HomeMy WebLinkAbout05/24/2012 PRC Agenda - Regular MeetingT-41 W r M
Au"'ENDA
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21810 Copley Drive
Diamond Bar, California
Chairman Lew Herndon
Vice -Chair Benny Liang
Commissioner Dave Grundy
Commissioner Ted Owens
Commissioner Dave Roberto
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title /I of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Hearing Board Room. and encourages you to do the same.
City of Diamond Bar
PUBLIC INPUT
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. Amember ofthe
public may address the [|orDrniaeioO on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted inwriting tothe Secretary ofthe Commission,
As a general rule the opportunity for public conlnleOta will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation atthe time the item iacalled oOthe calendar. The Chair may limit the public input onany item or
the total amount oftime allocated for public testimony based on the number of people requesting to speak and
the business ofthe Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome So that all points of view one considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 549543(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
|naccordance with State Law (Brown Act).all matters toteacted onbvthe Commission must baposted at
least 72hours prior tothe Commission meeting. |Ocase Ofemergency nrwhen asubject matter arises
subsequent to the posting of the agenda, upon making certain findings' the Commission may act on an item
that isnot nnthe posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for OiarnnOd Bar Parks and Recreation Cornrniaainn meetings are prepared by the ConnnnUndv
Services Depa�nlerdand are avaUeb|e72hours phurtothe [neetng. Agendas are available ' electronically and
nlaybeaccessed by8personal connpUterthrough ephone rnodenn.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge.
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the ound|eaa microphone and sign language interpreter services are available by
giving notice at least three business days in advance of the meeting. P|8eee telephone (909\ 839'7060
between 7:30 a.m. to 5:30 p.m.K8ond8ythrough Thursday and 7:30 a.m. to 4:30 p.m. On Friday.'
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Connnniseion. Cassette Tapes of Meetings (809) 035-7060
Computer Access toAgendas (9US)86O-L|NE
General Information (9OS)O3S'7D60
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
A
.-GENDA
THE WINDMILL ROOM at
Viamond Bar City Hall — Vt FlooT
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
u Provide —
Li Advice to the City Council.
ci A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
o Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
• Be open and actively responsive to input from individuals and community
organizations.
• Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
14"T L
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, OWENS,
ROBERTO, VICE-CHAIRMAN LIANG, AND CHAIRMAN HERNDON
A. D134YOUTH — RECOGNITION OF OUTGOING / INCOMING BOARD MEMBERS
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
May 24, 2012 PAGE 2 PARKS & RECREATION COMMISSION
Monday, May 28 — Memorial Day — City Offices Closed — Offices will
re -open Tuesday, May 29, 2012, 7:30arn
Tuesday, May 29 — DB 4Youth and DB 4Youth "In Action" Meeting --
6:00prn — Diamond Bar Center, 1600 Grand Ave., Diamond Bar
Saturday, June 2 — Adult Excursion — Temecula Balloon and Wine Festival
3 — 11 pm — Leaves DBC at 3pm / Returns at 11 pm
Saturday, June 2 — Washington Park Grand Opening — 10:00am —
21208 Washington Street
Tuesday, June 5 City Council Meeting — 6:30pm — The Government Center
Auditorium, 21865 Copley Drive, Diamond Bar
Wednesday, June 6 — Senior Excursion — Valley View Casino — 8:30am —
5:30pm — Leaves DBC at 8:30am / Returns at 5:30pm
Tuesday, June 12 — Planning Commission Meeting — 7:00prn — The Windmill
Room, 1 " Floor, 21810 Copley Drive, Diamond Bar
Wednesday, June 13 — Senior Event — Old Fashion Sock Hop 50's Dinner
and Dance — Diamond Bar Center — 6 — 9pm
Thursday, June 14 -- Traffic & Transportation Commission Meeting — 7:00pm
The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar
Saturday, June 16 — Silver Tip Park Re -opening — 1 0:00am — 904 Longview Dr.
Sunday, June 17 — Father's Day!
