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HomeMy WebLinkAbout110717 - Agenda - Regular MeetingCity of Diamond Bar City Council Agenda Tuesday, November 7, 2017 Closed Session - 6:00 p.m., Room CC -8 Regular Meeting - 6:30 p.m. The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 JIMMY LIN RUTH M. LOW Mayor Mayor Pro Tem CAROL HERRERA NANCY A. LYONS STEVE TYE Council Member Council Member Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond ear uses recycled paper and encourages you to do the same. ri1 DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier ROS television Channel 47 and on the City's website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca. General information: (909) 839-7010 THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA November 07, 2017 Next Resolution No. 2017-35 Next Ordinance No. (06)(2017 CLOSED SESSION: 6:00 p.m., Room CC -8 111:3[K Z]I 1•y:1[lir l'l Z.y'Z•yx•y[1 1 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9 - 1 POTENTIAL CASE 2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (2) - ONE POTENTIAL CASE. CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Luke Pamplin, Director of Young Adults, Diamond Bar Evangelical Free Church ROLL CALL: Herrera, Lyons, Tye, Mayor Pro Tem Low, Mayor Lin APPROVAL OF AGENDA: Mayor Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. NOVEMBER 7, 2017 PAGE 2 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclamation Proclaiming November 28, 2017 "Small Business" Saturday. 1.2 Presentation of Certificates of Recognition to Diamond Bar Restaurant Week participants. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENTS: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Veterans Day Celebration -November 8, 2017 - 9:00 - 11:00 a.m., Diamond Bar Center, 1600 S. Grand Avenue. 5.2 Traffic and Transportation Commission - November 9, 2017 - 7:00 p.m., Windmill Community Room, 21865 Copley Drive. 5.3 Veterans Holiday -November 10, 2017 -City offices will be closed Friday, November 10th in observance of Veterans Day. City offices will re -open Monday, November 13, 2017 at 7:30 a.m. 5.4 Planning Commission Meeting -November 14, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. (Cancelled) 5.5 Special Parks and Recreation Commission Meeting - November 16, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.6 City Council Meeting - November 21, 2017 - 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. NOVEMBER 7, 2017 PAGE 3 5.7 Thanksgiving Holiday - City Offices will be Closed Thursday, November 23 and Friday, November 24, 2017 in observance of the Thanksgiving Holiday. City Offices will reopen on Monday, November 27, 2017 at 7:30 a.m. 5.8 Holiday Diamond Ride - Friday, November 24, 2017 until Monday, January 2, 2018 - Free cab service to and from Diamond Bar Shopping Centers. For ages 18 years and older. 5.9 General Plan Advisory Committee - November 30, 2017 - 6:30 - 8:30 p.m., Windmill Community Room, 21810 Copley Drive. 6. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 6.1 APPROVAL OF CITY COUNCIL MINUTES 6.1.a Study Session Minutes of October 17, 2017. 6.1.b Regular Meeting of October 17, 2017. Recommended Action: Approve. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES 6.2.a Regular Meeting Minutes of October 10, 2017. Recommended Action: Receive and file. Requested by: Community Development Department 6.3 RATIFICATION OF CHECK REGISTER DATED OCTOBER 13, 2017 THROUGH NOVEMBER 2, 2017 TOTALING $1,901,331.05. Recommended Action: Ratify. Requested by: Finance Department 6.4 TREASURER'S STATEMENT OF SEPTEMBER 2017 Recommended Action: Approve. Requested by: Finance Department NOVEMBER 7, 2017 PAGE 4 6.5 CONSULTANT SERVICES AGREEMENT WITH DIMENSION DATA TO REPLACE EXISTING VIDEO SURVEILLANCE OPERATION MANAGER UNITS AT CITY HALL AND SYCAMORE CANYON PARK. Recommended Action: Approve, and Authorize the Mayor to sign, the Consultant Services Agreement with Dimension Data for a Not -to -Exceed Amount of $57,132.92. Requested by: Information Systems 6.6 FULL EXONERATION OF SURETY BOND NO. 929598539 TO COMPLETE PUBLIC STREET IMPROVEMENTS AND SURETY BOND NO. 929598540 TO COMPLETE PUBLIC TRAFFIC SIGNAL IMPROVEMENTS RELATED TO TRACT MAP 72295 (WILLOW HEIGHTS DEVELOPMENT) LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BLVD. AND BREA CANYON ROAD. Recommended Action: Approve the full exoneration of Bond No. 929598539 and Bond No. 929598540. Requested by: Public Works Department F 1 1-34[ONCI:/_1NIi•[*i11111111 Is] 1:9 8. COUNCIL CONSIDERATION: NONE. 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: siU»_11aL4111:7i•Iiv, 14i•1116 6.1 Agenda #: 6.1 Meeting Date: November 7, 2017 CITY COUNCIL 17 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF CITY COUNCIL MINUTES Approve. aN49-10411 W161 fluTommye Cr' ins, City Clerk 11/712017 Attachments: 1. 6.1.a Study Session Minutes of October 17, 2017. 2. 6.1.b Regular Meeting of October 17, 2017. Packet Pg. 7 6.1.a CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION OCTOBER 17, 2017 STUDY SESSION: M/Lin called the Study Session to order at 5:38 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Herrera, Lyons, Tye, Mayor Pro Tem Low and Mayor Lin Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Anthony Santos, Assistant to the City Manager; Marsha Roa, Public Information Manager; Amy Haug, Human Resources/Risk Manager; Grace Lee, Sr. Planner; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. Three -Year Economic Development Action Plan. CM/Fox introduced Barry Foster with HdL Companies who provided a power point presentation on the City's three-year Economic Development Action Plan. Mr. Foster indicated that during the study session of June 20, 2017, the City Council was provided with a draft Economic Development Action Plan and that based on the comments made that evening, he is here tonight to update that plan. Mr. Foster reported that some key facts that will help generate new economic development opportunities in the City include: nearly 60,000 residents within 14.9 square miles located near neighboring communities; the average household income of $108,887; the City has a strategic location on the eastern border of LA County as well as the Inland Empire region which provides easy access to the greater Los Angeles, San Bernardino and Riverside counties; Diamond Bar is the home of the South Coast Air Quality Management District which employees a workforce of more than 800 employees; strong daytime population with significant office development, business parks and employment centers; and, has a mix of established community and neighborhood shopping centers situated through the community. Mr. Foster stated that the City's role in attracting businesses and economic development should focus on defining and managing the City's expectation and involve and work with property owners. Mr. Foster stated that the seven areas that should be the "Focus Areas of Opportunity" during the next 3 year period are: Grand Avenue/South Diamond Bar Boulevard; SR 60/Brea Canyon Road; SR60/Golden Springs Drive Diamond Bar Boulevard; Village Center (Target); Gateway Corporate Packet Pg. 8 OCTOBER 3, 2017 PAGE 2 CC STUDY SESSION Center; SR 57 Corridor/Diamond Hills Plaza and North Diamond Bar Boulevard. He then went on to discuss each area in detail as to how the overall objectives and specific tasks that should be done to achieve the best possible outcome. The City Council then discussed economic development options regarding the use of the Diamond Bar Golf Course, former Big Lot's building, a destination restaurant on the pad near the Diamond Bar Center and other possible opportunities. Following further discussion the Action Plan was accepted by the City Council with no additional changes. PUBLIC COMMENTS: None provided. ADJOURNMENT: CM/Fox indicated that that at this time the Study Session would be adjourned to the Closed Session Matter at 6:03 p.m. Tommye Cribbins, City Clerk The foregoing minutes are hereby approved this day of 2017. Jimmy Lin, Mayor 6.1.a Packet Pg. 9 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR OCTOBER 17, 2017 CLOSED SESSION: 5:00 p.m., Room CC -8 Conference with Legal Counsel — Anticipated Litigation - Government Code Section 54956.9 One (1) Potential Case Public Comments: None Offered. The Closed Session was recessed to begin the Study Session at 5:38 p.m. With the understanding that once Legal Counsel arrived, Council would adjourn back to Closed Session. STUDY SESSION: 5:38 p.m., Room CC -8 Three Year Economic Development Action Plan. Public Comments: None Offered. Study Session adjourned back to Closed Session Meeting at 6:03 p.m. CLOSED SESSION: The Closed Session reconvened at 6:04 p.m., and adjourned at 6:35 p.m. CALL TO ORDER: Mayor Lin called the Regular City Council meeting to order at 6:41 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Councilmember Lyons led the Pledge of Allegiance. INVOCATION: Monsignor James Loughnane, St. Denis Catholic Church provided the invocation. ROLL CALL: Council Members Herrera, C/Lyons, Tye, and Mayor Pro Tem Low and Mayor Lin. Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human Resources/Risk Manager, Grace Lee, Senior Planner; Mayuko (May) Nakajima, Associate Planner; Christian Malpica, Associate Engineer (Traffic); Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 6.1.b Packet Pg. 10 6.1.b OCTOBER 17, 2017 PAGE 2 CITY COUNCIL 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: M/Lin and Councilmembers presented a City Tile to Susan Wang, President and Timmy Liu, Assistant President of Old Chengdu, 1220 S. Diamond Bar Boulevard Unit D as Business of the Month for October 2017 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 3. PUBLIC COMMENTS: Pui-Ching Ho, Diamond Bar Library Manager, announced the many activities planned this month at the Diamond Bar Library, including the Friends of the Library sponsoring another great month in October. Everyone is reading Rise of the Rocket Girls and participating in activities planned all month around the theme of this book. On Saturday, October 28th at 3:00 p.m. Aidan Cole, a Mission Assurance Manager from JPL will speak on the novel Voyager and provide a behind -the -scenes primary missions of explorations of Jupiter and Saturn. Also, a few employees from the earlier years of JPL mentioned in the book Rise of the Rocket Girls will attend and the winners of the "How Books Changed My Life" contest will be acknowledged. She stated that the library is looking for teens who can come to the Diamond Bar Library on Tuesday, October 24th at 3:30 p.m. to make Paracord survival bracelets to be included in CARE packages to deployed troops overseas, to new recruits graduating from boot camp, veterans at home and first responders aiding in emergency situations. For these and other events, check out the library website at http://www.colapublib.org/libs/diamondbar/ Allen Wilson thanked staff for hosting the community meeting about the Diamond Bar Boulevard/SR60/Golden Springs Streetscape project. He encouraged residents to attend the General Plan Update Workshop Thursday, October 19' at the Diamond Bar Center Grandview Ballroom from 6:30 to 8:30 p.m. He took the online survey and he is absolutely confused about the survey. It is not very clear to him and he does not understand the survey which he feels should be more simplistic and in layman terms. There have been discussions but he does not know what is proposed to be done with the golf course such as turning it into a town center. He likes Alternative 1 with a focus on the town center being on Diamond Bar Boulevard between the SR60 and Golden Springs Drive. He also inquired as to the status of the Sycamore Canyon Park Trail. Teri Muse, Waste Management, spoke about the "At Your Door" program which is free to all Diamond Bar residents and provides household hazardous waste pickup at your door. Year to date, Waste Management has collected almost 22,000 pounds of hazardous waste from Diamond Bar residents which commonly includes flammable liquids, fluorescent light bulbs, batteries, aerosol cans and paint. Whenever Diamond Bar residents schedule a paint pickup through Waste Management's "At Your Door program" between 35 cents to $1.60 is reimbursed to the City. On behalf of Waste Management, she presented the City with a Packet Pg. 11 6.1.b OCTOBER 17, 2017 PAGE 3 CITY COUNCIL Paint Care Reimbursement check in the amount of $1,446.80 for the second quarter of 2017. She encouraged residents to gather up hazardous waste items such as anti -freeze, fertilizers, pesticides, pool chemicals, household chemicals, batteries and paint and schedule an At Your Door pickup by going online at www.wmatVourdoor.com or by calling 1-800-449-7587. Pickups occur every other Tuesday in Diamond Bar. She congratulated Diamond Bar for being super recyclers. Teresa Wang spoke about the on-line General Plan Survey and the questions and concerns she had and felt that the survey was not user-friendly. She felt that there had not been enough publicity regarding the General Plan Survey through mailers, City publications, in-person outreach and social media channels. Susan Pantages, Vice President, Diamond Bar Friends of the Library, announced the November 4t" first-ever event "Gently Used Purse Sale" in the Windmill Room at the Diamond Bar Library on Copley Drive from 9:00 a.m. to 4:00 p.m. 100 percent of the proceeds will go to fund the purchase of new furniture for the children's section of the library. The Friends also received over 59 high-end designer purses which include Louis Vuitton, Coach, Marc Jacobs, Kate Spade, Michael Kores, Brighton, Dooney & Bourke and Gucci that will be silent auctioned on an hourly basis. Donna Earnheart stated that she was concerned about the possible use of the Diamond Bar Golf Course and the possibility of relocating it to Tres Hermanos. She wondered if the City would have specific outreach to residents living adjacent to the golf course well in advance of other discussions. Residents are concerned about existing green buffers that mitigate traffic noise and pollution. She said she looked forward to a written response by November 10t" Robin Smith commented on Consent Calendar Item 6.7, the contract to EIS Services and asked that the City Council reconsider approving the contract. Ms. Smith reported that the former Jewel Estates has been accepted and registered as an official K'iche' Nation Sacred Oak Woodlands area by the California Historical Resources. Furthermore, in addition to the team's discovery in mapping California gnatcatchers in Pantera Park this year, that no survey by EIS has ever documented the species in spite of them conducting numerous biological reports here. These assets are the core of the community identity and in addition to ecosystem service benefits, could provide possible eco -tourism opportunities. 4. RESPONSE TO PUBLIC COMMENTS: CM/Fox thanked Mr. Wilson for attending the Diamond Bar Streetscape Workshop. Staff worked hard to put the event together and he appreciates Mr. Wilson's positive feedback. He also thanked Mr. Wilson for the shout out regarding the General Plan Workshop Thursday evening. Packet Pg. 12 6.1.b OCTOBER 17, 2017 PAGE 4 CITY COUNCIL CM/Fox apologized if people felt the online survey was confusing or cumbersome and said staff would work with the consultant to correct that issue and make revisions accordingly. Nothing is set in stone and these series of workshops are intended to help develop and establish consensus for which there will continue to be multiple opportunities for residents to participate. CM/Fox stated that with respect to Tres Hermanos, no one is suggesting at this point that the Diamond Bar Golf Course will move to Tres Hermanos. The City of Diamond Bar does not know what Industry's plan is for the land. It is frustrating to staff and the City Council to attempt to figure out what their plan is. If this is something the County is interested in moving forward with the community will be made aware when the City is privy to additional information. As it relates to the General Plan Update, it may be one of the land use considerations and all options will be under consideration through the community outreach process. CM/Fox stated to Council that with respect to the EIS contract before Council this evening, staff respectfully disagrees with Ms. Smith's comments. Staff believes that Mr. Lewandowski's firm does a very thorough and detailed job. The item and the property in question this evening is an old RV storage lot adjacent to the SR60 and staff believes that Mr. Lewandowski is certainly qualified and capable of preparing appropriate environmental documentation. The cost of the contract is ultimately paid by the developer. M/Lin reiterated that with respect to the golf course, there are no plans whatsoever at this point to do anything with the golf course which is owned by the County of Los Angeles. As the City proceeds through the General Plan Update efforts will be made to project the document out into the future 20 years from today as to what kind of land use scenario Diamond Bar wants to have in place. There are several alternatives that are being discussed and one or two may have included discussions regarding the potential future of the golf course property. It is at this time part of the discussion which is subject to public scrutiny and comment. Nothing has been cast in stone at this time. C/Tye said that since he and his family moved to Diamond Bar in 1983, this is a subject that comes up every so often. The golf course is still there and it will most likely be there long after he is gone. But what really troubles him is that a speaker said, "are we working behind the scenes with the City of Industry" and that is not the way this City and Council operates. Nothing is done "behind the scenes." Everything is open. This is a publicly noticed meeting. Decisions are made in public. The same speaker also talked about an "erosion of trust" and that is what happens when a whisper campaign starts that says "we've got to get out in front of this — they're going to develop the golf course." There is no talk of that. He does not believe there is a consensus of the Council that that would be a good idea and he thinks when the General Plan Update is done and it looks at everything it does not mean that everything the GPAC looks at is going to happen. Packet Pg. 13 6.1.b OCTOBER 17, 2017 61 0 PAGE 5 SCHEDULE OF FUTURE EVENTS: CITY COUNCIL 5.1 General Plan Update Community Workshop (Land Use Alternatives) — October 19, 2017 — 6:30 p.m. to 8:30 p.m., Grand View Ballroom, Diamond Bar Center, 1600 Grand Avenue. 5.2 Planning Commission Meeting — October 24, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Parks and Recreation Commission Meeting — October 26, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Fall Fun Festival — October 31, 2017 — 4:30 p.m. to 8:30 p.m. — Heritage Park, 2900 Brea Canyon Road. 5.5 America Recycles Day — November 4, 2017 — 9:00 a.m. to 2:00 p.m., AQMD/Government Center Parking Lot, 21865 Copley Drive. 5.6 City Council Meeting — November 7, 2017 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. CONSENT CALENDAR: C/Tye moved, C/Herrera seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES 6.1a Study Session of October 3, 2017 —as presented. 6.1b Regular Meeting of October 3, 2017 —as presented. 6.2 RECEIVED AND FILED MINUTES OF PARKS AND RECREATION COMMISSION for the August 24, 2017 Regular Meeting. 6.3 RATIFIED CHECK REGISTER DATED SEPTEMBER 28, 2017 THROUGH OCTOBER 12, 2017 TOTALING $2,005,519.14. 6.4 APPROVED AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH FEHR & PEERS FOR THE UPDATE OF THE DIAMOND BAR ARTERIAL PERFORMANCE REPORT CARD. 6.5 APPROVED AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH ITERIS, INC. FOR ON-CALL TRAFFIC SIGNAL TIMING AND COMMUNICATION NETWORK SUPPORT. Packet Pg. 14 6.1.b OCTOBER 17, 2017 PAGE 6 CITY COUNCIL 6.6 APPROVED CONSULTANT SERVICES AGREEMENT WITH IMEG CORPORATION FOR THE SYCAMORE CANYON PARK SLOPE EROSION AND TRAIL REPAIRS PROJECT. 6.7 APPROVED CONSULTANT SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES (EIS) TO PREPARE A MITIGATED NEGATIVE DECLARATION FOR A PROPOSED HOTEL/OFFICE/RETAIL DEVELOPMENT AT 850 S. BREA CANYON ROAD (CURRENT SITE OF BREA CANYON BOAT AND RV STORAGE). 7. PUBLIC HEARINGS: 7.1 ADOPT RESOLUTION NO. 2017-33 APPROVING TENTATIVE PARCEL MAP NO. 74368 (PLANNING CASE NO. PL2017-25) PROPOSED THREE -LOT SUBDIVISION AT 21680-21688 GATEWAY CENTER DRIVE (LOS ANGELES COUNTY ASSESSOR'S PARCEL NUMBER 8293-050-002. AP/Nakajima reported that the applicant requested approval of a Tentative Parcel Map to subdivide an existing 13 -acre lot into three separate parcels. On September 12th the Planning Commission recommended approval by a 5-0 vote. The property is located within the Gateway Corporate Center, a master planned business park. The property is currently developed with two 3 -story office buildings. The subdivision would create a parcel for each building, plus a common interest parcel that includes the parking lot and other common areas. CC&R's would be recorded concurrently with the Final Parcel Map to establish property management and financial obligations for maintenance of the subject property in perpetuity. The project complies with the Subdivision Map Act and Diamond Bar's Subdivision's Code. There will be no change to the existing office use and there will be no physical changes to the property. Staff recommends that the City Council adopt the attached resolution approving Tentative Parcel Map No. 74368 based on the Findings of Fact and subject to the Conditions of approval as listed within the draft Resolution. M/Lin asked the total square footage of the two buildings. AP/Nakajima responded 166,000 square feet. M/Lin opened the Public Hearing at 7:35 p.m. With no one present who wished to speak on this matter, M/Lin closed the Public Hearing at 7:35 p.m. Packet Pg. 15 6.1.b OCTOBER 17, 2017 PAGE 7 CITY COUNCIL M/Lin asked if the applicant was present and would he like to speak. Kurt Troxell stated that he worked very closely with staff on this proposal which was approved by the Planning Commission on September 12th and respectfully requested the City Council's approval as recommended by staff and the Planning Commission. C/Herrera moved, MPT/Low seconded, to Adopt Resolution No. 2017-33: Approving Tentative Parcel Map No. 74368 (Planning Case No. PL2017- 25) a proposed three -lot subdivision at 21680-21688 Gateway Center Drive (Los Angeles County Assessor's Parcel Number 8293-050-002). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: 8.1 ADOPT RESOLUTION NO. 2017-34: REQUEST TO JOIN THE TAKING BACK OUR COMMUNITY COALITION TO SUPPORT PUBLIC SAFETY RELATED LEGISLATIVE ADVOCACY EFFORTS. C/Lyons stated that the changes enacted by AB109 and Propositions 47 and 57 have created a situation where violent and career criminals are serving little or no time in prison which has had an effect of eroding safety of California communities and certainly in the San Gabriel Valley. The City of Monrovia started this program and there are now 19 public entities that have joined in this common cause. The legislature and especially Governor Brown need to be reminded of the ugly upward trend of crime due to this legislation and she believes the Council should discuss and consider joining the coalition because together more voices make communities stronger. MPT/Low agreed with C/Lyons that the Council should adopt this resolution and join in this effort. In addition to the negative impacts of the laws C/Lyons cited which have contributed to the unease regarding public safety. In response, the public and legislators passed AB 1408; however; the Governor vetoed the legislation despite the outcry from the legislators. She believes Diamond Bar needs to get involved and work toward educating the legislators so they can work in Sacramento to protect the public. C/Tye said when he first heard about this at Contract Cities earlier this month his question was, what does this organization do that COG doesn't Packet Pg. 16 6.1.b OCTOBER 17, 2017 PAGE 8 CITY COUNCIL do, that Contract Cities doesn't do, and that League of Cities doesn't do? And in his opinion, it is one more voice to take to Sacramento and believes it is a good use of resources and would whole heartedly endorse joining the coalition. C/Lyons asked CM/Fox if he had an opportunity to check in with the Captain to see whether or not he weighed in on this proposal. CM/Fox responded that the Sheriff's Department has not officially taken a position. However, they are supportive of any type of effort to develop and gather factual information regarding these propositions and effects of crime in Diamond Bar neighborhoods. C/Herrera moved, C/Tye seconded to Adopt Resolution No. 2017-34: Request to Join the Taking Back Our Community Coalition to support Public Safety related legislative advocacy efforts and recommended that C/Lyons and MPT/Low be appointed as delegates to the coalition. M/Lin said this issue has become a statewide issue. In fact, he was at a press conference with Captain Reyes this afternoon regarding the safety seminar this Sunday in EI Monte which is being held by an organization for which he serves as president. The question that kept coming at them was how come the crime rate has continued to escalate and what will you do about it. M/Lin says he views this as a grassroots movement and anything that is successful will have to come from the bottom up. He really appreciates C/Lyons bringing this to the Council's attention and he full heartedly supports the resolution. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lyons said she appreciated her colleagues' support of the Taking Back Our Community Coalition. She thanked staff and especially SMA/Lopez for her continued efforts toward promoting Restaurant Week. The restaurants she has checked with during the past 10 days have indicated that their business has increased during this time which is great. She encouraged everyone to try at least one new restaurant between now and Friday. In the meantime, she continues to work her way toward fulfilling her challenge to visit every participating restaurant during this event. Along with M/Lin and C/Tye she attended the grand opening of Sprouts Market which was a very well attended, Packet Pg. 17 6.1.b OCTOBER 17, 2017 PAGE 9 CITY COUNCIL festive and high spirited grand opening. The Manager of Sprouts was the former Von's manager. Last Saturday she and her dog attended Barktoberfest where everyone was having a great time thanks to RS/Tarazon and staff who organized the event. There are lots of good events coming up including one on Saturday, October 28th at 3:00 p.m.in the Windmill Room in the Library, Read Together Diamond Bar month wraps up with the excellent program featuring a speaker from JPL and some of the Rocket Girls who helped launch America into space. C/Herrera acknowledged and thanked staff for all of the good work they are doing to make sure that the City remains fiscally strong with all of their efforts for economic development. She knows that residents want many things and many amenities within the City and it takes money to provide those things. Right now the City has a balanced budget and a reserve which has to be protected in the event of an emergency as happened last December when there were extreme rains that resulted in a lot of flooding and mudslides throughout Diamond Bar. So it falls back to economic development to help bring the City back to its usually strong and healthy condition. Tonight the Council honored a business that has been in Diamond Bar for a couple of years and she hopes that everyone will try out the new businesses and try the different foods so that these businesses will also remain healthy and stay in Diamond Bar. It is very sad when a business opens in Diamond Bar and shortly thereafter closes because of lack of participation on the part of the residents. Residents need to be supportive of its businesses for the health of the City. C/Tye reminded everyone to participate in the General Plan Update workshop on October 19 and remember that it is a part of the process. It is an important document, it is an important part of going forward with the City and it is important for residents to take these opportunities to participate. He echoed the welcome to Sprouts. It is an exciting group of people and he hopes everyone enjoys the shopping experience as much as he did. Restaurant Week has another three days to go and he hopes that everyone will get out and spend their restaurant dollars in Diamond Bar through the 20th and beyond and tell the folks they dine with how much you appreciate them being a part of that because it will make the event even better next year when more restaurants are added. Go Dodgers! MPT/Low reported that Sprouts is a beautiful store that is well -stocked and well- appointed and a really nice addition to Diamond Bar. Please visit the store and shop in Diamond Bar. Restaurant Week is awesome and encouraged everyone to participate with the restaurants that are participating in this program. The Council received a presentation earlier this evening that was mentioned by C/Herrera on economic development. She thanked the economic development subcommittee members C/Lyons and C/Herrera for their service and hard work along with the City's consultant. Last Saturday the Friends of the Library celebrated their 40th anniversary celebrating theirs and the Library's 40th year of service to the community. She congratulated them and thanked them for the work they do in the community. As everyone knows, the Librarian visits the City Council every meeting to tell the public about all of the exciting programs that are Packet Pg. 18 OCTOBER 17, 2017 PAGE 10 CITY COUNCIL sponsored by the library and the Friends which requires a lot of thought and preparation. Because of what they do they are a very treasured asset in this community. On September 22nd she attended the Wildlife Corridor Conservation Authority meeting. At that meeting, the Authority considered and approved a resolution to purchase property with Prop A funds and to transfer that property to the Puente Hills Habitat Preservation Authority. Go Dodgers! M/Lin reported that last Saturday he was invited to a Ribbon Cutting Ceremony for the exhibit of the Chinese Art Gallery of America on Lycoming at Brea Canyon Road in Diamond Bar. The gallery has a beautiful exhibit of artwork done by very famous Chinese artists that includes oil paintings, Chinese traditional landscape paintings and so forth. ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular City Council Meeting at 7:55 p.m. Tommye Cribbins, CITY CLERK The foregoing minutes are hereby approved this day of 2017. Jimmy Lin, MAYOR 6.1.b Packet Pg. 19 6.2 Agenda #: 6.2 Meeting Date: November 7, 2017 CITY COUNCIL 17 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PLANNING COMMISSION MINUTES N*eel LT4IIT, l;IZIUL11Eel A Receive and file. aC74UTG1V411__ylq A2 A15.024rWI1AjE_jj S eta Marqez.ud nis ative C ordinator 1117/2017 Attachments: 1. 6.2.a Regular Meeting Minutes of October 10, 2017. Packet Pg. 20 6.2.a MINUTES OF THE CITY OF DIAMOND BAR MEETING OF THE PLANNING COMMISSION OCTOBER 10, 2017 CALL TO ORDER: Community Development Director Gubman called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. CDD/Gubman advised the Commission that both ChairNVolfe and Vice Chair/Mok live within 500 feet of the subject property being considered this evening under New Business Item 6.1 and have recused themselves from participating in tonight's discussion and were noted as absent. C/Mahlke volunteered to serve as Acting Chair for tonight's meeting which, without objection, was unanimously approved by the Commissioners PLEDGE OF ALLEGIANCE: 1. ROLL CALL: Present: Absent: 2. C/Farago led the Pledge of Allegiance. Commissioners Naila Barlas, Frank Farago, Acting Chair Jennifer Mahlke Vice Chair Ken Mok, and Chair Raymond Wolfe Also present: Greg Gubman, Community Development Director; Dave DeBerry, City Attorney; and Stella Marquez, Administrative Coordinator MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS: Yuwen Wang, 24272 Breckenridge Court, said that in her opinion, the many and various modes of communicating and delivering information from the City to the public are still inefficient and inconsistent. While a lot of information is posted on the City's website, important information like the schedule of planning projects are not posted prominently and are not easy to access. For example, the planning projects schedule has no title and is buried at the very end of over 123 pages of tonight's agenda packet, and it is posted online with no indication of how to find it. At the January 19, 2017, GPAC meeting complaints about meeting minutes were posed to the director. He was asked if at the very least an audio file of the meeting could be posted within a couple of weeks to keep people interested in the process. The Director responded "maybe" and to date, no audio of the meeting has been posted. Draft minutes are posted sooner now for which she thanked staff. Packet Pg. 21 6.2.a OCTOBER 10, 2017 PAGE 2 PLANNING COMMISSION However, final minutes are not posted sooner than a couple of days prior to the next meeting. The minutes are scores of pages long and she was concerned that residents might not be able to read and understand the minutes, especially if they did not attend the meeting. She said her questions and comments represented many residents and interested stakeholders in the Diamond Bar General Plan Update process. She repeated the questions and asked for a response by October 17, 2017. 3. APPROVAL OF AGENDA: As presented. 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of September 12, 2017: C/Farago moved, AC/Mahlke seconded, to approve the Minutes of the Regular Meeting of September 12, 2017, as presented. Motion carried by the following Roil Call vote: AYES: NOES: ABSENT 5. OLD BUSINESS: 6. NEW BUSINESS: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None Barlas, Farago, Mahlke None VC/Mok, Chair/Wolfe 6.1 Review of the City of Industry's Proposed Acquisition of Property for Conformity with the Diamond Bar General Plan. SUBJECT PROPERTY: Approximately 730 acres located in the eastern most portion of Diamond Bar (Tres Hermanos) CDD/Gubman stated that the City of Industry seeks to purchase the 2,400 acre Tres Hermanos Ranch property from the successor agency to Industry's former Redevelopment Agency. In fact, the City of Industry City Council has already approved this purchase. CDD/Gubman showed a slide of the portion of the cities of Diamond Bar and Chino Hills with the red border outlining the 2,450 -acre Tres Hermanos property and referred to the slide indicating that the upper portion highlighted in yellow indicates the approximately 700 -acres that are located within Diamond Bar's Corporate limits. The remaining area that was not highlighted was approximately 1,750 -acres located within Chino Hills corporate boundaries. Only that Packet Pg. 22 6.2.a OCTOBER 10, 2017 PAGE 3 PLANNING COMMISSION portion of Tres Hermanos within Diamond Bar's city limits is addressed in this presentation. As previously indicated, the City of Industry City Council approved the proposed purchase of Tres Hermanos Ranch but notwithstanding that decision, in order to proceed with that purchase, California Government Code §65402(b) states that a city shall not acquire real property in another city with an Adopted General Plan for any public purpose, until the location, purpose and extent of such acquisition has been submitted and reported upon, by the planning agency having jurisdiction as to conformity with the city's Adopted General Plan. As to the intended use of the property, the City of Industry will only say that its purpose for acquiring Tres Hermanos is for "open space preservation, public facility, or other public purposes." City of Industry further states that it does not have any more definitive plans for the future use of Tres Hermanos Ranch. This claim, as detailed in staff's report and chronicled in the Resolution, is problematic for several reasons. One is that Government Code §65402(b) requires, as part of its submission, that City of Industry identify the location, purpose and extent of such acquisition, prior to acquiring the subject property. The information provided by City of Industry that accompanied the request for the Planning Commission's review does not identify City of Industry's purpose in acquiring the subject property, or any other portion of Tres Hermanos. Given that by definition a General Plan is the Land Use Document, a determination as to whether City of Industry's acquisition is consistent, can only be made if City of Industry identifies and provides reasonable details regarding its purpose. Second, City of Industry states that it is purchasing the subject property in compliance with Government Code §37351 which permits City of industry to purchase property outside its jurisdiction as is necessary or proper for municipal purposes. It is unclear how it is that City of Industry can on the one hand, state that it is acquiring the property in accordance with Government Code 37351 and on the other hand, state that it has no definitive plans for the property. Third, City of Industry's claim to have no definitive plans for the land is contradicted by the fully executed master ground lease between City of Industry and a private entity named "San Gabriel Valley Water and Power." By way of the lease, it appears that upon acquisition of the property, City of Industry has committed itself to leasing Tres Hermanos Ranch to San Gabriel Valley Water and Power for a minimum of 25 years for a "solar farm and a reservoir." In particular, their lease requires San Gabriel Water and Power to prepare an initial study for a photovoltech solar project totaling in the aggregate, at least 450 megawatts of rated annual Packet Pg. 23 6.2.a OCTOBER 10, 2017 PAGE 4 PLANNING COMMISSION output. In addition, the lease provides that San Gabriel Water and Power must use the subject property only for the purposes set forth in the lease. In addition, a number of consultants have performed environmental and other work for the San Gabriel Water and Power project. Attachment #9 to staff's report includes invoices, consultant lists and other documents pertaining expressly to a solar farm project. Given the above, City staff does not believe there is sufficient or accurate information for the Planning Commission to render its General Plan conformity finding. f=inally, the application is untimely. The purpose of Government Code §65402 is for the Planning Commission's finding to be considered by the City of Industry's City Council as part of its decision- making process in deciding whether or not to purchase the property. As previously stated, staff understands that City of Industry's City Council has already approved the purchase of the property. In conclusion, City of Industry's representation that it does not have any definitive plans for the subject property appears to not be credible and is contradicted by evidence that suggests otherwise. It is thus staffs recommendation that the Planning Commission adopt the Resolution finding that City of Industry, as the applicant, has submitted both insufficient and inaccurate information making it impractical for the Planning Commission to render its finding, and to direct that the Applicant resubmit their application in conformance with both the spirit and the letter of Government Code §65402. ACIMahlke opened public comments. Dr. Douglas Barcon spoke against moving the Diamond Bar Golf Course location to the northern section of Tres Hermanos because it would benefit Chino Hills and Phillips Ranch more than it would benefit Diamond Bar. He showed a photo of the border that lies between Los Angeles and San Bernardino counties. The City of Industry is planning to build a 440 megawatt or larger solar facility on the Tres Hermanos property. Since 1 megawatt of solar power requires 100,000 square feet (2.3 acres) which means that 440 megawatts would require about 1,100 acres. However, it is closer to 3.85 acres per megawatt on the low end of about 1,700 acres per the Kamuthi Power Plan in India and closer to 6 acres per megawatt per a survey by the National Renewal Energy Laboratory of the US Department of Energy. Sun -tracking solar panels require more space than stationary panels. Other estimates claim '10 -acres per megawatt. Based on the proposed density of Tres Hermanos, 440 megawatts would require 2,444 Packet Pg. 24 6.2.a OCTOBER 10, 2017 PAGE 5 PLANNING COMMISSION acres. The City of Industry's solar proposal could require nearly all of the 2,450 acres of Tres Hermanos property and Diamond Bar cannot assess this without exact accurate engineering specifications from the City of Industry and accurate calculations of the heat island effect on homes, residents and wildlife in Diamond Bar. Based on current standards of $3.00 to $3.50 per watt, it would cost about $1.32 billion for this proposed facility, or $880 million at $2 per megawatt. Alternatively, City of Industry could fill Tres Hermanos with warehouses covered by rooftop solar panels and get double use of the property, or it could flood it with water from an unknown source to create a hydroelectric generating reservoir. He has had enough of the smoke and mirrors by the City of Industry and developers' intent on creating urban sprawl for maximum profit. Because of what City of Industry has done, Diamond Bar should ask for the assistance of the California Legislature through Assembly Member Phillip Chen per Government Code 654002(a). Industry is in violation of Government Code §65402(b). Jim Gallagher, Chino Hills, representing "Save our Tres Hermanos Ranch" stated that last night the Chino Hills Planning Commission ruled that they did not have enough information from City of Industry to affirm or deny the proposal meeting their General Plan. He expects a similar ruling this evening which seems to be an obligatory decision for this body. Now that the City of Industry Oversight Board has granted sale of the Tres Hermanos to City of Industry he believes it is time to back up and stand for more open space on this nearly 3,000 acres — no houses, no commercial or retail and no golf course. In every poll taken by his group, residents have said no to houses, roads, traffic, and commercial buildings. Residents say yes to open space and a green infrastructure and both cities should push for more promised space, trails and no solar panels. While it is true the Commission has no choice but to respond to City of Industry's proposal of open space and hiking trails and say that it does not conform to its General Plan designation. But as a reminder, what Diamond Bar is proposing through its General Plan is 624 units plus a possible golf course as a choice on 695 acres. Chino Hills (757 acres) is proposing 103 very high density units, 364 mix -use units, 15 -acres of commercial development allocated to a 50 -acre parcel with another possible 208 Agricultural ranch units. To him this is congestion/urban sprawl. These decisions by the planning commissions of each city are expected steps in this process. Shame on all of us that everyone always thought this land would remain "as -is" and allowed the transfer of residential and commercial designations to this property to meet state housing mandates. Both cities need to revisit their zoning of this property. There are other possible solutions. The upper Tres Hermanos property is designated by the US Geological Survey as an emerging fresh Packet Pg. 25 6.2.a OCTOBER 10, 2017 PAGE 6 PLANNING COMMISSION water wetland habitat and it already works as a natural green infrastructure and provides ecosystems and service benefits to the wildlife in the communities. It is time to revisit as the cities negotiate with Industry and LA County to recognize that there is perhaps another solution for a green infrastructure investment which could boost the economy and enhance community health and safety, provide recreation, sustain wildlife and other benefits. Robin Smith said she agreed 100 percent with Jim Gallagher. She believes everyone knows enough about this issue to know that the City of Industry as a functioning entity cannot be trusted. It is obvious in the present Grand Avenue construction/destruction project. She is very thoughtful about the residents who are suffering on the border of the land and she is very disturbed to find out that in 2012 with all of the communications from the City of Industry to the state and federal conservation groups, they have not met their mitigation requirements and even said they did not have the money to do the mitigation which included some 10 -acres of