HomeMy WebLinkAbout060419 Agenda - Regular MeetingCity Council Agenda
Tuesday, June 4, 2019
6:30 PM
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
CAROL HERRERA
Mayor
STEVE TYE
Mayor Pro-Tem
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
NANCY A. LYONS
Council Member
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
June 04, 2019
Next Resolution No. 2019-21
Next Ordinance No. 02(2019)
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Father John Palmer,
St. Denis Catholic Church
ROLL CALL: Chou, Low, Lyons, Mayor Pro Tem
Tye, Mayor Herrera
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificate Plaque to Impeccable Pooch, 582 N.
Diamond Bar Boulevard as New Business of the Month for June,
2019.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
Public Comments" is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
JUNE 4, 2019 PAGE 2
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, the Council generally cannot
take any action on items not listed on the posted agenda. Please comple te a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENTS:
Under the Brown Act, members of the City Council may briefly respond to public
comments but no extended discussion and no action on such matters may take
place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Meet the Mayor – June 8, 2019 - :10:00 a.m.- 12:00 p.m., Albertsons
Shopping Center1235 S. Diamond Bar Boulevard.
5.2 “Family Day of Play” – June 8, 2019 – 9:00 a.m. – 11:00 a.m.,
Larkstone Park, 20668 Larkstone Drive.
5.3 Planning Commission Meeting – June 11, 2019 – 6:30 p.m., Windmill
Community Room, 21810 Copley Drive.
5.4 Concerts in the Park – June 12, 2019 - The Answer (Classic Rock)
6:30 p.m. – 8:00 p.m. Movies “Under the Stars” Small Foot –
Immediately following the Concert - Sycamore Canyon Park, 22930
Golden Springs Drive
5.5 City Council Meeting – June 18, 2019- 6:30 p.m., AQMD/Government
Center, 21865 Copley Drive.
5.6 State of the City - June 27, 2019- 6:00 p.m.-7:30 p.m., Diamond Bar
Center, 1600 Grand Avenue
6. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
6.1 APPROVAL OF CITY COUNCIL MEETING MINUTES.
6.1.a Study Session of May 21, 2019.
6.1.b Regular Meeting of May 21, 2019.
JUNE 4, 2019 PAGE 3
Recommended Action: Approve.
Requested by: City Clerk
6.2 PLANNING COMMISSION MEETING MINUTES.
6.2.a Regular Meeting of April 9, 2019.
Recommended Action: Receive and file.
Requested by: City Clerk
6.3 PARKS AND RECREATION COMMISSION MEETING MINUTES.
6.3.a Regular Meeting of April 25, 2019.
Recommended Action: Receive and file.
Requested by: Parks & Recreation Department
6.4 RATIFICATION OF CHECK REGISTER DATED MAY 16, 2019
THROUGH MAY 29, 2019 TOTALING $840,376.45.
Recommended Action: Ratify.
Requested by: Finance Department
6.5 TREASURER'S STATEMENT FOR APRIL 2019.
Recommended Action: Approve.
Requested by: Finance Department
6.6 REJECTION OF CLAIM FILED BY SAN GABRIEL VALLEY WATER AND
POWER, LLC.
Recommended Action: That the City Council reject the claim filed by San
Gabriel Valley Water and Power, LLC.
Requested by: City Manager
6.7 AMENDMENT NO. 1 TO TRAFFIC SIGNAL MAINTENANCE SERVICES
AGREEMENT WITH SIEMENS MOBILITY, INC.
Recommended Action: Approve, and authorize the Mayor to sign
Amendment No. 1 to Traffic Signal Maintenance Services Agreement with
Siemens Mobility, Inc. for a total authorization not-to-exceed amount of
202,118.80.
Requested by: Public Works Department
6.8 ADDITIONAL EXPENDITURES FOR SPECIAL LEGAL SERVICES
Recommended Action: Approve, and authorize the City Manager to issue,
a Purchase Order in the not-to-exceed amount of $250,000 for continued
JUNE 4, 2019 PAGE 4
special legal services provided by Sheppard, Mullin, Richter & Hampton
LLP.
Requested by: City Manager
7. PUBLIC HEARINGS: NONE.
8. COUNCIL CONSIDERATION:
8.1 ADOPTION OF THE FY 2019-2020 CITY OPERATING BUDGET AND
CAPITAL IMPROVEMENT PROGRAM, INCLUDING ESTABLISHMENT
OF THE APPROPRIATIONS LIMIT, EMPLOYEE COMPENSATION
PLAN AND INVESTMENT POLICY.
Recommended Action:
A. Adopt Resolution No. 2019-XX approving the FY 2019-2020 City
Operating Budget and Capital Improvement Program;
B. Adopt Resolution No. 2019-XX establishing the appropriations limit for
FY 2019-2020 in the amount of $48,024,685;
C. Adopt Resolution No. 2019-XX amending Resolution No. 2018-21
establishing a compensation plan, salary ranges and fringe benefits for all
employee classifications; and
D. Adopt Resolution No. 2019-XX approving the FY 2019-2020
Investment Policy.
Requested by: Finance Department
9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda #: 6.1
Meeting Date: June 4, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: APPROVAL OF CITY COUNCIL MEETING MINUTES.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
Approve.
PREPARED BY:
Attachments:
1. 6.1.a Study Session of May 21, 2019.
2. 6.1.b Regular Meeting of May 21, 2019.
6.1
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CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
May 21, 2019
STUDY SESSION: M/Herrera called the Study Session to order at 5:30
p.m. in Room CC-8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Drive, Diamond Bar, CA 91765.
ROLL CALL: Council Members Chou, Lyons, MPT/Tye, M/Herrera
Absent: Council Member Low was excused.
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; David
DeBerry, City Attorney; Ryan Wright, Parks and Recreation Director; Greg Gubman,
Community Development Director; David Liu, Public Works Director; Anthony Jordan,
Parks and Maintenance Superintendent; Dianna Honeywell, Finance Director; Marsha
Roa, Public Information Director; Cecilia Arellano, Public Information Coordinator, and
Tommye Cribbins, City Clerk.
DRAFT FY 2019-20 DRAFT OPERATING BUDGET.
CM/Fox introduced tonight’s session and turned the presentation over to
FD/Honeywell.
FD/Honeywell stated that tonight’s session focuses on the 2019-20 Draft Operating
Budget, Special Revenue Funds, Internal Service Funds and Debt Service Funds.
Staff began working on this budget right after the mid-year budget adjustments.
Currently, the General Fund estimated resources amount to about $26.8 million and
the estimated expenditures are about $26.5 million leaving the City in a positive
position of about $350,000, including the use of reserves of nearly $900,000 for
carryover CIP projects that were not completed in the current fiscal year
Staff is assuming that for the upcoming fiscal year there will be about a 3.4 percent
increase in the property tax revenue. Housing prices remain high; however, there
is a slowdown in the sale of homes within the City. The parcels are expected to
increase about 4.63 percent this year but only about 3.75 percent next year. Sales
tax is projected to decline next year by about 2.9 percent (primarily from gas
stations). In this budget, staff has proposed the sale of $250,000 of excess Prop A
funds at a rate of 70 cents on the dollar, for a total of $175,000 that would go back
into the General Fund or into a special fund, depending on the Council’s decision.
Current service charges, construction of the South Pointe project has ended and
one-time planning and permit revenues are expected to decline as a result.
General Fund Expenditures are anticipated to be about $26.5 million and the City
Administration (City Council, City Attorney and City Manager’s office) will be lower
in the upcoming year because of increased costs for Tres Hermanos this current
fiscal year. Admin support includes the Human Resources Department which is
proposing to look at the March to March CPI on an annual basis to help guide the
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May 21, 2019 PAGE 2 CC STUDY SESSION
City to an annual proposed COLA. This year the March to March CPI was 2.7
percent. Staff is proposing a 2 percent COLA (benefit for full time employees) and
a $50 increase in the Benefit Allotment. Included in this budget is an Alternative
Retirement System for part time employees which sets aside mo ney on a pre-tax
basis that is put into a retirement budget Deferred Compensation 457 Plan. This
plan is portable and fully funded when the employee leaves service with Diamond
Bar and allows them to take advantage of the opportunity to continue paying into
the fund should they become employed by another city that has a similar Deferred
Compensation account. Additionally, this is a savings to Diamond Bar because
currently, the City contributes 6.2 percent and the employee contributes 6.2 percent
and by federal law, Diamond Bar would be required to provide 7.5 percent for
retirement. Staff is proposing that the employee assume the entire 7.5 percent. In
examples that staff has calculated, an average employee would still realize more
money in their paycheck.
C/Lyons asked if other cities were working under this plan.
FD/Honeywell responded “quite a few cities.”
C/Lyons asked if it was working well.
FD/Honeywell responded “yes.”
C/Lyons asked how many part timers Diamond Bar has.
FD/Honeywell responded “about 60.”
CM/Fox said that most of the part timers are in the Parks and Rec Department.
MPT/Tye asked if this was going forward only and not retroactive .
FD/Honeywell responded “correct.” Staff is proposing that this would apply to all
current employees and commence October 1st.
In response to C/Lyons question regarding explaining the program to the part time
employees, CM/Fox stated that assuming there is support from the Council, it will
require further Council action that staff will bring back. Staff has included the
savings that were estimated, based upon nine months with an implementation of
October 1st and there will need to be outreach education for the employees. If
something comes up in between and staff decides it is not as great as staff thought
it would be, staff will share that at the time of request for recommendation or
modification.
FD/Honeywell continued stating that another item to point out is that effective
January 1, 2020 the minimum wage will go up to $13 per hour which will translate
to a very minimal initial impact to the budget, but as it rises to $15 in the next couple
of years, more consideration will have to be given to calculating how this will impact
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May 21, 2019 PAGE 3 CC STUDY SESSION
the organization because there will be classifications that will have to be looked at
in more detail. Staff is also looking at a benefit allotment/staff alternative for
prospective employees so that the benefit would change for new employees only
and existing employees would have their benefit allotment swept into the 457 Plan.
Going forward, the Council may want to look at placing some limits to the amount
that is allowed to be put into the 457 Plan because this scenario is not currently
built into the budget.
One of the recommendations under the Fiscal Sustainability Plan presented by
ACM/McLean a few meetings back was to start paying down the CalPERS
unfunded pension liability. Each year there have been some rather large losses
and those are being amortized over time ranging from 15 to 30 years. The City is
required to make a UAL payment (payment toward that unfunded liability) related
to those losses, and the minimum the City has to pay each year based on the 30 -
year schedule is about $341,000. However, the City has chosen to make a higher
payment of about $520,000 which would pay that unfunded liability in full in about
15 years for a saving to the City of about $1.9 million over the 15-year period.
MPT/Tye asked what losses the City suffered.
FD/Honeywell responded that it was CalPERS that suffered Investment losses
which spread over all of the plans and Diamond Bar’s portion had to be amortized
over 30 years. At the same time, the expected return rate is down 7.25 percent
which is causing the City’s costs to go higher each year.
The budget proposes some personnel changes, particularly in the Public Works
Department where there has been some turnover with the loss of some great
engineers and at this point, it has been difficult to fill the Senior Maintenance Worker
position. So, staff is proposing some new job classifications to handle the
vacancies. The proposal is that the City have a Public Works Manager and
Assistant City Engineer come on board to help with CIP projects, and help manage
the other associate engineers at the salary range 46E which is $170,000 to
243,000 plus benefits. Staff is also proposing to add an Engineering Technician
which would replace the vacant assistant class associate engineer position that was
vacated by John Beshay. The Engineering Technician would work the counter
more which would provide greater coordination between Planning and Engineering.
In addition, staff is proposing to add a Public Works Inspector. At this point the City
spends a lot of money on contractors for this service, and the City would have an
in-house inspector which would save the City a significant amount of money on
contract services. The Senior Civil Engineer position, recently vacated by Kimberly
Young, would be adjusted down one level because the Public Works Manager
would be assuming more of those duties.
C/Lyons asked if the Engineering Technician position would provide more customer
service focus.
FD/Honeywell responded “yes.”
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May 21, 2019 PAGE 4 CC STUDY SESSION
PWD/Liu responded to C/Lyons that the position would provide more customer
service and that person would be working more closely with Building and Safety.
C/Lyons asked if the person would have an engineering background plus education
or experience.
PWD/Liu said a combination of, but not necessarily an engineering degree.
FD/Honeywell continued that staff would also make some adjustments to other
engineering positions by defunding one of the assistant class associate engineers
and defunding one of the Senior Maintenance Worker positions.
C/Chou asked if the positions staff intended to defund were currently vacant .
FD/Honeywell responded “correct.” No one is being laid off or demoted.
FD/Honeywell summarized that this proposed reorganization would, in staff’s
opinion, reduce the City’s contract services on CIP projects by about $250,000
annually.
FD/Finance then spoke about Economic Development reporting that Restaurant
Week was the City’s most popular event so staff has allocated $22,500 for that
event in the next fiscal year.
With regard to Public Safety, FD/Honeywell stated that the increase to the contract
this year was about 5 percent and the liability trust fund rate increased by 11 percent
about $350,000 increase over the current fiscal year). Staff is again proposing that
100,000 be allocated out of a Law Enforcement Reserve Fund for any kind of
special controls, assignments, suppression controls, etc.
C/Chou asked if $100,000 was enough.
FD/Honeywell responded that this year staff believes it will use about $35,000. The
100,000 has been more than enough to allocate. And there is plenty of money in
the fund should it be determined at mid -year that a greater amount needs to be
allocated.
There has been an increase to the Crossing Guard costs by about $13,000 which
means that Diamond Bar will be spending about $180,000.
M/Herrera asked if the increase was due to adding more schools.
FD/Honeywell said no, that it was just a contract increase.
M/Herrera asked who the City contracts with for the crossing guard services.
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AE/Malpica answered American Crossing.
FD/Honeywell reiterated that with respect to Community Development the City will
have lower permit expectations since the South Pointe project is completed so there
will be lower revenues and lower costs because the City will not be paying RKA as
much for services.
For Parks and Recreation this year there was the formation of the Special Events
Subcommittee which looked at all of the programs and revamped the events, some
of which was because certain venues were not available. With all of these changes
and not having the City Birthday Party annually, to the extent it has been over the
past years, costs will be reduced by about 2.7 percent in the Recreation
department.
C/Lyons felt 2.7 percent was too low because the Birthday Party alone costs how
much.
ACM/McLean responded that the birthday party costs $100,000, the 4th of July is
about $70,000, and the new patriotic concert is another $5 -7,000. Overall,
estimates total about $165,000.
FD/Honeywell pointed out that the 2.7 percentage figure is net because there will
be increases in salary proposed for the 2 percent plus the higher PERS costs.
C/Lyons said that those two events, the City Birthday Party and the 4th of July event,
are the two biggest events the City has and she was hoping that the result of not
having those events annually would drop costs off by at least 10 percent.
FD/Honeywell said that the Recreation Department budget is about $2 million and
in addition to increased salaries and benefits, costs of programs increase each
year.
FD/Honeywell went on to discuss Public Works/Engineering reporting that the
budget continues to include the $150,000 for the Safe Routes to School update as
part of the strategic plan. Also, this year, staff was able to reprogram some of the
costs that the City paid for with General Fund monies whereas, things such as the
traffic signal contractor can now be paid with Prop C funds (nearly $200,000).
PWD/Liu responded to C/Chou’s request to explain the Safe Routes program which
he did and Council discussed the details of the program.
FD/Honeywell went on to explain that as in previous years, the General Fund will
be subsidizing LLD’s, a matter under consideration by the City Council. The costs
are lower for the upcoming year because the current budget was higher due to
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May 21, 2019 PAGE 6 CC STUDY SESSION
additional tree trimming costs this fiscal year. This upcoming year it is proposed
that the City will subsidize the LLD’s with General Fund money by $429,000 without
any changes to the current assessments.
General Fund Reserves are carried over for the Capital Improvement Projects and
for the Lighting and Landscape Districts for a total of about $897,000.
The Community Organization Support Fund – staff is suggesting to allocate
20,000 for all groups in the City (local non -profit organization); the Law
Enforcement Reserve Fund – staff is proposing to allocate the $100,000 (current
reserves about $1 million); the Technology Reserve Fund – money has been set
aside in previous years to help fund the Recreation System, the new Client System
and staff is now proposing to set money aside that is being collected through the
City’s Permit Fees specifically to replace the current Permit System; Fund 20 is the
OPEC Fund where money was set aside a few years back to help fund the
retirement health benefits and money continues to be transferred to the Trust Fund
with CERT with a current balance of nearly $300,000.
C/Chou said that for the Law Enforcement Reserve Fund the City is spending about
100,000 a year on potential overtime and suppression patrol booth and he wanted
to know the rationale for maintaining that large of a balance.
FD/Honeywell responded to C/Chou that when the City had unfunded positions in
previous years, whatever savings the City had were taken from the Law
Enforcement Contract and set aside in that fund for any future use where the City
might have an increase that the City might not want to absorb with just the General
Fund monies. It is kept in place just in case there is a significant increase. To date,
the City has been able to absorb the increases and has left the balance there to
use on special occasions for suppression patrols.
C/Chou suggest the City could use the excess to pay for the increased liability fund.
Staff is requesting to set up a new fund during FY 2019 -20 for Fund 107 which is
for Measure W that was passed last election and will be used for the Storm
Water/Waste Water projects. This revenue will not be forthcoming until the second
half of the fiscal year. CIP projects have been programmed for the SW /WW
projects; however, those projects will not commence until the City is certain it has
the funds. Staff is awaiting the guidelines that will specify whether the money can
be used for admin costs to offset salaries.
C/Lyons asked what projects would fall under Measure W .
PWD/Liu responded the Canyon Loop Trail project, the Diamond Bar Slope repair
and the Groundwater Drainage Improvements.
CM/Fox emphasized and reiterated FD/Honeywell’s statement that these projects
are subject to the ultimate approval of the County and what their guidelines will be.
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At this point, staff believes they will be eligible projects and if something changes
this will be revisited mid-year or sooner.
INTEL SERVICE FUND (Insurance – approximately $500,000 plus)
This is a transfer from the General Fund.
The City needs to purchase a new truck to replace a 2006 F150 during the next
fiscal year and accordingly, staff is requesting to transfer that money during the
current fiscal year to cover both vehicles and additional equipment because the
money is available.
C/Lyons asked if it was in the budget to replace the City Hall copier.
ACM/McLean responded yes; it is in the 530 Fund.
FD/Honeywell explained that the money has been transferred to replace servers
and the ERP and staff will be expensing these items over the next couple of years
as staff works through the project beginning in the next couple of weeks. The debt
service comes to approximately $158,000 each year and at the end of the upcoming
fiscal year the balance will be about $8.6 million. The fixed interest rate is about
3.4 percent.
C/Chou thanked staff for doing a great job on what he believes is a really good
budget considering Arcadia, Claremont and other cities are running a $7 -8 million
deficit.
C/Chou reiterated his concerns about exchanging Prop A Funds. Because there is
no current project, he feels that Council should hold off on exchanging the funds
until staff has time to identify a project that can be funded.
M/Herrera said that before anything can be done, there needs to be Council
consensus. M/ Herrera said she disagreed with what C/Chou is suggesting. She
does not believe it is a prudent action for this City Council. The City of Pomona is
already taking action on this agenda item and there is a small window of time to
complete the exchange.
Council discussion ensued.
Council concluded 3-1 (Chou, Lyons, MPT/Tye – Yes; M/Herrera – No) to remove
from the draft budget for 2019/20 the sale of Prop A Funds from consideration at
this time.
M/Herrera referred to Page 160, Tres Hermanos Conservation Authority Fund
totaling $477,000.
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May 21, 2019 PAGE 8 CC STUDY SESSION
FD/Honeywell responded that this was an error and it should read $70,000, and
that the item would be corrected in the next version of the budget.
C/Lyons said she is still concerned about the 2.7 percent reduction for parks and
does not believe it is correct. It would only be $54,000 and she would like for
FD/Honeywell to pencil it out for her.
C/Chou said he would be out of town on June 4th and to him this item is important
enough that all Council Members should be present for the budget vote . He asked
if the vote could be moved forward to the June 18th meeting when he would be
present.
M/Herrera said she believed that would be detrimental for the City because there
are timelines to follow for auditing reasons. Therefore, she believes the Council
should continue with the June 4th date and if staff finds a reason it needs to be
deferred to June 18th, there is that opportunity.
FD/Honeywell further explained that the City cannot legally spend one dollar if there
is no approved budget by July 1st. While June 18th provides enough time, should
there be an issue arise that defers approval of the budget, it would need to be
continued to the first meeting in July and the City is then without a budget which
puts it at risk.
M/Herrera stated that with affirmative consensus the FY 2019-2020 budget item will
be brought forth for consideration on June 4th, 2019.
Public Comments: None.
ADJOURNMENT: With no further business to come before the City Council,
M/Herrera recessed the Study Session at 6:23 p.m. to the Regular Meeting.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of , 2019.
CAROL HERRERA, Mayor
6.1.a
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MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MAY 21, 2019
STUDY SESSION: 5:30 P.M., Room CC-8
FY 2019/20 DRAFT OPERATING BUDGET
Public Comments: None
CALL TO ORDER: Mayor Herrera called the Regular City Council
meeting to order at 6:32 p.m. in the South Coast Air Quality Management
District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City Manager;
David DeBerry, City Attorney; Ken Desforges, IS Director; David Liu, Public Works
Director; Ryan Wright, Parks and Recreation Director; Dianna Honeywell, Finance
Director; Greg Gubman, Community Development Director; Marsha Roa, Public
Information Director; ; Anthony Jordan, Parks and Maintenance Superintendent; Cecilia
Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk.
CM/Fox reported that during tonight’s Study Session, the City Council received staff’s
report on the Fiscal Year 2019/20 Draft Operating Budget . Overall, the City is running
about $26.9 million in revenue and $26.5 million in expenditures leaving a small surplus.
There were Council comments and changes that will be incorporated into the budget
that staff plans to have prepared for the June 4th Regular meeting for Council adoption.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Garrett Rice, Youth Pastor, Diamond Canyon
Christian Church, provided the invocation.
ROLL CALL: Council Members Chou, Lyons, Mayor Pro Tem Tye
and Mayor Herrera.
Absent: Council Member Low was excused.
APPROVAL OF AGENDA: As presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 MPT/Tye stated that the owner of P.L. Bakery Café, 2767 S. Diamond Bar
Boulevard was unable to attend and that the Certificate Plaque would be
taken be delivered.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
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3. PUBLIC COMMENTS:
Pui Ching Ho, Librarian, Diamond Bar Library, spoke about events and programs
available through the library during the remainder of May and the first portion of
June.
Allen Wilson thanked C/Chou for posting information online. He believes that a
COLA should not be automatically included as a guarantee for staff and that he is
discouraged to see that the City Council is selling Prop A funds at a percentage
on the dollar because it means Diamond Bar taxpayer dollars are being given
away. He is generally concerned about the budget because it seems to him that
the City is spending more than it is taking in. He appreciated the community
meeting on the Sunset Crossing Park concept and he would like an update on
the Contract Cities meeting that took place in Indian Wells.
Mr. Harrison said he was concerned about the lack of African America n teachers
in the Walnut Valley Unified School District.
Paul Sherwood was bothered that Mr. Harrison was not able to speak for five
minutes.
4. RESPONSE TO PUBLIC COMMENTS:
Responding to Mr. Sherwood and Mr. Harrison, M/Herrera stated that she spoke
with Mr. Harrison at length and explained that the City Council is a separate legal
entity and does not have authority over the Walnut Valley Unified School District.
She knows that Mr. Harrison had spoken with administrators at the WVUSD
office regarding his issue.
With respect to Mr. Wilson’s comments about Prop A funds, M/Herrera explained
that this is a practice that the City has done for years, selling excess Prop A
funds to other cities and by selling the surplus Prop A funds the City has the
flexibility to spend those funds on items other than what they are restricted to
under Prop A. She believes that it is in the City’s best interest to have the most
flexibility in how it can spend its funds. During tonight’s budget study session
however, the line item to sell Prop A funds was removed from consideration and
those funds are now designated to be held in an account to see if there are
projects that the City might want to pursue that are allowed under Prop A
guidelines.
MPT/Tye said he felt it was very unfortunate that a speaker would come forward
and say that the City is “giving taxpayer dollars away” when in fact, the City is not
giving money away. Instead, the City receives a certain dollar amount of Prop A
funds that it is allowed to use in very, very specific ways. At the end of a certain
period, if those funds are not used, the money will go back to Metro or, the City
has an option to sell them to the highest bidder. This year it happened to be
Pomona. There are 70 plus pages of information about Prop A and he would be
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glad to supply a copy to anyone who wants to see for himself that indeed, the
money goes back to Metro. To say that the roads are in bad condition and the
money could be used for that, the roads are not in bad condition. The City keeps
its roads updated and in good repair on a regular basis. PWD/Liu has provided
information and how this is done on a regular basis and he could provide that
information again at this time to explain the pavement condition index and where
Diamond Bar stands. He is glad that the City Council had an opportunity to look
at the budget and consider Proposition A and realize the City is actually keeping
as much money as the system allows.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting – May 23, 2019, 2019 – 6:30
p.m., Windmill Community Room, 21810 Copley Drive.
5.2 Memorial Day Holiday – May 27, 2019 – City Offices closed in observance
of Memorial Day and reopen Tuesday, May 28, 2019 at 7:30 a.m.
5.3 Planning Commission Meeting – May 28, 2019 – 6:30 p.m., Windmill
Community Room, 21810 Copley Drive (canceled).
5.4 City Council Meeting – June 4, 2019 – 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Lyons moved, C/Chou seconded, to approve
the Consent Calendar as presented. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Chou, Lyons, MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Low
6.1 APPROVED CITY COUNCIL MEETING MINUTES:
6.1a REGULAR MEETING OF May 7, 2019 – as presented.
6.2 RATIFIED CHECK REGISTER DATED MAY 2, 2019 THROUGH MAY 15,
2019 TOTALING $863,520.63.
6.3 LANDSCAPE ASSESSMENT DISTRICT NOS. 38, 39 & 41 FOR FISCAL
YEAR 2019-20:
1. ADOPTED RESOLUTION NO. 2019-15 (NO. 38) DECLARING THE
CITY’S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 38 AND DIRECTED
THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE
SET FOR THE JUNE 18, 2019 REGULAR MEETING
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2. ADOPTED RESOLUTION NO. 2019-16 (NO. 39) DECLARING THE
CITY’S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 39 AND DIRECTED
THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE
SET FOR THE JUNE 18, 2019 REGULAR MEETING; AND,
3. ADOPTED RESOLUTION NO. 2019-17 (NO. 41) DECLARING THE
CITY’S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 41 AND DIRECTED
THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE
SET FOR THE JUNE 18, 2019 REGULAR MEETING.
7. PULIC HEARINGS: NONE.
8. COUNCIL CONSIDERATION:
8.1 PROPOSITION 218 ASSESSMENT BALLOT PROCEEDING
PROCEDURES TO REPLACE EXISTING DISTRICT NOS. 39 AND 41.
8.2 FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
41-2019 TO REPLACE EXISTING DISTRICT NO. 41.
8.3 FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
39-2019 TO REPLACE EXISTING DISTRICT NO. 39.
CM/Fox asked that the Council take Items 8.1, 8.2 and 8.3 together for purposes
of staff’s report. Item 8.1 is to describe and set in place the Proposition 218
Assessment balloting procedures; Item 8.2 and Item 8.3 talks about the
Engineer’s Reports and new proposed assessments for both LLD 41 and LLD
No. 39, Much of the material is duplicative so staff’s presentation will cover
everything and at the end the Council will have the ability to take individual
actions on each of the three items.
PWD/Liu introduced John Bliss, President, SCI Consulting Group, who provided
staff’s presentation.
Mr. Bliss stated that there are a couple of key factors and events as to how
California has developed over time. Prior to Diamond Bar’s incorporation, there
were a number of subdivisions and with those subdivisions, there is often a need
and interest to have landscaping and a variety of improvements. As California
was developed, the model and challenge was “how do we sustainably pay for the
maintenance of those improvements that go with typical subdivisions”. Many
cities up and down the state have had this same challenge and Diamond Bar is
very typical. Before the City was incorporated, there were assessment districts
formed under a set of rules that has subsequently changed. In 1985 these two
developments were created with associated improvements. In 1989, the City
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incorporated and in 1996 was an important year for financing of local districts in
California with the passage of Proposition 218. Proposition 218 was designed to
protect taxpayers from runaway costs from local government and it was, like it’s
more famous cousin Prop 13, sponsored and promoted by the Jarvis Taxpayers
Association. The philosophy of 218 is very solid and is that when there is any
kind of improvement to a parcel those property owners ought to pay a fair -share
in relationship to the special benefit that particular parcels receive.
In the case of Landscaping Assessment District No. 39 and 41 these were
created, designed and properly funded, and one of the unintended
consequences of Prop 218 when it passed was it essentially eliminated the ability
for a public agency to make an adjustment as costs went up. For these two
assessment districts, the rate was frozen in time and as costs continued to
increase, there was no ability for the City to raise the rates for those costs. As a
result, the City looked at reducing services as well as, other types of budget cuts
to compensate for the increase. In the end, the reason we are here this evening
is because without an explicit balloting that created a CPI (Consumer Price
Index) escalator, those rates are frozen in time. So, many cities and other
governments up and down the state are faced with the same challenges.
This left the City with three choices: 1) the City can reduce the services; 2)
dissolve the districts and let the property owners create some alternative; or, (3)
the decision that this City Council made is the one that is most typical which is to
create a new assessment. This entails a mail-in ballot by property owners that
will have two specific goals: 1) Make a correction in costs so that the rate goes
up to generate additional revenue allowing the district to be self-sustaining; and,
2) add a much needed CPI mechanism allowing, with direction from Council each
year based if and only if there is an increase in costs, to increase that rate limited
by 3 percent of the local CPI. Thus, the decision was made to go with the mail-in
ballot.
There are essentially four steps that are part of any Prop 218 assessment – an
Engineer’s Report (analysis) done by a Registered Civil Engineer. It is essentially
an analysis that looks at the issue of proportionality (is every parcel assessed
fair) and the concept of general benefit to ensure that if some of these benefits
received and conferred onto other property owners or people traveling through,
that the local property owners do not pay on that behalf. The study comes up
with a rate and rate methodology which is what his firm has produced. Tonight,
the City Council will be asked to consider a couple of resolutions, and if
resolutions are approved for District No’s 39 and 41, SCI will mail out ballots to
the property owners in each district who will have 45 days to return those ballots.
At the end of that 45-day period, the City Council will conduct a Public Hearing
and at the end of the public hearing, there will be a “last call” for ballots after
which the ballots will be tabulated. If the “yes” votes are 50 percent plus 1 of the
returned ballots weighted by their proposed assessment, the City Council is then
empowered to pass another resolution and impose the assessment on those
parcels.
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Tabulation is a very important concept. Prop 218 requires an analysis that has
different rates for different types of benefits. For example, a parcel that has a lot
of benefit would be assessed more versus a parcel that had less benefit be
assessed less. The voting consists of the same kind of structure. As an
example, if he had an assessment of $1000 and his neighbor, for whatever
reason, had a less benefit parcel or smaller parcel and did not get the same
views and was assessed $500, he would get 1000 votes and his neighbor would
get 500 votes. In this way, if one is assessed m ore that parcel/property owner
gets more voting power. If the tabulation is in support, the City Council will be
empowered to pass a resolution and put the assessment on the property taxes.
SCI uses an unusual sized (5 ½ by 8 ½) window envelope for sending out the
ballots. It is much like a water bill and there are three documents inside the
envelope: 1) the ballot itself which has a place for someone to indicate “yes” or
no” and sign their name, and lists the parcels on the back with the proposed
assessment. Most of the property owners in both Districts 39 and 41 own one
parcel. However, there are a couple that own more than one parcel which are all
printed on the same ballot. The property owner can vote and return the ballot in
the prepaid postage return envelope (contained in the packet). In addition, there
is a document “Official Notice and Ballot Information Guide” printed on both sides
and provides non-advocacy information about what the services are, what is the
budget, what is the proposed rate and describes the tabulation process and
provides information to the property owner so that the property owner can make
a decision as to whether they would like to vote “yes” or “no”. It also serves
another legal requirement which is that it is an invitation to the Public Hearing
which is 45 days from the beginning of the balloting. That Public Hearing will be
conducted here in the AQMD Auditorium during the Regular City Council meeting
and that the ballot can be returned any time up until close of the Public Hearing.
Ballots will be tabulated and results will be given on July 16th.
Three key dates: On April 16th, 2019 the City Council adopted a Resolution that
initiated these proceedings and directed SCI to write the Engineer’s Report and
conduct the study. Today the City Council makes its decision about moving
forward to mail out the ballots. On July 16th, the end of the 45-day balloting
period, the balloting will be closed immediately at close of the Public Hearing and
begin the tabulation of the votes.
Community Outreach and Education – The goal is to get the most participation
possible. SCI’s role, working closely with the engineer and staff , is to give
information and get people to participate and embrace this concept. To that end,
each and every property owner received an individual letter sent to them which
contained a fact sheet and information similar to the notice. The notice is what is
legally required, but the City took an extra step to get that information out in the
form of a fact sheet infographic that explained the history, the budgeting history,
why the CPI could not be done, what the City has done to reduce costs overtime
and why the City is coming out at this time to ask for some additional information.
In the letter was an invitation to a community meeting which, again, is above and
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beyond what cities do. Most cities rely on the ballot and the Public Hearing. In
addition, Diamond Bar has a dedicated website Assessment Ballot Proceeding
FAQ under www.diamondbarca.gov/faq.aspx. The City has gone out of its way
to notify property owners because the goal is to get the information out to make
sure everyone understands the budget challenges and to get people to
participate in the process.
The City conducted two very successful community meetings, one for each of the
two districts. These were back-to-back community meetings. About 40-50
people attended the District 41 meeting which is less than half the size of District
39 where 150 people attended with both meetings being very productive.
The Engineer’s Report goes into the establishment of these rates, on the budget
side and with respect to abstract concept of “special benefit” and how “special
benefit” can we quantified to make sure people pay their fair-share - not more
and not less.
District No. 41 has 554 parcels with an annual revenue of about $122,000 . The
proposed assessment is an increase of that, but the best way to help people get
their arms around it is by a monthly rate. The annual rate is $461 to $501 per
typical residence per year. The monthly rate is $20.04 to $23.38 per month
depending on what the property yields. That would generate $281,703 and that
would render the district self -sustaining, particularly with the CPI going forward.
40 percent would be the maintenance, 28 percent utility (primarily water, some
electrical for limited lighting and some irrigation control systems), about 20
percent weed and pest abatement and the overhead at 12 percent. Proposition
218 requires that there be some specificity as to how a parcel is assessed
commensurate to the benefit. District No. 41 is relatively small and the types of
improvements actually are conferred pretty generally on all of the parcels. The
perimeter brush clearance and landscaping can be seen from every street and
therefore zones were not required. However, there are two different property
types – single family homes and condos. Some of the condo building geometry
receives less benefit with respect to view and access and condos tend to have
fewer people and by looking at census information to determine the average
number of people residing in a condo versus a single-family home. This
information was blended with a slight reduction in the types of benefits a condo
would receive. In this case, the single-family home rate is $401 and the condo
rate is 92 percent or $461 annually. Proposition 218 benefit assessment requires
separate quantification and separation of general benefit which is an abstract
term, but the best way to think about this is if someone drove through the district
and did not know anyone there, had no friends there or were not doing any yard
work or any maintenance, they would enjoy the view, the landscaping, etc. The
law is very clear that the property owners should not pay for the enjoyment of
that particular person just described. This is called “general benefit” and not
special to the property which was calculated that “general” benefit needs to be
paid for directly by the City and that will continue and to that end, the City will
contribute $10,314 annual as required by Proposition 218.
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District No. 39 has its own peculiarities and special aspects. It is a little bigger
than District No. 41 with about 1245 parcels. The current annual rate is $236
and people will be balloted an annual rate of $358.34 up to $387.39, the range of
rates depending on the zone. The additional amount is from $10.20 up to $12.62
per month, again with a CPI. Of this amount, 56 percent goes for maintenance,
29 percent for utilities, 9 percent for weed and pest control and 7 percent contract
administration. In District 41, everyone got about the same improvements. In
this case, District 39 is bigger and there are discernable different zones, areas
that get a different type of benefit. Zones A, B and C were developed due to
different types of improvements, different concentrations in brush clearing areas,
mini parks and linear landscaping. Zone A on the south portion (green) has all
three of those improvements in a very concentrated way an d are conferred on all
of the parcels. B & C zones have a different combination of those and the rates
are slightly lower because they are associated with less special benefit. Zone A
is the 100 percent rate of $387.39, Zone B is $377.70 and Zone C $358.34. The
general benefit is $33,396.
The unusual parcels in District No. 39 are looked at very specifically because
sometimes they will contribute special benefit. A park parcel is always an
interesting parcel in an assessment district that is paying for park maintenance.
One of the differences between an assessment and a special tax, both of which
were generated by the Jarvis Taxpayers Association, is that there are tax-exempt
parcels. An assessment is different by design with specific language in
Proposition 218 that requires public agencies and otherwise tax-exempt
properties such as churches, to pay that assessment. Therefore, every single
parcel is looked at with the assumption it has some sort of assessment.
However, there are some parcels that there will be a finding of no special benefit.
A park is a good example because it is one that can be looked at as “if we are
assessing these houses to pay for parks, the park is providing a benefit and is
not receiving any special benefit from these services. There is a large parcel in
the northeast corner, a large parcel with an elementary school, and it was
determined that most of the special benefits that the other parcels receive are not
conferred on the school parcel which led to a very low assessment (a low
estimate of single-family equivalence). In this instance, SCI worked closely with
PWD/Liu and other staff members on this issue and looked at it in the area of
safety and security in terms of lighting, fire retardant structures and proximity to
fire and with the additional information he received from the City, he made a
change on that parcel to indicate the school is receiving no special benefit which
does not affect any of the other parcels. The school will not receive a ballot, it
will not receive an assessment or property tax bill associated with this matter and
it will not affect the other parcels within the zones.
PWD/Liu recommended City Council approval of the Engineer’s Report and
authorization for mailing of the ballots.
MPT/Tye asked when the ballots would be mailed.
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Mr. Bliss explained that the timeline calls for notices and ballots to be mailed on
May 31st.
C/Lyons asked what Mr. Bliss anticipated participation to be.
Mr. Bliss responded that in a typical situation, he would see participation between
25 and 40 percent and the reaction to that typically is at the last election I know
they got 50, 60, or 70 percent. The reason for that is, unfortunately in California,
only about 50 percent of eligible adults register to vote. In a community like this it
might be 60 percent. But using the example of 50 percent, when they say “50
percent of people voting” it is the 50 percent of the 50 percent that are registered
which means it is 25 percent. In this instance, the 25-40 percent participation is
very, very similar to a regular election. Furthermore, more than 50 percent of
Californian’s receive their ballots by mail or about 55 percent statewide. This
mail ballot format was unusual 20 years ago but now is very common and
expected which means his numbers may be low because Diamond Bar got a
higher percentage in the community meeting or double what SCI would normally
expect and Diamond Bar may get 40-50 percent on this ballot issue.
C/Lyons asked how many mailings to property owners came back as
undeliverable.
PWD/Liu said he did not have that information as yet but that it should be
forthcoming.
C/Lyons asked if mail forwarding would be done .
Mr. Bliss explained that they are obliged to use the County Assessor records
which have a field called “mail address” which is where the property tax bills go.
The LA County Assessor data is very good – one of the best in the state. Still,
people move, there is change of ownership, etc. and we could expect to see a
one to three percent return. When they come back there is a service that will be
working with the City to determine a forwarding address so in this case, about 30
percent will be mailed a second time.
MPT/Tye said using the assessor records means the property owner should be
voting and not the property resident.
Mr. Bliss said was correct. This is a “property owner” ballot and in a community
like this, there are few renters. If someone owns the house and lives in
Milwaukee, that ballot will go to Milwaukee and the property owner gets to
participate and the person who lives in the property does not.
C/Chou asked if there was provision for drop-off ballots in addition to the mail-in
ballot.
Mr. Bliss responded the City is required to do that and there is a postage paid
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return envelope that will go on the ballot as well as instructions that they can drop
the ballot off during the Public Hearing. In addition, there are protections in place
for lost ballots to prevent double voting, especially if they request a replacement
ballot late in the timeline. Those people will be encouraged to attend the Public
Hearing where there will be a ballot box in which they can place their ballot.
M/Herrera asked if property owners need to be registered voters to vote on this
ballot issue.
Mr. Bliss responded no, that this is a property-owner balloting issue only and
there is no constitutional requirement that they be a registered voter.
M/Herrera asked if anyone wished to speak on this matter.
Seeing no one who wished to speak on this matter, M/Herrera closed public
comments.
Motion on Item 8.1: C/Chou moved, MPT/Tye seconded, to approve Item 8.1.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Lyons, MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Low
Motion on Item 8.2: C/Lyons moved, C/Chou seconded, to approve Item 8.2.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Lyons, MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Low
Motion on Item 8.3: MPT/Tye moved, C/Lyons seconded to approve Item 8.3 as
amended. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Lyons, MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Low
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou responded to comments made earlier that democracy is a beautiful thing
and Council Members were elected as public servants to provide input and it is
okay to disagree. He appreciates his colleagues voicing their opinions. As
elected officials Council Members are held to a higher standard and must speak
their minds because ultimately, elected officials are responsible to the people and
not necessarily in agreement in all cases. C/Chou reported that on May 9th he
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attended the Diamond Bar Corporate Showcase event at the Diamond Bar
Center, one of the best facilities in the area. He attended both the assessment
and community park workshops which were very well attended. It is great to
have public workshops so that staff and Council can receive public input to learn
what they need and want and proceed accordingly. MPT/Tye and M/Herrera and
he attended the Contract Cities Municipal Update Conference. It was a great
update from County Supervisors, State Senators, and State Assemblymen on a
variety of things including Measure W, Measure H, several propositions and SB
50. It is our duty as elected officials to stay informed on what is happening. A
hundred years ago the US passed the 19th Amendment to the Constitution which
gave women the right to vote. The ultimate goal was not just to have the right to
vote but give women the same freedoms as men. Although the work is never
over, he believes as a nation, we have come a long way.
C/Lyons attended one of the Landscape and Lighting District presentations for
District No. 39 and as Mr. Bliss said, it was great to see so many residents there.
The room was packed. She is hoping between those presentations and tonight’s
presentation and the two weeks they have to look into this matter prior to the
ballots being mailed out, that each property owner will get the information they
need to make an informed decision. That same night she attended the end of
the Heritage Park meeting. Staff put together four design options for Heritage
Park and received resident input. It was well done but there were very few
people in attendance but there will be other opportunities for public input. Two
nights later there was a Parks meeting to get input into the Sunset Crossing Park
and that meeting was packed and full of energy. In this instance, staff also put
out four different proposals for different amenities, price tags, etc. and everyone
had an opportunity to rank the different options and provide additional input. She
attended the Spring Showcase at the Diamond Bar Center and as C/Chou said, it
was very well done. She thinks residents tend to take for granted how nice the
Diamond Bar Center is. She congratulated C/Low’s son, Ryan Wei, who
received his Medical Degree (MD) this weekend.
MPT/Tye attended the 60th Annual California Contract Cities Association
Municipal Seminar in Indian Wells. A lot of information was forthcoming from
Sheriff Villanueva and Supervisors Hahn and Barger. Congratulations to Sandra
Armenta, the current Mayor of Rosemead as the incoming President of California
Contract Cities. This afternoon he returned from ICSC in Las Vegas – he had
two goals, one to talk to any restaurants that might be interested in coming to
Diamond Bar and why it makes sense for them to come here and thank the
people from Charles Company who have, in his opinion, led to a renaissance of
the old Kmart facility, the new Sprouts Center. He talked with them about future
occupants as well. He came away encouraged about the responses to Diamond
Bar and the different retailers that are interested in talking with the City.
Accordingly, ACM/McLean came back with a pocket full of business cards for
follow up. The other goal MPT/Tye had was to talk with the folks at ROIC and
ask what is the agenda here? Diamond Bar has lost the Whole Enchilada, a
cleaner, and Rite-Aid (who intended to leave the facility anyway). The City will
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continue to see losses but he and others will keep doing their best to fill those
locations and provide more amenities for Diamond Bar.
