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HomeMy WebLinkAbout07/24/2014 PRC Agenda - Regular Meeting11 DOM I AGENDA 'N""W" IM -11"t MI -111111 MMTM� 00 li"114-01 TIE it M_ I 21810 Copley Drive EEMM.���! Chairman Ted Owens Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Lew Herndon Commissioner Kim Hsieh Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title /I of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation (s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Windmill Room, The City of Diamond Bar uses recycled paper and encourages you to do the same. ., I 1 , . ' ;_.. ; , , The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSIO IGENDA 1007T, F, =11111�0 22 n will 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: u Provide — u Advice to the City Council. n A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. u Quality recreational programs for all ages. o Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. n Be open and actively responsive to input from individuals and community organizations. Li Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON, HSIEH, VICE-CHAIRMAN LIANG, AND CHAIRMAN OWENS MATTERS FROM THE AUDIENCE: 'This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. July 24, 2014 PAGE 2 PARKS & RECREATION COMMISSION Wednesday, July 30 — Concerts in the Park, 6:30pm, "Box Car 7" Blues, Soul, R&B / Movies Under the Stars "Free Birds" Rated PG, Sycamore Canyon Park, 22930 Golden Springs Drive, Diamond Bar Tuesday, August 5 — City Council Meeting, 6:30pm, AQMD Main Auditorium, 21865 Copley Drive, Diamond Bar Wednesday, August 6 — Concerts in the Park, 6:30pm, Diamond Bar Night Out! "Cold Duck" 70's Top 40 / Movies Under the Stars "The LEGO Movie" Rated PG, Sycamore Canyon Park, 22930 Golden Springs, Diamond Bar Thursday, August 7 — Senior Excursion, Valley View Casino, Level 1, 9:30am — 5:30pm, Departs DBC @ 9:30am Wednesday, August 13 — Concerts in the Park, 6:30pm, "Little Lies Band" Fleetwood Mac Tribute / Movies Under the Stars "Despicable ME2" Rated PG, Sycamore Canyon Park, 22930 Golden Springs, Diamond Bar Thursday, August 14 — Senior Excursion, Behind the Scene Rose Bowl and Brookside Golf Club, 8:30am — 3:45pm, Departs DBC @ 8:30am Tuesday, August 19 — City Council Meeting, 6:30pm, AQMD Main Auditorium, 21865 Copley Drive, Diamond Bar Tuesday, August 26 — DB4Youth and DB4Youth "In Action" Meeting, 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Thursday, August 28 — Parks and Recreation Commission Meeting, 7:00pm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar 1.1 Approval of Minutes for May 22, 2014 Regular Meeting 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation by Mickey McKitrick, Recreation Specialist 2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation by Anthony Jordan July 24, 2014 PAGE 3 PARKS & RECREATION COMMISSION 2.3 CIP Projects — Bob Rose, Community Services Director 1. Construction of Grand View Trail & Grand View Trail Link Project 2. Update on status of Diamond Canyon Park 3. Design of Heritage Park Improvements 4. Projects for the 2014/2015 Fiscal Year 2.4 List of pending Commission requests — Bob Rose •-IME1710 ma - 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 WAY 22. 2014 Chairman Owens called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Lew Herndon, Kim Hsieh and Chairman Ted Owens Vice Chairman Benny Liang arrived at 7:13 p.m, Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Jason Williams, Senior Facilities Maintenance Worker; Christy Murphey, Recreation Superintendent; Andee Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for April 24, 2014 Regular Meeting. C/Grundy moved, C/Hemdon seconded, to approve the April 24, 2014 Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Herndon, Hsieh, Chair/Owens NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Liang 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey Chair/Owens asked the maximum number of kids for the baseball program and RS/Murphey responded about 220, depending on sign up and which divisions go up. MAY 22, 2014 PAGE 2 P&R COMMISSION C/Grundy said that he noticed on the senior seminars that other than the Alzheimer's/Dementia session, the rest were pretty lightly attended and asked if staff takes that low enrollment/attendance ir-ito consideration when they offer those same kinds of sessions again. RS/Murphey responded that staff pays attention to what the sen hors request and perhaps offer the most popular more often and the less popular seminars less often. C/Hemdon said he noticed quite a jump from what was invested in 2010 and 2011 to the more recent years City Birthday Party events and asked for