HomeMy WebLinkAbout03/28/2013 PRC Agenda - Regular Meetingn 7m
AGENDA
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21810 Copley Drive
Diamond Bar, California
Chairman Lew Herndon
Vice -Chair Benny Liang
Commissioner Dave Grundy
Commissioner Ted Owens
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title I/ of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking
in the Windmill Room.
The City of Diamond Bar uses recycled paper
and encourages .you to do the same.
City of Diamond Bar
MEETING RULES
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The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair, However, in
order to facilitate the meeting' persons who are interested parties for an item may be requested to give their
presentation etthe time the item incalled onthe calendar. The Chair may limit the public input oDany item or
the total amount wftime allocated for public testimony based on the number of people requesting to speak and
the business ufthe Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations tothe staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment On items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72hours prior tothe Commission meeting. |ncase ofemergency orwhen osubject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that ianot Dnthe posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS QFTHE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the ConnnnVnhv
Services Department and are available 72hours prior tuthe meeting. Agendas are available electronically and
may beaccessed byapersonal computer through aphone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for B nominal charge.
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice otleast three business days iDadvance ofthe meeting. Please telephone (0O9)83S-70G0
between 7:30a.nn.to5:3Dp.rn.Monday through Thursday and 7:30ann,to4:3Dp.nn.onFriday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Cassette Tapes of Meetings (909) 839-7060
Computer Access toAgendas /8O8\8OO-L|NE
General Information (SDQ)830-70GO
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
7 --
THE WINDMILL ROOM at
Diamond Bar City Hall — 1st Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
• Advice to the City Council.
• A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
• Quality recreational programs for all ages.
• Have vision and flexibility to meet the ever-changing interests Of Our diverse,
multi -cultural community.
• Be open and actively responsive to input from individuals and community
organizations.
• Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, OWENS,
ROBERTO, VICE-CHAIRMAN LIANG, AND CHAIRMAN HERNDON
A. PRESENTATION OF 2013 YOUTH BASKETBALL SPORTSMANSHIP AWARDS:
This award recognizes the team's outstanding efforts in good sportsmanship that was
displayed and then rated throughout the just concluded youth basketball season. Seven
teams will be presented with awards. This award serves as an incentive for players, coaches
and fans to demonstrate positive support and to place the emotional and physical well being
of the children ahead of a personal desire to win.
B. SELECTION OF CHAIR AND VICE -CHAIR FOR COMMISSION
March 28, 2013 PAGE 2 PARKS & RECREATION COMMISSION
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
Saturday, March 30 — Easter Egg Hunt — 1 0:00am — Pantera Park, 738 Pantera
Drive, Diamond Bar
Tuesday, April 2 — City Council Meeting — 6:30pm — The Government Center
Auditorium, 21865 Copley Drive, Diamond Bar
'Thursday, April 4 — Senior Excursion — Valley View Casino — Level 1
1 0:00am — 5:30pm — Departs DBC @ 1 0:00am
Tuesday, April 9 — Planning Commission Meeting — 7:00pm — The Windmill
Room, 1 st Floor, 21810 Copley Drive, Diamond Bar
Thursday, April 11 — Traffic & Transportation Commission Meeting — 7:00pm
The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar
Saturday, April 13 — City Birthday Party — 1 1:00am — 5:00prn — Pantera Park —
738 Pantera Drive, Diamond Bar
Tuesday, April 16 — City Council Meeting — 6:30pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Thursday, April 18 — Senior Excursion — Santa Anita Racetrack with Lunch —
1 1:00am — 6:30pm — Departs DBC @ I 1:00am
Tuesday, April 23 — Planning Commission Meeting — 7:00pm — The Windmill
Room, 1 st Floor, 21810 Copley Drive, Diamond Bar
Thursday, April 25 — Parks and Recreation Commission Meeting — 7:00pm —
The Windmill Room, Vt Floor, 21810 Copley Drive, Diamond Bar
Friday, April 26 — Arbor Day Celebration — 9:30am — Pantera Elementary School —
801 Pantera Drive, Diamond Bar
Saturday, April 27 — Adult Excursion — Treasures of the Walt Disney Archives at
the Reagan Library — 8:30am — 5:00pm — Departs DBC @ 8:30am
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Tuesday, April 30 — D134Youth and DB4Youth "In Action" Meeting — 6:00pm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
1.1 Approval of Minutes for February 28, 2013 Regular Meeting
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation by Mickey McKitrick, Recreation Specialist — Youth
Basketball and Youth Soccer
2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation
2.3 CIP Projects — Bob Rose, Community Services Director
1. Dog Park
2. Grand View Trail & Grand View Trail Link
3. Site D Public Park
4. Larkstone Park
2.4 List of pending Commission requests — Bob Rose
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY • DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
FEBRUARY 28, 2013
Chair/Herndon called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance.
Present: Commissioners Dave Grundy, 'Ted Owens, Dave Roberto, Vice Chairman
Benny Liang and Chairman Lew Herndon.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison
Meyers, Community Services Coordinator and Debbie Gonzales, Administrative
Coordinator.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented
1. CONSENT CALENDAR:
C/Owens moved, VC/L.iang seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
Grundy, Owens, Roberto, VC/Liang
None
Chair/Herndon
None
1.1 Regular Meeting Minutes of the January 24, 2013 Meeting — approved as
presented.
