HomeMy WebLinkAbout2020.09.01 Agenda Packet - Regular MeetingCity Council Agenda
Tuesday, September 1, 2020
Closed Session 5:30 PM
PUBLIC ADVISORY:
The City Council will physically meet in the Windmill Room, City Hall, 21810 Copley Dr.,
Diamond Bar, CA 91765 to discuss the Closed Session agenda.
Regular Meeting 6:30 PM
PUBLIC ADVISORY:
Consistent with the Governor’s latest Executive Order to Stay at Home, avoid gatherings and
maintain social distancing, the regular meeting portion of the agenda will be conducted
telephonically and Members of the City Council and staff will be participating via
Teleconference. There will be no physical meeting location for the regular meeting.
How to Observe the Meeting:
To maximize public safety while still maintaining transparency and public access, members of
the public can observe the meeting by calling +1 (415) 930-5321, Attendee Access Code: 363-
130-983 or by visiting https://attendee.gotowebinar.com/register/933126240909360395.
How to Submit Public Comment:
Members of the public may provide public comment by sending written comments to the City
Clerk by email at cityclerk@DiamondBarCA.gov by 5:30 p.m. on the day of the meeting. Please
indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to
the Council Members and read into the record at the meeting, up to a maximum of five
minutes.
Alternatively, public comment may be submitted by logging onto the meeting through this link:
https://attendee.gotowebinar.com/register/933126240909360395. Members of the public will
be called upon one at a time during the Public Comment portion of the agenda, and will b e
asked to state their name and agenda item they wish to comment on. Speakers are limited to
five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if
you need special assistance to participate in the Council Meeting, please contact the City Clerk’s
Office (909) 839-7010 within 72 hours of the meeting. City Council video recordings with
transcription will be available upon request the day following the Council Meeting.
The City of Diamond Bar thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
STEVE TYE
Mayor
NANCY A. LYONS
Mayor Pro Tem
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
JENNIFER "FRED" MAHLKE
Council Member
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are
invited to attend and participate. Copies of staff reports or other written documentation relating
to agenda items are on file and available for public inspection by contacting the Office of the
City Clerk. If requested, the agenda will be made available in an alternative format to a person
with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you
have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010
during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during
the time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to
the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Council only once on an agenda item, except during
public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3,
Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. The
City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA
TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/933126240909360395 and
ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
September 01, 2020
CLOSED SESSION: 5:30 p.m., Windmill Room
Public Comments on Closed Session
Agenda
Government Code Section 54957
Public Employee – City Manager
Performance Evaluation
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
ROLL CALL: Chou, Low, Mahlke, Mayor Pro Tem
Lyons, Mayor Tye
APPROVAL OF AGENDA: Mayor
1. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five-minute
maximum time limit when addressing the City Council. At this time, the
teleconference moderator will ask callers one at a time to give their name and if
SEPTEMBER 1, 2020 PAGE 2
there is an agenda item number they wish to speak on before p roviding their
comment. If you wish to speak on a public hearing item or council consideration
item, you will then be called upon to speak at that point in the agenda.
3. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, t he item will be removed
for separate consideration.
3.1 CITY COUNCIL MINUTES OF THE AUGUST 18, 2020 MEETING.
3.1.a August 18, 2020 City Council Minutes
Recommended Action:
Approve the August 18, 2020 Regular City Council meeting minutes.
Requested by: City Clerk
3.2 RATIFICATION OF CHECK REGISTER DATED AUGUST 13, 2020
THROUGH AUGUST 26, 2020 TOTALING $1,416,989.03.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
3.3 REVISION TO APPLICATION FOR THE LOCAL EARLY ACTION
PLANNING GRANTS PROGRAM (LEAP).
Recommended Action:
Adopt Resolution No. 2020-37, authorizing the Community Development
Director to submit a LEAP Grant Application to the Department of Housing
and Community Development, replacing and rescinding Resolution No.
2020-20 in its entirety.
Requested by: Community Development Department
3.4 CONSIDERATION TO EXTEND A LOCAL EMERGENCY REGARDING
NOVEL CORONAVIRUS (COVID-19).
Recommended Action:
Adopt Resolution No. 2020-38 extending the Declared Local Emergency
regarding Novel Coronavirus (COVID-19).
Requested by: City Manager
4. PUBLIC HEARINGS: NONE.
SEPTEMBER 1, 2020 PAGE 3
5. COUNCIL CONSIDERATION:
5.1 STREET SWEEPING PARKING ENFORCEMENT.
Recommended Action:
Provide direction as deemed appropriate whether or not to resume street
sweeping parking enforcement.
Requested by: Public Works Department
6. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
7. ADJOURNMENT:
Agenda #: 3.1
Meeting Date: September 1, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE AUGUST 18, 2020 MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the August 18, 2020 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.1.a August 18, 2020 City Council Minutes
3.1
Packet Pg. 6
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
AUGUST 18, 2020
CLOSED SESSION: 5:30 p.m.
Public Comments on Closed Session Agenda – No
comments were submitted.
Government Code Section 54957
Public Employee – City Manager
Performance Evaluation
Closed Session Adjourned at 6:12 p.m.
CALL TO ORDER: Mayor Tye called the Regular City Council meeting to
order at 6:38 p.m.
Mayor Tye stated that consistent with COVID-19 regulations, all Council Members and
staff are participating via teleconference and there is no physical location for public
attendance. The Public has been invited to join the meeting online or by phone at the
numbers printed on the agenda.
M/Tye stated that there were no reportable actions taken during tonight’s Closed Session.
PLEDGE OF ALLEGIANCE: Mayor Tye led the Pledge of Allegiance.
ROLL CALL: Council Members Andrew Chou, Ruth Low, Jennifer
“Fred” Mahlke, Mayor Pro Tem Nancy Lyons, and
Mayor Steve Tye
Staff participating telephonically: Dan Fox, City Manager; David DeBerry, City
Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the
City Manager; Ryan Wright, Parks and Recreation Manager; David Liu, Public Works
Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Fabian Aoun,
Assistant Engineer; Greg Gubman, Community Development Director; Dianna
Honeywell, Director of Finance, Amy Haug, Human Resources and Risk Manager;
Ken Desforges, Director of Information Services; Marsha Roa, Public Information
Manager; Cecilia Arellano, Public Information Coordinator; Kristina Santana, City Clerk
APPROVAL OF AGENDA: As submitted.
1. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
2. PUBLIC COMMENTS:
CC/Santana read the following comments which were submitted by email and
forwarded to each Council Member:
Zachary Gonzalez, Jr., Romy Reyes, Westcoast Components, Dana Duggan,
3.1.a
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AUGUST 18, 2020 PAGE 2 CITY COUNCIL
Christine Hartung, and Tricia Cannon asked that the City extend City-wide street
sweeping citation suspension during the pandemic.
Malik Tariq Mahmood commented on racism and social justice.
RESPONSE TO PUBLIC COMMENT:
PWD/Liu provided information about street sweeping citation suspension and
reinstatement.
The Council concurred on placing an item on the next meeting agenda to
reconsider extending City-wide street sweeping citation suspension. Mayor Tye
asked staff to provide possible alternatives to the current policy to accommodate
the public and the street sweeping contractor during the pandemic.
3. CONSENT CALENDAR: C/Low moved, MPT/Lyons seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
3.1 APPROVED CITY COUNCIL MINUTES:
3.1a AUGUST 4, 2020 REGULAR MEETING.
