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HomeMy WebLinkAbout10/21/2014 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION OCTOBER 21, 2014 STUDY SESSION: M/Herrera called the Study Session to order at 5:45 p.m. in Room CC -8, South Coast Air Quality Management District, 21865 Copley Drive, Diamond Bar, CA 91765 Present: Council Members Ling -Ling Chang, Nancy Lyons, Jack Tanaka, Mayor Pro Tern Steve Tye, and Mayor Carol Herrera. . Staff Present: James DeStefano, City Manager; Ryan McLean, Deputy City Manager; David DeBerry, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Bob Rose, Community Services Director; Kimberly Young, Senior Civil Engineer; Ken Desforges, IS Director; Amy Haug, Human Resources Manager; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; and, Tommye Cribbins, City Clerk. Also Present: David VoIz, Consultant David Volz & Associates. ll� GRAND AVENUE BEAUTIFICATION UPDATE — Discussion and Action. CDDfGubman reported that when the City embarked on the beautification project, staff focused on a broader vision of drafting a citywide streetscape design palate so that whatever features and themes were established at the intersections of Grand Avenue and Diamond Bar Boulevard and Grand Avenue and Longview Drive could be introduced throughout Diamond Bar as opportunities present themselves. Eventually, there would be a unified visual identity for the community. The proposed entry monument features provided this evening for Council's review adds another planning feature for the Diamond Bar streetscape palate. The monument structures incorporate thematic features from Grand Avenue beautification street furnishings, embraces the visual character of the City's natural setting and the architectural setting of the Diamond Bar Center as well as, abstracted shapes and symbols found on the City's seal. If the Council concurs with the design direction proposed on the drawings tonight, staff's goal is to replicate the monument at other entrances to the City and would include the phasing out of the "fly swatters" at the north, south and east end of town. One point of departure in the monument design is that there is no literal representation of the City seal's linings and surfaces. Staff's goal is to avoid the formal efficacious tone of the City seal so that one feels like they are entering a place rather than a jurisdiction. David Volz and Gary Vasquez accomplished the cleconstruction of the City's seal so that the forms and symbols found in the seal are artfully incorporated in an abstract manner into the primary monument structure. OCTOBER 21, 2014 PAGE 2 CC STUDY SESSION The collaborative process that occurred between the design professionals and City staff was somewhat like doing a police sketch where everyone communicated what was on their mind of what they wanted the entry feature to express and David and Gary interpreted those ideas into a visual medium. The group carefully considered every feature and every detail of the monument. For example, the group did not want to use the same stone as was used at the Diamond Bar Center but wanted to make sure that the monument retained that sense of permanence within an informal "old world" context rather than being formal and regimented. Since Diamond Bar aspires to be a diverse community this goal is reflected in the diversity of shapes, sizes and colors of stone that fit together to form a strong backdrop to the main monument structure. The Power Point presentation will express the Diamond Bar motif in three different ways. The group's recommendation was for the monument to simply read "Diamond Bar" rather than "City of Diamond Bar"to provide a welcome to the community rather than advising visitors that they are '.entering the City's turf." The group also wanted to reinforce the Diamond Bar name as a brand so that the name says it all. For example, when one enters Nordstrom's they are not entering "The Clothing Store of Nordstrom's." The windmill motif ties the entry monument together with the other streetscape elements that feature that same motif. The group agonized over the shape of the windmill icon, composition of the windmill shapes, cutting the metal and how the icon would be framed within the stone backdrop. CDD/Gubman then introduced Mr. David VoIz, with Volz & Associates, who provided a PowerPoint presentation and stated that the monument is intended to be a gateway*to the City so that as one crosses the gateway, while it is not intended to be formal, people will understand where the line is. There is a center