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HomeMy WebLinkAbout09/27/2012 PRC Agenda - Regular Meetingr.... rmmo • �Cmjl To Tug I � AGENDA IIIIIII qIII III 7:00 p.m. THE WINDMILL ROOM at 21810 Copley Drive Diamond Bar, California Chairman Lew Herndon Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Ted Owens Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation (s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Hearing Board Room. and encourages you to do the same. City of Diamond Bar wARKS AND RECREATION COMMISSIOV MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. Amember ofthe public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parka and Recreation Commission. A request to address the CornnnieSioO ShVUid be submitted in writing to the Secretary of the Commission. As8general rule the opportunity for public comments will take place atthe discretion ofthe Chair. However, in order tufacilitate the meeting, persons who are interested parties for an item may be requested to give their presentation e{the time the item iscalled oOthe calendar. The Chair may limit the public input Onany item nr the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations tothe staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Cbes not apply to COMmittee meetings.) ( In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72hours prior tothe Commission meeting. |Ocase ofemergency o[when asubject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission rnay act on an item that ienot oDthe posted agenda. INFORMATION RELATING TOAGENDAS AND ACTIONS [}FTHE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72hours prior tnthe meeting. Agendas are available electronically and may beaccessed bvapersonal computer through ephone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for e OonoiOa\ charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice atleast three business days iDadvance ofthe meeting. Please telephone (SOg)O30-7OGO between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Cassette Tapes of Meetings (909) 839-7060 / Computer Access toAgendas /9OB\8SU-L|NE ` General Information (S0Q)O3S-7D6D CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA 0, 5'' 1 W-0 THE WINDMILL ROORI at - liamond Bar City Hall - 1st Flow: 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: • Provide — • Advice to the City Council. • A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. • Quality recreational programs for all ages. • Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. • Be open and actively responsive to input from individuals and community organizations. ci Develop facilities that will accommodate the needs of our active and growing Community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, OWENS, ROBERTO, VICE-CHAIRMAN LIANG, AND CHAIRMAN HERNDON PRESENTATION to Summer Volunteens of 2012 - Alison Meyers MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. September 27, 2012 PAGE 2 PARKS & RECREATION COMMISSIOR CALENDAR OF EVENTS: Tuesday, October 2 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Wednesday, October 3 — Senior Excursion — "Valley View Casino — Level 1 I 8:30am-5:30pm — Leaves DBC at 8:30am Saturday, October 6 — Adult Excursion — "Getty Museum/Farmers Market" — 9:30am-6:30pm — Leaves DBC at 9:30arn Tuesday, October 9 — Planning Commission Meeting — 7:00pm — The Windmill Room, Vt Floor, 21810 Copley Drive, Diamond Bar Thursday, October 11 — Traffic & Transportation Commission Meeting — 7:00prn — The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Tuesday, October 16 — City Council Meeting -- 6:30prn — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, October 18 — Senior Excursion — "Huntington Beach Oktoberfest-Level 3" 10:30am-4:00pm — Leaves DBC at 10:30am Tuesday, October 23 — Planning Commission Meeting — 7:00pm — The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Thursday, October 25 — Parks & Recreation Commission Meeting — 7:00pm The Windmill Room, 1s' Floor, 21810 Copley Drive, Diamond Bar Tuesday, October 30 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:00prTl -- Diamond Bar Center, 1600 Grand Ave., Diamond Bar Tuesday & Wednesday, October 30 & 31 — Haunted House — Heritage Park, 2900 S. Brea Canyon Road, Diamond Bar Wednesday, October 31 — Fall Fun Festival — Heritage Park, 2900 S. Brea Canyon Road, Diamond Bar 1. CONSENT CALENDAR 1.1 Approval of Minutes for August 23, 2012 Regular Meeting I September 27, 2012 4 0 El 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation on Trails 2.3 CIP Projects — Bob Rose, Community Services Director 1. Trails Free Standing Interpretive Exhibits 2. Dog Park at Pantera Meadow 3. Design of Grandview Trail 2.4 List of pending Commission requests — Bob Rose 2.5 Financial Summary for 2011/12 Fiscal Year — Parks & Recreation NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSIO DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 •, 23, 2012 1 WTIUUII•''1O Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765, PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Ted Owens, Dave Roberto and Chairman Lew Herndon Absent: Vice Chairman Benny Liang was excused. Staff Present: Bob Rose, Community Services Maintenance Superintendent; Christy Murphey, Knox, Community Services Coordinator; and Coordinator and Phil Williams, Facility Attendant. Director; Anthony Jordan, Parks and Recreation Superintendent; Crystal Debbie Gonzales, Administrative CALENDAR OF EVENTS: As presented by CSD/Rose who noted that the September 4 City Council meeting was canceled. 1.1 Approved Minutes for the July 26, 2012 Regular Meeting. C/Grundy moved, C/Owens seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Owens, Roberto, Chair/Herndon NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Liang 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Owens asked for a percentage of residents versus non-residents participation in contract classes. RS/Murphey responded about 60-40 percent and stated that statistics would be provided. There is no AUGUST 23, 2012 PAGE 2 P&R COMMISSION difference in the cost for residents and non-residents. C/Roberto asked if the City Council had a cap on the budget for the 4t" of July Celebration. RS/Murphey explained that Proposition A funds covers the cost of the shuttles. Funds from the General Fund were not doubled this year. She said she believes that Council is in favor of spending what needs to be spent to provide the event for the residents. Chair/Herndon asked if the City pays rent for the South Point Middle School Adult Volleyball facility and RS/Murphey responded "yes" and the cost is not completely covered by the