HomeMy WebLinkAbout01/24/2013 PRC Agenda - Regular MeetingThursday,January2013
7:00
00 sal i-
THE WINDMILL `OO at
21810 Copley Drive
Diamond Bar, California
Chairman Lew Herndon
Vice -Chair Benny Liang
Commissioner Dave Grundy
Commissioner Ted Owens
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. if you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Windmill Room. and encourages you to do the same.
City of Diamond
PARKS AND - AO >- COMMISSION
MEETING RULES
PUBLIC INPUT
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business of the Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that is not on the posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and
may be accessed by a personal computer through a phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060
between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p m. on Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Cassette Tapes of Meetings (909) 839-7060
Computer Access to Agendas (9D9) 860 -LINE
General Information (909) 839-7060
CITY OF DIAMOND BAR
COMMISSION
,*ARKS AND RECREATION
is i DA
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
❑ Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
Li Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, OWENS,
ROBERTO, VICE-CHAIRMAN LIANG, AND CHAIRMAN HERNDON
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
January 24, 2013 PAGE 2 PARIES &. RECREATION COMMISSION
CALENDAR OF EVENTS:
Saturday, January 26, 2013 - Workshop - Site D - Castle Rock Elementary
School, 2975 Castle Rock Road, Diamond Bar - 1:30pm - 4:30pm
Tuesday, February 5 - City Council Meeting - 6:30pm - The Government Center
Auditorium, 21865 Copley Drive, Diamond Bar
Thursday, February 7 - Senior Excursion to Fantasy Springs Casino - Level 1
8:OOam - 6:30pm - Departs DBC at 8:OOam / Returns at 6:30pm
Tuesday, February 12 -Planning Commission Meeting-7:OOpm-The Windmill
Room, Vt Floor, 21810 Copley Drive, Diamond Bar
Thursday, February 14 - Senior Valentine Dance - 6:OOpm - 9:00 pm - Diamond
Bar Center, 1600 Grand Ave., Diamond Bar
Monday, February 18 - CITY OFFICES CLOSED - In observance of Presidents'
Day - City offices reopen Tuesday, February 19.
Tuesday, February 19 - City Council Meeting - 6:30pm - The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Thursday, February 21 - Senior Excursion to Palm Springs Follies - Level 2
9:30am - 6:30pm - Departs DBC at 9:30am / Returns at 6:30pm
Tuesday, February 26 - DB4Youth and DB4Youth "In Action" Meeting - 6:00pm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
Tuesday, February 26 - Planning Commission Meeting - 7:00pm - The Windmill
Room, Vt Floor, 21810 Copley Drive, Diamond Bar
CONSENT CALENDAR
1.1 Approval of Minutes for November 15, 2012 Regular Meeting
1.2 Transmittal of Thank You Letter to Brownie Troop for completing the painting of
the Lodge Pole fence at Sycamore Canyon Park
2. INFORMATION ITEMS
2.1 Recreation Program Update - Christy Murphey, Recreation Superintendent
1. Power Point Presentation
2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation - Interpretive Panels along Trails
January 24, 2013 PAGE 3 PARKS & RECREATION COMMISSION
2.3 CIP Projects — Bob Rose, Community Services Director
1. Free -Standing Interpretive Panels
2. Dog Park
3. Grand View Trail & Grand View Trail Link
4. Site D Public Park
2.4 List of pending Commission requests — Bob Rose
3. OLD BUSINESS — None.
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
NOVEMBER 15, 2012
CALL TO ORDER:
Chair/Herndon called the Parks and Recreation Commission meeting to order at 7:01
p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Ted Owens, Dave Roberto, Vice Chairman
Benny Liang, Chairman Lew Herndon
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Robin Crawford, Community Services Coordinator; Phil
Williams, Facility Attendant Il, and Debbie Gonzales, Administrative Coordinator.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented
1. CONSENT CALENDAR:
1.1 Approved Minutes for the October 25, 2012 Regular Meeting.
C/Owens moved, C/Liang seconded, to approve the Consent Calendar as
presented. Without objection, the motion was so ordered with
Chair/Herndon abstaining.
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update — CSC/Crawford
C/Owens asked if the City offered a drop in program for adult basketball.
CSC/Crawford responded that the numbers she presented were for youth
basketball. There is no drop in program for adult basketball.
C/Grundy asked how 243 dance participants compares to prior dance
participation and CSC/Crawford said she observed the most recent dance
participation was an improvement over the May dance participation. The
dance usually attracts about 200 participants and said they were very
pleasantly surprised with the outcome of the most recent event.
NOVEMBER 15, 2012 PAGE 2 P&R COMMISSION
C/Roberto said he understood that the Diamond Bar Community
Foundation date was not held for next year and wondered why certain
dates were not held open for future events at the Diamond Bar Center.
