Loading...
HomeMy WebLinkAbout09/26/2013 PRC Agenda - Regular Meetingf Thursday, September 26, 2013 7:00 p m THE WINDMILL ' O DIAMOND BAR CITY HALL — 1st FLOOR 21810 Copley Drive Diamond Bar, California Chairman Dave Grundy Vice -Chair Ted Owens Commissioner Lew Herndon Commissioner Benny Liang Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerks office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title lI of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance oraccommodation(s) in order to communicate at a City public meeting mustinform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room. and encourages you to do the same. City of Diamond PARKS AND RECREATION COMMISSION 11 EETIVG P& ULES Z�It rovINIll The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND AI'' PARKS AND RECREATION COMMISSIO i. .a ._„ ,'�k 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, L.IANG, ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY PRESENTATION to Summer Volunteens of 2013 — Alison Meyers MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. September 26, 2013 PAGE 2 PARKS & RECREATION COMMISSION Tuesday, October 1 — City Council Meeting — 6:30pm — The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Friday, October 4 — DB 4Youth "In Action" — Roctober — 5-11 pm — Santa Monica Pier Saturday, October 5 — Adult Excursion — Avocado Festival — gam — 6pm — Departs DBC @ 8am Tuesday, October 8 — Planning Commission Meeting — 7:00pm — The Windmill Room, 18t Floor, 21810 Copley Drive, Diamond Bar Thursday, October 10 --- Senior Excursion -- Valley View Casino — Level 1 — 8:30am-6pm — Departs DBC @ 8:30am Thursday, October 10 —Traffic & Transportation Commission Meeting — 7:00pm The Windmill Room, 18t Floor, 21810 Copley Drive, Diamond Bar Tuesday, October 15 — City Council Meeting — 6:30pm — The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Thursday, October 17 — Senior Excursion — Spend the Day in Julian! — Level 2 8:30am-5:45pm — Departs DBC @ 8:30am Tuesday, October 22 — Planning Commission Meeting -- 7:00pm — The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Thursday, October 24 — Parks and Recreation Commission Meeting — 7:00pm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Tuesday, October 29 — DB4Youth and DB4Youth "In Action" Meeting — 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Wednesday & Thursday, October 30 & 31 — Halloween Haunted House — 6-9pm — Heritage Park, 2900 S. Brea Canyon Road, Diamond Bar Thursday, October 31 — Fall Fun Festival — 4:30-8:30pm — Heritage Park, 2900 S. Brea Canyon Road, Diamond Bar September 26, 2013 PAGE 3 PARKS & RECREATION COMMISSION •h MCI 0 alM S_ 1.1 Approval of Minutes for August 22, 2013 Regular Meeting 1.2 Transmittal of Thank You Letter to Boy Scout Troop 8888 INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director Dog Park Grand View Trail & Grand View Trail Link Site D Public Park Diamond Bar Center 2.4 List of pending Commission requests — Bob Rose 3. OLD BUSINESS — None 4. NEW BUSINESS — 4.1 Site D Park — Conditions of Approval Lennar Homes will be developing a new residential neighborhood at the southeast corner of Diamond Bar Blvd and Brea Canyon Road. This location is also known as Site D. A condition of this development is that a 2 -acre public park must be constructed and turned over to the City of Diamond Bar for operations and maintenance. To determine the elements to include in the developed park, Lennar Homes conducted two neighborhood meetings that were presented by RJM Design Group. The input received from the community at those two meetings has been incorporated into the attached Conditions for Approval. The Conditions of Approval will be included in the tentative tract map for this project that will be considered by the Planning Commission at their October 8 meeting. Before the park is constructed, a complete park design must be submitted by Lennar Homes for approval by the Community Development Director, the Community Services Director and be recommended for approval by the Parks & Recreation Commission. The final park design must contain the elements included in the Conditions for Approval. Recommended Action - Review the Conditions for Approval and Recommend Approval to the Planning Commission September 26, 2013 PAGE 4 PARKS & RECREATION COMMISSION ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 AUGUST 22, 2013 CALL TO ORDER: Chairman Dave Grundy called the Parks and Recreation Commission meeting to order at 7:01 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioner Dave Roberto, Vice Chairman Ted Owens, Chairman Dave Grundy Commissioner Benny Liang arrived at 7:10 p.m. Absent: Commissioner Lew Herndon was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris Vargas, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Regular Meeting Minutes for July 25, 2013 C/Roberto moved, VC/Owens seconded, to approve the July 23, 2013 regular meeting minutes as presented. Without objection, the motion was so ordered with Chair/Grundy abstaining, C/Liang and C/Herndon being absent. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update -- RS/Murphey 2.1.1 PowerPoint Presentation on Senior Programming by RS/Vargas 2.2 Parks Report — PMS/Jordan VC/Owens asked if the Commission would consent to sending a thank - you letter to the Eagle Scout for his participation in the Summitridge Park AUGUST 22, 2013 PAGE 2 P&R COMMISSION Trails project. Commissioners concurred. 