HomeMy WebLinkAbout08/22/2013 PRC Agenda - Regular MeetingAGO"ENDA
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21810 Copley Drive
Diamond Bar, California
Chairman Dave Grundy
Vice -Chair Ted Owens
Commissioner Lew Herndon
Commissioner Benny Liang
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation (s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Windmill Room. and encourages you to do the same.
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The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. Amember ofthe
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. Arequest tO
address the Commission should be submitted in writing to the Secretary of the Commission.
Aa8general rule the opportunity for public comments will take place 8tthe discretion Ofthe Chair. However, in
order to facilitate the meeting, p0BODS who are interested parties for an item may be requested to give their
presentation 8tthe time the item iScalled ODthe calendar. The Chair may limit the public input onany item O[
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business 0fthe Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
queSdOOS are vve|CODle SD that all points of view are COOSid8[8d prior to the {}OnnnnioSion making
recommendations tOthe staff and City Council.
|naccordance with Government Code Section 54954.3(G) the Chair may from time tOtime dispense with public
comment ODitems previously considered bythe Commission. (Does not apply tOCommittee 08etiDgG.\
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72hours prior t0the Commission meeting. |ncase Ofemergency 0[when 8Subject matter arises
sUbS8qVenttoth8p0Sting0fiheagend8.UpOnno@kingc0h8inDndiUgS'th9CODlnOiSaionnl8y8oton8Ditenn
that iSnot oDthe posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OFTHE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72hours prior tOthe meeting. Agendas are available electronically and
may beaccessed by8personal computer through 8phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
ev8i|8b)8 for OOnniD8| charge.
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service Ofthe cordless microphone and sign language interpreter services are available bv
giving notice 8tleast three business days iOadvance Ofthe meeting. Please telephone /9O9\839-7000
between 7:3O8.nn. to5:30p.nn.Monday through Thursday and 7:308.rn.tD4:30p.[n.onFriday.
Copies 0fAgenda, Rules Vfthe Commission, Recordings ofMeetings (S0g)838-70G0
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PwARKS AND RECREATION COMMISSION
AGENDA
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21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
• Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG,
ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
August22,2013 PAGE 2 PARKS & RECREATIC-Z3N COMMISSION
Tuesday, August 27 — Planning Commission Meeting — 7:C"bopm — The Windmill
Room, ls'Floor, 21810 Copley Drive, Diamond Bar
Monday, September 2 — CITY OFFICES CLOSED — In observance of Labor Day
Tuesday, September 3 — City Council Meeting — 6:30pm — -7117he Windmill Room
i St Floor, 21810 Copley Drive, Diamond Bar ,
Thursday, September 5 — Diamond Bar Day at the Fair — Pomona Fairplex
Thursday, September 5 — Senior Excursion — Pala Casino , Level 1 —
8:30am — 5:30pm — Departs DBC @ 8:30am
Tuesday, September 10 — Planning Commission Meeting — 7- 00prn — The Windmill
Room, 1s' Floor, 21810 Copley Drive, Diamond Bar
Thursday, September 12 — Traffic & Transportation Commission Meeting — 7:00pm
The Windmill Room, 1s' Floor, 21810 Copley Drive, Diamond Bar
Tuesday, t September 17 — City Council Meeting — 6:30pm — The Windmill Room,
ls Floor, 21810 Copley Drive, Diamond Bar
Saturday, September 21 — Senior Excursion — Danish Days in Solvang —
7:30arn — 7:30pm — Departs DBC @ 7:30am
Tuesday, September 24 — DB4Youth and DB4Youth "in Action" Meeting — 6:00pm
The Diamond Bar Center, 1600 Grand Avenue, Diar-nond Bar
Tuesday, September 24 — Planning Commission Meeting — 7:()Opm — The Windmill
Room, Vt Floor, 21810 Copley Drive, Diamond Bar
Thursday, September 24 — Senior Excursion — San Clemente Tour of Casa
Romantica and Garden — Level 3 — 9:00arn — 4:30pr-n — Departs DBC
at 9:00am
Thursday, September 26 -- Parks and Recreation Commission Meeting — 7:00pm
The Windmill Room, 1s' Floor, 21810 Copley Drive, Diamond Bar
1.1 Approval of Minutes for July 25, 2013 Regular Meeting
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation
2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation
2.3 CIP Projects — Bob Rose, Community Services Director
1. Larkstone Park
2. Dog Park
3. Grand View Trail & Grand View Trail Link
4. Site D Park Design
2.4 List of pending Commission requests — Bob Rose
2.5 Report on Meeting with Pony Baseball
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
CITY OF DIAMOND BAR
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
JULY 25, 2013
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Vice Chairman Ted Owens called the Parks and Recreation Commission meeting to
order at 7:01 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar,
CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Roberto led the Pledge of Allegiance.
