Loading...
HomeMy WebLinkAbout08/28/2014 PRC Agenda - Regular MeetingAGENDA M�MIM 21810 Copley Drive Chairman Ted Owens Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Lew Herndon Commissioner Kim Hsieh Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title I/ of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room, and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION The meetings of the DionoODd Bo[ Parks and Recreation C000noiaaOD are open UJ the public. A member of the public may address the Commission onthe subject Vfone ormore agenda items and/or other items ofwhich are within the subject rn8the[ jurisdiction of the Diamond Bar Parke and F<eCFg8tiOD ConlDliSSi0D. A request to address the Commission should be submitted in writing to the Secretary of the Commission. AS a general rU|8 the opportunity for public COOorneDtS will take place at the discretion of the Chair. However, in order to facilitate the nneeUng, persons who are interested parties for an item may be requested to give their presentation Gtthe time the item iScalled 0Othe calendar. The Chair may limit the public input Onany item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome So that all points of view are considered prior to the CnnnnnieSion O0@kiOQ recommendations tothe staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72hours prior tothe Commission meeting. |ncase Ofemergency orwhen 8subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that ianot OOthe posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72hours prior tothe meeting. Agendas are available electronically and may beaccessed by@personal computer through 8phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice atleast three business days inadvance ofthe meeting. Please telephone /8OS\O39-7O8O between 7:30 a.m. to 5:80 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Flu|ea of the Comnnieainn. Recordings of Meetings 0909\ 839-7060 CITY OF DIAMOND BAR 1t -ARKS AND RECREATION COMMISSION AGENDA mWA , #1 ji wwatta graawi, THE WINDMILL ROOM at Diamond Bar City Hall — 1st Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: Li Provide - Li Advice to the City Council. • A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. • Quality recreational programs for all ages. • Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. • Be open and actively responsive to input from individuals and community organizations. Li Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 F0001111 -1159 -ye -IR .19-141AWA11111 N kyj PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON, HSIEH, VICE-CHAIRMAN LIANG, AND CHAIRMAN OWENS MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. August 28, 2014 PAGE 2 PARKS & RECREATION COMMISSION Monday, September 1, 2014 — CITY OFFICES CLOSED — In observance of Labor Day Tuesday, September 2 — City Council Meeting - CANCELLED Thursday, September 11 — Senior Excursion — Spend the day at the Grove and Griffith Observatory — 1 0:00am — 6:30pm — Departs DBC @ 1 0:00am Thursday, September 11 — Diamond Bar Day at the LA County Fair - Pomona Fairgrounds Tuesday, September 16 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, September 18 — Senior Excursion — Harrah's Rincon Casino — Level 1 8:30am — 6:00pm — Departs DBC @ 8:30am Thursday, September 25 — Parks and Recreation Commission Meeting - 7:00pm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Tuesday, September 30 — DB4Youth and DB4Youth "in Action" Meeting - 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar 1. CONSENT CALENDAR 1.1 Approval of Minutes for July 24, 2014 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation, Crystal Knox, Community Services Coordinator "Contract Class Summary" 2.2 Parks Report — Jason Williams, Sr. Facilities Maintenance Worker 1. Power Point Presentation, Jason Williams, Sr. Facilities Maintenance Worker "Grandview Trail & Grandview Trail Link" 2.3 CIP Projects — Bob Rose, Community Services Director 1. Construction of Grand View Trail & Grand View Trail Link Project 2. Update on status of Diamond Canyon Park 3. Design of Heritage Park Improvements August 28, 2014 PAGE 3 PARKS & RECREATION COMMISSION 2.4 List of pending Commission requests — Bob Rose 113KHOW 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 J U LY 24, 2014 Chairman Owens called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Lew Herndon, and Chairman Ted Owens Absent: Commissioner Kim Hsieh was excused Vice Chairman Benny Liang arrived at 7:08 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. me] ► 14:41Z' I 1111LOY—Al 4:4 0 1 b.- 1.1 Approval of Minutes for May 22, 2014 Regular Meeting. C/Grundy moved, C/Herndon seconded, to approve the May 22, 2014 Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Grundy, Herndon, VC/Liang Chair/Owens None Hseih 2.1 Recreation Program Update — RS/Murphey 2.1.1 Power Point Presentation on Youth Baseball — RS/McKitrick C/Grundy asked about the lower registration this year and RS/McKitrick said there was a decrease in the 4, 5, 6 & 7 divisions. JULY 24, 2014 PAGE 2 P&R COMMISSION Chair/Owens asked to what degree and RS/McKitrick responded that generally, there are eight teams (4 in each division) and about 48 kids per division. This year there were 26 four & five year olds signed up and 24 in the 6 & 7 divisions for a total of 50 rather than 96 in the two age groups. C/Hemdon said he asked for information regarding the history of the number of kids involved in the sports fields and was hoping that issue might be covered tonight. CSD/Rose responded that he has the information which will be sent to C/Hemdon tomorrow. C/Herndon said that at the field allocation meeting RS/McKitrick indicated that there are more teams involved than in the past. RS/McKitrick said it was his theory he floated to C/Herndon that he believed there were less kids but more teams given that there are more travel programs available than in the past. Therefore, there are more organizations requesting field space and more teams, but the number of individuals are on the downturn. Chair/Owens said he was told the AYSO registrations were up about 20 percent this year. RS/McKitrick said when he went through the five-year history the maximum was 1,400 and this year they claim they will have about 900 enrollees. Last year they estimated 900 to 1,000 and it could be that last year they ended up with about 700 so if they are expecting 900 this year it would be an increase. When the paperwork is turned in this time of year it is based on an estimated number because registration has not yet been completed. Chair/Owens asked if most of the organizations