2.2.1 Power Point Presentation on Ronald Regan Park - PMS/Jordan C/Liang inquired about the park restroom facilities. CSD/Rose said that, when the parks were built equal amenities were constructed in each restroom. As time moves forward people become more enlightened because they are seeing the same thing C/Liang is seeing and that is lines forming. As an example, the Diamond Bar Center is newer construction and the women's bathroom by the ballroom has many more stalls than on the men's side. CSD/Rose said he believed that when Sycamore Canyon Park was retrofitted, the same thing was done and there are more stalls in the women's side than the men's side. When architects design restrooms at this point in time they create a bias toward the women's facilities more than they did in the past. 2.3 CIP Projects - CSD/Rose 2.3.2 Dog Park - CSD/Rose reported that the bid opening was today for the concrete walkways and stairs that will connect the gates to the existing walkway. Ten bids were submitted and the bids ranged from $37,200 to $69,999. The engineer's estimate was $38,000. The City Council will award a contract on September 3. The majority of this project will be paid with federal funds and CDBG funds which can be used for the ADA access. The stairs cannot be done with CDBG funds and it will cost the City about $7,000 from the General Fund for that portion of the project. 2.3.3 Grandview Trail and Grandview Trail Link - CSD/Rose stated that staff received the second plan check back from Building and Safety today and those comments are being forwarded to the City's Consultant TKE which will make the corrections and submit them back to Building and Safety. Once plans and specs are approved they will be released for bidding with construction to commence sometime in October. 2.3.4 Site D Park Design - CSD/Rose reported that Lennar Homes is still working on the concept plan for the park which is likely to take another two months. Lennar is anxious to get the Tentative Map approved and hopes to start that process in October. During the next two months staff will have more details available about what is proposed to be included in the park. 2.3.5 Larkstone Park - CSD/Rose said that Lewis Homes continues to work on the redesign of the park. Since staff has not heard from Lewis Homes and this item will be removed from the projects list until staff receives further information. AUGUST 22, 2013 PAGE 3 P&I2 CoMNIISSI®N 2.3.6 Diamond Dar Center Improvements — CSD/Rose stated that the Diamond Bar Center is still under construction. The contractor was working on cabling today to get the office ready for staff to move back in. There are punch list items related to the carpet throughout the building. The office furniture has arrived but is not yet installed in the offices. Staff believes that staff will be able to move back into their offices without doors sometime next week. The doors are still being fabricated; however, contract classes are scheduled for the Sycamore Room in September and staff will need to be onsite to meet the scheduling. VC/Owens said he received his copy of the California Parks and Recreation recently and was surprised to see an article about an award the City received in 2012 for Washington Street Park. CSD/Rose said that the award was from a Public Works professional organization. The City is a member of the organization and entered the project because of the storm water collection system technology. 2.4 List of Pending Commission Requests — Presented by CSD/Rose 2.5 Report on Meeting with Pony Baseball CSD/Rose reported that he and C/Herndon met with the Pony Baseball representatives on July 30. The main issue the Pony representatives were interested in was to enter into a "Lorbeer Middle School' type of agreement where the City would do millions of dollars worth of improvements to their facility such as install lights, pave the parking lot and generally update the facility. CSD/Rase was very clear that the type of agreement they were seeking would not happen. In the meantime, the Pony people have found groups that will rent their facility and they are renting to private baseball organizations for tournaments and making about $1,200 a weekend renting out the facility. Apparently, the facility is booked for two or three weekends per month. Also, they have hooked up with Snoop Dog, now known as Snoop Lion who runs a youth football program and that group has been practicing at the facility and rents the facility. So Pony Baseball has revenue coming in to take care of their facility; however, they indicated they were interested in working with the Diamond Bar Foundation, should the Foundation want to work with different organizations in town for Monday through Friday dates. Staff believes that some of the local organizations would benefit from use of the facility during the months of August, September and October. VC/Herndon said he would take the information to the Foundation for discussion. CSD/Rose said he felt not much would happen this year but could happen in the future. Staff will assist VC/Herndon in his efforts. Chair/Grundy asked if RS/McKitrick believed there was any value in the number of hours available at the Pony League Park and CSD/Rose said yes. RS/McKitrick was included in the research for the meeting with the AUGUST 22, 2013 PAGE 4 P&R COMMISSION Pony officials. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Roberto thanked staff for the reports. He asked if contract classes were trending upward and RS/Murphey said that the online registration is going well. Summer has ended and August is not a very popular registration month. She said she would report on the fall data at the next Commission meeting. C/Liang thanked staff for the very informative Power Point presentations. Last week he was at the Diamond Bar Center and the carpet looks great and the audio system works great. The lighting is very great and is pretty high-tech. Overall, the updates are very great and all of the meeting attendees are very happy to have their meetings at the Diamond Bar Center. VC/Owens thanked staff for the reports. He attended several Concerts in the Park and complimented the Volunteens on being very helpful and their assistance was well-received. He said the youth baseball picnic went well but it seemed attendance was down from last year. RS/Murphey believed there were four teams that did not attend which is probably two teams less than attended last year. VC/Owens said the attendees seemed to have a good time. Chair/Grundy said he was able to enjoy several Concerts in the Park and felt that everyone had a good time. During one of the Concert visits he walked through the rest of the park and was very happy to see how nice the park looked. It is being well-maintained — particularly the playground area. He thanked staff for doing a good job as always and thanked them for the reports which help the Commissioners see what is going on. He asked if staff had any information about the NFL Stadium project and CSD/Rose said that perhaps in March 2014 after the next Super Bowl there would be some information forthcoming. CSD/Rose reported that the old Library building is being transferred from the Library Department to the Fire Department and will be used for office space with some of the Pomona personnel transferring to this site once the building is retrofitted. The message sign will remain and will continue to be programmed with Library and other City events. CSD/Rose said that according to RS/Murphey who checked the schedule for the LA County Fair, it shows that horse racing does not start until September 6 and Diamond Bar Day at the Fair is September 5. AUGUST 22, 2013 PAGE 5 P&R COMMISSI®N ADJOURNMENT: C/Roberto moved, VC/Owens seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 7:52 p.m. The foregoing minutes are hereby approved this __ day of 2013. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN Jack Tanaka Mayor Ron Everett Mayor Pro Tem Ling -Ling Chang Council Member Carol Herrera Council Member Steve Tye Council Member September 26, 2013 21810 Copley Drive o Diamond Bar, CA 91765-4178 Mr. Jason Chien 21605 Birch Hill Drive Diamond Bar, CA 91765 Dear Jason, (909) 839-7000 m Fax (909) 861-3117 www.DiamondgarCA.gov On behalf of the City of Diamond Bar Parks and Recreation Commission, I thank you for leading Boy Scout Troop 8888 to complete an important trail project. Your crew completed the task of clearing areas of brush and fallen debris and installing six wooden benches at various locations along the Summitridge Park Trail. This project will be of great benefit to the community of hikers that use the trail. The value of your efforts will help ensure the viability of this trail for years to come. Thanks again for your volunteer work that has improved the environmental quality of the Summitridge Park Trails! Sincerely, Dave Grundy Chairman Diamond Bar Parks and Recreation Commission Ted Owens Vice Chairman Benny Liang Commissioner Lew Herndon Commissioner Dave Roberto Commissioner TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: September 19, 2013 MEETING DATE: September 26, 2013 Community Recreation Guide Fall 2013 Recreation Guides are available to be picked up at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF is also available online at www.DiamondBarCA.gov. Contract Classes Summer 2013 -- The Summer 2013 session was held June 1 through August 23. There were 1,257 students enrolled in 213 classes. This is an increase from last year, which total enrollment included 1,042 students. Popular classes this summer included Lego Camps, Kidz Love Soccer, Basketball, and Tennis for all ages. Fall 2013 -- The Fall 2013 session began August 31 and is scheduled through December 6. As of September 16, there are 496 students enrolled with 246 available classes. We have several new classes this semester; Sewing for Kids, Project Runway, Baby Ballerina & Me, Musical Performing, Lego Motorized Mania, and Smartphone Smarts. We will also see the long awaited return of Voice & Singing, Piano, and Guitar with a new instructor at Magical Steps Music and Dance Academy on Diamond Bar Blvd. Winter 2014 -- The Winter 2014 session will be held January 4 through March 14. Proposals were due on September 11. Winter 2014 Recreation Guides will be available the first week of December. •x.1(1 Y q'nii,.'t��; Piny Tots -- The fall session started on Tuesday, September 3. Both classes were off to a great start. At the time of this report Heritage Park Tiny Tots has 17 in the 3 year old class and 11 in the 4-5 year old class currently registered. Pantera Park Tiny Tots has 20 in the 3 year old class and 19 in the 4-5 year old class registered. Registration will continue until both classes are filled. The Tiny Tot teachers are planning their fall excursion to the Enchanted Pumpkin Patch in October. More details about this excursion next month. DB 4Youth "in Action" -- Two DB 4Youth "In Action" youth gave away Diamond Bar Community Foundation pencils and Diamond Bar Day at the Fair wrist bands to the elementary students visiting the booth at the FairKids