Present: Commissioners Lew Herndon, Benny Liang, Dave Roberto, Vice Chairman
Ted Owens
Absent: Chairman Dave Grundy was excused.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Robin
Crawford, Community Services Coordinator, and Debbie Gonzales, Administrative
Coordinator.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by CSD/Rose.
1. CONSENT CALENDAR:
1.1 Regular Meeting Minutes for May 23, 2013
C/Hemdon moved, VC/Owens seconded, to approve the May 23, 2013
regular meeting minutes as presented. Without objection, the motion was
so ordered with C/Liang and C/Roberto abstaining, and Chair/Grundy
being absent.
1.2 Regular Meeting minutes for June 27, 2013.
C/Roberto moved, C/Hemdon seconded, to approve the June 27, 2013
regular meeting minutes. Without objection, the motion was so ordered
with C/Liang abstaining and Chair/Grundy being absent.
JULY 25, 2013 PAGE 2 P&R COMMISSION
2.1 Recreation Program Update — RS/Murphey
C/Roberto asked how the new women's fast pitch softball league was
doing. CSD/Rose responded that there are seven teams in the league,
two games have been played and all is going well. Games are at 5:30
and 7:30 p.m. at Peterson Park and the fall league tentatively begins
Sunday, September 8 with eight teams anticipated to participate. In
addition, a third league is contemplated for the spring. Currently, there is
Council appropriation for two leagues and staff will go back to the City
Council at mid -year to request another league with all fees paid by the
league.
VC/Owens asked how many teams are local. CSD/Rose explained that
there are some residents in the league. Most are from Orange County,
the Inland Empire, LA County including San Gabriel Valley, etc.
VC/Owens asked about the level of competition and CSD/Rose said the
team to watch is Monster, a team that has a pitcher from The University of
Southern Mississippi that should be either be on the Olympics team or
trying out for the Olympics. She is a very good pitcher with an intriguing
change up and is undefeated at this point, so Monster is the league
favorite to win. There are some very good players which makes it a very
exciting event to watch. Most players are college students and the rest
are high school students.
C/Hemdon asked for clarification that twice the revenue at this point
means that online registration is quickening the registration process and
not doubling it. RS/Murphey responded that the amount of online
registration has doubled. Registration is considerably above May, June
and July and registration overall is above the number for the same period
last year.
VC/Owens asked if there would be facilities for adult basketball in the
future and CSD/Rose said that adult basketball should be back in
September.
2.1.1 Power Point Presentation on Improvements at the Diamond Bar
Center — CSC/Crawford
C/Hemdon asked if all of the controls were managed by staff or by
the renters. CSC/Crawford responded that controls are managed
by staff. Phones are located in the ballroom and before every
event staff provides the renter with a "cheat sheet" which is a
breakdown of times for their events with her extension. They can
call her and she stands with them and does what they need.
