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Home My WebLink About2020.05.19 Agenda Packet - Regular MeetingCity Council Agenda Tuesday, May 19, 2020 Study Session 4:30 p.m. Regular Meeting 6:30 p.m. PUBLIC ADVISORY: Consistent with the Governor’s latest Executive Order to Stay at Home, avoid gatherings and maintain social distancing, this meeting will be conducted telephonically and Members of the City Council and staff will be participating via Teleconference. There will be no physical meeting location. How to Observe the Meeting: To maximize public safety while still maintaining transparency and public acc ess, members of the public can observe the meeting by calling +1 (786) 535 -3211, Access Code 764-733-421 or by visiting https://global.gotomeeting.com/join/764733421. How to Submit Public Comment: Members of the public may provide public comment by sending written comments to the City Clerk by email at cityclerk@DiamondBarCA.gov by 4:30 p.m. on the day of the meeting. Please indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members and noted for the record at the meeting. Alternatively, public comment may be submitted by calling +1 (786) 535-3211, Access Code 764-733-421 and/or by visiting https://global.gotomeeting.com/join/764733421. Members of the public will be called upon one at a time during the Public Comment portion of the agenda, and will be asked to state their name and agenda item they wish to comment on. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. American Disability Act Accommodations: Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839-7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting. The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. STEVE TYE Mayor NANCY A. LYONS Mayor Pro Tem ANDREW CHOU Council Member RUTH M. LOW Council Member JENNIFER "FRED" MAHLKE Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. The City Council may take action on any item listed on the agenda. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7000 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR LIVE VIEWING AT HTTPS://GLOBAL.GOTOMEETING.COM/JOIN/764733421 and ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 19, 2020 STUDY SESSION: 4:30 p.m. PUBLIC COMMENTS FY 20/21 Draft Operating Budget CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor ROLL CALL: Chou, Low, Mahlke, Mayor Pro Tem Lyons, Mayor Tye APPROVAL OF AGENDA: Mayor 1. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their MAY 19, 2020 PAGE 2 comment. If you wish to speak on a public hearing item or council consideration item, you will then be called upon to speak at that point in the agenda. 3. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 3.1 CITY COUNCIL MINUTES OF THE APRIL 24, 2020 AND MAY 5, 2020 MEETINGS. 3.1.a April 24, 2020 Special City Council Minutes 3.1.b May 5, 2020 Study Session Minutes 3.1.c May 5, 2020 Regular City Council Minutes Recommended Action: Approve the April 24, 2020 Special Meeting and May 5, 2020 Study Session and Regular City Council meeting minutes. Requested by: City Clerk 3.2 RATIFICATION OF CHECK REGISTER DATED APRIL 23, 2020 THROUGH MAY 6, 2020 TOTALING $1,285,438.32. Recommended Action: Ratify the Check Register. Requested by: Finance Department 3.3 CONSIDERATION TO JOIN THE LEAGUE OF CALIFORNIA CITIES COALITION TO SUPPORT LOCAL RECOVERY: VIBRANT CITIES. STRONG ECONOMIES. Recommended Action: A. Authorize the City to join the League of California Cities Coalition to Support Local Recovery: Vibrant Cities. Strong Economies; and B. Authorize the Mayor to sign the letter of support. Requested by: City Manager 3.4 FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH LANCE, SOLL & LUNGHARD, LLP CPA'S FOR AUDIT SERVICES THROUGH THE COMPLETION AND AUDIT OF THE FINANCIAL REPORTS FOR FISCAL YEAR ENDING JUNE 30, 2020. Recommended Action: MAY 19, 2020 PAGE 3 Approve, and authorize the Mayor to sign the First Amendment to the Consultant Services Agreement with Lance, Soll & Lunghard, LLPCPA's for auditing services in a not-to-exceed amount of $35,255. Requested by: Finance Department 3.5 FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH SIMPSON ADVERTISING FOR SPECIALITY DESIGN SERVICES FOR THE PRODUCTION OF THE CITY NEWSLETTER, RECREATION GUIDE AND MISCELLANEOUS PROJECTS THROUGH JUNE 30, 2020. Recommended Action: Approve and authorize Mayor to sign the First Amendment to Consultant Services Agreement with Simpson Advertising, Inc. Requested by: City Manager 4. PUBLIC HEARINGS: 4.1 APPROVAL OF A COST REPORT AND ESTABLISHMENT OF A SPECIAL ASSESSMENT AND LIEN TO RECOVER NUISANCE ABATEMENT COSTS RELATED TO THE PROPERTY LOCATED AT 21128 SUNWOOD DRIVE (APN: 8719-011-019). Recommended Action: A. Open the public hearing to receive any testimony from the property owner or their representative; B. Close the public hearing; and C. Adopt Resolution No. 2020-13 approving the Cost Report and establishing a special assessment and lien in the amount of $7,473.80 on the property located at 21128 Sunwood Drive (APN: 8719-011- 019). Requested by: Community Development Department 5. COUNCIL CONSIDERATION: NONE 6. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 7. ADJOURNMENT: Agenda #: 1 Meeting Date: May 19, 2020 CITY COUNCIL STUDY SESSION REPORT TO: Honorable Mayor and Members of the City Council VIA: Daniel Fox, City Manager FROM: Dianna Honeywell, Finance Director TITLE: FY 20/21 DRAFT OPERATING BUDGET Introduction Each year, the City prepares an annual Operating Budget and Capital Impr ovement Program for City Council consideration that implements the Council’s priorities and Strategic Plan Goals, and provides the financial resources to deliver services to the community. The preparation of the annual budget is a significant and importan t undertaking that takes place over the course of more than five months. Below is the schedule for the preparation of the FY 20/21 City Operating Budget: • FY 19/20 Mid-Year Budget Review – City Council Completed on 1/21/2020 • Adoption of the New 2021-2024 Strategic Plan – City Council Completed on 4/7/2020 • Council Study Session on Draft FY 20/21 Capital Improvement Project Budget – City Council Completed on 4/21/2020 • Council Study Session on Draft FY 20/21 Operating Budget – 5/19/2020 • Adoption of FY 20/21 City Budget – 6/2/2020 On April 21, 2020, the City Council held a Study Session to review the Draft Capital Improvement Program. The purpose of this Study Session is to provide the City Council with an opportunity to review the Draft FY 20/21 Operating Budget, including Special Funds, and the FY 19/20 year-end estimates. Based on direction received, appropriate revisions and refinements will be made and presented to the City Council for adoption at the June 2, 2020 City Council meeting. COVID-19 Constraints During the preparation of the initial Draft FY 20/21 Operating Budget, the onset of the COVID-19 global pandemic became a worldwide health crisis and took hold across the 1 Packet Pg. 6 United States, including California. Both the State Governor and Los Angeles County Public Health Officials issued Stay at Home Orders and required many businesses that were not defined as essential businesses to close. These actions have caused dramatic and rapid changes in the State, County and local economy crea ting a great deal of uncertainty with regard to estimating expected revenues and expenditures. The COVID-19 pandemic will also have a significant financial impact on the remainder of the current FY 19/20 resources. The Draft Budget is highly constrained based on significantly lower revenues, resulting in reductions in services and programs while recognizing limitations based on new realities of what will likely be imposed on post COVID -19 activities and operating practices as the City and County begin to reopen. The City Council, as part of their continued prudent fiscal practices, has established a Contingency Reserve Fund to adequately provide for economic uncertainties, local emergencies and other financial hardships or downturns in the local, state or national economy, including contingencies for unforeseen operating and capital needs and cash flow requirements. The Contingency Reserve Fund represents 25% of the City’s operating budget which is currently estimated at approximately $6.5 Million based on the proposed Draft Budget. Often referred to as a “rainy day fund”, the current COVID -19 crisis is exactly what these resources are intended to help the City weather. It is not just raining, it is pouring, as there has never been another time where there has been such a sudden and extensive reduction in revenue, or impact on City operations, even of those experienced during the 2008 Great Recession. The Draft FY20/21 Budget, and adjustments to the remainder of FY 19/20, propose to utilize a portion of the Contingency Reserve Fund to cover anticipated shortfalls and provide for a balanced budget. In addition, Staff is diligently working to secure all available State and Federal resources that may be available to further off-set the financial impacts to the City. Given the fluid nature of the health crisis, and the uncertainty of reopening the economy, there will be opportunities throughout the year to revisit the budget and make adjustments to services and programs based on actual revenues and expenditures. Budget Overview The City Manager’s Draft Recommended FY 20/21 Operating Budget is highly constrained due to the COVID-19 global pandemic and its resulting significant economic impacts to the State, County and local economy. The use of special funds and outside funding sources, some of which have also been negatively impacted, have been utilized to the maximum extent practical to provide additional relief to General Fund resources. A wide range of program cuts and deferrals have been included t hat will impact City operations and the delivery of services to the community. The use of Fund Balance and Contingency Reserve Funds have also been utilized to close the remaining deficit. The Draft Budget currently reflects the following estimated resources and expenditures: Estimated Resources $24,586,122 Estimated Expenditures $25,832,652 Net Estimated Surplus/(Deficit) ($1,246,530) Use of Fund Balance Reserves $532,731 1 Packet Pg. 7 Use of Contingency Reserve Funds $850,000 Total Use of Reserve Funds $1,382,731 Total Surplus/(Deficit) $136,201 The above estimates reflect an approximate 9.0%, or $2,436,229 reduction in General Fund revenue from what would have otherwise been expected without the influences from COVID-19. The sudden adverse impact to revenue due to COVID-19 has caused a shortfall for FY 19/20. In order to close the gap for FY 19/20, a transfer from the contingency reserve fund in the amount of $1,250,000 will be required. Revenue Overview – Estimated Resources: $24,586,122 The following are noteworthy General Fund revenue items that have been incorporated into the proposed FY 20/21 Operating Budget: Property Taxes FY 19/20 FY 20/21 The assessed valuation of parcels in the City increased by 3.9% during FY 19/20 which will result in an overall increase to property tax revenue. However, that could quickly change based on home sales, property value trends and lending institution practices over the next year. $5,572,160 (0%) $5,729,400 (+3%) Property Tax In Lieu of VLF (Vehicle License Fees) FY 19/20 FY 20/21 Property Tax In Lieu of VLF (Vehicle License Fees). $6,500,485 (0%) $6,691,600 (+3%) Sales Tax FY 19/20 FY 20/21 Sales tax had already been exhibiting signs of leveling off with 4th quarter 2019 results showing decreases in the business & industry and building & construction sectors. COVID-19 related impacts from business closures and lower activity for businesses that were able to remain open (gas stations/restaurants) will further exacerbate these conditions resulting in overall lower sales tax revenues. $4,265,000 (-19%) $4,300,000 (-19%) Transient Occupancy Tax (TOT) FY 19/20 FY 20/21 COVID-19 has essentially eliminated all travel and has resulted in significantly lower occupancy rates at Diamond Bar Hotels impacting estimated TOT revenue. $1,106,250 (-25%) $1,106,250 (-25%) Gas Tax – Transfer In FY 19/20 FY 20/21 Gas Tax revenue is anticipated to be lower based on less consumption with Stay-At-Home Orders and lower gas $651,782 (-35%) $1,036,000 (-17%) 1 Packet Pg. 8 prices. This will affect the amount available to transfer into the General Fund for street maintenance costs. Current Service Charges FY 19/20 FY 20/21 Building Permit Activity - Revenue from Building, Planning and Engineering activity is estimated to be lower than previously projected. This is partially off-set be a reduction in expenditures in consultant services as a result of the lower permit activity. $1,723,027 (-19%) $1,389,474 (-19%) Facility Rentals - COVID-19 closures related to no gatherings has resulted in the closure of the Diamond Bar Center and other facilities to private rentals. This has had a significant impact of estimated revenue. These revenue estimates may be further impacted if health orders to prohibit large gatherings extend further into summer/fall. $531,400 (-30%) $589,500 (-27%) Recreation Program - Similar Facility Rentals above, COVID-19 closures have resulted in the cancelling of all Parks and Recreation Programs and Contract Classes. This has also had a significant impact of estimated revenue. These revenue estimates may be further impacted if health orders to prohibit large gatherings extend further into summer/fall. $409,050 (-33%) $515,600 (-17%) Expenditures Overview – Estimated Appropriations: $25,832,652 In response to lower than anticipated General fund revenue estimates noted above, the following highlight some of the cost saving measures that have been incorporated into the proposed FY 20/21 Operating Budget: Organization Wide Adjustments – FY 19/20 FY 20/21 CalPERS Unfunded Pension Liability – The City’s Long- Term Financial Forecast suggests making the CalPERS payment towards the City’s unfunded pension liability based on a 15-year amortization schedule, rather than the minimum 30-year schedule. Suspending this practice and making the minimum payment would save a total of approximately $200,600. The City would still realize a 3.5% discount for making a voluntary lump sum payment (rather than a monthly payment). - (-$200,600) Suspend Minimum Reserve Fund Contributions – The City Council Fund Balance and Reserve Policy requires a minimum contribution of $100,000 to both the Building Facilities & Maintenance Fund, and the Technology Reserve Fund. Suspending the minimum contributions would save $200,000. - (-$200,000) 1 Packet Pg. 9 Suspend Vehicle Replacement Policy - The City Council Fund Balance and Reserve Policy requires minimum contributions to the Vehicle Replacement Fund equal to depreciation plus maintenance and fuel costs. By deferring the scheduled replacement of a 2006 F-350 Truck the purchase of a new trailer-mounted pressure washer and other field vehicle equipment, would result in savings of approx. $93,000 in FY 20/21. (-$12,000) (-$93,000) Suspend Travel and Conference Attendance – All Travel and Conference attendance has been suspended across the organization for the remainder of FY 19/20 and all of FY 20/21. The only exception would be for two Council Members and two Staff to attend the annual DC Advocacy trip related to the 57/60 Confluence Project if needed. (-$26,750) (-$69,630) Suspend Performance Pay - The City’s Personnel Rules & Regulations provides for the City Manager to reward employees for exceptional job performance. Funding for this program is approved by the City Council as part of the budget process. Suspending the program would result in savings of $90,000 for both the remainder of FY 19/20 and FY 20/21. (-$90,000) (-$90,000) Defer COLA/Benefit Increases - Each year, the City Council adopts the Compensation and Benefits Plan for the upcoming fiscal year which includes employee positions, associated salary ranges and benefits. It has been the past practice of the City Council to grant a cost-of-living adjustment to the employees. Given the current conditions, it would be prudent to defer any such increases until such time that revenue estimates stabilize. The Consumer Price Index (CPI) was at 3.54% in February and dropped sharply to 2.17% in March with the onset of COVID-19. For purposes of the calculated savings, a 3% COLA and a $50/month increase in the benefit allotment was assumed. - (-$254,400) The following are noteworthy cost saving expenditure items that have been incorporated into the proposed FY 20/21 Operating Budget related to City Facilities: City Facilities FY 19/20 FY 20/21 Reduction in Utilities – Based on actual usage and previous historical trends. (-$110,000) (-$110,000) Civic Center – Postpone exterior paint and interior drywall/paint touchup at this time. (-$10,000) (-$35,000) 1 Packet Pg. 10 Diamond Bar Center – Postpone interior drywall/paint touchup and door repair/adjustments at this time. - (-$15,000) Community Decorations – Suspend installation of Community Streetlight Flags, Banners and Holiday Decorations. - (-$34,155) Military Support Banners – Suspend program and the installation/removal of banners except for damage or other safety concerns. (-$15,400) The following are noteworthy cost saving expenditure items that have been incorporated into the proposed FY 20/21 Operating Budget related to individual Departments: City Council, City Attorney, City Manager/City Clerk, Economic Development FY 19/20 FY 20/21 Reduction in Professional Services – Document Imaging- 50% reduction; Cancel State Lobbyist, HdL Econ Dev Services, SGV Chamber contribution; Reduce special projects. (-$8,000) (-$138,000) Day of Service Event – Canceled due to no gathering orders. (-$8,000) (-$8,000) Reductions Across Various Line Items. ($1,500) (-$4,000) Finance FY 19/20 FY 20/21 Reductions Across Various Line Items. ($5,110) (-$5,400) Human Resources FY 19/20 FY 20/21 Reductions Across Various Line Items – Includes reductions in Citywide training and professional services. (-$28,355) (-$35,405) Information Systems FY 19/20 FY 20/21 Defer Hardware Replacements. - (-$75,000) Reductions Across Various Line Items. ($-8,300) - Public Information FY 19/20 FY 20/21 Reductions Across Various Line Items – Includes (-$34,000) (-$28,750) 1 Packet Pg. 11 reductions in printing and city-wide mass mailings. Community Development FY 19/20 FY 20/21 Professional Services – Reduction in Building & Safety contract expenditures based on anticipated lower permit activity. (-$261,380) (-$113,930) Public Works – Admin and Engineering FY 19/20 FY 20/21 Reductions Across Various Line Items – Includes reductions in on-call professional services based on anticipated lower development activity. (-$39,500) (-$78,000) Parks & Recreation FY 19/20 FY 20/21 Parks & Recreation Programs – Reductions related to the cancellation of Special and Community Events, youth sports, contract classes, senior programming and DBC rentals. (-$232,900) (-$227,092) Public Safety FY 19/20 FY 20/21 Crossing Guard Services – Reductions related to early school year closure (see Public Safety Section below for FY 20/21). (-$30,000) - STAR Deputy Program – Reductions related to early school year closure. Modified Program for FY 20/21 (see Public Safety Section Below). (-$24,500) (-$68,965) Suppression Patrols – Reduction in order to fund the modified STAR Deputy program for FY 20/21. Historically suppression patrols have been funded for $100,000, however in recent years there has not been the need to utilize these funds anywhere near this level. FY 19/20 expenditures are currently tracking below $10,000. (-$47,560) Appreciation Lunch/Dinner and Public Safety Outreach – Suspended due to no gathering orders. - (-$5,500) The following are additional noteworthy expenditure items that have been incorporated