M/Herrera said she appreciates MPT/Tye’s attention to bringing more businesses
to Diamond Bar. Contract Cities was interesting. There were many learning
centers, one of which was fascinating to her was “what do you do when you
encounter an active shooter?” which was a very interesting workshop with a
focus on “do you know when you’re in a room how many and wher e the exits are
because one never knows when they might encounter an active shooter. It could
be in a business meeting such as this evening’s meeting, it could be in a
restaurant and it could be at City Hall. So, it is important to remain vigilant about
one’s surroundings and take note of such things. It is always an instructional
event and Contract Cities does their very best to provide learning opportunities
for Council Members.
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned
the Regular City Council Meeting at 7:44 p.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this ____ day of , 2019.
CAROL HERRERA, MAYOR
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Agenda #: 6.2
Meeting Date: June 4, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PLANNING COMMISSION MEETING MINUTES.
RECOMMENDATION:
Receive and file.
PREPARED BY:
Attachments:
1. 6.2.a Regular Meeting of April 9, 2019.
6.2
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6.2.a
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Agenda #: 6.3
Meeting Date: June 4, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PARKS AND RECREATION COMMISSION MEETING MINUTES.
RECOMMENDATION:
Receive and file.
PREPARED BY:
Attachments:
1. 6.3.a Regular Meeting of April 25, 2019.
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Agenda #: 6.4
Meeting Date: June 4, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED MAY 16, 2019
THROUGH MAY 29, 2019 TOTALING $840,376.45.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $840,376.45.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
DISCUSSION:
The attached check register containing checks dated May 16, 2019 through May 29,
2019 for $840,376.45 is being presented for ratification. All payments have been made
in compliance with the City’s purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 6.4.a Check Register Affidavit 6-4-2019
2. 6.4.b Check Register 6-4-2019
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Agenda #: 6.5
Meeting Date: June 4, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT FOR APRIL 2019.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
No Fiscal Impact.
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer’s Statement for
the City Council’s review and approval. This statement shows the cash balances with a
breakdown of various investment accounts and the yield to maturity from investments.
This statement also includes an investment portfolio management report which details
the activities of investments. All investments have been made in accordance with the
City’s Investment Policy.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 6.5.a April 2019 Treasurer's Report
2. 6.5.b April 2019 Investment Portfolio Report
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Agenda #: 6.6
Meeting Date: June 4, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: REJECTION OF CLAIM FILED BY SAN GABRIEL VALLEY WATER
AND POWER, LLC.
STRATEGIC
GOAL: Open, Engaged & Responsive Government
RECOMMENDATION:
That the City Council reject the claim filed by San Gabriel Valley Water and Power, LLC.
FINANCIAL IMPACT:
There are no financial implications associated with rejecting the claim. The amount of
the claim for damages is unspecified.
BACKGROUND/ANALYSIS:
On March 14, 2019, the City Clerk received a Claim for Damages from San Gabriel
Valley Water and Power, LLC., alleging damages due to the transfer of the property
known as Tres Hermanos. The City Attorney has determined that the claim appears to
lack merit and has recommended denial of such claim. Upon action by the City Council,
appropriate notice will be sent to the claimant.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 6.6.a San Gabriel Valley Water and Power, LLC Claim For Damages
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Agenda #: 6.7
Meeting Date: June 4, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AMENDMENT NO. 1 TO TRAFFIC SIGNAL MAINTENANCE
SERVICES AGREEMENT WITH SIEMENS MOBILITY, INC.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the Mayor to sign Amendment No. 1 to Traffic Signal
Maintenance Services Agreement with Siemens Mobility, Inc. for a total authorization
not-to-exceed amount of $202,118.80.
FINANCIAL IMPACT:
Approval of Contract Amendment No. 1 will increase the total fiscal year contract
amount for Siemens Mobility, Inc. (Siemens) by an additional $17,118.80 from $185,000
to $202,118.80. The approved Fiscal Year 2018-2019 Public Works Operating Budget
of $275,000 for both routine and extraordinary traffic signal maintenance services is
adequate for the additional expenditure.
BACKGROUND/DISCUSSION:
Routine maintenance services are provided on 66 signalized intersections (including
shared traffic signals with Caltrans and the City of Pomona), six (6) underpass lights,
and three (3) flashing beacons.
On January 1, 2019, a vehicular accident occurred at the intersection of Diamond Bar
Boulevard and Maple Hill Road, causing a total loss to the City’s traffic control cabinet
including traffic controller, battery back-up and communication units. A full replacement
work was performed by Siemens at a cost of $17,118.80. City staff also followed up and
filed a claim against the responsible party’s insurance. The claim has not been
approved as of this date; therefore, it is likely that reimbursement will not be received by
June 30, 2019. This will result in exceeding the annual contract amount with Siemen by
the amount of $17,118.80, from $185,000 to $202,118.80.
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Therefore, Amendment No. 1 is being requested to cover the additional cost until
reimbursement is received.
PREPARED BY:
Attachments:
1. 6.7.a FIRST AMENDMENT
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FIRST AMENDMENT
TO
AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE SERVICES
This First Amendment to Agreement for Signal Maintenance Services is made and
entered into as of June 4, 2019, by and between the City of Diamond Bar, a municipal
corporation (“City”), and Siemens Mobility, Inc. (Formerly Siemens Industry, Inc.), a
California corporation (herein referred to as the “Contractor”) with reference to the
following:
A. The City and the Contractor entered into that certain Traffic Signal
Maintenance Agreement dated as of May 2, 2017, which is incorporated herein by this
reference (the “Original Agreement”); and
B. The City and the Contractor desire to amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement .
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Compensation. The total not-to-exceed annual compensation set forth in
Section 3 of the Original Agreement was the sum of One Hundred Eighty-Five Thousand
Dollars ($185,000) for Fiscal Year 2018-2019. Section 3 of the Original Agreement is
hereby amended to provide for an increase of Seventeen Thousand One Hundred
Eighteen Dollars and Eighty Cents ($17,118.80) in Fiscal Year 2018-2019, so that the total
no-to-exceed compensation, as amended by this First Amendment shall not exceed Two
Hundred Two Thousand One Hundred Eighteen Dollars and Eighty Cents ($202,118.80)
for FY2018-2019 without the prior authorization of the City.
3. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negoti ations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this First Amendment and the terms and provisions of
the Original Agreement, the terms and provisions of this First Amendment shall control.
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IN WITNESS hereof, the parties enter into this First Amendment on the year and
day first above written.
CONTRACTOR” “CITY”
Siemens Mobility, Inc. CITY OF DIAMOND BAR
1026 E Lacy Avenue
Anaheim, California 92805
By: By:
Printed Name: Carol Herrera, Mayor
Title:
By: ATTEST:
Printed Name:
Title:
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
David A. DeBerry, City Attorney
NOTE: If Contractor is a corporation, the City requires the following signature(s):
1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If
only one corporate officer exists or one corporate officer holds more than one corporate office,
please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
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Agenda #: 6.8
Meeting Date: June 4, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ADDITIONAL EXPENDITURES FOR SPECIAL LEGAL SERVICES
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the City Manager to issue, a Purchase Order in the not-to-
exceed amount of $250,000 for continued special legal services provided by Sheppard,
Mullin, Richter & Hampton LLP.
FINANCIAL IMPACT:
Sufficient funds are included in the FY 2018/2019 Budget to cover these services.
BACKGROUND/DISCUSSION:
In addition to the City’s primary legal representatives Woodruff, Spradlin & Smart, the
City often enlists the services of additional legal experts to assist in a number of matters
important to the community. The City has secured the services of Jack Rubens of
Sheppard, Mullin, Richter & Hampton LLP for such special legal counsel.
On February 5, 2019, the City Council approved a Settlement Agreement to resolve
three lawsuits that were filed by the City related to the Tres Hermanos Ranch property.
This agreement between the cities of Diamond Bar, Chino Hills and Industry brought to
a close a 15-month legal battle that involved litigation challenging the sale of the Tres
Hermanos Ranch from the Industry Successor Agency to the City of Industry and the
Master Lease which contemplated the construction of a large solar generating facility on
the 2,450 acres of undeveloped open space located along the eastern edge of the city
between Diamond Bar and Chino Hills.
As part of the Settlement Agreement, the existing Tres Hermanos Conservation
Authority Joint Powers Agreement was re-constituted, and paved the way for the
ownership of Tres Hermanos Ranch to be transferred from the City of Industry to the
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Conservation Authority.
Following the approval of the Settlement Agreement, San Gabriel Valley Water & Power
filed a law suit against the City challenging the settlement agreement and transfer of the
property to the Tres Hermanos Conservation Authority. Additional special lega l services
are required to defend this new lawsuit.
At the September 19, 2017 meeting, the City Council authorized the City Manager to
execute the Letter of Engagement with Sheppard, Mullin, Richter & Hampton LLP, and
appropriated $250,000 for special legal services. It was anticipated at that time that
additional resources would be required. On February 6, 2018, and December 18, 2018,
the City Council authorized an additional appropriation of $250,000, for a cumulative
Council authorization of $750,000 to date. At this time, an additional $250,000 is
requested to maintain and continue these legal services.
LEGAL REVIEW:
The City Attorney previously approved the Letter of Engagement.
PREPARED BY:
REVIEWED BY:
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Agenda #: 8.1
Meeting Date: June 4, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ADOPTION OF THE FY 2019-2020 CITY OPERATING BUDGET AND
CAPITAL IMPROVEMENT PROGRAM, INCLUDING ESTABLISHMENT
OF THE APPROPRIATIONS LIMIT, EMPLOYEE COMPENSATION
PLAN AND INVESTMENT POLICY.
STRATEGIC
GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Adopt Resolution No. 2019-XX approving the FY 2019-2020 City Operating Budget
and Capital Improvement Program;
B. Adopt Resolution No. 2019-XX establishing the appropriations limit for FY 2019-
2020 in the amount of $48,024,685;
C. Adopt Resolution No. 2019-XX amending Resolution No. 2018-21 establishing a
compensation plan, salary ranges and fringe benefits for all employee classifications;
and
D. Adopt Resolution No. 2019-XX approving the FY 2019-2020 Investment Policy.
FINANCIAL IMPACT:
PROGRAMS FY 2019-2020 BUDGET
General Government $6,286,127
Public Safety $7,714,901
Community Development $2,115,756
Public Works $9,007,760
Parks & Recreation $3,428,564
Debt Service $860,806
Internal Service $1,721,576
Subtotal – Operating Budget $31,135,490
Capital Improvement Program $8,581,574
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Total FY 2019-2020 Budget $39,717,064
BACKGROUND:
A. FY 2019-2020 Operating Budget and Capital Improvement Program
Each year the City Manager prepares and submits a draft municipal budget for review
and adoption. The draft budget for FY 2019-2020 was presented to the City Council
during study sessions held on April 16 and May 21, 2019.
The proposed budget implements the City Council’s priorities and strategic goals,
provides a financial plan that continues the delivery of first -rate services to the
community and is responsive to the needs of our residents. The allocation of resourc es
is guided by the three overarching goals found in the City’s adopted 2017 -2020
Strategic Plan which includes:
Responsible Stewardship of Public Resources
Open, Engaged & Responsive Government
Safe, Sustainable & Healthy Community
The proposed FY 2019-2020 budget (Attachment 1) is a comprehensive funding
package that is conservative in revenue and expenditure growth while providing the
desired services, programs and projects that benefit the residents and businesses of
Diamond Bar. Estimated General Fund resources are approximately $26.7 million
including the use of approximately $897,000 in reserves for several Capital
Improvement carryover projects and for the subsidy of ongoing operations in the
Lighting and Landscape Assessment Districts. The proposed General Fund Operating
Budget expenditures total an estimated $26.5 million and the Capital Improvement
Program totals approximately $8.6 million.
ESTIMATED GENERAL FUND RESOURCES - $26,670,548
The following highlighted items have been incorporated into the revenue estimates:
Property Taxes – The assessed valuation of parcels in the City increased by 4.63%
during FY 18/19. This will result in an overall increase to property tax revenue of
3.4% over the anticipated FY 18/19 amount of $5.4 million to $5.6 million. Property
Tax in Lieu of VLF is anticipated to increase 3.7% to $6.5 million during FY 19/20
Sales Tax - Sales tax revenue is projected to decrease by 2.9% over the expected
FY 2018-2019 amount to $5.02 million. This decrease is due to an already slowing
economy which is expected to continue into the new fiscal year.
Current Service Charges - With the remainder of the South Pointe housing
development permits being issued in early FY 2018-2019, it is anticipated that FY
2019-2020 building activity will return to pre-development levels which means
significantly lower revenue than the City has seen during the last few budget cycles.
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Revenue from all sources of service charges (which include Building, Planning,
Engineering and Recreation fees) are estimated to be down 15.8% or a total of
433,000.
ESTIMATED GENERAL FUND APPROPRIATIONS - $26,497,599
The following highlights have been incorporated into the expenditure estimates:
Public Safety - The annual increase to the FY 2019-2020 law enforcement contract
rate is 4.91% (rounded to 5% in the budget). The Liability Trust Fund rate applied to
each position for FY 2019-2020 is 11%. An additional $100,000 is proposed from
the Law Enforcement Reserve Fund for special assignments and suppression
patrols which have proven to be a cost-effective approach to reducing crime and
responding to specific public safety issues throughout the year. The FY 2018 -2019
LA Sheriff Contract Budget totals $6,923,660, or approximately 26.1% of the
operating budget expenditures.
In addition, $150,000 is included in the Engineering Division operating budget for
Safe Routes to School Updates consistent with the new Strategic Plan Item. Safe
Route to School Grants would be sought to off -set this expense. The City currently
provides for 17 Crossing Guards at 8 elementary schools and 2 middle schools. The
total budget for crossing guard services is $187,000 which is a $13,000 increase
over the previous year.
Parks & Recreation – FY 18/19 saw the formation of the Special Events Sub-
Committee which looked at the City’s existing special events schedule and
determined what mix of events would best represent the wants and needs of the
residents of Diamond Bar. Based on the Sub-Committee recommendations and City
Council concurrence, the program changes resulted in a savings of approximately
165,000.
Economic Development - The amount included in the FY 2019-20 budget is down
34,700 from FY 2018-19 based on estimated as-needed services. The proposed
budget includes $22,500 for the Restaurant Week program.
Use of General Fund Reserves – The proposed FY 2019-2020 General Fund
budget includes the following use of reserves to fund the following expenditures:
o Capital Improvement Projects (CIP) $467,459 – There are a few CIP projects
that are anticipated to be in progress but not complete by June 30, 2019.
Appropriated funds for these projects will need to be “carried over” into FY 20 19-
2020. These projects include the completion of the Sycamore Canyon Park
Slope Erosion Repairs, Sycamore Canyon Creek Repair and the Sunset
Crossing Park Design. There are no new projects scheduled to use General
Fund reserves FY 2019-2020.
o Lighting & Landscape Assessment Districts (LLAD) $429,068 – As in
previous years, the General Fund has subsidized the LLADs. Every effort was
made to keep costs down but with rising costs and a fixed amount of property tax
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assessment revenue available, General Fund reserves are required to fund the
deficit in each district. The table below summarizes the level of subsidy required
in each area. As the Council is aware, staff is in the process of conducting a
Proposition 218 election to determine if property owners are in favor of increasing
the property tax assessments in District #39 & #41. Meetings were held May 13
and 14 and information has been mailed to all affected property owners. The
results of the election are expected in mid-July 2019. If successful, the General
Fund subsidies could be reduced by as much as $367,000.
LLAD District Proposed
Expenditures
Est. Assessment
Resources
Est. General Fund
Resources
38 $336,829 $276,330 $60,499
39 $463,832 $294,764 $169,068
41 $321,658 $122,157 $199,501
Total $1,122,319 $693,251 $429,068
Special Funds – Special Funds are generally used to set aside General Fund
revenue from one year for a specific purpose over more than one budget cycle. This
ensures that the funds will not go into General Fund reserves at the end of the year
or get reprogrammed for other purposes in future years. As previously mentioned,
up to $100,000 will be transferred from the Law Enforcement Reserve Fund to the
General Fund to pay for as-needed additional special assignments and suppression
patrols throughout the City.
Special Revenue Funds - The City has several special revenue funds which
account for and report proceeds for specific revenue sources that are restricted for
specified purposes. Some examples of special revenue funds utilized by the City
include Measure R Fund, Prop A & C Funds and the Lighting and Landscape District
Funds. Each of these funds has a specific revenue source and strict guidelines as
to how those resources may be spent. The City uses these restricted resources to
pay for things such as street slurry seal projects, transit related programs, park
projects and solid waste reduction programs.
As part of the proposed budget, Special Revenue fund (Fund 107) is included and
described below:
The Safe Clean Water Act (ACW Program) also known as Measure W
was approved by the voters in November 2018. The revenue generated
from this measure is intended to maximize the ability of local governments
to address local storm water and urban runoff challenges and is to be
used for water quality improvements within the City. It is estimated that
the City will receive $900,000 annually as part of this program. During FY
2019-2020 staff has identified 4 capital improvement projects that these
funds are an appropriate funding source.
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Internal Service Funds – These funds are used to track the City’s shared costs
such as liability and worker’s compensation insurance, vehicle maintenance and
replacement, equipment maintenance and replacement and building and facility
maintenance. These internal service funds generally receive their funds from a
transfer in from the General Fund.
Capital Improvement Fund - The FY 2019-2020 Capital Improvement Projects
CIP) list includes projects that total $8.6 million of which $4.4 million are project
carryovers from FY 2018-2019 with the balance of $4.2 million which are new
projects. Included in the new projects for FY 2019-2020 are three new street
improvement projects, two traffic management projects, two bus shelter
replacements, a groundwater drainage improvement project and two park projects.
The CIP was reviewed for consistency with the City’s General Plan at the May 14,
2019 Planning Commission Meeting.
Maintenance and operation costs related to capital improvement projects completed
during the fiscal year are programmed in the Public W orks Operating Budget and
may include additional contract maintenance services, additional engineering
support services and supplies needed to maintain various capital investment
projects.
B. FY 2019-2020 Appropriations Limit
Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the
City must compute an annual appropriations limit. This appropriations limit will place a
ceiling on the City’s total amount of tax revenues and the total amount of appropriations.
The appropriation limit can be calculated by the use of one of the following factors:
Based on the growth factor of County population change over the prior year and
the change in the California per capita income over the prior year.
Based on the growth factor of City population change over the prior year and the
change in the California per capita income over the prior year.
Based on the growth factor of change in the City’s non -residential new
construction valuation and the change in the County or City population.
The recommended factor to compute the appropriation limit is based on the growth
factor of change in the County population change over the prior year and the change in
the California per capita income over the prior year. By using this factor , the City will
have an appropriation limit of $48,024,685 for Fiscal Year 2019-2020 (Attachment 2).
The City’s total proposed appropriations subject to the limitation is $35,404,570 which is
12,620,115 less than the FY 2019-2020 limit of $48,024,685.
C. FY 2019-2020 Compensation Plan
Each year, the City Council adopts the Compensation and Benefits Plan for the Each
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year, the City Council adopts the Compensation and Benefits Plan for the upcoming
fiscal year which includes employee positions, associated salary ranges and benefits.
The City’s Personnel Rules and Regulations specify that the City Manager may request
that the City Council authorize a Cost of Living Adjustment (COLA) for employees
based on the March-to-March rates of the federal Consumer Price Index (CPI) for Wage
Earners and Clerical Workers in Los Angeles/Orange Counties. Although the CPI was
2.7% during the established 2019 measurement period, the recommendation is for a
2.0% COLA for all benefitted classifications of employment including all executi ve
positions such as Department Heads, Assistant City Manager and the City Manager
position. Additionally, the City Manager’s contract provides that the annual salary shall
be maintained at 15% above the Assistant City Manager. The City Manager’s salary
would therefore need to increase from $219,504 (inclusive of the proposed COLA) to
227,049, an additional 3.44% or $7,545.
It is also recommended that a $50 per month increase to the Benefit Allotment be
approved for all benefitted classifications of em ployment including the executive
positions and the members of the City Council to keep up with health premium rate
increases. With the monthly Benefit Allotment increase, full -time non-exempt staff will
receive $1,370 and full-time exempt staff and City Council Members will receive $1,400
to be used towards health benefits.
The approximate annual cost to implement these actions is $165,163.
Minimum Wage: Effective January 1, 2020, California’s minimum wage will rise to $13
per hour. Adjustments to the Part-Time salary schedule to comply with state law will
have a negligible impact based on the current makeup of the part -time staff. Moving
forward, the Minimum Wage increases to $14 per hour in 2021 and $15 per hour in
2022 will have more significant financial implications.
CalPERS Unfunded Pension Liability: Each year, as part of its required contributions
to CalPERS, the City must make a payment towards the City’s unfunded pension
liability. CalPERS has set the minimum payment due each year which is based on a
30-year amortization schedule. The City makes this payment each July and by making
a voluntary lump sum payment (rather than a monthly payment) in order to realize a
3.5% discount. As presented in the Long-Term Financial Forecast, it is estimated that if
the City pays this liability down over 15 years the savings would be approximately $1.9
million. During FY 19/20 it is proposed that the City pay approximately $520,000 as set
forth in the 15-year amortization schedule vs. the $341,000 it would have paid if using
the 30-year amortization schedule ($179,000 net difference).
Personnel: The City Council has made the development and maintenance of a
professional and effective workforce to serve the public a priority. It is the duty and
responsibility of the City Manager to periodically review departmental operations and
staffing structures for efficient, cost effective, and economical delivery of services to the
public and to conduct long-term organizational and succession planning. Within a four -
month period between November 2018 and February 2019, the Engineering Division of
the Public Works Department accepted the resignations of an Assistant/Associate
Engineer and Senior Civil Engineer, reducing division staffing levels by 50%. The
department also has a vacant Maintenance Worker/Senior Maintenance Worker
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position which has proven difficult to recruit for and retain over the past several years.
With these vacancies, contract services have been engaged to ensure service
expectations are met.
Following a thorough review of the current operational, technical and staffing needs of
the department, the following recommendations are proposed:
Add three new job classifications and fund the positions, as follows:
o Public Works Manager/Assistant City Engineer
This position would replace the vacant Senior Civil Engineer
position and provide management oversight of the three divisions
within the Public Works Department (Engineering, Street
Maintenance, and Parks & Facilities). The position would also
serve as the Assistant City Engineer, providing support for the
Capital Improvement Program, Traffic Engineering/Management
functions, and general departmental administration. The
recommended salary schedule placement is 46E ($106,811.32 -
143,137.38) as an Exempt Manager with commensurate benefits,
resulting in an annual net salary increase between $5,583 and
7,481.
o Engineering Technician
This position would replace the vacant Assistant/Associate
Engineer position and would be primarily dedicated to the public
counter assisting with the development review process and other
public inquires to the Engineering Division. This is intended to
improve customer service and provide greater coordination with
planning and building through the development review process.
The recommended salary schedule placement is 17NE ($52,225.63
69,987.34) as a non-exempt overtime eligible employee with
commensurate benefits, resulting in an annual net salary decrease
between $27,242 and $36,507.
o Public Works Inspector
The City relies heavily on contract services for public works
inspections of streets and other City infrastructure. By bringing the
work in-house, the City would realize an estimated $250,000 in
annual savings based on the proposed Capital Improvement
Projects and other work within the City’s Rights-of-Way. The
recommended salary schedule placement is 17NE ($52,225.63 -
69,987.34) as a non-exempt overtime eligible employee with
commensurate benefits. The position would replace the vacant
Maintenance Worker/Senior Maintenance Worker position and
result in a net annual salary increase between $8,290 and $11,100.
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o Adjust the Senior Civil Engineer salary schedule and defund the
position.
It is recommended that the salary range for this position be
adjusted 10% downward from 44E to 40E ($90,294.40 -
121,003.14). This recommendation is based on the City’s labor
market survey group and is in line with the commensurate job
duties of a Senior Civil Engineer.
Defund one (1) of the three (3) Assistant/Associate Engineer positions.
Defund one (1) of the four (4) Maintenance Worker/Senior Maintenance
Worker positions.
In summary, the proposed reorganization maintains the same number of personnel and
reduces reliance on contract services by approximately $250,000 annually, thereby
resulting in an annual net savings of approximately $263,369 to $267,926. Considering
the other personnel related items, including the COLA/Benefit Allotment and Alternative
Retirement Program for Part-Time Employees, there is an overall annual net savings of
approximately $132,886 to $149,003.
These actions will be effective at the beginning of the first pay period closest to July 1,
2019 which is July 6, 2019.
D. FY 2019-2020 Investment Policy
The Investment Policy states the goals of the City’s investment activities, the types of
investments in which the City is allowed to invest its funds and the reporting
requirements.
In January 2018, the City Council adopted an updated Investment Policy which was
prepared in accordance with the provisions outlined in the California Municipal
Treasurer’s Association (CMTA) Investment Policy Certification Program. CMTA is
solely focused on public agency treasury management in the State of California which
lends itself more closely to the City’s investment requirements and goals. The
Investment Policy was submitted to CMTA and was certified with a score of 95 out of
100 points possible.
There are two minor proposed changes to the Investment Policy for FY 2019-2020
since the last revision in June 2018. (See Attachment 4 for the proposed policy).
The first proposed change is regarding the broker list maintained by the City Treasurer
or Finance Director). Previously the broker information was embedded in the policy
document. This practice made it more cumbersome to add or delete brokers during the
course of the fiscal year due to the fact that City Council would need to amend the
Investment Policy each time a broker would change. This list shall be referenced in the
Investment Policy but as a practice, kept as a separate document that can be updated
administratively as needed.
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The second proposed change is to update the amount allowed in the Local Agency
Investment Fund (LAIF) to $65 million which is the current balance per account
permitted by the State of California.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 8.1.a Reso 2019-xx FY 19-20 Budget
2. 8.1.b FY 19-20 Budget
3. 8.1.c Reso 2019-xx Gann Limit FY 19-20
4. 8.1.d Reso 2019-xx Salary & Comp FY 19-20
5. 8.1.e Reso 2019-xx Investment Policy FY 19-20
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1
RESOLUTION NO. 2019-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING AND
ADOPTING THE CITY OPERATING BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR
COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 AND
APPROPRIATING FUNDS NECESSARY TO MEET THE EXPENDITURES SET
FORTH THEREIN
WHEREAS, the City Manager has submitted for the consideration of the
City Council a proposed City Operating Budget and City Capital Improvement
Program for FY 2019-2020;
WHEREAS, the proposed Operating Budget and City Capital
Improvement Program for FY 2019-2020 was reviewed and considered in two
public budget study sessions and in a public City Council meeting;
WHEREAS, the Planning Commission of the City of Diamond Bar has
publicly reviewed the proposed Capital Improvement Program for FY 2019-2020
and found it to be in conformity with the City’s General Plan as required by
California Government Code Section 65401;
WHEREAS, copies of the City Operating Budget and Capital Improvement
Program for FY 2019-2020 are on file in the office of the City Clerk labeled “City
of Diamond Bar FY 2019-2020 Budget” and said Budget is made a part of this
Resolution and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. The City Council has reviewed the proposed Operating
Budget and Capital Improvement Program and the funds included therein
for the fiscal year (FY) commencing July 1, 2019 through June 30, 2020
and hereby finds that such budgets, as revised, are sound plans for the
financing during FY 2019-2020 of required City operations, services and
capital improvements. Such budgets are hereby adopted and
appropriated as follows:
Programs FY 2019-2020 Budget
General Government $6,286,127
Public Safety $7,714,901
Community Development $2,115,756
Public Works $9,007,760
Parks & Recreation $3,428,564
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2
Debt Service $860,806
Internal Service $1,721,576
Subtotal – Operating Budget $31,135,490
Capital Improvement Program $8,581,574
Total FY 2019-2020 Budget $39,717,064
Section 2. The City Manager is hereby authorized to transfer funds
appropriated hereby or by supplemental appropriation as follows: with
respect to departments, the City Manager may transfer amounts between
and within departments, but only within a fund.
Section 3. Encumbrances for all funds at the end of FY 2018-2019 will
be re-appropriated for continued use in FY 2019-2020.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2019.
Carol Herrera, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at a
regular meeting of the City Council of the City of Diamond Bar held on the 4th
day of June, 2019, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
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City of Diamond Bar
ANNUAL BUDGET
Fiscal Year 2019 - 2020
21810 Copley Drive, Diamond Bar, CA 91765 l p: 909.839.7000 l www.diamondbarca.gov
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to the City of Diamond Bar,
California, for its Annual Budget for the fiscal year beginning July 1, 2018. In order to receive
this award, a governmental unit must publish a budget document that meets program
criteria as a policy document, as a financial plan, as an operations guide, and as a
communications device.
This award is valid for a period of one year only. We believe our current budget continues
to conform to the program requirements, and we are submitting it to GFOA to determine
its eligibility for another award.
BUDGET AWARDS
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CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS
The California Society of Municipal Finance Officers (CSMFO), presented its Operating
Budget Meritorious Award to the City of Diamond Bar, California for its Fiscal Year 2018 -2019
Budget. The City of Diamond Bar is confident that the Fiscal Year 2019-2020 Budget will
continue to conform to award requirements.
BUDGET AWARDS
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Section 1: Introduction 7
City Leadership 8
Organizational Structure 9
City Manager’s Budget Message 10
City Council’s Budget Resolution 18
Section 2: Community Profile 20
Diamond Bar at a Glance 21
Community Snapshot 22
Section 3: Strategic Plan 23
2017-2020 Strategic Plan; Year 3 Update 24
Section 4: Guide to the Budget 39
What is the Budget?40
Basis of Budgeting 41
Budget Process 42
Fund Structure 43
Financial Policies 44
Section 5: Financial Summaries 46
Consolidated Financial Schedule 47
Three Year Consolidated and Fund Financial Schedules 48
Fund Balance 50
Section 6: Revenue Overview 52
Revenue Descriptions 53
General Fund Revenue Overview 62
Section 7: Expenditure Overview 65
Expenditure Summary 66
Departmental
City Administration 69
City Council 70
City Attorney 72
City Manager/City Clerk 74
Administration & Support 76
Finance 77
Human Resources & Risk Management 79
Health & Safety Program 81
Information Systems 83
Civic Center 85
Public Information 87
Economic Development 89
Public Safety 91
Law Enforcement 92
Volunteer Patrol 94
Fire Protection 96
Animal Control 98
Emergency Preparedness 100
TABLE OF CONTENTS
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Community Development 102
Planning 103
Building and Safety 105
Neighborhood Improvement 107
Parks & Recreation 109
Diamond Bar Center Operations 111
Recreation 113
Public Works 114
Public Works Administration 116
Engineering 117
Road Maintenance 118
Parks & Facilities Maintenance 119
Landscape Maintenance 120
Transfers Out 121
Citywide Personnel 122
Personnel Summary 122
Full-Time Benefited Personnel Summary 123
Part-Time Benefited Personnel Summary 125
Part-Time Non-Benefited Personnel Summary 126
Section 8: Special Fund Overview 127
011 - Community Organization Support Fund 128
012 - Law Enforcement Fund 129
015 - General Plan Revision Fund 130
018 - Technology Reserve Fund 131
020 - Other Post Employment Benefits Fund 132
Section 9: Special Revenue Fund Overview 133
107 - Measure W Fund 134
108 - Road Maintenance & Rehabilitation Fund 135
109 - Measure M Fund 136
110 - Measure R Fund 137
111 - Gas Tax Fund 138
112 - Prop A Transit Fund 139
113 - Prop C Transit Fund 140
115 - Integrated Waste Management Fund 141
116 - Traffic Imp Fund 143
117 - Sewer Mitigation Fund 144
118 - AB2766 Fund 145
119 - SB821 Fund 146
120 - MTA Grants Fund 147
121 - Waste Hauler Fund 148
122 - Quimby Fees Fund 149
123 - Prop A-Safe Neighborhood Parks Fund 150
124 - Park & Facility Development Fund 151
125 - Community Development Block Grant Fund 152
126 - Citizens Option for Public Safety Fund 153
128 - CA Law Enforcement Equipment Program (CLEEP) Fund 154
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131 - Street Beautification Fund 155
132 - Measure A Neighborhood Parks Act Fund 156
133 - CASP SB1186 Fund 157
134 - Tres Hermanos Conservation Authority Fund 158
135 - Public Educational Governmental Fees Fund 159
138 - Lighting & Landscape Assessment District 38 Fund 160
139 - Lighting & Landscape Assessment District 39 Fund 161
141 - Lighting & Landscape Assessment District 41 Fund 162
160 - Use Oil Grant Fund 163
161 - Beverage Recycling Grant Fund 164
Section 10: Capital Improvement Projects Fund 165
250 - Capital Improvement Project List 166
250 - Capital Improvement Project Detail 170
250 - Capital Improvement Projects Fund 194
Section 11: Debt Service Fund Overview 196
370 - Debt Service Fund 197
Section 12: Internal Service Fund Overview 198
510 - Self Insurance Fund 199
520 - Vehicle Replacement Fund 200
530 - Equip Replacement Fund 201
540 - Building Facility & Maintenance Fund 202
Section 13: Fiduciary Fund 203
620 - Other Post Employment Benefits Trust Fund 204
Appendix 205
Glossary 206
City of Diamond Bar Appropriation Limit Calculation 209
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7
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City Manager - Daniel Fox
Assistant City Manager - Ryan McLean
City Clerk - Tommye Cribbins
Community Development Director - Greg Gubman
Finance Director - Dianna Honeywell
Human Resources and Risk Manager - Amy Haug
Information Systems Director - Ken Desforges
Parks and Recreation Director - Ryan Wright
Public Information Manager - Marsha Roa
Public Works Director - David Liu
CITY LEADERSHIP
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ORGANIZATIONAL STRUCTURE
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CITY MANAGER'S BUDGET MESSAGE
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CITY MANAGER'S BUDGET MESSAGE
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CITY MANAGER'S BUDGET MESSAGE
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CITY MANAGER'S BUDGET MESSAGE
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CITY MANAGER'S BUDGET MESSAGE
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CITY MANAGER'S BUDGET MESSAGE
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CITY MANAGER'S BUDGET MESSAGE
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CITY MANAGER'S BUDGET MESSAGE
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CITY COUNCIL'S BUDGET RESOLUTION
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CITY COUNCIL'S BUDGET RESOLUTION
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DIAMOND BAR AT A GLANCE
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COMMUNITY SNAPSHOT
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The budget is an annual financial plan for the City of Diamond Bar. It specifies the level of
municipal services to be provided in the coming year and reflects strategic priorities set
by the City Council.
The City of Diamond Bar's budget is designed to serve five major purposes:
1. Definition of policy in compliance with legal requirements for General Law cities in
the State of California, Governmental Accounting Standards Board (GASB) financial
reporting requirements and audit standards, and fiscal directions of the City Council.
2. Prepare the budget in conformity with Generally Accepted Accounting Principles
using the modified accrual basis of accounting.
3. Utilization as an operations guide for administrative staff in the management and
control of fiscal resources.
4. Presentation of the City's financial plan for the ensuing fiscal year, itemizing projected
revenues and estimated expenditures.
5. Illustration as a communications document for citizens who wish to understand the
operations and costs of City services.
WHAT IS THE BUDGET?
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The City of Diamond Bar's annual operating budget is prepared in conformity with
Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of
accounting. Under this method of accounting, revenues are recognized in the accounting
period in which they become measurable and available to finance expenditures of the
current fiscal period while expenditures are recognized in the accounting period in which
the liability is incurred.
Each of the City's funds is considered a separate accounting entity with a self-balancing
set of accounts that records assets, liabilities, fund equity, revenue and expenditures. Funds
are established and segregated for the purpose of recording specific programs or attaining
certain objectives in accordance with special regulations, restrictions, or limitations.
The General Fund accounts for all the general revenue of the City not specifically levied
or collected for other City funds and for expenditures related to rendering the general
services provided by the City. The City of Diamond Bar has twenty-nine Special Revenue
Funds that are used to account for specific revenues that are legally restricted to
expenditure for particular purposes. The Capital Project Fund is used to account for the
purchase or construction of major capital facilities. The Debt Service Fund is used to
account for principal and interest payments on outstanding fixed rate bonds. Internal
Service Funds are used to account for goods and services provided to other departments
within the City such as liability insurance and equipment replacement.
The budget is prepared on a line item basis by fund and department. The six major General
Fund divisions are:
Legislative
Administration & Support
Public Safety
Community Development
Parks & Recreation
Public Works
BASIS OF BUDGETING
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BUDGET AMENDMENT PROCESS
The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order to ensure
authorized expenditures are managed in the most efficient and economical manner possible, the City Council
authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund
or any other unrestricted Fund. The City’s budget may be amended in the following ways:
If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve
requests for budget increases with Council approval.
Budget adjustments between a department’s line items with a null effect on the overall department
budget may be made with the City Manager’s approval.
During the fiscal year, the City Council may modify approved programs and activities or implement new
activities that may require budget amendments. On such occasions when the Council approves a project
without amending the budget, that approval will constitute authority for the Finance Director to amend
the budget subject to the City Manager’s approval.
BUDGET PROCESS
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DESCRIPTIONS
General Fund is the most versatile fund and is used to account for any legal budgetary purpose not accounted for elsewhere in the budget.
Debt Service Funds are used to account for debt payments owed by the City.
Capital Improvement Project Funds are used to account for the purchase or construction of major capital projects, which are not financed
by proprietary, special assessment or trust funds.
Special Revenue Funds are used to account for certain funds, which are legally restricted to certain purposes.
Internal Service Funds account for a department of a governmental agency, which provides services to other departments of the agency.
The costs of all or a part of the operations and the provision of services are recovered through fees charged to the user departments.
Fiduciary (Trust And Agency) Funds account for assets held by the City in a trustee capacity or as agency for individuals, private
organizations, other governments, and/or other funds.
FUND STRUCTURE
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The City’s budget development is shaped by several financial and operational polices.
These policies promote and ensure organizational continuity, consistency, transparency,
and responsibility from year to year. This section identifies some of the major short and long-
term planning documents, financial and operational policies, and fiscal management
tools that the City of Diamond Bar employs in order to guarantee fiscal and programmatic
integrity and to guide the development of the City’s budget.
Annual Budget and Financial Reporting Policy
The purpose of this policy is to ensure a balanced annual operating budget and reporting
procedures to safeguard public funds and maximize resources available for use by the
City in delivering programs and services.
CAL Card Use Policy
The City of Diamond Bar has joined the CAL Card program which is administered through
the State General Services Division and US Bank. This program provides a mechanism for
government agencies to provide purchasing cards to their employees to expedite
purchases of goods and services. This policy sets forth policies and procedures for CAL
Card usage.
Compensation for City Commissioners/Committee Members
The purpose of this policy is to establish compensation for attendance at Commission/
Committee Meetings for City Commissioners/Committee Members.
Drawing Warrants and Checks Upon City Funds
California State law requires the Mayor and City Clerk to execute and countersign all
warrants and checks issued for payment from City funds. Government Code Section 37203
provides that the City Council may prescribe an alternative method for drawing warrants
and checks. Through adoption of this Policy, the City Council established an alternative
method to insure the timely drawing of warrants and checks upon City funds.
Travel, Expense and Reimbursement Policy
The City of Diamond Bar recognizes the value of attendance by City officials and
employees at professional conferences, seminars, meetings with other government
officials, professional organizations, community organizations, and constituents and
ceremonial events and activities that promote or benefit the City. This policy establishes
travel authorization, expense, reimbursement, and reporting standards consistent with the
provisions of this policy and in compliance with California Government Code Sections
53232.2 and 53232.3.
Fixed Asset Capitalization and Inventory Control Policy
The purpose of this policy is to ensure adequate control and appropriate use of City fixed
assets. The procedures are intended to define fixed assets and to establish guidelines for
budgeting, purchasing and disposing fixed assets. This policy does not apply to
infrastructure assets.
FINANCIAL POLICIES
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Anti-Fraud Policy
To establish policy and procedures for clarifying acts that are considered to be fraudulent,
describing the steps to be taken when fraud or other related dishonest activities are
suspected, and providing procedures to follow in accounting for missing funds, restitution
and recoveries.
Cash Handling Policy
The purpose of this policy is to safeguard public funds and also to maximize resources
available for use by the City in delivering programs and services. These policies recognize
the decentralized nature of the receipting and depositing process, while providing for
standardized procedures.
Fund Balance and Reserves Policy
The purpose of this policy is to establish a key element of the financial stability of the City
by setting guidelines for fund balance. Unassigned fund balance is an important measure
of economic stability. It is essential that the City maintain adequate levels of unassigned
fund balance to mitigate financial risk that can occur for unforeseen revenue fluctuations,
unanticipated expenditures, and other unexpected circumstances. The fund balance also
provides cash flow liquidity for the City's general operations.
Capital Financing and Debt Management Policy
The purpose of this policy is to provide guidelines for the City's utilization of capital financing
and debt for capital improvement projects, property acquisition, and projects whose useful
life will exceed the term of the financing.
Unclaimed Funds Policy
The purpose of this policy is to establish the proper disposition and accounting for unclaimed
money in accordance with Government Code Sections 50050 through 50056.
