HomeMy WebLinkAbout03/27/2014 PRC Agenda - Regular Meetingr 7. %U "ENDA
Thursday,4
7:00 ._.m.
WINDMILLTHE
21810 Copley Drive
Diamond Bar, California
Chairman Dave Grundy
Vice -Chair Ted Owens
Commissioner Lew Herndon
Commissioner Kim Hsieh
Commissioner Benny Liang
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodations) in order to communicate at a Citypublic meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinkingThe City of Diamond Bar uses recycled paper
in the Windmill Room. ti� and encourages you to do the same.
City of Diamond Bar
PARKS AND RECREATION COMMISSIO1
MEETING RULES
PUBLIC INPUT
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business of the Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that is not on the posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and
may be accessed by a personal computer through a phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge.
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A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060
between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060
General Information (909) 839-7060
CITY
OF
DIAMOND B • R
PARKS AND RECREATION COMMISSION
AGENDA
WINDMILLTHE ROOM
Diamond Bar City Hall — 1 s' Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
o Provide —
Li Advice to the City Council
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, HSIEH, LIANG,
VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY
A. PRESENTATION OF 2014 YOUTH BASKETBALL SPORTSMANSHIP AWARDS:
This award recognizes the team's outstanding efforts in good sportsmanship that was
displayed and then rated throughout the just concluded youth basketball season. Seven
teams will be presented with awards. This award serves as an incentive for players, coaches
and fans to demonstrate positive support and to place the emotional and physical well being
of the children ahead of a personal desire to win.
B. SELECTION OF CHAIR AND VICE -CHAIR FOR COMMISSION
March 27, 2014 PAGE 2 PARKS & RECREATION COMMISSION
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
CALENDAR OF EVENTS:
Tuesday, April 1 — City Council Meeting, 6:30pm, AQMD Main Auditorium,
21865 Copley Drive, Diamond Bar
Wednesday, April 2 — State of the City, 6:30 — 8:OOpm, Diamond Bar Center,
Diamond Bar
Tuesday, April 8 — Planning Commission Meeting, 7:OOpm, The Windmill
Room, 1 st Floor, 21810 Copley Drive, Diamond Bar
Wednesday, April 9 — Senior Excursion, Fantasy Springs, Level 1, 9am — 6:30pm
Departs DBC @ 9am
Thursday, April 10 — Traffic & Transportation Commission Meeting, 7:OOpm
The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar
Saturday, April 12 — City 25th Anniversary Celebration, 1 lam — 5pm, Pantera
Park, 738 Pantera Drive, Diamond Bar
Tuesday, April 15 — City Council Meeting, 6:30pm, AQMD Auditorium,
21865 Copley Drive, Diamond Bar
Saturday, April 19 — Easter Egg Hunt, 10:00am SHARP! Pantera Park, 738
Pantera Drive, Diamond Bar (Pancake breakfast at 8:30am)
Tuesday, April 22 — Planning Commission Meeting, 7:OOpm, The Windmill
Room, 1 S` Floor, 21810 Copley Drive, Diamond Bar
Thursday, April 24— Senior Excursion, Falkner Vineyard, Level 1, 9:30am — 5:30pm
Departs DBC @ 9:30am
Thursday, April 24 — Parks and Recreation Commission Meeting, 7:OOpm
The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar
Saturday, April 26 — Adult Excursion to Descanso Gardens, 8am — 4pm,
Departs DBC @ 8am
Tuesday, April 29 - D134Youth and DB4Youth "In Action" Meeting, 6:OOpm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
1. CONSENT CALENDAR
1.1 Approval of Minutes for February 27, 2014 Regular Meeting
1.2 Transmittal of Parks and Recreation Commission Handbook
2. INFORMATION ITEMS
2.1 Recreation Program Update - Christy Murphey, Recreation Superintendent
1. Power Point Presentation by CS Coordinator Robin Crawford
2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation by Anthony Jordan
2.3 CIP Projects - Bob Rose, Community Services Director
1. Construction of Grand View Trail & Grand View Trail Link Project
2. Update on status of Site D Public Park
3. Design of Heritage Park Improvements
4. Larkstone Park Up -date
2.4 List of pending Commission requests - Bob Rose
3. OLD BUSINESS - None
4. NEW BUSINESS - None
5. ANNOUNCEMENTS - Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITT OF i ,m.'1 • lD BAR
CALL TO ORDER:
Chairman Dave Grundy called the Parks and Recreation Commission meeting to order
at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA
91765.
PLEDGE OF ALLEGIANCE: Vice Chairman Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Lew Herndon, Benny Liang, Dave
Roberto, Vice Chairman Ted Owens, Chairman Dave
Grundy
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison
Meyers, Community Services Coordinator, and Debbie Gonzales, Administrative
Coordinator.
MATTERS FROM THE AUDIENCE: Zachary Lu, speaking on behalf of several
Diamond Bar High School students who were present, shared how a fellow classmate
had recently passed away from cancer (brain tumor) and how prior to his passing he
often expressed his desire to visit the City's parks but could not because his chemo
medication prohibited him from being exposed to the sun. He said that he and Ms.