into the proposed FY 20/21 Operating Budget related to individual Departments: • City Administration (City Attorney, City Council, City Manager/City Clerk) o City Manager/City Clerk – The City will be holding General Municipal Elections in 1 Packet Pg. 12 November 2020. The cost to consolidate the elections with the Los Angeles County Registrar of Voters is estimated at $148,000. • Administration & Support (Finance, Human Resources, Health & Safety Programs, Information Systems, Civic Center, Public Information, Economic Development) o Human Resources - On April 4, 2016 California Governor Jerry Brown signed Senate Bill 3 into law which legislated scheduled and phased annual increases to minimum wage starting January 1, 2017 through January 1, 2022 when it would reach $15 per hour. Effective January 1, 2021, California’s minimum wage will rise to $14 per hour. Adjustments to the Part-Time salary schedule to comply with state law will have a negligible financial impact based on the current makeup of the part-time staff as the state mandated increases will take effect in the second half of the fiscal year. o Economic Development – The budget includes $25,000 for the continuation of Restaurant Week. In addition, efforts to develop a more robust Shop Local campaign to help with the recovery of local business activity from COVID-19 will also be undertaken. • Public Safety (Law Enforcement, Volunteer Patrol, Fire Protection, Animal Control, Emergency Preparedness) o Law Enforcement – The FY 20/21 law enforcement service level authorization includes 16 sworn deputies and two non-sworn personnel. The City’s service level authorization is supplemented by command staff (Captain and Service Area Lieutenant) sworn personnel assigned to the station (Watch Commanders, Sergeants, Detectives, administrative staff, etc.), special units (Major Crimes, Narcotics, etc.), facilities, and equipment that are included in the base cost of contract personnel. The STAR Deputy position remains, but the number of classes has been reduced from 420 to 164 le ssons due to the severe economic impacts associated with COVID-19. This reduction brings the cost of the position from approximately $116,525 annually to $47,560 annually. The position is proposed to be funded with funds from the Law Enforcement Reserve Fu nd. The FY 20/21 law enforcement contract rate increase is 5.57% and the Liability Trust Fund (LTF) rate applied to each position is 11.5%. These increases result in a total law enforcement contract amount of $7,344,554, an increase of $445,394 from FY 19/20. This increase includes a one-time expenditure of to replace the vehicle used by the Community Services Assistant (CSA). The vehicle will replace one purchased by the City under previous administrative rules that allowed contract cities to purchase vehicles for use by Sheriff’s Department employees. The vehicle will be fully outfitted with lightbar, radio, and MDC. Once purchased, the new vehicle will be fully maintained, fueled, and depreciated/replaced by the Sheriff’s Department as long as the Cit y maintains the position. The total cost of the vehicle is $70,000 and is proposed to be funded in part with the remaining California Law Enforcement Equipment Program (CLEEP) available funds of $8,126. This is a program that is no longer funded. 1 Packet Pg. 13 The balance of $61,874 of the total cost of the vehicle will be funded by the Law Enforcement Reserve Fund. An additional $52,440 is proposed from the Law Enforcement Reserve Fund for as-needed special assignments and suppression patrols which have proven to be a cost-effective approach to reducing crime and responding to specific public safety issues throughout the year. o Crossing Guards – The City currently provides Crossing Guards at 17 elementary and middle schools. The total budget for crossing guard serv ices is $193,500 which is a $6,560 increase over the previous year. o Animal Control - The Inland Valley Humane Society (IVHS) has provided the City and residents with animal care and control services since incorporation. The current agreement with IVHS was last modified in 2016, when IVHS performed an analysis to determine the actual cost of service estimated at $352,190 annually. IVHS estimated revenue through pet licensing of at least $175,000 annually and the City would be required to pay the net cost of $160,000 plus CPI annually thereafter which is currently $189,000 for FY 19/20. Due to a variety of reasons, including diminishing licensing revenue and changing ownership patterns, the total cost of the services has grown at an effective CPI rate of 3% totaling approximately $392,500 annually. IVHS is considering amendments to their current contract that would likely lower the guaranteed revenue estimates to $100,000, resulting in a net contract cost of approximately $292,500. Any revenue above the guaranteed revenue estimate of $100,000 will be credited to the City. It is possible with FY 20/21 being a canvassing year that the City’s effective cost for FY 20/21 could be in the range of $230,000 and $260,000. The City Council will also have the opportunity to consider licensing fee adjustments in calendar year 2021 as Diamond Bar is lower than other communities utilizing IVHS services. In order to be conservative, $292,473 is currently built into they FY 20/21 budget. • Parks & Recreation (Diamond Bar Center, Recreation) The impact to all facets Parks & Recreation programs has been significant during FY 19/20 and is expected to continue into FY 20/21. Since it is currently unclear when it will be safe to gather in larger groups, this portion of the budget is expected to continue to change during FY 20/21. The following is a list of programs that were canceled, or are anticipated to be canceled, as a result of the stay at home order issued in mid - March. Most of the cost reductions reflected in the table below are related to part-time salaries but some costs are for supplies. Program FY 19/20 FY 20/21 Breakfast with the Bunny $8,200 City Birthday $4,700 1 Packet Pg. 14 Senior Programs** $21,000 Youth Sports $17,100 Summer Day Camp** $73,900 $69,000 Tiny Tots $2,000 Contract Classes $51,500 DBC Rentals $54,500 $24,500 Concerts in the Park** $17,364 $52,092 Halloween Party $31,300 Winter Snow Fest $63,600 Healthy Diamond Bar $6,600 Total Program Reductions $250,264 $247,092 **Includes costs for both General Fund and Proposition A funds. • Public Works (PW Administration, Engineering, Road Maintenance, Parks & Facilities Maintenance, Landscape Maintenance) o Landscape and Lighting Assessment Districts - As in previous years, the General Fund has subsidized the Lighting and Landscape Assessment Districts. With rising maintenance and utility costs, and a fixed amount of property tax assessment revenue available, General Fund Reserves are required to fund the deficit in each District. To balance these budgets, a transfer of $432,731 is required. This is approximately the same subsidy that was required in FY 19/20. LLAD District Proposed Expenditures Est. Assessment Resources Est. General Fund Resources #38 $485,253 $276,330 $208,923 #39 $375,748 $294,764 $80,984 #41 $264,981 $122,157 $142,824 Total $1,125,982 $693,251 $432,731 A Proposition 218 election was conducted in July/August of 2019 to determine if property owners were in favor of increasing the property tax assessme nts in District #39 and #41. The elections in both Districts failed by large margins. Landscape maintenance vendor contracts are currently out to bid and will be presented to the Council for consideration shortly. These new services are reflected in th e above totals. On May 6, 2020, the LLAD Council subcommittee comprised of Council Members Chou and Mahlke meet to discuss maintenance options. While options will continue to be explored to further reduce the on-going General Fund subsidies, the Committee recommended further consideration to dissolve both Districts and return maintenance responsibilities to the private property owners. This will be presented to the full Council 1 Packet Pg. 15 for more discussion and direction separately. • Use of General Fund Reserves – The following table summarizes the use of General Fund Reserves for those items mentioned above. As previously mentioned, the Draft Budget is highly constrained based on impacts related to COVID-19. The Draft FY20/21 Budget, and adjustments to the rema inder of FY 19/20, propose to utilize a portion of the Contingency Reserve Fund to cover anticipated shortfalls and provide for a balanced budget. The City Council, as part of their continued prudent fiscal practices, has established a Contingency Reserve Fund to adequately provide for economic uncertainties, local emergencies and other financial hardships or downturns in the local, state or national economy, including contingencies for unforeseen operating and capital needs and cash flow requirements. The Contingency Reserve Fund represents 25% of the City’s operating budget which is currently estimated at approximately $6.5 Million based on the proposed Draft Budget. Approximately $850,000 in Contingency Funds is proposed to balance the budget for FY 20 /21 . Approximately $1,250,000 in Contingency Funds is anticipated to be needed to close the books for FY 19/20. Again, Staff is diligently working to secure all available State and Federal resources that may be available to further off -set the financial impacts to the City. Given the fluid nature of the health crisis, and the uncertainty of reopening the economy, there will be opportunities throughout the year to revisit the budget and make adjustments to services and programs based on actual revenues and expenditures. Use of General Fund Reserves $ Amount Heritage Park Roof Replacement $100,000 LLADs $432,731 Contingency Reserve $850,000 Total $1,382,731 • Special Funds Special Funds are generally used to set aside General Fund revenue from on e year for a specific purpose over more than one budget cycle. This ensures that the funds will not go into General Fund reserves at the end of the year and get reprogrammed for other purposes in future years. Fund 011 – Community Organization Support Fund As in previous years, $20,000 is proposed to be set aside for the Community Organization Support Fund which helps local non-profit organizations. Fund 012 – Law Enforcement Reserve Fund As previously mentioned, up to $154,571 will be transferred out of the Law Enforcement Reserve Fund into the General Fund to pay for as -needed additional suppression patrols throughout the City, the purchase of a CSA 1 Packet Pg. 16 vehicle, and to fund a modified STAR Deputy Program. Fund 020 – Other Post-Employment Benefits Fund In FY 2014-15 the City Council set aside resources in order to fund the City’s Other Post-Employment Benefits unfunded liability. At that time approximately $596,000 was set aside in its own fund. The City’s actuary recommended that the City contribute its annual Actuarial Required Contribution (ARC) to California Employer’s Retiree Benefit Trust (CERBT) from this reserve fund. Every two years the City is required to retain the services of an independent actuarial firm to perform a new valuation of the City’s OPEB liability. This process is currently underway and the results of the valuation are expected within the next couple of weeks. Until the report is complete, a placeholder for the ARC is estimated to be $88,000 for FY 20/21. As actuarial assumptions and demographics change, so does the City’s OPEB liability. At June 30, 2019 the City’s total OPEB liability was $866,732. There was $345,827 in the CERBT account which means that the City’s net OPEB liability was $520,905 at the end of last fiscal year. The City continues to make annual contributions to bring this net liability down each year. The City’s Reserve Policy says that the “combined amount of the Reserve Fund and the Trust Fund shall equal no less than 80% of the total OPEB Liab ility based on the most recent independent actuarial valuation”. Currently the total OPEB liability is $866,732 and 80% of that is $693,386. The combined balance in the Reserve Fund and the Trust fund is $587,025 or 67.8%. While this balance is not at the prescribed 80% level, it is recommended due to the current fiscal constraints that the City suspend further contributions to the OPEB liability for FY 20/21. Fund 025 – COVID-19 Recovery Fund (NEW) This fund was established when Governor Newsom, and in turn the City of Diamond Bar, declared a state of emergency in March 2020. The fund was established in order to segregate costs related to the COVID -19 pandemic. Currently the fund contains costs for such items as sanitation supplies, citywide signage and payroll costs related to various leave provisions established by the Federal, State and local governments. It is estimated that there will be costs totaling approximately $135,650 in this fund by the end of FY 19/20. Currently, there are no costs appropriated in this fund for FY 20/21 but this is something that will need to be monitored as we move forward in the process of easing stay at home restrictions. • Special Revenue Funds The City has several special revenue funds which account for and repo rt proceeds for specific revenue sources that are restricted for specified purposes. Some examples of special revenue funds utilized by the City include Measure M Fund, Measure R Fund, Prop A & C Funds, Measure W and the Lighting and Landscape 1 Packet Pg. 17 District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs, park projects and solid waste reduction programs. Some special revenue funds that are anticipated to be affected by the COVID -19 crisis include the Road Maintenance and Rehabilitation Account (SB-1) and the Gas Tax Fund. Currently revenue reductions are as follows: RMRA – SB-1 FY 19/20 FY 20/21 Road Maintenance and Rehabilitation Account (SB-1) – RMRA allocations are from portions of state excise (per gallon) taxes on gasoline and diesel and from vehicle registration taxes. With fuel consumption drastically lower there will be significant impacts to this revenue source. Both a street improvement and traffic improvement capital project which total $1,275,000 have been deferred due to the current uncertainty of this revenue source. (-$211,800) (-20%) (-$217,180) (-20%) Gas Tax FY 19/20 FY 20/21 Gas Tax – There are various components that make up the whole of this revenue source but as with RMRA, with fuel consumption drastically lower there will be significant impacts to this revenue source. These reductions will also impact the General Fund because a large portion of this revenue is transferred to the General Fund in order to cover road maintenance costs. (-$344,300) (-25%) (-$213,745) (-15%) Fund 163 – Hazard Elimination Grant Program Fund (NEW) This is a new fund that will be established in FY 20/21. The City has received a FEMA grant in the amount of $45,000 in order to update the City’s Hazard Mitigation Plan. Cities throughout the nation must periodically update their Hazard Mitigation Plan which establishes the City’s strategy to put into practice improvements and programs to lessen community impacts in the event of natural hazard events. The City is required to contribute matching funds in the amount of $15,000 which will be appropriated from the General Fund. • Internal Service Funds (Self-Insurance Fund, Vehicle Maintenance & Replacement Fund, Equipment Maintenance & Replacement Fund, Building Facility & Maintenance Fund) 1 Packet Pg. 18 Self-Insurance Fund - CJPIA covers the City’s property, pollution liability, crime, workers compensation and general liability insurance needs. The premiums for FY 20/21 are anticipated to be about $512,000 which is a 3.1% increase over the FY 19/20 premiums. Equipment Maintenance & Replacement Fund ➢ Provides $15,000 for a postage machine replacement at City Hall. ➢ Provides $52,000 for scheduled server replacements. ➢ Provides $20,150 for iPad and printer replacements. ➢ Includes $489,377 in anticipated costs for the second/final year of the ERP system project approved by the City Council on 5/7/2019. Building Facility & Maintenance Fund ➢ Provides $50,000 for the replacement of the Maple Hill Park restroom roof. ➢ Provides $40,000 for Washington Park surface replacement. Originally this project was going to provide for a “poured in place” rubber surface which would have cost approximately $80,000. The project has been changed to provide for an engineered wood fiber surface. There is a 50% reduction from the original budget for a total cost of $40,000. • Debt Service Fund In order to take advantage of historically low interest rates, the 2002 variable rate bond to finance the Diamond Bar Center was refinanced into a fixed rate bond during FY 2011-12. The debt service payment during FY 20/21 will be $863,906. The outstanding balance at June 30, 2021 will be $7,830,000. With interest rates again at historic lows, the benefit of refinancing will again be explored. Attachments: 1. 1.a 001-GF Budget Totals 2. 