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Home My WebLink About2021.01.20 - THCA - Agenda - Regular Meeting TRES HERMANOS CONSERVATION AUTHORITY BOARD OF DIRECTORS REGULAR MEETING JANUARY 20, 2021 AGENDA 6:00 p.m. Chair, Steve Tye CITY OF DIAMOND BAR Vice-Chair, Ray Marquez 21810 COPLEY DR. Board Member, Nancy Lyons DIAMOND BAR, CALIFORNIA Board Member, Cathy Marcucci Board Member, Cory Moss Board Member, Peter Rogers Board Member, Newell Ruggles Addressing the Authority: NOTICE OF TELEPHONIC MEETING: Pursuant to Section 3. of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020, the regular meeting of the Tres Hermanos Conservation Authority shall be held telephonically. How to Observe the Meeting: Members of the public who wish to listen ONLY may join the meeting by calling the following conference call number: +1 (415) 655-0052 and entering the Access Code: 388- 799-892. How to Submit Public Comment: Members of the public may provide public comment by sending written comments to the Authority Clerk by email at cityclerk@DiamondBarCA.gov by 5:00 p.m. on the day of the meeting. Please in comments will be distributed to the Authority Members and read into the record at the meeting. Alternatively, public comment may be submitted by logging onto the meeting through this link: https://attendee.gotowebinar.com/register/3036146741247493904. Members of the public will be called upon one at a time during the Public Comment portion of the agenda, and will be asked to state their name and agenda item they wish to comment on. Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk at Diamond Bar City Hall, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the Authority Secretary at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the Tres Hermanos Conservation Authority requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a public meeting, must inform the Authority Secretary a minimum of 72 hours prior to the scheduled meeting . JANUARY 20, 2021PAGE 2THCA Agenda 1. CALL TO ORDER: PLEDGE OF ALLEGIANCE ROLL CALL 2. PUBLIC COMMENTS: At this time, members of the public may address the Authority regarding any items within the subject matter jurisdiction of the Authority provided NO action or discussion may be taken on any item not appearing on the agenda, except the Authority may BRIEFLY respond to statements made or questions posed. Comments are limited to five minutes per Speaker. 3. REORGANIZATION OF THE BOARD OF DIRECTORS RECOMMENDED ACTION: Select a Chair and Vice-Chair. 4. CONSENT CALENDAR: 4.1 Consideration of the Minutes of the December 16, 2020 regular meeting Minutes of December 16, 2020 Recommended Action: Approve as submitted. 4.2 Consideration to Approve the Check Register for the Month of November 2020. Recommended Action: Receive and file Report. 4.3 Consideration to Approve the Treasurer's Report for the Month of November 2020 Recommended Action: Receive and file Report. 5. OLD BUSINESS: There is none. 6. NEW BUSINESS: There is none. JANUARY 20, 2021PAGE 3THCA Agenda 7. AUTHORITY DIRECTOR COMMENTS: 8. ADJOURNMENT: The next regular Tres Hermanos Conservation Authority meeting will be Wednesday, February 17, 2021 at 6:00 p.m. 4.1 TRES HERMANOS CONSERVATION AUTHORITY ITEM NO. 4.1 Packet Pg. 4 4.1 TRES HERMANOS CONSERVATION AUTHORITYAGENDA NO. 4.1 STAFF REPORT Date: January 20, 2021 To: Chair and Board of Directors From: Daniel Fox, Executive Director Subject: Consideration of the Minutes of the December 16, 2020 regular meeting Recommendation: That the Authority approve as submitted. Background/Analysis: Attached for your review are the minutes of the December 16, 2020 Tres Hermanos Conservation Authority meeting. Respectfully Submitted, Reviewed By, Attachments: 1. Minutes of December 16, 2020 Packet Pg. 5 4.1.a TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA DECEMBER 16, 2020 PAGE 1 CALL TO ORDER The Regular Meeting of the Tres Hermanos Conservation Authority was called to order by Vice-Chair Ray Marquez at 6:02 p.m., telephonically