fees. RS/Murphey offered to provide more details at a future meeting if the Commission so desired. CSD/Rose explained that when the recreation program was set up the City knew that as a community that it did riot have certain types of facilities available for some of the programs. Philosophically, it was determined that gym space would be considered to be a "cost of doing business." If the City had its own gymnasium the cost would actually be more to the City for maintenance, utilities, etc. In light of that information, it was determined that for certain programs to be viable certain expenses are recoverable and certain expenses are non-recoverable. The City attempts to recover the actual direct costs for operating the program and a facilities cost will, in many cases, be subsidized. C/Owens asked why the enrollment is declining in the tennis classes and RS/Murphey explained that the advanced students moved to Chino Hills which has a more competitive program. Enrollment overall has dropped a bit as well. C/Owens asked if the City provides individual instructors or has one contractor that provides instructors. RS/Murphey responded that the City contracts with Tennis Anyone for instruction which employs several instructors. C/Owens asked if the revenue earnings were gross earnings and RS/Murphey responded "yes." C/Grundy asked if the "personal" reason for canceling classes was because the instructor backed out and RS/Murphey responded that the dance instructor was ill and was unavailable during class sessions. C/Grundy asked how the number of instructors who backed out this year compared with other years and RS/Murphey confirmed that it was higher this year. It is unusual to have instructors quit in the middle of or right before a session begins. 2.1.1 PowerPoint Presentation on Contract Classes —CSC/Knox C/Roberto asked about the projected expense for the instructor payout. RS/Murphey responded that CSC/Knox's report included the fees paid to instructors. AUGUST 23, 2012 PAGE 3 P&R COMMISSION C/Grundy asked if the summer number for 2011-12 was the same for last year and if there were any preliminary stats for this year? CSC/Knox explained that there are about two weeks of classes left and the last report that she ran showed a little over 1,000 enrolled participants. As far as revenue, she would have to look into that for C/Grundy. C/Grundy said and with two weeks left there would be no increase expected over the 1,000? CSC/Knox said she ran the report at the beginning of August and there may have been an increase in enrollment. C/Owens asked what means other than the network is used to recruit instructors. CSC/Knox said the City advertises online and in the Recreation Guide and contacts other local area cities for referrals. She also sends emails to returning and past instructors as well as, potential instructors that she is interested in or that the public has requested. C/Owens asked if other cities had experienced a drop in enrollment for their tennis classes who use the same contractor. RS/Murphey said that she has not looked into the matter this year. However, last year she found that other cities had experienced a slight drop as well. Chair/Herndon asked if the cost of insurance has increased over the past few years and how long has the $7 fee been in use. RS/Murphey responded that the City charged $5 for a long time. Two years ago the fee was increased to $7 at which time the City began purchasing insurance for the individual instructors with no increase in the insurance cost. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on Washington Park — PMS/Jordan C/Grundy asked if the cat problem was domestic or feral. PMS/Jordan said he did not know. C/Grundy asked if staff has considered trapping feral cats and taking them to the Humane Society. PMS/Jordan said he would not want to get into a situation where someone's pet cat was taken away. Chair/Herndon said he was thrilled to hear the park was being used as much as it is. 2.3 CIP Projects — CSD/Rose 2.3.1 Trails Free Standing Interpretive Exhibits — CSD/Rose stated that the panels for Sycamore Canyon Mesa Trail and the Summitridge Park Trails are still on order and have not yet been received and will be installed when received. AUGUST 23, 2012 PAGE 4 P&R COMMISSION 2.3.2 Dog Park at Pantera Meadow — CSD/Rose reported that 10 bids were received from potential contractors and were opened on Tuesday, August 14. The low bid is $94,491.25 (about $2,000 less than the prior bid) and the City Council awarded the contract to Torres Construction, Inc., Los Angeles, at its August 21 meeting. The contractor has submitted the required bonds and insurance. As soon as the contract is fully executed staff will schedule the pre - construction meeting and set up the construction schedule. Staffs goal is to have the Dog Park completed and open to the public sometime in November. 2.3.3 Design of Grandview Trail — CSD/Rose indicated that the trail is budgeted in the current fiscal year budget. The RFP was sent out to six landscape architects that have heretofore successfully designed projects in Diamond Bar and those proposals are due back by September 20. 'The Grandview I -rail Link will also be designed to take the trail from the Grandview Trail by the Diamond Bar Center overflow parking lot to a location on Dare Court, northwest of the parking lot. The public meeting for trails is scheduled for Tuesday, September 11 at 7:00 p.m. at the Diamond Bar Center, the purpose of which is to gain additional input from the public on the trails system and more specifically, the Grandview and the Grandview Trail Link. 2.4 List of pending Commission requests — CSD/Rose. CSD/Rose stated that staff is moving forward with the RFP for the technical improvements at the Diamond Bar Center which would include improving the stage lighting. Staff is also working with LPA Design at the Diamond Bar Center to redesign the Willow Room. The computer room was moved to a location at City Hall and Mt. SAC classes start next Monday. Staff will be seeking technical input for upgrading the DBC and as a result, the RFP is under review by several departments at City Hall. CSD/Rose reported that the Pickle Ball demonstration was scheduled to be held at Pantera Park this weekend. C/Owens reminded CSD/Rose about the request for a report on the anticipated amount of funds to be received by the City from the sale of Site D. CSD/Rose responded that the amount of money reported in the newspaper is the bid amount and the bidder has a set amount of time to conduct their due diligence to determine whether they want to keep that bid in place. The bidder met with the Fish and