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Home My WebLink About2022.02.15 Agenda Packet - Regular Meeting City Council Agenda Tuesday, February 15, 2022 Closed Session 5:30 PM Regular Meeting 6:30 PM PUBLIC ADVISORY: Consistent with State Assembly Bill 361, this meeting will be conducted telephonically and Members of the City Council and staff will be participating via Teleconference. There will be no physical meeting location for this meeting. Members of the public are encouraged to participate and address the City Council during the public comment portion of the meeting via teleconference. How to Observe the Meeting From Home: The public can observe the meeting by calling +1 (631) 992-3221, Access Code: 352-500-628OR visit: https://attendee.gotowebinar.com/register/6371926490165358096. How to Submit Public Comment: The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx). The public may log into the meeting through this link: https://attendee.gotowebinar.com/register/6371926490165358096. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. American Disability Act Accommodations: Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting. The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. NANCY A. LYONS Council Member STAN LIU Council Member STEVE TYE Council Member RUTH M. LOW Mayor ANDREW CHOU Mayor Pro Tem City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. The City Council may take action on any item listed on the agenda. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7000 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR LIVE VIEWING AT HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/6371926490165358096 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA February 15, 2022 CLOSED SESSION: 5:30 p.m. Public Comments CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956.9 One potential case. Claim of polarized voting in the City. CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Associate Pastor Luke Pamplin, Efree Church ROLL CALL: Liu, Lyons, Tye, Mayor Pro Tem Chou, Mayor Low APPROVAL OF AGENDA: Mayor 1. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot FEBRUARY 15, 2022 PAGE 2 take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 3. SCHEDULE OF FUTURE EVENTS: 3.1 Tres Hermanos Conservation Authority Board of Directors Regular Meeting – February 16, 2022 – 6:00 p.m., online teleconference only 3.2 Planning Commission Meeting – February 22, 2022 – 6:30 p.m. online teleconference only. 3.3 City Council Meeting – March 1, 2022, 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr. 4. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 4.1 CITY COUNCIL MINUTES OF THE FEBRUARY 1, 2022 REGULAR MEETING. 4.1.a February 1, 2022 City Council Minutes Recommended Action: Approve the February 1, 2022 Regular City Council meeting minutes. Requested by: City Clerk 4.2 RATIFICATION OF CHECK REGISTER DATED JANUARY 26, 2022 THROUGH FEBRUARY 8, 2022 TOTALING $513,522.18. Recommended Action: Ratify the Check Register. Requested by: Finance Department 4.3 CONTINUED USE OF TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR MEETINGS OF THE DIAMOND BAR CITY COUNCIL AND OTHER CITY COMMISSIONS AND COMMITTEES SUBJECT TO STATE OPEN MEETING LAWS. Recommended Action: Adopt Resolution No. 2022-06, providing for continued use of teleconferencing and other formats as defined and in compliance with Assembly Bill 361 for meetings of the Diamond Bar City Council, City FEBRUARY 15, 2022 PAGE 3 Commissions and Subcommittees. Requested by: City Manager 4.4 CONSIDERATION TO EXTEND A LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID-19). Recommended Action: Adopt Resolution No. 2022-07 extending the Declared Local Emergency regarding Novel Coronavirus (COVID-19). Requested by: City Manager 4.5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR ALL CALRECYCLE GRANT AND PAYMENT PROGRAMS FOR WHICH THE CITY OF DIAMOND BAR IS ELIGIBLE Recommended Action: Adopt Resolution No. 2022-08, authorizing the City Manager to submit application(s) for all CalRecycle grants and payment programs for which the City is eligible. Requested by: City Manager 4.6 SECOND AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH SCHAFER CONSULTING FOR AS-NEEDED SUPPORT OF THE FINANCE ENTERPRISE RESOURCE PLANNING SYSTEM THROUGH DECEMBER 31, 2022. Recommended Action: A. Appropriate $70,000 in available fund balance from the Equipment Maintenance & Replacement Fund (Fund 503) to cover the cost of the services; and B. Approve and authorize the City Manager to execute the Second Amendment to the Consultant Services Agreement with Schafer Consulting to provide as-needed consulting services supporting the Finance Enterprise Resource Planning System. Requested by: Information Systems 5. PUBLIC HEARINGS: NONE. 6. COUNCIL CONSIDERATION: FEBRUARY 15, 2022 PAGE 4 6.1 CITY COUNCIL APPOINTMENT OF PARKS AND RECREATION, PLANNING, AND TRAFFIC AND TRANSPORTATION COMMISSIONERS. Recommended Action: Ratify Council Appointments. Requested by: City Clerk 6.2 FISCAL YEAR 2021-22 MID-YEAR BUDGET REVIEW Recommended Action: Adopt Resolution No. 2022-09 amending the Fiscal Year 2021-2022 Municipal Budget revenue and appropriations, and reclassification of one personnel position. Requested by: Finance Department 7. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 8. ADJOURNMENT: Agenda #: 4.1 Meeting Date: February 15, 2022 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CITY COUNCIL MINUTES OF THE FEBRUARY 1, 2022 REGULAR MEETING. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve the February 1, 2022 Regular City Council meeting minutes. FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: Minutes have been prepared and are being presented for approval. PREPARED BY: REVIEWED BY: 4.1 Packet Pg. 7 Attachments: 1. 4.1.a February 1, 2022 City Council Minutes 4.1 Packet Pg. 8 CITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING FEBRUARY 1, 2022 CLOSED SESSION: 5:30 p.m. Public Comments: None Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9 One Potential Case – Claim of polarized voting in the City. Closed Session adjourned at 6:20 p.m. CALL TO ORDER: Mayor Low called the Regular City Council meeting to order at 6:30 p.m. M/Low stated that consistent with COVID-19 regulations, members of the public were encouraged to participate and address the City Council during the public comment portion of the meeting via teleconference. City Council Members and staff participated telephonically. PLEDGE OF ALLEGIANCE: Mayor Low led the Pledge of Allegiance. INVOCATION: Deacon Alfredo Guerrero, St. Denis Catholic Church, provided the invocation. ROLL CALL: Council Members Stan Liu, Nancy Lyons, Steve Tye, Mayor Pro Tem Andrew Chou, and Mayor Ruth Low Staff in Attendance: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; David DeBerry, City Attorney; Omar Sandoval, Assistant City Attorney; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources and Risk Manager; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; Greg Gubman, Community Development Director; Mayuko Nakajima, Associate Planner; David Liu, Public Works Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Fabian Aoun, Associate Engineer; Jason Jacobsen, Finance Director; Ryan Wright, Parks and Recreation Director; Ken Desforges, Director of Information Services; Alfredo Estevez, Information Systems Analyst; and, Kristina Santana, City Clerk. Also Present: Leticia Pacillas, LACFD Community Services Liaison CA/DeBerry stated there were no reportable actions from the Closed Session. APPROVAL OF AGENDA: As presented. 4.1.a Packet Pg. 9 FEBRUARY 1, 2022 PAGE 2 CITY COUNCIL 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 New Business of the Month – Niagara Bottling, LLC Mayor Low presented the New Business of the Month and encouraged everyone to view the New Business of the Month video on the City’s website. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Q1/Q2 Strategic Plan Update ACM/McLean presented the Q1/Q2 Strategic Plan update. 3. PUBLIC COMMENTS: CC/Santana reported that no emails were received. Dave Reynolds commented on the new organic waste collection and recycling law components of AB 1383 and urged community dialogue with state officials. Jun Lu spoke about his concerns for equal treatment regarding the safety of Diamond Bar residents and their properties. Arun Kapoor was concerned about stolen mail and home and auto break-ins and asked how residents and the City could help discourage these crimes. RESONSE TO PUBLIC COMMENTS: CM/Fox responded to Mr. Lu and Mr. Kapoor that he would ask Deputy Scheller to reach out to them to discuss what has and can be done to address criminal activity and public safety. Regarding AB 1383 and organic waste measures, the City is currently in discussions with Waste Management and CalRecycle regarding implementation and enforcement and suggested Mr. Reynolds reach out to those organizations and agencies in addition to those he named. C/Tye felt it was important that new residents understand what percentage of the City’s budget goes toward public safety which is the number one priority for Diamond Bar. CM/Fox responded that public safety and the law enforcement contract with the LA County Sheriff is the City’s single largest budget line item which amounts to about $7.5 million this fiscal year. 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Calendar of Future Events. 4.1.a Packet Pg. 10 FEBRUARY 1, 2022 PAGE 3 CITY COUNCIL 5. CONSENT CALENDAR: C/Lyons, MPT/Chou seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Liu, Lyons, Tye, MPT/Chou, M/Low NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.1 APPROVED CITY COUNCIL MINUTES: 5.1a REGULAR MEETING OF JANUARY 18, 2022. 5.2 RATIFIED CHECK REGISTER DATED JANUARY 12, 2022 THROUGH JANUARY 25, 2022 TOTALING $646,572.30. 5.3 APPROVED TREASURER’S STATEMENT FOR DECEMBER 2021. 5.4 ADOPTED THE PROCLAMATION DECLARING FEBRUARY AS BLACK HISTORY MONTH. 5.5 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN SECOND AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH ENVIRONMENTAL SCIENCE ASSOCIATES (ESA) FOR A NOT-TO-EXCEED AMOUNT OF $190,980 TO PREPARE A MITIGATED NEGATIVE DECLARATION FOR THE CROOKED CREEK RESIDENTIAL SUBDIVISION PROJECT. 5.6 APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE CONSULTING SERVICES AGREEMENT WITH NICHOLS CONSULTING ENGINEERS (NCE) IN THE AMOUNT OF $60,200, PLUS A CONTINGENCY AMOUNT OF $6,020, FOR A TOTAL AUTHORIZATION AMOUNT OF $66,220 FOR THE DIAMOND BAR PAVEMENT MANAGEMENT SYSTEM (PMS) UPDATE. 6. PUBLIC HEARINGS: NONE 7. COUNCIL CONSIDERATION: NONE 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Liu thanked staff for their presentations and wished everyone a Happy Lunar New Year and good health and abundance. C/Lyons reported that she and MPT/Chou served as judges for the American Association of University Women’s Speech Contest with five students from Diamond Bar High School and Walnut High School on the topic of “Has the US lived up to its pledge of Liberty and Justice for All” and congratulated 1st Place 4.1.a Packet Pg. 11 FEBRUARY 1, 2022 PAGE 4 CITY COUNCIL Winner Rene Chen from DBHS. She updated the Council on current local road projects as Chair of the Capital Project & Construction Committee, reported on her attendance at the recent Los Angeles County Library meeting where it was reported that the Diamond Bar Library would likely return to its pre-pandemic hours by mid-February including Saturday service and, thanked M/Low for her leadership in reinstating the invocation for Council meetings. C/Tye thanked staff for the thorough and excellent presentation on the Strategic Plan update, wished everyone a Happy Lunar New Year and looked forward to the Year of the Tiger being the end of COVID. While vacationing 3,000 miles from the City in Kauai, he is excited to have Niagara Bottling Company recognized as the City’s New Business of the Month as he is enjoying a bottle of Signature Select Refresh Purified Drinking Water bottled by Niagara Bottling of Diamond Bar, CA. MPT/Chou congratulated owner Rachel on the grand opening of her Diamond Fit Body Boot Camp. Happy Lunar New Year to all who celebrate and may the New Year bring everyone much joy, prosperity and happiness. M/Low thanked staff for the great Strategic Plan report. She is proud the City is moving forward to complete the goals that reflect the values of the City Council. She is proud that the Council introduced a proclamation proclaiming February as Black History Month and enjoyed participating in the Fit Body Boot Camp Grand Opening with thanks to Rachel and her husband for investing in Diamond Bar. She congratulated all who competed in the 2022 UAA Global Cup Mental and Arithmetic United Abacus Arithmetic Association’s 10th Anniversary online competition and wished residents, family and friends a Happy Lunar New Year, good health, prosperity, happiness and joy. ADJOURNMENT: With no further business to conduct, Mayor Low adjourned the Regular City Council Meeting at 7:09 p.m. Respectfully submitted: __________________________ Kristina Santana, City Clerk The foregoing minutes are hereby approved this 15th day of February, 2022. __________________________ Ruth M. Low, Mayor 4.1.a Packet Pg. 12 Agenda #: 4.2 Meeting Date: February 15, 2022 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED JANUARY 26, 2022 THROUGH FEBRUARY 8, 2022 TOTALING $513,522.18. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Ratify the Check Register. FINANCIAL IMPACT: Expenditure of $513,522.18. BACKGROUND/DISCUSSION: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. The attached check register containing checks dated January 26, 2022 through February 8, 2022 totaling $513,522.18 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 4.2 Packet Pg. 13 REVIEWED BY: Attachments: 1. 4.2.a Check Register Affidavit 2-15-2022 2. 4.2.b Check Register 2-15-2022 4.2 Packet Pg. 14 4.2.a Packet Pg. 15 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4336 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 100220 50062 $145.53 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 239 21106 $245.94 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 225 21106 $424.97 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 238 21106 $448.71 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 201 21106 $518.77 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 206 21106 $1,041.73 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 250 21106 $1,071.19 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 105220 50048 $1,490.00 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 207 21106 $1,607.07 2/8/2022 PERS HEALTH HEALTH INSURANCE PREMIUM FEBRUARY 2022 100 21106 $47,994.01 CHECK TOTAL $54,987.92 4337 2/8/2022 TASC MEDICAL & CHILDCARE FLEX SPENDING 02/04/2021 238 21118 $9.62 2/8/2022 TASC MEDICAL & CHILDCARE FLEX SPENDING 02/04/2021 239 21118 $9.62 2/8/2022 TASC MEDICAL & CHILDCARE FLEX SPENDING 02/04/2021 207 21118 $12.74 2/8/2022 TASC MEDICAL & CHILDCARE FLEX SPENDING 02/04/2021 250 21118 $27.65 2/8/2022 TASC MEDICAL & CHILDCARE FLEX SPENDING 02/04/2021 206 21118 $42.70 2/8/2022 TASC MEDICAL & CHILDCARE FLEX SPENDING 02/04/2021 100 21118 $1,211.06 CHECK TOTAL $1,313.39 4338 2/8/2022 VANTAGEPOINT TRNSFR AGNTS- 303248 DEF COMP CONTRIBUTIONS/LOAN PYMTS 02/04/2022 225 21109 $22.18 4.2.b Packet Pg. 16 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 2/8/2022 VANTAGEPOINT TRNSFR AGNTS- 303248 DEF COMP CONTRIBUTIONS/LOAN PYMTS 02/04/2022 239 21109 $205.48 2/8/2022 VANTAGEPOINT TRNSFR AGNTS- 303248 DEF COMP CONTRIBUTIONS/LOAN PYMTS 02/04/2022 238 21109 $309.33 2/8/2022 VANTAGEPOINT TRNSFR AGNTS- 303248 DEF COMP CONTRIBUTIONS/LOAN PYMTS 02/04/2022 201 21109 $517.00 2/8/2022 VANTAGEPOINT TRNSFR AGNTS- 303248 DEF COMP CONTRIBUTIONS/LOAN PYMTS 02/04/2022 207 21109 $601.89 2/8/2022 VANTAGEPOINT TRNSFR AGNTS- 303248 DEF COMP CONTRIBUTIONS/LOAN PYMTS 02/04/2022 250 21109 $1,308.91 2/8/2022 VANTAGEPOINT TRNSFR AGNTS- 303248 DEF COMP CONTRIBUTIONS/LOAN PYMTS 02/04/2022 206 21109 $2,109.25 2/8/2022 VANTAGEPOINT TRNSFR AGNTS- 303248 DEF COMP CONTRIBUTIONS/LOAN PYMTS 02/04/2022 100 21109 $39,604.89 CHECK TOTAL $44,678.93 4339 2/8/2022 CALPERS PENSION CONTRIBUTION PERIOD 01/15/2022-01/28/2022 239 21110 $145.37 2/8/2022 CALPERS PENSION CONTRIBUTION PERIOD 01/15/2022-01/28/2022 225 21110 $189.98 2/8/2022 CALPERS PENSION CONTRIBUTION PERIOD 01/15/2022-01/28/2022 238 21110 $222.53 2/8/2022 CALPERS PENSION CONTRIBUTION PERIOD 01/15/2022-01/28/2022 201 21110 $400.03 2/8/2022 CALPERS PENSION CONTRIBUTION PERIOD 01/15/2022-01/28/2022 207 21110 $754.55 2/8/2022 CALPERS PENSION CONTRIBUTION PERIOD 01/15/2022-01/28/2022 250 21110 $1,046.29 2/8/2022 CALPERS PENSION CONTRIBUTION PERIOD 01/15/2022-01/28/2022 206 21110 $1,080.37 2/8/2022 CALPERS PENSION CONTRIBUTION PERIOD 01/15/2022-01/28/2022 100 21110 $30,649.21 CHECK TOTAL $34,488.33 4340 2/8/2022 AFLAC SUPP INSURANCE PREMIUM JANUARY 2022 201 21117 $6.02 2/8/2022 AFLAC SUPP INSURANCE PREMIUM JANUARY 2022 207 21117 $17.77 2/8/2022 AFLAC SUPP INSURANCE PREMIUM JANUARY 2022 250 21117 $56.06 4.2.b Packet Pg. 17 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 2/8/2022 AFLAC SUPP INSURANCE PREMIUM JANUARY 2022 206 21117 $352.76 2/8/2022 AFLAC SUPP INSURANCE PREMIUM JANUARY 2022 100 21117 $2,193.85 CHECK TOTAL $2,626.46 4341 2/8/2022 ALLIANT INSURANCE SERVICES INC SPECIAL EVENT INSURANCE FOR WINTER SNOW FEST 100520 55300 $552.00 CHECK TOTAL $552.00 4342 2/8/2022 ARCTIC GLACIER USA INC SNOW FOR WINTER SNOW FEST DEC 22 100520 55300 $18,067.50 CHECK TOTAL $18,067.50 4343 2/8/2022 ROBYN A BECKWITH PLANT MAINTENANCE (DBC & HERITAGE) 100620 52320 $135.00 2/8/2022 ROBYN A BECKWITH PLANT MAINTENANCE (DBC & HERITAGE) 100510 55300 $473.75 2/8/2022 ROBYN A BECKWITH PLANT MAINTENANCE FOR CITY HALL & LIBRARY IN JAN 100620 52320 $432.00 CHECK TOTAL $1,040.75 4344 2/8/2022 JOHN E BISHOP INSTRUCTOR PAYMENT - KARATE - WS 22 100520 55320 $360.00 CHECK TOTAL $360.00 4345 2/8/2022 KATHY BREAUX INSTRUCTOR PAYMENT - ART - WS 22 100520 55320 $172.80 CHECK TOTAL $172.80 4346 2/8/2022 CANNON CORPORATION PLAN CHECK - 850 BREA CANYON 100 22109 $3,838.00 CHECK TOTAL $3,838.00 4347 2/8/2022 CHEM PRO LABORATORY INC WATER TREATMENT SERVICE (CITY HALL) 100620 52320 $164.00 CHECK TOTAL $164.00 4348 2/8/2022 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER- WS 22 100520 55320 $63.00 CHECK TOTAL $63.00 4349 2/8/2022 CRAFCO INC ROAD MAINTENANCE SUPPLIES 100655 51250 $1,746.86 CHECK TOTAL $1,746.86 4350 2/8/2022 DAPEER ROSENBLIT & LITVAK LLP CODE ENFORCEMENT CITY PROSECUTOR SVCS-DEC 2021 100120 54024 $72.10 CHECK TOTAL $72.10 4.2.b Packet Pg. 18 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4351 2/8/2022 DAVID EVANS AND ASSOCIATES INC ON-CALL LANDSCAPE PLAN CHECK SVCS - 11/28-1/25/21 100 22107 $182.00 2/8/2022 DAVID EVANS AND ASSOCIATES INC ON-CALL LANDSCAPE PLAN CHECK SVCS - 11/28-1/25/21 100 22107 $394.00 CHECK TOTAL $576.00 4352 2/8/2022 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM FEBRUARY 2022 250 21105 $1.03 2/8/2022 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM FEBRUARY 2022 206 21105 $1.99 2/8/2022 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM FEBRUARY 2022 207 21105 $1.99 2/8/2022 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM FEBRUARY 2022 100 21105 $193.97 CHECK TOTAL $198.98 4353 2/8/2022 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM FEBRUARY 2022 239 21105 $22.08 2/8/2022 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM FEBRUARY 2022 225 21105 $30.91 2/8/2022 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM FEBRUARY 2022 238 21105 $38.37 2/8/2022 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM FEBRUARY 2022 201 21105 $53.57 2/8/2022 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM FEBRUARY 2022 207 21105 $132.32 2/8/2022 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM FEBRUARY 2022 250 21105 $140.38 2/8/2022 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM FEBRUARY 2022 206 21105 $196.48 2/8/2022 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM FEBRUARY 2022 100 21105 $4,318.05 CHECK TOTAL $4,932.16 4354 2/8/2022 CAROL A DENNIS MINUTE SECRETARY FOR COUNCIL MEETINGS IN JAN. 2022 100140 54900 $275.00 CHECK TOTAL $275.00 4355 2/8/2022 DFM ASSOCIATES 2022 CALIFORNIA ELECTIONS CODE BOOK 100140 53530 $64.35 CHECK TOTAL $64.35 4356 2/8/2022 DS SERVICES OF AMERICA INC BOTTLED WATER (FEBRUARY) 100630 51200 $120.22 4.2.b Packet Pg. 19 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $120.22 4357 2/8/2022 ECS IMAGING INC ECS PRIORITY SUPPORT - LAND MGMT WORKFLOW BUILD 100130 54900 $1,050.00 CHECK TOTAL $1,050.00 4358 2/8/2022 GATEWAY CORP CENTER ASSOC CAPITAL CONTRIBUTION & ASSOS. DUES FOR FEB. 2022 100620 52400 $2,037.88 CHECK TOTAL $2,037.88 4359 2/8/2022 GERALDINE KELLER INSTRUCTOR PAYMENT - COOKING - WS 22 100520 55320 $72.00 CHECK TOTAL $72.00 4360 2/8/2022 GRANICUS INC CIVIC STREAMING - AGENDA & MINUTES 1/1/22 - 6/3022 100230 52314 $13,549.68 CHECK TOTAL $13,549.68 4361 2/8/2022 GUARANTEED JANITORIAL SERVICE INC JANITORIAL SERVICES (JAN) 100630 55505 $2,450.00 2/8/2022 GUARANTEED JANITORIAL SERVICE INC JANITORIAL SERVICES (JAN) 100510 55505 $5,400.00 2/8/2022 GUARANTEED JANITORIAL SERVICE INC JANITORIAL SERVICES (JAN) 100620 52320 $8,724.00 CHECK TOTAL $16,574.00 4362 2/8/2022 HDL COREN & CONE CONTRACT SVCS PROPERTY TAX - FY 21/22 100210 54010 $3,506.69 CHECK TOTAL $3,506.69 4363 2/8/2022 HIMANSHU TANNA VIDEOGRAPHY FOR SOTC 100240 52130 $350.00 CHECK TOTAL $350.00 4364 2/8/2022 HODGMAN ENTERPRISES PRINTING AND MAILING OF FEBRUARY 2022 NEWSLETTER 100240 52110 $2,120.06 CHECK TOTAL $2,120.06 4365 2/8/2022 HONEYCOTT INC PARKS MAINTENANCE (SYCAMORE CANYON PARK) 100630 52320 $130.00 CHECK TOTAL $130.00 4366 2/8/2022 HOPSCOTCH PRESS INC FEATURED PROPERTY AD PAYMENT 2 100510 52160 $450.00 CHECK TOTAL $450.00 4367 2/8/2022 INLAND VALLEY DAILY BULLETIN FINAL DIGITAL SUBSCRIPTION PAYMENT 100140 52405 $12.75 4.2.b Packet Pg. 20 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $12.75 4368 2/8/2022 J J KELLER & ASSOCIATES INC LABOR LAW POSTERS 100220 52405 $483.88 CHECK TOTAL $483.88 4369 2/8/2022 JAMES EVENT PRODUCTION INC ENTERTAINMENT FOR HALLOWEEN PARTY ON 10.30.2021 100520 55300 $2,900.00 2/8/2022 JAMES EVENT PRODUCTION INC ENTERTAINMENT FOR WINTER SNOW FEST ON 12.04.2021 100520 55300 $2,675.00 CHECK TOTAL $5,575.00 4370 2/8/2022 JIVE COMMUNICATIONS INC CITYWIDE PHONE SYSTEM - FEB 2022 100230 52200 $2,450.59 CHECK TOTAL $2,450.59 4371 2/8/2022 JOBS AVAILABLE JOB ADVERTISEMENT 100220 52160 $273.00 CHECK TOTAL $273.00 4372 2/8/2022 JOE A GONSALVES & SON INC PROFESSIONAL LEGISLATIVE SERVICES FOR FEB. 2022 100130 54900 $2,500.00 CHECK TOTAL $2,500.00 4373 2/8/2022 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE - DEC 2021 100610 54200 $823.70 2/8/2022 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE - DEC 2021 201610 54200 $1,235.55 2/8/2022 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE - NOV 2021 100610 54200 $320.34 2/8/2022 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE - NOV 2021 201610 54200 $480.50 2/8/2022 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE - OCT 2021 100610 54200 $182.90 2/8/2022 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE - OCT 2021 201610 54200 $274.35 2/8/2022 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE - SEPT 2021 100610 54200 $482.30 2/8/2022 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE - SEPT 2021 201610 54200 $723.45 CHECK TOTAL $4,523.09 4374 2/8/2022 JOSUE PABLO ESPINO PLANNING SERVICES CONSULTANT- 1/10-1/21/22 100410 54900 $3,900.00 CHECK TOTAL $3,900.00 4.2.b Packet Pg. 21 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4375 2/8/2022 K7 ENTERPRISES 2022 STREET SWEEPING SCHEDULE MAGNET - 2000 CNT 250170 52110 $2,206.42 CHECK TOTAL $2,206.42 4376 2/8/2022 KIMLEY HORN AND ASSOCIATES INC VMT ANALYSIS REVIEW - BREA CYN BUSINESS CTR 100 22109 $246.74 2/8/2022 KIMLEY HORN AND ASSOCIATES INC TIA SCOPE REVIEW/2ND - TRANQUIL GARDENS 100 22107 $123.38 CHECK TOTAL $370.12 4377 2/8/2022 LEAGUE OF CALIFORNIA CITIES MEMBERSHIP DUES FOR 2022 100130 52400 $18,980.00 CHECK TOTAL $18,980.00 4378 2/8/2022 LEWIS ENGRAVING INC BADGES: M/LOW, MPT/CHOU, CM/LIU, PLATE: M/LYONS 100140 