Robertson would like to spearhead a project that would be included in the Heritage Park
renovation such as UV shades as well as, special needs swings that would
accommodate wheelchairs and eventually be installed in all parks in Diamond Bar.
Zachary further stated that students are willing to hold fundraisers for the cause and
that they would be willing to work with project architects to include such
accommodations.
C/Herndon asked if staff had done any special needs studies and CSD/Rose responded
no, not in depth. CSD/Rose ensured Commissioners that staff would obtain information
about UV shades and swings that could accommodate wheelchairs as well as, other
types of special needs amenities at the upcoming CPRS Conference and report back to
the Commission.
VC/Owens asked if the Heritage Park RFP included public meetings and CSD/Rose
responded affirmatively.
Zachary Lu provided staff with his contact information and reiterated the students'
desire for this project to be considered by the City as well as, their desire to be involved
in the project. CSD/Rose assured the students that consideration would be given to
FEBRUARY 27, 2014 PAGE 2 P&R COMMISSION
their request and that they would be contacted regarding the findings and outcome of
the consideration.
VC/Owens asked if there would be an aquatics program available at Diamond Bar High
School in the future. CSD/Rose responded that the City Manager's office is currently
researching this matter.
CALENDAR OF EVENTS: As presented by CSD/Rose.
1. CONSENT CALENDAR:
1.1 Regular Meeting Minutes for January 23, 2014 - approved as submitted.
C/Roberto moved, C/Liang seconded, to approve the Minutes of the
January 23, 2014 regular meeting as submitted. Motion carried by the
following Roll Call vote:
AYES:
COMMISSIONERS:
Herndon, Roberto, Liang,Chair/Grundy
NOES:
COMMISSIONERS:
None
ABSTAIN:
COMMISSIONERS:
VC/Owens
ABSENT:
COMMISSIONERS:
None
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update - RS/Murphey
2.1.1 Power Point Presentation on Tiny Tots, Summer Day Camp,
Volunteens, DB 4Youth In Action Program - CSC/Meyers
2.2 Parks Report - PMS/Jordan
2.2.1 Power Point presentation on Sycamore Canyon Park Creek
Inspection - PMS/Jordan.
2.3 CIP Projects - CSD/Rose
2.3.1 Grandview Trail and Grandview Trail Link- CSD/Rose reported
that this project will be awarded to Green Building Corporation at
the next City Council meeting on March 4.
2.3.2 Design of Site D Public Park - CSD/Rose reported that there are
several residents who would like to be notified of public meetings
related to the design of the Site D Public Park.
2.3.3 Diamond Bar Center Improvements - CSD/Rose stated that this
project was completed and authorization for the City Clerk's filing of
the Notice of Completion will be on the City Council's March 4
agenda.
FEBRUARY 27, 2014 PAGE 3 PSR COMMISSION
2.3.4 Design of Heritage Park Improvements — CSD/Rose said that
the design project is forthcoming and reiterated that staff will obtain
additional information regarding possible special needs items that
might be available for inclusion in the design for Heritage Park as
well as, other City parks.
2.4 List of Pending Commission Requests — CSD/Rose
CSD/Rose updated the Commission on the non-binding MOU and stated
that a meeting with the school superintendents will be scheduled soon.
C/Herndon said he met with his Council representative and asked why the
Pony League issue had been removed from the list and CSD/Rose
explained that the matter was now with the City Manager's office. Staff
member Ryan McLean, who has been promoted to Deputy City Manager,
is developing a report on the Pony League Issue.
Chair/Grundy requested that a copy of the Heritage Park Plans be
provided to the Commission for review and input prior to conceptual plans
be drawn up.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
VC/Owens thanked Alison Meyers for her work with the Tiny Tots and other
youth programs and thanked staff for their reports.
C/Liang thanked staff for their hard work.
C/Herndon thanked staff for their hard work on behalf of the Commission and the
City.
Commissioner Grundy presented C/Roberto with a plaque recognizing his
dedicated service as a Member of the Parks and Recreation Commission from
March 2011 to February 2014 on behalf of the Parks and Recreation
Commission and Staff of the City of Diamond Bar.
C/Roberto thanked staff for their hard work and shared how much he enjoyed
working with such a fine group of individuals. He said that if he ever had the
opportunity to choose another profession he would like to be working in
Community Services.
FEBRUARY 27, 2014 PAGE 4 P&R COMMISSION
ADJOURNMENT: C/Herndon moved, VC/Owens seconded, to adjourn the Parks and
Recreation Commission meeting. With no objections and no further business before
the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:12
p. M.
The foregoing minutes are hereby approved this day of 2014.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE GRUNDY, CHAIRMAN
Recreation Program Update
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: March 20, 2014
MEETING DATE: March 27, 2014
Spring 2014 Recreation Guides are available for pickup at City Hall, the Diamond Bar
Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar
Public Library. A PDF version is also available online at www.DiamondBarCA.gov.
Contract Classes
Winter 2014 -- The Winter 2014 session began
January 4 and ended March 14. As of March 18, there
were 744 students enrolled with 190 available classes.
We have collected $55,612 in fees so far this Winter
session. In 2013 Winter Session we collected $45,815
in fees and there were 646 participants.
Spring 2014 -- The Spring session began March 15
and will run through May 30. New classes will include
Future Tennis Star Player's Package, Track & Field,
Sewing 2- Creature Creations, Adult Beginning Ballet,
the Diamond Bar Hiking Club and PiYo. As of March
19, there are 316 students enrolled with 204 available
classes.
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Tiny Tots -- Registration for the Spring Session,
themed "Balls of Fun!" opened for current participants
on Monday, March 10. On Monday, March 17,
registration opened for Diamond Bar residents and
open enrollment began the following day. At the time
of this report, Pantera Park has 7 in the 3 year
old class and the 4-5 year old class is full with 21.
Heritage Park has 3 in the 3 year old class and
the 4-5 year old class is full with 21. The session
begins on March 31. The Spring session includes
an excursion to the La Habra Children's Museum
and the Circus themed Graduation for the
Monday, Wednesday, Friday classes.
DB 4Youth "in Action's -- On Saturday, March
22, DB 4 Youth "In Action" collected food at
Albertsons for their "Stomp Out Hunger" food
drive benefiting Inland Valley Hope Partners. The
DB 4 Youth "In Action" Board will hold their
election on Tuesday, March 25. The Parks and
Recreation Commission will recognize the
outgoing board and introduce the new board at
the April Parks and Recreation Commission
Meeting. On April 12 the youth will operate the
Photo Town at the City's 25th Birthday Party and
on April 26 they will serve as stage hands at the
Diamond Bar Community Foundation's Spotlight
on the Arts.
Volunteens -- Applications for the 2014 Summer
Volunteen program were available starting
February 24. Youth ages 13-15 can find an
application online, at City Hall or at the Diamond
Bar Center. Applications are due Thursday, April
17 by 5:30pm. All applicants will be interviewed
prior to acceptance in the program. Once
accepted, they will be assigned to five different
recreational programs: Summer Day Camp,
Concerts in the Park, Tiny Tots, Senior Programming and Sports.
Summer Day Camp -- Summer Day Camp Registration opened on Monday, March 17. 'This
is the first year online registration is available for this program. By Wednesday, March 19 at
noon 5£34 camp registrations were completed out of a total 1100 available for the summer.
27% or 160 of the registrations were completed online. Registration is still available in
person at the Diamond Bar Center, by mail or by fax. Registration Brochures were delivered
to the elementary schools in Diamond Bar on Wednesday, March 12. The brochures are
available at City Hall, the Diamond Bar Center, Pantera Park, Heritage Park and on the City
website. The program runs for 11 weeks, starting June 2 and going through August 15. Day
Camp is limited to 100 campers per week. Held at Heritage Park, the campers use the
building and the outside grounds for activities when they are not on excursions off site. Below
is a list of excursions for the Summer Day Camp Program:
Week 1: June 2 - June 6
Natural History Museum LA
Splash Kingdom
Week 2: June 9 - June 13
Cabrillo Beach and Aquarium
Sky Zone Trampoline Center
Meek 3: June 16 - June 20
Castle Park
Medieval Times
Week 4: June 23 - June 27
Knott's Berry Farm
La Mirada Splash
Week 5: June 30 - July 4
(Closed Friday, July 4th)
EI Capitan
John's Incredible Pizza
Week 6: July 7 - July 11
Corona Del Mar Beach
Angel's Baseball
Week 7: July 14 - July 18
Disney's California Adventure
Skate Express
Week 8: July 21 - July 25
Corona Del Mar Beach
Harkins Theater
Week 9: July 28 - August 1
Boomers
Community Hero's Day
Week 10: August 4 - August 8
Raging Waters
Laser Quest
Week 11: August 11 - August 15
Disneyland
Oak Tree Lanes
Excursions are subject to change!
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Adult Basketball -- The winter 2014 season is scheduled to end on May 4. Games are
played at Diamond Bar High School and South Pointe Middle School. There are 28 teams in
the league this season. Included in the $360 registration fee are 10 league games plus a
qualification game, scorekeepers, and championship awards. Teams also pay $20 per week
for the officials.
Adult Volleyball -- The current session will conclude on May 12. There are 20 participants
enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of
action from 7-9pm.
Skate Park -- The skate park averages 8 users per hour on weekdays, with 16 users per
hour on the weekend. Field attendants check on the skate park a few times each day, from
4pm - Dusk on weekdays and from 8am - Dusk on the weekends.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 12 participants), Thursday (average of 12 participants), and Sunday (average of
13 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and
Thursdays, while Sunday is open from 6:30-10pm.
Youth Soccer -- Registration has begun for the youth indoor soccer program. There are
currently 115 children enrolled in the program. Games begin April 5 and will conclude on May
31. Participants will practice and play games on Saturdays at Mt. Calvary Lutheran School.
The $84 registration fee includes a jersey, trophy, and eight games.
Youth Basketball -- The 54 teams in the program played their final games on March 8. The
coveted Sportsmanship Award will be presented to seven teams this season. Each award-
winning team has been invited to attend the Parks & Recreation Commission meeting on
March 27. The nine members of the 13-14 year olds Sportsmanship Team that represented
the City of Diamond Bar's basketball program in the 2014 SCMAF-San Gabriel Valley
basketball tournament have also been invited to the presentation.
Adult Excursions
Winter 2014 Adult Excursions -- On March 1 a sold out bus of 45 left for our excursion to
the Getty Center in Los Angeles. Upon arrival we were served a box lunch that included
choice of sandwich; vegetarian, roasted turkey, pastrami, or smoked ham, with cheese, local
greens and tomato on artisan bread, with chips, a fresh baked cookie and soda or bottled
water. Excursion included roundtrip transportation, lunch, entrance to the Museum and a
snack for $36 per person.
Spring 2014 Adult Excursions -- There are currently 14 enrolled for the excursion to
Descanso Gardens on April 26. Excursion includes an educational tour of the vast 160 acres
of gardens, woodlands and chaparral, a boxed lunch, admission, snack and roundtrip
transportation for $45 per person. There are 10 signed up to spend the evening at the
Temecula Balloon and Wine Festival on May 30. This excursion includes admission to the
festival, roundtrip transportation and a snack for the ride home for $50 per person. Eight
people are currently enrolled for the excursion to the Mission San Juan Capistrano on June
21. Excursion includes roundtrip transportation, admission, docent tour and a snack for the
ride home for $35 per person. Lunch and shopping will be at participants' expense. Each
excursion has a maximum enrollment of 45.
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Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 1.5
free classes to seniors at the Diamond Bar Center. The classes vary from computer to
exercise and fine arts. Most of these classes are filled to capacity. The Spring session began
on February 24 and will conclude June 15, 2014.
AARP Free Tax Preparation — AARP is helping seniors with their tax preparation again this
year. 45 appointments have been made for the month of March.
Senior Seminars
3/3 - Senior Living at its Best -- 7 participants
3/10 - Good Sleep for Emotional Well Being -- 11 participants
3/17 - Free Health Screenings -- 5 participants
Senior Activities and Services
® Bridge every Wednesday -- 8-10 per session average
® Mahjong every Wednesday -- 35 per session average
® Bingo every Tuesday and Friday -- 185 per session average
® Complimentary Legal Services 1st Wednesday of every month. In March, 5 appointments
were booked.
Senior Special Events
March 13 -- Mardi Gras "Masquerade Ball"
The room was transformed to New Orleans for the 120 participants at this dance. Dinner was
catered by BC Continental and consisted of an amazing spread. Music was provided by our
favorite DJ, Keith Johnson. There were a dozen raffle prizes given away as well.
Senior Groups and Clubs
Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage
Park Community Center:
® The Diamond Bar Senior Citizen's Club has
375 members and meets each Tuesday with
approximately 180 at each meeting.
® The Diamond Bar Evergreen Club has 245
members and holds classes throughout the
week.
® The Diamond Age Seniors has 215 members
and meets each Monday, Wednesday, and
Friday.
® The Sunshine Seniors has 197 members and
meets the second and fourth Sunday of each
month and every Saturday.
® The Super Diamond Age Seniors has 205
members and meets each Tuesday, Thursday,
and Friday.
Senior Excursions
March 5 -- Harrah's Rincon Casino — 44 seniors enjoyed a day in Valley Center, CA. All
participants received $25 in free play and the cost of the trip was $20.
March 19 -- Palm Springs Follies — This was a sold -out trip that required booking the
largest bus available. 55 participants will enjoy the Follies' last hurrah featuring Rock Legend
Darlene Love. This trip sold out within 2 weeks after Winter registration began. One of our
most beloved excursions, everyone is truly going to miss this one next year!
Senior Extended Excursions — This month 4 seniors enjoyed a 10 day vacation to Ireland.
Some of the highlights of this trip included Dublin, Kilkenny, Waterford Crystal and so much
more. Our total trip commission came out to $1,227.60.
Special Events
Veterans Recognition Ceremony -- A full
financial summary and evaluation is attached
Candy Cane Craft Fair -- A full financial
summary and evaluation is attached.
Winter Snow Fest -- A full financial summary
and evaluation is attached.
25th City Birthday Party -- The City will
celebrate 25 years of incorporation on
Saturday, April 12, 2014 from 11 am -spm
(rides until 6pm) at Pantera Park.
Applications for non-profit organizations to
participate have all been turned in and
community groups are gearing up for the big
event. E-mail notices keep the groups
informed with updated information including
event logistics and booth operating
procedures. For the first time, this year's
Birthday will feature a second stage with live
entertainment located near the car show. Staff
is excited about this change and hopes to
draw more people towards the cars and
business expo.
In addition, 17 nominations for Diamond Bar
Outstanding Volunteers have been collected.
The mini sub - committee met on Tuesday,
March 18 to decide this year's award
recipients.
315' Annual Easter Egg Hunt -- The City of
Diamond Bar and the Diamond Bar Breakfast
Lions Club are proud to invite you and your
family to join us at our 31St Annual Easter Egg
Hunt on Saturday, April 19, 2014. This FREE
fun -filled day starts at 10am at Pantera Park
(738 Pantera Drive). Separate egg hunting
areas will be set up for children based upon
their age. Children should remember to bring
their own basket to carry their eggs and to be
on the lookout for a special appearance by
the Easter Bunny and his friends "The
"Peeps"! Don't miss out on this opportunity
to start a new family tradition! Pancake
breakfast and pictures with the Easter bunny
will be available to purchase starting at
8:30am.
