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HomeMy WebLinkAbout05/23/2013 PRC Agenda - Regular MeetingA GENDA &I MWOWTIR-11 M�MM q 11111111 11111!1111 21810 Copley Drive Chairman Dave Grundy Vice -Chair Ted Owens Commissioner Lew Herndon Commissioner Benny Liang Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation (s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking i The City of Diamond Bar uses recycled paper in the Windmill Room. and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSIM11' PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. Amember ofthe public may address the Commission on the Subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. Arequest to address the ConnrniaoiOD ShOU|d be submitted in writing to the Secretary of the CornrniaSiOD. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation 8tthe time the item iScalled ODthe calendar. The Chair may limit the public input OOany item OF the total amount oftime allocated for public testimony based Onthe number Ofpeople requesting k}speak and the business 0fthe Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations tOthe staff and City Council. |Daccordance with Government Code Section 54954.3(8)the Chair may from time t0time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) |Daccordance with State Law (Brown ACt).all matters k}bHacted UOby the Commission must beposted 8t least 72hours prior t0the Commission meeting. |Dcase 0femergency O[when 8subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that isnot Onthe posted agenda. Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72hours prior t0the meeting. Agendas are available electronically and may beaccessed by8personal computer through 8phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for DonOiO8| charge. ADA REQUIREMENTS Acordless microphone ioavailable for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice 8tleast three business days iDadvance ofthe meeting. Please telephone (90S)83S-700U between7:3O8.no.tD5:3Op.no.M0Od8ythrOUghThU[Sdoyond7:3O8.[n.tn4:3Op.nl.0DFrid8y. Copies of Agenda, Rules of the Commission, Recordings of Meetings 0O0839-7060 General Information (S00)O39-7000 1 Of A [WIMPIT, fru-011 THE WINDMILL ROOM at Diamond Bar City Hall — 1st Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: Li Provide — Li Advice to the City Council. • A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. • Quality recreational programs for all ages. o Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. Li Be open and actively responsive to input from individuals and community organizations. u Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 ROLL CALL: PARKS & RECREATION COMMISSIONERS HERNDON, LIANG, ROBERTO, VICE-CHAIRMAN OWENS, AND CHAIRMAN GRUNDY MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. Monday, May 27 — CITY OFFICES CLOSED — In observance of Memorial Day Tuesday, May 28 — Planning Commission Meeting — 7:00prn — The Windmill Room, 1s' Floor, 21810 Copley Drive, Diamond Bar Tuesday, June 4 — City Council Meeting — 6:30prn — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, June 6 — Senior Excursion — Morongo Casino — Level 1 — 9:00am — 6:00pm — Departs DBC @ 9:00am Saturday, June 8 — DB 4Youth "In Action" Relay for Life -- Lorbeer Middle School 24 hour event Tuesday, June 11 — Planning Commission Meeting — 7:00prn — The Windmill Room, 1 st Floor, 21810 Copley Drive, Diamond Bar Thursday, June 13 — Traffic & Transportation Commission Meeting — 7:00pm The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar Tuesday, June 18 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, June 20 — Senior Excursion — Queen Mary Princess Diana Exhibit — Level 3 — 9:00am — 4:00prn — Departs DBC @ 9:00am Saturday, June 22 — Adult Excursion — Long Beach Bayou Festival — 8:30arn — 5:00pm — Departs DBC @ 8:30arn Tuesday, June 25 — DB4Youth and DB4Youth "in Action" Meeting — 6:00prn The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Tuesday, June 25 — Planning Commission Meeting — 7:00pm — The Windmill Room, 1s' Floor, 21810 Copley Drive, Diamond Bar Thursday, June 27 — Parks and Recreation Commission Meeting — 7:00pm — The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar May 23, 2013 PAGE 3 PARKS & RECREATION COMMISSION 1.1 Approval of Minutes for April 25, 2013 Regular Meeting 1.2 Transmittal of Proclamation July 2013 is Parks and Recreation Month 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation on Contract Classes by Crystal Knox, Community Services Coordinator 2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Dog Park 2. Grand View Trail & Grand View Trail Link 3. Site D Public Park 4. Larkstone Park 2.4 List of pending Commission requests — Bob Rose 2.5 Pony League Baseball Fields -- Bob Rose 3. OLD BUSINESS — None. 