J U LY 25, 2013
PAGE 3 P&R COMMISSION
2.2 Parks Report — PMS/Jordan
2.2.1 Power Point Presentation on the Starshine Park inspection and
vandalism at Pantera Park — PMS/Jordan
VC/Owens asked if anyone had been able to gain access to the
activity room at Pantera Park and PMS/Jordan responded "no" but
in the past there have been break-ins at the snack bar where they
have gained access. Staff put new locks on the windows to
prevent vandals from prying them open.
C/Hemdon asked if it would be feasible to consider security
cameras at that location and PMS/Jordan responded absolutely
and staff is looking into that at this time.
2.3 CIP Projects — CSD/Rose
2.3.1 Larkstone Park — CSD/Rose stated that Lewis Homes is still
working on the redesign to mitigate the ancient landslides. Nothing
will be constructed until the project is approved by various City
departments, Commissions and the City Council.
2.3.2 Dog Park — CSD/Rose reported that construction documents for
the concrete walkways and stairs that connect the gates to the dog
play areas are out to bid to select a contractor to complete the work
with bid opening August 22.
2.3.3 Grandview Trail and Grandview Trail Link — CSD/Rose stated
that staff received the construction documents back from Building &
Safety plan check this week and comments have been submitted to
TKE. Corrections are expected to be back for the second plan
check by next Wednesday with construction to commence late
September.
2.3.4 Diamond Bar Center Improvements — CSD/Rose indicated that in
addition to CSC/Crawford's report regarding counter improvements
at the Diamond Bar Center, the majority of the carpet is in the
building and the Grandview Ballroom is scheduled for next week.
The furniture is supposed to be onsite early August.
2.3.5 Site D Park Design — CSD/Rose reported that Lennar Homes is
still working on the concept plan for the park and the biggest issue
is the rain garden which is working its way through the Planning
and Public Works Departments.
2.4 List of Pending Commission Requests — None Offered.
JULY 25, 2013
3.1 Pony Baseball Facility
PAGE 4 P&R COMMISSION
CSD/Rose provided a Power Point presentation on how the Pony League
fields can be scheduled to benefit the Diamond Bar User Group.
C/Roberto asked staff to provide Commissioners with the location of the
July 30 meeting.
C/Hemdon said until it is determined what type of sports can be held on
those fields, RS/McKitrick cannot tell the Commission how much of a relief
it would be for the users. CSD/Rose responded that originally staff
discussed August as being the most valuable time if the fields are
available. RS/McKitrick was looking at the fly ball capabilities of the
facilities as being very valuable, which is more of an added benefit rather
than taking pressure off of facilities.
C/Herndon said that not having much experience with soccer, if the
proposal is for August and September and use of those fields would have
to be cut off, what kind of scheduling problem would that create for the
later months of the year. CSD/Rose responded that last meeting
Chair/Grundy said that high school teams stopped playing sometime in
October so if younger kids can be moved over to the Pony League facility
and when the high school kids are no longer using the fields the younger
kids can move back to City facilities.
C/Herndon asked if reduced use of City fields would reduce the
maintenance costs and PMS/Jordan responded that Peterson, Pantera
and Lorbeer fields are renovated annually and that cost is already
included in the contract price the City pays. Included in the cost is repair
of any damaged areas as well as, the cost of reseeding. If staff asked for
sod rather than reseeding to expedite the repairs, it would result in an
additional cost. PMS/Jordan said he did not believe it would adversely
affect the cost of maintenance but it would alleviate some stress and
reduce damage on the fields.
VC/Owens asked how receptive the YMCA was to allowing others to use
the facility. CSD/Rose responded that the YMCA is very interested in
working with the community and it would take time for them to get up and
running with that concept. As previously stated, the incoming director is
very receptive to other uses. He indicated that he was very disappointed
with the condition of the field and could imagine that as an area the
community could enjoy if it were brought back to useable condition. In
addition, the board of directors supported the concept of working with the
City and user groups in order to earn some community relation points.
JULY 25, 2013 PAGE 5 P&R COMMISSION
VC/Owens said he believed that Pop Warner and AYSO require a certain
number of practice hours in addition to regular play and that is why August
and September is so valuable. He asked how often the YMCA uses the
property and CSD/Rose responded that they do not use it.
