HomeMy WebLinkAboutSR Package - DR 4482 Diamond Bar, City of 037-19192 AMD 143City Manager
21810 Copley Drive
Dan Fox
Diamond Bar, California 91765-4178
Diamond Bar, City of
January 8, 2021
Notification of Obligation and Payment
Public Assistance and CDAA Grant Programs
FEMA-4482-DR-CA, Cal OES ID: 037-19192
The California Governor's Office of Emergency Services has attached the Grant
Summary and the Project Application Summary for Federal Package #143. Please see
the table below for further obligation details.
Subject:
Dear Mr. Fox:
Obligation
Notification
Total $31,142 $31,142
Obligation
Details
Package/Supplement
Obligation Amount
Cumulative Amount
Obligated
Federal-Public Assistance $31,142 $31,142
For disaster numbers 4382 and prior, funds will be paid in accordance with the following
disbursement table:
Payment
Process
Project Status State Funds Disbursement Process
Small Projects
less than 100%
complete
e
Small Projects
100% complete
Automatic payment of state share and
administrative allowance
Large Projects
less than 100%
complete
Advance administrative allowance only.
All other funds (less retention) will be
paid on a reimbursement basis
Large Projects
100% complete
Automatic payment of state share and
administrative allowance
Federal Funds Disbursement Process
Automatic advance of federal share and
administrative allowance
Automatic payment of federal share and
administrative allowance
Advance administrative allowance only.
All other funds (less retention) will be paid on
a reimbursement basis
Automatic payment of federal share and
administrative allowance for entire project
GAVIN NEWSOM
GOVERNOR
MARK S. GHILARDUCCI
DIRECTOR
3650 SCHRIEVER AVENUE MATHER, CA 95655
(916) 845-8110 (916) 636-3880 FAX
GRANTS PROCESSING UNIT
Automatic advance of state share and
administrative allowance. Retention
In order to receive funds, the following forms must be on file with our office:Required
Documents
For those large projects with a work completion of less than 100 percent, a Large Project
Reimbursement Request form has also been included with this Package/Supplement.
Federal and State funds will be issued separately by the State Controller's Office. Please be
advised that state warrants have a one-year period of negotiability.
For this particular Package/Supplement, payment will be automatically disbursed as follows:
Total $31,142
Payment Details Amount Automatically Paid
Federal-Public Assistance $31,142
Program
Requirements
-General
As a requirement of this program, a special fund for the deposit of the state warrant
must be established upon receipt of any advance funding. Under no circumstances are
expenditures to be made for any damages other than those approved in this application.
Any funds received in excess of current needs or approved amounts, or those found
owed as a result of an audit or final inspection, must be refunded to the State within 30
days upon receipt of an invoice from the California Governor's Office of Emergency
Services.
Form Received by Cal OES?
NoProject Application for Federal Assistance (OES 89)
Yes
N/APayee Data Record (STD. 204) - Private non profit organizations only
Designation of Applicants Agent Resolution (OES 130)
Page Two
January 8, 2021
Mr. Fox
Payment
Process
-Continued
ggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggggg
Project Status State Funds Disbursement Process
Small Projects
less than 100% com
Small Projects
100% complete
Automatic advance of state share and
administrative allowance. Retention
held until 100% complete
Large Projects
less than 100%
complete
Advamce administrative allowance only.
All other funds (less retention) will be
paid on a reimbursement basis
Large Projects
100% complete
Automatic payment of state share and
administrative allowance
Federal Funds Disbursement Process
Automatic advance of federal share and
administrative allowance
Automatic payment of federal share and
administrative allowance
Advance administrative allowance only.
All other funds (less retention) will be paid on
a reimbursement basis
Automatic payment of federal share and
administrative allowance for entire project
Automatic advance of state share and
administrative allowance. Retention
held until 100% complete
For disaster numbers 4407 and forward, funds will be paid in accordance with the following
disbursement table:
Please note, for all other PW versions, you will receive notification under separate cover from
Cal OES's Public Assistance Section.
For appeal assistance, contact Public Assistance at (916) 845-8200. For assistance regarding
this letter, contact the Grants Processing Unit's main line at
(916) 845-8110.