Game and Army Corps of Engineers this week. There is a blue line stream that flows through the property and how that will be mitigated and what those requirements will be will go a long way in determining what the ultimate value of the property is to the bidder. AUGUST 23, 2012 PAGE 5 P&R. COMMISSION 3.1 Discussion of Benefits and Risks of Swings at City Parks — CSD/Rose. CSD/Rose stated that staff is considering installing swings at Longview North Park if grant funding can be obtained. The person who initiated this request told CSD/Rose that she has already raised enough money to pay for the swings ($3,800) and was looking for a place to deposit those funds. In response, staff referred her to the Diamond Bar Community Foundation and the individual will attend the September 10 meeting to seek their support for this process and at the very least to act as a repository for the funds. In the meantime, staff will continue looking for grant funds. Also at the July 28 meeting the Commission requested more information on how appropriate swings are in public playgrounds. Staff consulted numerous resources and has brought forth a researched report that reaches the conclusion that everything the Commission was told at the last meeting by the speakers about the benefits of swings is confirmed. The report was emailed to all of the Commissioners so that they could click on the link to read the online information. CSD/Rose said he was very impressed by the amount of information that was available and how many concerns are in sync with speaker's concerns that swings are being removed. The reason swings have not been installed in DB parks is because of the amount of space required. However, the benefits seem fairly extraordinary with respect to the equipment helping with the development of children including autistic children. When comparing the benefits to the risk, the risks of swings are no greater than many other pieces of playground equipment, whether it be climbing apparatus or other types of stationary play equipment. Most injuries involving swings have to do with contact with those that are swinging which has a lot to do with where the swings are placed and whether the swings are connected to other play equipment which places more children within its proximity. However, the new standards have the swings set apart from the rest of the play equipment that provides for space around the swings. As long as the Consumer Safety Product Commission guidelines are met, swings are relatively safe. Some school districts have removed swings due to incorrect usage — standing, throwing the swings at others, jumping out of swings, and pushing kids beyond their capabilities so that kids can fall off of the swings. In talking with the JPIA, the City's Risk Management firm, they have no concerns with swings. The JPIA evaluates the City's playgrounds every three years and have never had an issue with swings or recommended any changes to the swings in Diamond Bar. For that reason, staff is recommending that the Commission recommend that the City include swings as a regular part of the park design when space is available as parks are developed or as playgrounds are renovated. C/Grundy complimented staff on its research paper. AUGUST 23, 2012 PAGE 6 P&R COMMISSION C/Grundy moved, C/Owens seconded, to recommend that the City Council approve the inclusion of swings as a regular part of the park design, when space is available, as parks are developed or as playgrounds are renovated. Without objection, the motion was so ordered with VC/Liang being absent. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Roberto thanked staff for their reports. He attended the Grand Opening of the new Library and walked through the facility prior to this evening's meeting and saw a lot of people using the library. The City should be very proud of another gem it has added to the venues in the community which are things residents and surrounding communities can enjoy. C/Grundy thanked staff for their ongoing efforts and the PowerPoint Presentations give a great sense of video which he loves. He enjoyed all of the Concerts in the Park events he was able to attend. He asked if any other parks suffered from heat stress as did Washington Park. PMS/Jordan responded "no" and said that the stress was actually induced by the watering cycle being too short. More water would have taken care of the problem which was attributable to a scheduling error more than the heat which made it more apparent. C/Grundy said he did riot notice any reports of vandalism in the Parks report tonight and PMS/Jordan responded that there had not been anything remarkable except for small incidents of graffiti here and there. C/Owens thanked staff for a good job on the Concerts in the Park series which were well attended and for the Grand Opening of the Library which was very well attended. The City and the community will appreciate the facility. C/Owens asked if there had been any graffiti at Washington Park and PMS/Jordan said he was not aware of any. There is a graffiti control company that visits the City on Monday and Friday and if there was graffiti it would have been remediated. When he walked through the park yesterday he saw no evidence of graffiti or any graffiti that had been painted over. C/Owens said there are a lot of cats in the area where he walks (white sand) that are owned by folks in the apartments and mobile homes. PMS/Jordan said the cats love that place. However, after the park was completed it allowed the cats to get into that area and make it their own litter box during construction and now they are used to going into that area so staff will have to continue policing the area to keep the sand clean. Chair/Herndon echoed his colleagues. He too was quite surprised by the turnout for the new library which was pretty sensational. He has attended some of the Concerts in the Park and it appears to him that by adding the movies it has added a beneficial element for the City. He attended the summer baseball team's picnic and thought staff did a phenomenal job and it was great to see all of the parents in attendance in support of the kids. AUGUST 23, 2012 PAGE 7 P&R COMMISSION ADJOURNMENT: With no further business before the Parks & Recreation Commission, Chair/Herndon adjourned the meeting at 8:14 p.m. The foregoing minutes are hereby approved this __ day of __, 2012. Respectfully Submitted, Attest: LEW HERNDON, CHAIRMAN M. 11 ITOSII TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: September 20, 2012 MEETING DATE: September 27, 2012 TUSTITC-Inm The Fall 2012 Recreation Guides are available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, and Pantera Park Activity Room. It is also available to be viewed online on the City's website. Contract Classes Summer 2012 -- The Summer 2012 session officially ended on August 24. The session concluded with 1,043 students enrolled in 185 classes. Some of our most popular classes this summer were Lego Camp, Science Camp, Tennis for all ages, Zumba, Ballroom Dance, and Karate. 