52140 $46.31 CHECK TOTAL $46.31 4379 2/8/2022 LOOMIS COURIER SVCS - DECEMBER 2021 100510 54900 $736.87 2/8/2022 LOOMIS COURIER SVCS - DECEMBER 2021 100210 54900 $747.17 CHECK TOTAL $1,484.04 4380 2/8/2022 LOS ANGELES COUNTY DEVELOPMENT AUTH HIP LOAN REPAYMENT-435 WILLAPA LANE 225 48935 $9,936.00 CHECK TOTAL $9,936.00 4381 2/8/2022 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT. SYC CANYON PARK (DEC) 100630 52320 $757.53 2/8/2022 LOS ANGELES COUNTY PUBLIC WORKS ADDL' SUMP PUMP MAINT. SYC CANYON PK (DEC PT2) 100630 52320 $64.71 CHECK TOTAL $822.24 4382 2/8/2022 LOS ANGELES COUNTY SHERIFF'S DEPT FY2021-22 SHERIFF'S DEPT LAW ENF. - 11/21 CAV CHPL 100310 55402 $9,784.36 2/8/2022 LOS ANGELES COUNTY SHERIFF'S DEPT FY2021-22 SHERIFF'S DEPT STREET SWEEP 10/21 100310 55402 $795.39 CHECK TOTAL $10,579.75 4383 2/8/2022 LOWE'S BUSINESS ACCOUNT PARKS MAINTENANCE SUPPLIES 100630 52320 $1,797.01 CHECK TOTAL $1,797.01 4384 2/8/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM PREMIUM FEBRUARY 2022 239 21114 $0.48 2/8/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM PREMIUM FEBRUARY 2022 225 21114 $0.71 4.2.b Packet Pg. 22 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 2/8/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM PREMIUM FEBRUARY 2022 238 21114 $0.72 2/8/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM PREMIUM FEBRUARY 2022 201 21114 $1.43 2/8/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM PREMIUM FEBRUARY 2022 207 21114 $2.62 2/8/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM PREMIUM FEBRUARY 2022 250 21114 $3.62 2/8/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM PREMIUM FEBRUARY 2022 206 21114 $4.61 2/8/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM PREMIUM FEBRUARY 2022 100 21114 $122.61 CHECK TOTAL $136.80 4385 2/8/2022 MCE CORPORATION ROAD MAINTENANCE (DEC) 201655 55530 $1,956.37 2/8/2022 MCE CORPORATION ROAD MAINTENANCE (DEC) 100655 55532 $3,409.15 2/8/2022 MCE CORPORATION ROAD MAINTENANCE (DEC) 100655 55528 $9,801.71 CHECK TOTAL $15,167.23 4386 2/8/2022 MERCURY DISPOSAL SYSTEMS INC UNIVERSAL WASTE-CITY HALL 250170 55000 $55.53 2/8/2022 MERCURY DISPOSAL SYSTEMS INC UNIVERSAL WASTE-KENS ACE HARDWARE 250170 55000 $758.27 CHECK TOTAL $813.80 4387 2/8/2022 METROLINK METROLINK PASSES - JANUARY 2022 206650 55610 $1,079.40 2/8/2022 METROLINK METROLINK PASSES - JANUARY 2022 206650 55620 $4,317.60 CHECK TOTAL $5,397.00 4388 2/8/2022 MICHAEL BALLIET CONSULTING LLC SOLID WASTE CONSULTING SERVICES 250170 54900 $9,001.25 CHECK TOTAL $9,001.25 4389 2/8/2022 MOBILE RELAY ASSOCIATES INC REPEATER SERVICES FOR EMERGENCY PREPAREDNESS IN FEB 100350 52300 $78.75 CHECK TOTAL $78.75 4390 2/8/2022 MV CHENG & ASSOCIATES INC TEMP STAFFING FOR FINANCE JANUARY 2022 100210 54900 $7,962.50 CHECK TOTAL $7,962.50 4.2.b Packet Pg. 23 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4391 2/8/2022 NBS GOVERNMENT FINANCE GROUP PS - LLAD #39 PUBLIC ENGAGEMENT 239639 54900 $10,000.00 2/8/2022 NBS GOVERNMENT FINANCE GROUP LLAD #39 - PUBLIC ENGAGEMENT 239639 54900 $8,000.00 CHECK TOTAL $18,000.00 4392 2/8/2022 OFFICE SOLUTIONS SUPPLIES - RECREATION APRIL 2021 100520 51200 $102.22 2/8/2022 OFFICE SOLUTIONS SUPPLIES - CITY MANAGER NOV 2021 100140 51200 $777.21 2/8/2022 OFFICE SOLUTIONS CREDIT MEMO - CITY MANAGER JAN 2022 100140 51200 ($7.74) CHECK TOTAL $871.69 4393 2/8/2022 ONE TIME PAY VENDOR ALICE YEH FACILITY DEPOSIT REFUND 100 20202 $100.00 CHECK TOTAL $100.00 4394 2/8/2022 ONE TIME PAY VENDOR CHENSHU ZHANG YOUTH SPORTS REFUND 100 20202 $110.00 CHECK TOTAL $110.00 4395 2/8/2022 ONE TIME PAY VENDOR IRENE SU YOUTH BASKETBALL REFUND 100 20202 $220.00 CHECK TOTAL $220.00 4396 2/8/2022 ONE TIME PAY VENDOR JOCELYN CHAVEZ KINDER SKILLS REFUND 100 20202 $332.25 CHECK TOTAL $332.25 4397 2/8/2022 ONE TIME PAY VENDOR JUDY CHO KINDER SKILLS PRORATE 100 20202 $96.25 CHECK TOTAL $96.25 4398 2/8/2022 ONE TIME PAY VENDOR KATY TUNG YOUTH BASKETBALL REFUND 100 20202 $115.00 CHECK TOTAL $115.00 4399 2/8/2022 ONE TIME PAY VENDOR MANIKA VANN YOUTH SPORTS REFUND 100 20202 $110.00 CHECK TOTAL $110.00 4400 2/8/2022 ONE TIME PAY VENDOR MARILEE WELCH KINDER SKILLS PRORATE 100 20202 $96.25 CHECK TOTAL $96.25 4401 2/8/2022 ONE TIME PAY VENDOR RANIA ALMOHDER YOUTH SPORTS REFUND 100 20202 $220.00 CHECK TOTAL $220.00 4402 2/8/2022 ONE TIME PAY VENDOR ROBERTA PRICE CLASS REFUND 100 20202 $98.00 CHECK TOTAL $98.00 4.2.b Packet Pg. 24 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4403 2/8/2022 ONE TIME PAY VENDOR SHAILESH MEHTA FACILITY REFUND 100 20202 $3,020.53 CHECK TOTAL $3,020.53 4404 2/8/2022 ONE TIME PAY VENDOR TRICHIA TRAN YOUTH BASKETBALL REFUND 100 20202 $110.00 2/8/2022 ONE TIME PAY VENDOR TRICHIA TRAN YOUTH SPORTS REFUND 100 20202 $110.00 CHECK TOTAL $220.00 4405 2/8/2022 ONE TIME PAY VENDOR WALLACE ZHOU YOUTH SPORTS REFUND 100 20202 $115.00 CHECK TOTAL $115.00 4406 2/8/2022 ONE TIME PAY VENDOR YAN ZHU YOUTH SPORTS REFUND 100 20202 $110.00 CHECK TOTAL $110.00 4407 2/8/2022 ONE TIME PAY VENDOR AB KASTL WINTER SNOW FEST ORGANIZATION SHARE 100520 55300 $300.00 CHECK TOTAL $300.00 4408 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 20603 $0.65 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 20604 $1.00 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 48020 $18.63 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 48020 $23.29 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 48010 $60.07 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 48010 $60.08 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 48100 $83.93 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 48010 $121.04 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 48020 $158.88 2/8/2022 ONE TIME PAY VENDOR NINA'S EXPEDITED SERVICES INC BLDG PERMIT REFUND-1154 SENECA PL 100 48010 $186.92 CHECK TOTAL $714.49 4409 2/8/2022 ONE TIME PAY VENDOR ST. DENIS COUNCIL KNIGHTS OF COLUMBUS SEDLAR WINTER SNOW FEST ORGANIZATION SHARE 100520 55300 $900.00 4.2.b Packet Pg. 25 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $900.00 4410 2/8/2022 PYRO COMM SYSTEMS INC BUILDING MAINTENANCE (LIBRARY) 100620 52320 $456.75 CHECK TOTAL $456.75 4411 2/8/2022 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - NOV 2021 206650 55610 $400.00 2/8/2022 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - NOV 2021 206650 55620 $1,600.00 2/8/2022 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - DEC 2021 206650 55610 $272.00 2/8/2022 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - DEC 2021 206650 55620 $1,088.00 2/8/2022 REGIONAL TAP SERVICE CENTER FOOTHILL/METRO PASSES - DEC 2021 206650 55620 ($7.20) 2/8/2022 REGIONAL TAP SERVICE CENTER FOOTHILL/METRO PASSES - DEC 2021 206650 55610 $56.40 2/8/2022 REGIONAL TAP SERVICE CENTER FOOTHILL/METRO PASSES - DEC 2021 206650 55620 $225.60 CHECK TOTAL $3,634.80 4412 2/8/2022 REINBERGER CORPORATION BUSINESS CARDS (RECREATION) 100140 52110 $86.51 2/8/2022 REINBERGER CORPORATION BUSINESS CARDS (FINANCE) 100140 52110 $86.51 2/8/2022 REINBERGER CORPORATION BUSINESS CARDS: (CITY COUNCIL) 100140 52110 $214.62 2/8/2022 REINBERGER CORPORATION CITY WINDOW ENVELOPES 100140 52110 $707.37 2/8/2022 REINBERGER CORPORATION CITY REGULAR ENVELOPES 100140 52110 $881.48 CHECK TOTAL $1,976.49 4413 2/8/2022 RETAIL MARKETING SERVICES INC SHOPPING CART RETRIEVAL-DEC 21 250170 55000 $365.00 CHECK TOTAL $365.00 4414 2/8/2022 RKA CONSULTING GROUP AREA 1 DESIGN - PROJ 2 GOLDEN SPRINGS (W) NOV 21 301610 56101 $9,292.50 2/8/2022 RKA CONSULTING GROUP GOLDEN SPRINGS (E)/AREA 2 - NOV 2021 301610 56101 $630.00 CHECK TOTAL $9,922.50 4415 2/8/2022 S C SIGNS AND SUPPLIES LLC STREET NAME SIGN (ROAD MAINTENANCE) 100655 51250 $151.11 CHECK TOTAL $151.11 4416 2/8/2022 SCHORR METALS INC PARKS MAINTENANCE 100630 52320 $474.43 CHECK TOTAL $474.43 4.2.b Packet Pg. 26 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4417 2/8/2022 SIMPSON ADVERTISING INC LAYOUT AND DESIGN OF FEBRUARY 2022 NEWSLETTER 100240 54900 $1,575.00 CHECK TOTAL $1,575.00 4418 2/8/2022 SOUTHERN CALIFORNIA EDISON 652 S BREA CANYON ROAD (12.21.21 - 01.21.22) 238638 52210 $19.31 2/8/2022 SOUTHERN CALIFORNIA EDISON 3334 BREA CANYON ROAD (12.22.21 - 01.23.22) 100630 52210 $85.67 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - BREA CYN/OAKCREST & VARIOUS TC-1 100655 52210 $544.54 2/8/2022 SOUTHERN CALIFORNIA EDISON GS-1 23331 GOLDEN SPRINGS PED 100655 52210 $85.96 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 22000 PATHFINDER & VARIOUS TC-1 100655 52210 $3,707.25 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21250 GOLDEN SPRINGS PED TC-1 100655 52210 $94.64 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010 WASHINGTON ST. TC-1 100655 52210 $105.93 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN SPRINGS TC-1 100655 52210 $145.45 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20781 PATHFINDER TC-1 100655 52210 $126.75 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GOLDEN SPRINGS BPED TC-1 100655 52210 $117.15 2/8/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 BREA CANYON BPED LS-3 100655 52210 $93.89 2/8/2022 SOUTHERN CALIFORNIA EDISON GS-1 2838 S DBB PED 100655 52210 $110.62 2/8/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2746 BREA CANYON B PED LS-3 100655 52210 $169.40 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 2201 DBB PED TC-1 100655 52210 $73.70 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1798 DBB/22566 GOLDEN SPRINGS 100655 52210 $213.58 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S BREA CANYON RD TC-1 100655 52210 $83.16 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1450 BRIDGEGATE & VARIOUS TC-1 100655 52210 $549.73 2/8/2022 SOUTHERN CALIFORNIA EDISON GS-1 1215 S BREA CANYON RD 100655 52210 $115.61 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S LEMON AVE & VARIOUS TC-1 100655 52210 $323.10 4.2.b Packet Pg. 27 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 2/8/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE TC-1 100655 52210 $236.06 2/8/2022 SOUTHERN CALIFORNIA EDISON DISTRICT 41 (12.28.21 - 01.26.22) 241641 52210 $181.64 2/8/2022 SOUTHERN CALIFORNIA EDISON DISTRICT 38 (12.28.21 - 01.26.22) 238638 52210 $395.59 2/8/2022 SOUTHERN CALIFORNIA EDISON PARKS (12.28.21 - 01.26.22) 100630 52210 $3,456.56 2/8/2022 SOUTHERN CALIFORNIA EDISON DISTRICT 39 (12.28.21 - 01.26.22) 239639 52210 $290.50 2/8/2022 SOUTHERN CALIFORNIA EDISON 575 DBB & 20671 GOLDEN SP (12.30.21 - 01.30.22) 238638 52210 $37.90 CHECK TOTAL $11,363.69 4419 2/8/2022 SPECTRUM BUSINESS CABLE TV/INTERNET SERVICE - CITY HALL - JAN 2022 100230 54030 $1,719.27 CHECK TOTAL $1,719.27 4420 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 239 21107 $2.56 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 225 21107 $3.77 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 238 21107 $3.83 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 239 21113 $9.53 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 225 21113 $12.62 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 238 21113 $14.73 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 207 21107 $14.91 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 201 21113 $25.06 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 201 21107 $27.36 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 206 21107 $35.56 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 250 21107 $41.76 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 207 21113 $50.98 4.2.b Packet Pg. 28 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 250 21113 $66.84 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 206 21113 $68.49 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 100 21107 $1,411.50 2/8/2022 STANDARD INSURANCE COMPANY LIFE/LTD/STD INSURANCE PREMIUM FEBRUARY 2022 100 21113 $1,935.51 CHECK TOTAL $3,725.01 4421 2/8/2022 SWRCB ACCOUNTING OFFICE SWRCB ANNUAL PERMIT FEE - FY 21-22 100610 54200 $13,249.00 2/8/2022 SWRCB ACCOUNTING OFFICE SWRCB ANNUAL PERMIT FEE - FY 21-22 201610 54200 $13,249.00 CHECK TOTAL $26,498.00 4422 2/8/2022 TENNIS ANYONE INC TENNIS INSTRUCTION 100520 55320 $5,979.68 CHECK TOTAL $5,979.68 4423 2/8/2022 THE GAS COMPANY DIAMOND BAR CTR (12.16.21 - 01.18.22) 100510 52215 $3,418.78 CHECK TOTAL $3,418.78 4424 2/8/2022 THREE VALLEYS MUNICIPAL WATER DISTRICT LEADERSHIP BREAKFAST FOR NANCY LYON 100110 52410 $30.00 CHECK TOTAL $30.00 4425 2/8/2022 TRANE SERVICE GROUP INC HVAC MAINTENANCE (HERITAGE PARK) 100630 52320 $2,386.75 CHECK TOTAL $2,386.75 4426 2/8/2022 TRANE SERVICE GROUP INC HVAC MAINTENANCE (PANTERA PARK) 100630 52320 $779.00 CHECK TOTAL $779.00 4427 2/8/2022 TRANE SERVICE GROUP INC HVAC MAINTENANCE (CITY HALL) 100620 52320 $3,970.00 CHECK TOTAL $3,970.00 4428 2/8/2022 TRANE SERVICE GROUP INC HVAC MAINTENANCE (DBC) 100510 52320 $4,665.50 CHECK TOTAL $4,665.50 4429 2/8/2022 TREMCO COMPREHENSIVE ROOF MAINTENANCE (CITY HALL) 100620 52320 $914.10 CHECK TOTAL $914.10 4430 2/8/2022 RAYMOND MICHAEL TUCKER INSTRUCTOR PAYMENT - ART - WS 22 100520 55320 $234.00 CHECK TOTAL $234.00 4.2.b Packet Pg. 29 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4431 2/8/2022 US BANK CALCARD STATEMENT - JANUARY 2022 999 28100 $9,434.02 CHECK TOTAL $9,434.02 4432 2/8/2022 VERIZON WIRELESS WIRELESS SERVICE - PW/CD DEPT. 12/17/21-1/16/22 100230 52200 $2,203.65 CHECK TOTAL $2,203.65 4433 2/8/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM FEBRUARY 2022 239 21108 $7.68 2/8/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM FEBRUARY 2022 225 21108 $9.20 2/8/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM FEBRUARY 2022 238 21108 $13.23 2/8/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM FEBRUARY 2022 201 21108 $17.88 2/8/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM FEBRUARY 2022 207 21108 $47.23 2/8/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM FEBRUARY 2022 250 21108 $49.18 2/8/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM FEBRUARY 2022 206 21108 $100.57 2/8/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM FEBRUARY 2022 100 21108 $1,625.87 CHECK TOTAL $1,870.84 4434 2/8/2022 WALNUT VALLEY WATER DISTRICT PARKS PART 1 (DECEMBER) 100630 52220 $1,033.99 2/8/2022 WALNUT VALLEY WATER DISTRICT DISTRICT 41 PART 1 (DECEMBER) 241641 52220 $2,461.90 2/8/2022 WALNUT VALLEY WATER DISTRICT PARKS PT 2 (DECEMBER) 100630 52220 $705.94 2/8/2022 WALNUT VALLEY WATER DISTRICT RECYCLED (DECEMBER) 238638 52220 $974.69 2/8/2022 WALNUT VALLEY WATER DISTRICT CITY HALL (DEC) 100620 52220 $448.12 2/8/2022 WALNUT VALLEY WATER DISTRICT DISTRICT 41 PT. 2 (DEC) 241641 52220 $33.58 2/8/2022 WALNUT VALLEY WATER DISTRICT DIAMOND BAR CENTER (DEC) 100510 52220 $316.27 2/8/2022 WALNUT VALLEY WATER DISTRICT DISTRICT 38 (DEC) 238638 52220 $7,079.79 2/8/2022 WALNUT VALLEY WATER DISTRICT DISTRICT 39 (DEC) 239639 52220 $5,607.15 2/8/2022 WALNUT VALLEY WATER DISTRICT PARKS PT 3 (DEC) 100630 52220 $8,345.39 CHECK TOTAL $27,006.82 4.2.b Packet Pg. 30 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4435 2/8/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITY HALL) 100620 51200 $1,386.98 2/8/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $638.36 2/8/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $429.44 CHECK TOTAL $2,454.78 4436 2/8/2022 WEST COAST ARBORISTS INC TREE MAINTENANCE (01.01.22 - 01.15.22) 100645 55522 $11,748.98 CHECK TOTAL $11,748.98 4437 2/8/2022 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 2252 EVERGREEN SPRINGS 100 22109 $840.00 CHECK TOTAL $840.00 4438 2/8/2022 WILSON FIALLOS INSTRUCTOR PAYMENT - SPORTS - WS 22 100520 55320 $696.00 CHECK TOTAL $696.00 4439 2/8/2022 WOODRUFF SPRADLIN & SMART LEGAL FEES - DECEMBER 2021 100120 54020 $95.20 2/8/2022 WOODRUFF SPRADLIN & SMART LEGAL FEES - DECEMBER 2021 100120 54020 $120.00 2/8/2022 WOODRUFF SPRADLIN & SMART LEGAL FEES - DECEMBER 2021 100120 54020 $190.40 2/8/2022 WOODRUFF SPRADLIN & SMART LEGAL FEES - DECEMBER 2021 100120 54020 $952.00 2/8/2022 WOODRUFF SPRADLIN & SMART LEGAL FEES - DECEMBER 2021 100120 54020 $1,023.40 2/8/2022 WOODRUFF SPRADLIN & SMART LEGAL FEES - DECEMBER 2021 100120 54020 $2,570.40 2/8/2022 WOODRUFF SPRADLIN & SMART LEGAL FEES - DECEMBER 2021 100120 54020 $2,927.40 2/8/2022 WOODRUFF SPRADLIN & SMART LEGAL FEES - DECEMBER 2021 100120 54020 $4,593.40 CHECK TOTAL $12,472.20 4440 2/8/2022 YUNEX LLC TS MAINT - BC CUTOFF/OAKCREST - POLE INSPECTION 207650 55536 $234.00 2/8/2022 YUNEX LLC TS MAINT - BREA CYN/SR-60 WB CABINET REPAIR 207650 55536 $386.00 2/8/2022 YUNEX LLC TS MAINTENANCE- DEC 2021 207650 55536 $10,669.98 2/8/2022 YUNEX LLC TS MAINTENANCE - DEC 2021 207650 55536 $4,554.00 2/8/2022 YUNEX LLC TS MAINT - GRAND/SUMMITRIDGE ISNS REPAIR 207650 55536 $390.00 2/8/2022 YUNEX LLC TS MAINT - NEW RZ4 VDS CAMERA @ NE CORNER 207650 55536 $3,895.00 4.2.b Packet Pg. 31 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $20,128.98 GRAND TOTAL $513,522.18 4.2.b Packet Pg. 32 Agenda #: 4.3 Meeting Date: February 15, 2022 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CONTINUED USE OF TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR MEETINGS OF THE DIAMOND BAR CITY COUNCIL AND OTHER CITY COMMISSIONS AND COMMITTEES SUBJECT TO STATE OPEN MEETING LAWS. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Adopt Resolution No. 2022-06, providing for continued use of teleconferencing and other formats as defined and in compliance with Assembly Bill 361 for meetings of the Diamond Bar City Council, City Commissions and Subcommittees. FINANCIAL IMPACT: No financial impact. BACKGROUND/ANALYSIS: Due to the continued impact of the COVID-19 pandemic, the California Legislature passed AB 361, which authorizes a local agency to use teleconferencing without complying with certain teleconferencing requirements imposed by the Brown Act when: (1) the legislative body of a local agency holds a meeting during a declared state of emergency; (2) when state or local health officials have imposed or recommended measures to promote social distancing; and/or (3) when a local agency has determined that meeting in person would present imminent risks to the health or safety of attendees. The City Council first utilized the provisions of AB 361 on November 16, 2021. In order to continue to have the ability to use the modified teleconferencing options, AB 361 requires that the City Council re-affirm its findings every 30 days. Conditions under which AB 361 may be utilized continue to exist as described in the attached Resolution (Attachment 1). 4.3 Packet Pg. 33 The City Council is currently going beyond what the Brown Act requires by holding meetings in person and by way of teleconference and allowing the public to participate in both forums. The provisions of AB 361 allowing the modified teleconferencing will expire January 1, 2024. LEGAL REVIEW: The City Attorney has reviewed and approved the Resolution as to form. PREPARED BY: REVIEWED BY: Attachments: 1. 4.3.a Resolution No. 2022-06 AB361 4.3 Packet Pg. 34 RESOLUTION NO. 2022-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, MAKING SPECIFIED FINDINGS RELATING TO THE USE OF TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR MEETINGS OF THE DIAMOND BAR CITY COUNCIL AND OTHER CITY COMMISSIONS AND COMMITTEES SUBJECT TO STATE OPEN MEETING LAWS. WHEREAS, on March 4, 2020, California Governor Newsom declared a State of Emergency in response to the COVID-19 pandemic; and WHEREAS, on March 12, 2020, to address the impacts of COVID-19, Governor Newsom issued Executive Orders that required, among other things, residents of California to follow orders and guidance of local public health officials, including social distancing and masking requirements; and WHEREAS, existing California law, the Ralph M. Brown Act (“Brown Act”) requires, with specified exceptions, that all meetings of a legislative body of a local agency, as those terms are defined, be open and public, that a physical location for such meetings be provided, and that the public be permitted to provide public comment during the meetings; and WHEREAS, the Brown Act permits members of legislative bodies to teleconference into public meetings subject to certain conditions, including that the place from which the member teleconferences be open to the public, that an agenda be posted on the site, and that the teleconference location be noticed in the agenda; and WHEREAS, in recognition that such public gatherings at such meetings could accelerate the spread of COVID-19, Governor Newsom’s Executive Orders suspended, among others, these Brown Act teleconferencing requirements to provide local agencies with greater flexibility to hold meetings via teleconferencing safely; and WHEREAS, pursuant to the Emergency Services Act (Government Code sections 8550 et seq.), and Chapter 8.00 of Title 8 of the Diamond Bar Municipal Code, the City Council of the City of Diamond Bar has proclaimed the continued existence of a local emergency resulting from the COVID-19 pandemic; and WHEREAS, as of September 30, 2021, the Governor’s Executive Order suspending the Brown Act’s teleconferencing requirements expired; and WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361, which authorizes a local agency to continue to use teleconferencing without complying with certain teleconferencing requirements imposed by the Brown Act when: (1) the legislative body of a local agency holds a meeting during a declared state of emergency; (2) when state or local health officials have imposed or recommended measures to 4.3.a Packet Pg. 35 Resolution No. 2022-06 2 promote social distancing; and/or (3) when a local agency has determined that meeting in person would present imminent risks to the health or safety of attendees; and WHEREAS, both Los Angeles County and state health officials continue to recommend social distancing due community spread of COVID-19; and WHEREAS, The Diamond Bar City Council first utilized the provisions authorized by AB 361 on November 16, 2021 and subsequently adopted Resolution Nos. 2021-54, 2021-55 and 2022-01 re-affirming its continued use; and WHEREAS, the Diamond Bar City Council must approve a Resolution reaffirming that the requirements set forth in Assembly Bill 361 exist every 30 days in order to allow members of its legislative bodies to utilize the provisions of Assembly Bill 361 when attending public meetings via teleconferencing; and WHEREAS, notwithstanding that the City’s legislative bodies, as defined by the Brown Act, are now holding modified public meetings in person, there may be situations in which a member of one of these legislative bodies decides not to attend in person due to a particular health or safety risk posed by such attendance and as such, it is the City Council’s desire to permit members of its legislative bodies to attend by way of teleconference pursuant to Assembly Bill 361 due to health and safety concerns associated with COVID-19. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Diamond Bar as follows: 1. That the above recitals are true and correct. and based thereon, that the spread and potential further spread of COVID-19 continues to pose an imminent risk to the public health and safety. 2. That a state of emergency due to the COVID-19 pandemic continues to exist and at the time that this Resolution was adopted both Los Angeles County and State health officials are recommending social distancing to slow the spread of COVID-19. 3. That meeting in person may pose an imminent risk to the health and safety of some attendees, including members of the City’s legislative bodies, who due to age, health conditions, or vaccination status, have a higher risk of contracting COVID-19 and are more likely to get severely ill and in some cases, die from COVID-19. 4. That during the effective period of this Resolution and any reaffirmation thereof, members of the legislative bodies of the City of Diamond Bar may participate in meetings subject to the Brown Act by way of teleconference in accordance with Assembly Bill 361. 