HomeMy WebLinkAbout01/23/2014 PRC Agenda - Regular MeetingAGENDA
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21810 Copley Drive
Chairman Dave Grundy
Vice -Chair Ted Owens
Commissioner Lew Herndon
Commissioner Benny Liang
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation (s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Windmill Room. and encourages you to do the same.
City of Diamond Bar
M -A _ AND RECREATION i , i i t r.
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business of the Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that is not on the posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and
may be accessed by a personal computer through a phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge,
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060
between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday.
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Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060
General Information (909) 839-7060
CITY OF DIAMOND BAR
PARKS AND RECREATION NO
AGENDA
THE WINDMILL ROOM at
Diamond Bar City Hall Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
• Provide —
Li Advice to the City Council.
• A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
• Quality recreational programs for all ages.
• Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
• Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG,
ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
January 23, 2014 PAGE 2 PARKS & RECREATION COMMISSION
AM 17-0 ZKOISCLU4,11
Friday, January 24 - Senior Excursion - Cirque du Soleil, TOTEM, Santa
Monica, Level 1-2, 2:30pm - 9:30pm, Depart DBC @ 9:30pm
Tuesday, January 28 - DB4Youth and DB4Youth "In Action" Meeting, 6:00pm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
Tuesday, February 4 - City Council Meeting, 6:30pm, AQMD Main Auditorium,
21825 Copley Drive, Diamond Bar
Wednesday, February 5 - Senior Excursion, Valley View Casino - Level 1,
8:30am - 6:00pm, Departs DBC @ 8:30am
Tuesday, February 11 - Planning Commission Meeting, 7:00pm, The Windmill
Room, 1st Floor, 21810 Copley Drive, Diamond Bar
Thursday, February 13 - Senior Valentine Dance, 6:00 - 9:00pm, Diamond
Bar Center, 1600 Grand Ave., Diamond Bar
Thursday, February 13 - Traffic &Transportation Commission Meeting, 7:00pm
The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar
Monday, February 17 - CITY OFFICES CLOSED - In observance of Presidents'
Day
Tuesday, February 18 - City Council Meeting, 6:30pm, AQMD Auditorium,
21865 Copley Drive, Diamond Bar
Wednesday, February 19 - Senior Excursion, Guide Dogs & Portos Bakery,
8:30am - 6:00pm, Departs DBC @ 8:30am
Tuesday, February 25 - Planning Commission Meeting, 7:00pm, The Windmill
Room, 1st Floor, 21810 Copley Drive, Diamond Bar
Thursday, February 27 -- Parks and Recreation Commission Meeting, 7:00pm
The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar
January 23, 2014 PAGE 3 PARKS & RECREATION COMMISSION
1.1 Approval of Minutes for November 21, 2013 Regular Meeting
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation
2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation
2.3 CIP Projects — Bob Rose, Community Services Director
1. Design of Grand View Trail & Grand View Trail Link Project
2. Design of Site D Public Park
3. Diamond Bar Center Improvements
4. Design of Heritage Park Improvements
5. Larkstone Park Up -date
2.4 List of pending Commission requests — Bob Rose
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSIO
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
NOVEMBER 21, 2013 1
Chairman Dave Grundy called the Parks and Recreation Commission meeting to order
at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA
91765.
PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance.
go-] we" 4
Present: Commissioners Lew Herndon, Dave Roberto, Chairman Dave Grundy
Commissioner Ted Owens arrived at 7:12 p.m.
Absent: Commissioner Benny Liang was excused.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee
Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative
Coordinator.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented by CSD/Rose.
H 10 0 0 FOIS-3 1] 14� 111�11 1 U4 0 1 my -Al
C/Hemdon moved, C/Roberto seconded, to approve the Consent Calendar as
corrected. Without objection, the motion was so ordered with C/Liang and
C/Owens absent.
1.1 Regular Meeting Minutes for October 24, 2013 — approved as corrected.
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update — RS/Murphey
Chair/Grundy asked the difference in the amount the City made from the
Fall Fun Festival this year compared to last year. CSC/Tarazon
responded that the amount was very similar, last year 253 game cards
were sold and this year 262 game cards were sold.
NOVEMBER 21, 2013 PAGE 2 P&R COMMISSION
2.1.1 Power Point Presentation on Veterans' Day — CSC/Tarazon
Chair/Grundy said he would like to see recognition of those who passed in
the line of duty commemorated at the Veterans' Day event. CSC/Tarazon
said she would add that option to the application that is sent out each
year.
