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HomeMy WebLinkAbout11_07_17 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 7, 2017 CLOSED SESSION: 6:00 p.m., Room CC-8 Conference with Legal Counsel -Anticipated gation Government Code Section 54956.9 - One (1) Potential Case Conference with Legal Counsel -Anticipated Litigation - Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(2) — One (1) Potential Case Public Comments: None Offered CM/Fox announced that no reportable Action was taken during Closed Session. CALL TO ORDER: Mayor Lin called the Regular City Council meeting to order at 6:34 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Councilmember Lyons led the Pledge of Allegiance. INVOCATION: Luke Pamplin, Director of Young Adults, Diamond Bar Evangelical Free Church provided the invocation. ROLL CALL: Council Members Herrera, Lyons, Tye, Mayor Pro Tem Low and Mayor Lin. Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Ken Desforges, IS Director; Marsha Roa, Public Information Manager; Amy Haug, Human Resources /Risk Manager; Alfa Lopez, Senior Management Analyst; Anthony Santos, Assistant to the City Manager; Cecilia Arellano, Public Information Coordinator; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Lin and City Council presented a Proclamation proclaiming November 25, 2017 as "Small Business" Saturday to Anthony Duarte, Executive Director of the Regional Chamber of Commerce. 1.2 Mayor and City Council presented Certificates of Recognition to each of the 20 Diamond Bar Restaurant Week participants as well as announcing winners of the Restaurant Week Raffle. NOVEMBER 7, 2017 PAGE 2 CITY COUNCIL 2. 3. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. PUBLIC COMMENTS: Pui-Ching Ho, Diamond Bar Library Manager, announced that on Wednesday, November 8 at 4:00 p.m, the month of "Thankfulness" celebrates books, art activities and fun. Children will learn about Thanksgiving traditions through a bingo game and create a variety of gratitude themed art projects. This program is co -sponsored by the Diamond Bar Friends of the Library. On Tuesday, November 14 at 3:30 p.m. teens are invited to celebrate Native American Heritage Month and create their own unique dream catcher and learn interesting facts about the dream catcher. On Saturday, November 18th at 3:00 p.m., Deputy Scheller will provide tips on how to stay safe and protect person and property during the holiday season. For these and other events, check out the library website at http://www.colapublib,org/libs/diamondbar/ Dave Reynolds thanked C/Lyons for bringing the idea of having Diamond Barjoin the "Taking Back our Community' Coalition and for Council's consideration and ultimate decision to join the coalition. He requested that C/Lyons and MPT/Low as representatives of the City of Diamond Bar within the Coalition, that they investigate whether or not all reported crimes are being appropriately processed so they appear in crime rate reports, whether the trends show overtime, and the monitoring of the funded rehabilitation programs which should include evaluation of the program's effectiveness and an accounting of how and where the money is spent. If the trends impact community safety and quality of life negatively and/or if the programs do not achieve their goals, he hopes that the Coalition can also act as a lobbying body in Sacramento and push for corrective legislative action. He looks forward to future reports from C/Lyons and MPT/Low during the Subcommittee Report and Councilmember Comments portion of the meeting agenda regarding activities of the Coalition. 4. RESPONSE TO PUBLIC COMMENTS: None 5. SCHEDULE OF FUTURE EVENTS: 5.1 Veterans Day Celebration —November 8, 2017 — 9:00 a.m. to 11:00 a.m., Diamond Bar Center. 1600 S. Grand Avenue. 5.2 Traffic and Transportation Commission Meeting —November 9, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Veterans Holiday —November 10, 2017 —City offices closed Friday, November 10�h in observance of Veterans' Day. City offices reopen Monday, November 13, 2017 at 7:30 a.m. 5.4 Planning Commission Meeting — November 14, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive (Canceled) NOVEMBER 7, 2017 PAGE 3 CITY COUNCIL 5.5 Special Parks and Recreation Commission Meeting — November 16, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.6 City Council Meeting — November 21, 2017 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.7 Thanksgg Holiday y Offices closed Thursday, November 23 and Friday, November 24, 2017 in observance of the Thanksgiving Holiday. City Offices reopen on Monday, November 27, 2017 at 7:30 a.m. 5.8 Holiday Diamond Ride —Friday, November 24, 2017 until Monday, January 2, 2018 — Free cab service to and from Diamond Bar Shopping Centers — for ages 18 years and older. 