4.3.a Packet Pg. 36 Resolution No. 2022-06 3 5. That meetings shall be held in accordance with AB 361 by, among other things, providing notice to the public how it can access the meeting and provide public comment, providing an opportunity for the public to attend via a call-in or an internet-based service option, conducting the meeting in a manner which protects the statutory and constitutional rights of the public, and stopping the meeting until public access is restored in the event of a service disruption. IT IS FURTHER RESOLVED that this Resolution is effective for 30 days from its adoption date and must be affirmed/acknowledged every 30 days by the City Council of the City of Diamond Bar in order for the provisions of Assembly Bill 361 to continue to apply to teleconferencing by members of the legislative bodies of the City of Diamond Bar. PASSED, APPROVED AND ADOPTED this 15th day of February, 2022. CITY OF DIAMOND BAR ___________________________ Ruth M. Low, Mayor ATTEST: I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the foregoing resolution was duly passed, approved and adopted by the City Council of the City of Diamond Bar at a regular meeting held on the 15th day of February, 2022, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ___________________________ Kristina Santana, City Clerk 4.3.a Packet Pg. 37 Agenda #: 4.4 Meeting Date: February 15, 2022 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CONSIDERATION TO EXTEND A LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID-19). STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Adopt Resolution No. 2022-07 extending the Declared Local Emergency regarding Novel Coronavirus (COVID-19). FINANCIAL IMPACT: The continuation of the declared local emergency is necessary to ensure access to reimbursement for related costs in response to COVID-19. The City has submitted a Request for Public Assistance with California Office of Emergency Services (CalOES) to seek reimbursement for all eligible COVID-19 related expenses. BACKGROUND: The rapid global spread of Novel Coronavirus (COVID-19) has resulted in unprecedented actions by Federal, State, County and local agencies, as well as private individuals and businesses, to help combat the community spread of the virus. On March 4, 2020, the Los Angeles County Board of Supervisors declared a State of Emergency and the Los Angeles County Public Health Officials declared a Local Health Emergency. Since that time, numerous actions have been, and continue to be taken, at the Federal, State and County levels to implement far reaching measures that include Stay at Home Orders, prohibit gatherings of any size, require closure of a wide range of businesses, schools, colleges, public facilities, cancellation of large community and sporting events, and other limitations all aimed at slowing the community spread of the virus. At the time the City Council declared a local emergency on March 19, 2020, LA County Public Health Officials reported (as of March 18, 2020) 190 confirmed cases (including 2 4.4 Packet Pg. 38 in Diamond Bar), with one death in the County. As of February 10, 2022, there were 2,740,700 confirmed cases and 29,609 deaths in Los Angeles County (including 8,677 cases and 102 deaths in Diamond Bar). Updated numbers will be provided for the Resolution at the meeting. On January 25, 2021, Governor Newsom canceled the Regional Stay Home Order that tied restrictions to available ICU capacity state-wide. On June 15, 2021, Governor Newsom retired the Blueprint for a Safer Economy Program and eliminated the need for social distancing or capacity limits on businesses and other activities, with a few exceptions. While conditions improved in early 2021, since the June 15 reopening COVID-19 case counts and hospitalizations have increased especially for unvaccinated persons. The increasing case count that was initially fueled by the Delta variant, has now been replaced with the new Omicron variant that has spread nationwide and particularly in California. The Council is being asked to continue the Local State of Emergency (Attachment 1) regarding the COVID-19 pandemic, which was last adopted by Council on December 21, 2021, as is required every 60 days during the existence of the local emergency. The City Manager, as the Emergency Services Director for the City, also intends to continue the activation of the Emergency Operations Center at the lowest level (Level 3) to be able to provide enhanced communications with LA County Emergency Operations Center (already activated), and with LA County Sheriff and Fire personnel to monitor and respond to essential service requests that may be needed throughout the City. ANALYSIS: The City has taken extraordinary actions and precautions to help protect residents, businesses and our workforce from community spread of COVID-19. The City transitioned to online service delivery and recreation programming to better serve the public, and as of June 14, 2021 has expanded service delivery options to include telephone, video, and in-person appointments. City Operations: • City facilities welcomed back the public for in-person services as of June 14, 2021, Monday through Friday during regular operating hours. This is in addition to the continued availability of telephone, video calls and on-line appointment- based services offered at City Hall such as building, planning, public works/engineering, as well as transit passes, Diamond Ride identifications, and environmental services. In Early January 2022, City Hall and Diamond Bar Center limited operating hours to appointment only services as a result of increasing COVID case counts as a result of the Omicron variant. • City playgrounds, skate park, ball fields, tennis/pickleball courts, Basketball/volleyball courts, picnic shelters, trails, and dog park are operating following Public Health guidance. • City Staff continue to work both in-person and remotely in order to better serve 4.4 Packet Pg. 39 the public through the variety of in-person, telephone, and video appointment options. • Virtual Council/Commission meetings are being held, with in-persons meetings in the near future once COVID case counts decrease. • Street sweeping parking enforcement resumed in January 2021. Recreation & Special Events Update: • Recreation programs are being limited for the time being, with programming following current County Public Health guidance. Updated information is on the City website. • While community in-person special events returned with Concerts in the Park during summer 2021, the goal is to resume other planned events once COVID case counts decrease. • Field allocations for youth sports organizations are following City policies and in accordance with LA County Public Health. • Senior programming activities are currently limited, and will resume following Public Health Guidance once case counts decrease. Due to the significant surge in cases experienced following the holidays fueled by the Omicron variant, appropriate adjustments to City Hall and the Diamond Bar Center operations were temporarily initiated which include: • City Hall will be open by appointment for in-person services only from 8am-noon daily. Virtual appointments and on-line services remain available. • Diamond Bar Center will be open by appointment/registration/rental only. Classes and private rentals will remain as scheduled under required protocol. Senior Programs and Bingo have been cancelled. • Staff will continue to work remotely to the greatest extent possible and/or in compliance with health orders and distancing requirements. • Per the latest County Health Order which went into effect on January 17, 2022, those in the office will be required to use medical grade N95/K95/surgical masks (no cloth masks). • City Council and Commission meetings will return to virtual teleconference only. • A COVID-19 testing site will be establish at the Diamond Bar Center starting February 14, 2022. With the reduction in daily new cases and drop in hospitalizations and the positivity rate, 4.4 Packet Pg. 40 it is anticipated that City operations will be restored to previous levels on or about February 28, 2022. While current conditions appear to be stabilizing, the City will continue to monitor post surge conditions, especially transmission rates and hospitalizations. There remains a possibility that additional unpredictable variants in the future may require integrated public health measures similar to recent actions to combat the Omicron surge over the last few months. The City continues to encourage all residents and children that are eligible to get vaccinated and boosted to help keep the community spread of COVID-19 in check, and to help protect those that are not able to be vaccinated, particularly those under the age of 5. Additional information is available on the County Public Health and City websites. LEGAL REVIEW: City Attorney has reviewed and approved the Resolution as to form. PREPARED BY: REVIEWED BY: Attachments: 1. 4.4.a Resolution No. 2022-07 Emergency Declaration 4.4 Packet Pg. 41 RESOLUTION NO. 2022-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID-19) WHEREAS, the Emergency Services Act (Government Code sections 8550 et seq.), and in particular California Government Code sections 8630, et seq. thereof, and Chapter 8.00 of Title 8 of the Diamond Bar Municipal Code, provide that the City Council may proclaim the existence of a local emergency when the City of Diamond Bar is affected or likely to be affected by public calamity; and WHEREAS, the City Council has been requested by the City Manager as the Director of Emergency Services to proclaim the existence of a local emergency in the City of Diamond Bar; and WHEREAS, COVID-19 has spread globally to over 192 countries, infecting more than 390,042,027 persons and killing nearly 5,721,072 individuals worldwide. As of February __, 2022 there were nearly _______ cases in the United States with more than ______ deaths, including _______ cases and ______ deaths in Los Angeles County (_____ cases and __ deaths in Diamond Bar) related to COVID-19. Due to the expanding list of countries with widespread transmission of COVID-19, increasing travel alerts and warnings for countries experiencing sustained or uncontrolled community transmission issued by the Centers for Disease Control and Prevention (“CDC”), the significant number of cases and deaths from COVID-19 still occurring in the United States, California, and Los Angeles County, COVID-19 has created conditions that are likely to be beyond the control of local resources and require the combined forces of other political subdivisions to combat; and WHEREAS, on February 26, 2020, the CDC confirmed the first possible case of community transmission of COVID-19 in the United States. On March 4, 2020, the Health Officer of Los Angeles County determined that there is an imminent and proximate threat to the public health from the introduction of COVID-19 in Los Angeles County and declared a Local Health Emergency and the Los Angeles County Board of Supervisors concurrently proclaimed the existence of a local emergency for the County of Los Angeles; and WHEREAS, on March 4, 2020, Governor Newsom of the State of California declared a State of Emergency in response to the COVID-19 (Corona Virus Disease 19); and WHEREAS, on March 11, 2020 the World Health Organization (WHO) publicly characterized COVID-19 as a global pandemic; and WHEREAS, on March 12, 2020 Governor Newsom of the State of California issued Executive Order N-25-20 in a further effort to confront and contain COVID-19 that among 4.4.a Packet Pg. 42 Resolution No. 2022-07 2 other things, required residents of California to follow orders and guidance of local public health officials, including following social distancing requirements and suspended certain provision of the Ralph M. Brown Act providing local agencies with greater flexibility to hold meetings via teleconferencing; and WHEREAS, on March 13, 2020, the President of the United States declared a National Emergency due to the continue spread and the effects of COVID-19; and WHEREAS, on March 19, 2020, Governor Newsom issued Executive Order N-33- 20 mandating that residents stay at home while carving out exceptions for workers in specified federal critical infrastructure sectors; and WHEREAS, the State of California and numerous other public and private organizations have announced the cancellation or postponement of all events where social distancing cannot be