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HomeMy WebLinkAbout02/28/2013 PRC Agenda - Regular Meeting21810 Copley Drive Diamond Bar, California Chairman Lew Herndon Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Ted Owens Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909. 839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Windmill Room. The City of Diamond Bar uses recycled paper and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. Amember ofthe public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission, Arequest fo address the ConnnniSSinO should be submitted in writing to the Secretary of the Commission. Aeageneral rule the opportunity for public comments will take place atthe discretion nfthe Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation atthe time the item iacalled onthe calendar. The Chair may limit the public input oOany item or the total amount oftime allocated for public testimony based on the number of people requesting to speak and the business ofthe Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are vve|Conle en that all points of view are considered prior to the Commission making recommendations tothe staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (C6es not apply to Committee meetings,) |naccordance with State Law (Brown Act) all matters tobeacted on by the Commission musbe posted at least /2 hours prior to the -commission meeting, in case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS QFTHE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared bvthe Cornrnunhv GerviceeDepa�nleOtand are available 72hours phortothe nneetng. Aoendoaanaavai|ab|ee|ectnoOi' electronically and may beaccessed bvopersonal computer through aphone modem, Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area, The service of the cordless microphone and sign language interpreter services are available by giving notice atleast three business days inadvance nfthe meeting. Please telephone /9O8\R39-7OOO between 7:30 a.[n, to 5:30 p,nn. Monday through Thursday and 7:30 a,m. to 4:30 p.m. on Friday, HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Cassette Tapes of Meetings (909) 839-7060 Computer Access tnAgendas (9OS)8OO-L|NE General Information (9OB)839-7OOO CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSIM! AGENDA KIWI; 10MMA11,1111-U, ILT11 THE WINDMILL ROOM at Diamond Bar City Hall — Vt Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council. n A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. n Quality recreational programs for all ages. Li Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. Li Be open and actively responsive to input from individuals and community organizations. Li Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, OWENS, ROBERTO, VICE-CHAIRMAN LIANG, AND CHAIRMAN HERNDON MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. February 28, 2013 PAGE 2 PARKS & RECREATION COMMISSION, Tuesday, March 5 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, March 7 — Senior Excursion — Harrah's Rincon Casino — Level 8:30am — 6:00pm — Depart DBC @ 8:30am Tuesday, March 12 — Planning Commission Meeting — 7:00pm — The Windmill Room, 1" Floor, 21810 Copley Drive, Diamond Bar Wednesday, March 13 — Senior Dance — Dance of the Leprechauns — 6:00 — 9:00pm — Diamond Bar Center, 1600 Grand Avenue, Diamond Bar 'Thursday, March 14 — Traffic & Transportation Commission Meeting — 7:00pm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Saturday, March 17 — Adult Excursion — San Diego Sunday Brunch and Balboa Park — 8:30am — 6:30pm — Depart DBC at 8:30am Tuesday, March 19 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, March 21 — State of the City Address — 6:00pm — Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Tuesday, March 26 — DB4Youth and DB4Youth "In Action" Meeting -- 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Tuesday, March 26 — Planning Commission Meeting — 7:00pm —The Windmill Room, 1 " Floor, 21810 Copley Drive, Diamond Bar Thursday, March 28 — Senior Excursion — Tour the U.S.S. Iowa Vessel — Level 3 9:00am — 3:30prn — Depart DBC @ 9:00arn Thursday, March 28 — Parks & Recreation Commission Meeting — 7:00pm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Saturday, March 30 — Easter Egg Hunt — 1 0:00am — Pantera Park, 738 Pantera Drive, Diamond Bar fl�01_111 PIQ11961-11 4:1641'7e1 1.1 Approval of Minutes for January 24, 2013 Regular Meeting February 28, 2013 PAGE 3 .