GRANTS PROCESSING UNIT
Enclosures
c: Disaster Recovery Manager, FEMA
Applicant's Federal File
Applicant's State File
U.S. Department of Homeland Security - Federal
Emergency Management Agency
California Governor's Office of Emergency Services
Public Assistance Grants
97.036
FEMA-4482-DR-CA, Cal OES ID: 037-19192
Federal Grantor Agency
Pass-Through Agency
Program Title
Federal CFDA Number
Pass-Through Grantor's Number
Page Three
January 8, 2021
Mr. Fox
Federal
Program
Audit
Requirements
As a recipient of federal funds, your organization is subject to the Federal Single Audit
Act of 1984 and the Single Audit Act Amendments of 1996. Part of your report
requirements under the Act and Amendments include the preparation of a Schedule of
Expenditures of Federal awards. The following information is provided to assist in the
accurate completion of the Schedule:
Appeal
Process
Please compare the enclosed obligated Project Worksheet(s) (PW) with your copy of
the original PW(s). In accordance with Title 44 Code of Federal Regulations, Section
206.206(a), if you disagree with FEMA's obligated amount(s) or scope of work for the
Version 0 PW(s) addressed in this Package, you must appeal FEMA's determination
within 60 days from receipt of this letter. The appeal must contain documented
justification supporting your position and be addressed to the Assistant Director of
Recovery. Please submit your letter of appeal to the following mailing address:
California Governor's Office of Emergency Services
Recovery Division, Public Assistance
3650 Schriever Avenue
Mather, California 95655
Questions
and
Inquiries
PROJECT PAYMENT REPORT
Please Note: This report only includes projects for which payment has been approved - for a complete listing
of PWs in this obligation package, please refer to the attached obligation report
4482
Diamond Bar, City of 131,100
OES
Proj#PW#PW
Ref#
Total Project
Obligations to Date
(Fed&CDAA)
Project Payments
to Date
(Fed&CDAA)
Reported
Project Exp.
to Date
Decl#:
Small Project Amt.:Applicant Name:
OES ID#: 037-19192
Authorized Payment Amounts
Federal Amount Total Amount
Federal Pkg#: 143
40794Payment ID#:
62537 166 143838 31,142 31,142 0 31,142
31,142 31,142Total Project Payments for Diamond Bar, City of:
OES#: 037-19192-00 Department: Diamond Bar, City of
31,142 31,142Total Project Payments:
Total Admin Allowance:
Total Authorized Payments:
0 0
31,142 31,142
APPLICANT HISTORY REPORT - FEDERAL OBLIGATION Page:1
4482 037-19192Decl Num:Cal OES ID#:Diamond Bar, City ofApplicant Name:
12/29/20
41,522 31,142 0 0Grand Total to Date
143Pkg. Num: 75%Fema Share:
166-0 41,522 0 0 31,142 0 31,142
PW #100% Elig.FEMA Share Ret %Retention Admin. Allowance Available Amt.OES Project#
62537 B
Cat.% Complete
40
41,522Package 143 Total: 31,142 0 0 31,142
Diamond Bar, City ofDepartment: Cal OES ID#: 037-19192-00
41,522Department Total: 31,142 0 0 31,142
31,142Total Obligation:
143838
PW Ref#
Report Generated on: 12/29/2020 16:28
Disaster Number: 4482
Applicants: "037-19192-00"
Report Format: Detail
Date: 12/29/2020 16:28
Federal Emergency Management Agency
Public Assistance Grant Summary (P.5)
Disaster: FEMA-4482-DR-CA
Number of Records: 1
Applicant ID: 037-19192-00 Applicant: DIAMOND BAR
Bundle #
Date
Approved PW #Cat
Cost
Share
Project
Amount
($)
Federal
Share ($)
Subgrantee
Admin ($)
Total
Approved
($)
PA-09-CA-4482-PW-00166(143) 12-29-
2020 PA-09-CA-4482-PW-00166(0) B N 41,522.75 31,142.06 0.00 31,142.06
Applicant Total in Bundle PA-09-CA-4482-PW-00166(143) (1 PW) 41,522.75 31,142.06 0.00 31,142.06
APPLICANT TOTAL: 037-19192-00 (1 PW) 41,522.75 31,142.06 0.00 31,142.06
TOTAL for report: (1 PW) 41,522.75 31,142.06 0.00 31,142.06
OK
037-19192-00
Received
December 29, 2020
ML #725601
Financial Processing Unit
40794
Report Generated on: 12/29/2020 16:27
Data Captured As Of: 12/29/2020 16:27
Disaster Number: 4482
Bundle: PA-09-CA-4482-PW-00166
Applicant: 037-19192-00
Capture Date: 12/29/2020 16:27
Federal Emergency Management Agency
Project Application Grant Report (P.2)
Disaster: FEMA-4482-DR-CA
Number of Records: 1
Applicant ID: 037-19192-00
Bundle # : PA-09-CA-4482-
PW-00166(143) Applicant: DIAMOND BAR
PW #Cat Cost Share Projected Completion Date Approved PW Amount ($)
PA-09-CA-4482-PW-00166(0)B N 09-22-2020 41,522.75
Facility Number:1
Facility Name: Damage # 391939; Emergency Protective Measures (Damage for Project [143838] COVID-19)
Location: 21810 Copley Drive, Diamond Bar, California, 91765
Scope of Work: 391939 City of Diamond Bar - Covid-19
The purpose of this Streamlined Project is to provide funding to the City of Diamond Bar for
COVID-19 emergency response activities including EOC activation and materials and supplies
starting from March 4, 2020 through September 22, 2020.
