HomeMy WebLinkAbout02/27/2014 PRC Agenda - Regular MeetingK11,11211111M
Chairman Dave Grundy
Vice -Chair Ted Owens
Commissioner Lew Herndon
Commissioner Benny Liang
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance oraccommodation(s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Windmill Room. and encourages you to do the same.
City of Diamond Bar
PARKS AND RECREATION COMMISSION
MEMENHUM
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. Amember 0fthe
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. Arequest h]
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, penS0DS who are interested parties for an item may be requested to give their
presentation 8tthe time the item iScalled 0Dthe calendar. The Chair may limit the public input ODany item Or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business ofthe Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
|naccordance with State Law (Brown /ct).all matters to be acted on by the Commission must be posted at
least 72hours prior tothe Commission meeting. |ncase Ofemergency orwhen 8subject matter arises
Subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that iSnot onthe posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72hours prior tothe meeting. Agendas are available electronically and
may beaccessed by8personal computer through 8phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for 8 nonniD8/ charge.
ADA REQUIREMENTS
A C0Pd|eSe rniorODh0n8 is available for those persons with DlObi|hv impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice 8tleast three business days iDadvance Ofthe meeting. Please telephone (9OS)O39-7O00
between 7:3Oa.nn.h]5:3Op.nn.Monday through Thursday and 7:308.[D.h04:30p.no.oDFriday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Recordings of Meetings 0U0839-7060
General Information (S09)O59-7O80
CITY OF DIAMOND BAR
!�ARKS AND RECREATION COMMISSION
AGENDA
M7,17F, =777 I 1111�101 �11111 Z11, EIFTJIMM1121
21810 Copley D rive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
u Provide —
Li Advice to the City Council.
Li A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
Li Quality recreational programs for all ages.
u Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
Li Be open and actively responsive to input from individuals and community
organizations.
Li Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
A F A I M 00 i Del : 1014 0 N M KIT "M X
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG,
ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
ebruary 27, 2014 PAGE 2 PARKS & RECREATION COMMISSION
Saturday, March 1 — Adult Excursion, Getty Museum, 9am — 5pm, Departs
DBC @ 9am
Tuesday, March 4 — Friday, March 7 — CPRS Conference at Ontario Convention
Center, 2000 E. Convention Center Way, Ontario, CA
Tuesday, March 4 — City Council Meeting, 6:30pm, AQMD Main Auditorium,
21865 Copley Drive, Diamond Bar
Wednesday, March 5 — Senior Excursion, Harrah's Rincon Casino, Level 1,
8:30am — 6pm, Departs DBC @ 8:30am
Sunday, March 9 — DAYLIGHT SAVINGS TIME BEGINS
Tuesday, March 11 -- Planning Commission Meeting, 7:00pm, The Windmill
Room, Vt Floor, 21810 Copley Drive, Diamond Bar
Thursday, March 13 — Senior Masquerade Ball, 6pm — 9pm, 1600 Grand Ave.,
Diamond Bar
Thursday, March 13 — Traffic & Transportation Commission Meeting, 7:00pm
The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar
Tuesday, March 18 — City Council Meeting, 6:30pm, AQMD Auditorium,
21865 Copley Drive, Diamond Bar
Wednesday, March 19 — Senior Excursion, Palm Springs Follies, Level 1-2,
9:30am — 6:30pm, Departs DBC @ 9:30am
Sunday, March 23 — Bridal Show, 1 1:00am — 3:00pm, Diamond Bar Center,
1600 Grand Avenue, Diamond Bar
Tuesday, March 25 -- Planning Commission Meeting, 7:00pm, The Windmill
Room, 1st Floor, 21810 Copley Drive, Diamond Bar
Thursday, March 27 — Parks and Recreation Commission Meeting, 7:00pm
The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar
Tuesday, March 25 — DB4Youth and D134Youth "In Action" Meeting, 6:00pm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
February 27, 2014 PAGE 3 PARKS & RECREATION COMMISSION
Wednesday, April 2 — State of the City, 6:30 — 8:00pm, Diamond Bar Center,
Diamond Bar
1.1 Approval of Minutes for January 23, 2014 Regular Meeting
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation
2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation
2.3 CIP Projects — Bob Rose, Community Services Director
1. Construction of Grand View Trail & Grand View Trail Link Project
2. Design of Site D Public Park
3. Diamond Bar Center Improvements
4. Design of Heritage Park Improvements
5. Larkstone Park Up -date
2.4 List of pending Commission requests — Bob Rose
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSIO
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
JANUARY 23, 2014 1
Chairman Dave Grundy called the Parks and Recreation Commission meeting to order
at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA
91765.,
PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance.