• & RECREATION COMMISSION' 1,011 1 Mei V k7ir-A I Lei 101 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation by Alison Meyers 2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Free -Standing Interpretive Panels 2. Dog Park 3. Grand View Trail & Grand View Trail Link 4. Site D Public Park 2.4 List of pending Commission requests — Bob Rose 3. OLD BUSINESS — None. 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR [MINUTES OF THE PARKS & RECREATION COMMISSIOK' DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JANUARY 24,2013 1�49 ".�l 43 VC/Liang called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Ted Owens, Dave Roberto, Vice Chairman Benny Liang. Absent: Chairman Lew Herndon was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris Vargas, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented 4 4'14, 1 IJAJ C/Roberto moved, C/Grundy seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered with Chair/Herndon being absent. 1.1 Approved Minutes for the November 15, 2012 Regular Meeting. 1.2 Transmitted Thank You Letter to Brownie Troop for completing the painting of the lodge pole fence at Sycamore Canyon Park. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey 2.1.1 Power Point Presentation on Senior Programming (Events, Excursions and Seminars) by RS/Vargas JANUARY 24, 2013 PAGE 2 PSR COMMISSION 2.2 Parks Report - PMS/Jordan C/Roberto asked at what point the fire department responds to an alarm and PMS/Jordan responded that when an alarm is triggered the fire department immediately receives the call and responds. 2.2.1 Power Point Presentation on Interpretive Panels along Trails - PMS/Jordan 2.3 CIP Projects - CSD/Rose 2.3.1 Trails Free Standing Interpretive Exhibits - CSD/Rose reiterated that all of the free-standing interpretive panels have been installed. 2.3.2 Dog Park at Pantera Meadow - CSD/Rose reported that the dog park opened on Saturday, November 17, 2012 with over 200 people and about 100 dogs in attendance. The DG (decomposed granite) path is a path that leads up to the large dog park. Three benches have been installed in each of the dog areas. The second construction phase will provide an ADA accessible concrete walkway to each of the dog areas and will include the installation of five additional benches along the outside of the dog areas along the path. During recent construction staff closed the large dog park because there was no access during the time construction was taking place on tfie pa h. During ha time st-affallowed-both r-s-mr-afl and large dogs to use the small dog area and there were some complaints that some of the dogs did not get along. As a result, staff has worked with the sheriff's department and Joint Powers Insurance Authority to determine that there is no liability issue with the large and small dogs being together as long as individuals are aware of that fact before they enter the dog park. Staff felt the City would be able to allow the combined use when one area is closed, but Council wishes to discuss the matter in more detail before staff commences another work phase. 2.3.3 Grandview Trail and Grandview Trail Link - CSD/Rose stated that TKE Engineering has put together a couple of potential routes using GPS technology to connect the hard pan trail from the Grandview Trail that starts at the overflow parking lot and continue over to the canyon loop. There will be public input meetings to discuss options for improvements. Once completed, the trail will make a complete loop from the Diamond Bar Center around the open space to the west side of the Center. 2.3.4 Site D Public Park - CSD/Rose reported that the Site D Public Park input meeting will be held on Saturday, January 26 from 1:30 to 4:30 p.m. at Castle Rock Elementary School. RJM Design, the firm that has worked with the City on Pantera Park and Maple Hill JANUARY 24, 2013 PAGE 3 P&R COMMISSION Park as well as Larkstone Park will conduct the meeting, which is scheduled to include a walk of the site depending on weather and site conditions. The school district will provide bus transportation from the meeting site to Site D. 2.4 List of Pending Commission Requests — CSD/Rose 2.4.1 Improvements at the Diamond Bar Center — Improvements are moving forward with some of the security and camera work in the planning stages. LPA architectural group is putting together plans and specs for an office renovation which also includes redesign work at the front counter and front door area where the swing -out door will be replaced with a automatic opening sliding door. 2.4.2 Site D — no new information available regarding the construction project and when it will take place. Staff will provide additional information to the Commission as the project moves forward. 