HomeMy WebLinkAbout03/29/2012 PRC Agenda - Regular MeetingMill
AGENDA
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21810 Copley Drive
Diamond Bar, California
Chairman Dave Roberto
Vice -Chair Lew Herndon
Commissioner Dave Grundy
Commissioner Benny Liang
Commissioner Ted Owens
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available for public inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title /I of the Americans with Disabilities Act of
1990, the City of Diamond Bar requires that any person in need of any type of special equipment,
assistance or accommodation(s) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
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111410LIMITAI I
Please refrain from smoking, eating or drinking = The City of Diamond Bar uses recycled paper
in the Hearing Board Room. and encourages you to do the same.
City of Diamond Bar
PARKS AND RECREATION COMMISSION
PUBLIC INPUT
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. Amember, nfthe
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject nl8ttB[ jurisdiction of the DiB[OOOd Bar Parks and Recreation Commission. A request to
address the ConnnOiS5ioD should be submitted in writing to the Secretary of the Commission,
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation atthe time the item iacalled onthe calendar. The Chair may limit the public input onany item or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business ofthe Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations tothe staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72hours prior tOthe Commission meeting. |ncase ofemergency o[when osubject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that ienot onthe posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation CoO)nnioaioD meetings are prepared by the Community
GemimaSOepo�rnentand are available 72hours pho[tothe nneetng. Agendas are available electronically and
may beaccessed byapersonal computer through aphone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge.
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice otleast three business days inadvance Dfthe meeting. Please telephone /8O8\83S-7OOO
between 7:30 a.m. to 5:30 p.m, Monday through Thursday and 7:30 a.nn, to 4:30 p.0. on Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Cassette Tapes of Meetings (909) 839-7060
Computer Access toAgendas /SOS\B0O-L|NE
General Information (9O9)O39-7OG0
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSIO
AGENDA
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THE WINDMILL ROOM at
Diamond Bar City Hall — 1st Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
• Provide —
n Advice to the City Council.
n A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
u Quality recreational programs for all ages.
• Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
• Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, LIANG, OWENS,
VICE-CHAIRMAN HERNDON, AND CHAIRMAN ROBERTO
A. SWEARING IN OF COMMISSIONERS
B. PRESENTATION OF 2012 YOUTH BASKETBALL SPORTSMANSHIP AWARDS:
This award recognizes the team's outstanding efforts in good sportsmanship that was
displayed and then rated throughout the just concluded youth basketball season. Seven
teams will be presented with awards. This award serves as an incentive for players, coaches
and fans to demonstrate positive support and to place the emotional and physical well being
of the children ahead of a personal desire to win.
C. SELECTION OF CHAIR AND VICE -CHAIR FOR COMMISSION
March 29, 2012 PAGE 2 PARKS & RECREATION COMMISSIOK
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
Tuesday, April 3 — City Council Meeting — 7pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Saturday, April 7 — Annual Easter Egg Hunt — 8:30am — Pancake Breakfast
Free Egg Hunt at 1 Oam — Pantera Park, 738 Pantera Drive, Diamond Bar
Sunday, April 8 — Easter Sunday
Tuesday, April 10 — Planning Commission Meeting — 7pm — Windmill
Room, 21810 Copley Drive, Diamond Bar
Wednesday, April 11 — Senior Excursion to Harrah's Rincon Casino —
8:30am — 6pm — Leaves DBC at 8:30am / Returns at 6pm
Thursday, April 12— Traffic & Transportation Commission Meeting — 7pm
Windmill Room, 21810 Copley Drive, Diamond Bar
Saturday, April 14 — City Birthday Party — 11 am — 5prn (carnival rides until
6pm) 738 Pantera Drive, Diamond Bar
Saturday, April 14 — Diamond Bar Car Show — 11 am — 5pm — Pantera
Park, 738 Pantera Drive, Diamond Bar
Tuesday, April 17 — City Council Meeting — 7pm — The Government
Center Auditorium, 21865 Copley Drive, Diamond Bar
Thursday, April 19 — Senior Spring Dinner & Dance — 6-9pm — DBC —
1600 Grand Avenue, Diamond Bar
Saturday, April 21 — Carlsbad Flower Fields Adult Excursion — 8am — 6pm
Leaves DBC at 8:30am / Returns at 6pm
Tuesday, April 24 — Planning Commission Meeting — 7pm — Windmill
Room, 21810 Copley Drive, Diamond Bar
March 29, 2012 PAGE 3 PARKS & RECREATION COMMISSION
Tuesday, April 24 — DB 4Youth and DB 4Youth "In Action" Meeting —
6pm — DBC, 1600 Grand Avenue, Diamond Bar
Thursday, April 26 — Parks & Recreation Commission Meeting — 7pm
Windmill Room, 21810 Copley Drive, Diamond Bar
Friday, April 27 — Arbor Day Celebration --- 9:30prn — Pantera Elementary
School, 801 Pantera Drive, Diamond Bar
1.1 Approval of Minutes for February 23, 2012 Regular Meeting
1.2 Transmittal of Parks & Recreation Commission Handbook
2. INFORMATION ITEMS
2.1 Recreation Program Update — Mickey McKitrick, Recreation Specialist
1. Power Point Presentation
2.2 Parks Report -- Anthony Jordan, Parks and Maintenance Superintendent
1. Power Point Presentation
2.3 CIP Projects — Bob Rose, Community Services Director
1. Washington Park
2. Sycamore Canyon Park Trail — Phase IV
3. Silver Tip Mini -Park
4. Design of Sycamore Canyon Creek Repair
5. Trails Free Standing Interpretive Exhibits — Design & Construction
6. Dog Park at Pantera Meadow
3. OLD BUSINESS — None.
4. NEW BUSINESS — None.
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES • THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
FEBRUARY 23. 2012
Chairman Roberto called the Parks and Recreation Commission meeting to order at
7:07 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance.
Present: Commissioners Dave Grundy, Benny Liang, Ted
Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent; Claude Bradley, Parks and
Maintenance Supervisor, Christy Murphey, Recreation Superintendent, Alison Meyers,
Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by CSD/Rose.
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the January 26, 2012 Regular Meeting.
C/Liang moved, VC/Herndon seconded, to approve the January 26, 2012
Meeting Minutes as presented. Without objection, the motion was so
ordered.
1.2 Adoption of Parks & Recreation Commission Resolution No. 2012-01:
VC/Herndon moved, C/Owens seconded, to Adopt Parks & Recreation
Commission Resolution No. 2012-01. Without objection, the motion was
so ordered.
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2.1 Recreation Program Update — RS/Murphey
2.1.1 PowerPoint Presentation —CSD/Meyers
2.2 Parks Report — PMS/Jordan
FEBRUARY 23, 2012 PAGE 2 P&R COMMISSION
2.2.1 Power Point Presentation — PMTI/Bradley
2.3 Status of CIP Projects — CSD/Rose
2.3.1 Washington Park — PMTI/Bradley gave a Power Point presentation
on this project.
2.3.2 Sycamore Canyon Park Trail — Phase IV — PMTI/Bradley presented
a Power Point presentation on this project.
2.3.3 Silver Tip Mini -Park — Presentation by CSD/Rose
2.3.4 Larkstone Park — Presentation by CSD/Rose
2.3.5 Design and Construction of Trails Free Standing Interpretive
Exhibits — covered under Item 2.3.2. -
2.3.6 Design and Construction of Dog Park at Pantera Meadow —
Presentation by CSD/Rose, a schematic of the design will be
presented at the next meeting.
2.3.7 Design of ADA Improvements at Longview South and Stardust Mini
Parks — CSD/Rose reported that a letter and schematic describing
the planned improvements at each mini -park will be mailed to the
residents in each park neighborhood.
3. OLD BUSINESS:
3.1 CPRS Conference in Long Beach — March 20 through 23, 2012.
VC/Herndon, C/Owens and C/Grundy said they would not be attending
the conference.
4. NEW BUSINESS:
4.1 Consideration of rescheduling March 22, 2012 meeting to March 29, 2012,
VC/Herndon moved, C/Owens seconded, to reschedule the March 22,
2012 Parks and Recreation Commission meeting to March 29, 2012.
Without objection, the motion was so ordered.
4.2 Discussion regarding a possible recommendation to the City Council
directing staff to begin work with the school districts on a Memorandum of
Understanding (MOU) acknowledging the recommendations in the Parks
Master Plan regarding improvements to outdoor athletic facilities at
Lorbeer and South Point Middle Schools.
FEBRUARY 23, 2012 PAGE 3 P&R COMMISSION
C/Grundy moved, C/Owens seconded, to recommend to the City Council
directing staff to begin work with the school districts on a Memorandum of
Understanding (MOU) acknowledging the recommendations in the Parks
Master Plan regarding improvements to outdoor athletic facilities at
Lorbeer and South Point Middle Schools. Without objection, the motion
was so ordered.
5. ANNOUNCEMENTS:
C/Owens said he liked the PowerPoint presentations on the CIP projects.
VC/Herndon said he too like the PowerPoint presentations on the CIP projects.
CSD/Rose said he would investigate putting the PowerPoint presentations up on
the City's website.
C/Liang also liked the PowerPoint presentations. He attended the lottery at the
Diamond Bar Library.
C/Grundy also liked the PowerPoint presentations and said he approves of the
progress on the park projects.
Chair/Roberto echoed his colleague's statements.
All of the Commissioners agreed they would prefer it if the meeting room was a
little warmer and asked for snacks at the next meeting.
ADJOURNMENT: C/Owens moved, VC/Herndon seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Roberto adjourned the meeting at 8:44 p.m.
The foregoing minutes are hereby approved this day of 2012.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE ROBERTO, CHAIRMAN
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TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: March 15, 2012
MEETING DATE: March 29, 2012
Community Recreation Guide
The Spring 2012 Recreation Guides are now available to be picked up at City Hall, Diamond
Bar Center, Heritage Park Community Center, Pantera Park Activity Room and Diamond Bar
Public Library. The Summer Recreation Guide is being compiled by the Public Information
Department and is scheduled for delivery during the first week of May.
Winter 2012 -- The Winter Session officially ends March 23. This winter so far we have 671
participants enrolled in 131 classes. Most popular classes this winter were: Tennis for all
ages, Zumba, Pilates/stretch-n-tone workout, Kajukenbo, Karate, Adult Yoga, Country Line
Dance, and Jazzercise.
Spring 2012 -- Spring session begins in two weeks on March 24 and ends June 1. Spring
offers a handful of new classes including Creating Art with Music and Fantasy, Spring Art
Camp, Adult Tap, and Restorative Yoga. After a few seasons away we will see the return of
Kiddie Gymnastics and Digital Photography. We also have new instructors for popular
returning classes, Baby Ballet and Guitar 101. There will be 161 different classes offered this
Spring and we already have 80 students enrolled.
Youth Programs
Tiny Tots -- Tiny Tots Spring Session begins on April 2 and will go through June 15, 2012.
At the time of this report Heritage Park Tiny Tots had 12 in the Tuesday/Thursday class and
20 in the Monday/Wednesday/Friday class. Pantera Park had 12 in the Tuesday/Thursday
class and 14 in the Monday/Wednesday/Friday class. This session will include the spring
excursion to the La Habra Children's Museum in May.