Present: Commissioners Lew Herndon, Benny Liang, Dave
Roberto, Chairman Dave Grundy
Absent: Vice Chairman Ted Owens
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Crystal
Knox, Community Services Coordinator, and Debbie Gonzales, Administrative
Coordinator.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented by CSD/Rose.
1. CONSENT CALENDAR:
1.1 Regular Meeting Minutes for November 21, 2013 — approved as
submitted.
C/Roberto moved, C/Herndon seconded, to approve the Minutes of the
November 21, 2013 regular meeting as submitted. Motion carried by the
following Roll Call vote:
AYES:
COMMISSIONERS:
Herndon, Roberto, Chair/Grundy
NOES:
COMMISSIONERS:
None
ABSTAIN:
COMMISSIONERS:
Liang
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update — RS/Murphey
Chair/Grundy asked if anything was being done in response to concerns
about the fields reported by the user group. PMS/Jordan said he would
JANUARY 23, 2014 PAGE 2 P&R COMMISSION
be providing the Commission with a Power Point presentation that
addressed the concerns.
C/Herndon said when he attended the user group meeting he got the
impression that several groups thought use of the Pony League fields
would be advantageous. After visiting Lorbeer and the Pony League
fields he observed the Pony League fields to be in better condition than
Lorbeer. C/Herndon asked for an update regarding use of the Pony
Fields. CSD/Rose said he met with CM/DeStefano last week and that
CM/DeStefano said he believed there was too great a liability risk for the
City to be involved in the allocation of that facility. C/Herndon reiterated
his belief that the facility would be an asset to the user groups.
Chair/Grundy asked for confirmation that the response was directly related
to the Commission's request for further consideration and that no further
action would be taken. CSD/Rose responded that was his understanding.
There have been requests from Council Members in response to staff's
November report and unless something happens at the Council level it is
doubtful anything will occur at staff's level.
C/Roberto suggested that Commissioners talk with their Council Members
to find out their opinions.
2.1.1 Power Point Presentation on Office Improvements at the Diamond
Bar Center — CSC/Knox
2.2 Parks Report — PMS/Jordan
Chair/Grundy asked if the City can take advantage of a discount if all
playground resurfacing is done at the same time. PMS/Jordan responded
affirmatively and stated that the City paid about $11,000 for all of the
repairs, which represents a significant discount for the amount of work
performed.
C/Hemdon asked if he understood that the repair work included art and
PMS/Jordan responded that it is difficult to blend in patch repairs so it is
best to embrace the repair by making it into something creative for the
kids such as paw prints, stars, etc. as has been done in some of the
parks.
2.2.1 Power Point presentation on Sports Fields Walk-thru response to
User Group Memorandum regarding field conditions — PMS/Jordan.
C/Hemdon asked if the chains were long enough on the L -Screens
to move them from a baseball position to a shorter softball position
(10 feet) and PMS/Jordan responded no, that they are long enough
to allow a change from left side to right side pitching only.
C/Hemdon said he believed several different age groups use the
areas and if a coach is pitching to little kids they would want to be
JANUARY 23, 2014 PAGE 3 P&R COMMISSION
quite a bit closer than if they were throwing hardball pitches.
