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Home My WebLink About05/27/2021 PRC Agenda - Regular Meeting PARKS & RECREATION COMMISSION AGENDA May 27, 2021 6:30 PM Diamond Bar City Hall – Windmill Community Room 21810 Copley Drive, Diamond Bar, CA 91765 PUBLIC ADVISORY: Consistent with the Governor’s Executive Order, members of the public are encouraged to participate and address the Commission during the public comment portion of the meeting via teleconference. Members of the Commission and limited staff may be physically present for this meeting. Public seating is very limited at this time due to distancing requirements and is on a first- come, first-serve basis. If you would like to attend the meeting in person, please note that face coverings are required to be worn at all times and social distancing maintained at all times while in the building. COVID-19 safety screening procedures will be in place requiring the completion of a questionnaire and temperature check prior to entering the room. Chair Aaron Salo Vice-Chair Manisha Sulakhe Commissioner Lia Murphy Commissioner Raphael Plunkett Commissioner Stephen Qiu Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Windmill Community Room The City of Diamond Bar uses recycled paper and encourages you to do the same PARKS AND RECREATION COMMISSION MEETING RULES Welcome to the meeting of the Diamond Bar Parks and Recreation Commission. Meetings are open to the public. PUBLIC INPUT Members of the public may address the Commission on any item of business on the agenda during the time the item is taken up by the Commission. In addition, members of the public may, during the Public Comment period, address the Commission on any item or any matter not on the agenda and within the Commission’s subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the meeting clerk. Any material to be submitted to the Commission at the meeting should be submitted through the meeting clerk. Speakers are limited to five minutes per agenda item, unless determined otherwise. The Commissioners may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Commission only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the Commission. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Commission chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for regular Commission meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, and on the City’s website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer. The Commission may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days’ notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Commission, Cassette tapes of meetings: (909) 839-7060. Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7060. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA Thursday, May 27, 2021 6:30 p.m. Meeting Location: Diamond Bar City Hall, Windmill Room TELECONFERENCE: Participate: https://attendee.gotowebinar.com/register/3740321269440039179 Listen Only: +1 (562) 247-8422 Attendee Code: 134-840-232 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide – ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi-cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 6:30 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Parks and Recreation Commissioners Murphy, Plunkett, Qiu, Vice-Chair Sulakhe, and Chair Salo MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. MAY 27, 2021 PAGE 2 PARKS AND RECREATION COMMISSION CALENDAR OF EVENTS: Monday, May 31, 2021 CITY OFFICES CLOSED – In observance of Memorial Day Tuesday, June 1, 2021 CITY COUNCIL MEETING – 6:30pm – 21810 Copley Drive – Windmill Room – 1st floor – Diamond Bar Tuesday, June 15, 2021 CITY COUNCIL MEETING – 6:30pm – 21810 Copley Drive – Windmill Room – 1st floor – Diamond Bar Sunday, July 4, 2021 INDEPENDENCE DAY Monday, July 5, 2021 CITY OFFICES CLOSED – In observance of Independence Day Wednesday, July 7, 2021 CONCERTS IN THE PARK – Music by Bumptown (Disco, Old School, Latin) – 6:30pm – Summitridge Park – 1600 Grand Avenue – Diamond Bar Wednesday, July 14, 2021 CONCERTS IN THE PARK – Music by Cold Duck (R&B Variety) – 6:30pm – Summitridge Park – 1600 Grand Avenue – Diamond Bar Wednesday, July 21, 2021 CONCERTS IN THE PARK – Music by 80’s All Stars (80‘s Hits) – 6:30pm – Summitirdge Park – 1600 Grand Avenue – Diamond Bar Thursday, July 22, 2021 PARKS AND RECREATION COMMISSION MEETING – 6:30pm – 21810 Copley Drive – Windmill Room – 1st floor – Diamond Bar Wednesday, July 28, 2021 CONCERTS IN THE PARK – Music by Upstream (Caribbean Music) – 6:30pm – Summitridge Park – 1600 Grand Avenue – Diamond Bar Wednesday, August 4, 2021 CONCERTS IN THE PARK – Music by Stone Soul (Motown Tribute Band) – 6:30pm – Summitridge Park – 1600 Grand Avenue – Diamond Bar MAY 27, 2021 PAGE 3 PARKS AND RECREATION COMMISSION 1. CONSENT CALENDAR: 1.1. Approval of Minutes for the March 25, 2021 Regular Meeting 2. INFORMATION ITEMS: 1. May Recreation Program Update Recommended Action: Receive and file. 2. May 2021 Maintenance Report Recommended Action: Receive and File 3. OLD BUSINESS: NONE 4. NEW BUSINESS: NONE 5. ANNOUNCEMENTS: Commissioners may briefly respond to public comments, ma ke announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT: CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION MARCH 25, 2021 CONSISTENT WITH THE GOVERNOR’S LATEST EXECUTIVE ORDER TO STAY AT HOME, AVOID GATHERINGS, AND MAINTAIN SOCIAL DISTANCING, THIS MEETING WAS CONDUCTED TELEPHONICALLY AND MEMBERS OF THE COMMISSION AND STAFF PARTICIPATED VIA TELECONFERENCE. THERE WAS NO PHYSICAL MEETING LOCATION. CALL TO ORDER: Chair/Salo called the Parks and Recreation Commission meeting to order at 6:30 p.m. PLEDGE OF ALLEGIANCE: Commissioner Orona led the Pledge of Allegiance. ROLL CALL: Commissioners Tommy Orona, Raphael Plunkett, Stephen Qiu, Manisha Sulakhe, Chair/Aaron Salo. Staff Present Telephonically: Ryan Wright, Parks and Recreation Director; Anthony Jordan, Maintenance Superintendent; Andee Williams, Recreation Supervisor; Debbie Gonzales, Administrative Coordinator; Robin Crawford, Administrative Assistant SELECTION OF CHAIR AND VICE CHAIR: Commissioner Orona nominated Commission Salo to serve as Chair of the Parks and Recreation Commission. Commissioner Sulakhe seconded the nomination. There were no other nominations offered. Commissioner Salo was unanimously re-elected to serve as Chair of the Parks and Recreation Commission by the following Roll Call vote: C/Orona Yes C/Plunkett Yes C/Qiu Yes C/Sulakhe Yes C/Salo Yes Chair/Salo nominated C/Sulakhe to serve as Vice Chair of the Parks and Recreation Commission. Commissioner Orona seconded the nomination. There were no other nominations offered. C/Sulakhe was unanimously elected to serve as Vice Chair of the Parks and Recreation Commission by the following Roll Call vote: C/Orona Yes C/Plunkett Yes C/Qiu Yes C/Sulakhe Yes Chair/Salo Yes PUBLIC COMMENTS: None Offered 1.1 Packet Pg. 6 Communication: Approval of Minutes for the March 25, 2021 Regular Meeting (CONSENT CALENDAR:) MARCH 25, 2021 PAGE 2 P&R COMMISSION CALENDAR OF EVENTS: PRD/Wright 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the September 24, 2020 Regular Meeting: Chair/Salo moved, C/Orona seconded, to approve the Regular Meeting Minutes of September 24th, 2020. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Orona, VC/Sulakhe, Chair/Salo NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Plunkett, Qiu ABSENT: COMMISSIONERS: None 1.2 Approval of Minutes for the January 28, 2021 Regular Meeting: Chair/Salo moved, VC/Sulakhe seconded, to approve the Regular Meeting Minutes of March 25th, 2021. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Plunkett, Qiu, VC/Sulakhe, Chair/Salo NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Orona ABSENT: COMMISSIONERS: None 2. INFORMATIONAL ITEMS: 2.1 JANUARY 2021 RECREATION PROGRAM UPDATE - RS/Williams C/Qiu asked if there would be additional instructors offering classes for the summer session and PRD/Wright responded that instructors are beginning to return for outdoor classes as the city awaits county protocols and guidelines for indoor classes. VC/Sulakhe asked if staff had information about when the state would allow indoor events to occur at facilities including the Diamond Bar Center. PRD/Wright responded that the city has no specific dates or timeframes for indoor rentals and activities and continues to monitor the situation and tiers in order to determine what programs and services can be offered. Interest in indoor events such as weddings continues to be high for t he Diamond Bar Center and events are being scheduled, rescheduled or refunded on a case-by-case basis. JANUARY 2021 MAINTENANCE REPORT – MS/Jordan C/Qiu stated that during his visit to Diamond Canyon Park last month he noticed that in one of the five gardens all of the plants were dry and 1.1 Packet Pg. 7 Communication: Approval of Minutes for the March 25, 2021 Regular Meeting (CONSENT CALENDAR:) MARCH 25, 2021 PAGE 3 P&R COMMISSION dying in the “wetland garden’ and asked if the city planned to make improvements. MS/Jordan responded that staff is working with the city’s landscape gardener about keeping the gopher population under control because they chew out roots of the plants. In addition, the lack of rain has adversely affected the situation which requires pumping water into the area to provide a proper balance. Once the gopher problem is under