DB 4Youth "in Action" -- D13 4Youth "In Action" was busy during the past month. They
performed work around Quail Elementary School on February 28 and 29 after school until
6pm. Several youth helped out as stage hands at the DBCF Spring Concert on March 3.
They met and decided on a Super Heroes theme for the 6th, 7t" and 8th grade dance in May.
They tentatively decided to theme Teen Night Out as "Teen Night Out" instead of trying to
add another theme as they did last year with "Neon Nights". On March 24 and 25 they have
a food drive planned at Albertson's. The food will be donated to Dovetail Ministries, same
place as they donated to last year. At the March meeting on Tuesday, March 27 nominations
for the 2012-13 board will begin.
Summer Day Camp -- Summer Day Camp
registration began on Monday, March 12. The
registration brochure is available on the City
Website, at City Hall, at the Diamond Bar
Center and was delivered to all the elementary
schools in Diamond Bar. There are 138
spaces filled so far out of 1100.
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Volunteens -- Applications for the Volunteen
program were available at the Diamond Bar
Center, at City Hall and on the City Website
starting February 27. Youth ages 13-15 are
encouraged to apply. The youth will work in
one of five programs throughout the summer.
They must turn in the completed application
no later than 5:30pm on Thursday, April 19.
Each applicant will be interviewed as if they
are applying for a job. This is the first step in
the Volunteen leadership program.
Arl"It RnQkckfhn11 — Play continues in the winter
2012 season. Games are played at Diamond
Bar High School from 1-9pm and South Pointe Middle School from 2-9pm. This season,
there are 30 teams separated into 5 divisions. Included in the $360 registration fee are 10
league games plus a qualification game, scorekeepers, and championship awards. Teams
also pay $20 per week for the officials. The season is scheduled to end in April.
Adult Volleyball -- The winter session began on January 9, 2012. There are currently 15
participants enrolled in the program. For only $40, participants receive 10 weeks of play on
two courts of action from 7-9pm. The winter session will conclude in March 19.
Table Tennis -- The Table Tennis program continues at Heritage Park on Tuesday (average
of 13 participants), Thursday (average of 11 participants), and Sunday (average of 15
participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays,
while Sunday is open from 6:30-10pm.
Youth Basketball -- The season concluded on Saturday, March 10. Teams will be
recognized for their sportsmanship at the March 29 meeting. Parents, coaches, and players
have been rated by staff on their encouragement and positive attitude toward the game
throughout the season. The teams from each age group with the highest rankings at the end
of the season will receive a pizza party at Round Table Pizza, as well as recognition at the
Parks and Recreation Commission meeting in March.
Eight children from the 12-13 year old division were selected to represent Diamond Bar's
youth basketball program in the 2012 SCMAF-San Gabriel Valley tournament in Pasadena
this week. The roster was put together by staff, based largely on the level of sportsmanship
exhibited by the children during the season. The Diamond Bar team gave it their best "shot"
against a team from South El Monte, but unfortunately came up a bit short. Along with each
sportsmanship winning team from the league, they will be recognized for their good spirits at
the Parks and Recreation Meeting on Thursday, March 29.
Youth Soccer -- Currently there are 89 youth enrolled. Skills day will be held on Saturday,
March 24 at 8:30am for 4-5 year olds, 9:30am for 6-7 year olds, and 10:30am for 8-9 year
olds at Mt. Calvary Lutheran School. The parent workshop will be held at the Diamond Bar
Center on Tuesday, March 27 at 6pm. Games will begin Saturday, March 31 at Mt. Calvary.
For $84 participants receive a jersey, trophy, and eight games.
Skate Park -- The skate park averages 7 users per hour on weekdays, with 10 users per
hour on the weekend. Field attendants check in on the skate park a few times each day, from
4pm - Dusk on weekdays, and from 8am - Dusk on the weekends.
Adult Excursions
Getty Villa -- The Getty Villa excursion sold out with 45 participants. A total of 43 participants
attended the trip on Saturday, March 10. Upon arrival we enjoyed a casual lunch of turkey,
ham, roast beef or Mediterranean veggie sandwich, along with chips, cookie and a drink.
The rest of the afternoon was spent perusing the museum looking at the amazing Greek
sculptures and works of art. The Getty has a collection of over 44,000 Greek, Roman and
Etruscan antiques. The ride back included bottled water and a snack.
Carlsbad Flower Fields & Premium Outlets -- Enjoy the beauty of Carlsbad! The nearly
fifty acres of Giant Tecolote Ranunculus flowers that make up The Flower Fieldso in
Carlsbad, California, are in bloom for approximately six to eight weeks each year. There will
be a wagon ride for the tour, live music and over 20 vendors will have food, plants and
flowers for sale. The afternoon will finish with a trip to the Carlsbad Premium Outlets, where
you may enjoy lunch at one of their restaurants and shopping. This excursion includes
roundtrip transportation, admission to the Flower Fields and a snack on the way home, all for
$44 per person. The trip will take place on Saturday, April 21.
California Strawberry Festival -- Come celebrate 29 years of strawberry fun at the
Strawberry Meadows of College Park in Oxnard, California. The festival celebrates the
region's rich agricultural heritage while raising funds for numerous charities. Festivities
include interactive exhibits, live entertainment, arts and crafts vendors, Strawberryland for
kids and of course yummy strawberry treats and beverages! This excursion includes
roundtrip transportation, admission to the California Strawberry Festival and a snack on the
way home, all for $41 per person. The trip will take place on Saturday, May 19.
Temecula Balloon and Wine Festival -- Spend a beautiful evening in Temecula. The
festival will feature food, wine tasting, craft fair and live entertainment. There will be plenty for
the whole family to enjoy, including a Kids Fair. Come nightfall, watch the balloons glow to
the beats of live music. The excursion includes admission to the festival, roundtrip
transportation and a snack for the ride home, for $43 per participant. (Food and wine tasting
may be purchased on your own. Ask about the wine tasting with a souvenir glass when you
arrive!) The excursion will take place on Saturday, June 2.
Hollywood Bowl — Opening Night! -- Join in on this star-studded night! The Hollywood
Bowl Orchestra will be performing along with a spectacular fireworks display. 2012 Hall of
Fame inductees will be announced soon. Bring a picnic dinner or purchase it at the Bowl.
Excursion includes roundtrip transportation, admission to the show, seat cushion and a
snack, at $44 each. The event will take place the evening of Friday, June 22.
Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15
free classes to seniors at the Diamond Bar Center and Heritage Park. These classes vary
from computer to exercise to fine arts. The Spring session of classes began Monday,
February 27 and will end Friday, June 15. The following classes are being offered: Basic
Computing 1, 2, & 3, Creative Computing, Digital Photography, Quilting, Sewing and Design,
Drawing, Watercolor Painting, Gardening, Needlework, Physical Conditioning, Yoga and Tai
Chi.
AARP Free Tax Preparation — AARP is helping seniors with their tax preparation again this
year. On Wednesdays in February, March and through April 11 there will be three tax
preparers available to meet with the seniors and prepare their taxes. 48 appointments have
been made for the month of February.
Senior Seminars
3/7 Talk with the Attorney — 5
3/8-9 AARP Mature Driving — 12
3/12 Legal Seminars Part 11 — 10
3/15 Case Management
3/16 Reverse Mortgage Specialist — 2
Senior Activities and Services
• Bridge every Wednesday — 8-12 per session average
• Mahjong every Wednesday — 18-24 per session average
• Bingo every Tuesday and Friday — 195 per session average
Senior Excursions
March 16, 2012 — 67th Annual International Orchid Show -- This was a sold out trip
with 54 enrolled. The seniors enjoyed lunch and shopping on their own in downtown Santa
Barbara before traveling to the Orchid Show at the Earl Warren Fairgrounds. There were
100's of orchids to view with many available for purchase. The fee for the trip was $20.
March 28, 2012 — Fantasy Springs Casino — 53 seniors are all set to visit the Fantasy
Springs Casino. Participants will receive $15 in free play and can participate in the matinee
bingo at this favorite casino. The fee for this trip is $20.
Senior Special Events
March 14, 2012 — Mardi Gras Dinner Dance — 158 seniors attended this senior dance.
There was dancing to music provided by Keith Johnson, DJ and the delicious dinner was
catered by Brownstone Cafe. A great time was had by all.
Special Events
Winter Snow Fest -- A full financial
summary and evaluation is included in the
March commission report.
Concert Share -- A full financial summary
and evaluation is included in the March
commission report.
29th Annual Easter Egg Hunt -- 11,000
candy filled eggs were delivered to City Hall
the week of 2.27.12 for the annual event on
Saturday, April 7, 2012. The City of
Diamond n A +k Diamond D
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Breakfast Lions Club are teaming up once again to offer the Diamond Bar community a fun -
filled morning! The event starts at 8:30am with a pancake breakfast provided by Fire
Explores Post 19. At 10arn the hunting will start. Separate egg hunting areas will be set up
for children based upon their age. Children should remember to be on the lookout for a
special appearance by the Easter Bunny and his friends the peeps!
23rd City Birthday Party -- The City will
celebrate 23 years of incorporation on
Saturday, April 14, 2012 from 11 am-5pm
(carnival rides and teen action zone
games until 6pm) at Pantera Park,
The game and ride vendors meeting also proved to be very helpful for the participating
organizations. The meeting covered event logistics, ticketing information and revenue
sharing. Every organization that attended the meeting received an opportunity to pick their
game or ride to operate. Overall both meetings were successful for the participating
organizations and the City.
In addition, nominations for Diamond Bar Outstanding Volunteer's are still being returned. 7
applications for nomination have currently been received. The deadline is Friday, March 16,
2012. The categories are Youth (Age 17 and under) and Adult (Age 18 and over).
Arbor Day -- Arbor Day takes place on Friday, April 27 at Pantera Elementary School at
9:30am. In honor of the City of Diamond Bar's designation as a Tree City U.S.A., children
from Pantera Elementary School will celebrate Arbor Day with special presentations and
participation in an exciting tree planting ceremony. The ceremony will also include
recognition of the 2012 Pantera Elementary School Poster Contest winner. Everyone is
invited to join us for this special event.
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 41 private,
business and non-profit rentals during the month of February. There were 20 church rentals,
2 Toastmasters meetings, 4 weddings, 2 Quinceaneras, and 3 Chinese New Year
Celebrations. There were also 5 business meetings, 1 fundraiser, 1 debut, 1 class reunion
and 1 soccer registration night. A total of $68,595.51 in rental fees was collected during the
month of February for Diamond Bar Center rentals. In February 2011 $48,257.66 in rental
fees were collected.
Rental of the Grand View Ballroom is in high demand. The Diamond Bar Center is a popular
venue for wedding receptions, business seminars, and Quinceafieras. Currently all
Saturdays but two, November 30, 2013 and December 28, 2013 are reserved from now
through 2013. Diamond Bar residents may make reservations up to 24 months in advance.
Non-residents may make reservations up to 20 months in advance. A lottery is held every
first of the month to allow all renters an equal opportunity at obtaining a rental date.