Tuesday, June 19 — City Council Meeting — 6:30prn — The Government Center
Auditorium, 21865 Copley Drive, Diamond Bar
Friday, June 22 — Adult Excursion — City Tour of Downtown Los Angeles with
Cathedral Tour — 8:30am — 5:30pm — Leaves DBC at 8:30am / Returns
at 5:30pm
Tuesday, June 26 — Senior Excursion — Visit Hotel Del Coronado — 9:30am —
6pm — Leaves DBC at 9:30am / Returns at 6prn
Tuesday, June 26 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:00pm
Diamond Bar Center, 1600 Grand Ave., Diamond Bar
May 24, 2012 PAGE 3 PARKS & RECREATION COMMISSION
Thursday, June 28 — Parks & Recreation Commission Meeting — 7pm —
The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar
Wednesday, July 4 — 4th
of July Blast — 5-9:30pm — Lorbeer Middle School
1.1 Approval of Minutes for April 26, 2012 Regular Meeting
1.2 Transmittal of Proclamation July 2012 is Parks and Recreation Month
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation
2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation
2.3 CIP Projects — Bob Rose, Community Services Director
1. Washington Park
2. Sycamore Canyon Park Trail — Phase IV
3. Silver Tip Mini -Park
4. Trails Free Standing Interpretive Exhibits — Design & Construction
5. Dog Park at Pantera Meadow
6. ADA Improvements at Longview South and Stardust Mini Parks — Design
2.4 Presentation on Diamond Bar High School new swimming pool — Bob Rose
3. OLD BUSINESS —
Discussion of Up -dated 5 -Year CIP program.
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
CITY OF DIAMORD BAR
X41NUTES OF THE PARKS & RECREATION COMMISSIOK
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
AP RI L 26, 2012
Vice Chairman Liang called the Parks and Recreation Commission meeting to order at
7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Benny Liang
Absent: Commissioner Dave Roberto and Chairman Lew Herndon were excused.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Claude Bradley, Parks and Maintenance Supervisor; Phil
Williams, Maintenance Worker 11; Christy Murphey, Recreation Superintendent; Andee
Tarazon, Community Services Coordinator; and Debbie Gonzales, Administrative
Coordinator.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by CSD/Rose.
1. CONSENT CALENDAR:
C/Grundy moved, C/Owens seconded, to approve the Consent Calendar as
presented. Without objection, the motion was so ordered.
1.1 Approval of Minutes for the March 29, 2012 Regular Meeting.
1.2 Received and Filed status of Commissioners' Requests.
•a
ivly I Leffill F-ITINHATO R
2.1 Recreation Program Update — RS/Murphey
2.1.1 Power Point Presentation on Easter Egg Hunt by CSC/Tarazon
2.2 Parks Report — PMS/Jordan
2.2.1 Power Point Presentation on Parks Update — PMS/Bradley
2.3 CIP Projects — CSD/Rose
APRIL 26, 2012 PAGE 2 P&R COMMISSION
2.3.1 Washington Park - CSD/Rose reported that dedication ceremonies
are scheduled for Saturday, June 2, 2012 at 10:00 a.m.
2.3.2 Sycamore Canyon Park Trail - Phase IV - CSD/Rose stated that
dedication for the trail will take place next Saturday at 10:00 a.m.
2.3.3 Silver Tip Mini -Park - CSD/Rose indicated that the ribbon -cutting/
dedication ceremony will take place on June 16, 2012 at 10:00 a.m.
2.3.4 Design of Sycamore Canyon Creek Repair - CSD/Rose reported
that this project has been postponed until the 2017/18 FY.
2.3.5 Trails Free Standing Interpretive Exhibits - CSD/Rose explained
that the panels have been ordered and will be installed when they
are received.
2.3.6 Dog Park at Pantera Meadow -, CSD/Rose
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 Discussion of CIP Plan
4.2 Discussion of Department Budget
5. ANNOUNCEMENTS:
ADJOURNMENT: C/Grundy moved, C/Owens seconded, to adjourn the meeting.
With no further business before the Parks & Recreation Commission, Vice Chairman
Liang adjourned the meeting at 7:58 p.m.