The project cost estimate is prepared based on applicant-provided costs in response to FEMA DR-
4482-CA (a Covid-19 declared event).
Contracts must include a Termination for Convenience clause.
FEMA will not approve PA funding that duplicates funding or assistance provided by another
Federal agency, including the U.S. Department of Health and Human Services, Centers for
Disease Control and Prevention, and the United States Department of Agriculture.
FEMA will only reimburse for PPE/medical supplies and equipment provided to and used by
Applicants and essential workers as necessary to prevent the spread of infection as directed by
public health officials not to exceed the duration of the HHS public health emergency
declaration for COVID-19.
Approval of funding for the purchase of PPE is conditioned upon the Applicant meeting the
following requirements prior to close-out and/or final version for expedited projects:
1. The Recipient, and any subrecipient funded through this and associated subgrants, must
provide an internal control plan for accounting for intake, distribution, tracking, and handling of
excess commodities and personal protective equipment (PPE) funded by this and associated prior
subgrants for the same purpose. Handling of excess must comply with 2 CFR § 200.314 (supplies)
and 2 CFR § 200.313 (equipment).
2. The Recipient and any subrecipient must provide the current burn rate for each identified
category of PPE under this and associate subawards purchased (for example, N95 masks, surgical
masks, and gowns)
3. The Recipient and any subrecipient must provide a current accounting of previously
distributed PPE under this and associate subawards by jurisdiction or entity (i.e. by local
government, hospital system, etc.)
Work Completed
In response to the COVID-19 Public Health Emergency, the applicant purchased PPE, materials
and supplies in response to COVID-19.
Capture Date: 12/29/2020 16:27
Federal Emergency Management Agency
Project Application Grant Report (P.2)
Disaster: FEMA-4482-DR-CA
Number of Records: 1
City of Diamond Bar
A. Rental Equipment: $5,250.00
A message board was rented to provide dissemination of communication of general health and
safety information to the public
JCL Traffic Services
1 Ea
Rate: $150/day
Duration: 35 days
B. Materials - $23,794.70
Materials purchased include masks, sanitizing supplies, hand sanitizer, and communication
materials.
Work Completed Total: $29,044.70
Work to be Completed
In response to the COVID-19 Public Health Emergency, the applicant will continue to rent a
message board to provide information to the public.
A. Rental Equipment: $12,478.05
A message board was rented to provide dissemination of communication of general health and
safety information to the public
JCL Traffic Services
1 Ea
Rate: $150/day
Duration: Approximately 83 days
Work to be Completed Total: $12,478.05
Total Project Cost: $41,522.75
Project Notes:
1. Scope and cost were developed based on applicant cost summaries and certification included
in the Schedule EZ – Small Project Estimate. See attachment: ST 143838 Cost Estimate and
Validation.
