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HomeMy WebLinkAbout08/23/2012 PRC Agenda - Regular MeetingIt 7_1 N4 .1,111 !i 21810 Copley Drive Chairman Lew Herndon Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Ted Owens Commissioner Dave Roberto Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title I/ of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Hearing Board Room. The City of Diamond Bar uses recycled paper and encourages you to do the same. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THE WINDMILL ROOM at tiamond Bar City Hall — Vt Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: u Provide — • Advice to the City Council. • A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. • Quality recreational programs for all ages. o Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. u Be open and actively responsive to input from individuals and community organizations. n Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, OWENS, ROBERTO, VICE-CHAIRMAN LIANG, AND CHAIRMAN HERNDON MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. August 23, 2012 PAGE 2 PARKS & RECREATION COMMISSION 'Tuesday, August 28 — Planning Commission Meeting — 7:00pm — The Windmill Room, Is' Floor, 21810 Copley Drive, Diamond Bar Monday, September 3 — CITY HALL OFFICES CLOSED — In observance of the Labor Day Holiday Tuesday, September 4 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, September 6 — Diamond Bar Day at the Fair — 1101 West McKinley Avenue — Pomona Tuesday, September 11 — Trail Meeting — 7:00pm — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Tuesday, September 11 — Planning Commission Meeting — 7:00pm —The Windmill Room, Is' Floor, 21810 Copley Drive, Diamond Bar Thursday, September 13 —Traffic & Transportation Commission Meeting — 7:00pm —The Windmill Room, 1 st Floor, 21810 Copley Drive, Diamond Bar Saturday, September 15 — Adult Excursion — "Fillmore & Western Railway" — 9am — 6pm — Leaves DBC at 9am Tuesday, September 18 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Tuesday, September 25 — Planning Commission Meeting — 7:00pm — The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar Tuesday, September 25 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:00pm — Diamond Bar Center, 1600 Grand Ave., Diamond Bar Thursday, September 27 — Parks & Recreation Commission Meeting — 7:00pm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar CONSENT CALENDAR 1.1 Approval of Minutes for July 26, 2012 Regular Meeting August 23, 2012 PAGE 3 PARKS & RECREATION COMMISSION 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation "Contract Classes" given by Crystal Knox, CS Coordinator 2.2 Parks Report - Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Trails Free Standing Interpretive Exhibits 2. Dog Park at Pantera Meadow 3. Design of Grand View Trail 2.4 List of pending Commission requests — Bob Rose 3. OLD BUSINESS — Benefits and Risks of Swings at City Parks 3.1 Discussion of Swings in City Parks At the July 28 Commission meeting, the Commission requested more information on swings and how appropriate they are at the modern public playground. Staff has gathered material on the benefits and risks of swings at public playgrounds that will be presented at this meeting. Recommended Action: Recommend that the City of Diamond Bar install swings at City Parks that have the available space, when parks are developed or playgrounds are renovated. 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JULY • 2012 Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Ted Owens, Dave Roberto and Chairman Lew Herndon Vice Chairman Benny Liang arrived at 7:10 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Community Services Coordinator; and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: Steve Zalai, a Pickleball Coach from southern California, talked about the new game, said he would provide the Commission with a copy of the rule book and asked to be allowed to introduce the game in DB. C/Grundy said his sister plays Pickleball in Escondido and would like for the City to look at Pickleball as a potential sports offering. Chair/Herndon asked the speaker to leave his information with the Commission and said that staff would look into the matter. 4. NEW BUSINESS: 4.1 Consideration of request for Swings at Silver Tip Park: CSD/Rose gave a PowerPoint presentation and staff report. Staff's recommendation is a proposal for a double -bay swing to accommodate belt and bucket swings for younger children. The protective surface would be an engineered wood fiber, the only type of surfacing that meets the "fall" requirements. The issue with the proposed location is that in the event of construction vehicles would have to travel through the newly constructed area which cost the City $385,000. In addition, the park was closed for a significant amount of time and further construction would inconvenience the residents who have waited for the park to reopen. As a result, staff looked at Longview North as a possible alternative location of JULY 26, 2012 PAGE 2 P&R COMMISSION park swings. The swings would cost about $3600 and about $1800 to install the swings. However, there are additional requirements including surveys for ADA Access Requirements, installation of curbs to maintain the surfacing material, excavation and grading, relocation of irrigation equipment, etc. that could result in a total cost estimated at about $30,000. Funds are not included in the current year budget and the project is not included in the 5 -year GIP list which is scheduled for review next spring. There may be an opportunity to seek grant funding for this type of project and there are safety issues to address as well. Staff's recommendation is to not change the CIP list and that if swings are pursued in that particular neighborhood Longview North would be a better location. In addition, staff would recommend that the City pursue grant funding for this project should the City Council wish to move forward. C/Roberto asked how far Longview North is from Silver Tip and CSD/Rose responded that the request received for the swings was from a resident living near Nan Court, about 250 feet closer to Silver Tip than Longview North. He was not sure how far Longview North is from Silver Tip. Chair/Herndon asked if installation of swings would have any bearing on insurance premiums and CSD/Rose responded "no." C/Grundy asked for comment from Mrs. Hogan -Estrada as to whether Longview North is within what she considers to be walking distance. Linda Hogan -Estrada stated that it is her sister who has made the request for her son and her sister lives on Sunnycrest Court which is about three quarters of a mile to Longview North and believed that if there were swings available at the park one would not complain about the walk. She said she had talked with a lot of parents including parents of children with autism. They all miss the swings. If parents of autistic children need to find funding she is sure it would happen. Studies show that lack of swings creates unexpected developmental delays with children in general, not just children with autism, all of whom need the swinging motion. C/Owens asked if staff has consulted with the City's Risk Management staff about this proposal and CSD/Rose said he has not done so but when the inventory of play equipment is done it includes parks with swings and Risk Management has no issue with that equipment. The JPIA has never recommended removing swings. Falls are the biggest concern and the proper "fall" surface needs to be provided. C/Grundy asked if it costs to pursue