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HomeMy WebLinkAbout11/15/2012 PRC Agenda - Regular Meeting,AGENDA M1911i'm q 111iiiiiiiiiii 11 1 1 1191111 21810 Copley Drive Diamond Bar, California Chairman Lew Herndon Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Ted Owens Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Windmill Room. The City of Diamond Bar uses recycled paper and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. Amember ofthe public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and RBcnaBhOn ConoOniGainD, A request to odd[8aa the ConnnniSeioD ahOU|d be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair, HoVvevar, in order tofacilitate the nnee�ng'persons vvhoare inberee�dperUeSfor an�ernnnayberequested 10give their ' presentation stthe time the item iacalled onthe calendar. The Chair may limit the public input 0Oany item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner, Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. |Oaccordance with Government Code Section 54S54.3(a) the Chair may from time tntime dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State L8vv (Brown /\ct . all matters to be acted on by the Commission must be posted at least 72hours prior h]the Commission meeting. /ncase ofemergency orvvhen@eubiectrno�eraheee subsequent tothe posting ofthe agenda, upon rnokinQoe�ainfindings, the Cnrnnliayi'nmay act onenitem that isnot onthe posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared bvthe Connrnundn Sen�oeaDepe�nlantandonsavei|abie72hounaphortmtheFneetng. Aoendaaare available o|ectnzni-- �` electronically and [naybeaccessed byapersonal cunnpUberthrough aphone nnodern, - Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for e nominal charge, Acordless microphone ieavailable for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice o1least three business days inadvance ofthe meeting. Please telephone (SD9)O39-7O6O between 7:3Oa.m to5:50p.rn. K8ond8ythrough Thursday and 7:30a.nn.to4-3Op.nn. on `Fri`ay. HELPFUL PHONE NUMBERS Copies ofAgenda, Rules ofthe Commission, Cassette Tapes ofMeetings /�D9\83S'7OG0 CornputerAccess to/\gendea/9O9\8O0'L|NE ' ' General Information (909)839-7OOD CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THE WINDMILL ROOM at Diamond Bar City Hall — 1st Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: u Provide — u Advice to the City Council. Li A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. o Quality recreational programs for all ages. • Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. • Be open and actively responsive to input from individuals and community organizations. • Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, OWENS, ROBERTO, VICE-CHAIRMAN LIANG, AND CHAIRMAN HERNDON MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. November 15, 2012 PAGE 2 PARKS & RECREATION COMMISSION Saturday, November 17 — Dog Park Leash Cutting — 1:00prn — Pantera Park 738 Pantera Drive, Diamond Bar Tuesday, November 20 —City Council Meeting-6:30pm —The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday & Friday, November 22 & 23 — CITY HALL OFFICES CLOSED — In observance of Thanksgiving Tuesday, November 27 — Planning Commission Meeting — 7:00prn —The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar Tuesday, November 27 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:00pm — Diamond Bar Center, 1600 Grand Ave., Diamond Bar Wednesday, November 28 — Field Allocation Meeting — 6:30pm — Diamond Bar Center, 1600 Grand Ave., Diamond Bar Saturday, December 1 — Candy Cane Craft Fair — 9:00am — 2:00prn — Diamond Bar Center, 1600 Grand Ave., Diamond Bar Sunday, December 2 — Adult Excursion to Tamale Festival and Shopping at the Cabazon Outlets — 8:15arn — 6:15pm — Departs DBC at 8:15am / Returns At 6:15pm Tuesday, December 4 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, December 6 — Senior Excursion to Fantasy Springs Casino Level 1 Departs DBC at 8:30arn / Returns at 6:30pm Tuesday, December 11 — Planning Commission Meeting — 7:00prn —The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Thursday, December 13 —Traffic & Transportation Commission Meeting — 7:00pm — The Windmill Room, 1 st Floor, 21810 Copley Drive, Diamond Bar Saturday, December 15 — Adult Excursion — The 50th Annual Cruise of Lights — 12:00pm — 9:00prn — Departs DBC at 12:00pm / Returns at 9:00pm Tuesday, December 18 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar November 15, 2012 PAGE 3 PARKS & RECREATION COMMISSIOA Wednesday, December 19 — Senior Excursion to Harrah's Rincon Casino Level 1 — 8:30am — 6:00pm — Departs DBC at 8:30am / Returns at 6:00pm 11.1 Approval of Minutes for October 25, 2012 Regular Meeting I to] 1.1 ITI FI -11 I Eel -TR 2.1 Recreation Program Update — Robin Crawford, CS Coordinator 1. Power Point Presentation - Picnics 2.2 Parks Report - Anthony .Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation - Dog Park 23 CIP Projects — Bob Rose, Community Services Director 1. Sycamore Canyon Park Trail — Phase IV 2. Trails Free Standing Interpretive Exhibits 3. Dog Park at Pantera Meadow 4. Design of Grand View Trail and Grand View Trail Link 5. ADA Improvements at Longview South and Stardust Mini Parks 2.4 List of pending Commission requests — Bob Rose 3. OLD BUSINESS — None. 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 OCTOBER 25,2012 FSV�, ••�N:; Vice Chairman Liang called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Ted Owens, Dave Roberto and Vice Chairman Benny Liang Absent: Chairman Lew Herndon was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator. CALENDAR OF EVENTS: As presented and amended to include the Halloween activities, by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Approved Minutes for the September 27, 2012 Regular Meeting. C/Owens moved, C/Roberto seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered with Chair/Herndon being absent. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Roberto asked how often the Yoga Class meets and RS/Murphey reiterated that they meet twice a week on Monday and Wednesday with two classes per session. C/Roberto asked if it was typical for classes to get bounced around as much as this class and RS/Murphey responded that it was not typical. It has been a struggle to find a location for the classes. The instructors have changed times but now the times are fairly consistent. The classes are 6:30 to 8:00 p.m. and instructors want the classes in the same room both nights which presents a challenge, especially because the classes last for one and one-half hours instead of the usual one hour timeframes. Some classes accommodate kids and the OCTOBER 25, 2012 PAGE 2 P&R COMMISSION City would prefer to keep the classes at the Diamond Bar Center instead of Pantera Park, for example, where it is more isolated. At this time it is working out well at Pantera Park but it is not the favorite location because the park is rather noisy at times. VC/Liang asked the size of the class and RS/Murphey responded that it has been as high as 20 participants. Currently, there are six in one class and nine in the other. Ten years ago there were 30 participants in each class. Since that time, however, the City has offered a larger variety of fitness classes. 2.1.1 Power Point Presentation on the Senior Softball Program — RS/McKitrick C/GrUndy asked who provides the umpires and RS/McKitrick responded "M&L Sports." The entrance fee pays for the officials and participants pay $20 for their jerseys. C/Grundy asked if the City had a good sportsman policy and RS/McKitrick responded that there have been no problems with the local teams. 2.2 Parks Report — PMS/Jordan 2.2.1 PowerPoint Presentation on Silver Tip Park — PMS/Jordan 2.3 CIP Projects — CSD/Rose 2.3.1 Painting of Lodge Pole Fencing at Sycamore Canyon Park — CSD/Rose stated that about a year ago a Brownie group requested installation of fencing between the Tot Lot and the creek at Sycamore Canyon Park. The fencing has been installed. 2.3.2 Trails Free Standing Interpretive Exhibits — CSD/Rose reported that Ace Construction has received the panels and have been installing the panels up at the mesa of Sycamore Canyon Park this week. The installation should be complete within a week. The panels for the Summitridge side have been received but the mounting materials have not yet been delivered. 