3.2 RATIFIED CHECK REGISTER DATED JULY 25, 2020 THROUGH
AUGUST 12, 2020 TOTALING $2,336,778.14.
3.3 APPROVED TREASURER’S STATEMENT FOR THE MONTH OF JUNE
2020.
3.4 APPROVED SECOND AMENDMENT TO THE MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE LOS ANGELES GATEWAY
WATER MANAGEMENT AUTHORITY FOR THE IMPLEMENTATION OF
THE WATERSHED MANAGEMENT PROGRAM AND COORDINATED
INTEGRATED MONITORING PROGRAM FOR THE LOWER SAN
GABRIEL RIVER WATERSHED GROUP THROUGH DECEMBER 31,
2025.
3.5 APPROVED COOPERATIVE AGREEMENT WITH THE STATE OF
CALIFRONIA FOR TRAFFIC DETOUR SERVICES PROVIDED BY THE
CITY OF DIAMOND BAR DURING THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION PAVEMENT REHABILITATION PROJECT ON
STATE ROUTE 57.
4. PUBLIC HEARING(S): NONE
3.1.a
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AUGUST 18, 2020 PAGE 3 CITY COUNCIL
5. COUNCIL CONSIDERATION:
5.1 CARES ACT FUNDING ALLOCATIONS:
CM/Fox provided the presentation.
MPT/Lyons asked if there were extra costs assigned to Category 6,
Workers’ Comp/Unemployment Insurance, due to COVID-19. CM/Fox
responded that it is directly related to the financial impacts of COVID.
MPT/Lyons said she thought unemployment insurance premiums were
experience-based and CM/Fox said MPT/Lyons was correct, most of that
amount is related to the part time employees who were furloughed after the
mandatory additional leave the Feds required exhausted since the City
canceled all of its special events and programs. HRM/Haug confirmed that
the increases to unemployment insurance and additional costs were for the
part time employees and are directly related to the COVID-19 pandemic.
C/Low asked how Category 4, Comply with Public Health Measures, works.
CM/Fox responded that when this pandemic started the Federal
Government required all employers to provide additional leave banks, paid
administrative leave, sick leave, and childcare leave, to take care of family
members, etc. with respect to COVID in addition to anything for which
personal leave banks were not to be used. With the unemployment
insurance, most of the City’s part time employees as well as full time staff,
used admin leave until the City was up to speed with telecommuting options
and as people were either sick or had childcare needs, they have been
drawing down on the leave banks that were required for the City to provide.
The leave banks are a direct cost to the City and to date, the City has
incurred about $96,000 in direct costs and there will likely be another
$40,000, primarily related to childcare needs, moving forward through
December 30, 2020.
C/Low said she understood that employees do not have to be ill from COVID
in order to utilize childcare needs and CM/Fox stated that C/Low was
correct. C/Low asked what happens when the hours are used up and
CM/Fox responded that in that event, employees would have to begin using
their personal leave banks.
C/Low asked if the $137,000 was required to be provided by the City and
CM/Fox responded yes, that these calculations were based on the City’s
exposure.
Following discussion, C/Mahlke moved, C/Chou seconded, to recognize
CARES Act revenue in the amount of $706,310 to the COVID-19 Recovery
Fund; appropriate CARES Act expenditures from the COVID -19 Recovery
Fund based on the categories listed; and, authorize the City Manager to
make any necessary adjustments to the final allocations based on actual
expenditures, with any remaining available funds to be allocated to the
Substantially Dedicated Payroll Expenses category. Motion carried by the
3.1.a
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AUGUST 18, 2020 PAGE 4 CITY COUNCIL
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons,
M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou encouraged residents to complete their census forms. He congratulated
DBHS graduate Jason Wright, who was named as the new team president of the
Washington Football Team, the first black and the youngest NFL team president
in nearly 100 years. He mentioned the Mama Bear for Change Sweepstakes.
C/Low congratulated Jason Wright, provided an update on COVID -19 statistics,
and reminded everyone that it is fire and snake season. She invited the community
to participate with the Council women on Wednesday, August 28th for the “Kids,
Classrooms and COVID” session.
C/Mahlke encouraged residents to complete their census forms. She wished a
hearty congratulations to Jason Wright, acknowledged the 100th anniversary of the
ratification of the 19th Amendment, and reminded everyone to vote and as school
commences, give space and grace to everyone as they forge ahead to stay
connected and stay safe.
MPT/Lyons reported that she and C/Mahlke participated in the Diamond Bar
Women’s Club YouTube video celebrating women’s right to vote and reminded
everyone to vote in the upcoming election. She encouraged the community to
participate in the “Kids, Classrooms and COVID” session, and congratulated Jason
Wright on his NFL appointment.
M/Tye offered kudos to Jason Wright and acknowledged other Diamond Bar
graduates who have attained athletic and academic accomplishments.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
Regular City Council Meeting at 7:19 p.m.
Respectfully submitted:
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 1st day of September, 2020.
__________________________
Steve Tye, Mayor
3.1.a
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Agenda #: 3.2
Meeting Date: September 1, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED AUGUST 13, 2020
THROUGH AUGUST 26, 2020 TOTALING $1,416,989.03.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $1,416,989.03.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated August 13, 2020 through August
26, 2020 totaling $1,416,989.03 is being presented for ratification. All payments have
been made in compliance with the City’s purchasing policies and procedures, and have
been reviewed and approved by the appropriate departmental staff . The attached
Affidavit affirms that the check register has been audited and deemed accurate by the
Finance Director.