CSD/Rose responded that there was no reservation made for next year's
Diamond Bar Community Foundation's Fundraising event. The Board
Members of the Foundation believed that staff automatically reserved the
date. Over previous years there have been occasions when the
Foundation contacted staff and staff notated the date. For whatever
reason no date was reserved. Recently, a reservation was made for
November 15 for 2013 and November 15 for 2014. The limit for booking
is two years or 24 months. There is nothing that would prevent the City
from booking further in advance should there be a policy change that was
approved by either the City Manager or City Council. Technologically, it
could be done but staff is working with current policy. Staff's preference is
to be contacted with a specific date when an organization wants to set a
date because the City has numerous organizations, both non-profit and
business, that like to hold annual events and staff is never sure what
dates the groups want to use the facility so it is always advisable for the
group to contact the City to book the date. For whatever reason, this year
was missed. In fact, it was CSC/Meyers who discovered the omission
when she was entering the date for the dance.
Chair/Herndon asked if staff could calendar a reminder and CSC/Crawford
said staff has made plans to do that with a notation on November 1 of
every year to contact the Foundation about the dates two years out.
C/Owens asked how a 2013 336 registration number for youth basketball
compares to the 2012 program and CSD/Rose responded that there were
just over 400 last year. There are a few more weeks left this year for
people to register for the 2013 program. C/Owens wanted to know the
ratio of male/female and staff said they would look into the matter and get
the information to C/Owens.
Chair/Herndon said he noticed rents were up this year and wanted to
know if that reflected an improvement in the economy. CSD/Rose said he
felt it was not a significant increase and felt it was market coincidence.
This year to date is statistically close to last year to date.
2.1.1 Power Point Presentation on Picnic Reservations — CSC/Crawford
Chair/Herndon asked how staff handles unusual requests.
CSC/Crawford said she asks a series of questions to determine
whether it will negatively impact the park and surrounding
residential neighborhoods to determine whether the request will be
granted. Chair/Herndon asked if staff had good overview shots of
the parks and asked if that would be helpful to the process.
CSC/Crawford said staff has aerial shots of the parks that are
provided with the map so that the person seeking the reservation
NOVEMBER 15, 2012 PAGE 3 PSR CONIMISSION
can circle the tables they will be using to let the field attendant
know the location of use.
2.2 Parks Report — PMS/Jordan
C/Roberto asked if the City attempted to subrogate for the damaged wall.
PMS/Jordan responded that if a police report was taken it is typical for the
offender's insurance company to contact the City in which case the City
provides receipts for compensation.
C/Liang asked when staff felt it would be able to contract out the lighting
system repair and CSD/Rose responded that in the staff meeting
yesterday the City Manager mentioned this item would go to the City
Council the first week in December to get appropriation of funds which
starts the formal process. Stage lighting, and other technology upgrades
are planned for the Diamond Bar Center as well as office space, front
counter and front door conversions/improvements.
Chair/Herndon asked if the bees were Africanized Bees and PMS/Jordan
responded that he treats all bees as if they were Africanized and lets the
handlers remove the swarms to another site. Chair/Herndon said that
when he attended the league games a swarm of bees flew over the field.
PMS/Jordan said that typically, when bees swarm they are not as
aggressive or defensive. When one encounters a hive it is the time one is
most likely to encounter problems because the bees are protecting their
home.
C/Owens suggested that a thank -you letter be sent to the Scout Troop
that painted the fence.
2.2.1 Power Point Presentation on "Bark Park" Dog Park — CSD/Rose
C/Owens asked if the rules of use will be posted and CSD/Rose
responded that all signage was professionally done and will be posted
tomorrow. There are some benches available to be installed and staff will
need to determine the best locations by asking grand opening attendees
for some feedback.
C/Grundy asked if there were any plans for monitoring or policing the use
to which CSD/Rose responded that it is pretty much open to user self-
monitoring. The signage will include telephone numbers for such
services. C/Grundy asked about periodic cleanup of the dog park and
CSD/Rose said that in addition to owners being asked to pick up after
their dogs staff will provide ongoing maintenance. PMS/Jordan said that
Valley Crest, the City's contractor, will monitor the park on a daily basis.
For the most part, individuals will pick up after their dogs.
NOVEMBER 15, 2012 PAGE 4 P&R COMMISSION
Chair/Herndon asked if the City budgeted additional maintenance for the
dog park. CSD/Rose responded that there is a little bit in the budget.
Three new amenities were added to the maintenance budget this year
including the Dog Park, Washington and the new trail at Sycamore which
is well used.