2.3.3 Dog Park at Pantera Meadow — CSD/Rose indicated that the dog park is being worked on. Today the walkway was prepared for concrete and the first pour should occur tomorrow. The walkway should be done by next Friday and work will commence on the fencing on Monday and should be completed within two weeks. The woodchips will be put down and staff has been trenching for the drinking fountain. The park should be ready for the scheduled Grand Opening on November 17 at 1:00 p.m. OCTOBER 25, 2012 PAGE 3 P&R COMMISSION 2.3.4 Design of Grandview Trail and Grandview Trail Link — CSD/Rose stated that to him this is a very exciting project because this is the part of the trail at Summitridge Trail System near the Diamond Bar Center that will complete the loop around the open space. Staff has interviewed prospective consultants to assist with this project and staff's recommendation will be Put forward to the City Council at its November 6 meeting for award of contract. The recommended company for the contract is TKE Engineering and Planning and their primary company individuals Jeff Scott and Ron Hagan who were involved with the Parks Master Plan process. The first part of the project (Grandview Trail) goes from the overflow parking lot at Diamond Bar Center down to a shade shelter and the second part of the project is the Grandview Link that goes from the Grandview Trail connecting to the Canyon Loop Trail. Grandview Trail design is slated for the 2012/13 Fiscal Year with construction in the 2013/14 Fiscal Year. Construction of the Grandview Link will most likely occur in the following fiscal year depending on funding. Grant funding is available for the first part of the project and grant funds are being sought for the second 50 percent of the project. The City has submitted an application for a Proposition 84 Grant and will submit an application for a Recreation Trails grant and will continue to pursue grants from the Rivers and Mountains Conservancy as well as, check with Supervisor Don Knabe's office to see if the City is able to get some Safe Parks Act funding. 2.4 List of Pending Commission Requests — CSD/Rose 2.4.1 Memorandum of Understanding with PUSD and WVUSD — no progress to date. 2.4.2 Street Banners — discussion at staff level regarding memorial for Veterans who have died during their service. 2.4.3 Swings at Parks — resident scheduled to appear before the Diamond Bar Community Foundation in November. 2.4.4 Pickle Ball— demonstration at Pantera this weekend. 2.4.5 Site D — there was a community meeting tentatively scheduled for November 10. Since staff has not received an update CSD/Rose said he would be surprised if the meeting took place. When staff learns when the meeting scheduled for Castle Rock Elementary and hosted by the school district will take place the Commissioner's will be notified. OCTOBER 25, 2012 PAGE 4 P&R COMMISSION 2.4.6 Trail Connection from Silver Tip to Pantera — Once the Helipad is finished staff will determine whether this is a project with which the CCC can assist the City. 2.4.7 Longview South & Stardust Parks — plans moving forward. 2.4.8 Stage Lighting and Technology Improvement Plan at Diamond Bar Center — the City's IT Department is collecting proposals from companies that would provide the technology improvements. 2.5 Financial Summary for 2005106 through 2011112 Fiscal Years for Parks & Recreation — CSD/Rose CSD/Rose stated that this report is being offered to the Commissioners this evening in accordance with their requests to provide comparison numbers. The report shows budget numbers approved by City Council, actual expenditures and percent of monies actually spent. The lower half of the sheet shows the revenues starting with the revenue goals, actual revenue collected and actual percentage of revenue generated compared to the goal. This report will be updated annually. 3. OLD BUSINESS: None 4. NEW BUSINESS: Commission Meeting Schedule for December 2012. C/Roberto moved, C/Owens seconded, to adjourn the December Parks and Recreation Commission meeting due to lack of quorum. Without objection, the motion was so ordered with Chair/Herndon being absent. 5. ANNOUNCEMENTS: C/Roberto thanked staff for their reports. He said he was happy to learn that the Senior Softball League was doing so well. He also looked forward to the Halloween events planned for next week. C/Grundy thanked staff for their efforts toward their presentations, programs and facilities, all of which look great. C/Owens said he would not be attending the CPR conference in March 2013. He thanked staff for their hard work and said the Power Point presentations were very informative. The City parks look very nice when compared to other surrounding cities. VC/Liang said he visited the Diamond Bar Center and found it to be very clean as usual and thanked staff for the great job. OCTOBER 25, 2012 PAGE 5 P&R COMMISSION ADJOURNMENT: C/Grundy moved, C/Owens seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, VC/Liang adjourned the meeting at 7:56 p.m. The foregoing