PMS/Jordan said staff finds the screens outside of the batting
cages which was the main reason for chaining the screens. Staff
will look at increasing the length of the chain.
C/Hemdon said that when he was coaching he would provide stiff -
bristled push brooms to the kids so that they could broom the dirt
back onto the field after games, which prevented the berm build-up
and prevented the dirt from being thrown back onto the grass
during machine brushing.
C/Hemdon asked if the City maintained the upper field at Lorbeer
and PMS/Jordan responded that staff does not maintain the upper
field. Unfortunately, there are times that the grass is in excess of 8
to 10 inches high and when they mow it there is no way to get it at
a proper mowing height. In addition, the mown grass/thatch/hay is
left on top instead of picked up and properly discarded and needs
to be incrementally cleaned to get the grass to the proper height.
C/Hemdon said that one of the recommendations was to install
signage to prohibit using the fences. PMS/Jordan said this has not
yet been done but should be done.
C/Hemdon asked if there were dummy video cams that could be
used at fields. PMS/Jordan responded that one of the problems is
that they give people a false sense of security and if something
were to happen to a park patron the City might incur liability for not
having an actual camera in place.
2.3 CIP Projects — CSD/Rose
2.3.1 Grandview Trail and Grandview Trail Link — CSD/Rose indicated
that the City was awarded a $300,000 grant from LA County Safe
Parks Fund which completed the necessary funding to construct
this project. The project is out to bid and bids are due next
Tuesday. Staff plans to award the contract at the first Council
meeting in February and possibly begin construction sometime in
March.
2.3.2 Site D Public Park — CSD/Rose reported that the Conditions of
Approval were approved at the December 17 City Council meeting.
The Council did not require a cover over the channel and Lennar
Homes is developing the detailed plans for the park for approval.
Staff met with Lennar's team today to learn that they are
developing a detailed concept plan. The proposed plans are
scheduled for Commission review and recommendation in March
and if the proposal moves forward it will be presented to the City
Council on April 15. If the time frame is met the park could be
under construction by the fall and Lennar plans to have models
JANUARY 23, 2014 PAGE 4 P&R COMMISSION
constructed by next spring.
2.3.3 Diamond Bar Center Improvements — CSD/Rose stated that the
project is substantially completed as reported by CSC/Knox this
evening. There are a few punch list items that will take time to be
completed due to the materials that have to be ordered. However,
the project should be completed February/March.
2.3.4 Design of Heritage Park Improvements — CSD/Rose said that
staff is restarting the RFP process (March/April) to expand the
scope of work for this project. The earlier RFP was primarily for the
community center and access to it and the revised scope of work
will include recommended improvements for the entire park site.
Staff will solicit public input as part of the process and the revised
RFP will include looking at incorporating the outdoor restroom
facilities as part of the main building which would provide an
opportunity for re -grading entry areas around the park to conform to
ADA requirements.
2.3.5 Larkstone Park Update — CSD/Rose reported that Lewis Homes
is beginning to move forward with their project due to the
improvement in the economy. Lewis has applied for a grading
permit for the site and the Public Works Department is requiring
that Lewis submit a revised park plan for approval which Lewis is
working on at this time. Construction documents were written for
the park; however, there is an ancient landslide in the middle of the
site that Lewis Homes said they did not know about which led to
the revised park plan requirement.
2.4 List of Pending Commission Requests — CSD/Rose
CSD/Rose stated that during staff's meeting with Lennar Homes today
staff stressed the fact that swings need to be a part of the tot lots.
C/Hemdon asked for an update on the Memorandum of Understanding
with the school districts. CSD/Rose said the matter is overdue and staff
intends to move forward.
