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HomeMy WebLinkAbout06/27/2013 PRC Agenda - Regular Meeting71 MI -A 771111 I, f %7 AGENDA PT A -M111111 M UJ= MIA 121-VIN11-1-t-A-11 ZM 21810 Copley Drive Diamond Bar, California Chairman Dave Grundy Vice -Chair Ted Owens Commissioner Lew Herndon Commissioner Benny Liang Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public. inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation (s) in order to communicate at a City public, meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room. and encourages you to do the same. { Fri 51,111041" II The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. 9 - 001IT ►�1�. A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. UAW Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THE WINDMILL ROOM at -flamond Bar City Hall — 1st Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: a Provide — o Advice to the City Council. o A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. Li Quality recreational programs for all ages. Li Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. • Be open and actively responsive to input from individuals and community organizations. • Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG, ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. qrn"1T--V%jN1, 19TT A. PRESENTATION OF 2013 YOUTH SOCCER SPORTSMANSHIP AWARDS: This award recognizes the team's outstanding efforts in good sportsmanship that was displayed and then rated throughout the just concluded youth soccer season. Three teams will be presented with awards. This award serves as an incentive for players, coaches and fans to demonstrate positive support and to place the emotional and physical well being of the children ahead of a personal desire to win. Tuesday, July 2 — City Council Meeting — CANCELLED Tuesday, July 2 — Adult Excursion — Hollywood Bowl Fireworks Spectacular — 5:30pm — 12:00am — Departs DBC @ 5:30pm Thursday, July 4 -- CITY OFFICES CLOSED — In observance of Independence Day Tuesday, July 9 — Planning Commission Meeting — 7:00pm — The Windmill Room, 1 st Floor, 21810 Copley Drive, Diamond Bar Wednesday, July 10 — Concerts in the Park, Bumptown (Latin) — Movies Under the Stars, Hotel Transylvania (PG), Sycamore Canyon Park Thursday, June 11 — Traffic & Transportation Commission Meeting — 7:00pm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Tuesday, July 16 — City Council Meeting — 6:30pm — The Windmill Room, I st Floor, 21810 Copley Drive, Diamond Bar Wednesday, July 17 — Concerts in the Park, The Ravelers (Rock n' Roll) — Movies Under the Stars, Madagascar 3 (PG), Sycamore Canyon Park Thursday, July 18 — Senior Excursion - Valley View Casino — Level 1 — 8:30am — 5:30pm — Departs DBC @ 8:30am Friday, July 19 — Teen Night Out — 7:00pm — 1 0:00pm — Sycamore Canyon Park Tuesday, July 23 — Planning Commission Meeting — 7:00pm — The Windmill Room, 1s' Floor, 21810 Copley Drive, Diamond Bar Wednesday, July 24 — Concerts in the Park, The Answer (Classic Rock) — Movies Under the Stars, Brave (PG), Sycamore Canyon Park Thursday, July 25 — Senior Excursion — Big Bear — Level 2 — 9:30am — 6:30pm Departs DBC @ 9:30am June 27, 2013 PAGE 3 PARKS C. RECREATION COMMISSION Thursday, July 25 — Parks and Recreation Commission Meeting — 7:00pm The Windmill Room, 1s' Floor, 21810 Copley Drive, Diamond Bar Saturday, July 27 — Adult Excursion — Whale Watching — 7:30am — 5:00pm — Departs DBC @ 7:30am Tuesday, July 30 — DB4Youth and DB4Youth "in Action" Meeting — 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Tuesday, July 30 — Planning Commission Meeting — 7:00pm — The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar Wednesday, July 31 — Concerts in the Park, Upstream (Caribbean) — Movies Under the Stars, Jumanji (PG), Sycamore Canyon Park 1. CONSENT CALENDAR 1.1 Approval of Minutes for April 25, 2013 Regular Meeting 1.2 Correct and approve "draft" minutes for May 23, 2013 Regular Meeting 1.3 Transmittal of Thank You Letter to Diamond Bar High School students for work at Silvertip Mini Park 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Dog Park 2. Grand View Trail & Grand View Trail Link 3. Site D Public Park 4. Larkstone Park 5. Diamond Bar Center Improvements 2.4 List of pending Commission requests — Bob Rose 2.5 Pony League Baseball Fields — Bob Rose 3. OLD BUSINESS — Pony Baseball Facility 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their RMOMWAW-4 ' activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 25. 2013 Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Roberto led the Pledge of Allegiance. Present: Commissioners Benny Liang, Dave Roberto and Chairman Dave Grundy. Absent: Commissioner Lew Herndon and Vice Chairman Ted Owens were excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Alison Meyers, Community Services Coordinator; Andee Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. A. 13134YOUTH — RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS — CSC/Meyers MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: C/Roberto moved, C/Liang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Liang, Roberto, Chair/Grundy None Herndon, VC/Owens 1.1 Regular Meeting Minutes of the March 23, 2013 Meeting — approved as presented. 2.1 Recreation Program Update — CSC/Tarazon Chair/Grundy asked if there was a number of Volunteens accepted and CSC/Tarazon responded that the application states that only 40 will be accepted. Each year staff has stretched that number slightly over 40. It APRIL 25, 2013 2.3 CIP Projects — CSD/Rose PAGE 3 P&R COMMISSION 2.3.1 Dog Park at Pantera Meadow — CSD/Rose reported that staff has reviewed and approved the plans for the two shade shelters which should be delivered by the fabricator in about six weeks. Staff received the additional dog drinking fountains and six additional benches for fenced areas of the dog park. All of the equipment will be installed at the same time and should be in place by the start of summer. 2.3.2 Grandview Trail and Grandview Trail Link — CSD/Rose stated that the survey work has been completed and TKE Engineering and Planning is working on the construction documents. Staff will meet with TKE next week to go over the plans and discuss the possibility of a community meeting. There will not be any construction until the start of the new fiscal year. 2.3.3 Site D Public Park — CSD/Rose reported that Lennar Homes has scheduled a workshop for the Site D Public Park for May 9 at Heritage Park. Emails will be sent to the Commissioners regarding what will be discussed at the meeting and mailers will be sent to individuals who previously attended the workshop as well as, those who have indicated an interest in knowing what is planned. 