are meeting the resident requirement for the scheduled field use and RS/McKitrick responded that every organization has at least one Diamond Bar resident which meets the requirements. The teams that are not Diamond Bar based teams pay to use the fields. Chair/Owens asked if there was sufficient field space to accommodate everyone and RS/McKitrick responded that there is not as much field space as people want; however, there is sufficient field space to accommodate the user groups. CSD/Rose explained that there is an artificial demand for the use of the fields because the City does not charge fees for the use of unlighted fields and lighted fields, which is rare so obviously, travel teams will gravitate toward Diamond Bar to avoid having to pay for use of the fields. C/Grundy thought he recalled that there needed to be a certain percentage of residents for the team to be able to use the fields and CSD/Rose responded that there is for the highest priority teams such as AYSO, Girls Softball, and Diamond Bar Pony League. JULY 24, 2014 PAGE 3 P&R COMMISSION C/Herndon said he had attended several of the field allocation meetings and some of the organizations ask for everything. RS/McKitrick chimed in that most of the organizations ask for everything. C/Herndon said it was probably difficult to estimate what the real shortage of fields is because there are still soccer teams on the outfield, softball teams on the infield and an extensive use of Lorbeer which is overused. There are other indications of field shortages as well. He asked RS/McKitrick if he had any feel for how it might help to get the upper field at Lorbeer lighted and lighted fields at South Point Middle School and whether it would make RS/McKitrick's job any easier. RS/McKitrick said it would definitely make his job easier. One of his struggles is trying to get some of the organizations to efficiently utilize and allocate what they have been allocated. For example, the soccer programs have been allocated Monday through Friday and the coaches want Tuesday and Thursday and those organizations do not want to force coaches to practice on nights they do not want to be present so everybody is out there on Tuesday and Thursday and it remains rather sparse on the other days. Obviously, more lighted fields would help them spread out more on Tuesdays and Thursdays and if there were more (lighted fields) it would be more conceivable for baseball and softball to hit into an outfield more frequently which he frequently mentions at the user groups, that it is tough to teach a child to track a fly ball when they are not allowed to hit fly balls. The batting cages are nice for live pitches, but the outfielders do not really get any training so in that sense it would be nice but his real issue is attempting to get groups to be more efficient. For example, there is one soccer program double the size of the smaller program and the bigger program is more efficient at scheduling than is the smaller program. C/Hemdon asked when the City lost the use of Chaparral and RS/McKitrick said Chaparral is not a field that he has ever allocated. Chaparral goes through WVUSD. CSD/Rose said his understanding is that when the gymnasium was built was about the time the users were no longer able to use the soccer field. RS/McKitrick said he believed the gym was built about four or five years ago. C/Grundy said it was about five years ago and prior to that time AYSO was using both the upper and lower fields so it does make it more of a stretch for Saturday play. C/Herndon asked if AYSO used Chaparral on the weekends and C/Grundy replied on the weekends predominately and sometimes for practice. Those two fields were mostly scheduled for games from sunup to sundown every Saturday. C/Owens asked if the allocation meeting ran smoothly and if people were flexible and RS/McKitrick responded that everybody gets something. One group applied for field space this year that he JULY 24, 2014 PAGE 4 P&R COMMISSI®N could not provide but it was an adult soccer team that wanted to use a lighted field on a weekday and the City will not give a youth sports group the boot to accommodate adults; however, everybody gets a slice of the pie. Over the years there has been less and less wheeling and dealing. When he first started there was a lot of trading after the allocations and as he has had time on the job he has figured out what the larger groups need as opposed to what they ask for and has noticed over the past couple of years there has not been any trading. The larger groups are generally happy with what they are getting and the smaller groups are happy to get anything. It is the middle of the pack groups that are the noisiest. C/Grundy asked which group was almost never happy and RS/McKitrick responded that it was the Diamond Bar Soccer League. C/Herndon reiterated that he has attended many of the field allocation meetings and said that RS/McKitrick and his crew do a phenomenal job given what they have to work with and he wants to get more fields to make their job easier. 2.2 Parks Report — PMS/Jordan Chair/Owens asked how the skate park safety equipment use was being monitored and CSD/Rose explained that the safety equipment is enforced by the Sheriff's Department. It appears that little, if any safety equipment is being used. Chair/Owens said he read about the fatal accident in Chino Hills and said he hated to see that happen. VC/Liang asked if the Water Conservation Bill impacted the parks and CSD/Rose said that staff was evaluating that issue at this time. Walnut Valley Water has not provided the City with any expectations and the district is still working with the voluntary conservation initiated by Governor Brown in January. There is a board meeting on Monday, July 28 after which there may be new direction. Walnut Valley Water has ordinances in place that allow them to declare different stages of urgency. If they follow the state's mandate of two -days of outdoor watering it would be a stage 3 alert and the City would have to comply with the two-day watering mandate which could create a significant impact to the parks. The website declaration is that Metropolitan Water District that provides the majority of water to the district was not intending to cut back their supply this year which prompted voluntary conservation. The state is dealing with a variety of issues. Some areas do not have water for outdoor irrigation and other areas have a sufficient amount of water because the water supply has not been dramatically affected. The reservoirs are having issues and if California has another year of drought the situation will be worse. Staff is monitoring water use and PMS/Jordan has instructed contractors to reduce watering by one day. Most of the park JULY 24, 2014 PAGE 5 P&R COMMISSION facilities are watered five days a week and downgrading to four days a week represents a 20 percent cut. Depending on the directive from the water district the City may need to set priorities for cutting back on some areas and continuing the schedule in other areas for the benefit of the community (parks and public use areas). C/Herndon asked if the beautification project design for the entrance to the eastern part of the City on Grand Avenue would require much water and CSD/Rose explained that the landscaping the length of Grand Avenue will be drought tolerant and as such, the water usage will not increase. 2.2.1 Power Point presentation on Starshine and Ronald Reagan Parks Walkthroughs — PMS/Jordan. C/Grundy asked if the child on the slide was injured and PMS/Jordan responded that when the child grabbed the bar and swung down the bar came down and hit the child on the nose. The report indicated that the child was bleeding but PMS/Jordan said he was not aware of the extent of the injury other than what was reported. As of this date, the City has not received a notice of claim on the incident. C/Grundy asked about the grassy hill and wondered if it was necessary to have it covered in grass or could there be drought resistant plants on the slope in lieu of grass. PMS/Jordan said that there is always an opportunity to change out the grass and did not believe it needed to be grass; however, it is a matter of expense because it would require removal of the grass and reworking of the irrigation system which would represent a significant expense. It may become a necessary direction in the future depending on drought conditions in subsequent years. For example, as the City has been upgrading its medians, turf is removed and replaced by drought tolerant planting and given that the slope is not playable, it may be a direction staff will want to consider. C/Hemdon asked if an easement wall could be constructed so the area could be leveled out for field use and PMS/Jordan responded that it depends on monies available. Chair/Owens acknowledged the presence of Council Member Lyons. 2.3 CIP Projects — CSD/Rose 2.3.1 Construction of Grandview Trail and Grandview Trail Link — CSD/Rose reported that this project has two different names because there are two separate grants funding it and each grant is JULY 24, 2014 PAGE 6 P&R COMMISSION for a different section of the trail, the Grandview Trail that goes down from the parking lot to the viewpoint and the link that goes from that trail over to the canyon loop. The project is under construction with change orders that have added a couple of weeks to the schedule with completion by mid-October. 2.3.2 Update on Status of Diamond Canyon Park — CSD/Rose said the project is moving forward and the contractor is preparing construction documents for location of amenities in the park for presentation to staff for purposes of obtaining grading permits. 2.3.3 Design of Heritage Park Improvements — CSD/Rose reported that the revised RFP was released on June 5. Staff received responses on July 10 which are currently under review. It is contemplated that staff will take this project to the City Council for award of contract the second meeting of September in order for staff to have adequate time to complete the review process. 2.3.4 Larkstone Park - CSD/Rose stated that there is some action on the housing development adjacent to South Point Middle School. Currently, there is grading taking place within the park site to remediate the landslide and once completed, it will determine whether there is a change in elevations that require revisions to the construction documents. It appears that there may be some serious forward movement on this project in the next year. 2.3.4 Projects for the 201412015 Fiscal Year — CSD/Rose said that staff needs to go back to the City Council for approval of a contract for Star Dust and Longview South on August 5; send out an RFP for the Steep Canyon Trail connector to the Canyon loop; and, work on the installation of the swing set for Longview North. Yesterday, staff learned that the State of California approved the staircase coming down from Pantera Drive to be funded with the grant money for the Pantera Park Trail Improvements. Staff will be sending out the RFP on this project for bids in the near future. Staff met with West Coast Arborists about the trees for the dog park. The best time to plant trees is around October and the second best time is around March so staff plans to move forward with this project in October. C/Grundy asked if the RFP for the Heritage Park Improvements included the disability access and playground equipment to which CSD/Rose responded affirmatively. C/Grundy asked the status of the ramp/steps from Pantera down to the dog park and CSD/Rose said that staff is doing the stairs. The dog park is officially ADA accessible already. 91"J�Myll PAGE 7 P&R COMMISSION Chair/Owens asked what the original budget was for the dog park and CSD/Rose said the first budget discussion was for $131,000 which consisted of using the California Conservation Corp for a lot of the labor and putting in DG walkways which was found to be unacceptable for ADA access so concrete was put in instead. This change increased the budget amount to $234,000 for the first phase. C/Hemdon said he was amazed about how much dirt had been moved at the Lennar project. When the City was going through the park approval process he had a bit of difficulty visualizing how it would be done given the initial terrain. Now he can see that where the park will be is a much more usable area than he originally contemplated and was pleased by the outcome. CSD/Rose said that the mass grading should be done sometime in August. CSD/Rose discussed the City of Industry project. 2.4 List of Pending Commission Requests — CSD/Rose reported that the work at Silver Tip Park is nearly complete and the project is budgeted for the CCC to come back and finish the wood steps to the concrete drain, etc. PMS/Jordan said that staff started a new contract and met with the Corp last week. Diamond Bar is on the CCC's calendar but staff does not yet have a definite start date; however, PMS/Jordan said he would anticipate he would have a date within the next month or so to finish the remaining trail work. CSD/Rose stated that staff met with PUSD regarding the MOU on July 8 and PUSD will let staff know when this project can move forward. Heritage Park will not go beyond conceptual plans until the Commission has had an opportunity to view the concept plans with the improvements included. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Grundy said that staff's scheme used this year to open the fence at Lorbeer to provide greater access as well as, closing down Diamond Bar Boulevard significantly increased pedestrian access in spite of the inconvenience to vehicle traffic for the 4t" of July Blast and he encouraged staff to consider the same scheme for next year if Lorbeer is the site of the event. He said he preferred Lorbeer over Diamond Bar High School because after the event was over it was very difficult getting through the school site in order to exit the site. The show was great and the event was very well executed this year. The 25 minutes JULY 24, 2014 PAGE 8 P&R COMMISSION of fireworks in celebration of 25 years was spectacular. C/Grundy said he was not able to attend any of this year's Concerts in the Park. Unfortunately, he has a physical therapy appointment with a shoulder specialist on Wednesday nights and is hoping to change his appointment night in August. C/Hemdon said he appreciated staff's reports this evening. He attended the 4th of July Blast and it was great to see such a large turnout. Fie has been to some of the Concerts in the Park and staff is doing a great job with those events. He appreciates all of the work staff does. Next month he will not be available for the Commission meeting. VC/Liang apologized for not making it to the 4th of July Blast due to a family emergency but as usual, staff did a wonderful job. Chair/Owens said that this is the first 4th of July event he has missed in several years and unfortunately, he missed one of the best. He apologized for not being available on the first of July because he and his wife had plans for their anniversary on that day. He thanked staff for providing informative Power Point presentations. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Owens adjourned the meeting at 8:08 p.m. The foregoing minutes are hereby approved this day of 72014. Respectfully Submitted, Attest: TED OWENS, CHAIRMAN < �M � TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: August 20, 2014 MEETING DATE: August 28, 2014 -IT, XOT11 IM -1 "s The Fall 2014 Recreation Guides are available at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF of the Fall 2014 guide is also available online at www. Diamond BarCA.gov. Summer 2014 -- The Summer session began May 31 and will run through August 22. As of August 11 there were 977 students enrolled in 210 available classes. Summer enrollment does well due to the various camps offered throughout the summer. Camps presented this summer included 4 different LEGO programs, Mad Science, Flag Football, Basketball, Soccer, Skateboarding, Tennis, and Art. The summer guides is still available online. Fall 2014 -- The Fall session will begin August 30 and will run through December 13. New classes being offered this season include Youth Volleyball, Beginning Ukulele, Ribbon Dance, Children's Book Club, Pressed Flower Art, Bollywood Fitness, and HITT with Zumba. Registration is now open for fall classes. D13 4Youth "in Action" -- On Saturday, August 2, Chairman Garrett Masuda organized a group of 10 DB 4Youth "In Action" youth to volunteer at the Food For Life Warehouse food bank. Where they were able to help give food to 97 families. They are looking forward to volunteering again soon in September do Hunger Action Month and again in November to help with Thanksgiving Turkey distribution. Thank you to Garrett Masuda for organizing these worthwhile volunteer activities. On Wednesday, August 13 twelve youth volunteered by selling glow necklaces at the last Concert in the Park. Upcoming events include: Diamond Bar Day at the LA County Fair Thursday on September 11 and Drive Electric Day on Saturday, September 20. Tiny Tots -- On Friday, August 8 both the Pantera Park and Heritage Park Tiny Tots embarked on the Sycamore Canyon Park and Trail excursion. There were 18 students from Pantera Park and 11 from Heritage Park. All the students went on a hike to the waterfall. Each group spent time doing arts and crafts and exploring nature. They ended their outing with lunch under the gazebo in the lower part of the park. Fall registration opened for all students on Monday, August 4. At the time of this report, Heritage Park Tiny Tots had 9 enrolled in the 3 year old class and 9 enrolled in the 4-5 year old class. Pantera Park Tiny Tots had 17 enrolled in the 3 year old class and 13 enrolled in the 4-5 year old class. Volunteens --The Volunteen Program is winding down with the end of summer programming. Six Volunteens volunteered to help the Tiny Tot Teachers on the Sycamore Canyon Park Excursion. Staff will begin tallying hours and preparing invitations to the September Parks and Recreation Commission Meeting for their annual recognition. Summer Day Camp -- Summer Day Camp stayed consistently full for all eleven weeks. At the time of this report the final week of camp is in session. The most popular excursion to Disneyland is the last major excursion of the summer. This was the first year online registration was offered for Summer Day Camp. Online registration averaged about 23% throughout the summer. The campers have had wonderful experiences at many different venues. August themes and excursions: Week 9: July 28 - August 1 Boomers Community Hero's Day Week 10: August 4 - August 8 Raging Waters Laser Quest Week 11 August 11 -August 15 Disneyland Oak Tree Lanes RoU 119.111111 F -E!,11 NO."'TER MT 1316� =& Adult Basketball -- We are currently taking registration for the fall season. We will begin with practice games on Sunday, September 7 and start the regular season the following Sunday, September 14. The $360 registration fee covers 10 league games Plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- We are currently taking registration for Adult Volleyball beginning in September. The tentative dates are scheduled for September 8 through November 17. For only $40, participants receive 10 weeks of play on two courts. Action takes place at South Pointe Middle School's gym on Mondays from 7-9pm. Skate Park -- The skate park averages 16 users per hour on weekdays and 19 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays and from 8am - Dusk on the weekends. Table Tennis -- A new Butterfly table was recently purchased for the Table Tennis program. Play continues at Heritage Park on Tuesday (average of 11 participants), Thursday (average of 12 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-1 