C/Hemdon said that when the Parks Master Plan was formulated one of
the fundraising ideas proposed by the consultant was "naming rights" of
fields, etc. He presented the Commissioners and staff with a copy of a
Portland Press Herald article Local -level sports programs selling naming
rights dated September 23, 2013 and suggested that PUSD might want to
adopt such a program in conjunction with the City with the proceeds going
to Lorbeer fields.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
JANUARY 23, 2014 PAGE 5 P&R COMMISSION
C/Roberto thanked staff for the reports to the Commission and congratulated
them for completing the work on the Diamond Bar Center.
C/Hemdon said that staff's reports are always greatly appreciated. He attended
the Snowfest and was very enthusiastic about the turnout. Staff does a great job
with youth basketball. He appreciates what staff does for the City.
C/Liang echoed his peers and said he was privileged to walk through the office at
the Diamond Bar Center which is very nice and he especially enjoyed the sales
office. A couple of his friends that used the restrooms at the park during the
weekend had very positive comments about their appearance and upkeep.
Chair/Grundy thanked staff for the information reports and the power point
presentations, both of which are very valuable in providing greater understanding
about the activities. He thanked PMS/Jordan for anticipating the Commissioner's
questions regarding the memorandum with his prepared presentation. It was
especially gratifying to have the questions and responses during the same
meeting. He was unable to attend the Snowfest but was very glad that it went
well.
ADJOURNMENT: C/Roberto moved, C/Hemdon seconded, to adjourn the Parks and
Recreation Commission meeting. With no one objecting and no further business before
the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:07
p.m.
The foregoing minutes are hereby approved this day of 2014.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE GRUNDY, CHAIRMAN
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: February 20, 2014
•TICTIECTIUM
Winter 2014 Recreation Guides are available for pickup at City Hall, the Diamond Bar
Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar
Public Library. A PDF version is also available online at www. Diamond BarCA.qo . The
Spring Guide will be ready the first week of March.
Winter 2014 -- The Winter 2014 session began January 4 and will run through March 14.
Popular classes this season include Fun Acrylic Painting, Baby Ballet, Tumbling/Acrobatics,
Tennis for all ages, Salsa Dance, Ballroom Dance and Kundalini Yoga. As of February 19,
there are 633 students enrolled with 191 available classes.
Spring 2014 -- The Spring session will begin March 15 and run through May 30. New
classes will include Future Tennis Star Player's Package, Track & Field, Sewing 2- Creature
Creations, Adult Beginning Ballet, the Diamond Bar Hiking Club and PiYo.
Tiny Tots -- The Heritage Park Tiny Tots celebrated Chinese New Year on Thursday and
Friday, January 30 and 31. For a craft the children laced a horse's mane in honor of "The
Year of the Horse!" and a snack of tangerines and fortune cookies rounded out their
festivities. Valentine's Day was will be celebrated in both classes by sharing cards, special
goodies and making valentine crafts. Pantera Park Tiny Tots has 21 in the 4-5 year old class
and 14 in the 3 year old class. Heritage Park Tiny Tots has 21 in the 4-5 year old class and
11 in the 3 year old class. Registration is ongoing until classes are full—both 4-5 year old
classes are filled to capacity. Deposits have been made for both classes to visit the La
Habra's Children Museum on Friday, May 16. A bus has been reserved for the two classes to
share.
DB 4Youth "in Action" -- DB 4Youth "In
Action" had their regular monthly meeting
on Tuesday, January 28. The 20 youth in
attendance voted for a "Hollywood
Awards Night" theme for the 6th 7th and
8th grade dance coming up in May. Nine
youth volunteered at the Chinese -
American Association's Chinese New
Year Celebration at Diamond Bar High
School on Saturday, February 1. They
helped with decorations, greeted guests
at the City information table and kept the
table stocked with information. At the end
; 4t, 4-1, helped 11 ;44, T-1,1;
U 1C, event they U P"_ VV Hg
chairs and other general clean up. Garrett Masuda is
continuing "Stomp Out Hunger" by organizing two
more volunteer opportunities. On Saturday, February
22 from 9am-1 2pm, 8-10 youth will volunteer at
the Food for Life Warehouse to help sort and
distribute food. On Saturday, March 22 from 11 am-
5pm, 6-8 volunteers will work the food drive at
Albertsons on Diamond Bar Boulevard. Donated food
will be distributed to Inland Valley Hope Partners
which serves Diamond Bar, Walnut, and numerous
Inland Empire cities. The February regular monthly
meeting will be held on Tuesday, February 25 and will
include nominations for the 2014-2015 board. DB
4Youth "In Action" is nominating Garrett for the City of
Diamond Bar Youth Outstanding Volunteer. The
Diamond Bar Community Foundation is featuring
Chairman Elven Tsao (Elven was recognized last
year as the City Youth Outstanding Volunteer) in the
February/March issue of the Windmill.