grant funding and CSD/Rose responded that there is staff time involved and the City Manager would approve the staff time. CSC/Meyers said that she would probably spend time over a period of months to complete a grant. Some grants require community input. It could involve one-half hour or many of hours JULY 26, 2012 PAGE 3 PSR COMMISSION depending on the size of the grant, how many grant applications and how much documentation is required for each. Chair/Herndon said he wished this information had been brought forward during community meetings because CSD/Rose spent a great deal of time and energy contacting the community and advising the community that the Parks Master Plan was being redone. CSD/Rose very sincerely seeks community input and it is unfortunate that this input was not presented at that time. Mrs. Hogan -Estrada apologized and said that as a parent with an autistic child her attention is fully on her child and until something is brought to her attention her time and focus is on her child. Mrs. Hogan -Estrada asked if more swings would be removed from parks during the five-year CIP plan. Many of the available swings are not suitable for smaller children. CSD/Rose said for this reason and others he felt it was advisable to bring the matter to the Commissioners because the Commission has never taken a position on what play elements would go into the tot lots that are available in the community. Usually, the City bases its projects on community input and input from landscape architects whose ideas are presented at a community meeting. So the fact that Mrs. Hogan -Estrada has brought this to staff's attention presents an opportunity for the City to look more closely as to whether it needs to establish policies about what type of play equipment should be included in the tot lots. VC/Liang asked if a grant Would involve follow up information and CSC/Meyers explained that there would be follow up requirements and possibly inspections within the first year. Philip Lee said his daughter is six years old and the first thing she looks for when visiting a park is a swing. Schools have swings but the kids are usually locked out in the evening. The closest swings to his home near Clear Creek Canyon at Steep Canyon Drive are at Pantera Park with only one bay and two swings which are constantly busy. He owns a business in DB that provides speech therapy for children. He read from a prepared speech that specifically addressed sensory integration therapy involving swings for autism type disorders. Chair/Herndon asked if Mr. Lee would be available to consult with CSC/Meyers should the City decide to pursue a grant and Mr. Lee responded that he would. Chair/Herndon asked what grant applications are currently in process and under consideration. CSD/Rose responded that there are three upcoming grants and several grants being closed out for projects completed in the past couple of months. JULY 26, 2012 PAGE 4 P&R COMMISSION Commission discussion and Q&A ensued. CSD/Rose said that there are parks currently in the planning stage and the City has time to deal with issues on those parks. Staff would like to bring the matter back to the Commission at its next meeting to determine how the City will deal with this issue in general so tonight's motion should be specific to the issue at hand. C/Owens moved, C/Grundy seconded, to support staff's recommendation that the five-year CIP list remain as is and that swings be installed at Longview North if grant funds can be pursued and obtained to complete the project. Without objection, the motion was so ordered. Chair/Herndon thanked the speakers for their participation this evening. CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Approved Minutes for the June 28, 2012 Regular Meeting. 1.2 Received and filed transmittal of Congratulations Letter to Older Americans Day honorees. 1.3 Transmitted Congratulations Letter and photos to Brownie Troop for painting the Lodge Pole fence at Sycamore Canyon Park. C/Roberto moved, C/Owens seconded, to approve the Consent Calendar as presented. Motion carried with the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: • :4 1h F -ATI I • 0 r_11 Liang, Owens, Roberto, Chair/Herndon None Grundy (Item 1.1) None ME 1 2.1 Recreation Program Update — RS/Murphey C/Grundy asked for an accounting of the 4th of July Blast, CSD/Rose said he believed the City estimated that there were about 10,000 at DBHS and about 5,000 at Lorbeer Middle School but there is no actual count. C/Grundy asked if there were any "aha" moments about the event being held at Lorbeer. RS/Murphey said that a lot of people really liked being able to walk in from the street rather than having to walk through DBHS and down the stairs. C/Grundy asked staff to consider whether Lorbeer presented a better venue. CSD/Rose responded that one issue with JULY 26, 2012 PAGE 5 P&R COMMISSION Lorbeer is that staff believes that it will be under construction next year so that location may not be available. In addition, staff believes that DBHS will also be under construction so staff is considering Plan C such as the Little League field at the end of Sunset Crossing. Chair/Herndon said he is thrilled with the Volunteen program and the kids are great. How is the lottery conducted for folks who want to rent a facility and RS/Murphey responded that staff has not had to do a lottery the past couple of years with the reservation time being extended. Chair/Herndon said he noticed personnel overtime expenses on the adult excursions and wondered if it was necessary to have upper level staff go on these excursions. RS/Murphey responded that typically the coordinator that plans the trip accompanies the attendees. Their overtime costs are passed along to the participants. She said she believed it was necessary to have those staff members participate. The senior excursions primarily take place during the normal work hours. Adult excursions take place mostly Saturdays and evenings. Chair/Herndon asked why the Casino fee is only $20 and the others are $40. RS/Murphey responded that there are more fees involved with the others such as lunches and admission whereas the Casino excursion is for transportation only. C/Owens asked how many participants there were in youth baseball last year and RS/Murphey responded 220. C/Owens asked for email reminding him about the picnic. Chair/Herndon requested that all Commissioners receive an email reminder. 2.1.1 PowerPoint Presentation on Summer Programs — CSC/Meyers 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on Playground Apparatus — PMS/Jordan C/Grundy asked how often audits are performed and PMS/Jordan responded that there is no set time but DB performs monthly inspections of its playgrounds. The audit is much more detailed and done as changes are made. C/Grundy asked if the state requires an audit and PMS/Jordan responded that the City asks for it. In this particular case the JPIA recommended it be done. C/Roberto asked how many impact points are measured and PMS/Jordan responded that three tests are performed at each point. JULY 26, 2012 2.3 CIP Projects — CSD/Rose PAGE 6 P&R COMMISSION 2.3.1 Trails Free Standing Interpretive Exhibits — CSD/Rose stated that the panels have been ordered for Sycamore Canyon Mesa Trail and the SUmmitridge Park Trails and will be installed when received. 2.3.2 Dog Park at Pantera Meadow — CSD/Rose reported that Kormx was not able to provide the bonds necessary to construct the project and the project went back out to bid on Monday. Bids are scheduled to be submitted in time to award a new contract at the August 21 City Council meeting. C/Roberto asked why Kormx was unable to obtain the bonds and CSD/Rose responded that they indicated to him that they were involved in a lawsuit with one of their subs and would have to put up property as collateral for their bonds which would require property appraisals and would take too long to meet contract requirements. The contract was awarded on June 5 and they were to have bonds to the City within 10 working days of the award. 2.3.3 Grandview Trail — CSD/Rose indicated that the design of the Grandview Trail will be completed during this fiscal year and the RFP for a design team should be released by next week. 2.4 List of pending Commission requests — CSD/Rose. Regarding the suggestion to look at the banquet chairs at the Diamond Bar Center, the chairs are scheduled to last for 15 years. The chairs are cleaned on a regular basis and seem to be working well and be in good order. There are no plans to purchase new chairs at this time but staff will continue to monitor the situation. CSD/Rose said that the timeline to meet with the two school districts about the non-binding MOU is likely sometime in September. CSD/Rose stated that he will request a staff report from CDD/Gubman about a projected timeline for the completion of Site D. Chair/Herndon said his request was for notification to the Commissioners about the amount of funds projected to be received from the Site D project as far in advance as possible. 3. OLD BUSINESS: None JULY 26, 2012 PAGE 7 P&R COMMISSION R -M C/Roberto thanked staff for their reports and their quick reaction to the request for swings at the park. He attended the 4th of July Celebration which was very good. He recommended that the City may want to consider an exit strategy in case of a catastrophe for any future venue. C/Grundy commended staff on the 4th of July Blast. It appeared that everyone was enjoying the celebration and it seemed like the band got everyone revved up for the event so it might be a good band to invite back for next year's event. CSD/Rose said that staff intended to invite the same band back for next year. Lorbeer provided a good venue and felt it might be good to consider the location for future events. C/Grundy asked if there was any movement on the proposed NFL stadium and CSD/Rose said the last he heard it will be March 2013 before an announcement is made. He understood that the NFL announced that no teams were allowed to move or make plans to move without communication with the front office and that nothing would be announced until sometime in March 2013. VC/Liang thanked staff for their reports and quick response on community inquiries. He asked if it was possible for staff to update the Commission on the proposed plan to build 200 residential units in the north part of the City. CSD/Rose explained that as part of its Housing Element the City is required to identify an area for future low and moderate income housing. In the Housing Element the City submitted to the state of California the low and moderate income housing is proposed to be located on a parcel of land owned by the City of Industry but in the City of DB off of Chino Hills Parkway across the street from homes located in the City of Pomona in the vicinity of DRHS- The City held a public scoping meeting at Pantera Park about a month ago during which residents from Pomona spoke in objection to the City identifying this particular area for rezoning to low and moderate income housing. What would actually be built would be subject to an entity purchasing the property and coming to the City with a proposal for some type of development and whether that would happen anytime soon would be questionable. C/Owens asked what type of construction is planned for DBHS and Lorbeer Middle School. CSD/Rose responded that he believes DBHS construction of the aquatics facility and classroom will continue into next year. Lorbeer is going to be redoing the HVAC system in the classrooms and beginning this October they expect to bring portable classrooms onto the middle field where the fireworks display originated. This project is supposed to last through next summer and the portable classrooms will remain on the field until the project is completed. C/Owens said he went to the 4th of July Blast and said it was well attended. He agreed that some type of orderly exit needs to be arranged. CSD/Rose said that after the event staff discussed that the chain link fence should be removed on the Diamond Bar Boulevard side to make it possible for folks to enter and exit the entire stretch of the fence line. C/Owens commented that the band was very JULY 26, 2012 PAGE 8 P&R COMMISSION interactive with the attendees. Chair/Herndon agreed with his colleagues. Staff knows that he loves everything they do. He apologized to the Commission and staff for allowing a little extra time on the swing issue because he believed it was important for the Commission to hear and understand the implications and ramifications of not having swings available for young people. ADJOURNMENT: With no further business before the Parks & Recreation Commission, Chair/Herndon adjourned the meeting at 8:57 p.m. The foregoing minutes are hereby approved this day of 2012. 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In N .-i N N N N s -I N lO I� IF I I MM, li TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: August 16, 2012 MEETING DATE: August 23, 2012 1"Mye-17 "$- The Fall 2012 Recreation Guides are available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, and Pantera Park Activity Room. It is also available to be viewed online on the City's website. Contract Classes A Financial Summary and Evaluation for fiscal year 2011/12 Contract Classes is attached. Summer 2012 -- Summer 2012 session officially kicked off on June 2. The session is scheduled to conclude on August 24. So far this semester there are 993 students enrolled in 185 classes. Some of our most popular classes this season were Lego Camp, Science Camp, Tennis for all ages, Zumba, Ballroom Dance, and Karate. Fall 2012 -- The Fall 2012 begins on September 1 and is scheduled to end on December 7. There is a correction to the July commission report. There are actually 192 classes being offered this session. Some of our new classes include Children's' Choir, Song Writing for the Complete Amateur. So far there are 52 students enrolled. Boost Your Brain with Music, and Easy Tiny Tots -- The Tiny Tot summer session has gone very well. Both sites have visited Sycamore Canyon Park for a hike and morning of nature activities. They enjoyed sprinkling the foliage along the creek. They saw squirrels, butterflies, spiders and many other fascinating flora and fauna specimens. The fall session will start on Tuesday, September 4. Enrollment started on July 30. At the time of this report Heritage Park Tiny Tots 3 year old class has 10 and the 4-5 year old class has 3. Pantera Park Tiny Tots 3 year old class has 6 and the 4-5 year old class has 6. DIB 4Youth "in Action" -- At their regular meeting on Tuesday, July 31 they chose the theme "Masquerade" for the 6th 7th and 8th grade dance coming up on November 2. They have plans to be in the Diamond Bar Day at the LA County Fair parade riding a trackless train on Thursday, September 6. Several youth are planning to help operate a booth in the FairKids Expo the morning of the event. DB 4Youth "In Action" will sell glow necklaces at the Diamond Bar Community Foundation sponsored Concert in the Park, "Cash Up Front" on Wednesday, August 22. Volunteens -- Ninety-five volunteens continue working in five summer programs. Reports