2.2 Parks Report — PMS/Jordan
C/Roberto said he would like to see implementation of anti -theft measures
at Pantera Park, and PMS/Jordan responded that staff would be
implementing anti -theft measures at Pantera Park.
C/Hemdon said he was concerned about brown spots at Lorbeer field.
2.2.1 Power Point Presentation on the Dog Park at Pantera Park —
CSD/Rose presented information about the CIP project and
reported on the projected construction costs and year-to-date
maintenance costs.
2.3 CIP Projects — CSD/Rose
2.3.1 Dog Park — CSD/Rose reported that the construction of the Dog
Park has been completed.
2.3.2 Grandview Trail and Grandview Trail Link — CSD/Rose indicated
that the project is still in plan check.
2.3.3 Site D Public Park — CSD/Rose reported that C/Tye said at the
last City Council meeting that he would like to see the flood channel
covered at the Site D Public Park. Chair/Grundy agreed it was a
good idea because the flood channel is an eyesore.
C/Hemdon asked how the Council responded to the Commission's
recommendations about the park and CSD/Rose responded that
the recommendations are in the Council's hands for further
discussion. The City Council continued the Site D approvals until
December 3. Staff will be providing additional information about
how that might be accomplished at the December 3 City Council
meeting.
2.3.4 Diamond Bar Center Improvements — CSD/Rose stated that he
was very impressed with the Diamond Bar Center improvements
which he had an opportunity to view firsthand when he attended the
Diamond Bar Community Foundation's Gala as C/Hemdon's guest.
2.3.1 List of Pending Commission Requests — CSD/Rose stated that at a
NOVEMBER 21, 2013 PAGE 3 P&R COMMISSION
future date RS/McKitrick would provide the Commission with a
presentation on the December 4 field allocation meeting.
*-]X&1i 11611 AM
4.1 Parks and Recreation Commission meeting scheduled for December
2013.
Following discussion, the Commission unanimously concurred to adjourn
tonight's meeting to January 23, 2014.
The Commissioners expressed their thanks to staff for their hard work during
2013 and wishes everyone a Happy Thanksgiving and Holiday Season.
ADJOURNMENT: C/Roberto moved, C/Hemdon seconded, to adjourn the Parks and
Recreation Commission meeting. With no one objecting and no further business before
the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:14
p.m. to January 23, 2014.
The foregoing minutes are hereby approved this day of 12014.
Respectfully Submitted,
Attest:
DAVE GRUNDY, CHAIRMAN
MCI �M#K MZ1
TO: Honorable Chair & Members of the Parks & Recreation
Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: January 16, 2014
MEETING DATE: January 23, 2014
Winter 2014 Recreation Guides are available at City Hall, the Diamond Bar Center,
Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar
Public Library. A PDF version is also available online at www. Diamond BarCA. go .
Fall 2013 -- The Fall 2013 session ended December 6. The season ended with a total
of 922 students enrolled in 235 classes with a total of $69,133 fees collected. Fall 2012
had a total of 809 students enrolled in 182 classes with a total of $61,398 fees collected.
Popular classes this past season were Tennis for all ages, Baby Ballet, Reading and
Written Expression, Kundalini Yoga, Pilates and Smart Ph6ne Smarts.
Winter 2014 -- The Winter 2014 session began on January 4th and will run through
March 14th. New programs offered this season include Beginning Sewing for Teens &
Adults, Tumbling & Acrobatics, Shreducate Skateboarding, Flag Football, Hip Hop
Workout, and Oil Painting. As of January 9th, there were 352 students enrolled and 200
available classes.
Spring 2014 -- Spring class proposals were due on December 4th. We have received
proposals for new programs, including Volleyball and Capture the Flag. The Spring
session will run March 15th through May 30th. -:- - I
Fall 2013 Adult Excursions -- Our last Fall excu
was held on Saturday, December 21't. An intimat
of 13 participants enjoyed a Christmas show and
luncheon at the Candlelight Pavilion in Claremoni
Participants were served a scrumptious holiday f(
along with dessert and coffee while the productio
"Because It's Christmas" played on stage. This e;
included roundtrip transportation, admission, lunc
snack for the ride home for $75 per person.