Volunteens -- Applications for the 2014 summer Volunteen program will be available on
Monday, February 24. Youth ages 13-15 can obtain an application online, at City Hall or at
the Diamond Bar Center. Applications are due Thursday, April 17 by 5:30pm. All applicants
will be interviewed and approximately 40 youth will be assigned to five different recreational
programs: Summer Day Camp, Concerts in the Park, Tiny Tots, Senior Programming and
Sports.
Summer Day Camp -- Staff has been working hard on summer day camp planning. Small
groups are meeting once a month with specific tasks to complete—one group is focusing on
crafts, one on games, one on sports and another on snacks. All the weekly themes have
been planned and deposits have been paid for many of the excursions. Registration
Brochures will be available starting March 1 and will be distributed to age appropriate classes
in Diamond Bar Schools. Parents may also find copies at the Diamond Bar Center, Heritage
Park, City Hall and on the City Website.
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Adult Basketball -- We currently have 24 teams participating in the winter 2014 adult
basketball league. Practice games were held Sunday February 9. Games for the regular
season started Sunday February 16. Games are played at Diamond Bar High School and
South Pointe Middle School. Included in the $360 registration fee are 10 league games plus
a qualification game, scorekeepers, and championship awards. Teams also pay $20 per
week for the officials.
Adult Volleyball -- We currently have 34 participants registered for the adult volleyball
program. The first session began on Monday, November 25 at South Pointe Middle School
and will conclude on Monday, February 24. For only $40, participants receive 10 weeks of
play on two courts of action from 7-9pm.
Skate Park -- The skate park averages 7 users per hour on weekdays and 14 users per hour
on the weekend. Field attendants check in on the skate park a few times each day, from 4pm
- dusk on weekdays and from 8am - dusk on weekends.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 13 participants), Thursday (average of 12 participants) and Sunday (average of
12 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and
Thursdays, while Sunday is open from 6:30-10pm.
Youth Soccer -- Registration for Diamond Bar residents began on Monday, February 10.
Open registration started Tuesday, February 18. Skills Day will be held on Saturday, March
22 at Mount Calvary. The Parent Meeting will be held Wednesday, March 26 at the Diamond
Bar Center at 6 p.m. The program begins with the first game on Saturday, April 5. Included in
the $84 fee are a jersey, trophy and 8 games. Practices will be held 30 minutes prior to each
game.
Youth Basketball -- There are currently 421 participants registered for the 2014 youth
basketball program. The season began on Saturday, January 4 and will conclude on March
8, 2014. Children ages 4-8 & 13-14 play at South Pointe Middle School while children ages
9-12 play at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy,
and ten games.
Of the 421 children enrolled, there are
387 boys and 34 girls in the program.
Listed below is the breakdown by
division:
4-5 year olds: 42 male/ 6 female
6 year olds: 59 male/ 4 female
7 year olds: 55 male/ 7 female
8 year olds: 45 male/ 3 female
9-10 year olds: 85 male/ 9 female
11-12 year olds: 62 male/ 1 female
13-14 year olds: 39 male/ 4 female
Winter 2014 Adult Excursions -- There are only three tickets left for our excursion to the
Getty Center on March 1. Upon arrival, we will be served a lunch that will include choice of
sandwich (vegetarian, roasted turkey, pastrami or smoked ham with cheese, local greens
and tomato on artisan bread) with chips, a fresh baked cookie and soda or bottled water.
