HomeMy WebLinkAbout2021.10.19 - Minutes - Regular MeetingCITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
OCTOBER 19, 2021
CALL TO ORDER: Mayor Lyons called the Regular City Council meeting
to order at 6:30 p.m.
M/Lyons stated that consistent with COVID-19 regulations, members of the public were
encouraged to participate and address the City Council during the public comment
portion of the meeting via teleconference. Members of the City Council and limited staff
were physically present for the meeting and public seating was limited due to distancing
requirements on a first -come, first -serve basis.
PLEDGE OF ALLEGIANCE: Council Member Liu led the Pledge of Allegiance.
ROLL CALL: Council Members Andrew Chou, Stan Liu, Steve Tye,
Mayor Pro Tern Ruth Low, Mayor Nancy Lyons
Staff in Attendance: Dan Fox, City Manager; Anthony Santos, Assistant to
the City Manager; Ryan McLean, Assistant City Manager; Hal Ghafari, Public Works
Manager/Assistant City Engineer; David Liu, Public Works Director; David DeBerry, City
Attorney; Joan Cruz, Administrative Assistant; Kristina Santana, City Clerk
Staff present telephonically: Alfredo Estevez, Information Systems Analyst; Greg
Gubman, Community Development Director; Amy Haug, Human Resources and Risk
Manager; Ryan Wright, Parks and Recreation Director; Ehren Magante, Network
Administrator; Cecilia Arellano, Public Information Coordinator; Marsha Roa, Public
Information Manager.
Also in Attendance: Diamond Bar/UValnut Station Captain Stephen
Tousey, LA County Sheriff's Department.
APPROVAL OF AGENDA: As presented.
1. CITY MANAGER REPORTS AND RECOMMENDATIONS: NONE
2. PUBLIC COMMENTS:
In Person:
Pui-Ching Ho spoke about October library events.
Allen Wilson requested the City Council adjourn tonight's meeting in honor
of Colin Powell, thanked CC/Santana for attempting to arrange for an
interpreter for tonight's meeting and provided brief comments on Agenda
Item 6.1.
OCTOBER 19, 2021 PAGE 2 CITY COUNCIL
CC/Santana reported an email was received from Nora Cheikh, a copy of
which was forwarded to each City Council Member.
Sarah Phan had questions about the Diamond Bar Village Condo situation.
RESPONSE TO PUBLIC COMMENTS:
CM/Fox indicated to Ms. Phan that she would be contacted by a staff member for
a response to her concerns.
3. SCHEDULE OF FUTURE EVENT. CM/Fox presented the Calendar of
Events.
4. CONSENT CALENDAR: MPT/Low moved, C/Chou seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou,
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
4.1 APPROVED CITY COUNCIL MINUTES:
Liu, Tye, MPT/Low, M/Lyons
4.1a REGULAR MEETING OF OCTOBER 5, 2021.
4.2 RATIFIED CHECK REGISTER DATED SEPTEMBER 29, 2021
THROUGH OCTOBER 12, 2021 TOTALING $563,263.89.
4.3 APPROVED TREASURER'S STATEMENT FOR THE MONTH OF JUKE
2021.
4.4 ADOPTED RESOLUTION NO. 2021-47 EXTENDING A LOCAL
EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID-19).
5. PUBLIC HEARINGS: NONE
6. COUNCIL CONSIDERATION:
6.1 CITYWIDE BUS SHELTER REPLACEMENT PROGRAM.
PWM/Ghafari presented the staff report.
Dave Reynolds, speaking telephonically, encouraged incorporation of the
City's updated logo.
C/Chou asked PWM/Ghafari to comment on Mr. Reynolds' suggestion to
incorporate the City's updated logo and PWM/Ghafari said that with
Council's direction, the logo could be included and further commented that
the solar panels provide light during nighttime hours, responded that costs
OCTOBER 19, 2021 PAGE 3 CITY COUNCIL
are the same for either A or B, and said that depending on Council's
decision, if option A is selected, staff will go out with an RFP to find a
contractor to maintain the shelters and for Option B, another RFP would
be issued for another advertisement company/franchise agreement and
under either concept, costs can be paid with Prop A funds.