reasonably achieved; and WHEREAS, the City's ability to mobilize local resources, coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and seek future reimbursement by the State and Federal governments will be critical to successfully responding to COVID-19; and WHEREAS, the Diamond Bar City Council adopted Resolution 2020-04 on March 19, 2020, proclaiming the existence of a local emergency in response to the COVID-19 public health emergency; and WHEREAS, on June 15, 2021, the Governor retired the Blueprint for a Safer Economy, phasing out the majority of executive actions put in place since March 2020, including elimination of social distancing requirements and occupancy limitation, with a few exceptions, but leaving in place many other executive orders and declaration of emergency; and WHEREAS, the Diamond Bar City Council subsequently adopted Resolution Nos. 2020-12, 2020-22, 2020-38, 2020-41, 2021-01, 2021-06, 2021-14, 2021-32, 2021-47, and 2021-56 extending the local emergency due to the continued existence of a local emergency; and WHEREAS, the Diamond Bar City Council must review the local emergency at least once every 60 days to determine the need for continuing the local emergency until its termination by the Diamond Bar City Council. NOW, THEREFORE, IT IS HEREBY PROCLAIMED that as authorized by Government Code section 8630 and Diamond Bar Municipal Code section 8.00.050, the City Council proclaims that as defined in Government Code section 8558 and Section 8.00.020 of the Diamond Bar Municipal Code, a “local emergency” continues to exist throughout the City of Diamond Bar, which proclamation is based on the following findings by the City Council: 4.4.a Packet Pg. 43 Resolution No. 2022-07 3 1. That the above recitals are true and correct and based thereon, hereby finds that the spread and potential further spread of COVID-19 constitutes a situation that severely impairs the public health and safety, and constitutes conditions of extreme peril to the safety of persons and property within the City of Diamond Bar; 2. That these conditions are likely to be beyond the control of the services, personnel, equipment, and facilities of the City of Diamond Bar; and 3. That the conditions of extreme peril warrant and necessitate the extension of the proclamation of the existence of a local emergency. IT IS HEREBY FURTHER PROCLAIMED AND ORDERED that during the threatened existence and actual existence of the local emergency, the powers, functions and duties of the Director of Emergency Services and the emergency organization of the City shall be those prescribed by state law, by ordinances and resolutions of the City and approved by the City Council. IT IS FURTHER PROCLAIMED AND ORDERED to ensure that City vendors are paid in a timely manner, the City Manager and the City Treasurer or their designees are authorized and directed to approve the claims and demands, make payments thereon, and finally to bring those claims and demands to the City Council at future meetings for ratification of the payments made. IT IS FURTHER PROCLAIMED AND ORDERED in accordance with Assembly Bill 361, it is the present intent of the City Council to conduct hybrid council meetings in which the City Council, staff and the public can either attend in person or via teleconferencing and other electronic means to afford council members, staff and members of the public the ability to implement recommended social distancing and otherwise provide for their own safety, while still proceeding with the efficient handling of the City’s business, while providing opportunities for public participation. IT IS FURTHER PROCLAIMED AND ORDERED that a copy of this proclamation be forwarded to the Director of California Governor’s Office of Emergency Services requesting that the Director find it acceptable in accordance with State law that the Governor of California, pursuant to the Emergency Services Act, issue a proclamation declaring an emergency in the City of Diamond Bar; that the Governor waive regulations that may hinder response and recovery efforts; that response and recovery assistance be made available under the California Disaster Assistance Act and the Stafford Act; and that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. IT IS FURTHER PROCLAIMED AND ORDERED that the proclamation of a local emergency shall be reviewed at least once every 60 days until its termination is proclaimed by the City Council of the City of Diamond Bar, State of California. 4.4.a Packet Pg. 44 Resolution No. 2022-07 4 PASSED, APPROVED AND ADOPTED this 15th day of February, 2022. CITY OF DIAMOND BAR ___________________________ Ruth M. Low, Mayor ATTEST: I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the foregoing resolution was duly passed, approved and adopted by the City Council of the City of Diamond Bar at a regular meeting held on the 15th day of February, 2022, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ___________________________ Kristina Santana, City Clerk 4.4.a Packet Pg. 45 Agenda #: 4.5 Meeting Date: February 15, 2022 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR ALL CALRECYCLE GRANT AND PAYMENT PROGRAMS FOR WHICH THE CITY OF DIAMOND BAR IS ELIGIBLE STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Adopt Resolution No. 2022-08, authorizing the City Manager to submit application(s) for all CalRecycle grants and payment programs for which the City is eligible. FINANCIAL IMPACT: No financial impact. BACKGROUND: In September 2016, Senate Bill 1383 (SB 1383) was signed into law to reduce organic waste disposal by 75% and increase edible food recovery by 20% by the year 2025. SB 1383 is the most significant waste reduction mandate to be adopted in the State of California in the last 30 years and requires all jurisdictions to implement a mandatory organics recycling ordinance by January 1, 2022. SB 1383 regulations outline specific requirements related to organics collection, edible food recovery, and compliance tracking and monitoring; mandating significant action by the City, residential and commercial organics generators, and haulers to significantly reduce organics landfill disposal. The California Department of Resources Recycling and Recovery (CalRecycle) is offering a SB 1383 Local Assistance Grant, pursuant to Chapter 395, Statutes of 2016. This non-competitive grant program will provide one-time funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1383. On January 4, 2022, CalRecycle notified staff that the grant application period had opened. 4.5 Packet Pg. 46 ANALYSIS: CalRecycle administers various grant programs to further the State of California’s efforts to reduce, recycle and reuse solid waste generated in the state. In order to be eligible to receive these funds, the City is required to submit a funding request, and include a resolution adopted by the City Council by March 1, 2022. The grant does not require a match from the City and will have no impact on the General Fund. In order to be eligible to receive future grants, CalRecycle requires the adoption of a Resolution by the City Council authorizing submittal of applications and administration of grant funds for its various programs. The proposed Resolution (Attachment 1) will authorize grant submittals to CalRecycle for a period of five years and will designate the City Manager as the City’s signature authority for all CalRecycle grants. CalRecycle anticipates granting the City of Diamond Bar a one-time award of approximately $75,000, expendable over two years. Eligible expenses under the SB 1383 Local Assistance Grant Program include the following: • Capacity Planning • Collection • Edible Food Recovery • Education and outreach • Enforcement and Inspection • Program Evaluation/Gap Analysis • Record Keeping Staff anticipates using the majority of SB 1383 grant funds for edible food recovery efforts, distribution of supplies, outreach and public education to ensure Diamond Bar residents and businesses are fully equipped and prepared to comply with the law by 2024. LEGAL REVIEW: The City Attorney has reviewed and approved the Resolution as to form. PREPARED BY: 4.5 Packet Pg. 47 REVIEWED BY: Attachments: 1. 4.5.a Resolution No. 2022-08 - CalRecycle 4.5 Packet Pg. 48 RESOLUTION NO. 2022-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR ALL CALRECYCLE GRANT AND PAYMENT PROGRAMS FOR WHICH THE CITY OF DIAMOND BAR IS ELIGIBLE. WHEREAS, Public Resources Code sections 48000 et seq., 14581, and 42023.1(g), authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant and payment programs in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the payment programs; and administration of the application, awarding, and management of the grant programs; and WHEREAS, CalRecycle’s procedures for administering payment and grant programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment and grant program. NOW, THEREFORE, BE IT RESOLVED that the City of Diamond Bar is authorized to submit an application to CalRecycle for any and all grant and payment programs offered; and BE IT FURTHER RESOLVED that the City Manager or his/her designee is hereby authorized and empowered to execute in the name of the City of Diamond Bar all documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure funds and implement the approved grant or payment project; and NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Diamond Bar as follows that these authorizations are effective from the date of adoption through February 15, 2027. PASSED, APPROVED AND ADOPTED this 15th day of February, 2022. CITY OF DIAMOND BAR ___________________________ Ruth M. Low, Mayor 4.5.a Packet Pg. 49 Resolution No. 2022-08 2 ATTEST: I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the foregoing resolution was duly passed, approved and adopted by the City Council of the City of Diamond Bar at a regular meeting held on the 15th day of February, 2022, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ___________________________ Kristina Santana, City Clerk 4.5.a Packet Pg. 50 Agenda #: 4.6 Meeting Date: February 15, 2022 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: SECOND AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH SCHAFER CONSULTING FOR AS-NEEDED SUPPORT OF THE FINANCE ENTERPRISE RESOURCE PLANNING SYSTEM THROUGH DECEMBER 31, 2022. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: A. Appropriate $70,000 in available fund balance from the Equipment Maintenance & Replacement Fund (Fund 503) to cover the cost of the services; and B. Approve and authorize the City Manager to execute the Second Amendment to the Consultant Services Agreement with Schafer Consulting to provide as- needed consulting services supporting the Finance Enterprise Resource Planning System. FINANCIAL IMPACT: The total increase amount set forth in the Second Amendment to the Consultant Services Agreement would increase the not-to-exceed amount by $70,000 for a total of $255,000. Funds are available in the Equipment Maintenance and Replacement Fund (Fund 503) to accommodate the proposed Amendment. BACKGROUND: The City recently implemented the Tyler Munis Enterprise Resource Planning (ERP) System. On April 2, 2019, the City entered into a Consultant Services Agreement with Shafer Consulting on a time and materials basis for a not-to-exceed amount of $140,000 to provide specialized Project Management, Change Management, Chart of Accounts guidance and other implementation support of the new ERP to the Finance Department. Following the implementation Go Live date of July 1, 2020, Schafer Consulting continued to support the Finance Department with Cash Receipts 4.6 Packet Pg. 51 Processing, Bank Reconciliation, Month End Closing, Monthly Statement Support and Payroll Analysis. On April 16, 2021, the City entered into the First Amendment to the Agreement extended the term to December 31, 2021 and increasing the total not-to- exceed amount by $45,000 to $185,000 for continued assistance with implementation of the ERP System. ANALYSIS: Schafer Consulting has proven vital in the implementation of the ERP, especially during the transition of Finance Department staff over the past year. Staff continues to be satisfied with the performance of Schafer Consulting staff, who have proven to be highly qualified and very familiar with City systems and programs. Schafer provides much need institutional knowledge of the Tyler Munis system and related Finance Department tasks as new staff joins the Diamond Bar team. The proposed Second Amendment to the Agreement would extend the term of the Agreement to December 31, 2022 and increase the total not-to-exceed amount by $70,000 to $255,000 for continued assistance with implementation of the ERP System. LEGAL REVIEW: The City Attorney has reviewed and approved the Second Amendment to the Agreement as to form. PREPARED BY: REVIEWED BY: Attachments: 4.6 Packet Pg. 52 1. 