2.3 CIP Projects — CSD/Rose
2.3.1 Trails Free Standing Interpretive Exhibits — CSD/Rose reported
that Ace Construction has received the panels and have been
installing the panels up at the mesa of Sycamore Canyon Park. The
installation should be complete within two to three weeks.
2.3.2 Dog Park at Pantera Meadow — CSD/Rose (previously discussed)
2.3.3 Grandview Trail and Grandview Trail Link — CSD/Rose stated
that City Council approved the contract with TKE Engineering and
Planning. The contract was mailed to TKE and once executed and
signed by the Mayor and once all documents are received staff will
schedule the kickoff meeting for design of the trail link. Once
completed, there will be a trail linking the open space from the east
parking lot of the Diamond Bar Center around to the west parking
lot.
2.3.4 ADA Improvements at Longview South and Stardust Mini
Parks — Staff will commence installation of the handicap ramp in
the right of way at each of the parks next year. The park
improvements are budgeted for 2014-2015 for Longview and 2015-
2016 for Stardust. Currently there is CDBG money available to
move forward with the handicap ramps.
2.4 List of Pending Commission Requests — CSD/Rose
2.4.1 Improvements at the Diamond Bar Center — as previously
discussed. Update will be provided at the January 2013
meeting.
2.4.2 Site D — no new information available. If a meeting is
scheduled before the next Commission meeting staff will
notify the Commissioner's via email.
2.4.3 Resident seeking swings in parks — the resident attended
the Diamond Bar Foundation meetings and one of the
Foundation members will meet with the resident to talk about
the request.
2.4A MOU with the School District — CSD/Rose met with
CM/DeStefano today who is ready to begin moving forward
NOVEMBER 15, 2012 PAGE 5 PSR COMMISSION
on this matter. CM/DeStefano asked CSD/Rose to work up
some talking points to move forward with school district
meetings in the new two to three weeks. Chair/Herndon
offered to assist with MOU process.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
C/Roberto said he has been enjoying the parks and is surprised how fast the dog
park has come together and appears to be sufficiently large enough. He noticed
construction at Silver Tip Park and asked what the Helipad was intended for.
CSD/Rose responded that the LA County Fire Department uses the Helipad to
bring water to the site to fight fires. C/Roberto said he and his nephews visited
Sycamore Canyon Park. Their boys really enjoyed the creek. He thanked staff
for their reports and wished everyone Happy Holidays.
C/Grundy said he would not be able to attend the CPRS Conference in San
Jose. He said he looked forward to having the dog park open. He too thanked
staff for their reports and wished everyone Happy Holidays.
C/Owens thanked staff for their fine reports. He said that staff did a fine job on
the Veterans Recognition Program last week.
C/Liang thanked staff for their reports and PowerPoint presentations which he
really enjoys. C/Liang said he would not be able to attend the CPRS Conference
in San Jose, Happy Holidays to all.
Chair/Herndon said he would not be attending the CPRS Conference. He
attended the Veterans Recognition Ceremony which was well done and felt
those who were honored were very pleased with the event. The Fundraising
Gala was held last Saturday during which the Diamond Bar Community
Foundation announced that the raffle tickets are being sold which will raise funds
for the "Kids for Field's" project. Anyone interested can purchase tickets from
him. Staff does a great job and he hopes they have a wonderful Holiday Season.
ADJOURNMENT: C/Grundy moved, C/Owens seconded, to adjourn the Parks and
Recreation Commission meeting. With no one objecting and no further business before
the Parks and Recreation Commission, Chair/Herndon adjourned the meeting at 7:55
p.m.
NOVEMBER 15, 2012 PAGE 6 P&R COMMISSION
The foregoing minutes are hereby approved this day of 2013.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
LEW HERNDON, CHAIRMAN
`DIAMOND BAR'..0Recreation Program Update
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: January 17, 2013
MEETING DATE: January 24, 2013
Community Recreation Guide
The Winter 2013 Recreation Guides are available to be picked up at City Hall, Diamond Bar
Center, Heritage Park Community Center, and Pantera Park Activity Room. It is also
available to be viewed online on the City's website. The Spring 2013 Guide is in production
with the Public Information Department and will be available the first week of March.
Contract Classes
Fall 2012 -- The Fall 2012 session began on September 1 and ended on December 27.
There were 731 students enrolled in 179 classes. Some of our most popular classes this
season were Tennis for all ages, Beginning Gymnastics, TriFytt Sports Activities, and
Kajukenbo.
Winter 2013 -- The Winter 2013 session began on January 5 and is scheduled to end on
March 15. So far there are 337 students enrolled in 147 classes. Some of our popular
classes this semester are Fitness 101, Pilates, Kundalini Yoga and Kajukenbo.