using Conference Call Number, 657-204-3264, Access Code: 231 261 369#. FLAG SALUTE The flag salute was led by Vice-Chair Ray Marquez. ROLL CALL PRESENT: Ray Marquez, Vice-Chair Nancy Lyons, Board Member Cathy Marcucci, Board Member Cory Moss, Board Member (arrived at 6:11 p.m.) Peter Rogers, Board Member Newell Ruggles, Board Member ABSENT: Steve Tye, Chair STAFF PRESENT: Troy Helling, Executive Director; Bing Hyun, Assistant City Manager; Dan Fox, Deputy Executive Director; Tracy Egoscue, General Counsel; Josh Nelson, Director of Public Works/City Engineer/Assistant City Manager; Kristina Santana, Diamond Bar City Clerk; and Julie Robles, Authority Secretary. PUBLIC COMMENTS Jim Gallagher with Save the Tres Hermanos Ranch Group on Facebook and a regular attendee of these meetings mentioned the desire for a guided tour of the ranch once it is safe to do so and wished everyone Happy Holidays. CONSENT CALENDAR 3.1 CONSIDERATION OF THE MINUTES OF THE JULY 15, 2020 REGULAR MEETING AND THE AUGUST 19, 2020 REGULAR MEETING RECOMMENDED ACTION: Approve as submitted. Packet Pg. 6 4.1.a TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA DECEMBER 16, 2020 PAGE 2 3.2 CONSIDERATION MONTHS OF JULY 2020, AUGUST 2020, SEPTEMBER 2020, AND OCTOBER 2020 RECOMMENDED ACTION: Receive and file Reports. 3.3 CONSIDERATION TO APPROVE THE CHECK REGISTER FOR THE MONTHS OF JULY 2020, AUGUST 2020, SEPTEMBER 2020, AND OCTOBER 2020 RECOMMENDED ACTION: Receive and file Report. MOTION BY BOARD MEMBER ROGERS, AND SECOND BY BOARD MEMBER MARCUCCI TO APPROVE THE CONSENT CALENDAR. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: BOARD MEMBERS: LYONS, MARCUCCI, MOSS, ROGERS RUGGLES, VC/MARQUEZ NOES: BOARD MEMBERS: NONE ABSENT BOARD MEMBERS: C/TYE ABSTAIN BOARD MEMBERS: NONE OLD BUSINESS There was none. NEW BUSINESS 5.1 CONSIDERATION OF RESOLUTION NO. THCA 2020-03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY ADOPTING BY-LAWS OF THE TRES HERMANOS CONSERVATION AUTHORITY RECOMMENDED ACTION: Adopt Resolution No. THCA 2020-03. Troy Helling, Executive Director, provided a staff report and was available to answer any questions. Packet Pg. 7 4.1.a TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA DECEMBER 16, 2020 PAGE 3 MOTION BY BOARD MEMBER ROGERS, AND SECOND BY BOARD MEMBER LYONS TO ADOPT RESOLUTION NO. THCA 2020-03. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: BOARD MEMBERS: LYONS, MARCUCCI, MOSS, ROGERS RUGGLES, VC/MARQUEZ NOES: BOARD MEMBERS: NONE ABSENT BOARD MEMBERS: C/TYE ABSTAIN BOARD MEMBERS: NONE 5.2 CONSIDERATION OF RESOLUTION NO. THCA 2020-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY ADOPTING A BUDGET AMENDMENT FOR FISCAL YEAR 2020-21 INCREASING THE BUDGET BY $15,000 FOR TREASURER DUTIES RECOMMENDED ACTION: Adopt Resolution No. THCA 2020-04. Troy Helling, Executive Director, provided a staff report and was available to answer any questions. MOTION BY BOARD MEMBER MOSS, AND SECOND BY BOARD MEMBER MARCUCCI TO ADOPT RESOLUTION NO. THCA 2020-04. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: BOARD MEMBERS: LYONS, MARCUCCI, MOSS, ROGERS RUGGLES, VC/MARQUEZ NOES: BOARD MEMBERS: NONE ABSENT BOARD MEMBERS: C/TYE ABSTAIN BOARD MEMBERS: NONE 5.3 CONSIDERATION OF A PROFESSIONAL CIVIL ENGINEERING SERVICES AGREEMENT BETWEEN TRES HERMANOS CONSERVTION AUTHORITY AND C & C ENGINEERING, INC. RECOMMENDED ACTION: Approve the Agreement. Packet Pg. 8 4.1.a TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA DECEMBER 16, 2020 PAGE 4 Josh Nelson, Director of Public Works/City Engineer/Assistant City Manager, provided a staff report and was available to answer any questions. MOTION BY BOARD MEMBER LYONS, AND SECOND BY BOARD MEMBER ROGERS TO APPROVE THE AGREEMENT. MOTION CARRIED 6-0, BY THE FOLLOWING VOTE: AYES: BOARD MEMBERS: LYONS, MARCUCCI, MOSS, ROGERS RUGGLES, VC/MARQUEZ NOES: BOARD MEMBERS: NONE ABSENT BOARD MEMBERS: C/TYE ABSTAIN BOARD MEMBERS: NONE 5.4 RED BUCKET PRESENTATION AND DISCUSSION RECOMMENDED ACTION: Discussion and direction. Susan Pierce from Red Bucket gave a video presentation that was observed during the meeting for about 6 minutes. The entire video can be watched at https://vimeo.com/248253210 Conversation ensued between the Board Members. Staff will put together a proposal on what is needed and how best we can help and bring back to the Board for approval. No vote was taken or necessary. 