from staff are they are being very productive in all programs. The Volunteens working at Heritage Park and Peterson Park youth baseball finished with the baseball picnic on Saturday, August 11. They finished working in Day Camp, Senior Programming and Tiny Tots on Friday, August 17. The volunteens working Concerts in the Park finished on Wednesday, August 22. The volunteens will be recognized at the September Parks and Recreation Commission meeting Summer Day Camp -- Summer Day Camp ended on August 17. With few exceptions the staff at the Diamond Bar Center filled spaces from the waiting list to keep enrollment up to 100 campers at camp each week. Day Camp Staff created new activities and delicious healthy snacks all summer including vegetables and dip, fruit kabobs, fruit smoothies, and make your own trail mix. The campers enjoyed bringing their favorite fruit and nuts to help vary the snacks. They made baseball and Mickey Mouse rice crispy treats during the appropriate themed weeks. The last four weeks of summer were filled with many exciting excursions and activities including "Summer's Last Blast" when staff provided water slides, a dunk tank, minute to win it games, crafts, snow cones and popcorn. Chino Hills Summer Day Camp joined our Day Camp for the fun filled day. Over 200 campers enjoyed all the activities. Week 9 July 30 — August 3 1 "Ocean Commotion" - 99 Major: Medieval Times / Minor: Corona Del Mar Week 10 August 6 — August 10 / "Aloha Days" or "Tropical Heat Wave" — 98 Major: Raging Waters / Minor: Summer's Last Blast Week 11 August 13 — August 17 / "See Ya Real Soon!" — Full 100 Major: Disneyland / Minor: Skate Express Youth Baseball -- The season concluded with games the week of August 6. We had 199 participants enrolled this season. The annual baseball picnic was held Saturday, August 11. Players, coaches, and parents were invited to a day of activities including games and prizes, a 15 foot inflatable slide, and snow cones. We also handed out trophies, as well as announced the sportsmanship winners from each division for this season. Adult Basketball -- The spring 2012 season concluded with playoffs on Sunday July 29. We are currently taking registration for the fall season. We will begin with practice games on Sunday September 9 and start with the regular season the following Sunday September 16. The $360 registration fee covers 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. Adult Volleyball -- We are currently taking registration for Adult Volleyball beginning in September. The tentative dates are scheduled for September 10 thru November 19. For only $40, participants receive 10 weeks of play on two courts. Action takes place at South Pointe Middle School's gym on Mondays from 7-9pm. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 12 participants), Thursday (average of 14 participants), and Sunday (average of 10 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Skate Park -- The skate park averages 10 users per hour on weekdays, with 16 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. UV-UVUIIA,!r4rz-= Old Spanish Days Fiesta This excursion sold out with 45 excursion goers. They experienced the rich culture history and traditions of old Santa Barbara. The theme this year was "Viva La Familia" (Long Live the Family). The event was celebrated with Spanish Dancers, traditional food and market vendors, live music, arts and crafts show, Courthouse tours and the Stock Horse Show & Rodeo. A $0.25 shuttle was available to help travel up and down State Street. Excursion included roundtrip transportation, admission to the festival and a snack for the ride home all for $25/person. The event took place on Saturday, August 4. Fillmore & Western Railway This excursion is sold out with 45 excursion goers. Staff is looking into the possibility of purchasing additional tickets and a larger bus since there are over 20 eager participants on our waiting list. Excursion goers will relax on board a 1930's passenger car as we travel through century old citrus and avocado groves. The train will make its first stop of the day at Loose Caboose Garden Center. The second stop is in downtown Santa Paula. Lunch will be served on board the train. Excursion includes roundtrip transportation, lunch, train admission and a snack for the ride home all for $60/person. The event takes place on Saturday, September 15. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. Fall classes will start August 27 through December 16. Classes will include Tai Chi, Mobility through Exercise, Yoga, Drawing Gardening, Needlework, Quilting and Computer classes. Senior Seminars 8/6 Stress Management 5 people 8/7 Fall Prevention 11 person 8/10 Reverse Mortgage 2 people Senior Activities and Services • Bridge every Wednesday 8-12 per session • Mahjong every Wednesday 30 per session (average) • Bingo every Tuesday and Friday 220 per session (average) • Complimentary Legal Services — 4 appointments Meals on Wheels -- Many homebound senior individuals are unable to cook or prepare meals because of illness such as dementia or paralysis. Focusing on these individuals, Meals on Wheels, Inland Empire delivers healthy, pre -made meals. The only preparation required is heating. Currently Diamond Bar has 5 participates in this program and a long waitlist. They are delivering from Queen in the Valley hospital and at this time just serving North Diamond Bar. They are looking for more volunteer drivers to be able to accommodate the large demand in Diamond Bar. Nethercuft Collection & Museum with lunch at Bear Pitt BBQ- 8/16 40 seniors were off to the Merle Norman/Nethercutt Museum and Collection for a 2 hour guided tour. The museum features antique automobiles, musical instruments and many fine art pieces. After the tour we'll have lunch at Bear Pit Bar-b-Que. Fantasy Springs Casino -8/22 The seniors spent the day in Indio at Fantasy Springs Casino. Upon arrival everyone received $15 to spend on their player's card. There is matinee Bingo from 2:30 until 4 pm. Bus departed at 4pm, (after Bingo) for home. Senior Special Events — Fiscal Year financial summary and program evaluation is attached. Western BBQ Dinner Dance On Wednesday, August 15 we hosted a Western dance for 75 seniors. Complete with BBQ ribs and chicken, macaroni salad, fruits, salads and apple pie for dessert, DJ Keith Johnson provided the music. Senior Groups and Clubs -- Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: ® The Diamond Bar Senior Citizen's Club has 333 members and meets each Tuesday with approximately 185 at each meeting. ® The Diamond Bar Evergreen Club has 260 members and hold classes throughout the week at the Diamond Bar Center. ® The Diamond Age Seniors has 220 members and meets each Monday, Wednesday, and Friday. ® The Sunshine Seniors has 250 members and meets the second and fourth Sunday of each month and every Saturday. ® The Super Diamond Age Seniors has 210 members and meets each Tuesday, Thursday, and Friday. ESL L ur =1 4t" of July Blast -- Full Financial Summary and Evaluation attached. Concerts/Movies in the Park All good things must come to an end. That was the feeling when the last concert took place on Wednesday, August 22. The band was Cash up Front, a tribute to Johnny Cash and what a way to end the series. The crowd loved listening to favorites like "Jackson" and "Ring of Fire". Also the Diamond Bar Community Foundation was present with a booth and sponsored that night's concert. Seven summer concerts and movies have taken place and all have been a big success! The Diamond Bar community raised the bar in crowd