Heritage -- There have been 9 rentals of Heritage Park Community Center for the month of
March. Rentals include 4 church rentals and 5 birthday parties. Total revenue for these
rentals is $2,240.00. The revenue for March 2011 was $1,655.00.
Pantera -- There have been 6 rentals of the Pantera Park Activity Room for the month of
March. Rentals include 2 Toastmasters meetings, 2 birthday parties, 1 baby shower, and 1
business meeting. Total revenue for these rentals is $539.00. The revenue for March 2011
was $531.00.
Picnic Reservations -- As of March 10, 2012 there have been 25 picnic reservations made
for the month of March. There have been 7 at Pantera Park, 3 at Heritage Park, 4 at Ronald
Reagan Park and 11 at Sycamore Canyon Park. The revenue of these picnic rentals is
$650.00. The revenue for March 2011 was $400.00.
Recreational Trails Grant -- Staff continues to work with Architerra Design Group for the
information for the interpretive panels on the Sycamore Canyon Park trail and along the
Summitridge Park Trail System. Staff is reviewing draft copies the size of the panels. The
Recreational Trails Grant is funding 50% of the work for the Sycamore Canyon Park Trail
Phase IV that should be completed by the end of March.
Armed Forces Banners
Banners -- Staff is in the process of inventorying the locations and the current conditions of
posted banners. There have been several harsh weather days the past few months that
have caused banners to be in need of repair. In addition, applications are still being accepted
with the next posting in May. Applications and requests for removal received before the
Friday, March 30 deadline will be posted and removed.
Program Title: Winter Snow Fest
Date: January 31, 2012
Evaluation: Prepared by: Andee Tarazon, C.S. Coordinator
Pantera Park was a flurry of cheer as an estimated 3,000 people attended the Winter Snow
Fest on Saturday, January 14, 2012. Children of all ages sledded down 4 snow hills and
frolicked in a snow play area. 90 tons of snow was used to make the snow hills and play
area. The event also featured children's craft and games booths, local entertainment on
stage, food booths and of course, lots of fun!
For only $5 children could purchase a wristband for unlimited sledding and for $1 they could
play 4 games or crafts. Sleds were provided for the runs, and, for safety, children were
encouraged to wear gloves and closed toed shoes.
Non-profit community service organizations participated by operating food, game and craft
booths. There were 18 game booths, 4 craft and 11 food booths. All games and craft booth
operators will receive $225.00, a portion of the proceeds from the wristband and game/craft
card sales.
A total of 298 youth volunteers assisted in the operation of the Winter Snow Fest! The
volunteers assisted in the operation of the snow sledding hills, snow play area, food booth
seating area, kid's craft area, stage, as well as the game area. The youth volunteers were
from: Diamond Bar High School's California Scholarship Federation Club, Diamond Bar High
School's Key Club, Diamond Bar High School Leo's Club, and Diamond Bar High School's
Honor Society and Diamond Ranch Honor Society. The volunteers were a big part of the
success of this event.
This event is offered for nominal charges to the residents of Diamond Bar. Staff turns in a
proposed budget for the series each spring as part of the City's budget process. The
approved budget reflects the Council's interest in continuing to offer this event at low cost.
The following financial summary shows what the direct costs of the event were. Staff's
budget does not include indirect costs such as full time salaries and benefits, printing in the
Recreation Guide, vehicle maintenance, etc.
Winter Snow Fest Revenue and Expenditure Recap
2010 Revenue: $6,714.00
2010 Expenditures: $32,106.54
2011 Revenue: $8,925.00
2011 Expenditures: $36,226.74
2012 Revenue: $7,502.75
2012 Expenditures: $35,193.93
Staff Recommendations
1. Continue to have 16 tables, 128 chairs and 8 canopies for food eating area.
2. Continue to have 200 chairs and a 40X40 canopy for the stage area.
3. Budget additional $500 for 10 more tons of snow.
4. Budget additional $200 for additional hay bales.
Revenue Sharing Agreements with Diamond Bar based non-profit organizations.
For operating game or craft booths, non-profit organizations received a portion of the funds
from the wristband sales. Wristbands sales generated $5,850 in proceeds and staff spent
$900 on prizes. $4,950 was available for revenue sharing. $4,950 divided by the 22 groups
participating left $225.00 for each group.
ogram Title:
Nate:
�valuation Prepared by
Concert Share
January 31, 2012
Andee Tarazon, C.S
The Diamond Bar Center was jam packed and rocking to the beat of the 153 bands
represented at this year's event on January 26. Bands from all over Southern California
attend concert share to promote their band and meet staff from surrounding city agencies. All
bands were pre registered and assigned tables. Each band paid a table fee of $100 which
included one 6ft table, two chairs, electricity and a table cloth.
In addition 140 surrounding city representatives walked through the Diamond Bar Center
doors and were directed to the Sycamore Room, Pine Room, Grand View Ballroom and
motor court to enjoy the band displays. City representatives also participated in a lunch
discussion. The main topics were: favorite band, worst band, pricing and location of concert
share 2013. The City of Diamond Bar was once again voted to host this event in 2013!
Concert Share Revenue and Expenditure Recap
2010 Revenue: $16,575.00
2010 Expenditures: $7,456.22
2011 Revenue: $16,695.00
2011 Expenditures: $7,741.77
2012 Revenue: $16,850.00
2012 Expenditures: $7,760.68
Staff Recommendations:
• Budget additional $100 for staff costs
• Budget additional $150 for vendor snacks
• Continue to set up day before the event
• Send reminder to participant cities to bring promotional material to share.
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS & MAINTENANCE
SUPERINTENDENT
SUBJECT: MARCH PARKS REPORT
DATE: 3/15/12
MEETING DATE: 3/29/12
During the previous month, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
® Replaced two (2) ceiling vent fan belts. (EF 4 & 5)
® Performed monthly generator test.
® Repaired Oak Room wall. Wall was accidentally damaged by a participant.
® Cleaned and cleared ice machine floor sink.
® Replaced a snap hook on the memorial circle U.S. flag.
® Re-lamped an exterior entrance sconce light.
Drained excess water from the water feature and removed debris from the
water return inlet. This was due to rain.
On February 25, the DBC experienced a power outage for approximately
20 minutes. Fluctuating power caused damage to the DBC's Trane HVAC
control system leaving only limited control over the system. Trane is in the
process of procuring replacement parts for the repair.
The following items were completed during the maintenance week that occurred
during the week of February 21-24.
® Cleaned banquet chairs.
® Cleaned ceiling vents and up -lights in the GVBR.
® Spot cleaned carpet in the GVBR.
® Cleaned coffee stains from the fabric walls in section E of the GVBR,
® Cleaned sinks, counters and appliances in the Pine Room.
® Cleaned Oak Room folding chairs.
Heritage Park
® Replaced broken swing clevis.
® Replaced drinking fountain valve.
® Replaced electrical cord on floor buffer.
® Re-lamped two (2) park pole lights.
Maple Hill Park
® Re -tamped four (4) tennis court light fixtures.
® Replaced one (1) tennis court light ballast.
® Re-lamped two (2) exterior building lights.
Pantera Park
® Installed two (2) coat racks for the Tiny Tot class.
® Re-lamped two (2) park pole lights.
•Replaced one (1) basketball net.
Paul C. Grow Park
® Unplugged urinal in men's room
® Unplugged drinking fountain drain.
® Re -hung steel men's room door that had broken loose from the doorjamb.
® Repaired vandalized partition. Damage occurred when the door was
inoperable.
Peterson Park
® Repaired garbage disposal and cleared drain clog.
® Unplugged two (2) drinking fountain drains.
0 Repaired drinking fountain valve.
1''• 7 R12= MM
® Re-lamped three (3) tennis court light fixtures.
® Unplugged urinal in men's room.
City Hall
Installed automatic soap dispensers and air fresheners in men's and
women's restrooms.
® Installed twelve (12) clocks throughout City Hall.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: March 15, 2012 Meeting Date: March 29, 2012
Re: CIP Projects Up -date
CIP Projects Up -date:
Washington Park — Construction work on this new park should be completed within the next two
weeks. As soon as the electric meter is installed by Southern California Edison, the final portion of
the planting material will be installed and the 90 -day maintenance period will begin. The dedication
ceremony for this park is schedule for Saturday, June 2. All the residents in the neighborhood will
be invited to attend.
Sycamore Canyon Park Trail — Phase IV — Construction work on this project should be
completed within the next two weeks. The free-standing interpretive panels will be installed after
they are completed by the manufacturer.
Silver Tip Park — Construction work on this project should be completed within the next two
weeks. As soon as the final portion of the planting material is installed, the 90 -day maintenance
period will begin.
Design of Sycamore Canyon Creek Repair — David Evans and Associates (DEA) has been
selected by staff as the consultant to complete this design work. Staff will present the design
concepts to the Commission when they are available.
Free -Standing Interpretive Panels — Our consultant for this project, Architerra Design Group, has
completed three more panels for this project. ACE Construction, the contractor working on
Sycamore Canyon Trail, Phase IV, will install all of the panels when they are available. Panels will
be installed along the Sycamore Canyon and Summit Ridge trails. Draft copies of the three new
panels will be presented to the Commission at this meeting.
Dog Park — Our engineering consultant for this project, Harris and Associates has completed the
concept design for the ADA walkway and is now working on the construction documents. The
walkway project will go out to bid when the construction documents are completed.
•; �•; � ii_M Aa
Co ission
Handbook
REVISED 3.22.12
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION HANDBOOK
Table of Contents
I. INTRODUCTION........................................................................................... . ....... 4
MissionStatement............................................................................................................ 4
CityHistory...........................................................................................................................4
Diamond Bar's Form of Government.......................................................................... 5
CityAdvisory Bodies......................................................................................................... 6
CityStaff................................................................................................................................ 6
Ill O C . •.
Membership......................................................................................................................... 6
Officers................................................................................................................ ...........
7
Vacancies...............................................................................................................................
8
Quorum.... ............................... .............. ...................... - ......................................... .........
— 8
Meetings................................................................................................................................
9
Agendafor Meetings........................................................................................................
9
................
Compensation.......................................................................................... .........10
Reimbursement.................................................................................................................10
StaffLiaison...................................................................................................... ...11
Purpose................................................................................................................................11
Duties.......................................................................................... ......................... 11
MeetingProcedures........................................................................................................12
Motions................................................................................................................................17
Resolutions........................................................................................