6. AUTHORITY DIRECTOR COMMENTS Troy Helling, Executive Director, commented that it had been a good two years working together and now this meeting will go to Diamond Bar and turned over to Deputy Executive Director Dan Fox, for the next two years. Each member made comments about the progress made, with more work still needing to be done, and wished everyone a safe and happy holiday. 7. ADJOURNMENT There being no further business, the Tres Hermanos Conservation Authority adjourned at 6:41 p.m. Packet Pg. 9 4.1.a TRES HERMANOS CONSERVATION AUTHORITY REGULAR BOARD OF DIRECTORS MEETING MINUTES CITY OF INDUSTRY, CALIFORNIA DECEMBER 16, 2020 PAGE 5 ______ RAY MARQUEZ VICE-CHAIR _ __ JULIE ROBLES AUTHORITY SECRETARY Packet Pg. 10 4.2 TRES HERMANOS CONSERVATION AUTHORITY ITEM NO. 4.2 Packet Pg. 11 4.2 TRES HERMANOS CONSERVATION AUTHORITYAGENDA NO. 4.2 STAFF REPORT Date: January 20, 2021 To: Chair and Board of Directors From: Daniel Fox, Executive Director Subject: Consideration to Approve the Check Register for the Month of November 2020. Recommendation: That the authority receive and file the check register for the month of November 2020. Background/Analysis: Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5.2 Disbursements, the check register of the Authority should be periodically reviewed by the Board. Attached for your review is the check register for the month of November 2020. Respectfully Submitted, Reviewed By, Attachments: 1. Check Register for November 2020 Packet Pg. 12 4.2.a Packet Pg. 13 4.3 TRES HERMANOS CONSERVATION AUTHORITY ITEM NO. 4.3 Packet Pg. 14 4.3 TRES HERMANOS CONSERVATION AUTHORITYAGENDA NO. 4.3 STAFF REPORT Date: January 20, 2021 To: Chair and Board of Directors From: Daniel Fox, Executive Director Subject: Consideration to Approve the Treasurer's Report for the Month of November 2020 Recommendation: 2020. Background/Analysis: Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint Powers Agreement Section 5.3 Accounts, the Treasurer must verify and report in writing, at least quarterly, the amount of money held for the Authority, the amount of interest earnings, revenues, and expenditures since the last report. November 2020. Respectfully Submitted, Reviewed By, Attachments: 1. Treasurer's Report - Nov 2020 Packet Pg. 15 4.3.a Packet Pg. 16 4.3.a Tres Hermanos Conservation Authority Statement of Revenues, Expenditures and Changes in Fund Balances For the Month Ended November 30, 2020 Fiscal Year% BudgetNovTo Dateof Budget 2020/2120202020/21Used Revenues: Investment interest$ -$ 7$ 99- Rental income 8,100 675 3,425 42% Contributions from member agencies 248,488 - 248,488 100% Reimbursements - 3 262 - Total Revenues 256,588 685 252,27498% Expenditures: Professional Services 20,220 - -0% Legal services 20,004 175 1,4887% Legal services - Extraordinary 66,000 - 1,2052% Contractual Services 113,559 2,523 56,81450% Security services 34,800 2,957 12,03135% Office Supplies & Software 2,005 13 77739% Utilities - 315 1,717- Total Expenditures 256,588 5,983 74,03229% Excess of revenues over (under) expenditures$ -$ (5,298)$ 178,242 Fund Balances: Beginning of fiscal year, Revised* $ 73,557 Excess of revenues over (under) expenditures 178,242 As of November 30, 2020$ 251,799 A Fund Balances by City: Chino Hills$ 85,868 Diamond Bar 67,113 Industry 98,818 Total Fund Balances by City$ 251,799 The ending fund balance in the amount of $251,799 includes $5,031.84 in outstanding checks that are not included in A the bank balance of $256,830.94. Audit should be finalized by the end of December 2020 which will finalize the beginning fund balance for Fiscal Year * 2020-21. Packet Pg. 17