Armed Forces Danner Program --
Beginning February 24, the City began to
relocate all Military banners from their
present locations on Grand Avenue and
Golden Springs Drive to Diamond Bar
Boulevard, for the creation of the
"Boulevard of Military Honor". Staff has
received several comments about the new
locations and all have been positive. A total
of 43 banners were relocated.
In addition, 41 banners were removed due
to persons no longer being on active duty.
This brings the current total of Armed
Forces banners hanging in the City to 116.
The next scheduled posting is May 2014.
There are currently 15 applications for new
banners with a submission deadline of
Friday, April 5.
Arbor Day -- On Friday, May 9 in honor of the City of Diamond Bar's designation as a Tree
City U.S.A., children from Pantera Elementary School will celebrate Arbor Day with special
presentations and participation in an exciting tree planting ceremony. The ceremony will also
include recognition of the 2014 Pantera Elementary School Poster Contest winner. Everyone
is invited to join us for this special event. The event will be held at Pantera Elementary
School at 9:15am.
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Diamond Bar Center -- The Diamond Bar
Center was the location for a total of 37
private, business and non-profit rentals
during the month of February. There were
20 church rentals, 2 Toastmasters
meetings, 1 Sunshine Senior event, 3
business meetings, and 1 baby shower.
There were also 4 weddings, 4 birthday
parties, 1 anniversary party, and 1 MADD
event. A total of $60,363.20 in rental fees
was collected during the month of February
for Diamond Bar Center rentals. In
February 2013 a total of $44,276.03 was
collected.
The Diamond Bar Center is gearing up for
wedding season! Our Grand View
Ballroom has been reserved every
Saturday through January 2016. We have our Bridal Show coming up on March 23rd from
11 am-3pm and a double wedding is booked at the end of April. Staff is excited about what's
to come!
Pantera Room -- There have been 4 rentals of Pantera Park Community Center for the
month of March. Rentals included 2 birthday parties and 2 baby showers. Total revenue for
these rentals is $679.00. The revenue for March of 2013 was $60.00
Heritage Room -- There have been 10 rentals of Heritage Park Community Center for the
month of March. Rentals included 5 church rentals and 5 birthday parties. Total revenue for
these rentals is $1,999.00. The revenue for March 2013 was $1,960.00
Picnic Reservations -- As of March 14, 2014 there have been 21 picnic reservations made
for the month of March. There has been 1 at Heritage, 6 at Ronald Reagan, 7 at Pantera
Park, 1 at Peterson and 6 at Sycamore Canyon Park. The revenue of these picnic rentals is
$675.00. The revenue for March 2013 was $1,050.00
' ��:•E,`i' f�il:,:: a` 'h m., ru,i `r11111i1.4 i
Program Title: Veterans Recognition Ceremony
Evaluation Date: January 7, 2014
Evaluation Prepared by: Andee Tarazon, C. S. Coordinator
The City of Diamond Bar and City Council hosted the annual event on Wednesday, November 7, 2013
at the Diamond Bar Center. The event Started at 9am with a welcome speech from Mayor Tanaka
followed by the invocation from Pastor Dave Ford from Calvary Chapel Golden Springs. The event
proceeded with special plaque presentations from the City of Diamond Bar to 10 honored Veterans
and 1 Armed Forces Banner presentation. In addition, a video presentation was shown highlighting
three Diamond Bar Veterans and their time in the military.
The event concluded with a musical selection from South Pointe Middle School and a continental
breakfast. Students from the South Pointe middle school also received an opportunity to mingle and
talk with Diamond Bars honored heroes.
This Veterans Recognition Ceremony is offered free of charge to the residents of Diamond Bar. Staff
turns in a proposed budget for the series each spring as part of the City's budget process. The
approved budget reflects the Council's interest in continuing to offer these events for free. The
following financial summary shows what the direct costs of the event were. Staff's budget does not
include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle
maintenance, etc.
Staff Recommendations
1. Continue to use South Pointe Middle School for music
2. Test DVD early
3. Marines need to check stand for flags before event
4. Need National Anthem singer
5. Need staff on stage to help guide honored veterans in front of stage
6. Do not put juice out early
7. Note on application that only "DB Residents" to be honored and for photos. Postcards need
to be matte finish for mailing
8. Discuss volunteer roles and duties prior to the day of event.
CITY OF DIAMOND BAR
Veterans Recognition Ceremony
Financial Summary
FY 2013
Projected General Fund Expenditures $ 5,271.00
Actual General Fund Expenditures $ 5,172.87
PERSONNEL SERVICES $ 964.46
Projected Amount $864.00
Personnel (40030)
Part time staff (001.5350.40030)
$ 744.95
Leader II
$
214.59
Lerder I
$
145.04
Worker
$
385.32
Full time (001.5350.40020)
$ 127.53
Coordinator
$
127.53
Personnel Services (40000)
$ 91.98
Worker's Compensation (40083) @ 3.8%
$
33.15
Medicare (40085) @ 1.45%
$
12.65
Social Security (40085) @ 6.2%
$
46.18
SUPPLIES (001.5350.41200)
$ 3,603.53
Projected Amount $3,650
Veterans Givaway
$ 638.05
Supplies
$ 1,437.40
Decorations
$ 284.63
Refresfinents
$ 1,243.45
Flowers
$ -
PRINTING (001.5350.42110) $ 604.88
Projected Amount $600
Postcards $ 185.30
Programs $ 117.58
Veterans Display Board $ 302,00
CONTARCT SERVICES (001.5350.45300) $
Projected Amount $200
Entertainment $0.00
Program Title: Candy Cane Craft Fair
Evaluation Date: January 8, 2014
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
The Candy Cane Craft Fair took place on Saturday, December 3, 2013. The event was from gam to
2pm at the beautiful Diamond Bar Center. 73 crafters participated by operating an 8' x 8' booth.
This one day craft fair had free admission, free parking and hundreds of handmade items.
In addition to the crafters, children ages 5-12 received a chance to participate in making crafts
themselves. Santa's Workshop was available for shoppers to participate with their children in
making holiday crafts. This area proved to be very popular throughout the day. In addition, Santa
was available on-site for photos.
This craft fair is offered free of charge to the residents of Diamond Bar. Crafters are charged $50 for
a booth space without tables and $75 for a booth with tables. Staff turns in a proposed budget for
the series each spring as part of the City's budget process. The approved budget reflects the
Council's interest in continuing to offer these events for free. The following financial summary shows
what the direct costs of the event were. Staff's budget does not include indirect costs such as full
time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc.
Staff Recommendations
1. Remind all vendors in FAQ and confirmation e-mails that their booth is 8' x 8' and their crafts
and themselves need to fit in that space. No standing outside your booth.
2. Start front row on GVB 5ft from stage
3. Need to sell DB shopping bags
4. Santa needs a helper elf and a fan blowing on him.
5. Considering charging a fee for crafters to use WiFi, include on application next year.
6. Application will be available 2nd week in July.
7. 2 CD choices for each room.
8. Horizontal banners need to be clear — date was really hard to read this year.
9. Need 8 "A" frames for direction signs
10. Need to order direction signs for inside GVB
11. All rooms had right amount of vendors — no place to add spaces.
12. Amount of staff was good (8)
13. Need "take home" bags for kids crafts — and try no crafts with glue
CITY OF DIAMOND BAR
Candy Cane Craft Fair
Financial Summary
2013
Projected General Fund Expenditures $4,563.00
Projected Revenue $4,075.00
Difference -$488.00
Actual General Fund Expenditures $3,245.84
Actual Revenue $4,450.00
Difference $1,204.16
50 Vendors @ $50.00 = $2,500
26 Vendors @ $75.00 = $1,950
PERSONNEL SERVICES $1,281.9-2
Projected Expenditures • $2,078.00
Part Time (001.5350.40030) $760.57
Workers $346.56
Leaders $306.85
Leader II $10716
FT Coordinator (001 .5350.40020) $382.59 $382.59
Personal Services (001.5350.40000) $138.76
Workers Compensation (40083) @3.0% $45.77
Medicare(40085) @11.45% $22.12
Social Security (40085) @6.2% $70,87
OPERATING SUPPLIES (001.5360.41200) $958.97
Projected Expenditures - $850,00
Decorations $268.55
Santa's WorkShop $396.11
Supplies $294,31
PRINTING (001.5350.42110) $509.05,
Projected Expenditures - $600.00
Flyers/ Postcards $37500
Signs $134.00
CONTRACT SERVICES (001.5350.45300) $495.95
Projected Amount - $500.00
Banners $495.95
Program Title: Winter Snow Fest
Event Date: January 18, 2014
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
Pantera Park was a flurry of cheer as an estimated 3,000 people attended the Winter Snow Fest on
Saturday, January 18, 2014. Children of all ages sledded down 4 snow hills and frolicked in a snow
play area. 90 tons of snow was used to make the snow hills and play area. The event also featured
children's craft and game booths, local entertainment on stage, food booths and of course, lots of
fun!
The event offered 3 large runs and 1 mini run that started half way up the hill. The mini run provided
an opportunity for younger children and first time riders a chance to experience sledding without the
fear of the big hill.
For only $5 children could purchase a wristband for unlimited sledding and for $1 they could play 4
games or crafts. Sleds were provided for the runs, but children were encouraged to wear gloves and
closed toe shoes.
Non-profit community service organizations participated by operating food, game and craft booths.
There were 24 game booths, 3 craft and 9 food booths. All game and craft booth operators will
receive a $200.55 share of the proceeds from the wristband and game/craft card sales.
A total of 213 youth volunteers assisted in the operation of the Winter Snow Fest! The volunteers
assisted in the operation of the snow sledding hills, snow play area, food booth seating area, kid's
craft area, stage, as well as the game area. The youth volunteers were from: Diamond Bar High
School's California Scholarship Federation Club, Diamond Bar High School's Key Club, Diamond Bar
High School Leo's Club, and Diamond Bar High School's Honor society and Diamond Ranch Honor
Society. The volunteers were a big part of the success of this event.