C/Hemdon asked if the YMCA would fund the improvements and
CSD/Rose responded that the City would not be involved in funding
improvements. The City is not the one operating the program of renting
these facilities and some of the organizations could pay to use the facility.
C/Roberto moved,
Without objection,
absent.
5. ANNOUNCEMENTS:
C/Hemdon seconded, to receive and file the report.
the motion was so ordered with Chair/Grundy being
None
C/Roberto thanked staff for the reports and said he was pleased to see the
technological improvements and online registration at the Diamond Bar Center.
C/Hemdon thanked staff for their efforts and thanked CSD/Rose and
RS/McKitrick for their evaluation of the Pony League Fields which he felt would
ultimately benefit the City.
C/Liang thanked staff for the reports and presentations and the improvements at
the Diamond Bar Center. The new lighting is great and in August he will check
out the new carpet, audio system and the Sycamore Room.
VC/Owens thanked staff for the Power Point presentations which are very
informative. He asked how many Commissioners could attend the Tuesday
meeting and CSD/Rose said that technically, if the meeting is not posted two
Commissioners is the maximum number that can attend. However, if more wish
to attend he can post the agenda 72 hours in advance of the meeting.
VC/Owens asked if the YMCA would have a presence at the meeting and
CSD/Rose said this meeting is for staff and the Pony League representatives
only.
ADJOURNMENT: C/Hemdon moved, C/Roberto seconded, to adjourn the Parks and
Recreation Commission meeting. With no one objecting and no further business before
the Parks and Recreation Commission, Vice Chair Owens adjourned the meeting at
8:16 p.m.
JULY 25, 2013
PAGE 6 P&R COMMISSION
The foregoing minutes are hereby approved this day of
Respectfully Submitted,
Attest:
TED OWENS, VICE -CHAIR
, 2013.
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: August 15, 2013
MEETING DATE: August 22, 2013
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Summer and Fall 2013 Recreation Guides are available to be picked up at City Hall, the
Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the
Diamond Bar Public Library. A PDF is also available online at www. Diamond BarCA.qo .
Contract Classes
Summer 2013 -- The Summer 2013 session began on June 1 and ends August 23. As of
August 12, there are 1,226 students enrolled in 212 classes. There have been 296 students
enrolled in eight Tennis Programs this summer. The last Tennis session of the summer
began this week on 8/12.
Fall 2013 -- The Fall 2013 session is scheduled to begin August 31 and will run through
December 6. As of August 12, there were 76 students enrolled with 244 classes available.
We have several new classes this semester; Sewing for Kids, Project Runway, Baby
Ballerina & Me, Multicultural Music, Musical Performing, LEGO Motorized Mania, LEGO
Robotics, Tween Yoga, Beginning Drumming, Homework Tutoring, Adult Oil Painting, Basic
Drawing, Smartphone Smarts, and Social Networking. We will also see the return of Voice &
Singing, Piano, and Guitar with a new instructor at Magical Steps Music and Dance Academy
on Diamond Bar Boulevard.
Tiny Tots -- Registration opened for all students
on Tuesday, August 6. At the time of this report,
Pantera Park had eleven enrolled in the 3 year old
class and ten in the 4-5 year old class. Heritage
Park had ten enrolled in the 3 year old class and
five in the 4-5 year old class. Class begins on
Tuesday, September 3. On Friday, August 9,
Pantera Park Tiny Tots was off to Sycamore
Canyon Park for their summer excursion. The
Tiny Tots explored nature by taking a hike to the
waterfall on Sycamore Canyon Park Trail. They
spent the rest of the morning looking for
interesting bugs, insects, bunnies and lizards. The
excitement continued with group and individual art activities, water play and even more fun
on the playground. Heritage Park Tiny Tots will be going on the same excursion on Friday,
August 16.