Voting....... ......... ............................. - ................. .............. ....... ............... .... - ...... -- ......... 20
StaffResponsibilities.......................................................................................................21
Staff Request Procedures..............................................................................................22
Minutes.................................................................................. .........22
Commission Recommendations.................................................................................23
City of Diamond Bar Page 2 Parks and Recreation
Commission Handbook
Revised March 2012
Relations with City Council, Commissions and Committees ............................ 2]
V. LEGAL CONSTRAINTS
TheBrown Act ..... ............................................................................................................. 23
ConflictOfInterest ............................................................ _...... .................................. 24
Disqualification from Commission Decisions ..................... ........... ....................... 24
PublicRecords Law .......................................................................................................... 24
[]i5[rir0ination and Equal Protection ................................................................ .... —75
DueProcess ...................... ................................................................................... ............ J5
VI. PARKS AND RECREATION FACILITIES AND ACTIVITIES
ParkFacilities ..................................................................................................................... 25
SchoolFacilities ................................................................................................................. 28
otherRecreation Facilities ............. .............................................................................. 28
Recreation[)ppOr[UOities............................................................................................ 2g
VII. APPENDIX
CityTelephone List ............................................................. ............................................ 34
CommissionPhone Numbers ...................................................................................... 35
^
Description OfCommissions/Committees ............................................... .............. 35
Statement OfPrinciples -------------___________________.]6
Policiesfor Service. ..... ................................................................................ ................... 36
Di8nOODd Bar Organization Chart ............................................................................... 38
Community Services Department Organization Chart ....................................... 39
City ufDiamond Bar Page Parks and Recreation
Commission Handbook
Revised March 2012
This handbook is intended to give you an orientation of your role as a Parks and
Recreation Commissioner. It includes an overview of the Commission's role and
responsibilities and the structure and procedures of Diamond Bar's Municipal
Government. The handbook also provides an overview of the Parks and Recreation
programs.
Diamond Bar Commissioners are vital to the City's organization and its efforts to meet
the needs and interests of the Community. It is hoped this handbook will assist you as
a member of the team. The City Council and staff are most appreciative of your time
and efforts.
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
u Provide --
o Advice to the City Council.
o A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar,
❑ Quality recreational programs for all ages.
o Have vision and flexibility to meet the ever-changing interests of our diverse, multi-
cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
u Develop facilities that will accommodate the needs Of Our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
..................... - ........... ......................... ...................... Approved May 27, 1999
History of Diamond Bar -
As with many Southern California communities, Diamond iamond Bar's recorded history began
with a 4,340 -acre Spanish land grant deeded by Governor Alvarado to Jose del la Luz.
The land was divided into parcels, which changed hands many times prior to 1900. In
1918, Frederick E. Lewis bought most of the original Rancho Los Nogales area to
establish a cattle ranch and registered the Brand of Diamond Bar with the Department
of Agriculture.
City of Diamond Bar Page 4 Parks and Recreation
Commission Handbook
Revised March 2012
In 1956, Transamerica Corporation paid $10 million to purchase 8,000 acres of
Diamond Bar Ranch from the Bartholome Family. Transamerica formed a master -
planned community that would eventually become home to some 59,203 people. The
first model homes were built at the north end of town in 1960 and a development
"boom" was begun.
The first effort to gain local voice in government began with the formation of the
Diamond Bar Homeowners Association in 1964. The name was changed in 1986 to the
Diamond Bar Improvement Association (DBIA) to serve the community as a whole.
Between 1964 and 1989, the DBIA represented the community before various county
agencies on matters of development and accepted responsibility for enforcing
covenants, conditions and restrictions (CC&R's) on the deeds of all residential tracts. In
1976, the Los Angeles County Board of Supervisors created the Diamond Bar Municipal
Advisory Council (MAC) to provide a focal point for community input to county
government.
Diamond Bar is a typical suburban bedroom community with limited commercial or
industrial land. Commercial acreage is primarily developed with uses designed to serve
residents of the community. Today's Diamond Bar is a young, upscale residential
community of about 59,203 situated among meandering hills and valleys of Brea
Canyon covering 1.4.9 square miles, it is located at the junction of the "57 and "60"
freeways.
Diamond Bar's Form of Government -
The City of Diamond Bar was incorporated April 18, 1989 as a general law City with a
Council/Manager form of government.
The City Council is composed of five members elected for overlapping four year terms
by Diamond Bar residents. It is the governing body of the City, vested with regulatory
and corporate power. The City Council establishes policy and is ultimately responsible
to the people for the actions of the local government. Diamond Bar's organizational
structure consists of a Mayor and a Mayor Pro -tem selected by the City Council. The
Mayor is the presiding officer of the Council for a period of one year, with the Mayor
Pro -tem as the position's backup.
Because of the complexity, diversity and quantity of issues facing the City Council,
Commissions are asked for input in the decision-making process.
City of Diamond Bar Page 5 Parks and Recreation
Commission Handbook
Revised March 2012
There are two types of advisory bodies; one established by City ordinance of a
permanent nature. The duties, responsibilities and scope of authority are set forth in
the enabling ordinance. The other type of advisory body is created by a Resolution of
the Council to serve a particular function for the City.
The primary purpose of both Commissions and Committees is to gather information,
weigh public opinion, and examine issues in-depth in order to make a recommendation
to the City Council.
City Staff -
City Manager — The City Manager is responsible for the administration of the City's
government. He/she is appointed by the City Council, serves as the City's Treasurer and
appoints Department Heads and employees to provide services to the community.
City Clerk - The City Clerk has the responsibility of conducting all municipal elections,
providing administrative support to the City Council, recording their actions and
maintaining records for review. The City Clerk is also the Records Supervisor.
Departments - Diamond Bar's organization consists of the following Departments:
® Administration which includes City Clerk, Public Information, Public Safety,
Emergency Operations and Human Resources.
• Finance Department
• Information Systems Department
• Community Development Department
• Engineering / Public Works Department
• Community Services Department
The City contracts for Police, Fire and Building & Safety services. Department Directors
and contractors are responsible to the City Manager. The City Manager directs the
work of all departments by direction of the City Council.
Membership -
The Parks and Recreation Commission consists of five (5) members, each of whom shall
City of Diamond Bar Page 6 Parks and Recreation
Commission Handbook
Revised March 2012
be a resident of the City of Diamond Bar. Each member of the Parks and Recreation
Commission shall be appointed by one mernber of the City Council. If a member of the
City Council fails to make an appointment within thirty days of a vacancy, a majority of
the City Council shall appoint to fill the unexpired term of the vacancy. The terms of
office for the Commission shall be two -years expiring on February 28th of even
numbered years.
Each member of the Parks and Recreation Commission shall be deemed to have
resigned from his/her position on the Commission ninety (90) calendar days after the
succession of the City Council person who appointed the Commissioner. That position
will be deemed vacant and available for appointment for the otherwise unexpired term,
if any.
Officers -
The Parks and Recreation Commission shall, at its first regular meeting in March of each
calendar year, elect a Chairperson and Vice -Chairperson from among its appointed
members for a term of one year. The Commission may create and fill such other offices
as may be deemed necessary.
Chairperson - The Chairperson shall be the Presiding Officer at all meetings of the
Commission. In the absence of the Chairperson, the Vice Chairperson shall preside. In
the absence of both the Chairperson and the Vice -Chairperson, the Commission shall
elect a temporary Presiding officer to serve until the arrival of the Chairperson or Vice -
Chairperson or until adjournment.
The Chairperson shall sign resolutions and documents approved by the Commission at
meetings when he or she is in attendance. In the event of his or her absence, the Vice -
Chairperson shall sign all such documents as have been adopted and approved. In the
absence of the Chairperson and the Vice -Chairperson, the temporary Presiding officer
shall sign all such documents as have been approved and adopted during the meeting
at which he or she presided.
The Chairperson or Presiding officer is responsible for the maintenance of order and
decorum at all times. No person should be allowed to speak who has not first been
recognized by the Chair. All questions and remarks should be addressed to the chair.
Vice -Chairperson - The Vice -Chairperson, in the Chairperson's absence or inability to
act, shall take the place of and perform all duties of the Chairperson.
City of Diamond Bar Page 7 Parks and Recreation
Commission Handbook
Revised March 2012
The Chairperson may appoint special subcommittees and ad-hoc committees of less
than a quorum of the Commission. Subcommittees and ad-hoc committees may then
meet to carry out their assigned tasks and meetings will be arranged by staff.
Vacancies -
If a vacancy occurs, other than by expiration of a term, an appointment to fulfill the
unexpired remainder of the term shall be made within thirty days by the
Councilmember who appointed, or had the opportunity to appoint, the Commissioner
whose position was vacated.
If that Councilmember fails to appoint within the thirty -day period, a majority of the
City Council shall appoint to fill the vacancy.
If a member of the Parks and Recreation Commission is absent from three (3)
consecutive regular meetings, or from more than fifty percent (50%) of the regular
meetings in any one (1) year, the office of said Commissioner shall thereupon be
deemed vacant and the Secretary to the Commission shall immediately inform the City
Council thereof.
Any member of the Parks and Recreation Commission may be removed without cause
during his/her term of office by a four-fifths vote of the City Council. Nc:)such member
may be removed during the initial three months of any term of office for which he/she
is appointed except by unanimous vote of the City Council.
ZE=
A quorum consists of a majority (3) of the members of the Commission and is sufficient
to conduct business. Motions may be passed 2-1 if only 3 Commissioners are in
attendance. A quorum is required for the conduct of business at any meeting whether
it is a regular, adjourned or special meeting. While a Commissioner is expected to be
present at all meetings, if he/she knows in advance that his or her attendance is not
possible, he or she should notify the Commission Secretary.
If a majority of Commissioners will not be present to allow for a quorum, staff
representatives and news media shall be notified by a written notice. The door at the
meeting room should also be posted with this information.
City of Diamond Bar Page 8 Parks and Recreation
Commission Handbook
Revised March 2012
Meetings -
Regular Meetings - The Parks and Recreation Commission meets on the fourth
Thursday of each month at 7:00 p.m. at City Hall, 21810 Copley Drive as specified in a
Resolution adopted by the Commission. The meeting time and place may be changed
with 24-hour notice duly given to the public and media to accommodate specific
needs.
Adjourned Meetings - if, for any reason, the business to be considered at a regular
meeting cannot be completed, the Commission may designate a time and date for an
adjourned meeting. Any matter to be considered at the regular meeting may be
processed at an adjourned meeting. The adjournment must be announced to the
public present at the time and recorded in the minutes. A notice of adjournment must
be posted near the door of the room where the meeting was held within 24 hours of
said adjournment. Any meeting may be adjourned to a time, place, and date certain,
but not beyond the next regular meeting. Once adjourned, the meeting may not be
reconvened.
Special Meetings - Special meetings shall be open to the public and held at such time
and place as the Commission determines. Special meetings may be called by the
Chairperson or majority of Commissioners or the Secretary with notice given to the City
Council and media at least 24 hours prior to the special meeting. The notice of the
meeting must specify the time and place of the meeting and the business to be
transacted and only matters specified in the notice may be considered pursuant to
Section 54956 of the California Government Code.
Study Sessions - Study sessions, often called "work sessions" are usually informal,
though public. They are usually scheduled as adjourned regular meetings and have a
separate agenda.
Notice of all meetings shall be made pursuant to California Government Code Sections
54950, et seq., and agendas shall be posted as required by law.
All regular and adjourned meetings, study sessions and special meetings of the
Commission shall be open to the public.
Agenda for Meetings -
The Commission Secretary is responsible for preparation and distribution of the agenda
City of Diamond Bar Page 9 Parks and Recreation
Commission Handbook
Revised March 2012
and supporting documents prior to each meeting. The Order of Business of each
meeting shall be as contained in the Agenda prepared by the Secretary. The Agenda
shall be a listing by topic of subjects which shall be taken up for consideration and
disposition in the order established by Commission policy. However, with the
unanimous consent of the Commission, items may be taken out of order.