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update — RS/Murphey
C/Owens asked if 25 basketball teams was the maximum number and
RS/Murphey responded that the maximum is 32 teams.
C/Owens asked how the match play tennis is coordinated and
RS/Murphey responded that the decision is made by the City's consultant,
Tennis Anyone. She said she would find out more details and report back
FEBRUARY 28, 2013 PAGE 2 P&R COMMISSION
to the Commission.
C/Grundy said he received a mailing indicating there would be no 4th of
July Celebration this year. CSD/Rose stated that this year DBHS and
Lorbeer Middle School are under construction and will not be available.
Staff looked at about seven alternatives which were presented to the City
Council during its Study Session. The City Council ultimately determined
that none of the alternate locations would be sufficient to house the show
and suspended the event for this year only.
Chair/Herndon asked staff to verify that the Diamond Bar Community
Foundation had reserved a spot for the 2013 City Birthday Party and
RS/Murphey said she would check on the matter.
2.1.1 Power Point Presentation on Youth Programs unrelated to sports
(Tiny Tots, Summer Camp, Volunteens and D134Youth "In Action")
by CSC/Meyers.
C/Grundy asked how many teens are in the DB4Youth program this
year and CSC/Meyers responded that she has a list of about 200
participants with about 50 who participate consistently, 30 who are
always at the meetings and 20 or more who come in and out for
different activities. During December's Council of Churches Food
Drive she saw teens she had not seen all year. The number of
attendees depends on available times, events and what the teens
can and want to participate in.
Chair/Herndon told CSC/Meyers that in his opinion, she does an
outstanding job with the kids.
2.2 Parks Report — PMS/Jordan
2.2.1 Power Point Presentation on Parks — PMS/Jordan
C/Grundy asked if there were warning signs for the Poison Oak and
PMS/Jordan responded that there are warning signs in some of the
parks. There are none at Pantera but staff can get them. Pantera
Park was originally a natural site but now that people are in that
area staff may want to consider the warning signs. However, what
he would prefer to do would be to control the Poison Oak. The
plant in the area is very small at this time and staff will attempt to
spray or dig it out. If it takes over the slope it will most likely extend
up into the large dog park area and may grow through the fence.
C/Grundy agreed that eradication would be best but felt a warning
sign would be advisable to protect parents and small kids.
Chair/Herndon asked how maintenance is working out at the Dog
Park and PMS/Jordan explained that the dog park is in good
condition and people are cleaning up after their pets.
FEBRUARY 28, 2013 PAGE 3 P&R COMMISSION
2.3 CIP Projects — CSD/Rose
2.3.1 Trails Free Standing Interpretive Exhibits — CSD/Rose stated
that all panels have been installed — five in the Sycamore Canyon
area and five in the Summitridge Park area.
2.3.2 Dog Park at Pantera Meadow — CSD/Rose reported that City
Council has appropriated additional funding for the dog park to
construct two shade shelters, two additional dog drinking fountains
inside the park and six additional benches inside the fenced area of
the dog park. It takes about eight weeks to fabricate the shelters
and as soon as the bids are received staff will order from the low
bidder. Staff expects the work will be completed prior to summer.
Chair/Herndon asked the cost of the shelters and CSD/Rose
responded that the cost is about $10,000 for each shelter. Staff will
install the shelters.
CSD/Rose continued stating there will be a second phase of
construction toward the end of summer to provide the ADA
accessible concrete walkways to the dog park gates as well as
stairs to the dog park area. The dog park will be closed for this
construction and will conclude the installation of five benches for
the outside area along the walkway.
2.3.3 Grandview Trail and Grandview Trail Link — CSD/Rose stated
that TKE Engineering and staff met at the site and walked the
possible path to see where the trail will be located. TKE is working
on the route and the survey work which should be completed today.
TKE will provide staff with a conceptual plan by the end of March.
When the plan is received staff will bring the matter to the
Commission.
2.3.4 Site D Public Park — CSD/Rose reported that all of the
Commissioners attended the meeting on January 26. RJM and
Lennar are working on a consolidated concept plan. When the
second meeting is scheduled notices will be sent out.
2.4 List of Pending Commission Requests — CSD/Rose
2.4.1 Improvements at the Diamond Bar Center — Improvements are
moving forward. Plans and specifications were to be
completed today and moved through plan check with the
project going out to bid shortly. The goal is to commence
work by June 3.
2.4.2 Panels along the trails — CSD/Rose said that staff has been
working on interpreting an aerial photo depicted on a panel
from the 1960-1970 time frame.
FEBRUARY 28, 2013 PAGE 4 P&R COMMISSION
C/Grundy thanked staff for doing the research and reiterated
that he thought it was nice to provide before and after
photos.
5. ANNOUNCEMENTS:
C/Owens thanked staff for their reports and PowerPoint presentations.
VC/Liang thanked staff for their reports and said he felt the new stage lighting at
the Diamond Bar Center would be a vast improvement.
C/Grundy echoed C/Owens' comments about the reports. He feels staff's
reports are very valuable and having spent a lot of time using PowerPoint he
knows how much time and effort it takes to bring such presentations forward.
The value of being able to see the pictures in relationship to what staff is telling
the Commissioners is invaluable. C/Grundy said he looked forward to hearing
what RJM has to say about Site D. Certainly, there are interesting challenges to
using that site and he is looking forward to see how it develops.