D13 4Youth "in Action" -- The D13 4Youth "in Action" has been selling glow necklaces each
week at the Concerts in the Park. The first evening they made $108 in sales. They will be
selling again at the last concert on August 21. Last Saturday, August 10, fifteen youth
helped an Eagle Scout complete his project of refurbishing the Kindergarten garden at Quail
Summit Elementary School. Planned and implemented by Ashley Xie, Immediate Past
Chairperson, the youth helped add new planters and irrigation. Plans to be at Diamond Bar
Day at the LA County Fair are in full swing and will be confirmed at the August 27 meeting.
The youth will help operate a booth at the FairKids Expo and will be in the parade on a
trackless train at 5pm. Sign-ups for Rocktober! at the Santa Monica Pier on October 4 have
been a little slow. Registration forms will be available at the next meeting.
Volunteens -- The City of Diamond Bar's 2013 Youth Volunteen Program is coming to an
end. Volunteens have been assigned as assistants to summer programs throughout the City
including: Summer Day Camp, Youth Baseball, Tiny Tots, Concerts in the Park and Senior
Programming. Summer Day Camp Volunteens are working everyday at day camp.
Volunteens have been helping out in the Tiny
Tots classrooms since the beginning OT the
session and the teachers said this is the best
group of Volunteens they have ever had. Four
youth helped the senior clubs on Tuesdays and
Fridays. Baseball had two volunteens at
Peterson Park and Concerts have had over 20
Volunteens helping with set up, seating guests,
helping on the playground and with crafts. Staff
has had four training meetings with the
Volunteens including mock job interviews. They
have had ice breakers and learned how to work
well together. Please join us in recognizing their
hard work next month on September 26 at the
Parks and Recreation Commission meeting.
Summer Day Camp -- Summer Day Camp
will come to a close this Friday, August 16.
The new excursion to the X Games started
off a little rocky but by the end of day
everyone had a wonderful time. The
campers came home with skateboards,
scooters and gift cards. This is the last year
the X Games will be in Los Angeles; it was
great that we had the opportunity to
experience it. Staff has done a tremendous
job to give the campers the best summer
ever. In total there were 1050 enrollments in
camp over the course of the summer. One of
the best summers ever for staff, Volunteens
and campers alike!
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Adult Basketball -- Registration for the new season began August 12. Included in the $360
registration fee are 10 league games plus a qualification game, scorekeepers, and
championship awards. Teams also pay $20 per week for the officials. The season will begin
with practice games on September 8, with regular season games starting the following week
on September 15. The managers meeting will be held on Wednesday, September 4 at 6pm
at the Diamond Bar Center.
Adult Volleyball -- Adult Volleyball is currently taking registration for the next session
beginning on September 9. For only $40, participants receive 10 weeks of play on two courts
of action from 7-9pm.
Table Tennis --The Table Tennis program
continues play at Heritage Park on Tuesday
(average of 8 participants), Thursday (average
of 14 participants), and Sunday (average of 10
participants) evenings. Open play takes place
from 7:30-11 pm on Tuesdays and Thursdays,
while Sunday is open from 6:30-1 Qpm.
Youth Baseball -- The season concluded with
games the week of August 5. We had 211
participants enrolled this season. On Saturday,
August 10 players, coaches, and parents were
invited to a day of activities including games and prizes, a 15 foot inflatable slide, and snow
cones. We handed out trophies and announced the sportsmanship winners from each
division for this season.
Skate Park -- The skate park averages 12 users per hour on weekdays and 16 users per
hour on the weekend. Field attendants check in on the skate park a few times each day; from
4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
F/T V
Summer 2013 Adult Excursions -- The Santa Barbara and Solvang trips are both sold out
with 45 enrolled. On August 10 we took the train to Santa Barbara. This trip included
AMTRAK admission for $56/person. The excursion to Danish Days in Solvang will be held on
September 21 for $31 /person. Both excursions include roundtrip transportation and a snack
for the ride home.