coastal scrub. She personally saw the mature oak trees yanked out of the ground a couple of months ago and left to die on the SR60 onramp and sought to determine who the environmental supervisor was for the project. She found out that that supervisor is not very well thought of in the environmental survey community which is an unregulated community which should cause us to be mindful that just because there is an environmental survey it may not provide accurate information. That data is usually under reported which is how EIR's are typically "gamed" and those who care about living landscapes are not going to take it anymore. There is no more room for "mitigating" these projects. There is no nature out there that can put back what has been lost and is a really bogus concept. -The losses are massive. Her group has documented "heat islands" and climate change is already present. She reminded everyone that the rain infrastructure in the wildlands within the City that is connected to Tres Hermanos already functions as a very efficient ecosystem, even in the midst of their degradation. There are fragmented ecosystems in neighborhoods such as her neighborhood. It amazes her how the habitats, coastal scrub and oak woodland continue to survive and provide benefits to people. She is very, very concerned that Diamond Bar is at the threshold of losing something vital to a healthy way of life in this community that gives this community a distinctive character. Little rusty cow logos do not cut it — this is not the character of a community, it is a logo a brand. It is not the same as knowing the destination by its character and its durable legacy which is the fragmented wildlands in the City like Steep Canyon, as well as Sycamore Canyon that connects with Tres Hermanos north. It is a very important habitat connection and she would Packet Pg. 26 6.2.a OCTOBER 10, 2017 PAGE 7 PLANNING COMMISSION like to see Diamond Bar finally take steps to creating a real conservation element and doing the right thing and becoming environmentally responsible as a City. ACIMahlke closed public comments. CDDIGubman supplemented his presentation by bringing to the attention of the Commissioners and attendees of a memo he sent to the Commission via email earlier this evening, and provided hard copies on the dais. This memo covers a couple of items to provide additional evidence to find that City of Industry's application for a finding of General Plan conformity is incomplete, including a copy of the City of Industry City Council meeting agenda for Thursday of this week which contains a recommendation to ratify the master ground lease with San Gabriel Valley Water and Power LLC. The master ground lease is fully executed and it appears to have additional components to it that were not in the lease that was included in the staff report attachments published last Friday. Amendments to that lease are highlighted in the memo. In light of all of this evidence staff has presented thus far in addition to this memo, staff would suggest that additional language be added to Finding 2a of the Planning Commission Resolution. Highlighted in the memo is to add a sentence to the end of Finding 2a that states "because the application is incomplete, the 40 -day period for the Planning Commission to make a General Plan Conformance Finding has not begun to run" which specifically references the "shot -clock" in state law that requires the Planning Commission to render a decision as to conformity within 40 -days after that request has been made. Staff's position is that the request has not been properly made and although the Planning Commission is reviewing this matter and has been presented a Resolution within 40 -days of the request, staff wants to add to the record that the Planning Commission is doing so but not because of the receipt of a complete application for the reasons stated. CDDIGubman asked that when the Planning Commission makes its motion that it include the additional language to Finding 2a. ACIMahlke thanked staff for a complete and up-to-date report and information that makes this potentially very convoluted item easy to wade through and understand. ACIMahlke moved, ClBarlas seconded, to adopt the Resolution with the addition to 2a (because the application is incomplete, the 40 -day period for the Planning Commission to make a General Plan Conformance Finding has not begun to run) finding that City of Industry, as the applicant, has Packet Pg. 27 6.2.a OCTOBER 10, 2017 PAGE 8 PLANNING COMMISSION submitted both insufficient and inaccurate information making it impractical for the Planning Commission to render its finding, and to direct that the Applicant resubmit their application in conformance with both the spirit and the letter of Government Code §65402. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Barlas, Farago, Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VCIMok, ChairNVolfe 7. PUBLIC HEARING(S): None 8. PLANNING COMMISSION COMM ENTSIINFORMATIONAL ITEMS: ACIMahlke reminded everyone that delightfully, Sprouts is opening tomorrow morning and she is sure they would love to see Diamond Bar folks out supporting their opening and welcoming them to the City. The store looks beautiful and she smiles every time she drives past the center. She is so proud about how the City will look to residents and visitors at that entry point. 9. STAFF COMM ENTSIINFORMATIONAL ITEMS: 9.1 Public Hearing dates for future proiects. CDDIGubman highlighted the General Plan Community Workshop next Thursday, October 19 at 6:30 p.m. in the Diamond Bar Center Grand Ballroom. The purpose of the workshop is to solicit feedback from the community on alternative land use plans that are anchored on alternative locations for a potential "town center." In addition to the input and feedback from that workshop and the online survey that is going live tomorrow will go back to the General Plan Advisory Committee on November 30 for discussion on its way to a future joint meeting with the Planning Commission and City Council to select a preferred alternative. Once completed, the preparation of the General Plan document will commence comprehensively concurrent with the E1R. The next Planning Commission meeting on October 24{" has two items set for the agenda, a new single family residence at 2775 Shadow Canyon Drive and a "street vacation" and Quitclaim for Diamond Bar to relinquish a portion of Hawkwood Road that encroaches into The Country Estates that had previously been intended to be vacated when the subdivision surrounding that portion of the street was recorded which did not happen and prompted this cleanup of a loose end on that subdivision. Packet Pg. 28 OCTOBER 10, 2017 PAGE 9 PLANNING COMMISSION 10. SCHEDULE OF FUTURE EVENTS: As posted in the Agenda. ACIMahike noted the GPAC workshop and the Barktoberfest this Saturday at Pantera Park. Also upcoming is the Family Fun Festival for Halloween. ADJOURNMENT: With no further business before the Planning Commission, Chair/Wolfe adjourned the regular meeting at 7:44 p.m. The foregoing minutes are hereby approved this 24th day of October, 2017. Attest: Respectfully Submitted, Greg Gubman Community Development Director Jehnlfer¢, ahlk , Acting Chairperson 6.2.a Packet Pg. 29 6.3 Agenda #: 6.3 Meeting Date: November 7, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED OCTOBER 13, 2017 THROUGH NOVEMBER 2, 2017 TOTALING $1,901,331.05. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditures of $1,901,331.05. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated October 13, 2017 through November 2, 2017 for $1,901,331.05 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 11 ol,raA AIX7 LIC f Luisa len, cco nti g ec nic n 11/712017 Packet Pg. 30 REVIEWED BY: Via-nw- . 11FA anna oneywell, Fin incLfDirector 11/212017 Attachments: 1. 6.3.a Check Register Affidavit 11-2-17 2. 6.3.b Check Register 11-2-2017 6.3 Packet Pg. 31 0 iT.1 r ZZi The attached listings of demands, invoices, and claims in the form of a check register including checks dated October 13, 2017 through November 2, 2017 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund 1,438,149.39 Comm Org Support Fund 3,599.90 General Plan Revision Fund 26,620.99 OPER Reserve Fund 1,152.00 Prop A - Transit Fund 90,706.85 Prop C - Transit Tax Fund 67,961.13 Intergrated Waste Management Fund 29,362.36 Com Dev Block Grant Fund 4,080.00 LL.AD 38 Fund 14,972.10 LLAD 39 Fund 11,560.11 LLAD 41 Fund 7,709.66 Capital Imp Projects Fund 180,446.61 Vehicle Maint/Repl Fund 3,518.95 Equip Maint/Repl Fund 21,491.00 1,901,331.05 Signed: Dianna Honeywell Finance Director 6.3.a Packet Pg. 32 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 11/02/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: txansact.ck date between 120171013 00:00:00.000' and 120171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 I I 6.3.b I Packet Pg. 33 1 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION DESCRIPTION------ SALES TAX AMOUNT 10100 122452 10/19/17 ACCESSCO ACCESS CONTROL SECURITY 0015333 SECURITY GUARD SVCS 0.00 1,342.501010012245220/19/17 ACCESSCO ACCESS CONTROL SECURITY 0015333 SECURITY GUARD SVCS 0.00 2,094.30 TOTAL CHECK 0.00 3,436.80 10100 122453 10/29/17 ACEVEDOG GIOVANA ACEVEDO 001 FACILITY C14RGS--DBC 0.00 34.001010012245310/19/17 ACEVEDOG GIOVANA ACEVEDO 001 FACILITY REFUND --DBC 0.00 1,000.00 TOTAL CHECK 0.00 966.00 10100 122454 10/19/17 AJILONST AJILON STAFFING SERVICES 0015510 PW TEMP SVCS -WK 10/08 0.00 766.751010012245410/19/17 AJILONST AJILON STAFFING SERVICES 0015520 PW TEMP SVCS -WK 10/01 0.00 937.50TOTALCHECK0.00 1,706.25 10100 122455 10/19/17 AMERICAB AMERICAN- CAB LLC 1135553 DIAMOND RIDE SVCS -AUG 0.00 30,670.15 10100 122456 10/19/17 BERMIRTS IRIS BERMUDEZ 001 FACILITY REFUND -DBC 0.00 1,400.00 10100 122457 10/19/17 BONMANNA NAOMI BONMAN 001 FACILITY REFUND -DBC 0.00 400.00 10100 122458 10/19/17 CPRS CA PARK & RECREATION SOC 0015350 MEMBERSHIP RENEWAL 0.00 1,875.001010012245810/19/17 CPRS CA PARK & RECREATION SOC 0015556 MEMBERSHIP RENEWAL 0.00 450.00TOTALCHECK0.00 2,325.00 10100 122459 10/19/17 CDW-G CDW GOVERNMENT 0015210 SUPPLIES -COMM DEV 0.00 37.15 10100 122460 10/19/17 CLARYCOR CLARY CORPORATION 0015554 EQUIP --PUBLIC WORKS 0.00 319.08 10100 122461 10/19/17 COMTIONC COMTION CORP 001 FACILITY REFUND -DBC 0.00 169.00 10100 122462 10/19/17 CRUZHERR TAMRA CRUZ HERRERA 001 FACILITY REFUND-PNTRA 0.00 100.00 10100 122463 10/19/17 CRUZJOSE JOSEFINA CRUZ 001 FACILITY REFUND -DBC 0.00 100.00 10100 122464 10/29/17 CULVERSU SUZANNE CULVER 001 FACILITY REFUND -DBC 0.00 100.00 10100 122465 10/19/17 DAVIDEVA DAVID EVANS AND'ASSOCIAT 001 INSPECTION -PR 14-3687 0.00 230.001010012246510/19/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 2505510 LANDSCAPE-GRAND/GSD 0.00 3,244.671010012246510/19/1.7 DAVIDEVA DAVID EVANS AND ASSOCIAT 2505510 LANDSCAPE-GRAND/GSD 0.00 8,376.61 10100 122465 10/19/1.7 DAVIDEVA DAVID EVANS AND ASSOCIAT 2505510 ARCHITEC-LEMON AVE 0.00 145.001010012246510/19/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 2505510 ARCHITEC-LEMON AVE 0.00 725.001010012246510/19/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 STORM DRAIN INSPECTIO 0.00 222.001010012246510/19/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 STORM DRAIN INSPECTIO 0.00 1,040.001010012246510/19/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 STORM DRAIN INSPECTIO 0.00 1,417.50 TOTAL CHECK 0.00 15,400.98 10100 122466 10/19/17 HALLFORE DAVID EVANS AND ASSOCIAT 0015551 GRADING PLAN CHECK 0.00 270.00 10100 122467 10/19/17 DDSYSTEM DD SYSTEMS INC 250 RETENTIONS PAYABLE 0.00 6,028.031010012246710/19/17 DDSYSTEM DD SYSTEMS INC 7.50 RETENTIONS PAYABLE 0.00 1,292.871010012246710/19/17 DDSYSTEM DD SYSTEMS INC 2505310 CONSTRUCTION -LONGVIEW 0.00 25,857.43 10100 122467 10/19/17 DDSYSTEM DD SYSTEMS INC 2505310 CONSTRUCTION -LONGVIEW 0.00 120,560.60TOTALCHECK 0.00 139,097.13 I I 6.3.b I Packet Pg. 33 1 SUNGARD PENTAMATION INC DATE; 11/02/2017 CITY OF DIAMOND BAR TIME: 10;45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120171013 00;00:00.000' and 120171102 00;00:00.000' ACCOUNTING PERIOD: 5/18 DESCRIPTION------ FUND - 001 -- GENERAL FUND 0.00 FACILITY REFUND-PNTRA CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122468 10/19/17 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 10100 122469 10/19/17 DBCAA DIAMOND BAR CHINESE AMER 001 10100 122470 10/19/17 DSA DIVISION OF THE STATE AR 001 10100 122471 10/19/17 ITTNERTI TIM TTTNER 001 10100 122472 10/19/17 JONESKEV KEVIN D JONES 0015551 10100 122473 10/19/17 DBDELI JENNY Y KIM 0014050 10100 122474 10/19/17 KWIKCOVE KWIK COVERS 0015350 10100 122474 10/19/17 KWIKCOVE KWIK COVERS 0015350 TOTAL CHECK 0.00 MEMBERSHIP DUES-H/R 0.00 10100 122475 10/19/17 LUALICR ALICE LU 001 10100 122476 10/19/17 POSTNET LW POSTNET INC 0014096 10100 122476 10/19/17 POSTNET LW POSTNET INC 0014096 TOTAL CHECK 10100 122477 10/19/17 MEHTAMAM MAMTA MEHTA 001 10100 122478 10/19/17 METROLIN METROLINK 1125553 10100 122478 10/19/17 METROLTN METROLINK 1125553 TOTAL CHECK 10100 122479 10/19/17 OCANAALV ALVIN OCANA 001 10100 122480 10/19/17 PPINC PROJECT PARTNERS INC 0015551 10100 122481 10/19/17 PUBLICST PUBLIC STORAGE {23051 0014030 10100 122482 10/19/17 RECENDEZ DIANE RECENDEZ 001 10100 122483 10/19/17 SASAKITR SASAKI TRANSPORTATION SV 001 10100 122483 10/19/17 SASAKITR SASAKI TRANSPORTATION SV 001 10100 122483 10/19/17 SASAKITR SASAKI TRANSPORTATION SV 001 TOTAL CHECK 10100 122484 10/19/17 SCFUELS SC FUELS 5205556 10100 122484 10/19/17 SCFUELS SC FUELS 5205554 10100 122484 10/19/17 SCFUELS SC FUELS 5205230 10100 122484 10/19/17 SCFUELS SC FUELS 5204093 TOTAL CHECK 10100 122485 10/19/17 SCPLRC SCPLRC 0014060 10100 122486 10/19/17 SCAQMD SO COAST AIR QUALITY MGT 0014030 10100 122487 10/19/17 STATEBOA STATE BOARD OF EQUALIZAT 001 DESCRIPTION------ SALES TAX FINGERPRINT SVCS-H/R 0.00 FACILITY REFUND-PNTRA 0.00 JUL-SEPT 17 SB1186 0.00 FACILITY REFUND -DBC 0.00 SR -57/60 FED PROD ADV 0.00 MTG-FIN TRNG 0.00 SUPPLIES -CITY B/DAY 0.00 SUPPLIES -WINTER S/FST 0.00 0.00 FACILITY REFUND-PNTRA 0.00 PRINT SVCS -REST WEEK 0.00 PRINT SVCS -REST WEEK 0.00 0.00 RECREATION REFUND 0.00 CITY SUBSIDY -AUG 17 0.00 METROLINK PASSES --AUG 0.00 0.00 FACILITY REFUND --DBC 0.00 ENG PROJ MGMT--SEPT 0.00 STORAGE RENTAL -42108 0.00 FACILITY REFUND -DBC 0.00 ENG SVCS -PL 2017-139 0.00 ENG SVCS -PL 2016-161 0.00 ENG SVCS -PL 2016-161 0.00 0.00 FUEL-PKS & FACILITIES 0.00 FUEL -RD MAINT 0.00 FUEL -CODE ENFOR 0.00 FUEL --POOL VEH 0.00 0.00 MEMBERSHIP DUES-H/R 0.00 FACILITY LEASE-NOV 17 0.00 JUL-SEPT 17 SALES TAX 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 32.00 300.00 167.40 500.00 3,600.00 90.51 1,022,60 600.00 1,622.60 100.00 114.69 114.69 229.38 81.00 14,009.45 49,785.05 63,794.50 400.00 16,830.00 384.00 850.00 935.00 595.00 1,360.00 2,890.00 665.29 342.94 59.22 97.79 3.,IG5.24 100.00 2,319.38 12.28 a I 6.3.b I Packet Pg. 34 SUNGARD PENTAMATION INC DATE: 11/02/2017 CITY OF DIAMOND BAR TIME: 10:45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120171013 00:00:00.000' and 120171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 DESCRIPTION------ FUND - 001 - GENERAL FUND 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122487 10/19/17 STATEBOA STATE BOARD OF EQUALIZAT 001 TOTAL CHECK 0.00 0.00 FACILITY REFUND -DBC 10100 122488 10/19/17 STERICYC STERICYCLE INC 1155515 10100 122489 10/19/17 TASC TASC 0014060 10100 122490 10/19/17 TENNISAN TENNIS ANYONE INC 0015350 10100 12249.1 10/19/17 TFSPROPE TFS PROPERTIES 001 10100 122492 10/19/17 THECOMDY THE COMDYN GROUP INC 0014070 10100 122493 10/19/17 TAITDAVI THE TAIT GROUP INC 0015551 10100 122493 10/19/17 TAITDAVI THE TAIT GROUP INC 0015551 TOTAL CHECK 0.00 10100 122494 10/19/17 THOMCARR CARRIE THOMSON 001 10100 122495 10/19/17 TELEPACI TPX COMMUNICATIONS 0014070 10100 122496 10/19/17 TSINGHUA TSINGHUA UNIVERSITY ALUM 001 10100 122497 10/19/17 URMINC UNITED RECORDS MANAGEMEN 0014070 10100 122498 10/19/17 VANTAGEP VANTAGEPOTNT TRNSFR AGNT 001 10100 122498 10/19/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 TOTAL CHECK 10100 122499 10/19/17 VILLKRIS KRISTINA VILLARUZ 001 10100 122499 10/19/17 VILLKRIS KRISTINA VILLARUZ 001 TOTAL CHECK 10100 122500 10/19/17 VISIONIN VISION TECHNOLOGY SOLUTI 0014070 10100 122501 10/19/17 WRIGHTP PAUL WRIGHT 0014030 10100 122502 10/27/17 AIPARTYR Al PARTY RENTALS 001.5350 10100 122502 10/27/17 AIPARTYR Al PARTY RENTALS 0114010 TOTAL CHECK 10100 122503 10/27/17 AAAFLAC AAA FLAG AND BANNER 0015333 10100 122503 10/27/17 AAAFLAG AAA FLAG AND BANNER 0014093 TOTAL CHECK 10100 122504 10/27/17 AARP AARP 0015350 10100 122505 10/27/17 AARROW14E AARROWHEAD SECURITY INC 0015333 10100 122505 10/27/17 AARROWHE AARROWHEAD SECURITY INC 0015333 TOTAL CHECK 10100 122506 10/27/17 ACCESSCO ACCESS CONTROL SECURITY 0015333 DESCRIPTION------ SALES TAX JUL-SEPT 17 USE TAX 0.00 0.00 WASTE PICK UP-C/HALL 0.00 FLEX ADMIN SVCS 0.00 CONTRACT CLASS -FALL 0.00 FACILITY REFUND -DBC 0.00 GIS SUPPORT SVCS -9/22 0.00 ST FREIGHT 57/60 -AUG 0.00 ST FREIGHT 57/60 -SEPT 0.00 0.00 FACILITY REFUND -DBC 0.00 T1 INTERNET SVCS -OCT 0.00 FACILITY REFUND-S/CYN 0.00 TAPE STORAGE -SEPT 17 0.00 10/20 -LOAN DEDUCTIONS 0.00 10/20-P/R DEDUCTIONS 0.00 0.00 FACILITY REFUND-HRTGE 0.00 FACILITY REFUND-HRTGE 0.00 0.00 DATA CITY WEBSITE -OCT 0.00 A/V SVCS-CNCL MTG 0.00 EQ RENTAL-BARKTOBER 0.00 EQUIP RENTAL-TANAKA 0.00 0.00 FLAGS -DBC 0.00 FLAGS --CITY HALL 0.00 0.00 AARP MATURE DRIVING 0.00 SECURITY GUARDS -DBC 0.00 SECURITY GUARDS -DBC 0.00 0.00 SECURITY GUARDS -DBC 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 1,119.72 1,132.00 388.13 100.00 4,843.30 100.00 1,823.28 2,800.00 4,227.53 7,027.53 550.00 885.33 200.00 568.50 3,967.93 8,365.87 12,333.80 200.00 60.00 260.00 180.00 350.00 6,263.50 3,149.90 9,413.40 1,294.61 1,294.62 2,589.23 120.00 111.66 1,423.67 1,535.33 948.70 3 I 6.3.b II Packet Pg. 35 1 SUNGARD PENTAMATION INC PAGE NUMBER: 4 DATE: 11/02/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between '20171013 OD:00:00.000' and '20171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 W FOND -- 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION DESCRIPTION---------- SALES TAX AMOUNT 10100 122507 10/27/17 AJILONST AJILON STAFFING SERVICES 0015510 TEMP SVCS-P/WORKS 0.00 1,000.00 10100 122508 10/27/17 APWA AMERICAN PUBLIC WORKS AS 0015551 MEMBERSHIP -D LIU 0.00 237.50 10100 122509 10/27/17 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 1,092.41 10100 122509 10/27/17 AMERICOM AMERICOMP GROUP 0014070 LASER PRINTER MAINT 0.00 2,402.00 10100 122509 10/27/17 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 2,622.97 TOTAL CHECK 0.00 6,117.38 10100 122510 10/27/17 BICKELGR BICKEL GROUP ARCHITECTUR 001 P/REFUND-PL 17-1062 0.00 906.64 10100 122511 10/27/17 BISHOPJO JOHN E BISHOP 0015350 CONTRACT CLASS -FALL 0.00 103.20 1.0100 122512 10/27/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL WORK-PANTERA 0.00 238.82 10100 122512 10/27/17 VALI,EYCR SRIGHTVIEW LANDSCAPE SER 0015556 ADDL WORK-SUMMITRDGE 0.00 492.56 10100 122512 10/27/17 VALLEYCR HRIGHTVIEW LANDSCAPE SER 0015556 ADDL WORK-PANTERA 0.00 636.12 TOTAL CHECK 0.00 1,367.50 10100 122513 10/27/17 CANTRELL CANTRELL'S FEED BIN 0015350 STRAW BALES--BARKTOBER 0.00 97.89 10100 122514 10/27/17 CIVICLLC CIVIC LLC 0014095 MONTHLY MAINT--PH APP 0.00 237.00 10100 122515 10/27/17 CIVICPUB CIVIC PUBLICATIONS INC 0014096 DESIGN-RSTRNT WEEK 0.00 1,425.00 10100 122515 10/27/17 CIVICPUB CIVIC PUBLICATIONS INC 0014096 WEB DESIGN-RSTRNT WK 0.00 2,716.50 TOTAL CHECK 0.00 4,141.50 10100 122516 10/27/17 COLLEYFO COLLEY FORD 5204093 VEH SMOG MAINT-P/WKS 0.00 517.02 10100 122517 10/27/17 DENNISCA CAROL A DENNIS 0014030 MTG MINUTES-CNCL 0.00 150.00 10100 122517 10/27/17 DENNISCA CAROL A DENNIS 0015510 MTG MINUTES -T & T 0.00 50.00 TOTAL CHECK 0.00 200.00 10100 122528 10/27/17 DFSFLOOR DDS FLOORING LP 0014093 CARPET CLEAN-C/HALL 0.00 550.00 10100 122518 10/27/17 DFSFLOOR DFS FLOORING LP 0014093 UPHOLSTERY CLEAN -SEPT 0.00 635.00 10100 122518 10/27/17 DFSFLOOR DFS FLOORING LP 0015333 ADDL CARPET CLEAN -DHC 0.00 2,050.00 TOTAL CHECK 0.00 3,235.00 10100 122519 10/27/17 DBMOBIL DIAMOND BAR MOBIL 5205556 SMOG CHECK INSPECT 0.00 49.95 10100 122520 10/27/17 DUNNSFEN DUNN'S FENCE COMPANY 0015556 TEMP FENCING-S/CYN 0.00 3,890.00 10100 122521 10/27/17 EMERALD EMERALD LANDSCAPE SERVIC 0014093 ADDL LANDSCAPE MAINT 0.00 107.00 10100 122521 10/27/17 EMERALD EMERALD LANDSCAPE SERVIC 0014093 LANDSCAPE MAINT-OCT 0.00 910.00 TOTAL CHECK 0.00 1,017.00 10100 122522 10/27/17 ERICJACO ERIC JACOBY IE INC 001 P/REFUND-PR 17-9777 0.00 49.51 10100 122523 10/27/17 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PANTERA 0.00 30.00 10100 122523 10/27/17 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROLAIRRITAGE 0.00 40.00 10100 122523 10/27/17 EXTERMIN EXTERMINETICS OF SO CAL 0015333 RODENT CONTROL --DBC 0.00 40.00 10100 122523 10/27/17 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL -PETERSON 0.00 50.00 I 6.3.b I Packet Pg. 36 1 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 11/02/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between 120171013 00:00:00.000' and '20171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 5 I 6.3.b II Packet Pg. 37 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVTSION DESCRIPTION------- SALES TAX AMOUNT 10100 122523 10/27/17 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL-C/HALL 0.00 50.001010012252310/27/17 EXTERMIN EXTERMINETICS OF SO CAL 0014093 RODENT CONTROL-C/HALL 0.00 65.001010012252310/27/17 EXTERMIN EXTERMINETICS OF SO CAL 0015333 PEST CONTROL -DBC 0.00 75.00 TOTAL CHECK 0.00 350.00 10100 122524 10/27/17 FUNEXPRE FUN EXPRESS LLC 0015350 SUPPLIES-F/FUN FESTTV 0.00 705.92. 10100 122524 10/27/17 FUNEXPRE FUN EXPRESS LLC 0015350 USE TAX ACCRUAL 0.00 67.06 10100 122524 10/27/17 FUNEXPRE FUN EXPRESS LLC 001 USE TAX ACCRUAL 0.00 67.06 TOTAL CHECK 0.00 705.92 10100 122525 10/27/17 GRAVESLI LINDA GRAVES 001 RECREATION REFUND 0.00 16.00 10100 122526 10/27/17 GRIFFITH SHANNON GRIFFITHS 0015350 CONTRACT CLASS -FALL 0.00 111.00 10100 122527 10/27/17 HAKIMKAIZ KARIM HAKIM 001 FACILITY CHRGS-ABC 0.00 18.611010012252710/27/17 HAKIMKAR KARIM HAKIM 001 FACILITY CHRGS-DBC 0.00 139.65 10100 122527 10/27/17 HAKIMKAR KARIM HAKIM 001 FACILITY REFUND -DBC 0.00 500.00 TOTAL CHECK 0.00 341.74 10100 122526 10/27/17 HINDERLI HINDERLITER DE LLAMAS 0014096 ECON DEVELOP -JUN -SEPT 0.00 12,800.00 10100 122529 10/27/17 HINDOYAN GARABET HINDOYAN 0015350 HALLOWEEN SR DANCE 0.00 1,762.95 10100 122530 10/27/17 INSPCONS INSPECTION CONSULTING SE 001 P/REFUND-PR 16-2659 0.00 50.40 10100 122531 10/27/17 INSTITUT INSTITUTE OF KNOWLEDGE 001 FACILITY REFUND -DBC 0.00 461.50 10100 122532 10/27/17 JAMESEVE JAMES EVENT PRODUCTION I 0015350 MC SVCS & PA SYSTEM 0.00 1,725.00 10100 122533 10/27/17 JOHNLHUN JOHN L HUNTER & ASSOC, T 001 PROF.SVCS-PR 17-1063 0.00 607.50 10100 122533 10/27/17 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 ADMIN FEES -PR 17-1063 0.00 109.351010012253310/27/17 JOHNLHUN JOHN L HUNTER & ASSOC. 