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HomeMy WebLinkAbout2021.03.02 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING MARCH 2, 2021 CALL TO ORDER: Mayor Lyons called the Regular City Council meeting to order at 6:30 p.m. Mayor Lyons announced that consistent with COVID-19 regulations, all Council Members and staff participated via teleconference and there was no physical location for public attendance. The Public was invited to join the meeting online or by phone at the numbers printed on the agenda. PLEDGE OF ALLEGIANCE: M/Lyons led the Pledge of Allegiance. ROLL CALL: Council Members Andrew Chou, Stan Liu, Steve Tye, Mayor Pro Tern Ruth Low, Mayor Nancy Lyons Staff participating telephonically: Dan Fox, City Manager; Dave DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City Manager; Amy Haug Human Resources and Risk Manager; Ryan Wright, Public Works Director; Hal Ghafari, Public Greg Gubman, Community Development Fi Manager; Cecilia Arellano, Public Informatnance; Marsha Roa, Public Information ion Coordinator; Kristina Santana, City Clerk Also Present: Lieutenant Steven Tousey, Walnut/Diamond Bar Sheriff's Station Parks and Recreation Director; David Liu Works Manager/Assistant City Engineer; Director; Dianna Honeywell, Director of APPROVAL OF AGENDA: As submitted. 1. CITY MANAGER REPORTS AND RECOMMENDATIONS: Jody Roberto, Division 5 Director, and Matthew Litchfield, P.E., General Manager/Chief Engineer, Three Valleys Municipal Water District, updated the City Council on their wholesale water supply service. 2. PUBLIC COMMENTS: CC/Santana read the following public comments submitted via email: Allen Wilson asked that Prop A funds be used to build bus shelters where benches currently exist to protect riders from the elements. Pamela Delgado wrote in opposition to the City's intent to dissolve LLAD No. 41. Public comments offered telephonically: Abigail Fachtmann, Congresswoman Young Kim's office, updated Council on MARCH 2, 2021 PAGE 2 upgrades underway at the Diamond Bar post office. Response to Public Comments: CITY COUNCIL CM/Fox responded to Mr. Wilson that the Public Works Department is developing a bus shelter refurbishing program which will be included as part of the upcoming Fiscal Year Budget and Capital Improvement Program. CM/Fox said that staff would reach out to Ms. Delgado to provide more specific information about how she might be affected by the proposal to dissolve LLAD No. 41 M/Lyons thanked Ms. Fachtmann for her update and said she observed the telephone booth had been removed and was please that progress was ongoing toward improving the function and aesthetics of the post office. 3. CONSENT CALENDAR: MPT/Low moved, C/Liu seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Liu, Tye, MPT/Low, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 3.1 APPROVED CITY COUNCIL MINUTES: 3.1a JANUARY 26, 2021 JOINT CITY COUNCIL -PLANNING COMMISSION 3.1b FEBRUARY 16, 2021 REGULAR MEETING -UPDATED 3.2 RECEIVED MINUTES: 3.2a NOVEMBER 12, 2020 TRAFFIC AND TRANSPORTATION COMMISSION 3.2b JANUARY 12, 2021 3.2c JANUARY 26, 2021 PLANNING COMMISSION PLANNING COMMISSION 3.3 RATIFIED CHECK REGISTER DATED FEBRUARY 11, 2021 THROUGH FEBRUARY 24, 2021 TOTALING $250,859.88. 3.4 APPROVED TREASURER'S STATEMENT FOR THE MONTH OF SEPTEMBER 2020. 3.5 ADOPTED RESOLUTION NO. 2021-06 EXTENDING THE DECLARED LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID- 19). MARCH 2, 2021 PAGE 3 CITY COUNCIL 4. PUBLIC HEARINGS: None 5. COUNCIL CONSIDERATION: 5.1 STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT (PROPOSITION 68 CYCLE 4) APPLICATIONS FOR THE FUTURE NEW PARK AT 22555 SUNSET CROSSING ROAD AND REHABILITATION PROJECT AT HERITAGE PARK, 2900 S. BREA CANYON ROAD. AtoCM/Santos and PRD/Wright presented the staff report and recommended adoption of Resolution No's 2021-07 and 2021-08. M/Lyons opened Public Comments. There being no one wishing to speak on this item, M/Lyons closed Public Comments. C/Liu asked staff to comment on possible negative aspects of entering into a contract with the state for each approved project of the grant. AtoCM/Santos responded that the grant process is similar to that the City has entered into in the past, which requires the City to complete the project within the time specified, in this case, by March 2025, and that the City has to pay for the initial construction of the project and submit reimbursement requests at various stages. MPT/Low asked if the grant amount would cover any increase in construction costs since this project was approved in 2019, and AtoCM/Santos responded that staff has factored in potential increases in the requested funding amounts. MPT/Low asked if the City would be required to pay matching funds and AtoCM/Santos responded that this particular grant does not require the City to contribute matching funds. MPT/Low asked for explanation of Item 6 on Page 65 of Resolution No. 2021-08. AtoCM/Santos responded that the Resolution is verbatim of what the State requires certifying that the application has been approved. CM/Fox further explained to MPT/Low that the Public Resources Code Section encourages diversity and inclusion with ADA requirements, developing guidelines, recreation projects, habitat protection, multi-lingual cultural materials, public communications, expanding and promoting youth engagement empowerment, etc. which is part of what this grant is about. The grant is very general and