minutes are hereby approved this day of Respectfully Submitted, BOB ROSE, SECRETARY Attest: BENNY LIANG, VICE -CHAIR ,2012. IMOND-B TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: November 7, 2012 MEETING DATE: November 15, 2012 •-1 =*, em in The Fall 2012 Recreation Guides are available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, and Pantera Park Activity Room. It is also available to be viewed online on the City's website. The Winter 2013 Guide is in production and will be available the first week of December. Contract Classes Fall 2012 -- The Fall 2012 session began on September 1 and is scheduled to end on December 7. So far there are 637 students enrolled in 178 classes. Some of our most popular classes this season are Basketball, Tennis for all ages, Kundalini Yoga, and Karate. Winter 2013 -- The Winter 2013 session begins on January 5 and is scheduled to end on March 15. Some of our new classes include Zumbatomic for kids, Cheer Tryout Boot Camp, and Modern Western Square Dance. Hatha Yoga — Update -- The following information is an update regarding the Hatha Yoga relocation. Bill Giebe has been offering two Hatha Yoga classes through the City of Diamond Bar's Contract Class Program since 2003. There has been difficulty finding a permanent location for the class since the Diamond Bar Hills Club was turned over to the YMCA in 2008. We have tried multi-purpose rooms through the Walnut Valley USD, the Sycamore and the Oak Rooms at the Diamond Bar Center, Mt. Calvary Lutheran School, and Pantera Park Activity Room. The classes are now being held in the Pantera Park Activity Room and will be held there for the Winter session as well. We have covered the windows with curtains and the location is being scheduled and staffed by City employees. Bill, the instructor, is given a staff schedule and contact information for Recreation Services should there be any conflicts. Thus far, there have been no conflicts. We have gone over the location findings and offered to relocate to the Dean Homes Swim Club. We discussed the following; Dean Homes Swim Club has open availability, prime location and ample space to accommodate class needs. The instructor would be given a key for opening and locking the location, so there would not be complications with getting into the room on time. However, this location may not work out for the class in the summer months. Though the location is quiet in the off seasons, there may be interruptions with swim classes and open swim/activities for members during the summer. The location also does not have air conditioning. Facility fees are $30/hr, the City must provide Liability insurance listing Dean Homes as additional insured and Dean Homes will need to be added to our student waiver forms. This location will be considered as an alternative option. Bill has been satisfied with the efforts made to the Pantera Activity Room and has decided to stay at this location for the time being. He has expressed interest in moving his class to the Pine Room at the Diamond Bar Center. At this time, this is not feasible as the room is a designated Senior Room. When the room is not scheduled for senior use, it may be offered to other users, per meeting room policies. At this time, there is a Senior Club that uses the room on Mondays from 7-9pm and a Toastmasters Club has a continuing rental the first and third Wednesday of every month from 7:15-9:15pm. The Hatha Yoga instructor does not wish to change the days and hours of his class (Mon. & Wed. 6:30pm-8pm) to accommodate use at the Center. At this time he wishes to continue offering classes at the Pantera location until availability of the Pine Room changes. We have continued researching other alternative spaces, such as Pantera Elementary School, Diamond Point Elementary, Calvary Chapel Church, Global Mission Church and Diamond Canyon Christian School. We have submitted applications or inquiries and are waiting for responses. Further follow up will be provided in future commission reports should any changes arise. Tiny Tots — Currently Pantera Park Tiny Tots has 15 tots enrolled in the 3 year old class and 12 in the 4-5 year old class and Heritage Park has 14 tots enrolled in 3 year old class and 13 enrolled in the 4-5 year old class. This session ends on Friday, November 30. Now Enrolling flyers are posted in the City Kiosks throughout the City and large posters were made for each Tiny Tot site. The flyers were also distributed