PREPARED BY:
3.2
Packet Pg. 11
REVIEWED BY:
Attachments:
1. 3.2.a Check Register Affidavit 9-1-2020
2. 3.2.b Check Register 9.1.20
3.2
Packet Pg. 12
3.2.a
Packet Pg. 13
CHECK REGISTER REPORT
Grand Total:1,416,989.03$
Check #Inv Date Vendor Invoice Description Total
293 08/17/20 3SI SECURITY SYSTEMS SHERIFF GRP TRACKERS ANNUAL CONTRACT $216.00
Total $216.00
294 07/06/20 ACCESSDATA GROUP INC FORENSIC TOOL KIT - SOFTWARE MAINTENANCE $1,259.44
Total $1,259.44
295 07/31/20 AIRGAS INC ARGON CYLINDER REFILL $101.00
Total $101.00
296 08/15/20 CA CONTRACT CITIES INV # 3043 ANNUAL MEMBERSHIP 7/1-6/30 $5,300.00
Total $5,300.00
297 08/19/20 CALIFORNIA JPIA ALL RISK PROPERTY INS PROG FY 20/21 $51,112.00
Total $51,112.00
298 08/04/20 CANNON CORPORATION PROF.SVCS-ENG APR 2020 $3,532.05
08/18/20 CANNON CORPORATION CONSULTANT SVCS-PLAN CHECK JUNE 2020 $1,260.00
Total $4,792.05
299 08/12/20 CDW GOVERNMENT COMP EQ-I.T.$4,917.00
Total $4,917.00
300 08/01/20 CIVICPLUS LLC CP CONNECT ANNUAL MAINTENANCE FY 20/21 $11,340.00
Total $11,340.00
301 07/12/20 COLLEY FORD POOL VEHICLE MAINTENANCE/REPAIRS $748.12
Total $748.12
3.2.b
Packet Pg. 14
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
302 08/12/20 DAY & NITE COPY PRINT SVCS-ANNL BUDGET 20/21 $1,529.72
Total $1,529.72
303 08/17/20 DMPR 4 LLC STORAGE UNIT # 140, 376, 092, 371, 127, 2957 $1,743.00
Total $1,743.00
304 08/12/20 DS SERVICES OF AMERI INV. # 11184860 080920 $153.82
08/01/20 DS SERVICES OF AMERI WATER COOLER RENTAL - SYCAMORE CANYON PARK $12.00
Total $165.82
305 07/01/20 EMERALD LANDSCAPE SE LANDSCAPING SERVICES AT CITY HALL - JULY $1,026.00
07/21/20 EMERALD LANDSCAPE SE LANDSCAPING SERVICES AT CITY HALL - ADDL' REPAIR $50.20
08/14/20 EMERALD LANDSCAPE SE LANDSCAPING SERVICES AT CITY HALL - ADDL' REPAIR $13.30
Total $1,089.50
306 08/11/20 ENVIRONMENTAL SCIENC PROF.SVCS-PLNG MAY 2020 $4,075.89
PROF.SVCS-PLNG JUNE 2020 $990.00
Total $5,065.89
307 08/01/20 FRONTIER COMMUNICATI ANALOG EMERGENCY PHONE LINES $1,550.00
Total $1,550.00
308 08/06/20 HR GREEN PACIFIC INC PROF.SVCS-ENG MAY 2020 $2,673.00
Total $2,673.00
309 08/12/20 LA OPINION L.P.BILLING NUMBER 131660720 $735.00
Total $735.00
310 08/14/20 LOCAL AGENCY ENGINEE CONSULTANT SVCS-ENG $1,160.73
Total $1,160.73
3.2.b
Packet Pg. 15
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
311 08/12/20 LOOMIS COURIER SVCS-CITY HALL/DBC JULY 20 $628.32
Total $628.32
312 08/17/20 LA COUNTY SHERIFF LAW ENFORCEMENT-CONTRACT SVCS JUNE $558,606.72
LAW ENFORCEMENT-CALVARY CHAPEL-JULY 2019 $9,512.62
LAW ENFORCEMENT-ST SWEEPING MAR $373.05
LAW ENFORCEMENT-CALVARY CHAPEL-JUNE $2,703.65
Total $571,196.04
313 08/18/20 LOS ANGELES TIMES A/C # 10088361765 PAY THRU 09/09/2020 $28.72
Total $28.72
314 08/17/20 METROLINK METROLINK PASSES-JULY 2020 $1,785.00
Total $1,785.00
315 07/29/20 MICHAEL BAKER CIP CANYON LOOP TRAIL ENV MAY $13,470.25
08/17/20 MICHAEL BAKER CIP CANYON LOOP TRAIL ENV JUNE $27,013.25
Total $40,483.50
316 08/12/20 MNS ENGINEERS INC ENG SVCS-D/B BLVD STREETSCAPE $32,956.16
Total $32,956.16
317 08/19/20 OFFICE OF THE STATE FTB OFFSET FOR 2019 $212.13
Total $212.13
318 08/12/20 OFFICE SOLUTIONS OFFICE SUPPLIES FINANCE DEPT $114.35
Total $114.35
319 08/06/20 CANDICE FRIEDMAN CONTRACT CLASS REFUND $50.00
Total $50.00
3.2.b
Packet Pg. 16
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
320 08/12/20 CHRISTOPHER PARK EVENT REFUND/CC IS NO LONGER VALID $1,640.00
Total $1,640.00
322 08/11/20 NIAGRA BOTTLING INC EVENT CANCELED DUE TO FACILITY CLOSURES $5,802.52
Total $5,802.52
323 08/19/20 PIHUI CHANG DAY CAMP REFUND $175.00
Total $175.00
324 07/01/20 OPENGOV INC ANNUAL MAINTENANCE - BUDGET BOOK/BUDGET BUILDER $32,450.00
Total $32,450.00
325 07/31/20 PROTECTION ONE INC SYCAMORE PARK BURGLAR ALARM $171.18
Total $171.18
326 08/01/20 PYRO COMM SYSTEMS IN DBC - QTRLY' FIRE ALARM MONITORIING $135.00
Total $135.00
327 08/17/20 RKA CONSULTING GROUP CONSULTANT SVCS-ENGINEERING MAY 2020 $17,221.25
CONSULTANT SVCS-ENGINEERING JUNE 2020 $24,061.50
Total $41,282.75
328 07/31/20 SC FUELS FUEL - FLEET VEHICLES $947.66
Total $947.66
329 08/12/20 SIEMENS INDUSTRY INC TRAFFIC SIGNAL MAINT SVCS-JUNE 20 $4,554.00
TRAFFIC SIGNAL MAINT RESPONSE-JUNE 20 $13,799.50
Total $18,353.50
330 08/01/20 SPECTRUM BUSINESS INTERNET SERVICE, COAX, DATA $3,423.96
INTERNET SERVICE AT HERITAGE PARK $238.86
3.2.b
Packet Pg. 17
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
Total $3,662.82
331 07/01/20 SQBOX SOLUTIONS LTD INTRANET CONNECTIONS -ANNUAL MAINTENANCE & SUPPORT $3,250.00
Total $3,250.00
332 08/12/20 US BANK CITY CREDIT CARD-JULY 2020 $20,731.91
Total $20,731.91
333 07/01/20 WAXIE SANITARY SUPPL JANITORIAL SUPPLIES - CITY HALL $30.69
07/09/20 WAXIE SANITARY SUPPL JANITORIAL SUPPLIES - DBC $80.48
JANITORIAL SUPPLIES - CITY HALL $197.63
07/16/20 WAXIE SANITARY SUPPL JANITORIAL SUPPLIES - CITY HALL $606.34
07/17/20 WAXIE SANITARY SUPPL JANITORIAL SUPPLIES - CITY HALL $607.84
07/21/20 WAXIE SANITARY SUPPL JANITORIAL SUPPLIES - CITY HALL $618.88
07/22/20 WAXIE SANITARY SUPPL JANITORIAL SUPPLIES - CITY HALL $241.45
08/03/20 WAXIE SANITARY SUPPL JANITORIAL SUPPLIES - CITY HALL $2,027.68
08/05/20 WAXIE SANITARY SUPPL JANITORIAL SUPPLIES - CITY HALL $160.97
Total $4,571.96
334 08/04/20 WILLDAN GEOTECHNICAL PROF.SVCS-EN 2018-25033 $100.00
PROF.SVCS - EN 2016-2759 $400.00
PROF. SVCS-EN 2019-1960 $630.00