2.4.3 MOU with the School District — CSD/Rose and CM/DeStefano met with representatives of PUSD and WVUSD to talk about a non-binding MOU (Memorandum of Understanding) for use of Lorbeer and South Point Middle Schools as future -lighted sports facHities which­b-eg�s the communication process so that when funding becomes available projects can move forward to further accommodate sports facilities use. C/Owens asked how large the park site is for Site D and CSD/Rose responded that the project has committed 2 acres. There is some discussion that the developed park might be located near Brea Canyon and Diamond Bar Boulevard. Previous input was to have a passive play area up near the cul-de-sac closer to the existing neighborhood. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Owens said he was unable to attend the Snow Fest due to the passing of a long time friend, but did see a nice photo of the event. C/Roberto thanked staff for the reports and said he looked forward to a fun 2013 with the Parks and Recreation Commission. JANUARY 24, 2013 PAGE 4 P&R COMMISSION C/GrUndy said he and his dogs enjoyed the Bark Park opening. They also visited the park when the upper park area was closed and understood some of the concerns expressed because at one point a larger enthusiastic dog bowled his dachshund over. He feels it is a great park that the dogs and their parents seem to really enjoy. Especially enjoyable for him is when after visiting the park his dogs sack out for a couple of hours. He said he loved staff's reports this evening and is also looking forward to a great year. VC/Liang commended staff and the City of Diamond Bar for its very comprehensive senior programs which he appreciates because so many in Diamond Bar are reaching the point where the programs are and will remain very important. ADJOURNMENT: C/Owens moved, C/Grundy seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, VC/Liang adjourned the meeting at 7:41 p.m. The foregoing minutes are hereby approved this _ day of 2013. Respectfully Submitted, Attest: 13: 10110 ra I ON ILemyffol WN] W1 A". TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: February 21, 2013 MEETING DATE: February 28, 2013 •t The Z The Winter 2013 Recreation Guides are available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, and Pantera Park Activity Room. It is also available to be viewed online on the City's website. The Spring 2013 Guide is in production with the Public Information Department and will be available the first week of March. Contract Classes Winter 2013 -- The Winter 2013 session began on January 5 and is scheduled to end on March 15. So far there are 500 students enrolled in 139 classes. This semester we saw the return of Baby Ballet, now being taught by Tippi Toes instructors. There are 21 students enrolled, plus 4 in the new Ballet/Tap Combo. Kidz Love Soccer is having a great turn out this semester with 25 participants. The introduction of Morning Zumba also saw a warm welcome with 8 participants. Adult Acrylic Painting was added after the guides were published, but still has a great turn out with 10 students enrolled. Spring 2013 -- The Spring 2013 session will begin on March 16 and is scheduled to end on May 31. Spring 2013 Recreation Guides will be available online, at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library the first week of March. New Classes will include Baton Twirling, Match Play Tennis Clinic, Beginning Ukulele, Critical Reading and Written Expression, and Geometry Studies. Tiny Tots -- Tiny Tots Spring session registration will start on Monday, March 11. Flyers are posted in the City Kiosks throughout the City. Posters are in the windows at both sites. The Winter session ends on March 29. The Tiny Tots registration form and parent handbook are ready to go. At the time of this report Pantera Park Tiny Tots has 19 tots enrolled in the 3 year old class and 13 in the 4-5 year old class. Heritage Park has 14 tots enrolled in 3 year old class and 14 enrolled in the 4-5 year old class. On Wednesday and Thursday, February 13 and 14 Heritage Park Tiny Tots celebrated Valentine's Day. Instead of cards and candy they did a book exchange to show their friendships. Pantera Park Tiny Tots celebrated on Thursday and Friday, February 14 and 15. They created Valentines for their families. Each card held a picture of the student. Both sites had treats to end the day. DB 4Youth "in Action" -- DB 4Youth "In Action" did some clean-up and light gardening at Quail Summit Elementary School on February 14 and 15 from 3:30pm to 6pm. This is the fourth year the youth have helped out at Quail Summit. They are looking into adding another school this year. They will help out with the City of Diamond Bar table at the Diamond Bar Chinese-American Association's Chinese Lunar New Year celebration at Diamond Bar High School on Saturday, February 23. Plans for decorations are in the works for the "Stone Age" themed 6th 7th and 8th grade dance coming up on May 10. Volunteens -- The City of Diamond Bar's 2013 Youth Volunteen Program is a leadership training program designed for youth ages 13 to 15 who reside in Diamond Bar. 