Hatha Yoga Update — Bellow is an update on the responses we've gotten from additional
facilities:
Global Mission Church does not rent out their location. Diamond Point Elementary
School decided that the schedule may conflict with school activities and thus declined our
request. Pantera Elementary School offered us the opportunity to rent their Multi -Purpose
room. However, when offered to Mr. Giebe he replied, "The MPR at the school would
probably be fine except it would likely come with all the issues we had at QSES. I'd rather not
go through that again. Thank you for keeping us in mind for better locations. So far, Pantera
Park has been problem free. The guys who do get the room ready are all great. They're on
time and the place is always ready. We really appreciate them."
Staff will continue to look for an ideal location and offer updates as we receive them
Youth Programs
Tiny Tots -- The Tiny Tots Winter
2013 session started on January 7.
At the time of this report Pantera Park
Tiny Tots had 16 tots enrolled in the 3
year old class and 11 in the 4-5 year
old class. Heritage Park has 14 tots
enrolled in 3 year old class and 13
enrolled in the 4-5 year old class.
Flyers are posted on the City bulletin
boards throughout the City. Posters
were made for each Tiny Tots site.
During the holiday break the Tiny
Tots Teachers took flyers to local
businesses in an effort to enroll new
participants.
DB 4Youth "In Action" -- DB 4Youth "In Action" ended 2012 with a holiday gathering at
Skate Express in Chino on Friday, November 29. In December Inland Valley Hope Partners
(a committee of the Inland Valley Council of Churches) invited DB 4Youth "In Action" to work
with them on their "Giving Joy" project. They collaborated with Albertsons to provide families
in need with a traditional Holiday dinner. The youth worked both Saturday and Sunday,
December 15 and 16. They collected enough money to provide dinner for 322 people.
Albertsons provided the actual dinners purchased by Inland Valley Hope Partners. The youth
will operate two craft booths for the Winter Snow Fest. They will work the Ink Dot Craft booth
and the Sandy Candy booth that is always a huge hit.
Summer Day Camp -- In December we
welcomed Michael Hudak as the new Summer
Day Camp Specialist. Michael comes to us from
Whittier and has experience in summer day
camp. He has his degree from Long Beach
State in Recreation and Leisure Services. Before
our summer day camp begins he will complete
his Masters in Sports Management.
Michael has already started the planning
process for summer, setting excursion places
and dates. He met with key staff on Friday,
January 11 to discuss past summers, staffing
and possible trainings. Together they have
scheduled planning dates from now until the
start of Day Camp. All Summer Day Camp staff
are scheduled to attend the first planning
meeting on Friday, February 8.
Volunteens -- The City of Diamond
Bar's 2013 Youth Volunteen Program
is a leadership training program
designed for youth ages 13 to 15 who
reside in Diamond Bar. Teens who
are interested in receiving work
experience and training in recreation
will apply. Volunteens will be
assigned as assistants to summer
programs throughout the City.
Programs include: Summer Day
Camp, Youth Baseball, Tiny Tots,
Concerts in the Park and Senior
Programming. All applicants must be
available June 4 through August 17.
Applications for summer 2013 will be
available at City Hall, the Diamond
Bar Center and online starting Monday, February 25, 2013. Applications will be accepted
until 5:30pm on Thursday, April 18, 2013.
Youth and Adult Sports
Adult Basketball -- We are currently taking registration for our winter 2013 adult basketball
league. Games are played at Diamond Bar High School and South Pointe Middle School.
Practice games will begin January 27, with regular season games starting February 10.
Included in the $360 registration fee are 10 league games plus a qualification game,
scorekeepers, and championship awards. Teams also pay $20 per week for the officials.
Adult Volleyball -- We are currently taking registration for the adult volleyball program. The
first session will start Monday, January 28 at South Pointe Middle School. For only $40,
participants receive 10 weeks of play on two courts of action from 7-9pm.
Skate Park -- The skate park averages 7 users per hour on weekdays, with 12 users per
hour on the weekend. Field attendants check in on the skate park a few times each day, from
4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 13 participants), Thursday (average of 12 participants), and Sunday (average of
10 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and
Thursdays, while Sunday is open from 6:30-10pm.
Youth Basketball -- There are currently 422 participants registered for the 2013 youth
basketball program. The season began on Saturday January 5, with the season concluding
on March 9, 2013. Children ages 4-8 & 13-14 play at South Pointe Middle School, while
children ages 9-12 play at Mt. Calvary Lutheran School. The $84 registration fee includes a
jersey, trophy, and ten games.