PROF.SVSC-EN 2020-116 $840.00
PROF.SVCS-EN 17-886 $400.00
PROF.SVCS-EN 17-26906 $200.00
PROF.SVCS-EN 18-25033 $200.00
PROF.SVCS-EN 18-34552 $400.00
PROF.SVCS-EN 19-1960 $210.00
PROF.SVCS-EN 2020-346 $630.00
PROF.SVCS-EN 2020-116 $840.00
PROF.SVCS-EN 2016-2581 $600.00
3.2.b
Packet Pg. 18
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
334 08/04/20 WILLDAN GEOTECHNICAL PROF.SVCS-EN 2019-969 $400.00
Total $5,850.00
335 08/20/20 PAYROLL TRANSFER PAYROLL TRANSFER PP 17/20 $199,728.74
Total $199,728.74
336 08/20/20 CALPERS PENSION CONTRIBUTION 08/01/20-08/14/20 $36,334.75
Total $36,334.75
337 08/20/20 CALPERS PENSION CONTRIBUTION 08/01/20-08/31/20 $594.98
Total $594.98
338 08/20/20 VANTAGEPOINT TRANSFE DEF COMP CONTRIBUTION/LOAN PYMT 08/21/20 $11,865.27
Total $11,865.27
339 08/20/20 TASC FLEX SPENDING MEDICAL & CHILDCARE 08/21/20 $1,641.75
Total $1,641.75
340 08/17/20 BONTERRA PSOMAS CONSULTANT SVCS-MAY 2020 PL 2015-44 $2,653.62
Total $2,653.62
341 07/09/20 BULLSEYE TELECOM INC ANALOG PHONE LINES $1,596.12
08/09/20 BULLSEYE TELECOM INC ANALOG PHONE, FAX & EMERGENCY LINES $1,620.60
Total $3,216.72
342 07/01/20 CENTRALSQUARE TECHNO FINPLUS REPORT COMPILER ANNUAL MAINTENANCE $7,954.77
Total $7,954.77
343 08/24/20 COUNTY OF LOS ANGELE ALLOCATION OF LAFCO COSTS $995.89
Total $995.89
3.2.b
Packet Pg. 19
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
344 08/26/20 DANNETTE ALLEN EMPLOYEE COMPUTER PURCHASE PROGRAM $1,265.17
Total $1,265.17
345 08/01/20 EMERALD LANDSCAPE SE LANDSCAPE SERVICES AT CITY HALL - AUGUST $1,026.00
Total $1,026.00
346 08/26/20 FEDEX EXPRESS MAIL-P/WORKS $17.18
Total $17.18
347 07/28/20 FRONTIER COMMUNICATI ANALOG EMERGENCY PHONE LINES $718.01
Total $718.01
348 08/18/20 HR GREEN PACIFIC INC CONSULTANT SVCS-ON CALL ENG APR 2020 $5,458.17
CONSULTANT SVCS-PLAN CHECKS/INSPECTIONS JUNE $2,544.17
Total $8,002.34
349 08/24/20 HUMANE SOCIETY OF PO ANIMAL CONTROL SERVICES FOR AUGUST 2020 $16,690.33
ANIMAL CONTROL SERVICES FOR JULY 2020 $16,690.33
Total $33,380.66
350 08/01/20 JIVE COMMUNICATIONS CONNECT BUNDLE - GO-TO-MEETING * EQUIPMENT $2,451.12
Total $2,451.12
351 08/25/20 JOE A. GONSALVES & S PROFESSIONAL LEGISLATIVE SERVICES FOR SEPT. 2020 $2,500.00
Total $2,500.00
352 07/21/20 LA COUNTY ASSESSOR SBF ABSTRACT DATE FOR GIS - JULY 2020 $64.00
Total $64.00
353 08/01/20 MCE CORPORATION LANDSCAPE MAINTENANCE - DISTRICTS 38, 39, 41 - JUL $31,902.45
08/20/20 MCE CORPORATION REPAIR SVCS-B/CANYON/D/DBB/CITY LIMITS JUNE 20 $822.50
3.2.b
Packet Pg. 20
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
353 08/20/20 MCE CORPORATION FURNISH/INSTALL PLANTS & MULCH JUNE 20 $8,599.25
Total $41,324.20
354 06/19/20 MITY LITE INC COUNTER TOP SHIELDS $3,227.08
Total $3,227.08
355 08/26/20 MNS ENGINEERS INC CIP DESIGN DBB STEETSCAPE-APRIL $32,912.44
Total $32,912.44
356 08/26/20 MOBILE RELAY ASSOCIA INVOICE # 80014441 SERVICES FOR SEPT. 2020 $78.75
Total $78.75
357 08/26/20 MYUNGIN DUMPLINGS CDBG BUSINESS RECOVERY PROGRAM GRANT $5,000.00
Total $5,000.00
358 07/10/20 OFFICE SOLUTIONS OFFICE SUPPLIES FOR CITY COUNCIL $6.67
08/20/20 OFFICE SOLUTIONS OFFICE SUPPLIES FOR PUBLIC WORKS $129.48
Total $136.15
359 08/13/20 DANIELLE DE VOE EVENT REFUND $1,942.00
Total $1,942.00
360 08/19/20 DELILAH DJUANDA CONTRACT CLASS REFUND $212.00
Total $212.00
361 08/13/20 MAKES GOOD MOVES EVENT REFUND $500.00
Total $500.00
362 08/12/20 TRI COUNTIES ASSOC EVENT REFUND $393.09
Total $393.09
3.2.b
Packet Pg. 21
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
363 08/17/20 BOCA JP INC CDBG BUSINESS RECOVERY GRANT $5,000.00
Total $5,000.00
364 08/26/20 PACIFIC CREST YOUTH 2020 CHARITY GOLF TOURNAMENT - PROGRAM SPONSORSHIP $1,000.00
Total $1,000.00
365 08/15/20 SC FUELS FLEET VEHICLE FUEL PURCHASES - JULY $1,094.19
Total $1,094.19
366 08/04/20 SO CAL EDISON 2838 DBB - PED $92.65
3201 DBB - LS-2 SAFETY LIGHTS $71.24
BREA CYN/OAKCREST - LS-2 SAFETY LIGHTS $36.23
24230 GOLDEN SPRINGS LS-2 SAFETY LIGHTS $45.13
21615 GATEWAY CENTER - LS-2 SAFETY LIGHTS $47.50
3798 BREA CANYON - LS-2 SAFETY LIGHTS $35.63
2201 DBB - LS-2 SAFETY LIGHTS $47.50
1025 BREA CANTON LS-2 SAFETY LIGHTS $76.02
21250 GOLDEN SPRINGS LS-2 SAFETY LIGHTS $47.50
21325 PATHFINDER - LS-2 SAFETY LIGHTS $130.68
22805 GOLDEN SPRINGS LS-2 SAFETY LIGHTS $59.37
21010 WASHINGTON LS-2 SAFETY LIGHTS $56.98
1003 GOLDEN SPRINGS - LS-2 SAFETY LIGHTS $62.74
BREA CYN/FALLOWFIELD LS-2 SAFETY LIGHTS $47.48
DBB-TEMPLE LS-2 SAFETY LIGHTS $68.44
DBB N/W @ TEMPLE - TRAFFIC SIGNAL $74.51
1798 DBB/22566 GOLDEN SPRINGS - TRAFFIC SIGNALS $189.19
1179 DBB - VARIOUS TRAFFIC SIGNALS $2,597.65
809 DBB - TRAFFIC SIGNAL $98.02
BC/FALLOWFIELD-BC/OAKCREST-2990 BC-CUTOFF -TC-1 $133.58
2201 DBB - TRAFFIC SIGNAL PED $53.87
21010 WASHINGTON ST - TRAFFIC SIGNAL $64.73
3.2.b
Packet Pg. 22
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
366 44047 SO CAL EDISON 801 LEMON-3798 BC-24230 GOLDEN SPRINGS TC-1 $267.80
1395 DBB & VARIOUS TRAFFIC SIGNALS $919.62
08/12/20 SO CAL EDISON 633 GRAND AVE 7.13.20 - 8.11.20 $11.68
08/15/20 SO CAL EDISON 3564 BREA CANYON B PED $62.11
21250 GOLDEN SPRINGS PED $63.29
20781 PATHFINDER TC-1 $88.82
717 GRAND AVE TC-1 $119.37
3564 BREA CANYON A PED 7.16.20 - 8.14.20 $11.68
2746 BREA CANYON A PED 7.16.20 - 8.14.20 $11.83
22745 SUNSET CROSSING RD 8.15.20 $11.83
08/14/20 SO CAL EDISON 20439 GOLDEN SPRINGS PED $110.72