FINANCIAL POLICIES
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SUMMARY OF ESTIMATED FINANCIAL SOURCES & USES - ALL FUNDS
General Fund Special Funds
Special
Revenue
Funds
Capital
Projects Fund
Debt Service
Fund
Internal
Service Funds
Fiduciary
Funds Total
EST. FUND BAL @ 6/30/2019 $17,338,263 $1,566,077 $12,686,648 $10,673 $199 $3,323,935 $329,760 $35,255,555
Estimated Revenues
Property Taxes $5,577,160 $—$1,593,251 $—$—$—$—$7,170,411
Other Taxes 8,075,000 — 6,341,869 ———— 14,416,869
State Subventions 6,519,465 —————— 6,519,465
From Other Agencies —— 1,634,863 678,328 ——— 2,313,191
Fines & Forfeitures 430,000 —————— 430,000
Current Service Charges 2,311,810 36,000 1,314,000 ———— 3,661,810
Use Of Money & Property 1,503,500 — 74,800 —100 26,500 5,000 1,609,900
Cost Reimbursements 127,150 — 91,470 ———— 218,620
Transfers In 1,229,936 20,000 499,068 7,903,246 860,706 596,451 88,000 11,197,407
Use of Reserves 896,527 440,700 1,456,841 —— 1,098,625 — 3,892,693
Total Revenue $26,670,548 $496,700 $13,006,162 $8,581,574 $860,806 $1,721,576 $93,000 $51,430,366
Expenditures by Function
City Administration $1,996,788 $20,000 $—$—$—$—$—$2,016,788
Administration & Support 4,180,639 20,000 68,700 ———— 4,269,339
Public Safety 7,694,901 — 20,000 ———— 7,714,901
Community Development 1,733,149 268,700 113,907 ———— 2,115,756
Parks & Recreation 3,428,564 —————— 3,428,564
Public Works 5,019,874 — 3,987,886 ———— 9,007,760
Capital Projects ——— 8,581,574 —— 8,581,574
Debt Service ———— 860,806 —— 860,806
Internal Service ————— 1,721,576 — 1,721,576
Transfers Out 2,443,684 188,000 8,565,723 ———— 11,197,407
Total Expenditures $26,497,599 $496,700 $12,756,216 $8,581,574 $860,806 $1,721,576 $—$50,914,471
Use of Reserves $896,527 $440,700 $1,456,841 $—$—$1,098,625 $—$3,892,693
EST. FUND BAL @ 6/30/2020 $16,614,685 $1,125,377 $11,479,753 $10,673 $199 $2,225,310 $422,760 $31,878,757
Net Change In Fund Balance (723,578)(440,700)(1,206,895)—— (1,098,625)93,000 (3,376,798)
Percentage of Change (4.2)%(28.1)%(9.5)%—%—%(33.1)%28.2%(9.6)%
CONSOLIDATED FINANCIAL SCHEDULE
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SUMMARY OF ESTIMATED FINANCIAL SOURCES & USES - ALL FUNDS
in Thousands of Dollars)
Governmental Funds Proprietary Funds Fiduciary Funds Total
General Fund CIP Fund Non-Major Funds Internal Service Funds OPEB Trust Fund All Funds
2018
Actual
2019 Est
Actual
2020
Budget
2018
Actual
2019 Est
Actual
2020
Budget
2018
Actual
2019 Est
Actual
2020
Budget
2018
Actual
2019 Est
Actual
2020
Budget
2018
Actual
2019 Est
Actual
2020
Budget
2018
Actual
2019 Est
Actual
2020
Budget
Financial Sources
Property Taxes $5,158 $5,361 $5,577 $—$—$—$684 $691 $1,593 $—$—$—$—$—$—$5,842 $6,052 $7,170
Other Taxes 7,844 8,012 8,075 — — — 4,778 5,682 6,342 — — — — — — 12,622 13,694 14,417
State Subventions 6,040 6,316 6,519 — — — —— — — — — — — — 6,040 6,316 6,519
From Other Agencies — 888 — 290 339 678 1,456 2,356 1,635 — — — — — — 1,746 3,583 2,313
Fines & Forfeitures 460 415 430 — — — —— — — — — — — — 460 415 430
Current Service
Charges 3,188 2,745 2,312 — — — 1,213 7,330 1,350 — — — — — — 4,401 10,075 3,662
Use Of Money &
Property 1,005 1,338 1,504 — — — 113 107 75 29 26 27 7 2 5 1,154 1,473 1,611
Cost Reimbursements 127 216 127 — — — 7 17 91 — — — — — — 134 233 218
Transfers In 1,099 962 1,230 4,563 5,639 7,903 1,243 1,495 1,380 906 2,250 596 85 87 88 7,896 10,433 11,197
Use of Reserves 2,634 5,228 896 — — — —— 1,899 — — — — — — 2,634 5,228 2,795
Total Financial Sources $27,555 $31,481 $26,670 $4,853 $5,978 $8,581 $9,494 $17,678 $14,365 $935 $2,276 $623 $92 $89 $93 $42,929 $57,502 $50,332
Financial Uses
City Administration $2,304 $3,735 $1,997 $—$—$—$15 $20 $20 $—$—$—$—$—$—$2,319 $3,755 $2,017
Administration &
Support 3,682 4,052 4,181 — — — 14 16 89 — — — — — — 3,696 4,068 4,270
Public Safety 6,886 7,230 7,695 — — — 17 20 20 — — — — — — 6,903 7,250 7,715
Community
Development 1,739 1,826 1,733 — — — 415 255 382 — — — — — — 2,154 2,081 2,115
Parks & Recreation 2,885 3,469 3,429 — — — 35 50 — — — — — — — 2,920 3,519 3,429
Public Works 5,270 5,400 5,020 — — — 3,167 4,820 3,988 — — — — — — 8,437 10,220 9,008
Capital Projects —— — 4,611 5,919 8,581 62 30 — — — — — — — 4,673 5,949 8,581
Debt Service —— — — — — 859 858 861 — — — — — — 859 858 861
Internal Service —— — — — — —— — 827 1,613 1,722 — — — 827 1,613 1,722
Transfers Out 2,870 4,956 2,443 — — — 4,992 5,318 8,754 — 100 — — — — 7,862 10,374 11,197
Total Financial Uses $25,636 $30,668 $26,498 $4,611 $5,919 $8,581 $9,576 $11,387 $14,114 $827 $1,713 $1,722 $—$—$—$40,650 $49,687 $50,915
Surplus (Deficit)$1,919 $813 $172 $242 $59 $—$(82) $6,291 $251 $108 $563 $(1,099) $92 $89 $93 $2,279 $7,815 $(583)
Fund Balance
Beginning Balance $22,469 $21,754 $17,339 $(290) $(48) $11 $8,043 $7,961 $14,252 $2,653 $2,761 $3,324 $149 $241 $330 $33,024 $32,669 $35,256
Surplus (Deficit) 1,919 813 172 242 59 — (82)6,291 251 108 563 (1,099)92 89 93 2,279 7,815 (583)
Use of Reserves (2,634)(5,228)(896)— — — —— (1,899)— — — — — — (2,634)(5,228)(2,795)
Ending Balance 21,754 17,339 16,615 (48)11 11 7,961 14,252 12,604 2,761 3,324 2,225 241 330 423 32,669 35,256 31,878
Change in Balance $(715) $(4,415)(724) $242 $59 —$(82) $6,291 (1,648) $108 $563 (1,099) $92 $89 93 $(355) $2,587 (3,378)
Change -3.2%-20.3%-4.18%83%122.92%—%-1.0%79.0%-11.6%4.1%20.4%-33.1%61.7%36.9%28.2%-1.1%7.9%-9.6%
THREE YEAR CONSOLIDATED AND FUND FINANCIAL SCHEDULE
City of Diamond Bar, California 48 FY 2019/20 Proposed Budget
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WHAT IS FUND BALANCE?
Fund balance reflects the net financial resources of a fund - in other words, assets minus
liabilities - in simpler terms, dollars available to spend. If some of the funds’ resources are
not available to spend, this would be indicated by “restricting” or “reserving” a portion of
fund balance.
The Governmental Accounting Standards Board (GASB) Statement Number 54, Fund
Balance Reporting and Governmental Fund Type Definitions, is effective for fiscal years
beginning after June 15, 2010. The objective of the statement is to improve the usefulness
and understandability of governmental fund balance information. The statement provides
clearly defined categories of fund balance to make the nature and extent of the
constraints placed on a government’s fund balance more transparent.
GASB 54 classifications of fund balance are as follows:
Nonspendable - The net current financial resources that cannot be spent because
they are either not in spendable form or are legally or contractually required to be
maintained intact. Generally, not in spendable form means that an item is not
expected to be converted to cash. Examples include inventory, prepaid amounts,
long-term amounts of loans and notes receivable and property acquired for resale.
Restricted - The portion of fund balance on which constraints have been placed by
creditors, grantors, contributors, laws or regulations of other governments,
constitutional provisions or enabling legislation.
Committed - The portion of fund balance that can only be used for specific purposes
pursuant to constraints imposed by formal action of the highest level of decision-
making authority i.e. the City Council. These amounts cannot be used for any other
purpose unless the City Council removes or changes the specified use by taking the
same action it employed to previously commit the amounts.
Assigned - The portion of fund balance that is intended to be used for specific
purposes, but is neither restricted nor committed. Such intent needs to be established
at either the highest level of decision-making i.e. City Council or by an official
designated for that purpose i.e. City Manager and/or Finance Director.
Unassigned - The portion of fund balance that represents amounts that are not
nonspendable, restricted, committed or assigned to specific purposes. The General
Fund is the only fund that should report this category of fund balance. The City will
strive to maintain an unassigned fund balance of 3 months of the budgeted
operational expenditures in the City's General Fund. The purpose of this unassigned
balance is to alleviate significant unanticipated budget shortfalls and to ensure the
orderly provisions of services to citizens.
GASB 54 classification is only required for governmental funds. Therefore, no presentation
is included on Internal Service Funds or Agency Funds - those balances are restricted by
their individual purposes 100%.
FUND BALANCE
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Resources Uses
Fund #
Fund
Title
FB Reserves
@ 06/30/19 Revenues Transfers In
Total
Resources Expenditures Transfers Out
FB Reserves
@ 06/30/20
Change in
FB Reserves Explanation of Change in FB Reserves Greater Than 10%
1 General Fund 17,338,263 24,544,085 1,229,936 43,112,284 24,053,914 2,443,684 16,614,686 (4)%GF Reserves are being used primarily for CIP projects
and subsidy of LLAD's
11 Com Organization Support Fund —— 20,000 20,000 20,000 ———%
12 Law Enforcement Reserve Fund 1,013,311 —— 1,013,311 — 100,000 913,311 (10)%Money to be used for as-needed assignments and
suppression patrols
15 General Plan Revision Fund 292,653 —— 292,653 268,700 — 23,953 (92)%Money set aside for GP will be expended
18 Technology Reserve Fund 1,500 36,000 — 37,500 —— 37,500 2400 %Money is being collected for the update of the Land
Management System
20 OPEB Reserve Fund 258,613 —— 258,613 20,000 88,000 150,613 (42)%Reserves are being invested into OPEB Trust
107 Measure W — 900,000 — 900,000 — 453,000 447,000 —%
108 Road Maintenance & Rehab (RMRA) 1,181,511 952,348 — 2,133,859 — 1,806,811 327,048 (72)%Reserves are being used for CIP projects
109 Measure M Fund 371,042 825,413 — 1,196,455 — 1,152,691 43,764 (88)%Reserves are being used for CIP projects
110 Measure R Fund (6,774)726,266 — 719,492 — 719,492 —(100)%Reserves are being used for CIP projects
111 Gas Tax Fund 72,986 1,498,315 — 1,571,301 — 1,472,821 98,480 35 %The annual allocation is more that expenses this year
112 Prop A - Transit Fund 397,467 1,916,574 — 2,314,041 1,653,427 378,102 282,512 (29)%Reserves are being built up for future projects
113 Prop C - Transit Fund 877,333 974,751 — 1,852,084 448,468 883,031 520,585 (41)%Reserves are being used for CIP projects
114 MAP-21 Fund 363 ——363 ——363 —%
115 Integrated Waste Mgt Fund 1,278,463 653,470 — 1,931,933 589,771 10,000 1,332,162 4 %The annual allocation is more that expenses this year
116 Traffic Mitigation Fund 6,957,013 8,000 — 6,965,013 — 110,000 6,855,013 (1)%Reserves are being used for CIP projects
117 Sewer Mitigation Fund 66,579 2,000 — 68,579 — 16,138 52,441 (21)%Reserves are being used for CIP projects
118 Air Quality Improvement Fd 90,545 74,500 — 165,045 51,000 16,948 97,097 7 %The annual allocation is more that expenses this year
119 SB821 Trails (TDA)— 151,298 — 151,298 — 109,918 41,380 —%
120 MTA Grants Fund — 777,898 — 777,898 — 777,898 ——%
121 Waste Hauler Fund 469 137,000 — 137,469 — 134,469 3000 540 %The annual allocation is more that expenses this year
122 Park Fees (Quimby) Fd 107,663 3,500 — 111,163 — 36,250 74,913 (30)%Reserves are being used for CIP projects
123 Prop A - Safe Neighborhood Pks Fd 41,538 —— 41,538 —— 41,538 —%
124 Park & Facility Development Fd 48,722 1,000 — 49,722 — 25,000 24,722 (49)%Reserves are being used for CIP projects
125 Community Dev Block Grant Fd 44,843 273,907 — 318,750 113,907 160,000 44,843 —%
126 Citizens Option for Public Sfty Fd 245,942 104,500 — 350,442 10,000 118,154 222,288 (10)%Reserves are being used for Law Enforcement purposes
128 CA Law Enforcement Eq Fund 14,534 200 — 14,734 10,000 — 4,734 (67)%We no longer receive this funding source
131 Street Beautification 392,439 2,000 — 394,439 —— 394,439 1 %Reserves are being built up for future projects
132 Measure A Neighborhood Parks Act 46,000 231,000 — 277,000 — 185,000 92,000 100 %Reserves are being built up for future projects
133 CASP (SB1186) Fund 14,165 8,100 — 22,265 —— 22,265 57 %Reserves are being built up for future projects
134 Tres Hermanos —— 70,000 70,000 70,000 ———%
135 PEG Fees Fund 373,302 104,000 — 477,302 68,700 — 408,602 9 %The annual allocation is more that expenses this year
138 Landscape Maint Dist - 38 — 276,330 60,499 336,829 336,829 ———%
139 Landscape Maint Dist - 39 — 294,764 169,068 463,832 463,832 ———%
141 Landscape Maint Dist - 41 — 122,157 199,501 321,658 321,658 ———%
160 Used Oil Grant 16,486 15,800 — 32,286 15,900 — 16,386 (1)%
161 Beverage Recycling Grant 54,016 15,162 — 69,178 37,000 — 32,178 (40)%Reserves are being used for expanded programs
FUND BALANCE
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Resources Uses
Fund #
Fund
Title
FB Reserves
@ 06/30/18 Revenues Transfers In
Total
Resources Expenditures Transfers Out
FB Reserves
@ 06/30/19
Change in
FB Reserves Explanation of Change in FB Reserves Greater Than 10%
250 Capital Improvement Project Fd 10,673 678,328 7,903,246 8,592,247 8,581,574 — 10,673 —%
370 Debt Service Fund 199 100 860,706 861,005 860,806 —199 —%
510 Self Insurance Fund 1,000,000 9,000 487,451 1,496,451 496,451 — 1,000,000 —%
520 Vehicle Maint & Replacement Fund 435,333 5,000 — 440,333 226,900 — 213,433 (51)%No transfer in this FY so expenses are funded w/reserves
530 Equipment Maint & Repl Fd 1,682,495 5,500 109,000 1,796,995 848,225 — 948,770 (44)%Reduction in reserves is due to depreciation expense
540 Building Facility & Maint Fund 206,107 7,000 — 213,107 150,000 — 63,107 (69)%No transfer in this FY so expenses are funded w/reserves
620 OPEB Trust Fund 329,760 5,000 88,000 422,760 —— 422,760 28 %Contribution being made from OPEB Reserve Fund
Grand Totals 35,255,554 36,340,266 11,197,407 82,793,227 39,717,062 11,197,407 31,878,758
FUND BALANCE
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City of Diamond Bar, California 52 FY 2019/20 Proposed Budget
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All revenues which, by law, do not have to be placed in a separate fund are deposited
in the General Fund. All general operations of the City are charged to this fund. All
expenditures must be made pursuant to appropriations, which lapse annually and at the
end of the fiscal year. Unexpended balances are transferred to the unappropriated
reserve.
PROPERTY TAXES
Secured - Current Year
Tax levied on secured property pursuant to the revenue and taxation code.
Unsecured - Current Year
Tax levied on all personal property not secured by real property held in title by the
same owner. Due to the transitory nature of unsecured property, a tax is levied
immediately after assessed values are determined.
Supplemental Roll
Taxes levied when secured property is sold to a new owner. It is calculated as the
difference between what the seller paid for property tax and what the new owner
is expected to pay prorated from the time of closing escrow until the next property
tax bill is prepared by the Assessor.
Prior Year Uncollected
Taxes paid in the current year, which were due in a prior year.
Interest and Penalties
Interest and penalties charged for the late payment of property taxes.
Consultant HdL & Companies provides annual estimates for Secured and
Unsecured Property Taxes. Supplemental and Delinquent Property Taxes are
based on the latest 3 year average trend.
OTHER TAXES
Sales and Use Tax
As a result of the Bradley-Burns Local Sales and Use Tax law, 1% of the Sales & Use
Tax is to be distributed to the City.
Consultant HdL & Companies provides annual estimates.
Transient Occupancy Tax
These revenues are received on a monthly basis from the hotels in the City. The
hotels are required to pay a 10% tax based on the amount of their room rental
revenues.
Estimate based on historical trends.
REVENUE DESCRIPTIONS
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Franchise Fees
Companies are granted special privileges for the continued use of public property,
such as city streets. Such companies usually involve elements of monopoly and may
require regulation. The Franchise Fees are the amounts required for the continued
granting of these privileges. Franchises currently granted within the City are Electric,
Gas, Cable TV, Bus Benches and Waste Hauler.
Estimate based on franchise agreements with each franchisee.
FINES AND FORFEITURES
Vehicle Code Fines
Amounts derived from traffic citations and fines for violations occurring within the
city limits.
Court Fines and Forfeitures
Fines collected by the county courts for city code violations other than traffic, which
are shared with Los Angeles County.
Impound Fees
Fines collected upon the release of vehicles, which have been impounded and
stored by the Sheriff's Department.
Miscellaneous
Other fines and forfeitures not included above.
Estimate based on historical trends and changes to the City and/or County
Fee Schedule.
LICENSES AND PERMITS
Building Fees
Building Fees are collected in accordance with the Uniform Building Code. The
revenues from these fees are used to cover the cost of providing building inspections
to insure compliance with building codes.
Estimate based on anticipated building activity and any changes to the City's
Fee Schedule.
Encroachment Permit Fees
These fees are levied to cover costs of inspections for work within the public right-
of-way for the construction of new or repair of existing utility facilities and other public
improvements such as sidewalks, curb, gutter, asphalt roadway, etc.
Estimate based on anticipated building activity and any changes to the City's
Fee Schedule.
REVENUE DESCRIPTIONS
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Certified Access Specialist Program (CASP) Fees
SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a
local business license when it is initially issued or renewed. From January 1, 2018
through December 31, 2023, the City will retain 90% of the fees collected. The
purpose of the fee is to increase disability access and compliance with construction
related accessibility.
Estimate based on historical business license volume and the State's Fee
Schedule.
CURRENT SERVICE CHARGES
Planning and Engineering Fees
These fees are levied to cover costs of plan checks, inspections, etc. which maybe
necessary in conjunction with new construction or improvements being made by
contractors.
Estimate based on anticipated building activity and any changes to the City's
Fee Schedule.
Recreation Fees
These fees are levied to cover the cost of providing recreation programs such as fee
classes, Tiny Tot programs, excursions, summer day camp, youth and adult athletics,
senior activities and community events.
Estimate based on trending program participation and any changes to the
City's Fee Schedule.
Public, Educational and Governmental (PEG) Fees
Fees totaling 1% of gross revenues are remitted to the City by all video service
providers with a valid state franchise. These funds may only be used for capital
improvements related to the City's operations of its PEG channels.
Estimate based on historical trends.
INTERGOVERNMENTAL REVENUE
Vehicle License Fee (VLF) - Property In-Lieu Tax
The Motor Vehicle In-Lieu fee is a tax on the ownership of a vehicle in place of taxing
vehicles as personal property. The tax rate used to be 2%, and then the rate was
cut by 67.5% which greatly affected the revenue allocated to the City by the State.
VLF has now been totally eliminated. To fill the gap created by the cut the State
instituted a property tax swap where the City receives additional property tax to
offset the loss of VLF. These funds are included in the budget as VLF Property Tax in
Lieu revenue.
Projection prepared by consultant HdL Companies, LLC.
REVENUE DESCRIPTIONS
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AB2766 - Air Quality Improvement/Pollution Reduction Fees
These fees are derived from the imposition of an additional motor vehicle registration
fee which shall be used to fund the implementation of air quality management
compliance and provisions of the California Clean Air Act of 1988.
Estimate based on historical trends.
Gas Tax Section 2105
This Section of the Streets and Highways Code provides for the collection and
distribution of special gas tax to fund improvements for regional transportation
needs.
Gas Tax Section 2106
Section 2106(a) of the Streets and Highways Code provides that each city shall
receive a fixed monthly apportionment of $400; Section 2106(c) provides for
distribution on a per capita basis.
Gas Tax Section 2107
This section provides monthly allocations of 1.315 cents per gallon of gasoline, 1.8
cents per gallon of diesel and 2.59 cents per liquefied petroleum gas (LPG) based
on population.
Gas Tax Section 2107.5
This account represents a fixed amount of revenue received from the state based
on population.
Highway Users Tax Act (HUTA)
This revenue source replaces the Proposition 42 sales tax on gasoline with a franchise
tax. It is intended to be revenue neutral to Cities and allow greater flexibility at the
State level.
Road Maintenance & Rehabilitation Act of 2017 (SB-1)
This source of revenue was signed into law in April 2017 in order to address the
significant multi-modal transportation funding shortfalls statewide. A fuel tax
increase began on November 1, 2017. The value-based transportation fee began
on January 1, 2018. The price-based excise tax will be reset on July 1, 2019 and the
new zero emissions vehicle fee will begin on July 1, 2020.
Gas Tax, HUTA and SB-1 estimates are provided by California Local
Government Finance Almanac which bases their estimates on State
Department of Finance statewide revenue projections.
REVENUE DESCRIPTIONS
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Measure W
The Safe Clean Water Act (ACW Program) also known as Measure W was approved
by the voters in November 2018. The revenue generated from this measure is
intended to maximize the ability of local governments to address local storm water
and urban runoff challenges and is to be used for water quality improvements within
the City. It is estimated that the City will receive $900,000 annually as part of this
program.
Measure M
Approved by the voters on November 6, 2016, this half-cent sales tax increase will
fund projects that will improve local streets, repair potholes and improve traffic flow/
safety. The City received its first allocation of Measure M funds during FY 2017-18.
Prop A - Transit Tax
The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by
voters in 1980). These funds are distributed by the L.A. County Metropolitan
Transportation Authority (MTA), and are distributed to Los Angeles County cities on
a proportional population basis. The funds are to be used for the development of
transit programs within the guidelines established by the MTA.
Prop C - Transit Tax
The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters
in 1990). These funds are distributed by the L.A. County Metropolitan Transportation
Authority (MTA), and are distributed to Los Angeles County cities on a proportional
population basis. The funds are to be used the improving, expanding and
maintaining public transit services. These expenditures must be consistent with the
County's Congestion Management Program.
Measure R - Local Return Funds
Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved
in November 2008 to meet the transportation needs of the County. Fifteen percent
of this tax is designated for the Local Return program to be used by cities. These
funds are to be used for local transportation projects.
Measure M, Prop A, Prop C and Measure R estimates come from L.A. County
Metropolitan Transportation Authority (MTA).
Prop A - Safe Parks Program
Funds transferred to the City as a result of the 1992 and 1996 L.A. County Safe
Neighborhood Parks Act. These funds are to be used to improve, preserve and
restore parks and to employ at-risk youth. Projects utilizing the California
Conservation Corps are funded through the at-risk youth element of this program.
This program ended in FY 2017-18.
REVENUE DESCRIPTIONS
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Measure A Neighborhood Parks Act
Approved by the voters in November 2016, this new source of revenue in FY 2018-19
provides funds to improve the quality of life throughout Los Angeles County by
preserving and protecting parks, safe places to play, community recreation facilities,
beaches, rivers, open spaces and water conservation. Measure A funds provide
local funding for parks, recreation, trails, cultural facilities, open space and Veteran
and youth programs.
Annual estimates are received from the Los Angeles County Regional Park
and Open Space District.
STATE GRANTS
State TDA
The Transportation Development Act provides this source of funding. Derived from
statewide sales tax, and allocated by formula to the County Transportation
Commission, allocations are deposited in each regional entity's State Transit
Assistance Fund.
Estimate based on historical trends.
SB821 - Bike and Pedestrian Paths
SB821 allows the City to request specifically allocated monies for the purpose of
constructing bike and pedestrian paths.
Estimate based on historical trends.
Habitat Conservation Fund (HFC)
Established by the California Wildlife Protection Act of 1990 (Proposition 117), the
HCF provides funding to local agencies to protect threatened species, to address
wildlife corridors, to create trails and to provide for nature interpretation programs
which bring urban residents into park and wildlife areas.
Grant awards vary from year to year so this is based on individual grant criteria.
COUNTY GRANTS
County TDA
The Transportation Development Act provides this source of funding. Derived from
state sales tax and allocated by formula to the County Local Transportation Fund,
allocations are available to operators for the support of public transportation
systems.
Based on estimates from Los Angeles County.
REVENUE DESCRIPTIONS
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FEDERAL GRANTS
Community Development Block Grant (CDBG)
The federal government provides funds for metropolitan areas whose population
exceeds 50,000. The funds are based upon a federal formula and are to be used
only within low and moderate-income census tracts and/or to benefit low and
moderate-income persons.
Based on estimates received from the Community Development Commission
of the County of Los Angeles.
Moving Ahead For Progress In The 21st Century (MAP-21)
The Federal Government has created a Federal Surface Transportation Program
that allocates funds for various improvements to the nation’s streets and roads. This
two year legislation has annual allocations funded primarily by the Highway
Account.
Estimate based on historical trends.
Land & Water Conservation Fund (LWCF)
LWCF is a Federal program that conserves irreplaceable lands and improves outdoor
recreation opportunities. Funds are administered by the State of California and are
allocated to local agencies through competitive grants.
Grant awards vary from year to year so this is based on individual grant criteria.
Recreational Trails Program (RTP)
RTP is a Federal program that provides financial assistance to local agencies for the
development of recreational trails, trailheads and trailside facilities. Funds are
administered by the State of California and are allocated to local agencies through
competitive grants.
Grant awards vary from year to year so this is based on individual grant criteria.
OTHER FINANCING SOURCES
Proceeds from Sale of General Fixed Assets
This includes proceeds from the sale of fixed assets (used by governmental funds
only).
Damage to City Property
These funds include reimbursement to the City for repairing willful or accidental
damage to city property. Generally these are associated with automobile
accidents.
REVENUE DESCRIPTIONS
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Cost Reimbursements
Reimbursements to the City for various expenditures incurred that are reimbursable
i.e. legal expenses.
All three of these revenue source estimates are based on historical trends.
Street Beautification - Developer Paid
Funds received from development projects to be used toward the Diamond Bar
Complete Streets improvements as well as other identified capital improvement
streetscape or complete streets projects as conditioned by the development
projects entitlements.
Estimate based on anticipated development projects and the associated
fees.
OPERATING TRANSFERS IN
Operating Transfers In
Includes monies transferred from one fund to another. Transfers are income to
recipient fund.
USE OF MONEY AND PROPERTY
Interest Earnings
Investments
Inactive City funds are pooled and invested on a continuing basis in certain
types of investments that are state approved such as time certificate of
deposits, money market accounts, Local Agency Investment Fund, and
Federal Agency notes.
The City's investment software produces a projection based on the
holdings in the portfolio.
REVENUE DESCRIPTIONS
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Property Taxes
5,577,160
20.9%
Other Taxes
8,075,000
30.3%
Subventions - State
6,519,465
24.4%
Fines & Forfeitures
430,000
1.6%
Current Service Charges
2,311,810
8.7%
Use of Money and Property
1,503,500
5.6%
Cost Reimbursements
127,150
0.5%
Transfers In-Other Funds:
1,229,936
4.6%Fund Balance Reserves
896,527
3.4%
Total Revenue: $26,670,548
FY 2019/20 GENERAL FUND REVENUE
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FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
Property Taxes
30010 Current Secured $ 4,824,840 $ 5,043,469 $ 5,043,000 $ 5,250,560
30020 Current Unsecured 187,673 188,000 188,000 188,000
30050 Supplemental Roll 138,830 124,700 125,000 132,250
30100 Prior Year Property Tax (8,804) (10,000) (10,000) (10,000)
30200 Misc. Property Taxes ————
30250 Interest Penalties & Delinquencies 15,481 20,000 15,000 16,350
Total Property Taxes $ 5,158,020 $ 5,366,169 $ 5,361,000 $ 5,577,160
Other Taxes
31010 Sales Tax $ 4,999,873 $ 5,098,000 $ 5,169,000 $ 5,020,000
31200 Transient Occupancy Tax 1,019,915 1,250,000 1,250,000 1,400,000
31210 Franchise Tax 1,419,605 1,285,000 1,317,888 1,380,000
31250 Property Transfer Tax 404,452 275,000 275,000 275,000
Total Other Taxes $ 7,843,845 $ 7,908,000 $ 8,011,888 $ 8,075,000
Subventions - State
31340 Homeowners Exemption $ 29,610 $ 30,500 $ 30,500 $ 30,000
31700 Motor Vehicle in Lieu (VLF)30,039 —27,581 —
31701 VLF - Property Tax in Lieu 5,981,138 6,257,924 6,257,924 6,489,465
Total Subventions - State $ 6,040,786 $ 6,288,424 $ 6,316,005 $ 6,519,465
From Other Agencies
31900
Intergovernmental Revenue - Other
Cities $—$
840,000 $888,500 $—
Total From Other Agencies $— $ 840,000 $ 888,500 $—
Fines & Forfeitures
32150 Vehicle Code Fines $ 165,501 $ 185,000 $ 155,000 $ 160,000
32200 General Fines 27,569 15,000 10,000 15,000
32210 Municipal Code Fines 5,044 5,000 25,000 30,000
32230 Parking Fines 243,226 185,000 215,000 215,000
32250 Vehicle Impound Fees 6,400 7,500 10,000 10,000
32270 False Alarm Fees 11,875 10,000 ——
Total Fines & Forfeitures $ 459,614 $ 407,500 $ 415,000 $ 430,000
Current Service Charges
Building Fees:
34110 Building Permits $ 555,354 $ 476,219 $ 476,219 $ 369,900
34120 Plumbing Permits 147,278 117,873 117,873 48,785
34130 Electrical Permits 69,767 67,752 67,527 53,425
34140 Mechanical Permits 47,113 56,961 56,961 28,225
34200 Permit Issuance Fee 86,745 91,378 91,378 72,065
34250 Inspection Fees 339 8,653 8,653 6,820
34300 Plan Check Fees 528,552 498,939 498,939 470,920
34310 Plan Retention Fee 41,169 55,194 55,194 24,070
34350 SMIP Fees 6,236 5,273 5,273 4,155
34355 Building Standards Admin Fee 2,114 2,087 2,087 1,645
34415 Waste Reduction Fees 2,604 900 900 500
Sub-Total $ 1,487,272 $ 1,381,229 $ 1,381,004 $ 1,080,510
GENERAL FUND REVENUE OVERVIEW
City of Diamond Bar, California 62 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 153
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
Planning Fees:
34430 Current Planning Fees $ 136,265 $ 192,000 $ 125,000 $ 125,000
34435 Planning Administration Fees ————
34550 Developer Fees ————
34554 Willow Heights Park Improvement Fees ————
34556 South Pointe Developer Fees 500,000 110,000 110,000 —
34560 Business License Fees 27,067 20,000 24,000 27,000
34561 Business License Late Fees 4,092 2,500 2,500 2,500
Sub-Total $ 667,424 $ 324,500 $ 261,500 $ 154,500
Engineering Fees:
34610 Engineering - Plan Check Fees $ 23,875 $ 37,000 $ 37,000 $ 37,000
34620 Engineering - Address Change Fee 3,839 2,000 2,000 2,000
34630 Engineering - Encroachment Fees 90,856 90,000 90,000 95,000
34640 Engineering - Inspections Fees 18,403 25,000 25,000 25,000
34650 Soils/Traffic/Misc Engineering Fees 29,491 35,000 35,000 35,000
34660 Traffic Mitigation - Engineering 11,919 ———
34662 Waste Hauler Fees 190,000 195,000 195,000 203,000
34665 Industrial Waste Fees 35,612 40,000 35,000 35,000
Sub-Total $ 403,994 $ 424,000 $ 419,000 $ 432,000
Recreation Fees:
34720 Community Activities $ 38,101 $ 64,550 $ 65,550 $ 29,600
34730 Senior Activities 39,715 40,350 40,350 41,500
34740 Athletics 47,789 63,750 63,750 58,200
34760 Fee Programs 241,581 260,715 258,840 259,500
34780 Contract Classes 245,294 255,000 255,000 256,000
34800 Special Event Fees 16,740 ———
Sub-Total $ 629,220 $ 684,365 $ 683,490 $ 644,800
Total Current Service Charges $ 3,187,911 $ 2,814,094 $ 2,744,994 $ 2,311,810
Use of Money and Property
Misc Use of Money & Property
36600 Returned Check Charges $ 485 $ 460 $ 150 $ 150
36630 Sale of Fixed Assets ————
36637 Film Permits 3,153 3,000 3,000 3,000
36660 Donations 1,650 500 1,100 500
36900 Miscellaneous Revenue 27,526 10,000 10,000 10,000
Sub-Total $ 32,814 $ 13,960 $ 14,250 $ 13,650
Investments
36100 Investment Earnings $ 398,794 $ 420,900 $ 420,900 $ 485,750
36110 Unrealized Gain/(Loss) on Invests (472,353)———
36120 Gain/Loss On Sale of Investments 4,139 7,500 ——
Sub-Total $ (69,420) $ 428,400 $ 420,900 $ 485,750
GENERAL FUND REVENUE OVERVIEW
City of Diamond Bar, California 63 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 154
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
Rents & Concessions
36610 Rents & Concessions $ 154,144 $ 150,000 $ 160,000 $ 160,000
36615 Diamond Bar Center Rental 788,339 725,000 650,000 725,000
36618 Facility Security 38,566 39,000 52,500 52,500
36620 Heritage Park Building Rental 19,165 25,000 20,000 20,000
36622 Pantera Park Building Rental ———5,000
36625 Parks & Fields Rental 19,511 15,000 15,000 10,000
36627 Concert Share Revenue ———24,600
Sub-Total $ 1,019,724 $ 954,000 $ 897,500 $ 997,100
Taxable Sales
36640 City Store Sales $45 $— $— $—
36650 Sale of Printed Material 963 2,500 1,000 1,000
Sub-Total $ 1,008 $ 2,500 $ 1,000 $ 1,000
Property Damage
36800 Property Damage - Public Works $ 20,936 $ 24,000 $ 4,500 $ 5,000
36810 Property Damage - Parks 32 2,000 100 1,000
Sub-Total $ 20,968 $ 26,000 $ 4,600 $ 6,000
Total Use of Money and Property $ 1,005,094 $ 1,424,860 $ 1,338,250 $ 1,503,500
Cost Reimbursements
36950 Cost Reimbursements $ 126,884 $ 215,777 $ 215,777 $ 127,150
Total Cost Reimbursements $ 126,884 $ 215,777 $ 215,777 $ 127,150
Transfers In-Other Funds:
39012 Transfer In - Law Enforcement Fund $— $ 100,000 $ 35,000 $ 100,000
39111 Transfer In - Gas Tax Fund 939,088 757,122 757,122 1,001,782
39115 Transfer In - Integrated Waste Mgmt.
Fund
30,000 10,000 10,000 10,000
39123 Transfer In - Prop A Safe Parks Fund 35,000 50,000 50,000 —
39126 Transfer In - COPS Fund 95,180 110,226 110,226 118,154
Total Transfers In-Other Funds $ 1,099,268 $ 1,027,348 $ 962,348 $ 1,229,936
Fund Balance Reserves
Use of Fund Balance Reserves $ 2,633,643 $ 5,748,010 $ 5,227,685 $ 896,527
GENERAL FUND TOTAL $ 27,555,065 $ 32,040,182 $ 31,481,447 $ 26,670,548
GENERAL FUND REVENUE OVERVIEW
City of Diamond Bar, California 64 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 155
City of Diamond Bar, California 65 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 156
By Department
City Administration
1,996,788
7.5%
Administration &
Support
4,180,639
15.8%
Public Safety
7,694,901
29.0%
Community
Development
1,733,149
6.5%
Parks & Recreation
3,428,564
12.9%
Public Works
5,019,874
18.9%
Transfers Out
2,443,684
9.2%
Total Appropriations: $26,497,598
FY 2019/20 GENERAL FUND APPROPRIATIONS
City of Diamond Bar, California 66 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 157
By Category
Personnel Services
8,469,095
32.0%
Supplies
444,000
1.7%
Operating
Expenditures
2,655,170
10.0%
Professional
Services
1,132,745
4.3%
Contract Services
11,278,404
42.6%
Capital Outlay
74,500
0.3%
Transfers
2,443,684
9.2%
Total Appropriations: $26,497,598
FY 2019/20 GENERAL FUND APPROPRIATIONS
City of Diamond Bar, California 67 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 158
Personnel Operating Professional Contract Capital
Department Services Supplies Expenditures Services Services Outlay Transfers Total Percentage
Community Administration
City Council $142,432 $250 $45,350 $1,200 $—$—$—$189,232 0.71 %
City Attorney ——— 210,000 ——— 210,000 0.79 %
City Manager/Clerk 1,201,681 31,000 188,375 176,500 ——— 1,597,556 6.03 %
Finance 631,271 3,000 42,450 165,095 ——— 841,816 3.18 %
Human Resources 398,565 3,000 45,705 2,000 ——— 449,270 1.70 %
Health & Safety Program — 7,300 4,500 8,000 ——— 19,800 0.07 %
Information Systems 622,140 33,000 486,400 84,300 31,000 —— 1,256,840 4.74 %
Civic Center 139,076 44,000 459,926 2,500 — 2,000 — 647,502 2.44 %
Public Information 391,197 34,250 173,475 88,650 4,700 —— 692,272 2.61 %
Economic Development 144,889 — 11,250 105,000 12,000 —— 273,139 1.03 %
Law Enforcement — 6,000 16,000 — 7,387,850 —— 7,409,850 27.96 %
Community Volunteer Patrol — 1,000 5,000 ———— 6,000 0.02 %
Fire ———— 7,500 5,000 — 12,500 0.05 %
Animal Control ———— 196,501 —— 196,501 0.74 %
Emergency Preparedness — 20,000 25,050 25,000 ——— 70,050 0.26 %
Transfers Out —————— 1,547,157 1,547,157 5.84 %
Use of General Fund Reserves —————— 896,527 896,527 3.38 %
Community Development
Planning 695,979 2,400 13,200 10,000 ——— 721,579 2.72 %
Building and Safety 162,257 2,500 2,000 — 537,000 —— 703,757 2.66 %
Neighborhood Improvement 251,263 1,200 5,050 — 50,300 —— 307,813 1.16 %
Diamond Bar Center 873,600 36,000 283,435 19,500 205,090 22,500 — 1,440,125 5.43 %
Recreation Services 1,363,079 107,400 159,510 7,500 350,950 —— 1,988,439 7.50 %
Public Works - Admin 437,290 5,000 29,240 227,500 30,000 —— 729,030 2.75 %
Engineering 226,063 — 4,250 — 701,950 —— 932,263 3.52 %
Road Maintenance 405,328 61,000 100,000 — 1,000,000 —— 1,566,328 5.91 %
Parks & Facilities Maintenance 382,986 45,700 555,004 — 431,678 45,000 — 1,460,368 5.51 %
Landscape Maintenance ———— 331,885 —— 331,885 1.25 %
GENERAL FUND TOTAL $8,469,095 $444,000 $2,655,170 $1,132,745 $11,278,404 $74,500 $2,443,684 $26,497,598 100.00%
Percentage of Total 31.96%1.68%10.02%4.27%42.56%0.28%9.22%100.00%
FY 2019/20 GENERAL FUND APPROPRIATIONS
City of Diamond Bar, California 68 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 159
CITY ADMINISTRATION
City of Diamond Bar, California 69 FY 2019/20 Proposed Budget
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-4010 through 001-4030
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $ 1,111,496 $ 1,203,084 $ 1,204,226 $ 1,344,113
SUPPLIES 22,059 31,250 31,250 31,250
OPERATING EXPENDITURES 209,157 474,915 365,465 233,725
PROFESSIONAL SERVICES 961,521 927,991 929,191 387,700
DEPARTMENT TOTAL $ 2,304,233 $ 3,842,273 $ 3,735,165 $ 1,996,788
DEPARTMENT INCLUDES:
4010 City Council $ 189,232
4020 City Attorney 210,000
4020 City Manager/City Clerk's Office 1,597,556
Total Department Expenditures $ 1,996,788
City Council
189,232
9.5%
City Attorney
210,000
10.5%
City Manager/City
Clerk's Office
1,597,556
80.0%
8.1.b
Packet Pg. 160
DIVISION NO. 4010
The City Council is the legislative and policy-making body for the City of Diamond Bar. Five
Council Members are elected at-large for four-year, overlapping terms of office. The
Council annually elects one of its members to serve as Mayor. The Mayor presides over all
Council meetings and is the ceremonial head of the City for official functions.
As Diamond Bar's elected representatives, the City Council sets policy and establishes
quality of municipal services for the community by determining service levels and revenue
obligations through the adoption of an annual budget, authorizing City contracts and
expenditures, and adopting necessary regulatory measures.
Council Members represent the City on various intergovernmental organizations to achieve
governmental cooperation and advocate for programs that are consistent with the needs
of the community.
CITY COUNCIL
City of Diamond Bar, California 70 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 161
DEPARTMENT:
City
Administration
DIVISION:City Council
ORGANIZATION #:001-4010
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $44,910 $44,760 $44,760 $44,760
40070 City Paid Benefits 3,528 5,684 5,684 4,101
40080 Classic Member Retirement 5,731 2,828 2,828 3,162
40081 Classic Member - UAL Pmt —1,003 1,003 2,189
40082 PEPRA Member Retirement 49 2,167 2,167 2,024
40083 Worker's Comp. Expense —358 ——
40085 Medicare 3,253 1,327 1,327 695
40087 Social Security 62 —1,500 1,500
40090 Benefit Allotment 77,904 81,000 81,000 84,000
TOTAL PERSONNEL $135,436 $139,127 $140,269 $142,432
SUPPLIES
41200 Operating Supplies $143 $250 $250 $250
TOTAL SUPPLIES $143 $250 $250 $250
OPERATING EXPENDITURES
42112 Photography $50 $1,000 $500 $500
42125 Telephone 2,595 2,700 2,700 2,700
42315 Membership & Dues —500 500 500
42325 Meetings 1,046 1,000 1,000 1,000
42330 Travel-Conferences 12,927 22,650 22,650 22,650
42335 Travel-Mileage & Auto Allow 17,952 18,000 18,000 18,000
TOTAL OPERATING EXP $34,570 $45,850 $45,350 $45,350
PROFESSIONAL SERVICES
44000 Professional Services $1,000 $—$1,200 $1,200
TOTAL PROFESSIONAL
SERVICES $1,000 $—$1,200 $1,200
DIVISION TOTAL $171,149 $185,227 $187,069 $189,232
CITY COUNCIL
City of Diamond Bar, California 71 FY 2019/20 Proposed Budget
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DIVISION NO. 4020
The City Attorney serves as the City's legal counsel, reviews resolutions, ordinances and
agreements, and advises the City Council and staff on all legal matters relating to the
operation of the municipal government. This service is provided through a contract with
the law offices of Woodruff, Spradlin & Smart, APC.
In addition to the general legal services provided by Woodruff, Spradlin & Smart, the City
periodically has the need for legal services related to code enforcement prosecution
which is also provided for within this Division.
The City may also enlist the services of additional legal experts as needed to address
personnel issues and to assist with other matters important to the community.
CITY ATTORNEY
City of Diamond Bar, California 72 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 163
DEPARTMENT:
City
Administration
DIVISION:City Attorney
ORGANIZATION #:001-4020
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PROFESSIONAL SERVICES
44020 Prof Svcs - General Legal $167,784 $155,000 $155,000 $170,000
44021 Prof Svcs - Special Legal 557,037 546,491 546,491 —
44023 Prof Svcs - Sp Lgl Code Enf 35,444 40,000 40,000 40,000
TOTAL PROFESSIONAL SVCS $760,265 $741,491 $741,491 $210,000
DIVISION TOTAL $760,265 $741,491 $741,491 $210,000
CITY ATTORNEY
City of Diamond Bar, California 73 FY 2019/20 Proposed Budget
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Packet Pg. 164
DIVISION NO. 4030
The City Manager/City Clerk's Office budget provides administrative direction to all
operating divisions in compliance with the City's Municipal Code. This division is responsible
for the execution of Council policy and the enforcement of all laws and ordinances.
The City Manager, in concert with the City Council, establishes policy, provides leadership
and implements efficient and effective services. The City Manager is the director of all
City personnel and establishes and maintains appropriate controls to ensure that all
operating departments adhere to Council and legally mandated policies and regulations.
Additionally, the City Manager is responsible for the preparation and administration of the
annual budget.
The City Clerk has the statutory duty to record the official minutes of all City Council
meetings. The division maintains original resolutions and ordinances, is responsible for the
management of all City records, public hearing notices and for the maintenance of the
municipal code. This position also acts as the chief election officer for municipal elections.
Administrative and clerical support to the Council Members is also provided through the
City Manager/City Clerk’s office.