Excursion includes roundtrip transportation, lunch, entrance to the Museum and a snack for
$36 per person.
Spring 2014 Adult Excursions
On April 26 we will head to Descanso Gardens for an educational and narrated tram tour of
the vast 160 acres of gardens, woodlands and chaparral. Excursion will include roundtrip
transportation, a boxed lunch, admission, tram tour and a snack for $45 per person. On May
31 we are off to spend the evening at the Temecula Balloon and Wine Festival. This
excursion includes roundtrip transportation, admission to the festival and a snack for the ride
home for $50 per person. Spring trips will be rounded off with our visit to the Mission San
Juan Capistrano on June 21. Excursion includes roundtrip transportation, admission, docent
guided tour and a snack for the ride home for $35 per person. Lunch and shopping will be at
participants' expense.
Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15
free classes to seniors at the Diamond Bar Center. The classes vary from computer to
exercise and fine arts. Most of these classes are filled to capacity. The spring session will
begin February 24 and will conclude June 15, 2014.
AARP Free Tax Preparation — AARP is helping seniors with their tax preparation again this
year. 48 appointments have been made for the month of February.
Senior Seminars
2/3 - Safety Tips for Seniors - 2
2/10 - Medicare 101 - 7
2/24 - Health Screening - 1
Senior Activities and Services
• Bridge every Wednesday -8-10 per session
® Mahjong every Wednesday -35 per session
average
® Bingo every Tuesday and Friday -190 per
session average.
® Complimentary Legal Services 1st
Wednesday of every month. In February, all
6 appointments were booked.
I I FICIMT a I I W
February 11, 2014 - Diamond Bar Senior
Club -- Students from Quail Summit
School visited the Senior Meeting for
Valentine's Day and presented members
with hand -made valentines and cookies.
February 13, 2014 - Valentines Dinner
Dance -- This is one of the seniors' favorite
annual events, clearly demonstrated by the
230 people in attendance! Dinner was
catered by Caf6 and Stuff and music was
provided by DJ Keith Johnson. A dozen
lucky seniors took home a raffle prize.
Senior Groups and Clubs
Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage
Park Community Center:
® The Diamond Bar Senior Citizen's Club has 385 members and meets each Tuesday
with approximately 168 at each meeting.
® The Diamond Bar Evergreen Club has 245 members and holds classes throughout the
week.
® The Diamond Age Seniors has 185 members and meets each Monday, Wednesday,
and Friday.
® The Sunshine Seniors has 197 members and meets the second and fourth Sunday of
each month and every Saturday.
® The Super Diamond Age Seniors has 165 members and meets each Tuesday,
Thursday, and Friday.
Senior Excursions
February 5, 2014 - Valley View Casino -- 43 seniors enjoyed the day at Valley View Casino
in Valley Center. The cost was $22 per person and each participant received $15 in free play
on their player's card.
February 19, 2014 - Guide Dogs of America
& Porto's Bakery -- There were 20 seniors
signed up for this trip to visit the Guide Dogs
of America facility in Sylmar, CA. They
enjoyed a 90 minute guided tour of the
facilities and a chance to meet some of the
dogs and their trainers. Prior to that they
headed to Glendale to get a behind -the -
scenes tour of the famous Porto's Bakery and
had a delicious early lunch in their caf6.
Winter Snow Fest
A full financial summary and evaluation will be in the March commission report.
25th City Birthday Party -- The City will celebrate 25 years of incorporation on Saturday,
April 12, 2014 from 1 lam-5pm (rides open until 6pm) at Pantera Park.
The first committee meeting was held on Wednesday, January 29 at City Hall.