C/Roberto said he has enjoyed the interpretive panels along the trails. Anyone
taking a look around at the various mountains and sites during the good weather
Diamond Bar has enjoyed will find they are beautiful to witness.
Chair/Herndon thanked staff for providing the Commission with outstanding
reports. He appreciates all of staff's work. During last month's meeting he was
in Omaha, Nebraska witnessing his grandson win a Silver Medal at the US
Skating Championships in the Junior Division, which entitled him to go to Milan,
Italy where he and his partner came in 9th in the world championships. He and
his partner will be moving up to the senior (Olympics) level. Chair/Herndon
recently met with Dr. Dean Conklin on behalf of the Diamond Bar Community
Foundation to ask for the school district's cooperation in the Foundation's
fundraising efforts. While he was there he asked Dr. Conklin if the school district
would consider setting aside $500,000 of their Site D money for the Joint Use
Agreement for the "fields" project. Dr. Conklin said he would definitely consider
that proposition and pass the recommendation on to staff. Dr. Conklin is retiring
in June. Chair/Herndon said he was rather encouraged that they would consider
the request. He provided Commissioners with a copy of a letter and asked that a
copy be included herewith:
FEBRUARY 28, 2013 PAGE 5 P&R COMMISSI®N
DIA,NAONI)BAR www.thedbcf.org
C 0 M M U N 1 T Y 1 ouNDATION
Dr. Dean Conklin February 18, 2013
Officers Superintendent
Pre.iJe na hnir: Indy Robert. Walnut Valley School District
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P:¢Jlie cr.:.., I h ori., org.. I was particularly encouraged that you responded positively to my
suggestion that WVSD consider setting aside $500,000 from the proceeds
ornget I:e), nldti of the Site D sale to use with the city in a joint use arrangemenL These
funds can help upgrade district facilities and solve the shortage of sports
fields, I appreciate your recommending this to the district.
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Again, thank you on behalf of thousands of kids.
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Post 011ice 4697 Lew Herndon, DBCF Sports Fields Committee Chairman
Diamond liar, CA 91765
Dr, Conklin,
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Thank you for meeting with me and hearing about our Fields for Kids
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Project. I appreciate your empathetic response to the needs of our youth
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involved in after school sports programs. "Thank you also for supporting
fast P—, /Chak; Ling L.ingChung
our car raffle fund raiser.
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There are approximately 6000 kids in Diamond Bar that are involved in
die sports programs and we do not have enough fields for them to practice
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on and play their sports. As I indicated in our meeting many of the youth
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sports organizations turn away kids because of this lack of fields. This
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problem is decades old and now is the time to begin working on the
solution. The need is even greater now. The medical community tells me
Lc,v I Icmdon
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that the lack. of exercise is causing tremendous health problems for our
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youth.
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As we discussed the best possibility to solve the problem is for the City of
Diamond Bar and the two school districts to work together to benefit
thousands of kids now and in the future. I am pleased that yourself and
l�:�mirrs Insumncc
Richard Martinez are both in agreement.
Sm.,rt ll—yci
P:¢Jlie cr.:.., I h ori., org.. I was particularly encouraged that you responded positively to my
suggestion that WVSD consider setting aside $500,000 from the proceeds
ornget I:e), nldti of the Site D sale to use with the city in a joint use arrangemenL These
funds can help upgrade district facilities and solve the shortage of sports
fields, I appreciate your recommending this to the district.
.. Ucclq•ticmnu
Ihnn;ur Rccnurccs I'rnfrssionnl
Again, thank you on behalf of thousands of kids.
lk,k,l U11
POSO School M:1.1 M14031111
Post 011ice 4697 Lew Herndon, DBCF Sports Fields Committee Chairman
Diamond liar, CA 91765
FEBRUARY 28, 2013 PAGE 6 PSR COMMISSION
ADJOURNMENT: C/Roberto moved, C/Owens seconded, to adjourn the Parks
and Recreation Commission meeting. With no one objecting and no further
business before the Parks and Recreation Commission, Chair/Herndon
adjourned the meeting at 7:56 p.m.
The foregoing minutes are hereby approved this day of 2013.
Respectfully Submitted,
Attest:
LEW HERNDON, CHAIRMAN
0
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: March 21, 2013
MEETING DATE: March 28, 2013
M
The Spring 2013 Recreation Guides are available to be picked up at City Hall, the Diamond
Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond
Bar Public Library. A PDF is also available online at www. Diamond BarCA.go . The Summer
Guide is in production with the Public Information Department.
Mein��
Winter 2013 -- The Winter 2013 session officially ended on March 15. There were 643
students enrolled in 136 classes. New classes this semester included Adult Acrylic Painting
(10), Morning Zumba (8), Square Dancing (6) and a new Baby Ballet instructor (25). Each
class had great start and will be returning in the Spring and Summer seasons. There were
683 students enrolled in the Winter 2012 session.
Spring 2013 -- The Spring 2013 session began on March 16 and is scheduled to end on
May 31. New Classes include Baton Twirling, Match Play Tennis Clinic, Beginning Ukulele,
Critical Reading & Written Expression and Geometry Studies. So far we have 227 students
enrolled to attend the 200 classes offered. Baby Ballet tops the charts with 26 students
enrolled. There were 748 students enrolled in the Spring 2012 session.