an explanation of the jump in costs. CSC/Tarazon said that obviously, the City added more events for the 25th Anniversary Celebration this year. A second stage was added and the City changed ride rental companies to increase the quality and volume of rides. In addition, there was strolling entertainment this year. In previous years prices fluctuated a lot with the rides and the City had been changing ride companies consistently. It is difficult to find a carnival ride company that will come out for a one -day event and offer the big rides the City's requests. Typically, the rides account for most of the increase in price. In general, the bigger the event gets the more restrooms are added, another shuttle bus has to be added and so forth, all of which add to the costs. CSD/Rose said that between 2011 and 2012, the 2012 event was canceled and rescheduled due to rain and accordingly, the City was hit with additional costs. Chair/Owens proposed that the Commission send a letter of congratulations to the three Older American Recognition Awards recipients. Commissioners concurred. 2.1.1 Power Point Presentation on 4th of July Blast — CSC/Tarazon and SFMW/Williams C/Hemdon asked if there would be disclosure to residents in the area who might be affected by traffic and whether there would be suggested detour routes. CSC/Tarazon said that staff would prefer full disclosure so there are no surprises to the residents living on the surrounding streets and that there would be detour routes as shown on the highlighted map during the presentation. SFMWANilliams said that Public Works will work with the Sheriff's department to recommend the best possible solution for the detours which will be indicated on handouts and posted on sign boards beginning June 27. In addition, there will be deputies stationed at all road closures to assist with the detours. C/Hsieh asked the estimated cost of the event and CSC/Tarazon responded that staff has budgeted $52,000 for the program costs. C/Hsieh asked if the City pays for the use of Lorbeer Middle School 11d�� PAGE 3 P&R COMMISSION and CSC/Tarazon responded that the city has not received a bill for this year's event. In 2012 the cost was $2,000. Chair/Owens asked where reserved parking would be located and CSC/Tarazon responded that it would be in the lower teacher's parking lot. The Commissioners will receive a map and letter prior to the event and staff is recommending that Commissioners will have to occupy their parking spaces prior to 8:00 p.m. C/Hsieh asked if individual parking spaces would be reserved and CSC/Tarazon said she will issue individual parking passes to each Commissioner. Chair/Owens asked who would be operating the concession stands and CSC/Tarazon responded that this year it will be the Diamond Bar Community Foundation, Fire Explorer's Post 19, Boy Scout Troop 777 and the Walnut Valley Rotary Club. 2.2 Parks Report — PMS/Jordan C/Grundy asked if the Commissioners felt it would be a good idea to send a letter to the Mormon Church to thank the volunteers that painted the lodge poles, etc. Commissioners concurred. Chair/Owens asked what kind of rodents are chewing up the track at Lorbeer and PMS/Jordan responded that it was a result of gopher activity. The school district received several complaints from parents about holes and when staff looked at the area gopher holes were observed around the inner perimeter of the track where temporary fencing is Put up when field renovations are conducted. There were a couple of holes adjacent to the curb that had not been filled in and parents were concerned about people falling into the holes. Due to the proximity of the hole being adjacent to the curb it was not likely that someone would have fallen into the holes but staff corrected the deficiencies. VC/Liang asked how the Dog Park was coming along and PMS/Jordan said that in terms of maintenance items the park is doing very well and holding up well. There is one drinking fountain that is exhibiting premature rusting and staff is keeping an eye on it for possible remediation. in the large dog park area, due to the terrain and natural slope down to the sidewalk, the wood chips tend to migrate down and start to bleed through the fence so staff is working on mitigation to prevent that by possibly installing some type of screen fabric or timbers inside the fence to raise the elevation. VC/Liang asked if there were any incidents in the park and PMS/Jordan said he was not aware of any conflicts between owners. CSC/Tarazon said she frequents the park and finds that everyone is enjoying the facility. There are a good core group of people who use the park on a daily basis and they are