'Teens who are interested in receiving work experience and training in recreation will apply. Volunteens will be assigned as assistants to summer programs throughout the City. Programs include: Summer Day Camp, Youth Baseball, Tiny Tots, Concerts in the Park and Senior Programming. All applicants must be available June 4 through August 17. Applications are available at City Hall, the Diamond Bar Center and online starting Friday, February 22. Applications will be accepted until 5:30pm on Thursday, April 18, 2013. Summer Day Camp -- Key staff continue to meet to plan trainings scheduled from now until Summer Day Camp starts on June 3. The Summer Day Camp kick off meeting for all staff who work day camp is scheduled for Friday, February 22. Staff will meet with Michael Hudak, Day Camp Specialist to begin planning and training. Future meeting dates will be discussed to find the times and dates when most staff are available. This includes recreation leader training on Saturday, May 11, CPR training, general procedures and day to day activity training. Staff will be given the opportunity to choose a week to plan activities. Weekly Themes and Excursions: (Excursions are subject to change) Week 1 June 3 -,June 7 "Space is the Place!" Major: CA Science Center Minor: Castle Park and Water Playground Week 2 June 10 - June 14 "Jumping, Jousting and Juggling!" Major: Medieval Times Minor: Jumping Jacks Week 3 June 17 - June 21 "Desert Oasis!" Major: Pharaoh's Wild Kingdom Minor: Harkin's Theater AC: 303203-31 $130 Week 4 June 24 -,June 28 "Wild, Wild West" Major: Knott's Berry Farm Minor: Corona Del Mar Week 5 July 1 - July 5 (Closed Thursday, July 4th) "Four Score and Seven Summers!" Major: EI Capitan Minor: John's Incredible Pizza Week 6 July 8 - July 12 "Shipwrecked!" Major: La Mirada bplash Minor: Leeland Sailing Center Week 7July 15 -,July 19 "Movin' and Groovin'!" Major: Disney's California Adventure Minor: Laser Quest Week 8 July 22 - July 26 "Sports Extravaganza!" Major: Angel's Baseball Minor: Oak Tree Lanes Week 9 July 29 - August 2 "To the Extreme!" Major: X -Games Minor: Corona Del Mar Week 10 August 5 - August 9 "Hawaiian Hullabaloo!" Major: Raging Waters Minor: Summer's Last Blast Week 11 August 12 -August 16 "Happily Ever After!" Major: Disneyland Minor: Skate Express III! Pill 11 i I I I I i ilrk� 11;iiimm Adult Basketball -- We currently have 25 teams registered for the winter 2013 adult basketball league. Practice games were held Sunday February 10. Games for the regular season start Sunday February 17. Games are played at Diamond Bar High School and South Pointe Middle School. Included in the, $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- We currently have 17 participants registered for the adult volleyball program. The session began on Monday, January 28 at South Pointe Middle School and will conclude on Monday April 1. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 6 users per hour on weekdays, with 13 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4prn - Dusk on weekdays, and from 8arn - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 14 participants), Thursday (average of 11 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Basketball — There are three games remaining for each of the 54 teams in the youth basketball program. Staff continues to evaluate the players, coaches, and parents as to their level of sportsmanship. The sportsmanship award winners will be announced at the end of the season, which concludes on March 9. Youth Soccer -- Registration for Diamond Bar residents began on Monday February 11. Open registration started on Tuesday February 19. Skills day will be held on Saturday March 23 at Mount Calvary. A Parent Meeting will be held Wednesday March 27 at the Diamond Bar Center at 6 p.m. We will start with the first game on Saturday April 6. Included in the $84 fee are jerseys, trophies and 8 games indoors. Practices will be held 30 minutes prior to each game. Field Allocations -- We are still in our first half of the allocation period running from January 1, 2013 to July 31, 2013. We have 15 different youth and adult organizations currently using the fields. Peterson Park reopened Monday February 11 from its annual closure for maintenance. F-119=1474TTV 0=1 February Excursions -- An adult excursion was not scheduled for the month of February. February excursions did not have a good turnout in years past, due to poor weather conditions and holiday recovery. Instead we now offer an additional excursion in the summer. 