to participants currently enrolled and are available at City Hall and the Diamond Bar Center. The Holiday Mini session starts the first week of December; currently there are 11 enrolled. Registration for the mini session is ongoing until the classes are full. Registration has started for the Winter Session which starts on January 7, 2013. DB 4Youth "in Action" -- The "Masquerade" dance was a huge success. Decorating started at 3:30pm transforming the Grand View Ballroom into a scene from Venice complete with buildings and a Gondola. The decoration committee consisted of 10 very creative and dedicated youth. Approximately 30 volunteers helped out as chaperones. There were 243 dance participants. Staff and volunteers worked feverishly as students lined up from the sign- in tables all the way to the front desk. The photographer was busy all night. Snacks, water and glow necklace sales were also successful. Youth Basketball -- There are currently 306 participants registered for the 2013 youth basketball program. The season begins with a skills evaluation day on Saturday, December 1 for children ages 6-14. An officiating clinic will be held for recreation staff on Saturday, December 8. Games begin January 5, 2013 and continue until March 9, 2013. Children ages 4-8 & 13-14 will play at South Pointe Middle School, while children ages 9-12 will play at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. Adult Basketball -- There are 24 teams participating in the 2012 fall adult basketball league. Games are played at Diamond Bar High School and South Pointe Middle School. The playoffs are set to begin Sunday November 11. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 30 participants registered for the session which ends on November 19. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 8 users per hour on weekdays, with 14 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 14 participants), Thursday (average of 11 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Field Allocations -- Applications have been emailed out to local organizations who requested the use of a field in one of the City's parks. The allocation period covers reservations made from January 1, 2013 to July 31, 2013. For this allocation period, there are typically around 20 youth and adult organizations that request the use of the fields and courts. The deadline to submit an application is Wednesday, November 21. The allocation meeting is tentatively scheduled for Wednesday, November 28. The meeting will be held at the Diamond Bar Center beginning at 6:30pm. Tamale Festival & Cabazon Outlets -- There are 35 people signed up for this excursion with 10 seats still available. The event is scheduled for Sunday, December 2. The bus will depart from the Diamond Bar Center at 8:15am, heading first to Coachella Valley for the Tamale Festival. More than 400,000 tamales are sold by over 80 different vendors at the annual event. Live music, dancers and many arts & crafts booths will also be available to enjoy. Upon leaving the Festival we will stop at the Desert Hills Premium Outlets in Cabazon to spend the afternoon shopping the 130 stores. Excursion includes roundtrip transportation, admission to the Festival and a snack for the ride home all for $31 /person. The 50th Annual Cruise of Lights -- There are already 42 people signed up for this excursion. The excursion will likely sell out with 45 participants. The event is scheduled for Saturday, December 15. The bus will depart from the Diamond Bar Center at 12noon when they will head to Main Street in Huntington Beach for shopping and lunch. Next they head to Huntington Harbour and take a boat tour around the harbor to enjoy the brightly decorated homes, docks, decks and boats. Excursion includes roundtrip transportation, admission to Huntington Beach, boat tour admission and a snack for the ride home all for $45/person. Tournament of Roses -- There are 26 people signed up for this excursion. The excursion will likely sell out with 45 participants. The event is scheduled for Tuesday, January 1, 2013. The bus will depart from the Diamond Bar Center at 6am and head to the Rose Parade in Pasadena. Bands, floats and equestrian units from all over the world will participate in the largest and most beautiful parade in the world. The theme for the 2013 parade is "Oh, the Places You'll Go." Excursion includes continental breakfast, roundtrip transportation, stadium seating, official Rose Parade guide, Diamond Bar seat cushion and a snack for the ride home all for $85/person. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center and City Hall. The classes vary from computer to exercise and fine arts. Fall classes will run from 8/27-12/14. All of the exercise classes including Tai Chi are at maximum capacity, as well as Quilting, Needlework, Drawing and Gardening. Most of the computer classes are full as well. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: ® The Diamond Bar Senior Citizen's Club has 400 members and meets each Tuesday with approximately 165 at each meeting. ® The Diamond Bar Evergreen Club has 260 members and hold classes throughout the week. ® The Diamond Age Seniors has 220 members and meets each Monday, Wednesday, and Friday. * The Sunshine Seniors has 197 members and meets the second and fourth Sunday of each month and every Saturday. ® The Super Diamond Age Seniors has 210 members and meets each Tuesday, Thursday, and Friday. Senior Seminars and Services 1/1 Five Wishes — Healthcare Decisions 5 people 11/7 Complimentary Legal Services 6 appointments 11/8-9AARP Driving Class 10 people 11/9 Reverse Mortgage 2 people 11/19 Dementia -Memory Screening 7 people 11/26 Managing Depression 3 people 11/28 Legal Seminar Part 1 6 people Senior Activities and Services Bridge every Wednesday — 8-10 per session Mahjong every Wednesday — 35 per session average Bingo every Tuesday and Friday — 185 per session average Senior Excursions Cleopatra Exhibit, Wednesday, November 14 -- A full bus of 53 seniors will journey to California Science Center to tour the Cleopatra exhibition. In the collection there are over 150 priceless artifacts, jewels and stones. This is a once in a lifetime opportunity since this is the last time the exhibit will be in Southern California. There is also an IMAX showing of the `Mysteries of Egypt' to end this educational and exciting day trip. Fantasy Spring, Wednesday, November 28 -- The seniors will spend the day in Indio at Fantasy Springs Casino. Upon arrival everyone will receive $15 to spend on their player's card. There will be matinee Bingo from 2:30 until 4 pm. Bus departs at 4pm (after Bingo) for home. Lunch will be on your own. Senior Extended Excursions -- We received a commission check from Premier World Discovery in the amount of $577.20 for 3 seniors that attended the Washington DC & Williamsburg trip on 10/11/12. Senior Special Events -- The Annual Senior Health Fair and Flu Shot Clinic was held at the Diamond Bar Center on Thursday, October 31 from 9am-12pm. There were free flu shots, refreshments and 16 vendors from many avenues of healthcare. Six senior volunteers participated to better facilitate the event. Overall this event was a great success with 310 flu shots administered by nurses from LA County Public Health Services. Special Events 3D - Halloween Haunted House -- The Haunted House operated on October 30 and 31 from 6pm to 9pm each night. The maze was 3-D and consisted of several different room themes and hallways. The rooms featured were: camping, clowns, eye ball, dot room and graveyard. All were dark with creatures lurking around and staff equipped with flashlights and whistles in case of emergency. On October 30 only, a special coupon was available for a buy one get one free entrance into the Haunted House. The coupon was available to print off the City's web site. 105 people were frightened on October 30 while 211 peopled were horrified on October 31. Also, over 30 volunteers from Diamond Bar and Diamond Ranch High Schools volunteered each night the event was in operation. A full financial summary and evaluation will be available in the December Commission report. Fall Fun Festival -- This was a safe and fun alternative to trick or treating. The event included game booths, craft booths, prizes and of course candy! The Festival was held on October 31 at Heritage Park. Game/Craft cards were available for purchase for $5 starting at 4:30pm and running until 8:30pm. There were 14 different games and 3 crafts for children 8 and under to participate in. Some of this year's popular games were graveyard dig, skee ball, trick or treat toss and pumpkin bowl toss. Each game was operated by Leo Club volunteers from Chaparral Middle School and Diamond Bar High School. The event sold 253 game/craft cards. A full financial summary and evaluation will be available in the December Commission report. Veterans Day Recognition Ceremony -- The City