1 PW PWs ($)Subgrantee Admin Exp. ($)Total ($)
Amount Eligible ($)41,522.75 0.00 41,522.75
Federal Share ($)31,142.06 0.00 31,142.06
PA-09-CA-4482-PW-00166(0)P
Applicant Name: Application Title:
DIAMOND BAR 143838 - COVID-19
Period of Performance Start: Period of Performance End:
03-22-2020 09-22-2020
Subgrant Application - Entire Application
Application Title:143838 - COVID-19
Application Number:PA-09-CA-4482-PW-00166(0)
Application Type:Subgrant Application (PW)
Preparer Information
Prefix
First Name Anthony
Middle Initial
Last Name Santos
Title Assistant to the City Manager
Agency/Organization Name CALOES
Address 1 3650 Schriever Ave
Address 2
City Mather
State CA
Zip 95655 - 4203
Phone 916-845-8224
Email David.Gillings@caloes.ca.gov
Is the application preparer the Point of Contact?No
Point of Contact Information
Prefix
First Name Anthony
Middle Initial
Last Name Santos
Title Assistant to the City Manager
Agency/Organization Diamond Bar, City of
Address 1 21810 Copley Drive
Address 2
City Diamond Bar
State CA
ZIP 91765
Phone 909-839-7013
Fax
Email asantos@diamondbarca.gov
Alternate Point of Contact Information
Prefix
First Name Ryan
Middle Initial
Last Name McLean
Title Assistant City Manager
Agency/Organization
Address 1
Address 2
City
State
ZIP
Phone 909-839-7016
Fax
Email rmclean@diamondbarca.gov
Project Description
Disaster Number:4482
Pre-Application Number:PA-09-CA-4482-RPA-0289
Applicant ID:037-19192-00
Applicant Name:DIAMOND BAR
Subdivision:
Project Number:143838
Standard Project Number/Title:299 - Emergency Protective Measures
Please Indicate the Project Type:Neither Alternate nor Improved
Application Title:143838 - COVID-19
Category:B.PROTECTIVE MEASURES
Percentage Work Completed?40.0 %
As of Date:07-29-2020
Comments
Attachments
Damage Facilities (Part 1 of 2)
Facility
(Site)
Number
Facility (Site) Name Address County City State ZIP Previously
Damaged?Action
1 Statewide CA No
Damage # 391939; Emergency Protective
Measures (Damage for Project [143838]
COVID-19)
Comments
Attachments
Facility (Site) Name: Damage # 391939; Emergency Protective Measures (Damage for Project
[143838] COVID-19)
Address 1:
Address 2:
County:Statewide
City:
State:CA
ZIP:
Damage Category:B
Was this facility (site) previously
damaged?No
Percentage Work Completed?40.00 %
Location:
PA-09-CA-4482-PW-00166(0):
21810 Copley Drive, Diamond Bar, California, 91765
Damage Description and
Dimensions:
PA-09-CA-4482-PW-00166(0):
The Disaster #4482DR, which occurred between 1/20/2020 and Ongoing ,
caused:
Damage # 391939; Emergency Protective Measures (Damage for Project
[143838] COVID-19)
On March 13, 2020, the President declared the ongoing Coronavirus
Disease 2019 (COVID-19) pandemic of sufficient severity and magnitude
to warrant an emergency declaration for all states, tribes, territories, and
the District of Columbia pursuant to section 501 (b) of the Robert T.
Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121-
5207 (the “Stafford Act”). State, territorial, tribal, and local government
entities and certain private non-profit organizations are eligible to apply for
Public Assistance.
In response to the pandemic, on March 22, 2020 the State of California
received a Major Disaster Declaration under Presidentially declared
FEMA-DR-4482-CA, (the California Covid-19 Pandemic event). The
incident Period is from January 20, 2020 and ongoing.
During the incident period of 1/20/2020 through Ongoing, COVID-19
created an immediate threat to the health and safety of the general public
requiring emergency response and protective measures.
Provided Emergency Operations Center for response to the COVID-19
pandemic event. The Applicant will conduct emergency response and
recovery in response to the COVID-19 pandemic including
communications of general health and safety and purchase of PPE. at
21810 Copley Drive, Diamond Bar, California, 91765 from 3/4/2020 to
9/22/2020.
Scope of Work:PA-09-CA-4482-PW-00166(0):
391939 City of Diamond Bar - Covid-19
The purpose of this Streamlined Project is to provide funding to the City of
Diamond Bar for COVID-19 emergency response activities including EOC
activation and materials and supplies starting from March 4, 2020 through
September 22, 2020.
The project cost estimate is prepared based on applicant-provided costs in
response to FEMA DR-4482-CA (a Covid-19 declared event).
Contracts must include a Termination for Convenience clause.