73% of participants were Diamond Bar residents and 27% were non residents. 45% were male and 55% were female. Summer 2011 had 1292 participants of which 72% were Diamond Bar residents and 28% were non residents. 44% were male and 56% were female. Fall 2012 -- The Fall 2012 session began on September 1 and is scheduled to end on December 7. So far there are 447 students enrolled in 189 classes. Some of our most popular classes this season are Tee Ball, Tennis for all ages, Evening Fitness, Gymnastics and Kundalini Yoga. Tennis Anyone Summer Classes -- There were a total of 218 students enrolled in Tennis in Summer 2012. 154 participants are Diamond Bar residents, while 64 are non-residents. Walnut residents consist of about 89% of the non-resident enrollment and 26% of overall enrollment. Other participants reside in Rowland Heights, West Covina, Hacienda Heights, Pomona, Chino Hills, San Dimas, La Verne and Whittier. There were a total of 223 students enrolled in Tennis in Summer 2011. 164 participants were Diamond Bar residents, while 59 were non-residents. Again, Walnut residents lead the non- resident enrollment, consisting of about 88% of the non-resident enrollment and 23/0 of overall enrollment. Tennis Anyone Enrollment Comparison -- In response to questions regarding enrollment in other cities, I have contacted the Recreation Departments in the Cities of Brea, Arcadia, Chino Hills and Claremont. I have since received responses from the City of Brea and the City of Arcadia. I will,continue to report on the others as I get into contact with them. The City of Brea reported back that their numbers have been fluctuating for the past three years. Brea offers a much smaller program than the City of Diamond Bar. In comparison, they average about 50 students per session and offer classes at one location Mondays and Wednesdays. We offer classes Monday -Thursday on two courts at Ronald Reagan Park, with a Pee Wee, Jr. Beginners and Advanced, and an Adult Clinic. The City of Arcadia recently contracted with Tennis Anyone in April 2012 and has seen increases in their tennis enrollment. For example, their past instructor brought in an average of $6,000 of revenue per session. Tennis Anyone has averaged $23,000. They have seen a slight drop in enrollment this Fall semester, but this is a common occurrence as overall enrollment declines during the Fall season compared to summer. Youth Programs Tiny Tots -- The Tiny Tot Fall session started on September 4. At the time of this report, Pantera Park Tiny Tots had 13 tots enrolled in the 3 year old class and 10 in the 4-5 year old class. Heritage Park had 15 tots enrolled in the 3 year old class and 13 enrolled in the 4-5 year old class. Pantera Park Tiny Tots Session is 12 weeks and Heritage Park Tiny Tots Session is 11 weeks due to the Halloween festivities at Heritage. Plans are in the works for the Tiny Tot Classes to visit the Enchanted Pumpkin Patch in Brea to pick out pumpkins and have some fall fun before Halloween. DB 4Youth "In Action" -- Twelve youth participated in the Diamond Bar Day at the LA County Fair parade riding a trackless train on Thursday, September 6. They decorated the trackless train with balloons, ribbons and banners. Three -youth -helped -operate. a.--. booth in the FairKids Expo the morning of the event. They helped the DBCF hand out pencils and they gave "Parks Make Life Better" temporary tattoos. The youth are busy creating decoration ideas for the November 2 dance "Masquerade." They will make more masks to add to what is left from helping the DBCF last year with their Mardi Gras themed GALA. Other ideas are to use the City of Venice, Italy for the back drop to the theme. Plans are in the works to make a canal with gondolas moored on red and white docking poles. Volunteens -- Ninety-one Volunteens will be recognized at the Parks and Recreation Commission meeting on September 27. Reports from staff were very positive about the help in all the programs. The Volunteens worked youth baseball, summer day camp, senior programming, tiny tots and concerts in the park. They worked a total of 6,750 hours in all the programs. Youth Basketball -- There are currently 69 participants registered for the 2013 youth basketball program. The season begins with a skills evaluation day on Saturday, December 1 for children ages 6-14. An officiating clinic will be held for recreation staff on Saturday, December 8. Games begin January 5, 2013 and continue until March 9, 2013. Children ages 4-8 & 13-14 will play at South Pointe Middle School, while children ages 9-12 will play at Mt. Calvary Lutheran School. The $84 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. Adult Basketball -- There are 24 teams participating in the 2012 fall adult basketball league. Games are played at Diamond Bar High School and South Pointe Middle School. The season is set to conclude with championship games on December 9. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 19 participants registered for the session which ends on November 19. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 1-1 participants), Thursday (average of 13 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-1 Opm. Skate Park -- The skate park averages 8 users per hour on weekdays, with 14 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Fillmore & Western Railway --This excursion sold out early with 45 excursion goers. A larger bus and additional tickets were purchased to accommodate those, on our waiting list. A total of 53 people were in attendance. Excursion goers relaxed on board a 1930's passenger car as we traveled through century old citrus and avocado groves. The train made its first stop of the day at Loose Caboose Garden Center. The second stop was in downtown Santa Paula. A chicken, rice and vegetable lunch was served on board the train at departure. A carrot cake dessert and coffee were served upon our return to the Fillmore Train Station. Excursion included roundtrip transportation, lunch, train admission and a snack for the ride home all for $60/person. The event was held on Saturday, September 15. Getty Museum & Farmers Market -- There are 43 people signed up to attend this fun excursion. Only two seats remain available. The day will start off at the