Opm. Youth Baseball -- The season concluded with games the week of August 4. We had 164 participants enrolled this season. The annual baseball picnic was held Saturday, UgUST 9. Players, coaches and parents were invited to a day of activities including games and prizes, a 15 foot inflatable slide, and snow cones. We also handed out trophies and announced the sportsmanship winners from each division for this season. Summer 2014 Adult Excursions -- There were 30 Diamond Bar passengers aboard the "Spend the Day on Catalina Island" excursion on August 9. Trip included roundtrip bus and boat transportation and a snack for the ride home for $89/person. At this time there are 17 enrolled to attend the Port of Los Angeles Lobster Festival on September 13. Trip also includes roundtrip transportation, snack and admission for $35/person. Fall 2014 Adult Excursions -- On October 11 we will head to the 44th Annual Big Bear Lake Oktoberfest. This excursion includes roundtrip transportation, admission and a snack for $35/person. In honor of Veterans Day, we will take the "Her Finest Hour: A WWII Tour" of the Queen Mary. Following the tour, participants will have time to explore Shoreline Park. This trip will be held on November 8 and includes roundtrip bus transportation, tour admission and a snack for the ride home for $40/person. On December 20 we will head out to Main Street in Huntington Beach for lunch and shopping. The excursion will end with a yacht tour of the 52nd Annual Cruise of Lights in Huntington Harbour. Trip includes roundtrip transportation, yacht tour admission, and a snack for $45/person. Winter 2015 Adult Excursions -- 126th Tournament of Roses Parade tickets went on sale early this year and are featured in the Fall Recreation Guide. There are 20 enrolled with 25 spots available. Olympian and World War 11 P.O.W. Louis Zamperini will be remembered and honored posthumously as Grand Marshall for the 2015 Tournament of Roses, themed "Inspiring Stories". Excursion includes continental breakfast, roundtrip transportation, grandstand seat, official Rose Parade guide, a Diamond Bar seat cushion and a snack for the ride home for $85/person. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. Most of these classes are filled to capacity. The fall session will begin on August 25 and conclude December 14. Bridge -- This classic card game has been through a tough time in the last year, with participation decreasing each month. After a new advertisement in the Community Rec Guide, numbers have increased and we now have 3 full tables each Wednesday. Our regular bridge players love the new players! Senior Seminars 8/8 FHA Home Loan -- 2 participants 8/11 25 Documents Everyone Should Have in Place -- 12 participant 8/13 Alternative Therapies -- 6 participants Senior Activities and Services ® Bridge every Wednesday -- 12-14 per session, average ® Mahjong every Wednesday -- 45 per session, average ® Bingo every Tuesday and Friday -- 178 per session, average ® Complimentary Legal Services 1st Wednesday of each month -- 5 appointments were booked for August. Senior Special Events Cowboy & Cowgirl Hoedown — Our annual Western themed dance will be held at the Diamond Bar Center on Thursday, August 21. An authentic BBQ feast will be catered by Burger Continental and Keith Johnson will provide the music. We currently have 130 participants enrolled. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: ® The Diamond Bar Senior Citizen's Club has 325 members and meets each Tuesday with approximately 179 at each meeting. ® The Diamond Bar Evergreen Club has 216 members and holds classes throughout the week. ® The Diamond Age Seniors has 169 members and meets each Monday, Wednesday, and Friday. ® The Sunshine Seniors has 234 members and meets the second and fourth Sunday of each month and every Saturday. ® The Super Diamond Age Seniors has 135 members and meets each Tuesday, Thursday, and Friday. P �M T August 7 — Valley View Casino — A group of 41 seniors spent the day at Valley View in San Diego County. This is a $22 trip with $25 given back in slot play by the casino. Lunch is at participants' own expense. August 14 — Rose Bowl Tour — There were 6 seniors signed up for an exclusive tour of the Rose Bowl with a fabulous lunch at Brookside Grill. Some of the highlights of the tour included the classic stadium seating, original 1922 locker room, the new Terry Donahue Pavilion, the Loge Lounge, the Working Press Box and more. The diehard Bruins fans loved every minute of it! 4th of July Blast -- Financial summary and evaluation attached. On August 6, the Diamond Bar Community got a chance to get up close and personal with the men and women keeping Diamond Bar safe. The City celebrated its annual Diamond Bar Night Out! The Diamond Bar Sheriff's Team and L.A. County Fire Department joined us in celebrating this fun and informational night. The goal of this event is to heighten crime prevention awareness, generate support for and participation in local anti- crime programs, strengthen neighborhood spirit and law enforcement - community partnerships and send a message to criminals letting them know that neighborhoods are organized and fighting back! Save the Date! -- Diamond Bar Day the Fair — Thursday, September 11. Diamond Bar Day Activities: ® 9am-lpmFairKidsExpo ® 12 -- 7prn Business Expo ® 3:30pm Community Reception ® 4:15pm Hometown Hero Presentation (during the reception) ® 5pm Community Parade Additional information can be found on the City's website at www.dimaondbarca.gov/fair Purchase a $5 admission advance ticket using promo code diamondbar at Lacountyfair.com or bring the coupon to the ticket booth for scanning. Coupons are available for print on the City's website. Y,Nfffyiffln� Diamond Bar Center — The Diamond Bar Center was the location for a total of 39 private, business and non-profit rentals during the month of July. There were 16 church rentals, 2 Toastmasters meetings, 8 weddings, 5 birthday parties, 2 engagement parties, and 1 baby shower. There were also 3 business events, 1 graduation and 1 annual musical celebration. A total of $45,305.76 in rental fees was collected during the month of July for Diamond Bar Center rentals. In July 2013 a total of $59,831.03 was collected. Save the Date! The Diamond Bar Center will be hosting their 2nd annual Bridal Show on Sunday, March 23, 2015. After the success of our Bridal Show in March staff is excited to begin the planning process early for the next one. Renters are already asking us for the date and gearing up. We are starting to see the efforts of our show as many upcoming