self-monitoring. She has two German MAY 22, 2014 PAGE 4 P&R COMMISSION Shepherds and has personally had a good experience on the occasion of every visit. C/Grundy asked for an update on the steps and CSD/Rose stated that staff approached the State of California. There are two grants for the Pantera Park trail, one a Habitat Conservation Grant and the other a Land and Water Conservation Grant and both entities are reviewing the grants for the possibility of using funds for installation of steps. The only issue that was pointed out to staff is that if the City had initially included the steps as part of the scope of work on one of the grants it would have scored lower because those entities do not like having concrete steps as part of a trail. The entities are currently evaluating whether the funds can be used for the steps and staff should hear soon about the outcome. 2.2.1 Power Point presentation on Heritage and Maple Hill Parks Walkthroughs — PMS/Jordan. C/Hemdon asked about the possibility of placing a brace to support the Sycamore tree at Heritage Park that is leaning heavily. PMS/Jordan responded that it could be done but the problem would be that it would have to go up in a certain location to brace the tree but once that is done it begins to injure the tree and possibly introduces bacteria and other pathogens that would lead to an early demise of the tree. Sycamore trees have one of the lowest failure rates of all trees and in looking at the tree he is not too alarmed about it at this time. The tree has been in its current location for decades and he believes it will be there for decades to come. C/Hsieh asked if it was a characteristic of Sycamores to grow in whatever direction. PMS/Jordan responded that in many cases that is true. There is a disease that affects Many trees called Anthracnose, a tree fungus that can affect Sycamore trees which can cause the Sycamores to grow in various shapes and forms. If the Anthracnose could be removed, which is difficult to do in young trees, the tree would grow straighter. In the undeveloped areas of Sycamore Canyon Park there are very, very interesting structures of Sycamore trees. PMS/Jordan said he has responded to dozens of calls where branches and trees have fallen but cannot remember a situation that involved a Sycamore tree which has a very, very low failure rate. C/Herndon asked if the City gets much action on the vending machines. PMS/Jordan said he believed that the City received revenue from Coca Cola. CSD/Rose said that the City collects about $6,000 a year from all of the machines. MAY 22, 2014 PAGE 5 P&R COMMISSION C/Hsieh asked how much it costs to fix problems caused by vandalism. CSD/Rose responded that if the machines are vandalized staff calls Coca Cola to fix them at their cost. C/Hsieh asked if there was a possibility to move the shrub at Maple Hill to the other side of the bench and plant grass in the flatter area so that parents can watch their kids playing. PMS/Jordan said that the shrub could be removed; however, replanting is not a viable option so the options would be to cut the shrub lower or remove it altogether and replace it with a very low -growing shrub or turf. C/Hsieh said that this was previously an issue and PMS/Jordan said that it is essentially a maintenance issue of which the contractors are aware so they need to be reminded that when they are in the park to keep the shrub at the proper height and that would be his preference. C/Herndon asked about adding a bar to the rails at the skate park. PMS/Jordan responded that there are devices called "skate stoppers" that can be added after the fact. He is not aware of any accidents to date. 2.3 CIP Projects — CSD/Rose 2.3.1 Construction of Grandview Trail and Grandview Trail Link — CSD/Rose reported that this project has been delayed and construction is expected to commence by June 2. Apparently, the contractor needs the soils test completed before they can order the bridge to ensure proper footings. It takes about 45-60 days for delivery of the bridge once it is ordered. The project should be finished by early October. 