'These trips have a better turn out due to more open availability of our participants, clearer weather and more variety of events and programs. San Diego Sunday Brunch & Balboa Park -- There are 21 people enrolled to attend this excursion on Sunday, March 17. There are still 24 spaces available. We need a minimum of 30 participants to run the excursion. Additional flyers have been posted at the DBC and announcements have been made at the Diamond Bar Senior meeting. The day will begin with a ride to Old Town San Diego, where we will enjoy a Sunday brunch meal at Miguel's Cocina. We will hop back on the bus to Balboa Park, located just minutes away. We will spend the rest of our afternoon exploring the vast Art and Cultural riches with attractions including the zoo, museums, art centers, outdoor gardens and botanical building. Excursion includes roundtrip transportation, brunch, and a snack for the ride home all for $45/person. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. Most of these classes are full. The spring session will begin February 25 and will conclude June 16, 2013. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: ® The Diamond Bar Senior Citizen's Club has 403 members and meets each Tuesday with approximately 175 at each meeting. ® The Diamond Bar Evergreen Club has 245 members and holds classes throughout the week. ® The Diamond Age Seniors has 215 members and meets each Mondav, Wednesday. and Friday. ® The Sunshine Seniors has 197 members and meets the second and fourth Sunday of each month and every Saturday. ® The Super Diamond Age Seniors has 205 members and meets each Tuesday, Thursday, and Friday. Senior Seminars and Services 2/4 End of Life Care Options 2/11 Fall Preventions 2/25 How to keep yourself safe in the community 2/28 Disaster Preparedness Senior Activities and Services ® Bridge every Wednesday - 8-10 per session ® Mahjong every Wednesday - 35 per session average ® Bingo every Tuesday and Friday - 185 per session average ® Complimentary Legal Services 1 st Wednesday of each month. February had 5 appointments booked. & �_$ ll�'§ M February 7, 2013 - Fantasy Springs Casino -- This was a sold out trip of 54 passengers. This is still one of the favorite casinos of the senior gamblers as it has a Bingo parlor. The cost of the trip is $20 February 21, 2013 - Palm Spring Follies -- This was another sold -out trip that necessitated the largest bus. 45 participants enjoyed the show at the Follies in Palm Springs and lunch was on their own. Senior Extended Excursions -- Two seniors enjoyed a 10 day cruise of the Hawaiian Islands aboard the Pride of America on February 10, 2013. They were able to explore Hilo, Hawaii/ Nawiliwill, Kaui/ Kailua, Kona/ Kahului, Maui and Honolulu, Oahu. The price per person was $3,529 and our total commission check should be $410. Senior Special Events February 14, 2013 Valentines Dinner Dance -- This exciting annual event had 195 people signed up. Staff believes the popularity and high attendance of the event was due to holding the dance on the actual holiday giving seniors an opportunity to spend the evening with friends. Dinner was catered by Caf6 and Stuff and consisted of Parmesan Chicken, Fettuccini Alfredo, Saut6ed Mixed Vegetables, Fresh Baked Rolls & Garlic Bread and valentine cupcakes for dessert. Music was provided by Keith Johnson. There were a dozen raffle prizes given away as well. Special Events Winter Snow Fest -- A full financial summary and evaluation will be in the March commission report. Concert Share -- A full financial summary and evaluation will be in the March commission report. 