FEMA will not approve PA funding that duplicates funding or assistance
provided by another Federal agency, including the U.S. Department of
Health and Human Services, Centers for Disease Control and Prevention,
and the United States Department of Agriculture.
FEMA will only reimburse for PPE/medical supplies and equipment
provided to and used by Applicants and essential workers as necessary to
prevent the spread of infection as directed by public health officials not to
exceed the duration of the HHS public health emergency declaration for
COVID-19.
Approval of funding for the purchase of PPE is conditioned upon the
Applicant meeting the following requirements prior to close-out and/or final
version for expedited projects:
1. The Recipient, and any subrecipient funded through this and
associated subgrants, must provide an internal control plan for accounting
for intake, distribution, tracking, and handling of excess commodities and
personal protective equipment (PPE) funded by this and associated prior
subgrants for the same purpose. Handling of excess must comply with 2
CFR § 200.314 (supplies) and 2 CFR § 200.313 (equipment).
2. The Recipient and any subrecipient must provide the current burn rate
for each identified category of PPE under this and associate subawards
purchased (for example, N95 masks, surgical masks, and gowns)
3. The Recipient and any subrecipient must provide a current accounting
of previously distributed PPE under this and associate subawards by
jurisdiction or entity (i.e. by local government, hospital system, etc.)
Work Completed
In response to the COVID-19 Public Health Emergency, the applicant
purchased PPE, materials and supplies in response to COVID-19.
City of Diamond Bar
A. Rental Equipment: $5,250.00
A message board was rented to provide dissemination of communication
of general health and safety information to the public
JCL Traffic Services
1 Ea
Rate: $150/day
Duration: 35 days
B. Materials - $23,794.70
Materials purchased include masks, sanitizing supplies, hand sanitizer,
and communication materials.
Work Completed Total: $29,044.70
Work to be Completed
In response to the COVID-19 Public Health Emergency, the applicant will
continue to rent a message board to provide information to the public.
A. Rental Equipment: $12,478.05
A message board was rented to provide dissemination of communication
of general health and safety information to the public
JCL Traffic Services
1 Ea
Rate: $150/day
Duration: Approximately 83 days
Work to be Completed Total: $12,478.05
Total Project Cost: $41,522.75
Project Notes:
1. Scope and cost were developed based on applicant cost summaries
and certification included in the Schedule EZ – Small Project Estimate.
See attachment: ST 143838 Cost Estimate and Validation.
Hazard Mitigation Proposal
* Is effective mitigation feasible on this facility
(site)? No
If you answered Yes to the above question, the next question is required
Will mitigation be performed on this facility (site)?
If you answered Yes to the above question, the next question is required
Do you wish to attach a Hazard Mitigation
Proposal?
If you answered Yes to the above question, the next two questions are required
Please provide the Scope of Work for the
estimate:
(maximum 4000 characters)
Would you like to add the Hazard Mitigation
Proposal as a cost line item to the project cost?
GIS Coordinates
Project Location Latitude Longitude
Special Considerations
1. Does the damaged facility or item of work have insurance coverage and/or is it an insurable
risk (e.g., buildings, equipment, vehicles, etc)? No
2. Is the damaged facility located within a floodplain or coastal high hazard area and/or does it
have an impact on a floodplain or wetland? No
3. Is the damaged facility or item of work located within or adjacent to a Coastal Barrier
Resource System Unit or an Otherwise Protected Area? No
4. Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g.,
footprint, material, location, capacity, use of function)? No
5. Does the applicant have a hazard mitigation proposal or would the applicant like technical
assistance for a hazard mitigation proposal? No
6. Is the damaged facility on the National Register of Historic Places or the state historic listing?
Is it older than 50 years? Are there more, similar buildings near the site? No
7. Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts
of forestland? No
8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of work? No
9. Are there any other environmental or controversial issues associated with the damaged
facility and/or item of work? No
Attachments
Mitigation section is not applicable for your project category.