Winter 2014 Adult Excursions -- On January 1,
we had a SOLD OUT trip to the 125th Annual
Tournament of Roses Parade. Bands, floats, and
equestrian units from all over the world
decorated the streets of Pasadena as they
participated in the largest and most beautiful
parade in the world. This year's theme was
"Dreams Come True." This excursion
included a continental breakfast, roundtrip
transportation, ticketed grandstand seating,
official Rose Parade guide, souvenir
Diamond Bar seat cushion and a snack for
the ride home for $85 per person.
On March Vt we will head to the Getty
Center. Upon arrival, we will be served a
lunch that will include a choice of sandwich
along with chips, a fresh baked cookie and
soda or bottled water. Excursion includes roundtr
transportation, lunch, entrance to the
Museum and a snack for the ride home for $36 p
person.
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Tiny Tots -- The Holiday Mini Camp ended on
Friday, December 20th. Many wonderful memori(
were created as the children made a variety of
crafts, baked gingerbread and decorated cookies
Santa and Mrs. Claus visited the children on
Tuesday, December 17th and Wednesday,
December 18th. Each child had a photo taken wi-
Santa. Parents were encouraged to take pictures
as well and siblings were invited to attend.
Registration for the Winter Session began the
week of November 4th and the session will run
from Monday, January 6th through Friday,
March 28th. There are "Cool Days Ahead!" for
the Tiny Tots participants (this is the theme for
the Winter Tiny Tots session). At the time of this
report, Pantera Park Tiny Tots had 21 in the 4-5
year old class and 14 in the 3 year old class.
Heritage Park Tiny Tots had 21 in the 4-5 year
old class and 10 in the 3 year old class.
Registration is ongoing until classes are full.
The 4-5 year old classes at both locations are
filled to capacity.
DB 4Youth "in Action" -- On Thursday,
December 5th a group of 24 youth met at Round
1 irT the Puente Hills Mail for their Holiday
Gathering. They bowled and played games in
the arcade. On Saturday, December 7th they
operated the snack bar at the Candy Cane
Craft Fair. This was the most successful Candy
Cane Craft Fair so far—the snack bar made
$695.00.
The food drive for Christian Food Service at St.
Denis was a huge success. Garrett Masuda,
DB 4Youth "In Action" Secretary, delivered 302
non-perishable items to St. Denis on Friday,
December 20th. Thank you to everyone who
helped to make this much needed food drive
successful. D13 4Youth will meet Tuesday,
January 14th to prepare for helping out at the
Winter Snow Fest on Saturday, January 18th
Their next regular meeting will be Tuesday,
January 28th
Adult Basketball -- We are currently taking
registration for the next season of Adult Basketball. Games are played at Diamond Bar
High School and South Pointe Middle School. Practice games will start January 26th
with regular season play starting February 9th. Included in the $360 registration fee are
10 league games plus a qualification game, scorekeepers, and championship awards.
Teams also pay $20 per week for the officials.
Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on
Mondays. There are currently 32 participants registered for the session ending February
17th. For only $40, participants receive 10 weeks of play on two courts of action from 7-
9pm.
Skate Park -- The skate park averages 8 users per hour on weekdays and 13 users per
hour on weekends. Field attendants check in on the skate park a few times each day,
from 4pm - dusk on weekdays and from 8am - dusk on the weekends.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 13 participants), Thursday (average of 11 participants), and Sunday
(average of 13 participants) evenings. Open play takes place from 7:30-11 pm on
Tuesdays and Thursdays, while Sunday is open from 6:30-10pm.
Youth Basketball -- There are currently 418 participants registered for the 2014 youth
basketball program. The season began on Saturday, January 4th and will end with the
final game on March 8th. Children ages 4-8 & 13-14 play at South Pointe Middle
School, while children ages 9-12 play at Mt. Calvary Lutheran School. Picture day was
held Saturday January 11th. The $84 registration fee includes a jersey, trophy, and ten
games. Volunteer coaches are being accepted and reviewed to assist with this
program.
Field Allocation Meeting -- See attached report.
Senior Seminars
Senior Classes -- Mt. San Antonio
College partners with the City of
Diamond Bar to offer 15 free classes
to seniors at the Diamond Bar
Center. The classes vary from
computer to exercise and fine arts.
Most of these classes are full to
capacity each session. The Winter
session began Janua,6th and will
Januar
conclude February 17t .