30th Annual Easter Egg Hunt -- The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 30th Annual Easter Egg Hunt on Saturday, March 30, 2013. This FREE fun -filled day starts at 1 Oam at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age. Children should remember to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and his friends the "peeps"! Don't miss out on this opportunity to start a new family tradition! Pancake breakfast and pictures with the Easter bunny will be available to purchase starting at 8:30am. 24th City Birthday Party -- The City will celebrate 24 years of incorporation on Saturday, April 13, 2013 from 11 am 5pm (rides and teen action zone games until 6pm) at Pantera Park. The first committee meeting was held on Tuesday, February 12 at City Hall. Representatives from the regional chamber, L.A County Fire and Sheriff's Department and City staff were all in attendance. The main topics discussed were organization participation and event logistics. In addition, applications for community organizations to participate in the event were sent out the week of February 11 with a deadline of Friday, March 8, 2013. Non-profit community organizations can participate by operating a food booth, carnival ride, kidzone game, teen action zone game or have an information booth. Additional applications will be available at City Hall, the Diamond Bar Center and on the City's web site. Nominations for Diamond Bar Outstanding Volunteer were also mailed to community organizations and have a deadline of Friday, March 1, 2012. The categories are Youth (Age 17 and under) and Adult (Age 18 and over). Save the Date! -- Arbor Day will take place on Friday, April 26 at 9:30am at Pantera Elementary School. Diamond Bar Center -- The Diamond Bar Center was the location for a total of 37 private, business and non-profit rentals during the month of February. There were 20 church rentals, 2 Toastmasters meetings, 1 fashion show, 1 Boy Scout meeting, 2 business meetings, and 1 bridal shower. There were also 3 weddings, 2 birthday parties and 1 soccer meeting. We also had 1 baby shower, 1 business seminar and 1 MTAC meeting. A total of $68,593.30 in rental fees was collected during the month of January for Diamond Bar Center rentals. In January 2012 a total of $70,012.99 was collected. Rental of the Grand View Ballroom is in high demand. The Diamond Bar Center is a popular venue for wedding receptions, business seminars, fundraisers and Quinceaneras. Currently all Saturdays are reserved from now through October 2014 and we have started taking reservations for 2015. Diamond Bar residents may make reservations up to 24 months in advance. Non-residents may make reservations up to 20 months in advance. A lottery is held the first of every month to allow all renters an equal opportunity at obtaining a rental date. Heritage -- There have been 7 rentals of Heritage Park Community Center for the month of February. Rentals include 4 church rentals and 3 birthdays. Total revenue for these rentals is $1,700.00. The revenue for February 2012 was $1,880.00 Pantera -- There have been 4 rentals of the Pantera Park Activity Room for the month of September. Rentals include 2 Toastmasters meetings, 1 birthday party and 1 Chinese New Year celebration. Total revenue for these rentals is $375.00. The revenue for February 2012 was $830.00. Picnic Reservations -- As of February 14, 2013 there have been 12 picnic reservations made for the month of February. There have been 3 at Pantera Park, 1 at Maple Hill Park, 1 at Peterson Park, and 3 at Sycamore Canyon Park. The revenue of these picnic rentals is $400.00. The revenue for February 2012 was $350.00 Grants -- With all the interpretive panels for the Nature Education Facility Grant Program installed from the Steep Canyon Trail to the Diamond Bar Center and completion of the scope of the project, staff has prepared the request for funds from the state. Once the state does a site visit the funds will be released. FEBRUARY PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: FEBRUARY PARKS REPORT DATE: 2/21/13 MEETING DATE: 2/28/13 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center •Repaired carpet tears in section B/D of the GVBR and in the hallway adjacent to the lower storage room. • Repaired kitchen sink drain. • Re-lamped three (3) light fixtures and replaced three (3) additional ballasts. • Repaired door closer in GVBR section B. • Installed new seals and gaskets in the "Sanitaire" vacuum. • Replaced fabric paneling in the rear of the GVBR. • Removed leaves and debris from the water feature. • Repaired sloan valve in upper women's room. • Repaired portable bars. • Trouble shoot malfunctioning main partition. • Welded/repaired broken banquet chairs and table carts. • Cleaned GVBR curtain and applied flame retardant (Contractor). ® Repaired tipper men's room handicap remote switch. ® Conducted monthly generator