Fall 2013 Adult Excursions -- There are three trips lined up for the fall. There are 16
enrolled for the Avocado Festival in Carpenteria on October 5 for $35/person. The Fillmore
Railway Murder Mystery Dinner on November 9 has 14 enrolled for $80/person. On
December 21 we will head to the Candlelight Pavilion for dinner and the show, "Because It's
Christmas," for $75/person. All excursions include roundtrip transportation and a snack for
the ride home. Fillmore and the Candlelight Pavilion include admission and a meal.
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Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer
free classes to seniors. The classes vary from computer to exercise and fine arts. Summer
classes just ended on August 2. Fall classes will begin on August 26 and will run through
December 15.
Senior Groups and Clubs -- Five senior clubs regularly meet and hold events at the
Diamond Bar Center and Heritage Park Community Center:
® The Diamond Bar Senior Citizen's Club has 315 members and meets each Tuesday
with approximately 165 at each meeting.
® The Diamond Bar Evergreen Club has 230 members and holds classes throughout the
week.
The Diamond Age Seniors has 215 members and meets each Monday, Wednesday,
and Friday.
The Sunshine Seniors has 230 members and meets the second and fourth Sunday of
each month and every Saturday.
The Super Diamond Age Seniors has 210 members and meets each Tuesday,
Thursday, and Friday.
Senior Seminars
8/5 Disaster Preparedness 7 people
8/9 Reverse Mortgage 2 people
8/19 Preserving Memory 6 people
Senior Activities and Services
® Bridge every Wednesday: 8-12 per session average
® Mahjong every Wednesday: 30 per session average
® Bingo every Tuesday and Friday: 185 per session average
® Complimentary Legal Services: 1st Wednesday of each month. August had 6
appointments booked.
Senior Excursions
Fantasy Springs Casino – 8/22 -- 35 seniors
will spend the day in Palm Springs at Fantasy
Springs Casino. Upon arrival everyone will
recieve $20 in free play. First time guests that
have never received a Valley View Casino
player's card will also receive a free buffet
coupon.
A Day of Art and Lunch at LA Farmers Market
– 8/29 -- A full bus of 45 seniors will spend the
day in L.A. visiting two museums with free time
to have lunch and browse the Farmers Market.
This will be a day of art and Culture!
Senior Special Events
Western BBQ Dance – August 15 -- 145 seniors are currently signed up for our Western
BBQ dance. Caf6 N Stuff will provide a great BBQ meal for us with all the fixings. Global
Affair will be the band for the night. A great night of food, dancing and prizes awaits the
seniors who are ready for a rootin'-tootin' good time!
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Concerts/Movies in the Park --All good things
must come to an end—that is the feeling the
Diamond Bar crowd faces as we wind down to
the last concert. However, the last band is sure
to really rock the park. We will end the series
with the Ultimate Stones, a tribute to the Rolling
Stones. The Diamond Bar Community
Foundation will sponsor the last concert and will
be present with an information booth.
On August 7, the Diamond Bar Community got a
chance to get up close and personal with the
men and women keeping Diamond Bar safe. The City celebrated its annual National Night
Out! Diamond Bar Sheriffs and L.A. County Fire joined us in celebrating this fun and
informational night. However, Fire Station 120 got called away on emergency as soon as
they arrived.
The goal of this event is to heighten crime prevention awareness, generate support for and
participation in local anti-crime programs, strengthen neighborhood spirit and law
enforcement -community partnerships and send a message to criminals letting them know
that neighborhoods are organized and fighting back!
Save the Date!
Diamond Bar Day the Fair — Thursday, September 5.