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. WHEREAS Parks and Recreation facilities and programs strengthen community image and sense of place; and WHEREAS Parks and Recreation promotes health and wellness for all residents; and WHEREAS participation in Parks and Recreation programs fosters human development, and helps young people develop and grow into healthy and productive adults; and WHEREAS the preservation of over 450 acres of open space in Diamond Bar helps to protect natural resources; and WHEREAS Parks and Recreation strives to meet recreational facility needs 111 a cost effective manner, worldng cooperatively with both the Pomona and Wah-iut Valley Unified School Districts to increase 'Joint use of quality facilities; and WHEREAS Parks and Recreation promotes inclusiveness of the disabled as demonstrated by the on-going iinplementation of the Americans with Disabilities Act (ADA) accessibility program in the City's parks; and WHEREAS thousands of residents in the community benefit from the wide range of services and facilities provided by the City of Diamond Bar; including miles of trails that have been improved through the City's Capital Improvement Program; and WHEREAS residents and their dogs are able to enjoy the new dog park at Pantera Park, which opened last November and has recently received several improvements including two shade shelters and additional drinking fountains and benches. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Diamond Bar urges an residents to enjoy the benefits derived from our public and private recreation and park resources, which provide something of value to everyone, and recognize July as "Parks and Recreation Nlonth". DATED: JULY 2, 2013 Jack Tanaka Mayor Ron Everett -mayor Pro Tem Carol Herrera Council Member Ling -Ling Chang Council Member Steve Tye Council Member CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 25, 2013 Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Roberto led the Pledge of Allegiance. Present: Commissioners Benny Liang, Dave Roberto and Chairman Dave Grundy. Absent: Commissioner Lew Herndon and Vice Chairman Ted Owens were excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Alison Meyers, Community Services Coordinator; Andee Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. A. D134YOUTH — RECOGNITION OF OUTGOING/lINCOMING BOARI: MEMBERS — CSC/Meyers MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: C/Roberto moved, C/Liang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Liang, Roberto, Chair/Grundy None Herndon, VC/Owens 1.1 Regular Meeting Minutes of the March 23, 2013 Meeting — approved as presented. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — CSC/Tarazon Chair/Grundy asked if there was a number of Volunteens accepted and CSC/Tarazon responded that the application states that only 40 will be accepted. Each year staff has stretched that number slightly over 40. It APRIL 25, 2013 PAGE 2 P&I2 COMMISSION depends on how well the prospective participants interview and how many the programs can accommodate. Chair/Grundy asked why gymnasiums will not be available until September for Adult Basketball and CSD/Rose responded that the school districts are using their facilities and/or conducting maintenance on their facilities and the City has been told that Lorbeer, South Pointe, Diamond Ranch High School, Diamond Bar High School and Walnut High School are not available during that time. This is the first time this has happened and it may also cut into the number of leagues the City is able to offer in the next fiscal year. Chair/Grundy asked if staff expects this to occur next year and CSD/Rose said staff would stay in touch with the schools to see what happens. This has never happened before so it is staff's assumption this will be a one-time issue. 2.1.1 Power Point Presentation on the 24th Annual City Birthday Party - CSC/Tarazon Chair/Grundy asked how many volunteers participated in the event and CSC/Tarazon responded that approximately 220 volunteers from Diamond Ranch High School and Diamond Bar High School participated that day. Chair/Grundy asked how 6,000 attendees compared to last year and CSD/Rose responded there were fewer attendees this year. CSC/Tarazon stated that the wristband revenue was up about $1,000 over last year so even though there were fewer attendees, more tickets were purchased this year. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on copper wire theft at Peterson Park — PMS/Jordan C/Roberto asked how staff is handling these types of situations at other parks. PMS/Jordan stated that the City has had thefts at Heritage Park and others. Heritage Park has hand holds on the bottom of the steel poles and after those thefts staff welded those shut. Other parks that have the concrete boxes have been secured with construction adhesive and Tapcon screws. Although this mitigation measures create a lot of extra work for staff it takes only one theft to realize the cost benefit. Chair/Grundy asked if staff considered putting in contact switches so if the vault is opened it would set off an alarm. Staff has considered this but has not looked into the cost. APRIL 25, 2013 2.3 CIP Projects — CSD/Rose PAGE 3 P&R COMMISSION 2.3.1 Dog Park at Pantera Meadow — CSD/Rose reported that staff has reviewed and approved the plans for the two shade shelters which should be delivered by the fabricator in about six weeks. Staff received the additional dog drinking fountains and six additional benches for fenced areas of the dog park. All of the equipment will be installed at the same time and should be in place by the start of summer. 2.3.2 Grandview Trail and Grandview Trail Link — CSD/Rose stated that the survey work has been completed and TKE Engineering and Planning is working on the construction documents. Staff will meet with TKE next week to go over the plans and discuss the possibility of a community meeting. There will not be any construction until the start of the new fiscal year. 2.3.3 Site D Public Park — CSD/Rose reported that Lennar Homes has scheduled a workshop for the Site D Public Park for May 9 at Heritage Park. Emails will be sent to the Commissioners regarding what will be discussed at the meeting and mailers will be sent to individuals who previously attended the workshop as well as, those who have indicated an interest in knowing what is planned. 2.3.4 Larkstone Park — CSD/Rose stated that this project is still in plan check. The plans were sent back to Lewis Homes for them to finish the update and corrections. Staff expects the plans to come back to the City in the near future for a final plan check. Although the plans will be completed, staff has no idea when Lewis plans to move forward to construct the homes and build the park. The City is hopeful that with the recent improvements to the housing market this project will be back on track in the near future. C/Liang asked CSD/Rose what he thinks of the dog park and whether he sees a lot of people using the park. CSD/Rose said that every time he has gone by there have been a lot of people. Usually between 10:00 a.m. and 2:00 p.m. it tends to quiet down but weekends and early evenings he has seen a lot of dogs in the two play areas. C/Liang asked if there had been any incidents and CSD/Rose said there will always be incidents but for the most part most individuals want others to follow the rules and when they speak out their thoughts are not always appreciated and are met with some hostility or are ignored altogether. Anyone who needs assistance should call the Sheriff's Department, not with the intent of having someone arrested or presented with a citation, but sometimes individuals are good at conversing and others who come on too strong are met with defensiveness. The deputies are very good at mediating discussions and getting people to engage in APRIL 25, 2013 PAGE 4 P&R COMMISSION productive conversation. 2.4 List of Pending Commission Requests — CSD/Rose 2.4.1 Improvements at the Diamond Bar Center — CSD/Rose reported that about 20 lights were put up for the stage in the main ballroom. There is still work to be done. All of the new security cameras have been installed. Work is still being done to the sound equipment and projector. The challenge of this project is that there are ongoing events and from day to day the contractors are doing work on something that causes something else not to work properly so at the end of each workday staff has to monitor the situation and get everything reprogrammed for the next event. For the most part it has worked out with the exception of one event for which the projector did not work. The family had a video they wanted to show during their wedding reception. Staff pulled out the backup system so that the event could proceed but the family was disappointed that the projector was on the floor. The family thought it was intrusive and not what they had expected and staff offered them a partial refund on their event for which the contractor reimbursed the City. Since that happened, the contractor has arrived on the day of the events to double check the systems. Staff hopes the project will be finished in the near future. 2.4.2 Trail connection from Silver Tip Park to Pantera Park — CSD/Rose stated that the helipad is near completion and the CCC is on notice to help find a pathway from Silver Tip to Pantera once construction is completed. 