brides and party renters have said that many of their vendors were found at our bridal show. We will keep you posted as more details come! Pantera Room -- There were a total of 2 rentals of Pantera Park Community Center for the month of August which consisted of a birthday party and a musical celebration. Total revenue for these rentals is $315.00. The revenue for August of 2013 was $864.00 Heritage Room -- There were 8 rentals of Heritage Park Community Center for the month of July. Rentals include 5 church rentals 1 personal event and 2 birthday parties. Total revenue for these rentals is $1,780. The revenue for August 2013 was $2,640.00. Picnic Reservations -- As of August 14, 2014 there have been 23 picnic reservations made for the month of August. There was 1 at Heritage, 6 at Ronald Reagan, 2 at Pantera Park, 1 at Peterson and 13 at Sycamore Canyon Park. The revenue of these picnic rentals is $650.00. The revenue for August 2013 was $900.00 IN IN IN IN 111 11111 111111 Program Title: 41" of July Blast Date: August 15, 2014 Evaluation Prepared by: Andee Tarazon, Community Services Coordinator Lorbeer Middle School School was filled with patriotic cheer and smiles of delight as an estimated 9,000 people attended the 41" of July Blast on Friday, July 4, 2014. Adults and children of all ages enjoyed the festivities of the day and waited in anticipation for the firework show guaranteed to light up the Diamond Bar sky. The crowd was entertained by party music from "Bumptown" on stage. The highlight of the day's activities was when Mayor Herrera announced for the fireworks to begin. The football field grew dark and the crowd roared with oohs and awws, as the fireworks burst into the sky. This event is offered free of charge to the residents of Diamond Bar and those from surrounding cities that choose to attend. Staff turns in a proposed budget for the event each spring as part of the City's budget process. The approved budget reflects the Councils interest in continuing to offer these events for free. The following financial summary shows what the direct costs of the event were. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc. Past 4t" of July Blast Expenditure Recap Fiscal Year General Fund and Prop A Expenditures 2009/10 $30,845.80 2010/11 $32,925.45 2011/12 $32,881.83 2012/13 $46,795.43 2013/14 event cancelled 2014/15 $49,531.57 Staff Recommendations ® Look for 2014 venue @ Diamond Bar High School. ® Continue to organize traffic control plan with Sheriffs and Public Works team prior to event. ® Check fireworks CD prior to show to ensure that the length of the show and music match. If at Lorbeer work with PUSD about slope clearing expectations. ® Coordinate communication for day of event between CS Dept., Sheriffs and Public Works Dept. * Do not Use Park & Ride as shuttle stop, so all shuttles drive the same route. * Place "No Left Turn" sign for reserved parking lot. m Need touse detour signs again. m Need wheel chair ramp for track @Lorbeer. * Continue tocoordinate grand finale with Pyrotoensure traditional end. v Order 3-Dfirework viewing glasses for giveaway again. CITY OF DIAMOND BAR ,-INANCIAL SUMMARY -- 4th of July Blast - 2014 As of 8.21.2014 Projected General Fund Expenditures $52,788.66 Projected Revenue $0.00 0ffmnmmoe $52'788.86 Actual General Fund Expenditures $42/031.97 Actual Revenue ^u Difference $4203197 PERSONNEL SERVICES $ 3,606.31 Projected Amount $4,4O8.G6 Part- Time (0Di.535D.4003O) Event $ 2.22772 (4)C5Leader U-8hours @ $1335 $ 42720 (1U)CSleaders '8hours @ $11,38 $ 910.40 (7) CSWorkers -8 hours @ $Q26 $ 55007 Office Assistance (1)CSLeader U-15hours @ $1335 $ 20O25 (1) CSVVorkers- 15 hours @ $S26 $ 13&90 Full - Time (OO1.535O.4O02O) Event $ 1.092J1 (1)CSCoordinator (OT)-18hours @ $80�71 $ 1,082.71 Personnel Services (DO1-53S0'4000O) $ 28588 Worker's Compensation (40083)@3O% $ 99�61 Medicare (4OO85)@1.4596 $ 4815 Social Security (40085)@G296 $ 138.12 SUPPLIES (001-5350 41200) $ 1,028.79 Projected Amount $2,800.00 Reimbursement for Staff Meals $ 388A8 Balloons/Decorations $ 53.86 Misc. Supplies $ 58645 CONTRACT SERVICES (001-5350-45300) $25,389.88 Projected Amount $2O.GOO.00 Fireworks $14.000,00 Entertainment $ 4.000.00 Banners/Signage $ 1'565Q3 Valley Crest $ 1.22755 Special Event Insurance $ 1.768.00 W10E $ 1.178.40 Traffic Control Equipment $ 1,650.00 PRINTING (001-5350-42110) $ 229.38 Projected Amount $G00.UO Flyers/ Posters $ 22938 EQUIPMENT RENTAL (001-5350-42130) $ 10,277.61 Projected Amount $13,300.00 Sound System $ 4.25O00 Tables and Chairs $ 802G3 Stage $ 1.275.80 Reetnoomo/Sinka $ 362800 FACIL-ITY RENTAL (001 -5350-42140) $ 1,500.00 Projected Amount $3'OOD.OD Lorbeer Middle School Estimated* $ 1,50000 PROP A (112-5350-45310) $ 7,499.60 Projected Amount $8,500 Shuttles $ 7'499,80 Program Title: Daze: Evaluation Prepared by: Contract Classes August 28, 2014 Crystal Knox, Community Services Coordinator Contract classes serve as one of the foundation programs of our recreation department. The classes allow for the City to offer a wide range of classes for residents without the cost of hiring staff to run them. The classes are offered at a lower rate to make recreational opportunities affordable for everyone. Revenue received from Contract Classes is applied towards a variety of costs, including direct costs for instructors, facility rental, class insurance and professional organization membership. The contract class program is also able to cover some indirect costs such as printing the recreation brochure, staff, administrative expenses and our own facility costs. Past Years Revenue Listings The projectedrevenueforFYI3/I4vvos $252,O0O,anticipating adecrease from FYI7/13. Although staff had planned more classes vvedid not expect Such ahigh increase innumbers. Our final revenue was $292,96I—$40,96l.80above our projections. The lO13/IOl4fiscal year revenue was a reflection nfstaff's efforts toincrease our numbers. We saw asignificant increase inrevenue due toan increase inoverall enrollment. The largest increase was seen inTennis, which brought inover $I5i000more than last year. We addressed issues regarding retention and fees with our contracted tennis company. Together, we restructured the program to include more advanced courses at a more affordable rate to retain more students throughout the year. Tennis has also introduced a series of new classes, such as separating Intermediate/Advanced into two separate classes, Tournament Tennis, Round Robin Tournament Series and Small Group Tennis for youth. |naddition, tennis instructors have been passing out flyers as a reminder for students to