1001 PROF.SVCS-PR 17-1063 0.00 83.751010012253310/27/17 JOHNLHUN JOHN L HUNTER & ASSOC. 1 001 ADMIN FEES -PR 17-1063 0.00 109.35 10100 122533 10/27/17 JOHNLHUN JOHN L HUNTER & ASSOC. 1001 ADMIN FEES -PR 17-1063 0.00 15.081010012253310/27/17 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 ADMIN FEES -PR 17-1063 0.00 15.081010012253310/27/17 JOHNLHUN JOHN L HUNTER & ASSOC. 10015510 PROF.SVCS-STORMWATER 0.00 3,122.501010012253310/27/17 JOHNLHUN JOHN L HUNTER & ASSOC. I 0015510 PROF.SVCS-STORMWATER 0.00 3,612.39 TOTAL CHECK 0.00 7,426.14 10100 122534 10/27/17 JOHNSONK KEITH JOHNSON 0015350 SR DANCE -HALLOWEEN 0.00 350.00 10100 122535 10/27/17 KIMMICHE MICHELLE KIM 0015350 CONTRACT CLASS -SUMMER 0.00 604.80 10100 122536 10/27/17 KLEINGAB GABRIELA KLEIN 0015350 CONTRACT CLASS -,FALL 0.00 705.80 10200 122537 10/27/17 LAKANIBE BERNADETTE LAKANI 001 RECREATION REFUND 0.00 107.00 10100 122538 10/27/17 LANDSEND LANDS' END INC 0014095 NEW CITY LOGO SET UP 0.00 95.001010012253810/27/17 LANDSEND LANDS' END INC 0014060 PROMO ITEMS-H/R 0.00 889.84 TOTAL CHECK 0.00 984.84 10100 122539 10/27/17 LESTERLT LESTER LITHOGRAPH INC 0014095 PRINT/MAINT-DBCONN 0.00 3,741.00 5 I 6.3.b II Packet Pg. 37 SUNGARD PENTAMATION INC DATE; 11/02/2017 CITY OF DIAMOND BAR TIME: 10:45;22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA; transact.ck_date between 120171013 00:00:00.000' and 120171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX PAGE NUMBER ACCTPA21 AMOUNT 10100 122540 10/27/17 LIEBESHE SHERI LIEBE 0015350 CONTACT CLASS -FALL 0.00 144.00 10100 122541 10/27/17 LOOMIS LOOMIS 0014050 COURIER SVCS-C/HALL 0.00 567.44 10100 122541 10/27/17 LOOMIS LOOMIS 0015333 COURIER SVCS -DBC 0.00 567.44 TOTAL CHECK 0.00 1,134.88 10100 122542 10/27/17 MAGANTEE EHREN MAGANTE 0014070 REIMB-MTSAC CONF 0.00 372.36 10100 122543 10/27/17 MAYORGAY YOLANDA MAYORGA 001 FACILITY REFUND -DBC 0.00 1,050.00 10100 122544 10/27/17 KIDZLOVE NORTH AMERICAN YOUTH ACT 0015350 CONTRACT CLASS -SUMMER 0.00 2,136.00 10100 122545 10/27/17 PAKYGNCH YONCHU PAK 001 RECREATION REFUND 0.00 107.00 10100 127.546 10/27/17 PANCHALD DHAVAL PANCHAL 001 FACILITY REFUND -DBC 0.00 400.00 10100 122547 10/27/17 PAPERREC PAPER RECYCLING & SHREDD 1155515 C/HALL PAPER RECYCLNG 0.00 55,00 10100 122548 10/27/17 PECHYEDW EDWARD PECHY 0015510 T & T COMM -OCT 2017 0.00 45.00 10100 122549 10/27/17 PEOPLERE PEOPLEREADY INC 0015333 TEMP STAFF -DBC 0.00 608.00 10100 122549 10/27/17 PEOPLERE PEOPLEREADY INC 0015333 TEMP STAFF -DBC 0.00 608.00 10100 122549 10/27/17 PEOPLERE PEOPLEREADY INC 0015333 TEMP STAFF --ABC 0.00 760.00 10100 122549 10/27/17 PEOPLERE PEOPLEREADY INC 0015333 TEMP STAFF -DBC 0.00 760.00 TOTAL CHECK 0.00 2,736.00 10100 122.550 10/27/17 PSI PROTECTION ONE INC 001.4093 ALARM SVCS -CITY HALL 0.00 28.96 10100 122551 10/27/17 QUANCYNT CYNTHIA L QUAN 0015510 T & T COMM -OCT 2017 0.00 45.00 10100 122552 10/27/17 SGVCSC SAN GABRIEL VALLEY COHSE 0015558 BRUSH CLEARANCE SVCS 0.00 3,763.94 10100 122552 10/27/17 SGVCSC SAN GABRIEL VALLEY CONSE 0015558 BRUSH CLEARANCE SVCS 0.00 4,574.02 10100 122552 10/27/17 SGVCSC SAN GABRIEL VALLEY CONSE 0015558 BRUSH CLEARANCE SVCS 0.00 7,737.76 TOTAL CHECK 0.00 16,075.72 10100 122553 V 10/27/17 SHARPSEA SHARP SEATING 0015350 DEPOSIT -SOUND SYS VTSF 0.00 300.00 10100 122553 10/27/17 SHARPSF-A SHARP SEATING 0015350 DEPOSIT -SOUND SYS WSF 0.00 300.00 10100 122553 10/27/17 SHARPSEA SHARP SEATING 0015350 EXCURSION -ROSE PARADE 0.00 2,456.00 10100 122553 V 10/27/17 SHARPSEA SHARP SEATING 0015350 EXCURSION -ROSE PARADE 0.00 2,456.00 TOTAL CHECK 0.00 0.00 10100 122554 10/27/17 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVS 0.00 525.00 10100 122554 10/27/17 SIMPSONA SIMPSON ADVERTISING INC 0024095 GRAPHIC DESIGN SVCS 0.00 825.00 10100 122554 10/27/17 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 1,425.00 TOTAL CHECK 0.00 2,775.00 20100 122555 10/27/17 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MATNT & LITTER -JULY 0.00 2,181.04 10100 122555 10/27/17 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MAINT & LITTER -AUG 17 0.00 2,181.04 10100 122555 10/27/17 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MAINT & LZTTER--SEPT 0.00 2,181.04 TOTAL CHECK 0.00 6,543.12 6 I 6.3.b I Packet Pg. 38 1 SUNGARD PENTAMATION INC DATE: 11/02/2017 CITY OF DIAMOND BAR TIME: 10:45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between '20171013 00:00:00.000' and 120171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 FUND -- 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME SVSG -DIST 38 FOND/DIVISION 20100 122556 10/27/17 SCE SOUTHERN CALIFORNIA EDIS 0015556 10100 122556 10/27/17 SCS SOUTHERN CALIFORNIA EDIS 1385538 10100 122556 10/27/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 10100 122556 10/27/17 SCE SOUTHERN CALIFORNIA EDIS 1415541 10100 122556 10/27/17 SCF. SOUTHERN CALIFORNIA EDIS 1385538 10100 122556 10/27/17 SCE SOUTHERN CALIFORNIA EDIS 0015556 10100 122556 10/27/17 SCE SOUTHERN CALIFORNIA EDIS 0014093 TOTAL CHECK 122558 10/27/17 SCGAS THE GAS COMPANY 0015333 DESCRIPTION------- SALES TAX ELECT SVCS-T/CONTROL 0.00 ELECT SVSG -DIST 38 0.00 ELECT SVCS -DIST 38 0.00 ELECT SVCS -DIST 41 0.00 ELECT SVCS -DIST 38 0.00 ELECT SVCS -PARKS 0.00 ELECT SVCS -CITY HALL 0.00 10100 122557 10/27/17 SUNRUN SUNRUN 001 P/REFUND-PR 17-0722 10100 122557 10/27/17 SUNRUN SUNRUN 001 P/REFUND-PR 17-0722 10100 122557 10/27/17 SUNRUN SUNRUN 001 P/REFUND-PR 17-0722 10100 122557 10/27/17 SUNRUN SUNRUN 001 P/REFUND-PR 17-0722 10100 122557 7.0/27/17 SUNRUN SUNRUN 001 P/REFUND-PR 17-0722 TOTAL CHECK 10100 122558 10/27/17 SCGAS THE GAS COMPANY 0015556 GAS SVCS --HERITAGE 10100 122558 10/27/17 SCGAS THE GAS COMPANY 0014093 GAS SVCS --CITY HALL 10100 122558 10/27/17 SCGAS THE GAS COMPANY 0015333 GAS SVCS --DBC TOTAL CHECK 10100 122559 10/27/17 THESAUCE THE SAUCE CREATIVE SERVI 0015556 EMBROIDERY SVCS-P/WKS 10100 122560 10/27/17 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 CONTRACT CLASS -FALL 10100 122561 10/27/17 ULINEINC ULINE INC 0014096 ARCYLIC BALLOT BOXES 10100 122561 10/27/17 ULINEINC ULINE INC 0014096 SUPPLIES -RAFFLE BOXES TOTAL CHECK 10100 122562 10/27/17 USPSBULK UNITED STATES POSTAL SER 0014095 BULK MAIL -PERMIT 3339 10100 122563 10/27/17 WVEF WALNUT VALLEY EDUCATIONA 0014030 ANNE; MTG-COUNCIL 10100 122564 10/27/17 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS -PARKS 10100 122564 10/27/17 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS -DIST 41 10100 122564 10/27/17 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS -DIST 39 10100 122564 10/27/17 WVWATER WALNUT VALLEY WATER HIST 1385538 WATER SVCS -DIST 38 10100 122564 10/27/17 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS -DIST 38 10100 122564 10/27/17 WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS -DBC 10100 122564 10/27/17 WVWATER WALNUT VALLEY WATER DIST 0014093 WATER SVCS -CITY HALL TOTAL CHECK 10100 122565 10/27/17 WANGYIPI YI PING WANG 0015350 CONTRACT CLASS -FALL 10100 122566 10/27/17 WASHINGL LISA WASHINGTON 0015510 T & T COMM -OCT 2017 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 10100 7.7.2567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES -PARKS 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -DBC 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -DBC 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES -PARKS 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -DBC 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 27.96 70.35 23.33 46.66 47.22 3,643.45 12,250.06 16,109.03 188.17 47.49 25.60 O.BO 1.04 263.10 48.09 270.78 308.31 627.18 544.00 360.00 160.64 195.92 356.56 29,250.00 50.00 27,648.07 5,359.51 10,047.62 10,803.12 1,179.41 512.53 716.61 56,266.87 220.80 45.00 14.33 76.65 207.71 259.85 297.74 304.96 7 I 6.3.b II Packet Pg. 39 1 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 11/02/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120171013 00:00:00.000' and 120171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 8 I 6.3.b I Packet Pg. 40 1 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION DESCRIPTION------ SALES TAX AMOUNT 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES -PARKS 0.00 468.52 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -DBC 0.00 540.38 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0.00 658.91 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -DBC 0.00 697.12 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0.00 761.22 10100 122567 10/27/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -DBC 0.00 1,070.81 TOTAL CHECK 0.00 5,358.20 10100 122568 10/27/17 DIEHLEVA WHITE NELSON DIEHL EVANS 0014050 TAX TRNG--FINANCE 0.00 395.00 10100 122569 10/27/17 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS --SUMMER 0.00 518.40 10100 122570 10/27/17 ZULLOJOY JOY ZULLO 001 P/REFUND-PR 17-4945 0.00 57.82 10100 122572 11/02/17 ABCPUBLI ABC PUBLIC RELATIONS 0014095 AD -RECYCLES DAY 0.00 665.00 10100 122573 11/02/17 AFLAC AFLAC 001 SUPP INS PREM -OCT 17 0.00 2,057.87 10100 122574 11/02/17 AGIACADE AGI ACADEMY CORP 0015350 CONTRACT CLASS -FALL 0.00 436.80 10100 122575 11/02/17 AHNMIJIN MIJIN AHN 001 FACILITY REFUND-PNTRE 0.00 47.00 10100 122575 11/02/17 AHNMIJIN MIJIN AHN 002 FACILITY REFUND-PNTRA 0.00 100.00 TOTAL CHECK 0.00 147.00 10100 122576 11/02/17 AMAYAJUA JUAN AMAYA 001 FACILITY REFUND -DBC 0.00 1,000.00 10100 122576 11/02/17 AMAYAJUA JUAN AMAYA 001 FACILITY CHRGS-DSC 0.00 74.48 10100 122576 11/02/17 AMAYAJUA JUAN AMAYA 001 FACILITY CHRGS-DSC 0.00 18.00 TOTAL CHECK 0.00 907.52 10100 122577 11/02/17 AMERICAB AMERICAN CAB LLC 1135553 DIAMOND RIDE SVCS -SPT 0.00 28,840.15 10100 122578 11/02/17 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 327.59 10100 122579 11/02/17 BALLESIO VALERIE BALLESIO 001 FACILITY REFUND -DBC 0.00 1,050.00 10100 122580 11/02/17 BEEREMOV BEE REMOVERS 0015558 BEE REMOVAL, -CITY TREE 0.00 175.00 10100 122581 11/02/17 BESTLTG BEST LIGHTING PRODUCTS 0014093 SUPPLIES -CITY HALT, 0.00 102.43 10100 122581 11/02/17 BESTLTG BEST LIGHTING PRODUCTS 0015333 SUPPLIES --DBC 0.00 152.43 1D100 122581 11/02/17 BESTLTG BEST LIGHTING PRODUCTS 1385538 SUPPLIES -DIST 438 0.00 181.30 10100 122581 11/02/17 BESTLTG BEST LIGHTING PRODUCTS 0015556 SUPPLIES -PARKS 0.00 1,031.41 TOTAL CHECK 0.00 1,467.57 10100 122582 11/02/17 BORTISJO JOHNNY BORTIS 001 FACILITY REFUND -DBC 0.00 350.00 10100 122583 11/02/17 CHENCHIY CHIYEN CHEN 001 RECREATION REFUND 0.00 47.00 10100 122584 11/02/17 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS -BUS CARDS 0.00 973.42 10100 122584 11/02/17 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS -BUS CARDS 0.00 71.03 10100 122584 11/02/17 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS -BUS CARDS 0.00 71.01 10100 122584 11/02/17 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS -BUS CARDS 0.00 71.01 10100 122584 11/02/17 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS -BUS CARDS 0.00 92.86 8 I 6.3.b I Packet Pg. 40 1 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 11/02/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120171013 00:00:00.000' and 120171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 9 I 6.3.b II Packet Pg. 41 FUND -- 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION DESCRIPTION---------- SALES TAX AMOUNT 10100 122584 11/02/17 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS -BUS CARDS 0.00 92.861010012258411/02/17 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS -BUS CARDS 0.00 92.86TOTALCHECK0.00 1.,465.03 10100 122585 11/02/17 COLLEYFO COLLEY FORD 5205556 VEH MAINT-P/WORKS 0.00 782.30 10100 122586 11/02/17 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS -JULY 2017 0.00 485.451010012258611/02/17 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS --AUG 2017 0.00 590.33 TOTAL CHECK 0.00 1,075.78 10100 122587 11/02/17 DELTADEN DELTA DENTAL 001 NOV 2017 -DENTAL PREMI 0.00 4,212.22 10100 122588 11/02/17 DELTACAR DELTA DENTAL INSURANCE C 001 NOV 2017 -HMO DENTAL P 0.00 410.15 10100 122589 11/02/17 DYSO DIAMOND YOUTH SYMPHONY O 001 DEA REFUND -PL 17-130 0.00 100.00 10100 122590 11/02/17 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL-NOV 17 0.00 1,644.00 10100 122591 11/02/17 DUKESERV DUKE SERVICE COMPANY 0014093 SVCS CALL -CITY HALL 0.00 149.41 10100 122592 11/02/17 DUNNEDWA DUNN EDWARDS CORPORATION 0015556 SUPPLIES -HERITAGE 0.00 25.72 10100 122593 11/02/17 EMERALD EMERALD LANDSCAPE SERVIC 0014093 ADDL MAINT-CITY HALL 0.00 14.87 10100 122594 11/02/17 FASTSIGN FAST SIGNS 0014065 LOGO DISPLAY BOARD 0.00 74.96 10100 122595 11/02/17 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-CITY HALL 0.00 155.801010012259511/02/17 FRONTIER FRONTIER COMMUNICATIONS 0015333 PH.SVCS-ABC EMER B/UP 0.00 356.371010012259511/02/17 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH SVCS -HERITAGE PK 0.00 177.41 TOTAL CHECK 0.00 689.58 10100 122596 11/02/17 GATEWAYC GATEWAY CORPORATE CENTER 0014093 CAPITAL CONTRIBUTION 0.00 184.001010012259611/02/17 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES 0.00 1,601.00TOTALCHECK0.00 1,785.00 10100 122597 11/02/17 GOLODZIN KELLY GOLOD'LINIER 001 FACILITY REFUND --DBC 0.00 100.00 10100 122598 11/02/17 GOVCONNE GOVCONNECTION INC 5304070 LAPTOPS CITY STAFF 0.00 112,51 10100 122596 11/02/17 GOVCONNE GOVCONNECTION INC 5304070 LAPTOPS CITY STAFF 0.00 1,386.201010012259811/02/17 GOVCONNE GOVCONNECTION INC 5304070 LAPTOPS CITY STAFF 0.00 81931.101010012259811/02/17 GOVCONNE GOVCONNECTION INC 5304070 LAPTOPS CITY STAFF 0.00 11,061.19TOTALCHECK0.00 21,491.00 10100 122599 11/02/17 GRAFFITI GRAFFITI CONTROL SYSTEMS 0015230 GRAFFITI REMOVAL SVCS 0.00 2,912.00 10100 122600 11/02/17 HARTHUNJ JASON HARTHUN 001 FACILITY REFUND -DBC 0.00 100.00 10100 122601 11/02/17 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL SVCS 0.00 14,161.50 10100 122602 11/02/17 INLANDEM INLAND EMPIRE TOURS & TR 1125350 SR EXCURSION -BIG BEAR 0.00 1,170.00 10100 122603 11/02/17 JOCSONRE REAGAN JOCSON 001 FACILITY REFUND-PTRSN 0.00 50.00 9 I 6.3.b II Packet Pg. 41 SUNGARDPENTAMATION INC PAGE NUMBER: 10 DATE: 11/02/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:45:22 CHECK REGISTER -- DISBURSEMENT FOND SELECTION CRITERIA: transact,ck date between 120171013 00:00:00,000' and 120171102 00:00:00.000' ACCOUNTING PERIOD: 5/1B FUND -- 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISTON--------DESCRIPTION------ SALES TAX AMOUNT 10100 122604 11/02/17 JIMEKRIS KRISTEEN JIMENEZ 001 FACILITY REFUND-REAGA 0.00 50.00 10100 122605 11/02/17 JOEGONSA SDE A. GONSALVES & SON 10014030 LEGISLATIVE SVCS-NOV 0.00 3,000.00 10100 122606 11/02/17 KELLEYRO ROBERT KELLEY 001 FACILITY REFUND-S/CYN 0.00 150,00 10100 122607 11/02/17 KENSHARD KENS HARDWARE 5205554 VEH SUPPLTES--P/WORKS 0.00 9.98 10100 122607 11/02/17 KENSHARD KENS HARDWARE 0015333 SUPPLIES -DBC 0.00 162.75 10100 122607 11/02/17 KENSHARD KENS HARDWARE 0015554 SUPPLIES-P/WORKS 0.00 96.10 10100 122607 11/02/17 KENSHARD KENS HARDWARE 0014093 SUPPLIES -CITY HALL 0.00 66.61 10100 122607 11/02/17 KENSHARD KENS HARDWARE 0015556 SUPPLIES -PARKS 0.00 786.76 TOTAL CHECK 0.00 1,122.20 10100 122608 11/02/17 LEEJAMES JAMES LEE 001 FACILITY REFUND-M/RLL 0,00 20.00 10100 122609 11/02/17 LEERANGY RANGYEON LEE 001 FACILITY REFUND -DSC 0,00 600,00 10100 122610 11/02/17 LEOSARMI ARMTTA LEOS 001 FACILITY REFUND-HRTGE 0.00 200,00 10100 122611 11/02/17 LESTERLI LESTER LITHOGRAPH INC 0014095 PRINT/MAIL-DBCONNECT 0.00 3,741.00 10100 122612 11/02/17 LIDALE DALE LI 001 FACILITY REFUND -DBC 0.00 100.00 10100 122613 11/02/17 LASBERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS -SEPT 17 0.00 515,716.92 10100 122613 11/02/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL -SEPT 0.00 8,560.84 TOTAL CHECK 0.00 524,277.76 10100 122614 11/02/17 THEKOSMO KOSMONT & ASSOCIATES, IN 0014096 CONSULTING SVCS-E/DEV 0.00 3,159,00 10100 122615 11/02/17 LOWES LOWE'S BUSINESS ACCOUNT 0015556 SUPPLIES-P/WORKS 0.00 186.76 10100 122616 11/02/17 LUXURIOU LUXURIOUS PRODUCTIONS 001 FACILITY REFUND -DBC 0.00 550.00 10100 122617 11/02/17 MANAGEDH MANAGED HEALTH NETWORK 001 NOV 17 -EAP PREMIUMS 0.00 146.40 10100 122618 11/02/17 ROAMARSH MARSHA ROA 0014095 REIMS -PROMO SUPPLIES 0.00 221.90 10100 122619 11/02/17 MOBTLETN MOBILE INDUSTRIAL SUPPLY 0015350 SUPPLIES -HELIUM 0.00 289.34 10100 122619 11/02/17 MOBiLETN MOBILE INDUSTRIAL SUPPLY 0015333 SUPPLIES -HELIUM 0.00 289.35 TOTAL CHECK 0.00 578.69 10100 122620 11/02/17 MOBTLERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS-NOV 17 0,00 78.75 10100 122621 11/02/17 ONWARDEN ONWARD ENGINEERING 2505510 CONST/INSPEC-AREA 5 0.00 10,040.50 10100 12267.1 11/02/17 ONPIARDEN ONWARD ENGINEERING 2505510 CONST/INSPEC-B/CYN CT 0,00 18,817,50 TOTAL CHECK 0.00 28,858.00 10100 122622 11/02/17 OCBM ORANGE COUNTY BRIDE MAGA 0014095 AD -BRIDAL SHOW @ DBC 0.00 2,990.00 10100 122623 11/02/17 OUANTONI ANTONI OU 001 FACILITY REFUND --DBC 0.00 1,166.00 I 6.3.b II Packet Pg. 42 SUNGARD PENTAMATION INC DATE: 11/02/2017 CITY OF DIAMOND BAR TIME: 10:45;22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between 120171013 00:00:00.000' and 120171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 FUND/DIVISION ------DESCRIPTION----- 001 RECREATION REFUND 001 FACILITY REFUND-HRTGE 0014070 SUPPLIES --TAPES LIBRRY 0014070 SUPPLIES--I,T, 001 FACILITY REFUND --DBC 001 FACILITY REFUND -DBC 001 FUND - 001 - GENERAL FUND PH SVCS-I.T, CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 122624 11/02/17 PADILLAA AMABELLE PADILLA 10100 122625 11/02/17 PARKNANC NANCY PARK 10100 122626 11/02/17 PCMG PCMG 10100 122626 11/02/17 PCMG PCM --G TOTAL CHECK 122640 11/02/17 SCE 10100 122627 11/02/17 PETERKAJ JANETTE PETERKA 10100 122627 11/02/17 PETERKAJ JANETTE PETERKA TOTAL CHECK SOUTHERN CALIFORNIA EDIS 0015510 10100 10100 122628 11/02/17 PIERJENN JENNIFER PIERCE 10100 122629 11/02/17 RELIABLE RELIABLE IT, LLC 10100 122630 11/02/17 FRIEHOLT RICHARD FREIHOLTZ 10100 122631 11/02/17 RANGOONW OMER RANGOONWALA 10100 122632 11/02/17 ROSSCREA ROSS CREATIONS 10100 122633 11/02/17 SCFUELS SC FUELS 10100 122633 11/02/17 SCFUELS SC FUELS 10100 122633 11/02/17 SCFUELS SC FUELS 10100 122633 11/02/17 SCFUELS SC FUELS TOTAL CHECK 10100 122634 11/02/17 SERVANTS SERVANTS ARMS CHO 10100 122635 11/02/17 SHARPSEA SHARP SEATING 10100 122636 11/02/17 SILVERAD SILVERADO STAGES INC 10100 122636 11/02/17 SILVERAD SILVERADO STAGES INC TOTAL CHECK FUND/DIVISION ------DESCRIPTION----- 001 RECREATION REFUND 001 FACILITY REFUND-HRTGE 0014070 SUPPLIES --TAPES LIBRRY 0014070 SUPPLIES--I,T, 001 FACILITY REFUND --DBC 001 FACILITY REFUND -DBC 001 FACILITY REFUND -DOC 0014070 PH SVCS-I.T, 0015230 REIMS-CACEO CONE 001 FACILITY REFUND-REAGA 0015350 DEP-SOUND SYS W/SNOW 5205230 FUEL -CODE ENFOR 5205554 FUEL -RD MAINT 5205556 FUEL -PARKS & FACILITI 5204093 FUEL -POOL VEH 001 FACILITY REFUND --DBC 0015350 EXCURSION -ROSE PARADE 1125350 SHUTTLE SERVICES --JUNE 1125350 SHUTTLE SERVICES -JULY 10100 122637 11/02/17 SIMPSONA SIMPSON ADVERTISING INC 0014095 10100 122638 11/02/17 SJC3CONS SJC 3 CONSULTING INC 1255215 10100 122638 11/02/17 SJC3CONS SJC 3 CONSULTING INC 1255215 TOTAL CHECK 0.00 300.00 0.00 59.26 10100 122639 11/02/17 SOCALSAN SO CAL INDUSTRIES 0015350 10100 122640 11/02/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 10100 122640 11/02/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 122640 11/02/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 122640 11/02/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 122640 11/02/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 TOTAL CHECK 0.00 1,252,14 10100 122641 11/02/17 ADELPHIA SPECTRUM BUSINESS 0014070 NOV 17 -DB CONNECTION HOME IMPROVEMENT SVCS HOME IMPROVEMENT SVCS EQ RENTAL-BARKTOBER ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL PH.SVCS-HERITAGE PARK PAGE NUMBER: 11 ACCTPA21 SALES TAX AMOUNT 0.00 47,00 0.00 50.00 0.00 1,265.12 0.00 49.27 0.00 1,314.39 0.00 100,00 0.00 100.00 0.00 200.00 0.00 100,00 0.00 370.00 0.00 88.06 0.00 50.00 0.00 300.00 0.00 59.26 0.00 132,39 0.00 608.64 0.00 194.17 0.00 994.46 0.00 400.00 0.00 2,456.00 0.00 7,130.25 0,00 9,307.00 0,00 16,437,25 0.00 1,765,00 0.00 1,600,00 0.00 2,480,00 0.00 4,000.00 0.00 557.29 0.00 23.51 0.00 197.77 0.00 320.67 0.00 253.99 0,00 456.20 0.00 1,252,14 0.00 259.98 6.3.b Packet Pg. 43 1 SUNGARD PENTAMATION INC 10100 122642 10100 122642 DATE: 11/02/2017 CHECK 10100 CITY OF DIAMOND BAR 10100 122644 TIME: 10:45;22 122645 CHECK REGISTER - DISBURSEMENT FUND 122647 SELECTION CRITERIA: transact.ck_date between 120171013 00:00:00.000' and 120171102 00:00:00.000' ACCOUNTING PERIOD; 5/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION DESCRIPTION------ SALES TAX 10100 122641 11/02/17 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS--CITY HALL 0.001010012264111/02/17 ADELPHIA SPECTRUM BUSINESS 0014070 PA.SVCSWDBC 0.001010012264111/02/17 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-CITY HALL 0.00 10100 122641 11/02/17 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-C/HALL 0.00 TOTAL CHECK 0.00 10100 122642 10100 122642 10100 122642 TOTAL CHECK 10100 122643 10100 122644 10100 122645 10100 122646 10100 122647 10100 122648 10100 122649 10100 122650 10100 122650 TOTAL CHECK 10100 1.22651 10100 122652 10100 122653 10100 122654 10100 122654 10100 122654 TOTAL CHECK 10100 122655 10100 10100 10100 10100 10100 10100 10100 10100 122656 122657 122658 122658 122658 122658 122658 122658 11/02/17 STANDARD STANDARD INSURANCE COMPA 001 11/02/17 STANDARD STANDARD INSURANCE COMPA 001 11/02/17 STANDARD STANDARD INSURANCE COMPA 001 11/02/17 THECOMDY THE COMDYN GROUP INC 0014070 11/02/17 THESAUCE THE SAUCE CREATIVE SERVT 0014095 11/02/17 TSAIANNA ANNA TSAI 001 11/02/17 TYRAEDUC TYRA EDUCATIONAL SERVICE 001 11/02/17 UBAPATTY PATTY UHA 001 11/02/17 UNITEDPU UNITED PUMPING SERVICE 10015554 11/02/17 USBANK US BANK 0014050 11/02/7.7 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 11/02/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 11/02/17 VERIZONW VERIZON WIRELESS 0014070 11/02/17 