Of the 422 children enrolled, there are 389 boys and 33 girls in the program. Listed below is
the breakdown by division:
4-5 year olds: 55 male/ 7 female
6 year olds: 39 male/ 8 female
7 year olds: 60 male/ 3 female
8 year olds: 61 male/ 2 female
9-10 year olds: 73 male/ 7 female
11-12 year olds: 57 male/ 6 female
13-14 year olds: 44 male/ 0 female
Field Allocations -- Our allocation period for January 1, 2013 to July 31, 2013 has begun.
We had 15 different youth and adult organizations requesting use of fields and courts. The
meeting was held at the Diamond Bar Center on Wednesday, November 30 at 6:30 pm. Our
field attendant staff checks in with the user groups daily to assist with the allocations and to
help keep our fields neatly maintained.
Adult Excursions
Tamale Festival & Cabazon Outlets -- There were 38 people signed up for this excursion.
The event was scheduled for Sunday, December 2. The bus left from the Diamond Bar
Center at 8:15am and headed to the Tamale Festival. Though the weather was cold and
rainy in Diamond Bar the weather was sunny and beautiful in the Coachella Valley. There
were more than 80 different tamale vendors at the annual event to choose from. There was
live music, dancers and many arts & crafts booths to enjoy. Upon leaving the Festival we
stopped at the Desert Hills Premium Outlets in Cabazon to spend the afternoon shopping the
130 stores. Excursion included roundtrip transportation, admission to the Festival and a
snack for the ride home all for $31/person.
The 50th Annual Cruise of Lights -- The excursion sold out with 46. The event was held on
Saturday, December 15. The bus departed from the Diamond Bar Center at 12 noon and
headed to Main Street in Huntington Beach for shopping and lunch. We then headed to
Huntington Harbour for our boat tour. We relaxed upon a guest yacht as we cruised around
the harbor, enjoying the brightly decorated homes, docks, decks and boats. Excursion
included roundtrip transportation, boat tour admission and a snack for the ride home all for
$45/person.
Tournament of Roses -- The Rose Parade excursion sold out with 45 participants. The
2013 Tournament of Roses Parade, themed "Oh the Places You'll Go," was full of fun,
flowers, music, equestrians and of course animation. Bands, floats and equestrian units from
all over the world participated in the largest and most beautiful parade in the world. The
excursion began before the sun came up with an early continental breakfast at the Diamond
Bar Center. Participants received a Diamond Bar seat cushion and official Rose Parade
guide. We arrived on Colorado Blvd for reserved grandstand seating and enjoyed the entire
parade. A snack was provided for the ride home. Excursion included breakfast, seat
admission, seat cushion, official Rose Parade guide, roundtrip transportation and a snack all
for $85/person.
San Diego Sunday Brunch & Balboa Park -- There are already 16 people enrolled to
attend this excursion on Sunday, March 17. Our day will begin with a ride to Old Town San
Diego, where we will enjoy a Sunday brunch meal at Miguel's Cocina. Meal choices include;
Chilaquiles & Grilled Carne Asada, Smoked Bacon & Eggs Benedict, Sonoran Carnitas
Machaca, Plantain & Almond Crunchy French Toast or Barbacoa Style Beef & Eggs
Benedict. We will hop back on the bus to Balboa Park, located just minutes away. We will
spend the rest of our afternoon exploring the vast Art and Cultural riches with attractions
including the zoo, museums, art centers, outdoor gardens and botanical building. Excursion
includes roundtrip transportation, brunch, and a snack for the ride home all for $45/person.
Senior Programs
Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15
free classes to seniors at the Diamond Bar Center. The classes vary from computer to
exercise and fine arts. Most of these classes are full. The winter session began .January 7th
and will conclude February 1 7, 2013,
Senior Groups and Clubs
Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage
Park Community Center:
• The Diamond Bar Senior Citizen's Club has 403 members and meets each Tuesday
with approximately 189 at each meeting.
• The Diamond Bar Evergreen Club has 260 members and holds classes throughout the
week.
• The Diamond Age Seniors has 220 members and meets each Monday, Wednesday,
and Friday.
• The Sunshine Seniors has 197 members and meets the second and fourth Sunday of
each month and every Saturday.
• The Super Diamond Age Seniors has 210 members and meets each Tuesday,
Thursday, and Friday.
Senior Seminars and Services
1/14 How to Select a Caregiver — 5 participants
1/17 Case Management — 1 appointment
1/28 Health and Wellness — 5 participants
Senior Activities and Services
® Bridge every Wednesday -8-10 per session
® Mahjong every Wednesday -35 per session average
® Bingo was on break from December 18, 2012 - January 15, 2013 due to routine
maintenance at the Diamond Bar Center
® Complimentary Legal Services 1st Wednesday of each month. January had 4
appointments booked.
