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Home My WebLink AboutCity Council Agenda - Regular Meeting - Nov 2, 2021 6_30 PM.pdfCity Council Agenda Tuesday, November 2, 2021 Regular Meeting 6:30 PM Diamond Bar City Hall – Windmill Community Room 21810 Copley Drive, Diamond Bar, CA 91765 PUBLIC ADVISORY: Consistent with State Assembly Bill 361, members of the City Council may be present or participate telephonically. Members of the public are encouraged to participate and address the City Council during the public comment portion of the meeting either in person or via teleconference. If you would like to attend the meeting in person, please note that face coverings are required to be worn at all times. How to Observe the Meeting From Home: The public can observe the meeting by calling +1 (562) 247-8422, Access Code: 507-507-040 OR visit: https://attendee.gotowebinar.com/register/64541751224375311. How to Submit Public Comment: The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx). The public may log into the meeting through this link: https://attendee.gotowebinar.com/register/64541751224375311. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. American Disability Act Accommodations: Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription wi ll be available upon request the day following the Council Meeting. The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. ANDREW CHOU Council Member STAN LIU Council Member STEVE TYE Council Member NANCY A. LYONS Mayor RUTH M. LOW Mayor Pro Tem City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. The City Council may take action on any item listed on the agenda. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7000 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR LIVE VIEWING AT HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/164922764460418830 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA November 02, 2021 CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor ROLL CALL: Chou, Liu, Tye, Mayor Pro Tem Low, Mayor Lyons APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 2021 Property Assessment Update by Los Angeles County Assessor Jeff Prang 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. Please complete a Speaker Card and hand it to the City Manager (completion of this form is voluntary). The City will call on in person speakers first and then teleconference callers, one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment. If you wish to speak on a public hearing item or council consideration item, you will be called upon to speak at that point in the agenda. 4. SCHEDULE OF FUTURE EVENTS: 4.1 Planning Commission Meeting – November 9, 2021 – 6:30 p.m., Windmill Community Room, 21810 Copley Drive and online teleconference. 4.2 Veterans Celebration – November 10, 2021 – 9:00-11:00 a.m., Grand View Ballroom, 1600 Grand Avenue. 4.3 Veterans Day Holiday – November 11, 2021 – City Offices Closed 4.4 City Council Meeting – November 16, 2021, 6:30 p.m., Windmill Community Room, 21810 Copley Drive and online teleconference. 5. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 5.1 CITY COUNCIL MINUTES OF THE OCTOBER 19, 2021 REGULAR MEETING. 5.1.a October 19, 2021 City Council Minutes Recommended Action: Approve the October 19, 2021 Regular City Council meeting minutes. Requested by: City Clerk 5.2 RATIFICATION OF CHECK REGISTER DATED OCTOBER 13, 2021 THROUGH OCTOBER 26, 2021 TOTALING $1,768,480.22. Recommended Action: Ratify the Check Register. Requested by: Finance Department 5.3 TREASURER'S STATEMENT. Recommended Action: Approve the July 2021 Treasurer’s Statement. Requested by: Finance Department 5.4 CONTINUED USE OF TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR MEETINGS OF THE DIAMOND BAR CITY COUNCIL AND OTHER CITY COMMISSIONS AND COMMITTEES SUBJECT TO STATE OPEN MEETING LAWS. Recommended Action: Adopt Resolution No. 2021-48, providing for continued use of teleconferencing and other formats as defined and in compliance with Assembly Bill 361 for meetings of the Diamond Bar City Council, City Commissions and Subcommittees. Requested by: City Manager 5.5 FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MV CHENG & ASSOCIATES, INC. FOR TEMPORARY ACCOUNTING STAFFING SERVICES Recommended Action: Approve, and authorize the Mayor to sign, the First Amendment to the Consultant Services Agreement with M.V. Cheng & Associates, Inc. Requested by: 5.6 INTENT TO DISSOLVE LANDSCAPE ASSESSMENT DISTRICT NO. 39 AND INITIATION OF FORMATION OF NEW LANDSCAPE ASSESSMENT DISTRICT NO. 39-2022. Recommended Action: A. Adopt Resolution No. 2021-49 to declare the City’s intention to dissolve Landscape Assessment District No. 39 and direct staff to advertise the public hearing before the Council at the January 18, 2022 regular meeting, and B. Adopt Resolution No. 2021-50 initiating proceedings for the formation of a Landscape Assessment District (No. 39-2022) pursuant to provisions of Division 15, part 2, of the Streets and Highways Code of the State of California, and designating SCI Consulting Group as the Engineer of Record. Requested by: Public Works Department 5.7 NOTICE OF COMPLETION FOR THE DIAMOND BAR BOULEVARD STREET REHABILITATION FROM PATHFINDER ROAD TO MOUNTAIN LAUREL WAY PROJECT - PROJECT NO. SI20101. Recommended Action: Approve, and authorize the Public Works Director to file a Notice of Completion. Requested by: Public Works Department 6. PUBLIC HEARINGS: 6.1 ADOPTION OF THE 2021-2029 HOUSING ELEMENT UPDATE. Recommended Action: A. Receive presentation; B. Open public hearing to receive testimony, close public hearing; and C. Adopt Resolution No. 2021-51 adopting the 2021-2029 Housing Element Update. Requested by: Community Development Department 7. COUNCIL CONSIDERATION: 7.1 SETTING OF HEARING DATE TO CONSIDER APPEALS OF BUILDING OFFICIAL'S NOTICE AND ORDER TO VACATE THE VILLAGE AT DIAMOND BAR CONDOMINIUM COMPLEX, AND APPOINTMENT OF HEARING EXAMINER TO CONDUCT HEARING(S). Recommended Action: A. Set November 18, 2021 at 9:00 a.m. in the Windmill Community Room as the date, time and location to hear appeals of the Building Official's Notice and Order to Vacate The Village at Diamond Bar condominium complex; and B. Appoint John C. Van Doren to serve as the hearing examiner for the matter, and authorize the City Manager to execute an Agreement for Hearing Officer Services with Mr. Van Doren. Requested by: Community Development Department 8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 9. ADJOURNMENT: