HomeMy WebLinkAbout2021.06.15 - Minutes - Regular meetingCITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
JUNE 15, 2021
M/Lyons stated that consistent with COVID-19 regulations, members %J the public were
encouraged to participate and address the City Council during the public comment
portion of the meeting via teleconference. Members of the City Council and limited staff
were physically present for the meeting and public seating was very limited due to
distancing requirements on a first -come, first -serve basis.
CALL TO ORDER: Mayor Lyons called the Regular City Council meeting
to order at 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Low led the Pledge of Allegiance.
ROLL CALL: Council Members Andrew Chou, Stan Liu, Steve Tye,
Mayor Pro Tern Ruth Low, Mayor Nancy Lyons
Staff in Attendance: Dan Fox, City Manager; Ryan McLean, Assistant
City Manager; Anthony Santos, Assistant to the City Manager
Staff participating telephonically: Dave DeBerry, City Attorney; Ryan Wright,
Parks and Recreation Director; David Liu, Public Works Director; Hal Ghafari,
Public Works Manager/Assistant City Engineer; Fabian Aoun, Assistant
Engineer; Greg Gubman, Community Development Director; Brent Mason,
Interim Director of Finance; Amy Haug, Human Resources and Risk Manager;
Ken Desforges, Director of Information Services; Alfredo Estevez, Information
Systems Analyst; Cecilia Arellano, Public Information Coordinator; Dannette
Allen, Senior Management Analyst; Kristina Santana, City Clerk
Also in Attendance: Diamond Bar/Walnut Station Captain Stephen
Tousey, LA County Sheriff's Department.
Also participating telephonically: Leticia Pacillas, Community Services
Liaison, Los Angeles County Fire Department.
APPROVAL OF AGENDA: As presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 City Services Update.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
3. PUBLIC COMMENTS:
Lorin Neeley stated his opposition to the LLAD No. 39 dissolution re -vote.
JUNE 1512021 PAGE 2 CITY COUNCIL
CC/Santana read an email from Mark Warner who asked for consideration
of a 55 plus retirement development in Tres Hermanos.
4. CONSENT CALENDAR: C/Chou moved, C/Tye seconded, to approve the
Consent Calendar as presented with the exception of Item 4.13 pulled by C/Chou
for separate consideration. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Tye, MPT/Low, M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
4.1 APPROVED CITY COUNCIL MINUTES:
4.1a JOINT MEETING WITH PLANNING COMMISSION OF APRIL 16,
2021.
4.1b JUNE 1, 2021 REGULAR MEETING.
4.2 CITY COUNCIL RECEIPT OF COMMISSION MINUTES:
4.2a PARKS AND RECREATION COMMISSION —MEETING OF
MARCH 251 2021.
4.2b PLANNING COMMISSION -MEETING OF APRIL 27, 2021.
4.3 RATIFIED CHECK REGISTER DATED MAY 21, 2021 THROUGH JUNE
2, 2021 TOTALING $267,869.99.
4.4 APPROVED TREASURER'S STATEMENT FOR THE MONTH OF
MARCH 2O21.
4.5 DECLARED LEVY ASSESSMENTS FOR LANDSCAPE ASSESSMENT
DISTRICT NOS. 38 AND 39.
A) ADOPTED RESOLUTION NO. 2021-28 (No. 38), DECLARING THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 38 AND DIRECTED
STAFF TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR
THE JULY 6, 2021 REGULAR CITY COUNCIL MEETING; AND,
B) ADOPTED RESOLUTION NO. 2021-29 (NO. 39) DECLARING THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 39 AND DIRECTED
STAFF TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR
THE JULY 6, 2021 REGULAR CITY COUNCIL MEETING.
4.6 APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE FIRST
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
JUNE 15, 2021 PAGE 3 CITY COUNCIL
EIDE BAILLY, LLP FOR INTERIM FINANCE DIRECTOR SERVICES.
