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HomeMy WebLinkAbout2022.02.15 - Minutes - Regular MeetingCITY OF DIAMOVAD [BAR MINUTES OF THE CITY COUNCIL REGULAR WILL I ING FEBRUARY 15, 2022 CLOSED SESSION: 5:30 p.m. Public Comments: None Conference with Legal Counsel — Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9 One Potential Case — Claim of polarized voting in the City Closed Session adjourned at 6:16 p.m. CALL TO ORDER: Mayor Low called the Regular City Council meeting to order at 6:31 p.m. M/Low stated that consistent with COVID-19 regulations, members of the public were encouraged to participate and address the City Council during the public comment portion of the meeting via teleconference. City Council Members and staff participated telephonically. PLEDGE OF ALLEGIANCE: Mayor Low led the Pledge of Allegiance INVOCATION: Associate Pastor Luke Pamplin, EFree Church, provided the invocation. ROLL CALL: Council Members Stan Liu, Nancy Lyons, Steve Tye, Mayor Pro Tem Andrew Chou, and Mayor Ruth Low Staff in Attendance: Dan Fox, City Manager; Omar Sandoval, Assistant City Attor City Manager; Dannette Allen, Senior Manage Management Analyst; Amy Haug, Human Reso Public Information Manager; Cecilia Arellano, Lee, Senior Planner; David Liu, Public Work Manager/Assistant City Engineer; Jason Jacobs Parks and Recreation Director; Alfredo Estevez Santana, City Clerk Also Present: Department. Manager; McLeanAssistant City Ryan , ney; Anthony Santos, Assistant to the ment Analyst; Alfa Lopez, Senior urces and Risk Manager; Marsha Roa, Public Information Coordinator; Grace s Director; Hal Ghafari, Public Works en, Finance Director; Ryan Wright, Information Systems Analyst; Kristina Captain Stephen Tousey, LA County Sheriff's ACA/Sandoval stated there was no reportable action from the Closed Session. APPROVAL OF AGENDA: As presented. FEBRUARY 15, 2022 PAGE 2 CITY COUNCIL 1. CITY MANAGER REPORTS AND RECOMMENDATIONS. NONE 2. PUBLIC COMMENTS: CC/Santana reported that public comment emails were received from Alex Stewart and Steve and Elsie Edmunds which were forwarded to the City Council earlier today. Melinda Gao spoke about an RV that has been parked on Silver Hawk Drive for an extended period of time. Stephen expressed concern about the RV parked on Silver Hawk Drive. Aloysius Chuarn spoke to public safety issues regarding the parked RV on Silver Hawk Drive. Pui-Ching Ho announced that the Diamond Bar Library has new extended hours - Monday through Thursday 10:00 a.m. to 8:00 p.m., Friday and Saturday from 10:00 a.m. to 6:00 p.m., and is focused on creating safe and welcoming spaces for everyone. Elsie Edmunds spoke about their RV parked on Shady Hills and efforts to follow the law. RESONSE TO PUBLIC COMMENTS: Captain Tousey cited local ordinances regarding RV parking. 3. SCHEDULE OF FUTURE EVENTS, CM/Fox presented the Calendar of Future Events, 4. CONSENT CALENDAR: C/Tye, C/Lyons seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Liu, Lyons, Tye, MPT/Chou, M/Low NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 4.1 APPROVED CITY COUNCIL MINUTES: 4.1a REGULAR MEETING OF FEBRUARY 1, 2022. 4.2 RATIFIED CHECK REGISTER DATED JANUARY 26, 2022 THROUGH FEBRUARY 8, 2022 TOTALING $513,522.18. 4.3 ADOPTED RESOLUTION NO, 2022-06 PROVIDING FOR CONTINUED USE OF TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR MEETINGS OF THE DIAMOND BAR CITY COUNCIL AND FEBRUARY 15, 2022 PAGE 3 CITY COUNCIL OTHER CITY COMMISSIONS AND COMMITTEES SUBJECT TO STATE OPEN MEETING LAWS. 4.4 ADOPTED RESOLUTION NO. 2022-07 EXTENDING THE DECLARED LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID- 19). 4.5 ADOPTED RESOLUTION NO. 2022-08, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATION(S) FOR ALL CALRECYCLE GRANT AND PAYMENT PROGRAMS FOR WHICH THE CITY OF DIAMOND BAR IS ELIGIBLE. 4.6 APPROVED SECOND AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH SCHAFER CONSULTING FOR AS - NEEDED SUPPORT OF THE FINANCE ENTERPRISE RESOURCE PLANNING SYSTEM THROUGH DECEMBER 31, 2022 AS FOLLOW: A. APPROPRIATED $70,000 IN AVAILABLE FUND BALANCE FROM THE EQUIPMENT MAINTENANCE & REPLACEMENT FUND (FUND 503) TO COVER THE COST OF THE SERVICES; AND, B. APPROVED AND AUTHORIZEDTHE CITY MANAGER TO EXECUTE THE SECOND AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH SCHAFER CONSULTING TO PROVIDE AS - NEEDED CONSULTING SERVICES SUPPORTING THE FINANCE ENTERPRISE RESOURCE PLANNING SYSTEM. 