control it will be easier to support any newly planted vegetation. C/Plunkett said she can relate to the gopher issue, but did not realize there was an issue with fire ants and wondered if the problem was citywide and where she might find information available for residents so they know how to properly deal with such issues. MS/Jordan explained that fire ants are a citywide problem. Nearly all city parks have fire ants from time-to-time. Within the maintenance staff, there are no licensed applicators to take care of the applications. However, the city’s contractors and landscape contractors are supposed to take care of such issues by placing bait around the mounds. He recommended that residents contact pest control applicators to treat mounds or purchase home applicators from garden centers or suppliers such as Home Depot. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: VC/Sulakhe thanked staff for the briefings, welcomed new commissioners and congratulated Chair/Salo on his re-election. She will miss C/Orona and congratulated him on his upcoming wedding. It has been a pleasure working with him and she hoped he would come back to visit the Commission. C/Orona thanked VC/Sulakhe for her kind words and said it had been a pleasure for him to serve on the Commission and alongside VC/Sulakhe. Today is his last day as a Commissioner for the City of Diamond Bar as he will be getting married and moving out of the city. He thanked staff for their professionalism and great work, and their assistance to Commissioners, and wished the new Commissioners well. C/Plunkett said she was sorry she did not have the opportunity to work with C/Orona but sends him positive thoughts as he moves forward and hopes he will sit in on a future meeting. She thanke d Chair/Salo and VC/Sulakhe for their service and thanked the Walnut Valley Water District for participating with tote bag goodies during city events. C/Qiu asked that the spelling of his name be corrected in the January minutes. Chair/Salo congratulated C/Orona on his upcoming wedding and said it was great to work with him on the Commission. He thanked VC/Sulakhe for serving as Vice Chair and sharing responsibilities of the Commission. Congratulations to 1.1 Packet Pg. 8 Communication: Approval of Minutes for the March 25, 2021 Regular Meeting (CONSENT CALENDAR:) MARCH 25, 2021 PAGE 4 P&R COMMISSION Commissioners Plunkett and Qiu on their appointments and thank-you to staff for the reports and promoting popular community programs and maintaining the city’s parks. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Salo adjourned the meeting at 7:09 p.m. to May 27th, 2021. The foregoing minutes are hereby approved this day of , 2021. Respectfully Submitted, RYAN WRIGHT, SECRETARY Attest: AARON SALO, CHAIRPERSON 1.1 Packet Pg. 9 Communication: Approval of Minutes for the March 25, 2021 Regular Meeting (CONSENT CALENDAR:) PARKS AND RECREATION COMMISSION AGENDA REPORT AGENDA ITEM NUMBER: 2.1 MEETING DATE: May 27, 2021 TO: Honorable Chairman and Members of the Parks and Recreation Commission FROM: Christy Murphey, Recreation Superintendent SUBJECT: May Recreation Program Update RECOMMENDATION: Receive and file. Virtual Recreation Center Virtual Recreation Videos The Virtual Recreation page has continued to gain in popularity as additional videos have been added the past few months. The page focuses on acti vities that Diamond Bar residents can do from the safety of their own home or promotional marketing videos for recreation activities. Videos in March and April included a promo on the City’s Windmill Hunt, highlights from the Bunny Box drive thru event, Story Time with Miss Mariela, Senior exercises at home and making candy kabobs and tassels. Community Recreation Guide Summer Recreation Guide The Summer guide was delivered to homes during the last week of April. The guide covers recreation programming taking place mid-May through the end of August. Recreation Classes Classes Recreation staff collaborated with independent contractors to provide virtual recreation opportunities and in-person classes with modifications to provide safe programming at City facilities. Social distancing and COVID-19 protocols remained in place for all in- CITY OF DIAMOND BAR ~ 21810 COPLEY DRIVE ~ DIAMOND BAR, CA 91765 ~ TEL. (909) 839-7060 ~ FAX (909) 861-3117 2.1 Packet Pg. 10 person classes including a health screening questionnaire and temperature checks for all participants, instructors and staff, each day before class. All participants, instructors, and staff who have attended class this session have cleared their screenings. Class Enrollment The Winter-Spring session was in full swing for Contract Classes in March and