2746 BREA CANYO B PED $113.92
1000 S LEMON AVE PED 7.15.20 - 8.13.20 $12.16
20791 GOLDEN SPRINGS TC-1 $98.89
08/18/20 SO CAL EDISON 2025 DIAMOND BAR BLVD PED 7.16.20 - 8.14.20 $10.59
08/13/20 SO CAL EDISON 21208 WASHINGTON ST PED 7.14.20 - 8.12.20 $17.65
20850 HIGH COUNTRY DR 7.14.20 - 8.12.20 $11.68
20980 E CANYON RIDGE LN 7.14.20 - 8.12.20 $11.68
Total $6,091.96
367 08/02/20 SPECTRUM BUSINESS CABLE SERVICE FOR HERITAGE PARK $264.98
Total $264.98
368 07/31/20 TASC FLEXIBLE SPENDING ADMIN FEES $153.04
Total $153.04
369 08/12/20 TEMCAL DEVELOPMENT C FLEET VEHICLE CAR WASHES - JULY $771.29
Total $771.29
370 08/12/20 THE GAS COMPANY 21810 COPLEY DR 7.10.20 - 8.10.20 $275.03
08/14/20 THE GAS COMPANY 1600 GRAND AVE 7.14.20 - 8.12.20 $288.30
3.2.b
Packet Pg. 23
CHECK REGISTER REPORT
Check #Inv Date Vendor Invoice Description Total
370 08/13/20 THE GAS COMPANY 2900 S BREA CANYON RD 7.13.20 - 8.11.20 $18.81
Total $582.14
371 07/10/20 THE SAN GABRIEL VALL LEGAL AD FOR PUBLIC HEARING - LLAD #38 $1,448.00
LEGAL ADS FOR PUBLIC HEARING - LLAD #39 $1,430.00
LEGAL AD FOR PUBLIC HEARING - LLAD #41 $1,442.00
Total $4,320.00
372 08/14/20 TYLER TECHNOLOGIES I OFFICE SUPPLIES-HR DEPT $248.85
Total $248.85
373 08/11/20 WALNUT VALLEY WATER DIAMOND BAR CENTER - JULY $342.77
CITY HALL - JULY $826.53
CITYWIDE PARKS - JULY $42,181.33
DISTRICT 38 - JULY $13,372.03
RECYCLED DIST 38 - JULY $1,480.24
DISTRICT 39 - JULY $12,402.70
DISTRICT 41 - JULY $8,198.88
Total $78,804.48
374 07/15/20 WEST COAST ARBORISTS CITYWIDE TREE CARE AND MAINTENANCE $4,520.00
07/31/20 WEST COAST ARBORISTS CITYWIDE TREE CARE AND MAINTENANCE $7,290.00
TREE MAINTENANCE - DISTRICT #39 $1,050.00
TREE MAINTENANCE - DISTRICT 41 $2,485.00
Total $15,345.00
375 08/17/20 WOODRUFF SPRADLIN &LEGAL SVCS-MAY 2020 $7,866.00
08/26/20 WOODRUFF SPRADLIN &LEGAL SVCS-JUNE 2020 $13,333.63
Total $21,199.63
Grand Total $1,416,989.03
3.2.b
Packet Pg. 24
Agenda #: 3.3
Meeting Date: September 1, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: REVISION TO APPLICATION FOR THE LOCAL EARLY ACTION
PLANNING GRANTS PROGRAM (LEAP).
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Adopt Resolution No. 2020-37, authorizing the Community Development Director to
submit a LEAP Grant Application to the Department of Housing and Community
Development, replacing and rescinding Resolution No. 2020 -20 in its entirety.
FINANCIAL IMPACT:
If awarded, up to $129,000 in grant funds will be available for the preparation of the 6th
cycle Housing Element and related implementation measures, and avoid the need to
appropriate monies from the General Fund for such purposes.
BACKGROUND:
On June 16, 2020, the City Council adopted a resolution authorizing staff to submit a
grant application for the Local Early Action Planning Grants Program (LEAP ) to the
Department of Housing and Community Development (HCD). The staff report and
previously-adopted resolution are included in Attachment 2.
On August 17, 2020, HCD informed staff of its intent to approve the application, but
requested revisions to the previously-adopted resolution, as explained below.
Section 1 of the previously-adopted resolution authorized the City Manager to apply for
and submit the application package, while Section 2 authorized the Community
Development Director to enter into, execute and deliver the grant acceptance
agreement on behalf of the Applicant. However, HCD requires the City to designate the
same person to both apply for the grant and execute the agreement; the resolution has
thus been revised to designate the Community Development Director as the authorized
3.3
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representative to perform both tasks.
The previously-adopted resolution also incorrectly stated that the City is requesting
$150,000 in grant funding (an amount the City originally estimated that it was eligible to
receive). The revised resolution has been corrected to state that the City is requesting
$129,000.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.3.a Resolution No. 2020-37
2. 3.3.b June 16, 2020 City Council Staff Report and Draft Resolution
3.3
Packet Pg. 26
RESOLUTION NO. 2020-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, COUNTY OF LOS ANGELES, AUTHORIZING APPLICATION
FOR, AND RECEIPT OF, LOCAL GOVERNMENT PLANNING
SUPPORT GRANT PROGRAM FUNDS AND REPLACING AND
RESCINDING RESOLUTION NO. 2020-20 IN ITS ENTIRETY.
A. RECITALS.
WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department
of Housing and Community Development (Department) is authorized to issue a Notice
of Funding Availability (NOFA) as part of the Local Government Planning Support
Grants Program (hereinafter referred to by the Department as the Local Early Action
Planning Grants program or LEAP); and
WHEREAS, the City Council of the City of Diamond Bar desires to submit a
LEAP grant application package (“Application”), on the forms provided by the
Department, for approval of grant funding for projects that assist in the preparation and
adoption of planning documents and process improvements that accelerate housing
production and facilitate compliance to implement the sixth cycle of the regional housing
need assessment; and
WHEREAS, the Department has issued a NOFA and Application on January 27,
2020 in the amount of $119,040,000 for assistance to all California Jurisdictions .