Any person wishing to place an item on the Agenda shall advise the Secretary no later
than 12:00 Noon on Wednesday of the week preceding the meeting at which he or she
wishes the item to be considered. No matters other than those on the Agenda shall be
finally acted upon by the Commission; provided, however, that matters not on the
Agenda but deemed to be emergencies or of an urgent nature by any Commissioner,
the City Manager or the Secretary may be submitted for Commission consideration and
action in accordance with state law. The Commission packet will be available by 4-00
p.m. on the Monday preceding the Commission meeting on Thursday.
Compensation -
The Commission will be compensated for attending regularly scheduled, adjourned or
special meetings, in the amount of Forty-five ($45.00) dollars per each Parks and
Recreation Commission Meeting actually attended during any calendar month to a
maximum of One Hundred Thirty -Five ($135.00) dollars per month, per Resolution No.
90 — 75A of the City Council of Diamond Bar. The Commission Secretary is responsible
for processing warrants for payments and Commissioners will be paid on a monthly
basis. Each Commissioner has the right and opportunity to waive his or her right to be
compensated and a letter of waiving that right must be sent to the City Manager.
Reimbursement -
The Commission may receive reimbursement for travel, meals, lodging and related
expenses incidental to the performance of their official duties, including attendance at
seminars, conferences or training courses. Prior approval is required to be obtained
from the City Council for attendance at seminars or conferences. All other expenses
require City Manager approval. Said expenses may by advanced to Commissioners or
otherwise paid in accordance with policies, established by City Council. The Secretary
to the Commission will handle all paperwork necessary to receive compensation.
City of Diamond Bar Page 10 Parks and Recreation
Commission Handbook,
Revised March 2012
Staff Liaison -
The Community Services Director shall be the Secretary to the Parks and Recreation
Commission.
2MUMM
As defined in Diamond Bar Municipal Code 2.32.030, the purposes of the Commission
a re:
1. To coordinate all of the recreation and leisure activities of the City.
2. To provide for the establishment and maintenance of sound recreation
and parks programs.
3. To ensure the efficient operation of all recreation and park facilities
within the City.
4. To encourage a sound and well-rounded program of activities to serve
the recreational, park, leisure time and related needs of people within the
City.
Duties -
The duties of the Commission are:
1. To identify the recreational, leisure time and other people -oriented needs
and aspirations of the community and shall be responsible for analyzing
alternative methods of fulfilling the needs and aspirations and to present
alternate solutions or recommendations for action.
2. 'To act in an advisory capacity to the City Council and City Manager in all
matters pertaining to public recreation and people -related activities and
to cooperate with all governmental agencies and civic groups in the
advancement of sound recreational planning and programming.
3. To recommend joint recreational programming, and to render assistance
regarding the terms of contractual agreements and recommend policies
and procedures governing the use of recreational facilities.
4. To interpret the community park, recreational and leisure time programs
to public officials and to the general citizenship in order to promote
City of Diamond Bar Page 11 Parks and Recreation
Commission Handbook
Revised March 2012
understanding and financial support from public and private sources.
5. To recommend the establishment of general policies with respect to
recreation and parks.
6. To advise in the acquisition, development, beautification and
maintenance of recreation and park facilities in the City as part of a
sound master plan in keeping with community needs and future growth,
7. To advise in the preparation of the annual budget and the long-range
recreation and parks capital improvement budget.
The following steps are recommended for the efficient conduct of meetings:
Call to order:
Every meeting shall be called to order by the Presiding officer. In the absence of
both the Chairperson and Vice -Chairperson, the meeting shall be called to order
by the Secretary, whereupon the Secretary shall immediately call for the
selection of a temporary Presiding Officer.
The order of roll call shall be alphabetical with the Chairperson called last, and
the Secretary shall enter the names of those present in the Minutes.
Public Comments:
Public Comments is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the
Commission on items or matters of interest to the public that are not already
scheduled for consideration on the agenda. The speaker may complete a
voluntary request to address the Commission form and hand same to the
Secretary.
Consent Calendar:
All matters under consent items on the agenda are considered routine and will
City of Diamond Bar Page 12 Parks and Recreation
Commission Handbook
Revised March 2012
be acted upon without discussion unless a Commission member or member of
the audience has a question or would like to discuss an item. In that event, the
Chairperson will remove that item from the Consent Calendar and place it for
separate consideration.
Presentation by Members of the Commission:
Any Commissioner may bring before the Commission any new business. These
matters need not be specifically listed on the Agenda, but action on such
matters must be deferred until a subsequent meeting unless acted upon
pursuant to California Government Code Section 54954-2.
Points of Order:
The Presiding Officer shall determine all Points of Order subject to the right of
any member to appeal to the Commission. If any appeal is taken, the question
shall be "Shall the decision of the Presiding Officer be sustained?" in which event
a majority vote shall govern and conclusively determine such question of order.
Decorum and Order - Commission Members:
Every Commissioner desiring to speak shall address the Chair and, upon
recognition by the Presiding Officer, shall confine himself or herself to the
question under debate.
Every Commissioner desiring to question the administrative staff shall address
his or her question to the Secretary who shall be entitled either to answer the
inquiry directly or to designate some member of staff for the purpose.
A Commissioner, once recognized, shall not be interrupted while speaking
unless called to order by the Presiding officer, unless a Point of Or -der is raised
by another Commissioner or unless the speaker chooses to yield to questions
frorn another Commissioner.
If a Commissioner is called to order while speaking, he or she shall cease
speaking immediately until the question of order is determined. If ruled to be in
order, he or she shall be permitted to proceed. If ruled to be riot in order, he or
she shall remain silent or shall alter his or her remarks so as to comply with rules
of the Commission.
City of Diamond Bar Page 13 Parks and Recreation
Commission Handbook
Revised March 2012
Commission Members shall accord the utmost courtesy to each other, to City
employees, and to the public appearing before the Commission and shall refrain
at all times from rude and derogatory remarks, reflections as to integrity,
abusive comments and statements as to motives and personalities.
Any Commissioner may move to require the Presiding Officer to enforce the
rules, and the affirmative vote of a majority of the Commission shall require him
or her to so act.
Members of the Commission shall not leave their seats during a meeting
without the consent of the Presiding Officer.
MMMIM
The Presiding officer may move, second, and debate from the Chair, subject only
to such limitation of debate as is imposed on all Commission Members, and
shall not be deprived of any of the rights and privileges of a Commission
Member by reason of acting as Presiding officer. However, the Presiding Officer
is primarily responsible for the conduct of the meeting. If he or she desires to
personally engage in extended debate on questions before the Commission, the
Presiding Officer should consider turning the Chair over to another member.
Decorum and Order - Employees:
Members of the Administrative Staff and employees of the City shall observe the
same rules of procedure and decorum applicable to members of the
Commission. The Secretary shall insure that all City employees observe such
decorum. Any staff member, including the secretary, desiring to address the
Commission or members of the public shall first be recognized by the Chair. All
remarks shall be addressed to the Chair and not to any one individual
Commissioner or public member.
Public members attending Commission meetings shall observe the same rules of
order and decorum applicable to the Commission. Any person making
impertinent and slanderous remarks or who becomes boisterous while
addressing the Commission or while attending the Commission meeting shall be
removed from the room by the sergeant -at -arms if so directed by the Presiding
City of Diamond Bar Page 14 Parks and Recreation
Commission Handbook
Revised March 2012
officer, and such person may be barred from further audience before the
Commission. Unauthorized remarks from the audience, stomping of feet,
whistles, yells, and similar demonstrations shall not be permitted by the
Presiding officer, who shall direct the sergeant -at -arms to remove such
offenders from the room. Aggravated cases shall be prosecuted on appropriate
complaint signed by the Presiding Officer.
Enforcement of Decorum:
The Secretary shall be ex -officio sergeant -at -arms of the Commission and shall
carry out all orders and instructions given him or her by the Presiding Officer for
the purpose of maintaining order and decorum. Any person disrupting
Commission proceedings may be deemed guilty of a misdemeanor, and upon
conviction thereof, shall be punished by fine or imprisonment or both. Upon
instructions from the Presiding Officer, it shall be the duty of the Secretary or his
or her representative to eject any person from the meeting.
Personal Privilege:
The right of a member to address the Commission on a question of personal
privilege shall be limited to cases in which such member's integrity, character, or
motives, are assailed, questioned, or impugned.
Personal Interest:
No member prevented from voting by personal interest shall remain on the dais
during the debate and vote on any such matter, unless permitted by the Chair.
In the event of such conflict, the member shall publicly state the grounds for the
record and upon acceptance by the Chair shall leave his or her seat during
debate on the issue.
Limitation of Debate:
No member shall be allowed to speak more than once upon any one subject
until every other member choosing to speak thereon shall have spoken. No
member shall speak for a longer time than five minutes each time he or she has
the floor, without the approval of majority vote of the Commission.
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Any member shall have the right to express dissent from or protest any action of
the Commission and have the reason entered in the minutes. Such dissent or
protest to be entered in the minutes shall be made in the following manner: "I
would like the minutes to reflect that I am opposed to this action for the
following reasons ... ...
In the absence of a rule to govern a point of procedure, Robert's Rules of order
shall govern.
Manner of Addressing the Commission:
Any person desiring to address the Commission shall proceed to the podium
and wait to be recognized, he or she shall state his or her name and address for
the record and shall limit his or her remarks to the questions under discussion.
All remarks and questions shall be addressed to the Chair and not to any
individual Commission Member, staff member or other person. No person shall
enter into any discussion without being recognized by the Presiding Officer.
Time Limitation:
Any public member addressing the Commission shall limit his or her address to
five (5) minutes unless further time is granted by the Chairperson.
Addressing the Commission after Motion is Made:
After a motion has been made or after a public hearing has been closed, no
person shall address the Commission without first securing permission by a
majority vote of the Commission.
Written Correspondence:
The Secretary is authorized to receive and open all mail addressed to the
Commission as a whole and give it immediate attention to the end that all
administrative business referred to in said communications and not necessarily
requiring Commission action may be disposed of between meetings. Any
communication requiring action will be reported to the Commission at its next
City of Diamond Bar Page 16 Parks and Recreation
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Revised March 2012
regular meeting together with a report and recommendation of the Secretary.
Regular Agenda Items:
- Announce the item and what is to be discussed.
- Ask staff to present the report.
- Ask the Commission if they have questions for staff.
- Open the item for public discussion.
- Invite those in favor of the item to speak.
- Invite those in opposition to the item to speak.
- Ask staff if any written communications have been received and, if
so, have them read or summarized into the record.
- Ask the Commission if they have questions for staff or public.
- Turn the item over to the Commission for discussion.
- After a motion is made and seconded, the matter may be
discussed by the Commission. If there is no second, the motion
dies. Amendments may be made by proposal of new motions but
are only effective upon receiving a second. Discussion of an
amendment may only take place after a motion has been made
and seconded. The amendment must be voted upon by the entire
Commission and if defeated, then the original motion will be
voted upon.