re -register into upcoming sessions. They have also been keeping better track of their enrollment numbers by comparing attendance sheets and programs rosters. other factors playing a role in the overall increase in revenue include an increase in the number of classes offered and the fact that fewer of those classes were cancelled throughout the year. We were able to offer more classes because we found replacement instructors to continue 04/05 $279,980 05/06 $267,910 06/07 $300,034 07/08 $337,117 08/09 $311,998 09/10 $307,231 10/11 $298,825 11112 $266,476 12/13 $265,935 13/14 $292,961 The projectedrevenueforFYI3/I4vvos $252,O0O,anticipating adecrease from FYI7/13. Although staff had planned more classes vvedid not expect Such ahigh increase innumbers. Our final revenue was $292,96I—$40,96l.80above our projections. The lO13/IOl4fiscal year revenue was a reflection nfstaff's efforts toincrease our numbers. We saw asignificant increase inrevenue due toan increase inoverall enrollment. The largest increase was seen inTennis, which brought inover $I5i000more than last year. We addressed issues regarding retention and fees with our contracted tennis company. Together, we restructured the program to include more advanced courses at a more affordable rate to retain more students throughout the year. Tennis has also introduced a series of new classes, such as separating Intermediate/Advanced into two separate classes, Tournament Tennis, Round Robin Tournament Series and Small Group Tennis for youth. |naddition, tennis instructors have been passing out flyers as a reminder for students to re -register into upcoming sessions. They have also been keeping better track of their enrollment numbers by comparing attendance sheets and programs rosters. other factors playing a role in the overall increase in revenue include an increase in the number of classes offered and the fact that fewer of those classes were cancelled throughout the year. We were able to offer more classes because we found replacement instructors to continue offering popular classes that tend to have consistently high numbers of participants, providing more off-site classes through local businesses and studios and the introduction of new programs. Returning popular classes included Ballroom Dance, Salsa Dance, Tumbling Tots, all taught by Eliana Drew; Baby Ballet and Ballet/Tap Combo taught by Tippi Toes staff; and a variety of music programs held at Magical Steps Academy. AGI Academy, who has taught classes at the Diamond Bar Center, now offers multiple computer classes at their location in Walnut. Magical Steps Academy and AGI Academy partnered with the City to offer introductory level classes at a lower price than their studio price. In turn they are able to retain students through enrollment in their more advanced programs. New programs offered on-site included Acrylic Painting for Adults, Oil Painting for Adults, Shreducate Skateboarding, Intro to Sewing for Adults and Youth and Kung Fu. In an effort to work on student retention, staff works with local CPRS Districts and other municipalities to make sure our classes are current and meeting the standards set by other cities in the area. Staff is also a member of LERN, the Learning Resources Network, which provides resources for those who are involved in lifelong learning. LERN offers services such as a brochure critique, webinars and helpful tips on relevant topics. Fiscal year 13/14 enrollment Fiscal year 12/13 enrollment LERN recommends that agencies should be cancelling 10-12% of classes each session. We have attempted to introduce more new classes throughout the year, which typically accounts for our higher cancellation rate. However, this year there was a decrease in the number of overall cancelled classes. The average cancellation rate per season in FY 13/14 was about 9% as compared to an average 14% in FY 12/13. Staff worked more closely with instructors to encourage them to run classes with smaller enrollment numbers of 3 or more. Efforts have also been made to combine age groups and other programs to meet instructor minimums. Classes with low enrollment have been eliminated so that resources are being allocated to classes with a history of good enrollment. In the annual budget the City finance department lists the actual revenue collected for the programs. This number does not take into consideration the amount paid to instructors; it is only the amount of money Recreation Services collected in registration fees including the $7 administration fee. In an attempt to continue increasing revenue for FY 14/15, staff will continue to collaborate with local studios to offer a wider range of activities and continue to search for new trends and replacement instructors to fill more City facility space. Staff will also attend Brochure Exchanges to network with neighboring communities to learn about new programs and instructors CITY OF DIAMOND BAR Contract Classes Financial Summary FY 13-14 Projected General Fund Expenditures $160,440.00 Projected Revenue $252,000.00 Difference $91,560.00 Actual General Fund Expenditures Actual Revenue Difference $178,642.06 $292,961.45 $114,319.39 Meetings (001.5350.42325) $20.00 Projected Expenditures - $160,00 Staff trainings $20.00 Travel -Conferences (001.5350-42330) $441.34 Projected Expenditures - $730.00 CPRS Seminars & Conference $441.34 Membership and Dues (001.5350.42315) $535.00 Projected Expenditures - $565,00 CPRS Annual Membership $140.00 LERN Annual Membership $395.00 RENTAL LEASE OF REAL PROPERTY (001.5350.42140) $571.20 Projected Amount - $10,500,00 Walnut Valley USD $571.20 CONTRACT SERVICES (001.5350.45320) $174,797.56 Projected Amount - $160,440.00 Contract Class Instructors $173,107.96 Contract Class Insurance $1,689.60 PRINTING (001.5350.42110) $0.00 Projected Amount - $1,000-00 Comment Cards $0.00 SUPPLIES (001.5350.41200) $1,197.66 Projected Amount - $1,000.00 Replacement Mirrors $1,197.66 Contract Class Showcase/Instructor Meeting $0.00 PERSONENEL SERVICES (001.5350.40030) $1,079.30 Projected Amount - $0.00 Personnel (40020) 1 CSLeader 1 - 20hours @ $1060 $212.00 1 Recreation Coordinator OT- 20 hours @ $2&91 $867.30 Personnel (40000) COMPUTER MAINTENANCE (001.5350.42205) $0.00 Projected Amount - $0�00 |SBudget-VennontSystems.ReoTrac $OlX} AUGUST PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: JASON WSENIOR FACILITIES MAINTENANCE WORKER SUBJECT: AUGUST PARKS REPORT DATE: 8/13/14 MEETING DATE: 8/28/14 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center ® Monitored/managed Grand View Trail project. ® Painted gate at Summit Ridge. ® Reset ice