VSP VISION SERVICE PLAN 001 11/02/17 WVEF WALNUT VALLEY EDUCATIONA 0114010 11/02/17 WESTCOAS WEST COAST ARBORISTS INC 1415541 11/02/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 11/02/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 11/02/17 PAETECCO WINDSTREAM 0014070 11/02/17 WONGLINA LINA WONG 001 11/02/17 WOODSTEP STEPHANIE WOOD 001 11/02/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 11/02/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 11/02/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 11/02/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 11/02/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 11/02/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 NOV 17-STD/LTD NOV 17 -LIFE INS PREM NOV 17-SUPP LIFE INS CONSULTING SVCS --GIS DESIGN SVCS -REST WEEK FACILITY REFUND -DBC FACILITY REFUND -DBC FACILITY REFUND -DBC EMER SVCS -FUEL SPILL CITY CREDIT CARD -OCT 11/3/17-P/R REDUCTION 11/3/17 -LOAN DEDCUTI0 PH CHRGS-PW, CS, CD NOV 17 -VISION PREMIUM ANNL TEDDY BEAR TEA MAINT SVCS -DIST 41 WATERING SVCS -SEPT 17 TREE MAINT-SEPT 17 LAND LINE PH SVCS -OCT FACILITY REFUND -DBC FACILITY REFUND-HRTGE LEGAL SVCS-P/IfORKS LEGAL SVCS -COMM DEV LEGAL SVCS -PL 16-161 LEGAL SVCS --YMCA LEGAL SVCS -COMM SVCS LEGAL SVCS-H/R 0.00 0.00 o.ao 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER; 12 ACCTPA21 AMOUNT 83.28 100.88 583.18 1,040.00 2,067.32 2,281.46 1,013.18 618.00 3,912.64 1,595.37 2,162.60 100.00 500.00 400.00 6,810.32 28,158.83 34,889.22 3,967.93 38,857.15 1,109.88 1,852.67 450.00 1,019.70 1,107.00 3,325.74 5,452.44 2,053.18 100.00 200.00 3,557.10 1,725.30 21.30 65.00 106.50 127.80 I 6.3.b I Packet Pg. 44 SUNGARD PENTAMATTON INC PAGE NUMBER: 13DATE: 11/02/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transaat.ckT date between 120171013 00:00:00.000' and '20271102 00:00:00.000' ACCOUNTING PERIOD: 5/28 I 6.3.b I Packet Pg. 45 1 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION DESCRIPTION---------- SALES TAX AMOUNT 10100 122658 11/02/17 WOODRUFF WOODRUFF SPRADLING SMA 001 LEGAL SVCS -PL 17-035 0.00 149.001010012265811/02/17 WOODRUFF WOODRUFF SPRADLING SMA 001 LEGAL SVCS -PL 17-025 0.00 149.101010012265811/02/17 WOODRUFF WOODRUFF SPRADLING SMA 001 LEGAL SVCS -PL 17-139 0.00 170.401010012265811/02/17 WOODRUFF WOODRUFF SPRADLING SMA 0024020 LEGAL SVCS-P/INFO 0.00 276.90 10100 122658 11/02/17 WOODRUFF WOODRUFF SPRADLING SMA 0014020 LEGAL SVCS -GENERAL 0.00 745.501010012265811/02/17 WOODRUFF WOODRUFF SPRADLING SMA 0014020 LEGAL SVCS -COUNCIL 0.00 745.501010012265811/02/17 WOODRUFF WOODRUFF SPRADLING SMA 0014020 LEGAL SVCS -MILLENNIUM 0.00 4,323.801010012265811/02/17 WOODRUFF WOODRUFF SPRADLING SMA 0014020 LEGAL SVCS-CMGR 0.00 12,607.01 TOTAL CHECK 0.00 24,770.21 10100 122659 11/02/17 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS -FALL 0.00 648.00 10100 PP20-21 11/02/17 PERSHEAL PERS HEALTH 001 NOV 17 -HEALTH INS PREM 0.00 48,564.43 10100 PP20-21 11/02/17 PERSHEAL PERS HEALTH 0014060 NOV 17 -HEALTH INS PREM 0.00 178.93TOTALCHECK 0.00 48,743.36 10100 PP21-17 10/19/17 TASC TASC 001 10/20-P/R DEDUCTIONS 0.00 1,286.11 10100 21 -PP 17 10/19/17 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-21/PP 17 0.00 182,734.971010021 -PP 17 10/19/17 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-21/PP 17 0.00 3,974.81 10100 21 -PP 17 10/19/17 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-21/PP 17 0.00 3,345.751010021 -PP 17 10/19/17 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-21/PP 17 0.00 12,731.371010021 -PP 17 10/19/17 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-21/PP 17 0.00 1,126.201010021 -PP 17 10/19/17 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-21/PP 17 0.00 633.131010021 -PP 17 10/19/17 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-21/PP 17 0.00 549.08 TOTAL CHECK 0.00 205,095.31 10100 22 -PP 17 11/02/17 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-22/PP 17 0.00 179,189.431010022 -PP 17 11/02/17 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-22/PP 17 0.00 5,330.291010022 -PP 17 11/02/17 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-22/PP 17 0.00 5,105.081010022 -PP 17 11/02/17 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-22/PP 17 0.00 16,187.861010022 -PP 17 11/02/17 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-22/PP 17 0.00 1,517.661010022 -PP 17 11/02/17 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-22/PP 17 0.00 B79.361010022 -PP 17 11/02/17 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-22/PP 17 0.00 734.71 TOTAL CHECK 0.00 208,944.39 10100 PCIO1719 10/19/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0024010 SUPPLIES 0.00 18.0310100PCIO171910/19/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 MILEAGE 0,00 64.2010100PCIO171910/19/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 MILEAGE 0.00 24.02 10100 PCIO1719 10/19/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0014060 MILEAGE 0.00 26.4310100PCID171910/19/17 PETTYCAS PETTY CASH/DIANNA 14ONEYW 0014060 SUPPLIES 0.00 42.7910100PCIO171910/19/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0014096 SUPPLIES 0.00 30.1710100PC10171910/19/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0014440 PARKING 0.00 16.003.0100 PCIO1719 10/19/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0015333 SUPPLIES 0.00 47.62 TOTAL CHECK 0.00 269.26 10100 PP 7.1/17 10/19/17 PERSRETI PERS RETIREMENT 001 RETIRE CONTRIB-PEPRA 0.00 190.7410100PP21/17 10/29/17 PERSRETI PERS RETIREMENT 001 RETIRE CONTRIB-EE 0.00 230.04 10100 PP 21/17 10/19/17 PERSRETI PERS RETIREMENT 001 SURVIVOR BENEFIT 0.00 8.00 TOTAL CHECK 0.00 428.78 10100 PP 22/17 11/02/17 TASC TASC 001 11/3/17--P/R DEDUCTIONS 0.00 1,286.11 I 6.3.b I Packet Pg. 45 1 SUNGARD PENTAMATION INC DATE: 11/02/2017 CITY OF DIAMOND BAR TIME: 10:95:22 CHECK REGISTER -- DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between 120171013 00:00:00.000' and '20171202 00:00:.00.000' ACCOUNTING PERIOD: 5/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION DESCRIPTION------- SALES TAX 10100 PP/21/17 10/19/17 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 10100 PP/21/17 10/19/17 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE 0.00 10100 PP/21/17 10/19/17 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 TOTAL CHECK 0.00 10100 PP -22/17 11/02/17 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 10100 PP -22/17 11/02/17 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE 0.00 10100 PP --22/17 11/02/17 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 TOTAL CHECK 0.00 TOTAL CASH ACCOUNT 0.00 TOTAL FUND 0.00 PAGE NUMBER: 14 ACCTPA21 AMOUNT 2,137.11 27,248.79 52.08 29,437.98 2,137.10 27,350.57 51.15 29,538.82 1,873,558.06 1,873,558.06 I 6.3.b Il Packet Pg. 46 1 SUNGARD PENTAMATION INC DATE: 11/02/2017 CITY OF DIAMOND BAR TIME, 10:45:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between 120171013 00:00:00.000' and 120171102 00:00:00.000' ACCOUNTING PERIOD: 5/18 FUND 015 - GENERAL PLAN REVISION FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION DESCRIPTION------ SALES TAX 10100 122571 10/27/17 DIRECTCO DIRECT CONNECTION INCORP 0155210 PRINT/MAIL--GEN PLAN 0.00 10100 122660 11/02/17 BOSSLITH BOSS LITHO INC 0155210 PRINT/MAIL-GEN/PLAN 0.00 10100 122661 11/02/17 DIRECTCO DIRECT CONNECTION INCORP 0155210 PRINT/MAIL-GEN PLANS 0.00 10100 122662 11/02/17 DYETTBHA DYETT & BHATIA, URBAN & 0155210 GEN PLAN UPDATE -SEPT 0.00 TOTAL CASH ACCOUNT 0.00 TOTAL FUND 0.00 PAGE NUMRRR: 15 ACCTPA21 AMOUNT 2,332.78 3,115.00 2,554.40 18,618.81 26,620.99 26,620.99 I 6.3.b I Packet Pg. 47 SUNGARD PENTAMATION INC DATE: 11/02/2017 CITY OF DIAMOND BAR TIME: 10:95:22 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120171013 00:00:00.000' and 120171102 00:00:00.000, ACCOUNTING PERIOD: 5/18 FUND - 020 - OPEB RESERVE FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 PP20-21 11/02/17 PERSHEAL PERS HEALTH TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT PAGE NUMBER: 16 ACCTPA21 FUND/DIVISION ------DESCRIPTION------ SALES TAX AMOUNT 0204060 NOV 17 -RETIREE HEALTH 0.00 1,152.00 0.00 1,152.00 0.00 1,152.00 0.00 1,901,331.05 I 6.3.b I Packet Pg. 48 1 6.4 Agenda #: 6.4 Meeting Date: November 7, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager LF TITLE: TREASURER'S STATEMENT OF SEPTEMBER 2017 Approve. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: i.tii .11`. • G.. a rii lii Packet Pg. 49 REVIEWED BY: Via-nw- . 11FA anna oneywell, Fin inqfDirector 10/31/26-1-7— Attachments: 013112017 Attachments: 1. 6.4.a Sep 2017 Treasurer's Report 2. 6.4.b Sep 2017 Investment Portfolio 6.4 Packet Pg. 50 CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF SEPTEMBER 30, 2017 BEGINNING CASH BALANCE $32,273,009.39 CASH RECEIVED Cash Receipts $1,588,869.53 Total Cash Received 73,352.62 1,588,869.53 52,315.82 Change Fund 33,861,878.92 EXPENDITURES 500.00 Parking Account Minimum Checks Written 2,216,532.46) 80.35 Payroll & Pers Transfers 521,645.65) Amount Unamortized on Investments Wire Transfers 0.00 243,988.10 Returned Checks 1,206.29) Federal Credit Union Charge Card Fees & Other Adjustments 5,072.36) 2,295,672.47 Total Expenditures 2,150,107.92 2,744,456.76) CASH BALANCE AS OF: SEPTEMBER 30, 2017 Bank Negotiable CDs 31,117,422.16 TOTAL CASH BREAKDOWN Active Funds General Account 73,352.62 Payroll Account 52,315.82 Change Fund 1,400.00 Petty Cash Account 500.00 Parking Account Minimum 250.00 Cash With Fiscal Agent 80.35 Cash With OPEB Trust 152,510.78 Amount Unamortized on Investments 36,421.47) Total Active Funds 243,988.10 Investment Funds: Federal Credit Union 248,000.00 Local Agency Investment Fund 2,295,672.47 Corporate Notes 2,150,107.92 Federal Agency Callable 9,491,650.78 Bank Negotiable CDs 9,615,000.00 Municipal Bonds 7,073,002.89 Wells Fargo Advantage Money Market Fund 0.00 Total Investment Funds 30,873,434.06 CASH BALANCE AS OF: SEPTEMBER 30, 2017 $31,117,422.16 FY2017-18 Year -To -Date Effective Rate of Return 1.63% FY2017-18 Year -To -Date Interest Earnings $134,727.96 FY2017-18 Budgeted Annual Interest Earnings $466,350.00 6.4.a Packet Pg. 51 6.4.a CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of September 30, 2017 ci—OrL — I certify that this report accurately reflects all City pooled investments Daniel Fox and is in conformity with the investment policy of the City of Diamond Bar City Treasur r approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. 9120/2017 Date Page 1 Packet Pg. 52 PERCENT OF DAYS TO YIELD TO INVESTMENTS BOOK VALUE PORTFOLIO TERM MATURITY MATURITY Federal Credit Union CD 248,000.00 0.80% 1,827 1,213 2.050 Local Agency Investment Fund 2,295,672.47 7.44% 1 1 1.111 Corporate Notes 2,150,107.92 6.96% 1,615 1251 1.909 Federal Agency Issues - Callable 9,491,650.78 30.74% 1,651 268 1.285 Negotiable CD's - Banks 9,615,000.00 31.14% 1,664 1,206 1.623 Municipal Bonds 7,073,002.89 22.91% 1,574 1,105 1.929 Wells Fargo Sweep Account 0.00 0.00% 0 0 0,000 Total Investments and Averages 30,873,434.06 100.00% 1,513 808 1.575 MONTH ENDING FISCAL YEAR-TO-DATE September 30, 2017 2017-18 TOTAL INTEREST EARNED 44,675.40 134,727.96 ci—OrL — I certify that this report accurately reflects all City pooled investments Daniel Fox and is in conformity with the investment policy of the City of Diamond Bar City Treasur r approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. 9120/2017 Date Page 1 Packet Pg. 52 Investments City of Diamond Bar Portfolio Management Portfolio Summary September 30, 2017 Par Market Value Value Federal Credit Union CD 248,000.00 Local Agency Investment Funds 2,295,672.47 Corporate Notes 2,150,000.00 Federal Agency Callable 9,500,000.00 Negotiable CD 9,615,000.00 Municipal Bonds 7,028,340.12 1,615 30,837,012.59 Investments 9,491,650.78 30.74 1,651 Total Earnings September 30 Month Ending Current Year 44,675.40 Average Daily Balance 31,505,482.91 Effective Rate of Return 1.73% Dianna Honeywell, Finance Director Reporting period 0910112017-0913012017 Run Date: 10/2312017 -1 1:55 248,000.00 2,293,473.38 2,142,936.10 9,424,693.00 9,608,996.41 7,007,811,13 30,725,910.02 Fiscal Year To Date 134,727.96 32,745,176.03 1.63% 6.4.b City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 909)839-7053 Book % of Days to YTMIC Value Portfolio Term Maturity 248,000.00 0.80 1,827 1,213 2.050 2,295,672.47 7.44 1 1 1.111 2,150,107.92 6.96 1,615 1,251 1.909 9,491,650.78 30.74 1,651 268 1.285 9,615,000.00 31.14 1,664 1,206 1.623 7,073,002.89 22.91 1,574 1,105 1.929 30,873,434.06 100.00% 1,513 808 1.575 Portfolio POOL AP PM (PRF_PM1) 7.3.0 Renort Ver. 7.3.3b Packet Pg. 53 1 W 6.4.b City of Diamond Bar - Portfolio Management Page 1 Portfolio Details - Investments September 30, 2017 Run Date: 10/23/2017 -1 1:55 Portfolio POOL AP PM (PRF PM2) 7.3.0 Packet Pg. 54 Average Purchase Stated Days to YTMIC Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Date Term Maturity Date Federal Credit Union CD CFCU2099 10144 Citadel Federal Credit Union 01/26/2016 248,000.00 248,000,00 248,000.00 2.050 1,827 1,213 2.050 01/26/2021 Subtotal and Average 248,000.00 248,000.00 248,000.00 248,000.00 1,827 1,213 2.050 Local Agency Investment Funds LAW 1002B Local Agency Investment Fund 2,295,672.47 2,293,473,38 2,295,672.47 1.111 1 1 1.111 Subtotal and Average 2,615,672.47 2,295,672.47 2,293,473.38 2,295,672.47 1 1 1.111 Corporate Notes 037833BS8 10148 Apple Inc 03/01/2016 500,000.00 504,023.00 504,773,44 2.250 1,820 1,241 1.953 02/23/2021 037833AY6 10186 Apple Inc 02/09/2017 250,000,00 249,583.75 247,495.56 2.150 1,826 1,592 2.395 02/09/2022 166764BG4 10187 Chevron Corp., Corporate Bond 02108/2017 500,000.00 500,245.50 497,454.49 2.100 1,558 1,323 2.248 05/16/2021 594918BP8 10172 Microsoft Corp 09/02/2016 500,000.00 491,171.00 501,249.55 1.550 1,801 1,376 1.482 08/08/2021 B9233PBSO 10159 Toyota MTR Credit Corp 05127/2016 150,000.00 149,999.10 150,002.51 1.250 496 4 1.098 10/05/2017 89236TCZ6 10200 Toyota MTR Credit Corp 06/01/2017 250,000.00 247,913.75 249,132.37 1.900 1,407 1,285 2.003 04/08/2021 Subtotal and Average 2,150,125.47 23150,000.00 2,142,936.10 2,150,107.92 1,615 1,251 1.909 Federal Agency Callable 3133EC7A6 10043 Federal Farm Credit Bank 12/1212012 1,000,000.00 999,869.00 999,960.56 0.820 1,826 72 0.840 12112/2017 3133EC7134 10044 Federal Farm Credit Bank 12/13/2012 500,000.00 499,734.00 499,990.00 0,840 1,826 73 0.850 12/13/2017 3133ECNY6 10056 Federal Farre Credit Bank 05/08/2013 500,000.00 498,896.00 499,969.86 0.950 1,826 219 0.960 05/08/2018 3133EGAZ8 10156 Federal Farm Credit Bank 05/17/2016 500,000.00 495,696,00 500,000.00 1.580 1,737 1,235 1.580 02/17/2021 3133EGLU7 10166 Federal Farm Credit Bank 07/14/2016 500,000.00 490,937.00 499,810.69 1.480 1,826 1,382 1.490 07/14/2021 313382Y98 10057 Federal Home Loan Bank 05/15/2013 500,000,00 498,839.00 500,000.00 1.000 1,826 227 1.000 05/16/2018 3133834Y4 10059 Federal Home Loan Bank 05/29/2013 500,000.00 498,862.00 500,000,00 1.040 1,826 240 1.040 05/29/2018 313381G82 10118 Federal Home Loan Bank 07/13/2015 250,000.00 248,178.50 248,625.00 1.385 1,620 809 1.643 12/19/2019 3130A7VVW1 10155 Federal Home Loan Bank 05125/2016 500,000.00 495,084.00 500,000.00 1.250 1,826 55 1.250 05/25/2021 3130ABPZO 10165 Federal Home Loan Bank 07/12/2016 500,000.00 498,099,00 500,000.00 0.840 730 284 0.840 07/12/2018 3130ABV75 10169 Federal Home Loan Bank 08/22/2016 500,000.00 499,063.50 500,000.00 1.050 730 52 1.050 08122/2018 3134G7S77 10133 Federal Home Loan Mfg Corp 10129!2015 500,000,00 498,178.50 500,000.00 1.125 1,827 28 1.125 10/29/2020 3134G9OH3 10157 Federal Home Loan Mfg Corp 05/26/2016 500,000.00 498,243.00 500,000,00 1.125 914 421 1.125 11/26/2018 3134G9XD4 10163 Federal Home Loan Mfg Corp 06/30/2016 500,000.00 493,860.50 500,000.00 1.250 1,826 90 1.250 06/30/2021 3134GBAE2 10189 Federal Home Loan Mfg Corp 03/2912017 500,000.00 497,439.00 496,539.28 2.000 1,826 89 2.786 03/29/2022 3135GOSYO 10141 Federal National Mfg Assn 01/20/2016 500,000.00 496,341.00 499,180.52 1.600 1,800 84 1.732 12/24/2020 3136G3JY2 10152 Federal National Mfg Assn 05/03/2016 500,000.00 487,433.50 499,103.76 1.500 1,821 27 1.671 04/28/2021 3136G3ZY4 10167 Federal National Mfg Assn 07/27/2016 250,000.00 243,311.50 249,617.78 1.300 1,826 26 1.435 07/27/2021 Run Date: 10/23/2017 -1 1:55 Portfolio POOL AP PM (PRF PM2) 7.3.0 Packet Pg. 54 6.4.b City of Diamond Bar Portfolio Management Page 2 Portfolio Details - Investments September 30, 2017 Packet Pg. 55 Average Purchase Stated Days to YTM1C Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date Federal Agency Callable 3136G3XF7 10168 Federal National Mtg Assn 07/27/2016 500,000.00 486,828.00 496,853.33 1.250 1,826 26 1.453 07/27/2021 Subtotal and Average 9,491,544.26 9,500,000.00 9,424,693.00 9,491,650.78 1,651 268 1,285 Negotiable GD 02006LL84 10174 Ally Bank UT 09/08/2016 248,000.00 245,124.94 248,000.00 1.350 1,096 706 1.161 09109/2019 020080AV9 10130 Alma Bank Astoria NY 10101/2016 249,000.00 248,997.26 249,000.00 1.700 1,460 729 1.701 09/30/2019 02587DQ84 10192 American Express Bank 04/26/2017 247,000.00 248,484.47 297,000.00 2.400 1,826 1,668 2.401 04/26/2022 02587CEM8 10195 American Express Bank 05/03/2017 247,000,00 247,942.31 247,000.00 2.350 1,826 1,675 2.351 05/03/2022 05766LALI 10194 Balboa Thrift & Loan 04/2812017 248,000.00 246,348,06 248,000.00 2.000 1,826 1,870 0.000 04/28/2022 06740KKDB 10204 Barclays Bank 07/12/2017 247,000.00 246,782.39 247,000,00 2,200 1,B26 1,745 2.201 07/12/2022 06062QWG5 10179 Bank ofBaroda 10/31/2016 248,000.00 243,157.47 248,000.00 1.450 1,460 1,125 1.450 10/30/2020 05580AGEB 10168 BMW Bank 02/17/2017 248,000.00 248,552.54 248,000.00 2.150 1,826 1,600 2.151 02/17/2022 140420XRG 10151 Capital One Bank 04/06/2016 248,000.00 247,634.94 248,000.00 1.700 1,826 1,283 1.701 04/06/2021 14042RFLO 10196 Capital One Bank 05/10/2017 247,000.00 248,446.19 247,000.00 2.300 1,826 1,682 2.301 05/10/2022 20033AUB0, 10198 Comenity Capital Bank 05/31/2017 248,000.00 249,830.74 248,000.00 2,350 1,826 1,703 0.000 05/31/2022 254672X37 10182 Discover Bank 12/21/2016 248,000.00 249,023.99 248,000.00 2.150 1,826 1,542 2.151 12/21/2021 29266NG84 10107 EnerBank USA 01/29/2015 248,000.00 247,434.81 248,000.00 1.400 1,461 485 1.400 01/29/2019 87270LAJ2 10205 Everbank/Jacksonville FL 08/16/2017 247,000.00 246,442.27 247,000.00 2.200 1,826 1,780 2,201 08/16/2022 319141GL5 10202 First Bank of Highland Park 05/21/2017 247,000.00 245,877.63 247,000.00 2.100 1,826 1,724 2.101 06/21/2022 33767AVK4 10146 First Bank Puerto Rico 02/12/2016 248,000,00 247,328.91 248,000.00 1.650 1,827 1,230 1.850 0211212021 308863AH2 10147 Farmers & Merch Savings Bank 02129/2016 248,000.00 248,034.47 248,000.00 1.550 1,824 1,244 1.552 02126/2021 38148J6MB 10142 Goldman Sachs Bank 01/27/2016 248,000.00 246,966.58 248,000.00 2.100 1,827 1,214 2.102 01/27/2021 06251AK25 10131 Bank of Hapoalim NY 10/0912015 245,000.00 246,652.93 245,000.00 2.000 1,827 1,104 2.002 10/0912020 40434YBK2 10171 HSBC Bank USA 08/31/2016 248,000.00 248,000.00 248,000.00 1.250 1,826 1,430 0.000 08/31/2021 8562845Z3 10184 State Bank of India 01/26/2017 248,000.00 250,778.59 248,000.00 2.350 1,826 1,578 2.351 01/26/2022 46420913135 10054 Isabella Bank & Trust Company 05/30/2013 248,000.00 247,493.34 248,000.00 1.000 1,826 241 0.850 05/30/2018 4B126XLB9 10181 JP Morgan Chase 11/18/2016 248,000.00 242,750,09 248,000.00 1.800 1,826 1,509 1.801 11/18/2021 538036CF9 10145 Live Oak Banking Ccompany 02/11/2016 246,000.00 249,119.47 248,000.00 1,500 1,460 862 1.468 02/10/2020 58403136R2 10199 Medallion Bank 06/09/2017 248,000.00 247,544.67 246,000.00 2.150 1,826 1,712 0.000 06/09/2022 58733ACY3. 10160 Mercantil Commerce Bank 06/24/2016 248,000.00 244,811.22 248,000,00 1.650 1,826 1,362 1.651 06/24/2021 59013JJB6 10126 Merrick Bank 09/21/2015 248,000.00 250,508.27 248,000.00 1,850 1,827 1,086 1.850 09/21/2020 67116AMX3 10178 Marlin Business Bank 10/28/2016 248,000.00 244,793.36 248,000.00 1.250 1,095 757 1.250 10/28/2019 68621KAY7 10197 Oriental Bank &Trust 05/24/2017 246,000.00 248,089.28 248,000.00 1,850 1,098 968 1.852 05/26/2020 70153RHEl 10076 Parkway Bank & Trust 03/1912014 248,000.00 248,185.01 248,000.00 1.650 1,826 534 1.651 03/19/2019 71270QLS3 10105 People's United Bank 01/26/2015 248,000.00 250,394.19 248,000.00 1.750 1,826 849 1.751 01/28/2020 Portfolio POOL. AP Run Date: 10123f2017 -11:55 PM (PRF_PM2) 7.3,0 Packet Pg. 55 6.4.b City of Diamond Bar Portfolio Management Page 3 Portfolio Details - Investments September 30, 2017 Municipal Bonds Average Purchase Stated Days to YTM1C Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date Negotiable CD 1.792 10/01/2021 13066YTY5 10175 Calif St Dept Wtr Res Power 09128/2016 738,340,12 732,064.23 738,340.12 1.713 1,676 74267GVBG 10153 Privatebank & Trust Co - CD 05106/2016 248,000.00 246,279.62 248,000.00 1.500 1,826 1,313 1.501 05/06/2021 795450ZW8 10190 Sallie Mae Bank 03122/2017 247,000.00 249,371.45 247,000.00 2.350 1,826 1,633 2.351 03/22/2022 857894TU3 10203 Stearns Bank 06/2312017 248,000.00 247,951.64 248,000.00 1.200 273 173 1.200 03/23/2018 87164XPG5 10185 Synchrony Bank 02/03/2017 246,000.00 249,695.82 248,000.00 2.250 1,826 1,586 2.251 02/03/2022 94986TYT8. 