This event is offered for nominal charges to the residents of Diamond Bar. Staff turns in a proposed
budget for the event each spring as part of the City's budget process. The approved budget reflects
the Council's interest in continuing to offer this event at low cost. The following financial summary
shows what the direct costs of the event were. Staff's budget does not include indirect costs such as
full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc.
Staff Recommendations
1. Budget additional funds for 40'x40' eating area canopy
2. Have 1 central Exit for sledding
3. Have DB 4 Youth operate waiver area
4. Change time of event to 9am-3pm
5. Frosty needs a new arm
6. Advertise "Cash Only' on event cards
Continue to have a deputy on site during event.
Schedule a special trash pick-up at Sycamore for Monday after event.
Winter Snow Fest Revenue and Expenditure Recap
2010 Revenue: $6,714.00
2010 Expenditures: $32,106.54
2011 Revenue: $8,925.00
2011 Expenditures: $36,226.74
2012 Revenue: $7,502.75
2012 Expenditures: $35,193.93
2013 Revenue: $7,100.00
2013 Expenditures: $34,644.93
2014 Revenue: $7,215.10
2014 Expenditures: $37,291.84
Revenue Sharing Agreements with Diamond Bar based non-profit organizations.
For operating a game/craft booth, non-profit organizations received a share of the funds from the
wristband and game card sales. Wristband and game card sales generated $5,415.10 in proceeds
which were distributed evenly to the 27 groups participating. Each group's share was $200.55.
CITY OF DIAMOND A
WINTER SNOW FEST
FINANCIAL SUMMARY
Event 1.18.2014
Projected General Fund Expenditures
$
37,995.00
Projected Prop A Expenditures
$
1,400.00
Total Projected Expenditures
$
39,395.00
Projected Revenue
$
7,550.00
Difference
$
(31,845.00)
Actual General Fund Expenditures
$
37,291.84
Actual Prop A Expenditures
$
1,437.92
Total Actual Expenditures
$
38,729.76
Actual Revenue
$
7,215.10
Difference
$
(31,514.66)
REVENUE (001.5350.34720)
$ 7,215.10
Projected Amount: $7,550
Food Booths 9 @ $50
$ 450.00
Game Booths 23 @ $50
$ 1,150.00
Craft Booths 4 @ $50
$ 200,00
Wristband Sales
$ 5,415.10
PERSONNEL SERVICES
$ 5,617.17
Projected Amount: $5,120.00
Part- Time (001.5350.40030)
Event set-up
$ 3,706.64
(4) CS Leader II - 8 hours @ $12.24
$
391.68
(2) CS leaders - 8 hours @ $11.84
$
189,44
(8) CS Workers - 8 hours @ $9.12
$
583.68
Event
(4) CS Leader II - 12 hours @ $12.24
$
587.52
(2) CS leaders - 12 hours @ $11.84
$
284.16
(11) CS Workers - 12 hours @ $9.12
$
1,203.84
Event clean-up
(4) CS Workers - 4 hours @ $9.12 $ 145.92
Office Assistance
(1) CS Leader II - 15 hours @ $12.24 $ 183.60
(1) CS Workers - 15 hours @ $9.12 $ 136.80
Full -Time (001.5350.40020) $ 1,451.21
Event set-up
(1) CS Coordinator (OT) - 4 hours @ $42.51 $ 170.04
Event
(1) CS Coordinator (OT) - 14 hours @ $42.51 $ 637.65
(1) Admin Assistant (OT) - 8 hours @ 35.80 $ 286.40
(1) Accounting Technician (OT) - 8 hours @ $44.64 $ 357.12
Personnel Services (40000)
$ 459.32
Worker's Compensation (40083) @ 3.0%
$
154.73
Medicare(40085) @ 1.45%
$
74.78
Social Security (40085) @ 6.2%
$
229.81
SUPPLIES (001.5350.41200)
$ 4,394.49
Projected Amount: $6,500
Table Covers and Skirting
$
-
Game Materials
$
508.90
Event Supplies
$
336.76
Wristbands
$
451,24
Hay Bales
$
1,261.69
Game Prizes
$
1,038.80
Ticket Booths
$
300.00
Craft Booths
$
497.10
Food Booths
$
CONTRACT SERVICES (001.5350.45300)
$ 22,603.65
Projected Amount: $21,700
Food Booth Reimbursment
$ 429.21
Christian Life Center
$
150.00
Fire Explores Post 19
$
82.00
Albertsons
$
197.21
Organization Game Booth Split
$ 5,415.00
$5,415 / 27 Game/Craft Operators
$
5,415,00
$200.55 per operator
Contract Services
$16,759.44
Newhall Ice Company --90 tons of snow
$
13,243.50
Sound Company
$
750.00
Event Security
$
445.20
Special Event Insurance
$
483.00
Banners/Signage
$
541.20
Valley Crest
$
787.50
MCE
$
509.04
EQUIPMENT RENTAL (001.5350.42130) $ 4,218,72
Projected Amount: $3,900
Power $
Sink/Restrooms $ 1,009.22
Equipment--Tables/Chairs $ 3,209.50
PRINTING (001.5350.42110) $ 457.81
Projected Amount: $575
Postcards $ 457.81
FACILITY (001.5350.42140) $
Projected Amount: $200
Pantera Elementary School Parking Lot $
PROP A (112.5350.45310) $ 1,437.92
Projected Amount: $1,400
Shuttles $ 1,437,92
-�IT
O �89U
ARCH PARKS REPORT
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS & MAINTENANCE���
SUPERINTENDENT
SUBJECT: MARCH PARKS REPORT
DATE: 3/20/14
MEETING DATE: 3/27/14
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
® Repaired lower men's room toilet.