Senior Excursions
12/6 Candlelight Pavilion -- We spent the day at Ben Bollinger's Candlelight Pavilion Dinner
Theatre in Claremont, CA. Upon arrival we were seated in the dining room for a delicious
lunch. The show that was playing was called 'A Christmas to Remember' and it was filled
with holiday songs and Christmas cheer. 35 seniors had a great afternoon.
12119 Harrah's Rincon Casino -- 16 seniors
arrived at 10:30am and enjoyed a 5 -hour stay.
Everyone received $2.5 in slot play. Everyone that
went loved the holiday decor of the casino which
was an extra perk. Due to the low turnout for this
casino trip, staff will be switching the trip to Morongo
in the spring.
1/9 Valley View Casino Level 1 -- 23 seniors spent
the day in Valley Center, CA at Valley View Casino.
Upon arrival everyone received $15 in play. We had
4 first time casino players that received the special
offer of a free buffet coupon. Overall everyone
seemed to enjoy themselves.
1/30 Camelot Theatre Palm Springs and Sherman's Deli Level 1 -- We have a sold out
bus totaling 45 seniors that will be visiting Camelot Theatre. They will be fully entertained
with a musical tribute to Neil Diamond, Barbra Streisand, Paul Anka, and Dionne Warwick.
Though these are look-alike impersonators, they do not lip sync, it's their own voice. Prior to
the show they will enjoy a lunch at Sherman's Deli where the sandwiches are huge!
Senior Special Events
December 13, 2012 Senior Holiday Dinner Dance -- There were 239 seniors at the
Diamond Bar Center for this popular event. Keith Johnson provided music for dancing and
BC Continental catered the meal consisting of roast turkey, ham and pot roast with all the
trimmings and dessert. Home Care Providers generously took pictures of attendees with
Santa and presented the photos in framed folders.
Special Events
Concert Share -- The City of Diamond Bar once again hosted Concert Share on Thursday,
January 17, 2013 at the Diamond Bar Center. Concert Share is a vendor fair for bands all
over Southern California to showcase their talent and promote their band for the upcoming
summer concert series. Cities and agencies from L.A, San Bernardino and Orange County
attend this one event and gather all the band information they need to secure a great concert
lineup. The event sold out with 153 bands registered.
Winter Snow Fest -- Pantera Park will be transformed into a winter wonderland on Saturday,
January 19, 2013 from 10am to 4pm. We currently have 5 crafts booths, 18 game booths
and 9 food vendors scheduled to operate. This year's festival will also feature four snow hills,
snow play area and of course, lots of fun!
There will be 3 large runs and 1 mini nun that will start half way up the hill. The mini run will
provide an opportunity for younger children and first time riders a chance to experience
sledding without the fear of the big hill.
For $5 children can purchase a wristband for unlimited sledding and for $1 they can play 4
games or crafts. Sleds are provided for the runs, but children are encouraged to wear gloves
and closed toed shoes. Lastly, the highlight will come at 11 am as Mayor Tanaka welcomes
everyone to the event and announces the arrival of 'Flurry" the sledding penguin on the fire
engine provide by Station 121.
Facility Rentals
Diamond Bar Center — The Diamond
Bar Center was the location for a total
of 34 private, business and non-profit
rentals during the month of
December. There were 12 church
rentals, 1 Toastmasters meeting, a
concert, a Sunshine Senior event, 4
holiday business parties, and 1 family
Christmas celebration. There were
also 7 weddings, 1 business meeting,
1 birthday party and 1 concert. We
also had 1 training, 1 engagement
party and 1 family celebration. A total
of $45,626.66 in rental fees was
collected during the month of
December for Diamond Bar Center
rentals. In December 2011 a total of
$46,122.50 was collected.
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Rental of the Grand View Ballroom is in
high demand. The Diamond Bar Center is
a popular venue for wedding receptions,
business seminars, fundraisers and
Quinceaneras. Currently all Saturdays are
reserved from now through September
2014 and we have started taking
reservations for 2015. Diamond Bar
residents may make reservations up to 24
months in advance. Non-residents may
make reservations up to 20 months in
advance. A lottery is held the first of every
month to allow all renters an equal
opportunity at obtaining a rental date.
Heritage -- There have been 9 rentals of Heritage Park Community Center for the month of
January. Rentals include 4 church rentals, 1 wedding reception, 1 baby shower and 3
birthdays. Total revenue for these rentals is $1,905.00. The revenue for January 2012 was
$1,810.00.
Pantera -- There have been 6 rentals of the Pantera Park Activity Room for the month of
January. Rentals include 2 Toastmasters meetings, 3 birthday parties and 1 bridal shower.
Total revenue for these rentals is $595.00. The revenue for January 2012 was $352.50.