2.3.4 Larkstone Park — CSD/Rose stated that this project is still in plan check. The plans were sent back to Lewis Homes for them to finish the update and corrections. Staff expects the plans to come back to the City in the near future for a final plan check. Although the plans will be completed, staff has no idea when Lewis plans to move forward to construct the homes and build the park. The City is hopeful that with the, recent improvements to the housing market this project will be back on track in the near future. C/Liang asked CSD/Rose what he thinks of the dog park and whether he sees a lot of people using the park. CSD/Rose said that every time he has gone by there have been a lot of people. Usually between 10:00 a.m. and 2:00 p.m. it tends to quiet down but weekends and early evenings he has seen a lot of dogs in the two play areas. C/Liang asked if there had been any incidents and CSD/Rose said there will always be incidents but for the most part most individuals want others to follow the rules and when they speak out their thoughts are not always appreciated and are met with some hostility or are ignored altogether. Anyone who needs assistance should call the Sheriff's Department, not with the intent of having someone arrested or presented with a citation, but sometimes individuals are good at conversing and others who come on too strong are met with defensiveness. The deputies are very good at mediating discussions and getting people to engage in APRIL 25, 2013 PAGE 5 P&R COMMISSION C/Liang thanked staff for the great presentations this evening. He said he felt the City Birthday Party was a well -organized event. He thanked CSD/Rose for following up on items of concern to the Commission. The updated lighting and security cameras for the Diamond Bar Center are great things to address public safety issues. Chair/Grundy thanked staff for doing such a great job with events like the City Birthday Party as well as, the reports to Commissioners. He thanked MPT/Everett for being present this evening and supporting the Commission. ADJOURNMENT: C/Liang moved, C/Roberto seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 7:55 p.m. The foregoing minutes are hereby approved this day of 2013. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Owens led the Pledge of Allegiance. Present: Commissioner Lew Herndon, Vice Chairman Ted Owens, Chairman Dave Grundy. Absent: Commissioners Benny Liang, Dave Roberto were excused Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Crystal Knox, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Regular Meeting Minutes of the April 25, 2013 Meeting — Continued to June 27, 2013. 1.2 Chair/Grundy agreed to accept transmittal of Parks and Recreation Month Proclamation from the City Council at its June 18 meeting. 2.1 Recreation Program Update — RS/Murphey C/Hemdon asked what high schools held proms at the Diamond Bar Center and RS/Murphey responded that they were not local high schools. She said she would get back to the Commission at its next meeting with the requested information. RS/Murphey responded to VC/Owens that the wait list is a combination of all of the weeks. MAY 23, 2013 PAGE 2 P&R COMMISSION 2.1.1 PowerPoint Presentation on the Contract Classes - CSC/Knox Someone (Herndon?) spoke off mike — CSC/Knox responded that staff provides flyers to the schools. Staff has a blanket authorization from the Pomona School District so the flyers are emailed for approval and upon approval, staff drops off flyers at each office for the Pomona Unified School District. These flyers are done at the expense and time of the instructors. She collects flyers from the instructors, sends them out for approval and upon approval, the instructors deliver them to the schools. Walnut Valley Unified School District provides approvals as well and the instructor provides packets for each class. Again off mike — CSC/Knox responded yes, they also do that as well. Again off mike — CSD/Rose responded that the facilities are primarily allocated to the organization so if a coach decides not to use the facility on a particular day, anyone else from that organization could use the field since it is already allocated to them. If an entire organization gives up a field it becomes available to other users. The sports fields can be put on the calendar. RS/Murphey said we could put them up there. There are so many different fields and different configurations with different options at each facility. When the City first got Rec Track and Web Track staff only put the rooms on there — otherwise, there would be a huge list. But it is something staff can look into again. The site is much more navigable now but it will depend on the user groups letting staff know so that it can be lifted off. Again off mike — CSC/Knox said to add to that and she did not show it because it is not available now, for picnic use the only way to register for a picnic is by coming into the Diamond Bar Center. Something staff is looking to add is a "Permit Request" so that individuals can go online and put in a Permit Request from the facility calendar and then it will send an email to the office that someone has requested that date which will offer a little more convenience to the individual who can then print the permit. They could do a similar program with the fields; however, there is so much to offer that it gets a little confusing. Chair/Grundy commented that for future example demonstrations, staff has Family XXX and when you picked adult, it was Adult XXX He asked if the comment cards staff has received in the past have indicated why there is a trend in decreased enrollment and CSC/Knox said not specifically. Unless there was actually a complaint on the comment card there have not been any specific reasons why people are not returning. She said she believed that MAY 23, 2013 PAGE 3 P&R COMMISSION when comment cards are passed out during the classes individuals might be a little more reserved about what they write on a form that they are turning in to an instructor who will read the comment. She believed that by offering the comment cards online it would provide more useful and honest feedback. Chair/Grundy asked if staff had asked other cities what seem to