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Home My WebLink About02/23/2012 PRC Agenda - Regular MeetingA GEN -D -A 0 1 -It r 6 a o Chairman Dave Roberto Vice -Chair Lew Herndon Commissioner Dave Grundy Commissioner Benny Liang Commissioner Ted Owens Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title /I of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance oraccommodation(s) in order to communicate at a Citypublic meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. IS M11 M V61F I a&J I tRiTh 11.211 Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Hearing Board Room. and encourages you to do the same. City of Diamond Bar MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. Amember ofthe public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. Arequest to address the Commission should be submitted inwriting 10the Secretary ofthe Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, \n order to facilitate the meeting, persons who are interested parties for anitem may be requested to give their presentation atthe time the item iacalled onthe calendar. The Chair may limit the public input onany item or the total amount'of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Commission. Individuals are requested toconduct themselves ina professionalondbuoneaaikennannec Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings,) |naccordance with State Law (Brown Aot.all matters tube acted onb«the Commission must beposted et \ least 72hours prior tothe Commission meeting. |ncase ofennergenuy.orwhen esubject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that 1enot onthe posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared,by the Community Services Department and are available 72hours prior tothe meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service ofthe cordless microphone and sign |anguogeinte� retarsenicaeoneavoi|eblebv giving* notice sdleast three business days inadvance ofthe meeting. Please telephone (SO9)O39-708O between 7:3Oa.0.to5:3Op.m.Monday through Thursday and 7:3Oa.0.to4:3Op.0.0OFriday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Cassette Tapes of Meetings (909) 839-7060 Computer Access toAgendas U9Og\O8O-L!NE \ CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THE WINDMILL ROOM at - Diamond Bar City Hall — 1st Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: • Provide — • Advice to the City Council. • A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. • Quality recreational programs for all ages. • Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. c3 Be open and actively responsive to input from individuals and community organizations. o Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, LIANG, OWENS, VICE-CHAIRMAN HERNDON, AND CHAIRMAN ROBERTO MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speakers Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. February 23, 2012 PAGE 2 PARKS & RECREATION COMMISSIOL Tuesday, February 28 — Planning Commission Meeting — 7pm — Windmill Room, 21810 Copley Drive, Diamond Bar Saturday, March 3 — Diamond Bar Pony Baseb - all Opening Day Ceremonies 12noon —22601 Sunset Crossing Road, Diamond Bar— Pancake Breakfast 8am — 22601 Sunset Crossing Road, Diamond Bar Tuesday, March 6 — City Council Meeting — 6:30pm — The Government Center Auditorium, 21865 Copley Drive, Diamond Bar Thursday, March 8 — Traffic & Transportation Commission Meeting — 7pm Windmill Room, 21810 Copley Drive, Diamond Bar Saturday, March 10 — Adult Excursion - Getty Villa and Lunch — Leaves Diamond Bar Center (1600 Grand Ave.) 10:30am — Returns at 6pm Sunday, March 11 — Daylight Savings Begins — 2:00arn — Change your clocks! Tuesday, March 13 — Planning Commission Meeting — 7pm — Windmill Room, 21810 Copley Drive, Diamond Bar Wednesday, March 14 — Senior Mardi Gras Dinner Dance — 6-9pm — DBC Grandview Ballroom, 1600 Grand Avenue, Diamond Bar Friday, March 16 — 67th Annual Intl' Orchid Show Senior Excursion — Santa Barbara — Leaves DBC at 8:30am - Returns at 6:30pm Tuesday, March 20 — Spring Begins! Tuesday, March 20-23 — CPRS Conference — Long Beach Thursday, March 22 — State of the City = 6:30-7:30pm - DBC Grandview Ballroom — Diamond Bar — (Doors open at 6:00pm) Tuesday, March 27 — DB 4Youth and DB 4Youth "in Action" Meeting 6pm — DBC, 1600 Grand Avenue, Diamond Bar Wednesday, March 28 — Fantasy Springs Casino Senior Excursion — Leaves DBC at 8:30arn - Returns at 6:30pm February 23, 2012 PAGE 3 PARKS & RECREATION COMMISSION 1 CONSENT CALENDAR 1.1 Approval of Minutes for January 26, 2012 Regular Meeting 1.2 Adoption of Parks & Recreation Commission Resolution 2012-01 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Parks Report — Anthony Jordan, Parks and Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Washington Park 2. Sycamore Canyon Park Trail — Phase IV 3. Silver Tip Mini -Park 4. Larkstone Park 5. Design and Construction of Trails Free Standing Interpretive Exhibits 6. Design and Construction of Dog Park at Pantera Meadow 7. Design of ADA Improvements at Longview South and Stardust Mini Parks 3. OLD BUSINESS — 3.1 CPRS Conference in Long Beach, March 20 — 23, 2012. Recommended Action: Please confirm your planned attendance by February Commission meeting. 