Expo. In the afternoon 16 youth participated in the Diamond Bar Day parade. The trackless train held 12 participants and 4 youth walked the parade route. They decorated the train with balloons and banners. Sign-ups for Rocktober at the Santa Monica Pier October 4 are on-going. Currently there are 9 participants registered to go on this excursion. on how well they did in each program. Volunteens -- The City of Diamond Bar's 2013 Youth Volunteen Program has come to an end culminating with the recognition at the Parks and Recreation Commission meeting. One hundred and seven Volunteens will be recognized for the outstanding job they did in the following programs: Summer Day Camp, Youth Baseball, Tiny Tots, Concerts in the Park and Senior Programming. Staff has had four training meetings with the volunteers including mock job interviews. The 2013 Volunteens have proven to be the best group of volunteens since the program started. Staff continues to get compliments Please join us in congratulating them. Adult Basketball -- This season 24 teams are registered to play in 3 different divisions. Games started at South Pointe Middle School and Diamond Bar High School on Sunday September 15. The $360 registration fee covers 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- Adult volleyball has 22 participants registered for the current session. The season is scheduled for September 9 thru November 18. For only $40, participants receive 10 weeks of play on two courts. Action takes place at South Pointe Middle School's gym on Mondays from 7-9pm. Table Tennis -- A new Butterfly table was recently purchased for the Table Tennis program. (See table below.) Play continues at Heritage Park on Tuesday (average of 11 participants), Thursday (average of 13 participants), and Sunday (average of 12 participants) evenings. Open play takes plane from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Basketball -- We are currently taking open registration for the next season of youth basketball. Currently we have 74 enrolled. The parent workshop will be held at the Diamond Bar Center on Wednesday, December 3, and skills day will be held at South Pointe Middle School on Saturday, December 7. Practices will begin at the end of December. Games will be held at South Pointe MS and Mount Calvary every Saturday beginning January 4, Skate Park --The skate park averages 11 users per hour on weekdays, with 15 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. IST•. i1'1 ii xrali�r.7�a Summer 2013 Adult Excursions -- The last summer excursion is sold out with 45 enrolled. On September 21 we will leave the Diamond Bar Center at 7:30am to Solvang to celebrate the 77th Annual Danish Days in Solvang. Delicious Danish food and traditional Danish entertainment; including dancers and musicians, will flood the streets with fun. Excursion includes roundtrip transportation and a snack for the ride home for $31/person. Fall 2013 Adult Excursions -- There are three trips lined up for the fall. There are 32 enrolled for the Avocado Festival in Carpenteria on 10/5 for $35/person. The Fillmore Railway Murder Mystery Dinner on 11/9 has 22 enrolled for $80/person. There are 8 enrolled for the Candlelight Pavilion for dinner and a show on 12/21 for $75/person. All excursions include roundtrip transportation and a snack for the ride home. Fillmore and the Candlelight Pavilion include admission and a meal. Senior Classes Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. Fall classes run 8/26-12/13. Most classes are full. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: ® The Diamond Bar Senior Citizen's Club has 400 members and meets each Tuesday with approximately 183 at each meeting. ® The Diamond Bar Evergreen Club has 275 members and hold classes throughout the week. ® The Diamond Age Seniors has 185 members and meets each Monday, Wednesday, and Friday. ® The Sunshine Seniors has 200 members and meets the second and fourth Sunday of each month and every Saturday. ® The Super Diamond Age Seniors has 200 members and meets each Tuesday, Thursday, and Friday. Senior Seminars 9/4 Wills and Trust 17 people 9/11 Medical and Long Term Care 6 people 9/11 &10 AARP 10 people 9/14 Reserve Mortgage 1 person 9/16 Legal Seminar Pt 1 14 people 9/18 Annuities 5 people 9/23 Question about Medicare 10 people 9/30 Legal Seminar Pt 2 9 people Senior Activities and Services ® Bridge every Wednesday: 8-12 per session average ® Mahjong every Wednesday: 30 per session average ® Bingo every Tuesday and Friday: 175 per session average ® Complimentary Legal Services: 1 st Wednesday of each month. September had 5 appointments booked. Senior Excursions Pala Casino — 9/5 -- 23 seniors were off to spend the day at Pala Casino. Everyone received $5 in free play, lunch was on their own. Casa Romantica — 9/26 -- 40 seniors will have a one day adventure beginning with a scenic bus ride of San Clemente and a tour at the Casa Romantica Cultural Center & Gardens. Lunch will be at Harpoon Henry's in Dana Point and before returning home we will go on one last tour at the Pacific Marine Mammal Center. Senior Special Events Italiano Dance -- September 12, 2013 100 seniors were signed up for our Italiano Dance. Set in the scene of Italy, seniors danced the night away while enjoying a lavish dinner catered by Tiscareno Catering. The dinner included two different pastas, chicken parmesan, salad and a nice dessert bar! Everyone who attended the dance enjoyed their evening that also included dancing and raffle prizes. Special