2.4.3 Site D Public Park — Public Workshop scheduled for May 9 at Heritage Park. 2.4.3 Poison Oak Signs for Dog Park — CSD/Rose said the signs have been received and should be installed by next week. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Roberto thanked staff for tonight's reports and welcomed CSC/Tarazon back to the Commission meetings. Last meeting there was a discussion about the Pony League coming to the City about joint use of their facility and asked for a report about the discussion. CSD/Rose responded that he would provide the Commission with a report. APRIL 25, 2013 PAGE 5 P&R COMMISSION C/Liang thanked staff for the great presentations this evening. He said he felt the City Birthday Party was a well -organized event. He thanked CSD/Rose for following up on items of concern to the Commission. The updated lighting and security cameras for the Diamond Bar Center are great things to address public safety issues. Chair/Grundy thanked staff for doing such a great job with events like the City Birthday Party as well as, the reports to Commissioners. He thanked MPT/Everett for being present this evening and supporting the Commission. ADJOURNMENT: C/Liang moved, C/Roberto seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 7:55 p.m. The foregoing minutes are hereby approved this day of 2013. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE GRUNDY, CHAIRMAN TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: May 15, 2013 MEETING DATE: May 23, 2013 t The Summer 2013 Recreation Guides are available to be picked up at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF is also available online at vjww.DiamondBarCA.gov. Contract Classes Spring 2013 -- The Spring 2013 session began on March 16 and is scheduled to end on May 31. As of May 13, there are 741 students enrolled, with 181 classes being offered. Spring 2012 had 748 total participants. Popular classes this semester are Jazzercise, Ballet Barre, Kundalini Yoga, Baseball and Basketball. Baby Ballet increased their class size to a maximum of 15 students per class. They were able to accommodate more students with a high of 40 students in the first semester. There are currently 29 enrolled to attend the second semester. Students from our New Baton Twirling class will be performing in Relay for Life this June. They have scheduled additional practice days to prepare. Summer 2013 -- The Summer 2013 session will begin on June 1 and is scheduled through August 23. As of May 13, there are 125 students enrolled, with 217 classes being offered. Programs offered this summer include Lego Camps, Science Camps, a Basketball Camp, Tennis Camp and Soccer Camp. There will also be several enrichment programs being offered to keep young minds busy during the summer break. These classes include Math Academy classes ranging from 2"d grade math to Algebra 2 and Geometry, SAT Prep classes, Journalism, Spanish Conversation, Computer Graphics, and many more. Tiny Tots -- The Tiny Tots spring session ended up with Pantera Park enrollment full with 20 tots in each class. Heritage Park Tiny Tots has 14 in the 3 year old class and 15 in the 4-5 year old class. On Friday, May 10 both classes went on their excursion to La Habra Children's Museum. The tots had a wonderful time visiting the "Swashbuckled" exhibit learning more about pirates of old. DB 4Youth "in Action" -- The "Stone Age" themed 6th 7th and 8th grade dance was on May 10. The decorations including a replica Stonehenge were spectacular. There were 263- 6th 7th and 8th graders in attendance at the dance. This is the largest crowd so far. All the youth had a great time. They kept the staff on their toes all evening. On Sunday, April 28 five DB 4Youth "In Action" youth worked with the Diamond Bar Community Foundation (DBCF) as stage hands for the Spotlight on the Arts Concert at the Sophia B. Clarke Theater at Mt. SAC. The DBCF board was very thankful for all their hard work. DB 4Youth "In Action" is partnering with the Diamond Bar Community Foundation with a team for Relay for Life. The name of the team is DBCF/ DB 4Youth "In Action" against cancer. Relay for Life is on June 8 and 9 starting at 9arn on the track at Lorbeer Middle School. Please help support our team by visiting the website www.relayforlife.org/diamondbarca. Volunteens -- The City of Diamond Bar's 2013 Youth Volunteen Program is a leadership training program designed for youth ages 13 to 15 who reside in Diamond Bar. Teens who are interested in receiving work experience and training in recreation will apply. Volunteens will be assigned as assistants to summer programs throughout the City. Programs include: Summer Day Camp, Youth Baseball, Tiny Tots, Concerts in the Park and