2.3.2 Update on Status of Site D Public Park — CSD/Rose reminded Commissioners that there is a neighborhood meeting scheduled for next week at Heritage Park beginning at 7:00 p.m. The City Council approved only the east side of the park and not the portion west of the channel. Notices were sent out about the meeting and all Commissioners are invited to attend. The final decision regarding the park is with the City Council. Staff and the consultant will run the meeting that includes a variety of concepts that will be presented that evening with respect to location of the parking lot and the tot lot. Staff intends to take the concept plans back to City Council for consideration at its June 17 meeting, 2.3.3 Design of Heritage Park Improvements — CSD/Rose reported that the revised RFP is with the City Manager. The City Attorney has reviewed and approved the RFP and as soon as staff has the City Manager's approval the RFP will be released. The all inclusive play areas (special needs) are included in the RFP. MAY 22, 2014 PAGE 6 P&R COMMISSION During the City Council's review of the budget on -Tuesday night the projects that were approved as submitted are to fi nish the design of Stardust and Longview South Parks, the design and construction of the Steep Canyon Trail, the connector to the Canyon Loop Trail, installation of a swing set at Longview North, design of trail improvements at Pantera Park including the stairs leading from Pantera Drive down to the park, and addition of trees and irrigation controllers to the Dog Park. 2.4 List of Pending Commission Requests — CSD/Rose stated that $2.282 million from the sale of Site D has been received from the Walnut Valley School District. Of the $2.282 million the City was paid, $1.4 million has been placed in a "Special Funds" category for future use throughout the City for such items as processing an update to the City's General Plan, review of the sewer pumping facilities for possible replacement, and replacement of funds for programs including the Neighborhood Traffic Management System and $800,000 reimbursement to the City's General Fund for the original purchase of the property, funds which were originally taken from economic development. Over the next year to two years the City will receive approximately $1.9 million in one-time funds from Lennar Homes for construction permits. The California Conservation Corp has completed the majority of the Silver Tip Park trail but the CCC has not been able to return to complete the wood steps due to the recent fires. With respect to the Parks Master Plan, the five year (Multi -Year) CIP includes design for Lorbeer which is projected for FY 2017-18 with actual construction to take place during the following Fiscal Year. The design of the South Point Middle School project is projected for FY 2018-19, A copy of the report regarding the Pony League field and school district requests was sent to all Commissioners indicating that the organizations can work with the school districts directly. With respect to the $500,000 question, the school board has not approved dedication of any money toward a sports park. As previously mentioned, staff is working with the state of California to incorporate the steps from Pantera Drive down to the dog park as part of the trails project. The request for mirrors in the women's restroom has been completed. Regarding discussion of a You Tube video that would advertise and introduce the City's Parks to the community, the City has a You Tube site that contains information about the parks. Since the information he viewed was somewhat dated he spoke with PIM/Roa about that fact and she indicated that her staff is updating the stock at this time, creating MAY 22, 2014 PAGE 7 P&R COMMISSION commercials for the Concerts in the Park series that will be shown during the concerts which will also be on You Tube, the governrnent channel and other places. Other items including the trails system will be introduced in time. J.R., the City's new videographer who did the City's 25th Anniversary video does fantastic work. The request for trail descriptions and maps to be placed at the entry of each trail has been added to the Multi -Year CIP list. In Order to get a map at each trailhead and each trail junction the cost of each sign is $3,500 and there are about 12 or 13 signs. 3. OLD BUSINESS: None 5. ANNOUNCEMENTS: C/Hemdon thanked staff for doing its usual great job. VC/Liang thanked staff for the great job. C/Grundy said staff is doing a great job and he appreciates the reports and Power Point presentations, all of which are very informative. He reminded everyone that he would not be present for the June meeting. C/Hsieh thanked staff for the mirrors (in the park restroom) and for the great presentations. Chair/Owens thanked staff for another very informative meeting. ADJOURNMENT: C/Hemdon moved, C/Grundy seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Owens adjourned the meeting at 8:20 p.m. MAY 22, 2014 PAGE 8 P&R CC9MMISSION The foregoing minutes are hereby approved this day of 12014. Respectfully Submitted, BOB ROSE, SECRETARY Attest: • `' gn F.1 \ TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: July 17, 2014 MEETING DATE: July 24,2014 The Summer 2014 Recreation