Events Concerts/Movies in the Park -- Full Financial Summary and Evaluation attached Diamond Bar Day at the Fair -- Diamond Bar Day took place on Thursday, September 5, 2013. The day's activities included: Fair Kids and Business Expos, Community Reception, Community Parade, Hometown Hero Presentation ( Atharshna Signarajah, Tony Torng, Bea McMillian) and concluded with Community Entertainment from Da Hula Studio. Overall the day was a success with Diamond Bar Residents packing the Fairplex to support Diamond Bar. A wrap up meeting will take place in November with the Diamond Bar committee and staff from the fair to discuss this year's day, expectations and changes for next year. Halloween Haunted House -- The Haunted House dates have been set for Wednesday & Thursday, October 30 & 31, 2013. The event will be held at Heritage Park; 2900 S. Brea Canyon Road from 6-9 pm. Admission will be $5 and is recommended for ages 8 and up. In addition, a 2 for 1 coupon will be available for print off the City webpage and distribution for the October 30th date. Lastly, staff is bringing back the popular 3-D maze that is guaranteed to put a fun twist on haunting and give a great visual effect. Volunteer Information --'The City is looking for local high school students to help with the set-up and operation of the popular Haunted House starting Friday, October 25- Thursday, October 31St. Volunteers must be in high school and either live in Diamond Bar or attend Diamond Bar or Diamond Ranch High School. School identification and waiver will be required. An informational meeting will be held on Monday, October 14 starting at 6pm at Heritage Community Center. Event details and volunteer roles will be discussed, and waiver forms will be handed out. Fall Fawn Festival -- This is a safe and fun alternative to trick or treating. The event will include game booths, craft area, prizes and of course candy! The festival date is Thursday, October 31, at Heritage Park. Game cards are $5 beginning at 4:30pm and running until 8:30pm. Ages recommended are 2 to 8 years old. Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 35 private, business and non- profit rentals during the month of August. There were 16 church rentals, 3 business meetings, 1 80th birthday, and 2 AYSO meetings. There were also 7 weddings, 4 birthday parties, 1 anniversary party, and DRHS annual Bunco night. A total of $53,786.75 in rental fees was collected during the month of August for Diamond Bar Center rentals. In August 2012 a total of $64,946.53 was collected. August events have kept the DBC busy as always! As we approach the close of wedding/event season it was special to see the weddings, birthday parties, and anniversaries that were celebrated within our walls. We received many compliments on the upgrades that have been implemented into the building. Guests were impressed with our LED lighting above the stage and the brand new carpet throughout the entire facility! Heritage -- There have been 9 rentals of Heritage Park Community Center for the month of September. Rentals include 5 church rentals, 1 senior quarterly birthday, 1 wedding reception and 2 birthday parties. Total revenue for these rentals is $2,320.00. The revenue for September 2012 was $900.00. Pantera -- There have been 5 rentals of the Pantera Park Activity Room for the month of September. Rentals include 2 toastmasters meetings and 3 birthday parties. Total revenue for these rentals is $742.50. The revenue for September 2012 was $477.50. Picnic Reservations -- As of September 12, 2013 there have been 22 picnic reservations made for the month of September. There have been 3 at Heritage Park, 5 at Pantera Park, 0 at Maple Hill Park, 0 at Peterson Park, 6 at Ronald Reagan and 8 at Sycamore Canyon Park. The revenue of these picnic rentals is $625.00. The revenue for September 2012 was $1,150.00. Program Evaluation and Financial Summary Program Title: Concerts/Movies in the Park Date: September 16, 2013 Evaluation Prepared by: Andee Tarazon, C.S. Coordinatmr Concerts in the Park The 23`d Annual Summer Concert in the Park Series was presented by the Cit NJ of Diamond Bar Community Services Department. An estimated 900 concert attendees filled) the park's grass area every Wednesday night starting July 10 and continuing through August 21. Adults and children of all ages danced and sang along to their favorite songs. The last concert "The UI -timate Stones"- a tribute to the Rolling Stones was sponsored by the Diamond Bar Community Foundation who donated $2,000 towards this event. Seven non-profit community organizations participated in this year's series lay providing concessions during the event. The Diamond Bar Historical Society and the Miss Diamond Bar Pageant provided fresh popcorn and ice cream each week. The other organizations that participated were: L.A. County Fire Explorer Post 19, Red Dragon Karate, Diamond Bar Soccer League, X -Treble Cheer and Boy Scout Troop #777. The community also received an opportunity to check out several information booths from the City's Public Information and Public Works Department. Also the LA County Fair was in attendance providing information about Diamond Bar Day. DB"4" Youth joined in the furl by selling glow necklaces and lastly, the Diamond Community Foundation had a booth at the concert they sponsored and provided information about their organization and their current events and causes. Helping hands were in place as the City of Diamond Bar's Volunteen program, was in charge of the "Kid Zone" area