1.b FY 20.21 Operating Budget Study Session 1 Packet Pg. 19 Attachment 1 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 % Actual Adjusted Projected Proposed Change ESTIMATED RESOURCES Property Taxes $5,405,335 $5,577,160 $5,572,160 $5,729,400 2.8% Other Taxes 7,827,698 8,190,000 6,985,000 6,988,500 0.1% State Subventions 6,285,504 6,519,465 6,575,990 6,721,600 2.2% From Other Agencies 888,500 - - - 0.0% Fines and Forfeitures 415,701 430,000 363,750 328,750 -9.6% Current Services Charges 3,111,344 2,936,680 2,370,077 2,149,324 -9.3% Use of Money & Property 2,041,113 1,555,450 1,336,645 1,193,620 -10.7% Cost Reimbursements 225,039 137,150 142,900 146,400 2.4% Transfers-In Other Funds 928,787 1,229,936 879,936 1,328,528 51.0% Fd Balance Reserves 3,876,762 1,794,166 2,943,869 1,382,731 -53.0% Total Estimated Resources $31,005,783 $28,370,007 $27,170,327 $25,968,853 -4.4% APPROPRIATIONS City Council $174,826 $189,231 $180,936 $170,072 -6.0% City Attorney 527,739 397,702 397,702 225,950 -43.2% City Manager/City Clerk 2,617,594 1,640,521 1,595,946 1,599,264 0.2% Finance 769,484 841,816 831,791 815,551 -2.0% Human Resources 317,777 449,970 342,521 337,312 -1.5% Safety Program 9,087 19,800 9,160 8,000 -12.7% Information Systems 1,231,633 1,313,415 1,303,515 1,314,914 0.9% Civic Center 490,424 642,527 592,527 604,230 2.0% Public Information 633,228 692,272 653,522 655,723 0.3% Economic Development 220,854 273,139 250,639 234,654 -6.4% Law Enforcement 6,919,869 7,409,850 7,355,350 7,781,544 5.8% Volunteer Patrol 2,408 6,000 5,000 2,000 -60.0% Fire 7,359 12,500 7,500 7,500 0.0% Animal Control 180,591 196,501 196,501 299,973 52.7% Emergency Preparedness 21,339 70,050 65,800 43,900 -33.3% Community Dev./Planning 655,211 724,128 719,978 717,112 -0.4% Building & Safety 851,337 1,067,708 804,828 700,156 -13.0% Neighborhood Improvement 271,882 307,813 315,613 319,357 1.2% Diamond Bar Center - Oper.1,232,909 1,436,163 1,385,309 1,457,081 5.2% Recreation 1,852,877 1,992,234 1,823,681 1,747,511 -4.2% Public Works - Admin 615,173 671,205 667,205 610,322 -8.5% Engineering 671,284 1,065,007 1,025,508 509,786 -50.3% Road Maintenance 1,583,341 1,576,128 1,556,328 1,593,435 2.4% Park & Facilities Maintenance 1,300,538 1,472,043 1,412,043 1,426,205 1.0% Landscape Maintenance 342,761 408,713 408,713 310,563 -24.0% Transfer-Out Other Funds 3,826,804 2,882,794 3,128,557 2,340,537 -25.2% Total Appropriations 27,328,329 27,759,230 27,036,173 25,832,652 -4.5% Excess Resources over Appropriations $3,677,454 $610,777 $134,154 $136,201 Fund Balance Reserves @ Beg of Year 21,753,674 21,554,366 21,554,366 18,744,651 Less Appropriations Carry Over Less Uses of Fd Bal Reserves (3,876,762) (1,773,969) (2,943,869) (1,382,731) Estimated Fd Bal Reserves @ 06/30 21,554,366 20,391,174 18,744,651 17,498,121 Uses of Fund Balance Reserves: Transfer out - CIP 1,052,619 968,839 888,839 - Transfer out - LLADS 280,320 366,797 366,797 432,731 Special Legal Counsel 360,081 187,702 187,702 - New Finance System 840,442 - New Land Management System 30,000 - GF Carryovers from FY 17/18 113,267 - Purchase of Tres Hermanos 1,200,033 GF Carryovers from FY 18/19 133,193 133,193 Add'l General Plan Services 42,074 42,074 Housing Element Update 75,364 75,264 Heritage Park - New Roof 100,000 Emergency Contingency Funding - - 1,250,000 850,000 3,876,762 1,773,969 2,943,869 1,382,731 CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2020-21 1.a Packet Pg. 20 City of Diamond Bar ANNUAL BUDGET Fiscal Year 2020 - 2021 21810 Copley Drive, Diamond Bar, CA 91765 l p: 909.839.7000 l www.diamondbarca.gov 1.b Packet Pg. 21 DEPARTMENT: City Administration DIVISION:City Council ORGANIZATION #:001-4010 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $45,449 $44,760 $44,760 $44,760 40070 City Paid Benefits 3,749 4,101 4,101 3,485 40080 Classic Member Retirement 2,902 3,162 3,162 3,130 40081 Classic Member - UAL Pmt 1,000 2,189 2,189 1,647 40082 PEPRA Member Retirement 1,655 2,024 2,024 2,199 40083 Worker's Comp. Expense ———— 40085 Medicare 1,391 695 1,400 1,400 40087 Social Security 830 1,500 —— 40090 Benefit Allotment 82,248 84,000 84,000 84,000 TOTAL PERSONNEL $139,223 $142,431 $141,636 $140,622 SUPPLIES 41200 Operating Supplies $224 $250 $250 $250 TOTAL SUPPLIES $224 $250 $250 $250 OPERATING EXPENDITURES 42112 Photography $350 $500 $500 $500 42125 Telephone 2,638 2,700 2,700 2,700 42315 Membership & Dues 100 500 500 500 42325 Meetings 1,505 1,700 2,000 2,000 42330 Travel-Conferences 11,335 22,650 14,850 5,000 42335 Travel-Mileage & Auto Allow 18,300 18,000 18,000 18,000 TOTAL OPERATING EXP $34,229 $46,050 $38,550 $28,700 PROFESSIONAL SERVICES 44000 Professional Services $1,150 $500 $500 $500 TOTAL PROFESSIONAL SERVICES $1,150 $500 $500 $500 DIVISION TOTAL $174,826 $189,231 $180,936 $170,072 CITY COUNCIL City of Diamond Bar, California 68 FY 2020/21 Proposed Budget 1.b Packet Pg. 22 DEPARTMENT: City Administration DIVISION:City Attorney ORGANIZATION #:001-4020 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal $146,557 $170,000 $170,000 $175,950 44021 Prof Svcs - Special Legal 365,772 187,702 187,702 — 44023 Prof Svcs - Sp Lgl Code Enf 15,410 40,000 40,000 50,000 TOTAL PROFESSIONAL SVCS $527,739 $397,702 $397,702 $225,950 DIVISION TOTAL $527,739 $397,702 $397,702 $225,950 CITY ATTORNEY City of Diamond Bar, California 70 FY 2020/21 Proposed Budget 1.b Packet Pg. 23 DEPARTMENT:City Administration DIVISION:City Manager/ Clerk ORGANIZATION #:001-4030 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $755,762 $808,376 $808,376 $772,383 40020 Over-Time Wages 112 500 500 500 40030 Part Time Wages 19,445 36,666 36,666 36,990 40070 City Paid Benefits 7,166 7,272 7,272 7,255 40080 Classic Member Retirement 117,616 127,924 127,924 132,628 40081 Classic Member - UAL Pmt 39,090 82,641 82,641 64,308 40083 Worker's Comp. Expense 7,184 11,000 11,000 10,966 40084 Short/Long Term Disability 3,226 4,668 4,668 4,615 40085 Medicare 12,131 12,313 12,313 12,307 40087 Social Security 1,190 575 200 — 40090 Benefit Allotment 109,610 109,746 109,746 108,906 TOTAL PERSONNEL $1,072,533 $1,201,681 $1,201,306 $1,150,859 SUPPLIES 41200 Operating Supplies $22,155 $21,500 $18,500 $18,000 41300 Small Tools & Equipment —2,000 500 500 41400 Promotional Supplies 3,579 7,500 6,500 5,000 TOTAL SUPPLIES $25,735 $31,000 $25,500 $23,500 OPERATING EXPENDITURES 42110 Printing $9,526 $8,000 $8,000 $8,000 42113 Engraving Services 368 2,000 2,000 2,000 42115 Advertising 3,593 10,000 —6,000 42120 Postage 11,667 25,000 12,000 15,500 42124 Technology 4,200 4,200 4,200 4,200 42125 Telephone 983 1,100 1,100 1,100 42130 Rental/Lease of Equipment 1,759 50 50 50 42140 Rental/Lease of Real Prop 54,271 56,000 56,000 58,000 42200 Equipment Maintenance 994 500 500 700 42315 Membership & Dues 40,042 44,835 43,335 60,155 42320 Publications 9,499 1,800 1,800 900 42325 Meetings 3,802 7,000 5,000 2,500 42330 Travel-Conferences 16,569 15,200 10,000 5,000 42335 Travel-Mileage & Auto Allow 5,046 4,940 4,940 4,940 42340 Education & Training 735 1,500 —1,900 42390 Elections 77,627 6,250 6,250 147,660 TOTAL OPERATING EXP $240,681 $188,375 $155,175 $318,605 PROFESSIONAL SERVICES 44000 Professional Services $73,612 $219,465 $213,965 $106,300 TOTAL PROFESSIONAL SVCS $73,612 $219,465 $213,965 $106,300 MISCELLANEOUS EXPENDITURES 47230 Cont to other Govts $1,205,033 $—$—$— Total Contract Services $1,205,033 $—$—$— DIVISION TOTAL $2,617,594 $1,640,521 $1,595,946 $1,599,264 CITY MANAGER / CITY CLERK City of Diamond Bar, California 72 FY 2020/21 Proposed Budget 1.b Packet Pg. 24 DEPARTMENT: Administration & Support DIVISION:Finance ORGANIZATION #:001-4050 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $419,351 $424,430 $424,430 $422,755 40020 Over-Time Wages 2,528 6,000 3,000 3,000 40070 City Paid Benefits 5,228 4,898 4,898 4,965 40080 Classic Member Retirement 66,440 70,563 70,563 73,999 40081 Classic Member - UAL Pmt 22,940 45,558 45,558 35,856 40083 Worker's Comp. Expense 3,372 3,375 3,375 3,375 40084 Short/Long Term Disability 2,102 2,573 2,573 2,573 40085 Medicare 6,688 6,197 6,197 6,177 40090 Benefit Allotment 71,188 67,677 67,677 67,677 TOTAL PERSONNEL $599,836 $631,271 $628,271 $620,376 SUPPLIES 41200 Operating Supplies $1,438 $2,000 $2,000 $2,500 41300 Small Tools & Equipment —1,000 500 500 TOTAL SUPPLIES $1,438 $3,000 $2,500 $3,000 OPERATING EXPENDITURES 42110 Printing $3,253 $6,000 $6,000 $6,000 42124 Technology 1,200 1,200 1,200 1,200 42128 Banking Charges 12,582 19,000 19,000 19,000 42200 Equipment Maintenance —1,000 1,000 1,000 42315 Membership & Dues 1,030 1,250 1,250 1,250 42320 Publications 865 500 —250 42325 Meetings 120 500 250 250 42330 Travel-Conferences 2,134 6,700 3,000 — 42335 Travel-Mileage & Auto Allow 3,050 3,500 3,500 3,500 42340 Education & Training 635 2,800 1,000 1,000 TOTAL OPERATING EXP $24,869 $42,450 $36,200 $33,450 PROFESSIONAL SERVICES 44000 Professional Services $82,246 $84,445 $84,220 $84,525 44010 Prof Svcs-Acctg & Auditing 61,096 80,650 80,600 74,200 TOTAL PROFESSIONAL SVCS $143,342 $165,095 $164,820 $158,725 DIVISION TOTAL $769,484 $841,816 $831,791 $815,551 FINANCE City of Diamond Bar, California 75 FY 2020/21 Proposed Budget 1.b Packet Pg. 25 DEPARTMENT: Administration & Support DIVISION: Human Resources & Risk Management ORGANIZATION #:001-4060 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $181,034 $283,799 $203,000 $210,359 40030 Part-Time Salaries ———— 40070 City Paid Benefits 1,956 1,951 1,951 2,495 40080 Classic Member Retirement 28,900 46,111 34,000 36,434 40081 Classic Member - UAL Pmt 15,380 26,378 26,378 17,654 40083 Worker's Comp. Expense 1,448 1,658 1,658 1,662 40084 Short/Long Term Disability 1,047 1,264 1,264 1,267 40085 Medicare 2,600 4,164 3,100 4,512 40090 Benefit Allotment 32,040 33,240 33,240 33,240 40093 Benefits Administration 5,844 —3,000 3,000 TOTAL PERSONNEL $270,249 $398,565 $307,591 $310,622 SUPPLIES 41200 Operating Supplies $644 $1,500 $1,000 $1,000 41400 Promotional Supplies 1,657 1,500 1,200 750 TOTAL SUPPLIES $2,301 $3,000 $2,200 $1,750 OPERATING EXPENDITURES 42110 Printing $—$500 $500 $500 42115 Advertising 1,988 2,000 3,290 1,000 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 4,278 5,205 4,400 4,500 42320 Publications —600 200 300 42325 Meetings 1,224 2,500 1,500 1,500 42330 Travel-Conferences 545 2,500 1,800 — 42335 Travel-Mileage/Auto Allow 1,440 —1,540 1,540 42340 Education & Training 15,751 15,700 3,000 3,700 42341 Employee Tuition Reimb 4,100 3,500 1,500 — 42345 Pre-Employment Screening 10,087 8,000 7,000 4,000 42346 Misc Employee Benefits 1,399 1,500 1,500 1,500 42347 Employee Recognition Prgm.2,736 3,200 3,300 3,200 TOTAL OPERATING EXP $44,747 $46,405 $30,730 $22,940 PROFESSIONAL SERVICES 44000 Professional Services $480 $2,000 $2,000 $2,000 TOTAL PROFESSIONAL SVCS $480 $2,000 $2,000 $2,000 DIVISION TOTAL $317,777 $449,970 $342,521 $337,312 HUMAN RESOURCES & RISK MANAGEMENT City of Diamond Bar, California 77 FY 2020/21 Proposed Budget 1.b Packet Pg. 26 DEPARTMENT: Administration & Support DIVISION:HR - Safety Prog ORGANIZATION #:001-4065 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed SUPPLIES 41200 Operating Supplies $590 $1,000 $800 $1,000 41300 Small Tools & Equipment 1,788 4,300 2,500 3,000 41400 Promotional Supplies 449 2,000 1,000 1,000 TOTAL SUPPLIES $2,827 $7,300 $4,300 $5,000 OPERATING EXPENDITURES 42315 Membership & Dues $—$—$—$— 42320 Publications —500 —— 42325 Meetings 893 1,000 1,750 1,000 42340 Education & Training 832 2,500 1,500 500 42347 Employee Recognition Program 446 500 1,110 500 TOTAL OPERATING EXP $2,171 $4,500 $4,360 $2,000 PROFESSIONAL SERVICES 44000 Professional Services $4,090 $8,000 $500 $1,000 TOTAL PROFESSIONAL SVCS $4,090 $8,000 $500 $1,000 DIVISION TOTAL $9,087 $19,800 $9,160 $8,000 HEALTH & SAFETY PROGRAM City of Diamond Bar, California 79 FY 2020/21 Proposed Budget 1.b Packet Pg. 27 DEPARTMENT: Administration & Support DIVISION:Info Systems ORGANIZATION #:001-4070 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $427,295 $433,452 $433,452 $440,881 40020 Over-Time Wages 858 1,500 1,500 1,500 40070 City Paid Benefits 3,951 4,067 4,067 4,136 40080 Classic Member Retirement 57,351 61,473 61,473 64,468 40081 Classic Member - UAL Pmt 19,800 39,947 39,947 31,493 40082 PEPRA Member Retirement 4,036 3,765 3,765 4,590 40083 Worker's Comp. Expense 6,492 6,380 6,380 6,489 40084 Short/Long Term Disability 1,906 2,570 2,570 2,603 40085 Medicare 5,928 6,319 6,319 6,438 40090 Benefit Allotment 61,324 62,667 62,667 62,667 TOTAL PERSONNEL $588,941 $622,140 $622,140 $625,264 SUPPLIES 41200 Operating Supplies $22,323 $45,000 $42,000 $30,000 41300 Small Tools & Equipment 1,685 1,500 1,500 1,000 TOTAL SUPPLIES $24,008 $46,500 $43,500 $31,000 OPERATING EXPENDITURES 42100 Photocopying $9,590 $13,000 $10,000 $13,000 42124 Technology 2,400 2,400 2,400 2,400 42125 Telephone 75,942 65,400 65,400 65,400 42200 Equipment Maintenance 4,211 3,500 3,500 3,500 42205 Computer Maintenance 379,386 419,300 419,300 441,950 42315 Membership & Dues 1,997 2,200 2,200 2,200 42320 Publications 179 100 100 100 42325 Meetings 209 300 —300 42330 Travel-Conferences 2,654 4,200 2,600 — 42335 Travel-Mileage & Auto Allow 3,217 3,200 3,200 3,200 42340 Education & Training 1,713 2,500 500 2,500 TOTAL OPERATING EXP $481,498 $516,100 $509,200 $534,550 PROFESSIONAL SERVICES 44000 Professional Services $52,940 $51,000 $51,000 $47,500 44030 Prof Svcs-Data Processing 63,552 46,675 46,675 44,500 TOTAL PROFESSIONAL SVCS $116,492 $97,675 $97,675 $92,000 CONTRACT SERVICES 45000 Contract Services $17,910 $31,000 $31,000 $32,100 TOTAL CONTRACT SERVICES $17,910 $31,000 $31,000 $32,100 CAPITAL OUTLAY 46230 Computer Equip-Hardware $2,734 $—$—$— TOTAL CAPITAL OUTLAY $2,734 $—$—$— DIVISION TOTAL $1,231,582 $1,313,415 $1,303,515 $1,314,914 INFORMATION SYSTEMS City of Diamond Bar, California 81 FY 2020/21 Proposed Budget 1.b Packet Pg. 28 DEPARTMENT: Administration & Support DIVISION:Civic Center ORGANIZATION #:001-4093 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $82,916 $89,362 $89,362 $95,917 40020 Over-Time Wages 2,265 2,500 2,500 2,500 40070 City Paid Benefits 930 1,015 1,015 1,032 40080 Classic Member Retirement 9,601 10,774 10,774 12,635 40081 Classic Member - UAL Pmt 3,425 7,522 7,522 6,216 40082 PEPRA Member Retirement 1,510 1,572 1,572 1,827 40083 Worker's Comp. Expense 2,443 2,583 2,583 2,704 40084 Short/Long Term Disability 401 556 556 583 40085 Medicare 1,243 1,397 1,397 1,400 40090 Benefit Allotment 15,644 16,820 16,820 17,496 TOTAL PERSONNEL $120,378 $134,101 $134,101 $142,311 SUPPLIES 41200 Operating Supplies $26,329 $42,500 $42,500 $42,500 41300 Small Tools & Equipment 1,176 1,500 1,500 1,500 TOTAL SUPPLIES $27,505 $44,000 $44,000 $44,000 OPERATING EXPENDITURES 42126 Utilities 148,176 223,335 173,335 184,500 42130 Rental/Lease of Equipment —2,000 2,000 2,000 42210 Maint. of Grounds/Buildings 171,388 213,591 213,591 205,919 42315 Membership & Dues $19,866 $21,000 $21,000 $21,000 TOTAL OPERATING EXP $339,430 $459,926 $409,926 $413,419 PROFESSIONAL SERVICES 44000 Professional Services $—$2,500 $2,500 $2,500 TOTAL PROFESSIONAL SVCS $—$2,500 $2,500 $2,500 CAPITAL OUTLAY 46220 Furniture/Fixtures $3,112 $2,000 $2,000 $2,000 TOTAL CAPITAL OUTLAY $3,112 $2,000 $2,000 $2,000 DIVISION TOTAL $490,424 $642,527 $592,527 $604,230 CIVIC CENTER City of Diamond Bar, California 83 FY 2020/21 Proposed Budget 1.b Packet Pg. 29 DEPARTMENT: Administration & Support DIVISION:Public Information ORGANIZATION #:001-4095 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $248,730 $260,325 $260,325 $256,200 40020 Overtime Wages 6,284 6,000 6,000 6,000 40070 City Paid Benefits 3,018 2,998 2,998 3,047 40080 Classic Member Retirement 39,467 42,405 42,405 44,470 40081 Classic Member - UAL Pmt 13,820 27,376 27,376 21,546 40083 Worker's Comp. Expense 5,022 5,070 5,070 5,722 40084 Short/Long Term Disability 1,320 1,546 1,546 1,546 40085 Medicare 4,015 3,801 3,801 3,741 40090 Benefit Allotment 40,469 41,676 41,676 41,676 TOTAL PERSONNEL $362,146 $391,197 $391,197 $383,948 SUPPLIES 41200 Operating Supplies $2,069 $5,000 $5,000 $5,000 41300 Small Tools & Equipment 5,985 4,750 2,250 2,000 41400 Promotional Supplies 30,389 24,500 19,500 14,500 TOTAL SUPPLIES $38,443 $34,250 $26,750 $21,500 OPERATING EXPENDITURES 42110 Printing $70,835 $85,000 $77,500 $73,000 42112 Photography 6,119 8,500 3,500 9,000 42115 Advertising 23,551 10,000 6,000 10,000 42120 Postage 51,866 58,200 58,200 54,200 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 1,375 1,835 1,835 1,835 42320 Publications 235 500 500 500 42325 Meetings —150 150 150 42330 Travel-Conferences 4,570 6,050 1,300 — 42335 Travel-Mileage & Auto Allow 1,440 1,540 1,540 1,540 42340 Education & Training 260 500 500 500 TOTAL OPERATING EXP $161,451 $173,475 $152,225 $151,925 PROFESSIONAL SERVICES 44000 Professional Services $67,240 $88,650 $78,650 $93,650 TOTAL PROFESSIONAL SVCS $67,240 $88,650 $78,650 $93,650 CONTRACT SERVICES 45000 Contract Services $3,948 $4,700 $4,700 $4,700 TOTAL CONTRACT SERVICES $3,948 $4,700 $4,700 $4,700 DIVISION TOTAL $633,228 $692,272 $653,522 $655,723 PUBLIC INFORMATION City of Diamond Bar, California 85 FY 2020/21 Proposed Budget 1.b Packet Pg. 30 DEPARTMENT: Administration & Support DIVISION: Econ Development ORGANIZATION #:001-4096 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $103,759 $100,163 $100,163 $116,323 40020 Over Time Wages 137 ——— 40070 City Paid Benefits 732 703 703 862 40080 Classic Member Retirement 15,926 16,142 16,142 19,660 40081 Classic Member - UAL Pmt 5,615 10,435 10,435 9,540 40083 Worker's Comp. Expense 1,034 1,932 1,932 2,126 40084 Short/Long Term Disability 362 589 589 685 40085 Medicare 1,544 1,461 1,461 1,702 40090 Benefit Allotment 11,653 13,464 13,464 13,005 TOTAL PERSONNEL $140,761 $144,889 $144,889 $163,904 OPERATING EXPENDITURES 42315 Membership & Dues $5,300 $5,750 $5,750 $5,750 42325 Meetings $343 $2,500 $2,500 $2,500 42330 Travel - Conferences $779 $3,000 $—$— TOTAL OPERATING EXP $6,422 $11,250 $8,250 $8,250 PROFESSIONAL SERVICES 44000 Professional Services $61,671 $105,000 $85,500 $62,500 TOTAL PROFESSIONAL SVCS $61,671 $105,000 $85,500 $62,500 CONTRACT SERVICES 45000 Contract Services $12,000 $12,000 $12,000 $— TOTAL CONTRACT SERVICES $12,000 $12,000 $12,000 $— DIVISION TOTAL $220,854 $273,139 $250,639 $234,654 ECONOMIC DEVELOPMENT City of Diamond Bar, California 87 FY 2020/21 Proposed Budget 1.b Packet Pg. 31 DEPARTMENT:Public Safety DIVISION: Law Enforcement ORGANIZATION #:001-4411 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed SUPPLIES 41200 Operating Supplies $54 $5,000 $5,000 $2,500 41300 Small Tools & Equipment —1,000 1,000 1,000 TOTAL SUPPLIES $54 $6,000 $6,000 $3,500 OPERATING EXPENDITURES 42200 Equipment Maintenance $471 $1,000 $1,000 $1,000 42325 Meetings 2,477 2,500 2,500 — 42361 Criminal Apprehension Award —2,500 2,500 2,500 42363 Public Safety Outreach 4,481 10,000 10,000 2,500 TOTAL OPERATING EXP $7,429 $16,000 $16,000 $6,000 CONTRACT SERVICES 45401 CS-Sheriff Department $6,575,036 $6,923,660 $6,899,160 $7,344,554 45402 CS-Sheriff /Special Events 137,185 247,250 247,250 203,990 45405 CS-Parking Citation Admin 27,556 30,000 30,000 30,000 45410 CS-Crossing Guard Services 172,608 186,940 156,940 193,500 TOTAL CONTRACT SERVICES $6,912,386 $7,387,850 $7,333,350 $7,772,044 DIVISION TOTAL $6,919,869 $7,409,850 $7,355,350 $7,781,544 LAW ENFORCEMENT City of Diamond Bar, California 90 FY 2020/21 Proposed Budget 1.b Packet Pg. 32 DEPARTMENT:Public Safety DIVISION:Volunteer Patrol ORGANIZATION #:001-4415 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed SUPPLIES 41200 Operating Supplies $632 $1,000 $1,000 $1,000 TOTAL SUPPLIES $632 $1,000 $1,000 $1,000 OPERATING EXPENDITURES 42325 Meetings $1,775 $5,000 $4,000 $1,000 TOTAL OPERATING EXP $1,775 $5,000 $4,000 $1,000 DIVISION TOTAL $2,408 $6,000 $5,000 $2,000 VOLUNTEER PATROL City of Diamond Bar, California 92 FY 2020/21 Proposed Budget 1.b Packet Pg. 33 DEPARTMENT:Public Safety DIVISION:Fire Protection ORGANIZATION #:001-4421 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed CONTRACT SERVICES 45404 Contract Services-Fire Dept $7,359 $7,500 $7,500 $7,500 TOTAL CONTRACT SERVICES $7,359 $7,500 $7,500 $7,500 CAPITAL OUTLAY 46250 Misc Equipment $—$5,000 $—$— TOTAL CAPITAL OUTLAY $—$5,000 $—$— DIVISION TOTAL $7,359 $12,500 $7,500 $7,500 FIRE PROTECTION City of Diamond Bar, California 94 FY 2020/21 Proposed Budget 1.b Packet Pg. 34 DEPARTMENT:Public Safety DIVISION:Animal Control ORGANIZATION #:001-4431 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed CONTRACT SERVICES 45403 CS - Animal Control $177,181 $189,001 $189,001 $292,473 45406 CS - Wild Animal Control 3,410 7,500 7,500 7,500 TOTAL CONTRACT SERVICES $180,591 $196,501 $196,501 $299,973 DIVISION TOTAL $180,591 $196,501 $196,501 $299,973 ANIMAL CONTROL City of Diamond Bar, California 96 FY 2020/21 Proposed Budget 1.b Packet Pg. 35 DEPARTMENT:Public Safety DIVISION: Emergency Prep ORGANIZATION #:001-4440 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed SUPPLIES 41200 Operating Supplies $9,529 $20,000 $19,500 $20,000 TOTAL SUPPLIES $9,529 $20,000 $19,500 $20,000 OPERATING EXPENDITURES 42125 Telephone $8,640 $8,700 $8,700 $8,800 42126 Utilities 250 4,500 500 500 42130 Rental/Lease - Equipment 945 1,000 1,000 1,000 42140 Rental/Lease - Real Property 150 150 400 400 42200 Equipment Maintenance 1,614 5,500 5,500 5,500 42315 Membership & Dues 62 3,200 3,200 3,200 42340 Education & Training 95 2,000 2,000 2,000 TOTAL OPERATING EXP $11,757 $25,050 $21,300 $21,400 PROFESSIONAL SERVICES 44000 Professional Services $52 $25,000 $25,000 $2,500 TOTAL PROFESSIONAL SVCS $52 $25,000 $25,000 $2,500 DIVISION TOTAL $21,338 $70,050 $65,800 $43,900 EMERGENCY PREPAREDNESS City of Diamond Bar, California 98 FY 2020/21 Proposed Budget 1.b Packet Pg. 36 DEPARTMENT: Community Development DIVISION:Planning ORGANIZATION #:001-5210 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $449,328 $467,690 $467,690 $474,333 40020 Over-Time Wages 4,372 5,000 5,000 5,000 40070 City Paid Benefits 5,164 5,162 5,162 5,198 40080 Classic Member Retirement 70,326 77,258 77,258 81,799 40081 Classic Member - UAL Pmt 24,047 49,882 49,882 39,638 40083 Worker's Comp. Expense 8,087 8,396 8,396 8,485 40084 Short/Long Term Disability 2,177 2,817 2,817 2,845 40085 Medicare 6,780 6,897 6,897 6,937 40090 Benefit Allotment 70,596 72,876 72,876 72,876 TOTAL PERSONNEL $640,877 $695,978 $695,978 $697,112 SUPPLIES 41200 Operating Supplies $2,627 $2,400 $2,500 $2,500 TOTAL SUPPLIES $2,627 $2,400 $2,500 $2,500 OPERATING EXPENDITURES 42110 Printing $—$500 $500 $500 42115 Advertising —1,000 500 1,000 42120 Postage 178 200 300 300 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 