machine. ® Install one (1) soap dispenser in upper women's restroom. ® Install one (1) soap dispenser in upper men's restroom. ® Fixed water leak in tipper women's restroom. ® Replaced two (2) light ballasts in the Sycamore room. ® Replaced one (1) light ballast in the Oak room ® Re-lamped twenty-two (22) interior light fixtures. ® Replaced bollard base at motor court. ® Replaced bollard base and bulb at motor court. • Performed regular maintenance on the water element. • Repaired two (2) vacuums. ® Replaced the reflective tape on the gates. IM''ATOMM: Assisted with set up and take down for Summer Day Camp "Summer's Last Blast" ® Cleared clogged lavatory in exterior men's room. ® Installed new plumbing alley door at exterior restrooms. ® Assisted with preparation, set up and operation of the 4th of July Blast. a Replaced basketball goal nets. Pantera Park ® Re-lamped men's restroom. ® Replaced two (2) metal trash cans. ® Repaired temporary fence around renovated playing field. Paul C. Grow ® Cleared drain and cleaned drinking fountain at park play area. Peterson Park ® Cleared clogged drains in two (2) drinking fountains. Ronald Reagan Park ® Repaired net on tennis court #2. Sycamore Canyon Park ® Assisted with the set up and operation of Summer Concerts in the Park. ® Replaced two (2) metal trash cans. Worked with the Boys Scouts on an Eagle Scout Project which included painting the lodge pole fence along the trail. City Hall/Library ® Worked on plans and specs for generator enclosure project. ® Adjusted water pressure on men's room urinal. ® Checked/adjusted sink faucet in women's restroom after reports of water staying on. ® Re-lamped lights in City Hall restroom hallway. Re -tamped four (4) lights in City Hall women's restroom and two (2) lights in City Hall elevator lobby. ® Re-lamped one (1) light fixture in the Library men's room and one (1) light in Library main entrance. ® Patched and painted various locations in City Hall and Library. MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director/ Date: August 20, 2014 Meeting Date: August 28, 2014 Re: CIP Projects Up -date CIP Projects Up -date: Grand View Trail & Grand View Trail Link — Construction of this trail continues. It is scheduled to be completed in mid to late October. Diamond Canyon Park — Lennar Homes continues to work on the construction documents for this new park. Staff will have the opportunity to approve the construction documents before construction starts. During the approval process, staff will verify that all the amenities from the concept plan are included. Design of Heritage Park Improvements — Staff has completed the review of the five proposals submitted. The award of contract to the consultant that came out on top is planned for the September 16 Council meeting. Proiects included in the Adopted 2014/15 FY Budget: Design of Star Dust and Longview Park South Improvements — This design work will result in the design for ADA accessible play equipment and the removal of architectural barriers at both Star Dust Park and Longview Park South. Design and Construction of Steep Canyon Trail Connector to Canyon Loop Trail — This project will result in the design and construction of a developed trail from the top of the stairs at Steep Canyon to the Canyon Loop Trail. Installation of Swing Set at Longview Park North — This project will result in the expansion of the accessible play area and the installation of a two -bay swing set for 2 to 12 year-old children. Design of Trail Improvements at Pantera Park — This project will result in the design of a developed trail going up the steep slope above the dog park at Pantera Park. Design will include a set of concrete stairs leading down the slope from Pantera Drive. Dog Park Improvements — Addition of trees, irrigation, and solar irrigation controllers to the dog park. Concrete stairs leading down the slope from Pantera Drive will be added as a part of the Pantera Trail project. Parks and Recreation Commission Requests for Information / Action 2014 - Updated 08.28.14 Requested by/_ Respondent Status 06/28/12- 1. Request for staff to pursue a grant to construct a trail connection from Silver Tip Park to Pantera Park - CA Conservation Corps has established a route and started to cut the new trail from Silver HERNDON Bob Rose Tip Park to Pantera Park. They have completed most of the trail The only work left to be completed is the installation of wood steps leading to a concrete bench drain. 2. Parks Master Plan non-binding MOU with the school districts for further consideration - HERNDON Bob Rose At the October 24 meeting, Commissioner Herndon requested this item be placed back on and that city staff resume putting together a non-binding, joint use agreement (MOU) with the school districts. the school districts. the school districts. the school districts. the school districts. Update - Staff met with PUSD Superintendent Richard Martinez and his facilities staff on 8.20.14. PUSD is open to and very willing to partner with the City to develop improvements to athletic facilities for community use. Although it may be several years before the City could have the funding needed to pay for such improvements, it was agreed to meet again in the near future to explore possibilities. Most likely, City staff will seek a follow-up meeting after the City of industry finds out if it will be receiving an NFL team and moving forward with the construction of a"stadium. ' An announcement from the NFL should be made in Spring, 2015. 02/27/14- 1. Commission would like to review Heritage Park "special needs" input before the conceptual plans GRUNDY Bob Rose have been finalized to verify the "special needs" listed in the plan. 04/24/2014: 1. Concern was raised by residents about the need for additional stairs at the dog park. GRUNDY Bob Rose Staff is working with the State of Caifornia to incorporate stairs as`a part of the trail - Update - The State approved the staircase to be funded with the grant money for the Pantera Park Trail Improvements. 2. Request for production of avideo to be placed on YouTube that would advertise and introduce HSIEH Bob Rose the City's parks to the community - The City's YouTube site can be found at: http://www.youtube.com/user/diamondbarca The Public Information Dept. is periodically adding more videos to the city's website on YouTube. Parks and Recreation Commission Requests for Information / Action 2014 - Updated 08.28.14 3. Request for trail descriptions to be placed at the base of each trail - HSI EH Bob Rose This project has been added to the City's Multi -Year CIP list. Estimated cost: $50,000