once again. This area featured a different craft/activity every week. 21 volunteens attended each concert to help assist staff with set-up and tear down, monitor playground areas, assist patrons off the shuttles and pass out promotional materials. In order to become a volunteen the applicant must submit an application and have an oral interview to participate in the popular program. The concert volunteens were a vital part of the organization success at each concert. Movies under the Stars Sycamore Canyon Park was filled with 700 movie seekers loaded with their ice cream and hands full of popcorn. Adults/children of all ages enjoyed the unique atmosphere of the park while watching some cool characters on Diamond Bar's "Big Screen". The crowd was kept entertained during the transition from concerts by commercials prepared by the City's Public Information Department. The commercials featured up -coming special events, emergency preparedness information, snapshots in the community and a City activaties promo. A good time was had by all who participated. The concert and movie series is offered free of charge to the residents of Diamond Bar. Staff turns in a proposed budget for the series each spring as part of the City's budget process. The approved budget reflects the Councils interest in continuing to offer these events for free. The following financial summary shows what the direct costs of the event were. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreatio n Guide, vehicle maintenance, etc. Past Concerts/Movies Expenditure Reca FY General Fund and Prop A Expenditures 2009 $31,931.93 2010 $35,195.33 2011 $36,093.27 2012 $39,522.75 2013 $38,917.50 Staff Recommendations. 1. Solicit 1 food vendor for whole concert series to provide consistency and quality food. 2. Schedule 1 additional staff for playground/volunteen monitoring. 3. Replace cables for movie projector, budget additional cost. 4. Continue to schedule more classic rock bands during series. 5. Coordinate "Diamond Bar Night Out" date with Sheriff's & Fire dept. 6. Advertise "Diamond Bar Night Out" on promo materials. 7. Continue to allow teenagers by picnic shelter during concerts and up top during movie. 8. Continue to discuss issues with staff about dogs in park, alcohol and private club events. CITY OF DIAMOND BAR Concerts/Movies in the Park Financial Summary 2013 Projected General Fund Expenditures $36,564.00 Projected Revenue $2,000.00 Projected Prop A Expenditures $8,800.00 Difference -$34,564.00 Actual General Fund Expenditures Actual Revenue Actual Prop A Expenditures Difference $30,210.06 $2,000.00 $8,707.44 -$28,210.06 PERSONNEL SERVICES $5,770.87 Projected Expenditures - $7,967.00 Part Time (001.5350.40030) $5,215.87 Workers $2,072.80 Leaders $1,225,00 Leader II $1,918.07 Personal Services (001.5350.40000) $555.00 Workers Compensation (40083) @3,0% $156,00 Medicare(40085) @1 45% $76.00 Social Security (40085) @6.2% $323.00 OPERATING SUPPLIES (001.5350.41200) $1,021.54 Projected Expenditures - $1,360.00 Propane $60.00 Table Covering & Skirting $0.00 Crafts $603.02 Supplies $358.52 PRINTING (001.5350.42110) $0.00 Projected Expenditures - $775.00 Flyers/Promo $0,00 CONCERTS IN THE PARK (001.5350.45305) $20,320.65 Projected Amount - $23,362.00 Bands - 7 Concerts $9,200.00 Sound System - 6 Concerts $4,350.00 Concessionaire Reimbursements $736.94 Special Event Insurance $2,124.00 Supplies $525.85 Banners $1,426.36 Annual ASCAP $554,50 Annual BMI $651.00 Annual SESAC $652.00 CONTRACT SERVICES (001.5350.4.5300) $3,097.00 Projected Amount - $3,100.00 Movie Rentals $3,097.00 PROP A TRANSIT (112.5350.45310) $8,707.44 Projected Amount - $8,800.00 Shuttles - 7 weeks $8,707.44 _bra erti ti 'MEMO ! o,' SEPTEMBER PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: SEPTEMBER PARKS REPORT DATE: 9/18/13 MEETING DATE: 9/26/13 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Repaired "Mecho Shades" in GVBR. • Repaired motor court bollards (twice). • Reset AC unit in communication room. • Repaired fire door in hallway. • Re-lamped 24 interior and 8 exterior light fixtures. • Installed four (4) new soap dispensers in men's and women's rooms. • Repaired Gem car charging system. • Unclogged urinals in upper and lower men's rooms. • Repaired (glued) broken curb at Summitridge park handicap ramp and removed rust stains from surface. • Repaired and re -grouted flagstone at entrance to GVBR off of motor court. • Caulked approaches off of upper parking lot and along GVBR patio. • Fixed leaking coffee maker holding tank. ® Repaired water leak, loose faucet and unclogged drain in Sycamore Room. ® Replaced exhaust fan motor on roof for women's restroom. Heritage Park ® Assisted with the set up and take down of Summer Day Camp. ® Assembled new table tennis equipment. ® Pressure washed building main entrance. Maple Hill Park ® Repaired drinking fountain adjacent to tennis courts. ® Re-lamped one pole light near main trash enclosure (Best Lighting). Pantera Park ® Installed new flag pole light (Kirk Steinke electric) and replaced U.S. flag. ® Re-lamped three (3) exterior building light fixtures. ® Repaired front door lock assembly. Paul C. Grow Park ® Repaired vehicle access gate at west end of parking lot. ® Unclogged men's room urinal. Peterson Park ® Replaced garbage disposal in snack bar kitchen. • Repaired sink drain lines. ® Re -tamped one (1) security pole light (Best Lighting). ® Repaired batters boxes. ® Installed and adjusted new flag pole light (Kirk Steinke electric/City staff). Ronald Reagan ® Cleared clogged urinal in men's room ® Adjusted Chicago faucet valve in men's room lavatory. Sycamore Canyon ® Installed new flag pole light (Kirk Steinke electric) and installed new flag. ® Assist with setup/takedown and operation of Summer Concerts in the Park. ® Fabricated and installed racks in the special event trailers for EZ Up canopy storage. Washington Park ® Removed sand from the drinking fountain bowl and cleared drain. City Hall/Library ® Re-lamped four (4) lights in library men's room and replaced one (1) ballast. ® Re-lamped two (2) lights in library women's room ® Performed monthly generator test. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services DirectO/r1',Q�r {� �li 3 Date: September 19, 2013 Meeting Date: September 26, 2013 Re: CIP Projects Up -date CIP Projects Up -date: Dog Park — This project will construct concrete walkways and stairs that will connect the entry gates to the existing walkway. The contract was awarded by the City Council to Geronimo Concrete in the amount of $37,200 and the pre -construction meeting is scheduled for October 1. The construction schedule will be provided by the contractor at the October 15t meeting. Once started, it should take 35 days to complete. The Dog Park will be closed during construction. Grand View Trail & Grand View Trail Link — The revised plans were submitted by TKE Engineering on September 19. Plans are now with Building & Safety for the 3 d plan check. Once the plans have been approved, the plans & specifications will be released for bidding. Construction of this trail will not start until November at the earliest. Site D Public Park — Included in this Commission packet are the draft conditions for the development of the park by Lennar Homes. The park specifications will be drafted after the conditions are approved by the Planning Commission, Diamond Bar Center — There are still some items that need to be completed in the office and front counter area of the Diamond Bar Center. Staff is now enjoying their new offices. Also, staff reported that they have received many compliments on the upgrades that have been implemented into the building. Guests were impressed with our LED lighting above the stage and the brand new carpet throughout the entire facility. a 0 O O O O L fL K K 0 O L O L O 0 p C 3 3 � O Z 3 Z O Z O Z O > Z Z Z Z Z w w � m 75 Ei o o 0 0 49 E >: oo ° p L v a c a � v o o s V c - c m c Y o f .y > O p u O Z N W Q Q N N lo G O O Property Owner: Lennar Homes Location: Corner of DBB & Brea Canyon ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT 1. Prior to the start of construction, park design must be approved by the Community Development Director and Community Services Director, and recommended for approval by the Parks & Recreation Commission. 2. Parking lot shall be developed on the south end of the lot adjacent to Brea Canyon Road (above -ground drain shall be covered). 3. Design elements shall include at minimum: a. Tot Lot for 5-12 year olds — 2 sets b. Tot Lot for 2-5 year olds — 2 sets c. Pedestrian Bridge over Brea Canyon Flood Control Channel d. Rain Garden Interpretive Area e. Picnic Areas — 2 each f. Trail Head for future Crooked Creek Trail g. Exercise Equipment — 6 stations h. Drinking Fountains — 2 each i. Park Identification Sign — 2 each j. Parking lot shall be for at least 6 cars k. Corner Entry Feature I. Park Benches — 12 each m. Centralized Irrigation System 4. Park shall be completed by the time the 100th home is constructed. There shall then be at least 120 days for plant establishment before consideration for park turnover to the City. 5. Land shall be dedicated to City of Diamond Bar as a public park prior to its turnover to City. 6. Maintenance and Operations Plan for Rain Garden shall be submitted for approval by the Community Development Director and Community Services Director prior to turnover of park. Interoffice MEMORANDUM :D waw , To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director Date: September 19, 2013 Meeting Date: September 26, 2013 Re: Conditions for Approval - Site D Public Park Property Owner: Lennar Homes Location: Corner of DBB & Brea Canyon ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT 1. Prior to the start of construction, park design must be approved by the Community Development Director and Community Services Director, and recommended for approval by the Parks & Recreation Commission. 2. Parking lot for at least 6 cars may be required by City (at City's discretion). If required par jot shall be developed on the south end of the lot adjacent to Brea Canyon Road (above -ground drain shall be covered). 3. Design elements shall include at minimum a. Tot Lot for 5-12 year olds - 2 sets (Could be combined in one location if space is insufficient) b. Tot Lot for 2-5 year olds - 2 sets (Could be combined in one location if space is insufficient) c. Pedestrian/Maintenance Vehicle -Bridge over Brea Canyon Flood Control Channel d. Rain Garden Interpretive Area e. Picnic Areas - 2 each(Shallinclude shade structure(s) if requested by City) f. Trail Head for future Crooked Creek Trail g. Exercise Equipment - 6 stations h. Drinking Fountains -2 each i. Park Identification Sign - 2 each j. Parking -lot -shall -be -for -at -least -6 -cars Above -ground drain on the south end of the !ot adjacent to Brea Canyon Road shall be covered. k. Corner Entry Feature h Park Benches - 12 each m Centralized Irrigation System 4. Park shall be completed to the City's satisfaction prior to issuance of the building