5.9 General Plan Advisory Committee —November 30, 2017 — 6:30 to 8:30 p.m., Windmill Community Room, 21810 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, C/Lyons seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES 6.1 a Study Session of October 17, 2017 — as presented. 6.1b Regular Meeting of October 17, 2017 — as presented. 6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES of October 10, 2017 Regular Meeting. 6.3 RATIFIED CHECK REGISTER DATED October 13, 2017 through November 2, 2017 totaling $1,901,331.05. 6.4 APPROVED TREASURER'S STATEMENT OF SEPTEMBER 2017: 6.5 APPROVED AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH ITERIS, INC. FOR ON -CALL TRAFFIC SIGNAL TIMING AND COMMUNICATION NETWORK SUPPORT, 6.6 APPROVED CONSULTANT SERVICES AGREEMENT DIMENSION DATA TO REPLACE EXISTING VIDEO SURVEILLANCE OPERATION MANAGER UNITS AT CITY HALL AND SYCAMORE CANYON PARK FOR A NOT -TO -EXCEED AMOUNT OF $573132.92. NOVEMBER 7, 2017 PAGE 4 CITY COUNCIL 7 6.7 APPROVED FULL EXONERATION OF SURETY BOND NO. 929598539 TO COMPLETE PUBLIC STREET IMPROVEMENTS AND SURETY BOND NO. 929598540 TO COMPLETE PUBLIC TRAFFIC SIGNAL IMPROVEMENTS RELATED TO TRACT MAP 72295 (WILLOW HEIGHTS DEVELOPMENT) LOCATED AT THE SOUTHEAST CORNER OF DIMAOND BAR BOULEVARD AND BREA CANYON ROAD. PUBLIC HEARINGS: None. COUNCIL CONSIDERATION: None. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lyons said it was interesting to hear from Mr. Reynolds tonight. Coincidentally, the first item on her list tonight is a brief report on the Take Back our Community meeting that she and staff members attended last week. Membership in the organization continues to grow. Currently, there are some 38 agencies represented. During the meeting there was a presentation related to a proposed ballot initiative that is being advanced by a broad coalition of groups including the California Grocers Association because they too are suffering from this legislation which has resulted in increased shoplifting of larger quantities and more expensive goods. Details for the ballot initiative are being finalized; however, the overarching goal is to adjust Prop 57 by reclassifying certain crimes from non-violent to violent and adjusting Prop 47 by making thefts a chargeable felony if a person commits three or more thefts. And to fix AB109 which would allow criminals only two flash incarcerations so that if that person commits a third crime they would be sent back to prison. While there has been a press conference on this proposed initiative C/Lyons does not believe there has been any further action. She provided the Council with a preliminary flyer and she will keep the Council and residents posted as this matter moves forward. She congratulated the Diamond Bar Library and the Diamond Bar Friends of the Library for a couple of recent events including a fabulous and well attended program for the wrap up of Read Together Diamond Bar which featured a NASA scientist and four of the Rocket Girls who played an instrumental role in the space race, and a very successful "gently used" purse sale from which a significant amount of money was raised and will be used to overhaul the children's furniture at the library which is much needed. C/Lyons said she was able to enjoy meals at all twenty participating restaurants. However, full disclosure, she was forced to extend her personal restaurant week to complete the journey. Every meal was of course, delicious. C/Lyons reminded all Diamond Bar veterans that the Council would love to see everyone at the City celebration at 9:00 a.m. tomorrow so that the City can honor their service. C/Herrera attended a Foothill Transit Governing Board meeting last Friday and was pleased to hear the announcement that Diamond Bar's Mayor Jimmy Lin is one of the newest Board Members of the Governing Board as the appointee of NOVEMBER 7, 2017 PAGE 5 CITY COUNCIL Supervisor Janice Hahn. Congratulations to M/Lin on his appointment. Foothill Transit was pleased to announce emerging technology it will be using on the electric buses. Before there were