April. In - person classes were welcomed back with open arms by the community, happy and eager to participate in outdoor activities. There were a number of classes that resumed in-person, from small group tennis, youth art classes, Family Fit Time and more. There were 237 enrollments in 56 in-person classes and 21 enrolled in 47 available online classes. Summer Classes The Summer Recreation Guide was released at the end of April for classes scheduled to begin at the end of May through August. There are over 180+ classes being offered for this summer, including themed half-day camps. Enrollment looks promising for a fun summer full of summer camps, sports and enrichment for all ages. Senior Programs Senior Virtual Seminar The senior talk, How to Prevent Lower Back Pain, was held on March 23 from 10 to 11 a.m. This free virtual seminar was attended by four local seniors via Zoom. This seminar was presented by Dr. Lilly Koh, a representative from Walnut Physical Therapy, who discussed what to do if you have lower back pain and how to prevent injury. Senior Bag Donations In the month of March staff received a donation of 300 bottles of water from Albertsons in Diamond Bar. The donation from Albertson were used for the senior drive-thru lunch event. Monthly Senior Drive-Thru Events City staff connects with Diamond Bar residents age 55 and older each month in a special drive thru event at the Diamond Bar Center. Each month features a themed event for a nominal or no cost. Pre-registration is required and giveaways range from resource bags to snacks and boxed lunch. Free Spring Surprise! - The Spring Surprise drive-thru took place at the Diamond Bar Center on Friday, March 12 from 12 - 2 p.m. Recreation staff handed out 108 bags and delivered 39 bags to homebound seniors throughout Diamond Bar. Picnic Lunch on the Go! - 47 residents signed up for this drive thru event on April 9. For $10 per person, each senior enjoyed a catered lunch including a grilled chicken wrap, pesto salad, diced melon, a cookie for dessert, and a bottled water. Each lunch was in a Diamond Bar reusable bag which also included masks, gloves and an information packet to participate in the City’s 32nd Birthday Windmill Hunt. 2.1 Packet Pg. 11 Senior Virtual Bingo This Virtual Bingo program was created with seniors in mind and is a great activity that can be enjoyed from home. Virtual Bingo is offered at 10 a.m. the third Friday of each month. Four games are played with various prizes awarded after each round. There is no fee to participate, but pre-registration is required to receive a printable Bingo card and the Zoom link to join the live game. Each month’s registration has filled with 30 participants, but attendance tends to drop below enrollment. Staff has allotted more space for registration and are sending additional reminders to seniors that are registered. Senior Softball The Los Angeles County Public Health Department released protocols for the reopening of Adult Sports. Staff worked with the Diamond Bar InterCity Senior Softball teams on a return to play plan. This organization was able to complete the field use requirements and summited their reopening plan that demonstrated how they would implement the County protocols. The three Diamond Bar teams started practice the week of April 6. After a year of not playing each team was very excited to get back onto the field s. Diamond Bar Center Rentals During the months of March and April the Diamond Bar Center remained closed to indoor rentals due to Los Angeles County Health Orders, prohibiting group gatherings. City staff continues to monitor for updated County guidelines determine when the Diamond Bar Center may be ready to resume reservations. Staff also hosted monthly Zoom meetings with other Parks and Recreation professionals in the state to discuss interpretations of County and State guidelines and facility operations. Style Shoot Diamond Bar Center staff hosted a photo shoot in collaboration with the vendors that participated in the first Virtual Showcase across two weekends in March. Over 10 vendors worked in trade to donate decorations, equipment, and supplies to style each room. Vendors donated services and equipment such as draping, linens, DJ equipment, and flatware, and photography. Each room was styled for different events such as a baby shower, holiday party, and an outdoor micro-wedding. DBC staff, with the support of these vendors, managed to essentially style the shoot for free! Additionally, a 360 tour was shot along with video footage captured by the Public Information Team. The photos and media captured will be used in future marketing materials, so cial media campaigns and updates to the Diamond Bar