Guide is available in PDF version online at www. Diamond BarCA.gov. The Fall 2014 Guide will be available the first week of August. Contract Classes -- A Fiscal Year 13/14 Financial Summary and Program Evaluation of contract classes will be included with the August report. Summer 2014 -- The Summer session began May 31 and will run through August 22. As of July 14 there are 867 students enrolled in 215 available classes. Popular classes this season include Basketball, Tennis for all ages, Lego Minecraft, Cartoon Drawing, Pilates and Math & SAT Prep. Fall 2014 -- The Fall session will begin August 30 and will run through December 13. The Fall Recreation Guide is being prepared for print. Fall guides will be available in August. DB 4Youth "in Action" -- DB 4Youth sold glow necklaces and toys at the 4th of July Blast, they made a total of $539.00. There were 20 youth present at the event and several helped out at the Diamond Bar Community Foundation's strawberry shortcake booth. Teen Night Out is coming up this Friday, July 18. Tiny Tots -- Tiny Tots summer session is running smoothly. August will bring the joint Sycamore Canyon Park and Trail excursion. At the time of this report Pantera Park had 22 in the 4-5 year old class and 8 in the 3 year old class. Heritage Park had 13 in the 4-5 year old class and 9 in the 3 year old class. Fall registration will open for all students on Tuesday, August 5. Volunteens -- Volunteens are proving once again to be a big help in all five programs they are working throughout the summer. With summer school ending, more Volunteens are available to help in the morning hours. Summer Day Camp -- Summer Day Camp has stayed consistently full for all the weeks. At the time of this report, week seven of the eleven week program is in progress. This is the first year online registration was offered for Summer Day Camp. Online registration has averaged about 24% of the total registrations. The campers have had wonderful experiences at many different venues. This week is one of the favorites — Disney's California Adventure. The minor excursion is to Skate Express (one of the most requested places by the campers). They have been going to the Brea Plunge once a week, usually on Thursdays. July themes and excursions: Week 5: June 30 - July 3 El Capitan John's Incredible Pizza Week 6: July 7 - July 11 Corona Del Mar Angel's Baseball Week 7: July 14 - July 18 Disney's California Adventure Skate Express Week 8: July 21 - July 25 Corona Del Mar Harkins Adult Basketball -- Due to lack of gym availability, the league is on hiatus until September 7. Adult Volleyball -- The current session will conclude on July 28. There are 15 participants enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. The next session will begin in the month of September with dates to be determined. Skate Park -- The skate park averages 15 users per hour on weekdays, with 17 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 10 participants), Thursday (average of 13 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Field Allocation Meeting -- The meeting was held at the Diamond Bar Center on Wednesday, July 9 for the allocation period that runs from August 1, 2014 to December 31, 2014. Representatives from 11 of the 14 groups requesting field space attended the meeting. Among the topics of conversation were the lack of lighted facilities, working with Walnut Valley Unified for use of their facilities, and acceptable residency rates in order to reserve a field. Summer 2014 Adult Excursions -- There was a sold out bus of 44 that attended the excursion to the Hollywood Bowl 4th of July Fireworks and Orchestra on Friday, July 4. This excursion included roundtrip transportation, stadium seating, seat cushion rental, and snack for the ride home for $60/person. There are 23 enrolled to spend the Day on Catalina Island on August 9. Trip includes roundtrip bus and boat transportation and a snack for the ride home for $89/person. At this time, there are 12 enrolled to attend the Port of Los Angeles Lobster Festival on September 13. Trip includes roundtrip transportation, snack and admission for $35/person. Fall 2014 Adult Excursions -- On October 11 we will head to the 44th Annual Big Bear Lake Oktoberfest. This excursion includes roundtrip transportation, admission and a snack for $35/person. In honor of Veterans Day, we will take the "Her Finest Hour: A WWII Tour" of the Queen Mary. Following the tour, participants will have time to explore Shoreline Park. This trip will be held on November 8 and includes roundtrip bus transportation, tour admission and a snack for the ride home for $40/person. On December 20 we will µ'V