PWM/Ghafari explained that costs associated with bus shelters can be
paid from Prop A funds and if there is advertising revenue from the bus
shelters, the revenue is put back into the Prop A fund and all of the
services obtained through a contractor will be paid by them from the
advertising revenue or from Prop A funds. Clear Channel owns the
shelters and once the contract expires and is not renewed, Clear Channel
will remove the shelters only and not the benches and trash cans which
are owned by the City. MPT/Low asked if consideration was given to
doing a smaller number of advertising shelters to be interspersed with the
non -advertising shelters in prime areas, and PWM/Ghafari responded that
if fewer advertising shelters were to be considered, it would result in less
income for the contractor and the City would realize less revenue as well.
Since there is currently advertising at the 34 locations, the City would not
have to ask the community whether it wanted advertising or not if shelters
are replaced in -kind and in speaking with vendors, there continues to be
an interest for including advertising as a way of creating income.
PWM/Ghafari further explained that if the City continues with the current
model staff expects there will be a percentage returned to the City which
would be negotiated in the new contract. The benefit of going with the
current model is that the maintenance cost will be covered and the City
will realize some revenue that can be added back into the Prop A fund.
C/Liu asked what control the City has over the advertising content and
language. PWM/Ghafan responded that the look and content of signage
would be subject to contract negotiations and depending on maintenance,
the life span of the shelters is approximately 20 years.
C/Tye asked if the City was aware of how much revenue is generated by
the advertising and WM/Ghafari responded that at least $2,000 for the 32
shelters and when the contract expires, as the owner, Clear Channel will
remove the current bus shelters.
M/Lyons felt some of the higher usage shelters might benefit from larger
or two trash cans and discussed colors and improving certain areas of
sidewalk as part of the package. PWM/Ghafari estimated there would be
about 10 sidewalk locations that needed to be improved and that it would
cost about $500 to include the City logo and said he would ask the
contractor for a quote.
C/Chou said he liked Option B because it covers the maintenance cost.
OCTOBER IV$ ZuZI PAGE 4 CITY COUNCIL
C/Chou moved Option B. Motion died for lack of second.
C/Tye said that his understanding is that the revenue is not great enough
to pay for maintenance and because the City is using Prop A funds for this
program, any revenue realized would go back to Prop A.
M/Lyons said she believed that Clear Channel currently includes the
maintenance plus the advertising space rental.
CA/DeBerry explained the franchise agreement and negotiating process.
C/Tye moved, MPT/Low seconded Option A, to replace existing original
bus shelters citywide with non -advertising shelters and possible inclusion
of the updated City Logo to be determined. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Liu, Tye, MPT/Low, M/Lyons
NOES: COUNCIL MEMBERS: Chou
ABSENT: COUNCIL MEMBERS: None
7. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou reminded everyone that October is the best time to get flu shots and
suggested the City initiate a program similar to the Ring program to help
residents deal with mailbox thefts.
C/Liu spoke about school district Measure V and other resources for kids,
thanked a Good Samaritan for assisting a bicyclist and the couple driving the
vehicle involved in a collision, and hoped everyone would participate in
Restaurant Week, be safe and enjoy Halloween and join everyone for the State
of the City event tomorrow evening.
C/Tye reported that the LA County Vector Control notified Diamond Bar of its first
case of West Nile Virus. The Vector Control offers resources and education to
cities and would be available for a presentation at a future City Council meeting
and/or provide safety training and information pop up booths. He hoped to see
everyone at the State of the City at the Diamond Bar Center tomorrow evening.
OPT/Low
thanked PWM/Ghafari on his work with the bus shelters project. She
looked forward to the State of the .City tomorrow evening, Restaurant Week and
Halloween, and stated that November is Domestic Violence Month and hoped
everyone would reach out to assist those at risk. She wished the Hindu
community friends and neighbors a very happy Diwali celebration.
M/Lyons reminded residents and businesses about the lengthy closure of on and
off ramps at northbound Diamond Bar Boulevard, spoke about restaurant week
OCTOBER 19, 2021 PAGE 5 CITY COUNCIL
and the contest, presented a Congratulatory Certificate to Father John Palmer at
St. Denis on the occasion of the Churches 50th anniversary and service to the
community, and invited everyone to attend the State of the City tomorrow
evening. M/Lyons spoke about the life and passing of Helen Juliar, a 57 year
resident of Diamond Bar.
ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the
Regular City Council Meeting at 7:40 p.m. in memory of longtime resident Helen Juliar.
Respectfully submitted:
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 2nd day of November, 2021.
Nancy Lyons,
yor