4. NEW BUSINESS — 4.1 Consideration of re -scheduling March 22, 2012 meeting to March 29, 2012. Recommended Action: Due to the scheduling conflict with the State of the City event, reschedule the March 22, 2012 Commission meeting to March 29, 2012. 4.2 Discussion regarding a possible recommendation to the City Council directing staff to begin work with the school districts on a Memorandum of Understanding (MOU) acknowledging the recommendations in the Parks Master Plan regarding improvements to outdoor athletic facilities at Lorbeer and South Pointe middle schools. Recommended Action: Recommend to the City Council action deemed appropriate by the Commission. February 23, 2012 PAGE 4 PARKS & RECREATION COMMISSION 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT Bi CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION AQMD CONFERENCE ROOM CC -2 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 JANUARY 26, 2012 Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:00 p.m. in Room CC -2 of the SCAQMD, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens.led the Pledge of Allegiance. ROLL CALL: Present: . Commissioners Dave Grundy, Benny Liang, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent and Christy Murphey, Recreation Superintendent, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: , As presented by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the November 17, 2011 .Regular Meeting. C/Grundy moved, C/Owens seconded, to approve the November 17, 2011 Meeting Minutes as presented. Without objection, the motion was so ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphey C/Owens asked how many kids are included in the 12-13 year old basketball division and RS/Murphey responded that there are six teams with eight on each team. -Chair/Roberto asked how the City did versus last year and RS/Murphey responded that it was about the same. C/Owens commented on his attendance at the Rose Parade. Discussion ensued. JANUARY 26, 2012 PAGE 2 P&R COMMISSION 2.2 Parks Report — PMS/Jordan C/Liang asked if staff planned to improve the stage lighting at the Diamond Bar Center and CSD/Rose responded yes, that -an RFP will be sent out to improve the lighting as well as, other improvements for possible inclusion in the upcoming budget. C/Owens asked if there had been any concerns expressed regarding the lighting at the batting cages. CSD/Rose said he was not aware of any concerns. C/Grundy asked if there had been any more instances of vandalism. PMS/Jordan responded that there had been no major incidents. There was some vandalism on the deck at Sycamore which was reported to the commission a couple of meetings ago. C/Grundy asked if the awnings were repaired and PMS/Jordan responded that one was replaced and one has a tear. Staff hopes that things will quiet down so the second awning can be replaced. 2.3 Status of CIP Projects — CSD/Rose 2.3.1 Washington Park — CSD/Rose reported that construction is proceeding. The Tiles that were created by the neighborhood kids have been installed. Instead of a 60 inch box tree a 72 inch box tree will be installed. The tree is being shipped from Santa Barbara which will be a good replacement tree for the tree that was removed. This was done in response to residents' concerns about the quality of the tree and staff responded by moving to install a tree that had a good head start in the growing phase. Chair/Roberto asked what kind of tree and CSD/Rose responded that it is a Magnolia tree.. 2.3.2 Sycamore Canyon Park Trail — Phase IV — CSD/Rose indicated t.that this project is moving forward. Five panels will be installed in Sycamore Canyon Park and six, which are funded from a grant for Nature Education will be installed on the trail system adjacent to the Diamond Bar Center. CSD/Rose said he would bring the art work to the next Commission meeting. 2.3.3 Silver Tip Mini -Park — CSD/Rose stated that construction is under way. 2.3.4 Larkstone Park - CSD/Rose indicated that this project is still going through the Public Works review process. Staff is not sure what the developer has in mind about whether to sell the project due to the sluggish housing market or whether to continue. The developer seems to suddenly be rushing the plans for the entire project through the approval process. JANUARY 26, 2012 PAGE 3 P&R COMMISSION 2.3.5 Design of Sycamore Canyon Creek Repair — CSD/Rose stated that staff is reviewing the proposals the City has received and expects to be finished with the review period by the end of next week and take the project to City Council at the second meeting in February. The City has the materials and needs to schedule installation of the lodge pole fencing. 2.3.6 Design and Construction of Trails Free Standing Interpretive Exhibits — covered under Item 2.3.2. 