Tennis Anyone Match Play Clinic -- This group is designed to teach students how to play
matches and for those players that already know how to play matches, it will give them more
experience at doing so. This group works best when a student is taking the Advanced Junior
Tennis Academy at the same time but it is not required that students do both at the same
time. For beginning level students that don't know how to stroke the ball properly and can't
keep a rally going, this is not the group for them. Students also focus on developing the most
important stroke for match play; the serve. This is an ideal group for students that have
worked their way through Beginning Junior Academy and are now in the advanced group
and rallying fairly consistently and want to take the next step. Students are matched by skill
level to encourage rally play. There is both singles and doubles play.
76)
D13 4Youth "in Action" -- D13 4Youth "In Action" is in the process of electing a new board.
Candidates gave speeches at the last meeting. Final speeches and the election will take
place on Tuesday, March 26. Fifteen candidates are on the ballot for the six positions. The
new board will be introduced to the Parks and Recreation Commission at the April meeting.
Plans for decorations are in the works for the "Stone Age" themed 6th 7th and 8th
grade
dance coming up on May 10.
Volunteens -- The City of Diamond Bar's Youth Volunteen Program is a leadership training
program designed for youth ages 13 to 15 who reside in Diamond Bar. Teens who are
interested in receiving work experience and training in recreation will apply. Volunteens will
be assigned as assistants to summer programs throughout the City. Programs include:
Summer Day Camp, Youth Baseball, Tiny Tots, Concerts in the Park and Senior
Programming. All applicants must be available June 4 through August 17. Applications for
Summer 2013 are now available at City Hall, the Diamond Bar Center and online.
Applications will be accepted until 5:30prn on Thursday, April 18, 2013. Fourteen applications
have been received to date.
Summer Day Camp -- Key staff continue to meet to plan trainings scheduled from now until
Summer Day Camp starts on June 3. Staff is planning crafts, games and other activities at
several meetings so the activities scheduled to take place each week will be ready to go
before camp starts. Other training includes recreation leader training on Saturday, May 11,
CPR training and general procedures. Registration began on Monday, March 11. See week
total enrollment so far next to each week below.
Weekly Themes and Excursions:
Week 1 June 3 - June 7 - 30 registered
"Space is the Place!"
Major: CA Science Center - Minor: Castle
Park and Water Playground
Week 2 June 10 - June 14 - 21 registered
"Jumping, Jousting and Juggling!"
Major: Medieval Times
Minor: Jumping Jacks
Week 3 June 17 - June 21 - 21 registered
"Desert Oasis!"
Major: Pharaoh's Wild Kingdom
Minor: Harkin's Theater
Week 4 June 24 - June 28 - 28 registered
"Wild, Wild West"
Major: Knott's Berry Farm
Minor: Corona Del Mar
Week 5 July 1 - July 5 - 18 registered
(Closed Thursday, July 4th)
"Four Score and Seven Summers!"
Major: El Capitan
Minor: John's Incredible Pizza
Week 6 July 8 - July 12 — 24 registered
"Shipwrecked!"
Major: La Mirada Splash
Minor: Leeland Sailing Center
Week 7July 15 - July 19 - 49 registered
"Movin'and Groovin'!"
Major: Disney's California Adventure
Minor: Laser Quest
Week 8 July 22 - July 26 - 25 registered
"Sports Extravaganza!"
Major: Angel's Baseball - Minor: Oak Tree Lanes
Week 9 July 29 - August 2 - 26 registered
"To the Extreme!"
Major: X -Games - Miner: Corona Del Mar
Week 10 August 5 - August 9 - 25 registered
"Hawaiian Hullabaloo!"
Major: Raging Waters - Minor: Summer's Last Blast
Week 11 August 12 - August 16 - 50 registered
"Happily Ever After!"
Major: Disneyland - Minor: Skate Express
(Excursions are subject to change)
Youth and Adult Sports
Adult Basketball -- The winter 2013 season is scheduled to end on May 5. Games are
played at Diamond Bar High School and South Pointe Middle School. There are 28 teams in
the league this season. Included in the $360 registration fee are 10 league games plus a
qualification game, scorekeepers, and championship awards. Teams also pay $20 per week
for the officials.
Adult Volleyball -- The current session will conclude on April 8. There are 17 participants
enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of
action from 7-9pm.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 13 participants), Thursday (average of 12 participants), and Sunday (average of
13 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and
Thursdays, while Sunday is open from 6:30-10pm.
Youth Basketball -- The 54 teams in the program played their final games on March 9. The
coveted Sportsmanship Award will be presented to seven teams this season. Each award-
winning team has been invited to attend the Parks & Recreation Commission meeting on
March 28. Also invited to the presentation, are the eight members of the 13-14 year old
Sportsmanship Team that will represent the City of Diamond Bar's basketball program in the
2013 SCMAF-San Gabriel Valley basketball tournament.
Youth Indoor Soccer -- Registration has begun for the youth indoor soccer program. There
are currently 140 children enrolled in the program. Games begin April 6 and continue through
June. Participants will practice and play games on Saturdays at Mt. Calvary Lutheran
School. The $84 registration fee includes a jersey, trophy, and eight games.