Senior Programming. All applicants must be available June 4 through August 17. take place on May 14, 15 and 16. Staff recei% potential volunteens. Volunteen orientation is Interviews for the 2013 Volunteen Program will ed 113 applications and are interviewing 110 Thursday, May 23. Summer Day Camp -- Summer Day Camp starts on Monday, June 3. Staff is moving forward with many new ideas and plans for the summer. At the time of this report (May 14) Summer Day Camp was 97% full. Parent orientation will be on Tuesday, May 21. See enrollment listed below. Weekly Themes and Excursions: Week 1 June 3 - June 7 - 101 registered "Space is the Place!" Major: CA Science Center - Minor: Castle Park and Water Playground Week 2 June 10 - June 14 - 99 registered "Jumping, Jousting and Juggling!" Major: Medieval Times - Minor: Jumping Jacks Week 3 June 17 - June 21 - 91 registered "Desert Oasis!" Major: Pharaoh's Wild Kingdom - Minor: Harkin's Theater Week 4 June 24 - June 28 - 100 registered "Wild, Wild West" Major: Knott's Berry Farm - Minor: Corona Del Mar Week 5 July 1 - July 5 - 79 registered (Closed Thursday, July 4th) "Four Score and Seven Summers!" Major: El Capitan - Minor: John's Incredible Pizza Week 6 July 8 - July 12 — 98 registered "Shipwrecked!" Major: La Mirada Splash - Minor: Leeland Sailing Center Week 7July 15 - July 19 - 102 registered "Movin'and Groovin'!" Major: Disney's California Adventure - Minor: Laser Quest Week 8 July 22 - July 26 - 96 registered "Sports Extravaganza!" - Major: Angel's Baseball - Minor: Oak Tree Lanes Week 9 July 29 - August 2 - 93 registered "To the Extreme!" - Major: X -Games - Miner: Corona Del Mar Week 10 August 5 - August 9 - 101 registered "Hawaiian Hullabaloo!" - Major: Raging Waters - Minor: Summer's Last Blast Week 11 August 12 - August 16 - 102 registered "Happily Ever After!" - Major: Disneyland - Minor: Skate Express (Excursions are subject to change) Adult Basketball -- The spring season will come to a close on May 19. Due to a lack of gym space, the next season won't begin until September. Games are played at Diamond Bar High School and South Pointe Middle School. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- The current session began on April 29. There are 20 participants currently enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9prn at South Pointe Middle School. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 11 participants), Thursday (average of 13 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 7:30-11 pm on 'Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Baseball -- Registration began on April 8. The $84 registration fee includes a team jersey, team hat, trophy, and ten games. We will hold a parent meeting on June 5 at the Diamond Bar Center at 6prn for new and returning participants. Skills Day will be held at Heritage Park for the Double A and Triple A divisions on June 8. Teams will be drafted immediately after Skills Day. Practices will begin the week of June 10 and games will start July 1. There are currently 80 participants enrolled and we will take registration until the league fills. The season will conclude with our ever popular picnic and closing ceremonies at Heritage on Saturday, August 10. Youth Indoor Soccer -- There are 143 children enrolled in the program, which began April 6 and will conclude on June 1. Participants practice and play games on Saturdays at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and eight games. Skate Park The skate park averages 13 users per hour on weekdays, with 19 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4prn - Dusk on weekdays, and from 8arn - Dusk on the weekends. Spring 2013 Adult Excursions -- There were three excursions planned for the spring season. Two excursions were cancelled because they did not meet our minimum requirement of 25 passengers. 17 were enrolled for to visit the Treasures of Walt Disney Archives at The Ronald Reagan Library on April 27 for $61 /person. 10 were enrolled to visit The Palm Springs Air Museum on May 25 for $46/person. Both trips would have included transportation, admission, lunch and a snack for the ride home. There are currently 21 signed up for the excursion to the Long Beach Bayou & Mardi Gras Festival on June 22. This excursion will include transportation, admission and a snack for $46/person. Food and shopping will be at the participants own expense. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary frc)m computer to exercise and fine arts. Most of these classes are full. The spring session started on February 25 and will conclude June 16, 2013. Senior Groups and Clubs -- Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: The Diamond Bar Senior Citizen's Club has 403 members and meets each Tuesday with approximately 177 at each meeting. The Diamond Bar Evergreen Club has 230 members and holds classes throughout the week. ® The Diamond Age Seniors has 200 members and meets each Monday, Wednesday, and Friday. ® The Sunshine Seniors has 180 members and meets the second and fourth Sunday of each month and every Saturday. ® The Super Diamond Age Seniors has 195 members and meets each ® Tuesday, Thursday, and Friday. Senior Seminars 5/6 How to talk to your doctor 5/10 Reverse Mortgage 5/15 Pain Management 5/20 Psychology of Diabetes Senior Activities and Services 4 people (instructor was a no show) 1 person 4 people 9 people ® Bridge every Wednesday: 8-10 per session average ® Mahjong every Wednesday: 35 per session average ® Bingo every Tuesday and Friday: 195 per session average ® Complimentary Legal Services: 1st Wednesday of each month. May had 5 appointments booked. Senior Excursions May 8 - Fantasy Springs Casino -- 52 seniors spent the day in Indio at Fantasy Springs Casino. Upon arrival everyone received $20 to spend on their player's card. There is matinee Bingo from 2:30 until 4 pm. Bus departed at 4pm (after Bingo) for home. The fee was $20 person. May 16 - Old Towne Trolley Tour -- Currently 32 seniors are signed up for a day of art and culture dating back to the 1700's. We will board the trolley at 1 pm for a 2 hour narrated tour of several points of interest, including Seaport Village, the marina, Gas Lamp Quarters and much more. The fee was $56 per person. Cinco De Mayo Dinner Dance -- On May 2 - 110 seniors attended our Cinco De May dance. For the first time ever we had folklorico dancers entertain our seniors for one hour. There was dinner and dancing while everyone had a festive evening spending time with friends. Diamond Bar Senior Citizens Club -- D.B. Senior Club's Annual Mothers Day Luncheon was celebrated by the seniors on May 7th at the Diamond Bar Center from 1 Oam-1 2:30pm. The room was bustling with over 200 people in attendance. They were treated to a great show by an amazing Italian singer plus and Italian pasta lunch! Everyone had a fantastic time. Special Events Arbor Day Celebration -- On Friday, April 26 the City of Diamond Bar celebrated Arbor Day at Pantera Elementary School in honor of the City's designation as Tree City U.S.A. for the 12th consecutive year. Children from the school were invited to participate in a special tree planting ceremony to recognize and observe Arbor Day. Each student assisted with the planting of five camphor trees donated by West Coast Arborists. They also took home an Italian Stone Pine seedling. Los Angeles County Fire Department/Forestry Division donated the seedlings and Alex Stein with the Forestry Division provided the students with a demonstration and planting instructions. The ceremony included special comments by Mayor Jack Tanaka, including recognition of the 2013 Pantera Elementary School Poster Contest winner. Mayor Tanaka presented her with a $50 gift card to Target and her winning poster was professionally framed. The students, organized by Principal Todd Riffell and 4th Grade teacher Kim Lowe, made presentations in support of Arbor Day. At the end of the day each student was presented with a recycled litter bag filled with Arbor Day goodies. �119*911TJFIOCI Concerts in the Park -- The City of Diamond Bar will present the 23d Annual Concerts in the Park series this summer. The series will begin on July 10th and run through August 21St on Wednesday evenings from 6:30pm until 8:00pm. The concerts are held at Sycamore Canyon Park, 22930 Golden Springs Road. Free parking & shuttle from the Diamond Bar Golf Course parking lot will begin at 5:30pm. Free activities for kids and concessions for purchase will be available. August 21't concert will be sponsored by the Diamond Bar Community Foundation. Food vendor applications are scheduled to be mailed out the week of May 13. Applications must be completed and returned no later than Monday, June 3 for organizations to be considered as a vendor for the Concert/Movies in the park. Performance Date July 10 July 17 July 24 July 31 August 7 August 14 August 21 Band Name Bumptown The Ravelers The Answer Upstream Cold Duck Kelly Rae Band The Ultimate Stones Music Style Latin Rock n' Roll Classic Rock Caribbean 70's Top 40 Country Pop Rolling Stones Tribute Movies "Under the Stars" -- Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the Park. The movies will run from July 10th through August 21't. All movies will be "PG" rated and are family oriented. A shuffle service between the golf course and Sycamore Canyon Park will be operating. Please come and join us for this whole night of fun! Date Movie Rating July 10 Hotel