be the hot classes today and CSC/Knox responded "yes." In fact, today she went to a brochure exchange in Fullerton. There were about 50 participants from about 15 different cities and current trends were discussed. The group also discussed different ways cities are getting people to participate. Some cities are doing showcases/previews for their programs which is something she is looking to do for next summer. She plans to have an expo where all of the instructors have booths and demonstration of what their classes have to offer. This expo will be advertised throughout the City and be available to the public so that they will have a preview of what will be offered for the summer. Some of the popular classes that the group discussed were "Polaxi" which is a combination of Pilates and boxing. Staff attends brochure exchange two or three times a year in different locations in order to get a wider variety of what is popular. She has also contacted local cities to see what works for them and what commercial instructors they might be working with and asking questions about what is working and what is not working. C/Hemdon asked if the Diamond Bar Foundation was sponsoring a Concerts in the Park again this year and RS/Murphy responded that they were sponsoring the last concert of the year. C/Hemdon asked if that fact was promoted in the City's newsletter and RS/Murphy responded that they were. C/Herndon said the Diamond Bar Foundation doesn't seem to have a lot of visibility and wants to get whatever publicity is available for the Foundation. CSD/Rose asked why it is called a "splash" page — CSC/Knox responded that is what the company calls it. It is a splash or splotch page because it splashes or splotches different information on it. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on — PMS/Jordan Chair/Grundy suggested that the City send a letter of thanks and commendation to the Diamond Bar High School kids for what they have done. MAY 23, 2013 PAGE 4 P&R COMMISSION C/Hemdon said that when the gallons per minute are reduced does it mean that the City has to water longer and how does the City determine how much the plants need for healthy growth. PMS/Jordan responded that one of the capabilities of the City's irrigation system is the ability to water based on ET (weather). Essentially, there are weather gauges throughout the City that measure evaporation and it communicates with other controllers to tell them that for example, there has been a 3/4 inch loss of water today and the system puts back that amount. Once it is all fine- tuned and dialed in that capability exists. The benefit of these nozzles is that if the City is not careful with its watering times there will be a lot less water thrown with these nozzles and a lot less water will be wasted. Water can still be wasted by overwatering but the nozzles (Rainbird MPR's — Mass Precipitation Rate) that were replaced when Silver Tip was completed a couple of years ago was a pretty precise nozzle. However, Toro Precision nozzles provide a phenomenal water savings. Within a year to a year and a half the technology continues to march forward. If only those nozzles were used the City might have to increase the watering times but by using the ET base just the amount of water the plants require is being put back. 2.3 CIP Projects — CSD/Rose 2.3.1 Dog Park at Pantera Meadow — CSD/Rose reported that construction will begin next Tuesday. All pieces are in and staff will construct the shade shelters, drinking fountains and benches. Staff hopes to have the project completed in two weeks but is allowing a month to give added time to make sure everything is done correctly. Signs are posted showing that the park will be closed beginning Tuesday and staff will post updates on the City's web page and sign the park with the reopening date, once that information is available. 2.3.2 Grandview Trail and Grandview Trail Link — CSD/Rose stated that the conceptual plans are completed and construction documents are about 90 percent complete. Staff will meet with the design firm the second week of June to go over the plans and make sure a final route is agreed upon. At that point, the construction documents will be completed and the project will go out to bid. The project is fully funded. The budget was approved Tuesday night and it includes funds to pay for all of the trail work, half of which is through grant funding and half from the City's General Fund. 2.3.3 Site D Public Park — CSD/Rose reported that Lennar Homes held its public park meeting on May 9. Staff believes that the consensus plan was well-received by those in attendance. There is additional MAY 23, 2013 PAGE 5 P&R COMMISSION research that staff needs to do on the rain garden concept to make sure there are no unknown or hidden issues. It is a relatively unique amenity to this type of park, and staff is looking at sites that are similar and have a detention basin concept built into the park. Part of the design process will be to present the information to the Commission. 2.3.4 Larkstone Park — CSD/Rose stated that staff met with Lewis Homes representatives who are planning to move forward to construct the homes. Lewis Homes will sign on a developer that will actually construct the project. Lewis Homes found an ancient landslide on the site. Apparently, the geotechnical information that was turned over to Lewis Homes contained that information but Lewis Homes just noticed it in the last month or so, so it may require a complete design of the park. As a result, the geotechnical people are looking at the possible solutions to the landslides and how they would need to be repaired in order to construct the park. They may be back in front of staff with a new design and the same process will again take place before the design is approved. VC/Owens said that he read in the paper that the City of Costa Mesa was having problems with the turf in their dog park. They took a survey and found that there were a lot of non-residents using the park so they were thinking about implementing a non-resident fee. He said he hoped that would not be an issue for Diamond Bar. CSD/Rose said that Diamond Bar does not use turf. He is sure that non-residents are using the Diamond Bar Dog Park. For example, Chino Hills does not have a dog park but they are in the design phase for a dog park. San Dimas, Claremont and Fullerton have dog parks so Diamond Bar is surrounded by quite a few cities that have dog parks. Staffs