The foregoing minutes are hereby approved this day of 2012.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
LEW HERNDON, CHAIRMAN
"PARKS a z F€ P 5l I f} O <X
JULY 2012
WHEREAS Parks and Recreation facilities and programs strengd-ien community image and sense of place; and
WHEREAS Parks and Recreation promotes health and wellness for all residents; and
WHEREAS participation in Parks and Recreation programs fosters human development, and helps young
people develop and grow into healthy and productive adults; and
WHEREAS the preservation of over 4.50 acres of open space in Diamond Bar helps to protect natural
resources; and
WHEREAS Parks and Recreation strives to meet recreational facility needs in a cost effective manner, working
cooperatively with both the Pomona and Walnut Valley Unified School Districts to increase joint use of quality
facilities; and
WHEREAS Parks and Recreation promotes inclusiveness of the disabled as demonstrated by the on-going
implementation of the Americans with Disabilities Act (ADA) accessibility program in the City's parks; and
WHEREAS thousands of residents in the community benefit from the wide range of services and facilities
provided by the City of Diamond Bar; including Washington Park, Silver Tip Park and the Sycamore Canyon
Trail, all of which have been unproved through the City's Capital Improvement Program and are now open to
the public; and
WHEREAS residents and their dogs will be able to enjoy the new dog park at Pantera Park, which will open
later this suinlner.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Diamond Bar urges all residents
to enjoy the benefits derived from our public and private recreation and park resources, which provide
something of value to everyone, and recognize July as "Parks and Recreation Month".
DATED: MAY 24, 2012
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14 N
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: May 17, 2012
MEETING DATE: May 24,2012
Community Recreation Guide
The Summer 2012 Recreation Guides are available to be picked up at City Hall, Diamond
Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar
Public Library. It is also available to be viewed online on the City's website. Fall Recreation
Guides are in progress and will be available in August.
Recreation Classes — Spring 2012 -- The Spring 2012 session officially ends on June 1.
There are just over 3 weeks left in the session and there are currently 691 students enrolled
in 144 classes. In Spring 2011 there were 966 students enrolled in 180 classes. Some of our
most popular classes this season are Tennis for all ages, Zumba, Jazzercise, Country Line
Dance, Kidz Love Soccer, Kids Multi -Sport and Karate.
Recreation Classes — Summer 2012 -- Summer session enrollment has begun. Summer
classes are scheduled to begin June 2 and end August 24. There are currently 166 students
enrolled in 203 classes. There are several new classes being offered, along with an array of
camps summer camps. Camps include 2 science camps, 4 LEGOTM camps, a basketball
camp, tennis camp and an art camp.
Youth Programs
Tiny Tots -- The Tiny Tot teachers have been busy planning the Tiny Tot Graduation for
Friday, June 15. This year will be a patriotic theme. The spring session has gone very well.
Heritage Park Tiny Tots 3 year old class has 14 and the 4-5 year old class has 20. Pantera
Park Tiny Tots 3 year old class has 20 and the 4-5 year old class has 20. Heritage Park
Tiny Tots visited the La Habra Children's Museum on Wednesday, May 9 and Pantera Park
is scheduled to go on Friday, May 25.
DIB 4Youth "in Action" -- On Friday, May 11, 246 -
6th
6th 7 th and 8th graders filled the Grandview
Ballroom of the Diamond Bar Center for the spring
Super Heroes Dance. The kids really enjoyed
themselves. Thank you to Commissioner Dave
Roberto for chaperoning at the dance. DB 4Youth
"In Action" had 22 youth working three booths on
Saturday, May 12 at the City Birthday Party. They
stayed busy from 9:30am to 6:30pm. Chairman
Elven Tsao was recognized as an outstanding
Diamond Bar youth Volunteer. Saturday, May 19,
15 youth participated in Relay for Life, raising funds
and walking for the American Cancer Society. The
2011-12 board will be recognized and the new
board will be introduced at the P & R Commission.
Volunteens -- Volunteens were interviewed on May
8, 9 and 10 at the Diamond Bar Center. One
hundred and nine youth participated in the
interviews. Volunteen Orientation will be on
Wednesday, May 23. Letters were sent to
volunteens the week of May 14. At this meeting the
volunteens will receive their first schedules and
assignments and will learn about the expectations
for each position. The youth will work in one of five
programs throughout the summer. Volunteens
working Concerts in the Park will be invited to an
orientation closer to the start date of Concerts in the
Park.