test. ® Repaired Sycamore room counter edge laminate. REM =:M, V ® Re-lamped exterior men's restroom. ® Replaced worn out soap dispensers in interior men's room. Trouble shoot malfunctioning HVAC system. System required rebooting and program updates. Maple Hill Park ® Replaced drinking fountain water valve at restroom building. Pantera Park ® Assisted with setup and operation or Winter Snow Fest. ® Re-lamped three (3) basketball lights and one (1) tennis court light. ® Replaced two (2) basketball nets. ® Installed "Doggy Walk Bag" dispenser on trail to the dog park. ® Replaced ballast and bulbs in Tiny Tot room light fixture. ® Installed benches in small and large dog park areas. ® Repaired home bases and backfilled displacements in the batting cages. Paul C. Grow Park Cleaned men's restroom due to a fire. Staff was notified by the Sheriff's department that a fire had been set in the men's room. Upon arrival, staff found that someone had placed one of the school's plastic trash cans in the men's room and set it on fire. Fortunately, damage was limited to soot on the walls and melted plastic residue on the floors, both of which were cleaned by park staff. Peterson Park 0 Cleared sand from two (2) drinking fountains adjacent to the softball fields. ® Unplugged urinal in the men's restroom. ® Repaired home bases and backfilled displacements in the batting cages. Repaired two (2) pole lights at basketball courts. Also found a tripped breaker caused by a broken wire. ® Installed new push button switch to activate basketball lights. ® Serviced evapotranspiration (ET) gage and re -set irrigation controller. Sycamore Canyon ® Repaired drinking fountains at softball field and tot lot. ® Removed, repaired and replaced restroom ventilation fan. City Hall/Library ® Re-lamped several light fixtures throughout facility. ® Repaired "woodpecker" holes in exterior building surfaces. ® Repaired door hold -open in Willow room. ® Installed backer plates on monument sign. 0 0 z CU of g ro ru > 0 E cu m 0 ru -C 0 0 cu O o (v bn u 0 W 0- 4- -C 0 0 E tw 0 a C m =3 0 m0 m bo -0 E0 to > 0) 10 o CL 0 CL 0 E E < tw bn 0 m M W bD T- E(v > P cr CL a c E a o N I CL m N O cli 0 z 0 0 0 z (V 0 0 OD z bD 0 0 cu cu 0 a) t� z 0 a) w 0 LU LU LU 3: 3: N M 0 F- c (1) > 0 r_ E E zf 0 E C m a) CL U M .0 U u 0. > -0 Q1 C r - c m 0 M r_ 0 u w = u Y =$ m r- i> E 0 u cu Ln m U C c: U M 2 — C -u a) 0 E 0 0 m E u aj _0 u 0 o u oa) 0 C, c CL m u in 0 bD U-0 m a) (U m Z a) c 0 0 m 0 E 0 tw > .2 r_ m a) 'Z, c 0 Q- a) 0 a E N .2 E fD ro 0 u E Nm >. 0O m :3 a. E E U CU a) -0 0u CU cr C: cr a) 0 a) M a) . (v . Q) u 0 Q) 0 z s t 0 z (V cu OD bD fu _X cu cu 0 a) t� :, cy 0 a) w 0 Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director Date: February 21, 2013 Meeting Date: February 28, 2013 IN Free -Standing Interpretive Panels — ACE Construction has completed the installation of the ten interpretive panels along the Sycamore Canyon Mesa and Summit Ridge trails. Dog Park — The City Council has appropriated additional funding for the dog park to construct two shade shelters, two additional dog drinking fountains and six additional benches inside the fenced dog play areas. This work will be completed prior to summer. A second phase of construction is expected to start by the end of summer to provide ADA accessible concrete walkways to each of the dog areas, stairs to the large a n installation of five benches outside the fenced dog play areas. Grand View Trail & Grand View Trail Link — Staff met with TKE Engineering and Planning on January 17 to walk the trail and determine the best route alignment to meet the Canyon Loop Trail. Several potential routes were located and TKE is now performing survey work to determine the best route. This work should be completed by the end of February, pending good weather. TKE will then put together a conceptual plan showing the trail route and locations for planned amenities. The conceptual plan should be ready by the end of March. Construction of this trail is not scheduled to start until the new fiscal year. Site D Public Park — Lennar Homes is planning to present the results of the Site D Public Park Workshop that was conducted on January 26 at a meeting to be announced in March. The presentation is expected to be made by RJM Design Group, the facilitator of the January meeting. Lennar Homes will send out written invitations to all the residents who attended the January 26 meeting when the date, time and location are determined. Staff will send an e- mail to each Commissioner with the meeting details after they are received.