famous Farmers Market for shopping and lunch. We'll depart the area no later than 1: 1 5pm and head over to the Getty Museum. Once we arrive excursion goers will have up to 3 hours to visit on their own. Excursion includes roundtrip transportation, entrance to the museum and a snack for the ride home all for $25/person. The excursion will be held on Saturday, October 6. The bus is scheduled to depart from the Diamond Bar Center at 9:30am and return by 6:30pm. Tamale Festival & Cabazon Outlets -- There are already 22 people signed up for this excursion. The excursion may sell out with 45 participants. The event is schedule 1 d for Sunday, December 2. The bus will depart from the Diamond Bar Center at 8:15am when they will head to the Coachella Valley for the Tamale Festival. More than 400,000 tamales are sold by over 80 different vendors at the annual event. Live music, dancers and many arts & crafts booths will also be available to enjoy. Upon leaving the Festival we will stop at the Desert Hills Premium Outlets in Cabazon to spend the afternoon shopping the 130 stores. Excursion includes roundtrip transportation, admission to the Festival and a snack for the ride home all for $31/person. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. Fall classes will run from 8/27-12/14. All of the exercise classes ---including Tai -Chi are -at -maximum ---- capacity, as well as Quilting, Needlework, Drawing and Gardening. Most of the computer classes are full as well. The transition to the Willow Room at City Hall worked out very nicely, most participants are very satisfied with the extra space. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 400 members and meets each Tuesday with approximately 165 at each meeting. ® The Diamond Bar Evergreen Club has 260 members and holds classes throughout the week. ® The Diamond Age Seniors has 215 members and meets each Monday, Wednesday, and Friday. ® The Sunshine Seniors has 230 members and meets the second and fourth Sunday of each month and every Saturday. ® The Super Diamond Age Seniors has 200 members and meets each Tuesday, Thursday, and Friday. Senior Seminars and Services 9/4 Understanding Arthritis — 10 9/5 Complimentary Legal Services - 5 9/13 AARP Mature Driving Class -12 9/14 Reserve Mortgage - 2 9/20 Case Worker - 3 9/26 Losing Weight - 9 Senior Activities and Services Bridge every Wednesday -- 8-10 per session Mahjong every Wednesday — 35 per session average Bingo every Tuesday and Friday — Senior Excursions 175 per session average Day at the Races, Fairplex - September 13 -- 26 seniors were off to the fair to attend the horse races. With the fair ticket seniors were given a reserved seat in a private area of the terrace at the Fairplex Park. They were served a wonderful buffet lunch, with pari-mutuel machines and windows close by. They were also able to enjoy the rest of their day visiting all the attractions of the fair. Attendance was low this year due to a late date change by the fair. Staff will plan next -year's trip -to coincide with- Diamond -Bar -Day at the Fair (with or without horse racing). Harrah's Rincon Casino - September 19 -- 36 seniors enjoyed a day in Valley Center at Harrah's Rincon Casino. Upon arrival everyone received $25 to spend on their player's card Harrah's offers over 1,600 slot machines, a poker room and gaming tables. Senior Special Events Italiano Dance - September 26 -- Expected attendance at the Italiano Dance is 80 seniors Set in the scene of Italy, seniors will dance the night away while enjoying a lavish dinner catered by Portofino Italiano. The dinner includes pasta, chicken Marsala, Salad, cheese platter and mini cannoli. The evening also includes dancing and raffle prizes. Special Events Concerts/Movies in the Park — A Full Financial Summary and Program Evaluation are attached. Diamond Bar Day at the Fair -- Diamond Bar Day took place on Thursday, September 6, 2012. The day's activities included: Fair Kids and Business Expos, Community Reception, Community parade, Hometown Hero Presentation (Orien Pagan, Richard Malooly, Josh Chen) and concluded with Community Entertainment from Da Hula Studio. Overall the day was a success with Diamond Bar residents packing the fairplex to support Diamond Bar. A wrap up meeting will take place in October with the Diamond Bar committee and staff from the fair to discuss this year's day and expectations and changes for next year. Halloween Haunted House -- The Haunted House dates have been set for Tuesday & Wednesday, October 30 & 31, 2012. The event will be held at Heritage Park, 2900 S. Brea Canyon Road from 6-9 pm. Admission will be $5 and is recommended for ages 8 and up. In addition, a 2 for 1 coupon will be available to print off the City webpage for the October 30th date. Lastly, staff is bringing back --the- popular- 37D. maze -that - guaranteed to put a fun twist on haunting and give a great visual effect. Volunteer Information -- The City is looking for local high school students to help with the set-up and operation of the popular Haunted House starting Thursday, October 25 - Wednesday, October 31st. Volunteers must be in high school and either live in Diamond Bar or attend Diamond Bar High School or Diamond Ranch High School. School identification and waiver will be required. An informational meeting will be held on Monday, October 15 starting at 7prn at Heritage Community Center. Event details and volunteer roles will be discussed, and waiver forms will be handed out. Fall Fun Festival -- This is a safe and fun alternative to trick or treating. The event will include game booths, craft area, prizes and of course candy! The festival date is Wednesday, October 31, at Heritage Park. Game/Craft cards are $5. The event begins at 4:30prn and runs until 8:30pm. Ages recommended are 2 to 8 years old. Staff is looking to possibly move the location of this event to under the ball field lights, due to overcrowding the past few years. However, more discussion and thought is needed to make the final decision. FIMUHRIUMM Diamond Bar Center -- The Diamond Bar Center was the location for a total of 39 private, business and non-profit rentals during the month of August. There were 20 church rentals, 1 Toastmasters meeting, 13 weddings, 1 Cultural event and 1 church conference. We had 2 meetings, 1 seminar, and 1 soccer association meeting. A total of $64,946.53 in rental fees was collected during the month of August for Diamond Bar Center rentals. In August 2011 $56,314.70 in rental fees were collected. Rental of the Grand View Ballroom is in high demand. The Diamond Bar Center is a popular venue for wedding receptions, business seminars, fundraisers