Summer Day Camp -- Summer Day Camp planning
is almost complete with camp starting on Monday,
June 4. Staff will be at Heritage Park on Sunday,
June 3 for the final touches on the room. At the time
of this report 939 spaces were filled out of the 1100
available. Summer day camp does not begin until
June 4 and 85% of the total spaces available are
full. Each week has 100 spaces. Registration stays
open until a week has 100 spaces full. Below is the
list of weekly themes and planned excursions with
the number of participants next to the date.
Week 1 June 4 — June 8 / "Recycle Rescuers" - 81
Major: Discovery Science Center / Minor: Jumpin'
Jacks
Week 2 June 11 — June 15 / "Animal Kingdom" - 81
Major: LA Zoo / Minor: Castle Park with Water Playground
Week 3 June 18 — June 22 / "Mystery Mayhem" - 75
Major: Pharaoh's Wild Kingdom / Minor: Harkins Theater
Week 4 June 25 — June 29 / "Spurs, Boots and Saddles" — Full 100
Major: Knott's Berry Farm / Minor: Corona Del Mar
Week 5 July 2 — July 6 (Closed —Wednesday, July 4th) / "Stars and Stripes!" - 65
Major: El Capitan / Minor: Oak Tree Lanes
Week 6 July 9 — July 13 / "Slime Grime and Goop!" - 90
Major: La Mirada Splash / Minor: John's Incredible Pizza
Week 7 July 16 — July 20 / "Oasis of Fun!" — Full 100
Major: Disney's California Adventure / Minor: Glen Helen Water Park
Week 8 July 23 — July 27 / "Put me in, Coach!" - 80
Major: Angels Baseball / Minor: Medieval Times
Week 9 July 30 — August 3 / "Ocean Commotion" - 74
Major: Medieval Times / Minor: Corona Del Mar
Week 10 August 6 — August 1'0 / "Aloha Days" or "Tropical Heat Wave" - 94
Major: Raging Waters / Minor: Summer's Last Blast
Week 11 August 13 — August 17 / "See Ya Real Soon!" — Full 100
Major: Disneyland / Minor: Skate Express
(Excursions are subject to change.)
Adult Basketball -- The spring season for adult basketball begins with its first regular
season games on May 20. There are 28 teams in the league this season. The $360
registration fee guarantees 10 league games plus a qualification game, scorekeepers, and
championship awards. In addition each team also pays $20 per week for the officials.
Adult Volleyball -- The current session for adult volleyball began April 9 and is scheduled to
end June 25. There are 18 participants enrolled in the program. For only $40, participants
receive 10 weeks of play on two courts of action from 7-9pm every Monday.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 10 participants), Thursday (average of 11 participants), and Sunday (average of
13 participants) evenings. Open play takes place on 3 different Butterfly Tables from 7:30-
11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-1 Opm.
Youth Indoor Soccer -- Games started March 31
and conclude with the final game on June 2.
There are 131 children enrolled in the program.
Practices take place a half hour before game time
on Saturdays in Mt. Calvary's gym.
Youth Baseball -- There are currently 66 children
registered for the 2012 summer youth baseball
league. The $84 registration fee includes 10
league games, a baseball jersey and hat,
trophies, and a picnic at the end of the season.
We will be conducting a skills day on Saturday
June 9 for the Double A and Triple A divisions.
Practices begin on June 11, with opening day
scheduled for July 2.
Skate Park -- The skate park averages 9 users per hour on weekdays, with 13 users per
hour on the weekend. Field attendants check in on the skate park a few times each day, from
4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
Field Allocation Meeting -- It's that time of year again. Our next field allocation meeting has
been scheduled for Tuesday, June 12 at the Diamond Bar Center for 6:30pm. Packets were
emailed to the user groups on Thursday, May 17.
Adult Excursions
California Strawberry Festival -- At the time of this report there were 44 people enrolled for
the California Strawberry Festival. The excursion can sell out with 46 attendees. The fun will
be held Saturday, May 19 at the Strawberry Meadows of College Park in Oxnard, California.
The festival celebrates the region's rich agricultural heritage while raising funds for numerous
charities. Festivities include interactive exhibits, live entertainment, arts and crafts vendors, a
Strawberryland for kids and of course yummy strawberry treats and beverages! Excursion
goers will leave the Diamond Bar Center at 8am with a scheduled return time of 6pm. This
excursion includes roundtrip transportation, admission to the California Strawberry Festival
and a snack on the way home, all for $35 per person.