1/13 Planning in Advance for Healthcare 5 people
1/9-10 AARP Mature Driving 10 people
1/20 Cholesterol and Hypertension 2 people
1/27 Health Wellness 7 people
® Bridge every Wednesday, 8-10 per session
® Mahjong every Wednesday, 45 per session average
® Bingo every Tuesday and Friday, 185 per session average
® Complimentary Legal Services on the first Wednesday of each month; December
was completely booked with 6 appointments.
Senior Groups and Clubs
Five senior clubs regularly meet and hold events at the Diamond Bar Center and
Heritage Park Community Center:
® The Diamond Bar Senior Citizen's
Club has 325 members and meets every
Tuesday with approximately 175 at each
meeting.
® The Diamond Bar Evergreen Club has
260 members and holds classes
The Super Diamond Age Seniors has 210 members and meets every Tuesday,
Thursday and Friday.
Senior Excursions
Fantasy Springs - 1/9 -- This was a sold out trip of 30 passengers. Fantasy Springs is
one of the favorite casinos for our gambling crowd as it still has a Bingo parlor. The cost
of the trip is $20 per person and each participant received a $20 slot play credit on their
Player's Card upon arrival.
Cirque Du Soleil, Santa Monica - 1/24 -- This trip sold out within two weeks after
Winter registration opened—the flare and excitement of Las Vegas is coming to Los
Angeles as Cirque de Soleil presents "TOTEM"! This stunning performance traces the
fascinating journey of the human species from its original amphibian state to its ultimate
desire to fly. This excursion includes roundtrip transportation and admission to the show
and a snack for the ride home for $77 per person.
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Winter Snow Fest -- Pantera Park will be
transformed into a Winter Wonderland on
Saturday, January 18th from 1 Oam to 4pm.
We currently have 4 craft booths, 22 game
booths and 7 vendors registered to run food
booths. This year's festival will feature four
snow hills, a snow play area and, of course,
lots of fun!
The snow hills will consist of 3 large runs and
1 mini run that will start half way up the hill.
The mini run will provide an opportunity for
younger children and first time riders to experience sledding without the fear of the big
hill.
Participants can purchase an unlimited sledding wristband for $5. Sleds are provided for
the runs and sledders are encouraged to wear gloves and closed toed shoes. Starting
this year, waivers will need to be signed prior to sledding. Game/craft cards can be
purchased for $1 each; 4 games or crafts can be redeemed on each card. Lastly, 11 am
will mark the highlight of the event as Mayor Herrera welcomes everyone and
announces the arrival of "Flurry", the sledding penguin, as he rides in on the fire engine
provided by Station 121.
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Diamond Bar Center -- The Diamond Bar Center was the location for a total of 47
private, business and non-profit rentals during the month of December. There were 20
church rentals, 2 Toastmasters meetings, 1 New Year's Eve party, 1 Sunshine Seniors
event, 2 holiday business parties, and 1 family Christmas party. There were also 6
weddings, 1 business meeting, 3 birthday parties and 1 concert. We also had 1 annual
celebration, 1 hiking club party and 1 preschool holiday show. A total of $52,481.50 in
rental fees was collected during the month of December for Diamond Bar Center
rentals. In December 2012 a total of $45,626.66 was collected.
The holiday season usually ends with many newly engaged couples searching for a
wedding venue. The Diamond Bar Center has been busy fielding phone calls,
scheduling tours and reserving rooms for events and weddings for the next couple of
years. Our Saturdays in the Grand View Ballroom are currently booked through
September 2015 and many dates have been placed on hold as people prepare to come
in and sign contracts; we are even receiving calls regarding reservations in 2016!
Heritage -- There have been 8
rentals of the Heritage Park
Community Center for the month of
January. Rentals include 4 church
rentals, 1 reception and 3 birthdays.
Total revenue for these rentals is
$2,340.00. The revenue for January
2013 was $1,905.00
Pantera -- There is 1 rental at the
Pantera Park Activity Room for the
month of January. The rental is for a
baby shower event. Total revenue for
this rental is $175.00. The revenue
for January 2013 was $595.50.
Picnic Reservations -- As of
January 10th, there have been 5
picnic reservations made for the
month of January. There has been 1
at Heritage Park, 1 at Ronald
Reagan, and 3 at Sycamore Canyon
Park. The revenue for these picnic
rentals is $175.00. The revenue for
January 2013 was $75.00.