of Diamond Bar and City Council will host this annual event on Thursday, November 8, 2012 at the Diamond Bar Center. The event will start at 9am with a welcome speech from Mayor Pro Tern Tanaka followed by presentations to 11 honored veterans. Four armed forces banners will also be presented back to the families of the returned soldiers. The event will conclude with a musical selection from South Pointe Middle School and light refreshments. Candy Cane Craft Fair -- The City of Diamond Bar invites you to experience our 7t" annual holiday craft boutique. This one day craft fair has free admission, free parking and local crafters featuring hundreds of handmade seasonal items. The event will feature 77 crafters, Santa's workshop (children craft area) and pictures with Santa. Please join us for this spectacular event on Saturday, December 1 from 9am to 2pm at the beautiful Diamond Bar Center. Diamond Bar Center -- The Diamond Bar Center was the location for a total of 35 private, business and non-profit rentals during the month of October. There were 16 church rentals, 2 Toastmasters meetings, 8 weddings, 3 Quinceaneras, 1 80th birthday party and 1 memorial. We also had 1 elementary school movie night, 1 college networking event, 1 high school fundraiser and 1 graduation. A total of $55,626.50 in rental fees was collected during the month of October for Diamond Bar Center rentals. In October 2011 $33,364.50 in rental fees were collected. Heritage -- There have been 8 rentals of Heritage Park Community Center for the month of November. Rentals include 4 church rentals, 3 birthday parties, and 1 baby shower. Total revenue for these rentals is $1,680.00. The revenue for November 2011 was $1,885.00. Pantera -- There have been 8 rentals of the Pantera Park Activity Room for the month of November. Rentals include 2 Toastmasters meetings, 3 birthday parties and 3 young ambassadors meetings. Total revenue for these rentals is $735.00. The revenue for November 2011 was $572.00. Picnic Reservations -- As of November 3, 2012 there have been 11 picnic reservations made for the month of November. There have been 2 at Pantera Park, 2 at Heritage Park, 3 at Ronald Reagan Park, 0 at Maple Hill Park, 1 at Peterson Park, and 3 at Sycamore Canyon Park. The revenue of these picnic rentals is $300.00. The revenue for November 2011 was $200.00. Recreational Trails -- Staff received word about the Recreational Trails Program from the state. After being put on hold for over a year the program is open again. Applications are due January 9, 2013. Staff will attend the RTP workshop in Santa Ana on November 8 with plans to apply for developing some switchbacks along the Ridge Route Trail hill just above the Steep Canyon Trailhead. TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: NOVEMBER PARKS REPORT DATE: 11/7/12 MEETING DATE: 11/15/12 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Reset fluid operating levels for the Curtis coffee maker in the kitchen. • Performed monthly generator test. • Tightened partitions in the upper women's room and adjusted automatic door closer to eliminate excessive door slamming. • Re-lamped one (1) parking lot light in the motor court. • Trimmed vegetation from around water feature control panel and equipment enclosure. Water feature will be shut down for approximately two weeks for major maintenance. Maintenance items will include a new pump motor and associated plumbing, new water level sensors etc. • Fabricated a lid and handle for the kitchen's commercial garbage disposal. Heritage Park • Re-lamped three (3) light fixtures in the exterior men's and women's restrooms. • Cleared drain stoppage in the kitchen sink. • Cleared sand from the drinking fountain adjacent to the playground. ® Cleared drain in men's room urinal. MM.-ttlJou ® Repaired soap dispenser in men's restroom. ® Re-lamped light fixture in men's restroom. ® Cleared drain in men's restroom urinal. �MFMII ® Installed domestic water line for dog park drinking fountain. ® Installed towel dispenser in Tiny Tot classroom. Paul C. Grow Park ® Cleared drain in men's room urinal. ® Cleared drinking fountain drain adjacent to the parking lot. Peterson Park ® Replaced missing irrigation valve box lid. ® Cleared clogged urinal drain. ® Unplugged drinking fountain drain. Ronald Reagan ® Re-lamped men's restroom. Sycamore Canyon Worked with the Brownie Scouts to paint the recently installed lodge pole fence along the creek. The fence was