Picnic Reservations --As of January 11, 2013 there have been 5 picnic reservations made
for the month of January. There was 1 at Pantera Park, 1 at Maple Hill Park, 1 at Peterson
Park, and 3 at Sycamore Canyon Park. The revenue from these picnic rentals is $175.00.
The revenue for .January 2012 was $275.00.
Grants -- Staff received word that the City of Diamond Bar has been awarded the
Recreational Trails Program grant submitted in 2011. After being put on hold for over a year
the program is open again. The project is the Steep Canyon Trailhead connector to the
Canyon Loop. The grant includes placing landscape tie steps up and down the steep terrain
near Dare Court. Staff is working on post award documentation required to finalize the
contract.
On Thursday, January 17 the interpretive panels for the Nature Education Facility Grant
Program were installed from the Steep Canyon Trail to the Diamond Bar Center, completing
the scope of the project. The beginning of this project is the interpretive panels along the
mesa area of the Sycamore Canyon Park Trail. Staff will begin final documentation of the
grant once all the panels are installed and inspected.
1�sr�
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JANUARY PARKS REPORT
TO:
HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM:
ANTHONY JORDAN, PARKS & MAINTENANCE
SUPERINTENDENT
SUBJECT:
JANUARY PARKS REPORT
DATE:
1/16/13
MEETING DATE:
1/24/13
During the previous months, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
• Re -aligned entrance gate post.
• Replaced three (3) flags in the memorial circle.
• Rebuilt one (1) flush valve in the upper women's room and repaired
another by installing a new "O" ring in the inlet fitting.
• Serviced batteries in the GEM car and scissor lift. Replaced passenger
rear view mirror of GEM car.
• Replaced the ceiling vent fan belt in the lower men's restroom.
• Re-lamped eight (8) tree up -lights, two (2) patio sconce lights, one (1)
entrance sconce light and repaired one (1) broken up -light fixture.
• Cleaned and serviced ice machine.
• Reset media projector in GVBR.
• Repaired door to GVBR.
• Replaced the rubber gaskets in six (6) post indicator valve (PIV) electrical
boxes.
• Replaced kitchen sink washers.
• Cleared stopped urinal in lower men's room.
• Kitchen was thoroughly cleaned including ovens, refrigerators, freezer,
sinks, counters and floors.
• Cleaned table tops and spot cleaned carpets throughout the facility.
• Performed monthly generator test. Typical generator testing entails simply
starting the generator and allowing it to run to check the general condition
of the unit. Periodically, it is necessary to allow the unit to run on full load.
This was accomplished by manually tripping the main service disconnect
to the building and allowing the generator to run as it would in an actual
power outage. Once the circuit was tripped, the generator functioned as
intended powering the entire facility for the duration of the test.
Heritage Park
• Installed new inline water filters for drinking fountains and refrigerator.
• Repaired flush valve in women's restroom.
• Added locks to the kitchen cabinets.
Maple Hill Park
• Reset automatic timers for tennis court lights
• Re -tamped two (2) tennis court lights and replaced two (2) ballasts.
• Replaced two (2) tennis court nets.
• Unplugged men's room toilet.
• Repaired one (1) swing seat.
Pantera Park
• Installed temporary fence along entrance to large dog park and installed
temporary DG path.
• Installed new photo cell on building for exterior lighting.
• Repaired front door latch and kick down door stop on Tiny Tot classroom.
• Remove damaged play element from playground.
Paul C. Grow Park
0 Repaired misaligned gate at west end of playground.
• Cleared stopped urinal in lower men's room.
• Kitchen was thoroughly cleaned including ovens, refrigerators, freezer,
sinks, counters and floors.
• Cleaned table tops and spot cleaned carpets throughout the facility.
• Performed monthly generator test. Typical generator testing entails simply
starting the generator and allowing it to run to check the general condition
of the unit. Periodically, it is necessary to allow the unit to run on full load.
This was accomplished by manually tripping the main service disconnect
to the building and allowing the generator to run as it would in an actual
power outage. Once the circuit was tripped, the generator functioned as
intended powering the entire facility for the duration of the test.
Heritage Park
• Installed new inline water filters for drinking fountains and refrigerator.
• Repaired flush valve in women's restroom.
• Added locks to the kitchen cabinets.
Maple Hill Park
• Reset automatic timers for tennis court lights
• Re-lamped two (2) tennis court lights and replaced two (2) ballasts.
• Replaced two (2) tennis court nets.
• Unplugged men's room toilet.
• Repaired one (1) swing seat.
Pantera Park
• Installed temporary fence along entrance to large dog park and installed
temporary DG path.
• Installed new photo cell on building for exterior lighting.
• Repaired front door latch and kick down door stop on Tiny Tot classroom.
• Remove damaged play element from playground.
Paul C. Grow Park
• Repaired misaligned gate at west end of playground.