Temecula Balloon and Wine Festival -- This trip has sold out with 45 attendees! The
excursion will take place on Saturday, June 2. The festival will feature food, wine tasting, a
craft fair and live entertainment. There will be plenty for the whole family to enjoy, including a
Kids Fair. Come nightfall, watch the balloons glow to the beats of live music. The excursion
includes admission to the festival, roundtrip transportation and a snack for the ride home, for
$43 per participant. (Food and wine tasting may be purchased on your own. Ask about the
wine tasting with a souvenir glass when you arrive!) The bus is scheduled to depart from the
Diamond Bar Center at 3pm and return by 11 pm.
Hollywood Bowl — Opening Night! -- Join in on this star-studded night! There are only 12
seats available at this time. The Hollywood Bowl Orchestra will be performing along with a
spectacular fireworks display. Also the 2012 Hall of Fame inductees will be awarded. They
will include Reba McEntire and Chaka Khan, Julie Andrews will be the host for the evening
and Thomas Wilkins will be conducting. Bring a picnic dinner or purchase it at the Bowl.
Excursion includes roundtrip transportation, admission to the show, seat cushion and a
snack, at $44 each. The event will take place the evening of Friday, June 22. The bus is
scheduled to depart from the Diamond Bar Center at 6pm with a scheduled return time of
12am.
Pageant of the Masters -- Come witness the return of the ever so popular Pageant of the
Masters at the Festival of Arts in Laguna Beach on July 20. View real live performers as they
stand motionless within famous works of art. Displays are accompanied by a professional
orchestra, live narration, intricate sets and sophisticated lighting in an outdoor amphitheater.
This year's theme is "The Genius". The showcase will include masterpieces of the Italian
Renaissance to today's modern masters. Bring your binoculars to get a closer look at each
detail. The excursion includes roundtrip transportation, admission to the show and a snack
for the ride home all for $56/person. The bus is scheduled to depart from the Diamond Bar
Center at 5:30pm and return by 12am.
Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15
free classes to seniors at the Diamond Bar Center. The classes vary from computer to
exercise and fine arts. Spring classes are in session from February 27th to June 15th. All of
the exercise classes including Tai Chi are at maximum capacity. So is Quilting, Needlework,
Drawing and the Gardening class. Most of the computer classes are full as well.
Senior Seminars
5/2 Complimentary Legal Services 6 appointments
5/9 Facts about Annuities
3 people
5/14 Legal Seminar
10 people
5/21 Stress Management
3 people
5/29 Globus Slide Show
3 people
Senior Activities and Services
Bridge every Wednesday — 8-12 per session average
Mahjong every Wednesday — 30 per session average
Bingo every Tuesday and Friday — 190 per session average
Senior Excursions
Historical Tour of San Diego -- May 3 trip was canceled due to low enrollment.
Fantasy Springs Casino — May 16 -- The seniors spent the day in Indio at Fantasy Springs
Casino. Upon arrival everyone received $15 to spend on their player's card. There is
matinee Bingo from 2:30 until 4 pm. Bus departed at 4pm (after Bingo) for home. Lunch was
on your own.
On May 7 two participants went on an eleven day Imperial Cities extended tour. Their tour
included Prague, Vienna, and Budapest.
On May 15 two 2 passengers went on a 9 day Heritage Highlights extended tour. Some
highlights included Niagara Falls, Amish Country, Washington D.C. and Williamsburg.
Senior Groups and Clubs
Senior Special Events
Cinco de Mayo Dinner Dance
On May 2, 2012, 120 seniors were signed up for our
Cinco de Mayo dance. New for this dance was a
Mariachi Trio roving the ballroom for one hour
serenading the seniors at each table. This was an
appreciated addition to the event. There was dinner
and dancing, it's always fun, fun, fun!
Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage
Park Community Center:
® The Diamond Bar Senior Citizen's Club has 333 members and meets each Tuesday
with approximately 185 at each meeting.
® The Evergreen has 260 members and holds activities weekly at the Diamond Bar Center.
® The Diamond Age Seniors has 220 members and holds weekly activities at Heritage
Park.