Motions:
The substance of a motion is presented by the moving Corn missioner, requires a
second, and normally only requires a majority or a quorum (like most
Resolutions). A roll call vote is not necessary, but a roll call in all instances is
appropriate.
Processing of Motions:
When a motion is made and seconded, it shall be stated by the Presiding officer
before debate. A motion shall not be withdrawn by the mover without the
consent of the member seconding it and the approval of the Commission.
City of Diamond Bar Page 17 Parks and Recreation
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Revised March 2012
The Presiding officer may at any time, by majority consent of the Commission,
permit a member to introduce an Ordinance, Resolution, or motion out of the
regular Agenda order.
EZMEME���
If the question contains two or more divisible propositions, the Presiding officer
may, and upon request of a member shall (unless appealed), divide the same.
When a motion is before the Commission, no motion shall be entertained except
the following which shall have precedence in the following order:
a.
Adjourn
b.
Fix hour of Adjournment
C.
Table
d.
Previous Question
e.
Amend
f.
Postpone
Motion to Adjourn (not debatable):
A motion to adjourn shall be in order at any time except as follows:
a. When repeated without intervening business or discussion,
E When made as an interruption of a member while speaking,
C. When the previous question has been ordered, and
d. While a vote is being taken.
A motion to adjourn "to another time" shall be debatable only as to the time to
which the meeting is adjourned.
Motion to Fix Hour of Adjournment:
Such a motion shall be to set a definite time at which to adjourn and shall be
undebatable and unamendable except as to time set.
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Revised March 2012
A motion to table shall be used to temporarily by-pass the subject. A motion to
table shall be undebatable and shall preclude all amendments or debate of the
subject under consideration. If the motion shall prevail, the matter may be
"taken from the table" at any time prior to the end of the next regular meeting.
Motion for Previous Question:
Such a motion shall be used to close debate on the main motion and shall be
undebatable. If the motion fails, debate shall be reopened; if the motion passes,
a vote shall be taken on the main motion.
Motion to Amend:
A motion to amend shall be debatable only as to amendment. A motion to
amend an amendment shall be in order, but an amendment to amend an
amendment to an amendment shall not be in order. An amendment modifying
the intention of a motion shall be in order, but an amendment relating to a
different matter shall not be in order. A substitute motion on the same subject
shall be acceptable, and voted on before a vote on the amendment.
Amendments shall be voted first, then the main motion as amended.
Motion to Continue:
Motions to continue to a definite time shall be amendable and debatable as to
propriety of postponement and time set.
Resolutions:
Resolutions should be in written form before the Commission. The appropriate
motion is "I move that Resolution No. be adopted." Reading of the title is not
legally required. Upon seconding, a vote is taken. A roll call vote is the
desirable procedure on all resolutions.
Resolutions Prepared in Advance:
Where a resolution has been prepared in advance, the procedure shall be:
motion, second, discussion, vote and result declared. It shall not be necessary to
read a resolution in full or by title except to identify it. Any member may call for
a roll call vote or require that the resolution be read in full.
City of Diamond Bar Page 19 Parks and Recreation
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Revised March 2012
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Where a Resolution has not been prepared in advance, the procedure shall be to
instruct the staff to prepare a Resolution for presentation at the next meeting as
follows: motion, second, "no objections? - so ordered".
In matters of urgency a Resolution may be presented verbally in motion form
together with instructions for written preparation for later execution. After the
Resolution has been verbally stated, the voting procedure for Resolutions
prepared in advance shall be followed. Urgency Resolutions shall be avoided
except when absolutely necessary.
0=-
I
The Presiding Officer may verbally restate each question immediately prior to
calling for the vote. Following the vote, the Presiding Officer may verbally
announce whether the question carried or was defeated. The presiding officer
may also publicly state the effect of the vote for the benefit of the audience
before proceeding to the next item of business.
Voting Procedure:
On the passage of every motion, the vote shall be taken by voice or roll call and
entered in full upon the record. The order of voting shall be alphabetical with
the Chairperson voting last.
Roll Call Voting:
Resolutions shall be considered by roll call vote. Any other questions before the
Commission shall not require a roll call vote unless demanded by any member
before the negative has been put. It shall not be in order for members to
explain their vote during roll call. Any member may change his or her vote
before the next order of business.
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Revised March 2012
Failure to Vote:
Every member shall vote unless disqualified for cause accepted by vote of the
Commission or by opinion of the City Attorney. Self -disqualification, without
approval, which results in a tie vote shall be avoided as thwarting Commission
action, but no Commission member who abstains shall in effect consent that a
majority of the quorum may act for him or her. Tie votes shall be lost motions
and may be reconsidered.
Reconsideration:
Any member who voted with the majority may move a reconsideration of any
action at the same meeting. After a motion for reconsideration has once been
acted on, no other motion for reconsideration thereof shall be made without
unanirnous consent of the Commission.
Staff Responsibilities -
The Community Services Director lends technical support to the Commission and serves
as the Secretary to the Commission. He or she provides the data, information and
professional counsel to the Commission while serving as liaison between policy
formulation and implantation of same through administrative procedures.
The Community Services Director is primarily responsible for administering the day-to-
day operation and functions of the Community Services Department within the policies
and guidelines as established by the City Council and the City Manager. It is also the
responsibility of the Community Services Director to function as communicator
between staff, the Commission and the City Manager.
The Community Services Director will facilitate clear, concise and efficient
communication of all direct questions, comments, and requests for information
between the Commission, City Manager and staff as well as similar requests between
individual Commission members and individual staff.
The City Manager will assign additional staff to assist the Commission in a technical and
professional capacity, as needed.
It is riot expected that every staff recommendation will be followed; however, because
of staff's technical knowledge, full consideration should be given to their
recommendations.
City of Diarnond Bar Paye 21 Parks and Recreation
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Revised March 2012
Staff members make objective recommendations without consideration of personal or
political consequences. Following a staff report or recommendation to the
Commission, staff is at liberty to make the same recommendation to the City Council
via the City Manager, even though the Commission may have taken a different position.
All Commissioners' requests for information from staff requiring extensive time
commitments will come through the Commission as a whole at a regular meeting
during Commissioners Comments. If a Commissioner considers the request an
emergency, and time allows, he shall attempt to obtain the Chairperson's approval to
direct the request to the Community Services Director. If the Chairperson is
unavailable, then the Commissioner may directly contact the Community Services
Director. The Community Services Director will then report to the Commission at the
next regular meeting the nature of the request and the action taken. When a request is
made by a Commissioner for copies of correspondence or information, then all
Commissioners shall be sent copies of the same information.
Each Commission may adopt rules and procedures to accomplish its duties. These rules
are subject to City Council approval.
Minutes -
Minutes are taken at all Commission meetings, transcribed and included in the
following agenda packet. Once approved, the minutes are forwarded to the City
Council for their information. Minutes are then kept as the official record for the Parks
and Recreation Commission's actions and are open for public review.
Unless the reading of the minutes of the previous meeting is requested by a majority of
the Commission, such minutes may be approved without reading if the Secretary has
previously furnished each Commissioner with a copy thereof.
The minutes shall consist of a clear and concise statement of each and every action
including the motions made and the vote thereon. Reasons for making a motion, or
voting, debate and audience reaction are generally irrelevant for purposes of the
minutes. Such Items may be included if considered to be particularly relevant or
otherwise necessary by the Secretary in the first instance and by the Commission in the
final instance. The Secretary shall have exclusive responsibility for preparation of the
City of Diamond Bar Page 22 Parks and Recreation
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Revised March 2012
minutes, and any directions for changes in the minutes shall be made only by action of
the Commission.
Commission Recommendations -
All actions of the Commission are of an advisory nature and are forwarded to the City
Council by staff. A review of each recommendation is conducted by City Council and
the City Manager for possible placement on a future City Council agenda. The
Commission may only recommend items to Council that are included on regular
agendas and are duly voted upon by a majority of the Commission. It is the
Community Services Director's responsibility to forward all Commission
recommendations to the City Manager.
Relations with City Council, Commissions and Committees -
In areas where there is an overlap of jurisdiction between various Commissions, it is
important that a liaison be developed to insure consideration of the different
viewpoints and to minimize duplication of effort. Joint meetings with the City Council
and other Commissions and committees may be mutually beneficial whenever two
bodies are simultaneously addressing the same topic.
V. LEGAL CONSTRAINTS
The Brown Act
"All meetings of the legislative body of a local agency shall be open and public, and all
persons shall be permitted to attend any meeting of the legislative body of a local
agency, except as otherwise provided in this chapter." (Government Code Section
54953)
The law requires that meetings, atwhich a quorum of the Commission is in attendance,
must be open to the public. Agendas must be posted 72 hours prior to regular
meetings and they must contain a brief description of each item to be discussed in
language understandable to the public.
No action, or commitment, may be taken on items which are not or) the posted
Agenda. No discussion may occur regarding an item which is not posted on the
Agenda. Items brought up by the general public may be presented, but there will be
no discussion held or action taken. The Commission may refer the item to staff. Every
Agenda must provide an opportunity for the public to address the Commission. A copy
of the Brown Act is available in the City Clerk's office.
City of Diamond Bar Page 23 Parks and Recreation
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Revised March 2012
In compliance with the Political Reform Act, the City of Diamond Bar adopted a Conflict
of Interest Code on October 3, 1989. It states that newly designated Commissioners
must file a Conflict of Interest Statement within thirty (30) days of appointment and
thirty (30) days after leaving office. Forms are obtained from the City Clerk's office and
must be filed with the City Clerk, no later than the due date.
111111
1111%11111111111 111111111111 ;IIIIIIIIIIIIIIIp III jiji� 2r; _ •�
As a Commissioner, if a matter in which you have a financial interest comes before the
Commission on which you serve, and the decision will naturally affect that financial
interest, you Must disqualify yourself from all participation. This means you may not
discuss the matter with your colleagues, may not participate in deliberations
concerning the matter, must abstain from voting, and refrain from any attempt to
influence the decision on this matter. Commissioners should leave the room while the
matter is under consideration in order to avoid violating these prohibitions. The
financial interest leading to abstention must be identified and recorded by the
Secretary. If a reason is not offered, the Chairperson should request it. There are two
exceptions to the general rule. The first exception is that a Commissioner will not be
disqualified if the decision will affect the Commissioner's financial interest in the same
manner it will affect the public generally.
The second exception is that a Commissioner may be advocates on their own behalf,
provided that they do this as any other citizen would. Personal interests are defined as
real property or businesses owned entirely by a Commissioner and his/her immediate
family, and businesses managed entirely by a Commissioner, spouse, or both. City
officials should seek the advice of the City Attorney before becoming involved in any
Commission decision wherein there is the possibility of conflict of interest. It is
desirable to guard against even the suspicion of unethical conduct by any City official.
City officials should be careful to avoid any act or statement that might be
misconstrued. Their official behavior should appear to all concerned, to be above
reproach.
UnIFIN �-N,
The Government Code of the State of California provides that all official records of the
City are open for inspection by any interested citizen at reasonable times. All
City of Diamond Bar Page 24 Parks and Recreation
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Revised March 2012
Commission minutes and supporting documents are public records and are available
for public review and copying.