experience is that people travel around to different dog parks but believes that in Diamond Bar and especially Pantera Park which was developed with Prop A funds would have to remain available to non-residents because Prop A funds are countywide funds. CSD/Rose said that he believes it would cost the city more to collect non-resident fees than what would be collected in non-resident fees. C/Hemdon said he was astounded that Lewis Homes was just now working with this (landslide) issue because it seems to him that a year or year and one-half ago during meetings the Commission was discussing this particular problem. It appears someone was not doing his job. CSD/Rose explained that there is an entirely new project team and it was the new project team that discovered this. There was a large landslide on Morning Sun that impacted the homes in Rowland Heights and there was so much time and energy spent on that side that staff thinks that what was going on on the park side was forgotten or lost in thought because the folks MAY 23, 2013 PAGE 6 P&R COMMISSION 2.4 in charge of the project turned over a couple of times. Lewis had approved plans to construct the park and now they have to start over. CSD/Rose presented a slide presentation overview of the site proposed for the Grandview Trail Link. C/Herndon said that during previous discussions about trails one of the things that everyone wanted to avoid was switchbacks and he sees it is necessary for this trail. CSD/Rose showed C/Hemdon where lodge pole fencing would be installed to attempt to keep hikers from cutting across the system as much as possible. List of Pending Commission Requests — CSD/Rose CSD/Rose stated that today he was told that the stage lighting is complete, staff has been trained on its use and it is ready for use. RS/Murphey said that it was used on Saturday night. CSD/Rose said that with respect to Silver Tip Park and the trail connect with Pantera Park the CCC is ready to start walking the area to determine a path. If a reasonable workable path is found there is money in the Prop A Youth at Risk account to allow the CCC to begin cutting a path after staff reviews the proposal and obtains a cost estimate. 2.5 Pony League Baseball Fields — CSD/Rose CSD/Rose reported that staff met with Pony League Baseball representatives on February 20 and their main concern is that fields are being used for only one season per year from January through May. The use during the summer is limited to all-star team practices. The facilities are fully available from end of August/first of September through December depending on how many all-star teams are still practicing. Pony League Baseball is making the fields available to other users due to rising costs to maintain the fields, which at this time, amounts to about $24,000 which includes the use of volunteer labor. The officials were seeking a Lorbeer type agreement with the City wherein the City would pay for all or a portion of the maintenance and the City would then allocate the fields to other users. Staff estimated the cost to the City for that type of agreement to be between $8,000 and $12,000 depending on the amount of use and time allocation. Staff compared the Pony League Baseball facilities with park facilities taking into consideration that parks have a much more extensive maintenance specification. The closest park for a comparison was Peterson Park as far as the approximate size to the Pony facility. Peterson Park maintenance amounts to about $56,000 per year which does not include lighting because the Pony facility does not have lights. This comparison would be using the same specifications that the City uses for the Lorbeer agreement which are very similar to the MAY 23, 2013 PAGE 7 P&R COMMISSION parks specifications. In talking with CM/DeStefano after the meeting, his goal is to have priority for the school facilities and the Parks Master Plan shows that the Youth Sports Facilities needs can be accomplished adding a lighted soccer/baseball field at Lorbeer and three lighted soccer fields and four lighted ball fields at South Point Middle School. At this time, the City Manager has decided to conserve the City's resources for maintenance until these facilities are constructed and not to use it on a privately owned facility. C/Hemdon asked if the $56,000 was for the entire year and CSD/Rose responded that it was, in fact, the total cost for 12 months. C/Hemdon asked if the $8,000 to $12,000 per year was realistic for the partial use and CSD/Rose responded that it sounds low because there are restroom facilities onsite, there is a snack bar on site and both would have to be maintained. Right now the park facilities are maintained seven days a week plus staff makes rounds, and stops in to double check to make sure the restrooms are stocked. He believes the $8,000 to $12,000 estimate is based on a lot of volunteer assistance. C/Hemdon asked about six months and CSD/Rose said it would likely be $12,000 to $28,000 depending on the details of the agreement. VC/Owens asked if the Pony League had any travel teams that play in the off-season and CSD/Rose said that he was not aware of any. VC/Owens asked what user groups would use the field and CSD/Rose responded that the League would make it available for games so it would be available to all ages during Saturday and daylight savings time. Chair/Grundy felt the cost to the City would be higher even if the City reached an agreement with the League because as reported, they are paying only $24,000 a year and they are not likely to want to pay more to maintain the facility at the same level that the City would and the City would most likely have to take up the slack. Again off mike — CSD/Rose responded that it should not be that difficult because the City has Paul C. Grow that has some of the same issues. It has only one soccer field and no lights so staff could look at the use there and compare it to the League field and come up with a "draft" schedule. More off mike — CSD/Rose said he says AYSO but there is also the Diamond Bar Soccer League. Pop Warner has used the Little League facility in the past but was not sure where they used that field at the present time. At least those two organizations would be interested. He is not sure about softball because there are grass infields at the Pony fields and softball has different pitching distances. Staff can look at how much additional time could be given to those three groups. More off mike — with Bob saying uh huh, uh huh and yes. MAY 23, 2013 PAGE 8 P&R COMMISSION VC/Owens said he had not been to the site in years. Is it possible the whole site could be laid out differently to maximize the uses? CSD/Rose said that this option was considered during the Parks Master Plan process but found that the first two fields immediately off of Sunset Crossing belong to the YMCA, behind that is the Pony League Complex and behind that is the Lanterman Developmental Center. Staff was looking at the possibility of creating a park at the front side and creating a sports complex in the back with access around the park into the Lanterman Developmental Center. The hiccup is that the City has heard Lanterman is for sale and will be closed. Staff has also heard that CalPoly Pomona has an interest in the facility for growing their educational program. Also, the City of Pomona has eyes on the facility as a possible commercial development. So to reconfigure the area to get maximum benefit would probably need to involve the YMCA to capture the front park access and road circulation. All of this involves large dollar amounts. Chair/Grundy asked if the proposal was to further investigate how Diamond Bar Community Foundation funds could help with the feasibility of a going forward plan. He asked that staff keep in mind that if staff believes it is more than $56,000 per year to maintain he feels that the Pony League should be approached and asked to participate financially on an equal basis. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hemdon stated that as always, staff does a great job and he appreciates all of the work staff does and the reports that are forthcoming to the Commission. VC/Owens spoke off mike — I think he said thank you for the Power Point Presentations and perhaps something else. Chair/Grundy thanked staff for their efforts and all of the great reports and presentations they provide the Commission because it helps the Commissioners to better understand what's going on and more appropriately provide input. ADJOURNMENT: VC/Owens moved, C/Hemdon seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:40 p.m. MAY 23, 2013 PAGE 9 P&R COMMISSION The foregoing minutes are hereby approved this day of 2013. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN BAR TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: June 20, 2013 MEETING DATE: June 27,2013 UNTIVeM M The Summer 2013 Recreation Guides are available to be picked up at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF is also available online at www.DiamondBarCA.gov. Contract Classes Spring 2013 -- The Spring 2013 session officially ended May 31. The session rounded off with 811 students enrolled and 182 classes being offered. Spring 2012 had 748 total participants. Popular classes this spring included Baby Ballet, Tennis for all ages, Basketball, Karate and Kundalini Yoga. Baby Ballet and Diamond Bar Dance Crew partnered up to perform at the Chino Hills Shoppes on June 15, 2013. Ballerinas were dazzling in blue tutus and the DB Dance Crew was decked out in their hip hop gear. Summer 2013 -- The Summer 2013 session began on June 1 and is scheduled to end August 23. As of June 17, there are already 775 students enrolled, with 216 classes being offered. Several camps are being offered again this summer. The first of the series of camps was held June 10 -June 14 at Pantera Park by Mad Science. There were 10 students enrolled. There are 8 students enrolled for the second Mad Science camp beginning June 17. The first Lego Camp will begin on June 24. Class will be held in the Windmill room at City Hall. Summer 2012 had a total of 1,043 enrolled 185 classes. �` mt jvgw�,rsg Tiny Tots -- On Friday, June 14, Tiny Tots Graduation took place at the Diamond Bar Center. A western theme set the tone as eighteen graduates took the stage. Mayor Tanaka stopped by to congratulate the students. Cowboy hats and red scarves adorned the tables. The students had a wonderful time with interactive music and songs by Sandi Castleberry. The Tiny Tots summer session started on Monday, June 17. Enrollment at Pantera Park is full with 20 students in both the 3 year old class and the 4-5 year old class. Heritage Park Tiny Tots has 6 in the 3 year old class and 8 in the 4-5 year old class. Registration is on going until the classes are full. DB 4Youth "in Action" -- DB 4Youth "In Action" partnered with the Diamond Bar Community Foundation with a team for Relay for life. They raised $780 for the American Cancer Society. Three youth spent the night with parent volunteer Ramon Gonzales staying with them. Seventeen youth walked the track, decorated the booth and participated in the relay events throughout the day. They chose brain cancer as the cancer to inform others about at the booth. An added plus to this is they researched brain cancer and the whole team learned about how brain cancer affects people and the families around them. The monthly meeting was held on Tuesday, June 18. Teen Night Out was the main topic. Plans are in the works, posters are being made and Interact Event Productions is lined up to supply the games and inflatables. The youth are also compiling the song list for the MC/DJ. Volunteens -- The City of Diamond Bar's 2013 Youth Volunteen Program is in full swing. Volunteens have been assigned as assistants to summer programs throughout the City including (Z"mmgmr no (,nm rN"fh Baseball, 11 7; Tots, Day V) %-I C1 I "y V 0, Concerts in the Park and Senior Programming. Summer Day Camp Volunteens are working everyday at day camp. Six Volunteens helped out at the Tiny Tots graduation and started in the classrooms on Monday, June 17. Four youth have started helping the senior club on Tuesdays and Fridays. Baseball and Concerts have not started yet but the Volunteens have their schedules and are ready to start on the first day. Summer Day Camp -- Summer Day Camp started on Monday, June 3. The first three weeks have gone very well. Staff is well prepared to give the campers the best summer ever. All weeks except one (4th of July - Week 5) have a waiting list with a total of 239 potential campers. M 11 T, TT UP WIT Adult Basketball -- The fall 2013 season will begin on September 8. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- The current session will end July 15. There are 20 participants currently enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 10 participants), Thursday (average of 13 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Indoor Soccer -- The 2013 season came to a close on June 1 at Mt Calvary Lutheran. One team in each division will receive the coveted sportsmanship award. The awards will be presented at the June 27 Commission meeting. Youth Baseball -- Heritage Park was the site of the skills evaluation day for the Double A and Triple A divisions on June 8. Teams were drafted immediately after the evaluations were completed. Practices began June 10 at Sycamore Canyon Park and Paul C Grow Park. Games will begin on July 1 and continue until August 10. The $84 registration fee includes a team hat, jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. There are currently 203 children enrolled in the program. Skate Park -- The skate park averages 12 users per hour on weekdays, with 16 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Spring -- There are currently 22 signed up for the excursion to the Long Beach Bayou & Mardi Gras Festival on Saturday, June 22. This excursion will include transportation, admission and a snack for $46/person. Food and shopping will be at the participants' own expense. Summer -- Three of the four Summer Excursions are already full! On J my 3 we will enjoy the talented Josh Groban and Hollywood Bowl Orchestra, along with a spectacular fireworks show. The trip includes admission and seat cushion rental for $55/person. On August 10 we will take the train to Santa Barbara. This trip includes AMTRAK admission for $56/person. The excursion to Danish Days in Solvang will be held on September 21 for $31/person. There are 15 enrolled for Whale watching on July 27, which includes tour admission for $48/person. Each excursion includes roundtrip transportation and a snack for the ride home. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 12 free summer classes to seniors at the Diamond Bar Center. Summer Session will start on July 8 and will run through August 2. Senior Groups and Clubs -- Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 333 members and meets each Tuesday with approximately 185 at each meeting. • The Diamond Bar Evergreen Club has 260 members and holds classes throughout the week. • The Diamond Age Seniors has 220 members and meets each Monday, Wednesday, and Friday. • The Sunshine Seniors has 250 members and meets the second and fourth Sunday of each month and every Saturday. • The Super Diamond Age Seniors has 210 members and meets each Tuesday, Thursday, and Friday. Senior Seminars 6/10 Benefits of Staying Healthy 9 people 6/12 Long Term Care 5 people 6/14 Reverse Mortgage 1 person 6/17 Global shift 1 person 6/19 Sleep 19 people 6/19 Fact about annuities 1 person 6/25 Support Group 4 people ® Bridge every Wednesday: 8-12 per session average ® Mahjong every Wednesday: 30 per session average ® Bingo every Tuesday and Friday: 190 per session average ® Complimentary Legal Services: 1st Wednesday of each month. May had 5 appointments booked. Morongo Casino - 616 -- This trip was cancelled due to low enrollment. This casino did not give free play for the seniors and it's believed that was the main reason for the low enrollment. Queen Mary Princess Diana Exhibit - 6/20 -- 44 seniors spent the day at the Queen Mary for a 1 -hour behind the scenes tour of the Princess Diana Legacy exhibition. This once-in-a- lifetime opportunity featured a multi-million dollar collection that has taken over 30 years to assemble and includes approximately 2,000 items relating to the Windsor Family. Senior Special Events Coffee with the Chief — May 29 from 9- 1 Oam: This was an Informal meet and greet with Dave Stone, Assistant Fire Chief of the Los Angeles County Fire Department. This event was a chance for seniors to ask questions and learn more about the fire department services in Diamond Bar. This was an informative event for the seniors. Sidewalk CPR Public Education Event --June 4 from 1 Oam-1 2pm: LA County Fire Department hosted "hands -only" CPR training at the DBC. Four emergency personnel were on site to teach attendees "hands -only" CPR and the basic steps to take if you had to perform CPR. Our site was the highest attended event with 70 participants. Senior Prom -- On June 13, 110 seniors were signed up for our first ever Senior Prom. Caf6 N Stuff catered a fantastic meal and DJ Keith Johnson had great music playing. Home Care Providers provided Prom photos for everyone. A great night of food, dancing and fun was had by all. RrMl�� Concerts in the Park -- The City of Diamond Bar will present the 23`d Annual Concerts in the Park series this summer. The series will begin on July 10th and run through August 21st on Wednesday evenings from 6:30pm until 8:00pm. The concerts are held at Sycamore Canyon Park, 22930 Golden Springs Road. Free parking & shuttle from the Diamond Bar Golf Course parking lot will begin at 5:30pm. Free activities for kids and concessions will be available for purchase. The August 21st concert is sponsored by the Diamond Bar Community Foundation. Promotion for the event is well under way with horizontal banners hung at the four major parks in Diamond Bar (Pantera, Peterson, Heritage and Sycamore Canyon). In addition, post cards with the concert/movie lineup were distributed to businesses the week of June 17. They are also available for pick up at City Hall, the Diamond Bar Center, Heritage and the Library. Performance Date July 10 July 17 July 24 July 31 August 7 August 14 August 21 Band Name Bumptown The Ravelers The Answer Upstream Cold Duck Kelly Rae Band The Ultimate Stones Music Style Latin Rock n' Roll Classic Rock Caribbean 70's Top 40 Country Pop Rolling Stones Tribute Movies "Under the Stars" -- Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the Park. The movies will run from July 10th through August 21't. All movies will be "PG" rated and are family oriented. A shuttle service between the golf course and Sycamore Canyon Park will be operating. Please come and join us for this whole night of fun! Date Movie Rating July 10 Hotel Transylvania PG July 17 Madagascar 3 PG July 24 Brave PG July 31 Jumanji PG August 7 Rise of the Guardians PG August 14 The Lorax PG August 21 Who Framed Roger Rabbit? PG Save the Date! Diamond Bar Day the Fair — Thursday, September 5. Featured Activities: a 9am—lpmFairKidsExpo 0 12 — 7pm Business Expo 9 4pm Community Reception 0 5pm Community Parade 0 5:30pm Hometown Hero Presentation 0 6 — 9pm Community Entertainment Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 51 private, business