10154 Wells Fargo 05/10/2016 248,000.00 246,993.62 248,000.00 1.300 1,826 1,317 1.301 05/10/2021 981671 81)3 10113 World's Foremost Bank 05/13/2015 200,000.00 200,621.80 200,000.00 2.000 1,827 955 2.002 05113/2020 966594AY9 10191 Whitney Bank 04/20/2017 248,000.00 248,127.97 248,000.00 1.650 732 568 1.650 04/22/2019 94768NJU9 10068 Webster Bank 07/02/2014 248,000.00 249,444.10 248,000.00 1.900 1,826 639 1.901 07102/2019 1,400 1.500 08/01/2021 Subtotal and Average 9,615,000.00 10201 9,615,000.00 9,608,996.41 9,615,000.00 257,366.20 1,664 1,206 1.623 Municipal Bonds 032556CB6 10180 Anaheim Calif HSG & Pub Auth 10131/2016 500,000.00 487,985.00 499,491.53 1.765 1,796 1,461 1.792 10/01/2021 13066YTY5 10175 Calif St Dept Wtr Res Power 09128/2016 738,340,12 732,064.23 738,340.12 1.713 1,676 1,308 1.713 05/01/2021 189849KY7 10125 Coachella Valley School Dist 09/15/2015 880,000.00 890,692.00 885,111.62 2.885 1,782 1,035 2.665 08/0112020 13034PYH4 10164 California State HSG Fin AGY 07/01/2016 500,000.00 502,170.00 502,952.45 2.189 1,492 1,035 1.980 08/01/2020 13063DADO 10193 California State HSG Fin AGY 04/2712017 250,000.00 252,372.50 250,000.00 2.367 1,800 1,643 2.367 04/01/2022 283309KN1 10134 EI Monte School District 11/06/2015 750,000.00 753,832.50 753,406.37 2,148 1,272 577 1.850 05/01/2019 455749B43 10150 Indio CA Water Authority 04/01/2016 980,000.00 992,602.80 999,214.13 2.820 1,461 913 2.000 04/01/2020 533018CZ8 10177 Lincoln Calif Pub Fing Auth 11/08/2016 525,000.00 518,274.75 529,571.16 2.230 1,788 1,461 2.001 10/01/2021 6722118FS 10161 Oakland Coliseum 06/17/2016 500,000.00 502,555.00 504,957.63 2.321 959 488 1.559 02/01/2019 752111JW5 10176 Rancho Catif Wtr Dist Fin Auth 10/18/2016 500,000.00 489,105.00 503,219.73 1.675 1,748 1,400 1.500 08/01/2021 759036SAl 10201 Riverside CA Pension OBLG 06/01/2017 260,000.00 257,366.20 260,000.00 2.125 1,461 1,339 2.126 06/01/2021 913366HV5 10170 LIC Rgts Med Ctr Rev Bonds 08/17/2016 145,000.00 141,356.15 145,000.00 1.620 1,732 1,322 1.614 05/15/2021 913366HVS 10173 LIC Rgts Med Ctr Rev Bonds 09/07/2016 500,000.00 487,435.00 501,738.15 1.620 1,711 1,322 1.515 05/15/2021 Subtotal and Average 7,385,140.71 7,028,340.12 7,007,811.13 7,073,002.89 1,574 1,105 1.929 Wells Fargo Sweep Account SWEEP 10036 Wells Fargo 07/01/2012 0.00 0.00 0.00 0.010 1 1 0.010 Subtotal and Average 0.00 0.00 0.00 0.00 0 0 0.000 Total and Average 31,505,482.91 30,637,012.59 30,725,910.02 30,673,434.06 1,513 808 1.575 Portfolio POOL AP Run Date; 10/23/2017 -11:55 PM (PRF_PM2) 7.3.0 Packet Pg. 56 CITY COUNCIL 6.5 Agenda #: 6.5 Meeting Date: November 7, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerL - TITLE: CONSULTANT SERVICES AGREEMENT WITH DIMENSION DATA TO REPLACE EXISTING VIDEO SURVEILLANCE OPERATION MANAGER UNITS AT CITY HALL AND SYCAMORE CANYON PARK. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve, and Authorize the Mayor to sign, the Consultant Services Agreement with Dimension Data for a Not -to -Exceed Amount of $57,132.92. FINANCIAL IMPACT: There are sufficient appropriated funds in the FY17-18 budget for this expenditure. DISCUSSION: Some of the City's video surveillance infrastructure has reached the end of its useful life and the Cisco Video Surveillance Operation Manager (VSOM) units at City Hall and Sycamore Canyon Park need to be replaced. A Request for Proposal (RFP) package was sent to six vendors, including: CDW-G Dimension Data GovConnection Key Information Systems Reliable IT Resilient Communications ANALYSIS: Packet Pg. 57 The City received a single response to the RFP, from Dimension Data in the amount of 57,132.92 which covers hardware, installation and first year maintenance. When multiple bids are received, staff uses a weighted rubric that factors a series of variables to determine the most responsible bidder. Factors include total price, compliance with RFP requirements, comprehensiveness of the firm's response, results of reference checks, and prior City experience with the firm. Because only one response was received, the Dimension Data proposal could not be weighed against other bidders using the rubric. However, staff has reviewed the proposal for pricing, compliance, and references, finding that the bid is competitively priced, and meets all requirements of the RFP and the City's purchasing policy. Therefore, it is recommended that the City Council approve the agreement with Dimension Data for the hardware and installation service to replace existing Cisco Video Surveillance Operation Manager (VSOM) units at Sycamore Canyon Park and City Hall. 1*0110NANIWiTA The City Attorney has reviewed and approved the RFP document and the City standard Professional Services Agreement as to form. PREPARED BY: I f r AJ.gz eve,, n ormai Mn Pys Fems Analyst 111712017 REVIEWED BY: t-A* " nw 2.1AA&&0 0 Alffin A",d? 'e'La Wma) M if 6z 6-grof — enDesforges, riformatio yste (rector 10/2612017 canna oneyw&, Finan Director 1 013 012 0 1 7 9aw OAAW 1ff.-)/9AAf ya cLean, A sistant City Manager 10/31/2017 Attachments: 1. 6.5.a Consulting Services Agreement 6.5 Packet Pg. 58 Consulting Services Agreement 6.5.a Packet Pg. 59 6.5.a CONSULTING SERVICES AGREEMENT Non -Design THIS AGREEMENT (the "Agreement") is made as of November 7, 2017 by and between the City of Diamond Bar, a municipal corporation ("City") and Dimension Data North America, Inc. a California Corporation ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Kenneth Desforges, Information Systems Director herein referred to as the "City's Project Manager", shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect November 7, 2017 and shall continue June 30, 2018 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Fifty Seven Thousand One Hundred Thirty Two Dollars and Ninety Two Cents ($57,132.92) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. 952077.1 Professional Services - Non Design Packet Pg. 60 6.5.a C. City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing 952077.1 Professional Services - Non Design Packet Pg. 61 6.5.a requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: 1) Any and all claims under Workers' Compensation Act and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; and 2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: 952077.1 3 Professional Services - Non Design Packet Pg. 62 6.5.a 1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; 2) property damage insurance with a minimum limit of $500,000.00 per occurrence; 3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and 4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible 952077.1 Professional Services - Non Design Packet Pg. 63 6.5.a on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for 952077.1 5 Professional Services - Non Design Packet Pg. 64 6.5.a inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 14. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as otherwise authorized by the City's Project Manager, shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. 17. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, 952077.1 6 Professional Services - Non Design Packet Pg. 65 6.5.a upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (90) days of being notified by the City to proceed and to diligently prosecute completion of the work within 120 calendar days from such date or as may otherwise be agreed to by and between the Project Manager and the Consultant. 19. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 20. Liquidated Damages. Consultant shall pay City, or have withheld from monies due it, as liquidated damages, the sum of 0 Dollars per day for each and every calendar day's delay in finishing the work within the time specified, including any written extensions which may be granted, in writing, in accordance with this Agreement. 21. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 952077.1 7 Professional Services - Non Design Packet Pg. 66 6.5.a 24. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. CONSULTANT" "CITY" Dimension Data North America, Inc. City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Attn.: City Clerk Phone: Phone: (909) 839-7010 E -Mail: E-mail: CityClerk@DiamondBarca.gov 952077.1 8 Professional Services - Non Design Packet Pg. 67 6.5.a Copy to: City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Ken Desforges Phone: (909) 839-7010 E-mail: KDesforges@DiamondBarca.gov 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. Consultant" Dimension Data North America, Inc By: Printed Name: Title: By: Printed Name: Title: Approved as to form: By: City Attorney 952077.1 City" CITY OF DIAMOND BAR Bv: Jimmy Lin, Mayor ATTEST: City Clerk Professional Services - Non Design Packet Pg. 68 6.5.a NOTE: If Consultant is a corporation, the City requires the following signature(s): 1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 952077.1 10 Professional Services - Non Design Packet Pg. 69 Exhibit Am. Scope of Services 6.5.a Packet Pg. 70 6.5.a dimension data A& Scope of Services Citi/ of Diamond Bar VSOM Replacement Project Date 10/6/2017 Version 1.00 Jesse Zepeda iesse.zepeda(WDimension Data.com 949) 265-6114 i Packet Pg. 71 6.5.a dimension data City of Diamond Bar — VSOM Replacement Contents Contents................................................................................................................... 2 1. Solution Overview........................................................................................4 2. Proposed Solution Overview........................................................................ 5 2.1 Project Scope.... ....... ....................................................... .......................... 5 2.2 Project Objectives....................................................................................... 5 City Hall VSOM Upgrade...........................................................................................5 Sycamore Canyon Park VSOM Upgrade.. ................................................... ........ 6 Cisco Learning Credits..............................................................................................6 3. Professional Services..................................................................................7 3.1 Discovery Document....................................................................................7 3.2 Deployment Tasks.... ............................................................................... 7 3.3 Network Ready for Use Testing (NRFU)....................................................... 9 3.4 Knowledge Transfer..................................................................................... 9 3.4.1 Administrative Knowledge Transfer............................................................ 10 3,5 Cutover/First Day of Support...................................................................... 10 3.6 Deliverables.............................................................................................. 11 3.7 Project Completion.................................................................................... 11 3.8 Issue Escalation........................................................................................ 12 3.8.1 Implementation Issues ............................... .............................. .................. 12 4 Responsibilities of Each Party.................................................................... 14 4.1 Project Management/Coordination.............................................................. 14 4.1.1 Project Kickoff Meeting.............................................................................. 15 4.1.2 Communication Plan.................................................................................. 15 Dimension Data Confidential Approved for Externall3rd Party Use O Dimension Data (Pty) Ltd. Page 2 of 26 101612017 Packet Pg. 72 6.5.a dimension A data City of Diamond Dar — VSOM Replacement 4.1.3 Change Management Plan......................................................................... 16 4.1.4 Implementation Phase............................................................................... 16 4.2 System Configuration................................................................................. 18 4.3 Equipment Staging.................................................................................... 18 4.4 Deployment... ........ ................. ......................... ....................................... 18 5 Change Management Process .................... ............................................. — 21 6 Assumptions..............................................................................................22 7 Appendix A — Contact Information.............................................................. 26 Dimension Data Confidential Approved for Externall3rd Party Use Dimension Data (Pty) Ltd. Page 3 of 26 1016120,1'( Packet Pg. 73 6.5.a dimension data City of Diamond Dar — VSOM Replacement 1, Solution Overview Dimension Data has made every effort to detail any assumptions, outstanding caveats, and other considerations within this document, based on Dimension Data' current understanding of City of Diamond Bar's requirements and the existing environment. This section should be carefully reviewed by all parties to ensure accuracy and completeness of the information provided. Proposed for City of Diamond Bar is an integrated security system featuring video surveillance and access control. The primary components for these solutions are manufactured by Cisco, and will utilize the switched network infrastructure, providing a robust and supportable system. 1.1 General Background The City of Diamond Bar ("City") currently has twenty-three (23) surveillance cameras at City Hall an additional forty-two (42) surveillance cameras at the Diamond Bar Center and seven (7) surveillance cameras at Sycamore Canyon Park. The cameras at City Hall and the Diamond Bar Center are connected to a dual Cisco VSOM located at City Hall consisting of a 48TB unit and 30TB unit for a total capacity of 78TB of disk storage. The Cameras at Sycamore Canyon Park are connected to a 25TB VSOM unit. The intent of the City is to replace the existing 30 TB unit at City Hall with a new VSOM unit with at least 60TB of usable space (at least a 72TB unit with Raid 6) in the City Hall Server Room, because the existing unit is currently end of life and will be end of service by the end of 2017. Also the intent of the City is to replace the existing 25TB VSOM unit at Sycamore Canyon Park and replace it with at least a 48TB VSOM unit because the existing unit is currently end of life and will be end of service by the end of 2017. It is the intent of the City to have this work commence during the 2nd quarter of the fiscal year (FY 2017118). Dimension Data Confidential Approved for External/3rd Party Use O Dimension Data (Pty) Ltd. Page 4 of 26 101612017 Packet Pg. 74 6.5.a dimension A data AA City of Diamond Bar — VSOM Replacement 2. Proposed Solution Overview This statement of work (S®W) identifies the services and activities to be performed by Dimension Data (and/or others as identified herein) relative to the solution for the City of Diamond Bar. The services, activities, and responsibilities described within the following sections herein characterize the full set of deliverables for this project, thus constitutes the working agreement between Dimension Data and the City of Diamond Bar. 2.1 Project Scope Dimension Data has made every effort to detail any assumptions, outstanding caveats, and other considerations within this document based on our recently completed planning and design assessment. The City currently has two VSOM servers that need to be replaced. One of these servers is located at City hall. The other server is located at Sycamore Canyon Park. 2.2 Project Objectives The objectives of this engagement are the following: City Hall VSOM Upgrade Install a new VSOM unit with at least 60TB of usable space (at least 72TB unit with Raid 6) in the City Hall Server Room to replace the existing 30TB unit. Firmware for all units will need to upgrade to the latest version. Validate existing system configuration Upgrade the Cisco VSM Video Surveillance Manager to the newest version of software available. Create new documentation to reflect hardware and software changes to the system. Dimension Data Confidential Approved for Externail3rd Party Use D Dimension Data (Pty) Ltd. Page 5 of 26 101612 017 Packet Pg. 75 6.5.a dimension A data •A City of Diamond Bar — VSOM Replacement Sycamore Canyon Park VSOM Upgrade Install a new VSOM unit with at least 40TB of usable space (at least a 48TB unit with Raid 6) to replace the existing 26TB unit. Rack new server in MDF. Firmware for all units will need to upgrade to the latest version. Validate existing system configuration Upgrade the Cisco VSM Video Surveillance Manager to the newest version of software available. Create new documentation to reflect hardware and software changes to the system. Cisco Learning Credits Provide Cisco Learning Credits Dimension Data Confidential Approved for Externall3rd Party Use Dimension Data (Pty) Ltd. Page 6 of 26 101612017 Packet Pg. 76 6.5.0 dimension A data City of Diamond Bar — VSOM Replacement 3. Professional Services 3.1 Discovery DoCLIment The objective of the discovery process is to identify functional and tactical requirements affecting the solution configuration and deployment. During this process, Dimension Data will validate the preliminary design. Dimension Data, in conjunction with City of Diamond Bar, will conduct a series of work sessions to finalize the requirements for the solution components as described in the Solution Overview section. Requirements will be documented in a discovery document, which will be submitted to and approved by City of Diamond Bar. This document describes City of Diamond Bar's business requirements and provides a roadmap for the design of the solution. During the discovery process, Dimension Data or City of Diamond Bar may discover that additional functionality or features that are available to them may benefit the overall project design. Any project additions are viewed as potential changes to the original SoW and will be processed as Change Orders. 3.2 Deployment Tasks Each of the pieces in this project is listed below along with details regarding its disposition and installation. Final configuration of the system may occur either on the client premises and/or via remote access. This installation will be a combined effort for both City of Diamond Bar and Dimension Data. City of Diamond Bar will be responsible for LAN configuration items such as providing IP addresses and provision ingfconfiguring access layer switch ports. Dimension Data will add value to this project by taking on the configuration of the policies and advanced features once City of Diamond Bar has completed the basic installation and configuration. The following Detailed Project Steps will be performed by Dimension Data and City of Diamond Bar personnel, as described below, for successful project completion. Please note that a more detailed project plan will be presented after the initial kick-off meeting. Dimension Data Confidential Approved for Externall3rd Party Use Dimension Data (Pty) Ltd. Page 7 of 26 101612017 Packet Pg. 77 6.5.a dimension A data City of Diamond Bar — VSOM Replacement System Task Dimension 4"1 2 Discovery and Design X X Install Cisco UCS server X Load VSM software X Cisco Video Surveillance Manager (VSM} Configure VSM users and security policies X Program static IP address on each camera customer to supply IP addresses) X Validate existing camera feeds X X Test and document the system as installed X Install a new VSOM unit with at least 60TB of usable space (at least 72TB unit with Raid 6) in the City Hall Server Room to replace the existing X 30T6 unit. City Hall VSOM Upgrade Upgrade Firmware units to the latest version. X The current units are on VSM version 7.0.2, this will need to be upgraded to the newest version if there is a newer version at the time of X installation. Validate all existing media recorders and cameras to system are functional X Validate existing camera feeds X X Validate existing user management access X X Testing and documentation X Knowledge Transfer X X Dimension Data Confidential Approved for Externall3rd Party Use @ Dimension Data (Pty) Ltd. Page 8 of 26 1016/2017 Packet Pg. 78 6.5.a dimension A data AA City of Diamond 'Bar — VSOM Replacement System Task Dimension Client Data Install a new VSOM unit with at least 40TB of Sycamore Canyon Park VSOM Upgradepg usable space (at least a 48TB unit with Raid 6) to replace the existing 25TB unit, Rack now X server in MDF. Upgrade Firmware units to the latest version. X The current units are on VSM version 7.0.2, this will need to be upgraded to the newest version if there is a newer version at the time of X installation. Validate all existing media recorders and cameras to system are functional X Validate existing camera feeds X X Validate existing user management access X X Testing and documentation X Knowledge Transfer X X 3.3 Network Ready for Use Testing (NRFU) The following successfully deployed and tested items establish the acceptance criteria and proof of performance that shall result in project acceptance. Testing will be offsite and confirm connectivity and operation remotely, 3.4 Knowledge Transfer The success of any technology implementation is dependent on the usability and perception of a system to its users, Dimension Data provides "Knowledge Transfer" sessions for both users and administrative staff. It is intended that City of Diamond Bar will designate appropriate personnel who are familiar with the project details and who will continue to maintain the systems after cutover. Knowledge transfer session(s) Dimension Data Confidential Approved for Externall3rd Party Use Q Dimension Data (Pty) Ltd. Page 9 of 26 101612017 Packet Pg. 79 6.5.a dimension A data• City of Diamond Bar — VSOM Replacement provide a basic understanding of how the systems will operate; Knowledge transfer does not provide expert and/or advanced functionality administration. City of Diamond Bar should not expect to troubleshoot advanced situations and upgrade their system(s) without assistance from Dimension Data or Cisco, unless client personnel receive advanced training and/or certification(s). Final scheduling of training times and locations will be negotiated between City of Diamond Bar and Dimension Data Project Management. 3.4.1 Administrative Knowledge Transfer Dimension Data will provide eight (8) hours of administrative knowledge transfer. This can be conducted in two (2) sessions up to two (4) hours (to be conducted on the same day), in order to accommodate up to four (4) attendees. This session will likely be conducted on Day 1 of Go Live support. Supervised (over -the -shoulder) knowledge transfer may also occur during implementation and will count towards the overall amount of knowledge transfer being provided (at the discretion of the lead Dimension Data Engineer). 