CITY MANAGER / CITY CLERK
City of Diamond Bar, California 74 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 165
DEPARTMENT:
City
Administration
DIVISION:
City Manager/
Clerk
ORGANIZATION #:001-4030
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $ 699,572 $ 730,223 $ 730,223 $ 808,376
40020 Over-Time Wages 323 500 500 500
40030 Part Time Wages 20,957 36,875 36,875 36,666
40070 City Paid Benefits 6,478 7,800 7,800 7,272
40080 Classic Member Retirement 130,074 111,670 111,670 127,924
40081 Classic Member - UAL Pmt — 39,594 39,594 82,641
40083 Worker's Comp. Expense 6,487 12,310 12,310 11,000
40084 Short/Long Term Disability 3,428 4,292 4,292 4,668
40085 Medicare 12,459 12,168 12,168 12,313
40087 Social Security 27 2,286 2,286 575
40090 Benefit Allotment 96,256 106,239 106,239 109,746
TOTAL PERSONNEL $ 976,060 $ 1,063,957 $ 1,063,957 $ 1,201,681
SUPPLIES
41200 Operating Supplies $ 18,559 $ 21,500 $ 21,500 $ 21,500
41300 Small Tools & Equipment 1,660 2,000 2,000 2,000
41400 Promotional Supplies 1,697 7,500 7,500 7,500
TOTAL SUPPLIES $ 21,915 $ 31,000 $ 31,000 $ 31,000
OPERATING EXPENDITURES
42110 Printing $ 5,566 $ 8,000 $ 8,000 $ 8,000
42113 Engraving Services 304 2,500 2,500 2,000
42115 Advertising 5,558 15,000 15,000 10,000
42120 Postage 17,620 25,000 25,000 25,000
42124 Technology 4,200 4,200 4,200 4,200
42125 Telephone 1,335 1,100 1,100 1,100
42130 Rental/Lease of Equipment 46 750 50 50
42140 Rental/Lease of Real Prop 53,159 54,000 54,000 56,000
42200 Equipment Maintenance 2,513 2,800 2,800 500
42315 Membership & Dues 38,122 44,575 44,575 44,835
42320 Publications 10,453 9,750 9,750 1,800
42325 Meetings 11,497 7,000 7,000 7,000
42330 Travel-Conferences 11,345 12,700 12,700 15,200
42335 Travel-Mileage & Auto Allow 11,015 6,440 5,440 4,940
42340 Education & Training 1,662 1,500 500 1,500
42390 Elections 191 233,750 127,500 6,250
TOTAL OPERATING EXP $ 174,587 $ 429,065 $ 320,115 $ 188,375
PROFESSIONAL SERVICES
44000 Professional Services $ 200,256 $ 186,500 $ 186,500 $ 176,500
TOTAL PROFESSIONAL SVCS $ 200,256 $ 186,500 $ 186,500 $ 176,500
MISCELLANEOUS EXPENDITURES
47230 Cont to other Govts $— $ 1,205,033 $ 1,205,033 $—
Total Contract Services $— $ 1,205,033 $ 1,205,033 $—
DIVISION TOTAL $ 1,372,818 $ 2,915,555 $ 2,806,605 $ 1,597,556
CITY MANAGER / CITY CLERK
City of Diamond Bar, California 75 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 166
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-4050 through 001-4096
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $ 1,938,858 $ 2,174,766 $ 2,174,955 $ 2,327,138
SUPPLIES 109,174 133,250 127,050 124,550
OPERATING EXPENDITURES 1,037,117 1,201,600 1,155,350 1,223,706
PROFESSIONAL SERVICES 529,946 511,414 506,984 455,545
CONTRACT SERVICES 45,764 62,274 58,024 47,700
CAPITAL OUTLAY 21,557 30,100 30,100 2,000
DEPARTMENT TOTAL $ 3,682,416 $ 4,113,404 $ 4,052,463 $ 4,180,639
DEPARTMENT INCLUDES:
4050 Finance $ 841,816
4060 Human Resources & Risk Management 449,270
4065 Health & Safety Program 19,800
4070 Information Systems 1,256,840
4093 Civic Center 647,502
4095 Public Information 692,272
4096 Economic Development 273,139
Total Department Expenditures $ 4,180,639
Finance
841,816
20.1%
Human Resources
449,270
10.7%Health & Safety
Program
19,800
0.5%
Information Systems
1,256,840
30.1%
Civic Center
647,502
15.5%
Public Information
692,272
16.6%
Economic Development
273,139
6.5%
ADMINISTRATION & SUPPORT
City of Diamond Bar, California 76 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 167
DIVISION NO. 4050
The Finance Division administers the financial affairs of the City of Diamond Bar. The
department manages the City's revenues, expenditures, budget, investments, purchasing,
accounting and transit activities.
The Finance Division processes all financial transactions of the City. Specific activities
include accounts payable, cash receipts, payroll, fixed assets, banking services, issuance
of Metrolink train and Foothill Transit bus passes, budget preparation, audits, financial
reporting, issuance and management of City debt and financial administration of grants.
The Finance Division is also responsible for the safety, liquidity and maximization of the yields
of the City's financial resources.
FINANCE
City of Diamond Bar, California 77 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 168
DEPARTMENT:
Administration
Support
DIVISION:Finance
ORGANIZATION #:001-4050
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $419,369 $415,056 $415,000 $424,430
40020 Over-Time Wages 1,196 2,000 3,000 6,000
40070 City Paid Benefits 4,984 5,142 5,142 4,898
40080 Classic Member Retirement 79,735 64,716 64,716 70,563
40081 Classic Member - UAL Pmt — 22,946 22,940 45,558
40083 Worker's Comp. Expense 3,285 3,278 3,278 3,375
40084 Short/Long Term Disability 2,246 2,499 2,499 2,573
40085 Medicare 6,670 6,602 6,602 6,197
40090 Benefit Allotment 66,719 64,994 64,994 67,677
TOTAL PERSONNEL $584,205 $587,233 $588,171 $631,271
SUPPLIES
41200 Operating Supplies $1,819 $2,000 $2,000 $2,000
41300 Small Tools & Equipment —1,000 1,000 1,000
TOTAL SUPPLIES $1,819 $3,000 $3,000 $3,000
OPERATING EXPENDITURES
42110 Printing $5,508 $5,250 $5,250 $6,000
42124 Technology 1,200 1,200 1,200 1,200
42128 Banking Charges 14,107 18,600 18,600 19,000
42200 Equipment Maintenance —1,000 1,000 1,000
42315 Membership & Dues 1,030 1,250 1,250 1,250
42320 Publications —500 500 500
42325 Meetings 300 500 250 500
42330 Travel-Conferences 1,573 4,200 3,500 6,700
42335 Travel-Mileage & Auto Allow 3,248 3,500 3,500 3,500
42340 Education & Training 2,734 2,800 2,800 2,800
TOTAL OPERATING EXP $29,700 $38,800 $37,850 $42,450
PROFESSIONAL SERVICES
44000 Professional Services $77,420 $79,145 $81,765 $84,445
44010 Prof Svcs-Acctg & Auditing 77,509 77,250 72,700 80,650
TOTAL PROFESSIONAL SVCS $154,929 $156,395 $154,465 $165,095
DIVISION TOTAL $770,653 $785,428 $783,486 $841,816
FINANCE
City of Diamond Bar, California 78 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 169
DIVISION NO. 4060
The Human Resources and Risk Management Division provides for the management of
personnel services and risk management. Primary functions include the development,
modification and management of all employee recruitment, classifications,
compensation, education/training, employee relations, employee safety, worker’s
compensation and general liability claims. The Human Resources and Risk Management
staff also act in an advisory capacity to the City Executive team on administrative matters
that impact the workforce.
HUMAN RESOURCES & RISK MANAGEMENT
City of Diamond Bar, California 79 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 170
DEPARTMENT:
Administration
Support
DIVISION:
Human
Resources &
Risk
Management
ORGANIZATION #:001-4060
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $194,865 $276,577 $276,577 $283,799
40030 Part-Time Salaries 31 ———
40070 City Paid Benefits 1,983 2,574 2,574 1,951
40080 Classic Member Retirement 40,835 43,396 43,396 46,111
40081 Classic Member - UAL Pmt — 15,387 15,387 26,378
40083 Worker's Comp. Expense 1,548 1,618 1,618 1,658
40084 Short/Long Term Disability 1,156 1,234 1,234 1,264
40085 Medicare 2,958 4,179 4,179 4,164
40090 Benefit Allotment 30,840 32,040 32,040 33,240
40093 Benefits Administration 4,287 ———
TOTAL PERSONNEL $278,504 $377,005 $377,005 $398,565
SUPPLIES
41200 Operating Supplies $786 $1,500 $1,000 $1,500
41400 Promotional Supplies 1,616 1,500 1,500 1,500
TOTAL SUPPLIES $2,402 $3,000 $2,500 $3,000
OPERATING EXPENDITURES
42110 Printing $33 $1,500 $500 $500
42115 Advertising 987 1,000 1,000 2,000
42124 Technology 1,200 1,200 1,200 1,200
42315 Membership & Dues 4,523 4,855 4,855 5,205
42320 Publications 143 600 500 600
42325 Meetings 2,384 2,500 2,000 2,500
42330 Travel-Conferences 227 2,500 550 2,500
42335 Travel-Mileage/Auto Allow 1,481 1,740 1,740 —
42340 Education & Training 17,793 15,000 16,000 15,000
42341 Employee Tuition Reimb 5,405 3,500 4,100 3,500
42345 Pre-Employment Screening 11,342 8,000 8,000 8,000
42346 Misc Employee Benefits 1,337 1,500 1,500 1,500
42347 Employee Recognition Prgm.1,054 3,250 3,250 3,200
TOTAL OPERATING EXP $47,909 $47,145 $45,195 $45,705
PROFESSIONAL SERVICES
44000 Professional Services $133 $2,000 $2,000 $2,000
TOTAL PROFESSIONAL SVCS $133 $2,000 $2,000 $2,000
DIVISION TOTAL $328,948 $429,150 $426,700 $449,270
HUMAN RESOURCES & RISK MANAGEMENT
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Packet Pg. 171
DIVISION NO. 4065
The goal of the Health and Safety Program is to integrate wellness elements into all work
practices and conditions. In order to promote employee safety and reduce the number
of workplace injuries or illness, a Safety Committee was established as part of the Injury
Illness Prevention Program (IIPP). The Human Resources Manager is the designated Safety
Officer to oversee and implement the IIPP and the designated departmental Safety
Committee members are responsible for conducting worksite inspections, employee
training and recommending policy as well as solutions to correct safety deficiencies in the
workplace. It is the mission of the Employee Relations Committee and the Wellness Initiative
to promote a healthy work environment for the employees of the City of Diamond Bar by
creating and supporting a calendar of educational, social, and community building events
to better connect employees within the civic community and the wider community, to
nurture positive relations between all employees, and to stimulate continuous growth in
the sense of well-being of the City of Diamond Bar work force.
HEALTH & SAFETY PROGRAM
City of Diamond Bar, California 81 FY 2019/20 Proposed Budget
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Packet Pg. 172
DEPARTMENT:
Administration
Support
DIVISION:HR - Safety Prog
ORGANIZATION #:001-4065
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES
41200 Operating Supplies $1,089 $1,000 $1,000 $1,000
41300 Small Tools & Equipment 1,409 10,000 10,000 4,300
41400 Promotional Supplies 1,867 2,000 1,000 2,000
TOTAL SUPPLIES $4,365 $13,000 $12,000 $7,300
OPERATING EXPENDITURES
42315 Membership & Dues $300 $—$—$—
42320 Publications ———500
42325 Meetings 117 1,500 1,500 1,000
42340 Education & Training 2,174 2,500 2,500 2,500
42347 Employee Recognition
Program 548 500 500 500
TOTAL OPERATING EXP $3,139 $4,500 $4,500 $4,500
PROFESSIONAL SERVICES
44000 Professional Services $—$9,000 $6,000 $8,000
TOTAL PROFESSIONAL SVCS $—$9,000 $6,000 $8,000
DIVISION TOTAL $7,503 $26,500 $22,500 $19,800
HEALTH & SAFETY PROGRAM
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DIVISION NO. 4070
The Information Systems Division is responsible for the management and enhancement of
the City’s information technology including the evaluation, procurement, implementation,
and maintenance of computer/network systems and software; including ongoing
technical and software support/training to all the departments of the City. The service
areas consist of: telephone & mobile systems, network services, application services,
desktop services, digital access controls/cameras, and e-government.
INFORMATION SYSTEMS
City of Diamond Bar, California 83 FY 2019/20 Proposed Budget
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Packet Pg. 174
DEPARTMENT:
Administration
Support
DIVISION:Info Systems
ORGANIZATION #:001-4070
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $ 385,246 $ 417,868 $ 417,868 $ 433,452
40020 Over-Time Wages 1,437 1,500 1,500 1,500
40070 City Paid Benefits 3,551 4,777 4,777 4,067
40080 Classic Member Retirement 67,769 55,860 55,860 61,473
40081 Classic Member - UAL Pmt — 19,806 19,806 39,947
40082 PEPRA Member Retirement 72 4,012 4,012 3,765
40083 Worker's Comp. Expense 5,779 4,848 4,848 6,380
40084 Short/Long Term Disability 2,061 2,461 2,461 2,570
40085 Medicare 5,376 6,067 6,067 6,319
40090 Benefit Allotment 57,602 60,417 60,417 62,667
TOTAL PERSONNEL $ 528,894 $ 577,616 $ 577,616 $ 622,140
SUPPLIES
41200 Operating Supplies $ 30,145 $ 32,500 $ 30,500 $ 31,000
41300 Small Tools & Equipment 1,834 2,500 1,300 2,000
TOTAL SUPPLIES $ 31,979 $ 35,000 $ 31,800 $ 33,000
OPERATING EXPENDITURES
42100 Photocopying $ 12,976 $ 16,000 $ 13,000 $ 16,000
42124 Technology 2,400 2,400 2,400 2,400
42125 Telephone 51,635 64,800 64,800 57,400
42200 Equipment Maintenance —3,500 4,250 3,500
42205 Computer Maintenance 329,204 366,506 351,806 394,200
42315 Membership & Dues 1,695 2,250 2,100 2,200
42320 Publications 216 200 200 200
42325 Meetings 40 1,000 600 600
42330 Travel-Conferences 3,496 4,200 4,200 4,200
42335 Travel-Mileage & Auto Allow 3,894 3,200 3,200 3,200
42340 Education & Training 2,322 3,000 2,500 2,500
TOTAL OPERATING EXP $ 407,877 $ 467,056 $ 449,056 $ 486,400
PROFESSIONAL SERVICES
44000 Professional Services $ 64,359 $ 52,000 $ 52,000 $ 51,000
44030 Prof Svcs-Data Processing 75,708 68,293 68,293 33,300
TOTAL PROFESSIONAL SVCS $ 140,067 $ 120,293 $ 120,293 $ 84,300
CONTRACT SERVICES
45000 Contract Services $ 17,001 $ 32,000 $ 32,000 $ 31,000
TOTAL CONTRACT SERVICES $ 17,001 $ 32,000 $ 32,000 $ 31,000
CAPITAL OUTLAY
46230 Computer Equip-Hardware $ 3,025 $ 20,300 $ 20,300 $—
46235 Computer Equip-Software 18,532 4,300 4,300 —
TOTAL CAPITAL OUTLAY $ 21,557 $ 24,600 $ 24,600 $—
DIVISION TOTAL $ 1,147,375 $ 1,256,565 $ 1,235,365 $ 1,256,840
INFORMATION SYSTEMS
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DIVISION NO. 4093
The Civic Center Division has been established to account for expenditures related to the
operation of the City Hall building. This includes the budget for the utilities, maintenance
and salaries related to both City Hall and the County Library.
CIVIC CENTER
City of Diamond Bar, California 85 FY 2019/20 Proposed Budget
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Packet Pg. 176
DEPARTMENT:
Administration
Support
DIVISION:Civic Center
ORGANIZATION #:001-4093
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $ 57,959 $ 84,299 $ 84,299 $ 93,112
40020 Over-Time Wages 1,830 2,500 2,500 2,500
40070 City Paid Benefits 742 1,216 1,216 1,015
40080 Classic Member Retirement 9,634 9,668 9,668 11,499
40081 Classic Member - UAL Pmt —3,428 3,425 7,522
40082 PEPRA Member Retirement 27 1,609 1,609 1,572
40083 Worker's Comp. Expense 1,737 2,340 2,340 2,583
40084 Short/Long Term Disability 352 495 495 556
40085 Medicare 870 1,274 1,274 1,397
40090 Benefit Allotment 12,336 16,020 16,020 17,320
TOTAL PERSONNEL $ 85,487 $ 122,849 $ 122,846 $ 139,076
SUPPLIES
41200 Operating Supplies $ 27,065 $ 42,500 $ 42,500 $ 42,500
41300 Small Tools & Equipment 1,249 1,500 1,500 1,500
TOTAL SUPPLIES $ 28,314 $ 44,000 $ 44,000 $ 44,000
OPERATING EXPENDITURES
42125 Telephone $ 1,481 $— $— $—
42126 Utilities 158,923 212,700 212,700 223,335
42130 Rental/Lease of Equipment 2,145 2,000 2,000 2,000
42210 Maint. of Grounds/Buildings 192,491 202,834 202,834 213,591
42315 Membership & Dues $— $ 21,000 $ 21,000 $ 21,000
TOTAL OPERATING EXP $ 355,041 $ 438,534 $ 438,534 $ 459,926
PROFESSIONAL SERVICES
44000 Professional Services $— $ 2,500 $ 2,500 $ 2,500
TOTAL PROFESSIONAL SVCS $— $ 2,500 $ 2,500 $ 2,500
CAPITAL OUTLAY
46220 Furniture/Fixtures $— $ 5,500 $ 5,500 $ 2,000
TOTAL CAPITAL OUTLAY $— $ 5,500 $ 5,500 $ 2,000
DIVISION TOTAL $ 468,841 $ 613,383 $ 613,380 $ 647,502
CIVIC CENTER
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Packet Pg. 177
DIVISION NO. 4095
The Public Information Division provides an ongoing program of public information, which
is designed to inform and educate community residents and business owners about the
City’s activities, programs, and policies. A variety of methods and materials are utilized to
disseminate information including the City’s monthly Community Newsletter, which
provides current news and information; the City's web site; the local government access
cable channel; local advertising; media releases and advisories; special publications; and
community events.
The Public Information Division is also responsible for the general marketing and promotion
of the City at the local, regional and national levels, and provides assistance in support of
economic development activities. The Division is also engaged in the facilitation of
programs that recognize the efforts of individuals and organizations that contribute to the
enhancement and general well being of the community.
PUBLIC INFORMATION
City of Diamond Bar, California 87 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 178
DEPARTMENT:
Administration
Support
DIVISION:
Public
Information
ORGANIZATION #:001-4095
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $ 248,266 $ 255,180 $ 255,180 $ 260,325
40020 Overtime Wages 5,351 6,000 6,000 6,000
40070 City Paid Benefits 3,044 3,158 3,158 2,998
40080 Classic Member Retirement 47,019 38,982 38,982 42,405
40081 Classic Member - UAL Pmt — 13,822 13,822 27,376
40083 Worker's Comp. Expense 4,909 4,936 4,936 5,070
40084 Short/Long Term Disability 1,460 1,506 1,506 1,546
40085 Medicare 3,977 3,969 3,969 3,801
40090 Benefit Allotment 38,837 40,176 40,176 41,676
TOTAL PERSONNEL $ 352,863 $ 367,729 $ 367,729 $ 391,197
SUPPLIES
41200 Operating Supplies $ 5,461 $ 5,000 $ 5,000 $ 5,000
41300 Small Tools & Equipment 3,787 5,750 4,250 4,750
41400 Promotional Supplies 31,047 24,500 24,500 24,500
TOTAL SUPPLIES $ 40,295 $ 35,250 $ 33,750 $ 34,250
OPERATING EXPENDITURES
42110 Printing $ 72,733 $ 95,000 $ 81,000 $ 85,000
42112 Photography 4,072 8,500 8,500 8,500
42115 Advertising 43,299 19,500 19,500 10,000
42120 Postage 58,700 58,650 51,000 58,200
42124 Technology 1,200 1,200 1,200 1,200
42315 Membership & Dues 1,455 3,875 2,615 1,835
42320 Publications 19 500 300 500
42325 Meetings 96 150 —150
42330 Travel-Conferences 5,067 4,900 3,550 6,050
42335 Travel-Mileage & Auto Allow 1,440 1,540 1,540 1,540
42340 Education & Training 20 500 260 500
TOTAL OPERATING EXP $ 188,101 $ 194,315 $ 169,465 $ 173,475
PROFESSIONAL SERVICES
44000 Professional Services $ 169,502 $ 88,650 $ 88,650 $ 88,650
TOTAL PROFESSIONAL SVCS $ 169,502 $ 88,650 $ 88,650 $ 88,650
CONTRACT SERVICES
45000 Contract Services $ 16,574 $ 18,274 $ 14,024 $ 4,700
TOTAL CONTRACT SERVICES $ 16,574 $ 18,274 $ 14,024 $ 4,700
DIVISION TOTAL $ 767,336 $ 704,218 $ 673,618 $ 692,272
PUBLIC INFORMATION
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DIVISION NO. 4096
The Economic Development division assists in the development and advancement of the
local business community, and in the general promotion and marketing of the City of
Diamond Bar.
Among the functions of this division is the facilitation of programs and activities that are
designed to enhance business retention and business attraction efforts, and provide
business resource assistance for existing and potential businesses.
ECONOMIC DEVELOPMENT
City of Diamond Bar, California 89 FY 2019/20 Proposed Budget
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Packet Pg. 180
DEPARTMENT:
Administration
Support
DIVISION:
Econ
Development
ORGANIZATION #:001-4096
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $83,481 $103,588 $103,588 $100,163
40020 Over Time Wages ——250 —
40070 City Paid Benefits 564 841 841 703
40080 Classic Member Retirement 15,350 15,842 15,842 16,142
40081 Classic Member - UAL Pmt —5,617 5,617 10,435
40083 Worker's Comp. Expense 708 2,006 1,010 1,932
40084 Short/Long Term Disability 312 612 612 589
40085 Medicare 1,215 1,513 1,513 1,461
40090 Benefit Allotment 7,308 12,315 12,315 13,464
TOTAL PERSONNEL $108,937 $142,334 $141,588 $144,889
OPERATING EXPENDITURES
42315 Membership & Dues $5,350 $5,750 $5,750 $5,750
42325 Meetings $—$2,500 $2,000 $2,500
42330 Travel - Conferences $—$3,000 $3,000 $3,000
TOTAL OPERATING EXP $5,350 $11,250 $10,750 $11,250
PROFESSIONAL SERVICES
44000 Professional Services $65,315 $132,576 $133,076 $105,000
TOTAL PROFESSIONAL SVCS $65,315 $132,576 $133,076 $105,000
CONTRACT SERVICES
45000 Contract Services $12,189 $12,000 $12,000 $12,000
TOTAL CONTRACT SERVICES $12,189 $12,000 $12,000 $12,000
DIVISION TOTAL $191,792 $298,160 $297,414 $273,139
ECONOMIC DEVELOPMENT
City of Diamond Bar, California 90 FY 2019/20 Proposed Budget
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Packet Pg. 181
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-4411 through 001-4440
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES $ 8,300 $ 25,000 $ 25,000 $ 27,000
OPERATING EXPENDITURES 24,754 46,200 44,304 46,050
PROFESSIONAL SERVICES 31,583 29,500 20,000 25,000
CONTRACT SERVICES 6,816,591 7,201,174 7,135,874 7,591,851
CAPITAL OUTLAY 4,596 5,000 5,000 5,000
DEPARTMENT TOTAL $ 6,885,824 $ 7,306,874 $ 7,230,178 $ 7,694,901
DEPARTMENT INCLUDES:
4411 Law Enforcement $ 7,409,850
4415 Volunteer Patrol 6,000
4421 Fire Protection 12,500
4431 Animal Control 196,501
4440 Emergency Preparedness 70,050
Total Department Expenditures $ 7,694,901
Law Enforcement
7,409,850 96.3%
Volunteer Patrol $6,000
0.1%
Fire Protection $12,500
0.2%
Animal Control $196,501
2.6%
Emergency Preparedness
70,050 0.9%
PUBLIC SAFETY
City of Diamond Bar, California 91 FY 2019/20 Proposed Budget
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Packet Pg. 182
DIVISION NO. 4411
The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for
law enforcement services.
General law enforcement provides an assortment of deputies to provide law enforcement
services including crime prevention and traffic enforcement, specialized suppression
patrols and undercover operations, neighborhood watch and community relations, and
the general enforcement of laws. Additionally, the law enforcement budget includes
funds for additional as-needed special operations, as-needed aero bureau patrols, the
City’s fingerprint program, and funding for the City’s Report for Reward program.
This division also includes contract services for crossing guards and the administration of
the City's parking citations. With the passage of AB408, Cities are now required to issue
and collect their own parking citations. The City is currently under contract with DataTicket,
Inc. for the administration of parking citations.
The following is a breakdown of the proposed contracted sheriff's service levels:
TYPE OF SERVICE NUMBER
General Law Units:
One-Man 56 Hour 10
One-Man 40 Hour 1
One-Man 40 Hour Non-Relief (Special Problems) 5
Community Service Assistant w/vehicle 1
Law Enforcement Technician 1
Narcotics Deputy (STAR) 1
Special Investigations As Requested
Helicopter Patrol 4 hours per month
DB Fingerprint Program As Required
LAW ENFORCEMENT
City of Diamond Bar, California 92 FY 2019/20 Proposed Budget
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Packet Pg. 183
DEPARTMENT:Public Safety
DIVISION:
Law
Enforcement
ORGANIZATION #:001-4411
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES
41200 Operating Supplies $876 $5,000 $5,000 $5,000
41300 Small Tools & Equipment —1,000 1,000 1,000
TOTAL SUPPLIES $876 $6,000 $6,000 $6,000
OPERATING EXPENDITURES
42200 Equipment Maintenance $366 $1,000 $1,000 $1,000
42325 Meetings 2,112 2,500 2,500 2,500
42361 Criminal Apprehension
Award 500 5,000 5,000 2,500
42363 Public Safety Outreach 6,737 10,000 10,000 10,000
TOTAL OPERATING EXP $9,716 $18,500 $18,500 $16,000
CONTRACT SERVICES
45401 CS-Sheriff Department $6,318,667 $6,563,903 $6,563,903 $6,923,660
45402 CS-Sheriff /Special Events 142,040 241,100 175,800 247,250
45405 CS-Parking Citation Admin 26,995 30,000 30,000 30,000
45410 CS-Crossing Guard Services 148,020 174,000 174,000 186,940
TOTAL CONTRACT SERVICES $6,635,722 $7,009,003 $6,943,703 $7,387,850
DIVISION TOTAL $6,646,313 $7,033,503 $6,968,203 $7,409,850
LAW ENFORCEMENT
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DIVISION NO. 4415
The Community Volunteer Patrol Program was established in FY 94/95. This program is
coordinated by the Los Angeles County Sheriff's Department and provides general support
to law enforcement personnel. Diamond Bar Community Volunteer Patrol members
routinely patrol the community and are responsible for reporting any suspicious activity
and/or problems to the Sheriff's Department. In addition to their patrol activities, other
assignments performed by the Community Volunteer Patrol include vacation and business
security checks, park and special event security, graffiti watch, community relations, and
other non-hazardous duties.
VOLUNTEER PATROL
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Packet Pg. 185
DEPARTMENT:Public Safety
DIVISION:Volunteer Patrol
ORGANIZATION #:001-4415
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES
41200 Operating Supplies $93 $1,000 $1,000 $1,000
TOTAL SUPPLIES $93 $1,000 $1,000 $1,000
OPERATING EXPENDITURES
42325 Meetings $2,561 $3,000 $3,000 $5,000
TOTAL OPERATING EXP $2,561 $3,000 $3,000 $5,000
DIVISION TOTAL $2,654 $4,000 $4,000 $6,000
VOLUNTEER PATROL
City of Diamond Bar, California 95 FY 2019/20 Proposed Budget
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DIVISION NO. 4421
The City is a part of the Consolidated Fire Protection District. The district provides fire and
emergency medical services. Upon incorporation, the City became responsible for fire
protection within the City boundaries, therefore the City assumed wildland fire protection.
This has required additional resources to be used by the Consolidated Fire Protection
District. It is a responsibility of the City to pay annually for these added costs.
FIRE PROTECTION
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Packet Pg. 187
DEPARTMENT:Public Safety
DIVISION:Fire Protection
ORGANIZATION #:001-4421
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
CONTRACT SERVICES
45404 Contract Services-Fire Dept $7,359 $7,500 $7,500 $7,500
TOTAL CONTRACT SERVICES $7,359 $7,500 $7,500 $7,500
CAPITAL OUTLAY
46250 Misc Equipment $4,596 $5,000 $5,000 $5,000
TOTAL CAPITAL OUTLAY $4,596 $5,000 $5,000 $5,000
DIVISION TOTAL $11,955 $12,500 $12,500 $12,500
FIRE PROTECTION
City of Diamond Bar, California 97 FY 2019/20 Proposed Budget
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DIVISION NO. 4431
Animal Control provides for the care, protection, and control of animals that stray from
their homes or are abused by their owners. This service, currently under contract with the
Inland Valley Humane Society, includes enforcement of leash laws and the provision of a
shelter for homeless animals.
In addition to the services rendered by the Humane Society, the City has been called upon
to assist in the control of coyotes within the City. Additional funding has been included to
fund these activities.
ANIMAL CONTROL
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Packet Pg. 189
DEPARTMENT:Public Safety
DIVISION:Animal Control
ORGANIZATION #:001-4431
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
CONTRACT SERVICES
45403 CS - Animal Control $169,938 $177,171 $177,171 $189,001
45406 CS - Wild Animal Control 3,573 7,500 7,500 7,500
TOTAL CONTRACT SERVICES $173,511 $184,671 $184,671 $196,501
DIVISION TOTAL $173,511 $184,671 $184,671 $196,501
ANIMAL CONTROL
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Packet Pg. 190
DIVISION NO. 4440
The preservation of life and property is an inherent responsibility of local, state and federal
governments. The City of Diamond Bar has prepared several planning and response
documents, which serve as the basis for the City's emergency organization and emergency
operations.
The primary objective is to enhance the overall capability of government to respond to
emergencies. This is accomplished by incorporating the policies, principles, concepts and
procedures contained within the City’s emergency plans into an efficient organization
capable of responding adequately in the face of any disaster.
EMERGENCY PREPAREDNESS
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DEPARTMENT:Public Safety
DIVISION:
Emergency
Prep
ORGANIZATION #:001-4440
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES
41200 Operating Supplies $7,331 $18,000 $18,000 $20,000
TOTAL SUPPLIES $7,331 $18,000 $18,000 $20,000
OPERATING EXPENDITURES
42125 Telephone $5,341 $8,650 $7,150 $8,700
42126 Utilities 250 4,350 4,350 4,500
42130 Rental/Lease - Equipment 945 1,000 1,000 1,000
42140 Rental/Lease - Real Property 150 150 150 150
42200 Equipment Maintenance 2,684 5,500 5,500 5,500
42315 Membership & Dues 2,866 3,200 2,854 3,200
42340 Education & Training 241 1,850 1,800 2,000
TOTAL OPERATING EXP $12,477 $24,700 $22,804 $25,050
PROFESSIONAL SERVICES
44000 Professional Services $31,583 $29,500 $20,000 $25,000
TOTAL PROFESSIONAL SVCS $31,583 $29,500 $20,000 $25,000
DIVISION TOTAL $51,391 $72,200 $60,804 $70,050
EMERGENCY PREPAREDNESS
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Packet Pg. 192
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-5210 through 001-5230
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $ 975,576 $ 1,003,044 $ 1,007,510 $ 1,109,499
SUPPLIES 4,622 4,850 6,050 6,100
OPERATING EXPENDITURES 17,719 25,450 18,263 20,250
PROFESSIONAL SERVICES 9,871 8,150 5,600 10,000
CONTRACT SERVICES 731,288 785,116 788,435 587,300
DEPARTMENT TOTAL $ 1,739,077 $ 1,826,610 $ 1,825,858 $ 1,733,149
DEPARTMENT INCLUDES:
5210 Planning $ 721,579
5220 Building & Safety 703,757
5230 Neighborhood Improvement 307,813
Total Department Expenditures $ 1,733,149
Planning
721,579
41.6%
Building and
Safety
703,757
40.6%
Neighborhood
Improvement
307,813
17.8%
COMMUNITY DEVELOPMENT
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Packet Pg. 193
DIVISION NO. 5210
The Planning Division is responsible for the functions related to current and long-term
advance”) planning, and economic development.
The Planning Division prepares and updates the City’s General Plan to guide Diamond
Bar’s long-term growth and preservation of the community’s quality of life. The Division
administers and updates the zoning and subdivision ordinances, which are the primary
tools used to implement the General Plans land use and development goals, objectives
and policies. The planners provide information and assistance to the public by explaining
the City’s zoning regulations, and reviewing all land use, development and business license
applications, and performing inspections to ensure compliance with regulations and
conditions of approval. For projects requiring Planning Commission and City Council
review, the Planning Division serves as those bodies’ technical staff, and provides
recommendations based on analysis of environmental, land use compatibility and design
factors.
The Planning Division is also responsible for the development and administration of
economic development. It updates and maintains records for the general public and
coordinates projects and programs with other governmental agencies.
PLANNING
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Packet Pg. 194
DEPARTMENT:
Community
Development
DIVISION:Planning
ORGANIZATION #:001-5210
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $ 431,813 $ 445,563 $ 445,563 $ 467,690
40020 Over-Time Wages 5,278 5,000 5,000 5,000
40070 City Paid Benefits 5,243 5,400 5,400 5,162
40080 Classic Member Retirement 82,746 69,035 69,035 77,258
40081 Classic Member - UAL Pmt — 24,477 24,047 49,882
40083 Worker's Comp. Expense 7,661 7,947 16,343 8,396
40084 Short/Long Term Disability 2,417 2,666 2,666 2,817
40085 Medicare 6,543 6,756 6,756 6,897
40090 Benefit Allotment 68,345 69,840 69,840 72,876
TOTAL PERSONNEL $ 610,043 $ 636,684 $ 644,650 $ 695,979
SUPPLIES
41200 Operating Supplies $ 2,093 $ 1,200 $ 2,400 $ 2,400
TOTAL SUPPLIES $ 2,093 $ 1,200 $ 2,400 $ 2,400
OPERATING EXPENDITURES
42110 Printing $ 497 $ 1,000 $500 $ 500
42115 Advertising 1,796 2,400 500 1,000
42120 Postage 813 1,000 200 200
42124 Technology 1,200 1,200 1,200 1,200
42315 Membership & Dues 1,529 2,000 1,600 1,800
42320 Publications 581 800 800 800
42325 Meetings 1,087 1,000 100 200
42330 Travel-Conferences 3,370 4,000 3,000 4,000
42335 Travel-Mileage & Auto Allow 3,000 3,500 3,200 3,200
42340 Education & Training 258 500 250 300
TOTAL OPERATING EXP $ 14,130 $ 17,400 $ 11,350 $ 13,200
PROFESSIONAL SERVICES
44000 Professional Services $ 4,445 $ 3,000 $600 $ 3,000
44100 Commission Compensation 3,835 2,150 3,500 4,000
44240 Prof Services - Environmental 1,591 3,000 1,500 3,000
TOTAL PROFESSIONAL SVCS $ 9,871 $ 8,150 $ 5,600 $ 10,000
DIVISION TOTAL $ 636,138 $ 663,434 $ 664,000 $ 721,579
PLANNING
City of Diamond Bar, California 104 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 195
DIVISION NO. 5220
The Building and Safety Division is responsible for the protection of public health and safety
through the enforcement of Building Codes and other related codes. This Division provides
for Building and Safety plan check, permit issuance, and inspection services. Much of the
plan check and inspections are provided through contract services.
BUILDING & SAFETY
City of Diamond Bar, California 105 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 196
DEPARTMENT:
Community
Development
DIVISION:
Building &
Safety
ORGANIZATION #:001-5220
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $92,139 $90,129 $90,129 $109,603
40020 Over-Time Wages —200 200 250
40070 City Paid Benefits 866 1,305 1,305 864
40080 Classic Member Retirement 17,758 13,640 13,640 17,727
40081 Classic Member - UAL Pmt —4,836 4,836 11,441
40083 Worker's Comp. Expense 1,032 1,007 1,007 1,171
40084 Short/Long Term Disability 502 527 527 646
40085 Medicare 1,238 1,307 1,307 1,596
40090 Benefit Allotment 17,466 16,686 16,686 18,960
TOTAL PERSONNEL $130,998 $129,637 $129,637 $162,257
SUPPLIES
41200 Operating Supplies $1,662 $2,500 $2,500 $2,500
TOTAL SUPPLIES $1,662 $2,500 $2,500 $2,500
OPERATING EXPENDITURES
42110 Printing $—$500 $500 $500
42128 Banking Charges 550 1,000 1,000 1,000
42340 Education & Training —500 500 500
TOTAL OPERATING EXP $550 $2,000 $2,000 $2,000
CONTRACT SERVICES
45201 CS-Building & Safety $686,806 $727,635 $727,635 $537,000
TOTAL CONTRACT SERVICES $686,806 $727,635 $727,635 $537,000
DIVISION TOTAL $820,017 $861,772 $861,772 $703,757
BUILDING & SAFETY
City of Diamond Bar, California 106 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 197
DIVISION NO. 5230
The City’s Neighborhood Improvement Officers work proactively to investigate Municipal
Code violations and in response to complaints filed by concerned residents, business
operators or property owners. The Diamond Bar Municipal Code is based on high standards
set by the residents and business owners to ensure an attractive and well-maintained
community. It is the responsibility of the Neighborhood Improvement Officers to make sure
the community conforms to the standards set by the code.
NEIGHBORHOOD IMPROVEMENT
City of Diamond Bar, California 107 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 198
DEPARTMENT:
Community
Development
DIVISION:
Neighborhood
Improvement
ORGANIZATION #:001-5230
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $160,540 $152,602 $152,602 $174,626
40020 Over-Time Wages 5,445 8,500 5,000 5,000
40070 City Paid Benefits 1,814 2,867 2,867 2,727
40080 Classic Member Retirement 28,572 18,089 18,089 8,817
40081 Classic Member - UAL Pmt —6,481 6,481 6,223
40082 PEPRA Member Retirement 71 4,202 4,202 8,390
40083 Worker's Comp. Expense 2,832 3,063 3,063 3,143
40084 Short/Long Term Disability 884 1,024 1,024 1,051
40085 Medicare 2,632 2,617 2,617 2,598
40090 Benefit Allotment 31,746 37,278 37,278 38,688
TOTAL PERSONNEL $234,534 $236,723 $233,223 $251,263
SUPPLIES
41200 Operating Supplies $867 $1,150 $1,150 $1,200
TOTAL SUPPLIES $867 $1,150 $1,150 $1,200
OPERATING EXPENDITURES
42110 Printing $1,387 $2,000 $2,000 $2,000
42315 Membership & Dues 559 600 600 600
42325 Meetings —100 200 200
42330 Travel-Conferences 1,093 3,000 1,363 1,500
42335 Travel-Mileage and Auto —50 50 50
42340 Education & Training —300 700 700
TOTAL OPERATING EXP $3,039 $6,050 $4,913 $5,050
CONTRACT SERVICES
45213 CS-Code Enforcement $9,538 $17,481 $20,800 $8,000
45214 CS - Property Abatement —3,000 3,000 5,000
45520 CS-Graffiti Removal 34,944 37,000 37,000 37,300
TOTAL CONTRACT SERVICES $44,482 $57,481 $60,800 $50,300
DIVISION TOTAL $282,922 $301,404 $300,086 $307,813
NEIGHBORHOOD IMPROVEMENT
City of Diamond Bar, California 108 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 199
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-5333 through 001-5350
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $ 1,790,864 $ 2,200,639 $ 2,152,247 $ 2,236,679
SUPPLIES 158,950 164,850 166,550 143,400
OPERATING EXPENDITURES 375,587 531,592 526,580 442,945
PROFESSIONAL SERVICES 8,769 22,950 22,750 27,000
CONTRACT SERVICES 495,548 583,854 578,854 556,040
CAPITAL OUTLEY 53,032 26,653 21,759 22,500
DEPARTMENT TOTAL $ 2,882,751 $ 3,530,538 $ 3,468,740 $ 3,428,564
DEPARTMENT INCLUDES:
5333 Diamond Bar Center 1,440,125
5350 Recreation 1,988,439
Total Department Expenditures $ 3,428,564
Diamond Bar
Center
1,440,125
42.0%
Recreation
1,988,439
58.0%
PARKS & RECREATION
City of Diamond Bar, California 109 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 200
DIVISION NOS. 5333-5350
The Parks & Recreation Department administers the City's community recreation
program, including community events, enrichment programs, athletics, excursions,
activities, and facilities for residents of all ages. The Parks & Recreation Department also
oversees the operation of the Diamond Bar Center, a facility offering public programs
and private meeting and event space.
PARKS & RECREATION
City of Diamond Bar, California 110 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 201
DEPARTMENT:
Parks &
Recreation
DIVISION:D-Bar Center
ORGANIZATION #:001-5333
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $187,093 $301,096 $301,096 $319,474
40020 Over-Time Wages 4,768 7,000 7,000 6,000
40030 Part-Time Salaries 358,378 393,700 393,700 390,500
40070 City Paid Benefits 3,280 4,946 4,946 3,913
40080 Classic Member Retirement 27,369 29,876 29,876 34,512
40081 Classic Member - UAL Pmt —10,593 10,593 22,767
40082 PEPRA Member Retirement 93 8,650 8,650 7,697
40083 Worker's Comp. Expense 14,837 18,982 18,982 8,141
40084 Short/Long Term Disability 1,140 1,808 1,808 1,928
40085 Medicare 29,987 10,317 10,317 10,482
40087 Social Security 416 24,273 24,273 6,100
40090 Benefit Allotment 46,346 63,126 63,126 62,086
TOTAL PERSONNEL $673,708 $874,367 $874,367 $873,600
SUPPLIES
41200 Operating Supplies $55,251 $35,150 $35,150 $34,000
41300 Small Tools & Equipment 265 2,000 2,000 2,000
TOTAL SUPPLIES $55,517 $37,150 $37,150 $36,000
OPERATING EXPENDITURES
42110 Printing $3,153 $19,950 $19,950 $16,400
42115 Advertising —30,000 30,000 30,000
42124 Technology 600 612 600 1,800
42125 Telephone 4,306 ———
42126 Utilities 88,785 102,500 102,500 107,625
42130 Rental/Lease - Equipment 5,034 8,500 8,500 4,500
42141 Rental/Lease - Exhibit Space 2,198 2,500 2,500 2,500
42200 Equipment Maintenance 14,472 30,725 30,725 34,100
42210 Maint. of Grounds/Buildings 38,486 97,820 97,820 82,510
42330 Travel - Conferences 2,003 500 500 2,500
42335 Travel - Mileage & Auto All —1,500 1,500 1,500
TOTAL OPERATING EXP $159,038 $294,607 $294,595 $283,435
PROFESSIONAL SERVICES
44000 Professional Services $6,519 $20,250 $20,250 $19,500
TOTAL PROFESSIONAL SVCS $6,519 $20,250 $20,250 $19,500
CONTRACT SERVICES
45010 CS-Security $39,194 $50,344 $50,344 $53,000
45300 CS-Parks & Recreation 141,537 125,880 125,880 152,090
TOTAL CONTRACT SERVICES $180,731 $176,224 $176,224 $205,090
DIAMOND BAR CENTER OPERATIONS
City of Diamond Bar, California 111 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 202
CAPITAL OUTLAY
46250 Misc Equipment $13,774 $21,759 $21,759 $22,500
46410 Capital Improvements 39,258 4,894 ——
TOTAL CAPITAL OUTLAY $53,032 $26,653 $21,759 $22,500
DIVISION TOTAL $1,128,546 $1,429,251 $1,424,345 $1,440,125
DIAMOND BAR CENTER OPERATIONS
City of Diamond Bar, California 112 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 203
DEPARTMENT:
Parks &
Recreation
DIVISION:Recreation
ORGANIZATION #:001-5350
FY 17/18 Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $ 465,152 $ 551,950 $551,950 $ 618,551
40020 Over-Time Wages 16,919 19,600 18,600 10,300
40030 Part-Time Salaries 343,212 425,450 382,100 382,775
40070 City Paid Benefits 8,719 12,227 10,000 9,996
40080 Classic Member Retirement 88,799 69,882 69,882 79,480
40081 Classic Member - UAL Pmt —23,680 21,865 52,061
40082 PEPRA Member Retirement 196 12,421 12,421 13,175
40083 Worker's Comp. Expense 18,363 22,959 22,959 14,782
40084 Short/Long Term Disability 3,415 3,638 3,638 4,039
40085 Medicare 30,385 14,691 14,691 15,500
40087 Social Security 702 22,984 22,984 6,000
40090 Benefit Allotment 141,295 146,790 146,790 156,420
TOTAL PERSONNEL $ 1,117,156 $ 1,326,272 $ 1,277,880 $ 1,363,079
SUPPLIES
41200 Operating Supplies $98,381 $ 127,700 $129,400 $ 107,400
41210 Car Show Supplies 3,000 ———
41300 Small Tools & Equipment 2,052 ———
TOTAL SUPPLIES $ 103,434 $ 127,700 $129,400 $ 107,400
OPERATING EXPENDITURES
42110 Printing $13,309 $24,400 $24,400 $18,400
42115 Advertising ———9,000
42120 Postage Charges 14 ———
42124 Technology Allowance —600 600 1,200
42128 Banking Charges 30,416 24,000 24,000 5,000
42130 Rental/Lease of Equipment 43,712 45,800 45,800 19,600
42140 Rental/Lease of Real Property 38,711 47,000 47,000 47,500
42145 Rental/Lease Rides & Attractions 38,896 29,000 24,000 —
42315 Membership & Dues 2,175 3,635 3,635 3,660
42320 Publications —100 100 100
42325 Meetings 1,800 2,500 2,500 2,000
42330 Travel - Conferences 2,770 8,500 8,500 3,000
42335 Travel - Mileage & Auto Allowance 81 1,500 1,500 1,500
42340 Education & Training 1,378 3,400 3,400 3,000
42410 Admissions-Youth Activities 43,286 46,550 46,550 45,550
TOTAL OPERATING EXP $ 216,549 $ 236,985 $231,985 $ 159,510
PROFESSIONAL SERVICES
44000 Professional Service $— $— $500 $4,800
44100 Commission Compensation $2,250 $2,700 $2,000 $2,700
TOTAL PROFESSIONAL SVCS $2,250 $2,700 $2,500 $7,500
CONTRACT SERVICES
45300 CS-Parks & Recreation $ 141,840 $ 209,130 $204,130 $ 150,950
45305 CS-Concerts in the Park 21,352 ———
45306 CS-City Birthday 1,440 ———
45310 CS-Excursions 10,965 15,500 15,500 17,000
45320 CS-Contract Classes 128,719 158,000 158,000 158,000
45402 CS-Sheriff's Dept Special Events 10,501 25,000 25,000 25,000
TOTAL CONTRACT SERVICES $ 314,817 $ 407,630 $402,630 $ 350,950
DIVISION TOTAL $1,754,205 $2,101,287 $2,044,395 $1,988,439
RECREATION
City of Diamond Bar, California 113 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 204
DIVISION NOS. 5510-5558
The Public Works Department is committed to providing for the efficient operation of public
works systems and programs. The vital services include: planning, designing, constructing,
and monitoring the City’s roadways and sidewalk infrastructure as well as sewer and storm
drain systems; overseeing traffic management/control systems and traffic signal timing
programs; maintaining and repairing all City buildings and fleet of vehicles and equipment;
maintaining public parks/public property and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space; managing the engineering design and
construction of the City’s robust capital improvements program; reviewing/planning and
permitting land development activities and subdivisions; and managing environmental
programs such as the National Pollutant Discharge Elimination System (NPDES). The
Department budget consists of Public Works Administration, Engineering, Road
Maintenance, Parks and Facilities Maintenance, and Landscape Maintenance. Public
Works is also actively involved in representing community’s interests on significant regional
issues, such as storm water and transportation.