4.7 APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE FOURTH
AMENDMENT TO THE CONTRACTOR SERVICES AGREEMENT WITH
NETWORK PARATRANSIT SYSTEMS (NPS) TO PROVIDE DIAMOND
RIDE PROGRAM SENIOR TRANSPORTATION SERVICES THROUGH
JUNE 301 2022.
4.8 APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE SECOND
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
THE SAUCE CREATIVE SERVICES FOR PRINT AND DESIGN
SERVICES THROUGH JUNE 3012022.
4.9 APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE FIRST
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
TENNIS ANYONE, INC. FOR CONTRACT TENNIS INSTRUCTION
SERVICES THROUGH JUNE 307 2022.
4.10 APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE SECOND
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH ABSOLUTE INTERNATIONAL SECURITY FOR PRIVATE
SECURITY SERVICES THROUGH JUNE 30, 2022.
4.11 AMENDMENTS TO CONSULTING SERVICES AGREEMENTS
THROUGH JUNE 30, 2023 AS FOLLOWS:
A) APPROVED, AND AUTHORIZED THE MAYOR TO SIGN,
AMENDMENT NO. 1 TO THE CONSULTING SERVICES
AGREEMENT WITH PENCO ENGINEERING (A CANNON
COMPANY) (PENCO), FOR A NOT -TO -EXCEED ANNUAL AMOUNT
OF $91,000;
B) APPROVED AND AUTHORIZED THE MAYOR TO SIGN,
AMENDMENT NO. 2 TO THE CONSULTING SERVICES
AGREEMENT WITH HR GREEN PACIFIC (HR GREEN), FOR A
NOT -TO -EXCEED ANNUAL AMOUNT OF $917000;
C) APPROVED, AND AUTHORIZED THE MAYOR TO SIGN,
AMENDMENT NO. 1 TO THE CONSULTING SERVICES
AGREEMENT WITH TAIT AND ASSOCIATES (TAIT), FOR A NOT -
TO -EXCEED ANNUAL AMOUNT OF $67,000; AND,
D) APPROVED, AND AUTHORIZED THE MAYOR TO SIGN,
AMENDMENT NO. 2 TO THE CONSULTING SERVICES
AGREEMENT WITH JOHN L. HUNTER AND ASOCIATES (JLH),
FOR A NOT -TO -EXCEED ANNUAL AMOUNT OF $71,4600
4.12 CONSULTING SERVICES AGREEMENTS AS FOLLOWS THROUGH
JUNE 15, 2021 PAGE 4 CITY COUNCIL
JUNE 30, 2024:
A) APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE
CONSULTING SERVICES AGREEMENT FOR A PERIOD OF THREE
(3) YEARS IN AN ANNUAL NOT -TO -EXCEED AMOUNT OF $60,000
WITH WILLDAN ENGINEERING, INC. FOR OWCALL
GEOTECHNICAL ENGINEERING SERVICES.
B) APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE
CONSULTING SERVICES AGREEMENT FOR A PERIOD OF THREE
(3) YEARS IN AN ANNUAL NOT -TO -EXCEED AMOUNT OF $60,000
WITH NINYO & MOORE, INC. FOR ON -CALL GEOTECHNICAL
ENGINEERING SERVICES.
C) APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE
CONSULTING SERVICES AGREEMENT FOR A PERIOD OF THREE
(3) YEARS IN AN ANNUAL NOT -TO -EXCEED AMOUNT OF $60,000
WITH LEIGHTON AND ASSOCIATES, INC. FOR ON -CALL
GEOTECHNICAL ENGINEERING SERVICES.
4.14 CONSULTING SERVICES AGREEMENT CONTRACTS THROUGH
JUNE 307 2024 AS FOLLOWS:
A) APPROVED, AND AUTHORIZED THE MAYOR TO SIGN,
CONSULTING SERVICES AGREEMENT FOR A PERIOD OF THREE
(3) YEARS IN A NOT -TO -EXCEED ANNUAL AMOUNT OF $130,000
PER FISCAL YEAR WITH ITERIS, INC. FOR OWCALL TRAFFIC
AND TRANSPORTATION ENGINEERING SERVICES.