head out to Main Street in Huntington Beach for lunch and shopping. The excursion will end with a yacht tour of the 52nd Annual Cruise of Lights in Huntington ASIX, Harbour. Trip includes roundtrip transportation, yacht tour admission, and a snack for $45/person. Winter 2015 Adult Excursions -- 126th Tournament of Roses Parade tickets will go on sale early this year and will be featured in the Fall Recreation Guide. Olympian and World War 11 P.O.W., Louis Zamperini will be remembered and honored as Grand Marshall for the 2015 Tournament of Roses, themed "Inspiring Stories". After Mr. Zamperini's death in early July, Tournament of Roses President Richard Chinen stated, "Louis Zamperini was and will continue to be the embodiment of the 2015 Tournament of Roses theme'Inspiring Stories."' Excursion includes continental breakfast, roundtrip transportation, grandstand seat, official Rose Parade guide, a Diamond Bar seat cushion and a snack for the ride home for $85/person. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, varying from computer to exercise and fine arts. Most of these classes are filled to capacity. The summer session began on June 23 and will conclude August 1. Highlight class of the month -- Drawing Mt. Sac's Tuesday afternoon drawing class is in such high demand at the DBC that an additional class was added last spring. The new class is held on Mondays from 1-4pm at Heritage Park and averages 25 students each session. Senior Seminars 7/8 Trust and Wills - 12 participants 7/11 FHA Loans - 1 participant 7/14 Conversation Project - Cancelled 7/15 Medical & Long Term Care - 2 participants 7/16 Nutrition Update - 9 participants 7/22 Facts about Annuities - 4 participants 7/23 Focus of the Heart- 5 participants 6�-f 1�1- 1111=3 I ki ® Bridge every Wednesday - 8 to 12 per session on average ® Mahjong every Wednesday - 43 per session on average ® Bingo every Tuesday and Friday - 185 per session on average ® Complimentary Legal Services 1 st Wednesday of each month -- 5 appointments were booked for July. Senior Special Events July 24 -- Summer Luau - Our annual Senior Luau dance will be held at the Diamond Bar Center on Thursday, July 24. An authentic Hawaiian feast will be catered by Burger Continental and Keith Johnson will provide the music. We currently have 50 participants enrolled; last day to register will be July 21. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: The Diamond Bar Senior Citizen's Club has 387 members and meets each Tuesday at the Diamond Bar Center with approximately 165 at each meeting. The Diamond Bar Evergreen Club has 220 members and holds classes throughout the week at the Diamond Bar Center. ® The Diamond Age Seniors have 179 members and meets each Monday, Wednesday, and Friday at Heritage Park. ® The Sunshine Seniors have 265 members and meets the second and fourth Sunday of each month and every Saturday at the Diamond Bar Center. ® The Super Diamond Age Seniors have 145 members and meets each Tuesday, Thursday, and Friday at Heritage Park. Senior Excursions July 3 — Fantasy Springs Casino — A group of 32 seniors spent the day at Fantasy Springs Casino in Indio. This is a $20 trip with $25 given back in slot play by the casino. Lunch is at participants' own expense. July 24 — Pirates Exhibit — We currently have 22 seniors signed up for our Pirates Adventure excursion on July 24. We will be exploring "The Untold Story of the Whydah-. From Slave Ship to Pirate Ship" located at Balboa Park's Natural History Museum in San Diego. After the tour we will have time for lunch and shopping at Seaport Villa. Extended Trips -- Cape Cod & the Islands -- Two seniors enjoyed a 7 day trip featuring Boston, Martha's Vineyard & Newport which departed on July 14. Some of the highlights included: a New England lobster dinner, Plymouth Rock, Mayflower 11, Boston city tour, Provincetown and so much more! 4th of July Blast -- Financial Summary to follow in the August commission report. Lorbeer Middle School was filled with patriotic cheer and smiles of delight as an estimated 7,000 people attended the 4th of July Blast on Friday, July 4. Adults and children of all ages enjoyed the festivities of the day and waited in anticipation for the fireworks SUIOW guaranteed to light up the Diamond Bar sky. The crowd was entertained by party music from "Bumptown" on stage. The highlight of the event was Mayor Herrera's sunset announcement for the fireworks to begin, the football field went dark and the crowd roared with "oohs and awes", as fireworks lit up the night sky. a great start with Stations. Movies have also had great reviews. Opening night featured "The Little Mermaid" a 1989 release, to