Cost Estimate
Is this Project Worksheet for
(Preferred) Repair
Sequence Code
Material
and/or
Description
Unit
Quantity
Unit of
Measure Unit Price Subgrant
Budget Class Type Cost
Estimate Action
*** Version 0 ***
Work Completed
1 9004 Rented
Equipment 1 LS $
5,250.00 EQUIPMENT Work
Completed $ 5,250.00
2 9009 Material 1 LS $
23,794.70 SUPPLIES Work
Completed $ 23,794.70
Work To Be Completed
3 9001 Contract 1 LS $
12,478.05 CONTRACTUAL
Work To
Be
Completed
$ 12,478.05
Total Cost : $ 41,522.75
Insurance Adjustments (Deductibles, Proceeds and Settlements) - 5900/5901
Sequence Code Material and/or Description Unit
Quantity
Unit of
Measure
Unit
Price
Subgrant
Budget
Class
Type Cost
Estimate Action
Total Cost : $ 0.00
Total Cost Estimate:
(Preferred Estimate Type + Insurance Adjustments) $ 41,522.75
Comments
Attachments
Existing Insurance Information
Insurance Type Policy No.Bldg/Property
Amount
Content
Amount
Insurance
Amount
Deductible
Amount
Years
Required
Facility
(Site) No.
Comments
Attachments
Comments and Attachments
Name of Section Comment Attachment
Bundle Reference # (Amendment #) Date Awarded
PA-09-CA-4482-PW-00166(143)12-29-2020
Subgrant Application - FEMA Form 90-91
Note: The Effective Cost Share for this application is 75%
FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT WORKSHEET
DISASTER PROJECT NO.
143838
PA ID NO.
037-
19192-00
DATE
07-29-2020
CATEGORY
BFEMA4482-DR -CA
APPLICANT: DIAMOND BAR WORK COMPLETE AS OF:
07-29-2020 : 40 %
Site 1 of 1
DAMAGED FACILITY:
Damage # 391939; Emergency Protective Measures (Damage for Project
[143838] COVID-19)
COUNTY: Statewide
LOCATION:
PA-09-CA-4482-PW-00166(0):
21810 Copley Drive, Diamond Bar, California, 91765
LATITUDE: LONGITUDE:
Current Version:
DAMAGE DESCRIPTION AND DIMENSIONS:
PA-09-CA-4482-PW-00166(0):
The Disaster #4482DR, which occurred between 1/20/2020 and Ongoing , caused:
Damage # 391939; Emergency Protective Measures (Damage for Project [143838] COVID-19)
On March 13, 2020, the President declared the ongoing Coronavirus Disease 2019 (COVID-19) pandemic of sufficient severity and magnitude
to warrant an emergency declaration for all states, tribes, territories, and the District of Columbia pursuant to section 501 (b) of the Robert T.
Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121-5207 (the “Stafford Act”). State, territorial, tribal, and local government
entities and certain private non-profit organizations are eligible to apply for Public Assistance.
In response to the pandemic, on March 22, 2020 the State of California received a Major Disaster Declaration under Presidentially declared
FEMA-DR-4482-CA, (the California Covid-19 Pandemic event). The incident Period is from January 20, 2020 and ongoing.
During the incident period of 1/20/2020 through Ongoing, COVID-19 created an immediate threat to the health and safety of the general public
requiring emergency response and protective measures.
Provided Emergency Operations Center for response to the COVID-19 pandemic event. The Applicant will conduct emergency response and
recovery in response to the COVID-19 pandemic including communications of general health and safety and purchase of PPE. at 21810
Copley Drive, Diamond Bar, California, 91765 from 3/4/2020 to 9/22/2020.
Current Version:
SCOPE OF WORK:
PA-09-CA-4482-PW-00166(0):
391939 City of Diamond Bar - Covid-19
The purpose of this Streamlined Project is to provide funding to the City of Diamond Bar for COVID-19 emergency response activities
including EOC activation and materials and supplies starting from March 4, 2020 through September 22, 2020.
The project cost estimate is prepared based on applicant-provided costs in response to FEMA DR-4482-CA (a Covid-19 declared event).
Contracts must include a Termination for Convenience clause.
FEMA will not approve PA funding that duplicates funding or assistance provided by another Federal agency, including the U.S. Department of
Health and Human Services, Centers for Disease Control and Prevention, and the United States Department of Agriculture.
FEMA will only reimburse for PPE/medical supplies and equipment provided to and used by Applicants and essential workers as necessary to
prevent the spread of infection as directed by public health officials not to exceed the duration of the HHS public health emergency declaration
for COVID-19.