monument and a treatment on both sides of the street. He indicated the location of the sign at the City boundary and stated that the existing median at Longview will be extended to the boundary line with side walls at each sidewalk to create a gateway. In moving through the design concept process the monument has moved away from corporate styles into a more interesting monument that is aligned with City features such as the Diamond Bar Center. The proposal is for a 10 1/2foot high sign in the median with the monument being about 5 Y2 feet tall and 12 feet wide to fit within the 14 foot wide median. The materials and design are identified with Diamond Bar and include stone with rolling hills with a big tree as the backdrop. The sign will be turned about 30 degrees from the centerline to face the entry point curb. He showed a side view of the sign which will be built out of three pieces and placed on a pedestal to provide an arched effect. The rest of the median will be planted out. The windmill will be metal cutouts placed at the back of the sign with LED indirect lighting rather than indirect lighting at the front and back to provide more of a glow. OCTOBER 21, 2014 PAGE 3 CC STUDY SESSION MPT/Tye asked if the tree was at the top of the sign and if the tree would block the view of the sign. Mr. Volz responded that the tree is some distance behind the sign and that it would not block the view of the sign. As the tree grows the branches will be trimmed up to about 10 feet or so to clear for vehicles and view. Mr. Volz continued with an explanation of the four foot wide gateway pieces proposed to maintain pedestrian traffic on both sides of the median in the parkway which pick up some of the detailing that is proposed for the center of town. The gateway pieces will be about 30 feet long. Mr. Volz explained the materials to be used. MPT/Tye asked if the steel would look similar to the fly swatters as it ages. Mr. Volz responded No, this steel is made to rust as it self -coats and will have more of a soft brown patina overtime. CSDIRose said it is the same material as the fly swatters C/Lyons said that some of the panels look like wood. Mr. Volz responded that it is wood. There are a few of those types of panels proposed in the median in the center of town and felt it would match those panels. C/Lyons asked how long the wood panels would last before they would have to be replaced. Mr. Volz responded 10-15 years. CM/DeStefano asked if the Council concurred with the proposed design and wished to move forward. . With Council concurrence, M/Herrera responded that there is consensus and staff may proceed. CDD/Gubman thanked CSD/Rose, SCE/Young, PWD/Liu, and PIO/Roa for their efforts and collaborations during the design process. Do- POLITICAL SIGNS - Discussion and Action CDD/Gubman presented staffs report on the existing political sign regulations. He stated that this study session item grew out of a request early this summer for staff to look into the Chino Hills' permitting program OCTOBER 21, 2014 PAGE 4 CC STUDY SESSION and ordinance for political signs to see if that permit program is something that could be done in Diamond Bar. He and CA/DeBerry put together a memorandum to the City Council which is attached to the cover of the study session cover memo and outlines the ways the City could establish a permit program. Staffs recommendation would be to require permits only for signs located in the public rights-of-way. After reviewing the Chino Hills Ordinance staff found that the provisions for requiring permits on private property were at odds with some constitutional rights that political signs enjoy over commercial types of speech so there are some potential issues the City would want to avoid if the City were to establish a permit program. Should the Council wish to establish a permit program staff can provide the guidance for establishing such a program; however, since this opens the topic of discussing the problem Diamond Bar occasionally encounters with the over proliferation and visual clutter that occurs during some election seasons, the Council and staff can discuss other more broad issues to address those issues. Staff is requesting Council direction on this matter. MPT/Tye said he felt the City should implement a permit program. C/Chang said she was very concerned about First Amendment rights. MPT/Tye felt a permit program would provide incentive for people to clean up their signs quickly. C/Lyons said $250 might not be enough because the way she interprets the program is that if, for