City
of
Diamond
Bar
VIA:
Bob Rose, Community Services Director
FROM:
Mickey McKitrick, Recreation Specialist
DATE:
January 16, 2014
TO:
Honorable Chairman and Members of the Parks and Recreation Commission
VIA:
Bob Rose, Community Services Director
FROM:
Mickey McKitrick, Recreation Specialist
Christy Murphey, Recreation Superintendent
RE: Field Allocation Meeting Report
The field allocation meeting for the period covering January 1, 2014 to .July 31, 2014 was held at the
Diamond Bar Center on Wednesday December 4th at 6:30pm. We had 15 different youth and adult
organizations requesting use of fields and courts.
The following groups had representatives at the meeting:
AYSO
CH Rays Baseball Club
Diamond Bar Community Foundation
Diamond Bar Destroyers Baseball Club
Diamond Bar Girls Softball
Diamond Bar Pony Baseball
Diamond Bar Soccer League
FC Hanaro Adult Soccer
FC Man United Soccer
Lidle Girls Softball Club
The field allocations were announced and organizations appeared to be pleased with the field space
that they were allocated. Two organizations requested and were granted field space at parks at times
that had yet to be allocated.
The representative from DB Pony is also affiliated with DB Pop Warner Football. He raised a concern
about the condition of the football field at Lorbeer Middle School. He stated that it's his belief that the
field deteriorates in part because there is not a grass -catcher on the mower that is used to maintain
the field. His concern is that when the field is watered, that the water never reaches the turf because
it's absorbed by the loose, fresh cut grass. He feels that this creates large areas of dirt and that the
drier conditions result in an increased amount of ant hills.
The representative from DB Girls Softball raised concerns about several facilities. He would like to see
the netting replaced on the L -screens in use at the Pantera Park batting cages, as there are some spots
where the netting is pulling away from the poles. Also at Pantera, he would like to see the dugout
covers replaced, as there are some spots where the fabric has worn through. He issued another
concern about Pantera, that there are some cracked wood planks on the baseball field backstops. He
is also concerned about the backstop at Peterson Park, where the wood planks are showing some wear
and tear. Along with that concern at Peterson, he would like to see some trees trimmed back that are
hanging over the field fence. At Pantera, Peterson, and Sycamore Canyon parks, he complained about
the field fencing, that the chain link is pulling away from the bottom restraining bar. He commented
that Summitridge Park has a different type of tie down that is much more efficient. He issued a concern
at Pantera, Peterson, Summitridge, and Sycamore Canyon parks that there is a pronounced berm/lip
where the dirt infield meets the outfield grass. Lastly, he requested that the City provide DB Girls
Softball with an additional storage container at Pantera Park.
The representative from DB Destroyers commented that the chain link is pulling away from the fences
due to baseball/softball coaches and parents having the children play soft toss into the fence. He
suggested that the City post a sign at each park to state that soft toss is prohibited. He further
suggested that any programs caught playing soft toss could lose their field permits. He also issued a
concern at Heritage Park that the trees along the third base line block out the field lights.
The representative from DB Soccer League issued a concern about an area of the soccer field at
Pantera near Bowcreek that seems to always be saturated.
There was an extensive discussion about the potential use of the Pony Baseball facility for DB field
users. The representative from the Diamond Bar Community Foundation spoke about a need for more
field space for the youth sports programs in the city. The representative from Pony Baseball
commented about the days and times that the facility would be open for use. City staff inquired about
the potential use from outside programs, to ascertain the level of interest. The DB Destroyers
indicated that they would prefer to practice on the Pony fields, as it would afford them the opportunity
to practice on an entire field without soccer limiting them to the infield. DB Girls Softball indicated
that they could send teams to the facility that were interested in practicing at an earlier time (not
requiring lights) in August and October. DB Soccer League stated that they could send some of their
younger teams to practice at that location. Concerns were raised about the lack of lights at the facility,
as most coaches prefer to practice a little bit later into the evening.
The next allocation meeting will be held in May for the period covering August 1, 2014 to December
31, 2014.
JANUARY PARKS REPORT
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS & MAINTENANCE
SUPERINTENDENT
SUBJECT: JANUARY PARKS REPORT
DATE: 1/15/14
MEETING DATE: 1/23/14
During the previous months, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
® Re-lamped six (6) pole lights in the parking lot.
® Painted exterior of community center (MB Coatings) and refinished interior
baseboards (Quad County Painting).
® Repaired HVAC computer controls (IT).