fast -charge batteries buses would travel 30 miles at which point the batteries would need to be recharged and with the new technology the buses will run about 240 miles before needing to be recharged which means that bus routes will be able to be extended. Foothill's goal is that its fleet will be 100 percent electric by 2030. At this point, the bulk of the buses are CNG (Clean Natural Gas) and all diesel buses have been retired. C/Tye said it was his privilege to represent Diamond Bar at the 50th Anniversary of Evangelical Free Church in Diamond Bar. Tonight's invocation was given by Luke Pamplin, Director of Young Adults. It was great to recognize 50 years in town and 50 years of making a difference in people's lives. Captain Reyes, a representative of the Fire Department, C/Lyons was there to present a Certificate on behalf of the Church for which everyone was very appreciative, as well as, Senator Newman, Assemblyman Chen and Supervisor Hahn's office. Congratulations to M/Lin on completing his year as President of the International Chinese Transportation Professionals Association and being appointed to the Foothill Transit Board of Directors. M/Lin is a very involved citizen and professional. C/Tye said he hoped Veterans and everyone else would participate in the ceremony to honor veterans at 9:00 a.m. tomorrow at the Diamond Bar Center. He believes this is a very important time to tell veterans and current military how much we appreciate them and everything that they do. MPT/Low congratulated the Diamond Bar Friends of the Library for a very successful October Read Together Diamond Bar. Under the very able leadership of Pui Ching Ho and co-chair leadership of Rachel Kirk and Kathleen Newe the community of Diamond Bar got to learn, see, hear, touch and experiment with all kinds of science, nature and outer space. When she saw photos that were taken from the various telescopes presented by the NASA scientists, she found it amazing that the galaxy is so beautiful. It is so humbling that everyone got to be a part of that. It was very exciting to see so many people participate in the General Plan Community Workshop. The consultants and staff received a lot of good input and feedback and she thanked all who participated and offered their many good ideas and passion. She reminded everyone to go online and complete the survey to help move the General Plan Update process forward. She is very excited to announce that on December 2°d the City will host a new program called "Youth in Government" and the idea behind this program is to have young people in the community meet elected officials, learn firsthand the very many ways that public service can be accomplished and hear from those officials what got them involved and what motivates them to do what they do. Anyone who is interested can call the City and sign up to participate. MPT/Low wished all veterans a happy Veterans Day who in spite of not seeking the limelight, richly deserve our thanks for being the backbone of society and keeping citizens safe. NOVEMBER 7, 2017 PAGE 6 CITY COUNCIL M/Lin thanked his colleagues for their kind words. Mr/Low mentioned about the General Plan Update Community Workshop which was attended by a few of the City Councilmembers who witnessed democracy in action. The workshop provided a forum for the residents to be involved in the process. Councilmembers sat quietly at the back of the room and observed a very productive evening. M/Lin said he is very pleased that the City of Diamond Bar has two representatives on Foothill Transit's Governing Board, Foothill Transit is the first transit agency in the country that will be using the electrical buses which he finds amazing. The contractor's facility is located about 4 miles from Diamond Bar on the border of Walnut and the City of Industry. Any residents who are interested in how the buses are put together can visit the facility and perhaps realize their value enough to take advantage of public transportation. Transit services are paid for by taxpayers and subsidized by the government. The Fare Box Recovery ratio is less than 20 percent so please take advantage of public transportation facilities that are available in the City of Diamond Bar. ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular City Council Meeting at 7:16 p.m. TIC Mi/�YE RIBBINS, CITY CLERK The foregoing minutes are hereby approved this 2lstday of November , 2017. JIMMY LIN, AYOR"