example, if she didn't pick up any of her signs she would lose only $250 which might be less than she would pay to have her signs picked up. CDD/Gubman said that the amount of the deposit had to be carefully balanced so as not to price someone out of the program. C/Chang said it is way too much and in accordance with the First Amendment there cannot be a limited timeframe. CA/DeBerry said that a time limit can be imposed but it has to be non- discriminatory. For example, if the City prohibited all signs in the public right-of-way but then had one exemption where the City allowed political signs during a certain timeframe stated, it would be okay because the City would, in that instance, be treating political speech in a manner preferable to commercial speech. Otherwise, all signs are prohibited. It is fine to allow political signs to go up for a certain time. Most cities get into problems because they want to regulate the proliferation of political signs but in doing so they end up treating commercial signs better than political OCTOBER 21, 2014 PAGE 5 CC STUDY SESSION signs. Some cities do not aim to regulate content but all cities have sign requirements and the number of signs that can go on a property so what they might do during political seasons is to allow political signs of a certain size in addition to what already exists. Typically, for private property the City cannot regulate based on content except to prohibit use of a sign on private property to advertise products and services not sold on-site. Diamond Bar's or ' dinance is the same way and the property owner can use whatever square footage they are allowed for a political message or to advertise products and services sold on-site. Cities can exclude all signs from the public right-of-way and provide for political signs during certain periods of time. This would mean that all commercial signs would have to be excluded in the public right-of-way. M/Herrera asked if that was legal and if the City could discriminate in that fashion. CA/DeBerry responded affirmatively. M/Herrera asked if the public right-of-way included the tree wells at the side of streets and whether it included the median. CA/DeBerry said it would be anything from the back of the sidewalk to the back of the sidewalk and any additional public right-of-way behind the sidewalk. CA/DeBerry said signs could be excluded from the medians. MPT/Tye said he was asking for consideration of getting signs cleaned up and not talking about taking away anyone's right to put signs in tree wells or anywhere else in the public right-of-way. Currently, there can be one sign per block, no signs in the median and signs can be put up 30 days prior to an election so his idea in looking at what Chino Hills does is to consider how the City can make sure signs are cleaned up within a reasonable amount of time. He agrees that $250 may not be enough. C/Chang said that a fee of $250 would exclude individuals who may not be able to pay that amount. MPT/Tye asked what the amount should be. CA/DeBerry said he could not give an exact number but $250 might be. fine or maybe a little higher. What is the average cost to produce a sign? MPT/Tye said $5-$7 apiece, which gets back to his point that if individuals can avoid picking up their signs the deposit should be sufficient to ensure removal of signs. C/Chang asked what would happen if someone wanted to put up just one sign. OCTOBER 21, 2014 PAGE 6 CC STUDY SESSION CA/DeBerry said there could be an amount per sign with a cap. MPT/Tye said that to C/Lyons' point, it might cost more to have the signs removed than to pay the deposit. CA/DeBerry said there would be room for the City to charge beyond the deposit by stating that to the extent the deposit is not used, that amount will be refunded; and if the amount exceeds the deposit the City has the discretion to charge the additional fee. C/Lyons asked if Chino Hills has had success with this program. MPT/Tye said that some people do not pull a permit and still put up signs so it does not matter because the City will confiscate those signs and the City is out the deposit plus any additional amount for removing the signs. C/Lyons asked if it was working for the people who pay a deposit and are the signs being removed within the proper timeframe. MPT/Tye said he got his deposit back. CDD/Gubman stated that Diamond Bar requires a deposit of $100 for temporary banners such as a grand opening banner, Similarly, it is very effective for people who get a permit and pay the deposit to remove the signs. It works as