celebrate the City's year of incorporation. To date, the biggest pleaser was the July 9th showing of Disney's "FROZEN". The crowd was at a record number for moviegoers, with adults and children singing along to the hit song "Let it Go" from the movie. This week was a throwback to the 90's as we presented "Honey I Shrunk the Kids". Save the Date! -- Diamond Bar Day the Fair — Join the City of Diamond Bar on Thursday, September 11 as we participate in Diamond Bar Day at the LA County Fair. The fair will offer unique opportunities to the residents of Diamond Bar including a special parade dedicated to Diamond Bar, fair kids, business expos, and community hero and reception. Additional information can be found on the City's website at www.dimaondbarca.,qov/fai Purchase an advance $5 admission ticket using promo code diamondbar at Lacountyfair.com or bring the coupon to the ticket booth for scanning. Coupons are available to print on the City's website. =4 ff 1 R2 _07 IT - mt Diamond Bar Center -- The Diamond Bar Center was the location for a total of 46 private, business and non-profit rentals during the month of June. There were 22 church rentals, 2 Toastmasters meetings, 8 weddings, 1 graduation party, 3 birthdays, and 1 baby shower. Also held were 5 business meetings, 1 memorial, 1 cheer banquet, 1 anniversary dinner, and 1 dance celebration. A total of $66,210.06 in rental fees was collected during the month of June for Diamond Bar Center rentals. In June 2013 a total of $52,384.69 was collected. In the month of June the Diamond Bar Center was once again host to LA County's annual fire press conference. On June 30th various surrounding agencies' fire departments spoke of the drought affecting LA County and ways for residents to prepare for the brush fire season. Media from local news stations were present and they landed a water helicopter on the property. We were excited to host their event again. Pantera Room --There has been 1 rental of Pantera Park Community Center for the month of July which was for a birthday party. Total revenue for this rental is $105.00. The revenue for July of 2013 was $60.00 Heritage Room -- There have been 8 rentals of Heritage Park Community Center for the month of July. Rentals include 4 church rentals, 1 musical event and 3 birthday parties. Total revenue for these rentals is $1,340. The revenue for July 2013 was $2,190.00. Picnic Reservations -- As of July 12, 2014 there have been 22 picnic reservations made for the month of July. There have been 3 at Heritage, 2 at Maple Hill, 2 at Ronald Reagan, 1 at Pantera Park, 3 at Peterson and 11 at Sycamore Canyon Park. The revenue from these picnic rentals is $550.00. The revenue for July 2013 was $500.00. JULY PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: JULY PARKS REPORT DATE: 7/15/14 MEETING DATE: 7/24/14 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center ® Tested lights throughout DBC facility. ® Re-lamped eight (8) interior light fixtures. ® Replaced bollard base and bulb at motor court. ® Unclogged drain in upper women's restroom. ® Performed preventative maintenance on drain in upper men's room. • Performed monthly generator testing. ® Spot cleaned carpet throughout facility. ® Adjusted and reset frequency switch on upper men's restroom handicap door access switch. ® Repaired leaking coffee pots. ® Repaired shelf on bread cart. ® Assembled new dance mirrors. ® Leak tested recent bottom repair in the water element. Performed regular maintenance. Repaired two (2) park drinking fountains. Unclogged one (1) drain. Treated five (5) fire ant nests in the softball outfield (Exterminetics). Responded to a call of sprinklers running/stuck on and found a valve stuck in the on position. Water was shutoff at the backflow device pending repairs by ValleyCrest landscape. Valve diaphragm replaced. Unclogged drain and sanitized restroom floor. ® Cleared drain in men's room urinal. ® Cleared clogged drinking fountain drain. Pantera Park ® Re-lamped two (2) building light fixtures. ® Re-lamped four (4) walkway light fixtures. Peterson Park ® Replaced trashcan at trailhead. ® Removed discarded furniture from skate park and trailhead. Ronald Reagan Park ® Cleared urinal drain in men's room. ® Reset tennis court time clocks. Sycamore Canyon Park ® Removed rust stains from concrete ramp adjacent to park building. ® Pressure washed building and surrounding concrete. e Assist with setup and operation of Summer Concerts and Movies. Silvertip Park ® Cleared sand from the drinking fountain. City Hall/Library * Replaced one (1) ballast and re-lamped two (2) fixtures in the library space. ® Performed monthly generator test. ® Washed all exterior windows (Merchants). ® Performed quarterly carpet and upholstery cleaning in the library. ® Performed fire recall system test. ® Repaired malfunctioning door. ® Replaced exhaust fan motor for fan EF -01. ® Pulled new wire run in reading garden landscape lights. 