and non-profit rentals during the month of May. There were 20 church rentals, 1 business meeting, 2 proms, and 1 soccer registration night. There were also 8 weddings, 1 dental seminar, 1 Sunshine senior event, 1 baptism, 2 birthday parties and 3 baby/bridal showers. Also held were 1 trade show, 1 annual meeting, 2 DBHS banquets, and 1 Cal Poly Pomona banquet. A total of $70,553.12 in rental fees was collected during the month of May for Diamond Bar Center rentals. In May 2012 a total of $65,463.69 was collected. The past three Proms held at the Diamond Bar Center were from the communities of Whittier, San Juan Capistrano and Pico Rivera. Duri n tp the month of May, Graybar hosted their annual electronics trade show. This marked the 5 year that they have utilized the DBC for the trade show that is host to between 600- 800 people. They utilize the Grand View Ballroom, back patio, motorcourt, Maple room, Sycamore room, and Pine room. There were over 30 booths set up by different vendors offering different types of phones, electrical panels, switchboards, etc. Heritage -- There have been 10 rentals of Heritage Park Community Center for the month of June. Rentals include 5 church rentals, 2 senior quarterly birthdays, 1 bridal shower and 1 birthday party. Total revenue for these rentals is $1,680.00. The revenue for June 2012 was $1,620.00. Pantera -- There have been 5 rentals of the Pantera Park Activity Room for the month of June. Rentals include 2 AYSO registrations, 2 birthday parties, and 1 baby shower. Total revenue for these rentals is $797.50. The revenue for June 2012 was $1,102.50. Picnic Reservations -- As of June 18, 2013 there have been 37 picnic reservations made for the month of June. There have been 6 at Heritage Park, 7 at Pantera Park, 2 at Maple Hill Park, 4 at Peterson Park, 7 at Ronald Reagan and 11 at Sycamore Canyon Park. The revenue of these picnic rentals is $1,050.00. The revenue for June 2012 was $625.00. Program Title: Senior Dinner Dances Fiscal Year 12/13 Date: June 2013 Prepared by: Cloris Vargas; Recreation Specialist, Senior Programs The Senior Dinner Dances are planned by City staff and are advertised in the quarterly Community Recreation Guide, on flyers displayed at the DBC and through announcements at the senior meetings. At each Dinner Dance there are three City staff and three Senior Volunteers present to help with the coordination and execution of the event. This fiscal year's dance themes were: Hawaiian Luau, Barn Dance, Italiano Celebration, Halloween, Holiday (Christmas), Valentine's Day, St. Patty's, Spring Dance, Cinco de Mayo and Senior Prom. Ticket prices for all of the senior dinner dances are $15 per person. Attendance averaged around 130 per event with the highest number of participants (239) at the Holiday Dance. For the Cinco de Mayo dance we were able to obtain a co- sponsor and have live Folklorico dancers, which was a first! Burger Continental and Cafe and Stuff now alternate as our dinner dance caterers. This rotation has been going well and everyone seems to be pleased with both caterers. We have also been trying to shop locally in Diamond Bar and have come across a great party supply rental store called Good Time Party Rental. They have everything from table linens to rental decor at very reasonable prices. Overall, the dances are enjoyed by all and receive good reviews. I will continue to create flyers that list all dance dates so the seniors have plenty of times to plan their attendance. In addition, introducing new and different themes might increase the overall participation. This program is offered for the benefit of the seniors of Diamond Bar. Staff turns in a proposed budget for the program each spring as part of the City's budget process. The approved budget reflects the Council's interest in continuing to offer this program while passing along most of the direct costs to the seniors. The following financial summary shows what the direct costs of the program were. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc. Recommendations and Ideas ® Continue to offer a variety of themes to keep the experience new and exciting. ® Survey participants annually to gain knowledge of participants' interests and concerns. ® Continue to seek sponsorship opportunities where live entertainment can be included in the evening activities. CITY OF DIAMOND BAR FY 12-13 Senior Dances Financial Summary Projected Revenue Projected General Fund Expenditures $ 24,900.00 $ 32,685.00 Difference $ Actual Revenue $ 20'205J00 Actual General Fund Expenditures $ 22,791.47 Difference $ REVENUE (001.34730) $ 20'205.00 Luau Dance 151X15 $ 2'26500 Barn Dances 73o15 $ 1.00500 Italiano Night 97x16 $ 1.45500 Halloween Dance 105x1 $ 1.575,00 Holiday Dance 238x15 $ 3.585,00 Valentine Dance 192x15 $ 2.880.00 St. PattyaDance 151o15 $ 2.265�00 Spring Dance 106o15 $ 1.590,00 QnooDeMayo Dance 105x15 $ 1.575,00 Senior Prom Dance 128x15 $ 192000 PERSONNEL SERVICES $ 1'067.68 Projected Amount -$/30O Ponaonnm|-Overtimnm CSRecreation Leaders 4hours per dance $ 1.01051 CS(1)S11.O2x1Ox4 $ 472O0 (2)$10.56x10x4 $ 422.40 Personnel Services $ 48.18 Worker's Compensation (40083)@30Y6 $ 3050 Medicare (4OO85)@1�45Y6 $ 1478 Social Security 96 $ SUPPLIES -Operating Supplies (412OO) Decorations & Raffle Prizes $ 2.89O00 Projected Amount - $3,175 $ 18'833.78 CONTRACT SERVICES -(45300) Projected Amount -$2f(120 Caterers & Entertainment Burger Continental (5dances) $S.5297O Caf6NStuff (4donoes) $ 7,504D9 Portnfnon $ 1.29Q99 Entertainment $ 3.50000 TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: JUNE PARKS REPORT DATE: 6/19/13 MEETING DATE: 6/27/13 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center ® Repaired erosion in DG trails. ® Repaired water closet in lower women's restroom. ® Repaired rodent damage in scissor lift. ® Cleaned projector filter in GVBR main projector. Repaired screens. ® Repaired partition walls in GVBR and Oak room. ® Trouble shoot and repair overflowing water feature. Found clogged drain and malfunctioning auto -fill valve. ® Serviced batteries in GEM electric vehicle. ® Serviced and cleaned ice machine. Replaced air filter. ® Repaired bird deterrent spikes and wires on roof. ® Various lighting repairs throughout the facility including 14 exterior bench lights, 9 sconce lights, 7 ceiling lights, 2 pathway lights, 3 exterior up - lights, 24 landscape tree up -lights, and 10 interior hallway lights. Also adjusted and aimed LED stage lights in