Together, these programs provide a wide variety of vital services to Diamond Bar. The
Department is committed to providing high-quality professional services to the community
and works diligently to ensure that our infrastructure and facilities are well-designed,
engineered and constructed properly, and maintained and/or modified in professional
and safe conditions.
PUBLIC WORKS
City of Diamond Bar, California 114 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 205
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-5510 through 001-5558
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $ 1,395,474 $ 1,389,961 $ 1,411,875 $ 1,451,667
SUPPLIES 88,375 141,601 124,600 111,700
OPERATING EXPENDITURES 559,351 705,330 667,230 688,494
PROFESSIONAL SERVICES 224,702 222,500 214,500 227,500
CONTRACT SERVICES 2,266,386 2,971,609 2,863,891 2,495,513
CAPITAL OUTLAY 735,882 198,184 118,184 45,000
DEPARTMENT TOTAL $ 5,270,171 $ 5,629,185 $ 5,400,280 $ 5,019,874
DEPARTMENT INCLUDES:
5510 Public Works Administration $ 729,030
5551 Engineering 932,263
5554 Road Maintenance 1,566,328
5556 Parks & Facilities Maintenance 1,460,368
5558 Landscape Maintenance 331,885
Total Department Expenditures $ 5,019,874
PW Administration
729,030
14.5%
Engineering
932,263
18.6%
Road Maintenance
1,566,328
31.2%
Parks & Facilities
Maintenance
1,460,368
29.1%
Landscape Maintenance
331,885
6.6%
PUBLIC WORKS
City of Diamond Bar, California 115 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 206
DEPARTMENT:Public Works
DIVISION:
Public Works
Administration
ORGANIZATION #:001-5510
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $ 371,318 $ 280,320 $ 280,320 $ 301,620
40020 Over-Time Wages 156 —500 500
40070 City Paid Benefits 3,853 3,168 3,168 3,077
40080 Classic Member Retirement 65,876 45,520 45,520 45,972
40081 Classic Member - UAL Pmt —16,140 16,140 29,791
40082 PEPRA Member Retirement 32 —1,542 1,542
40083 Worker's Comp. Expense 6,584 5,151 5,151 5,380
40084 Short/Long Term Disability 1,986 1,758 1,758 1,811
40085 Medicare 5,423 4,393 4,393 4,405
40090 Benefit Allotment 52,446 35,451 35,451 43,192
TOTAL PERSONNEL $ 507,675 $ 391,901 $ 393,943 $ 437,290
SUPPLIES
41200 Operating Supplies $ 2,993 $ 4,500 $4,000 $ 4,500
41300 Small Tools & Equipment —500 100 500
TOTAL SUPPLIES $ 2,993 $ 5,000 $4,100 $ 5,000
OPERATING EXPENDITURES
42110 Printing $ 4,075 $ 8,000 $3,500 $ 4,000
42115 Advertising —30,000 11,000 8,000
42124 Technology 1,800 1,800 1,800 1,800
42126 Utilities 74,406 ———
42315 Membership & Dues 1,164 2,000 2,000 2,000
42320 Publications 1,000 1,500 1,500 1,500
42325 Meetings 1,462 500 500 500
42330 Travel-Conferences 2,918 4,000 4,000 4,000
42335 Travel-Mileage & Auto Allow 3,000 3,000 3,000 4,440
42340 Education & Training 824 3,000 3,000 3,000
TOTAL OPERATING EXP $ 90,648 $ 53,800 $ 30,300 $ 29,240
PROFESSIONAL SERVICES
44000 Professional Services $800 $ 1,500 $1,500 $ 1,500
44100 Commissioner Compensation 2,000 3,000 3,000 3,000
44240 Prof Svcs-Environmental 139,166 218,000 210,000 223,000
TOTAL PROFESSIONAL SVCS $ 141,966 $ 222,500 $ 214,500 $ 227,500
CONTRACT SERVICES
45000 CS - Contract Services $ 13,138 $— $— $—
45530 CS - Industrial Waste 29,031 30,000 30,000 30,000
TOTAL CONTRACT SERVICES $ 42,168 $ 30,000 $ 30,000 $ 30,000
DIVISION TOTAL $ 785,450 $ 703,201 $ 672,843 $ 729,030
PUBLIC WORKS ADMINISTRATION
City of Diamond Bar, California 116 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 207
DEPARTMENT:Public Works
DIVISION:Engineering
ORGANIZATION #:001-5551
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $117,380 $145,278 $145,278 $151,554
40020 Over-time Wages 289 1,500 1,500 1,500
40070 City Paid Benefits 1,422 2,266 2,266 1,861
40080 Classic Member Retirement 19,329 16,776 16,776 21,576
40081 Classic Member - UAL Pmt —10,469 24,489 14,024
40083 Worker's Comp. Expense 2,304 3,557 3,557 3,074
40084 Short/Long Term Disability 712 1,140 1,140 921
40085 Medicare 1,795 2,890 2,890 2,238
40090 Benefit Allotment 20,165 24,984 24,984 27,773
TOTAL PERSONNEL $163,456 $208,860 $225,880 $226,063
OPERATING EXPENDITURES
42315 Membership & Dues $1,003 $2,000 $1,800 $1,800
42325 Meetings 699 750 750 750
42330 Travel-Conferences —500 300 500
42335 Travel-Mileage & Auto Allow 11 500 200 200
42340 Education & Training 597 1,000 500 1,000
TOTAL OPERATING EXP $2,310 $4,750 $3,550 $4,250
CONTRACT SERVICES
45221 CS - Engineering $224,683 $475,380 $442,250 $241,950
45222 CS - Traffic 72,660 373,400 373,400 365,000
45223 CS - Plan Checking 28,680 31,971 20,000 45,000
45224 CS - Soils 8,880 37,650 20,000 20,000
45226 CS - Surveying 3,972 10,000 4,000 10,000
45227 CS - Inspection 16,339 53,967 25,000 20,000
TOTAL CONTRACT SERVICES $355,213 $982,368 $884,650 $701,950
DIVISION TOTAL $520,978 $1,195,978 $1,114,080 $932,263
ENGINEERING
City of Diamond Bar, California 117 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 208
DEPARTMENT:Public Works
DIVISION:
Road
Maintenance
ORGANIZATION #:001-5554
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $223,341 $274,830 $277,000 $265,993
40020 Over-Time Wages 3,567 3,500 3,500 3,500
40070 City Paid Benefits 3,166 4,385 4,385 3,457
40080 Classic Member Retirement 42,449 38,703 38,703 39,419
40081 Classic Member - UAL Pmt —13,723 13,723 25,540
40082 PEPRA Member Retirement 29 1,823 1,823 1,692
40083 Worker's Comp. Expense 6,250 7,707 7,707 7,316
40084 Short/Long Term Disability 1,324 1,633 1,633 1,584
40085 Medicare 3,389 4,225 4,225 3,939
40090 Benefit Allotment 45,061 57,068 57,843 52,888
TOTAL PERSONNEL $328,577 $407,597 $410,542 $405,328
SUPPLIES
41200 Operating Supplies $2,972 $500 $1,000 $1,000
41250 Road Maintenance Supplies 31,884 81,601 65,000 50,000
41300 Small Tools & Equipment 19,668 10,000 10,000 10,000
TOTAL SUPPLIES $54,524 $92,101 $76,000 $61,000
OPERATING EXPENDITURES
42126 Utilities $—$85,000 $85,000 $90,000
42130 Rental/Lease of Equip $1,937 $4,000 $4,000 $4,000
42200 Equipment Maintenance 717 6,000 2,000 6,000
TOTAL OPERATING EXP $2,674 $95,000 $91,000 $100,000
PROFESSIONAL SERVICES
44520 Prof Svcs - Engineering $82,736 $—$—$—
TOTAL PROFESSIONAL SVCS $82,736 $—$—$—
CONTRACT SERVICES
45501 CS-Street Sweeping $176,489 $180,000 $180,000 $180,000
45502 CS-Road Maintenance 204,511 195,000 185,000 195,000
45504 CS-Sidewalk Insp & Repair 394,862 250,000 250,000 270,000
45506 CS-Striping & Signing —50,000 50,000 50,000
45507 CS-Traffic Signal Maintenance 199,023 279,250 279,250 90,000
45508 CS - Vegetation Control 120,000 130,000 130,000 130,000
45512 CS-Storm Drainage 11,272 30,000 30,000 35,000
45522 CS-Right of Way Maintenance 30,000 50,000 50,000 50,000
TOTAL CONTRACT SERVICES $1,136,157 $1,164,250 $1,154,250 $1,000,000
CAPITAL OUTLAY
46250 Misc Equipment $—$80,000 $—$—
TOTAL CAPITAL OUTLAY $—$80,000 $—$—
DIVISION TOTAL $1,604,667 $1,838,948 $1,731,792 $1,566,328
ROAD MAINTENANCE
City of Diamond Bar, California 118 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 209
DEPARTMENT:Public Works
DIVISION:
Parks & Facility
Maintenance
ORGANIZATION #:001-5556
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $235,953 $231,250 $231,250 $224,039
40020 Over-Time Wages 11,207 8,000 8,000 8,000
40030 Part-Time Salaries 36,912 36,000 36,000 36,941
40070 City Paid Benefits 3,441 3,529 3,529 2,805
40080 Classic Member Retirement 43,195 30,215 30,125 34,188
40081 Classic Member - UAL Pmt —10,713 10,710 22,122
40082 PEPRA Member Retirement 42 2,536 2,536 964
40083 Worker's Comp. Expense 6,789 5,130 5,130 6,019
40084 Short/Long Term Disability 1,427 1,359 1,359 1,330
40085 Medicare 6,473 4,037 4,037 3,933
40087 Social Security 50 2,232 2,232 575
40090 Benefit Allotment 50,276 46,602 46,602 42,070
TOTAL PERSONNEL $395,767 $381,603 $381,510 $382,986
SUPPLIES
41200 Operating Supplies $28,365 $39,500 $39,500 $40,700
41300 Small Tools & Equipment 2,494 5,000 5,000 5,000
TOTAL SUPPLIES $30,858 $44,500 $44,500 $45,700
OPERATING EXPENDITURES
42125 Telephone $3,203 $—$—$—
42126 Utilities 306,010 351,225 351,225 368,754
42130 Rental/Lease of Equipment 4,102 8,700 8,700 7,500
42210 Maint. of Grounds/Bldgs 149,955 181,005 181,005 172,300
42330 Travel-Conferences 450 10,850 1,450 6,450
TOTAL OPERATING EXP $463,720 $551,780 $542,380 $555,004
CONTRACT SERVICES
45300 CS-Park & Facility Maint $390,234 $447,278 $447,278 $431,678
TOTAL CONTRACT SERVICES $390,234 $447,278 $447,278 $431,678
CAPITAL OUTLAY
46250 Misc Equipment $—$118,184 $118,184 $45,000
46305 Real Estate Acquisition $735,882 $—$—$—
TOTAL CAPITAL OUTLAY $735,882 $118,184 $118,184 $45,000
DIVISION TOTAL $2,016,462 $1,543,345 $1,533,852 $1,460,368
PARKS & FACILITIES MAINTENANCE
City of Diamond Bar, California 119 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 210
DEPARTMENT:Public Works
DIVISION:
Landscape
Maintenance
ORGANIZATION #:001-5558
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
CONTRACT SERVICES
45500 CS - Public Works $34,643 $50,000 $50,000 $35,000
45503 CS - Parkway Maintenance 26,832 29,196 29,196 30,072
45509 CS - Tree Maintenance 262,935 244,993 244,993 243,289
45510 CS - Tree Watering 18,203 23,524 23,524 23,524
TOTAL CONTRACT SERVICES $342,613 $347,713 $347,713 $331,885
DIVISION TOTAL $342,613 $347,713 $347,713 $331,885
LANDSCAPE MAINTENANCE
City of Diamond Bar, California 120 FY 2019/20 Proposed Budget
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DEPARTMENT:Transfers-Out
DIVISION:Transfers-Out
ORGANIZATION #:001-9915
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
OPERATING TRANSFER OUT
49011 Transfer Out-Com Orgnztn Fd $14,712 $20,000 $20,000 $20,000
49015 Transfer Out - Gen Plan 33,007 ———
49018 Transfer Out - IS Replcmt Fund 100,000 ———
49134
Transfer Out - Tres Hermanos
Fund —
55,000 55,000 70,000
49370 Transfer Out-Debt Service Fd 859,059 858,307 858,092 860,706
49510 Transfer Out-Self Ins Fund 460,706 456,628 456,628 487,451
49520 Transfer Out - Vehicle Replace ——150,000 —
49530 Transfer Out-Equip Replcmt 401,949 368,800 368,800 109,000
TOTAL OPERATING TRANSFERS $1,869,433 $1,758,735 $1,908,520 $1,547,157
USES OF FUND BALANCE RESERVES
49138 Transfer Out-LLAD #38 146,199 111,215 111,738 60,499
49139 Transfer Out-LLAD #39 3,737 277,759 277,957 169,068
49141 Transfer Out-LLAD #41 84,865 171,938 172,138 199,501
49250 Transfer Out-CIP Fund 738,733 2,323,933 1,615,694 467,459
49530 Transfer Out-Equip Replcmt 26,825 870,442 870,442 —
TOTAL USE OF RESERVES $1,000,359 $3,755,287 $3,047,969 $896,527
TOTAL TRANSFERS OUT $2,869,792 $5,514,022 $4,956,489 $2,443,684
TRANSFERS OUT
City of Diamond Bar, California 121 FY 2019/20 Proposed Budget
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PERSONNEL SUMMARY
City of Diamond Bar, California 122 FY 2019/20 Proposed Budget
Budget FY 2017/18 Budget FY 2018/19 Budget FY 2019/20
Department
Full Part
Total
Full Part
Total
Full Part
Total
of
TotalTimeTime*Time Time*Time Time*
City Manager's Office 10.00 0.43 10.43 10.00 0.43 10.43 10.00 0.43 10.43 12 %
Community
Development 8.00 0.43 8.43 8.00 0.43 8.43 8.00 0.43 8.43 10 %
Finance 5.00 — 5 5.00 — 5.00 5.00 — 5.00 6 %
Information Systems 4.00 — 4 4.00 — 4.00 4.00 — 4.00 5 %
Parks and Recreation 11.00 25.45 36.45 11.00 28.00 39.00 11.00 28.44 39.44 46 %
Public Information 3.00 — 3 3.00 — 3.00 3.00 — 3.00 3 %
Public Works 15.00 1.33 16.33 15.00 1.33 16.33 15.00 1.33 16.33 19 %
Total 56.00 27.64 83.64 56.00 30.19 86.19 56.00 30.63 86.63 100%
Part-time staff hours are converted to full-time equivalencies (FTEs) - one FTE equals 40 hours per week,
52 weeks per year.
CITYWIDE AUTHORIZED PERSONNEL FY 2019/20
City Manager's Office:
12%
Community
Development: 10%Finance: 6%
Information Systems:
5%
Parks and Recreation:
46%
Public Information: 3%
Public Works: 19%
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Packet Pg. 213
Fiscal Year 2019 - 2020
CITY MANAGER'S OFFICE
Job Title Authorized Funded
City Manager 1 1
Assistant City Manager 1 1
City Clerk 1 1
Administrative Assistant 1 1
Senior Office Specialist 1 1
Human Resources & Risk Manager 1 1
Human Resources Technician 1 1
Assistant to the City Manager 1 1
Management Analyst/Senior MA 2 2
Total:10 10
PUBLIC INFORMATION
Job Title Authorized Funded
Public Information Manager 1 1
Public Information Coordinator 1 1
Media Specialist 1 1
Total:3 3
PARKS AND RECREATION
Job Title Authorized Funded
Parks and Recreation Director 1 1
Administrative Assistant 1 1
Recreation Supervisor 2 2
Recreation Coordinator 2 2
Recreation Specialist 4 4
Recreation Superintendent 1 1
Total:11 11
FINANCE
Job Title Authorized Funded
Finance Director 1 1
Senior Accountant 1 1
Accountant 1 1
Accounting Technician 2 2
Total:5 5
FULL-TIME BENEFITTED PERSONNEL SUMMARY
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INFORMATION SYSTEMS
Job Title Authorized Funded
Information Systems Director 1 1
Network Systems Administrator 1 1
Information Systems Analyst 1 1
Network/Systems Technician 1 1
Total:4 4
COMMUNITY DEVELOPMENT
Job Title Authorized Funded
Community Development Director 1 1
Administrative Coordinator 1 1
Senior Planner 1 1
Assistant/Associate Planner 2 2
Permit Services Coordinator 1 1
Neighborhood Improvement Officer/Senior NIO 2 2
Total:8 8
PUBLIC WORKS
Job Title Authorized Funded
Public Works Director 1 1
Public Works Manager/Assistant City Engineer 1 1
Administrative Coordinator 2 2
Assistant/Associate Engineer 2 2
Engineering Technician 1 1
Public Works Inspector 1 1
Street Maintenance Superintendent 1 1
Maintenance Worker/Senior MW 3 3
Parks Maintenance Superintendent 1 1
Facilities Maintenance Supervisor 1 1
Facilities & Asset Maintenance Tech.1 1
Total:15 15
Total Full-Time Benefitted Positions:56 56
FULL-TIME BENEFITTED PERSONNEL SUMMARY
City of Diamond Bar, California 124 FY 2019/20 Proposed Budget
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Fiscal Year 2019 - 2020
PARKS AND RECREATION
Job Title Authorized Funded
Pre-School Teacher 1 1
Assistant Pre-School Teacher 1 1
Total:2 2
Total Part-Time Benefitted Positions:2 2
PART-TIME BENEFITTED PERSONNEL SUMMARY
City of Diamond Bar, California 125 FY 2019/20 Proposed Budget
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Fiscal Year 2019 - 2020
CITY MANAGER'S OFFICE
Job Title Hours Authorized FTE*
Administrative Intern **900 0.43
Total:900 0.43
COMMUNITY DEVELOPMENT DEPARTMENT
Job Title Hours Authorized FTE *
Administrative Intern **900 0.43
Total:900 0.43
PARKS AND RECREATION
Job Title Hours Authorized FTE *
Facility Attendant I 11,225 5.4
Facility Attendant II 9,104 4.38
Recreation Leader I/II/III 31,976 15.37
Recreation Specialist 1,960 0.94
Recreation Worker 728 0.35
Total:54,993 26.44
PUBLIC WORKS
Job Title Hours Authorized FTE *
Administrative Intern **900 0.43
Maintenance Worker I/II 1,872 0.9
Total:2,772 1.33
Total Part-Time Non-Benefitted Positions:59,565 28.63
Part-time staff hours are converted to full-time equivalencies (FTEs) - one FTE equals 40 hours per week,
52 weeks per year.
Although Administrative Interns are assigned to various departments based upon the needs of the
organization, these positions are budgeted out of the City Manger/City Clerk's Office budget.
PART-TIME NON-BENEFITTED PERSONNEL SUMMARY
City of Diamond Bar, California 126 FY 2019/20 Proposed Budget
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City of Diamond Bar, California 127 FY 2019/20 Proposed Budget
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FUND TYPE:General Fund
FUNCTION:
Community
Organization
Support
FUND #011
FUND DESCRIPTION:
This fund was established in FY 97-98 to account for transfers and expenditures related to the City Council's
policy to support various non profit community organizations which are of a benefit to the City. The City
has continued this program to show their ever increasing interest and support of the City's non profit
community organizations.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $— $— $— $—
39001 Transfer-in General Fund 14,712 20,000 20,000 20,000
TOTAL RESOURCES 14,712 20,000 20,000 20,000
OPERATING EXPENDITURES
4010-42355 Contributions - Com Groups $ 14,712 $ 20,000 $ 20,000 $ 20,000
TOTAL OPERATING EXP $ 14,712 $ 20,000 $ 20,000 $ 20,000
FUND BALANCE RESERVE
25500 Reserves ————
FUND BALANCE RESERVES ————
TOTAL USES $ 14,712 $ 20,000 $ 20,000 $ 20,000
COMMUNITY ORGANIZATION SUPPORT FUND
City of Diamond Bar, California 128 FY 2019/20 Proposed Budget
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FUND TYPE:General Fund
FUNCTION:Public Safety
FUND #012
FUND DESCRIPTION:
This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriff's
Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual
savings realized in the law enforcement budget in the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Unrestricted Fund Balance $ 1,017,944 $ 1,035,310 $ 1,035,310 $ 1,013,310
36100 Investment Earnings 17,366 13,000 13,000 —
TOTAL RESOURCES $ 1,035,310 $ 1,048,310 $ 1,048,310 $ 1,013,310
TRANSFERS OUT
9915-49001 Transfer Out - General Fund $— $ 100,000 $ 35,000 $ 100,000
TOTAL TRANSFERS OUT $— $ 100,000 $ 35,000 $ 100,000
FUND BALANCE RESERVE
25500 Reserves $ 1,035,310 $ 948,310 $ 1,013,310 $ 913,310
FUND BALANCE RESERVES $ 1,035,310 $ 948,310 $ 1,013,310 $ 913,310
TOTAL USES $ 1,035,310 $ 1,048,310 $ 1,048,310 $ 1,013,310
LAW ENFORCEMENT RESERVE FUND
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FUND TYPE:General Fund
FUNCTION:
General Plan
Update
FUND #015
FUND DESCRIPTION:
This fund was created in FY 14-15 to establish an allocation of resources needed to fund the preparation
of a comprehensive update to the City's General Plan.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Unrestricted Fund Balance $ 685,638 $ 411,753 $ 411,753 $ 292,653
36100 Investment Earnings 9,476 8,000 8,000 —
39001 Transfer In - General Fund 33,007 ———
TOTAL RESOURCES $ 728,121 $ 419,753 $ 419,753 $ 292,653
OPERATING SUPPLIES
5210-41200 Operating Supplies $ 113 $ 500 $ 500 $ 500
5210-41400 Promotional Supplies 2,712 2,500 ——
TOTAL OPERATING SUPPLIES $ 2,826 $ 3,000 $ 500 $ 500
OPERATING EXPENDITURES
5210-42110 Printing 8,183 10,000 2,000 10,000
5210-42115 Advertising —4,000 —4,000
5210-42120 Postage —4,000 100 500
5210-42325 Meetings 2,590 4,000 200 200
TOTAL OPERATING EXP $ 10,773 $ 22,000 $ 2,300 $ 14,700
PROFESSIONAL SERVICES
5210-44000 Professional Services $ 2,685 $ 3,000 $ 4,300 $ 3,500
5210-44220 PS - Planning General Plan 300,085 381,332 120,000 250,000
TOTAL PROFESSIONAL SERVICES $ 302,770 $ 384,332 $ 124,300 $ 253,500
FUND BALANCE RESERVE
25500 Reserves $ 411,753 $ 10,420 $ 292,653 $ 23,953
FUND BALANCE RESERVES $ 411,753 $ 10,420 $ 292,653 $ 23,953
TOTAL USES $ 728,121 $ 419,753 $ 419,753 $ 292,653
GENERAL PLAN UPDATE FUND
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FUND TYPE:General Fund
FUNCTION:
Technology
Reserve
FUND #018
FUND DESCRIPTION:
This fund was created in FY 15-16 to establish an allocation of resources needed to fund the future
replacement of a variety of hardware and software platforms throughout the City.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Unrestricted Fund Balance $ 302,906 $ 391,898 $ 391,898 $ 1,500
34305 Permit System Replacemnt ———36,000
36100 Investment Earnings 5,168 3,000 4,500 —
39001 Transfer In - General Fund 100,000 ———
TOTAL RESOURCES $ 408,074 $ 394,898 $ 396,398 $ 37,500
TRANSFERS OUT
9915-49530 Transfer Out - Maint & Repl $ 16,176 $ 394,898 $ 394,898 $—
TOTAL TRANSFERS OUT $ 16,176 $ 394,898 $ 394,898 $—
FUND BALANCE RESERVE
25500 Reserves $ 391,898 $— $ 1,500 $ 37,500
FUND BALANCE RESERVES $ 391,898 $— $ 1,500 $ 37,500
TOTAL USES $ 408,074 $ 394,898 $ 396,398 $ 37,500
TECHNOLOGY RESERVE FUND
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FUND TYPE:General Fund
FUNCTION:OPEB Fund
FUND #020
FUND DESCRIPTION:
This fund was created in FY 14-15 to establish an allocation of resources needed to fund the Other Post
Employment Benefits (OPEB) unfunded liability.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Unrestricted Fund Balance $ 446,625 $ 355,743 $ 355,743 $ 258,613
36100 Investment Earnings 7,419 5,500 5,500 —
36950 Cost Reimbursements ————
TOTAL RESOURCES $ 454,044 $ 376,743 $ 361,243 $ 258,613
PERSONNEL SERVICES
4060-40086 Post Retirement Benefits $ 13,710 $ 15,500 $ 15,500 $ 20,000
TOTAL PERSONNEL SERVICES $ 13,710 $ 15,500 $ 15,500 $ 20,000
TRANSFERS OUT
9915-49620 Contribution To - OPEB Trust $ 84,591 $ 86,600 $ 87,130 $ 88,000
TOTAL TRANSFERS OUT $ 84,591 $ 86,600 $ 87,130 $ 88,000
FUND BALANCE RESERVE
25500 Reserves $ 355,743 $ 274,643 $ 258,613 $ 150,613
FUND BALANCE RESERVES $ 355,743 $ 274,643 $ 258,613 $ 150,613
TOTAL USES $ 454,044 $ 376,743 $ 361,243 $ 258,613
OTHER POST EMPLOYMENT BENEFITS (OPEB) RESERVE FUND
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City of Diamond Bar, California 133 FY 2019/20 Proposed Budget
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:107
FUND DESCRIPTION:
Approved by the voters on November 6, 2018, the Measure W parcel tax of 2.5 cents a square foot of
impermeable space", will fund projects that will improve water quality.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ — $— $— $—
31327 Measure W Revenue ——— 900,000
TOTAL RESOURCES $ — $— $— $ 900,000
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ — $— $— $ 453,000
TOTAL TRANSFERS OUT $ — $— $— $ 453,000
FUND BALANCE RESERVES
25500 Reserves $ — $— $— $ 447,000
FUND BALANCE RESERVES $ — $— $— $ 447,000
TOTAL USES $ — $— $— $ 900,000
MEASURE W FUND
City of Diamond Bar, California 134 FY 2019/20 Proposed Budget
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:108
FUND DESCRIPTION:
Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 was signed into law in April 2017 in
order to address the significant multi-modal transportation funding shortfalls statewide. SB-1 prioritizes
funding towards maintenance, rehabilitation and safety improvements on state highways, local streets and
roads, and bridges, and to improve the State's trade corridors, transit and active transportation facilities.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $— $ 335,136 $ 335,136 $ 1,181,511
31732 Road Maint Rehab Acct 334,381 911,144 908,875 944,348
36100 Investment Earnings $ 754 $ 7,500 $7,500 $ 8,000
TOTAL RESOURCES $ 335,136 $ 1,253,780 $ 1,251,511 $ 2,133,859
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $— $ 1,276,811 $ 70,000 $ 1,806,811
TOTAL TRANSFERS OUT — 1,276,811 70,000 1,806,811
FUND BALANCE RESERVES
25500 Reserves $ 335,136 $ (23,031) $ 1,181,511 $ 327,048
FUND BALANCE RESERVES $ 335,136 $ (23,031) $ 1,181,511 $ 327,048
TOTAL USES $ 335,136 $ 1,253,780 $ 1,251,511 $ 2,133,859
ROAD MAINTEANCE & REHABILITATION FUND
City of Diamond Bar, California 135 FY 2019/20 Proposed Budget
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:109
FUND DESCRIPTION:
Approved by the voters on November 8, 2016, the Measure M half-cent sales tax increase will fund projects
that will improve local streets, repair potholes and improve traffic flow/safety.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ — $ 217,420 $ 217,420 $ 371,042
31323 Measure M Revenue 599,463 787,501 787,501 817,913
36100 Investment Earnings 3,374 7,000 7,000 7,500
TOTAL RESOURCES $ 602,837 $ 1,011,921 $ 1,011,921 $ 1,196,455
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ 385,417 $ 977,850 $ 640,879 $ 1,152,691
TOTAL TRANSFERS OUT $ 385,417 $ 977,850 $ 640,879 $ 1,152,691
FUND BALANCE RESERVES
25500 Reserves $ 217,420 $ 34,071 $ 371,042 $ 43,764
FUND BALANCE RESERVES $ 217,420 $ 34,071 $ 371,042 $ 43,764
TOTAL USES $ 602,837 $ 1,011,921 $ 1,011,921 $ 1,196,455
MEASURE M FUND
City of Diamond Bar, California 136 FY 2019/20 Proposed Budget
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:110
FUND DESCRIPTION:
The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and
reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal
synchronization; & transit.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 680,953 $ 63,393 $ 63,393 $ (6,774)
31325 Measure R Revenue 661,492 694,868 694,868 721,766
36100 Investment Earnings 3,155 4,500 4,500 4,500
TOTAL RESOURCES $ 1,345,600 $ 762,761 $ 762,761 $ 719,492
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ 1,282,207 $ 769,535 $ 769,535 $ 719,492
TOTAL TRANSFERS OUT $ 1,282,207 $ 769,535 $ 769,535 $ 719,492
FUND BALANCE RESERVES
25500 Reserves $ 63,393 $ (6,774) $ (6,774) $—
FUND BALANCE RESERVES $ 63,393 $ (6,774) $ (6,774) $—
TOTAL USES $ 1,345,600 $ 762,761 $ 762,761 $ 719,492
MEASURE R FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street
Maintenance/
Construction
FUND #:111
FUND DESCRIPTION:
The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State
law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely
for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that
the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any
remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program.
Beginning in 2011-12, the State replaced Prop 42 funds with Gas Tax funds.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $2,423 $72,222 $72,222 $72,986
31705 Gas Tax - 2105 309,678 321,585 319,145 319,117
31710 Gas Tax - 2106 190,781 194,703 193,232 193,215
31720 Gas Tax - 2107 403,027 422,357 416,830 416,792
31730 Gas Tax - 2107.5 7,500 7,500 7,500 7,500
31731 HUTA - Prop 42 Replacement 222,229 203,825 210,757 494,893
31734 Loan Repayment 64,874 64,874 64,798 64,798
36100 Interest Revenue 2,033 2,500 2,500 2,000
TOTAL RESOURCES $1,202,546 $1,289,566 $1,286,984 $1,571,301
TRANSFERS OUT
9915-49001 Transfer to General Fund $939,088 $757,122 $757,122 $1,001,782
9915-49250 Transfer to CIP Fund 191,236 532,444 456,876 471,039
TOTAL TRANSFERS OUT $1,130,324 $1,289,566 $1,213,998 $1,472,821
FUND BALANCE RESERVES
25500 Reserves $72,222 $—$72,986 $98,480
FUND BALANCE RESERVES $72,222 $—$72,986 $98,480
TOTAL USES $1,202,546 $1,289,566 $1,286,984 $1,571,301
GAS TAX FUND
City of Diamond Bar, California 138 FY 2019/20 Proposed Budget
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DEPARTMENT:
Special
Revenue
DIVISION:
Public
Transportation
FUND #:112
FUND DESCRIPTION:
The City receives Proposition A Transit Tax which is a voter approved sales tax override for public
transportation purposes. This fund has been established to account for these revenues and approved
project expenditures.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 466,006 $ 1,073,300 $ 1,073,300 $ 397,467
31310 Transportation Tax 1,064,747 1,116,939 1,116,939 1,160,074
34850 Transit Subsidy Program Rev 767,659 925,000 707,600 744,000
36100 Interest Revenue 14,331 10,000 10,000 12,500
TOTAL RESOURCES $ 2,312,743 $ 3,125,239 $ 2,907,839 $ 2,314,041
PERSONNEL SERVICES
5553-40010 Salaries $ 103,978 $ 102,819 $102,819 $ 107,325
5553-40070 City Paid Benefits 1,156 1,722 1,722 1,625
5553-40080 Classic Member Retirement 19,693 15,671 15,671 17,435
5553-40081 Classic Member - UAL Pmt —5,495 5,557 11,257
5553-40082 PEPRA Member Retirement —9 217 204
5553-40083 Workers Comp Expense 1,417 903 903 1,017
5553-40084 Short/Long Term Disability 582 622 622 653
5553-40085 Medicare Expense 1,638 1,723 1,723 1,572
5553-40090 Cafeteria Benefits 17,852 22,468 22,468 23,490
TOTAL PERSONNEL $ 146,316 $ 151,432 $151,702 $ 164,577
OPERATING SUPPLIES
5553-41200 Supplies $ 1,180 $1,200 $1,200 $1,200
TOTAL OPERATING SUPPLIES $ 1,180 $1,200 $1,200 $1,200
OPERATING EXPENDITURES
5553-42128 Bank Charges $ 11,931 $ 15,000 $15,000 $15,000
5553-42205 Computer Maintenance —2,100 2,100 8,100
5553-42315 Membership & Dues 19,491 20,000 20,000 20,000
TOTAL OPERATING EXP $ 31,422 $ 37,100 $37,100 $43,100
CONTRACT SERVICES
5350-45310 CS - Excursions $ 62,582 $ 70,250 $70,250 $64,550
5553-45529 CS - Dial-A-Cab Services —100,000 100,000 350,000
5553-45533 Transit Subsidy Program 203,828 231,250 176,900 200,000
5553-45535 Transit Subsidy-Fares 781,022 925,000 707,600 800,000
TOTAL CONTRACT SERVICES $ 1,047,432 $ 1,326,500 $ 1,054,750 $ 1,414,550
CAPITAL OUTLAY
5553-46230 Computer Equip-Hardware $— $ 17,000 $17,000 $20,000
5553-46235 Computer Equip-Software —15,000 15,000 10,000
TOTAL CAPITAL OUTLAY $— $ 32,000 $32,000 $30,000
MISC EXPENDITURES
5553-47230 Sale of Prop A Funds $— $ 1,200,000 $ 1,200,000 $—
TOTAL MISC EXPENDITURES $— $ 1,200,000 $ 1,200,000 $—
TRANSFERS OUT
9915-49250 Transfer Out - CIP Fund $ 13,092 $ 311,722 $33,620 $ 378,102
TOTAL TRANSFERS OUT $ 13,092 $ 311,722 $33,620 $ 378,102
FUND BALANCE RESERVES
25500 Reserves $ 1,073,300 $ 65,285 $397,467 $ 282,512
FUND BALANCE RESERVES $ 1,073,300 $ 65,285 $397,467 $ 282,512
TOTAL USES $ 2,312,743 $ 3,125,239 $ 2,907,839 $ 2,314,041
PROPOSITION A FUND
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Packet Pg. 230
DEPARTMENT:
Special
Revenue
DIVISION:
Street
Maintenance/
Construction
FUND #:113
FUND DESCRIPTION:
The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles
County. These funds must be used for street-related purposes such as construction, rehabilitation,
maintenance or traffic safety. The projects must be transit related improvements. In order to spend these
funds, the City must submit the project to the County for prior approval.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 678,682 $ 729,278 $ 729,278 $ 877,333
31320 Transportation Tax 879,898 926,471 926,471 962,251
36100 Interest Revenue 12,661 10,500 10,500 12,500
TOTAL RESOURCES $ 1,571,241 $ 1,666,249 $ 1,666,249 $ 1,852,084
PERSONNEL SERVICES
5553-40010 Salaries $ 79,853 $ 146,303 $ 146,303 $ 125,220
5553-40070 City Paid Benefits 627 1,677 1,677 1,175
5553-40080 Classic Member Retirement 18,103 22,362 22,362 13,375
5553-40081 Classic Member - UAL Pmt —7,925 7,929 8,843
5553-40082 PEPRA Member Retirement —5 108 3,186
5553-40083 Workers Comp Expense 1,290 2,728 2,728 2,384
5553-40084 Short/Long Term Disability 401 872 872 765
5553-40085 Medicare Expense 1,132 2,192 2,192 1,824
5553-40090 Benefit Allotment 9,451 21,969 21,969 20,697
TOTAL PERSONNEL $ 110,857 $ 206,033 $ 206,140 $ 177,468
OPERATING EXPENDITURES
5553-42205 Computer Maintenance $ 6,000 $ 6,000 $6,000 $ 26,000
TOTAL OPERATING EXP $6,000 $6,000 $6,000 $26,000
CONTRACT SERVICES
5553-45222 CS - Traffic $— $— $— $ 60,000
5553-45507 CS - Traffic Signal Maintenance ———185,000
5553-45529 Para -Transit Dial a Cab 310,435 250,000 250,000 —
TOTAL CONTRACT SERVICES $ 310,435 $ 250,000 $ 250,000 $ 245,000
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ 414,671 $ 829,495 $ 326,776 $ 883,031
TOTAL TRANSFERS OUT $ 414,671 $ 829,495 $ 326,776 $ 883,031
FUND BALANCE RESERVES
25500 Reserves $ 729,278 $ 374,721 $ 877,333 $ 520,584
FUND BALANCE RESERVES $ 729,278 $ 374,721 $ 877,333 $ 520,584
TOTAL USES $ 1,571,241 $ 1,666,249 $ 1,666,249 $ 1,852,084
PROPOSITION C FUND
City of Diamond Bar, California 140 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 231
DEPARTMENT:
Special
Revenue
DIVISION:
Waste
Management
FUND #:115
FUND DESCRIPTION:
The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and
revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded
in this fund are the adopted waste hauler fees and funds received from the State for recycling education
and efforts.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $1,170,472 $1,204,605 $1,204,605 $1,278,463
34820 AB939 Admin Fees 552,706 547,000 547,000 562,000
36950 Cost Reimbursement 6,735 —17,000 91,470
TOTAL RESOURCES $1,729,912 $1,751,605 $1,768,605 $1,931,933
PERSONNEL SERVICES
5515-40010 Salaries $284,924 $197,105 $197,105 $214,417
5515-40020 Over-Time Wages 847 2,000 2,000 2,000
5515-40030 Part Time Wages 902 2,000 —1,000
5515-40070 City Paid Benefits 3,246 2,646 2,646 2,414
5515-40080 Classic Member Retirement 54,004 29,617 29,617 32,855
5515-40081 Classic Member - UAL Pmt —10,505 10,509 21,330
5515-40082 PEPRA Member Retirement 4 412 558 1,021
5515-40083 Worker's Comp. Exp.3,933 3,647 3,647 3,811
5515-40084 Short/Long Term Disability 1,554 1,187 1,187 1,282
5515-40085 Medicare 4,401 3,202 3,202 3,148
5515-40090 Benefit Allotment 40,966 34,578 34,578 34,592
TOTAL PERSONNEL $394,782 $286,899 $285,049 $317,871
SUPPLIES
5515-41200 Operating Supplies $15,696 $19,500 $19,500 $20,500
5515-41300 Small Tools & Equipment 8,960 29,294 25,293 16,000
5515-41400 Promotional Supplies 12,035 17,500 17,500 21,500
TOTAL SUPPLIES $36,691 $66,294 $62,293 $58,000
OPERATING EXPENDITURES
5515-42110 Printing $3,749 $15,000 $12,000 $12,000
5515-42115 Advertising 3,100 3,000 3,000 3,000
5515-42120 Postage 3 4,000 4,000 4,000
5515-42315 Membership/Dues 487 700 500 500
5515-42320 Publications 11 200 200 200
5515-42325 Meetings 75 1,000 300 500
5515-42330 Travel-Conferences & Meetings 15 2,000 ——
5515-42340 Education & Training 267 1,000 500 1,000
TOTAL OPERATING EXP $7,707 $26,900 $20,500 $21,200
INTEGRATED WASTE MANAGEMENT FUND
City of Diamond Bar, California 141 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 232
DEPARTMENT:
Special
Revenue
DIVISION:
Waste
Management
FUND #:115
PROFESSIONAL SERVICES
5515-44000 Professional Services $28,104 $71,600 $49,600 $134,600
TOTAL PROFESSIONAL SERVICES $28,104 $71,600 $49,600 $134,600
CONTRACT SERVICES
5515-45500 CS - Professional Services $26,364 $31,500 $31,500 $35,600
TOTAL CONTRACT SERVICES $26,364 $31,500 $31,500 $35,600
CAPITAL OUTLAY
5515-46250 Miscellaneous Equipment $—$30,000 $30,000 $20,000
TOTAL CAPITAL OUTLAY $—$30,000 $30,000 $20,000
INSURANCE EXPENSE
5515-47220 Insurance Expense $1,659 $2,500 $1,200 $2,500
TOTAL INSURANCE EXPENSE $1,659 $2,500 $1,200 $2,500
TRANSFERS OUT
9915-49001 Transfer Out - General Fund $30,000 $10,000 $10,000 $10,000
TOTAL TRANSFERS OUT $30,000 $10,000 $10,000 $10,000
FUND BALANCE RESERVES
25500 Reserves $1,204,605 $1,225,912 $1,278,463 $1,332,162
FUND BALANCE RESERVES $1,204,605 $1,225,912 $1,278,463 $1,332,162
TOTAL USES $1,729,912 $1,751,605 $1,768,605 $1,931,933
INTEGRATED WASTE MANAGEMENT FUND
City of Diamond Bar, California 142 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 233
DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:116
FUND DESCRIPTION:
The Traffic Mitigation Fund is used to account for funds which have been received from development
projects and designated by the City Council for traffic mitigation projects.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 1,000,504 $ 483,646 $ 483,646 $ 6,957,013
31331 Federal STPL Revenue 8,417 ———
34660 Traffic Mitigation Fees - Eng 73,214 —6,543,657 —
36100 Investment Earnings 13,744 8,000 8,000 8,000
TOTAL RESOURCES $ 1,095,880 $ 491,646 $ 7,035,303 $ 6,965,013
TRANSFERS OUT
9915-49133 Transfer to CASP Fund $ 2,039 $— $— $—
9915-49250 Transfer to CIP Fund 610,195 158,067 78,290 110,000
TOTAL TRANSFERS OUT $ 612,234 $ 158,067 $ 78,290 $ 110,000
FUND BALANCE RESERVES
25500 Reserves $ 483,646 $ 333,579 $ 6,957,013 $ 6,855,013
FUND BALANCE RESERVES $ 483,646 $ 333,579 $ 6,957,013 $ 6,855,013
TOTAL USES $ 1,095,880 $ 491,646 $ 7,035,303 $ 6,965,013
TRAFFIC MITIGATION FUND
City of Diamond Bar, California 143 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 234
DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:117
FUND DESCRIPTION:
This fund was established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City.