4.6.a Second Amendment - Schafer Consulting 2. 4.6.b EXHIBIT A 4.6 Packet Pg. 53 4.6.a Packet Pg. 54 4.6.a Packet Pg. 55 EXHIBIT "A" ADDITIONAL SCOPE OF SERVICES Cash Receipts Processing Bank Reconciliation Month End Closing Monthly Council Statement Support Report Support Payroll Analysis Support Transition Support/ Training for Finance Staff including Director 4.6.b Packet Pg. 56 Agenda #: 6.1 Meeting Date: February 15, 2022 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CITY COUNCIL APPOINTMENT OF PARKS AND RECREATION, PLANNING, AND TRAFFIC AND TRANSPORTATION COMMISSIONERS. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Ratify Council Appointments. FINANCIAL IMPACT: None. BACKGROUND & DISCUSSION: The City of Diamond Bar has three standing Commissions: Parks and Recreation Commission, Planning Commission, and Traffic and Transportation Commission. The Commissions serve in an advisory capacity to the City Council. Each Council Member is authorized to appoint one individual per Commission to serve a two-year term, subject to confirmation by a majority vote of the Council. At the end of each Commission term, Council Members may choose to reappoint standing Commissioners or choose new appointees. February 28, 2022 marks the end of the current term. At this time, it is appropriate for the City Council to make their Commission appointments for the next two years through February 2024. The City promoted the Commission appointment process for four weeks, distributing information through a press release, the City’s website and social media outlets, Council meeting announcements, and DBtv. Interested individuals were required to submit applications to the City Clerk by the January 28, 2022 deadline. A total of 27 applications were received. All qualified applications received by the deadline were 6.1 Packet Pg. 57 forwarded to each Council Member for consideration in making their appointments. The Commission appointments from each of the Council Members are as follows: Mayor Ruth Low Cynthia Quan Parks and Recreation Commission Ray Wolfe Planning Commission Manisha Sulahke Traffic and Transportation Commission Mayor Pro Tem Andrew Chou Andrew Wong Parks and Recreation Commission Bill Rawlings Planning Commission Raphael Plunkett Traffic and Transportation Commission Council Member Stan Liu Stephen Qiu Parks and Recreation Commission Mahendra Garg Planning Commission Gary Busteed Traffic and Transportation Commission Council Member Nancy Lyons Aaron Salo Parks and Recreation Commission Kenneth Mok Planning Commission Kim Hsieh Traffic and Transportation Commission Council Member Steve Tye Mario Isaic Ramirez Parks and Recreation Commission Naila Barlas Planning Commission Surendra Mehta Traffic and Transportation Commission PREPARED BY: 6.1 Packet Pg. 58 REVIEWED BY: 6.1 Packet Pg. 59 Agenda #: 6.2 Meeting Date: February 15, 2022 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: FISCAL YEAR 2021-22 MID-YEAR BUDGET REVIEW STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Adopt Resolution No. 2022-09 amending the Fiscal Year 2021-2022 Municipal Budget revenue and appropriations, and reclassification of one personnel position. FINANCIAL IMPACT: The Fiscal Year (FY) 2021-2022 Mid-Year budget review proposes an increase in estimated resources of $2,448,486 for all funds, and an overall increase in appropriations of $1,885,567 for all funds (see table below). The impact for the General Fund is an estimated addition of $443,338 to the General Fund’s fund balance through June 30, 2022—a net increase of $166,147 compared to the original budgetary surplus of $277,191 included within the FY 2021-22 Adopted Budget. Additionally, the proposed Mid-Year adjustments include a combined reduction to resources within the Special Revenue Funds of -$13,879, and a combined increase in appropriations of $1,677,041. The proposed adjustments will also reduce both resources and uses within the CIP Fund by $54,449. The proposed revisions to the revenue and appropriations estimates are included in the attached Resolution; Exhibit A (Attachment 2), and are discussed throughout the report as summarized below: 6.2 Packet Pg. 60 BACKGROUND: The City Council adopted Resolution No. 2021-24 on June 1, 2021 approving the FY 2021-22 Adopted Budget. The City Council has since approved additional appropriations as they have occurred throughout the year, as well as carry-over requests from FY 2020-21. It is City policy for staff and the City Council to periodically review the annual budget and make any additional adjustments as deemed necessary. Staff has conducted the mid-year review of the FY 2021-22 Adopted Budget, evaluated current revenue and expenditure trends, and confirmed the status of capital improvement projects. Based on this review, a Resolution amending the FY 2021-22 Adopted Budget is proposed for City Council consideration (Attachment 1). ANALYSIS: The FY 2021-22 budget was adopted in June, 2021, while the City was in the second year of the global pandemic. Given extreme financial uncertainty within the local and regional economy, staff made financial projections based on assumptions that were still yet unprecedented, though somewhat more predictable than the prior year. We have now reached the half-way point in the fiscal year and further adjustments are necessary in order to reflect the current state of the economy and to City operations. The City’s current adjusted General Fund Budget for FY 2021-22 shows anticipated resources of $27,465,915. It is recommended that the resource estimate be increased by $2,516,814 to $29,982,729. The current approved General Fund appropriations budget totals $29,276,416. It is recommended that the appropriations be increased by $262,975 to $29,539,391. In addition, the use of fund balance reserves is being decreased from a use of $1,810,501 (mainly due to the partial utilization of the prior year operating surplus to set aside funds shore up reserves) to an addition to fund balance reserves in the amount of $443,338. The recommended changes in the estimated resources and appropriations are expected to leave the General Fund with a total fund balance of $26,715,577 at the end of the fiscal year. Current Budget Mid-Year Adjustment Revised Budget Resources Total Revenues & Transfers-In $27,465,915 $2,516,814 $29,982,729 Uses* Expenses, Transfers-Out & Carryovers 29,276,416 262,975 29,539,391 Beginning Fund Balance 26,272,239 26,272,239 Fund Balance Impact (1,810,501) 2,253,839 443,338 Ending Fund Balance $24,461,738 $26,715,577 *Amended to fund LLAD services, $1.8 million for City reserves, and Carryovers of $167,884. FY 2021-22 General Fund Budget General Fund Revenues: In preparation for the mid-year budget review, staff examined the City’s revenue 6.2 Packet Pg. 61 sources to ensure valid revenue estimates based on current trends and activities. Below is a summary of proposed changes to the General Fund revenue estimates. Included within the revised estimates is an increase to anticipated sales tax revenues of $700,000, and increase to property taxes $82,000, and an increase to Transient Occupancy Taxes of $100,000. After some decreases to Senior, Youth, and Athletic programs, Park & Recreation program/facility rental revenue is recommended to receive a net increase of $120,270. Unfortunately, General Fund investment revenues are underperforming due to the continued downward pressures on rates by the Federal Reserve. A reduction to investment earnings in the amount of $212,500 is needed to bring the budget in line with actual performance. With rates on the rise, this trend is expected to reverse next fiscal year. Most notably there is an adjustment of $1,727,044 to appropriate the balance of funds received from the US Treasury’s Covid-19 State & Local Fiscal Recovery Funds (SLFRF). In early 2021, the City received $3.4 million of SLFRF which was assigned to the Covid-19 Recovery Fund; however, due to the pending decision from the Treasury on the ultimate restrictions associated with the use of these funds, the City opted to withhold recognition of the revenue in FY 2020-21 until further guidance was issued the following year. Thereafter, the FY 2021-22 Adopted Budget appropriated $1,688,430 of the $3.4 million as a transfer-in to General Fund from City’s Covid-19 Recovery Fund (106). Most recently, in January 2022, U.S. Treasury issued a final rule which included updated guidance on the use for SLFRF monies, specifically stating that municipalities may expend up to $10 million of their SLFRF monies on government services by electing to take a “standard allowance” of up to $10 million for lost revenue due to the pandemic. Pursuant to this guidance, the attached Resolution identifies all $3.4 million of SLFRF monies received to date as replacement for lost revenues to be utilized for government services. To compliment this process, the action before the City Council tonight would also appropriate the remaining balance of SLFRF monies in the amount of $1,727,044 as additional General Fund resources for FY 2021-22. Pursuant to U.S. Treasury’s requirement that funds claimed as replacement of lost revenue be utilized for government services, $574,235 of the $3.4 million will be utilized this fiscal year to restore part-time staffing previously cut from the budget due to the pandemic, with the balance of funds being used for Public Safety (i.e. LASD Contract). These part-time salaries and public safety line items are already included within the adopted budget and do not require further appropriation. 6.2 Packet Pg. 62 General Fund Mid-Year Adjustments: Revenues Revenue Source Amount Description General Fund Transfer In - COVID 19 Recovery Fund $1,727,044 Recognition of remaining funds received from the U.S. Treasury Coronavirus State & Local Fiscal Recovery Fund (SLFRF). Property Tax 82,000 Property Tax Adjustments to Secured, Unsecured, and Supplemental Taxes Sales Tax Revenue 700,000 Sales tax revenues increased across various categories: Business/Industry, Fuel/Service Stations, Online sales/County Pool, Restaurants/Hotels Transient Occupancy Tax 100,000 Increased estimate to adjust for stronger than anticipated TOT revenues Senior Programs (13,490) Reduction to revenues based on Covid restrictions and uncertainty in attendance Youth Programs (119,195) Reduction to revenues based on Covid restrictions and uncertainty in attendance Athletic Programs (19,045) Reduction to revenues based on Covid restrictions and uncertainty in attendance Contract Classes 20,000 Increase to adjust for Summer Programs Diamond Bar Center Facility Rental 225,000 Increase due to more facility rentals Facility Security Charge 20,000 Increase due to more facility rentals Field & Facility Rentals 7,000 Increase due to more facility rentals Investment Earnings (212,500) Reduced by 50% to reflect market rates Total Revenues $2,516,814 General Fund Appropriations: The adjustments to General Fund appropriations are listed in the table below. Within the proposed changes are various adjustments for part-time and contracted staff, and adjustments needed for full-time salaries related to one-time and on-going temporary assignment pays resulting from retirements and extended leaves. Staff is also requesting an increase to the City’s animal control contract in the amount of $110,000 to 6.2 Packet Pg. 63 account for increased charges that were originally