and Quinceaneras. Currently all Saturdays are reserved from now through 2013 and we have started taking reservations for 2014 in which the Saturdays for the summer months are going fast. Diamond Bar residents may make reservations up to 24 months in advance. Non-residents may make reservations up to 20 months in advance. A lottery is held the first of every month to allow all renters an equal opportunity at obtaining a rental date. Heritage -- There have been 7 rentals of Heritage Park Community Center for the month of September. Rentals include 5 church rentals, 1 quarterly celebration and 1 birthday. Total revenue for these rentals is $900.00. The revenue for September 2011 was $1,320.00. Pantera -- There have been 4 rentals of the Pantera Park Activity Room for the month of September. Rentals include 2 Toastmasters meetings, 1 birthday party and 1 bridal shower Total revenue for these rentals is $235.00. The revenue for September 2011 was $436.00. Picnic Reservations -- As of September 14, 2012 there have been 36 picnic reservations made for the month of September. There have been 11 at Pantera Park, 5 at Heritage Park, 6 at Ronald Reagan Park, 0 at Maple Hill Park, 1 at Peterson Park, and 13 at Sycamore Canyon Park. The revenue of these picnic rentals is $1,075.00. The revenue for September 2011 was $875.00 Grants Habitat Conservation Fund -- Staff is completing the Habitat Conservation Fund (HCF) grant application due October 1. Since part of the grant includes community participation, staff held a Community Trail meeting on Tuesday, September 11. The meeting included a power point of all the trails and information about the next improvements was included. Community members gave their ideas about improvements and possible routes for the Grand View Link. Program Evaluation and Financial Summaries Program 'Title: Tiny Pots 11/12 Date: September 18, 2012 Evaluation Prepared by: Alison Meyers, Community Services Coordinator The City of Diamond Bar's Tiny Tot program offers children ages 3-5 an opportunity to prepare for elementary school. Our part time benefited teachers provide a stimulating program for preschool children three, four and five years old. Children are introduced to a special place where they can grow and explore through a variety of experiences. Combining stories, songs, art projects and playtime helps foster growth and development that builds a sense of self worth, confidence, and respect in a safe and positive environment. In addition to socialization skills, the children are introduced to early learning such as colors, shapes, numbers, and the alphabet. The Tiny Tot program is offered from 9am to 12:30pm. Monday, Wednesday and Friday is the 4-5 year old class. Tuesday and Thursday is the 3 year old class. The sessions run 10, 11 and 12 weeks all year long. Holiday Camp has changed from a one week camp to a three week camp. Classes are available at Heritage and Pantera Park. Last year the Pantera Park Tiny Tot teacher retired and Mrs. Karen Barnett was hired to take her place. Mrs. Karen has changed the environment to meet the needs of the children through her methods. The positive change has been reflected in the growth of enrollment in the first two sessions since she started in winter of 2012. However, enrollment has shown an overall decline for the first two sessions of fiscal year 12/13. Staff is researching new preschool options that Walnut Valley Unified School District may be offering and staff is also working on an updated enrollment campaign. Both Pantera Park and Heritage Park Tiny Tots four -five year old classes go on two excursions each year; one to the La Habra Children's museum in the spring and one to a pumpkin patch in the fall. Buses are chartered for these two trips. During the summer the parents drop the children off at Sycamore Canyon Park where they meet the teachers for a hike up the trail to the waterfall. They spend the morning at the park doing crafts related to nature and end their day with a picnic lunch. At the end of the school year in June the Tiny Tot program comes together at the Diamond Bar Center for graduation. Both classes learn the pledge of allegiance and a song they perform for their parents and family that day. Each child is given a certificate and a graduation cap. The ceremony is followed by a parent provided pot luck and entertainment provided by the program. The entertainment varies from year to year and usually follows a theme chosen by the Tiny Tots Teachers. For 2012 the theme was patriotic. The band from Diamond Bar High School came to perform patriotic music and introduce the Tiny Tots to individual instruments. The Tiny Tots program is offered to both residents of Diamond Bar and non residents for competitive rates. Staff turns in a proposed budget for the program each spring as part of the City's budget process. The approved budget reflects the Councils interest in continuing to offer this program at the competitive rates. The following financial summary shows what the direct costs of the program were (including Tiny Tot instructors). Staff's budget does not include indirect costs such as full time salaries and benefits to oversee the program, printing in the Recreation Guide, building maintenance, etc. Previous Years Revenue Recap FY General Fund Revenue 2009/10 $102,434.00 2010/11 $104,183.00 2011/12 $108,482.50 Previous Years Enrollment Recap FY Heritage Pantera Total 2009/10 153 137 290 2010/11 170 148 318 2011/12 172 156 328 Issues to be Re-evaluated (based on Customer Evaluations & Staff Recommendations) 1. Look at the three week Holiday Camp for the best way to publicize and operate. 2. Advertise each session as much as possible. The public information department has been very helpful. Consider a paid advertisement and flyers to local schools and businesses. CITY OF DIAMOND BAlf"I Tiny Tots Xf A of 1A Projected Revenue $ 111'146.00 Projected General Fund Expenditures $ 141,035J05 Projected Prop A Expenditures $ 1'700.00 Difference � (31.589.05) Actual Revenue $ 131,397.85 $ 108,482.00 Actual General Fund Expenditures $ - $ 136`286.45 Actual Prop Expenditures $ 150.00 $ 1,421.54 Difference $ 710.00 $ (20.225.99) REVENUE (34760) Summer Session $ 108/482.50 HortioUePark -31 $ 10.22Z50 PantenaPark -3O $ 8.03Q00 Fall Session HerUagePark -41 $ 14.20400 Pontero Park -3G $ 13.272.00 Holiday Camp HertiogePark -35 $ 3,491 O0 PenhanaPark -20 $ 2.05800 Winter Session HediogePark -35 $ 14.43&00 Pantere Park -38 $ 13.454.00 Spring Session HertiagePark -34 $ 13.081�00 PanteraPark -41 $ 15.251,00 PERSONENEL SERVICES (001-5350-40030) $ 131,397.85 Projected Amount -$/3/'JAl85 Meetings (001-5350-42325) $ - Projected Amount -$420 $0.00 CONTRACT SERVICES (001-5350-45300) $ 150.00 Projected Amount -$O00 Admissions (001-5350-42410) $ 710.00 Projected Amount -$8D0 PRINTING (001-5350-42110) $ Projected Amount - $500.00 $0.00 SUPPLIES (001-5350-41200) $ 4,028.60 Projected Amount - $6,500 Oriental Trading $ 548.89 Target $ 239.31 CM School Supplies $ 730.21 Smart and Final $ 556.86 School Disc. Supplies $ 578.74 Kmart $ 188.82 S&S School Supply $ 294.42 Other $ 891.35 PROP A (001-5350-45310) $ 1,421.54 Projected Amount - $1700 Bus Transportation $ 1,421.54 Program Title: Concerts/Movies in the Park Date: September 18,2D12 Evaluation Prepared by: AnclaeTmrazon, Community Services Coordinator Concerts inthe Park The 22»« Annual 3Umnrner Concert in the Park Series was presented by the City Of Diamond Bar Community Services Department. Anestimated 8O0concert attendees filled the park's grass area every Wednesday night starting July 11 and continuing through August 22. Adults and children ofall ages danced and sang along to their favorite songs. The last concert Cash Up Front- o tribute to Johnny Cash was sponsored bythe Diamond Bar Community Foundation who donated $2,000 towards this event. Six non-profit community organizations participated in this year's series by providing concessions during the event. The 0onnnnd Bar Historical Society and the Miss Diamond Ba[ Pageant provided fresh popcorn and ice cream each week. The other organizations that participated were: L.A.County Fire Explorer Post 19, Red Dragon Karate, Diamond Bar Soccer League and Boy Scout Troop #777. The community also received an opportunity to check out several non-profit cornrnunkv organizations that operated Jninformation booth. The Diamond Bar Woman's Club was just one example; they held a shoe drive to benefit "Shoes that Fit", a national organization that helps thousands of children by providing them with new shoes and clothes. The LA County Fair was also in attendance providing information about Diamond Bar Day. Lastly, the City information booth passed out information On City programs and informed people about recycling. Helping hands were in place as the City of Diamond Bar's Volunteen program took charge of the "Kid Zone" area once again. This area featured @ diffen2ntonaft/activitv every week. 18vOlunt2CDS attended eachmonCerttohe|pasSi3tst3ffvvithsetUpandtegrdoVVD,mnonitOrpl@yg[ouDda[e8s, assist patrons off the shuttles, pass out promotional materials and beNutzthe concert squirrel. In order to become a volunteen, each applicant must submit an application and have anoral interview. The concert vU|unteenswere avital part 0fthe success Ofeach concert. Movies under the Stars Sycamore Canyon Park was filled with 700 movie seekers with their hands full ice cream and popcorn. Adults/children of all ages enjoyed the unique atmosphere of the park while watching some cool characters OnDiamond Bar's "Big SCreen". The crowd was kept entertained during the transition from concerts bycommercials prepared bythe City's Public Information Department. The commercials featured up -coming special events, emergency preparedness information, snapshots in the community and apet promo. Agood time was had byall who participated. The concert and movie series is offered free of charge to the residents of Diamond Bar. Staff turns iD a proposed budget for the series each spring as part of the City's budget process. The approved budget reflects the Councils interest in continuing to offer these events for free. The following indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc. Prop A expenditures increased this year due to the increase shuttle fees. Past Concerts/Movies Expenditure Recap FY General Fund and Prop A Expenditures 2009 $31,931.93 2010 $35,195.33 2011 $36,093.27 2012 $39,522.75 Staff Recommendations 1. Solicit 1 flood vendor for whole concert series to provide consistency and quality food. 2. Schedule 1 additional staff for playground/volunteen monitoring. 3. Have a backup copy of movie on hand for each date. 4. Replace bulb and cables for movie projector, budget additional cost. 5. Schedule more classic rock bands during series. 6. Coordinate "National Night Out" date with Sheriff's Dept. 7. Continue to allow teenagers by picnic shelter during concerts and up top during movie. 8. Continue to discuss issues with staff about dogs in park, alcohol and private club events. 9. Budget $4000 extra for shuttles. CITY OF DIAMOND BAR Concerts/Movies in the Park Financial Summary 2012 Projected General Fund Expenddures $35,087'00 Projected Revenue $2,000.00 Projected Prop A Expenditures $4,000.00 Difference ($37'087.00) Actual General Fund Expenditures Actual Revenue Actual Prop A Expenditures Difference $30,815.31 $2,000.00 ($37,522.75) PERSONNEL SERVICES $6,812.24 Projected Expenditures -$7.9G7.UO Part Time (OO1.535O/4OD3O) $6j56.24 Workers $1.858,43 Leaders $1.812.46 LeaderU $2.48735 Personal Services ()O1.53SO,4000D) $656.00 Workers Compensation (40083)@3O96 $185.00 yNedioana(40085)@1.4596 $OQM Social Security (400O5)@G296 $382,00 OPERATING SUPPLIES (001.5350.41200) $1,262.25 Projected Expenditures'$1.145O0 Propane $60O0 Table Covering &Skirting $0.00 Crafts $835,31 Supplies $366.94 PRINTING (001.5350.42110) $215.31 Projected Expenditures -$775.O0 Flyers/Promo $215.31 CONCERTS IN THE PARK (001.5350.45305) $19,478.51 Projected Amount - $22,100.00 Bands - 7 Concerts $8,950M SoundSyatem-GConoeda $3.000.00 Concessionaire Reimbursements $758.00 Special Event Insurance $2.196.75 Banners $3.294.26 Annua|ASCAP $842.50 Annuo|BM| $63700 CONTRACT SERVICES (001.5350.45300) $3,047.00 Projected Amount -$3.10O.O0 Movie Rentals $3,047.00 PROP A TRANSIT (112.5350.45310) $8,707.44 Projected Amount -$4.00 Shuttles -7weeks $8.707.44 I CC TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: SEPTEMBER PARKS REPORT DATE: 9/20/12 MEETING DATE: 9/27/12 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center Repaired sight gage support, server valve and electrical wiring/plug on kitchen coffee maker. ® Re -glued carpet in several areas of the GVBR. Replaced lighting ballasts in the lower men's restroom and on a patio sconce light. Repaired refrigerant (Freon) leak in the Pine room package AC unit. Checked remaining condensate drain lines (AC 2 through 10) for restrictions. ® Performed emergency generator test. ® Re -secured electrical outlet on the north wall of GVBR section E. Cleaned and serviced batteries on the Gem car and scissor lift. Lubed scissor lift joints with silicone spray. Repaired door latch mechanism on GVBR section A door and adjusted several other door closers on the GVBR patio doors. Replaced a section of