participation at both events. On August 8, the Diamond Bar Community got a chance to get up close and personal with the men and women keeping Diamond Bar safe at National Night Out! The Diamond Bar Sheriff's Team, L.A. County Fire Department station 120 and 121 joined us in celebrating this annual event. Please come and join us next season. Full Financial Summary and Evaluation to follow in the September commission report. Diamond Bar Day at the Fair Diamond Bar Day will take place on Thursday, September 6, 2012. Please come and join us for a fun and exciting day at the Fair to celebrate Diamond Bar! Diamond Bar Day Activities: ® 9am — 1 pm FairKids Expo ® 12 — 7pm Business Expo ® 4pm Community Reception ® 5pm Community Parade ® 5:30pm Hometown Hero Presentation ® 6 - 9pm Community Entertainment Armed Forces Banners On Tuesday, July 31, CS staff inventoried the locations and the conditions of all the military banners. The purpose of this task was to develop an accurate list of banners that need to be replaced due to sun fading. There are currently 189 banners hanging and 35 will need to be replaced. In addition, a letter was mailed to all participants in the program the week of August 13, for active duty status verification. The deadline to receive the verification form back is September 30th. CS staff is currently working with the banner vendor to determine the best time for the replacement. Diamond Bar Center — The Diamond Bar Center was the location for a total of 44 private, business and non-profit rentals during the month of July. There were 20 church rentals, 1 Toastmasters meeting, 12 weddings, 1 birthday party and 2 anniversary celebrations. We had 2 Henna parties, 1 seminar, 3 family reunions, 1 concert and 1 charity fashion show. A total of $51,188.35 in rental fees was collected during the month of July for Diamond Bar Center rentals. In July 2011 $52,427.60 in rental fees were collected. Heritage -- There have been 7 rentals of Heritage Park Community Center for the month of August. Rentals include 4 church rentals, 2 birthdays and 1 baby shower. Total revenue for these rentals is $1,420.00. The revenue for August 2011 was $2,087.17 Pantera -- There have been 5 rentals of the Pantera Park Activity Room for the month of August. Rentals include 2 Toastmasters meetings, 2 birthday parties and 1 baby shower. Total revenue for these rentals is $515.00. The revenue for August 2011 was $40.00. Picnic Reservations -- As of August 10, 2012 there have been 26 picnic reservations made for the month of August. There have been 7 at Pantera Park, 2 at Heritage Park, 6 at Ronald Reagan Park, 3 at Peterson Park, and 8 at Sycamore Canyon Park. The revenue of these picnic rentals is $675.00. The revenue for August 2011 was $800.00 Grants -- Staff is completing the Habitat Conservation Fund (HCF) grant application due October 1. The trail will be developed from the Grand View Trail off the lower parking lot of the Diamond Bar Center to the Canyon Loop Trail in the center of the trail system. The design will include the development of a route to link the Grand View Trail to the Canyon Loop Trail. The project will include construction of a hard pan trail and lodge pole fencing along, railway tie steps, a foot bridge, benches and interpretive and directional signage. This grant if awarded will meet the requirements of a 50% match for the Land and Water Conservation Grant awarded in June for this project. E C y r d e ',- 1 Program 'Title: Contract Classes Date: August 13, 2012 Evaluation Prepared by: Crystal Knox, Community Services Coordinator Contract classes serve as one of the foundation programs of our recreation department. The classes allow for the City to operate a wide range of classes for residents without the cost of hiring staff to run them. The classes are offered at a lower rate to make recreational opportunities affordable. Many view the contract class program as the bread and butter of the department because classes are rather stable, provide a firm foundation and bring in revenue which can be applied towards a variety of costs. Those include direct costs such as instructors, facility rental, and class liability insurance. The contract class program is also able to cover some indirect costs such as printing the recreation brochure, staff, administrative and our own facility costs. Potential instructors submit proposals and a packet of supplemental information, including a class syllabus and proposed class fee to staff. Classes chosen to run are determined based on a variety of factors including: instructor credentials, community need, facility availability, and cost. There is a $7 administrative fee added to each class, this fee covers insurance and some of the administrative costs. Once the classes are selected the brochure is compiled, edited, sent to be printed and mailed to residents of Diamond Bar as well as a mailing list of over 400 households. The Public Information Department handles the layout, printing, and mailing of the guide. Participants can register by going on line, calling Recreation Services, faxing in a registration form or going to the Diamond Bar Center. Instructors must sign and return a contract prior to their classes starting. Those who work with youth must be fingerprinted and cleared prior to class starting. Instructors are responsible for bringing all necessary equipment. Some classes, such as art, have a material fee to cover the cost of the items the students use in class and/or take home. At the end of the class Recreation Services processes the check request form in order to pay the instructor 60% of the fee, not including the $7 administrative fee. For example if the instructor charges $100 for the class, the City adds $7 and the participants pay $107 each. At the end of the class the instructor is paid 60% of $100 or $60 per participant. The only exception to this is Tennis Anyone, who gets a 70% payment and the City keeps 30%; we still keep the $7 administrative fee. The majority of the classes offered are introductory level classes. Baby ballet, Tae Kwon Do, youth art and Intro to Computers are all basic level courses designed to give participants the opportunity to experience the activity without paying high prices. These classes can typically be taken at a private studio for a higher cost. If the instructor has a local studio, then the classes they run through the City must be priced lower than if the participant signed up at the studio. Staff works with local CPRS Districts and other municipalities in order to make sure their classes are current and meeting the standard set by other cities in the area. Staff is also a member of LERN, the Learning Resources Network which provides resources for those who are involved in lifelong learning. LERN offers such services as a brochure critique, webinars and helpful tips on relevant topics. The 2011/2012 fiscal year was surprising in a variety of ways. This year we saw a continued decline in tennis enrollment. The most drastic decline in enrollment occurred in Spring 2012 and Summer 2012. We have seen a decline with tennis enrollment in the past two years. This decline is attributed to the fact that tennis raised the cost of classes and then lowered due to poor enrollment in FY 2010/2011. Enrollment initially began to rise once prices were dropped. However, since then they have progressively declined. This is credited to a loss of many high level students to a more competitive neighboring location. Also, retention of returning students has dropped. Overall enrollment decreased in FY 2011/2012 as compared to FY 2010/2011 