® The Sunshine Seniors has 250 members and meets the second and fourth Sunday of
each month and every Saturday.
® The Super Diamond Age Seniors has 210 members and holds weekly activities at
Heritage Park.
Special Events
23rd City Birthday Party -- Full Financial
Summary and Evaluation will follow in the
,June Commission Report.
Diamond Bar Car Show -- After being 16tH
cancelled due to rain on April 14, the 16
Annual Diamond Bar Car show was held at
the City's 23rd Birthday Celebration on
Saturday, May 12. There were 33
preregistered participants, 5 of which did not attend. In addition, 25 registrations were
collected on the day of the event. There were 56 cars on display! In 2011 we had a total of
37 participants enrolled with 42 cars on display.
Arbor Day Celebration -- Full Financial Summary and Evaluation is attached.
4th of July Blast — New Location! -- The event will take place on Wednesday, July 4, 2012
at Lorbeer Middle School, from 5-9:30pm. The event location change is due the Diamond Bar
High School being under construction with their new aquatics facility and math/science
building.
Although the event location has changed there will be still be many things that stay the same,
the event will still feature entertainment including music from, "BumpTown." Non-profit
organizations will be selling delicious food and a fireworks show starting at 9pm is
guaranteed to light up the Diamond Bar sky. Grass seating will be available inside the track
area- so don't forget your chairs, blankets, and picnic dinners.
Applications for food concessions were mailed out the week of May 14 for non-profit
organizations. Diamond Bar based non -profits will have first priority to participate in this
event. Applications must be completed and returned no later than Monday, June 4, 2012 for
organizations to be considered as a vendor for the 4th of July Blast.
Concerts in the Park -- Vertical street banners are scheduled to go up around town the
week of June 11. The banners will remain up until the final concert. The series will begin on
July 11 through August 22 on Wednesday evenings from 6:30pm until 8pm.
Also food vendor applications were mailed on May 14. There will also be a lottery system in
place to for non- profit organizations to pick concert dates. However, Diamond Bar based
non -profits will have first priority to participate in this event. Applications must be completed
and returned no later than Monday, June 4, 2012 for organizations to be considered as a
vendor for the Concert/Movies in the park.
Performance Date
July 11
July 18
July 25
August 1
August 8
August 15
August 22
Band Name
Platinum Rockstars
The Answer
The Silverado's
Cold Duck
The Alley Cats
Mike Sullivan Band
Cash up Front
Music Style
Super Hits of the 70's & 80's
Classic Rock
Country Variety
70's Top 40
Doo Wop
Acoustic Melody's
Tribute to Johnny Cash
Movies "Under the Stars"
Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in
the Park. The movies will run from July 11th through August 22nd. All movies will be "PG"
rated and are family oriented. A shuttle service between the golf course and Sycamore
Canyon Park will be operating. Please come and join us for this whole night of fun!
Date Rating Movie
July 11 PG Zookeeper
July 18 PG Grease
July 25
PG
Winnie the Pooh
August 1
PG
The Muppets
August 8
PG
Cars 2
August 15
PG
Tin Tin
August 22
PG
Puss in Boots
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 39 private,
business and non-profit rentals during the month of April. There were 16 church rentals, 2
Toastmasters meetings, 7 Weddings, 3 Quinceahera's, 1 school banquet, and 1 sweet 16.
There was also 1 memorial, 1 workshop, 1 50th Birthday, and an electronic trade show,
hosted by Graybar that rented for 2 days and had use of 4 rooms. We had 1 all women's
dinner, 1 Easter church service, and the Friends of the Library hosted their annual wine
soiree. A total of $45,369.50 in rental fees was collected during the month of April for
Diamond Bar Center rentals. In April 2011 $73,020.19 in rental fees were collected.
Rental of the Grand View Ballroom is in high demand. The Diamond Bar Center is a popular
venue for wedding receptions, business seminars, and Quinceaheras. Currently all
Saturdays are reserved from now through 2013 and we have started taking reservations for
2014. Diamond Bar residents may make reservations up to 24 months in advance. Non-
residents may make reservations up to 20 months in advance. A lottery is held every first of
the month to allow all renters an equal opportunity at obtaining a rental date.