Discrimination and Equal Protection -
All rules, regulations, laws, services, and facilities must apply equally to all persons and
not give favor, to any segment of the community. Similarly, all policies and ordinances
of the City must afford equal protection to all facets of the Community.
Due Process -
Governmental procedures and processes generally provide that an affected party has a
right to be heard and to present testimony during required public hearings.
Unfair determinations, such as bias, predetermination, refusal to hear, etc., may
invalidate a Commission action.
VI. PARKS AND RECREATION FACILITIES AND ACTIVITIES
Diamond Bar Park Facilities -
DIAMOND BAR CENTER
1600 Grand Avenue
This facility, located in picturesque Summitridge Park, is surrounded by lush
landscaping, breathtaking views of the San Gabriel Valley, and includes colorful
gardens; look -out points to enjoy the beautiful vistas; and a walking path that
connects with several trails leading to the Center. Highlights of the 22,500
square foot facility include: Banquet room that accommodates up to 438 people
for dining or 822 people for meetings. There are specialized rooms for
recreational programs such as aerobics and dance, a craft room for various City -
run arts programs and a dedicated Senior room for Senior activities that can be
scheduled seven days per week.
HERITAGE PARK
2900 S. Brea Canyon Road
Located adjacent to Castle Rock Elementary School, this 3.4 acre park is one of
the oldest in the City. It contains a youth baseball diamond with lights, and a
parking lot with 36 spaces. It also contains the Heritage Park Community
Center, a basketball court, picnic facilities (3 tables/3 barbecue braziers), wheel
City of Diamond Bar Page 25 Parks and Recreation
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Revised March 2012
chair accessible tot lot (children's play area with equipment), restrooms and five
drinking fountains.
This 4 -acre neighborhood park is located across the street from Maple Hill
Elementary School. It has three lighted tennis courts, one basketball court, a
wheel chair accessible tot lot, picnic facilities (10 tables/3 barbecue braziers),
restrooms and two drinking fountains. Its parking lot has 35 spaces.
PAUL C. GROW PARK
23281 E. Forest Canyon Drive
This neighborhood park occupies 5.0 acres and contains a tot lot, picnic tables,
and barbecue stands. This park was developed adjacent to Quail Summit School
through a Joint Powers Agreement between the City and the Walnut Valley
Unified School District. It has 10 parking spaces in addition to street parking.
ADA park improvements were completed in 2007.
PANTERA PARK
115py-mTe.
This is the largest developed park in the City, with 15.5 developed acres. There
is a 1,000 sq. ft, meeting room, concession stand, restrooms, wheel chair
accessible children's area, 3 lighted basketball courts with roller hockey Court
overlay, 2 lighted tennis courts and 2 lighted ballfields/soccer fields, 2 picnic
shelters with tables and barbecues and 166 parking spaces. A trail leads to the
7.5 acre undeveloped hill top.
CARLTON J. PETERSON PARK
24142 E. Sylvan Glen Road
This park occupies 9 acres. It has two lighted softball diamonds, a wheel chair
accessible tot lot, two picnic pavilions, 2 barbecue braziers, picnic tables, and
restrooms. It has 7 acres of undeveloped hillsides and a parking lot with 48
spaces. This is also the site of the Skate Park, which has a 10,000 square foot
skating surface designed for skateboards and in-line skates. A trail is located on
the east side of the park and nicknamed the Diamond Bar Sunset Vista Trail.
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Revised March 2012
REAGAN PARK
1 Peaceful d
This park occupies 6 acres. It has 3 lighted tennis courts, 1 lighted basketball
court, a large wheel chair accessible play area for children, picnic facilities (1
sheltered area, 1.1 tables, 2 cooking areas, and 6 barbecue braziers), and
restrooms. The parking lot has 33 spaces.
STARSHINE PARK
20838 Starshine Avenue
This small neighborhood park occupies 2.0 acres and has a large wheel chair
accessible play area for children, picnic table and drinking fountain.
SUMMITRIDGE PARK
1425 Summitridge Drive
This hilltop park commands panoramic views of northern Diamond Bar,
including the undeveloped Tres Hermanos and upper Sycamore Canyon areas.
It occupies 26 acres and has a baseball field, grass field and is home of the
Diamond Bar Center.
SYCAMORE CANYON PARK
22930 Golden Springs Drive
This is the largest and most natural park in the City, although 50 of its 54 acres
are presently undeveloped. On its developed 4 acres, a creek runs through the
park. It also contains one baseball diamond, two wheel chair accessible tot lots,
picnic shelter and facilities (13 tables and 8 barbecue braziers), five drinking
fountains and restrooms. Its parking lot has 72 spaces. A trail leads to the
undeveloped area of the park and to the trail head located on Diamond Bar
Blvd.
LARKSTONE PARK — (Undeveloped) Larkstone Drive at Dab Court
Its 2 acres are presently undeveloped, located next to South Point Middle
School.
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Revised March 2012
WASHINGTON PARK — This 15,000 square foot site is located at the corner of
Washington Street and Lincoln Avenue. The park is now under construction with
a scheduled completion in mid-March.
Armstrong Elementary School
22750 Beaverhead Dr.
Golden Springs Elementary School
245 Ballena Dr.
Pantera Elementary Schoo
801 Pantera Dr.
Diamond Point Elementary School
24150 Sunset Crossing Rd.
Lorbeer Junior High School
501 S. Diamond Bar Blvd.
(Note: Lighted Football/Soccer field)
Diamond Ranch High School
101 Diamond Ranch High School Dr.
Walnut Valley Unified School District facilities:
Castle Rock Elementary School
2975 Castle Rock Rd.
Maple Hill Elementary School
1350 Maple Hill Rd.
Walnut Elementary School
841 Glenwick Ave.
(Located in Diamond Bar)
Chaparral Intermediate School
1405 Spruce Tree Dr.
Other Recreation Facilities -
Diamond Bar Golf Course:
Evergreen Elementary School
2450 Evergreen Springs Dr.
Quail Summit Elementary School
23330 Quail Summit Dr.
South Pointe Middle School
20671 Larkstone Dr.
Diamond Bar High School
21400 Pathfinder Rd,
An 18 hole, 72 -par golf course. It is open to the public and is operated by the Los
City of Diamond Bar
Parks and Recreation
Commission Handbook
Revised March 2012
Angeles County Parks and Recreation Department. The course also has club house
facilities available for rent by the public.
Diamond Bar Pony League Facilities:
This "park" is actually 4 improved baseball fields owned and maintained by the
Diamond Bar Pony League Association.
"The Country" Park:
This oak and walnut tree dotted canyon occupies 132.7 acres within "The Country", a
private gate -guarded community. The park has 16.4 developed acres that includes a
tennis club.
Diamond Bar/Walnut YMCA
22600 Sunset Crossing Road/1673 Maple Hill Road
The Diamond Bar/Walnut YMCA has two baseball fields and a community building for
recreation activities (Sunset Crossing) and an aquatics/health & fitness facility (Maple
Hill).
Recreation Opportunities -
The City of Diamond Bar's Community Services Department offers a variety of
recreational activities for all age groups throughout the year. In addition, various
recreation facilities such as banquet rooms, picnic areas and athletic facilities are
available for reserved use for events such as wedding receptions, birthday parties,
sports activities, etc. at reasonable hourly rates. The Department strives to offer
excellent service to the community and is always willing to consider suggestions. A
quarterly Community Recreation Guide is mailed to each City resident throughout the
year. Each guide provides a current listing of recreational activities, which enables the
public to conveniently select the programs that meet their needs. A sample of activities
offered to the community is listed below by age group:
Leisure Classes -
A variety of over 100 classes are offered throughout the year for different ages and skill
levels. Professional instructors are selected in their area of expertise. Classes are
offered at City parks and facilities, as well as private offsite locations. Class sessions
vary in time, size, length of class, and fees, which are established with the input of the
City of Diamond Bar Page 29 Parks and Recreation
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Revised March 2012
instructor. Listed are samples of Youth, Adult and Senior classes, which are offered by
the Community Services Department. Senior classes offered are coordinated with the
Mt. San Antonio College Community Services Department. These programs have no
fee for the participants.
Youth Classes
Tiny Tots Preschool
Karate
Gymnastics
Ballet
Soccer
Bowling
Tennis
a
Adult Classes
Jazzercise
Kajukenbo (MA)
Yoga/Pilates
Online & hands on
Computer
Ballroom Dancing
Digital Photography
Tennis
Senior Classes
Healthy Aging — Yoga, Tai Chi
and Physical Conditioning
Drawing
Quilted & Design
Sewing
Art
Gardening
The Community Services Department offers various opportunities for residents to be
involved in various youth and adult sports. Youth sports programs are based on age
and are offered on a seasonal basis. Adult sports programs have both competitive and
recreation levels of play and are offered throughout the year.
Youth Sports
Coed Indoor Soccer
Coed Baseball
Coed Basketball
Summer Day Camp -
Adult Sports
Men's Basketball
Coed Volleyball
Table Tennis
Summer Daze is an eleven week program designed to involve children between the
ages of 6-12 years in a fun, active, educational and safe environment. Camp excursions
include major excursions to amusement parks, the beach, a baseball game and minor
excursions to go swimming, bowling and skating. Camp activities include crafts, sports,
games and special events. Weekly sessions begin in June and run through August.
Summer Vollunteen Program -
The Community Services Department Youth Volunteen Program is a leadership training
program for boys and girls ages 13 through 15, residing in Diamond Bar, who are
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Revised March 2012
interested in receiving work experience and training in recreation. Volunteens are
assigned as aides to summer programs such as Day Camp, Youth Baseball, Tiny Tots,
Seniors, and Concerts in the Park. All applicants must be available June through August
and volunteer a minimum of 15 hours per week. Qualified applicants are required to
complete an application and participate in an interview to be eligible to participate.
Adult and Senior Excursions -
Exciting excursions are offered throughout the year for families, adults and seniors.
Excursions include round trip deluxe motor coach transportation and snack and
beverage are provided for the return home. Sample excursions include the Getty Villa
with a deluxe sack lunch, The Carlsbad Flower Fields with tractor ride guided tour, and
gambling trips to Indian Casinos.
Special Events -
The Community Services Department offers a variety of exciting special events
throughout the year.
Arbor Day: The Community Services Department plans an annual Arbor Day
Celebration to honor the City's status as a Tree City U.S.A. The ceremony includes a
special tree planting, presentations by students from Pantera Elementary School, and
recognition of the Poster Contest winner from Pantera Elementary School.
Birthday Celebration: The month of April brings the Annual Birthday Celebration to
Pantera Park. In coordination with the Regional Chamber of Commerce - San Gabriel
Valley, and numerous community service organizations, this event provides a day of
games, rides, food and entertainment for the entire family. Popular attractions at the
Birthday Celebration include Carnival Rides, Car Show, Public Safety Display, Business
Showcase, and "Going Green" disaster preparedness area. This event serves as a great
fund raising opportunity for local non-profit service organizations.