Skate Park -- The skate park averages 7 users per hour on weekdays, with 14 users per
hour on the weekend. Field attendants check in on the skate park a few times each day, from
4prn - Dusk on weekdays, and from 8am - Dusk on the weekends.
San Diego Sunday Brunch & Balboa Park --
There were 21 tickets sold with 19 people in
attendance on Sunday, March 17. The day
began with a ride to Old Town San Diego,
where we enjoyed Sunday brunch at Miguel's
Cocina. We hopped back on the bus to Balboa
Park, located just minutes away. The rest of our
afternoon was spent exploring the vast Art and
Cultural riches with attractions including the
zoo, museums, art centers, outdoor gardens
and botanical building. Excursion included
roundtrip transportation, brunch, and a snack for the ride home all for $45/person.
Spring 2013 Adult Excursions -- There
are three excursions planned for the spring
season. The first is scheduled for April 27
when we will be visiting the Treasures of
Walt Disney Archives at The Ronald
Reagan Library. Excursion will include
transportation, admission, lunch and a
snack for the ride home for $61 /person. We
will then have a trip to The Palm Springs
Air Museum on May 25. This trip will also
include transportation, admission, lunch
and a snack for the ride home for
$46/person. We will head to Long Beach
for some summer fun for the Bayou &
Mardi Gras Festival on June 22. This
excursion will include transportation,
admission and a snack for $46/person. Food
and shopping will be at the participants own expense.
Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15
free classes to seniors at the Diamond Bar Center. The classes vary from computer to
exercise and fine arts. Most of these classes are full. The spring session started on February
25 and will conclude June 16, 2013.
Senior Groups and Clubs -- Five senior clubs regularly meet and hold events at the
Diamond Bar Center and Heritage Park Community Center:
® The Diamond Bar Senior Citizen's Club has 403 members and meets each Tuesday
with approximately 175 at each meeting.
* The Diamond Bar Evergreen Club has 245 members and holds classes throughout the
week.
® The Diamond Age Seniors has 215 members and meets each Monday, Wednesday,
and Friday.
® The Sunshine Seniors has 197 members and meets the second and fourth Sunday of
each month and every Saturday.
® The Super Diamond Age Seniors has 205 members and meets each Tuesday,
Thursday, and Friday.
.-TT-TITSMIT-TT, INIT.W,
3/4 Stress Management for Caregivers 7 participants
3/6 Wills and Trusts 6 participants
3/8 FHA Home Loan Program for seniors 1 participant
3/11 Ergonomics for seniors 8 participants
3/13 Medical and Long Term Care 6 participants
3/18 Safety Tips for Online Dating 7 participants
3/20 Facts about Annuities 8 participants
3/25 Benefits of Pre -Planning
� �_, 0�W� 111=1 I
® Bridge every Wednesday - 8-10 per
session
® Mahjong every Wednesday - 35 per
session average
® Bingo every Tuesday and Friday - 185
per session average
® Complimentary Legal Services 1st
Wednesday of each month. March had 5
appointments booked.
Senior Excursions
5 participants
March 7, 2013 -- Harrah's Rincon Casino -- This was a trip of 32 passengers who enjoyed
a day in Valley Center, CA. All participants received $25 in free play and the cost of the trip
was $20.
March 28, 2013 -- Tour the U.S.S. Iowa — On this sold -out trip, 46 participants will enjoy the
tour of the Battleship Iowa and lunch will be served at 22nd Street Landing Bar and Grill,
Senior Special Events
March 13, 2013 Leprechaun Dinner
Dance -- The room was transformed to a
sea of green with 151 participants at this
dance. Dinner was catered by Caf6 and
Stuff and consisted of traditional Irish meal
of corn beef and cabbage. We also had
steak tenderloin, steamed carrots, salad
and green Jell-O for dessert. Music was
provided by live duo, Global Affair. There
were a dozen raffle prizes given away as
well.
Winter Snow Fest -- A full financial summary and evaluation is attached.
Concert Share -- A full financial summary and evaluation is attached.
Easter Egg Hunt -- Saturday, March 30 at Pantera Park -- 11,000 candy filled eggs were
delivered to City Hall the week of 2.18.13 and over 1,500 pieces of candy were purchased for
the annual event. Staff has also begun getting the logistics ready and planning for the huge
crowd. On Friday, March 29 staff will be on site to mark the hunting locations and prep for
the next morning. The event will once again be co -hosted by the City of Diamond Bar and
the Diamond Bar Breakfast Lions Club. The event will start at 8:30arn with a pancake
breakfast provided by Fire Explorers Post 19. At 10am the hunting will start. Separate egg
hunting areas will be set up for children based upon their age. Lastly, children can purchase
pictures with the Easter Bunny or pose with his friends the peeps for free!
24th City Birthday Party -- The City will celebrate 24 years of incorporation on Saturday,
April 13, 2013 from 11 am-5pm (carnival rides and teen action zone games until 6pm) at
Pantera Park.
Food, game and ride vendors meetings were held on Wednesday, March 13 in the City Hall
Windmill room to gear up for this year's annual celebration. Non-profit organizations who are
operating a food booth gained useful information on event procedures and health department
requirements. The highlight of the meeting was a discussion about all the delicious food
everyone would be selling.