I
Heritage -- There have been 6 rentals of Heritage Park Community Center for the month of
May. Rentals include 4 church rentals, 1 first communion, and 1 graduation party. Total
revenue for these rentals is $1,620.00. The revenue for May 2011 was $1,930.00.
Pantera -- There have been 6 rentals of the Pantera Park Activity Room for the month of
May. Rentals include 2 Toastmasters meetings and 2 AYSO meetings, 1 birthday party, and
a family music day. Total revenue for these rentals is $611.00. The revenue for May 2011
was $450.00.
Picnic Reservations -- As of May 12, 2012 there have been 36 picnic reservations made for
the month of April. 'There have been 8 at Pantera Park, 6 at Heritage Park, 7 at Ronald
Reagan Park, 1 at Maple Hill Park, 1 at Peterson Park, and 13 at Sycamore Canyon Park,
The revenue of these picnic rentals is $1,050. The revenue for May 2011 was $1,200.00.
Grants -- On Saturday, May 5 the mesa area of Sycamore Canyon Park Trail was opened to
the public. Many residents walked the new trail and saw the new amenities including
temporary drawings of 5 of the interpretive panels funded by the Nature Education Facilities
Grant of prop 84.
•• Title: Arbor Day Celebration
fate: May 15, 2012
—valuation Prepared by: Andee Tarazon, Community Services Coordinator
Summary
On Friday, April 27 the City of Diamond Bar celebrated Arbor Day at Pantera Elementary
School in honor of the City's designation as Tree City U.S.A. for the 11 th consecutive year.
Children from the school were invited to participate in a special tree planting ceremony to
recognize and observe Arbor Day.
Each student assisted with the planting of five trees donated by West Coast Arborists - 2
Strawberry and 3 Camphor Trees. They also took home an Italian Stone Pine seedling. Los
Angeles County Fire Department/Forestry Division donated the seedlings and Scott Gardner
with the forestry division provided the students with a demonstration and planting
instructions. The ceremony included special comments by Mayor Pro Tern Jack Tanaka,
including recognition of the 2012 Pantera Elementary School Poster Contest winner, Brooke
Crosby. Mayor Pro Tern Tanaka presented her with a $50 gift card to Target and his winning
poster was professionally framed. The students, organized by Principal Todd Riffell and 4th
Grade teacher Kim Lowe, made presentations in support of Arbor Day. At the end of the day
each Student was presented with a recycled litter bag filled with Arbor Day goodies.
Staff turns in a proposed budget for the event each spring as part of the City's budget
process. The approved budget reflects the Council's interest in continuing to offer this event
for free. The following financial summary shows what the direct costs of the event were.
Staff's budget does not include indirect costs such as full time salaries and benefits, printing
in the Recreation Guide, vehicle maintenance, field maintenance, etc.
Recommendations and Ideas
• Hold 2013 event on Friday, April 26.
• Have environmental services purchase smaller goodie bags.
CITY OF DIAMOND BAR
Arbor Day
Financial Summary
2012
Projected General Fund Expenditures $1,092.25
Projected Revenue $ -
Difference $ 1,092.25
Actual General Fund Expenditures $ 931.78
Actual Revenue $ '
Difference $ 831.78
PERSONNEL SERVICES $ 14.95
Projected Amount '$2Q2,26
Personnel (40020)
1 Recreation Worker $ 1341
Personnel Services $ 1.54
Worker's Compensation (4OU83)kD3896 $ 031
Medicare (40085)@1.4596 $ 0A9
Social Security (40085)@G.296 $ 0.83
SUPPLIES (001.5350.41200) $ 916.84
Projected Amount -$80 .08
Goodie bag items $ 613.00
Frame for Poster Winner $ 94.00
Supplies $ 209.84
DONATED ITEMS
Goodie Bage.mdorbooks, pencils and rulers fnom-PublicN/orko $400
400Seedlings -L4County Fire Dep. Forestry Division $OOU
� 1 110 ,
171MIRMIN 114;aw
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS & MAINTENANCE
SUPERINTENDENT
SUBJECT: MAY PARKS REPORT
DATE: 5/17/12
MEETING DATE: 5/24/12
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
Re-lamped nine (9) tree up -lights. Replaced ballasts in two (2) tree up -
lights.