® Assisted with setup of Candy Cane Craft Fair.
® Re-lamped 54 interior and 49 exterior light fixtures. Installed three (3)
ballasts.
® Repaired burned flag pole can lights.
® Installed new fire door magnets.
® Snaked clogged water element drain and retaining wall drain.
® Cleaned water element suction pump. Clog was caused by excessive
amount of sycamore leaves.
® Repaired water element auto fill valve.
® Repainted rusty gas lines to A/C package units on roof.
® Adjusted and cleaned kitchen sink drain.
® Cleaned level sensor on ice machine.
® Repaired bird deterrent wire in several locations.
® Cleaned filter for AN projector and reset filter scroll.
® Repaired inoperable convection oven. Found clogged gas line.
® Installed new shelf pins in freezer.
® Repaired rodent damaged wire in GEM electric car.
® Cleaned roof drains. Cleared clog.
® Installed soap dispenser in upper women's restroom.
Heritage Park
® Cleared drains in two (2) drinking fountains.
® Re -tamped six (6) fixtures in the main activity room and replaced six (6)
light diffuser lenses.
® Replaced three (3) ballasts in the Tiny Tot classroom and replaced six (6)
light diffuser lenses.
® Serviced HVAC unit (Bear State).
® Repaired pour in place playground surface (Zaino).
Repaired roof leak (Tremco).
Painted interior and exterior of community center building (Quad County
Painting).
Longview North Mini -park
® Repaired poured in place playground surfacing (Zaino).
Maple Hill Park
® Cleared drain in men's room toilet.
® Resurfaced basketball court and three (3) tennis courts (California
Surfacing).
® Repaired poured in place playground surface (Zaino).
Pantera Park
® Cleared drain in men's room toilet.
® Replaced ballast in Tiny Tot classroom light fixture.
® Resurfaced two (2) tennis courts.
® Repaired and re -hung netting in batting cages.
® Re-lamped two (2) parking lot lights.
® Serviced HVAC unit (Bear State).
® Repaired poured in place playground surfacing (Zaino).
® Replaced three (3) photo cells for park lighting and replaced plywood on
play structure damaged by vandals.
® Repaired copper wire cut by vandals. Filled three (3) electrical junction
boxes, for sports field lights, with concrete to prevent copper theft.
Paul C. Grow Park
® Cleared sand from drain at drinking fountain near restroom building.
Peterson Park
® Cleared clogged drinking fountain drain.
® Repaired poured in place playground surfacing (Zaino).
Ronald Reagan Park
® Replaced photo cell for building lights.
® Cleared drain in men's room urinal.
® Closed off broken "Mogul" slide in playground. Slide replaced by
contractor.
® Pressure washed wall to prep for painting.
® Serviced Calsense ET gage for centralized irrigation system.
® Repaired damaged poured in place playground surfacing (Zaino).
® Repaired poured in place playground surfacing (Zaino).
® Re-lamped three (3) light fixtures on 1St floor.
® Replaced one (1) ballast in 1st floor lobby.
® Performed quarterly upholstery cleaning in City Hall (DFS Floors).
® Performed monthly generator test.
® Performed quarterly carpet cleaning of City Hall (DFS Floors).
Interoffice
MEMORANDUM I
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: January 15, 2014, Meeting Date: January 23, 2014
vs_/wy
Re: CIP Projects Up -date
CIP Projects Up -date:
Grand View Trail & Grand View Trail Link — The City was awarded a $300,000 grant from
the LA County Safe Parks fund; that completes the funding necessary to construct this
project. The plans & specs are now out to bid and bids from construction contractors are due
on Tuesday, January 28.
Site D Public Park — The conditions of approval for this project were approved by the City
Council on December 17, 2013. The City Council will not require a cover over the channel.
Lennar Homes is now developing the detailed plans for the park for City approval.
Diamond Bar Center — This project has been substantially completed with only a few punch
list items left to be resolved for the project to be finished.
Design of Heritage Park Improvements — Staff is re -starting the RFP process to expand
the scope of work for this project. Rather than just including the Community Center and the
access to it, the revised scope of work will include recommended improvements for the entire
park site. Public input will be included in the process.
Larkstone Park — Lewis Homes is starting to move forward on this project, now that the
economy has improved. They have applied for a grading permit, but the Public Works
Department will not issue the permit until a revised park plan is submitted and approved,
Lewis Homes is now working on the revised park plan.
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