long as people play by the rules.) The City goes after a lot of illegal banners so it is a mixed bag as far as how successful the program is. Those who play by the rules are happy to get their deposits refunded., In other cases, the City has to use Code Enforcement and if they apply for a permit at a later date the City may subtract the number of days the sign has already been up. CM/DeStefano asked for direction MPT/Tye stated he likes the idea of a deposit and feels that the sign ordinance the way it is right now is workable. M/Herrera asked MPT/Tye if he would like to see staff work on bringing something back. MPTITye stated Absolutely. C/Lyons agreed with MPT/Tye. She stated that this takes care of city council elections but would it also take care of other elections such as school board elections, etc. OCTOBER 21, 2014 PAGE 7 CC STUDY SESSION CDD/Gubman stated that it would take care of all elections including ballot measures. MPT/Tye said he. would like to see staff bring something back amending the current permit program that included a provision for making sure signs were removed within the proper timeframe. C/Tanaka asked if sign removal was that big of a problem and felt that the current program was sufficient. CM/DeStefano stated that it depends on the candidate and the candidate's team. Some candidates are very good about removing signs and other times it is a problem. C/Tanaka stated that he did not want to make more work than necessary and that as a whole it seems to working. M/Herrera asked if C/Tanaka thought what we have in place is fine. C/Tanaka stated that he felt that what we have in place is fine and that the does a good job of notifying others of what the policy is. C/Chang agreed. M/Herrera also agreed with the current program. M/Herrera reiterated that Council's direction to staff is that the City will continue with the current program in place. CM/DeStefano stated that the directionis to stay as is. PUBLIC COMMENTS: None Offered. ADJOURNMENT: With no further business to come before the Cit� Council, M/Herrera adjourned the Study SeZt.,6:28 p.m. Tommye Cribbins, City Clerk The foregoing minutes are hereby approved this 4th day0f November 2014. � �, Carol Herrera, Mayor MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR OCTOBER 21, 2014 CLOSED SESSION: 5:30 p.m., Room CC -8 Public Comments on Closed Session Agenda None Offered. ► Government Code Section 54957 Public Employee — City Manager Performance Evaluation STUDY SESSION 5:45 p.m., Room CC -8 ► Grand Avenue Beautification Update - Discussion and Action ► Discussion of Political Signs — Discussion and Action Public Comments: None Offered Study Session adjourned to Regular City Council Meeting at 6:28 p.m. CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to .order at 6:35 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Cantor Paul Buch, Temple Beth Israel, gave the invocation. ROLL CALL: Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye and Mayor Herrera. Staff Present: James DeStefano, City Manager; Ryan McLean, Deputy City Manager; David DeBerry, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Ken Desforges, IS Director; Greg Gubman, Community Development Director; Bob Rose, Community Services Director; Kimberly Young, Senior Civil Engineer; Amy Haug, Human Resources Manager; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; and, Tommye Cribbins, City Clerk. CM/DeStefano reported that during tonight's Study Session, Council continued its discussion and decision-making process regarding the Grand Avenue Beautification Project. At its last meeting, the Council was presented with a schedule fur the project and steps necessary toward commencement of OCTOBER 21, 2014 PAGE 2 CITY COUNCIL construction from Longview to just north of Diamond Bar Boulevard. Tonight the City Council looked at the design and new entry signs, the first of which would be located at Longview and Grand Avenue. Upon receiving the presentation from the City's consultant and staff, Council directed staff to move forward. The community will continue to see more of this project as advertising takes place and staff move forward to the point of construction next year. CM/DeStefano also reported that the City Council also discussed Political Signs and the possibility of establishing a permit program for political signs since there was a concern raised about the proliferation and illegal placement of political signs. Council received a report from staff, discussed the matter briefly with the City Attorney.and with consensus of Council no changes would be made to the current political sign regulations. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 2. CITY MANAGER REPORT AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Theresa Lee was concerned about West Nile Virus in "The Country Estates" and the Millennium project catch basin which she felt would further contribute to the breeding of the virus because of stagnant water. Mae Liu urged the City to schedule a public hearing for the current 188 homeowners of "The Country Estates" to consider an amendment to revise the public trail and debris basin for the Millennium project. Lee Mao, resident of "The Country Estates" thanked the City for hosting the Town ! tall meeting regarding the Millennium project. He asked CM/DeStefano about easements that were sold to Millennium by residents at 22360 and 22364 Kicking Horse. He wanted to make sure the City was aware that both homes never received approval from "The Country Estates" Homeowners Association for such agreements. He read a letter addressed to SCE/Young and an email addressed to SP/Lee from the Association's General Manager Chatsworth and asked the City to review the easements and to ask Millennium to propose a new debris basin that is not in the back of the two homes on Kicking Horse. Grace Lim -Hays, resident and current President of the Hampton Court HOA, said that her neighbors asked her to inform the City Council of OCTOBER 21, 2014 PAGE 3 CITY COUNCIL recent property damage events on Washington Street. Homeowners are very concerned about having to pay for damage and that the next incident might be worse. Residents believe truckers are unaware that Washington Street is a small cul-de-sac area that they are unable to traverse. She suggested that the City put up signage on the right and left side of Brea Canyon Road at Washington Street that would alert drivers that they are entering a dead-end street. Cassandra McInnis, resident of "The Country Estates" reiterated her comments about the City not protecting its "Crown Jewel" ("The Country Estates") and how the threat of the Millennium project was made known only to a few and not all of the homeowners. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano stated that the staff has worked with the Hampton Court homeowners in the past regarding traffic concerns and particularly the issue of big trucks that get lost and try to make a 180 degree turn at the end of Washington Street. CM/DeStefano said he would work with PWD/Liu and have him take another look at that area. With respect to signage, it is very difficult from a traffic regulatory perspective to indicate that there is a dead-end street any sooner than at the intersection of Washington Street and Lincoln where the City Park is located because it is not a dead-end street until it gets to that point. However, PWD/Liu and his staff are very creative and may find additional ways to help wayward truckers find the proper route out of that neighborhood. CM/DeStefano stated that with respect to speakers' comments regarding the Millennium Project, there were many statements, questions and opinions that the Council and staff have heard before and have been responded to either at this auditorium with the minutes as reference, or at the September 9 meeting. In addition, staff has responded to some 200 questions about this project. This is an ongoing process and "The Country Estates" Board of Directors, its General Manager and the Millennium Partners are looking into the issues raised by the residents of "The Country Estates." 4. SCHEDULE OF FUTURE EVENTS: 5.1 Walnut Valley Water District Town Hall Meeting regarding rates — October 23, 5:00 p.m., Water District Office, 271 South Brea Canyon Road. OCTOBER 21, 2014 PAGE 4 CITY COUNCIL 5.2 Parks and Recreation Commission Meeting — October 23, 2014 7:00 p.m., Windmill Community Room, 21810 Copley Drive 5.3 Time Capsule Dedication — Saturday, October 25, 2014 — 4:00 p.m., Diamond Bar City Hall, 21810 Copley Drive. 5.4 Planning Commission Meeting — October 28, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.5 Hallaween Haunted House — October 30 and 31, 2014 — 6:00 p.m. to 900 p.m., Heritage Park, 2900 S. Brea Canyon Road. 5.6 Fail Fun Festival — October 31, 2014 — 4:30 p.m. to 8:30 p.m., Heritage Park, 2900 S. Brea Canyon Road. 5.7 City Council Meeting — November 4, 2014 - 6:30 p.m., SCAQMD Auditorium, 21865 Copley Drive. 5.8 Veterans Recognition Celebration — November 5, 2014 9:00 a.m. to 11:00 a.m., Diamond Bar Center, 1600 S. Grand Avenue. 