Transylvania PG July 17 Madagascar 3 PG July 24 Brave PG July 31 Jumanji PG August 7 Rise of the Guardians PG August 14 The Lorax PG August 21 Who Framed Roger Rabbit? PG Diamond Bar Center -- The Diamond Bar Center was the location for a total of 35 private, business and non-profit rentals during the month of April. There were 15 church rentals, 1 Toastmasters meeting, 1 prom, and 1 soccer registration night. There were also 7 weddings, 1 dental seminar, 1 Sunshine Senior event and 3 baby showers. Diamond Bar Friends of the Library also hosted their annual Wine Soiree on April 21. A total of $43,037.38 in rental fees was collected during the month of April for Diamond Bar Center rentals. In April 2012 a total of $45,369.50 was collected. Prom season has officially arrived! Between April 20th and May 11th the Diamond Bar Center has hosted 3 proms. First Class Events rents multiple dates with us every year in April and May. The themes of the proms range from the roaring 20's, a night in Paris, and Alice in Wonderland. Attendance has been ranging from 250 — 500 students. They Utilize the Grand View Ballroom for dancing, the back patio for additional seating, the motor Court for karaoke and table games, and the Oak Room for pictures and coat check. From the parking lot to the main door, the students walk down a red carpet to capture photos of the hills behind. Heritage -- There have been 8 rentals of Heritage Park Community Center for the month of May. Rentals include 4 church rentals, 2 birthdays, 1 baptism and 1 baby shower. Total revenue for these rentals is $1,768.00. The revenue for May 2012 was $1,620.00. Pantera -- There have been 4 rentals of the Pantera Park Activity Room for the month of May. Rentals include 1 Toastmasters meeting, 1 Diamond Bar High School meeting and 2 AYSO registrations. Total revenue for these rentals is $360.00. The revenue for May 2012 was $611.00. Picnic Reservations -- As of May 11, 2013 there have been 38 picnic reservations made for the month of May. There have been 8 at Heritage Park, 10 at Pantera Park, 4 at Peterson Park, 5 at Ronald Reagan and 11 at Sycamore Canyon Park. The revenue of these picnic rentals is $1,100.00. The revenue for May 2012 was $1,075.00. MAY PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: MAY PARKS REPORT DATE: 5/14/13 MEETING DATE: 5/23/13 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center Repaired doors on the north side of the GVBR and in the lower men's room. ® Replaced in -ground door closer on the south side of the GVBR and adjusted three (3) additional closers throughout the room. ® Installed plywood wainscoting (ten sheets) to the lower storage walls to protect them from chair and table cart damage. ® Re-lamped lobby lights by the front counter and lights outside of the GVBR (south side). ® Installed joint sealant along the walkway and wall along the north perimeter of the GVBR patio deck. ® Performed monthly emergency generator test, ® Cleared drain in Pine room floor sink. Heritage Park ® Painted park benches. ® Cleared drain in drinking fountain at softball diamond. e Removed obsolete baseball storage container from softball field. ® Repaired asphalt walkway along third base side of softball field. e Replaced photo cell for security pole lights on the football field. Maple Hill Park ® Unplugged men's room toilet. ® Unplugged men's room urinal. I OTIMM7 :M I Laid out fields for the City Birthday Party event. Assisted with the setup, operation and teardown of the event. ® Installed permanent batting cage rules signs. Performed miscellaneous repairs to the batting cages. Added brick dust as needed. ® Installed new coat racks in the Tiny Tot classroom. Paul C. Grow Park ® Re-lamped one (1) exterior building light. Cleared clogged drinking fountain drain lines at park restroom and park play area. Peterson Park ® Installed permanent batting cage rules signs. ® Unplugged urinal in the men's restroom. Performed miscellaneous repairs to the batting cages. Added brick dust as needed. Responded to electrical lines cut at the park (previously reported to Commission). Found main line to cell towers cut and removed. Capped City electrical pull boxes with concrete to help deter future wire thefts. �. • i,, Er..'•r.jw, ® Cleared drain in men's room urinal. ® Installed new photo cell and relay for building lights. Sycamore Canyon ® Cleared clogged drain in men's restroom urinal. ® Cleared drinking fountains at softball diamond and lower play area. City Hall/Library ® Replaced exterior Diamond Bar City flag. ® Repaired door hold on west side of library. ® Repaired library door lock. ® Installed three (3) bike racks by library entrance. ® Performed monthly emergency generator test. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director "'Al Date: May 23, 2013 Meeting Date: May 15, 2013 Re: CIP Projects Up -date CIP Projects Up -date: Dog Park — The plans for the two shade shelters for the dog park have been approved by the City's Building & Safety Department and the shelters are now being fabricated. Delivery of the shelters is estimated for the week of May 20, 2013. Staff has already received the two additional dog drinking fountains and six additional benches for inside the fenced dog play areas. Staff plans to install all these items along with the shade shelters prior to the start of summer. Grand View Trail & Grand View Trail Link — The survey work for the conceptual plan has been completed and TKE Engineering and Planning is now working on the construction documents. Staff met with TKE on May 2 to review the concept plan and probable construction costs. After staff's review, TKE is checking a couple of route alternatives for possible inclusion in the link portion of the trail. Construction of this trail is not scheduled to start until the new fiscal year. Site D Public Park — Lennar Homes conducted a public meeting on May 9 to present the results of the Site D Public Park Workshop that was conducted on January 26. The consensus concept plan seemed to be well received by all those in attendance. Larkstone Park — Staff has had two meetings in the past week with representatives of Lewis Homes about the approved design of Larkstone Park due to their realization that an ancient landslide exists on the park site. It is possible the park will have to be completely re- designed. Geotechnical engineers are currently reviewing options for the design of Larkstone Park. c O m E O Vf N N eNi w N t�O N Ln eq ai 14 0 O O O O O O m m m m m z z z O z z Z z uj Q W W W m m _N H 0 _C3CU '4 O W - v U CL O v F- G ra O, a � N c C � v C3 v v 72 i( u CL O ,_ o c caxi a 3 v a O o U v 41u g 0 z 5 o aj m o a t O oa, a v _ v+ cu v q v v c a m a @� - o u a., OCL QJ N O .... U Ql O N � vbb V) o_ cu * v �n o o L a a v E .c o .�. @ i u OA c O .o v z OU C N .� C: CL : Q1 UC in a E o o o m ° o a c O ro 70 O V Q a) Al - G O a1 E O �." ul C- O ..� C Y .0 '/" Q c N c Y O fn r,uE NO O O O m O c O 3 > u u O o a, v Q O J o N v ,O f0 O C C q v ro Q CJ v @ N ° 0 0 a G u 0 Q � m O ro o, E O y EX v toN ° 3 a QL v o o O v i m a p co E i 3 ao p i s m c v_ c o o o c o z S(UQj O N 0) CL v `-' o > W N O C OCC CL O N cc a 0 Z ro CL _, �i li ° Ln ni i' O c a 14 M N eNi t�O N Ln eq 14 0 O Interoffice MEMORAN DUM -1 To: Honorable Chairman and Members of the Rprks and Recreation Commission From: Bob Rose, Community Services Director Date: May 15, 2013 Meeting Date: May 23, 2013 Re: Pony Baseball Fields Background: City staff met with representatives of the Pony Baseball program on Thursday, February 20, 2013 to discuss the availability of fields at the Pony baseball complex to other non-profit youth sports organizations from Diamond Bar. Currently, the Pony Baseball program only operates one season per year, which ends around Memorial Day in May. The fields are fully available to other users from September thru December. Fields are also available from June thru August, but on a more limited basis due to all-star team practices. The Pony Baseball program is making their fields available to other users due to the rising cost of maintaining their fields. They estimate that it costs about $24,000 per year to maintain and water their fields. Their representatives were exploring the possibility of entering into a "Lorbeer" type of agreement where the City would pay for maintenance (or a portion thereof), and allocate the facilities to other users. Staff has estimated that the cost to the City to enter into this type of agreement with Pony Baseball would be between $8,000 and $12,000 per year, based on the costs provided by Pony Baseball representatives. It would cost closer to $56,000 per year (total) to maintain the facility to the same specifications as the current Lorbeer agreement. Determination: The Parks Master Plan states that youth sports facility needs can be accomplished by adding another lighted soccer field and two lighted ball fields to the middle field at Lorbeer Junior High and constructing three lighted soccer fields and four lighted ball fields at South Pointe Middle School. The high priority for these projects is stated in Table 7.1 (pages 3 & 4). Staff believes City resources should be preserved not only for the future construction of these two facilities, but for future maintenance and operations costs. Therefore, the City staff has declined Pony Baseball's offer to enter into a joint use agreement for the maintenance and operation of their facility. Recommended Action: Receive and File