Approval of funding for the purchase of PPE is conditioned upon the Applicant meeting the following requirements prior to close-out and/or
final version for expedited projects:
1. The Recipient, and any subrecipient funded through this and associated subgrants, must provide an internal control plan for accounting for
intake, distribution, tracking, and handling of excess commodities and personal protective equipment (PPE) funded by this and associated
prior subgrants for the same purpose. Handling of excess must comply with 2 CFR § 200.314 (supplies) and 2 CFR § 200.313 (equipment).
2. The Recipient and any subrecipient must provide the current burn rate for each identified category of PPE under this and associate
subawards purchased (for example, N95 masks, surgical masks, and gowns)
3. The Recipient and any subrecipient must provide a current accounting of previously distributed PPE under this and associate subawards
by jurisdiction or entity (i.e. by local government, hospital system, etc.)
Work Completed
In response to the COVID-19 Public Health Emergency, the applicant purchased PPE, materials and supplies in response to COVID-19.
City of Diamond Bar
A. Rental Equipment: $5,250.00
A message board was rented to provide dissemination of communication of general health and safety information to the public
JCL Traffic Services
1 Ea
Rate: $150/day
Duration: 35 days
B. Materials - $23,794.70
Materials purchased include masks, sanitizing supplies, hand sanitizer, and communication materials.
Work Completed Total: $29,044.70
Work to be Completed
In response to the COVID-19 Public Health Emergency, the applicant will continue to rent a message board to provide information to the
public.
A. Rental Equipment: $12,478.05
A message board was rented to provide dissemination of communication of general health and safety information to the public
JCL Traffic Services
1 Ea
Rate: $150/day
Duration: Approximately 83 days
Work to be Completed Total: $12,478.05
Total Project Cost: $41,522.75
Project Notes:
1. Scope and cost were developed based on applicant cost summaries and certification included in the Schedule EZ – Small Project
Estimate. See attachment: ST 143838 Cost Estimate and Validation.
Current Version:
Does the Scope of Work change the pre-disaster conditions
at the site? Yes No Special Considerations included? Yes No
Hazard Mitigation proposal included? Yes No Is there insurance coverage on this facility? Yes No
PROJECT COST
ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST
*** Version 0 ***
Work Completed
1 9004 Rented Equipment 1/LS $ 5,250.00 $ 5,250.00
2 9009 Material 1/LS $ 23,794.70 $ 23,794.70
Work To Be Completed
3 9001 Contract 1/LS $ 12,478.05 $ 12,478.05
TOTAL
COST $ 41,522.75
PREPARED BY Anthony Santos TITLE Assistant to the City
Manager
SIGNATURE
APPLICANT REP. Anthony Santos TITLE Assistant to the City
Manager
SIGNATURE
DIAMOND BAR : PA-09-CA-4482-PW-00166
Conditions Information
Review Name Condition Type Condition Name Description Monitored Status
Insurance No Recommended
DIAMOND BAR : PA-09-CA-4482-PW-00166
Conditions Information
Insurance
Review
Conditions
(Grant Specific)
FEMA insurance requirements
are specific to permanent work to
replace, restore, repair,
reconstruct, or construct a
facility. No insurance
requirements are mandated for
Category B emergency work
Final Review Program
Conditions
(Program
Specific)
Standard
Conditions
RECORD
RETENTION/DOCUMENTATION
REQUIRED As described in 2
CFR, Part 200 § 200.333,
financial records, supporting
documents, statistical records
and all other non-Federal entity
records pertinent to a Federal
award must be retained for a
period of three (3) years from the
date of submission of the final
expenditure report or, for Federal
awards that are renewed
quarterly or annually, from the
date of the submission of the
quarterly or annual financial
report, respectively, as reported
to the Federal awarding agency
or pass-through entity in the
case of a sub-recipient. Federal
awarding agencies and pass-
through entities must not impose
any other record retention
requirements upon non-Federal
entities. Exceptions, Part
200.333, (a) – (f), (1), (2). All
records relative to this Project
Worksheet are subject to
examination and audit by the
State, FEMA and the Comptroller
General of the United States and
must reflect work related to
disaster-specific costs.