2.3.7 Design and Construction of Dog Park at Pantera Meadow — CSD/Rose said staff intends to have the park completed and open to the public by August. Due to the steepness of the grade leading to the park, part of the sidewalk will need handrails. The documents for the CEQA process have been prepared by the City's Planning Department and will go to LA County for review. The path will be concrete and will be put in about the end of May or beginning of June. 2.3.8 Design of ADA Improvements at Longview South and Stardust Mini Parks — CSD/Rose reported that staff is working on the design of the park improvements which will be brought to the commission once received from the consultant. Construction at Longview South is scheduled to commence after July. The City thought it had ownership of Stardust. However, LA County rejected the paperwork submitted by the City stating that because the park is owned by a "foreign entity" it has to go through a different process. The former owner is Canadian and the matter has gone back to the attorneys to resolve the matter. No construction on Stardust will be done until the 2013-14 fiscal year. 3. OLD BUSINESS: I None 4. NEW BUSINESS — CPRS Conference in Long Beach, March 20 through 23, 2012 — CSD/Rose asked that any Commissioner not planning to attend the conference to please let staff know. , C/Grundy and C/Owens said they would not attend the full conference and wanted to get into the expo area only. VC/Herndon said he would sign up for the sessions he wanted to attend and RS/Murphey explained that the sessions are open. VC/Herndon said he would not attend the banquet. 5. ANNOUNCEMENTS: C/Owens said he read in the Tribune that DBHS is planning to construct a swimming pool and asked how big it would be. CSD/Rose responded that he thought it would be 12 -lanes wide and 25 meters long. They will have a deep area but he was not sure if it would be used for diving or water polo. The City will JANUARY 26, 2012 PAGE 4 P&R COMMISSION most likely have access to the pool. C/Liang thanked RS/Murphey for helping him with his Diamond Bar Center reservations. All of his colleagues commented that they should keep coming back to Diamond Bar for their events. C/Grundy talked about attending the Snowfest, how the weather was perfect and how everyone enjoyed the event. VC/Herndon said he was really impressed with the number of kids and parents who attended the Snowfest and it was a treat to watch kids playing. It was a great turnout. The Diamond Bar Community Foundation put him on their board to work with sports groups in the City to help raise funds that can ultimately be used by the City to help alleviate the shortage of sports fields. He has been emailing the sports groups and getting some reaction and the groups seem to appreciate the interest. One of the Foundation's big fundraising drives is the golf tournament on May 14. He said he would let the Commissioners know the location and other details of the tournament. Chair/Roberto wished everyone a Happy New Year and commented that there were a lot of exciting things going on in the City, especially park renovations and upgrades. He thanked staff for their reports. CSD/Rose reminded the Commissioners that current appointments expire on February 29 and for those who are interested in being reappointed they should call their Council person and let them know. Reorganization will take place during the March Commission meeting. CSD/Rose reported that the Diamond Age Seniors have split into two clubs and over the past few weeks they have been struggling with how to deal with the split. Staff has been caught in the middle because both groups want to use the same facility at the same time. Staff gave the clubs an opportunity to resolve the issue which did not happen so a lottery drawing was held today and both clubs picked what times and dates they wanted so that each club can now come back to staff to ask for other facilities to help cover their needs depending upon availability. Everyone seemed pleased with the outcome. ADJOURNMENT: VC/Herndon moved, C/Owens seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at.7:48 p.m. JANUARY 26, 2012 PAGE 5 P&R COMMISSION The foregoing minutes are hereby approved this day of , 2012. Respectfully Submitted, Attest: RESOLUTION NO. 2012-01 A RESOLUTION OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF DIAMOND BAR RELATIVE TO THE LOCATION OF THE REGULAR MEETINGS OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF DIAMOND BAR. The Parks and Recreation Commission of the City of Diamond Bar does ordain as follows: Regular meetings of the Parks and Recreation Commission of the City of Diamond Bar shall be held without further notice at 21810 Copley Drive, Diamond Bar, California. Meetings will be held the fourth Thursday of each month at 7:00 p.m. The Secretary to the Parks and Recreation Commissioner shall certify to the adoption of this Resolution. APPROVED AND ADOPTED THIS 23rd DAY OF FEBRUARY, 2012, BY THE PARKS AND RECREATION COMMISSION