® Serviced ET gauge for centralized irrigation system.
® Repaired electrical circuit to flag pole lights. Removed obsolete metal
halide lights and installed LED light fixtures. All flag pole lights are now in
working order.
® Sanded and refinished stage floor (HUR Flooring).
® Repaired boiler by installing a new blower motor.
® Re-lamped 25 interior and 29 exterior light fixtures. Installed twenty-two
(22) exterior ballasts.
® Replaced exterior tree light 4 gang box that was rusted and causing a
short.
® Replaced carpet tiles in GVBR section A and re -synced microphones.
® Drilled door casing and anchored it to frame to repair sagging door at
GVBR main entrance.
® Removed leaves and debris from the water feature. Checked and lowered
water level after rain.
® Performed monthly generator test.
® Installed new "ice scoop" holders on portable bars.
® Installed new soap dispenser in upper men's restroom.
® Installed a new diaphragm on upper women's room toilet to correct water
leak.
® Installed two (2) new exterior electrical junction boxes to replace existing
corroded boxes.
® Replaced bollard base in motor court.
Heritage Park
® Cleaned community center roof and drains in anticipation of rain event.
® Replaced net on basketball goal.
® Cleared clogged urinal in exterior men's room.
® Re -keyed Heritage Community Center and park restroom building.
Maple Hill Park
® Repaired men's restroom soap dispenser.
® Cleared clogged toilet in women's rest room.
Pantera Park
® Staff responded to a report that several exterior building lights and
walkway lights were inoperative. Upon inspection it was discovered that
the photo cells for the lights had been damaged by vandals who gained
access to the roof. Staff temporarily wired the lights to operate over the
weekend and completed permanent repairs during regular business hours.
Security lights are now activated via (newly installed) time clocks (that are
secured in the building) versus the photo cells that must be installed on
the exterior of the building.
® Fabricated and installed new wooden backstop on softball field #2.
Backstop consisted of 18 ea. 2"x12"x10' boards. Painted new boards.
® Installed two (2) new dugout cover shades.
® Installed two (2) new park trash cans.
® Cleared drain in men's room urinal.
• Cleared two (2) clogged drinking fountain drains at field #2.
• Cleared men's restroom urinal drain.
Ronald Reagan Park
• Serviced ET gauge for centralized irrigation system.
• Cleared clogged sink in women's restroom.
Sycamore Canyon Park
• Cleared drinking fountain at building exterior.
• Members of the California Conservation Corps (CCC) cleaned the creek
after the recent southern California rain storms. The work included the
removal of debris that was washed down the creek onto the lower parking
lot as well as the removal of non-native plant species located along the
creek. Other work included the removal and disposal of the abandoned
gravity fed irrigation system for the riparian habitat restoration.
Washington Park
• Cleaned mud and debris from picnic area and tables.
• Cleared sand from drinking fountain.
City Hall/Library
• Reset fire alarm and restarted HVAC system.
• Replaced three (3) lighting ballasts in the library.
• Performed monthly emergency generator test.
• Performed quarterly carpet cleaning in City Hall (DFS Flooring).
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director- ,- /qll/�
Date: March 20, 2014 Meeting Date: March 27, 20/14
Re: CIP Projects Up -date
CIP Projects Up -date:
Grand View Trail & Grand View Trail Link — Award of construction contract for this project
was made to Green Building Corporation in the amount of $559,583.25 at the March 4`" City
Council meeting. The contractor is working to submit their bonds and insurance documents
so the contract can be executed. Construction is expected to start in early to mid-April. When
this trail is completed, it will provide hikers the opportunity to hike completely around the City -
owned property adjacent to the Diamond bar Center; hiking from the east parking lot all the
way around to the west parking lot. The trail will include two shade shelters with benches for
hikers to enjoy and two pedestrian bridges for access across drainage areas that are wet or
muddy much of the year. Total project cost is estimated to be $684,513, including design,
inspections, construction and contingencies. Project funding is from four different grants
($592,528), Quimby Funds ($8,827), and Park Development Funds ($83,158) for a total of
$684,513.
Site D Public Park — Lennar Homes is still working on the conceptual plan for this park. The
conceptual plan must be approved by the City before work on construction documents can
begin.
Design of Heritage Park Improvements — Staff is still working on the expanded scope of
work for this project. The revised RFP should be released in April.
Larkstone Park — Lewis Homes is still working on the revised park plan
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