Center website. Appointments and Tours Staff prepped for the first phase of reopening the Diamond Bar Center for tours and recreation registration assistance via appointment only. The Acuity appointment system on the City’s website, was made active at the end of April for residents to schedule appointments beginning May 1. Appointments are available Monday -Friday 8 a.m. – 12 p.m. and Saturdays 8 a.m. – 1 p.m. 2.1 Packet Pg. 12 Heritage Park & Pantera Park Community Buildings Style Shoot Staff styled Heritage Park Community Center and Pantera Park Activity room for a photoshoot on March 20. Staff began staging the facilities on Monday, March 15, setting up a mock birthday party and baby shower. The day of the shoot also included a turn- over to a conference meeting set-up at Heritage Park to capture its versatility. JSEA Vision captured a 360 virtual tour and Lucero Photography captured still shots for future marketing use. Healthy Diamond Bar Food & Fitness - March March was National Nutrition Month and Healthy DB joined in the celebration. In March the challenge focused on healthy recipes, snacks, and nutrition information along with a cooking task. A total of 30 participants signed up for the March Healthy Diamond Bar challenge. Planting for Wellbeing - April In April, Healthy DB focused on reducing stress and taking control of your mental health with gardening. Healthy DB provided information on creating a garden, planting tips, and the health benefits plants provide. A total of 50 participants signed up for the Healthy DB April challenge. Youth Programs Kinder Skills March - Kinder Skills continued its space themed session throughout March with 40 total registered participants. Participants enjoyed outer space themed crafts and activities and practice their writing skills, alphabet, shapes and colors while learning about our solar system. Lastly, created their own constellations and planets and present them to their classmates. April - Kinder Skills kicked off the five-week spring session with a total of 38 registered participants. This session’s theme was Health and Nutrition. Participants spent five weeks learning all about their bodies and how it functions. Children learned about their organs, skeleton, senses, and proper nutrition. Children created their own skeletons, and even made their own set of lungs out of paper. Lastly, students learned the importance of a balanced diet. Day Camp Registration began in April for a modified summer day camp for ages 6-12 to take place at the Diamond Bar Center. The camp will run for ten weeks, 8 a.m. to 5 p.m., starting June 7. All current health and safety guidelines will be followed. 2.1 Packet Pg. 13 DB 4Youth March - DB 4Youth continues to meet virtually on a monthly basis. This month’s meeting was hosted on Tuesday, March 30 with 17 members in attendance. Members began the meeting by participating in a virtual ice breaker. New members were also given the opportunity to introduce themselves to the group. The group also announced the winners of the fitness challenge. Lastly, members split into subcommittees to discuss what they would like to do for the end of the school year and settled on a virtual DB 4Youth Party. April - DB 4Youth members met virtually on Tuesday, March 27 with 18 members in attendance. Members began the meeting with a game of scribblio, an online game. Members discussed upcoming officer applications for the 2021 school year. Members reviewed changes made to the positions, and were asked to submit appl ications. Members discussed the end of the year DB 4Youth virtual party and came up with several ideas. Lastly, members set their focus to the summer and what activities they would like to host/participate in. The discussion about summer will be continue d at the May meeting. Teen Talks April - The Teen Talks program was hosted on Thursday, April 22 with a total of six teens in attendance. This month’s theme was Life Skills 101: Communication. Recreation staff led a conversation discussing the importance of communication in everyone’s life, as well as the different types of communication they will encounter in their lives after high school. Participants were asked what they thought communication was and how and who they communicated with on a daily basis. Participants were given lessons of casual communication versus professional communications and asked to participate in a communication building exercise. Overall, the teens walked away with good information for future interactions in their everyday life. Game Time March - Game Time, for children ages 6-12 years old, had three participants for the March session. The three games that were played were: Freeze Dance, What’s That? and