there is flexibility in designing and promoting those activities to comply with some or all of the provisions and this is the model language the State is requesting. MARCH 212021 PAGE 4 CITY COUNCIL CA/DeBerry stated that the granting agency would identify those provisions in the Public Resources Code that it desires the City to try to achieve. M/Lyons asked if the footprint of Heritage Community Center would remain the same. PRD/Wright stated that the footprint could have some minor adjustments on the north side where the proposal includes adding an interior restroom and providing ADA accessibility which would join with the outdoor restroom. M/Lyons asked for verification that no changes were proposed for the small baseball field. PRD/Wright confirmed that M/Lyons was correct. M/Lyons asked if there were lights on the basketball courts and PRD/Wright responded that while there are none currently, they are included in the conceptual design. M/Lyons recommended that with Council's approval, staff include letters of support from Phillip Chen and Josh Newman for both parks and especially for the Sunset Crossing Park because there are no other parks available to residents of that area of the community. C/Tye moved, MPT/Low seconded, to Adopt Resolution No. 2021-07 approving the filing of a Statewide Park Development and Community Revitalization Program Grant Application for the future park at 22555 Sunset Crossing Road in the amount of $5 million, and authorize the City Manager, or designee, to execute and submit all documents necessary to submit an application, accept, administer and expend the grant funding. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Liu, Tye, MPT/Low, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None C/Chou moved, C/Liu approving the filing of Revitalization Program Rehabilitation Project at million, and authorize the City Manager, submit all documents administer and expend Roll Call vote: seconded, to Adopt Resolution No. 2021-08, � Statewide Park Development and Community Grant Application for the Heritage Park 2900 S. Brea Canyon Road in the amount of $6 to execute and or designee, necessary to submit an application, accept, the grant funding. Motion carried by the following AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS Chou, Liu, Tye, MPT/Low, M/Lyons None None MARCH 2, 2021 PAGE 5 CITY COUNCIL 6. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Chou congratulated Grid Coffee on their grand opening, reported that the League of Cities took a position in opposition to SB 9, and acknowledged March as Women's History month. u thanked staff for their reports, thanked Jody Roberto and Matthew Litchfield for sharing educational information with the community, thanked residents for continuing to look out for each other during COVID, announced a free household hazardous and electronic drive -through collection event on Saturday, March 13tn in the 1300 block of Bridge Gate Drive, wished the amazing women of Diamond Bar a happy Women's History month and thanked M/Lyons and MPT/Low for their dedication, leadership and service to the community. C/Tye gave a special thank -you to M/Lyons for spearheading the attempt to improve the post office and multiple thanks to Congresswoman Kim and staff for seeing the project through. Residents are grateful the payphone skeleton has been removed and look forward to convenience of mailboxes being put back and anxiously considers what a new landscape architect will do to enhance the property. He thanked staff for all they do and for pursuing $11 million in grants for parks the City wants to build, and is pleased the item was approved on a unanimous vote. MPT/Low congratulated staff and hoped the City would be successful in acquiring the grants, thanked M/Lyons for her efforts toward improving the post office, and thanked C/Liu for his kind comments in wishing her and M/Lyons a happy Women's History month. She announced that the Diamond Bar Library is featuring biographies of women during Women's History month and asked everyone to pause and reflect on the contribution of women in their lives. She thanked Congresswoman Kim for joining her and C/Tye recently to visit local businesses and talk about their needs, concerns and the challenges they face during COVID. Last week she and M/Lyons participated in the Public Safety Subcommittee and learned that the Safety Program is producing good results in Diamond Bar. She shared that the Pomona Unified School District has proposed to close and repurpose Diamond Point Elementary School to accommodate special education and consolidate the student population with Golden Springs Elementary students, and reported that the Regional Housing Trust received a $1 million grant to construct affordable housing units in Pomona. M/Lyons said she was excited and encouraged about what is happening at the post office, asked everyone to acknowledged the women who have made a difference in their lives during Women's History month, she reported that crime statistics were trending downward in the City, and said she was very excited that Pomona Unified School District is close to bringing their elementary students back to campus. MARCH 2, 2021 PAGE 6 CITY COUNCIL ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the Regular City Council Meeting at 7:45 p.m. Respectfully submitted: Kristina Santana, City Clerk The foregoing minutes are hereby approved this 16th day of March, 2021.