Diamond Bar Day Activities:
* 9am-1pm FairKids Expo
* 12-7pm Business Expo
* 4pm Community Reception
* 5pm Community Parade
* 5:30pm Hometown Hero Presentation
* 6-9pm Community Entertainment
Purchase a $5 admission* advance ticket using promo code diamondbar at
www.lacountvfair.com
*all proceeds benefit Diamond Bar Big Yellow Bus Program
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Diamond Bar Center -- The Diamond Bar
Center was the location for a total of 37
private, business and non. -profit rentals
during the month of July. There were 16
church rentals, 4 business meetings and 3
Quinceafieras. There were also 9 weddings,
1 rehearsal dinner, 1 Garba, 1 anniversary
dinner, 1 Sunshine Seniors event, and 1
memorial service. A total of $53,870 in rental
fees was collected during the month of July
for Diamond Bar Center rentals. In July 2012
a total of $47,058 was collected.
Heritage --There have been 10 rentals of Heritage Park Community Center for the month of
August. Rentals include 4 church rentals, 4 birthday parties, and 2 baby showers. Total
revenue for these rentals is $2,180. The revenue for July 2012 was $1,420.
Pantera -- There have been 3 rentals of the Pantera Park Activity Room for the month of
August. Rentals include 2 birthday parties and 1 bridal shower. Total revenue for these
rentals is $786.50. The revenue for August 2012 was $750.
Picnic Reservations -- As of August 15, 2013 there have been 31 picnic reservations made
for the month of August. There have been 2 at Heritage Park, 2 at Maple Hill Park, 5 at
Pantera Park, 1 at Peterson Park, 7 at Ronald Reagan and 11 at Sycamore Canyon Park.
The revenue of these picnic rentals is $950. The revenue for August 2012 was $1420.
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS & MAINTENANCE
SUPERINTENDENT
SUBJECT: AUGUST PARKS REPORT
DATE: 8/14/13
MEETING DATE: 8/22/13
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
® Repaired broken domestic water main line.
® Welded, re -aligned and adjusted gate to lower parking lot.
® Completed refinishing of exterior sconce lights.
® Reset handicap lift at stage.
® Troubleshoot HVAC with mechanical and control contractors. Found
malfunctioning compressors - replaced. Found belts missing from supply
fan - installed new belts.
® Repaired DG path by removing surface roots and adding DG.
® Re -tamped five (5) interior and twelve (12) exterior light fixtures. Replaced
three (3) interior and three (3) exterior ballasts.
® Repaired damaged electrical receptacle in GVBR.
® Replaced fan belt to roof top ventilator for electrical room.
® R&R exterior threshold to Pine room. Ground concrete to eliminate door
dragging. Installed new weather stripping.
® Replaced soap dispenser in lower men's restroom.
® Replaced broken stone veneer on exterior wall by the kitchQz—:In entrance.
® Replaced damaged stone veneer by wedding oval.
® Repaired damaged bollard in the motor court.
® Painted handrails in the trellis area.
Heritage Park
e Repaired drinking fountain at restroom building.
® Unplugged men's room toilet and repaired flush valve.
® Repaired garbage disposal in kitchen.
Lorbeer Middle School
nth
Renovation of the football field was completed August ., 14 and the field is
opened for use. Valleycrest Landscape will be systematics ily lowering the
mowing height in the upcoming weeks.
Pantera Park
® Cleared men's urinal drain.
® Repaired temporary fence after vandalism in two areas.
® Replaced motion sensors in men's and women's restrooms.
® As previously reported, staff responded to reports of broker, windows on
7/20 and 7/21. A total of 7 window panes were vandalized and required
replacement. The total cost of the repairs (not including staff time) was
$1,532.01.
® Renovations of the sports fields were completed August 12th and the fields
are opened for use. Valleycrest Landscape will be systematically lowering
the mowing height in the upcoming weeks.
® Installed hose bib locks to dog park hose bibs.
® Removed hooks (protrusions) from doggy drinking fountains.
Paul C. Grow Park
® Replaced exterior ADA restroom sign on the women's restroom.
• Installed 43' pitching rubbers on field 1 and 2 for womften's fast pitch
softball.
• Installed lock and chain to the gate on the south side of t[ --)e park (by cell
towers) to preclude access from the Caltrans right-of-way.