5. PUBLIC HEARINGS: NONE 6. COUNCIL CONSIDERATION: 6.1 CITY COUNCIL APPOINTMENT OF PLANNING, AND TRAFFIC COMMISSIONERS. CM/Fox provided the staff report. PARKS AND RECREATION AND TRANSPORTATION Commission appointments were announced as follows: Mayor Ruth Low: Cynthia Quan Parks and Recreation Commission Ray Wolfe Planning Commission Manisha Sulakhe Traffic and Transportation Commission FEBRUARY 15, 2022 PAGE 4 CITY COUNCIL Mayor Pro Tem Andrew Chou: Andrew Wong Parks and Recreation Commission Bill Rawlings Planning Commission Raphael Plunkett Traffic and Transportation Commission Council Member Stan Liu: Stephen Qiu Parks and Recreation Commission Mahendra Garg Planning Commission Gary Busteed Traffic and Transportation Commission Council Member Nancy Lyons: Aaron Salo Parks and Recreation Commission Kenneth Mok Planning Commission Kim Hsieh Traffic and Transportation Commission Council Member Steve Tye: Mario Isaic Ramirez Parks and Recreation Commission Naila Barlas Planning Commission Surendra Mehta Traffic and Transportation Commission CC/Santana reported that an email regarding Item 6.1 was received from Allen Wilson and forwarded to the City Council. MPT/Chou moved, C/Lyons seconded, to ratify the appointments as subIll itted. Motion carried by the following R©II Call v©te: AYES: COUNCIL MEMBERS: Liu, Lyons, Tye, MPT/Chou, M/Low NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.2 FISCAL YEAR 2021-22 MID -YEAR BUDGET REVIEW. FD/Jacobsen presented the staff report. There were no public comments for Item 6.2 C/Liu asked about the percentages of ongoing expenses and one-time expenses and FD/Jacobsen responded that the requests before the Council this evening are mostly one-time expenses. FEBRUARY 15, 2022 PAGE 5 CITY COUNCIL C/Lyons said she was very concerned about the Inland Valley Humane Society cost increase for the current year as well as, another proposed increase of $110,000 for next year and believes staff should determine the reason for the increase and indicate these concerns to IVHS. MPT/Chou asked where the $700,000 increase in sales tax is coming from and CM/Fox explained that increased fuel prices, as well as, the restaurant and building industry sectors are contributing to increase sales tax revenue as the pandemic winds down. M/Low asked where the budget is compared to pre -pandemic levels and FD/Jacobsen responded that the budget is trending toward pre -pandemic levels and whether that is sustainable is questionable at this time. CM/Fox noted that the City is looking forward to recovery in the areas of TOT, facilities rentals at the Diamond Bar Center, and the City's recreational programs. M/Low asked if the City anticipated receiving additional COVID relief funds and FD/Jacobsen responded that the City has not yet received the second tranche of eligible funds. The direction from Treasury is that Diamond Bar will receive another $3.4 million in June 2022. The funds are restricted for government services (public safety, general programming, road maintenance, etc.) and are assigned to revenue loss. M/Low said she agreed with C/Lyons that the IVHS increase of $110,000 for animal control is substantial and asked if the City could request an audit or request the general manager to meet with the Council or a subcommittee thereof to work on this issue. C/Lyons sked if the message could be sent to IVHS by not approving the $1101000 increase. CM/Fox explained that the City entered into a new full -service contract with [VHS and with that contract. Staff will continue to dialogue with the executive director and monitor this very closely and if the appropriation is not needed, it will not be used. CM/Fox said staff would report back to the Council on this item and include this matter in the upcoming budget study sessions. Council Members concurred to schedule an agenda item for formation of a subcommittee to pursue the matter of the IVHS budget increase. MPT/Chou moved, C/Liu seconded, to amending the Fiscal Year 2021-2022 Adopt Resolution No. 2022-09 YES: COUNCIL MEMBERS: Liu FEBRUARY 15, 2022 PAGE 6 CITY COUNCIL NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye appreciated hearing differing opons about the RV parking and hoped there would an agreeable solution to finding a place to park the vehicle to everyone's satisfaction and suggested it might be possible to house the RV in the St. Denis Church parking lot. He congratulated the 15 appointed and reappointed Commissioners and thanked them for their willingness to serve the community. C/Liu thanked staff for the presentations and discussions, congratulated the Commissioners, and congratulated the Rams on their Super Bowl win. C/Lyons thanked FD/Jacobsen for the comprehensive and easy to understand finance report, complimented staff on the maintenance of Heritage Park during COVID and as it awaits upgrades, and announced that the SR57 northbound off ramp at Diamond Bar Boulevard is open. MPT/Chou acknowledged February as Human Trafficking Prevention Month, congratulated the Rams on winning the Super Bowl, and voiced his appreciation for newly appointed and reappointed Commissioners who stepped forward to serve their community. M/Low thanked FD/Jacobsen for presenting a comprehensive and understandable report, congratulated new and reappointed Commissioners for past and continued service, thanked everyone who submitted an application to serve, and reported that people are constantly remarking to her how nice the City looks and how much they love Diamond Bar. She hoped that everyone enjoyed a happy Valentine's Day. ADJOURNMENT: With no further business to conduct, Mayor Low adjourned the Regular City Council Meeting at 7:39 p.m. Respectfully submitted: Kristira Santana, City Clerk The foregoing minutes are hereby approved this 1St day of March, 2022. Rulh M. Low, Mayor