expected to be off-set by revenue. It is also recommended that one Information Systems Analyst be reclassified to Network/System Administrator. The reclassification of the incumbent is requested to recognize the expanding responsibilities of the position. This in-house position is critical for ongoing system administration, implementation and support for current and upcoming mission critical software systems such as the new Finance ERP system and forthcoming land management system. This position can be relied upon to work with City staff and software vendors during an entire project life cycle—from the functional requirements stage through to implementation, including on-going staff training. Partial funding for this position is also provided by Prop A and Prop C funds. General Fund Mid-Year Adjustments: Expenditures Department Amount Description City Manager's Office $ 12,900 Personnel adjustments and temporary assignment pays City Clerk $ 2,104 Increase in Overtime costs HR & Risk Management $ 2,500 Increase in employment recruiting and advertising expenses. Information Systems $ 4,250 Various temporary assignment pays and one reallocation of IS Analyst to Network/System Administrator Animal Control $ 110,000 Animal control contract expenditures reflect program costs net of revenues to City. Net cost is increasing due to lack of program revenues. Revenues anticipated to increase next year. Community Development - Planning $ 41,000 Public notices; Public meeting and Hearing Officer minutes; Contract staffing due to vacancies. Community Development - Building & Safety $ 55,000 PT admin salaries; On-call services for hearing examiner; Contract staffing for various development services. Parks & Recreation - Diamond Bar Center $ 25,600 Personnel temp assignment; Contracted security for Diamond Bar Center (offset by revenue increase) Parks & Recreation - Recreation Programs $ 15,000 Contracted Class Instructors: Tennis Anyone (offset by revenue increase) 6.2 Packet Pg. 64 Public Works - Parks & Facilities $ 16,000 Park and facility utility cost increases due to added use Non-Departmental Transfer-Out $ (21,379) GF Transfer-Out to Park Facility Fund no longer needed for Canyon Loop Trail Project Total Appropriations $ 262,975 Special Revenue Funds and Capital Improvement Project Fund: The following table summarizes the proposed changes in revenue and expenditures for the Special Revenue Funds and Capital Improvement Project Fund. The proposed adjustments include a transferring the balance of Covid-19 SLFRF revenues to the General Fund, minor personnel adjustments, reductions to design costs associated with the Canyon Loop Trail CIP, and minor correcting entries to the bring in to balance the approved transfers originally incorporated within the FY 2021-22 Adopted Budget. Special Revenue Funds and CIP Fund Fund Revenue Expenditure Description Covid 19 Recovery Fund $ - $ 1,727,044 Transfer-out to General Fund the balance of State & Local Fiscal Recovery Funds. Prop A Fund $ - $ 330 Various temporary assignment pays and one reallocation of IS Analyst to Network/System Administrator Prop C Fund $ - $ 116 Various temporary assignment pays and one reallocation of IS Analyst to Network/System Administrator Hazard Mitigation Grant Fund $ 7,500 $ - Add Transfer-In from General Fund to Hazard Mitigation Grant Fund to correct imbalance within Adopted Budget. AB 939 Fund $ - $ 1,500 Personnel adjustments for temporary assignment pay 6.2 Packet Pg. 65 Quimby Fund $ - $ (11,946) Reduction to Quimby Fund Transfer-Out to CIP Fund for Canyon Loop Trail design costs. Park Facility & Development Fund $ (21,379) $ (42,503) Eliminate Transfer-In from General Fund for Canyon Loop Trail design; Reduction to Transfer-Out to CIP Fund for Canyon Loop Trail design costs. Citizen's Option for Public Safety Fund $ - $ 2,500 Add Transfer-Out to General Fund to correct imbalance within Adopted Budget Transfers-Out CIP Fund $ (54,449) $ (54,449) Reduction to Transfers-In and expenditures appropriated for Canyon Loop Trail design. Total $ (68,328) $ 1,622,592 PREPARED BY: REVIEWED BY: Attachments: 1. 6.2.a Resolution No. 2022-09; Mid-Year 2021-22 2. 6.2.b EXHIBIT A - FY 2021-22 Mid-Year Adjustments and Fund Balances 6.2 Packet Pg. 66 RESOLUTION NO. 2022-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE FISCAL YEAR 2021-2022 MUNICIPAL BUDGET WHEREAS, the City Council adopted Resolution No. 2021-24 approving and adopting a budget for the City of Diamond Bar for the Fiscal Year commencing July 1, 2021 and ending June 30, 2022 including maintenance and operations, special funds and capital improvements and appropriating funds for all funds, departments, divisions, object and purposes therein set forth (herein referred to as the "Budget"); and WHEREAS, the City Council may choose to amend the Budget from time to time throughout the fiscal year; and WHEREAS, an Amendment to the Budget has been presented to the City Council for consideration; and WHEREAS, the City Council may choose to add or revise position classifications within the City’s existing authorized classifications; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred; and WHEREAS, the City received $3,415,474 in American Rescue Plan Act (“ARPA”) State & Local Fiscal Recovery Funds (SLFRF) in fiscal year 2020-21 as the first of two equal installments, the second of which will be received in June 2022, in recognition of revenue losses incurred by the City of Diamond Bar as a direct result of the global pandemic; and WHEREAS, U.S. Treasury has issued a Final Rule “31 CFR Part 35 Coronavirus State and Local Fiscal Recovery Funds” identifying the allowable uses of SLFRF monies for municipalities; and WHEREAS, the Final Rule offers a standard allowance for revenue loss of up to $10 million, not to exceed a recipient’s SLFRF award amount, allowing recipients to select between a standard amount of revenue loss or complete a full revenue loss calculation; and WHEREAS, recipients that select the standard allowance may use that amount for government services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The City Council hereby approves amendments to the Fiscal Year 2021-2022 Adopted Budget as set forth in the attached Exhibit A. 6.2.a Packet Pg. 67 Resolution No. 2022-09 2 Section 2. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown on the attached Exhibit A. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. Section 3. City Council hereby directs the City Manager to use the $3,415,474 ARPA SLFRF award received for the following government services under the final rule, insofar as these uses comply with U.S Treasury restrictions on eligible government services: (1) the restoration of part-time staffing to pre-pandemic levels ($574,235), and (2) to public safety costs paid to Los Angeles County Sheriff ($2,841,239). The explicit intent of the City Council is for all funds to be expended on eligible government services identified in the Final Rule issued by U.S. Treasury. Section 4. The City Council hereby approves the reclassification of one Information Systems Analyst (29E) to Network/System Administrator (37E) in recognition of the expanding scope of responsibilities required of the current classification. PASSED, ADOPTED AND APPROVED this 15th day of February, 2022. CITY OF DIAMOND BAR _________________________ Ruth M. Low, Mayor ATTEST: I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 15th day of February, 2022, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ______________________________ Kristina Santana, City Clerk 6.2.a Packet Pg. 68 EXHIBIT-A Fund #Fund Title FB Reserves @ 06/30/21 Current Resources Mid-Year Adj Mid-Year Transfers In Total Resources Current Uses Mid-Year Adj Mid-Year Transfers Out Total Uses FB Reserves @ 06/30/22 Addition/(Use) of Fund Balance 100 General Fund 26,272,239$ 27,465,915$ 789,770$ 1,727,044$ 29,982,729$ 29,276,416$ 284,354$ (21,379)$ 29,539,391$ 26,715,577$ 443,338$ 101 Com Organization Support Fund - 20,000 - - 20,000 20,000 - - 20,000 - - 102 Law Enforcement Reserve Fund 1,045,106 - - - - 161,874 - - 161,874 883,232 (161,874) 103 General Plan Revision Fund 65,894 - - - - 50,730 - - 50,730 15,164 (50,730) 104 Technology Reserve Fund 201,918 243,000 - - 243,000 - - - - 444,918 243,000 105 OPEB Reserve Fund 143,390 318,208 - - 318,208 108,000 - - 108,000 353,598 210,208 106 COVID-19 Recovery Fund - 3,415,474 - - 3,415,474 1,688,430 - 1,727,044 3,415,474 - - 201 Measure W 649,897 800,000 - - 800,000 987,615 - - 987,615 462,282 (187,615) 202 Road Maintenance & Rehab (RMRA)2,226,545 1,003,877 - - 1,003,877 1,387,753 - - 1,387,753 1,842,669 (383,876) 203 Measure M Fund 1,491,815 821,596 - - 821,596 1,256,542 - - 1,256,542 1,056,869 (434,946) 204 Measure R Fund 820,121 719,820 - - 719,820 900,000 - - 900,000 639,941 (180,180) 205 Gas Tax Fund 222,670 1,223,057 - - 1,223,057 1,188,000 - - 1,188,000 257,727 35,057 206 Prop A - Transit Fund 873,828 1,364,160 - - 1,364,160 1,845,288 330 - 1,845,618 392,370 (481,458) 207 Prop C - Transit Fund 1,828,299 971,760 - - 971,760 1,449,600 116 - 1,449,716 1,350,343 (477,956) 208 MAP-21 Fund 1,072 - - - - - - - - 1,072 - 209 SB821 Trails (TDA)(730) - - - - 100,330 - - 100,330 (101,060) (100,330) 210 MTA Grants Fund (56,599) - - - - - - - - (56,599) - 225 Community Dev Block Grant Fd (1,392) 331,846 - - 331,846 369,673 - - 369,673 (39,219) (37,827) 226 CASP (SB1186) Fund 26,236 8,200 - - 8,200 - - - - 34,436 8,200 238 Landscape Maint Dist - 38 36,672 432,022 - - 432,022 451,094 - - 451,094 17,600 (19,072) 239 Landscape Maint Dist - 39 - 456,997 - - 456,997 457,397 - - 457,397 (400) (400) 241 Landscape Maint Dist - 41 - 295,273 - - 295,273 295,273 - - 295,273 - - 245 Street Beautification 336,955 5,000 - - 5,000 - - - - 341,955 5,000 246 Traffic Mitigation Fund 7,229,529 930,910 - - 930,910 - - - - 8,160,439 930,910 247 Sewer Mitigation Fund 57,238 600 - - 600 - - - - 57,838 600 248 Tres Hermanos 20,726 100,000 - - 100,000 100,000 - - 100,000 20,726 - 250 Integrated Waste Mgt Fund 1,638,100 588,737 - - 588,737 746,216 1,500 - 747,716 1,479,121 (158,979) 251 Air Quality Improvement Fd 196,203 76,000 - - 76,000 134,930 - - 134,930 137,273 (58,930) 252 Waste Hauler Fund 176,039 141,300 - - 141,300 136,000 - - 136,000 181,339 5,300 253 Used Oil Grant 27,528 14,148 - - 14,148 15,500 - - 15,500 26,176 (1,352) 254 Beverage Recycling Grant 85,704 15,037 - - 15,037 14,300 - - 14,300 86,441 737 255 LRSP Grant Fund (31,063) 27,000 - - 27,000 27,000 - - 27,000 (31,063) - 256 Hazard Mitigation Grant Fund (15,053) 30,000 - 7,500 37,500 30,000 - - 30,000 (7,553) 7,500 260 Park Fees (Quimby) Fd 125,987 2,000 - - 2,000 68,821 - (11,946) 56,875 71,112 (54,875) 261 Measure A Neighborhood Parks Act - 231,000 - - 231,000 185,000 - - 185,000 46,000 46,000 262 Park & Facility Development Fd 11,217 764,115 - (21,379) 742,736 63,614 - (42,503) 21,111 732,842 721,625 263 Prop A - Safe Neighborhood Pks Fd 3,858 - - - - - - - - 3,858 - 270 PEG Fees Fund 535,559 105,000 - - 105,000 100,000 - - 100,000 540,559 5,000 280 Citizens Option for Public Sfty Fd 338,243 153,800 - - 153,800 160,000 - 2,500 162,500 329,543 (8,700) 281 CA Law Enforcement Eq Fund 8,351 100 - - 100 8,126 - - 8,126 325 (8,026) 301 Capital Improvement Project Fd (39,885) 7,513,032 - (54,449) 7,458,583 7,513,032 (54,449) - 7,458,583 (39,885) - 401 Debt Service Fund 22,776 733,500 - - 733,500 718,500 - - 718,500 37,776 15,000 501 Self Insurance Fund 1,000,713 433,742 - - 433,742 427,600 - - 427,600 1,006,855 6,142 502 Vehicle Maint & Replacement Fund 283,308 159,150 - - 159,150 159,150 - - 159,150 283,308 - 503 Equipment Maint & Repl Fd 1,218,005 304,000 - - 304,000 692,794 - - 692,794 829,211 (388,794) 504 Building Facility & Maint Fund 307,552 917,536 - - 917,536 144,908 - - 144,908 1,080,180 772,628 601 OPEB Trust Fund 517,328 103,100 - - 103,100 88,000 - - 88,000 532,428 15,100 - - Grand Totals 49,901,899$ 53,240,012$ 789,770$ 1,658,716$ 55,688,498$ 53,527,506$ 231,851$ 1,653,716$ 55,413,073$ 50,177,324$ 275,425$ City of Diamond Bar Fiscal Year 2021-22 Mid-Year Budget Review Resources Uses 6.2.b Packet Pg. 69