3.5 CutoverlFirst Day of Support Cutover will take place in a single phase, unless otherwise noted. Dimension Data will provide on-site support (4 hours) for the cutover at a mutually agreed upon time. Dimension Data Confidential Approved for Externall3rd Party Use Dimension Data (Pty) Ltd. Page 10 of 26 1016/2017 Packet Pg. 80 6.5.a dimension data AA City of Diamond Bar — WSOM Replacement 3.6 Deliverables Deliverables Dimension Data Deliverables Project plan Signed Network Ready For Use (NRFU) check sheet As -built Documentation Appliances and License Keys Updated Visio Diagram The Documentation will contain "as built" information, such as diagrams, IP address information, and final configurations and will be submitted to the City of Diamond Bar after the cutover date. Client Deliverables Signed SoW Signed data collection worksheet Signed In-service Acknowledgement Form 3.7 Project Completion Upon Dimension Data' fulfilment of professional services, Dimension Data shall notify City of Diamond Bar with an In -Service Acknowledgement Form that completion of specific milestone(s) or service(s) have been performed. City of Diamond Bar has (5) working days from the receipt of the In -Service Acknowledgement Form to schedule appropriate personnel to review the particular services performed and sign the In - Service Acknowledgement Form. Signature of the In -Service Acknowledgement Form, or City of Diamond Bar's failure to respond to the Form within the designated (5) day period, signifies City of Diamond Bar's acceptance of the milestone and that services have been performed as described in the In -Service Acknowledgement Form and in accordance with this SoW. In order to refuse acceptance of the services performed, City of Diamond Bar must provide Dimension Data with full details showing that services do not conform to the SoW. Dimension Data shall address such non-conformance in a timely manner, Dimension Data Confidential Approved for Externalf3rd Party Use O Dimension Data (Pty) Ltd. Page 11 of 26 1016/2017 Packet Pg. 81 6.5.a dimension data AA City of Diamond Bar — VSOM Replacement compiling an action plan to correct any deficiencies. The process for acceptance detailed herein shall be repeated until such time as all deficiencies have been resolved and the services meet the requirements of the SoW. Acceptance may not be withheld due to defects in services that do not represent a material non-conformance with the requirements of the SoW. At the conclusion of this project, City of Diamond Bar will have deployed the solution described throughout the various applicable contractual documents including this Statement of Work. As acknowledgement that the system has been placed into commercial operation, City of Diamond Bar will sign an In-service Acknowledgement Form which may list certain minor items that were not yet able to be deployed. These items (if any) will also have documented deadlines for the expected completion dates. Other items listed could include as -built documentation and/or drawings, as applicable, based on the services purchased in the agreement. 3.8 Issue Escalation There are (2) kinds of support issues that require escalation: Implementation issues Operations and Maintenance (O&M) issues 3.8.1 Implementation Issues All issues directly related to the implementation of the City of Diamond Bar system(s) are the responsibility of, and should be directed to, the Dimension Data Project Team. These issues include anything within the scope of the signed Professional Services Statement of Work. Please note that the responsibility for maintenance of the new and installed components transitions to an O&M status upon City of Diamond Bar signing the Site Completion Certificate. In lieu of a formal handoff procedure, it must be agreed that the responsibility for any equipment, properly installed, configured, and tested by Dimension Data, becomes the responsibility of City of Diamond Bar. Problem Resolution — During an implementation, the Project Manager will be responsible for ensuring Cisco -related issues are resolved to the satisfaction of City of Diamond Bar. For contact information pertaining to the Dimension Data project team, please direct all inquiries to the following individual: Dimension Data Confidential Approved for Externall3rd Party Use O Dimension Data (Pty) Ltd. Page 12 of 26 10/6/2011 Packet Pg. 82 6.5.a dimensions data City of Diamond Bar — VS(3M Replacement Problem Escalation — Any problems encountered post -implementation require City of Diamond Bar to open a support case with Cisco TAC. Dimension Data must also be separately informed to assign an engineering advisor to the support case. Dimension Data Confidential Approved for Externall3rd Party Use O Dimension Data (Pty) Ltd. Page 13 of 26 10161201Y Packet Pg. 83 6.5.a dimension A data A& City of Diamond Bar — VSOM Replacement 4 Responsibilities of Each Party 4.1 Project Managernent]Coordination Dimension Data provides a structured methodology for implementation of the responsibilities described in this Technical Summary. In order to providing oversight of the organization, direction for all parties, and control of all project -related efforts required for successful completion of the implementation objectives defined herein, project coordination will bring together Dimension Data and City of Diamond Bar in establishing and meeting timelines and schedules created in consideration of the needs of the project. Dimension Data Project Management will interface with City of Diamond Bar's single point of contact in realizing goals and expectations for the associated solutions as defined earlier in Section 2.0 of this document. Upon execution of the SoW by both parties, and Dimension Data's receipt of the executed SoW, signed Schedule -A, and signed Purchase Agreement from City of Diamond Bar, Dimension Data will determine the optimal start date and cutoverldelivery date based on discussions with the Dimension Data post -sales and technical resources, project coordination resource, and City of Diamond Bar. The Dimension Data Project Manager will coordinate the project remotely, with the potential exception of the kick-off meeting. Status meetings/conference calls will typically be driven by the Dimension Data Project Manager, with additional Dimension Data resources scheduled as needed for participation at the discretion of the Dimension Data Project Manager. The Project Manager will organize and coordinate the following tasks including, but not limited to: The procurement, staging, and delivery of the equipment purchased (if any) The scheduling of Dimension Data resources The coordination of required City of Diamond Bar resources and associated tasks (if applicable) The planning of installation activities utilizing the timeline established after the kick-off meeting as the guide The Project Manager will act as the single point of contact for change control, escalation, and acceptance activities for the implementation team efforts defined within the SoW. Dimension Data Confidential Approved for External/3rd Party Use 0 Dimension Data (Pty) Ltd. Page 14 of 26 101612 017 Packet Pg. 84 6.5.a dimension A data AA City of Diamond Bar — VSOM Replacement For engagements requiring dedicated or on-site Project Management, Dimension Data offers dedicated or full-time professional project management service options. If an on-site or dedicated Project Manager is required, additional charges will apply. 4.1.1 Project Kickoff Meeting The purpose of the project kickoff meeting is to transition the project from the design and purchase process to the implementation phase. The agenda of the meeting will include the review of the contract terms and key project task areas. Key stakeholders in the project need to attend in order to agree on roles and responsibilities, establish joint planning, and define short-term deliverables for both Dimension Data and City of Diamond Bar. This is typically an on-site meeting with the added attendance of the Dimension Data Systems Design Engineer(s) and Deployment Engineer(s) either live or remotely, as well as City of Diamond Bar's key stakeholders. At a minimum, the agenda will also include review of the following planning activities: Validate the Bill of Materials as itemized on the Schedule -A of the agreement Review various other specifics in scope for this project Develop and verify the contact and escalation list Create communication plan that defines the understanding as to how Dimension Data and City of Diamond Bar agree to communicate on all project -related information ranging from non-critical information to critical information. 4.1.2 Communication Plan As part of the communication plan, the Dimension Data Project Manager and City of Diamond Bar's single point of contact will jointly establish: The time and frequency for status meetings/conference calls. The documentation of meetings and the distribution of the associated meeting notes. The assignment and tracking of all required action items. Network or system information deliverables required from City of Diamond Bar. Dimension Data Confidential Approved for Externall3rd Party Use Dimension Data (Pty) Ltd. Page 15 of 26 1016/2017 Packet Pg. 85 6.5.a dimension A data i City of Diamond Bar — VSOM Replacement System database information deliverables, as may be required from City of Diamond Bar, including extension number assignments, IP -numbering schema, and public and private circuit switching information. Project Invoicing terms as defined in the Schedule -A of the agreement. Freeze dates for any database or scope changes. Review and verification of City of Diamond Bar's hours of operation, available building access for Dimension Data, City of Diamond Bar's change management requirements, loading dock availability, blackout dates/times for service or delivery, security, site access badge requirements, escorted access requirements, and facility training requirements. 4.1.3 Change Management Plan This is how Dimension Data and City of Diamond Bar will manage changes during the project lifecycle. It is common for changes to occur during a project for a multitude of reasons, and it is vital that a plan is in place to document and execute these amendments on a written change order as they arise. If changes occur that have an impact on the initial timeline, the Project Manager will make alterations to reflect any associated milestone impacts that may arise as the direct result of these change(s). 4.1.4 Implementation Phase Throughout the implementation phase, the Project Manager will: Lead the project by following this project scope and associated activities as established in the project kickoff meeting. Update the project timeline, review the project for jeopardy, and act as the Dimension Data single point of contact. Coordinate the requirements associated with system data gathering requirements. Establish and participate in status update calls. Process any change orders as may be required throughout the implementation. Oversee the process of collecting the information required for the Requirements Definition Documentation (if purchased) and coordinate the preparation and presentation of the final document. Dimension Data Confidential Approved for Externall3rd Party Use D Dimension Data (Pty) Ltd. Page 16 of 26 10!6{2017 Packet Pg. 86 6.5.a dimension t data i City of Diamond Bar — VSOM Replacement Track the flow of Dimension Data -ordered equipment from the Dimension Data staging facility to the City of Diamond Bar locations. Contact City of Diamond Bar to confirm site readiness for equipment delivery prior to the start of work on site by the Dimension Data deployment team. Verify the existence of the required electrical and environmental equipment prior to the installation. Ensure Dimension Data employees and any subcontractors conform to City of Diamond Bar's reasonable workplace policies, conditions, and safety regulations that are consistent with Dimension Data' obligations herein and that are provided to Dimension Data in writing prior to commencement of the services; this assumes, however, that Dimension Data personnel or subcontractors shall not be required to sign individual agreements with City of Diamond Bar or waive any personal rights. City of Diamond Bar responsibilities will include the following: Designating a single point of contact to whom all Dimension Data communications may be addressed and who has authority to act on all aspects of the services. This primary contact will be available during normal business hours. Designating a backup contact who has the authority to act on all aspects of the services in the absence of the primary contact. Providing information and documentation required by Dimension Data within 2) business days of Dimension Data' request, unless otherwise agreed to by the parties. Notifying Dimension Data of any hardware and/or software upgrades or any other changes within City of Diamond Bar's network at least (30) business days prior to the upgrade. Notifying Dimension Data of any installation scheduling change at least (72) hours prior to the originally -scheduled installation date. Please note that scheduling changes and/or cancellations made after this 72 -hour window may be subject to Dimension Data's then -current cancellation penalty charge. When requested by Dimension Data, City of Diamond Bar is required to provide site building layouts, including the floor plans, location of cables, and power sources. Dimension Data Confidential Approved for Externall3rd Party Use @ Dimension Data (Pty) Ltd. Page 17 of 26 1 01612 01 7 Packet Pg. 87 6.5.a dimension data AA City of Diamond Bar — VS©M Replacement Supply the workplace policies, conditions, and environment in effect at the City of Diamond Bar site(s). 4.2 System Configuration Dimension Data responsibilities: Develop configuration documentation with input from City of Diamond Bar and/or systems design team. Develop the implementation -specific network diagram with input from City of Diamond Bar and/or the design team. City of Diamond Bar responsibilities: Provide input to Dimension Data for the development of configuration documentation. Provide station location IP addresses and subnet masks with existing DNS and DHCP server configuration information, if applicable. 4.3 Equipment Staging Dimension Data responsibilities: Receive, inventory, and record serial numbers for the product at the staging location. It is Dimension Data' preference to stage equipment at Dimension Data facilities. City of Diamond Bar responsibilities: Provide a staging room with adequate table space, power, grounding, and network infrastructure as specified in the staging plan to allow Dimension Data to stage and configure the product. This staging room should have a locked storage area. Storage fees may be incurred if City of Diamond Bar does not have capacity to store the materials. Provide shipping addresses for each site along with contact names for shipment to the client -specified locations. 4.4 Deployment Dimension Data responsibilities: Dimension Data Confidential Approved for Externall3rd Party Use @ Dimension Data (Pty) Ltd. Page 18 of 26 1 01612 01 7 Packet Pg. 88 6.5.a dimension data i• City of Diamond Bar — VSOM Replacement Deliver the product from the designated staging facility to the designated installation location. Confirm that the site readiness recommendations have been completed by City of Diamond Bar and that the network is ready for the installation of the solution. Install and connect the product(s) to the client -provided facilities at the agreed upon demarcation points in accordance with the documentation provided. Troubleshoot and replace hardware failures relating to the installation of the product. Provide remote technical support for the deployment engineer during installation, migration, cutover, and implementation testing. Verify operation of the installed components per the pre -defined Network Ready for Use (NRI=U). Provide Knowledge Transfer as it is defined in this So W. Provide Day 1 Go Live support. City of Diamond Bar responsibilities: Identify a coordinator responsible for the services at each site. Prepare the sites in accordance with the site readiness recommendations. Dimension Data shall not proceed with the product installation until such modifications and changes are made. Verify all distance and interference limitations of interface cables to be used and confirm that all necessary cabling, power, and grounding is delivered and installed prior to the installation date. Provide remote access to gateway routers for remote implementation support and for remote Dimension Data server access for software downloads, as needed. Install and verify the operation of all Client Provided Equipment (CPE) not provided by Dimension Data. Provide earthquake bracing, if required. Provide any security clearances, escorts, special safety equipment, and access training as required to access the site. Dimension Data Confidential Approved for Externall3rd Party Use O Dimension Data (Pty) Ltd, Page 19 of 26 10/612()17 Packet Pg. 89 6.5.a dimension A data A& City of Diamond Bar — VSOM Replacement. Dimension data Confidential Approved for Externall3rd Party Use Dimension Data (Pty) Ltd, Page 20 of 26 10/61201 "r Packet Pg. 90 6.5.0 dimension data AA City of Diamond Bar — VSOM Replacement 5 Change Management Process It may become necessary to amend this SoW for reasons including, but not limited to, the following: City of Diamond Bar's changes to the SoW and/or specifications for the services. City of Diamond Bar's changes to the project plan. Unavailability of resources that are beyond either party's control. Environmental or architectural conditions not previously identified. In the event either party desires to change this SoW, the following procedures shall apply: The party requesting the change will deliver a Change Order Form to the other party. The Change Order Form will describe the nature of the change, the reason for the change, and the effect the change will have on the Scope of Work, which may include changes to the deliverables and/or the schedule. A Change Order Form may be initiated either by City of Diamond Bar or by Dimension Data for any changes to the SoW. The Project Manager or Coordinator of the requesting party will review the proposed change with his/her counterpart. The parties will evaluate the Change Order Form and negotiate in good faith the changes to the services and the additional charges, if any, required to implement the change order. If both parties agree to implement the change order, the appropriate authorized representatives of the parties will sign the change order, indicating the acceptance of the changes by the parties. Upon execution of the Change Order Form, the Change Order Form will be incorporated into the SoW. Dimension Data is under no obligation to proceed with the Change Order Form until such time as the Change Order Form has been agreed upon by both parties. Whenever there is a conflict between the terms and conditions set forth in a fully - executed change order and those set forth in the original SoW, or previous fully - executed change order, the terms and conditions of the most recent, fully -executed change order shall prevail. Dimension Data Confidential Approved for Externalf3rd Party Use Dimension Data (Pty) Ltd. Page 21 of 26 101612 017 Packet Pg. 91 6.5.a dimension . data City of Diamond Bar -- VSOM Replacement 6 Assumptions The following assumptions, together with those detailed elsewhere, were made to create this Statement of Work. Should any of these assumptions prove to be incorrect or incomplete then Dimension Data may modify the price, scope of work, or milestones. Any such modifications shall be managed by the Change Management Procedure. General Assumptions Client will provide 2417 access to client facilities, including, where applicable, computer equipment, facilities, workspaces, and equipment. Client will provide system access according to the specifications of Cisco TAC. Client will provide a complete and documented network architecture plan that would provide physical and logical schematics (Visio format preferred) prior to service commencement. Client, if applicable, will provide skilled personnel to assist with the following: Performing the hardware and software configuration changes that will be required on file and application servers and switch or router OS. Ensure that all site preparation (for example, but not limited to, power, space, HVAC, abatement, cables, and racks) will be in place and the site ready for equipment installation three (3) business days prior to the beginning of the scheduled onsite installation. Ensure cubicle jacks are properly labeled back to the wiring closet patch panel. Ensure that there are the necessary power and cable requirements at each user location. UPS, surge protection, or wall outlets are available and labeled for equipment. All patch panels and cables are properly wired and labeled. All cabling meets CAT5 specs set by EIAITIA. Any additional cabling required is performed by the client's cabling vendor. Client shall be responsible for the registration of all Cisco SmartNet, Compaq Depot, or other required hardware or software registrations. Client network architecture design shall not change between the date of client's execution of this SoW and the completion of all services contemplated hereunder. Client is responsible for any shipping and insurance charges, if any, to transport equipment from the staging facility to the installation site(s). Delays caused by the lack of completed site preparation or the City of Diamond Bar's failure to meet any responsibilities specified in this SoW shall be billed at Dimension Data time and materials rates including travel and other expenses. Any additional costs incurred by the client as a result of delays shall be the sole responsibility of the client. Unless otherwise agreed to by the parties, a response will take place within two (2) business days of Dimension Data's request for documentation or information needed for the project. Client has delivered to Dimension Data all of the required paperwork for processing. Dimension Data Confidential Approved for External/3rd Party Use O Dimension Data (Pty) Ltd. Page 22 of 26 101612 017 Packet Pg. 92 6.5.a dimension data AA City of Diamond Bar — VSOM Replacement General Assumptions Dimension Data requires an average of three weeks to schedule resources for the project start from the time all completed contracts are received and processed. Resources from various Dimension Data offices may be utilized, as needed, to provide a full scope of technical expertise. Any product or service delivery dates communicated to the client outside of this SoW or the project plan are not to be considered valid or binding. Requests for support or services outside of this SoW require written approval by the client and acceptance by the Dimension Data Project Manager and may result in additional charges to the client. If the project extends beyond the timeline specified in the project plan due to delays caused by parties other than Dimension Data and its