The fund will be used to account for funds which have been received from development projects and
designated by the City Council for sewer facility mitigation/improvement projects.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 111,097 $ 112,992 $ 112,992 $ 66,579
36100 Investment Earnings 1,895 2,000 2,000 2,000
TOTAL RESOURCES $ 112,992 $ 114,992 $ 114,992 $ 68,579
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $— $ 64,551 $ 48,413 $ 16,138
TOTAL TRANSFERS OUT $— $ 64,551 $ 48,413 $ 16,138
FUND BALANCE RESERVES
25500 Reserves $ 112,992 $ 50,441 $ 66,579 $ 52,441
FUND BALANCE RESERVES $ 112,992 $ 50,441 $ 66,579 $ 52,441
TOTAL USES $ 112,992 $ 114,992 $ 114,992 $ 68,579
SEWER MITIGATION FUND
City of Diamond Bar, California 144 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 235
DEPARTMENT:
Special
Revenue
DIVISION:Air Quality
FUND #:118
FUND DESCRIPTION:
This fund was established in FY91-92 to account for revenues received as a result of AB2766 which authorized
the imposition of an additional motor vehicle registration fee to fund the implementation of air quality
management compliance and provisions of the California Clean Air Act of 1988.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 184,074 $ 139,290 $ 139,290 $ 90,545
31810 Pollution Reduction Fees 73,140 70,000 70,000 73,000
36100 Interest Revenue 1,782 3,000 1,500 1,500
TOTAL RESOURCES $ 258,995 $ 212,290 $ 210,790 $ 165,045
CAPITAL OUTLAY
5098-46100 Auto Equipment $— $ 56,000 $ 54,300 $ 21,000
5098-46412 Traffic Control Improvement —68,545 8698 30,000
TOTAL CAPITAL OUTLAY $— $ 124,545 $ 62,998 $ 51,000
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ 119,705 $ 74,195 $ 57,247 $ 16,948
TOTAL TRANSFERS OUT $ 119,705 $ 74,195 $ 57,247 $ 16,948
FUND BALANCE RESERVES
25500 Reserves $ 139,290 $ 13,550 $ 90,545 $ 97,097
FUND BALANCE RESERVES $ 139,290 $ 13,550 $ 90,545 $ 97,097
TOTAL USES $ 258,995 $ 212,290 $ 210,790 $ 165,045
AIR QUALITY IMPROVEMENT FUND
City of Diamond Bar, California 145 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 236
DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:119
FUND DESCRIPTION:
The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths
via SB821. This fund has been established to account for transactions related to the receipt and expenditure
of these funds.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $— $— $— $—
31880 SB821 Revenue 37,525 157,338 22,419 151,298
TOTAL RESOURCES $ 37,525 $ 157,338 $ 22,419 $ 151,298
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ 37,525 $ 132,337 $ 22,419 $ 109,918
TOTAL TRANSFERS OUT $ 37,525 $ 132,337 $ 22,419 $ 109,918
FUND BALANCE RESERVES
25500 Reserves $— $ 25,001 $— $ 41,380
FUND BALANCE RESERVES $— $ 25,001 $— $ 41,380
TOTAL USES $ 37,525 $ 157,338 $ 22,419 $ 151,298
SB 821 FUND - BIKE AND PEDESTRIAN PATHS (TDA)
City of Diamond Bar, California 146 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 237
DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:120
FUND DESCRIPTION:
The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates
discretionary transportation capital funds for regionally significant projects proposed by local jurisdictions,
Caltrans, and other public agencies. The Call is a competitive grant process that is typically held biannually
in odd-numbered years.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Reserve $33 $— $— $—
31332 MTA Grant Revenue 66,277 1,289,418 511,520 777,898
36100 Investment Earnings 54 ———
TOTAL RESOURCES $ 66,364 $ 1,289,418 $ 511,520 $ 777,898
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ 66,364 $ 1,289,418 $ 511,520 $ 777,898
TOTAL TRANSFERS OUT $ 66,364 $ 1,289,418 $ 511,520 $ 777,898
FUND BALANCE RESERVES
25500 Reserves $— $— $— $—
FUND BALANCE RESERVES $— $— $— $—
TOTAL USES $ 66,364 $ 1,289,418 $ 511,520 $ 777,898
MTA GRANTS FUND
City of Diamond Bar, California 147 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 238
DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:121
FUND DESCRIPTION:
The Waste Hauler Fund was established in FY 2013-14. These funds are received from the City's Waste Hauler
in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized
in the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 88,878 $ 79,725 $ 79,725 $469
34662 Solid Waste Impact Fees 124,001 130,000 132,000 136,000
36100 Investment Earnings 924 1,000 2,000 1,000
TOTAL RESOURCES $ 213,803 $ 210,725 $ 213,725 $ 137,469
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ 134,079 $ 213,256 $ 213,256 $ 134,469
TOTAL TRANSFERS OUT $ 134,079 $ 213,256 $ 213,256 $ 134,469
FUND BALANCE RESERVES
25500 Reserves $ 79,725 $ (2,531) $469 $ 3,000
FUND BALANCE RESERVES $ 79,725 $ (2,531) $469 $ 3,000
TOTAL USES $ 213,803 $ 210,725 $ 213,725 $ 137,469
WASTE HAULER FUND
City of Diamond Bar, California 148 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 239
DEPARTMENT:
Special
Revenue
DIVISION:
Park
Improvement
FUND #:122
FUND DESCRIPTION:
Within the California Subdivision Map Act is a requirement that developers either contribute land or pay
fees to the local municipal government to provide recreational facilities within the development area. This
fund is used to account for the fees received.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $496,567 $258,410 $258,410 $107,663
36100 Interest Revenue 6,028 5,000 5,000 3,500
TOTAL RESOURCES $502,595 $263,410 $263,410 $111,163
TRANSFERS OUT
9915-49250 Transfer Out - CIP $244,186 $237,210 $155,747 $36,250
TOTAL TRANSFERS OUT $244,186 $237,210 $155,747 $36,250
FUND BALANCE RESERVES
25500 Reserves $258,410 $26,200 $107,663 $74,913
FUND BALANCE RESERVES $258,410 $26,200 $107,663 $74,913
TOTAL USES $502,595 $263,410 $263,410 $111,163
PARK FEES FUND (QUIMBY)
City of Diamond Bar, California 149 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 240
DEPARTMENT:
Special
Revenue
DIVISION:
Park
Improvement
FUND #:123
FUND DESCRIPTION:
The County allocates voter approved funds to the City for the purpose of creating and maintaining an
environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the
implementation of the youth master plan and the construction of improvements at Stardust Park.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $— $738 $738 $ 41,538
31815 Prop A-Safe Neighborhood
Parks 35,000 50,000 90,000 —
36100 Investment Earnings 738 —800 —
TOTAL RESOURCES $ 35,738 $ 50,738 $ 91,538 $ 41,538
TRANSFERS OUT
9915-49001 Transfer to General Fund $ 35,000 $ 50,000 $ 50,000 $—
TOTAL TRANSFERS OUT $ 35,000 $ 50,000 $ 50,000 $—
FUND BALANCE RESERVES
25500 Reserves $ 738 $738 $ 41,538 $ 41,538
FUND BALANCE RESERVES $ 738 $738 $ 41,538 $ 41,538
TOTAL USES $ 35,738 $ 50,738 $ 91,538 $ 41,538
PROP A - SAFE NEIGHBORHOOD PARKS FUND
City of Diamond Bar, California 150 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 241
DEPARTMENT:
Special
Revenue
DIVISION:
Park
Improvement
FUND #:124
FUND DESCRIPTION:
The purpose of this fund is to provide resources for the development and enhancement of the City's parks
and facilities.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 75,804 $ 68,526 $ 68,526 $ 48,722
36100 Interest Revenue 1,262 1,000 1,000 1,000
TOTAL RESOURCES $ 77,066 $ 69,526 $ 69,526 $ 49,722
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ 8,540 $ 45,804 $ 20,804 $ 25,000
TOTAL TRANSFERS OUT $ 8,540 $ 45,804 $ 20,804 $ 25,000
FUND BALANCE RESERVES
25500 Reserves $ 68,526 $ 23,722 $ 48,722 $ 24,722
FUND BALANCE RESERVES $ 68,526 $ 23,722 $ 48,722 $ 24,722
TOTAL USES $ 77,066 $ 69,526 $ 69,526 $ 49,722
PARK & FACILITY DEVELOPMENT FUND
City of Diamond Bar, California 151 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 242
DEPARTMENT:
Special
Revenue
DIVISION:Community Dev
FUND #:125
FUND DESCRIPTION:
The City receives an annual CDBG allotment from the federal government via the Community Development
Commission. The purpose of this grant is to fund approved community development programs and projects
benefiting low and moderate income citizens.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
31630 CDBG Revenue-Carry Over $— $ (1,319) $ (1,319) $ 44,843
31630 CDBG Revenue 363,842 501,416 501,416 273,907
TOTAL RESOURCES $ 363,842 $ 500,097 $ 500,097 $ 318,750
PERSONNEL SERVICES
5350-40010 Salaries $ 14,653 $ 10,644 $ 10,935 $ 24,443
TOTAL PERSONNEL $ 14,653 $ 10,644 $ 10,935 $ 24,443
SUPPLIES
5215-41200 Operating Supplies $ 1,751 $ 2,400 $— $ 2,400
TOTAL SUPPLIES $ 1,751 $ 2,400 $— $ 2,400
PROFESSIONAL SERVICES
5215-44000 Professional Services $ 81,792 $ 117,000 $ 117,000 $ 87,064
TOTAL PROFESSIONAL SERVICES $ 81,792 $ 117,000 $ 117,000 $ 87,064
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $ 266,965 $ 343,732 $ 327,319 $ 160,000
TOTAL TRANSFERS OUT $ 266,965 $ 343,732 $ 327,319 $ 160,000
CDBG Carry Over $ (1,319) $ 26,321 $ 44,843 $ 44,843
FUND BALANCE RESERVES $ (1,319) $ 26,321 $ 44,843 $ 44,843
TOTAL USES $ 363,842 $ 500,097 $ 500,097 $ 318,750
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
City of Diamond Bar, California 152 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 243
DEPARTMENT:
Special
Revenue
DIVISION:Public Safety
FUND #:126
FUND DESCRIPTION:
The purpose of these funds are to enhance the City's public safety budget and to fund special public safety
related projects. These funds are used to provide at-risk youth counseling with a majority of the funds being
transfered to the General Fund to pay for City's contracted Law Enforcement Technician.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 222,456 $ 221,468 $ 221,468 $ 245,942
31855 Public Safety Grant - State 100,000 100,000 150,000 100,000
36100 Interest Revenue 4,091 4,500 4,500 4,500
TOTAL RESOURCES $ 326,547 $ 325,968 $ 375,968 $ 350,442
PROFESSIONAL SERVICES
4411-44000 Professional Services $ 4,900 $ 5,000 $5,000 $ 5,000
TOTAL PROFESSIONAL SERVICES $ 4,900 $ 5,000 $5,000 $ 5,000
CAPITAL OUTLAY
4411-46250 Misc Equipment $ 4,999 $ 15,000 $ 14,800 $ 5,000
TOTAL CAPITAL OUTLAY $ 4,999 $ 15,000 $ 14,800 $ 5,000
TRANSFERS OUT
9915-49001 Transfer Out-General Fund $ 95,180 $ 110,226 $ 110,226 $ 118,154
TOTAL TRANSFERS OUT $ 95,180 $ 110,226 $ 110,226 $ 118,154
FUND BALANCE RESERVE
25500 Reserves $ 221,468 $ 195,742 $ 245,942 $ 222,288
FUND BALANCE RESERVES $ 221,468 $ 195,742 $ 245,942 $ 222,288
TOTAL USES $ 326,547 $ 325,968 $ 375,968 $ 350,442
CITIZENS OPTION FOR PUBLIC SAFETY FUND
City of Diamond Bar, California 153 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 244
DEPARTMENT:
Special
Revenue
DIVISION:Public Safety
FUND #:128
FUND DESCRIPTION:
During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the
State. These funds are to be used to enhance equipment resources available to the City's local law
enforcement agency.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 21,187 $ 14,284 $ 14,284 $ 14,534
36100 Interest Revenue 297 250 250 200
TOTAL RESOURCES $ 21,484 $ 14,534 $ 14,534 $ 14,734
CAPITAL OUTLAY
4411-46250 Misc Equipment $ 7,199 $ 10,000 $— $ 10,000
TOTAL CAPITAL OUTLAY $ 7,199 $ 10,000 $— $ 10,000
FUND BALANCE RESERVES
25500 Reserves $ 14,284 $ 4,534 $ 14,534 $ 4,734
FUND BALANCE RESERVES $ 14,284 $ 4,534 $ 14,534 $ 4,734
TOTAL USES $ 21,484 $ 14,534 $ 14,534 $ 14,734
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND
City of Diamond Bar, California 154 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 245
DEPARTMENT:
Special
Revenue
DIVISION:
Street
Beautification
FUND #:131
FUND DESCRIPTION:
This fund was established in FY 17-18 as a result of funds received from development projects to be used
towards the Diamond Bar Complete Streets improvements as well as other identified capital improvement
streetscape or complete streets projects as conditioned by the development projects entitlements.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $— $ 318,439 $ 318,439 $ 392,439
34550 Developer Fees 368,197 70,000 70,000 —
36,100 Investment Earnings 243 —4,000 2,000
TOTAL RESOURCES $ 368,439 $ 388,439 $ 392,439 $ 394,439
TRANSFERS OUT
9915-49250 Transfer to CIP $ 50,000 $— $— $—
TOTAL TRANSFERS OUT $ 50,000 $— $— $—
FUND BALANCE RESERVES
25500 Reserves $ 318,439 $ 388,439 $ 392,439 $ 394,439
FUND BALANCE RESERVES $ 318,439 $ 388,439 $ 392,439 $ 394,439
TOTAL USES $ 368,439 $ 388,439 $ 392,439 $ 394,439
STREET BEAUTIFICATION
City of Diamond Bar, California 155 FY 2019/20 Proposed Budget
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Packet Pg. 246
DEPARTMENT:
Special
Revenue
DIVISION:
Park
Improvement
FUND #:132
FUND DESCRIPTION:
Measure A Neighborhood Parks Act was approved by the voters in November 2016 and provides funds
to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe
places to play, community recreation facilities, beaches, rivers, open spaces and water conservation.
Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and
Veteran and youth programs.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $— $— $— $ 46,000
31341 Category 1 Revenue — 190,717 190,717 185,000
31342 M&S Revenue —46,053 46,000 46,000
TOTAL RESOURCES $— $ 236,770 $ 236,717 $ 277,000
TRANSFERS OUT
49250 Transfer Out - CIP Fund $— $ 190,717 $ 190,717 $ 185,000
TOTAL TRANSFERS OUT $— $ 190,717 $ 190,717 $ 185,000
FUND BALANCE RESERVES
25500 Reserves $— $ 46,053 $ 46,000 $ 92,000
FUND BALANCE RESERVES $— $ 46,053 $ 46,000 $ 92,000
TOTAL USES $— $ 236,770 $ 236,717 $ 277,000
MEASURE A NEIGHBORHOOD PARKS ACT
City of Diamond Bar, California 156 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 247
DEPARTMENT:
Special
Revenue
DIVISION:Disability Access
FUND #:133
FUND DESCRIPTION:
SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license
when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain
90% of the fees collected. The purpose of the fee is to increase disability access and compliance with
construction-related accessibility.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $— $ 6,065 $6,065 $ 14,165
34562 Business License - SB1186 3,946 8,000 8,000 8,000
36100 Investment Earnings 80 —100 100
39116 Transfer In - Traffic Impr Fund 2,039 ———
TOTAL RESOURCES $ 6,065 $ 14,065 $ 14,165 $ 22,265
FUND BALANCE RESERVES
25500 Reserves $ 6,065 $ 14,065 $ 14,165 $ 22,265
FUND BALANCE RESERVES $ 6,065 $ 14,065 $ 14,165 $ 22,265
TOTAL USES $ 6,065 $ 14,065 $ 14,165 $ 22,265
CASP SB1186
City of Diamond Bar, California 157 FY 2019/20 Proposed Budget
8.1.b
Packet Pg. 248
DEPARTMENT:
Special
Revenue
DIVISION:
Conservation
FUND #:134
FUND DESCRIPTION:
The Tres Hermanos Conservation Authority Fund was created in 2019 to track the CIty's portion of the
maintenance costs related at the Tres Hermanos property and transfers in from the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $— $— $— $—
39001 Transfer In - General Fund —55,000 55,000 70,000
TOTAL RESOURCES $— $ 55,000 $ 55,000 $ 70,000
OPERATING EXPENDITURES
42210 Maint. of Grounds/Bldgs $— $ 55,000 $ 55,000 $ 70,000
TOTAL OPERATING EXP $— $ 55,000 $ 55,000 $ 70,000
FUND BALANCE RESERVES
25500 Reserves $— $— $— $—
FUND BALANCE RESERVES $— $— $— $—
TOTAL USES $— $ 55,000 $ 55,000 $ 70,000
TRES HERMANOS CONSERVATION AUTHORITY FUND
City of Diamond Bar, California 158 FY 2019/20 Proposed Budget
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DEPARTMENT:
Special
Revenue
DIVISION:
Public
Information
FUND #:135
FUND DESCRIPTION:
Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City
by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may
be used only for capital expenditures related to the City's operations of its PEG channels. Capital
expenditures include equipment, and related labor, software, training and associated warranty costs.
Repairs are not considered capital expenditures.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $ 252,471 $ 299,302 $ 299,302 $ 373,302
31215 PEG Fees 104,870 100,000 100,000 100,000
36100 Interest Revenue 4,320 4,000 4,000 4,000
TOTAL RESOURCES $ 361,661 $ 403,302 $ 403,302 $ 477,302
CAPITAL OUTLAY
4095-46250 Miscellaneous Equipment $ 62,359 $ 35,000 $ 30,000 $ 68,700
TOTAL CAPITAL OUTLAY $ 62,359 $ 35,000 $ 30,000 $ 68,700
TRANSFERS OUT
9915-49250 Transfer Out - CIP Fund $— $ 75,000 $— $—
TOTAL TRANSFERS OUT $— $ 75,000 $— $—
FUND BALANCE RESERVES
25500 Reserves $ 299,302 $ 368,302 $ 373,302 $ 408,602
FUND BALANCE RESERVES $ 299,302 $ 368,302 $ 373,302 $ 408,602
TOTAL USES $ 361,661 $ 403,302 $ 403,302 $ 477,302
PEG FEES FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Landscape
FUND #:138
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This
district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners
benefiting from this district receive a special assessment on their property taxes. This fund accounts for this
district's operations.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $— $— $— $—
30300 Prop Tax-Special Assessment 267,337 274,170 274,170 276,330
39001 Transfer in - General Fund 146,199 111,215 111,738 60,499
TOTAL RESOURCES $ 413,536 $ 385,385 $ 385,908 $ 336,829
PERSONNEL SERVICES
5538-40010 Salaries $ 24,524 $ 26,467 $ 26,467 $ 27,028
5538-40020 Over Time Wages 371 300 500 400
5538-40070 City Paid Benefits 300 300 300 286
5538-40080 Classic Member Retirement 4,792 3,981 3,981 4,358
5538-40081 Classic Member - UAL Pmt —1,412 1,410 2,814
5538-40083 Worker's Comp. Exp.729 756 756 782
5538-40084 Short/Long Term Disability 149 154 154 159
5538-40085 Medicare 349 389 389 398
5538-40090 Benefit Allotment 3,882 4,032 4,032 4,182
TOTAL PERSONNEL $ 35,096 $ 37,791 $ 37,989 $ 40,406
OPERATING EXPENDITURES
5538-42115 Advertising $ 2,205 $ 5,000 $5,000 $ 5,000
5538-42126 Utilities 144,392 168,000 168,000 176,399
5538-42210 Maint. of Grounds/Bldgs 7,698 46,070 46,070 36,500
TOTAL OPERATING EXP $154,295 $219,070 $219,070 $217,899
PROFESSIONAL SERVICES
5538-44000 Professional Services $ 5,319 $ 5,500 $5,500 $ 5,500
TOTAL PROFESSIONAL SERVICES $ 5,319 $ 5,500 $5,500 $ 5,500
CONTACT SERVICES
5538-45500 Contract Services $ 215,612 $ 116,524 $ 116,524 $ 66,524
5538-45509 Tree Maintenance 3,214 6,500 6,825 6,500
TOTAL CONTRACT SERVICES $ 218,826 $ 123,024 $ 123,349 $ 73,024
FUND BALANCE RESERVE
25500 Reserves $— $— $— $—
FUND BALANCE RESERVES $— $— $— $—
TOTAL USES $ 413,536 $ 385,385 $ 385,908 $ 336,829
LANDSCAPE MAINTENANCE - DIST. #38 FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Landscape
FUND #:139
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the
Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special
assessment on their property taxes. This fund accounts for this district's operations.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance $ 66,810 $— $— $—
30300 Prop Tax-Special Assessment 293,634 294,764 294,764 294,764
39001 Transfer In - General Fund 3,737 253,959 277,957 169,068
TOTAL RESOURCES $ 364,180 $ 548,723 $ 572,721 $ 463,832
PERSONNEL SERVICES
5539-40010 Salaries $ 13,822 $ 14,868 $ 14,868 $ 15,265
5539-40020 Over Time Wages 371 300 500 400
5539-40070 City Paid Benefits 180 180 180 172
5539-40080 Classic Member Retirement 2,697 2,249 2,249 2,475
5539-40081 Classic Member - UAL Pmt —797 795 1,598
5539-40083 Worker's Comp. Exp.414 427 427 444
5539-40084 Short/Long Term Disability 84 87 87 90
5539-40085 Medicare 203 221 221 225
5539-40090 Benefit Allotment 2,322 2,412 2,412 2,502
TOTAL PERSONNEL $ 20,093 $ 21,541 $ 21,739 $ 23,170
OPERATING EXPENDITURES
5539-42115 Advertising $ 2,205 $ 5,000 $5,000 $ 5,000
5539-42126 Utilities 106,522 133,035 133,035 139,686
5539-42210 Maint. of Grounds/Bldgs 21,566 42,871 42,871 34,500
TOTAL OPERATING EXP $130,292 $180,906 $180,906 $179,186
PROFESSIONAL SERVICES
5539-44000 Professional Services $ 5,319 $ 5,500 $ 29,300 $ 5,500
TOTAL PROFESSIONAL SERVICES $ 5,319 $ 5,500 $ 29,300 $ 5,500
CONTACT SERVICES
5539-45500 Contract Services $ 208,476 $ 208,476 $ 208,476 $ 208,476
5539-45509 Tree Maintenance —95,400 95,400 6,500
5539-45519 Weed Abatement —36,900 36,900 41,000
TOTAL CONTRACT SERVICES $ 208,476 $ 340,776 $ 340,776 $ 255,976
FUND BALANCE RESERVE
25500 Reserves $— $— $— $—
FUND BALANCE RESERVES $— $— $— $—
TOTAL USES $ 344,087 $ 527,182 $ 550,982 $ 463,832
LANDSCAPE MAINTENANCE - DIST. #39 FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Landscape
FUND #:141
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the
Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special
assessment on their property taxes. This fund is to account for the cost of the operations of this special
district.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $— $— $— $—
30300 Prop Tax-Special Assessment 123,130 122,157 122,157 122,157
39001 Transfer in - General Fund 84,865 149,138 172,138 199,501
TOTAL RESOURCES $ 207,995 $ 271,295 $ 294,295 $ 321,658
PERSONNEL SERVICES
5541-40010 Salaries $ 11,950 $ 14,868 $ 14,868 $ 15,265
5541-40020 Over Time Wages 148 200 400 400
5541-40070 City Paid Benefits 144 180 180 172
5541-40080 Classic Member Retirement 2,336 2,249 2,249 2,475
5541-40083 Worker's Comp. Exp.362 427 427 444
5541-40084 Short/Long Term Disability 73 87 87 90
5541-40085 Medicare 169 221 221 225
5541-40090 Benefit Allotment 1,865 2,412 2,412 2,502
TOTAL PERSONNEL $ 17,046 $ 21,441 $ 21,641 $ 23,170
OPERATING EXPENDITURES
5541-42115 Advertising $ 1,680 $ 5,000 $5,000 $ 5,000
5541-42126 Utilities 61,309 71,138 71,138 74,694
5541-42210 Maint. of Grounds/Bldgs —25,000 25,000 20,000
TOTAL OPERATING EXP $ 62,989 $ 101,138 $ 101,138 $ 99,694
PROFESSIONAL SERVICES
5541-44000 Professional Services $ 5,319 $ 9,500 $ 32,300 $ 5,500
TOTAL PROFESSIONAL SERVICES $ 5,319 $ 9,500 $ 32,300 $ 5,500
CONTACT SERVICES
5541-45500 Contract Services $ 68,430 $ 68,076 $ 68,076 $ 68,076
5541-45509 Tree Maintenance 18,000 ——71,000
5541-45519 CS-Weed/Pest Abatement 36,211 71,140 71,140 54,218
TOTAL CONTRACT SERVICES $ 122,641 $ 139,216 $ 139,216 $ 193,294
FUND BALANCE RESERVE
25500 Reserves $— $— $— $—
FUND BALANCE RESERVES $— $— $— $—
TOTAL USES $ 190,949 $ 249,854 $ 272,654 $ 321,658
LANDSCAPE MAINTENANCE - DIST. # 41 FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Grant Fund
FUND #:160
FUND DESCRIPTION:
The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil
Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling
and disposal programs.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $17,292 $16,486 $16,486 $16,486
31870 Used Motor Oil Block Grant 15,496 15,700 15,700 15,800
36100 Interest Revenue 305 300 ——
TOTAL RESOURCES $33,093 $32,486 $32,186 $32,286
SUPPLIES
5516-41200 Operating Supplies $3,484 $3,000 $3,000 $3,000
5516-41300 Small Tools and Equipment 5,819 6,000 6,000 6,000
TOTAL SUPPLIES $9,302 $9,000 $9,000 $9,000
OPERATING EXPENDITURES
5516-42110 Printing $1,200 $1,000 $1,000 $400
5516-42115 Advertising 1,400 900 900 2,000
5516-42120 Postage 2,700 2,000 2,000 1,500
TOTAL OPERATING EXP $5,300 $3,900 $3,900 $3,900
PROFESSIONAL SERVICES
5516-44000 Professional Services $1,460 $2,800 $2,800 $3,000
TOTAL PROFESSIONAL SERVICES $1,460 $2,800 $2,800 $3,000
CONTRACT SERVICES
5516-45500 Contract Services $545 $—$—$—
TOTAL CONTRACT SERVICES $545 $—$—$—
FUND BALANCE RESERVE
25500 Reserves $16,486 $16,786 $16,486 $16,386
FUND BALANCE RESERVES $16,486 $16,786 $16,486 $16,386
TOTAL USES $33,093 $32,486 $32,186 $32,286
USED OIL BLOCK GRANT FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Grant Fund
FUND #:161
FUND DESCRIPTION:
The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program
to provide cities with the opportunity to offer beverage container recycling programs, including aluminum,
glass, plastic and bi-metal.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance $54,044 $53,264 $53,264 $54,016
31875 Beverage Container Grant 14,409 14,409 14,562 14,562
36100 Interest Revenue 818 600 600 600
TOTAL RESOURCES $69,271 $68,273 $68,426 $69,178
OPERATING EXPENDITURES
5516-41200 Supplies $9,421 $8,410 $8,410 $—
5516-41300 Small Tools & Equipment ———37,000
5516-42110 Printing 1,200 1,000 1,000 —
5516-42115 Advertising 1,400 3,000 3,000 —
5516-42120 Postage 3,987 1,000 1,000 —
TOTAL OPERATING EXP $16,008 $13,410 $13,410 $37,000
PROFESSIONAL SERVICES
5516-44000 Professional Services $—$1,000 $1,000 $—
TOTAL PROFESSIONAL SERVICES $—$1,000 $1,000 $—
FUND BALANCE RESERVE
25500 Reserves $53,264 $53,863 $54,016 $32,178
FUND BALANCE RESERVES $53,264 $53,863 $54,016 $32,178
TOTAL USES $69,271 $68,273 $68,426 $69,178
BEVERAGE CONTAINER RECYCLING GRANT FUND
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Project #Project Description Status Total
Budget
108)
RMRA
109)
Measure
M
110)
Measure
R Local
Return
111)
Gas Tax
113)
Prop C
121)
Hauler
Fees
125)
CDBG
Street Improvement Projects (250-5510-46411)
01419 Residential and Collector Street
Rehab.- Area 7 (Construction)New $1,700,000 $—$420,000 $719,492 $426,039 $—$134,469 $—
23919 *
Arterial Street Rehab (DBB from
Mountain Laurel to Clear Creek Cyn)
Const.)
Carryover -
In Design 630,000 330,000 — — — 300,000 — —
01420
Residential and Collector Street
Rehab.- Area 1a, 1b, 2 (Design)
Arterial Street Rehab (Design)
DBB from Pathfinder to Mountain
Laurel)
Golden Springs from Brea Canyon to
Lemon)
Golden Springs from Grand to BCY)
New 300,000 — 100,000 — — 200,000 — —
02120
Arterial Street Rehab (DBB from
Pathfinder to Mountain Laurel Way)
Const.)
New 600,000 600,000 — — — — — —
60206919 CDBG Area 1 ADA Curb Ramp
Project (Const.)New 160,000 — — — — — — 160,000
Total - Street Improvement
Projects $3,390,000 $930,000 $520,000 $719,492 $426,039 $500,000 $134,469 $160,000
Project #Project Description Status Total
Budget
109)
Measure
M
111)
Gas Tax
112)
Prop A
113)
Prop C
120)
MTA
Grant
Traffic Management/Safety Projects (250-5510-46412)
24616 *Adaptive Traffic Control System Carryover -
Under Const.$1,056,000 $—$—$278,102 $—$777,898
24819 *LED Illuminated Street Name Sign and
HSL Replacement (Design)
Carryover -
In Design 45,000 — 45,000 — — —
24819 LED Illuminated Street Name Sign and
HSL Replacement (Construction)New 350,000 350,000 — — — —
24120 Battery Back Up System- Final 11
Locations (Design and Construction)New 200,000 — — 100,000 100,000 —
Total - Traffic Projects $1,651,000 $350,000 $45,000 $378,102 $100,000 $777,898
CAPITAL IMPROVEMENT PROJECT LIST
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Project #Project Description Status Total
Budget
113)
Prop C
Foothill
Transit
Grant
Transportation Infrastructure Improvements (250-5510-46413)
23318 *Lemon Avenue Quiet Zone Carryover -
In Design $60,000 $60,000 $—
23420 Bus Shelter Replacement - GSD/
Calbourne New 40,000 — 40,000
23620 Bus Shelter Replacement - DBB/
Temple Ave New 40,000 — 40,000
Total-Transportation Infrastructure
Improvements $140,000 $60,000 $80,000
Project #Project Description Status Total
Budget
107)
Measure
W
108)
RMRA
109)
Measure
M
113)
Prop C
116)
Traffic
Imp Fund
117)
Sewer
Imp Fund
118)
AB2766 (119) TDA (250)
MSRC Grant
Miscellaneous PW Improvements (250-5510-46420)
26019 *
Groundwater Drainage
Improvements-Phase 3 (Flapjack-
Design)
Carryover $65,000 $65,000 $—$—$—$—$—$—$—$—
26019
Groundwater Drainage
Improvements-Phase 3 (Flapjack-
Construction)
New 280,000 280,000 — — — — — — ——
26116 *Sewer System Evaluation & Capacity
Assurance Plan Carryover 16,138 — — — — — 16,138 — ——
26217 *Diamond Bar Blvd. Complete Streets
GSD - 60FWY) - (Design)
Carryover -
In Design 75,000 — — 75,000 — — — — ——
22818 *Grand/GSD Intersection
Enhancement (Construction)Carryover 1,527,451 — 876,811 207,691 223,031 110,000 — — 109,918 —
26319 *Electric Charging Station at City Hall Carryover -
In Design 47,895 — — — — — — 16,948 — 30,947
Total-Miscellaneous PW
Improvements $2,011,484 $345,000 $876,811 $282,691 $223,031 $110,000 $16,138 $16,948 $109,918 $30,947
CAPITAL IMPROVEMENT PROJECT LIST
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Project #Project Description Status Total
Budget
001)
GF
Reserves
001)
Prop A
Exchange
122)
Quimby
124)
Park Dev
Fund
107)
Measure
W
Habitat
Conserv
Grant
31814)
FEMA
31620)
132)
Measure
A
Facilities, Parks and Rec Improvements (250-5556-46415)
25414 *Heritage Park Improvements (Design)Carryover -
In Design $
36,250 $—$—$36,250 $—$—$—$—$—
25517 *Canyon Loop Trail (Design)Carryover -
In Design
50,000 — — — 25,000 — 25,000 — —
25517 Canyon Loop Trail (Construction)New 485,000 — — — — 33,000 267,000 — 185,000
25917 *Sycamore Canyon Park Slope Erosion
Repairs (Construction)
Carryover -
Under
Construction
587,840 188,701 123,758 — — — — 275,381 —
25819 *Sycamore Canyon Creek Repair Carryover -
In Design 80,000 — 80,000 — — — — — —
25919 *Sunset Crossing Park (Design)Carryover -
In Design 75,000 — 75,000 — — — — — —
25120 DBC Slope Creep Repairs and
Enhancements (Design)
New 75,000 — — — — 75,000 — — —
Total - Facilities, Parks and Rec
Improvements $1,389,090 $188,701 $278,758 $36,250 $25,000 $108,000 $292,000 $275,381 $185,000
FY 19-20 CIP Projects Grand Total $8,581,574
Indicates carryover of project from FY 18-19
CAPITAL IMPROVEMENT PROJECT LIST
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Funding Source Totals CIP Project Type Totals
001 General Fund Reserves $ 188,701 Street Improvements $ 3,390,000
001 Sale of Prop A Funds 278,758 Traffic Management/Safety Improvements 1,651,000
108 RMRA (SB-1)1,806,811 Transportation Infrastructure Improvements 140,000
109 Measure M 1,152,691 Miscellaneous PW Improvements 2,011,484
110 Measure R - Local Return Fd 719,492 Facilities, Parks and Rec. Improvements 1,389,090
111 Gas Tax Fund 471,039 $8,581,574
112 Prop A 378,102
113 Prop C 883,031
116 Traffic Mitigation 110,000
117 Sewer Improvement Fund 16,138
118 AB 2766 16,948
119 SB 821 Fund - Bike and Pedestrian Paths (TDA)109,918
120 MTA Grants 777,898
121 Waste Hauler Fund 134,469
122 Quimby 36,250
124 Park Development Fund 25,000
125 CDBG Funds 160,000
132 Measure A 185,000
250 Habitat Conservation Grant 292,000
250 FEMA 275,381
250 MRSC Grant 30,947
107 Measure W 453,000
TBD Foothill Transit Grant 80,000
Total $8,581,574
CAPITAL IMPROVEMENT PROJECT LIST
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DEPARTMENT:Capital Project
DIVISION:Capital Project
FUND #:250
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Appropriated Fund Balance $(290,141) $(48,299) $(48,299) $10,673
31620 FEMA Revenue 21,028 544,813 154,256 275,381
31809 MSRC Grant —38,930 7,983 30,947
31814 Habitat Conservation Grant 181,579 25,000 —292,000
31816 CDAA Revenue 4,223 —118,151 31,816
31820 Land & Conservation Grant ——58,972 58,972
31821 Recreation Trails Grant 83,244 ———
31952 Foothill Transit Grant ———80,000
36950 Cost Reimb - Various Funds —75,000 ——
39001 Transfer in - General Fund 738,733 2,323,933 1,615,694 467,459
39107 Transfer in - Measure W ———453,000
39108 Transfer in - RMRA Fund — 1,276,811 70,000 1,806,811
39109 Transfer in - Measure M 385,417 977,850 640,879 1,152,691
39110 Transfer in - Measure R 1,282,207 769,535 769,535 719,492
39111 Transfer in - Gas Tax 191,236 532,444 456,876 471,039
39112 Transfer in - Prop A - Transit 13,092 311,722 33,620 378,102
39113 Transfer in - Prop C - Transit 414,671 829,495 326,776 883,031
39114 Transfer in - MAP-21 ————
39116 Transfer in - Traffic Mitigation 610,195 158,067 78,290 110,000
39117 Transfer in - Sewer Mitigation —64,551 48,413 16,138
39118 Transfer in - AB2766 119,705 74,195 57,247 16,948
39119 Transfer in - Trails Fund 37,525 132,337 22,419 109,918
39120 Transfer in - MTA Grants Fund 66,364 1,289,418 511,520 777,898
39121 Transfer in - Waste Hauler Fund 134,079 213,256 213,256 134,469
39122 Transfer in - Quimby 244,186 237,211 155,747 36,250
39123 Transfer in - Prop A - Safe Parks ————
39124 Transfer in - Park Development 8,540 45,804 20,804 25,000
39125 Transfer in - CDBG 266,965 343,733 327,319 160,000
39131 Transfer in - Street Beautification 50,000 ———
39132 Transfer in - Measure A — 190,717 190,717 185,000
39135 Transfer in - PEG Fees —75,000 ——
39540 Transfer in - Build & Fac Maint — 100,000 100,000 —
TOTAL RESOURCES $4,562,847 $10,581,523 $5,930,175 $8,592,247
CAPITAL IMPROVEMENT PROJECTS FUND
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Packet Pg. 285
CAPITAL OUTLAY
5310-46415 Park & Rec Improvements $ 346,837 $— $— $—
5510-46411 Street Improvements 2,756,214 2,739,098 2,098,104 3,390,000
5510-46412 Traffic Mgmt Improvements 835,321 2,032,314 961,537 1,651,000
5510-46413 Transportation Infrastructure 6,498 312,934 177,934 140,000
5510-46420 Misc. Capital Improvements 666,277 2,625,440 777,592 2,011,484
TOTAL CAPITAL OUTLAY $ 4,611,146 $ 10,629,821 $ 8,581,574 $ 8,581,574
FUND BALANCE RESERVES
25500 Reserves $ (48,299) $ (48,298) $ 10,673 $ 10,673
FUND BALANCE RESERVES $ (48,299) $ (48,298) $ 10,673 $ 10,673
TOTAL USES $ 4,562,847 $ 10,581,523 $ 5,930,175 $ 8,592,247
CAPITAL IMPROVEMENT PROJECTS FUND
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FUND TYPE:Debt Service
FUNCTION:Debt Service
FUND #:370
FUND DESCRIPTION:
This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the
Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any
banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General
Fund. The bonds will mature June 1, 2033. The outstanding principal balance at June 30, 2019 is $8,775,000.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $80 $199 $199 $199
36100 Investment Earnings 250 100 100 100
39001 Transfer from General Fund 859,059 858,307 858,092 860,706
TOTAL RESOURCES $859,390 $858,606 $858,391 $861,005
OTHER EXPENDITURES
5333-42128 Banking Charges $3,285 $3,500 $3,285 $3,500
5333-47050 Bond Principal 420,000 440,000 440,000 460,000
5333-47100 Interest Expense 435,906 414,907 414,907 397,306
TOTAL OTHER EXP $859,191 $858,407 $858,192 $860,806
FUND BALANCE RESERVES
25500 Reserves $199 $199 $199 $199
FUND BALANCE RESERVES $199 $199 $199 $199
TOTAL USES $859,390 $858,606 $858,391 $861,005
DEBT SERVICE FUND
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FUND TYPE:Internal Service
FUNCTION:Self Insurance
FUND #:510
FUND DESCRIPTION:
This fund was established in accordance with Resolution #89-53. The resolution states the City will establish
a self-insurance reserve fund. The purpose of the fund shall be to pay all self-assumed losses and related
costs. Contributions to the fund shall be pro-rata from all other City funds afforded protection under the
program based upon each of the funds exposure to liability.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $921,506 $1,000,000 $1,000,000 $1,000,000
36100 Interest Revenue 8,140 8,500 8,500 9,000
39001 Transfer in - General Fund 460,706 456,628 456,628 487,451
TOTAL RESOURCES $1,390,351 $1,465,128 $1,465,128 $1,496,451
OTHER EXPENDITURES
4081-47200 Insurance Expenditures $31,055 $42,927 $42,927 $46,292
4081-47210 Insurance Deposits 359,296 422,201 422,201 450,159
TOTAL OTHER EXP $390,351 $465,128 $465,128 $496,451
FUND BALANCE RESERVES
25500 Reserves $1,000,000 $1,000,000 $1,000,000 $1,000,000
FUND BALANCE RESERVES $1,000,000 $1,000,000 $1,000,000 $1,000,000
TOTAL USES $1,390,351 $1,465,128 $1,465,128 $1,496,451
SELF INSURANCE FUND
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FUND TYPE:
Internal
Service
FUNCTION:
Equip Maint/
Replacement
FUND #:520
FUND DESCRIPTION:
This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's
vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life
expectancy. Beginning with FY 2015/16 the fleet fuel and maintenance costs will also be tracked in this
fund. The necessary funds to cover the costs incurred are transferred from the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $652,911 $532,721 $532,721 $435,333
36100 Investment Revenue 7,212 7,500 5,000 5,000
39001 Transfer in - General Fd —— 150,000 —
TOTAL RESOURCES $660,123 $540,221 $687,721 $440,333
OPERATING EXPENDITURES
4093-42310 Fuel - Pool Cars $2,971 $6,000 $6,000 $6,000
5333-42310 Fuel - DBC —500 500 500
5350-42310 Fuel - Recreation 223 ———
5230-42310 Fuel - Neighborhood Improvement 1,534 2,400 2,400 2,400
5556-42310 Fuel - Parks & Facilities 17,872 19,500 19,500 19,500
5554-42310 Fuel - Road Maintenance 6,512 8,000 8,000 8,000
4030-42203 Vehicle Maint - City Manager —500 500 500
4093-42203 Vehicle Maint - Pool Cars 6,436 7,000 7,000 7,000
5230-42203 Vehicle Maint - NI 1,173 2,500 2,500 2,500
5310-42203 Vehicle Maint - Parks & Rec Admin 160 ———
5350-42203 Vehicle Maint - Recreation 91 ———
5556-42203 Vehicle Maint - Parks & Facilities 19,027 20,000 20,000 20,000
5554-42203 Vehicle Maint - Road Maint 6,380 8,500 8,500 5,500
4090-42215 Depreciation Expense 65,022 50,000 65,000 75,000
TOTAL OPERATING EXP 127,402 124,900 139,900 146,900
CAPITAL OUTLAY
4090-46100 Auto Equipment $—$87,488 $87,488 $40,000
5554-46250 Miscellaneous Equipment — 25,000 25,000 40,000
TOTAL CAPITAL OUTLAY $—$112,488 $112,488 $80,000
FUND BALANCE RESERVES
25500 Reserves $532,721 $302,833 $435,333 $213,433
FUND BALANCE RESERVES $532,721 $302,833 $435,333 $213,433
TOTAL USES $660,123 $540,221 $687,721 $440,333
VEHICLE MAINTENANCE & REPLACEMENT FUND
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FUND TYPE:Internal Service
FUNCTION:Equip Maint/Rpl
FUND #:530
FUND DESCRIPTION:
This fund has been established to assist the City in funding and anticipating various equipment replacement
and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will
be transferred into this fund from the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance, Beginning of Year $642,762 $783,755 $783,755 $1,682,495
36100 Investment Revenue 5,238 5,800 5,800 5,500
39001 Transfer in - General Fund 428,774 989,895 1,248,242 109,000
39018 Transfer in - Tech Reserve Fund 16,176 394,898 394,898 —
TOTAL RESOURCES $1,092,950 $2,174,348 $2,432,695 $1,796,995
OPERATING EXPENDITURES
4070-42215 Depreciation - Expense $96,263 $150,000 $150,000 $150,000
TOTAL OPERATING EXP $96,263 $150,000 $150,000 $150,000
CAPITAL OUTLAY
4070-46230 Computer Equip-Hardware $151,748 $368,800 $368,800 $109,000
4070-46235 Computer Equip-Software 50,201 976,694 231,400 589,225
TOTAL CAPITAL OUTLAY $201,949 $1,345,494 $600,200 $698,225
LOSS ON EQUIPMENT DISPOSAL
4070-47170 Loss on Equipment Disposal $10,983 $—$—$—
TOTAL LOSS ON EQUIP DISPOSAL $10,983 $—$—$—
FUND BALANCE RESERVES
25500 Reserves $783,755 $678,854 $1,682,495 $948,770
FUND BALANCE RESERVES $783,755 $678,854 $1,682,495 $948,770
TOTAL USES $1,092,950 $2,174,348 $2,432,695 $1,796,995
EQUIPMENT MAINTENANCE & REPLACEMENT FUND
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FUND TYPE:Internal Service
FUNCTION:
Equip Maint/
Replacement
FUND #:540
FUND DESCRIPTION:
This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of
equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California
Edison from the installation of solar panels at City Hall.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $435,578 $444,107 $444,107 $206,107
36100 Investment Revenue 7,446 7,000 7,000 7,000
36760 Solar Incentive Revenue 1,084 ———
TOTAL RESOURCES $444,107 $451,107 $451,107 $213,107
CAPITAL OUTLAY
4093-46410 Capital Improvements $—$18,000 $18,000 $10,000
5333-46410 Capital Improvements — 100,000 100,000 75,000
5556-46410 Capital Improvements — 55,000 27,000 65,000
TOTAL CAPITAL OUTLAY $—$173,000 $145,000 $150,000
TRANSFERS OUT
9915-49250 Transfer Out - CIP Fund $—$100,000 $100,000 $—
TOTAL TRANSFERS OUT $—$100,000 $100,000 $—
FUND BALANCE RESERVES
25500 Restricted Fund Balance $—$—$—$—
25500 Reserves 444,107 178,107 206,107 63,107
FUND BALANCE RESERVES $444,107 $178,107 $206,107 $63,107
TOTAL USES $444,107 $451,107 $451,107 $213,107
BUILDING FACILITY & MAINTENANCE FUND
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FUND TYPE:Fiduciary Funds
FUNCTION:OPEB Trust
FUND #:620
FUND DESCRIPTION:
This fund was established in accordance with the GASB Statement 74 (previously GASB 43) for Post
Employment Benefit Plans Other Than Pension Plans.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $149,069 $240,630 $240,630 $329,760
36100 Interest Revenue 6,970 10,000 2,000 5,000
39020 Contrib from OPEB Reserve 84,591 86,600 87,130 88,000
TOTAL RESOURCES $240,630 $337,230 $329,760 $422,760
OTHER EXPENDITURES
4090-40086 OPEB Expenditure $—$—$—$—
TOTAL OTHER EXP $—$—$—$—
FUND BALANCE RESERVES
25500 Reserves $240,630 $337,230 $329,760 $422,760
FUND BALANCE RESERVES $240,630 $337,230 $329,760 $422,760
TOTAL USES $240,630 $337,230 $329,760 $422,760
OTHER POST EMPLOYMENT BENEFITS TRUST
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Accounting System
The set of records and procedures that are used to
record, classify, and report information of the
financial status and operations of an entity.