permit for the by tlse-time-t4e-100ib dwelling unit: building permits after the 100,"' dwelling unit shall not be issued until Formatted: S.pe, Ipt and unless the the park_is completed to theCitV's satisfaction. hcm&e s -const trcted -There shall then be at least 120 days for plant establishment before consideration for park turnover to the City. Park land shall be dedicated to City of Diamond Bar as a public park prior to its turnover to City. 5. Land oub!ic-park-prior-te-i#stumover-to City. 56. Maintenance and Operations Plan for Rain Garden shall be submitted for approval by the Community Development Director and Community Services Director prior to turnover of park � ;� � 4 %d k\ a : � �\ �DI�IOI�TD B�1R' Property Owner: Lennar Homes Date: September 26, 2013 Location: Corner of DBB & Brea Canyon Reviewer: B. Rose, Community Services Director ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT L CONDITIONS FOR APPROVAL — SITE ® PUBLIC PARK 1. Prior to the start of construction, park design must be approved by the Community Development Director and Community Services Director, and recommended for approval by the Parks & Recreation Commission. 2. Parking lot for at least 6 cars may be required by City (at City's discretion). If required, parking lot shall be developed on the south end of the lot adjacent to Brea Canyon Road (above -ground drain shall be covered). 3. Design elements shall include at minimum: a. Tot Lot for 5-12 year olds — 2 sets (Could be combined in one location if space is insufficient) b. Tot Lot for 2-5 year olds — 2 sets (Could be combined in one location if spare is insufficient) c. Pedestrian/Maintenance Vehicle Bridge over Brea Canyon Flood Control Channel d. Rain Garden Interpretive Area e. Picnic Areas — 2 each (Shall include shade structure(s) if requested by City.) f. Trail Head for future Crooked Creek Trail g. Exercise Equipment — 6 stations h. Drinking Fountains -- 2 each i. Park Identification Sign — 2 each j. Above -ground drain on the south end of the lot adjacent to Brea Canyon Road shall be covered. k. Corner Entry Feature I, Park Benches — 12 each m. Centralized Irrigation System 4. Park shall be completed to the City's satisfaction prior to issuance of the building permit for the 100th dwelling unit; building permits after the 100th dwelling unit shall not be issued until and unless the park is completed to the City's satisfaction. There shall then be at least 120 days for plant establishment before consideration for park turnover to the City. Park land shall be dedicated to City of Diamond Bar as a public park prior to its turnover to City. 5 . Maintenance and Operations Plan for Rain Garden shall be submitted for approval by the Community Development Director and Community Services Director prior to turnover of park. 11 �5119�W 10 Diamond Bar City Council and City Manager Whereas: Each year there are approximately G0OOyouth involved insports programs |nthe city a7Diamond Bor. Whereas: There are not enough sports fields inDiamond Bar tm meet the needs mfthe youth sports organizations maconfirmed inthe City Parks and Recreation Master Plan. Whereas: Many pfthe youth sports organizations turn away applicants totheir programs due tothe lack ufsports fields. Whereas: Obesity iaagrowing health issue inyouth asstated bythe medical community. Lack ofexercise iomcontributor. VVheouoe: The lack mysports fields inDiamond Bar has been a problem for decades. Whereas: The City mfDiamond Bar iainthe process ofselling property adjacent tmwhat iecommonly know oa Site D. Therefore: In the interests ofpresent and future youth of Diamond Bar | urge you toset aside any and all funds that will bagenerated from the sale mfcity owned property adjacent to"Site O''for the sole purpose of increasing the availability mfsports fields for our youth. Signed City Signed Signed Signed PLEASE MAIL TO: Fields for Kids, POBox 4704,Diamond Bar, CA 91765 Need more petitions? Call 9UB437-G3G6uremail Petition to Diamond Bar City Council and City Manager (Continued) Signed City Signed Cit Signed City Signed City Signed City Signed city_ Signed city Signed Cit Signed city Signed city Signed city_ Signed city Signed city Signed city_ Signed Cit Signed city Signed city Signed Cit Signed Cit Signed City_ Signed City PLEASE MAIL TO: Fields for Kids, PO Box 4704, Diamond Bar, CA 91765 Need more petitions? Call 909 437-6366 or email lewherndon@hotmall.corn Jack Tanaka Mayor Ron Everett MayorPro Tern Ling -Ling Chang Council Member Carol Herrera Council Member Steve Tye Council Member September 26, 2013 21810 Copley Drive . Diamond Bar, C4 91765-4178 Mr. Jason Chien 21605 Birch Hill Drive Diamond Bar, CA 91765 Dear Jason, (909) 839-7000 ® Fax (909) 861-3117 www.DiamotidBarCA.gov On behalf of the City of Diamond Bar Parks and Recreation Commission, I thank you for leading Boy Scout Troop 8888 to complete an important trail project. Your crew completed the task of clearing areas of brush and fallen debris and installing six wooden benches at various locations along the Summitridge Park Trail. This project will be of great benefit to the community of hikers that use the trail. The value of your efforts will help ensure the viability of this trail for years to come. Thanks again for your volunteer work that has improved the environmental qu its{ of the Summitridge Park Trails! inceFely, ' l G Dave Grundy Chairman Diamond Bar Parks and Recreation Commission Ted Owens Vice Chairman Benny Mang C07; \'C-2 Lew Herndon Commissioner Dave Roberto Commissioner