"The game and ride vendors meeting also proved to be very helpful for the participating
organizations. The meeting covered event logistics, ticketing information and revenue
sharing. Every organization that attended the meeting received an opportunity to pick their
game or ride to operate. Overall both meetings were successful for the participating
organizations and the City.
In addition, nominations for Diamond Bar Outstanding Volunteers have all been returned. 12
applications for nomination were received. 'The mini sub - committee met on Tuesday,
March 19 to decide this year's award recipients.
Arbor Day -- Friday, April 26 at Pantera Elementary School, 9:30arn -- In honor of the City of
Diamond Bar's designation as a Tree City U.S.A., children from Pantera Elementary School
will celebrate Arbor Day with special presentations and participation in an exciting tree
planting ceremony. The ceremony will also include recognition of the 2013 Pantera
Elementary School Poster Contest winner. Everyone is invited to join us for this special
event.
Diamond Bar Center — The Diamond Bar
Center was the location for a total of 39
private, business and non-profit rentals
during the month of February. There were
20 church rentals, 2 Toastmasters meetings,
1 Quinceanera, 1 MTAC Meeting, 2
business meetings, and 1 soccer banquet.
There were also 6 weddings, 2 birthday
parties, 1 Sunshine senior event and 3
soccer registration nights. A total of
$44,276.03 in rental fees was collected
during the month of February for Diamond
Bar Center rentals. In February 2012 a total of $68,595.51 was collected.
Rental of the Grand View Ballroom is in high demand. The Diamond Bar Center is a popular
venue for wedding receptions, business seminars, fundraisers and QUinceai)eras. Currently
all Saturdays are reserved from now through November 2014 and we have started taking
reservations for 2015. Diamond Bar residents may make reservations up to 24 months in
advance. Non-residents may make reservations Up to 20 months in advance. A lottery is held
the first of each month to allow all renters an equal opportunity at obtaining a rental date,
Heritage -- There have been 10 rentals of
Heritage Park Community Center for the
month of March. Rentals include 5 church
rentals, 4 birthdays and 1 baby shower. Total
revenue for these rentals is $1,720.00. The
revenue for March 2012 was $2,240.00.
Pantera, -- There have been 2 rentals of the
Pantera Park Activity Room for the month of
March. Rentals include 2 Toastmasters
meetings. Total revenue for these rentals is
$60.00. The revenue for March 2012 was
$609.00.
Picnic Reservations -- As of March 16, 2013
there have been 32 picnic reservations made
for the month of March. There have been 5 at Heritage Park, 4 at Pantera Park, 3 at Maple
Hill Park, 6 at Peterson Park, 5 at Ronald Reagan and 9 at Sycamore Canyon Park. The
revenue of these picnic rentals is $975.00. The revenue for March 2012 was $625.00.
Grants -- Staff has completed the final project request forms for the Recreational Trails
Program grant, project Sycamore Canyon Park Trail Phase IV. Staff is working with the state
project officers on completing paperwork for the Recreational Trails Program grant; project
Steep Canyon Connector to the Canyon Loop Trail.
Program Evaluation and Financial Summary
10,rogram Title: Winter Snow Fest
late: January 19, 2013
—valuation Prepared by: Andee Tarazon, C.S. Coordinator
Pantera Park was a flurry of cheer as an estimated 3,000 people attended the Winter Snow
Fest on Saturday, January 19, 2013. Children of all ages sledded down 4 snow hills and
frolicked in a snow play area. 90 tons of snow were used to make the snow hills and play
area. The event also featured children's craft and games booths, local entertainment on
stage, food booths and of course, lots of fun!
The event offered 3 large runs and 1 mini run that started half way up the hill. The mini run
provided an opportunity for younger children and first time riders a chance to experience
sledding without the fear of the big hill.
For only $5 children could purchase a wristband for unlimited sledding and for $1 they could
play 4 games or crafts. Sleds were provided for the runs, but children were encouraged to
wear gloves and closed toed shoes.
Non-profit community service organizations participated by operating food, game and craft
booths. There were 18 game booths, 3 craft and 9 food booths. All games and craft booth
operators will receive $228.00, a portion of the proceeds from the wristband and game/craft
card sales.
A total of 273 youth volunteers assisted in the operation of the Winter Snow Fest! The
volunteers assisted in the operation of the snow sledding hills, snow Play area, food booth
seating area, kid's craft area, stage, as well as the game area. The Youth volunteers were
from: Diamond Bar High School's California Scholarship Federation Club, Diamond Bar High
School's Key Club, Diamond Bar High School Leo's Club, and Diamond Bar High School's
Honor society and Diamond Ranch Honor Society. The volunteers were a big part of the
success of this event.
This event is offered for nominal charges to the residents of Diamond Bar. Staff turns in a
proposed budget for the event each spring as part of the City's budget process. The
approved budget reflects the Councils interest in continuing to offer this event at low cost.
The following financial summary shows what the direct costs of the event were. Staff's
budget does not include indirect costs such as full time salaries and benefits, printing in the
Recreation Guide, vehicle maintenance, etc.