subcontractors, additional charges may apply. All backup and antivirus solutions are to be provided by the client. Dimension Data has not provided these solutions as part of this SoW and does not hold any responsibility for these elements of the end -state solution. All SoW activities, with the exception of cutover, will be conducted during normal business hours, Monday through Friday, 8 am to 5 pm. Where possible, most work will be performed remotely. On-site resources will only be used for activities such as physical hardware installation, training, cutover, and go live support. Any services outside the scope of this project will be provided on a time and materials basis.. Client change orders will be billed at current labor and material rates and will be due and payable upon receipt. Dimension Data Confidential Approved for External/3rd Party Use Dimension Data (Pty) Ltd. Page 23 of 26 101612017 Packet Pg. 93 6.5.a dimension data AA City of Diamond Sar — VSOM Replacement 4. Disclaimer Dimension Data will not be liable for any failure to perform the services, to the extent that the failure is caused by Client's lack of cooperation. Dimension Data will not be held responsible for data loss. Backups should be performed prior to work starting. All data is the responsibility of the City of Diamond Bar. Dimension Data will not be held liable for software license compliance. Software license compliance is between the City of Diamond Bar and the software company. Dimension Data will not be held for additional work not listed in this SoW. An addendum must be written and approved by both Dimension Data and the Client before additional work can be started. Dimension Data will not be held responsible for delays or failures to perform hereunder due to causes beyond its reasonable control (including, without limitation, acts of God, fire, flood, war, explosion, sabotage, terrorism, embargo, civil commotion, acts or omissions of any government entity, supplier delays, communications or power failure, equipment or software malfunction, or labor disputes). Dimension Data will not be held responsible for delays or failures to perform related to the custom configured or specialized hardware or software needing modification by the manufacturer. Dimension Data will not be held responsible for delays or failures to perform related to the data conversion being performed by the custom configured or specialized software manufacturer. Dimension Data Confidential Approved for Externall3rd Party Use O Dimension Data (Pty) Ltd. Page 24 of 26 101612017 Packet Pg. 94 6.5.a dimension data Al City of Diamond Bar — VSOM Replacement 5. Statement of Work Signoff Client Agreement of Terms Dimension Data Agreement of Terms I do hereby agree to the solution as set forth I do hereby agree to the solution as set forth within this Statement of Work. within this Statement of Work. Name: Name: Title: Title: Signature: Signature: Date: date: Dimension Data Confidential Approved for Externall3rd Party Use Dimension Data (Pty) Ltd. Paye 25 of 26 10/612017 Packet Pg. 95 6.5.a City of diamond Bar — VSOM Replacement 7 Appendix A — Contact Information Ken Destorges I Information Systems Director dimension A data Ai kdesforges er diarnoaidt)arca.gov Jesse Zepeda Systems Engjoeer jesse.zepeda@Qiniensiondata.com 949-265-6114 Richard Eyer Client Manager richard.eyer@a717irnensiondata.con-i 949-2615-6197 Table 3 Contact Information Dimension Data Confidential Approved for Externall3rd Party Use Dimension Data (Pty) Ltd. Page 26 of 26 1016/20`I77 Packet Pg. 96 dimension A data A• 4. Conflict of Interest Dimension Data does not have any financial, business or other relationships with the City of Diamond Bar and County which may impact the outcome of this contract or any resulting construction project. Dimension Data does not currently have any clients who may have a financial interest in the outcome of this contract. Dimension Data North America/Dimension Data Confidential Approved for Externall3rd Party Use O Dimension Data (Pty) Ltd. Page 95 of 22 6.5.a Packet Pg. 97 dimension data 5. Litigation No claim has been filed that would affect our performance for the services offered under this RFP. Dimension Data North America/Dimension Data Confidential Approved for Externall3rd Party Use Dimension Data (Pty) Ltd. Page 16 of 22 6.5.a Packet Pg. 98 dimension data A• 6. Cost Proposal See attachment 1 Quote -24149011 -1 -Di amond Bar - VSOM U Dimension Data North America/Dimension Data Confidential Approved for External/3rd Party Use Dimension Data (Pty) Ltd. Page 17 of 22 6.5.a Packet Pg. 99 DIMENSION DATA Corporate Address: Dimension Data North America, Inc 11006 Rushmore Drive, Suite 300, Charlotte, NC 28277 United States Quote Name: Diamond Bar - VSOM Upgrade rev2 Quotation #: 2414901.2 Organization: DIAMOND BAR, CITY OF 21810 COPLEY DRIVE DIAMOND BAR, CA 91765-4178 Sales Person: Tim Kidd Email: Tim.Kidd@dimensiondata.com Phone: n/a Bill To: DIAMOND BAR, CITY OF 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 United States Attn: Accounts Payable Phone: 909-839-7000 Delivery Country: United States Shipping Method: Ground Currency: US Dollar Payment Terms: 30 Days Net PRICE QUOTATION - DIAMOND BAR - VSOM UPGRADE REV2 Quote Status: In Process DIMENSION DATA TERMS AND CONDITIONS OF SALE 6.5.a dimension data AA Date Entered: 10/24/2017 Expiration Date: 11/23/2017 Client Manager: Richard Eyer Richard.Eyer@dimensiondata.com Sales Support: Tim Kidd Tim.Kidd@dimensiondata.com +1 949 2656014 Ship To: DIAMOND BAR, CITY OF 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 United States Attn: Ken Desforges Phone: 909.839.7080 Ordering Country: United States Install Country: United States Multi Currencies: Normal View All products and services are offered subject to the Dimension Data Terms and Conditions of Sale available at http://www.dimensiondata.com/en- US/Documents/DimensionDataTermsandConditionsUS.pdf and which are incorporated herein by reference. Dimension Data's offer to sell such products or services and its obligation to perform are expressly conditional upon Customer's acceptance of these Terms and Conditions of Sale without additional or different terms. Customer may accept Dimension Data's offer by issuing a purchase order and such action shall be deemed to be Customer's unconditional acceptance of the Terms and Conditions of Sale and this Quotation. Customer acknowledges that charges for its usage and/or storage in excess of specified subscription limits may apply and Customer will honor and pay such additional charges as applicable regardless of funding authorized on its Purchase Order. Customer acknowledges and agrees that it has the ability to access each URL referenced in this quotation. Customer waives any claims or defenses to the validity or enforceability of the Terms and Conditions of Sale arising from any electronic submission of it to Customer. If you observe any illegal or unethical behavior by any Dimension Data employee, please report such behavior to our anonymous Ethics Hotline by phone at 877-217-6364 or by web at https://iwf.tnwgrc.com/dimensiondata. BUDGETARY QUOTE — for a non -budgetary quote please contact your Client Partner Mfr Part # Description Qty List Price Discount Unit Price Ext Price City Hall Comments: 1 CISCO Cisco Connected Safety and Security UCS M4 2 -RU CPS-UCSM4-2RU-K9 CISCO Cisco Connected Safety and Security 1 12,400.00 37.50% 7,750.00 7,750.00 UCS M4 2 -RU CPS-HD6T7KL4K CISCO 6 TB 12G SAS 7.2K RPM LFF HDD (4K) 12 2,100.00 37.50% 1,312.50 15,750.00 CAB-9K12A-NA CISCO Power Cord, 125VAC 13A NEMA 5-15 Plug 2 0.00 0.00 0.00 North America CPS-VSM-SW78 CISCO CPS-VSM Video Surveillance Manager v7.8 1 0.00 0.00 0.00 SW Mfg Image R2XX-RAID6 CISCO Enable RAID 6 Setting 1 1.00 56.00% 0.44 0.44 CPS-CPU-E52620D CISCO 2.40 GHz E5-2620 v3/85W 6C/15MB Cache/DDR4 2 0.00 0.00 0.00 1866M Hz CPS-MRAID12G CISCO Cisco 12G SAS Modular Raid 1 0.00 0.00 0.00 Controller CPS-MRAID12G-1GB CISCO Cisco 12Gbps SAS 1GB FBWC Cache module 1 0.00 0.00 0.00 Raid 0/1/5/6) This document is Proprietary to Dimension Data and shall not be shared outside the party for which the document was prepared without pri Packet Pg. 100 permission from Dimension Data Dimension Data Price Quotation -Diamond Bar - Vv Quote Number: 2414901.2 1 Quote Date: 10/24/2017 7QuoteExpirati6.5.a 17 Mfr Part # Description Qty List Price Discount Unit Price Ext Price City Hall Comments: CPS-PSU2V2-650W CISCO 650W V2 AC Power Supply for 2U C -Series 2 0.00 0.00 0.00 Servers CPS-MR-1X161RV-A CISCO 16GB DDR4-2400-MHz RDIMM/PC4-19200/single 2 0.00 0.00 0.00 rank/x4/1.2v Estimated Lead Time: Not Available Hardware Part #: CPS-UCSM4-2RU-K9 CISCO SNTC-8X5XNBD Cisco Connected Safe 1 868.00 6.25% 813.75 813.75 CON-SNT-CPSUCSM2 Pricing is based on an annual contract with an estimated start date of 11/03/2017. The annual rate is $ 781.20. This contract covers 1 device(s) and is for 1 years(s). Maintenance contract start date is subject to product shipment if applicable. SECTION SUB TOTAL [CITY HALL]: $ 24,314.19 SECTION ESTIMATED TAXES [CITY HALL]: $ 2,232.57 SECTION GRAND TOTAL [CITY HALL]: $ 26,546.76 Mfr Part # Description Qty List Price Discount Unit Price Ext Price Sycamore Canyon Park Comments: 1 CISCO UCS C240 M4 LFF 12 HD w/o CPU,mem,HD,PCIe,PS,railkt w/expdr UCSC-C240-M4L CISCO UCS C240 M4 LFF 12 HD w/o CPU,mem,HD 1 3,425.00 56.25% 1,498.44 1,498.44 PCIe,PS,railkt w/expdr UCS-CPU-E52630D CISCO 2.40 GHz E5-2630 v3/85W 8C/20MB Cache/DDR4 2 2,116.00 56.25% 925.75 1,851.50 1866MHz UCS-MR-1X322RV-A CISCO 32GB DDR4-2400-MHz RDIMM/PC4-19200/dual 2 1,735.00 67.50% 563.88 1,127.76 rank/x4/1.2v UCS-HD4T7KL12G CISCO 4 TB 12G SAS 7.2K RPM LFF HDD 12 1,594.00 82.50% 278.95 3,347.40 UCS -SD -64G -S CISCO 64GB SD Card for UCS Servers 2 364.00 56.25% 159.25 318.50 UCSC-PSU2V2-1200W CISCO 120OW / 80OW V2 AC Power Supply for 2 749.00 56.25% 327.69 655.38 21-1 C -Series Servers CAB-9K12A-NA CISCO Power Cord, 125VAC 13A NEMA 5-15 Plug 2 0.00 0.00 0.00 North America UCSC-RAILB-M4 CISCO Ball Bearing Rail Kit for C220 & C240 1 220.00 56.25% 96.25 96.25 M4 & M5 rack servers CIMC-LATEST CISCO IMC SW (Recommended) latest release 1 0.00 0.00 0.00 or C -Series Servers. MW-VSP-STD-1A CISCO VMware vSphere 6 Standard (1 CPU), 1 2 1,658.33 51.25% 808.44 1,616.88 yr, Support Required UCSC-SCCBL240 CISCO Supercap cable 250mm 1 0.00 0.00 0.00 UCSC-MLOM-BLK CISCO MLOM Blanking Panel 1 0.00 0.00 0.00 UCSC-HS-C240M4 CISCO Heat sink for UCS C240 M4 rack 2 0.00 0.00 0.00 servers UCSC-MRAID12G CISCO Cisco 12G SAS Modular Raid 1 656.00 56.25% 287.00 287.00 Controller UCSC-MRAID12G-1GB CISCO Cisco 12Gbps SAS 1 G FBWC Cache module 1 1,217.00 61.25% 471.59 471.59 Raid 0/1/5/6) R2XX-RAID6 CISCO Enable RAID 6 Setting 1 1.00 56.00% 0.44 0.44 C1 UCS -OPT -OUT CISCO Cisco ONE Data Center Compute Opt Out 1 0.00 0.00 0.00 Option Estimated Lead Time: Not Available This document is Proprietary to Dimension Data and shall not be shared outside the party for which the document was prepared without pri Packet Pg. 101 permission from Dimension Data Dimension Data Price Quotation -Diamond Bar - Vv Quote Number: 2414901.2 1 Quote Date: 10/24/2017 7QuoteExpirati6.5.a 17 Mfr Part # Description Qty List Price Discount Unit Price Ext Price Sycamore Canyon Park Comments: Hardware Part #: UCSC-C240-M4L CISCO SNTC-8X5XNBD UCS C240 M4 LFF 12 HD w/o 1 424.00 6.25% 397.50 397.50 CON-SNT-C240M4L CPU,mem Pricing is based on an annual contract with an estimated start date of 11/03/2017. The annual rate is $ 381.60. This contract covers 1 device(s) and is for 1 years(s). Maintenance contract start date is subject to product shipment if applicable. Hardware Part #: VMW-VSP-STD-1A CISCO VSphere Standard for 1 CPU; ANNUAL List 2 378.00 6.25% 354.38 708.76 CON-ISVI-VSXSTDIA 1 -YR Reqd Pricing is based on an annual contract with an estimated start date of 11/03/2017. The annual rate is $ 340.20. This contract covers 2 device(s) and is for 1 years(s). Maintenance contract start date is subject to product shipment if applicable. SECTION SUB TOTAL [SYCAMORE CANYON PARK]: $ 12,377.40 SECTION ESTIMATED TAXES [SYCAMORE CANYON PARK]: $ 1,070.76 SECTION GRAND TOTAL [SYCAMORE CANYON PARK]: $ 13,448.16 Mfr Part # Description Qty List Price Discount Unit Price Ext Price 1 TRN-CLC-055 CISCO 10 Learning Credits 4 1,000.00 100.00% 0.00 0.00 PROFSERVICES Dimension Data Professional Services 17,138.00 Engineering Notes: City Hall VSOM Upgrade Install a new VSOM unit with at least 60TB of usable space (at least 72TB unit with Raid 6) in the City Hall Server Room to replace the existing 30TB unit. Firmware for all units will need to be upgraded to the latest version. Validate existing system configuration. Upgrade the Cisco VSM Video Surveillance Manager to he newest version of software available. Create new documentation to reflect hardware and software changes to the system. Sycamore Canyon Park VSOM Upgrade Install a new VSOM unit with at least 40TB of usable space (at least a 48TB unit with Raid 6) to replace the existing 25TB unit. Rack new server in MDF. Firmware for all units will need to be upgraded to the latest version. Validate existing system configuration. Upgrade the Cisco VSM Video Surveillance Manager to he newest version of software available. Create new documentation to reflect hardware and software changes to the system. SECTION SUB TOTAL [NON -SECTION]: $ 17,138.00 SECTION GRAND TOTAL [NON -SECTION]: $ 17,138.00 QUOTE SUB TOTAL: $ 53,829.59 ESTIMATED TAXES: $ 3,303.33 QUOTE GRAND TOTAL: $ 57,132.92 This document is Proprietary to Dimension Data and shall not be shared outside the party for which the document was prepared without pri Packet Pg. 102 permission from Dimension Data Dimension Data Price Quotation -Diamond Bar - Vv Quote Number: 2414901.2 1 Quote Date: 10/24/2017 7QuoteExpirati6.5.a 17 PRODUCT SUMMARY EXT PRICE Product 34,771.58 OEM Maintenance 1,920.01 Training 0.00 Professional Service 17,138.00 Total 53,829.59 Interested in Leasing? A 36 --month lease for All Items on this quote is $ 1,580.70 month. Please note Agreement Term' below is budgetary based on Lease Rate Factor 0.0278 per US Leasing Table. Agreement Term: 1 36 Month End of Lease Option FMV Quote 0 2414901.2 Proposal Expiration! 11/23/2017 Budgetary Quote Totall 57,132.92 Monthly Payments! 11580.70 I LRF (per US Leasing! Table) 0.0278 These estimates exclude shipping and taxes. All leases are subject to credit approval, equipment verification and soft cost verification and applicable lease agreement. If you have any questions or inquiries please contact Dimension Data at edward.lucas@dimensiondata.com. Dimension Data Supply Chain Services Limited (DDCC) logistic fee does not cover: VAT, Duties, Pre & Post shipment inspections, registering companies for importation, import licences (for importation and encryption), Importation Permissions etc. We advise where possible but they are still costs for the importer of record to cover. By signing below you agree to Dimension Data's "Standard Terms & Conditions" provided above. Please refer to the Terms and Conditions for any additional instructions and/or contact your Client Manager should you have any questions. Quote Number Your Purchase Order Number Signature Print Name Place And Date 2414901.2 Title This document is Proprietary to Dimension Data and shall not be shared outside the party for which the document was prepared without pri Packet Pg. 103 permission from Dimension Data CITY COUNCIL 6.6 Agenda #: 6.6 Meeting Date: November 7, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerF TITLE: FULL EXONERATION OF SURETY BOND NO. 929598539 TO COMPLETE PUBLIC STREET IMPROVEMENTS AND SURETY BOND NO. 929598540 TO COMPLETE PUBLIC TRAFFIC SIGNAL IMPROVEMENTS RELATED TO TRACT MAP 72295 (WILLOW HEIGHTS DEVELOPMENT) LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BLVD. AND BREA CANYON ROAD. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve the full exoneration of Bond No. 929598539 and Bond No. 929598540. FINANCIAL IMPACT: This action has no financial impact on the City. BACKGROUND/DISCUSSION: In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with the subdivider, Lennar Homes of California, Inc., to complete various improvements for Tract Map 72295. The subdivider guaranteed faithful performance of said agreement by posting with the City a surety bond for rough grading, erosion control, private storm drain improvements, private street improvements, public street improvements, traffic signal improvements, sewer improvements, landscape and irrigation, private street lights and public street lights. On September 20, 2016, a reduction of 75% of the surety to complete the public street improvements and the traffic signal improvements was approved by the City Council. To date, all public street improvements and traffic signal improvements have been completed and accepted by the City. Written requests from Lennar Homes of California, Inc. were received on October 18, 2017 for the full exoneration of the Public Street Improvements and Traffic Signal Packet Pg. 104 Improvements Bonds. Staff has verified that the improvements related to the bonds have been completed. The following surety bonds are recommended for full exoneration: Surety Bond No. 929598539 in the amount of $115,378.75 Surety Bond No. 929598540 in the amount of $111,210.00 UV =1:7-11V411 YF 2-2 ml - m R.9- 0 ml- t7 "- John Beshay, Associate Enginee 11/712017 0WA1:1VA=1III W11a imberly Young, Solior Civil Engi r 10/19/2017 id 71w—Pl71w—PiE W r i ector 10/19/2017 Attachments: 1. 6.6.a Request Letter for Public Street Improvement Bond Exoneration 2. 6.6.b Request Letter for Traffic Signal Improvement Bond Exoneration 6.6 Packet Pg. 105 6.6.a LENNAR' October 18, 2017 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re: Willow Heights Dear Mr. Beshay; Please accept this letter as our request to exonerate the public street improvement bond for the above mentioned project. The improvements complete. Improvement Bond 929598539 in the amount of $115,378.75 for labor, materials and faithful performance. Please feel free to contact me at (949) 349-8213 should you have any questions or require additional information or documentation to reduce the bond. Thank you in advance for your assistance and consideration, Sincerely, R A6 Bob Duennerman LENNAR HOMES OF CALIFORNIA, INC. Community Development Manager 949-349-8213 25 Enterprise, Suite 300 • Aliso Viejo, CA 92656. 949-349-8000 LEN WAR.COM Packet Pg. 106 6.6.b LENNAR' October 18, 2017 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re: Traffic Signal Bond Exoneration at Willow Heights Dear Mr. Beshay; Please accept this letter as our request to exonerate our bond for the above mentioned project. This project traffic signal work 100% complete, Bond Number: 929598540 for labor and materials and faithful performance, was reduced by a bond rider on October 24, 2016. The remaining amount to exonerate for Faithful Performance and Labor and Materials is $111,210.00. Please feel free to contact me at (949) 349-8213 should you have any questions or require additional information. Thank you in advance for your assistance and consideration. Sincerely, Bob Duennerman LENNAR HOMES OF CALIFORNIA, INC. Community Development Manager 949-349-8213 25 Enterprise, Suite 300 * Aliso Viejo, CA 92656. 949-349-5000 LF= W NAR- :0M Packet Pg. 107 There was a lot of excitement in the community about the Second Annual Diamond Bar Restaurant Week, which took place October 6th through October 20th. There were 20 restaurants that participated this year, several are here tonight and ! ,would like to invite ahem to tome dovin to loin my colleagues. We have prepared a video to recap Diamond Bar Restaurant Week (request JR or eq/ to May video) The community responded with many positive comments about the event, appreciation for the variety of food offerings, the special menus, and the discounts, and a sold out paint event hosted by Encore Teppan. Tonight the Diamond Bar City Council extends an award of appreciation to each of the Diamond Bar Restaurant Week participating restaurants, in recognition of their dedication to making this event such a great success! We truly appreciate that you chose Diamond Bar to be place of business, and hope that this event helped generate additional customers, and of course revenue. Thank you to Anthony Duarte, CEO of the Regional Chamber of Commerce San Gabriel Valley, for partnering with the City for this event. A very special thank you to Council Member Lyons for her inspirational efforts to create excitement for this event. Thank you for partnering with the City on this event, we are proud to have each of you be a part of the Diamond Bar Restaurant Community Of course all 20 restaurant owners could not be here. But tonight we have eight restaurant owners or managers here to accept the award: Presentations in alphabetical order) 1. BRB Maria Shon and Min Shon 2. Chili's Manager Sylvia Ramos 3. Encore Teppan Chuck King 4. Mr. G's Pizzeria Sam and Abby Baskar 5. Old Chengdu Restaurant Victor Pan 6. Roundtable Pizza Kris Papudesi 7. Snowy Village and M.J. Lim "X 8. You and Me Dining Shiyu Li and Sabrina Shokret After the presentation,,; we can tale pictures and then the owners can take a seat- Mayor and Council Members to remain at the front to draw names for, the raffle Something new this year, we added a special raffle for participants. They idea was simple, dine at the participating restaurants, and submit your receipts to City Hall for a special drawing. We have a total of five prizes, I will ask each of my colleagues to draw one name beginning with Council Member Tye ....(announce prize arid dollar, ars,{punt) Pull ticket 1. CM Tye $25 Gift certificate for Roundtable 2. CM Lyons $25 Snowy Village CM Herrera $30 B.R.B 4. MPT Low $40 Chili's S. Mayor Lin $50 Paper Pot Shabu Winners will be notified by staff, they can pick up their prize at City Mall VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: CITY CLERK JA . fE R YN OLV -S DATE: 0-7— Optional) AGENDA#/SUBJECT: UCP VOkf+ 1 PHONE: Optional) , I expect to address the Council on the subject agendalsubject item. Please have the COUnCII"& reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: 11-7— U ADDRESS: PHONE: ORGANIZATION: AGENDA#/SUBJECT: 61k` (rW inn e 4 1 OY I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signatu e, This document is a public record subject to disclosure under the Public Records Act.