Representatives from the L.A County Fire and Sheriff's Department along with City staff were
in attendance. The main topics discussed at the meeting were organization participation,
new additions and ideas, marketing/promo and event logistics. The next committee meeting
will be held in March to finalize last minute details.
In addition, applications for community organizations to participate in the event were sent out
the week of February 3 with a submission deadline of Monday, March 3, 2014. Non-profit
community organizations can participate by operating a food booth, carnival ride, KidZone
game, een Action Zone game or hosting an information booth. Additional applications will
be available on the City's web site.
Nominations for Diamond Bar Outstanding Volunteer's were also mailed to community
organizations and have a deadline of Friday, March 14, 2014. The categories are Youth
(Age 17 and tinder) and Adult (Age 18 and over).
0TY OF MAMOND BAP
* ff
E&IN
31st Annual Easter Egg Hunt -- The City of Diamond Bar
and the Diamond Bar Breakfast Lions Club are proud to
invite you and your family to join us for our 31 st Annual
Easter Egg Hunt on Saturday, April 19, 2014. This FREE
fun -filled day starts at 10arn at Pantera Park (738 Pantera
Drive). Separate egg hunting areas will be set up for
children based upon their age. Children should remember to
bring their own basket to carry their eggs and to be on the
lookout for a special appearance by the Easter Bunny and
his friends the "Peeps"! Don't miss out on this opportunity
to start a new family tradition! Pancake breakfast and
pictures with the Easter bunny will be available for purchase
starting at 8:30am.
Armed Forces Banner Program -- Letters were mailed to
banner participants announcing a change to the Armed
Forces Banner Program—the Boulevard of Military Honor on
Diamond Bar Boulevard. Beginning February 24, the City
will begin to relocate all Military banners from their present
locations on Grand Avenue and Golden Springs Drive to
Diamond Bar Boulevard. Once all the banners have been
relocated to their new homes on Diamond Bar Boulevard,
participants will be able to locate and view their honoree's
banner online via the City's new Boulevard of Military Honor
webpage www. Diamond BarCA.Gov/BMH.
Arbor Day: Friday, May 9 at 9:15am
Pantera Elementary School
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 37 private,
business and non-profit rentals during the month of January. There were 20 church rentals,
Toastmasters, meeting, 1 Sunshine senior event, 4 business parties, and 1 baby shower.
There were also 7 weddings, 1 AYSO meeting and 2 banquets. A total of $57,362.00 in
rental fees was collected during the month of January for Diamond Bar Center rentals. In
January 2013 a total of $68,593.30 was collected.
Staff is excited about the upcoming year! The Grand View Ballroom in currently reserved
every Saturday through December 2015 with weddings, Quinceafieras, and business
banquets. Staff is also gearing up for our upcoming Bridal Show on Sunday, March 23rd
We are anticipating between 30-50 vendors and have sent out mailers to more than 300
brides.
Heritage -- There have been 7 rentals of Heritage Park Community Center for the month of
February. Rentals include 4 church rentals, 1 Chinese New Year banquet and 2 birthdays.
Total revenue for these rentals is $1,610.00. The revenue for February 2013 was $1,860.00
Picnic Reservations -- As of February 13, 2014 there have been 9 picnic reservations made
for the month of February. There has been 1 at Ronald Reagan, 3 at Pantera Park, and 5 at
Sycamore Canyon Park. The revenue for these picnic rentals is $175.00. The revenue for
February 2013 was $425.00
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS & MAINTENANCE
SUPERINTENDENT
SUBJECT: FEBRUARY PARKS REPORT
DATE: 2/19/14
MEETING DATE: 2/27/14
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
• Re-lamped 10 interior and 51 exterior light fixtures. Installed four (4)
ballasts.
Removed leaves and debris from water element (stream). Replaced/reset
rocks and cleaned strainer filter. Repaired strainer damaged by kids and
loose rocks.
Unclogged drains on drinking fountains. Performed preventative
maintenance on water fountain, urinal and sink drains.