Appropriation Money set aside by the City Council for a specific
purpose.
Appropriation Limit
The calculated dollar amount that restricts the
ability to receive and appropriate proceeds of
taxes.
Balanced Budget A budget in which sources of income (revenue) is
equal to spending uses (expenditures).
Baseline Budget
A baseline budget serves as the starting point for
City departments' budget, and typically includes
initial revenue and expenditure projections.
Beginning/Ending
Fund Balance
Unencumbered resources available in a fund from
the prior/current year after payment of the prior/
current year expenses.
Budget
The City's financial plan for the 12 month period
through June, which details spending priorities for
the year and how the City will pay for them.
Budget Calendar
The schedule of key dates or milestones, which the
City follows in the preparation and adoption of the
budget.
Capital Improvement
Program (CIP)
Funds used to account for the purchase or
construction of major capital projects, which are
not financed by proprietary, special assessment or
trust funds.
Capital Outlays Expenditures for the acquisition of capital assets.
Capital Project
Any improvement or acquisition of major facilities
with a useful life of at least five years such as roads,
bridges, buildings, or land.
Carry-over A quantity left over or held for future use.
Community
Development Block
Grants (CDBG)
Funds established to account for revenues from the
federal government and expenditures as prescribed
under the Community Development Block Grant
program.
Cost Allocation
A method used to charge general fund overhead
costs to other funds such as an Internal Service
Fund.
Debt An obligation resulting from the borrowing of money
or for the purchase of goods and services.
GLOSSARY
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Debt Service Interest and principal payments on debt issued for
major projects.
Department An organizational unit comprised of programs or
divisions.
Encumbrance A legal obligation to pay funds, an expenditure of
which has not yet occurred.
Expense A cost incurred for operations, maintenance,
interest or other charges.
Fee
A general term used for any charge levied by
government for providing a service or performing
an activity.
Fiscal Year (FY)
A 12-month accounting period that doesn't
necessarily correspond to the calendar year.
Diamond Bar's fiscal year starts on July 1 and in any
given year and ends on June 30 of the following
year.
Franchise Fees
Companies are granted special privileges for the
continued use of public property, such as city
streets. Such companies usually involve elements of
monopoly and may require regulation. The
Franchise Fees are the amounts required for the
continued granting of these privileges. Franchises
currently granted within the City are Electric, Gas,
Cable TV, Bus Benches, and Waste Hauler.
Full-Time Equivalent
FTE)
A position converted to the decimal equivalent of a
full-time position based on 2,080 hours per year.
Fund A self-balancing set of accounts.
Fund Balance
The amount of financial resources in a given fund
that are not restricted to fund existing commitments
and are therefore available for any use permitted
for the fund.
General Fund A general fund typically is the chief operating fund
of a government.
Interfund Transfers Payments from one fund to another fund, primarily
for work or services provided.
Internal Service Fund
A fund accounting for centralized services provided
to various City departments where the cost is
reimbursed.
Operating Budget
The annual appropriation of funds for on-going
program costs, which include salaries, benefits,
maintenance, operation, and capital outlay items.
GLOSSARY
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Operating Costs Estimated expenses that can be expected to occur.
Restricted Fund
Balance
The part of a fund that is legally limited to a specific
use.
Revenue Sources of income that finance the operations of
government.
Sales and Use Tax
As a result of the Bradley-Burns Local Sales and Use
tax law, 1% of the Sales & Use Tax is to be distributed
to the City.
Special Revenue
Funds
A fund that collects revenues that are restricted by
the City, State or federal government as the
method by which they may be spent.
Transient Occupancy
Tax (TOT)
These revenues are received on a monthly basis
from the hotels in the City. The hotels are required to
pay a 10% tax based on the amount of their room
rental revenues.
Unrestricted Fund
Balance
The part of a fund not restricted for a specific use
and available for general use.
Vehicle License Fee
VLF)
Are collected by the State of California when
vehicles are registered with the California
Department of Motor Vehicles and distributed to
various public agencies, including the City.
GLOSSARY
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Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative
or Gann Limit, was approved by California voters in November 1979 and placed limits on the
amount of proceeds of taxes that state and local governmental agencies can receive and spend
in one year.
The limit is different for each agency and the limit changes each year. Each year's limit is based
on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79 in each
agency, modified for changes in inflation and population in each subsequent year. For cities which
incorporated after 1978-79, such as the City of Diamond Bar, the initial appropriations limit was set
by the voters at the time of incorporation. The City of Diamond Bar's base year is 1989-90.
Each year the City Council must adopt, by resolution an appropriations limit for the following year.
The factor that the City uses to compute the appropriation limit is base on the growth factor of
change in the Los Angeles County population change over the prior year and the change in the
State of California per capita income over the prior year. By using this factor the City will have an
appropriation limit of $48,024,685 for FY 2019-2020. This City's total proposed appropriations subject
to the limitation is $35,404,570 which is $12,620,115 less than the FY 2019-2020 limit of $48,024,685.
2019 - 2020
California Per Capita Income 3.85 %
Change over Prior Year
Population Change (0.01)%
Change over Prior Year (County)
Per Capita converted to a Ratio 1.0385
Population converted to a Ratio 0.9999
Calculation of Growth Factor 1.0384
Growth Factor = Per Capita Ratio x Population Ratio)
2018-2019 Appropriations Limit 46,248,905
2019-2020 Appropriations Limit 48,024,685
New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor)
APPROPRIATION LIMIT CALCULATION
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1989-90 Base Year 9,882,416
1990-91 Adjusted Base 10,785,669
1991-92 Adjusted Base 11,585,192
1992-93 Adjusted Base 11,762,247
1993-94 Adjusted Base 12,275,495
1994-95 Adjusted Base 13,169,824
1995-96 Adjusted Base 14,005,207
1996-97 Adjusted Base 14,729,615
1997-98 Adjusted Base 15,608,665
1998-99 Adjusted Base 16,482,389
1999-00 Adjusted Base 17,561,562
2000-01 Adjusted Base 18,772,045
2001-02 Adjusted Base 20,576,003
2002-03 Adjusted Base 22,364,058
2003-04 Adjusted Base 24,723,466
2004-05 Adjusted Base (revision)25,886,770
2005-06 Adjusted Base (revision)27,569,946
2006-07 Adjusted Base 28,885,277
2007-08 Adjusted Base 30,379,173
2008-09 Adjusted Base 31,954,909
2009-10 Adjusted Base 33,809,489
2010-11 Adjusted Base 33,408,743
2011-12 Adjusted Base 34,377,442
2012-13 Adjusted Base 35,809,031
2013-14 Adjusted Base 37,902,186
2014-15 Adjusted Base 38,109,968
2015-16 Adjusted Base 39,891,361
2016-17 Adjusted Base 42,563,150
2017-18 Adjusted Base 44,385,292
2018-19 Adjusted Base 46,248,905
2019-20 Adjusted Base 48,024,685
APPROPRIATION LIMIT CALCULATION
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RESOLUTION NO. 2019 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING
THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL
YEAR 2019-2020 FOR THE CITY OF DIAMOND BAR IN
ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1
OF THE GOVERNMENT CODE
WHEREAS, Article XIII B of the Constitution of the State of California (enacted
with the passage of Proposition 4 in 1979 and modified with the passage of Proposition
111 in 1990), provides that the total annual appropriations limit of such entity for the prior
year be adjusted for changes in the non-residential assessed valuation or the percentage
change in the California Per Capita Income and population except as otherwise
specifically provided for in said Article; and
WHEREAS, Section 7910 of the Government Code provides that each year the
governing body of each local jurisdiction shall, by resolution, establish its appropriations
limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting
or a noticed special meeting. Prior to such meeti ng, documentation used in the
determination of the appropriation limit shall be available to the public; and
WHEREAS, Proposition 111 as approved by the voters of the State of California,
revised the method for calculating the Gann Spending Limit, it also requires a recorded
voice vote of the City Council regarding which of the annual adjustment factors have been
selected each year; and
WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the
method for determining the appropriations limit for each local jurisdiction for the fiscal
year; and
WHEREAS, the City Council of the City of Diamond Bar wishes to establish the
appropriation limit for fiscal year 2019-2020 for the City of Diamond Bar.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar, California, as follows:
Section 1. That it is hereby found and determined that the documentation used
in the determination of the appropriations limit for the City of Diamond Bar for fiscal
year 2019-2020 was available to the public in City offices of said City at least fifteen
days prior to this date.
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Section 2. That the County of Los Angeles LAFCO, established the original
appropriation limit for the newly incorporated City.
Section 3. That the factor selected is the growth factor of the County population
change over the prior year and the change in the California per capita income as
the annual adjustment growth factor for use in calculating the Fiscal Year 2019 -
2020 Appropriations Limit.
Section 4. That the Appropriation Limit for the City of Diamond Bar as
established in accordance with Section 7902(a) and Section 7902.6 of the
California Government Code is $48,024,685 for fiscal year 2019-2020.
Section 5. That the Mayor of the City of Diamond Bar shall sign and the City
Clerk shall certify to the passage and adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2019.
Carol Herrera, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 4th day of June, 2019, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
City of Diamond Bar
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1
RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, AMENDING CITY OF DIAMOND BAR COMPENSATION PLAN AND
FRINGE BENEFITS FOR FY 2019-2020
WHEREAS, the City Council of the City of Diamond Bar adopted and amended
the City of Diamond Bar Compensation Plan (hereafter, the “Plan”) by adoption of
Resolution No. 2018-21, which became effective July 7, 2018;
WHEREAS, the City Council of the City of Diamond Bar has approved and adopted
the annual budget for Fiscal Year 2019-2020;
WHEREAS, the City Council of the City of Diamond Bar desires to amend
Resolution 2018-21, to include a 2% cost of living adjustment for all benefitted
classifications of employment including all executive positions (Department Heads,
Assistant City Manager and City Manager) as reflected in the attached compensation plan
as “EXHIBIT A”;
WHEREAS, the City Council of the City of Diamond Bar desires to include an
increase of $50 to the benefit allotment for all benefited classifications of employment
including all executive positions (Department Heads, Assistant City Manager and City
Manager) and City Council Members; and
WHEREAS, the State minimum wage will increase to $13.00 per hour effective
January 1, 2020.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond
Bar, does hereby amend Resolution 2018-21 as follows:
Section 1. The Salary Schedules for all City positions is hereby amended and
adopted as shown in Exhibit A attached hereto as follows:
A. Schedule A-1 shall be effective from July 6, 2019 through December 20,
2019.
B. Schedule A-2 shall be effective December 21, 2019.
C. Schedules B, C, D, E and F shall be effective July 6, 2019.
Section 2. The Benefit Allotment for all benefitted classifications of employment
shall be increased by $50 per month.
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2
PASSED, APPROVED AND ADOPTED this 4th day of June 2019.
Carol Herrera, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at a regular meeting of
the City Council of the City of Diamond Bar held on the 4th day of June 2019, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Tommye A. Cribbins, City Clerk
City of Diamond Bar
Attachment: Exhibit A, Salary Schedules for FY 2019/2020
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GRADE CLASSIFICATION A B C D E F G
H1 Recreation Worker $12.00 $12.29 $12.90
H4 Recreation Leader I $12.00 $12.51 $13.14 $13.79 $14.48
H6 Administrative Intern I $12.32 $12.93 $13.58 $14.26 $14.97 $15.72 $16.50
Facility Attendant I
Recreation Leader II
Maintenance Worker I
H8 Recreation Leader III $14.04 $14.74 $15.48 $16.25 $17.06 $17.92 $18.81
H12 Facility Attendant II $16.40 $17.22 $18.08 $18.99 $19.94 $20.93 $21.98
Maintenance Worker II
H14 Recreation Specialist $18.03 $18.93 $19.88 $20.87 $21.92 $23.01 $24.16
Schedule A-1
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2019 - 2020
PART-TIME/HOURLY NON-EXEMPT/NON-BENEFITED POSITIONS
Effective July 6, 2019 through December 20, 2019
Approved by City Council on June 4, 2019
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GRADE CLASSIFICATION A B C D E F G
H4 Recreation Leader I $13.00 $13.79 $14.48
H6 Administrative Intern I $13.00 $13.58 $14.26 $14.97 $15.72 $16.50
Facility Attendant I
Recreation Leader II
Maintenance Worker I
H8 Recreation Leader III $14.04 $14.47 $15.48 $16.25 $17.06 $17.92 $18.81
H12 Facility Attendant II $16.40 $17.22 $18.08 $18.99 $19.94 $20.93 $21.98
Maintenance Worker II
H14 Recreation Specialist $18.03 $18.93 $19.88 $20.87 $21.92 $23.01 $24.16
Schedule A-2
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2019 - 2020
PART-TIME/HOURLY NON-EXEMPT/NON-BENEFITED POSITIONS
Effective December 21, 2019
Approved by City Council on June 4, 2019
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COMPENSATION PLAN BY POSITION
FY 2019 - 2020
GRADE CLASSIFICATION A B C D E F G
H8 Asst. Pre-School Teacher $14.34 $15.06 $15.81 $16.60 $17.43 $18.30 $19.22
H10 Pre-School Teacher $15.79 $16.58 $17.41 $18.28 $19.20 $20.16 $21.17
CITY OF DIAMOND BAR
PART-TIME/HOURLY NON-EXEMPT/BENEFITED POSITIONS
Schedule B
Effective July 6, 2019
Approved by City Council on June 4, 2019
8.1.d
Packet Pg. 308
GRADE CLASSIFICATION A B C D E F G
6NE Maintenance Worker $19.14 $20.09 $21.10 $22.15 $23.26 $24.42 $25.64
1,530.90 $1,607.45 $1,687.82 $1,772.21 $1,860.82 $1,953.86 $2,051.56
3,316.96 $3,482.81 $3,656.95 $3,839.79 $4,031.78 $4,233.37 $4,445.04
39,803.50 $41,793.67 $43,883.35 $46,077.52 $48,381.40 $50,800.47 $53,340.49
7NE Recreation Specialist $19.61 $20.60 $21.63 $22.71 $23.84 $25.03 $26.29
Senior Office Specialist $1,569.18 $1,647.63 $1,730.02 $1,816.52 $1,907.34 $2,002.71 $2,102.85
3,399.88 $3,569.88 $3,748.37 $3,935.79 $4,132.58 $4,339.21 $4,556.17
40,798.58 $42,838.50 $44,980.43 $47,229.45 $49,590.92 $52,070.47 $54,673.99
10NE Senior Maintenance Worker $21.12 $22.18 $23.29 $24.45 $25.68 $26.96 $28.31
1,689.83 $1,774.32 $1,863.04 $1,956.19 $2,054.00 $2,156.70 $2,264.54
3,661.30 $3,844.37 $4,036.58 $4,238.41 $4,450.33 $4,672.85 $4,906.49
43,935.61 $46,132.39 $48,439.01 $50,860.96 $53,404.01 $56,074.21 $58,877.92
14NE Administrative Assistant $23.32 $24.48 $25.71 $26.99 $28.34 $29.76 $31.25
1,865.26 $1,958.52 $2,056.45 $2,159.27 $2,267.23 $2,380.59 $2,499.62
4,041.39 $4,243.46 $4,455.63 $4,678.42 $4,912.34 $5,157.95 $5,415.85
48,496.69 $50,921.53 $53,467.60 $56,140.98 $58,948.03 $61,895.43 $64,990.20
17NE Accounting, HR, Network/Systems, $25.11 $26.36 $27.68 $29.07 $30.52 $32.05 $33.65
Planning, Engineering Technician $2,008.68 $2,109.11 $2,214.57 $2,325.30 $2,441.56 $2,563.64 $2,691.82
Recreation Coordinator $4,352.14 $4,569.74 $4,798.23 $5,038.14 $5,290.05 $5,554.55 $5,832.28
Senior Administrative Assistant $52,225.63 $54,836.91 $57,578.76 $60,457.69 $63,480.58 $66,654.61 $69,987.34
Public Works Inspector
18NE Neighborhood Improvement Officer $25.74 $27.02 $28.37 $29.79 $31.28 $32.85 $34.49
Media Specialist $2,058.89 $2,161.84 $2,269.93 $2,383.43 $2,502.60 $2,627.73 $2,759.12
4,460.94 $4,683.98 $4,918.18 $5,164.09 $5,422.30 $5,693.41 $5,978.08
53,531.26 $56,207.82 $59,018.21 $61,969.12 $65,067.58 $68,320.96 $71,737.00
19NE Facilities & Asset Maintenance Tech.$26.38 $27.70 $29.08 $30.54 $32.06 $33.67 $35.35
2,110.37 $2,215.89 $2,326.68 $2,443.01 $2,565.16 $2,693.42 $2,828.09
4,572.46 $4,801.08 $5,041.14 $5,293.20 $5,557.86 $5,835.75 $6,127.54
54,869.54 $57,613.02 $60,493.67 $63,518.35 $66,694.27 $70,028.98 $73,530.43
21NE Administrative Coordinator $27.72 $29.10 $30.56 $32.08 $33.69 $35.37 $37.14
Executive Assistant $2,217.20 $2,328.06 $2,444.47 $2,566.69 $2,695.03 $2,829.78 $2,971.27
Accountant $4,803.94 $5,044.14 $5,296.35 $5,561.16 $5,839.22 $6,131.18 $6,437.74
Permit Services Coordinator $57,647.31 $60,529.68 $63,556.16 $66,733.97 $70,070.67 $73,574.20 $77,252.92
23NE Assistant Engineer $29.12 $30.57 $32.10 $33.71 $35.39 $37.16 $39.02
Assistant Planner $2,329.45 $2,445.92 $2,568.22 $2,696.63 $2,831.46 $2,973.04 $3,121.69
Sr. Neighborhood Improvement Officer $5,047.14 $5,299.50 $5,564.48 $5,842.70 $6,134.83 $6,441.58 $6,763.65
60,565.72 $63,594.01 $66,773.71 $70,112.39 $73,618.01 $77,298.91 $81,163.86
Schedule C
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2019 - 2020
FULL-TIME NON-EXEMPT BENEFITED POSITIONS
Effective July 6, 2019
Approved by City Council on June 4, 2019
8.1.d
Packet Pg. 309
GRADE CLASSIFICATION A B C D E F G
24E Management Analyst $29.85 $31.34 $32.90 $34.55 $36.28 $38.09 $40.00
2,387.64 $2,507.02 $2,632.37 $2,763.99 $2,902.19 $3,047.30 $3,199.67
5,173.22 $5,431.88 $5,703.48 $5,988.65 $6,288.08 $6,602.49 $6,932.61
62,078.67 $65,182.60 $68,441.73 $71,863.82 $75,457.01 $79,229.86 $83,191.36
28E Recreation Supervisor $32.94 $34.59 $36.32 $38.14 $40.04 $42.05 $44.15
2,635.56 $2,767.34 $2,905.70 $3,050.99 $3,203.54 $3,363.72 $3,531.90
5,710.38 $5,995.90 $6,295.69 $6,610.48 $6,941.00 $7,288.05 $7,652.45
68,524.55 $71,950.78 $75,548.32 $79,325.73 $83,292.02 $87,456.62 $91,829.45
29E Information Systems Analyst $33.77 $35.46 $37.23 $39.09 $41.05 $43.10 $45.25
2,701.45 $2,836.52 $2,978.35 $3,127.26 $3,283.63 $3,447.81 $3,620.20
5,853.14 $6,145.80 $6,453.09 $6,775.74 $7,114.53 $7,470.25 $7,843.77
70,237.66 $73,749.54 $77,437.02 $81,308.87 $85,374.32 $89,643.03 $94,125.18
30E Associate Planner $34.61 $36.34 $38.16 $40.07 $42.07 $44.18 $46.38
Senior Accountant $2,768.98 $2,907.43 $3,052.81 $3,205.45 $3,365.72 $3,534.00 $3,710.70
Senior Management Analyst $5,999.47 $6,299.44 $6,614.41 $6,945.13 $7,292.39 $7,657.01 $8,039.86
71,993.59 $75,593.27 $79,372.94 $83,341.58 $87,508.66 $91,884.10 $96,478.30
32E Facilities Maintenance Supervisor $36.36 $38.18 $40.09 $42.10 $44.20 $46.41 $48.73
2,909.16 $3,054.62 $3,207.35 $3,367.72 $3,536.11 $3,712.91 $3,898.56
6,303.19 $6,618.35 $6,949.27 $7,296.73 $7,661.57 $8,044.64 $8,446.88
75,638.27 $79,420.18 $83,391.19 $87,560.75 $91,938.79 $96,535.72 $101,362.51
34E Associate Engineer $38.21 $40.12 $42.12 $44.23 $46.44 $48.76 $51.20
Public Information Coordinator $3,056.44 $3,209.26 $3,369.73 $3,538.21 $3,715.12 $3,900.88 $4,095.92
6,622.29 $6,953.40 $7,301.07 $7,666.13 $8,049.43 $8,451.90 $8,874.50
79,467.46 $83,440.84 $87,612.88 $91,993.52 $96,593.20 $101,422.86 $106,494.00
36E Parks & Maintenance Supt.$40.14 $42.15 $44.25 $46.47 $48.79 $51.23 $53.79
Recreation Services Supt.$3,211.17 $3,371.73 $3,540.32 $3,717.33 $3,903.20 $4,098.36 $4,303.28
Senior Planner $6,957.54 $7,305.42 $7,670.69 $8,054.22 $8,456.94 $8,879.78 $9,323.77
Street Maintenance Supt.$83,490.50 $87,665.03 $92,048.28 $96,650.69 $101,483.23 $106,557.39 $111,885.26
37E Network/Systems Administrator $41.14 $43.20 $45.36 $47.63 $50.01 $52.51 $55.14
3,291.45 $3,456.02 $3,628.83 $3,810.27 $4,000.78 $4,200.82 $4,410.86
7,131.48 $7,488.05 $7,862.46 $8,255.58 $8,668.36 $9,101.78 $9,556.86
85,577.76 $89,856.65 $94,349.48 $99,066.95 $104,020.30 $109,221.31 $114,682.38
40E Senior Civil Engineer $44.31 $46.52 $48.85 $51.29 $53.86 $56.55 $59.38
3,544.53 $3,721.76 $3,907.85 $4,103.24 $4,308.40 $4,523.82 $4,750.01
7,679.82 $8,063.82 $8,467.01 $8,890.36 $9,334.87 $9,801.62 $10,291.70
92,157.89 $96,765.78 $101,604.07 $106,684.28 $112,018.49 $117,619.42 $123,500.39
41E Assistant to the City Manager $45.41 $47.69 $50.07 $52.57 $55.20 $57.96 $60.86
3,633.15 $3,814.80 $4,005.55 $4,205.82 $4,416.11 $4,636.92 $4,868.77
7,871.82 $8,265.41 $8,678.68 $9,112.62 $9,568.25 $10,046.66 $10,548.99
94,461.84 $99,184.93 $104,144.18 $109,351.38 $114,818.95 $120,559.90 $126,587.90
Schedule D
FY 2019 - 2020
COMPENSATION PLAN BY POSITION
CITY OF DIAMOND BAR
FULL-TIME EXEMPT BENEFITED POSITIONS
Effective July 6, 2019
Approved by City Council on June 4, 2019
8.1.d
Packet Pg. 310
GRADE CLASSIFICATION A B C D E F G
40E Public Information Manager $44.31 $46.52 $48.85 $51.29 $53.86 $56.55 $59.38
Recreation Svcs. Manager $3,544.53 $3,721.76 $3,907.85 $4,103.24 $4,308.40 $4,523.82 $4,750.01
7,679.82 $8,063.82 $8,467.01 $8,890.36 $9,334.87 $9,801.62 $10,291.70
92,157.89 $96,765.78 $101,604.07 $106,684.28 $112,018.49 $117,619.42 $123,500.39
41E City Clerk $45.41 $47.69 $50.07 $52.57 $55.20 $57.96 $60.86
3,633.15 $3,814.80 $4,005.55 $4,205.82 $4,416.11 $4,636.92 $4,868.77
7,871.82 $8,265.41 $8,678.68 $9,112.62 $9,568.25 $10,046.66 $10,548.99
94,461.84 $99,184.93 $104,144.17 $109,351.38 $114,818.95 $120,559.90 $126,587.90
44E Human Res. & Risk Manager $48.91 $51.35 $53.92 $56.62 $59.45 $62.42 $65.54
3,912.50 $4,108.13 $4,313.53 $4,529.21 $4,755.67 $4,993.45 $5,243.13
8,477.09 $8,900.94 $9,345.99 $9,813.29 $10,303.95 $10,819.15 $11,360.11
101,725.07 $106,811.32 $112,151.88 $117,759.48 $123,647.45 $129,829.83 $136,321.32
46E Public Works Manager/$51.35 $53.92 $56.62 $59.45 $62.42 $65.54 $68.82
Assistant City Engineer $4,108.13 $4,313.53 $4,529.21 $4,755.67 $4,993.45 $5,243.13 $5,505.28
8,900.94 $9,345.99 $9,813.29 $10,303.95 $10,819.15 $11,360.11 $11,928.12
106,811.32 $112,151.88 $117,759.48 $123,647.45 $129,829.83 $136,321.32 $143,137.38
Schedule E
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2019 - 2020
FULL-TIME EXEMPT MANAGEMENT POSITIONS
Effective July 6, 2019
Approved by City Council on June 4, 2019
8.1.d
Packet Pg. 311
GRADE CLASSIFICATION A B C D E F G
51E Parks & Rec Director $58.10 $61.00 $64.05 $67.26 $70.62 $74.15 $77.86
4,647.83 $4,880.22 $5,124.23 $5,380.44 $5,649.47 $5,931.94 $6,228.54
10,070.30 $10,573.81 $11,102.50 $11,657.63 $12,240.51 $12,852.54 $13,495.16
120,843.58 $126,885.76 $133,230.05 $139,891.55 $146,886.12 $154,230.43 $161,941.95
52E Deputy City Manager $59.59 $62.57 $65.70 $68.98 $72.43 $76.05 $79.85
4,767.01 $5,005.36 $5,255.62 $5,518.40 $5,794.32 $6,084.04 $6,388.24
10,328.51 $10,844.94 $11,387.18 $11,956.54 $12,554.37 $13,182.09 $13,841.19
123,942.13 $130,139.24 $136,646.20 $143,478.51 $150,652.44 $158,185.06 $166,094.31
55E Community Dev. Director $64.17 $67.38 $70.75 $74.28 $78.00 $81.90 $85.99
Finance Director $5,133.54 $5,390.22 $5,659.73 $5,942.72 $6,239.85 $6,551.85 $6,879.44
Info. Systems Director $11,122.68 $11,678.81 $12,262.75 $12,875.89 $13,519.68 $14,195.67 $14,905.45
133,472.12 $140,145.72 $147,153.01 $154,510.66 $162,236.19 $170,348.00 $178,865.40
58E City Engineer/PW Director $69.10 $72.56 $76.19 $80.00 $84.00 $88.20 $92.61
5,528.26 $5,804.68 $6,094.91 $6,399.66 $6,719.64 $7,055.62 $7,408.40
11,977.91 $12,576.80 $13,205.64 $13,865.92 $14,559.22 $15,287.18 $16,051.54
143,734.86 $150,921.61 $158,467.69 $166,391.07 $174,710.62 $183,446.15 $192,618.46
59E Assistant City Manager $70.83 $74.37 $78.09 $82.00 $86.10 $90.40 $94.92
5,666.47 $5,949.79 $6,247.28 $6,559.65 $6,887.63 $7,232.01 $7,593.61
12,277.35 $12,891.22 $13,535.78 $14,212.57 $14,923.20 $15,669.36 $16,452.83
147,328.24 $154,694.65 $162,429.39 $170,550.86 $179,078.40 $188,032.32 $197,433.93
N/A City Manager $105.56
8,444.42
18,296.25
219,555.00
227,049.02
Schedule F
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2019 - 2020
FULL-TIME EXEMPT EXECUTIVE MANAGEMENT POSITIONS
Effective July 6, 2019
Approved by City Council on June 4, 2019
8.1.d
Packet Pg. 312
RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE
STATEMENT OF INVESTMENT
WHEREAS, it is the City’s policy to annually adopt the City Investment
Policy; and
WHEREAS, the Investment Policy is intended to provide guidelines for the
prudent investment of the City’s temporarily idle cash and to outline the policies
for maximizing the efficiency of the City’s cash management system.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Diamond Bar does as follows:
SECTION 1. That the City Council of the City of Diamond Bar adopts the
attached Statement of Investment Policy (Exhibit A).
PASSED, APPROVED AND ADOPTED THIS 4th Day of June, 2019.
Carol Herrera, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at a
regular meeting of the City Council of the City of Diamond Bar held on the 4th
day of June, 2019, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
8.1.e
Packet Pg. 313
CITY OF DIAMOND BAR
INVESTMENT POLICY— FY 2019-20
1.0 POLICY:
This Statement is intended to provide guidelines for the prudent investment of the City of
Diamond Bar’s (“City”) temporarily idle cash and to outline the policies for maximizing the
efficiency of the City's cash management system. The ultimate goal is to enhance the
economic status of the City while protecting its pooled funds in accordance with the
applicable local, state and federal laws.
It is the policy of the City Council to review, update and adopt the City's Investment
Policy on an annual basis.
2.0 SCOPE:
This investment policy applies to all financial assets of the City of Diamond Bar.
The Policy applies to the following funds and is accounted for in the City’s annual
audited financial statements.
A.General Fund
B. Special Revenue Funds
C. Debt Service Funds
D. Capital Improvement Fund
E. Internal Service Funds
3.0 STANDARDS OF PRUDENCE:
The City Treasurer (or Finance Director) authorized to make investment decisions on
behalf of the City of Diamond Bar investing public funds pursuant to this policy are
trustees and therefore fiduciaries subject to the prudent investor standard. When
investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public
funds, a trustee shall act with care, skill, prudence and diligence under the
circumstances then prevailing, including but not limited to, the general economic
conditions and the anticipated needs of the City, that a prudent person acting in a like
capacity and familiarity with those matters would use in the conduct of funds of a like
character and with like aims, to safeguard the principal and maintain the liquidity needs
of the City. Within the limitations of this section and considering individual investments
as part of an overall strategy, the City Treasurer or Finance Director is authorized to
acquire investments as authorized by law.
4.0 INVESTMENT OBJECTIVES:
The investment of funds of the City of Diamond Bar is directed to the goals of safety,
liquidity and yield. The authority governing investments for municipal governments is set
forth in the Government Code, Sections 53600, et. seq.
1
8.1.e
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1.Safety. Safety of principal is the foremost objective of the investment program.
Investments of the City of Diamond Bar shall be undertaken in a manner that
seeks to ensure the preservation of capital in the overall portfolio. To attain this
objective, the City of Diamond Bar will diversify its investments by investing funds
among a variety of securities with independent returns. . The City will operate
only in those investments that are considered very safe.
2.Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating
requirements which might be reasonably anticipated. This is accomplished by
structuring the portfolio so that securities mature at the same time as cash is
needed to meet anticipated demands. Additionally, since all possible cash
demands cannot be anticipated, the portfolio will consist largely of securities with
active secondary or resale markets or local government investment pools which
offer same-day liquidity for short-term funds.
3.Yield. The investment portfolio shall be designed with the objective of achieving a
competitive market rate of return or yield, while taking into account the investment
risk constraints and liquidity needs. Return on investment is of secondary
importance compared to safety and liquidity. The core investments shall be limited
to low risk securities to be held to maturity with the following exceptions:
A security with declining credit may be sold early to minimize loss of
principal
A security swap would improve the quality, yield or target duration of the
portfolio.
The liquidity needs of the portfolio require security to be sold.
5.0 DELEGATION OF AUTHORITY
Authority to manage the City of Diamond Bar’s investment program is derived from
Section 2.16.210 of the City of Diamond Bar’s Municipal Code which designates the
City Manager to perform all duties associated with the legal function of the treasurer
position. Management responsibility is hereby delegated to the City Treasurer who
shall be responsible for all transactions undertaken and for establishing a system of
controls to regulate the activities of subordinate officials, and their procedures in the
absence of the Treasurer.
6.0 ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process shall refrain from personal
business activity that could conflict with proper execution of the investment program or
which could impair their ability to make impartial investment decisions. Employees and
investment officials are required to file annual disclosure statements as required for “public
officials who manage public investments” (as defined and required by the Political Reform
Act and related regulations, being Government Code Sections 81000 and the Fair Political
Practices Commission [FPPC]).
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8.1.e
Packet Pg. 315
7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The Treasurer (or Finance Director) will maintain a list of approved financial institutions
authorized to provide investment services to the public agency in the State of California.
A determination should be made to insure that all approved broker/dealer firms and
individuals covering the City of Diamond Bar are reputable and trustworthy. In addition,
the broker/dealer firms should have the ability to meet all of their financial obligations in
dealing with the City of Diamond Bar. The firms and individuals covering the City of
Diamond Bar should be knowledgeable and experienced in Public Agency investing and
the investment products involved. No public deposit shall be made except in a qualified
public depository as established by State law. All financial institutions and broker/dealers
who desire to conduct investment transactions with the City of Diamond Bar must supply
the City Treasurer or the Finance Director with the following: audited financial statements,
proof of NASD certification, trading resolution, proof of State of California registration,
completed broker/dealer questionnaire, certification of having read the City of Diamond
Bar’s investment policy and depository contracts.
An annual review of the financial condition and registrations of qualified bidders will be
conducted by the Treasurer or the Finance Director. A current audited financial statement
is required to be on file for each financial institution and broker/dealer with which the City
of Diamond Bar invests.
8.0 AUTHORIZED AND SUITABLE INVESTMENTS
The City’s investments are governed by the California Government Code (CGC). Specific
types of investments are defined in CGC 53635. Also, CGC 53635.2 permits the use of
CGC 53601 investment instruments, therefore, both CGC 53601 et seq. and CGC 53635
et seq. are the governing sections pertaining to legal investments. Investments will only
be made in authorized securities with a maturity date of five (5) years or less from the
transaction settlement date.
For the purpose of these investments, the compliance with the investment percentage(s),
in regards to the total investment portfolio, shall be calculated on the date the investment
is acquired. If the percentage is legally compliant on the date of purchase, then
compliance with the law shall have been met.
3
8.1.e
Packet Pg. 316
Investment California Legal Requirements
City of Diamond Bar Requirements
Government Obligations:
U.S. Treasury and Agency Obligations
U.S. Treasury obligations are bills, notes
and bonds issued by and direct obligations
of the U.S. Government. Agency
obligations are notes and bonds of Federal
agencies and government sponsored
enterprises, although not direct obligations
of the Treasury, they involve federal
sponsorship or guarantees)
Authorized by CGC 53601(b), (f)
1. No limit on amount in the portfolio
Bankers Acceptances
A draft or bill of exchange accepted by a
bank or trust company and brokered to
investors in a secondary market. Its
purpose is to facilitate trade and provide
liquidity to the import-export markets).
Authorized by CGC 53601(g)
1.Not to exceed 180 days
2. Not to exceed 40% of portfolio
3. Not to exceed 30% of portfolio if done
with one bank.
Commercial Paper
Short term, unsecured, promissory notes
issued by firms in the open market. These
notes are generally backed by a bank
credit facility, guarantee/bond of indemnity
or some other support agreement.
Authorized by CGC 53601 (h), CGC
53601.2 & CGC 53635 (a)
1.Not to exceed 270 days
2. Not to exceed 25% of portfolio
3. No more than 10% of portfolio may be
invested in a single issuer
4. Must be rated P-1 by Moody’s Investors
Service or A-1 by Standard and Poor’s
Medium Term Notes
Corporate notes, deposit notes and bank
notes sold by an agent in the open market
on a continually offered basis. These
notes are debt obligations generally
unsecured, although some issues come to
market on a collateralized or securitized
basis.
Authorized by CGC 53601 (k), CGC
53601.2
1. Must have an minimum “A” rating
2. Not to exceed 30% of portfolio
3. Not to exceed 5% of portfolio with single
issuer
Negotiable Certificates of Deposit
Issued by commercial banks and thrift
institutions against funds deposited for
specified periods of time and earn
specified or variable rates of interest.
NCD’s differ from other CD’s because of
their increased liquidity as they are actively
traded on the secondary market. These
deposits are uninsured and
uncollateralized promissory notes.
Authorized by CGC 53601 (i), GCC 53638
1.Not to exceed 30% portfolio
2.All purchases must be from institutions
rated by a nationally recognized rating
organization as designated by the Security
and Exchange Commission.
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Certificates of Deposit
Unsecured, direct obligations of a U.S.
bank or savings & loan association.
Federal Deposit Insurance Corporation
FDIC) coverage is provided for
government deposits, but limited to the first
250,000 on deposit on behalf of a given
entity at a single financial institution.
California law requires that deposits of
public funds shall be collateralized if not
insured).
Authorized by CGC 53635, 53635.2,
53635.8, 53636, 53637, 53638, 53641
1. Must not exceed 30% of portfolio
2. Deposits in excess of the $250,000
FDIC insured limit shall be collateralized at
a level of 110% of market value of principal
and accrued interest.
Repurchase Agreement
These are agreements between an
investor (the pool) who agrees to purchase
securities and a seller (broker/dealer) who
commits to repurchase these securities at
a later date at the same price, plus
interest).
Authorized by CGC 53601 (j)
1. Market value of the security must be
102% or greater, and adjusted quarterly.
2. The minimal market value of 102% can’t
be established by more than the next
business day.
3. Requires a signed Master Repurchase
Agreement from the participating bank or
broker/dealer.
Local Agency Obligations
Bonds, notes warrants or other evidences
of indebtedness of any local agency or by
a department, board or authority of any
local agency within the 50 United States).
Authorized by CGC 53601(a)(c)(d)
1. Must comply with the financial
requirements pertaining to temporary
borrowing (TRANS, RANS, GANS) as
shown in CGC 53820 – 53858.
2. Minimum credit requirement – Issuers
must be at or above the following
investment grade from one of these rating
firms:
Standard & Poors – Sp-1 or A; Fitch – F-1
or A; Moody’s – MIG 1 or A
Money Market Funds
Shares of beneficial interest issued by
management companies. Shares
represent ownership of diversified portfolio
securities, which are redeemable at their
net asset value).
Authorized by CGC 53601 (l)
1. The pooled investments that comprise
these funds must comply with 53601 and
53630 inclusive.
Local Agency Investment Fund (LAIF)
Provides high liquidity allowing deposits to
be credited to the City’s checking account
within twenty-four (24) hours. State Pool
funds are operated directly by the Office of
the State Treasurer, who commingles state
and local funds.
Authorized by CGC 16429.1 (b)
1. No more than 60% or $65 million
whichever is less shall be invested in LAIF.
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Supranational
United States dollar denominated senior
unsecured unsubordinated obligations
issued or unconditionally guaranteed by
the International Bank for Reconstruction
and Development, International Finance
Corporation, or Inter-American
Development Bank.
Authorized by CGC 53601 (q)
1. Maximum maturity of five years or less
2. Eligible for purchase and sale within the
United States
3. “AA” rated or better by an NRSRO
4. Not to exceed 30% of the portfolio
9.0 PROHIBITED AND RESTRICTED CATEGORIES OF INVESTMENTS
The following investments are either prohibited by law or authorized by law and prohibited
by the City Treasurer.
Inverse Floaters Prohibited by CGC 53601.6
Range Notes Prohibited by CGC 53601.6
Mortgage Derived, Interest-only Strips Prohibited by CGC 53601.6
Zero (“Strip”) Coupons Prohibited by CGC 53601.6
Futures Market Allowable by CGC 53601.6
Prohibited by City Treasurer
Options Market Allowable by CGC 53601.6
Prohibited by City Treasurer
Priority Obligations Allowable by CGC 53601 (n)
Prohibited by City Treasurer
10.0 REVIEW OF INVESTMENT PORTFOLIO
The securities held by the City of Diamond Bar must be in compliance with Section 8.0
Authorized and Suitable Investments at the time of purchase. Because some securities
may not comply with Section 8.0 subsequent to the date of purchase the City Treasurer
shall at least quarterly review the portfolio to identify those securities that do not comply.