Staff Recommendations
1. Continue to have 16 tables, 128 chairs and 8 canopies for food eating area.
2. Continue to have 200 chairs and a 40X40 canopy for the stage area.
3. Provide "Caution" signs for sledding area.
4. Look into having participants sign waivers for sledding.
5. Purchase additional gloves, whistles and towels for snow hill staff.
Winter Snow Fest Revenue and Expenditure Recap
2010 Revenue: $6,714.00
2010 Expenditures: $32,106.54
2011 Revenue: $8,925.00
2011 Expenditures: $36,226.74
2012 Revenue: $7,502.75
2012 Expenditures: $35,193.93
2013 Revenue: $7,100.00
2013 Expenditures: $34,644.93
Revenue Sharing Agreements with Diamond Bar based non-profit organizations.
For operating a game/craft booth, non -,profit organizations received a portion of the funds
from the wristband sales. Wristbands sales generated $5,600 in proceeds -- $800 on prizes.
$4,800 was available for revenue sharing and was divided by the 22 groups participating.
Each group's portion was $218.
CITY OF DIAMOND BAR
WINTER SNOW FEST
FINANCIAL SUMMARY
Event 1.19.2013
Projected General Fund Expenditures
$
40,9H57.00
Projected Prop A Expenditures
Total Projected Expenditures
$
41,957.00
Projected Revenue
$
7,600.00
Difference
$
(33'367.00)
Actual General Fund Expenditures
$
33,272.93
Actual Prop &Expenditures
Total Actual Expenditures
G
34.664.93
Actual Revenue
$
7,100.00
Difference
$
REVENUE (001.5350.34720)
$ 7,100.00
Projected Amount: $8,700
Food Booths Q@ $50
$ 450.00
Game Booths 18@ $50
$ 900.00
Craft Booths 3@ $50
$ 15O00
Wristband Sales
$ 5.000�00
PERSONNEL SERVICES $ 4,479.86
Projected Amount: $4,807
Part Time (O01.535O.4003O) $ 3.60588
Workers $ 96801
Leaders $ 540.25
LeoderU $ 1.586,18
Facility Attendants $ 510.84
Full Time (OD1.53SO/4OO2O) $ 469.08
OT Coordinator $ 46908
Personnel Services (40ODO)
Worker's Compensation (4OO83)@3O96
K8edivara(40085) @ 1.4596
Social Security (40U85)@02Y6
SUPPLIES (001.5350.41200)
Projected Amount: 85,85O
Table Covers and Skirting
Game Materials
Event Decorations
Wristbands
Hay Bales
Game Prizes
Ticket Booths
Craft Booths
Food Booths
$ 12Z25
$ 59,09
� -
$ 562.52
$ 557,67
� -
$ 1,266.50
$ 800,00
$ 300.00
$ 48OQO
$ 75.00
CONTRACT SERVICES (001.5350.45300) $ 20,515.07
Projected Amount: $252OO
Food Booth Reinmburemment $ 439.73
Christian Life Center $ 10075
Fire Explores Post 19 $ 4550
A|bedeono $ 293.47
Organization Game Booth Split
$ 4,788.00
$48U0/21Game/Craft Operators
$
4.788,00
$228per operator
Contract Services
$15'287.35
Newhall Ice Compony-00tons ofsnow
$
12.510�00
Sound Company
$
750.00
Event Security
$
381.00
Special Event Insurance
$
48100
Banners/Signage
$
10&75
Valley Crest
$
460,00
KACE
$
585.00
EQUIPMENT RENTAL (001.5350.42130) $ 3,767.60
Projected Amount: $3,500
Power $ 11012
EHnk/Resbooms $ 1.359.22
Equipment--Tables/Chairs $ 2.289.26
PRINTING (001.5350.42110) $ 457.81
Projected Amount: $575
Postcards $ 45781
FACILITY (001.5350.42140) $
Projected Amount: $200
FanteraElementary School Parking Lot � -
PROP A (112.5350.45310) $ 1,392.00
Projected Amount: $1,000
Shuttles $ 1,392,00
Program Evaluation and Financial Summary
Program Title: Concert Share
Date: January 17, 2013
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
Concerts Share
The Diamond Bar Center was jammed packed and rocking to the beat of 148 bands
represented at this year's event. Bands from all over Southern California attend concert
share to promote their band and meet participants from surrounding city agencies. All Bands
were preregistered and assigned tables. Each band paid a table fee of $100 which included
one 6ft table, two chairs, electricity and a table cloth.
In addition 122 surrounding city representatives walked through the Diamond Bar Center
doors and were directed to the Sycamore Room, Pine Room and Grand View Ballroom to
enjoy the band displays. City representatives also participated in a lunch discussion. The
main topics were: favorite band, worst band, pricing and contract information.
Staff Recommendations:
® Add the following information to City application: check box if okay to list e-mail
address and or phone number and add lunch time from 12:30-2pm
® Note on the band application and letter -extension cord must be at least 25ft
® Purchase cord covers (5)
® Purchase 2 additional spider boxes
® Continue to set up day before the event
® Send reminder to participant cities about bringing promotional material to share
Concert Share Revenue and Expenditure Recap
2010 Revenue: $16,575.00
2010 Expenditures: $7,456.22
2011 Revenue: $16,695.00
2011 Expenditures: $7,741.77
2012 Revenue: $16,850.00
2012 Expenditures: $7,760.68
2013 Revenue: $16,230.00
2013 Expenditures: $7,816.87
CITY OF DIAMOND BAR
CONCERTSHARE
Financial Summary
FY 2013
Projected General Fund Eopendkures $8,644'00
Projected Revenue
Difference
$17'150.00
$8,506.00
Actual General Fund Expenditures
$7'816'87
Actual Revenue
$16'230'00
Difference
$8'413'13
REVENUE
$16.230.00
Project Amount $16,600
14OVendors @ $100 each.