installed to act as a buffer between kids playing in the playground and the creek. City Hall Replaced a ballast and battery backup in the south hallway emergency light fixture. Misc. Maintenance around the City Staff responded to a call of bees in a tree at 763 Lyonwood Ave. Typically, when responding to a "bees in a tree" call, we usually find swarms of bees rather than actual hives. Swarming bees are usually on their way to find a new home having separated from their hive with a new queen. In this case however, staff found a very large, exposed, hive on the branch of a tree. The hive was approximately 30" long and about 18" in diameter. The Bees Removers were called and the hive was removed without incident. ® On Pathfinder Road east of Canyon Ridge, staff installed approximately 23 cinder blocks to repair a block wall damaged by a car accident. The wall was located at the base of a District 41 slope. At Golden Springs and Adel, a wooden retaining wall was constructed to keep dirt from the Caltrans right-of-way from infiltrating the fence and accumulating on the sidewalk by the bus shelter. Due to the slope of the terrain and the rodent activity there, keeping the sidewalk free of dirt was an ongoing maintenance concern. The new retaining structure should significantly reduce maintenance at the location. N Ln ri ei e-1 .a N 4� m .a D N 0 N o c o. a o _ C •� m 'Oa h ai Oi 0- O vvi v vOi O LLm u >� O O O O �-ca 9 Vi } l O O `O O O } LLL C t% m m m m m O O 0 O O o 0 0 0 z Z w c cr K ¢ cr W W :W W W O l7 S S S S S � a L o > � am + a C co 0L o E o _0 ;ami s o u E C m. to �. > .4.. O LA u O :m v -p C a in (y N m N 0 L m N N .o E o o °' m a v to +� U 0 O U. :E '++ 0 a Q a O : m a : LO u C1. L Q D N U E E Q C Q O -0 Ca C L m L Z O m m �-+ ro @ M ai cli }• ++ N U N C a O m a :@ La S CL N N O C . m a L mO0 U a a u > 0 bo Q O H U Z O 0 12 E CCU vo a fz. a O Y O N co N ` m O cu tlU.'.O �i C G d L cu :u N v i u a o i C j +, N u O C ? 00 o Q m N C E o v °C° C o o 4 •- tlD N U u a - :N a lY _N m v a CuU C N a W OA an u Y v C _EaL co m t a a b C Q u N> ` N o o O o t — o C a w 3 Q v Ev c°10 v O o o cn C @) E bb CL E m t a$ m M to ou W v c > s 'O E ;m ,, 0, o Q K �- a C N N N Y m a E N ai E Z ' t O> . ON M C O ? m O.C Co C .oNa a a a a O O 2 u EE Cm mE o> _ C >Eo cr (I)CC o o u CL m '0 ¢ uo N .D E .-i N 0. fYf ¢ Z ti w LL N N t1D M 0�0 \ Interoffice MEMORANDUM I To: Honorable Chairman and Members of the far s and Recreation Commission From: Bob Rose, Community Services Director Date: November 7, 2012 Meeting Date: November 15, 2012 ITOTM =22933W=, Sycamore Canyon Trail, Phase IV and Free -Standing Interpretive Panels — ACE Construction will install the ten interpretive panels when they are received. The actual panels have been received but the installation materials are still in route. Panels will be installed along the Sycamore Canyon Mesa and Summit Ridge trails. Dog Park — The contractor for this project started work on Tuesday, September 18. The ADA accessible walkway has been constructed, fencing is going in this week and the wood chip installation has begun. The Dog Park will be ready for the Grand Opening ceremony which is scheduled for Saturday, November 17 at 1:00 P.M. Grand View Trail & Grand View Trail Link — The City Council approved the contract with TKE Engineering and Planning at the November 6 Council meeting. As soon as the contract is executed, staff will schedule the kick-off meeting with TKE. The design of these trails will be completed during the 2012/13 FY. Construction is planned for the 2013/14 FY. The Grand View trail leads from the overflow parking lot of the Diamond Bar Center and heads west to a view point with a shade structure that will be constructed as a part of this project. The Grand View Trail Link starts at the west end of the Grand View trail and connects to the Canyon Loop trail. Completion of these two trails will result in a trail that starts in the east parking lot of the Diamond Bar Center and goes entirely around the open space area and ends in the west parking lot of the DBC. Upon completion, this will become the City's first complete loop trail. ADA Improvements at Longview Park South and Star Dust Park — The first phase of improvement to these two parks will be the retro -fit of the existing handicap ramps that lead to each park to new ADA specifications. The remaining park improvements at Longview South are scheduled for the 2014/15 FY and at Star Dust for the 2015/16 FY.