OF THE CITY OF DIAMOND BAR. Dave Roberto, Chairman 1, Bob Rose, Secretary of the Parks and Recreation Commission of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted by the Parks and Recreation Commission of the City of Diamond Bar, at a regular meeting of the Parks and Recreation Commission held on the 23rd day of FEBRUARY, 2012, by the following vote - to -wit: AYES: (COMMISSIONERS) NOES: (COMMISSIONERS) ABSENT: (COMMISSIONERS) ATTEST: Bob Rose, Secretary C U10101VID BAR WrItIffl=P. - TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: February 16, 2012 MEETING DATE: February 23, 2012 Community Recreation Guide The Summer 2012 class proposals were due on February 8th. Over 150 different classes, workshops and camps have been submitted for approval. Spring Recreation Guides are scheduled to be mailed out by the first of March. Winter Recreation Guides are still available to be picked up at City Hall, Diamond Bar Center, Heritage Park Community Center, Pantera, Park Activity Room and Diamond Bar Public Library. Winter 2012 -- We are just over halfway through the Winter Session. Classes are scheduled to end March 23. Some of our most popular classes this season are Tennis with 120 participants enrolled, Jazzercise with 37, Kajukenbo with 33, Karate with 30, Zumba with 25. Thus far there are 591 participants enrolled in 133 classes. Spring 2012 -- Spring session begins March 24 and ends June 1. Spring offers a handful of new classes including Creating Art with Music and Fantasy, Spring Art Camp, Adult Tap, and Restorative Yoga. After a few seasons away we will see the return of Kiddie Gymnastics and Digital Photography. We also have new instructors for popular returning classes Baby Ballet and Guitar 101. There will be 158 different classes offered this Spring. Youth Programs TinyTots -- Tiny Tots Winter session began on January 3 and will go through March 23, 2012. Heritage Park Tiny Tots has 16 in the Tuesday/Thursday class and 19 in the Monday/Wednesday/Friday class. Pantera Park has 17 in the Tuesday/Thursday class and 17 in the Monday/Wednesday/Friday class. 'A World of Many Colors' is the theme for this session. DB 4Youth "in Action" -- The DB 4Youth "In Action" scheduled the clean-up days at Quail Summit Elementary School for Tuesday, February 28 and Wednesday, February 29 from 3:30pm to 6pm. Adrianna Zamora did a great job coordinating the dates and time with the school staff. The next regular monthly meeting will be held at the DBC immediately following the clean up at Quail Summit on Tuesday, February 28. I 4101d Itzi Adult Basketball -- The winter 2012 season began with league games on February 12. Games are played at Diamond Bar High School and South Pointe Middle School. This season, there are 30 teams separated into 5 divisions. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $20 per week for the officials. The season is scheduled to end in April. Adult Volleyball -- The winter session began on January 9, 2012. There are currently 15 participants enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. The winter session will conclude in March. Table Tennis -- The Table Tennis program continues at Heritage Park on Tuesday (average of 13 participants), Thursday (average of 11 participants), and Sunday (average of 15 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Basketball -- There are currently 398 participants registered for the youth basketball program. The 50 teams in the program played their first games on January 7. We have just passed the half way point as participants continue to improve their skills in practice during the week and at the games on Saturday. Teams are continuing to compete for the coveted sportsmanship award, which rates players, coaches, and parents on their encouragement and positive attitude toward the game. The t ' eams from each age group with the highest rankings at the end of the season will receive a pizza party at Round Table Pizza, as well as recognition at the Parks and Recreation Commission meeting in March. The $84 registration fee includes a jersey, trophy, and ten games. Youth Soccer -- Registration for Diamond Bar residents began Monday February 13, with open registration starting next Tuesday, February 21. Skills day will be held on Saturday, March 24 at 8:30am for 4-5 year olds, 9:30am for 6-7 year olds, and 10:30am for 8-9 year olds at Mt. Calvary Lutheran School. The parent workshop will be held at the Diamond Bar Center on Tuesday, March 27 at 6pm. Games will begin Saturday, March 31 at Mt. Calvary. For $84 participants receive a jersey, trophy, and eight games. Skate Park -- The skate park averages 7 users per hour on weekdays, with 10 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Aquatics -- Staff is researching what amenities and features the new pool at Diamond Bar High School will have and how the pool will be utilized by the community. Adult Excursions Saturday, March 10 - Getty Villa The Getty Villa in Malibu is a world renowned cultural center with its