5.9 Veterans Day Holiday — November 11, 2014 — City offices closed Tuesday, November 11 in observance of Veterans' Day. City offices reopen Wednesday, November 12, 2014 at 7:30 a.m. 5.10 Walnut Valley Water District Public Hearing regarding rates — November 19, 5:00 p.m., SCAQMD Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: MPT/Tye approve the Consent Calendar as following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: moved, C/Lyons seconded, to presented. Motion carried by the Chang, Lyons, Tanaka, MPT/Tye, M/Herrera None None 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of October 7, 2014. OCTOBER 21. 2014 PAGE 5 CITY COUNCIL 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.2.1 Regular Meeting of June 12, 2014. 6.2.2 Regular Meeting of July 10, 2014. 6.3 RATIFIED CHECK REGISTER — Dated October 2, 2014 through October 15, 2014 totaling $834,087.05. 6.4 ADOPTED RESOLUTION NO. 2014-41: OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR $153,346 OF LAND AND WATER CONSERVATION FUND GRANT WHICH, IF AWARDED, REQUIRES A $153,346 MATCH FROM THE CITY FOR THE SILVER TIP PARK TRAIL AND TRAILHEAD. 6.5 ADOPT RESOLUTION NO. 2014-42: APPROVING PROGRAM -SUPPLEMENT AGREEMENT NO. 013-N ADMINISTERING AGENCY -STATE AGREEMENT NO. 07-5455R: FOR UTILIZATION OF FEDERAL FUNDS IN THE AMOUNT OF $1,032,964 FOR THE GRAND AVENUE BEAUTIFICATION PROJECT - FEDERAL PROJECT HPLUL-54455(016). 6.6 SECOND READING AND ADOPTION OF ORDINANCE 07(2014): REVISING THE CITY'S PURCHASING SYSTEM, AMENDING THE DIAMOND BAR MUNICIPAL CODE, AND RESCINDING ORDINANCE NO. 05(2006) IN ITS ENTIRETY. 6.7 APPROVED AMENDMENT NO. 2 TO THE AGREEMENT WITH CLEAR CHANNEL OUTDOOR TO EXTEND FRANCHISE AGREEMENT FOR BUS SHELTERS IN DIAMOND BAR FOR SEVEN (7) ADDITIONAL YEARS FROM JULY 1, 2014 THROUGH JUNE 30, 2021. 6.8 AWARD OF PROFESSIONAL ENGINEERING SERVICES CONTRACT TO TAIT & ASSOCIATES, INC. FOR CIVIL ENGINEERING DESIGN, CONSTRUCTION ADMINISTRATION AND INSPECTION, AND CONSTRUCTION SURVEY, FOR THE RONALD REAGAN PARK AND CARLTON PETERSON PARK PARKING LOTS REHABILITATION PROJECT, IN THE AMOUNT OF $109,685; PLUS A CONTINGENCY AMOUNT OF $11,000, FOR A TOTAL AUTHORIZATION OF $120,685. 7. PUBLIC HEARING: None OCTOBER 21, 2014 PAGE 6 CITY COUNCIL 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka said he had no subcommittee reports this evening as he has spent the past couple of weeks taking care of some health issues. He asked that tonight's meeting be adjourned in memory of long-time Diamond Bar resident, Eileen Tillery who recently passed away. Eileen resided in Diamond Bar for more than 50 years and along with her husband Jack raised three children, Jody, Tim and John. He remembered that Eileen was honored at the City of Diamond Bar's Annual Birthday Celebration as an outstanding Diamond Bar Volunteer. She was an active community member having been a charter member and past president of The Diamond Bar Women's Club, Northminster Presbyterian Church, Diamond Bar "Friends of the Library" and had donated wine for the Wine Soiree fundraiser for more than 20 years. Eileen and her former partner Jerry Mead worked together with their "New World Wine Competition" for the past 13 years and donated wine and time to many local charities. Eileen had a big heart. C/Tanaka and his wife Wanda remember Eileen attending every "Concerts in the Park" series and staying for "Movies Under the Stars." Eileen really enjoyed the movies and her hearty laughter will be missed. Jack and Wanda Tanaka say goodbye to a very kind lady and dear friend, Eileen (ET) Tillery. C/Chang said that as usual residents can follow her on a variety of media outlets. She thanked Congressman Royce for bringing Law Librarian of Congress David Mao to Diamond Bar for his presentation which she unfortunately missed but will be going online to review. She will miss Eileen Tillery, a phenomenal human being. Eileen also served on the Diamond Bar Community Foundation about 12 years ago when C/Chang first joined the foundation. She hopes to see everyone at the Time Capsule Dedication at 4:00 p.m. at City Hall. C/Lyons said she too would miss Eileen Tillery who was quite a lady. Eileen was a life coach for the generation of individuals who came after her. Eileen was very positive and encouraged everyone to "go for it." Eileen was a huge contributor to the community and will be missed in a big way. David Mao's presentation was a wonderful opportunity that Congressman Royce made happen for Diamond Bar. The Friends of the Library spearheaded and organized the event and in true Diamond Bar fashion, there