® Replaced glass lens in subsurface motor court column light.
® Re-lamped one (1) Willow Room ceiling light fixture.
® Rebuilt flush valve in lower men's room handicap stall.
® Performed monthly generator test.
® Cleaned water supply screen in lower ladies restroom water faucet to
restore automatic operation.
® Re-lamped one (1) hallway sconce light and replaced one (1) ballast.
® Cleaned/de-scaled upper men's room urinal.
® Replaced door lock cylinder in the GVBR section D door.
® Drained excess water from water feature pond due to recent rain.
® Repaired (patched) four (4) roof sections to stop minor leakage into
sections C and D of the GVBR.
® Completed fire sprinkler inspection and repair. (Contractor)
® Re-lamped eight (8) parking lot pole lights.
- irrmlim,
Repaired malfunctioning lock on main entry doors to the community
center.
® Repaired Tiny Tot coat rack by installing ten (10) missing hanger pegs.
® Re-lamped all fixtures in interior women's restroom.
® Repaired interior women's restroom toilet.
Maple Hill Park
Repaired faucet in men's room lavatory.
Installed new"S" hooks on playground swings.
Replaced basketball nets.
Repaired drinking fountain at tennis courts.
Cleared clogged urinal drain in the men's restroom.
Pantera Park
® Repaired tennis court net holder.
® Repaired entry gate hinge at tennis courts.
® Cleared clogged drinking fountain drain at snack bar.
® Cleared clogged urinal drain in men's restroom.
Paul C. Grow Park
® Repaired entry gate to the park.
® Removed sand from the drinking fountain drain adjacent to the restrooms.
® Cleared clogged urinal drain in the men's room.
Peterson Park
® Cleared clogged urinal drain in the men's restroom.
® Repaired drinking fountain at field #1. Drain was filled with sand
0 Replaced photo cell for exterior security lights at restroom building.
® Unplugged urinal in men's room.
The Church of Jesus Christ of Latter-day Saints performed a "Community
Helping Hands Event" at Ronald Reagan Park. Over fifty (50) volunteers
participated, painting approximately 150' L.F. of block wall at the southern
perimeter of the park.
MEMORAND1111"M
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: May 17, 2012 Meeting Date: May 24, 2012
Re: CIP Projects Up -date
CIP Projects Up -date:
Washington Park — Notice of Completion has been recorded by the LA County Recorder's office.
Contractor is performing the landscape maintenance as required by the contract. The dedication
ceremony is scheduled for Saturday, June 2 at 10:00am. All the residents in the neighborhood
have been invited to attend.
Sycamore Canyon Park Trail — Phase IV — Notice of Completion has been recorded by the LA
County Recorder's office. Construction work is complete except for the installation of the
interpretive panels, which were ordered on April 17. Staff reviewed the signs posted at the
exercise stations during the final walk-through. The signs are installed correctly, but staff agrees
they are confusing. Staff is currently looking at alternatives to the posted signs. The dedication
ceremony was held on Saturday, May 5. The facsimiles of the interpretive panels will stay in place
until the real panels are installed.
Silver Tip Park — Notice of Completion has been recorded by the LA County Recorder's office.
Contractor is performing the landscape maintenance as required by the contract. The dedication
ceremony is scheduled for Saturday, June 16 at 10:00am. All the residents in the neighborhood
will be invited to attend.
Free -Standing Interpretive Panels — Our consultant for this project, Architerra Design Group, has
completed the design of all ten panels for this project, and they were ordered from the
manufacturer on April 17, 2012. ACE Construction, the contractor working on Sycamore Canyon
Trail, Phase IV, will install all ten of the panels when they are received by the City. Panels will be
installed along the Sycamore Canyon and Summit Ridge trails. Draft copies of all the panels were
previously e-mailed to the Commissioners.
Dog Park — Bid opening will be held on Tuesday, May 22 at City Hall. Results of the opening will
be shared with the Commission at this meeting. Award of contract to the construction contractor is
planned for the June 5 Council meeting.
ADA Plans for Longview South and Star Dust Parks — Construction documents have been
completed. Due to funding issues, construction of these projects has been delayed. Longview
South is now scheduled for the 2014/15 FY and Star Dust is now scheduled for the 2015/16 FY,
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