Peterson Park
• Repaired drinking fountain at the skate park.
• Unplugged urinal in the men's restroom.
• Repaired swing set pole and tightened loose bolts,
• Assisted with installation of replacement for stolen backflow device.
Ronald Reagan
• Relocated drinking fountain near basketball courts and installed new drain
and sand trap.
• Installed two (2) basketball nets,
• Installed new photo cell on building,
Sycamore Canyon
• Repaired several holes and eroded areas along the Mesa Trail.
• Clean and repair drinking fountain adjacent to playground.
City Hall/Library
• Staff responded to a call out on the fire system. Upon arrival, staff found a
smoke detector in the server room in alarm. Detector activation was
caused by a malfunctioning AIC component in the server room plenum
that apparently heated up and caused smoke. Repairs have been made
and system is functioning correctly.
• Installed baby changing stations in restrooms.
• Repaired light at Library entrance.
• Added brackets to the sliding door at the Friends bookstore.
• Added door hold to Willow room door.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director , �' J� i��-7
Date: January 17, 2013 Meeting Date: January 24, 2013
Re: CIP Projects Up -date
CIP Projects Up -date:
Free -Standing Interpretive Panels — ACE Construction has begun the installation of the ten
interpretive panels along the Sycamore Canyon Mesa and Summit Ridge trails. Installation is
expected to be completed by the end of this week.
Dog Park — The contractor completed the first phase of construction so the dog park was
ready for the Grand Opening ceremony on Saturday, November 17. Over 200 people with
about 100 dogs attended the grand opening. Since the opening, a temporary DG path has
been installed leading to the large dog park and three benches have been installed in each
dog area. The second phase of construction will provide ADA accessible concrete walkways
to each of the dog areas, plus will include the installation of five benches outside the dog
areas.
During installation of the DG walkway to the large dog area, the large dog park had to be
closed. During its closure, staff posted signs that allowed both large and small dogs to use
the small dog area. Staff received some complaints, mostly from small dog owners, that it
was too dangerous to combine both large and small dogs in one area when the other area is
closed for maintenance. Staff contacted the Joint Powers Insurance Authority, the City's Risk
Manager, and they have no issues with the combined use by large and small dogs. Staff also
conducted interviews at the dog park, and the vast majority would prefer to combine small
and large dogs in one area, when the other area is closed. Staff intends to continue allowing
combined use by both small and large dogs when one of the areas is closed.
Grand View Trail & Grand View Trail Link — Staff met with TKE Engineering and Planning
on December 18 to kick-off this project. TKE is now working with staff to determine the route
to link with the Canyon Loop. This process requires a lot of field work since no hard pan path
currently exists in this area. TKE was selected as the consultant for this project because they
have lots of experience routing trails.
Site D Public Park — WVUSD is hosting a meeting on January 26 to obtain public input on
the design of the park planned for Site D (located at Diamond Bar Blvd at Brea Canyon
Road). The meeting will be hosted by the school district and Lennar Homes, the housing
contractor that will build the park & homes at Site D. The meeting will be conducted by RJM
Design Group, the landscape architect that will design the park. City staff has been providing
input to RJM to insure the park meets city standards. Staff has worked with RJM in the past
on other City projects including the original design of Pantera Park and the re -design of
Maple Hill Park. RJM is excellent at conducting public meetings and obtaining community
input.
The meeting is scheduled as follows: Public Park at Site D Workshop
Saturday, January 26, 2013 at 1:30pm — 4:30pm
Castle Rock Elementary School
2975 Castle Rock Road
Diamond Bar
This workshop will include a site visit to the park location. (Bus transportation will be provided
by WVUSD).
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City is n r
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21810 Copley Drive a Diamond Bar, CA 91765-4878
(909) 839-7000 a Fax (909) 861-3117
www.DiamondBarCA.gov
January 24, 2013
Dear Jessica:
On behalf of the City of Diamond Bar Parks and Recreation Commission, I
thank you for organizing the Brownie Troop volunteers to complete an
important park project. Your crew completed the task of painting the lodge
pole fence at Sycamore Canyon Park.
Projects like this not only beautify the City's parks, but the maintenance
value of your efforts will help ensure the viability of this important park
element for years to come.
Thanks again for your volunteer work that has improved the quality and
beauty of Sycamore Canyon Park!
Sind
Jack Tanaka �.
Mayor
Ron Everett
Mayor Pro Tem Lew Herndon
Chairman
Ling -Ling Chang Diamond Bar Parks and Recreation Commission
Council Member
Carol Herrera
Council Member
Steve Tye
Council MemberIL `
Benny Li -Ag Dave Grundy;
Vice C i an Commissioner
Ted Owens Dave Roberto
Commissioner Commissioner