was great participation by the Diamond Bar Community Foundation, OCTOBER 21, 2014 PAGE 7 CITY COUNCIL the Diamond Bar Association of University Women and from the City of Diamond Bar, with every individual and organization assisting in the details. It was a great day and Mr. Mao presented the City with a couple of items for the City's Time Capsule. MPT/Tye referenced a speaker who spoke about West Nile Virus in Diamond Bar while making a statement about what they are against in "The Country Estates" area. In spite of that, West Nile Virus is a problem and over the last many months he has continued to make people aware of it and will say again that if anyone sees standing water and mosquito activity, please do not hesitate to call the Great Los Angeles County Vector Control District at 562-944-9656. Vector Control takes every report seriously and will put someone on the problem immediately because it is a serious problem. and not an issue to be trifled with. Everyone needs to be aware and remain vigilant. The experience with Law Librarian of Congress David Mao last Saturday was terrific. Many people are to be congratulated for this event which is a great opportunity for Diamond Bar when people understand the City needs to collaborate with groups, congressman, etc. Congressman Royce came up with this idea and started the process a year ago to commemorate the 25th Anniversary of the City of Diamond Bar. As Kathleen Newe stated in her email to the City Council, most important are the people behind the scenes and there were many including staff. Special recognition goes to Cecilia Arellano, Public Information Coordinator, who faithfully attended planning meetings, was very professional, worked diligently, and was very supportive with her creative ideas and suggestions which enhanced the afternoon's event. She did everything possible to make the event happen and her help on Saturday was invaluable. He said he believed that most people do not realize how much staff works behind the scenes. Council and residents get to show up for the event whether it be Concerts in the Park, 4th of July Celebration or in this instance, something that has probably never happened in Southern California. Kudos to staff and special thanks to PIC/Arellano for making the event happen. Kathleen concludes her email by stating that "it is a highlight in the memory of Diamond Bar and the Friends of the Library. We are all successful because of your support." MPT/Tye said that goes both ways. The Friends of the Library are successful because of the City's support and the City is successful because of the Friends of the Library support and the library is successful because of the collaboration. When everyone works together it is a wonderful success and it was terrific to be a part of the event on Saturday. Thanks to Congressman Royce for making it happen! OCTOBER 21, 2014 PAGE 8 CITY COUNCIL He remembered Eileen Tillery and it is because of her that the Friends of the Library was so successful and it is because of her that the library is as wonderful a facility as it is today and it is because of her, her input and involvement in this community that it is the wonderful community it is. She will be greatly missed. M/Herrera said that last Saturday's event was great and Congressman Royce is a hero to the City of Diamond Bar for arranging the event. She thanked Kathy Newe, Ruth Low, Rick Rodgers and PIC/Arellano who worked very hard to coordinate the event. M/Herrera said she appreciated that David Mao presented Diamond Bar with a book of the Law Library of Congress and a coin for the City's Time Capsule, items which she passed along to the custody of PIC/Arellano. Margaret Donnellan Todd, County Librarian, was also very appreciative of the Diamond Bar Friends of the Library and commented that the Diamond Bar Library and the Friends are one of her favorites in the County, due to all of the hard work that the Friends do to raise money to support and make the Diamond Bar Library successful. She joined with her colleagues in stating that Eileen Tillery will be missed. Eileen was a long -long time community volunteer, an exemplary individual who showed volunteers how they can give to the community and make it better and certainly, she contributed much toward making the Wine Soiree's successful in donating most of the wine every year. God rest her soul. ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the City Council Meeting at 7:19 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 4th day of November 2014. CAROL HERRERA, MAYOR t