B. RESOLUTION.
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF DIAMOND BAR
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Community Development Director is hereby authorized and
directed to apply for and submit to the Department the Application package ;
SECTION 2. In connection with the LEAP grant, if the Application is approved by
the Department, the Community Development Director of the City of Diamond Bar is
authorized to enter into, execute, and deliver on behalf of the Applicant, a State of
California Agreement (Standard Agreement) for the amount of $129,000, and any and
all other documents required or deemed necessary or appropriate to evidence and
secure the LEAP grant, the Applicant’s obligations related thereto, and all amendments
thereto; and
SECTION 3. The Applicant shall be subject to the terms and conditions as
specified in the NOFA, and the Standard Agreement provided by the Department after
approval. The Application and any and all accompanying documents are incorporated in
full as part of the Standard Agreement. Any and all activities funded, information
provided, and timelines represented in the Application will be enforceable through the
fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the
3.3.a
Packet Pg. 27
Resolution No. 2020-37
2
terms of the Standard Agreement, the Applicant hereby agrees to use the funds for
eligible uses and allowable expenditures in the manner presented and specifically
identified in the approved Application.
The City Council shall certify to the adoption of this Resolution.
SECTION 4. Resolution No. 2020-20 is rescinded in its entirety.
PASSED, APPROVED AND ADOPTED THIS 1st day of September, 2020, by
the City Council of the City of Diamond Bar.
_____________________________
Steve Tye, Mayor
ATTEST:
I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the
foregoing resolution, was duly passed, approved and adopted by the City Council of the
City of Diamond Bar at a regular meeting held on the 1st day of September, 2020, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
_____________________________
Kristina Santana, City Clerk
3.3.a
Packet Pg. 28
Agenda #: 4.8
Meeting Date: June 16, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AUTHORIZATION TO SUBMIT A LOCAL EARLY ACTION PLANNING
GRANTS PROGRAM (LEAP) GRANT APPLICATION.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Adopt Resolution No. 2020-20 authorizing staff to submit a LEAP Grant Application to
the Department of Housing and Community Development.
FINANCIAL IMPACT:
If awarded, up to $150,000 in grant funds will be available for the preparation o f the 6th
cycle Housing Element and an Inclusionary Housing Ordinance, and avoid the need to
appropriate monies from the General Fund for such purposes.
BACKGROUND:
The Department of Housing and Community Development (HCD) issued the release of
Notice of Funding Availability (NOFA) for approximately $119 million under the Local
Early Action Planning Grants Program (LEAP or Program). LEAP provides funding to
jurisdictions for the preparation and adoption of planning documents, process
improvements that accelerate housing production, and facilitate compliance in
implementing the sixth cycle of the Regional Housing Needs Assessment (RHNA).
LEAP is part of the broader program formerly known as the Local Government Planning
Support Grants Program, which was established as part of the 2019-20 Budget Act. The
2019-20 Budget Act provides a spectrum of support, incentives, resources and
accountability to meet California’s housing goals. Some specific elements include:
• Planning Support (local and regional planning grants)
• Incentives (Prohousing preference and infill incentive grants)
• Funding Resources
• Accountability (penalties for noncompliant housing plans)
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3.3.b
Packet Pg. 29
• Reform (collaborative processes to reform regional housing needs)
The Local Government Planning Support Grants Program provides one-time grant
funding to regions and jurisdictions for technical assistance, preparation and adoption of
planning documents, and process improvements. The over -arching goals of the
Program are to (1) accelerate housing production ; and (2) facilitate compliance to
implement the sixth cycle of the RHNA.
HCD is requiring jurisdictions to adopt a resolution authorizing the application for and
receipt of LEAP funds as part of the application submittal. If funding is approved, the
resolution authorizes a City designee to enter into, execute, and deliver a State of
California Agreement (Standard Agreement) for the awarded amount. Any and all
activities funded, information provided, and timelines represented in the application will
be enforceable through the executed Standard Agreement.
ANALYSIS:
The City will be required to prepare a Housing Element for the planning period of 2021 -
2029 (6th cycle) in accordance with State law. The City’s existing Housing Element
identifies strategies and programs that focus on:
1) Conserving and improving existing affordable housing;
2) Providing adequate housing sites;
3) Assisting in the development of affordable housing;
4) Removing governmental and other constraints to the housing development; and
5) Promoting equal housing opportunities.
HCD released the RHNA determination for the Southern California Association of
Governments, which was 1.34 million new housing units for the planning period of 2021 -
2029. The City intends to submit a grant application to fund the preparation of the
upcoming Housing Element and associated CEQA document, which will include the
evaluation of the City’s existing supply of affordable housing, its policies and programs.
The zoning amendments necessary to accommodate the anticipated RHNA numbers
will be funded by a separate grant, Senate Bill 2 Planning Grants Program, which the
City was awarded in the amount of $160,000.
To meet the RHNA numbers, the City would like to explore opportunities to assist with
the development of affordable residential units. One such way is through an
Inclusionary Housing Ordinance. An Inclusionary Housing Ordinance ensures the
production of affordable units in new development by establishing affordable housing
set-aside requirements on residential projects that meet certain criteria. These
requirements are set at a level that can be supported on a financially feasible basis, as
determined through an economic feasibility study. If awarded, a portion of the grant will
be used towards the creation of an Inclusionary Housing Ordinance for the City.
The maximum grant amount available for the City of Diamond Bar is $150,000.
The grant application is due July 1, 2020, and HCD will notify applicants within 30 -60
days thereafter. Projects funded by the grant must be expended by December 31, 2023.
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3.3.b
Packet Pg. 30
The Housing Element process takes approximately one year to complete and must be
adopted by October 2021. Drafting an Inclusionary Housing Ordinance also takes
approximately one year, which is consistent with the grant timeline.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 4.8.a Resolution No. 2020-20
4.8
Packet Pg. 300
3.3.b
Packet Pg. 31
RESOLUTION NO. 2020-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, COUNTY OF LOS ANGELES, AUTHORIZING APPLICATION
FOR, AND RECEIPT OF, LOCAL GOVERNMENT PLANNING
SUPPORT GRANT PROGRAM FUNDS.
A. RECITALS.
WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department
of Housing and Community Development (Department) is authorized to issue a Notice
of Funding Availability (NOFA) as part of the Local Government Planning Support
Grants Program (hereinafter referred to by the Department as the Local Early Action
Planning Grants program or LEAP); and
WHEREAS, the City Council of the City of Diamond Bar desires to submit a
LEAP grant application package (“Application”), on the forms provided by the
Department, for approval of grant funding for projects that assist in the preparation and
adoption of planning documents and process improvements that accelerate housing
production and facilitate compliance to implement the sixth cycle of the regional housing
need assessment; and
WHEREAS, the Department has issued a NOFA and Application on January 27,
2020 in the amount of $119,040,000 for assistance to all California Jurisdictions .
B. RESOLUTION.
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF DIAMOND BAR
DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Manager is hereby authorized and directed to apply for and
submit to the Department the Application package ;
Section 2. In connection with the LEAP grant, if the Application is approved by
the Department, the Community Development Director of the City of Diamond Bar is
authorized to submit the Application, enter into, execute, and deliver on behalf of the
Applicant, a State of California Agreement (Standard Agreement) for the amount of
$150,000, and any and all other documen ts required or deemed necessary or
appropriate to evidence and secure the LEAP grant, the Applicant’s obligations related
thereto, and all amendments thereto; and
Section 3. The Applicant shall be subject to the terms and conditions as
specified in the NOFA, and the Standard Agreement provided by the Department after
approval. The Application and any and all accompanying documents are incorporated in
full as part of the Standard Agreement. Any and all activities funded , information
provided, and timelines represented in the Application will be enforceable through the
4.8.a
Packet Pg. 301
3.3.b
Packet Pg. 32
Resolution No. 2020-20
2
fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the
terms of the Standard Agreement, the Applicant hereby agrees to use the funds for
eligible uses and allowable expenditures in the manner presented and specifically
identified in the approved Application.