B) APPROVED, AND AUTHORIZED THE MAYOR TO SIGN,
CONSULTING SERVICES AGREEMENT FOR A PERIOD OF THREE
(3) YEARS IN A NOT -TO -EXCEED ANNUAL AMOUNT OF $40,000
PER FISCAL YEAR WITH FEHR AND PEERS, FOR OWCALL
TRAFFIC AND TRANSPORTATION ENGINEERING SERVICES,
C) APPROVED, AND AUTHORIZED THE MAYOR TO SIGN,
CONSULTING SERVICES AGREEMENT FOR A PERIOD OF THREE
(3) YEARS IN A NOT -TO -EXCEED ANNUAL AMOUNT OF $26,000
PER FISCAL YEAR WITH KIMLEY HORN FOR ON -CALL TRAFFIC
AND TRANSPORTATION ENGINEERING SERVICES.
4.15 APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE
CONSULTING SERVICES AGREEMENT WITH PRINCE GLOBAL
SOLUTIONS, LLC FOR FEDERAL ADVOCACY SERVICES RELATED
TO THE SR-57/SR-60 CONFLUENCE PROJECT THROUGH JUNE 301
2022.
4.16 APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE SECOND
JUNE 15, 2021 PAGE 5 CITY COUNCIL
AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH
WEST COAST ARBORISTS, INC. FOR TREE CARE AND
MAINTENANCE SERVICES THROUGH JUNE 30, 2022.
4.1I APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, SECOND
AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH
TRANE U.S. INC. DBA TRANE, FOR MECHANICAL AND BUILDING
AUTOMATION SYSTEM PREVENTATIVE MAINTENANCE AND REPAIR
SERVICES THROUGH JUNE 3012022.
4.18 ADOPTED RESOLUTION NO. 2021-30 AUTHORIZING PARTICIPATION
IN THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE
TO PURCHASE JANITORIAL SUPPLIES FOR CITY FACILITIES IN THE
NOT -TO -EXCEED AMOUNT OF $65,000 FOR FISCAL YEAR 2021-2022.
4.19 APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE FOURTH
AMENDMENT TO THE VENDOR SERVICES AGREEMENT WITH
EXTERIOR PRODUCTS CORPORATION FOR STREET DECORATIONS
THROUGH JUNE 30, 2022.
4.20 APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE
MAINTENANCE SERVICES AGREEMENT WITH PARKWOOD
LANDSCAPE MAINTENANCE, INC. FOR LANDSCAPE MAINTENANCE
SERVICES (CITY PARKS) THROUGH JUNE 30, 2022 WITH THE
OPTION TO EXTEND FOR UP TO FIVE MORE YEARS.
4.21 APPROVED, AND AUTHORIZED THE MAYOR TO SIGN, THE SECOND
AMENDMENT TO THE STREET MAINTENANCE AND VEGETATION
CONTROL SERVICES AGREEMENT WITH MCE CORPORATION FOR
RIGHT-OF-WAY VEGETATION CONTROL MAINTENANCE AND
LITTER REMOVAL SERVICES, GRANTING A THREE-YEAR
EXTENSION THROUGH JUNE 305 2024.
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
4.13 APPROVE, AND AUTHORIZE THE MAYOR TO SIGN, THIRD
AMENDMENT TO FRANCHISE AGREEMENT TO EXTEND THE
AGREEMENT FOR A PERIOD OF ONE (1) YEAR WITH CLEAR
CHANNEL OUTDOOR FOR BUS SHELTERS IN DIAMOND BAR
THROUGH JUNE 30, 2022.