PROCUREMENT In the seeking
of proposals and letting of
contracts for eligible work, the
Applicant/Subrecipient must
comply with its Local, State
(provided that the procurements
conform to applicable Federal
law) and Federal procurement
laws, regulations, and
procedures as required by FEMA
Policy 2 CFR Part 200,
Procurement Standards, §§ 317-
326. SMALL PROJECTS The
Recipient must submit its
certification of the applicant’s
completion of all of its small
projects and compliance with all
No Approved
DIAMOND BAR : PA-09-CA-4482-PW-00166
Conditions Information
environmental and historic
preservation requirements within
180 days of the applicant’s
completion of its last small
project. FEMA-STATE
AGREEMENT REQUIRED The
terms of the FEMA-State
Agreement are incorporated by
reference into this project award
under the Public Assistance
grant and the applicant must
comply with all applicable laws,
regulations, policy, and
guidance. This includes, among
others, the Robert T. Stafford
Disaster Relief and Emergency
Assistance Act; Title 44 of the
Code of Federal Regulations;
FEMA Policy No. 104-009-2,
Public Assistance Policy and
Program Guide; and other FEMA
policy and guidance. DHS
STANDARD TERMS AND
CONDITIONS REQUIRED The
DHS Standard Terms and
Conditions in effect as of the
date of the declaration of this
major disaster are incorporated
by reference into this project
award under the Public
Assistance grant, which flow
down from the Recipient to
subrecipients unless a particular
term or condition indicates
otherwise. UNIFORM
ADMINISTRATIVE
REQUIREMENTS, COST
PRINCIPLES, AND AUDIT
REQUIREMENTS REQUIRED
The Uniform Administrative
Requirements, Cost Principles,
and Audit Requirements set forth
at 2 C.F.R. pt. 200 apply to this
project award under the Public
Assistance grant, which flow
down from the Recipient to all
subrecipients unless a particular
section of 2 C.F.R. pt. 200, the
FEMA-State Agreement, or the
terms and conditions of this
project award indicate otherwise.
See 2 C.F.R. §§ 200.101 and
110. CHANGES IN SCOPE OF
WORK REQUIRED The
applicant must submit a written
request through the Recipient to
FEMA before it makes a change
DIAMOND BAR : PA-09-CA-4482-PW-00166
Conditions Information
to the approved scope of work in
this project. If the applicant
commences work associated
with a change before FEMA
approves the change, it will
jeopardize financial assistance
for this project. See FEMA Policy
No. 104-009-2, Public Assistance
Program and Policy Guide.
Internal Comments
No.Queue User Date/Time Reviewer Comments
3 Final
Review
LANGLEY
MARGEAUX
12-28-2020
09:54 PM
GMT
12/28/2020 Verified by DIU - The CRC Net Cost in GM is equal
to the Total Project Cost in EMMIE and Cost Share matches in
both systems. No documents uploaded: DIU process
implemented 6.24.2020 / mll.
2 Insurance
Review
LANGLEY
MARGEAUX
12-28-2020
09:43 PM
GMT
10/01/2020
Per the Deduction Section of the Streamlined Application, the
Applicant is confirming that they do not have insurance for the
activities identified in Section II of the Streamline Application
Project worksheet. Further, Section II of the Streamlined
Application Project, the Applicant has confirmed that a
reasonable effort to recover insurance proceeds that they are
entitled to receive from their insurer(s) has been taken.
Insurance proceeds are not anticipated.
FEMA requires the Applicant to take reasonable efforts to
pursue claims to recover insurance proceeds that it is entitled
to receive from its insurer(s). In the event that any insurance
proceeds are received for these expenses those proceeds
must be reduced from FEMA Public Assistance funding to
ensure no duplication of benefits has occurred.
This declaration is specific for the cost associated with the
actions taken to protect the public health and safety of the
general population from the COVID-19 Pandemic. No
commercial property insurance proceeds are anticipated for
these costs. If in the event any part or all costs are paid by an
insurance policy, a duplication of benefits from insurance will
occur. Applicant must notify grantee and FEMA of such
recoveries and the Sub-Grant award amount must be reduced
by actual insurance proceeds.
FEMA insurance requirements are specific to permanent work
to replace, restore, repair, reconstruct, or construct a facility. No
Internal Comments
No.Queue User Date/Time Reviewer Comments
insurance requirements are mandated for Category B
emergency work
Ryan DeShong - Insurance Specialist - CRC West
1 Initial
Review
BRANNAN
LISA
07-29-2020
09:31 PM
GMT
7.29.2020: DDD, SOW, & Cost to be populated at Final Record
Upload in EMMIE. LB/DIU
Go Back