The City Council shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 16th day of June, 2020.
_____________________________
Steve Tye, Mayor
ATTEST:
I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the
foregoing resolution was duly passed, approved and adopted by the City Council of the
City of Diamond Bar at a regular meeting held on the 16th day of June, 2020, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
_____________________________
Kristina Santana, City Clerk
4.8.a
Packet Pg. 302
3.3.b
Packet Pg. 33
Agenda #: 3.4
Meeting Date: September 1, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSIDERATION TO EXTEND A LOCAL EMERGENCY REGARDING
NOVEL CORONAVIRUS (COVID-19).
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Adopt Resolution No. 2020-38 extending the Declared Local Emergency regarding
Novel Coronavirus (COVID-19).
FINANCIAL IMPACT:
Potentially significant. The continuation of the declared local emergency is necessary to
ensure access to reimbursement for related costs in response to COVID-19. The City
has submitted a Request for Public Assistance with California Office of Emergency
Services (CalOES) to seek reimbursement for all eligible COVID-19 related expenses.
BACKGROUND:
The rapid global spread of Novel Coronavirus (COVID-19) has resulted in
unprecedented actions by Federal, State, County and local agencies, as well as private
individuals and businesses, to help combat the community spread of the virus. On
March 4, 2020, the Los Angeles County Board of Supervisors declared a State of
Emergency and the Los Angeles County Public Health Officials declared a Local Health
Emergency. Since that time, numerous actions have been, and continue to be taken, at
the Federal, State and County levels to implement far reaching measures that include
Stay at Home Orders, prohibit gatherings of any size, require closure of a wide range of
businesses, schools, colleges, public facilities, cancellation of large community and
sporting events, and other limitations all aimed at slowing the community spread of the
virus. Conditions continue to change on a daily basis.
At the time the City Council declared a local emergency on March 19, 2020, LA County
Public Health Officials reported (as of March 18, 2020) 190 confirmed cases (including 2
3.4
Packet Pg. 34
in Diamond Bar), with one death in the County. As of August 25, 2020, there were
235,386 confirmed cases and 5,663 deaths in Los Angeles County (including 488 cases
and 8 deaths in Diamond Bar). Updated numbers will be provided for the Resolution at
the meeting. These numbers reflect a significant increase particularly since Memorial
Day weekend and exceed the anticipated increases with the reopening of various
business sectors as authorized by the State and County.
The Council is being asked to continue the Local State of Emergency (Attachment 1)
regarding the COVID-19 pandemic, which was last adopted by Council on July 7, 2020,
as is required every 60 days during the existence of the local emergency. The City
Manager, as the Emergency Services Director for the City, also intends to continue
the activation of the Emergency Operations Center at the lowest level (Level 3) to be
able to provide enhanced communications with LA County Emergency Operations
Center (already activated), and with LA County Sheriff and Fire personnel to monitor
and respond to essential service requests that may be needed throughout the City.
ANALYSIS:
The City has taken extraordinary actions and precautions to help protect residents,
businesses and our workforce from community spread of COVID-19. While significant
closures are in effect, the City has transitioned to online service delivery and recreation
programming to better serve the public. The current status of city services is noted
below and may change based on the latest guidance and orders from State and County
Public Health Officials.
City Operations:
• City Hall, Diamond Bar Center and Heritage Park Facilities remain closed to the
public. City services are available electronically, including website, email, and by
telephone.
• City playgrounds, basketball courts, picnic shelters, and skate park remain
closed. Tennis/Pickleball courts, trails, and dog park are open under required
guidelines issued by Los Angeles County Public Health .
• City Staff continue to work remotely, with plans underway for future modifications
in accordance with City policies and required guidelines issued by Los Angeles
County Public Health.
• The Council is currently discussing whether to resume street sweeping parking
enforcement which previously had been suspended. However, street sweeping
continues as scheduled.
Recreation & Special Events Update:
• Virtual recreation programs are being expanded, with online recreation contests
available on the City website. Recreation staff continues to sell Rec-to-go bags
for community youth.
3.4
Packet Pg. 35
• The Diamond Bar Center will be host to a virtual tour for upcoming reservations,
which are ongoing and being reserved through 2021.
• Recreation staff and Council conducted a senior bag giveaway, and will evaluate
future opportunities should resources become available.
• The City will also be hosting a virtual video tribute to Veterans, available on DBtv,
social media, and City website. Community in-person special events remain
cancelled or postponed.
• Field allocations for youth sports organizations are being evaluated and will be
conducted in accordance with LA County Public Health.
The City continues to encourage residents and businesses to adhere to the most recent
guidance and health orders issued by our Federal, State, County and local agencies to
help prevent and slow community spread of COVID-19. The City is also undertaking
planning efforts for the eventual lifting or relaxing of the Stay at Home Order at the State
and County levels, and will implement operational procedures to be compliant with
Public Health Orders.
LEGAL REVIEW:
City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.4.a Resolution No. 2020-38, Declaration of Emergency Extension
3.4
Packet Pg. 36
RESOLUTION NO. 2020-38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, PROCLAIMING EXISTENCE OF A LOCAL
EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID-19)
WHEREAS, the Emergency Services Act (Government Code sections 8550 et
seq.), and in particular California Government Code sections 8630, et seq. thereof, and
Chapter 8.00 of Title 8 of the Diamond Bar Municipal Code, provide that the City Council
may proclaim the existence of a local emergency when the City of Diamond Bar is affected
or likely to be affected by public calamity; and
WHEREAS, the City Council has been requested by the City Manager as the
Director of Emergency Services to proclaim the existence of a local emergency in the City
of Diamond Bar; and
WHEREAS, COVID-19 has spread globally to over 188 countries, infecting more
than 7,185,573 persons and killing nearly 409,000 individuals worldwide. As of August
31, 2020, there were nearly ________ cases in the United States with more than ______
deaths, including _______ cases and _______ deaths in Los Angeles County (___ cases
and __ deaths in Diamond Bar) related to COVID-19. Due to the expanding list of
countries with widespread transmission of COVID-19, increasing travel alerts and
warnings for countries experiencing sustained or uncontrolled community transmission
issued by the Centers for Disease Control and Prevention (“CDC”), the escalation of
United States domestic cases of and deaths from COVID-19, and the identification of
COVID-19 cases in California, including Los Angeles County, COVID-19 has created
conditions that are likely to be beyond the control of local resources and require th e
combined forces of other political subdivisions to combat; and
WHEREAS, on February 26, 2020, the CDC confirmed the first possible case of
community transmission of COVID-19 in the United States. On March 4, 2020, the Health
Officer of Los Angeles County determined that there is an imminent and proximate threat
to the public health from the introduction of COVID-19 in Los Angeles County and
declared a Local Health Emergency and the Los Angeles County Board of Supervisors
concurrently proclaimed the existence of a local emergency for the County of Los
Angeles; and
WHEREAS, on March 4, 2020, Governor Newsom of the State of California
declared a State of Emergency in response to the COVID-19 (Corona Virus Disease 19);
and
WHEREAS, on March 11, 2020 the World Health Organization (WHO) publicly
characterized COVID-19 as a global pandemic; and
WHEREAS, on March 12, 2020 Governor Newsom of the State of California issued
Executive Order N-25-20 in a further effort to confront and contain COVID-19 that among
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Resolution No. 2020-38
2
other things, required residents of California to follow orders and guidance of local public
health officials, including following social distancing requirements and suspended certain