CM/Fox explained to C/Chou and Council that the franchise agreement
was due to expire and with the budget for the Capital Improvement
Program having been approved, staff needed time to go through the
design, procurement and installation process and this agreement will
continue to have Clear Channel manage the advertising that currently
exists with the City, the City will receive franchise fees through the first
half of the FY with the anticipation that ownership of those facilities will
JUNE 1512021
PAGE 6
transition to the City and the bus shelters will be replaced.
CITY COUNCIL
C/Chou moved, Mr/Low seconded, to approve Item 4.13 as presented.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
5. PUBLIC HEARINGS: NONE
6. COUNCIL CONSIDERATION:
Chou, Liu, Tye, MPT/Low,
M/Lyons
None
None
6.1 AGREEMENT FOR ANIMAL CONTROL SERVICES WITH THE INLAND
VALLEY HUMANE SOCIETY, AND AMENDMENTS TO CERTAIN
ANIMAL CARE AND LICENSE FEES EFFECTIVE JULY 11 2021.
AtoCM/Santos presented the staff report.
Council discussed the proposed streamline fee adjustments, discounts,
penalties, new fees designed to encourage responsible pet ownership and
what is considered to be a "potentially" dangerous dog (by conduct, not
breed) determined by IVHS, which is typically a dog that has escaped and
exhibited threatening behavior.
AtoCM/Santos explained that the Altered Dog Fee is proposed to be $30
(1st offense) and the penalty would be a duplicate $30. The state
mandated penalty (1st offense) for unaltered dogs is $50.
AtoCM/Santos explained the 2021-2022 FY $285,000 net contract cost to
the City with proposed revenues %J $1957000 including the cost of state
mandated fees versus the anticipated revenues.
MPT/Low asked where donor funds go and AtoCM/Santos responded that
donors are allowed to donate to specific programs such as adoption, spay
and neutering, etc. whereas, in previous years, the funds were used for
the operating budget. The contract is subject to an annual CPI with a
ceiling of 4 percent exclusive of the fees.
There was no one present who wished to speak on this matter.
Following discussion, C/Chou moved, M/Lyons seconded, to authorize the
Mayor to execute Agreement for Animal Control Services with the Inland
Valley Humane Society (IVHS) as presented. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Tye, MPT/Low,
JUNE 1512021 PAGE 7 CITY COUNCIL
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
C/Chou moved, C/Tye seconded, to adopt Resolution No. 2021-31
amending animal care and license fees effective July 1, 2021 as
presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Tye, MPT/Low,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou congratulated the State of California on its Reopening Day, Brown Rice
Thai Restaurant on its official opening, Delicious Food Corner on its opening and
restaurants soon to open, Kami Sushi, Mochi Donut, Crawfish House and Mas
Banchan.
C/Liu thanked staff for continuing to keep Diamond Bar safe and adapting to
evolving expectations and preferences of the community during COVID, and
hoped everyone would remain safe.
C/Tye commented on the great news regarding the Diamond Bar Center bond
refunding and the significant savings to the community. He looks forward to
getting back to normal and wished all dads a Happy Father's Day.
MPT/Low thanked staff for their hard work and effort toward improving service to
the community, and thanked the Diamond Bar Woman's Club for their efforts
toward bringing holiday cheer to veterans. On June 3rd she was a presenter and
guest speaker for the Pathway Group. She wished dads a Happy Father's Day
and thanked her departed dad for his gifts to his family.
M/Lyons said the Customer Service Working Group to reimagine service for
residents was a really good idea as expectations and conditions have changed
during COVID. She was pleased about the selection of a new vendor to maintain
the City's precious parks and reminded everyone to enjoy Independence Day by
remembering the Constitution and rights and responsibilities enjoyed as an
American citizen.
ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the
Regular City Council Meeting at 7:47 p.m.
JUNE 15, 2021 PAGE 8 CITY COUNCIL
Respectfully submitted:
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 6t" day of July, 2021 a
Nancy