Bingo. Youth and Adult Sports Field Allocations March - Six established Youth Sports User Groups were approved for allocation for the January – April allocation period. New documents were released to allow organizations to host two-team competitions. Organizations are required to submit updated organization re-opening plans and a signed copy of the L.A. County Public Health protocols, “Reopening Protocol for Youth and Adult Recreational Sports Leagues.” April - Five user groups submitted the required documents for two-team competitions and were approved. Those User Groups include, AYSO, Pony, Diamond Bar Girls Softball, Diamond Bar Soccer League, MVP Flag Football, and FC Hanaro. Six User Groups also submitted the Field Allocation application for the May – August period and 2.1 Packet Pg. 14 were approved. Special Events Bunny Box Drive Thru On Saturday, March 27, the City celebrated the arrival of spring with this drive -thru event featuring special Bunny Boxes packed with spring-themed activities and crafts for children ages 3 -12. The City Hall parking lot was filled with excitement for all in attendance as the “Peep” welcomed children and families as they lined up in their cars. Once checked in, attendees received their bunny box from the Easter Bunny and posed for a photo. A total of 166 boxes were sold and 102 cars drove through the ev ent. Recreation staff received positive feedback and numerous smiles at the event. A highlight video of the day’s activities is available on the City’s YouTube channel for all to enjoy. Windmill Hunt April marked 32 years of cityhood for Diamond Bar. The City celebrated with a fun month-long scavenger hunt the whole family could participate in! Windmill Hunt signs were placed at various city parks for participants to find. To make things a little easier, a map and instructions on how to participate in the hunt were posted on the City website. While there was no cost, registration was required to receive a Birthday Party swag bag filled with commemorative Birthday Party swag. A total of 275 participants signed up and 159 participants completed the hunt and received their swag bags. 2.1 Packet Pg. 15 PARKS AND RECREATION COMMISSION AGENDA REPORT AGENDA ITEM NUMBER: 2.2 MEETING DATE: May 27, 2021 TO: Honorable Chairman and Members of the Parks and Recreation Commission FROM: Anthony Jordan, Parks & Maintenance Superintendent SUBJECT: May 2021 Maintenance Report RECOMMENDATION: Receive and File During the previous months, the Public Works Maintenance staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed: Diamond Bar Center • Re-lamped fourteen (14) light fixtures. • Replaced rotted/damaged lodge poles along the trail head. • Diagnosed and repaired damaged wiring for dead short on exterior lighting circuit. • Primed and painted main entry sign. • Removed water damaged cabinet parts from the kitchen pitcher filling station. Rebuilt the cabinet with new lumber and melamine and installed new plumbing for the sink, ice bin and pitcher filler. • Installed new lock in the Summitridge access gate. • Repaired damaged door lock. CITY OF DIAMOND BAR ~ 21810 COPLEY DRIVE ~ DIAMOND BAR, CA 91765 ~ TEL. (909) 839-7060 ~ FAX (909) 861-3117 2.2 Packet Pg. 16 • Repaired four (4) broken exterior landscape lighting fixtures. • Repaired two (2) broken exterior outlet covers. • Performed weekly test on wheelchair lift. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly exterior lighting maintenance (Best). Canyon Loop Trail • Removed graffiti from various locations along the trail. Diamond Canyon Park • Performed park/playground inspections. Heritage Park • Re-installed basketball court goals. • Cleared clogged drain in interior community center drinking fountain. • Tightened loose sink faucet. • Unclogged sink drain. • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Larkstone Park • Performed irrigation PMI (BV). • Treated park for weed control (BV). • Performed park/playground inspections. Longview North Park • Performed park/playground inspections. Longview South Park • Performed park/playground inspections. 2.2 Packet Pg. 17 Lorbeer Middle School • Performed irrigation PMI (BV). • Performed gopher control (APM). Maple Hill Park • Re-installed basketball court goals. • Treated for gopher control (APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Pantera Park • Removed damaged swing set beam. Reinstalled beam with new collars, set screws and rivets. Installed swings and chains. • Relocated site furnishings to facilitate sidewalk repairs in north plaza area. Removed bike rack to clear access for sidewalk work. • Removed damaged sidewalks and poured new sidewalks in the north plaza (H&H). • Installed time lapse camera to capture sidewalk rehab project. • Tested and adjusted lights and timers for sports and walkway lights. • Replaced damaged lodge pole fencing along the trail head. • Unclogged men’s room urinal. • Treated for weed control (BV). • Performed irrigation PMI (BV). • Performed gopher control (APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Paul C. Grow • Treated for weed control (BV). 