stone veneer missing from the wall adjacent to the grass oval. • Cleaned carpets in GVBR and adjacent hallways. (DFS) • Repaired broken light fixture in motor court planter. • Changed water filters in ice machine. Heritage Park • Repaired water bottle launcher for Summer Day Camp. • Cut duplicate keys for re -keyed lock box in office. • Installed/setup new barbeque for Summer Day Camp. • Adjusted water pressure on drinking fountain adjacent to exterior restrooms. • Repaired mop bucket. Installed new casters. • Repaired ball basket for Summer Day Camp. • Unplugged men's restroom sink that had been filled with sand, Lorbeer • Staff received a complaint that one of the toilets in the boys room was constantly running. After closing the angle stop, the water continued to run which necessitated a water shut off for the entire restroom building. Once the water was off and the flush valve(s) were dismantled for repair, staff found several large pebbles in the system. Apparently, there was a main line repair upstream of the restrooms that allowed dirt and debris into the line which in turn became lodged in the flush mechanisms and shut off valves. All lines were cleared of debris and flush valves were rebuilt. Maple Hill Park • Re-lamped one (1) tennis court light fixture. • Unplugged drinking fountain at the restroom building. Pantera Park • Fabricated sprinkler set for the Tiny Tots to play in. • Cleared clogged urinal drain in men's restroom. Paul C. Grow Park • Cleared sand from the drinking fountain. ® Repaired ball valve for quick coupler on softball field #1. IZT, Mm, ro, I I ® Unplugged men's room sink. Sink was full of sand. ® Cleaned trash enclosure area. 1*1" MMMOV ® Installed five (5) picnic tables and trash receptacles. ® Adjusted water pressure on drinking fountain. California Conservation Corps assisted City staff with the installation of several large landscape boulders and the construction of 260 L.F. of vinyl fencing. Sycamore Canyon Park ® Pressure washed park building. ® Unplugged urinal in the men's restroom. Repaired/welded two (2) gates behind SCE easement adjacent to the trail mesa. Washington Park ® Installed doggy bag dispenser. ® Installed chains on three (3) trashcan lids and hot coal receptacle, City Facilities Staff escorted representatives from Wildan Corp through City facilities as they conducted energy audits. The City, in coordination with the San Gabriel Valley Council of Governments (SGVCOG), has been working on an Energy Action Plan that identifies energy use and greenhouse gas emissions for City facilities and the entire Diamond Bar community. Part of the plan development included a comprehensive energy audit of City Hall, Diamond Bar Center, and Heritage Park. The audit provided a better picture of current energy use and lighting and HVAC technology, as well as recommendations to reduce electricity usage in City facilities. Interoffice MEMORAUDUM To: Honorable Chairman and Members of the7Par;kanda Recreation Commission From: Bob Rose, Community Services Director q/z,-�t� Date: September 20, 2012 Meeting Date: September 27, 2012 CIP Projects Up -date: Free -Standing Interpretive Panels — ACE Construction, the contractor that completed the work on Sycamore Canyon Trail, Phase IV, will install the ten interpretive panels when they are received. The panels are scheduled to be shipped this week. Panels will be installed along the Sycamore Canyon Mesa and Summit Ridge trails. Dog Park — The contractor for this project started work on Tuesday, September 18. Staff expects the project to be completed by the end of November. Grand View Trail — Proposals from six (6) landscape architect firms that are interested in designing this trail were received this week. After review of the proposals and interviews with their project teams, staff expects the contract to be awarded by the City Council at their meeting on October 16. The design of the Grand View Trail will be completed during the 2012/13 FY. Construction will be completed during the 2013/14 FY. This trail leads from the overflow parking lot of the Diamond Bar Center and heads west to a view point with a shade structure that will be constructed as a part of this project. Parks and Recreation Commissin Requests for Information / Action 2012 - Updated 9/27/12 1. Concern over not getting a mailing out to the affected residents 2/23/12: regarding Longview South park. OWENS In process Staff working with PIO to get photo from similar 2. Question was raised if city has present day shot of historical photo. GRUNDY locations. 1. Request for staff to report to the Commission when funds related to 6/2$/12: Site D are received by the City, HERNDON Bob Rose 2. Request for staff to pursue a grant to construct a trail connection from Silver Tip Park to Pantera Park. HERNDON Bob Rose 3. Request for a report from staff (not Community Services) on the amount of funds to be received for the completion of the Site D project in as much advance tirne as is possible. HERNDON Bob Rose 1. Request for staff to look into allowing "Pickleball" in the city. Pickleball demonstration was held at Pantera Park tennis courts on Saturday and 7/26/12: Sunday, August 25 & 26. GRUNDY Christy Murphey 2. Request to seek a grant for swings at Longview Park North. HERNDON Bob Rose 1. What is the percentage of resident v non-resident participation in 3/2012: contract classes? OWENS Christy Murphey 2. What are the total revenue numbers related to contract classes for 2012? GRUNDY Christy Murphey 3. A drop in tennis registration appears to be a "trend" at certain times of the year, why? Staff will research the issue by contacting other cities. OWENS Christy Murphey Interoffice MEMORANDUM �. �� ,� b � ,?•"�� � � � a �,„�,-,meg N .. To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director4C )0 If /z,,- Date: September 20, 2012 Meeting Date: September 27, 2012 Re: Financial Summary — 2011/12 FY Following is the Financial Summary for the 2011/12 Fiscal Year that ended on June 30, 2012. Expenditures 2011/12 2011/12 Program Area Appropriations Actual Expenditures Administration $377,801 $390,635 Diamond Bar Center $875,992 $907,496 Parks Maintenance $918,854 $961,474 Recreation $1,844,799 $1,748,702 Total Expenditures $4,017,446 $4,008,307 Revenues 2011/12 2011/12 Program Area Revenue Goals Actual Revenues Recreation Programs $806,807 $730,193 Rents & Concessions $205,000 $253,303 Diamond Bar Center Rental $580,000 $640,557 Facility Security $22,700 $23,017 Heritage Park Bldg Rental $25,000 $20,998 Parks & Field Rental $20,000 $17,336 Total Revenue 99.8% Spent $1,6.59,507 $1,685,404 101.6% Generated Recommended Action: Receive and File.