® Installed new soap dispenser in upper women's restroom.
® Repaired kitchen cart. Installed new wheel.
® Repaired damaged bollard (twice) in motor court.
® Restored and painted two (2) exterior sconce lights by the Oak Room.
Restored and painted three (3) exterior tree up lights.
® Performed monthly generator test.
® Rewired Gem electric car that had been damaged by rodent activity.
® Applied nano coating to exterior concrete surfaces (Zaino).
® Unloaded and installed new concrete trash cans along the DBC perimeter.
Traced and trouble shot lighting circuits for exterior flag pole lights due to
no power at the bulbs. Found two (2) malfunctioning relays, a shorted
fixture that was submerged in water, numerous faulty terminations and two
dead ballasts. Approximately 50% of the lights have been restored and we
anticipate repairs on the remainders to be completed in the upcoming
weeks. Staff is currently looking into LED replacement lights that will help
reduce future failures.
® Replaced leaking electric water heater.
IN[= MOM715
® Installed carpet transition edge on floor into Tiny Tot bathroom.
® Cleared clogged urinal in exterior men's room.
® Cleared exterior drinking fountain drain
Maple Hill Park
Replaced one (1) metal trash can near tennis courts and replaced two (2)
plastic trash cans on tennis courts.
® Cleared clogged urinal in men's room.
Pantera Park
® Cleared drain in men's room toilet.
• Disabled three (3) basketball courts (six goals) for resurfacing. Installed
three (3) new nets upon opening.
® Repaired drinking fountain in small dog park.
® Assisted with set up and operation of the Winter Snow Fest.
® Fabricated and installed new wooden backstop on softball field #1.
Backstop consisted of 18 ea. 2"x12"x10' boards. Painted new boards.
® Replaced two (2) plastic trash cans on tennis courts.
® Cleared drain in men's room urinal.
Paul C. Grow Park
® Cleared sand from drain at drinking fountain near restroom building.
IWOMMS "TIMS
0 Cleared clogged drinking fountain drain by field #1.
Fabricated and installed new wooden backstops on fields #1 and #2.
Painted new boards.
0 Re -secured gates and fences for field renovation.
0 Replaced two (2) plastic trash cans on tennis courts.
0 Cleared clogged drain in men's room urinal.
Silvertip Park
0 Cleared sand from drinking fountain.
City Hall/Library
• Inspected roof mounted solar electric system.
• Replaced three (3) ballast on 1st floor and two (2) ballasts on 2nd floor.
• Performed quarterly carpet cleaning in the Library and City Hall spaces
(DFS).
• Performed monthly generator test.
• Touchup painting in City Hall spaces.
L 7-1,
MEMORANDUM
To: Honorable Chairman and Members of the Pars and Recreation Commission
From: Bob Rose, Community Services Director ill — ?'/10Y
Date: February 18, 2014 Meeting Date: February 27, 2014
Re: CIP Projects Up -date
Grand View Trail & Grand View Trail Link – Bids from construction contractors were
opened and read publicly on Tuesday, January 28. Bids ranged from a low of $539,136.89 to
a high of $959,107.20. The low bidder has requested relief from his bid because of clerical
errors in the preparation of their bid schedule. The low qualified bidder is therefore Green
Building Corporation in the amount of $559,583.25. Award of contract is scheduled for the
March 4th
City Council meeting. Construction should start in early April.
Site D Public Park – Staff has provided Lennar Homes with component details that will be
included in the plans for this park. These will be used by Lennar to develop a detailed
conceptual plan of the park. The conceptual plan must be approved by the City before work
on construction documents starts.
Diamond Bar Center – The punch list items have been finished and this project is now
complete. Notice of Completion will go to the City Council for approval at their March 4th
meeting.
Design of Heritage Park Improvements – Staff is still working on the expanded scope of
work for this project. The revised RFP should be released in April.
Larkstone Park – Lewis Homes is still working on the revised park plan.
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