2.2 Packet Pg. 18 • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Peterson Park • Re-lamped four (4) light fixtures. • Installed new photo cell for park restroom lights. • Relocated dead opossum for humane society retrieval. • Cleared clogs in men’s room toilet and urinal. • Cleared clogged drinking fountain drain line. • Installed new flush valve in men’s room toilet. • Treated for broadleaf weeds (BV). • Performed irrigation PMI (BV). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Ronald Reagan Park • Installed two (2) new basketball goals. • Re-lamped two (2) light fixtures. • Cleared clogged drinking fountain drain line. • Performed park/playground inspections. • Treated for rodent control (BV/APM). • Performed irrigation PMI (BV). • Performed monthly exterior lighting maintenance (Best). Silvertip Park • Cleared clogged drinking fountain drain line. • Performed park/playground inspections. 2.2 Packet Pg. 19 Stardust Mini-Park • Installed new doggy bag dispensers. • Replaced old dog rules sign. • Performed park/playground inspections. Starshine Park • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Steep Canyon Trailhead • Removed trash and debris adjacent to trailhead along Steep Canyon Rd. Summitridge Park • Treated for weed control (BV). • Performed irrigation PMI (BV). • Performed park inspections. Sunset Crossing Park Site • Mowed weeds and sprayed for vegetation control. • Repaired damaged chain link fence. Sycamore Canyon Park • Unclogged men’s and women’s restroom sinks. • Repaired broken lodge pole rail along the trailhead. • Performed irrigation PMI (BV). • Treated for gopher control (BV/APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Washington Park • Boarded up play structure and safed off area in anticipation of the playground 2.2 Packet Pg. 20 resurfacing project. Performed demolition of existing impact attenuating surface and prepped area for new surface. • Installed new poured in place impact attenuating surface (Contractor). • Pressure washed concrete and stone surfaces. Pressure washed play structure and picnic gazebo. • Leveled sand adjacent to new play surface. • Removed electrical outlet and installed flat plate cover. • Performed irrigation PMI (BV). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). City Hall/Library • Rewired ice maker to eliminate corroded wires. • Installed double sided tape to Plexiglas shields for semi-permanent mounting along the lobby counter. Due to COVID-19 protocols. • Re-lamped thirty-nine (39) light fixtures in the City Hall spaces. Re-lamped fifty- three (53) light fixtures in the Library spaces. • Replaced two (2) lighting ballasts in the City Hall spaces. Replaced two (2) lighting ballasts and two (2) LED drivers in the Library spaces. • Pressure washed and cleaned parking lot surfaces in preparation of seal coat project. • Removed and replaced City fleet and service vehicles to facilitate parking lot seal coat project. • Seal coated and striped City Hall/Library parking lot (contractor). • Cleaned monument sign and bollards. Sprayed for spiders and insects. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly carpet cleaning in City Hall and Library spaces (DFS). • Performed monthly exterior lighting maintenance (Best). 2.2 Packet Pg. 21 • Performed quarterly upholstery cleaning (DFS). Citywide • Cut out eucalyptus tree at 1707 morning Canyon. • Removed SCE marking from sidewalk at 1711 Morning Canyon. • Assisted with traffic control at DBHS for food drive. • Assisted with traffic control at Calvary Chapel for catalytic converter engraving event. • Repainted parking “T”s along Washington Street, Brea Canyon Road and Pathfinder Road. • Cleared clogged sewer line at 1345 S. Diamond Bar Bl. (L.A. County Public Works Sewer Division). • Replaced RPMs on Golden Springs from Torito Lane to Prospectors. • Repainted “BUMP” legend on S. Platina. • Rototill playground sand, clean barbeque pits, clean gazebos and prep softball fields as needed (BV). • Clean v-ditches at all City parks as needed. • Washed, fueled and serviced City vehicles. • Inspected fire extinguishers and first aid kits at all City facilities. • Re-stocked pet bags throughout the City. Serviced trash cans at trailheads. • Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway (Best). 2.2 Packet Pg. 22