D2Participants @$1Seach
4DParticipants @ $5 each.
$14'80O.O0
$ 1,230.00
$ 200.00
PERSONNEL SERVICES $ 891.50
Projected Amount: $1,374.00
Part Time (0K)1.536O.4003O) $ 80570
Workers $ 86.64
Leaders $ 219.64
LeederU $ 499.42
Personnel Services (40000) $ 85.80
Worker's Compensation (40O83)@3O96 $ 24A7
Medicare (4OO85)@14596 $ 11.68
Social Security (4O085)@G296 $ 4Q95
SUPPLIES (001.5350.41200) $ 1,532.29
Projected Amount: $1,420.00
8aQe $ 89881
Vendor Snacks $ 63348
PRINTING (001.5350.42110) $ 350.00
Projected Amount: $350.00
Direction Signs $ 350.00
CONTARCT SERVICES (001.5350.45300) $ 1,682.36
Projected Amount: $2,400.00
Participant Lunch $ 1.682,36
RENTAL/LEAS OF EQUIPMENT (001.5350.42130) $ 3,360.72
Projected Amount $3,100.00
Tables, Linens $ 3.23&02
Generator $ 124� 10
MARCH PARKS REPORT
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS & MAINTENANCE
SUPERINTENDENT
SUBJECT: MARCH PARKS REPORT
DATE: 3/21/13
MEETING DATE: 3/28/13
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
® Trouble shoot and repair upper roller shade in GVBR.
® Trouble shoot and repair lower roller shade in GVBR.
® Installed new bar top on portable bar.
® Repaired main partition wall in GVBR (PSI).
® Conducted monthly generator test.
® Re-lamped ten (10) exterior light fixtures.
Heritage Park
® Cleared kitchen drain line clog.
® Re -tamped four (4) outside building lights.
Maple Hill Park
® Unplugged men's room urinal.
® Cleared drinking fountain drain.
1: -me MTV
® Fabricated and installed missing inspection panel on cell tower.
® Repaired "Ring Toss" game for upcoming City Birthday Party.
® Repaired and replaced tennis court light pole cover.
® Replaced two (2) basketball nets.
® Replaced park way finder sign at Highcrest and Goldrush.
Paul C. Grow Park
® Repaired malfunctioning women's room door lock.
® Unplugged drinking fountain at parking lot.
® Re-lamped an exterior security light at restroom entrances.
Installed chain on the access gate to the playground to make the gate
more secure when padlocked. This was done in response to a request by
Quail Summit Elementary School.
Peterson Park
® Repaired netting in batting cages.
® Unplugged urinal in the men's restroom.
• Cleared drain in men's room urinal.
Starshine Park
® Cleared sand from drinking fountain drain.
Sycamore Canyon
® Cleaned and reorganized storage containers at maintenance storage yard.
Replaced locks on three (3) containers that were cut by vandals/thieves.
Staff observed that the storage containers adjacent to the park building
were open when they arrived at the park. Upon closer inspection, it was
found that two (2) locks and one (1) hasp had been cut to gain access into
the containers. Items such as tables and chairs are typically stored in
these containers and must have been less than desirable to the would be
thieves as nothing was taken.
® Trouble shoot and repair restroom fan.
Fabricated and installed a new workbench in the maintenance office
storage area.
City Hall/Library
® Cleaned all carpets in library. Quarterly maintenance (DFS).
® Cleaned 1/3 carpets in City Hall. Monthly maintenance (DFS).
® Re-lamped light fixtures in east exit/entrance stairs.
® Repaired water closet in men's restroom.
® Installed cabinets in Community Services/Finance work area.
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Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director(10
19X2- - -_3
Date: March 21, 2013 Meeting Date: March 28, 2013
Re: CIP Projects Up -date
CIP Projects Up -date:
Dog Park — Staff has ordered the two shade shelters for the dog park. It will take at least 8
weeks to fabricate and deliver the two shelters. Staff is still obtaining bids for the two
additional dog drinking fountains and six additional benches for inside the fenced dog play
areas. Staff plans to have these items installed prior to the start of summer.
Grand View Trail & Grand View Trail Link — Staff will be meeting with TKE Engineering
and Planning on March 26 to review the status of the conceptual plan for this trail. Staff will
share the results of this meeting at the March 28 Commission meeting. Construction of this
trail is not scheduled to start until the new fiscal year.
Site D Public Park — Lennar Homes is planning to present the results of the Site D Public
Park Workshop that was conducted on January 26 at a meeting yet to be announced. The
presentation is expected to be made by RJM Design Group, the facilitator of the January
meeting. Lennar Homes will send out written invitations to all the residents who attended the
January 26 meeting when the date, time and location are determined. Staff will send an e-
mail to each Commissioner with the meeting details after they are received.
Larkstone Park — The plan check process for Larkstone Park is still in process. The plans
are back in the hands of the developer, Lewis Homes, for a response to plan check
comments from the City's Building & Safety contractor. No time frame for the construction of
the park has been set by the developer. With the recent improvements to the housing
market, staff is optimistic that this project could get back on track in the near future.