1,504 1,800 1,800 1,800 42320 Publications 413 800 500 — 42325 Meetings —200 200 200 42330 Travel-Conferences 2,467 4,000 4,000 — 42335 Travel-Mileage & Auto Allow 3,000 3,200 3,200 3,200 42340 Education & Training —300 300 300 TOTAL OPERATING EXP $8,762 $13,200 $12,500 $8,500 PROFESSIONAL SERVICES 44000 Professional Services $475 $5,550 $2,000 $2,000 44100 Commission Compensation 2,470 4,000 4,000 4,000 44240 Prof Services - Environmental —3,000 3,000 3,000 TOTAL PROFESSIONAL SVCS $2,945 $12,550 $9,000 $9,000 DIVISION TOTAL $655,211 $724,128 $719,978 $717,112 PLANNING City of Diamond Bar, California 101 FY 2020/21 Proposed Budget 1.b Packet Pg. 37 DEPARTMENT: Community Development DIVISION: Building & Safety ORGANIZATION #:001-5220 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $91,558 $109,603 $109,603 $109,978 40020 Over-Time Wages 67 250 250 250 40070 City Paid Benefits 795 864 864 875 40080 Classic Member Retirement 14,294 17,727 17,727 18,591 40081 Classic Member - UAL Pmt 4,835 11,441 11,441 9,004 40083 Worker's Comp. Expense 1,052 1,171 1,171 1,171 40084 Short/Long Term Disability 422 646 646 646 40085 Medicare 1,240 1,596 1,596 1,611 40090 Benefit Allotment 16,730 18,960 18,960 18,960 TOTAL PERSONNEL $130,992 $162,258 $162,258 $161,086 SUPPLIES 41200 Operating Supplies $916 $2,500 $1,500 $2,000 TOTAL SUPPLIES $916 $2,500 $1,500 $2,000 OPERATING EXPENDITURES 42110 Printing $—$500 $—$— 42128 Banking Charges 700 1,000 1,000 1,000 42340 Education & Training 377 500 500 — TOTAL OPERATING EXP $1,077 $2,000 $1,500 $1,000 CONTRACT SERVICES 45201 CS-Building & Safety $718,352 $900,950 $639,570 $536,070 TOTAL CONTRACT SERVICES $718,352 $900,950 $639,570 $536,070 DIVISION TOTAL $851,337 $1,067,708 $804,828 $700,156 BUILDING & SAFETY City of Diamond Bar, California 103 FY 2020/21 Proposed Budget 1.b Packet Pg. 38 DEPARTMENT: Community Development DIVISION: Neighborhood Improvement ORGANIZATION #:001-5230 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $144,450 $174,626 $174,626 $183,060 40020 Over-Time Wages 4,064 5,000 5,000 5,000 40070 City Paid Benefits 2,199 2,727 2,727 2,591 40080 Classic Member Retirement 7,738 8,817 8,817 9,236 40081 Classic Member - UAL Pmt 6,480 6,223 6,223 4,996 40082 PEPRA Member Retirement 6,676 8,390 8,390 10,098 40083 Worker's Comp. Expense 2,787 3,143 3,143 3,351 40084 Short/Long Term Disability 695 1,051 1,051 1,114 40085 Medicare 2,627 2,598 2,598 3,198 40090 Benefit Allotment 32,617 38,688 38,688 38,688 TOTAL PERSONNEL $210,333 $251,263 $251,263 $261,332 SUPPLIES 41200 Operating Supplies $991 $1,200 $1,200 $1,500 TOTAL SUPPLIES $991 $1,200 $1,200 $1,500 OPERATING EXPENDITURES 42110 Printing $902 $2,000 $2,000 $2,000 42315 Membership & Dues 190 600 400 425 42325 Meetings 127 200 200 300 42330 Travel-Conferences 1,955 1,500 1,500 — 42335 Travel-Mileage and Auto —50 50 50 42340 Education & Training 768 700 700 750 TOTAL OPERATING EXP $3,943 $5,050 $4,850 $3,525 CONTRACT SERVICES 45213 CS-Code Enforcement $20,315 $8,000 $8,000 $9,000 45214 CS - Property Abatement —5,000 13,000 5,000 45520 CS-Graffiti Removal 36,300 37,300 37,300 39,000 TOTAL CONTRACT SERVICES $56,615 $50,300 $58,300 $53,000 DIVISION TOTAL $271,882 $307,813 $315,613 $319,357 NEIGHBORHOOD IMPROVEMENT City of Diamond Bar, California 105 FY 2020/21 Proposed Budget 1.b Packet Pg. 39 DEPARTMENT: Parks & Recreation DIVISION:D-Bar Center ORGANIZATION #:001-5333 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $274,332 $315,724 $315,724 $333,478 40020 Over-Time Wages 4,839 6,000 6,000 5,850 40030 Part-Time Salaries 367,478 390,500 366,000 366,000 40070 City Paid Benefits 3,537 3,913 3,913 3,966 40080 Classic Member Retirement 29,215 33,787 33,787 38,035 40081 Classic Member - UAL Pmt 11,710 22,767 22,767 18,890 40082 PEPRA Member Retirement 6,441 7,697 7,697 8,943 40083 Worker's Comp. Expense 17,282 8,141 17,700 18,046 40084 Short/Long Term Disability 1,444 1,928 1,928 2,025 40085 Medicare 10,006 10,482 10,482 10,713 40087 Social Security 22,394 6,100 4,600 — 40090 Benefit Allotment 59,578 61,586 61,586 62,262 TOTAL PERSONNEL $808,255 $868,625 $852,184 $868,206 SUPPLIES 41200 Operating Supplies $34,944 $35,013 $33,000 $35,200 41300 Small Tools & Equipment 350 2,000 2,000 2,000 TOTAL SUPPLIES $35,294 $37,013 $35,000 $37,200 OPERATING EXPENDITURES 42110 Printing $15,639 $16,400 $10,500 $21,400 42115 Advertising 12,785 30,000 30,000 30,000 42124 Technology 1,150 1,800 1,800 1,800 42126 Utilities 86,844 107,625 107,625 113,006 42130 Rental/Lease - Equipment 4,862 4,500 4,500 4,500 42141 Rental/Lease - Exhibit Space 945 2,500 2,500 2,500 42200 Equipment Maintenance 14,761 34,100 32,100 35,590 42210 Maint. of Grounds/Buildings 61,117 82,510 80,510 83,000 42330 Travel - Conferences 168 2,500 2,500 — 42335 Travel - Mileage & Auto All 1,375 1,500 1,500 1,500 TOTAL OPERATING EXP $199,645 $283,435 $273,535 $293,296 PROFESSIONAL SERVICES 44000 Professional Services $20,558 $19,500 $14,500 $20,250 TOTAL PROFESSIONAL SVCS $20,558 $19,500 $14,500 $20,250 CONTRACT SERVICES 45010 CS-Security $44,429 $53,000 $38,000 $55,000 45300 CS-Parks & Recreation 111,736 152,090 149,590 155,629 TOTAL CONTRACT SERVICES $156,164 $205,090 $187,590 $210,629 DIAMOND BAR CENTER OPERATIONS City of Diamond Bar, California 108 FY 2020/21 Proposed Budget 1.b Packet Pg. 40 CAPITAL OUTLAY 46250 Misc Equipment $9,675 $22,500 $22,500 $27,500 46410 Capital Improvements 3,249 ——— TOTAL CAPITAL OUTLAY $12,924 $22,500 $22,500 $27,500 DIVISION TOTAL $1,232,841 $1,436,163 $1,385,309 $1,457,081 DIAMOND BAR CENTER OPERATIONS City of Diamond Bar, California 109 FY 2020/21 Proposed Budget 1.b Packet Pg. 41 DEPARTMENT: Parks & Recreation DIVISION:Recreation ORGANIZATION #:001-5350 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $563,011 $618,551 $618,551 $592,636 40020 Over-Time Wages 9,022 10,300 9,900 6,250 40030 Part-Time Salaries 343,250 382,775 325,524 337,455 40070 City Paid Benefits 8,993 9,996 9,996 10,523 40080 Classic Member Retirement 73,284 79,480 79,480 84,467 40081 Classic Member - UAL Pmt 21,865 52,061 52,061 41,578 40082 PEPRA Member Retirement 11,993 13,175 13,175 14,297 40083 Worker's Comp. Expense 20,593 14,782 22,000 25,088 40084 Short/Long Term Disability 3,403 4,039 4,039 4,053 40085 Medicare 14,819 15,500 15,500 15,335 40087 Social Security 17,441 6,000 6,000 — 40090 Benefit Allotment 152,125 156,420 156,420 156,420 TOTAL PERSONNEL $1,239,799 $1,363,079 $1,312,646 $1,288,102 SUPPLIES 41200 Operating Supplies $96,157 $110,745 $85,438 $78,897 TOTAL SUPPLIES $96,157 $110,745 $85,438 $78,897 OPERATING EXPENDITURES 42110 Printing $12,435 $22,400 $21,937 $15,362 42115 Advertising —5,000 5,000 5,000 42124 Technology Allowance 550 1,200 1,200 1,200 42128 Banking Charges 30,298 5,000 5,000 5,000 42130 Rental/Lease of Equipment 43,593 19,600 19,600 4,300 42140 Rental/Lease of Real Property 32,410 47,500 41,300 47,300 42145 Rental/Lease Rides & Attractions 29,250 ——— 42315 Membership & Dues 2,675 3,660 3,660 3,800 42320 Publications —100 100 100 42325 Meetings 2,014 2,000 2,000 2,000 42330 Travel - Conferences 6,697 3,000 3,000 — 42335 Travel - Mileage & Auto Allowance 1,375 1,500 1,500 1,500 42340 Education & Training 1,844 3,000 1,000 2,000 42410 Admissions-Youth Activities 37,413 45,550 32,050 17,550 TOTAL OPERATING EXP $200,553 $159,510 $137,347 $105,112 PROFESSIONAL SERVICES 44000 Professional Service $550 $5,250 $5,250 $950 44100 Commission Compensation $1,800 $2,700 $2,700 $1,400 TOTAL PROFESSIONAL SVCS $2,350 $7,950 $7,950 $2,350 CONTRACT SERVICES 45300 CS-Parks & Recreation $157,579 $150,950 $134,300 $75,050 45305 CS-Concerts in the Park 3,200 ——— 45310 CS-Excursions 9,453 17,000 14,500 15,000 45320 CS-Contract Classes 131,841 158,000 106,500 158,000 45402 CS-Sheriff's Dept Special Events 11,947 25,000 25,000 25,000 TOTAL CONTRACT SERVICES $314,019 $350,950 $280,300 $273,050 DIVISION TOTAL $1,852,877 $1,992,234 $1,823,681 $1,747,511 RECREATION City of Diamond Bar, California 110 FY 2020/21 Proposed Budget 1.b Packet Pg. 42 DEPARTMENT:Public Works DIVISION: Public Works Administration ORGANIZATION #:001-5510 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $299,833 $280,320 $258,120 $288,802 40020 Over-Time Wages 495 500 500 500 40070 City Paid Benefits 2,905 3,077 3,077 3,200 40080 Classic Member Retirement 40,721 37,972 37,972 42,700 40081 Classic Member - UAL Pmt 16,135 29,791 29,791 20,862 40082 PEPRA Member Retirement 1,773 1,542 1,542 3,143 40083 Worker's Comp. Expense 5,376 4,480 4,480 5,149 40084 Short/Long Term Disability 1,387 1,811 1,811 1,732 40085 Medicare 4,385 4,405 4,405 4,218 40090 Benefit Allotment 41,389 35,451 36,792 42,675 TOTAL PERSONNEL $414,399 $399,349 $378,490 $412,982 SUPPLIES 41200 Operating Supplies $1,243 $4,500 $4,500 $4,500 41300 Small Tools & Equipment —500 500 500 TOTAL SUPPLIES $1,243 $5,000 $5,000 $5,000 OPERATING EXPENDITURES 42110 Printing $562 $4,000 $4,000 $3,000 42115 Advertising —8,000 8,000 4,000 42124 Technology 1,600 1,800 1,800 1,800 42315 Membership & Dues 373 2,000 2,000 2,000 42320 Publications 289 1,500 1,500 1,500 42325 Meetings 153 500 500 500 42330 Travel-Conferences 165 4,000 4,000 1,000 42335 Travel-Mileage & Auto Allow 3,000 4,440 4,440 4,440 42340 Education & Training 2,751 3,000 3,000 3,000 TOTAL OPERATING EXP $8,893 $29,240 $29,240 $21,240 PROFESSIONAL SERVICES 44000 Professional Services $525 $2,475 $2,475 $1,500 44100 Commissioner Compensation 1,305 3,000 3,000 1,600 44240 Prof Svcs-Environmental 158,150 223,000 219,000 138,000 TOTAL PROFESSIONAL SVCS $159,980 $228,475 $224,475 $141,100 CONTRACT SERVICES 45530 CS - Industrial Waste 30,659 30,000 30,000 30,000 TOTAL CONTRACT SERVICES $30,659 $30,000 $30,000 $30,000 DIVISION TOTAL $615,173 $692,064 $667,205 $610,322 PUBLIC WORKS ADMINISTRATION City of Diamond Bar, California 113 FY 2020/21 Proposed Budget 1.b Packet Pg. 43 DEPARTMENT:Public Works DIVISION:Engineering ORGANIZATION #:001-5551 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $142,923 $145,278 $140,204 $159,100 40020 Over-time Wages 920 1,500 1,500 1,500 40070 City Paid Benefits 1,497 1,861 1,861 2,025 40080 Classic Member Retirement 13,647 16,776 19,476 20,716 40081 Classic Member - UAL Pmt 10,465 14,024 14,024 10,200 40082 PEPRA Member Retirement 3,250 1,542 1,542 3,143 40083 Worker's Comp. Expense 2,714 2,849 2,849 3,253 40084 Short/Long Term Disability 673 921 921 967 40085 Medicare 2,161 2,238 2,238 2,324 40090 Benefit Allotment 21,372 24,984 26,173 28,056 TOTAL PERSONNEL $199,623 $211,973 $210,788 $231,286 OPERATING EXPENDITURES 42315 Membership & Dues $1,261 $1,800 $1,800 $— 42325 Meetings 363 750 750 — 42330 Travel-Conferences —500 500 — 42335 Travel-Mileage & Auto Allow —200 200 — 42340 Education & Training 695 1,000 1,000 — TOTAL OPERATING EXP $2,319 $4,250 $4,250 $— CONTRACT SERVICES 45221 CS - Engineering $279,532 $475,380 $365,864 $77,500 45222 CS - Traffic 135,833 365,000 347,000 153,000 45223 CS - Plan Checking 12,484 52,375 50,875 20,000 45224 CS - Soils 29,948 28,629 20,629 14,000 45226 CS - Surveying 6,837 10,000 3,000 4,000 45227 CS - Inspection 4,707 24,102 23,102 10,000 TOTAL CONTRACT SERVICES $469,342 $955,485 $810,470 $278,500 DIVISION TOTAL $671,284 $1,171,708 $1,025,508 $509,786 ENGINEERING City of Diamond Bar, California 114 FY 2020/21 Proposed Budget 1.b Packet Pg. 44 DEPARTMENT:Public Works DIVISION: Road Maintenance ORGANIZATION #:001-5554 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $233,167 $274,830 $258,493 $267,450 40020 Over-Time Wages 3,192 3,500 3,500 3,500 40070 City Paid Benefits 3,031 3,457 3,457 3,568 40080 Classic Member Retirement 30,550 38,019 38,019 29,554 40081 Classic Member - UAL Pmt 13,720 25,540 25,540 14,677 40082 PEPRA Member Retirement 2,728 1,692 1,692 7,118 40083 Worker's Comp. Expense 6,693 7,316 7,316 7,300 40084 Short/Long Term Disability 1,294 1,584 1,584 1,586 40085 Medicare 3,484 3,939 3,939 3,919 40090 Benefit Allotment 47,745 57,068 51,788 54,264 TOTAL PERSONNEL $345,605 $416,945 $395,328 $392,935 SUPPLIES 41200 Operating Supplies $672 $1,000 $1,000 $1,000 41250 Road Maintenance Supplies 51,291 50,000 50,000 50,000 41300 Small Tools & Equipment 2,659 10,000 10,000 10,000 TOTAL SUPPLIES $54,621 $61,000 $61,000 $61,000 OPERATING EXPENDITURES 42126 Utilities $75,014 $90,000 $90,000 $94,500 42130 Rental/Lease of Equip $696 $4,000 $4,000 $4,000 42200 Equipment Maintenance 636 6,000 6,000 6,000 TOTAL OPERATING EXP $76,353 $100,000 $100,000 $104,500 CONTRACT SERVICES 45501 CS-Street Sweeping $176,489 $180,000 $180,000 $210,000 45502 CS-Road Maintenance 224,528 214,800 195,000 340,000 45504 CS-Sidewalk Insp & Repair 241,096 270,000 270,000 130,000 45506 CS-Striping & Signing 58,327 50,000 50,000 50,000 45507 CS-Traffic Signal Maintenance 241,638 90,000 90,000 90,000 45508 CS - Vegetation Control 137,835 130,000 130,000 130,000 45512 CS-Storm Drainage 15,187 35,000 35,000 35,000 45522 CS-Right of Way Maintenance 11,621 50,000 50,000 50,000 TOTAL CONTRACT SERVICES $1,106,720 $1,019,800 $1,000,000 $1,035,000 DIVISION TOTAL $1,583,300 $1,597,745 $1,556,328 $1,593,435 ROAD MAINTENANCE City of Diamond Bar, California 115 FY 2020/21 Proposed Budget 1.b Packet Pg. 45 DEPARTMENT:Public Works DIVISION: Parks & Facility Maintenance ORGANIZATION #:001-5556 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed PERSONNEL SERVICES 40010 Salaries $230,483 $220,289 $220,289 $263,858 40020 Over-Time Wages 9,507 8,000 8,000 8,000 40030 Part-Time Salaries 31,876 36,941 36,941 35,034 40070 City Paid Benefits 3,060 2,805 2,805 3,116 40080 Classic Member Retirement 30,651 33,463 33,463 38,469 40081 Classic Member - UAL Pmt 10,710 22,122 22,122 18,790 40082 PEPRA Member Retirement 2,455 964 964 3,089 40083 Worker's Comp. Expense 6,521 6,019 6,019 7,157 40084 Short/Long Term Disability 1,177 1,330 1,330 1,580 40085 Medicare 4,111 3,933 3,933 4,363 40087 Social Security 1,937 575 575 575 40090 Benefit Allotment 47,326 41,570 41,570 49,833 TOTAL PERSONNEL $379,815 $378,011 $378,011 $433,865 SUPPLIES 41200 Operating Supplies $9,496 $40,700 $40,700 $40,700 41300 Small Tools & Equipment 3,428 5,000 5,000 5,000 TOTAL SUPPLIES $12,924 $45,700 $45,700 $45,700 OPERATING EXPENDITURES 42125 Telephone $(8)$—$—$— 42126 Utilities 264,794 368,754 308,754 327,197 42130 Rental/Lease of Equipment 5,842 7,500 7,500 7,500 42210 Maint. of Grounds/Bldgs 102,647 178,950 178,950 168,700 42330 Travel-Conferences 450 6,450 6,450 5,000 TOTAL OPERATING EXP $373,725 $561,654 $501,654 $508,397 CONTRACT SERVICES 45300 CS-Park & Facility Maint $426,564 $441,678 $441,678 $436,793 TOTAL CONTRACT SERVICES $426,564 $441,678 $441,678 $436,793 CAPITAL OUTLAY 46250 Misc Equipment $107,164 $45,000 $45,000 $— 46305 Real Estate Acquisition $—$—$—$— TOTAL CAPITAL OUTLAY $107,164 $45,000 $45,000 $— DIVISION TOTAL $1,300,191 $1,472,043 $1,412,043 $1,424,755 PARKS & FACILITIES MAINTENANCE City of Diamond Bar, California 116 FY 2020/21 Proposed Budget 1.b Packet Pg. 46 DEPARTMENT:Public Works DIVISION: Landscape Maintenance ORGANIZATION #:001-5558 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed CONTRACT SERVICES 45500 CS - Public Works $49,999 $35,000 $35,000 $— 45503 CS - Parkway Maintenance 29,196 32,400 32,400 35,100 45509 CS - Tree Maintenance 250,306 317,789 317,789 251,939 45510 CS - Tree Watering 13,260 23,524 23,524 23,524 TOTAL CONTRACT SERVICES $342,761 $408,713 $408,713 $310,563 DIVISION TOTAL $342,761 $408,713 $408,713 $310,563 LANDSCAPE MAINTENANCE City of Diamond Bar, California 117 FY 2020/21 Proposed Budget 1.b Packet Pg. 47 DEPARTMENT:Transfers-Out DIVISION:Transfers-Out ORGANIZATION #:001-9915 FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed OPERATING TRANSFER OUT 49011 Transfer Out-Com Orgnztn Fd $10,550 $20,000 $20,000 $20,000 49015 Transfer Out - Gen Plan ——117,438 — 49018 Transfer Out - IS Replcmt Fund ———— 49025 Transfer Out - COVID-19 Fund ——135,650 — 49134 Transfer Out - Tres Hermanos Fund 54,796 70,000 70,000 38,000 49163 Transfer Out - Haz Elim Grant Pgm ———15,000 49370 Transfer Out-Debt Service Fd 857,942 860,706 860,206 867,006 49510 Transfer Out-Self Ins Fund 400,435 487,451 486,451 504,500 49520 Transfer Out - Vehicle Replace ———172,150 49530 Transfer Out-Equip Replcmt 1,169,870 109,000 183,176 91,150 49540 Transfer Out-Bldg Maint ———200,000 TOTAL OPERATING TRANSFERS $2,493,593 $1,547,157 $1,872,921 $1,907,806 USES OF FUND BALANCE RESERVES 49138 Transfer Out-LLAD #38 —35,512 35,512 208,923 49139 Transfer Out-LLAD #39 178,436 175,072 175,072 80,984 49141 Transfer Out-LLAD #41 102,155 156,213 156,213 142,824 49250 Transfer Out-CIP Fund 1,052,619 968,839 888,839 — TOTAL USE OF RESERVES $1,333,210 $1,335,636 $1,255,636 $432,731 TOTAL TRANSFERS OUT $3,826,803 $2,882,793 $3,128,557 $2,340,537 TRANSFERS OUT City of Diamond Bar, California 118 FY 2020/21 Proposed Budget 1.b Packet Pg. 48 City of Diamond Bar, California 124 FY 2020/21 Proposed Budget 1.b Packet Pg. 49 FUND TYPE:General Fund FUNCTION: Community Organization Support FUND #011 FUND DESCRIPTION: This fund was established in FY 97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$— 39001 Transfer-in General Fund 10,550 20,000 20,000 20,000 TOTAL RESOURCES 10,550 20,000 20,000 20,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups $10,550 $20,000 $20,000 $20,000 TOTAL OPERATING EXP $10,550 $20,000 $20,000 $20,000 FUND BALANCE RESERVE 25500 Fund Balance Reserves ———— FUND BALANCE RESERVES ———— TOTAL USES $10,550 $20,000 $20,000 $20,000 COMMUNITY ORGANIZATION SUPPORT FUND City of Diamond Bar, California 125 FY 2020/21 Proposed Budget 1.b Packet Pg. 50 FUND TYPE:General Fund FUNCTION:Public Safety FUND #012 FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $1,035,311 $1,045,106 $1,045,106 $945,106 36100 Investment Earnings 22,230 ——— TOTAL RESOURCES $1,057,541 $1,045,106 $1,045,106 $945,106 TRANSFERS OUT 9915-49001 Transfer Out - General Fund $12,435 $100,000 $100,000 $161,874 TOTAL TRANSFERS OUT $12,435 $100,000 $100,000 $161,874 FUND BALANCE RESERVE 25500 Fund Balance Reserves $1,045,106 $945,106 $945,106 $783,232 FUND BALANCE RESERVES $1,045,106 $945,106 $945,106 $783,232 TOTAL USES $1,057,541 $1,045,106 $1,045,106 $945,106 LAW ENFORCEMENT RESERVE FUND City of Diamond Bar, California 126 FY 2020/21 Proposed Budget 1.b Packet Pg. 51 FUND TYPE:General Fund FUNCTION: General Plan Update FUND #015 FUND DESCRIPTION: This fund was created in FY 14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $411,753 $130,311 $130,311 $76,190 36100 Investment Earnings 7,271 ——— 39001 Transfer In - General Fund ——117,438 — TOTAL RESOURCES $419,024 $130,311 $247,749 $76,190 OPERATING SUPPLIES 5210-41200 Operating Supplies $572 $700 $1,339 $— 5210-41400 Promotional Supplies ———— TOTAL OPERATING SUPPLIES $572 $700 $1,339 $— OPERATING EXPENDITURES 5210-42110 Printing —1,828 1,828 — 5210-42115 Advertising —5,000 9,020 — 5210-42120 Postage —60 54 — 5210-42325 Meetings 157 320 320 — TOTAL OPERATING EXP $157 $7,208 $11,222 $— PROFESSIONAL SERVICES 5210-44000 Professional Services $3,340 $500 $3,348 $— 5210-44220 PS - Planning General Plan 284,643 96,690 155,650 52,864 TOTAL PROFESSIONAL SERVICES $287,983 $97,190 $158,998 $52,864 FUND BALANCE RESERVE 25500 Fund Balance Reserves $130,311 $25,213 $76,190 $23,326 FUND BALANCE RESERVES $130,311 $25,213 $76,190 $23,326 TOTAL USES $419,024 $130,311 $247,749 $76,190 GENERAL PLAN UPDATE FUND City of Diamond Bar, California 127 FY 2020/21 Proposed Budget 1.b Packet Pg. 52 FUND TYPE:General Fund FUNCTION: Technology Reserve FUND #018 FUND DESCRIPTION: This fund was created in FY 15-16 to establish an allocation of resources needed to fund the future replacement of a variety of hardware and software platforms throughout the City. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $391,898 $118,127 $118,127 $154,127 34305 Permit System Replacemnt 12,950 36000 36000 53,885 36100 Investment Earnings 8,177 ——— 39001 Transfer In - General Fund ———— TOTAL RESOURCES $413,025 $154,127 $154,127 $208,012 TRANSFERS OUT 9915-49530 Transfer Out - Maint & Repl $294,898 $—$—$— TOTAL TRANSFERS OUT $294,898 $—$—$— FUND BALANCE RESERVE 25500 Fund Balance Reserves $118,127 $154,127 $154,127 $208,012 FUND BALANCE RESERVES $118,127 $154,127 $154,127 $208,012 TOTAL USES $413,025 $154,127 $154,127 $208,012 TECHNOLOGY RESERVE FUND City of Diamond Bar, California 128 FY 2020/21 Proposed Budget 1.b Packet Pg. 53 FUND TYPE:General Fund FUNCTION:OPEB Fund FUND #020 FUND DESCRIPTION: This fund was created in FY 14-15 to establish an allocation of resources needed to fund the Other Post Employment Benefits (OPEB) unfunded liability. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $355,743 $261,468 $261,468 $153,468 36100 Investment Earnings 7,379 ——— 36950 Cost Reimbursements ———— TOTAL RESOURCES $363,122 $261,468 $261,468 $153,468 PERSONNEL SERVICES 4060-40086 Post Retirement Benefits $14,526 $20,000 $20,000 $20,000 TOTAL PERSONNEL SERVICES $14,526 $20,000 $20,000 $20,000 TRANSFERS OUT 9915-49620 Contribution To - OPEB Trust $87,128 $88,000 $88,000 $88,000 TOTAL TRANSFERS OUT $87,128 $88,000 $88,000 $88,000 FUND BALANCE RESERVE 25500 Fund Balance Reserves $261,468 $153,468 $153,468 $45,468 FUND BALANCE RESERVES $261,468 $153,468 $153,468 $45,468 TOTAL USES $363,122 $261,468 $261,468 $153,468 OPEB FUND City of Diamond Bar, California 129 FY 2020/21 Proposed Budget 1.b Packet Pg. 54 FUND TYPE:General Fund FUNCTION:COVID-19 Fund FUND #025 FUND DESCRIPTION: This fund was created in FY 19-20 to establish an allocation of resources needed to fund expenses related to COVID-19. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance $—$—$—$— 39001 Transfer In - General Fund ——135,650 — TOTAL RESOURCES ——135,650 — PERSONNEL SERVICES 4030-40030 Part-Time Wages $—$—$250 $— 4030-40083 Worker's Compensation ——2 — 4030-40085 Medicare/Soc Sec Exp ——3 — 4050-40030 Part-Time Wages ——1,000 — 4050-40083 Worker's Compensation ——10 — 4050-40085 Medicare/Soc Sec Exp ——15 — 4070-40010 Salaries ——15,000 — 4070-40070 City Paid Benefits ——150 — 4070-40080 Retirement Benefits ——1,300 — 4070-40082 PEPRA Member Retirement ——475 — 4070-40083 Worker's Compensation ——200 — 4070-40084 STD/LTD ——125 — 4070-40085 Medicare/Soc Sec Exp ——225 — 4070-40090 Benefit Allotment ——2,300 — 4095-40030 Part-Time Wages ——500 — 4095-40083 Worker's Compensation ——10 — 4095-40085 Medicare/Soc Sec Exp ——15 — 5333-40030 Part-Time Wages ——40,000 — 5333-40083 Worker's Compensation ——1,500 — 5333-40085 Medicare/Soc Sec Exp ——1,000 — 5350-40030 Part-Time Wages ——22,000 — 5350-40070 City Paid Benefits ——100 — 5350-40080 Retirement Benefits ——30 — 5350-40083 Worker's Compensation ——650 — 5350-40084 STD/LTD ——100 — 5350-40085 Medicare/Soc Sec Exp ——400 — 5350-40090 Benefit Allotment ——1,500 — 5510-40010 Salaries ——6,650 — 5510-40070 City Paid Benefits ——200 — 5510-40080 Retirement Benefits ——1,100 — 5510-40083 Worker's Compensation ——75 — COVID-19 RECOVERY FUND City of Diamond Bar, California 130 FY 2020/21 Proposed Budget 1.b Packet Pg. 55 5510-40084 STD/LTD ——50 — 5510-40085 Medicare/Soc Sec Exp ——100 — 5510-40090 Benefit Allotment ——1,200 — 5551-40010 Salaries ——150 — 5551-40070 City Paid Benefits ——5 — 5551-40080 Retirement Benefits ——25 — 5551-40083 Worker's Compensation ——5 — 5551-40084 STD/LTD ——5 — 5551-40085 Medicare/Soc Sec Exp ——5 — 5551-40090 Benefit Allotment ——100 — 5554-40010 Salaries ——4,000 — 5554-40070 City Paid Benefits ——10 — 5554-40080 Retirement Benefits ——600 — 5554-40082 PEPRA Member Retirement ——10 — 5554-40083 Worker's Compensation ——150 — 5554-40084 STD/LTD ——5 — 5554-40085 Medicare/Soc Sec Exp ——75 — 5554-40090 Benefit Allotment ——100 — 5556-40010 Salaries ——250 — 5556-40030 Part-Time Wages ——400 — 5556-40070 City Paid Benefits ——10 — 5556-40080 Retirement Benefits ——10 — 5556-40082 PEPRA Member Retirement ——10 — 5556-40083 Worker's Compensation ——25 — 5556-40084 STD/LTD ——5 — 5556-40085 Medicare/Soc Sec Exp ——10 — 5556-40090 Benefit Allotment ——100 — TOTAL PERSONNEL SERVICES $—$$—$$104,300 $$— OPERATING SUPPLIES 4030-41200 Operating Supplies $—$—$500 $— 4093-41200 Operating Supplies ——1,000 — 4095-42110 Printing ——8,000 — 4095-42115 Advertising ———— 5333-41200 Operating Supplies ——250 — 5556-41200 Operating Supplies ——500 — 5554-41200 Operating Supplies ——10,000 — TOTAL OPERATING SUPPLIES $—$$—$$20,250 $$— PROFESSIONAL SERVICES 4095-44000 Professional Services $—$—$11,100 $— TOTAL PERSONNEL SERVICES $—$—$11,100 $— FUND BALANCE RESERVE 25500 Fund Balance Reserves $—$—$—$— FUND BALANCE RESERVES $—$—$—$— TOTAL USES $—$—$135,650 $— COVID-19 RECOVERY FUND City of Diamond Bar, California 131 FY 2020/21 Proposed Budget 1.b Packet Pg. 56 City of Diamond Bar, California 132 FY 2020/21 Proposed Budget 1.b Packet Pg. 57 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:107 FUND DESCRIPTION: Approved by the voters on November 6, 2018, the Measure W parcel tax of 2.5 cents a square foot of "impermeable space", will fund projects that will improve water quality. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$622,901 31327 Measure W Revenue —900,000 880,000 800,000 TOTAL RESOURCES $—$900,000 $880,000 $1,422,901 PERSONNEL SERVICES 5510-4001 Salaries $—$—$63,067 $63,067 5510-40070 City Paid Benefits ———740 5510-40080 Retirement Benefits ——6,876 6,876 5510-40081 Classic Mbr - Pmt Amrt Base ———3,432 5510-40082 PEPRA Member Retirement ——1,884 1,884 5510-40083 Worker's Compensation ——1,337 1,337 5510-40084 STD/LTD ———387 5510-40085 Medicare/Soc Sec Exp ———921 5510-40090 Benefit Allotment ——9,936 9,936 TOTAL PERSONNEL SERVICES $—$$—$$83,099 $$88,579 PROFESSIONAL SERVICES 5510-44240 PS - Environmental Svcs $—$—$174,000 $174,000 TOTAL PROFESSIONAL SERVICES $—$$—$$174,000 $$174,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $—$453,000 $—$— TOTAL TRANSFERS OUT $—$453,000 $—$— FUND BALANCE RESERVES 25500 Fund Balance Reserves $—$447,000 $622,901 $1,160,321 FUND BALANCE RESERVES $—$447,000 $622,901 $1,160,321 TOTAL USES $—$900,000 $880,000 $1,422,901 MEASURE W FUND City of Diamond Bar, California 133 FY 2020/21 Proposed Budget 1.b Packet Pg. 58 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:108 FUND DESCRIPTION: Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 was signed into law in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. SB-1 prioritizes funding towards maintenance, rehabilitation and safety improvements on state highways, local streets and roads, and bridges, and to improve the State's trade corridors, transit and active transportation facilities. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $335,136 $1,384,274 $1,384,274 $1,877,241 31732 Road Maint Rehab Acct 1,053,713 944,348 847,200 868,720 36100 Investment Earnings $16,193 $25,000 $25,000 $19,000 TOTAL RESOURCES $1,405,042 $2,353,622 $2,256,474 $2,764,961 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $20,768 $1,856,044 $379,233 $2,076,811 TOTAL TRANSFERS OUT 20,768 1,856,044 379,233 2,076,811 FUND BALANCE RESERVES 25500 Fund Balance Reserves $1,384,274 $497,578 $1,877,241 $688,150 FUND BALANCE RESERVES $1,384,274 $497,578 $1,877,241 $688,150 TOTAL USES $1,405,042 $2,353,622 $2,256,474 $2,764,961 ROAD MAINTEANCE & REHABILITATION FUND City of Diamond Bar, California 134 FY 2020/21 Proposed Budget 1.b Packet Pg. 59 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:109 FUND DESCRIPTION: Approved by the voters on November 8, 2016, the Measure M half-cent sales tax increase will fund projects that will improve local streets, repair potholes and improve traffic flow/safety. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $217,420 $528,073 $528,073 $784,072 31323 Measure M Revenue 802,895 817,913 817,913 854,428 36100 Investment Earnings 8,945 10,000 10,000 7,500 TOTAL RESOURCES $1,029,259 $1,355,986 $1,355,986 $1,646,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $501,186 $1,212,384 $571,914 $290,470 TOTAL TRANSFERS OUT $501,186 $1,212,384 $571,914 $290,470 FUND BALANCE RESERVES 25500 Fund Balance Reserves $528,073 $143,602 $784,072 $1,355,530 FUND BALANCE RESERVES $528,073 $143,602 $784,072 $1,355,530 TOTAL USES $1,029,259 $1,355,986 $1,355,986 $1,646,000 MEASURE M FUND City of Diamond Bar, California 135 FY 2020/21 Proposed Budget 1.b Packet Pg. 60 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:110 FUND DESCRIPTION: The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $63,393 $148,436 $148,436 $155,510 31325 Measure R Revenue 712,926 721,766 721,766 753,985 36100 Investment Earnings 3,604 4,800 4,800 3,500 TOTAL RESOURCES $779,924 $875,002 $875,002 $912,995 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $631,488 $719,492 $719,492 $— TOTAL TRANSFERS OUT $631,488 $719,492 $719,492 $— FUND BALANCE RESERVES Fund Balance Fund Balance Reserves $148,436 $155,510 $155,510 $912,995 FUND BALANCE RESERVES $148,436 $155,510 $155,510 $912,995 TOTAL USES $779,924 $875,002 $875,002 $912,995 MEASURE R FUND City of Diamond Bar, California 136 FY 2020/21 Proposed Budget 1.b Packet Pg. 61 DEPARTMENT: Special Revenue DIVISION: Street Maintenance/ Construction FUND #:111 FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Highway Users Tax. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $72,222 $132,791 $132,791 $164,167 31705 Gas Tax - 2105 315,261 319,117 236,293 280,890 31710 Gas Tax - 2106 192,806 193,215 142,688 161,710 31720 Gas Tax - 2107 396,476 416,792 295,898 335,350 31730 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 31731 HUTA - Prop 42 Replacement 191,959 494,893 358,020 433,245 31734 Loan Repayment 64,798 64,798 64,798 — 36100 Interest Revenue 3,119 4,000 4,000 3,000 TOTAL RESOURCES $1,244,140 $1,633,106 $1,241,988 $1,385,862 TRANSFERS OUT 9915-49001 Transfer to General Fund $757,122 $1,001,782 $651,782 $1,036,000 9915-49250 Transfer to CIP Fund 354,228 476,039 426,039 — TOTAL TRANSFERS OUT $1,111,350 $1,477,821 $1,077,821 $1,036,000 FUND BALANCE RESERVES 25500 Fund Balance Reserves $132,791 $155,285 $164,167 $349,862 FUND BALANCE RESERVES $132,791 $155,285 $164,167 $349,862 TOTAL USES $1,244,140 $1,633,106 $1,241,988 $1,385,862 GAS TAX FUND City of Diamond Bar, California 137 FY 2020/21 Proposed Budget 1.b Packet Pg. 62 DEPARTMENT: Special Revenue DIVISION: Public Transportation FUND #:112 FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $1,073,300 $467,644 $467,644 $610,427 31310 Transportation Tax 1,145,663 1,160,074 1,160,074 1,211,864 34850 Transit Subsidy Program Rev 639,779 744,000 744,000 750,000 36100 Interest Revenue 28,751 12,500 12,500 9,500 TOTAL RESOURCES $2,887,492 $2,384,218 $2,384,218 $2,581,791 PERSONNEL SERVICES 5553-40010 Salaries $96,938 $107,325 $107,325 $104,979 5553-40070 City Paid Benefits 1,084 1,625 1,625 1,418 5553-40080 Classic Member Retirement 15,435 17,435 17,435 17,749 5553-40081 Classic Member - UAL Pmt 5,495 11,245 11,257 8,602 5553-40082 PEPRA Member Retirement 25 51 204 248 5553-40083 Workers Comp Expense 1,303 1,017 1,017 964 5553-40084 Short/Long Term Disability 495 653 653 636 5553-40085 Medicare Expense 1,528 1,572 1,572 1,536 5553-40090 Cafeteria Benefits 17,536 23,490 23,490 23,070 TOTAL PERSONNEL $139,839 $164,413 $164,578 $159,202 OPERATING SUPPLIES 5553-41200 Supplies $1,079 $1,200 $1,200 $1,200 TOTAL OPERATING SUPPLIES $1,079 $1,200 $1,200 $1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges $10,054 $15,000 $15,000 $15,000 5553-42205 Computer Maintenance 370 8,100 8,100 8,100 5553-42315 Membership & Dues 20,000 20,000 20,000 20,000 TOTAL OPERATING EXP $30,424 $43,100 $43,100 $43,100 CONTRACT SERVICES 5350-45310 CS - Excursions $54,366 $64,550 $47,050 $30,550 5553-45529 CS - Dial-A-Cab Services 100,000 350,000 350,000 350,000 5553-45533 Transit Subsidy Program 179,382 200,000 200,000 200,000 5553-45535 Transit Subsidy-Fares 642,111 800,000 750,000 750,000 TOTAL CONTRACT SERVICES $975,858 $1,414,550 $1,347,050 $1,330,550 CAPITAL OUTLAY 5553-46230 Computer Equip-Hardware $1,412 $20,000 $20,000 $42,000 5553-46235 Computer Equip-Software —10,000 10,000 10,000 TOTAL CAPITAL OUTLAY $1,412 $30,000 $30,000 $52,000 MISC EXPENDITURES 5553-47230 Sale of Prop A Funds $1,200,000 $—$—$— TOTAL MISC EXPENDITURES $1,200,000 $—$—$— TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund $71,236 $287,863 $187,863 $53,500 TOTAL TRANSFERS OUT $71,236 $287,863 $187,863 $53,500 FUND BALANCE RESERVES 25500 Fund Balance Reserves $467,644 $443,093 $610,427 $942,240 FUND BALANCE RESERVES $467,644 $443,093 $610,427 $942,240 TOTAL USES $2,887,492 $2,384,218 $2,384,218 $2,581,791 PROPOSITION A FUND City of Diamond Bar, California 138 FY 2020/21 Proposed Budget 1.b Packet Pg. 63 DEPARTMENT: Special Revenue DIVISION: Street Maintenance/ Construction FUND #:113 FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street-related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to Metropolitan Transit Authority (MTA) for prior approval. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $729,278 $1,078,994 $1,078,994 $1,061,176 31320 Transportation Tax 950,295 962,251 962,251 1,005,209 36100 Interest Revenue 18,331 20,400 20,400 15,500 TOTAL RESOURCES $1,697,904 $2,061,645 $2,061,645 $2,081,885 PERSONNEL SERVICES 5553-40010 Salaries $69,077 $125,220 $125,220 $106,689 5553-40070 City Paid Benefits 517 1,175 1,175 1,178 5553-40080 Classic Member Retirement 10,655 13,375 13,375 13,618 5553-40081 Classic Member - UAL Pmt 7,925 8,621 8,843 6,720 5553-40082 PEPRA Member Retirement 160 475 3,186 2,274 5553-40083 Workers Comp Expense 1,275 2,384 2,384 2,014 5553-40084 Short/Long Term Disability 349 765 765 652 5553-40085 Medicare Expense 976 1,824 1,824 1,561 5553-40090 Benefit Allotment 9,856 20,697 20,697 16,989 TOTAL PERSONNEL $100,791 $174,536 $177,469 $151,694 OPERATING EXPENDITURES 5553-42205 Computer Maintenance $—$63,000 $63,000 $63,000 TOTAL OPERATING EXP $—$63,000 $63,000 $63,000 CONTRACT SERVICES 5553-45222 CS - Traffic $—$60,000 $60,000 $100,000 5553-45507 CS - Traffic Signal Maintenance —185,000 185,000 220,000 5553-45529 Para -Transit Dial a Cab 176,804 ——— TOTAL CONTRACT SERVICES $176,804 $245,000 $245,000 $320,000 CAPITAL OUTLAY 5553-46230 $—$—$—$20,000 TOTAL CAPITAL OUTLAY $—$$—$$—$$20,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $341,316 $894,443 $515,000 $332,943 TOTAL TRANSFERS OUT $341,316 $894,443 $515,000 $332,943 FUND BALANCE RESERVES 25500 Fund Balance Reserves $1,078,994 $684,666 $1,061,176 $1,194,247 FUND BALANCE RESERVES $1,078,994 $684,666 $1,061,176 $1,194,247 TOTAL USES $1,697,904 $2,061,645 $2,061,645 $2,061,885 PROPOSITION C FUND City of Diamond Bar, California 139 FY 2020/21 Proposed Budget 1.b Packet Pg. 64 DEPARTMENT:Special Revenue DIVISION: Waste Management FUND #:115 FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $1,204,424 $1,292,831 $1,292,831 $1,346,531 34820 AB939 Admin Fees 548,724 562,000 562,000 572,267 36950 Cost Reimbursement ——61,470 16,470 TOTAL RESOURCES $1,753,148 $1,854,831 $1,916,301 $1,935,268 PERSONNEL SERVICES 5515-40010 Salaries $204,539 $214,417 $214,417 $206,481 5515-40020 Over-Time Wages 1,807 2,000 2,000 2,000 5515-40030 Part Time Wages 557 1,000 1,000 — 5515-40070 City Paid Benefits 2,285 2,414 2,414 2,351 5515-40080 Classic Member Retirement 30,345 32,855 32,855 32,889 5515-40081 Classic Member - UAL Pmt 10,505 21,267 21,330 16,047 5515-40082 PEPRA Member Retirement 820 531 1,021 1,326 5515-40083 Worker's Comp. Exp.2,830 3,811 3,811 3,876 5515-40084 Short/Long Term Disability 1,066 1,282 1,282 1,243 5515-40085 Medicare 3,256 3,148 3,148 3,014 5515-40090 Benefit Allotment 34,380 34,592 34,592 33,831 TOTAL PERSONNEL $292,423 $317,317 $317,870 $303,056 SUPPLIES 5515-41200 Operating Supplies $19,450 $20,500 $20,500 $20,500 5515-41300 Small Tools & Equipment 25,935 16,000 16,000 21,500 5515-41400 Promotional Supplies 17,765 21,500 21,500 25,500 TOTAL SUPPLIES $63,151 $58,000 $58,000 $67,500 OPERATING EXPENDITURES 5515-42110 Printing $11,917 $12,000 $12,000 $12,000 5515-42115 Advertising 8,396 3,000 3,000 5,000 5515-42120 Postage 3,895 4,000 4,000 4,000 5515-42315 Membership/Dues 561 500 500 500 5515-42320 Publications —200 200 200 5515-42325 Meetings 609 500 500 1,000 5515-42330 Travel-Conferences & Meetings ———2,000 5515-42340 Education & Training 119 1,000 1,000 500 TOTAL OPERATING EXP $25,497 $21,200 $21,200 $25,200 INTEGRATED WASTE MANAGEMENT FUND City of Diamond Bar, California 140 FY 2020/21 Proposed Budget 1.b Packet Pg. 65 DEPARTMENT:Special Revenue DIVISION: Waste Management FUND #:115 PROFESSIONAL SERVICES 5515-44000 Professional Services $46,662 $104,600 $104,600 $74,348 TOTAL PROFESSIONAL SERVICES $46,662 $104,600 $104,600 $74,348 CONTRACT SERVICES 5515-45500 CS - Professional Services $21,512 $35,600 $35,600 $35,600 TOTAL CONTRACT SERVICES $21,512 $35,600 $35,600 $35,600 CAPITAL OUTLAY 5515-46250 Miscellaneous Equipment $—$20,000 $20,000 $10,000 TOTAL CAPITAL OUTLAY $—$20,000 $20,000 $10,000 INSURANCE EXPENSE 5515-47220 Insurance Expense $1,073 $2,500 $2,500 $2,500 TOTAL INSURANCE EXPENSE $1,073 $2,500 $2,500 $2,500 TRANSFERS OUT 9915-49001 Transfer Out - General Fund $10,000 $10,000 $10,000 $10,000 TOTAL TRANSFERS OUT $10,000 $10,000 $10,000 $10,000 FUND BALANCE RESERVES 25500 Fund Balance Reserves $1,292,831 $1,285,613 $1,346,531 $1,407,064 FUND BALANCE RESERVES $1,292,831 $1,285,613 $1,346,531 $1,407,064 TOTAL USES $1,753,148 $1,854,831 $1,916,301 $1,935,268 INTEGRATED WASTE MANAGEMENT FUND City of Diamond Bar, California 141 FY 2020/21 Proposed Budget 1.b Packet Pg. 66 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:116 FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $483,646 $7,034,328 $7,034,328 $7,159,328 31331 Federal STPL Revenue ———— 34660 Traffic Mitigation Fees - Eng 6,558,981 ——846,910 36100 Investment Earnings 29,374 125,000 125,000 95,000 TOTAL RESOURCES $7,072,002 $7,159,328 $7,159,328 $8,101,238 TRANSFERS OUT 9915-49133 Transfer to CASP Fund $—$—$—$— 9915-49250 Transfer to CIP Fund 37,674 110,000 —— TOTAL TRANSFERS OUT $37,674 $110,000 $—$— FUND BALANCE RESERVES 25500 Fund Balance Reserves $7,034,328 $7,049,328 $7,159,328 $8,101,238 FUND BALANCE RESERVES $7,034,328 $7,049,328 $7,159,328 $8,101,238 TOTAL USES $7,072,002 $7,159,328 $7,159,328 $8,101,238 TRAFFIC MITIGATION FUND City of Diamond Bar, California 142 FY 2020/21 Proposed Budget 1.b Packet Pg. 67 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:117 FUND DESCRIPTION: This fund was established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $112,992 $115,418 $115,418 $52,867 36100 Investment Earnings 2,426 2,000 2,000 1,500 TOTAL RESOURCES $115,418 $117,418 $117,418 $54,367 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $—$64,551 $64,551 $— TOTAL TRANSFERS OUT $—$64,551 $64,551 $— FUND BALANCE RESERVES 25500 Fund Balance Reserves $115,418 $52,867 $52,867 $54,367 FUND BALANCE RESERVES $115,418 $52,867 $52,867 $54,367 TOTAL USES $115,418 $117,418 $117,418 $54,367 SEWER MITIGATION FUND City of Diamond Bar, California 143 FY 2020/21 Proposed Budget 1.b Packet Pg. 68 DEPARTMENT: Special Revenue DIVISION:Air Quality FUND #:118 FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766 which authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $139,290 $101,857 $101,857 $125,357 31810 Pollution Reduction Fees 74,529 73,000 73,000 75,000 36100 Interest Revenue 1,685 1,500 1,500 1,000 TOTAL RESOURCES $215,504 $176,357 $176,357 $201,357 CAPITAL OUTLAY 5098-46100 Auto Equipment $54,292 $21,000 $21,000 $— 5098-46412 Traffic Control Improvement 10,090 30,000 30000 75,000 TOTAL CAPITAL OUTLAY $64,382 $51,000 $51,000 $75,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $49,265 $24,930 $—$24,930 TOTAL TRANSFERS OUT $49,265 $24,930 $—$24,930 FUND BALANCE RESERVES 25500 Fund Balance Reserves $101,857 $100,427 $125,357 $101,427 FUND BALANCE RESERVES $101,857 $100,427 $125,357 $101,427 TOTAL USES $215,504 $176,357 $176,357 $201,357 AIR QUALITY IMPROVEMENT FUND City of Diamond Bar, California 144 FY 2020/21 Proposed Budget 1.b Packet Pg. 69 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:119 FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$41,380 31880 SB821 Revenue 23,631 151,298 75,991 117,713 TOTAL RESOURCES $23,631 $151,298 $75,991 $159,093 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $23,631 $108,706 $34,611 $74,095 TOTAL TRANSFERS OUT $23,631 $108,706 $34,611 $74,095 FUND BALANCE RESERVES 25500 Fund Balance Reserves $—$42,592 $41,380 $84,998 FUND BALANCE RESERVES $—$42,592 $41,380 $84,998 TOTAL USES $23,631 $151,298 $75,991 $159,093 SB 821 FUND - BIKE AND PEDESTRIAN PATHS (TDA) City of Diamond Bar, California 145 FY 2020/21 Proposed Budget 1.b Packet Pg. 70 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:120 FUND DESCRIPTION: The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally significant projects proposed by local jurisdictions, Caltrans, and other public agencies. The Call is a competitive grant process that is typically held biannually in odd-numbered years. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$(52,623)$(52,623)$— 31332 MTA Grant Revenue 61,352 1,280,689 1,280,689 — 36100 Investment Earnings ———— TOTAL RESOURCES $61,352 $1,228,066 $1,228,066 $— TRANSFERS OUT 9915-49250 Transfer to CIP Fund $113,975 $1,228,066 $1,228,066 $— TOTAL TRANSFERS OUT $113,975 $1,228,066 $1,228,066 $— FUND BALANCE RESERVES 25500 Fund Balance Reserves $(52,623)$—$—$— FUND BALANCE RESERVES $(52,623)$—$—$— TOTAL USES $61,352 $1,228,066 $1,228,066 $— MTA GRANTS FUND City of Diamond Bar, California 146 FY 2020/21 Proposed Budget 1.b Packet Pg. 71 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:121 FUND DESCRIPTION: The Waste Hauler Fund was established in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $79,725 $33,151 $33,151 $35,182 34662 Solid Waste Impact Fees 132,607 136,000 136,000 140,900 36100 Investment Earnings 1,044 500 500 400 TOTAL RESOURCES $213,376 $169,651 $169,651 $176,482 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $180,225 $134,469 $134,469 $— TOTAL TRANSFERS OUT $180,225 $134,469 $134,469 $— FUND BALANCE RESERVES 25500 Fund Balance Reserves $33,151 $35,182 $35,182 $176,482 FUND BALANCE RESERVES $33,151 $35,182 $35,182 $176,482 TOTAL USES $213,376 $169,651 $169,651 $176,482 WASTE HAULER FUND City of Diamond Bar, California 147 FY 2020/21 Proposed Budget 1.b Packet Pg. 72 DEPARTMENT: Special Revenue DIVISION: Park Improvement FUND #:122 FUND DESCRIPTION: Within the California Subdivision Map Act is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $258,410 $304,267 $304,267 $91,365 36100 Interest Revenue 5,938 5,000 5,000 3,500 TOTAL RESOURCES $312,576 $309,267 $309,267 $94,865 TRANSFERS OUT 9915-49250 Transfer Out - CIP $8,309 $217,902 $217,902 $— TOTAL TRANSFERS OUT $8,309 $217,902 $217,902 $— FUND BALANCE RESERVES 25500 Fund Balance Reserves $304,267 $91,365 $91,365 $94,865 FUND BALANCE RESERVES $304,267 $91,365 $91,365 $94,865 TOTAL USES $312,576 $309,267 $309,267 $94,865 PARK FEES FUND (QUIMBY) City of Diamond Bar, California 148 FY 2020/21 Proposed Budget 1.b Packet Pg. 73 DEPARTMENT: Special Revenue DIVISION: Park Improvement FUND #:123 FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $738 $2,503 $2,503 $3,353 31815 Prop A-Safe Neighborhood Parks 49,999 ——— 36100 Investment Earnings 1,765 850 850 600 TOTAL RESOURCES $52,501 $3,353 $3,353 $3,953 TRANSFERS OUT 9915-49001 Transfer to General Fund $49,999 $—$—$— TOTAL TRANSFERS OUT $49,999 $—$—$— FUND BALANCE RESERVES 25500 Fund Balance Reserves $2,503 $3,353 $3,353 $3,953 FUND BALANCE RESERVES $2,503 $3,353 $3,353 $3,953 TOTAL USES $52,501 $3,353 $3,353 $3,953 PROP A - SAFE NEIGHBORHOOD PARKS FUND City of Diamond Bar, California 149 FY 2020/21 Proposed Budget 1.b Packet Pg. 74 DEPARTMENT: Special Revenue DIVISION: Park Improvement FUND #:124 FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $68,526 $73,958 $73,958 $25,844 36100 Interest Revenue 1,362 1,000 1,000 700 TOTAL RESOURCES $69,888 $74,958 $74,958 $26,544 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $(4,070)$49,114 $49,114 $— TOTAL TRANSFERS OUT $(4,070)$49,114 $49,114 $— FUND BALANCE RESERVES 25500 Fund Balance Reserves $73,958 $25,844 $25,844 $26,544 FUND BALANCE RESERVES $73,958 $25,844 $25,844 $26,544 TOTAL USES $69,888 $74,958 $74,958 $26,544 PARK & FACILITY DEVELOPMENT FUND City of Diamond Bar, California 150 FY 2020/21 Proposed Budget 1.b Packet Pg. 75 DEPARTMENT: Special Revenue DIVISION:Community Dev FUND #:125 FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 31630 CDBG Revenue-Carry Over $(1,319)$—$—$— 31630 CDBG Revenue 419,173 318,750 273,907 324,011 TOTAL RESOURCES $417,854 $318,750 $273,907 $324,011 PERSONNEL SERVICES 5350-40010 Salaries $13,528 $24,443 $24,443 $38,040 TOTAL PERSONNEL $13,528 $24,443 $24,443 $38,040 SUPPLIES 5215-41200 Operating Supplies $1,013 $2,400 $2,400 $2,400 TOTAL SUPPLIES $1,013 $2,400 $2,400 $2,400 PROFESSIONAL SERVICES 5215-44000 Professional Services $62,702 $87,064 $87,064 $105,716 TOTAL PROFESSIONAL SERVICES $62,702 $87,064 $87,064 $105,716 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $340,611 $160,000 $160,000 $177,855 TOTAL TRANSFERS OUT $340,611 $160,000 $160,000 $177,855 CDBG Carry Over $—$44,843 $—$— FUND BALANCE RESERVES $—$44,843 $—$— TOTAL USES $417,854 $318,750 $273,907 $324,011 COMMUNITY DEVELOPMENT BLOCK GRANT FUND City of Diamond Bar, California 151 FY 2020/21 Proposed Budget 1.b Packet Pg. 76 DEPARTMENT: Special Revenue DIVISION:Public Safety FUND #:126 FUND DESCRIPTION: The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. These funds are used to provide at-risk youth counseling with a majority of the funds being transfered to the General Fund to pay for City's contracted Law Enforcement Technician. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $221,468 $272,257 $272,257 $278,103 31855 Public Safety Grant - State 148,747 100,000 129,000 100,000 36100 Interest Revenue 6,074 5,000 5,000 3,800 TOTAL RESOURCES $376,288 $377,257 $406,257 $381,903 PROFESSIONAL SERVICES 4411-44000 Professional Services $4,800 $5,000 $5,000 $5,000 TOTAL PROFESSIONAL SERVICES $4,800 $5,000 $5,000 $5,000 CAPITAL OUTLAY 4411-46250 Misc Equipment $—$5,000 $5,000 $5,000 TOTAL CAPITAL OUTLAY $—$5,000 $5,000 $5,000 TRANSFERS OUT 9915-49001 Transfer Out-General Fund $99,231 $118,154 $118,154 $120,654 TOTAL TRANSFERS OUT $99,231 $118,154 $118,154 $120,654 FUND BALANCE RESERVE 25500 Fund Balance Reserves $272,257 $249,103 $278,103 $251,249 FUND BALANCE RESERVES $272,257 $249,103 $278,103 $251,249 TOTAL USES $376,288 $377,257 $406,257 $381,903 CITIZENS OPTION FOR PUBLIC SAFETY FUND City of Diamond Bar, California 152 FY 2020/21 Proposed Budget 1.b Packet Pg. 77 DEPARTMENT: Special Revenue DIVISION:Public Safety FUND #:128 FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $14,284 $14,591 $14,591 $8,026 36100 Interest Revenue 307 200 200 100 TOTAL RESOURCES $14,591 $14,791 $14,791 $8,126 CAPITAL OUTLAY 4411-46250 Misc Equipment $—$10,000 $6,765 $8,126 TOTAL CAPITAL OUTLAY $—$10,000 $6,765 $8,126 FUND BALANCE RESERVES 25500 Fund Balance Reserves $14,591 $4,791 $8,026 $— FUND BALANCE RESERVES $14,591 $4,791 $8,026 $— TOTAL USES $14,591 $14,791 $14,791 $8,126 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND City of Diamond Bar, California 153 FY 2020/21 Proposed Budget 1.b Packet Pg. 78 DEPARTMENT: Special Revenue DIVISION: Street Beautification FUND #:131 FUND DESCRIPTION: This fund was established in FY 17-18 as a result of funds received from development projects to be used towards the Diamond Bar Complete Streets improvements as well as other identified capital improvement streetscape or complete streets projects as conditioned by the development projects entitlements. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $318,439 $326,364 $326,364 $331,364 34550 Developer Fees ———— 36,100 Investment Earnings 7,925 5,000 5,000 3,800 TOTAL RESOURCES $326,364 $331,364 $331,364 $335,164 TRANSFERS OUT 9915-49250 Transfer to CIP $—$—$—$— TOTAL TRANSFERS OUT $—$—$—$— FUND BALANCE RESERVES 25500 Fund Balance Reserves $326,364 $331,364 $331,364 $335,164 FUND BALANCE RESERVES $326,364 $331,364 $331,364 $335,164 TOTAL USES $326,364 $331,364 $331,364 $335,164 STREET BEAUTIFICATION City of Diamond Bar, California 154 FY 2020/21 Proposed Budget 1.b Packet Pg. 79 DEPARTMENT: Special Revenue DIVISION: Park Improvement FUND #:132 FUND DESCRIPTION: Measure A Neighborhood Parks Act was approved by the voters in November 2016 and provides funds to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth programs. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$(184,805)$(184,805)$230,750 31341 Category 1 Revenue —369,555 369,555 185,000 31342 M&S Revenue —46,000 46,000 46,000 TOTAL RESOURCES $—$230,750 $230,750 $461,750 TRANSFERS OUT 49250 Transfer Out - CIP Fund $184,805 $185,000 $—$— TOTAL TRANSFERS OUT $184,805 $185,000 $—$— FUND BALANCE RESERVES 25500 Fund Balance Reserves $(184,805)$45,750 $230,750 $461,750 FUND BALANCE RESERVES $(184,805)$45,750 $230,750 $461,750 TOTAL USES $—$230,750 $230,750 $461,750 MEASURE A NEIGHBORHOOD PARKS ACT City of Diamond Bar, California 155 FY 2020/21 Proposed Budget 1.b Packet Pg. 80 DEPARTMENT: Special Revenue DIVISION:Disability Access FUND #:133 FUND DESCRIPTION: SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain 90% of the fees collected. The purpose of the fee is to increase disability access and compliance with construction-related accessibility. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $6,065 $14,052 $14,052 $22,302 34562 Business License - SB1186 7,769 8,000 8,000 8,000 36100 Investment Earnings 218 250 250 200 39116 Transfer In - Traffic Impr Fund ———— TOTAL RESOURCES $14,052 $22,302 $22,302 $30,502 FUND BALANCE RESERVES 25500 Fund Balance Reserves $14,052 $22,302 $22,302 $30,502 FUND BALANCE RESERVES $14,052 $22,302 $22,302 $30,502 TOTAL USES $14,052 $22,302 $22,302 $30,502 CASP SB1186 City of Diamond Bar, California 156 FY 2020/21 Proposed Budget 1.b Packet Pg. 81 DEPARTMENT: Special Revenue DIVISION:Conservation FUND #:134 FUND DESCRIPTION: The Tres Hermanos Conservation Authority Fund was created in 2019 to track the City's portion of the maintenance costs related at the Tres Hermanos property. The revenue source for this fund is a transfer in from the General Fund. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$— 39001 Transfer In - General Fund 54,796 70,000 70,000 38,000 TOTAL RESOURCES $54,796 $70,000 $70,000 $91,000 OPERATING EXPENDITURES 42210 Maint. of Grounds/Bldgs $54,796 $70,000 $17,000 $71,000 TOTAL OPERATING EXP $54,796 $70,000 $17,000 $71,000 FUND BALANCE RESERVES 25500 Fund Balance Reserves $—$—$53,000 $20,000 FUND BALANCE RESERVES $—$—$53,000 $20,000 TOTAL USES $54,796 $70,000 $70,000 $91,000 TRES HERMANOS CONSERVATION AUTHORITY FUND City of Diamond Bar, California 157 FY 2020/21 Proposed Budget 1.b Packet Pg. 82 DEPARTMENT: Special Revenue DIVISION: Public Information FUND #:135 FUND DESCRIPTION: Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $299,302 $371,262 $371,262 $408,062 31215 PEG Fees 94,955 100,000 100,000 — 36100 Interest Revenue 6,758 5,500 5,500 4,000 TOTAL RESOURCES $401,015 $476,762 $476,762 $412,062 CAPITAL OUTLAY 4095-46250 Miscellaneous Equipment $29,753 $68,700 $68,700 $55,000 TOTAL CAPITAL OUTLAY $29,753 $68,700 $68,700 $55,000 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund $—$—$—$— TOTAL TRANSFERS OUT $—$—$—$— FUND BALANCE RESERVES 25500 Fund Balance Reserves $371,262 $408,062 $408,062 $357,062 FUND BALANCE RESERVES $371,262 $408,062 $408,062 $357,062 TOTAL USES $401,015 $476,762 $476,762 $412,062 PEG FEES FUND City of Diamond Bar, California 158 FY 2020/21 Proposed Budget 1.b Packet Pg. 83 DEPARTMENT: Special Revenue DIVISION:Landscape FUND #:138 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$25,193 $25,193 $— 30300 Prop Tax-Special Assessment 269,602 276,330 276,330 276,330 39001 Transfer in - General Fund —35,511 35,511 208,923 TOTAL RESOURCES $269,602 $337,034 $337,034 $485,253 PERSONNEL SERVICES 5538-40010 Salaries $26,075 $27,028 $27,028 $28,324 5538-40020 Over Time Wages 491 400 400 400 5538-40070 City Paid Benefits 274 286 286 286 5538-40080 Classic Member Retirement 4,034 4,358 4,358 4,762 5538-40081 Classic Member - UAL Pmt 1,410 2,814 2,814 2,308 5538-40083 Worker's Comp. Exp.794 782 782 814 5538-40084 Short/Long Term Disability 137 159 159 166 5538-40085 Medicare 376 398 398 414 5538-40090 Benefit Allotment 4,032 4,182 4,182 4,200 TOTAL PERSONNEL $37,622 $40,407 $40,407 $41,673 OPERATING EXPENDITURES 5538-42115 Advertising $1,442 $5,000 $5,000 $5,000 5538-42126 Utilities 106,684 176,399 176,399 150,000 5538-42210 Maint. of Grounds/Bldgs 26,255 36,500 36,500 36,897 TOTAL OPERATING EXP $134,382 $217,899 $217,899 $191,897 PROFESSIONAL SERVICES 5538-44000 Professional Services $5,556 $5,704 $5,704 $5,640 TOTAL PROFESSIONAL SERVICES $5,556 $5,704 $5,704 $5,640 CONTACT SERVICES 5538-45500 Contract Services $60,024 $66,524 $66,524 $183,693 5538-45509 Tree Maintenance 6,825 6,500 6,500 62,350 TOTAL CONTRACT SERVICES $66,849 $73,024 $73,024 $246,043 FUND BALANCE RESERVE 25500 Fund Balance Reserves $25,193 $—$—$— FUND BALANCE RESERVES $25,193 $—$—$— TOTAL USES $269,602 $337,034 $337,034 $485,253 LANDSCAPE MAINTENANCE - DIST. #38 FUND City of Diamond Bar, California 159 FY 2020/21 Proposed Budget 1.b Packet Pg. 84 DEPARTMENT: Special Revenue DIVISION:Landscape FUND #:139 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$— 30300 Prop Tax-Special Assessment 294,445 294,764 294,764 294,764 39001 Transfer In - General Fund 178,436 175,072 175,072 80,984 TOTAL RESOURCES $472,881 $469,836 $469,836 $375,748 PERSONNEL SERVICES 5539-40010 Salaries $14,689 $15,265 $15,265 $16,460 5539-40020 Over Time Wages 491 400 400 400 5539-40070 City Paid Benefits 164 171 171 172 5539-40080 Classic Member Retirement 2,285 2,475 2,475 2,787 5539-40081 Classic Member - UAL Pmt 795 1,598 1,598 1,351 5539-40083 Worker's Comp. Exp.453 444 444 477 5539-40084 Short/Long Term Disability 77 90 90 97 5539-40085 Medicare 219 225 225 240 5539-40090 Benefit Allotment 2,412 2,502 2,502 2,520 TOTAL PERSONNEL $21,584 $23,170 $23,170 $24,504 OPERATING EXPENDITURES 5539-42115 Advertising $1,358 $5,000 $5,000 $5,000 5539-42126 Utilities 84,210 139,686 139,686 110,000 5539-42210 Maint. of Grounds/Bldgs 10,015 34,500 34,500 34,500 TOTAL OPERATING EXP $95,583 $179,186 $179,186 $149,500 PROFESSIONAL SERVICES 5539-44000 Professional Services $23,556 $11,504 $11,504 $5,640 TOTAL PROFESSIONAL SERVICES $23,556 $11,504 $11,504 $5,640 CONTACT SERVICES 5539-45500 Contract Services $208,476 $208,476 $208,476 $146,500 5539-45509 Tree Maintenance 95,024 6,500 6,500 6,500 5539-45519 Weed Abatement 28,658 41,000 41,000 43,104 TOTAL CONTRACT SERVICES $332,158 $255,976 $255,976 $196,104 FUND BALANCE RESERVE 25500 Fund Balance Reserves $—$—$—$— FUND BALANCE RESERVES $—$—$—$— TOTAL USES $451,297 $446,666 $446,666 $375,748 LANDSCAPE MAINTENANCE - DIST. #39 FUND City of Diamond Bar, California 160 FY 2020/21 Proposed Budget 1.b Packet Pg. 85 DEPARTMENT: Special Revenue DIVISION:Landscape FUND #:141 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$— 30300 Prop Tax-Special Assessment 124,210 122,157 122,157 122,157 39001 Transfer in - General Fund 102,155 156,213 156,213 142,824 TOTAL RESOURCES $226,365 $278,370 $278,370 $264,981 PERSONNEL SERVICES 5541-40010 Salaries $14,652 $15,265 $15,265 $16,460 5541-40020 Over Time Wages 485 400 400 400 5541-40070 City Paid Benefits 163 171 171 172 5541-40080 Classic Member Retirement 2,279 2,475 2,475 2,787 5541-40083 Worker's Comp. Exp.443 444 444 477 5541-40084 Short/Long Term Disability 76 90 90 97 5541-40085 Medicare 218 225 225 240 5541-40090 Benefit Allotment 2,372 2,502 2,502 2,520 TOTAL PERSONNEL $21,483 $23,170 $23,170 $24,504 OPERATING EXPENDITURES 5541-42115 Advertising $1,352 $5,000 $5,000 $5,000 5541-42126 Utilities 51,151 74,694 74,694 90,000 5541-42210 Maint. of Grounds/Bldgs 9,447 17,672 17,672 17,672 TOTAL OPERATING EXP $61,951 $97,366 $97,366 $112,672 PROFESSIONAL SERVICES 5541-44000 Professional Services $28,560 $9,500 $9,500 $5,640 TOTAL PROFESSIONAL SERVICES $28,560 $9,500 $9,500 $5,640 CONTACT SERVICES 5541-45500 Contract Services $68,076 $68,076 $68,076 $59,100 5541-45509 Tree Maintenance —6,500 6,500 6,500 5541-45519 CS-Weed/Pest Abatement 46,296 73,758 73,758 56,565 TOTAL CONTRACT SERVICES $114,372 $148,334 $148,334 $122,165 FUND BALANCE RESERVE 25500 Fund Balance Reserves $—$—$—$— FUND BALANCE RESERVES $—$—$—$— TOTAL USES $204,882 $255,200 $255,200 $264,981 LANDSCAPE MAINTENANCE - DIST. # 41 FUND City of Diamond Bar, California 161 FY 2020/21 Proposed Budget 1.b Packet Pg. 86 DEPARTMENT: Special Revenue DIVISION:Grant Fund FUND #:160 FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $16,486 $22,037 $22,037 $22,237 31870 Used Motor Oil Block Grant 15,798 15,800 15,800 15,535 36100 Interest Revenue 335 300 300 200 TOTAL RESOURCES $32,619 $38,137 $38,137 $37,972 SUPPLIES 5516-41200 Operating Supplies $1,037 $3,000 $3,000 $1,500 5516-41300 Small Tools and Equipment 4,613 6,000 6,000 6,500 TOTAL SUPPLIES $5,649 $9,000 $9,000 $8,000 OPERATING EXPENDITURES 5516-42110 Printing $381 $400 $400 $400 5516-42115 Advertising 885 2,000 2,000 1,300 5516-42120 Postage —1,500 1,500 2,800 TOTAL OPERATING EXP $1,265 $3,900 $3,900 $4,500 PROFESSIONAL SERVICES 5516-44000 Professional Services $3,667 $3,000 $3,000 $3,000 TOTAL PROFESSIONAL SERVICES $3,667 $3,000 $3,000 $3,000 CONTRACT SERVICES 5516-45500 Contract Services $—$—$—$— TOTAL CONTRACT SERVICES $—$—$—$— FUND BALANCE RESERVE 25500 Fund Balance Reserves $22,037 $22,237 $22,237 $22,472 FUND BALANCE RESERVES $22,037 $22,237 $22,237 $22,472 TOTAL USES $32,619 $38,137 $38,137 $37,972 USED OIL BLOCK GRANT FUND City of Diamond Bar, California 162 FY 2020/21 Proposed Budget 1.b Packet Pg. 87 DEPARTMENT: Special Revenue DIVISION:Grant Fund FUND #:161 FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $53,264 $56,172 $56,172 $34,634 31875 Beverage Container Grant 14,462 14,562 14,562 14,370 36100 Interest Revenue 1,035 900 900 700 TOTAL RESOURCES $68,761 $71,634 $71,634 $49,704 OPERATING EXPENDITURES 5516-41200 Supplies $8,992 $—$—$— 5516-41300 Small Tools & Equipment —37,000 37,000 6,000 5516-42110 Printing 987 ——1,500 5516-42115 Advertising 2,610 ——3,000 5516-42120 Postage ———2,800 TOTAL OPERATING EXP $12,589 $37,000 $37,000 $13,300 PROFESSIONAL SERVICES 5516-44000 Professional Services $—$—$—$1,000 TOTAL PROFESSIONAL SERVICES $—$—$—$1,000 FUND BALANCE RESERVE 25500 Fund Balance Reserves $56,172 $34,634 $34,634 $35,404 FUND BALANCE RESERVES $56,172 $34,634 $34,634 $35,404 TOTAL USES $68,761 $71,634 $71,634 $49,704 BEVERAGE CONTAINER RECYCLING GRANT FUND City of Diamond Bar, California 163 FY 2020/21 Proposed Budget 1.b Packet Pg. 88 DEPARTMENT: Special Revenue DIVISION:Grant Fund FUND #:163 FUND DESCRIPTION: The City received a grant from FEMA in order to update the City's Hazard Mitigation Plan. This plan establishes the City's strategy to implement improvements and programs to lessen community impacts in the even of natural hazard events. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$— 31883 Hazard Elimination Pgm ———45,000 39001 Transfer In - General Fund ———15,000 TOTAL RESOURCES $—$—$—$60,000 PROFESSIONAL SERVICES 4440-44000 Professional Services $—$—$—$60,000 TOTAL PROFESSIONAL SVCS $—$—$—$60,000 FUND BALANCE RESERVE 25500 Fund Balance Reserves $—$—$—$— FUND BALANCE RESERVES $—$—$—$— TOTAL USES $—$—$—$60,000 HAZARD MITIGATION GRANT FUND City of Diamond Bar, California 164 FY 2020/21 Proposed Budget 1.b Packet Pg. 89 City of Diamond Bar, California 196 FY 2020/21 Proposed Budget 1.b Packet Pg. 90 FUND TYPE:Debt Service FUNCTION:Debt Service FUND #:370 FUND DESCRIPTION: This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The bonds will mature June 1, 2033. The outstanding principal balance at June 30, 2020 is $8,315,000. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $199 $362 $362 $362 36100 Investment Earnings 412 600 600 400 39001 Transfer from General Fund 857,942 860,706 860,206 867,006 TOTAL RESOURCES $858,553 $861,668 $861,168 $867,768 OTHER EXPENDITURES 5333-42128 Banking Charges $3,285 $3,500 $3,500 $3,500 5333-47050 Bond Principal 440,000 460,000 460,000 485,000 5333-47100 Interest Expense 414,906 397,306 397,306 378,906 TOTAL OTHER EXP $858,191 $860,806 $860,806 $867,406 FUND BALANCE RESERVES 25500 Fund Balance Reserves $362 $862 $362 $362 FUND BALANCE RESERVES $362 $862 $362 $362 TOTAL USES $858,553 $861,668 $861,168 $867,768 DEBT SERVICE FUND City of Diamond Bar, California 197 FY 2020/21 Proposed Budget 1.b Packet Pg. 91 City of Diamond Bar, California 198 FY 2020/21 Proposed Budget 1.b Packet Pg. 92 FUND TYPE:Internal Service FUNCTION:Self Insurance FUND #:510 FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self-assumed losses and related costs. Contributions to the fund shall be from the General Fund. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $1,000,000 $1,000,000 $1,000,000 $1,000,000 36100 Interest Revenue 11,873 10,000 10,000 7,500 39001 Transfer in - General Fund 400,435 487,451 486,451 504,500 TOTAL RESOURCES $1,412,308 $1,497,451 $1,496,451 $1,512,000 OTHER EXPENDITURES 4081-47200 Insurance Expenditures $42,927 $46,292 $46,292 $57,000 4081-47210 Insurance Deposits 369,381 450,159 450,159 455,000 TOTAL OTHER EXP $412,308 $496,451 $496,451 $512,000 FUND BALANCE RESERVES 25500 Fund Balance Reserves $1,000,000 $1,001,000 $1,000,000 $1,000,000 FUND BALANCE RESERVES $1,000,000 $1,001,000 $1,000,000 $1,000,000 TOTAL USES $1,412,308 $1,497,451 $1,496,451 $1,512,000 SELF INSURANCE FUND City of Diamond Bar, California 199 FY 2020/21 Proposed Budget 1.b Packet Pg. 93 FUND TYPE:Internal Service FUNCTION: Equip Maint/ Replacement FUND #:520 FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life expectancy. Beginning with FY 2015/16 the fleet fuel and maintenance costs will also be tracked in this fund. The necessary funds to cover the costs incurred are transferred from the General Fund. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $532,721 $395,725 $395,725 $124,725 36100 Investment Revenue 5,458 5,000 5,000 3,500 39001 Transfer in - General Fd ———172,150 TOTAL RESOURCES $538,179 $400,725 $400,725 $300,375 OPERATING EXPENDITURES 4030-42310 Fuel - City Manager $—$—$1,000 $2,400 4093-42310 Fuel - Pool Cars 4,066 5,500 5,500 5,500 5333-42310 Fuel - DBC 500 500 500 500 5230-42310 Fuel - Neighborhood Improvement 2,341 2,900 2,900 3,000 5556-42310 Fuel - Parks & Facilities 19,317 19,500 19,500 19,500 5554-42310 Fuel - Road Maintenance 7,620 8,000 8,000 8,000 4030-42203 Vehicle Maint - City Manager 311 500 600 1750 4093-42203 Vehicle Maint - Pool Cars 5,414 5,000 5,000 6,000 5230-42203 Vehicle Maint - NI 1,416 2,500 2,500 3,000 5350-42203 Vehicle Maint - Recreation 91 ——— 5556-42203 Vehicle Maint - Parks & Facilities 21,029 20,000 20,000 20,000 5554-42203 Vehicle Maint - Road Maint 3,210 7,500 7,500 7,500 4090-42215 Depreciation Expense 77,229 75,000 78,000 80,000 TOTAL OPERATING EXP 142,454 146,900 151,000 157,150 CAPITAL OUTLAY 4090-46100 Auto Equipment $—$97,000 $97,000 $15,000 5554-46250 Miscellaneous Equipment —40,000 28,000 — TOTAL CAPITAL OUTLAY $—$137,000 $125,000 $15,000 FUND BALANCE RESERVES 25500 Fund Balance Reserves $395,725 $116,825 $124,725 $128,225 FUND BALANCE RESERVES $395,725 $116,825 $124,725 $128,225 TOTAL USES $538,179 $400,725 $400,725 $300,375 VEHICLE MAINTENANCE & REPLACEMENT FUND City of Diamond Bar, California 200 FY 2020/21 Proposed Budget 1.b Packet Pg. 94 FUND TYPE:Internal Service FUNCTION:Equip Maint/Rpl FUND #:530 FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $783,755 $2,034,476 $2,034,476 $1,375,848 36100 Investment Revenue 9,539 20,000 20,000 15,000 39001 Transfer in - General Fund 1,169,870 109,000 183,176 91,150 39018 Transfer in - Tech Reserve Fund 294,898 ——— TOTAL RESOURCES $2,258,062 $2,163,476 $2,237,652 $1,481,998 OPERATING EXPENDITURES 4070-42215 Depreciation - Expense $122,326 $150,000 $150,000 $— TOTAL OPERATING EXP $122,326 $150,000 $150,000 $— CAPITAL OUTLAY 4070-46230 Computer Equip-Hardware $14,106 $190,876 $183,176 $91,150 4070-46235 Computer Equip-Software 87,154 936,049 528,628 501,077 TOTAL CAPITAL OUTLAY $101,260 $1,126,925 $711,804 $592,227 FUND BALANCE RESERVES 25500 Fund Balance Reserves $2,034,476 $886,551 $1,375,848 $889,771 FUND BALANCE RESERVES $2,034,476 $886,551 $1,375,848 $889,771 TOTAL USES $2,258,062 $2,163,476 $2,237,652 $1,481,998 EQUIPMENT MAINTENANCE & REPLACEMENT FUND City of Diamond Bar, California 201 FY 2020/21 Proposed Budget 1.b Packet Pg. 95 FUND TYPE:Internal Service FUNCTION: Equip Maint/ Replacement FUND #:540 FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment and capital repairs at City Hall, Diamond Bar Center and other City facilities. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $444,107 $432,283 $432,283 $365,998 36100 Investment Revenue 9,536 7,000 7,000 5,000 36760 Solar Incentive Revenue ———— TOTAL RESOURCES $453,643 $439,283 $639,283 $370,998 CAPITAL OUTLAY 4093-46410 Capital Improvements $18,000 $10,000 $—$— 5333-46410 Capital Improvements 3,360 147,770 154,229 10,000 5556-46410 Capital Improvements —86,200 51,200 90,000 TOTAL CAPITAL OUTLAY $21,360 $243,970 $205,429 $100,000 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund $—$67,856 $67,856 $175,000 TOTAL TRANSFERS OUT $—$67,856 $67,856 $175,000 FUND BALANCE RESERVES 25500 Fund Balance Reserves $432,283 $127,457 $365,998 $95,998 FUND BALANCE RESERVES $432,283 $127,457 $365,998 $95,998 TOTAL USES $453,643 $439,283 $639,283 $370,998 BUILDING FACILITY & MAINTENANCE FUND City of Diamond Bar, California 202 FY 2020/21 Proposed Budget 1.b Packet Pg. 96 City of Diamond Bar, California 203 FY 2020/21 Proposed Budget 1.b Packet Pg. 97 FUND TYPE:Fiduciary Funds FUNCTION:OPEB Trust FUND #:620 FUND DESCRIPTION: This fund was established in accordance with the GASB Statement 74 (previously GASB 43) for Post Employment Benefit Plans Other Than Pension Plans. FY 18/19 Actual FY 19/20 Adjusted FY 19/20 Projected FY 20/21 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $240,630 $345,828 $345,828 $453,828 36100 Interest Revenue 18,070 20,000 20,000 15,100 39020 Contrib from OPEB Reserve 87,128 88,000 88,000 88,000 TOTAL RESOURCES $345,828 $453,828 $453,828 $556,928 OTHER EXPENDITURES 4090-40086 OPEB Expenditure $—$—$—$— TOTAL OTHER EXP $—$—$—$— FUND BALANCE RESERVES 25500 Fund Balance Reserves $345,828 $453,828 $453,828 $556,928 FUND BALANCE RESERVES $345,828 $453,828 $453,828 $556,928 TOTAL USES $345,828 $453,828 $453,828 $556,928 OTHER POST EMPLOYMENT BENEFITS TRUST City of Diamond Bar, California 204 FY 2020/21 Proposed Budget 1.b Packet Pg. 98 Agenda #: 3.1 Meeting Date: May 19, 2020 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CITY COUNCIL MINUTES OF THE APRIL 24, 2020 AND MAY 5, 2020 MEETINGS. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve the April 24, 2020 Special Meeting and May 5, 2020 Study Session and Regular City Council meeting minutes. FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: Minutes have been prepared and are being presented for approval. PREPARED BY: REVIEWED BY: Attachments: 1. 3.1.a April 24, 2020 Special City Council Minutes 2. 3.1.b May 5, 2020 Study Session Minutes 3. 3.1.c May 5, 2020 Regular City Council Minutes 3.1 Packet Pg. 99 CITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL SPECIAL MEETING APRIL 24, 2020 CALL TO ORDER: Mayor Tye called the Special City Council meeting to order at 10:00 a.m. Mayor Tye stated that consistent with COVID-19 regulations, all Council Members and staff are participating via teleconference and there is no physical location for public attendance. The Public has been invited to join the meeting online or by phone at the numbers printed on the agenda. PLEDGE OF ALLEGIANCE: Mayor Tye led the Pledge of Allegiance. ROLL CALL: Council Members Andrew Chou, Ruth Low, Jennifer “Fred” Mahlke, Mayor Pro Tem Nancy Lyons, and Mayor Steve Tye Staff participating telephonically: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City Manager; David Liu, Director of Public Works; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator, and Kristina Santana, City Clerk. APPROVAL OF AGENDA: As presented. 1. CITY MANAGER REPORTS AND RECOMMENDATIONS: NONE 2. PUBLIC COMMENTS: CC/Santana stated that several comments were submitted by email, each of which were forwarded to all Councilmembers. Emails were submitted by the following: Jason Fu who asked the reason people were being relocated to the Quality Inn in Rowland Heights and who made such a decision; are California taxpayers paying for this and who approved the budget; what are the plans for after the Pandemic is over; and, he expressed support for passing the law making camping or residing on the street or other public places illegal. Sandra Gill expressed opposition to Project Roomkey. Mary Stegemann expressed opposition to Project Roomkey. Douglas Barcon expressed his concerns regarding this program’s impact on the City, its residents and visitors, and asked the City to oppose state purchasing and lease agreements with hotels that would suffer from loss of visitor lodging and businesses from being damaged by the homeless. 3.1.a Packet Pg. 100 APRIL 24, 2020 PAGE 2 CITY COUNCIL Calvin Cai expressed his concerns about and objections to Project Roomkey and recommended a less densely populated city be chosen. Joyce Wong expressed opposition to Project Roomkey. Oscar Martinez expressed opposition to Project Roomkey because in his opinion, it puts residents and children at risk. Eric Fuentes cited opposition to Project Roomkey due to increased transient traffic, possible abuse of drugs, possible violence toward hotel staff and citizens of Diamond Bar, possible transmissions of other diseases and the possible decline of health values. Josephine expressed opposition to Project Roomkey due to concern for her kids and for the community. Jenny Shi expressed opposition to Project Roomkey and asked where the hotel is located, how the homeless will be managed and what will happen after the shelter-at-home order is lifted. CC/Santana then opened the phone line to accept public comment . Paul Wrightsman said he opposes Project Roomkey in its entirety. He values clean streets and expressed concerns about unsanitary and peace disturbing behaviors. He was concerned about the City of Diamond Bar following the insane public policies on the homeless without question or challenge, and not serving the needs of the taxpaying citizens of this community. Bobby Lee said the homeless issue is complicated and complex. His concerns are regarding safety, cleanliness and keeping his home as safe and secure as possible. He noted all of the comments are negative and geared toward “not here” and the Council representing the City should have a fair and open discussion that addresses how we can help and how this could work. Joanna expressed support for Project Roomkey as a temporary measure. She believes with reasonable safeguards, getting the homeless off the street is a reasonable and compassionate measure and helps keep everyone safe. She does not believe this is somebody else’s problem that can be shoved down the road to the next community. She would like for the City to be reasonable and compassionate in dealing with this issue. Jason Fu agrees with the previous caller that putting the homeless people in a hotel such as a Quality Inn might be a better temporary solution during the Pandemic and he would like to know what is planned for the homeless after the Pandemic and who will make that call. There needs to be an effective and good solution to dealing with the homeless population long term and he offered comments regarding possible solutions in his email to the City. 3.1.a Packet Pg. 101 APRIL 24, 2020 PAGE 3 CITY COUNCIL Adrianne Cotterell noted that it is very important that we bring our best selves forward and think creatively and be flexible and be open to new ideas and solutions. If homeless people are housed and safe, it will keep the rest of the population safe as well. She looks forward to hearing more about the program and is supportive of making good use of those facilities so that everyone can enjoy a better life after the Pandemic is over. Sonya Si said while she wants to help the homeless, but the location is too close and dangerous because people can come and go and may bring COVID-19 back to the seniors in the hotel. John Corsan expressed concerns regarding drug crime, drug violence, drug trade and all associated problems. These people are from other areas and while we need to be compassionate, they should be where they belong. He also noted that the vast majority of residents are not in favor of this and expect s their representatives to resist, postpone, delay, and fight to make sure this does not happen. He threatened the Councilmembers that if they failed to support the community against Project Roomkey they would be called out during the next election. Sharon agreed with the previous speaker. The governor is trying to spread the homeless people around and once they are here it will not be easy to remove them when the pandemic ends. They should be confined where they are now which is the best solution for Diamond Bar. Wayne Lee wished the City had reached out to the residents for this public process. He is strongly against the process of bringing outside hom eless people to Diamond Bar because it would risk the health and safety of the community, especially to seniors and children. Jacob Ryan echoed opinions of previous speakers including the gentl eman who plans to post a sign in his yard endorsing Council Members who are protecting the community and the speaker who mentioned that the County of LA is using this opportunity as an excuse to spread the problem to neighboring cities. He expreseed concerns that they would not adhere t o social distancing and other safety regulations. He is totally against Project Roomkey and asked Council Members to reject this proposal. Allen Liu wished this hearing could have happened before the decision was made to move homeless people into the City of Diamond Bar community area. He was concerned about how the residents be removed once the pandemic is over and how can we make sure the people are not on the street using public resources where kids play. He does not believe that the area between Rowland Heights and Diamond Bar is a solution and he does not believe it is right for residents to bear this cost. He echoed a previous speaker who said they would pay attention to who protects the City and who will be re-elected. Trisha Tran thanked the City for having this meeting to address this issue and get 3.1.a Packet Pg. 102 APRIL 24, 2020 PAGE 4 CITY COUNCIL the community involved. MPT/Lyons posted a lot of information on the internet last night which is how she learned of today’s meeting. She does not like to make decisions before she hears all of the facts and she is confident that M/Tye will answer questions about where these folks will end up once this is over. She cannot pick sides because while she is compassionate about the homeless, she is also compassionate about the City in which she lives and doesn’t want the streets to be flooded with folks who will be sleeping all over the place and does not want to see the crime rate increase. Jenny thanked the City for having this meeting and allowing everyone to express their views. She is against the project to bring the homeless to the City of Diamond Bar. She has heard the homeless are already in the hotel and they can leave the hotel from 7:00 a.m. to 7:00 p.m. without wearing masks which is unfair to the residents. They are too close to the shopping malls and residences. She asked when this pandemic is over, how will the City handle the homeless situation and indicated she does not believe there is a solution to take the homeless back where they were before coming to this area. Pamela said that she has read that 75 percent of the cost will come from FEMA and who knows where the other 25 percent comes from. Another concern is whether these individuals are sick or not sick because it says they are hoping to use this as a place where the people can be quarantined for 7 or 14 days if needed. Taking a person who is used to living outdoors and putting them indoors and telling them they have to stay there seems difficult. She agrees with everyone who is opposed to Project Roomkey. Steven Chen said he does not agree with Project Roomkey because the location of the project was next to a highly populated area. He believes that crime rate will increase and COVID-19 will get more serious. He suggested the homeless be moved to the City of Commerce which has a lower population density. The homeless have rights within the law, but we need to protect the citizens of Diamond Bar and Walnut, too. Curt Tong agreed with the previous speaker and said he was thinking back to 2018 when they removed the homeless camps in the Santa Ana River along with 400 tons of debris that included metal and hazardous waste. He indicated this is a nice quiet area and the economy is much better than downtown LA and the homeless would have very little incentive to go back. There are so many schools near the hotel and it is a heavily clustered residential area (Walnut, Diamond Bar, Chino Hills) and this area is ill-equipped to deal with this issue. Also, he imagines it will be difficult to evict people who do not pay rent and do not care about the law. M/Tye closed the Public Comment portion of the meeting. 