• Replace/installed 4 new skate park rules signs.
• Painted both picnic shelters.
• Unplugged men's mom urinal and treated drain with muriatic acid.
• Installed new flag pole.
Ronald Reagan
• Replaced damaged top tape on tennis court #2.
• Cleared clogged men's room urinal.
Starshine Park
• Installed new bucket swing and chain.
• Treated park for fire ants. (Exterminetics)
Sycamore Canyon
0 Assisted with the setup and takedown of "Summer Concerts and a Movie".
Trails
• Assisted an Eagle Scout candidate to fabricate and install 6 benches
along various trails.
Washington Park
• Cleared stopped up drain in drinking fountain.
• Pressure washed picnic area.
City Hall/Library
• Treated interior for insects.
• Treated exterior for fire ants.
• Cleaned carpet in entire library area. (DFS)
® Cleaned carpet in 1/3 of City Hall. (DFS)
® Re-lamped four (4) interior lights and replaced three (3) ballasts.
® Cleaned monument sign and lighted bollards.
® Trouble shoot VAV box with contractor (Trane). Ongoing.
® Performed monthly generator test.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: August 1, 2013 Meeting Date: August 22, 2013
Re: CIP Projects Up -date
CIP Projects Up -date:
Dog Park — This project will construct concrete walkways and stairs that will connect the
entry gates to the existing walkway. Bids are now being accepted, with the bid opening
scheduled for August 22.
Grand View Trail & Grand View Trail Link — The first round of plan check and corrections
has been completed. Plans are now with Building & Safety for the 2nd plan check. Once the
plans have been approved, the plans & specifications will be released for bidding.
Construction of this trail is planned to start in late September or early October.
Site D Public Park — Lennar Homes is still working on the concept plan for the public park
that will be a part of the Site D development. The concept will be presented to the
Commission in the future as a part of the review process for the park.
Larkstone Park — Lewis Homes is still working on the re -design of this park to mitigate the
ancient landslide that exists on the park site. Any changes to the approved plan will have to
be approved by the City before the residential development can move forward.
Diamond Bar Center — Final punch list items are being completed in the office and front
counter at the Diamond Bar Center. New carpet has been installed throughout the building.
Office furniture has arrived and staff should be situated in their new offices before the end of
August.
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MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director A,%�/(//3
Date: August 1, 2013
Re: Pony Baseball Fields
Meeting Date: August 22, 2013
Background: CSD Rose and Lew Herndon met with Pony Baseball representatives on
July 30 to discuss the offer by Pony Baseball to make their facilities available to other youth
sports organizations in Diamond Bar. CSD Rose stated the City's position that the City will not
consider a joint use agreement between the City and Pony Baseball, and that the City does not
have funding available to rent or improve the Pony Baseball facilities. Mr. Herndon, speaking as
a representative of the Diamond Bar Community Foundation, stated that the Foundation is
exploring the possibility of the Foundation paying to rent Pony Baseball facilities and then
making the facilities available to youth sports organizations in Diamond Bar. Pony Baseball
representatives said they will determine the fee they will charge the Foundation for such an
arrangement, and then get back to Mr. Herndon,
Estimated Hours of Availability: There are four fields located at the Pony Baseball
complex. Pony Baseball already rents their facility to other users during weekends, so the
facility is only available for rent on weekdays. The facility is available for rent on weekdays from
June until December; however, the discussion focused on the months of August thru October.
The number of hours listed below is for one field. That number can be multiplied by the number
of fields available for community use.
August: Monday thru Friday 5pm — 7:30pm 22 days X 2.5 hrs = 55 hrs per field
September: Monday thru Friday 5pm — 7pm 21 days X 2 hrs = 42 hrs per field
October: Monday thru Friday 5pm — 6pm 22 days X 1 hr = 22 hrs per field
Total hours available per field during the Fall season: 119 hours Per field
Recommended Action: Receive and File