by about 380 students, which in turn also attributed to the drop in overall revenue. The largest decrease in enrollment occurred in the Winter 2012 session. This was due in part to a loss of class instructors, whose classes tend to have consistently high number of participants. The Baby Ballet, Adult Dance, Kindermusic, Voice and Piano instructors had to cancel programs to due to personal factors. Replacement instructors were not available due to these cancellations occurring within the starting weeks of the session. The lower number of participants may also be accredited to the fact that fewer classes were offered in these seasons. Fiscal year 11/12 enrollment Fiscal year 10/11 enrollment Taking into consideration that we are offering less classes, but more classes that get enrollment, Recreation Services is keeping up with the changing economy. There has been an increase in adult fitness enrollment and we are offering more adult fitness classes in order to accommodate the needs. Classes with low enrollment have been eliminated so that resources are being allocated to classes with a history of good enrollment or to new classes. AERN recommends that agencies should be cancelling 10-12% of classes each session. Class instructors have returned or been replaced in order to provide the more popular programs. In the annual budget the City finance department lists the actual revenue collected for the programs. This number does not take into consideration the amount paid to instructor; it is only the amount of money Recreation Services collected in registration fees including the $7 administration fee. Actual Revenue Listings (Per City Budget) Fiscal Year Amount 03/04 $213,942 04/05 $279,980 05/06 $267,910 06/07 $300,034 07/08 $337,117 08/09 $311,998 09/10 $307,231 10/11 $298,825 11/12 $266,476 Staff projected the FY 11/12 amount in hopes that numbers would be consistent with FY 10/11. Staff did not expect the numbers to continue to decline. Our final revenue numbers were $266,476 which was $28,524 below our projections. In an attempt to increase revenue for FY 12/13 staff will restructure room availability to add more class dates to increasingly popular classes, such as 2umba and Jazzercise. Staff will also recruit new instructors to bring back once popular classes such as Baby Ballet and Voice. In this effort, we have already seen the return of the Adult Dance instructor and a local music studio has teamed up to provide Piano classes. Staff will also attend Brochure Exchanges to network with neighboring communities to learn about new programs and instructors. Participants will continue to be surveyed about their satisfaction and interests regarding contract classes. Staff has also spoken to our contracted Tennis programmers regarding the continuing decline in enrollment. Tennis Anyone has agreed to put in more effort on their end to increase student numbers and retain more advanced students. To do so they will increase advertisements through Facebook, Google Adwords, and "We Miss You" post cards. To increase retention they have also proposed bringing inmore high level coaches toplay inAdvanced Academy tOcontinue tochallenge top students. CITY OF DIAMOND BAR Contract Classes Financial Summary FY 11-12 Projected General Fund Expenditures $196,966.00 Projected Revenue $295,000.00 Difference $98,034.00 Actual General Fund Expenditures Actual Revenue Difference $167,468.23 $266,476.10 $99,007.87 Meetings (001.5350.42325) $70.00 Projected Expenditures - $200,00 Staff trainings $70.00 Travel -Conferences (001.5350.42330) $382.82 Projected Expenditures - $986.00 CPRS Seminars & Conference $382.82 Membership and Dues (001.5350.42315) $535.00' Projected Expenditures - $580.00 CPRS Annual Membership $140.00 LERN Annual Membership $395.00 RENTAL LEASE OF REAL PROPERTY (001.5350.42140) $2,322.60 Projected Amount - $10,500,00 Walnut Valley USD $2,322.60 CONTRACT SERVICES (001.5350.45320) $164,157.81 Projected Amount - $183,000,00 Contract Class Instructors $161,319.01 Contract Class Insurance $2,838.80 PRINTING (001.5350.42110) $0.00 Projected Amount - $700.00 Comment Cards $0.00 SUPPLIES (001.5350.41200) $0.00 Projected Amount - $1,000.00 Contract Class Showcase $0.00 Contract Class Instructor Meeting $0.00 PERSONENEL SERVICES (001.5350.40030) $0.00' Projected Amount-Q&UO Personnel (40820) 1 CS Leader 1 -2 hours @ $931 $0.00 1 Recreation Coordinator OT- 5.25 hours @ $24.23 $0.00 Personnel (40000) COMPUTER MAINTENANCE (001.5350.42205) $0.00 Projected Amount -$0.U0 IS Budget- Vermont Systems, RnoTnac $0.00 Program Title: Senior Dinner Dances Date: August 2012 Prepared by: Cloris Vargas; Recreation Specialist, Senior Programs Summary The Senior Dinner Dances are planned by City staff and are advertised in the quarterly Community Recreation Guide, flyers displayed at the DBC and through announcements at the senior meetings. At each Dinner Dance there are three City staff and three Senior Volunteers present to help with the coordination and execution of the event. This fiscal year's dance themes were: Hawaiian Luau, Barn Dance, Italiano Celebration, Halloween, Holiday (Christmas), Valentine's Day, Mardi Gras, Spring Dance, Cinco de Mayo and a 1950's Sock Hop. Ticket prices for all of the senior dinner dances are $15 per person. Attendance averaged around 140 per event with a record-breaking 319 at the Holiday Dance. For the Cinco de Mayo dance we were able to co-sponsor and have a live Mariachi Band, which was a first! Over that last several months I have tried to incorporate a new caterer to address the requests for some variety in regards to the food. Through some trial and error, I believe we have found a new caterer that fits both the seniors' tastes and our budget. Burger Continental and Cafe and Stuff will now alternate as our dinner dance caterers. Overall, the dances are enjoyed by all and receive good reviews. I will continue to create flyers that list all dance dates so the seniors have plenty of times to plan their attendance. In addition, introducing new and different themes might increase the overall participation. This program is offered for the benefit of the seniors of Diamond Bar. Staff turns in a proposed budget for the program each spring as part of the City's budget process. The approved budget reflects the Council's interest in continuing to offer this program while passing along most of the direct costs to the seniors. The following financial summary shows what the direct costs of the program were. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc. Recommendations and Ideas ® Continue to offer a variety of themes to keep the experience new and exciting. ® Survey participants annually to gain knowledge of participants' interests and concerns. ® Continue to seek sponsorship opportunities where live entertainment can be included in the evening activities. ® Thursday night dances work well, especially during the summer. To accommodate other senior activities and excursions, some dances had to be held on Wednesdays, which conflicted with Concerts in the Park. CITY OF DIAMOND BAR FY 11-12 Senior Dances Financial Summary Projected Revenue Projected General Fund Expenditures $21,750.00 $29,040.00 Difference $ Actual Revenue $23�25.00 Actual General Fund Expenditures $25,359.26 Difference $ REVENUE (001.34730) $ 905.55 $ 23'825.00 LauaDence 186o15 $ 2.79000 Barn Dances 159X15 $ 2'38500 Italiano Night 163x15 $ 2'445.00 Halloween Dance 121x15 $ 1'785.00 Holiday Dance 319o15 $ 4.785.00 Valentine Dance 167x15 $ 2.490,00 Mardi Gras Dance 155X15 $ 2.32500 Spring Dance 100x15 $ 1.505,00 QnonDeMayo Dance 118x15 $ 1.095.00 Sock HDance 107x15 $ 182000 PERSONNEL SERVICES $ 988.86 Projected Amount -$/505 Pmrsonno\-Overtimme CSRecreation Leaders 4.5hours per dance $ 905.55 CS(1}$11.62z36=$414`72 $414.72 2)$11.61o45=$366.72 $36572 (3)$13.9Oo9=$125.11 $125,11 Personnel Services $ 8331 Worker's Compensation (4OO83)@3O% $ 2717 Medicare (40085) @ 1.4596 $ 13.13 Social Si $ 2,850.00 SUPPLIES -Operating Supplies (41200) Decorations & Raffle Prizes $ 2.850.00 Projected Amount - $3,175 CONTRACT SERVICES -(45300) Projected Amount -$25,00D Caterers & Entertainment Burger Continental (6 dances) U9.994,30 Franhonsm $2,344O0 La Fineetns $1.00313 BrownstoneCaf6 $1.04677 Cef6NStuff $1,53220 Entertainment $3.800,00 Program Title: 4th of July Blast Date: August 14, 2012 Evaluation Prepared by: Andee Tarazon, Community Services Coordinator Lorbeer Middle School was filled with patriotic cheer and smiles of delight as an estimated 9,000 people attended the 4th of July Blast on Wednesday, July 4, 2012. Adults and children of all ages enjoyed the festivities of the day and waited in anticipation for the firework show guaranteed to light up the Diamond Bar sky. The crowd was entertained by party music from "Bumptown" on stage. The highlight of the day's activities was when the sun begun to set and Mayor Chang announced for the fireworks to begin. The football field became dark and the crowd roared with oohs and awws, as the fireworks burst into the sky. Expenditures were increased this year due to the logistics of the new location, twice as many shuttles needed and a new shuttle vendor. This event is offered free of charge to the residents of Diamond Bar and those from surrounding cities that choose to attend. Staff turns in a proposed budget for the event each spring as part of the City's budget process. The approved budget reflects the Councils interest in continuing to offer these events for free. The following financial summary shows what the direct costs of the event were. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc. Past 4th of July Blast Expenditure Recap FY General Fund and Prop A Exp 2009/10 $30,845.80 2010/11 $32,925.45 2011/12 $32,881.83 2012/13 $46,795.43 Staff Recommendations ® Look for 2013 venue, Diamond Bar High School may not be available, due to construction and Lorbeer may also be under construction. ® Possible 2013 location: Pony League Field- Sunset Crossing ® Coordinate possible new location with Pyro Spectaculars to verify fall out zone. ® Continue to coordinate grand finale with Pyro to ensure traditional finale end. ® Continue to organize traffic control plan with Sheriffs and public works team prior to event. ® Provide better signage for event seating, walking, and exiting areas. ® Order 3-D firework viewing glasses for giveaway. CITT OF DIAMOND BAR FINANCIAL SUMMARY -- 4th of July Blast - 2012 Projected General Fund Expenditures $34,900l0 Projected Revenue $O.00 Difference $34.900.00 Actual General Fund Expenditures $46,795.43 Actual Revenue $D Difference $4679543 PERSONNEL SERVICES $ 3,381.52 Projected Amount $3,4%4'OO Part Time (40030) $ 2.25G53 Workers $ 606.20 Leeder| $ 37481 LeoderU $ 1.18551 Full Time f4DD2O\ $ 82300 Coordinator (Overtime) $ 82300 Personnel Services (40O0D) $ 302.00 Worker's Compensation (4OO83)3,896 $ 117.00 Medicare (4UO85)@ 1A596 $ 45O0 Social SUPPLIES (001-5350-41200) $ 1,076.85 Projected Amount $2,366.00 Reimbursement for Staff Meals $ 40840 Beloon n/Deoonationo $ 6408 Children's Activity Booth $ - K8ieo Supplies $ 603.77 CONTRACT SERVICES (001-5350-45300) $27,771.82 Projected Amount $21,3DO.Dn Fireworks $12'900O0 Entertainment $ 3.00000 Banners/Signage $4.48453 Valley Crest $ 1.14623 Special Event Insurance $ 1.956.06 K8CE $ 1.170,00 Traffic Control Ei t $ 310500 PRINTING (001-5350-42110) $ - Projected Amount $500.00 Flyers/ Psto EQUIPMENT RENTAL (001-5350-42130) $ 5,175.64 Projected Amount $4'300'00 Sound System $ 1.480�00 Tables and Chairs $ 078.93 Light Tower Rental/equipment $ 53O03 Reshonmo/8inke $248588 FACILITY RENTAL (001-5350-42140) $ 900.00 Projected Amount $3,000 Lorbe*rMiddle School $ 900�00 PROP A (112-5350-45310) $ 8,489.60 Projected Amount $2,SOQ Shuttles $ 8.480�60 TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: AUGUST PARKS REPORT DATE: 8/16/12 MEETING DATE: 8/23/12 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Panic buttons were installed at the front counter and in the front office. (contractor) • Water feature was cleaned of moss and chlorinated. (contractor) • Cleaned carpets in the GVBR. (DFS Floors) • Replaced broken motor court column up -light lens and bulb. • Replaced three (3) ballasts and re-lamped three (3) additional light fixtures. • Performed monthly generator test. • Rebuilt two (2) toilet flush valves in the lower women's restroom. • Replaced temperature control thermostat, checked operation and Freon level of the six (6) door kitchen refrigerator. • Unplugged kitchen sink drain. • Re -secured wheel chair lift door panel to the GVBR wall. • Replaced exterior sensor in the main lobby automatic door to eliminate intermittent operation. (Contractor) Re -glued loose fabric to the Pine Room ceiling panel and rescued a hummingbird from the ceiling in the process. Replaced charge status indicator in the GEM electric car and installed a rear view mirror. Installed an automatic external defibrillator (AED) on the west wall of the DBC lobby. Unplugged condensate line for roof top A/C. Condensate line drains into the women's restroom sink. ® Cleared sand from two (2) drinking fountains. ® Repaired water line on drinking fountain near exterior restrooms. ® Re-lamped two (2) pole lights in the park. ® Installed AED at reception desk. Lorbeer ® Assisted with the setup and operation of the "Fourth of July Blast". Maple Hill Park ® Unplugged women's room sink. ® Re-lamped men's restroom. ® Cleared clogged urinal drain in the men's restroom. Pantera Park ® Re-lamped women's restroom. ® Redamped two (2) pole lights in the parking lot. ® Cleared clogged urinal drain in men's restroom. ® Installed AED in Tiny Tot classroom. Paul C. Grow Park ® Re-lamped men's restroom. Peterson Park ® Replaced 3rd base peg anchor at field #2. 0 Repaired men's room faucet. ® Unplugged men's room urinal. ® Added water to Calsense ET gage. ® Repaired three (3) trash cans. Starshine Park ® Re-lamped three (3) pole lights. Sycamore Canyon Park Assisted with the set up and operation of "Concerts in the Park" and "Movies Under the Stars". Pressure washed sidewalks and hardscape adjacent to the park office and playground. ® Unplugged urinal in the men's restroom. ® Assisted with the setup and operation of "Teen Night Out" event, City Hall ® Assisted with the setup and operation of the Library Grand Opening event. • Repaired and rescheduled HVAC system. ® Installed AEDs in City Hall and Library lobbies. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission 4 From: Bob Rose, Community Services DirectorA/"/h/Q__ Date: August 16, 2012 Meeting Date: August 23, 2012 Re: CIP Projects Up -date CIP Projects Up -date: Free -Standing Interpretive Panels — ACE Construction, the contractor that completed the work on Sycamore Canyon Trail, Phase IV, will install the ten interpretive panels when they are received. Panels will be installed along the Sycamore Canyon Mesa and Summit Ridge trails. Dog Park — Bids from contractors to construct the ADA accessible walkway for this project were opened on Tuesday, August 14. There were ten bids submitted, with a low bid of $94,491.25 and a high bid of $133,000. The contract will be considered for award at the August 21 City Council meeting. Grand View Trail — The design of the Grand View Trail will be completed during the 2012/13 FY. Construction will be completed during the 2013/14 FY. This trail leads from the overflow parking lot of the Diamond Bar Center and heads west to a view point with a gazebo that will be constructed as a part of this project. The RFP to obtain a consultant to design the project was released last week. A public meeting about Diamond Bar's trails will be held at the DBC on Tuesday, September 11 beginning at 7:00 P.M. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director 4jr��" Date: August 16, 2012 Meeting Date: August 23, 2012 Re: Discussion of Swings in City Parks Background At the Commission meeting on July 28, 2012, the Commission received a request for swings at Silver Tip Park. After receiving input from staff and the public, the Commission requested that staff seek grant funds to construct a two -bay swing set on engineered wood fiber material at Longview Park North. The primary public speaker at the meeting will be meeting with the Diamond Bar Community Foundation on Monday, September 10, 2012 seeking the Foundation's support for these swings. Also during the July 28 meeting, the Commission requested more information on swings and how appropriate they are at the modern public playground. Staff has gathered the following material on the benefits and risks of swings at public playgrounds. Benefits of Swings Research shows that swings help children develop their coordination and balance, especially in children ages 5 years and under (1). More specifically, when a child is swinging, both the vestibular system and proprioceptive system are being activated. The vestibular system is comprised of several structures in the inner ear. When the head tilts in any direction fluid moves small hairs within the structures and their movement lets us know our position in relation to the earth's gravity. This is how we know when we are in motion. The proprioceptive system gathers information from the muscles and joints to tell us our body position and posture. Swinging naturally helps children to develop balance and coordination. The visual connection between the vestibular and proprioceptive systems is also developed through swinging, as swingers use visual clues to adjust their balance and movement. The influence of these systems plays a major role in the developmental milestones of sensory processing and gross motor skills for children (2). Benefits of Swings to Autistic Children A significant amount of occupational therapy for autism focuses on sensory integration through specially designed programs. Some of the greatest tools for sensory integration therapy for autism type disorders are various types of swings. Sensory experiences include touch, movement, body awareness, sight, sound and the pull of gravity. The process of the brain organizing and interpreting this information is called sensory integration. Sensory integration provides a crucial foundation for later, more complex learning and behavior (3). People with various autism spectrum disorders such as Autism, PDD, ADHD, Asperger's, proprioceptive dysfunction and tactile defensiveness will benefit from using swings as part of their therapy. Additionally, children with Sensory Processing Disorders (also called Sensory Integration Disorders), especially those with proprioceptive or vestibular dysfunction, should definitely have swings as a crucial element of their treatment. The motion of swinging restores balance to the vestibular system, provides proprioceptive input (deep pressure) and generally helps autistic -spectrum children feel more "in balance". The soothing motion of swinging soothes, relaxes and increases concentration (4). Risks of Swings The Consumer Product Safety Commission compiles data on injuries related to public playground equipment. A recent report stated that 22% of public playground equipment related injuries involved swings (5). Hard surfacing, equipment that is too high, and swings that are too close together pose preventable hazards to children at a majority of public playgrounds across the country, according to Playing It Safe, a survey released by the Consumer Federation of America (CFA) and the U.S. Public Interest Research Group (U.S. PIRG). Impact with moving swings causes 69% of all swing injuries. Swings that are too close to each other or to other equipment increase the chance that a child will be hit by a moving swing. U.S. PIRG and CFA found swing hazards at 49% of playgrounds nationally (6). To prevent injuries from impact with moving swings, swings should not be too close together or too close to support structures. Use the following guide (7): ® No more than two swing seats suspended in the same section or bay of the support structure. ® Use the following clearances for conventional to -fro swings: Horizontal distance between adjacent swing seats - at least 24". Horizontal distance between swing seat and adjacent structural component at least 30". Some cities and school districts are removing swings from their playgrounds over safety concerns (8). Position of City's Risk Manager, the Joint Powers Insurance Authority The City's Risk Manager, the Joint Powers Insurance Authority (JPIA) has no concerns with swings, as long as they are installed per Consumer Product Safety Commission guidelines (9) and inspected regularly as a part of the City's playground inspection program. Commentary on Risks of Swings Existing beliefs and reports about swing injuries are frequently misleading because many injuries result from using poorly designed swings, poorly maintained equipment and surfacing, and lack of appropriate monitoring to control horse -play or excessive interference (e.g., extreme pushing) by older children or uninformed adults. Children need to gradually stretch their limits and improve their skills in order to play safely. Children with poor motor skills are unable to safely use advanced equipment featuring excessive heights or complex features (10). Recommended Action: Recommend that the City of Diamond Bar install swings at City Parks that have the available space, when parks are developed or playgrounds are renovated. Resources 1. The Benefits of Playgrounds for Children Aged 0-5, accessed at hftp://www.first5shasta.orq/pdfs/playgroundsOlO2.r)df on 8/14/12. 2. Staff Development for Educators, accessed at http://sharinwithsharron.blogspot.com/2008/10/where-have-all-swjgq-sets-gone.html on 8/14/12. 3. Swinging as therapy is a component of Sensory Integration therapy, accessed at http://www.thechildrenscenteraz.org/Sensory-Integ ration. htm I on 8/15/12. 4. Swing Therapy for Autistic Children, accessed at http://ezinearticles.com/?Swina- Therai)v-For-Autistic-Children&id=2123345 on 8/15/12. 5. Consumer Product Safety Commission, accessed at hftp://www.cpsc.qov/cr)sci)ub/r)ubs/325.pdf on 7/25/12. 6. Majority of Public Playgrounds Surveyed Place Children at Risk, accessed at http://www.consumerfed.orq/product-safety/124 on 8/14/12. 7. Tips for Public Playground Safety, accessed at hftp://www.cl)sc.ciov/cDsci)ub/i)ub "/Iavfct.pdf on 8/14/12. 8. Playground Swings: Too Dangerous?, accessed at http:Hb log. sfgate. com/sfmoms/2 01 0/09/02/p lavq ro u nd-swi nas-too-d a ngero us/ on 7/25/12. 9. Public Playground Safety Handbook, accessed at hftp://www.cpsc.gov/cr)scpub/r)ubs/325.pdf on 8/15/12. 10. Function and Value of Swings: The Benefits of Playground Swings, accessed at hftp://www.qametime.com/ tem p lates/dVnam icTem p lates/dyn am icU p loaded Content/fi le s/research/frost-swings-final.pdf on 8/15/12.