The City Treasurer shall establish procedures to report to the City Council major and
critical incidences of noncompliance identified through the review of the portfolio.
Should any investment listed in Section 8 exceed a percentage-of-portfolio limitation due
to an incident such as fluctuation in portfolio size, the affected securities may be held to
maturity to avoid losses. When no loss is indicated, the Treasurer shall consider
rebalancing the portfolio after evaluating the expected length of time that it will be
imbalanced.
Portfolio percentage limits are in place in order to ensure diversification of the City
investment portfolio; a small temporary imbalance will not significantly impair that strategy.
11.0 COLLATERALIZATION
Collateralization will be required on two types of investments: certificates of deposit and
repurchase agreements. In order to anticipate market changes and provide a level of
security for all funds, the collateralization level will be 110% of market value of principal
and accrued interest. The City Treasurer, at his/her discretion may waive the collateral
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requirement for deposits up to the maximum dollar amount which are covered by the
Federal Deposit Insurance Corporation, currently $250,000.
12.0 SAFEKEEPING AND CUSTODY
All security transactions, including collateral for repurchase agreements, entered into by
the City of Diamond Bar shall be conducted on a delivery versus payment (DVP) basis.
Securities will be held by a third party custodian designated by the Treasurer and
evidenced by safekeeping receipts.
13.0 MAXIMUM MATURITIES
To the extent possible the City of Diamond Bar will attempt to match its investments with
anticipated cash flow requirements. The prescribed method of the City of Diamond Bar
shall be referred to as “layering” the investments. Monies not needed to cover immediate
operating costs may be invested up to a five year maturity.
14.0 INTERNAL CONTROLS
The City Treasurer and the Finance Director shall establish procedures that separate the
internal responsibility for management and accounting of the investment portfolio. An
analysis by an independent, external auditor shall be conducted periodically to review
internal controls, account activity and compliance with policies and procedures.
15.0 REPORTING
As required by California Government Code Section 53607, a monthly report of
investments will be provided to the City Council. The required elements of this report are
as follows:
a) Type of investment
b) Issuer
c) Date of Maturity
d) Amount of deposit or cost of security
e) Current market value of securities with maturity in excess of twelve months
f) Statement relating the report to the Statement of Investment Policy
g) Rate of interest
h) Statement that there are sufficient funds to meet the next six months' obligations
The basic premise underlying the City of Diamond Bar's investment philosophy is to
insure that money is always available when needed.
16.0 Investment Policy Adoption
The City of Diamond Bar’s investment policy shall be adopted by resolution of the City
Council. The policy shall be reviewed annually by the City Council and any modifications
made thereto must be approved by the City Council.
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Attachments: Appendix A - Broker Dealer Questionnaire
Appendix B - Glossary of Cash and Investment Management Terms
Appendix C - Local Agency Investment Fund Description
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CITY OF DIAMOND BAR
BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION
1.Name of Firm:
2.Address:
3.Telephone:
4.Broker's Representative to the City (attach resume):
5.Manager/Partner-in-Charge (attach resume):
Name:
Title
Telephone:
6.List all personnel who will be trading with or quoting securities to City
employees (attach resume)
7.Which of the above personnel have read the City's investment policy?
8.Is your firm a primary dealer in United States Government Securities?
Yes____ No____
Name:
Title
Telephone:
Name:
Title
Telephone:
mfCITY0
DIAMOND BAR
CALIFORNIA
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9.List the total volume of United States Government and Agency Securities for the last
calendar year.
Firm-wide _______________ No. of Transactions
Your local office __________ No. of Transactions
10.Which instruments are offered regularly by your local office?
11. References -- Please identify your most directly comparable public sector clients in
our geographical area.
Entity __________________________
Contact ________________________
Telephone
Client Since
12.Have any of your clients ever sustained a loss on a securities transaction arising from a
misunderstanding or misrepresentation of the risk characteristics of the instrument? If so,
explain.
13.Has your local office ever subject to a regulatory or state/federal agency investigation for
alleged improper, fraudulent, disreputable or unfair activities related to the sale of
securities? Have any of your employees been so investigated? If so explain:
14.Has a client ever claimed in writing that your firm was responsible for investment losses?
If so, explain. _____________________________________________
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15.Explain your normal custody and delivery process. Who audits these fiduciary systems?
Can you meet safekeeping requirements? ___________________
16. How many and what percentage of your transactions failed
Last month? ___________ Last year? ______________
17. Describe the capital line and trading limits of the office that would conduct business with
the City of Diamond Bar.
18. Does your firm participate in the S.I.P.C. insurance program if not, explain.
19.What portfolio information, if any, do you require from your clients?
20.What reports, transactions, confirmations and paper trail will the City receive?
21.Does your firm offer investment training to your clients?
22.Please enclose the following:
Latest audited financial statements.
Samples of reports, transactions, and confirmations the City will receive.
Samples of research reports and/or publications that your firm regularly provides to
clients.
Complete schedule of fees and charges for various transactions.
NoYes_
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CERTIFICATION***
I hereby certify that I have personally read the Statement of Investment Policy of the City
of Diamond Bar, and have implemented reasonable procedures and a system of controls
designed to preclude imprudent investment activities arising out of transactions
conducted between our firm and the City of Diamond Bar. All sales personnel will be
routinely informed of the City's investment objectives, horizons, outlooks, strategies and
risk constraints whenever we are so advised by the City. We pledge to exercise due
diligence in informing the City of Diamond Bar of all foreseeable risks associated with
financial transactions conducted with our firm. Under penalties of perjury, the responses
to this questionnaire are true and accurate to the best of my knowledge.
Signed __________________________ Date
Title ____________________________
Countersignature* _________________ Date
Title ____________________________
Company president or person in charge of government securities operations.
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Appendix B
Glossary of Cash and Investment
Management Terms
Accrued Interest. Interest earned but which has not yet been paid or received.
Agency. See "Federal Agency Securities."
Ask Price. Price at which a broker/dealer offers to sell a security to an investor. Also known as
offered price.”
Asset Backed Securities (ABS). A fixed-income security backed by notes or receivables
against assets other than real estate. Generally issued by special purpose companies that “own”
the assets and issue the ABS. Examples include securities backed by auto loans, credit card
receivables, home equity loans, manufactured housing loans, farm equipment loans and aircraft
leases.
Average Life. The average length of time that an issue of serial bonds and/or term bonds
with a mandatory sinking fund feature is expected to be outstanding.
Bankers' Acceptance (BA's). A draft or bill of exchange drawn upon and accepted by a bank.
Frequently used to finance shipping of international goods. Used as a short-term credit instrument,
bankers' acceptances are traded at a discount from face value as a money market instrument in the
secondary market on the basis of the credit quality of the guaranteeing bank.
Basis Point. One hundredth of one percent, or 0.01%. Thus 1% equals 100 basis points.
Bearer Security. A security whose ownership is determined by the holder of the physical
security. Typically, there is no registration on the issuer’s books. Title to bearer securities is
transferred by delivery of the physical security or certificate. Also known as “physical securities.”
Benchmark Bills: In November 1999, FNMA introduced its Benchmark Bills program, a short-
term debt securities issuance program to supplement its existing discount note program. The
program includes a schedule of larger, weekly issues in three- and six-month maturities and
biweekly issues in one-year for Benchmark Bills. Each issue is brought to market via a Dutch
single price) auction. FNMA conducts a weekly auction for each Benchmark Bill maturity and
accepts both competitive and non-competitive bids through a web based auction system. This
program is in addition to the variety of other discount note maturities, with rates posted on a daily
basis, which FNMA offers. FNMA's Benchmark Bills are unsecured general obligations that are
issued in book- entry form through the Federal Reserve Banks. There are no periodic payments
of interest on Benchmark Bills, which are sold at a discount from the principal amount and
payable at par at maturity. Issues under the Benchmark program constitute the same credit
standing as other FNMA discount notes; they simply add organization and liquidity to the short-
term Agency discount note market.
Benchmark Notes/Bonds: Benchmark Notes and Bonds are a series of FNMA “bullet” maturities
non-callable) issued according to a pre-announced calendar. Under its Benchmark Notes/Bonds
program, 2, 3, 5, 10 and 30- year maturities are issued each quarter. Each Benchmark Notes new
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issue has a minimum size of $4 billion, 30- year new issues having a minimum size of $1
billion, with re-openings based on investor demand to further enhance liquidity. The amount
of non-callable issuance has allowed FNMA to build a yield curve in Benchmark Notes and
Bonds in maturities ranging from 2 to 30 years. The liquidity emanating from these large size
issues has facilitated favorable financing opportunities through the development of a liquid
overnight and term repo market. Issues under the Benchmark program constitute the same
credit standing as other FNMA issues; they simply add organization and liquidity to the
intermediate- and long-term Agency market.
Benchmark. A market index used as a comparative basis for measuring the performance of an
investment portfolio. A performance benchmark should represent a close correlation to
investment guidelines, risk tolerance and duration of the actual portfolio's investments.
Bid Price. Price at which a broker/dealer offers to purchase a security from an investor.
Bond Market Association (BMA). The bond market trade association representing the largest
securities markets in the world. In addition to publishing a Master Repurchase Agreement, widely
accepted as the industry standard document for Repurchase Agreements, the BMA also
recommends bond market closures and early closes due to holidays.
Bond. Financial obligation for which the issuer promises to pay the bondholder (the purchaser
or owner of the bond) a specified stream of future cash flows, including periodic interest payments
and a principal repayment.
Book Entry Securities. Securities that are recorded in a customer’s account electronically
through one of the financial markets electronic delivery and custody systems, such as the Fed
Securities wire, DTC and PTC (as opposed to bearer or physical securities). The trend is toward
a certificate-free society in order to cut down on paperwork and to diminish investors’ concerns
about the certificates themselves. The vast majority of securities are now book entry securities.
Book Value. The value at which a debt security is reflected on the holder's records at any point
in time. Book value is also called “amortized cost” as it represents the original cost of an
investment adjusted for amortization of premium or accretion of discount. Also called “carrying
value.” Book value can vary over time as an investment approaches maturity and differs from
market value” in that it is not affected by changes in market interest rates.
Broker/Dealer. A person or firm transacting securities business with customers. A “broker”
acts as an agent between buyers and sellers, and receives a commission for these services. A
dealer” buys and sells financial assets from its own portfolio. A dealer takes risk by owning
inventory of securities, whereas a broker merely matches up buyers and sellers. See also "Primary
Dealer."
Bullet Notes/Bonds. Notes or bonds that have a single maturity date and are non-callable.
California Local Agency Bonds: Bonds that are issued by a California county, city, city and
county, including a chartered city or county, school district, community college district, public
district, county board of education, county superintendent of schools, or any public or municipal
corporation.
Call Date. Date at which a call option may be or is exercised.
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Call Option. The right, but not the obligation, of an issuer of a security to redeem a security at
a specified value and at a specified date or dates prior to its stated maturity date. Most fixed-
income calls are a par, but can be at any previously established price. Securities issued with a
call provision typically carry a higher yield than similar securities issued without a call feature.
There are three primary types of call options (1) European - one-time calls, (2) Bermudan -
periodically on a predetermined schedule (quarterly, semi-annual, annual), and (3) American
continuously callable at any time on or after the call date. There is usually a notice period of at
least 5 business days prior to a call date.
Callable Bonds/Notes. Securities, which contain an imbedded call option giving the issuer, the
right to redeem the securities prior to maturity at a predetermined price and time.
Certificate of Deposit (CD). Bank obligation issued by a financial institution generally offering
a fixed rate of return (coupon) for a specified period of time (maturity). Can be as long as 10
years to maturity, but most CDs purchased by public agencies are one year and under.
Collateral. Investment securities or other property that a borrower pledges to secure repayment
of a loan, secure deposits of public monies, or provide security for a repurchase agreement.
Collateralization. Process by which a borrower pledges securities, property, or other deposits
for securing the repayment of a loan and/or security.
Collateralized Mortgage Obligation (CMO). A security that pools together mortgages and
separates them into short, medium, and long-term positions (called tranches). Tranches are set
up to pay different rates of interest depending upon their maturity. Interest payments are usually
paid monthly. In “plain vanilla” CMOs, principal is not paid on a tranche until all shorter tranches
have been paid off. This system provides interest and principal in a more predictable manner. A
single pool of mortgages can be carved up into numerous tranches each with its own payment and
risk characteristics.
Commercial Paper. Short term unsecured promissory note issued by a company or financial
institution. Issued at a discount and matures for par or face value. Usually a maximum maturity
of 270 days, and given a short-term debt rating by one or more NRSROs.
Convexity. A measure of a bond's price sensitivity to changing interest rates. A high convexity
indicates greater sensitivity of a bond's price to interest rate changes.
Corporate Note. A debt instrument issued by a corporation with a maturity of greater than one
year and less than ten years.
Counterparty. The other party in a two party financial transaction. "Counterparty risk" refers to
the risk that the other party, to a transaction, will fail in its related obligations. For example,
the bank or broker/dealer in a repurchase agreement.
Coupon Rate. Annual rate of interest on a debt security, expressed as a percentage of the bond’s
face value.
Current Yield. Annual rate of return on a bond based on its price. Calculated as (coupon rate /
price), but does not accurately reflect a bond’s true yield level.
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Custody. Safekeeping services offered by a bank, financial institution or trust company, referred
to as the “custodian.” Service normally includes the holding and reporting of the customer's
securities, the collection and disbursement of income, securities settlement and market values.
Dealer. A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
Delivery Versus Payment (DVP). Settlement procedure in which securities are delivered
versus payment of cash, but only after cash has been received. Most security transactions,
including those through the Fed Securities Wire system and DTC, are done DVP as a protection
for both the buyer and seller of securities.
Depository Trust Company (DTC). A firm through which members can use a computer to
arrange for securities to be delivered to other members without physical delivery of certificates.
A member of the Federal Reserve System and owned mostly by the New York Stock Exchange,
the Depository Trust Company uses computerized debit and credit entries. Most corporate
securities, commercial paper, CDs and BAs clear through DTC.
Derivatives. For hedging purposes, common derivatives are options, futures, swaps and
swaptions. All Collateralized Mortgage Obligations (“CMOs”) are derivatives. (1) Financial
instruments whose return profile is linked to, or derived from, the movement of one or more
underlying index or security, and may include a leveraging factor, or (2) financial contracts based
upon notional amounts whose value is derived from an underlying index or security (interest rates,
foreign exchange rates, equities or commodities).
Derivative Security. Financial instrument created from, or whose value depends upon, one or
more underlying assets or indexes of asset values.
Designated Bond. FFCB’s regularly issued, liquid, non-callable securities that generally have
a 2 or 3 year original maturity. New issues of Designated Bonds are $1 billion or larger. Re-
openings of existing Designated Bond issues are generally a minimum of $100 million.
Designated Bonds are offered through a syndicate of two to six dealers. Twice each month the
Funding Corporation announces its intention to issue a new Designated Bond, reopen an existing
issue, or to not issue or reopen a Designated Bond. Issues under the Designated Bond program
constitute the same credit standing as other FFCB issues; they simply add organization and
liquidity to the intermediate- and long-term Agency market.
Discount Notes. Unsecured general obligations issued by Federal Agencies at a discount.
Discount notes mature at par and can range in maturity from overnight to one year. Very
large primary (new issue) and secondary markets.
Discount Rate. Rate charged by the system of Federal Reserve Banks on overnight loans to
member banks. Changes to this rate are administered by the Federal Reserve and closely mirror
changes to the “fed funds rate.”
Discount Securities. Non-interest bearing money market instruments that are issued at discount
and redeemed at maturity for full face value. Examples include: U.S. Treasury Bills, Federal
Agency Discount Notes, Bankers' Acceptances and Commercial Paper.
Discount. The amount by which a bond or other financial instrument sells below its face
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value. See also "Premium."
Diversification. Dividing investment funds among a variety of security types, maturities,
industries and issuers offering potentially independent returns.
Dollar Price. A bond’s cost expressed as a percentage of its face value. For example, a bond
quoted at a dollar price of 95 ½, would have a principal cost of $955 per $1,000 of face value.
Duff & Phelps. One of several NRSROs that provide credit ratings on corporate and bank debt
issues.
Duration. The weighted average maturity of a security’s or portfolio’s cash flows, where the
present values of the cash flows serve as the weights. The greater the duration of a
security/portfolio, the greater its percentage price volatility with respect to changes in interest
rates. Used as a measure of risk and a key tool for managing a portfolio versus a benchmark and
for hedging risk. There are also different kinds of duration used for different purposes (e.g.
MacAuley Duration, Modified Duration).
Fannie Mae. See "Federal National Mortgage Association."
Fed Money Wire. A computerized communications system that connects the Federal Reserve
System with its member banks, certain U. S. Treasury offices, and the Washington D.C. office
of the Commodity Credit Corporation. The Fed Money Wire is the book entry system used to
transfer cash balances between banks for themselves and for customer accounts.
Fed Securities Wire. A computerized communications system that facilitates book entry
transfer of securities between banks, brokers and customer accounts, used primarily for
settlement of U.S. Treasury and Federal Agency securities.
Fed. See "Federal Reserve System."
Federal Agency Security. A debt instrument issued by one of the Federal Agencies. Federal
Agencies are considered second in credit quality and liquidity only to U.S. Treasuries.
Federal Agency. Government sponsored/owned entity created by the U.S. Congress, generally
for the purpose of acting as a financial intermediary by borrowing in the marketplace and directing
proceeds to specific areas of the economy considered to otherwise have restricted access to credit
markets. The largest Federal Agencies are GNMA, FNMA, FHLMC, FHLB, FFCB, SLMA, and
TVA.
Federal Deposit Insurance Corporation (FDIC). Federal agency that insures deposits at
commercial banks, currently to a limit of $250,000 per depositor per bank.
Federal Farm Credit Bank (FFCB). One of the large Federal Agencies. A government
sponsored enterprise (GSE) system that is a network of cooperatively-owned lending
institutions that provides credit services to farmers, agricultural cooperatives and rural utilities.
The FFCBs act as financial intermediaries that borrow money in the capital markets and use
the proceeds to make loans and provide other assistance to farmers and farm-affiliated
businesses. Consists of the consolidated operations of the Banks for Cooperatives, Federal
Intermediate Credit Banks, and Federal Land Banks. Frequent issuer of discount notes, agency
notes and callable agency securities. FFCB debt is not an obligation of, nor is it guaranteed by
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the U.S. government, although it is considered to have minimal credit risk due to its importance
to the U.S. financial system and agricultural industry. Also issues notes under its “designated note”
program.
Federal Funds (Fed Funds). Funds placed in Federal Reserve Banks by depository
institutions in excess of current reserve requirements, and frequently loaned or borrowed on an
overnight basis between depository institutions.
Federal Funds Rate (Fed Funds Rate). The interest rate charged by a depository institution
lending Federal Funds to another depository institution. The Federal Reserve influences this
rate by establishing a "target" Fed Funds rate associated with the Fed's management of monetary
policy.
Federal Home Loan Bank System (FHLB). One of the large Federal Agencies. A
government sponsored enterprise (GSE) system, consisting of wholesale banks (currently twelve
district banks) owned by their member banks, which provides correspondent banking services and
credit to various financial institutions, financed by the issuance of securities. The principal
purpose of the FHLB is to add liquidity to the mortgage markets. Although FHLB does not
directly fund mortgages, it provides a stable supply of credit to thrift institutions that make new
mortgage loans. FHLB debt is not an obligation of, nor is it guaranteed by the U.S. government,
although it is considered to have minimal credit risk due to its importance to the U.S. financial
system and housing market. Frequent issuer of discount notes, agency notes and callable agency
securities. Also issues notes under its “global note” and “TAP” programs.
Federal Home Loan Mortgage Corporation (FHLMC or "Freddie Mac"). One of the
large Federal Agencies. A government sponsored public corporation (GSE) that provides stability
and assistance to the secondary market for home mortgages by purchasing first mortgages and
participation interests financed by the sale of debt and guaranteed mortgage backed securities.
FHLMC debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is
considered to have minimal credit risk due to its importance to the U.S. financial system and
housing market. Frequent issuer of discount notes, agency notes, callable agency securities and
MBS. Also issues notes under its “reference note” program.
Federal National Mortgage Association (FNMA or "Fannie Mae"). One of the large Federal
Agencies. A government sponsored public corporation (GSE) that provides liquidity to the
residential mortgage market by purchasing mortgage loans from lenders, financed by the issuance
of debt securities and MBS (pools of mortgages packaged together as a security). FNMA debt is
not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to
have minimal credit risk due to its importance to the U.S. financial system and housing
market. Frequent issuer of discount notes, agency notes, callable agency securities and MBS.
Also issues notes under its “benchmark note” program.
Federal Reserve Bank. One of the 12 distinct banks of the Federal Reserve System.
Federal Reserve System (the Fed). The independent central bank system of the United States
that establishes and conducts the nation's monetary policy. This is accomplished in three major
ways: (1) raising or lowering bank reserve requirements, (2) raising or lowering the target Fed
Funds Rate and Discount Rate, and (3) in open market operations by buying and selling
government securities. The Federal Reserve System is made up of twelve Federal Reserve
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District Banks, their branches, and many national and state banks throughout the nation. It is
headed by the seven member Board of Governors known as the “Federal Reserve Board” and
headed by its Chairman.
Financial Industry Regulatory Authority, Inc (FINRA). A private corporation that acts as a
self-regulatory organization (SRO). FINRA is the successor to the National Association of
Securities Dealers, Inc. (NASD). Though sometimes mistaken for a government agency, it is a
non-governmental organization that performs financial regulation of member brokerage firms and
exchange markets. The government also has a regulatory arm for investments, the Securities and
Exchange Commission.
Fiscal Agent/Paying Agent. A bank or trust company that acts, under a trust agreement with
a corporation or municipality, in the capacity of general treasurer. The agent performs such duties
as making coupon payments, paying rents, redeeming bonds, and handling taxes relating to the
issuance of bonds.
Fitch Investors Service, Inc. One of several NRSROs that provide credit ratings on corporate
and municipal debt issues.
Floating Rate Security (FRN or “floater”). A bond with an interest rate that is adjusted
according to changes in an interest rate or index. Differs from variable-rate debt in that the
changes to the rate take place immediately when the index changes, rather than on a
predetermined schedule. See also “Variable Rate Security.”
Freddie Mac. See "Federal Home Loan Mortgage Corporation".
Ginnie Mae. See "Government National Mortgage Association".
Global Notes: Notes designed to qualify for immediate trading in both the domestic U.S. capital
market and in foreign markets around the globe. Usually large issues that are sold to investors
worldwide and therefore have excellent liquidity. Despite their global sales, global notes sold
in the U.S. are typically denominated in U.S. dollars.
Government National Mortgage Association (GNMA or "Ginnie Mae"). One of the large
Federal Agencies. Government-owned Federal Agency that acquires, packages, and resells
mortgages and mortgage purchase commitments in the form of mortgage-backed securities.
Largest issuer of mortgage pass-through securities. GNMA debt is guaranteed by the full faith
and credit of the U.S. government (one of the few agencies that is actually full faith and credit of
the U.S.).
Government Securities. An obligation of the U.S. government, backed by the full faith and
credit of the government. These securities are regarded as the highest quality of investment
securities available in the U.S. securities market. See "Treasury Bills, Notes, Bonds, and SLGS."
Government Sponsored Enterprise (GSE). Privately owned entity subject to federal
regulation and supervision, created by the U.S. Congress to reduce the cost of capital for certain
borrowing sectors of the economy such as students, farmers, and homeowners. GSEs carry the
implicit backing of the U.S. Government, but they are not direct obligations of the U.S.
Government. For this reason, these securities will offer a yield premium over U.S. Treasuries.
Some consider GSEs to be stealth recipients of corporate welfare. Examples of GSEs include:
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FHLB, FHLMC, FNMA and SLMA.
Government Sponsored Enterprise Security. A security issued by a Government Sponsored
Enterprise. Considered Federal Agency Securities.
Index. A compilation of statistical data that tracks changes in the economy or in financial markets.
Interest-Only (IO) STRIP. A security based solely on the interest payments from the bond.
After the principal has been repaid, interest payments stop and the value of the security falls
to nothing. Therefore, IOs are considered risky investments. Usually associated with mortgage-
backed securities.
Internal Controls. An internal control structure ensures that the assets of the entity are protected
from loss, theft, or misuse. The internal control structure is designed to provide reasonable
assurance that these objectives are met. The concept of reasonable assurance recognizes that 1)
the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of
costs and benefits requires estimates and judgments by management. Internal controls should
address the following points:
1. Control of collusion - Collusion is a situation where two or more employees are working
in conjunction to defraud their employer.
2. Separation of transaction authority from accounting and record keeping - By
separating the person who authorizes or performs the transaction from the people who
record or otherwise account for the transaction, a separation of duties is achieved.
3. Custodial safekeeping - Securities purchased from any bank or dealer including
appropriate collateral (as defined by state law) shall be placed with an independent third
party for custodial safekeeping.
4. Avoidance of physical delivery securities - Book-entry securities are much easier
to transfer and account for since actual delivery of a document never takes place.
Delivered securities must be properly safeguarded against loss or destruction. The
potential for fraud and loss increases with physically delivered securities.
5. Clear delegation of authority to subordinate staff members - Subordinate staff
members must have a clear understanding of their authority and responsibilities to avoid
improper actions. Clear delegation of authority also preserves the internal control structure
that is contingent on the various staff positions and their respective responsibilities.
6. Written confirmation of transactions for investments and wire transfers - Due to
the potential for error and improprieties arising from telephone and electronic
transactions, all transactions should be supported by written communications and
approved by the appropriate person. Written communications may be via fax if on
letterhead and if the safekeeping institution has a list of authorized signatures.
7. Development of a wire transfer agreement with the lead bank and third-party
custodian - The designated official should ensure that an agreement will be entered into
and will address the following points: controls, security provisions, and responsibilities
of each party making and receiving wire transfers.
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Inverse Floater. A floating rate security structured in such a way that it reacts inversely to
the direction of interest rates. Considered risky as their value moves in the opposite direction of
normal fixed-income investments and whose interest rate can fall to zero.
Investment Advisor. A company that provides professional advice managing portfolios,
investment recommendations and/or research in exchange for a management fee.
Investment Adviser Act of 1940. Federal legislation that sets the standards by which investment
companies, such as mutual funds, are regulated in the areas of advertising, promotion,
performance reporting requirements, and securities valuations.
Investment Grade. Bonds considered suitable for preservation of invested capital; bonds rated
a minimum of Baa3 by Moody’s, BBB- by Standard & Poor’s, or BBB- by Fitch. Although
BBB” rated bonds are considered investment grade, most public agencies cannot invest in
securities rated below “A.”
Liquidity. Relative ease of converting an asset into cash without significant loss of value.
Also, a relative measure of cash and near-cash items in a portfolio of assets. Also, a term
describing the marketability of a money market security correlating to the narrowness of the
spread between the bid and ask prices.
Local Agency Investment Fund (LAIF): A voluntary investment fund open to state and local
government entities and certain non-profit organizations in California in which organization pools
their funds for investment. LAIF is managed by the State Treasurer’s Office.
Long-Term Core Investment Program. Funds that are not needed within a one year period.
Market Value. The fair market value of a security or commodity. The price at which a willing
buyer and seller would pay for a security.
Mark-to-market. Adjusting the value of an asset to its market value, reflecting in the process
unrealized gains or losses.
Master Repurchase Agreement. A widely accepted standard agreement form published by
the Bond Market Association (BMA) that is used to govern and document Repurchase
Agreements and protect the interest of parties in a repo transaction.
Maturity Date. Date on which principal payment of a financial obligation is to be paid.
Medium Term Notes (MTN's). Used frequently to refer to corporate notes of medium maturity
5-years and under). Technically, any debt security issued by a corporate or depository institution
with a maturity from 1 to 10 years and issued under an MTN shelf registration. Usually issued
in smaller issues with varying coupons and maturities, and underwritten by a variety of
broker/dealers (as opposed to large corporate deals issued and underwritten all at once in large
size and with a fixed coupon and maturity).
Money Market. The market in which short-term debt instruments (bills, commercial paper,
bankers’ acceptance, etc.) are issued and traded.
Money Market Mutual Fund (MMF). A type of mutual fund that invests solely in money
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market instruments, such as: U.S. Treasury bills, commercial paper, bankers' acceptances, and
repurchase agreements. Money market mutual funds are registered with the SEC under the
Investment Company Act of 1940 and are subject “rule 2a-7” which significantly limits average
maturity and credit quality of holdings. MMF’s are managed to maintain a stable net asset
value (NAV) of $1.00. Many MMFs carry ratings by a NRSRO.
Moody's Investors Service. One of several NRSROs that provide credit ratings on corporate and
municipal debt issues.
Mortgage Backed Securities (MBS). Mortgage-backed securities represent an ownership
interest in a pool of mortgage loans made by financial institutions, such as savings and loans,
commercial banks, or mortgage companies, to finance the borrower's purchase of a home or
other real estate. The majority of MBS are issued and/or guaranteed by GNMA, FNMA and
FHLMC. There are a variety of MBS structures, some of which can be very risky and
complicated. All MBS have reinvestment risk as actual principal and interest payments are
dependent on the payment of the underlying mortgages which can be prepaid by mortgage
holders to refinance and lower rates or simply because the underlying property was sold.
Mortgage Pass-Through Securities. A pool of residential mortgage loans with the monthly
interest and principal distributed to investors on a pro-rata basis. Largest issuer is GNMA.
Municipal Note/Bond. A debt instrument issued by a state or local government unit or public
agency. The vast majority of municipals are exempt from state and federal income tax, although
some non-qualified issues are taxable.
Mutual Fund. Portfolio of securities professionally managed by a registered investment
company that issues shares to investors. Many different types of mutual funds exist (bond,
equity, money fund); all except money market funds operate on a variable net asset value (NAV).
Negotiable Certificate of Deposit (Negotiable CD). Large denomination CDs ($100,000 and
larger) that are issued in bearer form and can be traded in the secondary market.
Net Asset Value. The market value of one share of an investment company, such as a mutual
fund. This figure is calculated by totaling a fund's assets which includes securities, cash, and any
accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number
of shares outstanding. This is calculated once a day based on the closing price for each security
in the fund's portfolio. (See below.)
Total assets) - (Liabilities)]/(Number of shares outstanding)
NRSRO. A “Nationally Recognized Statistical Rating Organization.” A designated rating
organization that the SEC has deemed a strong national presence in the U.S. NRSROs provide
credit ratings on corporate and bank debt issues. Only ratings of a NRSRO may be used for
the regulatory purposes of rating. Includes Moody’s, S&P, Fitch and Duff & Phelps.
Offered Price. See also "Ask Price."
Open Market Operations. Federal Reserve monetary policy tactic entailing the purchase or sale
of government securities in the open market by the Federal Reserve System from and to primary
dealers in order to influence the money supply, credit conditions, and interest rates.
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Par Value. Face value, stated value or maturity value of a security.
Physical Delivery. Delivery of readily available underlying assets at contract maturity.
Portfolio. Collection of securities and investments held by an investor.
Premium. The amount by which a bond or other financial instrument sells above its face
value. See also "Discount."
Primary Dealer. Any of a group of designated government securities dealers designated by
to the Federal Reserve Bank of New York. Primary dealers can buy and sell government
securities directly with the Fed. Primary dealers also submit daily reports of market activity and
security positions held to the Fed and are subject to its informal oversight. Primary dealers are
considered the largest players in the U.S. Treasury securities market.
Prime Paper. Commercial paper of high quality. Highest rated paper is A-1+/A-1 by S&P and
P-1 by Moody’s.
Principal. Face value of a financial instrument on which interest accrues. May be less than
par value if some principal has been repaid or retired. For a transaction, principal is par
value times price and includes any premium or discount.
Prudent Investor Standard. Standard that requires that when investing, reinvesting, purchasing,
acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill,
prudence, and diligence under the circumstances then prevailing, including, but not limited to,
the general economic conditions and the anticipated needs of the agency, that a prudent person
acting in a like capacity and familiarity with those matters would use in the conduct of funds of
a like character and with like aims, to safeguard the principal and maintain the liquidity needs
of the agency. More stringent than the “prudent person” standard as it implies a level of
knowledge commensurate with the responsibility at hand.
Range Note. A type of structured note that accrues interest daily at a set coupon rate that is
tied to an index. Most range notes have two coupon levels; a higher accrual rate for the period
the index is within a designated range, the lower accrual rate for the period that the index falls
outside the designated range. This lower rate may be zero and may result in zero earnings.
Rate of Return. Amount of income received from an investment, expressed as a percentage of
the amount invested.
Realized Gains (Losses). The difference between the sale price of an investment and
its book value. Gains/losses are “realized” when the security is actually sold, as compared to
unrealized” gains/losses which are based on current market value. See “Unrealized Gains
Losses).”
Reference Bills: FHLMC’s short-term debt program created to supplement its existing discount
note program by offering issues from one month through one year, auctioned on a weekly or on
an alternating four-week basis (depending upon maturity) offered in sizeable volumes ($1 billion
and up) on a cycle of regular, standardized issuance. Globally sponsored and distributed,
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Reference Bill issues are intended to encourage active trading and market-making and facilitate
the development of a term repo market. The program was designed to offer predictable supply,
pricing transparency and liquidity, thereby providing alternatives to U.S. Treasury bills.
FHLMC’s Reference Bills are unsecured general corporate obligations. This program
supplements the corporation’s existing discount note program. Issues under the Reference
program constitute the same credit standing as other FHLMC discount notes; they simply add
organization and liquidity to the short-term Agency discount note market.
Reference Notes: FHLMC’s intermediate-term debt program with issuances of 2, 3, 5, 10 and 30-
year maturities. Initial issuances range from $2 - $6 billion with re-openings ranging $1 - $4 billion.
The notes are high-quality bullet structures securities that pay interest semiannually. Issues under
the Reference program constitute the same credit standing as other FHLMC notes; they simply
add organization and liquidity to the intermediate- and long-term Agency market.
Repurchase Agreement (Repo). A short-term investment vehicle where an investor agrees
to buy securities from a counterparty and simultaneously agrees to resell the securities back to
the counterparty at an agreed upon time and for an agreed upon price. The difference between
the purchase price and the sale price represents interest earned on the agreement. In effect, it
represents a collateralized loan to the investor, where the securities are the collateral. Can be
DVP, where securities are delivered to the investor’s custodial bank, or “tri-party” where the
securities are delivered to a third party intermediary. Any type of security can be used as
collateral,” but only some types provide the investor with special bankruptcy protection under
the law. Repos should be undertaken only when an appropriate BMA approved master repurchase
agreement is in place.
Reverse Repurchase Agreement (Reverse Repo). A repo from the point of view of the original
seller of securities. Used by dealers to finance their inventory of securities by essentially
borrowing at short-term rates. Can also be used to leverage a portfolio and in this sense, can be
considered risky if used improperly.
Safekeeping. Service offered for a fee, usually by financial institutions, for the holding of
securities and other valuables. Safekeeping is a component of custody services.
Secondary Market. Markets for the purchase and sale of any previously issued financial
instrument.
Securities Lending. An arrangement between and investor and a custody bank that allows the
custody bank to “loan” the investors investment holdings, reinvest the proceeds in permitted
investments, and shares any profits with the investor. Should be governed by a securities lending
agreement. Can increase the risk of a portfolio in that the investor takes on the default risk on the
reinvestment at the discretion of the custodian.
Sinking Fund. A separate accumulation of cash or investments (including earnings on
investments) in a fund in accordance with the terms of a trust agreement or indenture, funded by
periodic deposits by the issuer (or other entity responsible for debt service), for the purpose of
assuring timely availability of moneys for payment of debt service. Usually used in connection
with term bonds.
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Spread. The difference between the price of a security and similar maturity U.S. Treasury
investments, expressed in percentage terms or basis points. A spread can also be the absolute
difference in yield between two securities. The securities can be in different markets or within
the same securities market between different credits, sectors, or other relevant factors.
Standard & Poor's. One of several NRSROs that provide credit ratings on corporate and
municipal debt issues.
STRIPS (Separate Trading of Registered Interest and Principal of Securities). Acronym
applied to U.S. Treasury securities that have had their coupons and principal repayments
separated into individual zero-coupon Treasury securities. The same technique and "strips"
description can be applied to non-Treasury securities (e.g. FNMA strips).
Structured Notes. Notes that have imbedded into their structure options such as step-up coupons
or derivative- based returns.
Supranational Debt. The debt of an international or multi-lateral financial agency used to finance
economic and infrastructure development, environmental protection, poverty reduction and
renewable energy around the world. Supranational debt is typically rated AAA by most NRSRO’s
as these entities are well-capitalized, have significant capital commitments from a diverse capital
base, conservative lending and risk management practices and strong supervision.
Swap. Trading one asset for another.
TAP Notes: Federal Agency notes issued under the FHLB TAP program. Launched in 6/99 as
a refinement to the FHLB bullet bond auction process. In a break from the FHLB’s traditional
practice of bringing numerous small issues to market with similar maturities, the TAP Issue
Program uses the four most common maturities and reopens them up regularly through a
competitive auction. These maturities (2, 3, 5 and 10 year) will remain open for the calendar
quarter, after which they will be closed and a new series of TAP issues will be opened to replace
them. This reduces the number of separate bullet bonds issued, but generates enhanced awareness
and liquidity in the marketplace through increased issue size and secondary market volume.
Tennessee Valley Authority (TVA). One of the large Federal Agencies. A wholly owned
corporation of the United States government that was established in 1933 to develop the resources
of the Tennessee Valley region in order to strengthen the regional and national economy and the
national defense. Power operations are separated from non-power operations. TVA securities
represent obligations of TVA, payable solely from TVA's net power proceeds, and are neither
obligations of nor guaranteed by the United States. TVA is currently authorized to issue debt up
to $30 billion. Under this authorization, TVA may also obtain advances from the U.S. Treasury
of up to
150 million. Frequent issuer of discount notes, agency notes and callable agency securities.
Total Return. Investment performance measured over a period of time that includes coupon
interest, interest on interest, and both realized and unrealized gains or losses. Total return
includes, therefore, any market value appreciation/depreciation on investments held at period end.
Treasuries. Collective term used to describe debt instruments backed by the U.S.
Government and issued through the U.S. Department of the Treasury. Includes Treasury bills,
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Treasury notes, and Treasury bonds. Also a benchmark term used as a basis by which the yields
of non-Treasury securities are compared (e.g., "trading at 50 basis points over Treasuries").
Treasury Bills (T-Bills). Short-term direct obligations of the United States Government issued
with an original term of one year or less. Treasury bills are sold at a discount from face value
and do not pay interest before maturity. The difference between the purchase price of the bill
and the maturity value is the interest earned on the bill. Currently, the U.S. Treasury issues 4-
week, 13-week and 26-week T-Bills
Treasury Bonds. Long-term interest-bearing debt securities backed by the U.S. Government
and issued with maturities of ten years and longer by the U.S. Department of the Treasury.
The Treasury stopped issuing Treasury Bonds in August 2001.
Treasury Notes. Intermediate interest-bearing debt securities backed by the U.S. Government
and issued with maturities ranging from one to ten years by the U.S. Department of the Treasury.
The Treasury currently issues
2-year, 5-year and 10-year Treasury Notes.
Trustee. A bank designated by an issuer of securities as the custodian of funds and official
representative of bondholders. Trustees are appointed to insure compliance with the bond
documents and to represent bondholders in enforcing their contract with the issuer.
Uniform Net Capital Rule. SEC regulation 15C3-1 that outlines the minimum net capital ratio
ratio of indebtedness to net liquid capital) of member firms and non-member broker/dealers.
Unrealized Gains (Losses). The difference between the market value of an investment and its
book value. Gains/losses are “realized” when the security is actually sold, as compared to
unrealized” gains/losses which are based on current market value. See also “Realized Gains
Losses).”
Variable-Rate Security. A bond that bears interest at a rate that varies over time based on a
specified schedule of adjustment (e.g., daily, weekly, monthly, semi-annually or annually). See
also “Floating Rate Note.”
Weighted Average Maturity (or just “Average Maturity”). The average maturity of all
securities and investments of a portfolio, determined by multiplying the par or principal value of
each security or investment by its maturity (days or years), summing the products, and dividing
the sum by the total principal value of the portfolio. A simple measure of risk of a fixed-income
portfolio.
Weighted Average Maturity to Call. The average maturity of all securities and investments
of a portfolio, adjusted to substitute the first call date per security for maturity date for those
securities with call provisions.
Yield Curve. A graphic depiction of yields on like securities in relation to remaining maturities
spread over a time line. The traditional yield curve depicts yields on U.S. Treasuries, although
yield curves exist for Federal Agencies and various credit quality corporates as well. Yield
curves can be positively sloped (normal) where longer-term investments have higher yields, or
inverted” (uncommon) where longer-term investments have lower yields than shorter ones.
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Yield to Call (YTC). Same as “Yield to Maturity,” except the return is measured to the first call
date rather than the maturity date. Yield to call can be significantly higher or lower than a
security’s yield to maturity.
Yield to Maturity (YTM). Calculated return on an investment, assuming all cash flows from
the security are reinvested at the same original yield. Can be higher or lower than the coupon rate
depending on market rates and whether the security was purchased at a premium or discount.
There are different conventions for calculating YTM for various types of securities.
Yield. There are numerous methods of yield determination. In this glossary, see also "Current
Yield,” "Yield Curve," "Yield to Call" and "Yield to Maturity."
Appendix C
Local Agency Investment Fund
Program Description
The Local Agency Investment Fund (LAIF) is a voluntary program created by statute in
1977 as an investment alternative for California’s local governments and special districts
and it continues today under Treasurer John Chiang’s administration. The enabling
legislation for the LAIF is Section 16429.1 et seq. of the California Government Code.
This program offers local agencies the opportunity to participate in a major portfolio
which invests hundreds of millions of dollars, using the investment expertise of the
Treasurer’s Office investment staff at no additional cost to the taxpayer. This in-house
management team is comprised of civil servants who have each worked for the State
Treasurer’s Office for an average of 20 years.
The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in
1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an
in-house Investment Committee. The PMIB members are the State Treasurer, Director
of Finance and State Controller.
The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board
consists of five members as designated by statute. The Chairman is the State
Treasurer or his designated representative. Two members qualified by training and
experience in the field of investment or finance, and the State Treasurer appoints two
members who are treasurers, finance or fiscal officers or business managers employed
by any county, city or local district or municipal corporation of this state. The term of
each appointment is two years or at the pleasure of the appointing authority.
All securities are purchased under the authority of Government Code Section 16430
and 16480.4. The State Treasurer’s Office takes delivery of all securities purchased on
a delivery versus payment basis using a third party custodian. All investments are
purchased at market and a market valuation is conducted monthly.
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Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make
certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent
management prevails. These policies are formulated by investment staff and reviewed
by both the PMIB and the LIAB on an annual basis.
The State Treasurer’s Office is audited by the Bureau of State Audits on an annual
basis and the resulting opinion is posted to the STO website following its publication.
The Bureau of State Audits also has a continuing audit process throughout the year. All
investments and LAIF claims are audited on a daily basis by the State Controller’s
Office as well as an in-house audit process involving three separate divisions.
Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing
the Government Code Section 16429.3 to stand. This Section states that “moneys
placed with the Treasurer for deposit in the LAIF by cities, counties, special districts,
nonprofit corporations, or qualified quasi-governmental agencies shall not be subject to
either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313,
or (b) impoundment or seizure by any state official or state agency.”
During the 2002 legislative session, California Government Code Section 16429.4 was
added to the LAIF’s enabling legislation. The Section states that “right of a city, county,
city and county, special district, nonprofit corporation, or qualified quasi-governmental
agency to withdraw its deposited moneys from the LAIF, upon demand, may not be
altered, impaired, or denied in any way, by any state official or state agency based upon
the state’s failure to adopt a State Budget by July 1 of each new fiscal year.”
The LAIF has grown from 293 participants and $468 million in 1977 to 2,447 participants
and $23.0 billion at the end of May 2017.
State Treasurer’s Office
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
916)653-3001
http://www.treasurer.ca.gov/pmia-laif
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