7 Z tz I I i J, -1.4-1-T-UTM MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director,," -711 Date: July 17, 2014 Meeting Date: July 24, 2014 Iwo 0 - 0 0, . I CIP Projects Up -date: Grand View Trail & Grand View Trail Link — Construction of this project started on June 3. The contractor is required to complete the project no later than 120 days after the start date. Ten days have been added to the work schedule due to approved Change Orders. Therefore, the trail should be completed in mid to late October. Diamond Canyon Park — Lennar Homes is working on the construction documents for this new park. Staff will have the opportunity to approve the construction documents before construction starts. During the approval process, staff will verify that all the amenities from the concept plan are included. Design of Heritage Park Improvements — The revised RFP was released on June 5, 2014 and responses were due by July 10, 2014. The RFP was mailed out to 15 different consultants and 5 proposals were received on July 10. Staff is now reviewing the proposals. Projects included in the Adopted 2014/15 FY Budget: Design of Star Dust and Longview Park South Improvements — This design work will result in the design for ADA accessible play equipment and the removal of architectural barriers at both Star Dust Park and Longview Park South. Design and Construction of Steep Canyon Trail Connector to Canyon Loop Trail — This project will result in the design and construction of a developed trail from the top of the stairs at Steep Canyon to the Canyon Loop Trail. Installation of Swing Set at Longview Park North — This project will result in the expansion of the accessible play area and the installation of a two -bay swing set for 2 to 12 year-old children. Design of Trail Improvements at Pantera Park — This project will result in the design of a developed trail going up the steep slope above the dog park at Pantera Park. Design will include a set of concrete stairs leading down the slope from Pantera Drive. Dog Park Improvements — Addition of trees, irrigation, and solar irrigation controllers to the dog park. Concrete stairs leading down the slope from Pantera Drive will be added as a part of the Pantera Trail project. a) vv a) 0) v v 0 0 0 0 0 0 0 U: a m m m m m mm z z z 0 O > > O o Z z Z'i Z z S Z CC � D O w w W W - cc 1 'N ':N W S S C9 C7 S S S G O v o u Z3 a � `a � o CI (IJ e) c o n c - N O p mE :� tz C3 -0 Q : U Q- a 't6 O C °1 ;a v z o `m °�' 0 o a N_ q O ° Q a�j Lf)O o (' a `o cu o v �_ a N O :t - -: -O b L O m O +� o 4-- c° u a o m b o o E '� v 'O.N a u o i U c O a rz �b ba QJ c v a v � > = m `° `o a o o v Qj � a o o b o aoi � o v a s o O > o b u o c r °t' a c 3 E Q c O O u 0 'O 0 v0 0 3 -C N v [1. E C - v c v O O in Gu a a v 4, a, _ a z, v v o u Q o @ �a ai cu � a°i, f° E. c o a f +— a o o c a) uO o a � v a :o -0 e`°A 0 Ln a 3 j v 4-n o 0 o -0r a v w b m 0 o o o L '''' C 61y.. N Q1 u p i1 y u "O "'O b L E 4- y' > -Q : a �0 u :Q O O O ��,, O a ++ ,�„ Y c v co O N T.s �; •a1 a N 9 v 3 N: 3 :O O E :E _ L E N o -o C o i o a> u y u O O ? by v v b �. .Q ,,- ° u a Q a c? o m, o n°, v no ,o v DL v Q E - a + o N v> v co cx a, a, a, M @ CC :V I— ct N V\' Ln MEMORANDUM .1 To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director Date: July 16, 2014 Meeting Date: July 24, 2014 Re: Dog Park Expenses — Up -date Dog Park Expenses — At the Commission meeting on May 22, 2014, Commissioner Herndon requested a breakdown of costs for the construction of improvements, and planned improvements at the dog park. A report was provided in the 6/26/14 Commission packet, but did not break out the funding sources. This report has a breakdown of funding sources. Phase I — Completed 12/11/12: $234,408 Fencing, Wood Chips, Walkway, Signs, Drinking Fountain Phase 11 — Completed 9/5/13: $35,843 Shade Shelters, 2 Drinking Fountains, Benches Phase III —Completed 11/12/13: $55,556* ADA Access and Concrete Stairs to Gates (Concrete stairs not eligible for CDBG Funds) Phase IV — Budget for 2014/15 FY $25,000 50 Trees, Irrigation for Trees, Solar Controller Phase V — Planned as part of Pantera Park Trail Project -Est. $27,000** Concrete stairs from Pantera Drive to Walkway TOTAL $377,807 Breakdown of Fundina Sources General Fund Costs $299,551 *CDBG Fund Costs $51,256 Trail Grant Fund Costs $27,000 Total $377,807 There are no additional improvements planned for the Dog Park at this time.