provision of the Ralph M. Brown Act providing local agencies with greater flexibility to hold
meetings via teleconferencing; and
WHEREAS, on March 13, 2020, the President of the United States declared a
National Emergency due to the continue spread and the effects of COVID -19; and
WHEREAS, on March 19, 2020, Governor Newsom issued Executive Order N-33-
20 mandating that residents stay at home while carving out exceptions for workers in
specified federal critical infrastructure sectors; and
WHEREAS, the State of California and numerous other public and private
organizations have announced the cancellation or postponement of all events where
social distancing cannot be reasonably achieved; and
WHEREAS, the City's ability to mobilize local resources, coordinate interagency
response, accelerate procurement of vital supplies, use mutual aid, and seek future
reimbursement by the State and Federal governments will be critical to successfully
responding to COVID-19; and
WHEREAS, the Diamond Bar City Council adopted Resolution 2020-04 on March
19, 2020, proclamation the existence of a local emergency in response to the COVID -19
public health emergency; and
WHEREAS, the Diamond Bar City Council adopted Resolution 2020-12 on May 5,
2020, extending the local emergency due to the continued existen ce of a local
emergency; and
WHEREAS, the Los Angeles County Public Health Officer extended and
supplemented the County’s health order through May 15, 2020; and
WHEREAS, the Diamond Bar City Council adopted Resolution 2020-22 on July 7,
2020, extending the local emergency due to the continued existence of a local
emergency; and
WHEREAS, the Diamond Bar City Council must review the local emergency at
least once every 60 days to determine the need for continuing the local emergency until
its termination by the Diamond Bar City Council.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that as authorized by
Government Code section 8630 and Diamond Bar Municipal Code section 8.00.050, the
City Council proclaims that as defined in Government Code section 8558 and Section
8.00.020 of the Diamond Bar Municipal Code, a “local emergency” continues to exist
throughout the City of Diamond Bar, which proclamation is based on the following findings
by the City Council:
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Resolution No. 2020-38
3
1. That the above recitals are true and correct and based thereon, hereby finds
that the spread and potential further spread of COVID -19 constitutes a
situation that severely impairs the public health and safety, and constitutes
conditions of extreme peril to the safety of persons and property within the
City of Diamond Bar;
2. That these conditions are likely to be beyond the control of the services,
personnel, equipment, and facilities of the City of Diamond Bar; and
3. That the conditions of extreme peril warrant and necessitate the extension of
the proclamation of the existence of a local emergency.
IT IS HEREBY FURTHER PROCLAIMED AND ORDERED that during the
threatened existence and actual existence of the local emergency, the powers, functions
and duties of the Director of Emergency Services and the emergency organization of the
City shall be those prescribed by state law, by ordinances and resolutions of the City and
approved by the City Council.
IT IS FURTHER PROCLAIMED AND ORDERED to ensure that City vendors are
paid in a timely manner, the City Manager and the City Treasurer or their designees are
authorized and directed to approve the claims and demands, make payments thereon,
and finally to bring those claims and demands to the City Council at future meetings for
ratification of the payments made.
IT IS FURTHER PROCLAIMED AND ORDERED that the City Council will utilize,
to the extent reasonably feasible and appropriate, the ability to conduct its council
meetings via teleconferencing and other electronic means to permit council members and
members of the public to implement recommended social distancing while still proceeding
with the efficient handling of the City’s business, in compliance with California Executive
Orders N-25-20 and N-33-20, and such other orders issued by the Governor of the State
of California and President of the United States.
IT IS FURTHER PROCLAIMED AND ORDERED that a copy of this proclamation
be forwarded to the Director of California Governor’s Office of Emergency Services
requesting that the Director find it acceptable in accordance with State law that the
Governor of California, pursuant to the Emergency Services Act, issue a proclamation
declaring an emergency in the City of Diamond Bar; that the Governor waive regulations
that may hinder response and recovery efforts; that response and recovery assistance be
made available under the California Disaster Assistance Act and the Stafford Act; and
that the State expedite access to State and Federal resources and any other appropriate
federal disaster relief programs.
IT IS FURTHER PROCLAIMED AND ORDERED that the proclamation of a local
emergency shall be reviewed at least once every 60 days until its termination is
proclaimed by the City Council of the City of Diamond Bar, State of California.
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Resolution No. 2020-38
4
PASSED, APPROVED AND ADOPTED this 1st day of September, 2020.
_____________________________
Steve Tye, Mayor
ATTEST:
I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the
foregoing resolution, Resolution No. 2020-38, was duly passed, approved and adopted by
the City Council of the City of Diamond Bar at a regular meeting held on the 1st day of
September, 2020, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
________________________________
Kristina Santana, City Clerk
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Agenda #: 5.1
Meeting Date: September 1, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: STREET SWEEPING PARKING ENFORCEMENT.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Provide direction as deemed appropriate whether or not to resume street sweeping
parking enforcement.
FINANCIAL IMPACT:
Continued suspension of street sweeping parking enforcement would result in a monthly
revenue loss of approximately $13,500, which in part covers the cost of the Los Angeles
County Sheriff’s Department Community Service Officer position and other public safety
expenses.
BACKGROUND/DISCUSSION:
In March of 2020, the City suspended the issuance of street sweeping parking citations
as part of its response to the COVID-19 pandemic and to accommodate the Stay-at-
Home Order. In late July, after five (5) months of suspending the parking enforcement, it
was announced that street sweeping parking enforcement would resume on August 3rd
via courtesy notices placed on vehicles and then be fully enforced beginning August
17th. During the August 18th City Council meeting, it was requested that parking
enforcement be brought to the next City Council meeting for review and appropriate
action.
In residential neighborhoods, the lack of effective street sweeping has led to an
accumulation of sediment and debris that jeopardizes the City’s ability to meet national
and state standards for clean waterways/oceans. Street sweeping is a critical service
that helps reduce/eliminate dust, trash, and vehicle pollutants from being carried into the
storm drain system and ultimately into the rivers/ocean. Streets can only be swept
effectively when enforcement (see Photo 1-6) is in place and cars are out of the path of
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the sweeper. Street sweeping picks up dust and litter, decreases possibility of debris
and pollutants entering storm drains, and creates a clean and tidy appearance for the
residential neighborhoods (see Photos 7&8).
The current residential street sweeping program consists of five zones, with each zone
consisting of two different no parking times (AM & PM). The morning half of the zone is
posted no parking from 7:30am to 1:00pm and the afternoon from 11:30am to 5:00pm.
For most of the year, street sweeping is performed on a bi-weekly schedule with one
exception being that the months of December and January are done weekly.
For tonight’s meeting, two (2) options are presented for Council’s consideration and
discussion which include:
• Option 1 - Resume street sweeping parking enforcement, effective immediately.
• Option 2 - Suspend street sweeping parking enforcement, and provide direction
at which point to resume such enforcement.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.1.a Sweeper Photos
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Vehicles obstructing the Sweeper (Photos 1-6)
Page 1
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Page 2
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Page 3
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Before the Sweeper (Photo 7)
After the Sweeper (Photo 8)
Page 4
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