Easter Egg Hunt: This special event brings together the efforts of the Community
Services Department and Diamond Bar Breakfast Lions Club with the Annual Easter Egg
Hunt at Pantera Park. Over 1,000 boys and girls enjoy the challenge of hunting for
plastic decorated eggs. Separate hunting areas are provided for ages: parent assisted,
4 and under, 5-6, 7-8, 9-10, and 11-12. Children should be on the look out for the
Easter Bunny and his friends the "Peeps".
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Revised March 2012
Summer Concerts in the Park: The seven week concert series runs from July through
August on Wednesday evenings from 6:30 p.m. — 8:00 p.m. The concerts are held at
Sycamore Canyon Park. The concert series features a variety of music styles including
Top 40, Caribbean, Swing, Latin, Country, Broadway and Rock -n -Roll.
Movies "Under the Stars": The movies take place on Wednesday evenings at dusk
after the Concerts in the Park. The movies run seven weeks. All movies are "G or PG"
rated and are family oriented. Please come and join us for this whole night of fun!
Fourth of July Fireworks Show: The 4th of July Fireworks Show features a variety of
meal choices and fine musical performances. The festivities also include a kid zone area
and picnic games. The night is capped off by a 25 minute fireworks show that lights up
the Diamond Bar sky in a patriotic fashion.
Halloween Festival: The month of October brings together both children and adults
at the Annual Haunted House and Fall Fun Festival at Heritage Park. Over 300
volunteers from Diamond Bar High School and Diamond Ranch High School directly
participate in the coordination and operation of this successful special event. The Hall
of Horrors is open for two nights to frighten all who dare to enter. The Fall Fun Festival
offers a safe and fun alternative to trick or treating on Halloween night.
Veterans Day: The City hosts an annual Veteran Recognition Ceremony. Veterans are
recognized with a commemorative plaque by the Diamond Bar City Council in a special
ceremony that takes place at the Diamond Bar Center. The event includes musical
entertainment, military displays and breakfast.
Winter Snowfest: This event is held at Pantera Park on a selected Saturday during the
month of January from 10:00 a.m. until 4:00 p.m. This event features entertainment,
food booths, game booths, crafts, a snow play and sledding areas and a visit by the
event mascot, Flurry the Penguin.
Candy Cane Craft Fair: This event is held on a Saturday in December at the Diamond
Bar Center from 9:00 a.m. — 2:00 p.m. This one day craft fair has free admission, free
parking, and hundreds of local crafters featuring handmade items.
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Revised March 2012
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City of Diamond Bar
Telephone List
rival WE . ' x1. • 1
James DeStefano, City Manager 839.7011
City Council Office 839.7010
Tommye Cribbins 839.7010
Greg Gubman, Director of Community Development 839.7031
Foliiwp��
David Liu, Director of Public Works 839.7041
COMMUNITY SERVICES
Bob Rose, Director of Community Services
839.7061
Debbie Gonzales, Administrative Coordinator
839.7060
Christy Murphey, Recreation Superintendent
839.7074
Anthony Jordan, Parks & Maintenance Superintendent
839.7063
Claude Bradley, Parks & Maintenance Supervisor
376.0794
Dave Seller, Parks & Maintenance Inspector
376.0187
Robin Crawford, Community Services Coordinator (DBC)
839-7065
Alison Meyers, Community Services Coordinator
839.7024
Crystal Knox, Community Services Coordinator
839.7082
Andee Tarazon, Community Services Coordinator
839.7067
Vacant, Recreation Specialist/Seniors
839.7068
Mickey McKitrick, Recreation Specialist
839.7073
Tennille Langille, Administrative Assistant (DBC)
839.7070
City of Diamond Bar Page 34 Parks and Recreation
Commission Handbook
Revised March 2012
ffel-IT'rfuel TM T&Ug W'Iopi, 14
Dave Grundy (Everett) (909) 860.6472
365 Covered Wagon Drive
Lew Herndon (Tye) (909) 860.4072
22853 Rio Lobos Road
Benny Liang (Herrera) (909) 396.8185
1450 Spruce Tree Drive
Dave Roberto (Chang) (714) 671.2554
22625 Ironbark Drive (business)
Ted Owens (Tanaka) (909) 595.1480
826 S. Dryander Drive
DESCRIPTION OF COMMISSIONS/COMMITTEES
Planning Commission -
Comprised of five members, the Planning Commission reviews all development issues
(tract maps, specific plans, hillside development, etc.) to assure they conform with the
General Plan. Many actions of the Planning Commission are final, unless appealed to
the City Council.
Traffic and Transportation Commission -
Comprised of five members, the Traffic and 'Transportation Commission reviews local
traffic conditions and recommends to the City Council appropriate actions to deal with
traffic congestion.
City of Diamond Bar
Page 35
Parks and Recreation
Commission Handbook
Revised March 2012
M
The proper operation of Diamond Bar government requires that:
1. Public officials are independent and impartial in their judgments and
actions.
2. Decisions and policies are made in the proper channels of the
governmental structure.
3. Public office, whether appointed or elected shall not be used for personal
gain.
4. The public have confidence in the integrity and openness of its
government and public officials.
Policies for Service -
The City Council has, therefore, adopted the following policies:
1. Respect the importance of American ideals of government and the rule
ofthe law.
2. Work for the common good of the City of Diamond Bar and its citizens
and not for any private interests.
3. Provide fair, equal and courteous treatment for all persons and matters
coming before the Council or any Commission.
4. Learn and study the background and purposes of important items of
business before voting.
5, Perform faithfully all duties of office, including attendance at Commission
training sessions.
6. Refrain from disclosing any confidential information concerning the
government of the City of Diamond Bar. (For example: personnel,
negotiations, litigation.)
City of Diamond Bar Page 36 Parks and Recreation
Commission Handbook
Revised March 2012
7. Avoid accepting any gifts, or favors, or promises of future benefits, which
might compromise or impair independence of judgment or action.
8. Refuse to approve any breach of public trust or improper attempts to
influence any pending matter.
9. File a Conflict of Interest Statement with the City of Diamond Bar within
ten (10) days of appointment as a public official. Make sure all "financial
interests" are disclosed as required. Thereafter, file appropriate Conflict
of Interest Statements as required by law.
10. Disclose financial interests, which are likely to be materially affected by
the City's or Commission's decision, when performing City duties.
11. Refuse to vote, appoint a person, commit the City, and enter into a
contract or, otherwise make City decision in which you have a
disqualifying financial interest.
12. Refuse to negotiate, advise, make recommendations, conduct research,
or prepare any analysis or reports concerning City decisions in which you
have disqualifying financial interest.
13. Decline any employment incompatible with public duty or resign from
his/her position as a public official, elected or appointed.
14. Recognize that repeated disqualification demeans the value of our
service to the City. If this is occurring, resignation would be appropriate.
City of Diamond Bar Page 37 Parks and Recreation
Commission Handbook
Revised March 2012
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CITY OF DIAMOND BAR
CONCERTSHARE
Financial Summary
FY 2012
Projected General Fund Expenditures
Projected Revenue
Difference
$8,248j00
$16,750.00
$850200
Actual General Fund Expenditures
$ 7,760'68
Actual Revenue
816'850'00
Difference
$9,089.32
REVENUE
$16'850.00
Project Amount $16,600
153Vendors @ $100 each.
$15.30000
DSParticipants @ $15 each
$ 1.275.00
56Participants @ $5 each.
$ 275O0
PERSONNEL SERVICES $ 1,176.64
Projected Amount: $1,098
Part Time (OO1.S3SO.4003O) $ 1.06330
Workers $ -
Leaders $ 408.91
LeederU $ 054A8
Personnel Services (40O0O) $ 11325
Worker's Compensation (40083)@3096 $ 31.98
Medicare (40O85)@1.4596 $ 15,42
Social Security (4OU85)@O.296 $ 65g3
SUPPLIES (001.5350.41200) $ 1,420.39
Projected Amount: $1,300
Bags $ 788.67
Vendor Snacks $ 631,73
PRINTING (001.5350.42110) $ 350.00
Projected Amount: $350
Direction Signs $ 35O00
CONTARCT SERVICES (001.5350.45300) $ 1,744.89
Projected Amount: $2,400
Participant Lunch $ 1.74489
RENTAL/LEAS OF EQUIPMENT (001.5350.42130) $ 3,068.76
Projected Amount $3,100
Tables, Linens $ 2.931.42
Generator $ 137.34
Event 1.14.2012
Projected General Fund Expenditures $ 41,132.00
Projected Revenue
Difference
$
$
8,700.0K0
(32/32.00)
Actual General Fund Expenditures
$
35,193.93
Actual Revenue
$
7'502.75
Difference
$
$
REVENUE (001.5350.34720)
$ 7,502.75
Projected Amount: $8'700
$
281.93
Food Booths 11 @ $50
$ 550O0
Game Booths 18Kb$5O
$ 90000
Craft Booths 4@ $50
OT Coordinator
$ 20000
Wristband 8o|eo $ 5,852.75
PERSONNEL SERVICES $ 4,381.28
Projected Amount: $4J807
Part Time (001.5350.40030) $ 3,217.28
Workers
$
766.87
Leaders
$
1.108.28
LeadorU
$
1.00020
Facility Attendants
$
281.93
Full Time (OO1.S3S0.4UO2O)
$
787.00
OT Coordinator
$
78700
Personnel Services (40000)
$
377O0
Worker's Compensation (4O083)@3.096
$
120.00
Medicona(40085)@1.4596
$
58.00
Social Security
SUPPLIES (001.5350.41200)
$ 5,140.66
Projected Amount: $6,850
Table Covers and Skirting
$
1.245.10
Game Materials
$
594.47
Event Decorations
$
327.55
Wristbands
$
-
Hay Bales
$
1.253.62
Game Prizes
$
944.83
Ticket Booths
$
25000
Craft Booths
$
450.00
Food Booths
$
7500
CONTRACT SERVICES (001.5350.45300) $ 21,602.86
Projected Amount: $25'200
Food Booth Reimbursment $ 406.11
Boy Scout Troop #777 $ 111.50
Boy Scout Troop #7 $ 18.50
Post 19Fire Explores $ 4775
Lions Club $ 5.00
Red Dragon $ 34�00
Albertaono $ 181,36
Diamond Bar Breakfast Lions $ 5.00
Organization Game Booth Split
$4050/22Game/Craft Operators $ 4'850.00
$225per operator
Contract Services
Newhall Ice Cnnnpany—S0tons ofsnow
$
12.23438
Sound Company
$
69000
Event Security
$
560O0
Special Event Insurance
$
408.68
Banners/Signage
$
803.09
Valley Crest
$
800.00
PWCE
$
600.00
$16,246.75
EQUIPMENT RENTAL (001.5350.42130) $ 3,354.13
Projected Amount: $3,500
Power
Sink/Reatronmo
$ 217,96
$ 927.78
$ 2.208.39
PRINTING (001.5350.42110) $ 575.00
Projected Amount: $575
Postcards $ 575.00
FACILITY (001.5350.42140) $ 140.00
Projected Amount: $200
PROP A (112.5350.45310) $ 897.00
Projected Amount: $1,000
Shuttles $ 89700