famous dedication to the study of world arts. The Villa has a collection of over 44,000 Greek, Roman and Etruscan antiques. There are 23 permanent galleries and five changing galleries with objects dating back to 6,500 B.C. Your day starts with a relaxing bus ride to the Getty Villa. Upon arrival you enjoy casual lunch of turkey, ham, roast beef or Mediterranean veggie sandwich, along with chips, cookie and drink. The rest of the afternoon is yours to spend perusing the museum looking at the amazing works of art. The ride back is accompanied by a snack. This excursion includes roundtrip transportation, admission to the Getty Villa, box lunch and a snack on the way home for $36 per participant. There are 44 participants enrolled and 1 space available. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center and Heritage Park. These classes vary from computer to exercise to fine arts. Winter Intersession classes are in session from January 9 to February 17. The following classes are being offered Basic Computing 1, 2, & 3, Creative Computing, Digital Photography, Quilting, Sewing and Design, Drawing, Watercolor Painting, Gardening, Needlework, Physical Conditioning, Yoga and Tai Chi. AARP Free Tax Preparation — AARP is helping seniors with their tax preparation again this year. On Wednesdays in February, March and through April 11 there will be three tax preparers available to meet with the seniors and prepare their taxes. 60 appointments have been made for the month of February. Senior Seminars 2/1 Talk with the Attorney — 7 2/2 Extended Tour and Travel Slide Show, 2/6 What is Periodontal Disease? — 2 2/13 Legal Seminars Part I —12 2/16 Extended Tour and Travel Slide Show, 2/17 Reverse Mortgage Specialist — 4 2/16 Case Management Premier World Discovery — 5 Collette Vacations — 2 Senior Activities and Services 0 Bridge every Wednesday — 8-12 per session average 0 Mahjong every Wednesday — 24 per session average Bingo every Tuesday and Friday — 195 per session average Senior Excursions February 1, 2012 — Camelot Theatre -- This was a sold out trip with 54 enrolled. For $43 participants enjoyed a musical tribute to Kenny Rogers, Dolly Parton, Reba McEntire and Roy Orbinson by look-alike impersonators at the Camelot Theatre in Palm Springs. Lunch was at Sherman's Deli before the show. February 16, 2012 — Santa Anita Racetrack — 41 attended Senior Day at the beautiful Santa Anita Racetrack. The seniors enjoyed a sit-down luncheon in the clubhouse. The fee for the trip was $25 and also included clubhouse seating and a program for each senior. Senior Special Events February 9, 2012 — Valentine Dinner Dance —167 seniors attended the annual senior Valentine dance. There was dancing to music provided by Keith Johnson, DJ and the delicious dinner was catered by La Finestra. A great time was had by all. Special Events Winter Snow Fest A full financial summary and evaluation will be in the March commission report. Concert Share A full financial summary and evaluation will be in the March commission report. 29th Annual Easter Egg Hunt The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 29th Annual Easter Egg Hunt on Saturday, April 7, 2012. This FREE fun -filled day starts at 1 Oam at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age. Children should remember to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and his friends the "peeps"! Don't miss out on this opportunity to start a new family tradition! $5 pancake breakfast and pictures with the Easter bunny will be available for purchase. 22nd City Birthday Party The City will celebrate 23 years of incorporation on Saturday, April 14, 2012 from 11 am-5pm (carnival rides and teen action zone games until 6pm) at Pantera Park. The first committee meeting was held on Tuesday, January 31 at City Hall. Representatives from the regional chamber, L.A County Fire and Sheriffs Department and City staff were all in attendance. The main topics discussed were organization participation and event logistics. In addition, applications for community organizations to participate in the event were mailed out on Thursday, February 2 with a deadline of Friday, March 6, 2012. Non-profit community organizations can participate by operating a food booth, carnival ride, kidzone game, teen action zone game or have an information booth. Additional applications will be available at City Hall, the Diamond Bar Center and on the City's web site. Nominations for Diamond Bar Outstanding Volunteer's were also mailed to community organizations and have a deadline of Friday, March 16, 2012. The categories are Youth (Age 17 and under) and Adult (Age 18 and over). Arbor Day — Save the date of Friday, April 27 for this annual event that takes place at Pantera Elementary School at 9:30am. Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 44 private, business and non-profit rentals during the month of January. There were 20 church rentals, 2 Toastmasters meetings, 4 weddings, 3 Quinceaneras, and 2 Chinese New Year Celebrations. There were also 7 business meetings, 3 birthday parties, a memorial service, debut, and soccer registration night. A total of $70,012.99 in rental fees was collected during the month of January for Diamond Bar Center rentals. In January 2011 $54,647 in rental fees was collected. Heritage -- There have been 14 rentals of Heritage Park Community Center for the month of February. Rentals include a church, an ongoing meditation class, and 4 birthday parties. Total revenue for these rentals is $2,145.00. The revenue for February 2011 was $2,260.00. Pantera -- There have been 6 rentals of the Pantera Park Activity Room for the month of February. Rentals include 2 Toastmasters meetings, and 4 birthday parties. Total revenue for these rentals is $830.00. The revenue for February 2011 was $390.00. Picnic Reservations -- As of February 15, 2012 there have been 9 picnic reservations made for the month of February. There was 1 for Peterson Park, 2 at Pantera Park, 2 at Heritage Park and 4 at Sycamore Canyon Park. The revenue of these picnic rentals is $300.00. The revenue for February 2011 was $250.00. FEBRUARY PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS & MAINTENANCE SUPERINTENDENT SUBJECT: FEBRUARY PARKS REPORT DATE: 2/16/12 MEETING DATE: 2/23/12 During the previous months, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Adjusted the door latch mechanism in the lower women's restroom. • Replaced the ballast in the motor court south column up -light. Re-lamped fixture. • Removed and reset a (blue) trail light. Light was partially buried due erosion. Replaced broken lens and "0" ring. • Re -graded surface drain on trail between library pad and water feature. • Replaced ballast in a hallway sconce light. • Performed emergency generator test. • Adjusted hallway fire door latches by Willow room. • Serviced ice machine. (contractor) • Re-lamped wheelchair ramp pole light. • Re-lamped parking lot walkway light. 0 Repaired ballast for flag up -light. • Replaced fan belt for ventilation fan. Heritage Par e Cleared kitchen drain clog. e Re-lamped exterior men's room lights. e Installed two (2) baby changing tables in interior restrooms. • Re-lamped two (2) exterior restroom lights and replaced one (1) ballast. e Found refrigerator not working. Replaced compressor contactor. (Glenn's) Maple Hill Park 9 Re-lamped one (1) tennis court light. Pantera Park a Re-lamped six (6) exterior building lights. 0 Assisted with set up and take down of the winter Snow Fest. Paul C. Grow Park e Replaced one (1) exterior restroom light ballast. • Re-lamped two (2) exterior lights. Peterson Park 0 Unplugged urinal in men's room. 0 Re-lamped three (3) exterior security lights. Ronald Reagan Park e Re-lamped two (2) exterior restroom lights. • Unplugged urinal in men's room. City Hall 0 Repaired drain line for kitchen sink. 0 Ran drain snake down four (4) women's restroom sinks to clear lines. • Reattached one women's room under, mount sink basin to the counter top. e Replaced two (2) urinal gaskets in the men's room. e Repaired one (1) leaky urinal handle. Inte'roffice MEMORANDUM To: Honorable Chairman and Members of theAParJkKandd Recreation Commission From: Bob Rose, Community Services Director Date: February 15, 2012 Meeting Date: February 23, 2012 Re: CIP Projects Up -date CIP Projects Up -date: Washington Park — This new park is starting to take shape with the installation of concrete walkways, picnic shelter, 72" box magnolia tree, light fixtures, benches and stone seating walls. The water meter has been installed and the Edison meter is expected anytime now. Even with a couple days of rain this week, the project is still on scheduled to be completed in time for public use by summer, 2012. Sycamore Canyon Park Trail — Phase IV — Construction started on Tuesday, November 1. The project is scheduled to be completed by early March, if the weather continues to cooperate. Silver Tip Park — Construction of this project started on October 24. The new water meter has been installed by WVWD and the project is on track to be completed this spring. Larkstone Park — Hall & Foreman, the City's consultant for grading plan check, has approved the plans for Larkstone Park. Formal approval by the Public Works Department will come after the developer submits its plans on mylar. Community Services staff has already approved its portion of the plan check. Free -Standing Interpretive Panels — Staff is working with Architerra Design Group and ACE Construction to design and install 11 interpretive panels along the Sycamore Canyon and Summit Ridge trails. These panels are being paid for with funds the City was awarded from the Prop 84, Nature Education grant, The panels should be installed by this spring. Draft copies of several of the panels will be presented to the Commission at this meeting. Dog Park — Our engineering consultant for this project has'provided staff a number of options for the design of the ADA walkway to the dog park. 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