GVBR. ® Repaired various carpet tears in GVBR. e Repaired and adjusted divider walls in the main activity room. ® Re -tamped one (1) exterior parking lot light. Lorbeer Middle School ® Renovation of football field is under way. Field to remain closed until August 11. (VC) ® Replaced two (2) broken belt swing seats and replaced two (2) swing chains. Repaired six (6) worn areas in the poured in place rubber play surface. ® Reset time clocks for tennis courts and security lights due to power outage. Pantera Park ® Re-lamped one (1) parking lot light. • Replaced three (3) walkway light ballasts and re-lamped six (6) walkway lights. ® Renovation of sports fields is scheduled to commence the week of June 24. The start of the renovation was delayed due to a broken irrigation mainline. The field will remain closed until August 11. ® Constructed shade structures in both dog park areas. Installed doggie drinking fountains and additional benches. PowerPoint presentation to follow. Paul C. Grow Park ® Re-lamped one (1) exterior building light. ® Cleared clogged drinking fountain drain line at park play area. Peterson Park ® Cleared clogged drinking fountain. 0 Unplugged urinal in the men's restroom. ® Refilled ET gauge for Calsense irrigation system. ® Fabricated and installed a new antenna bracket for the hub communication controller and rain bucket (irrigation components). Sycamore Canyon • Relocated precast concrete picnic table and trash can from old library building and installed in park. Trails ® Removed graffiti from benches along Steep Canyon Trail. ® Repaired two (2) damaged fence rails and unplugged drinking fountain at Sycamore Canyon trail head. Washington Street Park • Removed graffiti from play equipment and picnic tables (crayons). City Hall/Library ® Re-lamped one (1) interior lobby fixture and replaced two (2) light fixture diffusers. • Installed two (2) bike racks at City Hall entrance. • Performed emergency generator test. • Replaced bulbs and ballasts in Library women's restroom. • Reset door at Library. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director/'W/ , ,7 " l Date: June 20, 2013 Meeting Date: June 27, 2013 Re: CIP Projects Up -date CIP Projects Up -date: Dog Park — Work on the dog park improvements has been completed and it now open again for public use. Staff added two shade shelters, two additional dog drinking fountains and six additional benches inside the fenced dog play areas. It took about three weeks for staff to complete this project. Additional improvements are planned for later this summer when concrete walkways and stairs are constructed to connect the gates into the dog park play areas to the existing walkway. Grand View Trail & Grand View Trail Link — The survey work for the conceptual plan has been completed and TKE Engineering and Planning is now working to complete the construction documents. Staff met with TKE on June 11 to review the concept plan and probable construction costs. Staff received good news this week that the final funding needed to complete this project came in the form of a new grant award. The City will receive just over $89,000 from the Habitat Conservation Grant, a first-time grant award for the City, for the construction of this trail. That brings total funding to $494,800. Estimated construction cost is $481,341. Construction of this trail is scheduled to start in late September. Site D Public Park — Lennar Homes is still working on the concept plan for the public park that will be a part of the Site D development. The concept will be presented to the Commission in the future as a part of the review process for the park. Larkstone Park — Lewis Homes is still working on the re -design of this park to mitigate the ancient landslide that exists on the park site. Any changes to the approved plan will have to be approved by the City before the residential development can move forward. v 0 m 0 m 0 H m LU m O c v C C 0 4, M o c 0 o w cuJ a E QJ ;E o v 0 I � 0 a m - a' in a v o `G, s L N m N M , o n > o � ` v ` ice.+ p � � O n` m o E Z3 mCr .0 CL 0 ti a i M N N O C: "0 0 c 0 .c c 0 Z cr tD 0 i 3 v Q, z 0 w c a +o.. 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'o 0 u Z `p m a G O a_ 0 a " H N M N M 1 N 0 MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director I//, 0/ 1A_ — Date: June 20, 2013 Meeting Date: June 27, 2013 Re: Pony Baseball Fields Background: At the May 23 Commission meeting, City staff reported on the availability of fields at the Pony baseball complex to other non-profit youth sports organizations from Diamond Bar. Commissioner Herndon asked if staff could develop a sample allocation schedule to determine if it would be worth it for the Foundation to financially help make these fields available to other sports organizations. Currently, the Pony Baseball program only operates one season per year, which ends around Memorial Day in May. The fields are fully available to other users from September thru December. Fields are also available from June thru August, but on a more limited basis due to all-star team practices. The Pony Baseball program is making their fields available to other users due to the rising cost of maintaining their fields. They estimate that it costs about $24,000 per year to maintain and water their fields. Staff has estimated that the cost for other users to utilize the Pony facility would be between $8,000 and $12,000 per year, based on the costs provided by Pony Baseball representatives. Estimated Hours of Availability: There are four fields located at the Pony Baseball complex. There are also two fields (with an over -lapping outfield) at the adjacent YMCA facility. The number of hours listed below is for one field. That number can be multiplied by the number of field available for community use. September: Monday thru Friday 5pm – 7pm 21 days X 2 hrs = 42 hrs per field Saturday & Sunday 8am – 7pm 8 days X 11 hrs = 88 hrs per field October: Monday thru Friday 5pm – 6pm 22 days X 1 hr = 22 hrs per field Saturday & Sunday 8am – 6pm 8 days X 10 hrs = 80 hrs per field November: Monday thru Friday dark at 5:00pm — 0 hours per field Saturday & Sunday 8am — 5pm 7 days X 9 hrs = 63 hrs per field Daylight Savings Time ends Sunday, November 3, 2013 December: Monday thru Friday dark at 4:30pm — 0 hours per field Saturday & Sunday 8am — 4:30prn 6 days X 8.5 hrs = 51 hrs per field Total hours available per field during the Fall season: 346 hours per field Recommended Action: Receive and File