3. COUNCIL CONSIDERATION: 3.1 PROJECT ROOMKEY 3.1.a Packet Pg. 103 APRIL 24, 2020 PAGE 5 CITY COUNCIL CM/Fox stated that Project Roomkey is an initiative established by Governor Newsom, the idea of which is to move the homeless individuals that are the most vulnerable to COVID-19 off of the streets and into hotel rooms to prevent the spread of the virus and save lives. Los Angeles Homeless Services Authority (LAHSA) began implementing this program throughout Los Angeles County, not just in this area. A list frequentl y asked questions (FAQ) prepared by the County was attached to the staff report and helps explain the program in more detail. The City learned that the County entered into a contract with the Quality Inn in Rowland Heights, located at Fairway Drive and SR60 within the unincorporated area of LA County and not within the City of Diamond Bar. The program is raising a lot of questions up and down the state and the staff report also includes a number of questions that are being asked by officials across LA County. Many of these questions and responses are being coordinated through the San Gabriel Valley Council of Governments (SGVCOG), Contract Cities Associations and the City Manager’s Group as well as, individual Council Members. At this time, it is recommended that the Council discuss the matter and provide any direction as deemed appropriate. Ivan Sulic, Homeless and Housing Deputy for Supervisor Janice Hahn, thanked the Council and public for inviting him to participate in this discussion. It is his job to coordinate all homeless projects including Project Roomkey throughout the supervisorial district which extends from Diamond Bar to Marina del Rey. Project Roomkey, the governor’s initiative, is for our most vulnerable, at-risk homeless individuals who are over the of 65 and/or have underlying health issues such as asthma, heart disease, cancer, missing limbs – individuals that should they contract COVID-19, would surely die on the street, and we want to make sure we move these individuals into some of these underutilized hotel and motel rooms throughout the state and throughout the county. Hotel and m otel retention within the County of Los Angeles has gone down over 70 percent which puts many of these businesses, many of which are franchisee and family owned hotels and motels, at risk of not only losing their business, but losing local jobs and local tax revenue that would potentially go back into the communities. Mr. Sulic said that the County of Los Angeles is not bringing people to Diamond Bar. Currently, there are no sites identified in Diamond Bar, but should there be one, individuals will be coming from the service planning Area 3 which is the San Gabriel Valley and potentially from the Diamond Bar area as well. These individuals go through a robust health screening prior to going inside and while they are going through a health screening and talking to a caseworker, their items are checked through for guns, knives, drugs and other types of substances that are not allowed inside the hotel/motel. Once the check has been completed, their items are put in a “hot” box and while within the hot box, all fleas, bed bugs and other 3.1.a Packet Pg. 104 APRIL 24, 2020 PAGE 6 CITY COUNCIL pests are killed. There is a nurse and a Certified Nurse’s Assistant (CNA) on staff, there is 24/7 private security on site as well as, caseworkers on site. For the Quality Inn site, the provider is Volunteers of America who have staff onsite 24/7. In addition, the Department of Mental Health has robust outreach teams that are connected to each individual site who are on 24/7 call who will provide de-escalation and/or intervention needed. Each of the individuals are checked twice daily by the Nurse and CNA on staff. This is not a COVID-19 quarantine site. These sites are used to make sure these individuals do not get COVID-19 and do not impact hospitals and do not impact the potential safety of the community. In addition, these residents are provided three meals a day and recreation such as television and games to minimize their going out into the community. Clients are expected to respect the same stay-at-home orders that the general public should be respecti ng also. This program also pays the local TOT (Transient Occupancy Tax) in each municipality. This project is contracted for only three months but there is the ability to extend it for an additional month in case the stay-at-home orders are extended and to give the program some flexibility as individuals are being transitioned to different types of housing options including other types of shelter, prioritized for permanent supportive housing, or receiving a subsidy such as Section 8 or veterans housing. M/Tye asked how many homeless have been located to Marina del Rey. Mr. Sulic responded there is not currently a project in Marina del Rey and there is a project at Dockweiler. There are projects opening in Redondo Beach, Long Beach, Lomita, San Pedro and others areas daily depending on the negotiations between the state and the counties. M/Tye said he believed that part of the problem was things were changing so rapidly with programs such as Project Roomkey and that no one from Diamond Bar, Walnut or Rowland Heights was notified until after the fact. C/Mahlke asked if the eligible population is either 65 and potential health risks or 65 or potential health risks. Mr. Sulic responded that it is 65 and/or so there could be an individual who is over the age of 65 and have an underlying health condition or just be a healthy 65 or older individual. There is an instance of a 44 year old who recently suffered a stroke and had a flesh-eating disease in the brain and while that person is not over th e age of 65, they have a severe underlying health condition that should they get coronavirus on the street would be most at risk of passing away. There are possibilities of younger individuals but only if they have severe health issues that could put them at risk for the disease. C/Mahlke asked if they anticipated having anyone under the age of 18 3.1.a Packet Pg. 105 APRIL 24, 2020 PAGE 7 CITY COUNCIL participate in this program. Mr. Sulic responded “no” since this is not a family facility. C/Mahlke asked the opening date for the local Quality Inn project. Mr. Sulic responded that it opened Monday of last week. C/Mahlke asked who would decide if there was a one-month extension on that facility and who would be notified. Mr. Sulic responded that the County would make that decision and the individuals notified would be the coordinating council of that unincorporated area. If it was an independent city it would be the City Council of that independent city. The reason Diamond Bar was not informed was because it was outside of the city’s boundaries. The Rowland Heights Coordinating Council was notified because they are the governing body of the unincorporated area where the facility is located. C/Mahlke asked if the Rowland Heights Coordinating Council would have the option to say yes or no to the extension. Mr. Sulic said that the Rowland Heights Coordinating Council would not have that option and the County would inform them if there were to be an extension. C/Chou asked what options do the hotel owners have to either accept or reject the offer from the county. Mr. Sulic responded that they have the ability to accept or reject. LAHSA is not doing such things as imposing eminent domain or takeove r of the hotel/motel without their permission. The owners have the ultimate decision over what happens at their facility. C/Low asked what the process is when a person is determined to be positive for COVID-19. Mr. Sulic stated that immediately, if a nurse, assistant or staff member deems an individual to be showing symptoms, the individual i s required to be quarantined in their room. The nurse will do a screening and if the nurse determines that the individual is showing symptoms, the nurse will call public health and public health will send a team to the location to transfer out of the location to a hospital or local testing site in Pomona or Bell Gardens if the public health officials determine that the individual is positive for COVID-19. C/Low asked how the individuals housed at the Rowland Heights Quality Inn are selected to be in that location and how people agree to the 3.1.a Packet Pg. 106 APRIL 24, 2020 PAGE 8 CITY COUNCIL conditions to be self-quarantined and to remain in the area. Mr. Sulic responded that within the HMIS (Homeless Management Information System) and CES (Coordinated Entry System), the majority of the individuals have been pre-identified within the system and through the outreach efforts within the SPA (Service Planning Area) and the project is seeking individuals solely within the surrounding area and in particular in the San Gabriel surrounding area to the P roject Roomkey site. Individuals are provided wristbands and HMIS cards with their picture that can be scanned. In addition, local law enforcement agencies are provided with a list of clients and staff should they need to respond to the site. If individuals do not abide by the rules they are moved out of the facility. To date, there have been no issues at the Quality Inn where there are three or four security guards. He visited last weekend at 8:00 p.m. which is curfew and everyone was in their room and accounted for and it was quiet. C/Low asked how many people are left in the database that are still requiring shelter. Mr. Sulic said that out of the 60,000 that are in the LA County LAHSA system, 15,000 have been identified countywide that could fall into the categories for the program, which is why the county is trying to lease as many rooms as possible to address the need. Currently, there are slightly more than 2,500 countywide and the goal is to procure a total of 10,000 rooms within LA County. C/Low asked if Project Roomkey had an exit plan. Mr. Sulic responded that as of this time there is no exit plan. The pandemic has pushed this to move forward in such an expeditious manner and as Project Roomkey began, Supervisor Hahn and Mark Ridley Thomas had the same concerns about an exit strategy. Week before last, Supervisor Hahn introduced a motion requesting that from 30 days from that point the project come up with a comprehensive plan to make sure that these individuals who are in our care are moved into their second step whether it be that they are put back into a shelter, prioritized for housing and work toward getting subsidies to make certain we can get t hem into apartments or shared living facilities. C/Low asked what the county has done in the way of outreach to the local cities,do cities participate in creating an exit plan, do they have input, and are the cities informed. Diamond Bar was not in receipt of any outreach other than what has been in the newspaper which is not acceptable. Mr. Sulic said he has been hearing that from other communities as well and they are trying to do better. The first city that was launched for Project Roomkey was the City of Lomita and that city found out the day before it was opened. And this was happening countywide and we are working t o 3.1.a Packet Pg. 107 APRIL 24, 2020 PAGE 9 CITY COUNCIL make sure that we are giving cities timely heads up and working with the Council of Governments on an exit plan. He is unaware of any city participating in an exit plan but he will bring that issue up and make it a priority at his next homeless committee meeting with his team and LAHSA. M/Tye stated that as he became aware of Project Roomkey, he has driven by the Quality Inn a couple of times and when he drives by in the front, everything Mr. Sulic has said looks to be true. There are a couple of tables out front. He saw one security guard, not four. M/Tye asked Mr. Sulic if he walked the property. Mr. Sulic responded that he visited the site on Friday and walked inside and checked with the service provider and they stated that all of their clients were inside. M/Tye asked if Mr. Sulic walked from the curb around to the back. Mr. Sulic said he did not. M/Tye said the safeguards are leaky and if even 10 percent of the people are asymptomatic and they are outside and not practicing soc ial distancing, who is going to tell them to do it. He pointed out that Mr. Sulic did not see the entire situation because he did not walk the entire property. M/Tye said it is very troubling to hear that there is no exit plan. The problem is that yes, things are moving very quickly and this is moving so fast and so carelessly that things are overlooked. The San Gabriel Valley is a big area. He does not know how many people are housed in the Quality Inn, but he guarantees there are not that number of homeless people in Diamond Bar, Walnut and Rowland Heights, a population of over 100,000, that would have been available to fill the Quality Inn. C/Mahlke said she was curious about the employees working at the Quality Inn. Once the hotel opted into this program, what happened to ensure that the hotel employees are being protected and how is the county making sure they are being taken care of as well? Mr. Sulic explained that all of the sites had access to personal protective equipment (PPE). For the most part, each site varies. He is not certain what staff is being provided at the Quality Inn; however, all staff are provided PPE and in addition, all clients are provided face masks. MPT/Lyons asked if Mr. Sulic had the homeless count for Diamond Bar for this year and last year. Mr. Sulic said while he does not have the number he knows it is very low, 3.1.a Packet Pg. 108 APRIL 24, 2020 PAGE 10 CITY COUNCIL extremely low like 10. MPT/Lyons said the homeless count for Diamond Bar in January 2020 was four individuals and last year in January the home less count was four individuals. In Walnut, the homeless count this year was eight and last year it was four. She is sure that Rowland Heights has a few homeless as well, but it seems to her that this area is being unfairly and unduly burdened with this project being located here. A number of people have asked her why the project is not confined to a more industrial area rather than a residential area and from what she has heard, it sounds like it is up to a hotel operator that wants to have the revenue. Mr. Sulic said that was correct along with site availability. At this point, they are looking to every site that might be available to Project Roomkey. MPT/Lyons asked Mr. Sulic to verify that he had not negotiated with any hotels inside the City of Diamond Bar Mr. Sulic said he believed the county and state are negotiating locally but they are nowhere near final negotiations and until it gets to final negotiations he is not at liberty to disclose which hotels are part of the negotiations. MPT/Lyons responded it sounds like Diamond Bar will find out once the negotiations are done. Mr. Sulic said no, cities will be notified once negotiations get to their final stages. As he mentioned earlier with the situation in Torrance where it caused a stir and in the end it did not happen, they are trying to deter that – not only for the protection of the hotel owner, but to make sure there is no misinformation going into the community and causing unnec essary concerns and angst. MPT/Lyons asked if there had been any calls for law enforcement to visit the Quality Inn since the program’s inception. Mr. Sulic said that to his knowledge, the only Sheriff’s calls that happened was where they were asked to respond to potential protests or to incidents of residents stopping in the middle of the road, getting out of the car with their cameras and walking over to the hotel to take photos when some of the clients were outside. To his knowledge, there have been no inc idents where the Sheriff was called because of somet hing the clients did but he will check and get back with staff on that issue. MPT/Lyons asked if the clients were being screened for criminal background prior to admission. Mr. Sulic said he did not believe so because he believes all tier one sites 3.1.a Packet Pg. 109 APRIL 24, 2020 PAGE 11 CITY COUNCIL and shelters are “low barrier” shelters. Especially within the pandemic, they do not want to discriminate. Because this is a temporary attempt to curb the pandemic for the homeless community, he believes no background checks are being done but he will check on that. MPT/Lyons asked if potentially, a felon could be assigned to one of these facilities. Mr. Sulic responded potentially, yes. MPT/Lyons said for her there are two big areas of concern: 1) the entry plan and 2) the exit plan. She does not believe the county is doing a very good job of letting the cities know ahead of time what is going on. She is the City of Diamond Bar’s representative to the Council of Governments which held a meeting last week about this matter. There was a LAHSA representative who spoke during the meeting and two cities, South El Monte and Covina that both found out about the shelter ’s opening the day they opened. MPT/Lyons said she wanted Mr. Sulic’s assurance that Diamond Bar would get notice so that if Diamond Bar is selected this project can be tightened up. Mr. Sulic responded to MPT/Lyons that Diamond Bar has his commitment as the Homeless Deputy as well as, the commitment of his office that should a site be selected and negotiations appear to lead to a contract signature, his first call and that of his Field Deputy Loren Yokomizo’s first call will be to Diamond Bar. MPT/Lyons wanted to know how many days prior to the opening that call would take place Mr. Sulic said that on average, a contract is signed four to five days prio r to the selection of a provider and then it takes another three days until the facility opens so about a week to a week and a half after signing the City Council would be notified. M/Tye said that the Council thinks there is a facility in Diamond Bar that Project Roomkey/LAHSA is talking to and MPT/Lyons wanted to know that if when the negotiations were done the Council would be informed. Mr. Sulic responded that the Council would be n otified before negotiations are completed. M/Tye said that Mr. Sulic’s statement means a contract is going to be signed and Mr. Sulic is letting the City Council know that Diamond Bar is now past the stage of talking about the details and it’s a done deal and notification is after the fact. Mr. Sulic reiterated that no councils are being given that decision. 3.1.a Packet Pg. 110 APRIL 24, 2020 PAGE 12 CITY COUNCIL M/Tye said that 31 years ago Diamond Bar became a City because we were tired of LA County making decisions for it. So that is certainly something Mr. Sulic needs to take back to Supervisor Hahn. C/Low asked if she heard Mr. Sulic say that once the county and the hotel/motel make a deal, there is nothing the City Council or the City of Diamond Bar can do about it. Mr. Sulic said there are always things that can be done, but the question that was posed was, does the city have a decision or right of refusal to say yes or no, and from the county’s side, the answer is no. As an example, the City of Norwalk implemented a moratorium on Tuesday saying that none of their businesses can be utilized for a purpose with out city approval and the moment that happened, the county issued an Executive Order commencing with litigation because the county believes those actions are illegal – an attempt to stop the Executive Order of the State of California and the county for implementing the Executive Order. The county is suing Norwalk because this is a matter of saving lives. MPT/Lyons said she understands about Norwalk and heard that Lawndale’s city attorney sent a letter stating that if the hotel owner did not break the lease by the next day a hearing would be called to consider the hotel’s operating permit. Mr. Sulic said that was true. MPT/Lyons said she believed cities were coming out with creative ways against these facilities. Mr. Sulic said that MPT/Lyons was correct and that Bell Gardens was doing something similar and he believes Bellflower was looking at putting in a measure or ordinance saying that no city resources could be incurred for implementation of this project. So there are cities that are taking different and unique acts depending on the situation and council. C/Chou thanked Mr. Sulic for participating. He believes Mr. Sulic can hear in everyone’s voice how concerned the City Council is as local government officials in terms of losing control and the ab ility to safeguard things this Council deems to be important. With respect to Mr. Sulic’s comment that cities do not have veto power, consider hypothetically that a city is forced into complying, what resources would the county or the state be willing to give to help the City to increase enforcement by hiring additional security or set up perimeters and use additional staff resources to monitor the site? Mr. Sulic said that the county would incur costs for additional security or staff. Currently, there is no pot of money via the state or county for those types of items through the city at this time. There can be a conversation. 3.1.a Packet Pg. 111 APRIL 24, 2020 PAGE 13 CITY COUNCIL Supervisor Hahn appreciates Diamond Bar and wants to work with the City to mitigate as many issues as possible. C/Mahlke asked Mr. Sulic if he could let Diamond Bar know about the Comprehensive Exit Plan meeting so the City could participate. Mr. Sulic said of course he would do that. C/Mahlke asked when it is scheduled to be discussed and how would the City be invited to participate in that discussion. Mr. Sulic said that discussions have just started. Every Monday and Wednesday the board deputies meet with the head of Emergency Management, LAHSA and Homeless Mission and he will be sure to bring up the city’s wish to be involved in the exit strategy. He will then be in touch with CM/Fox with the assistance of his Field Deputy Loren Yokomizo and make sure that Diamond Bar is at the table. C/Mahlke asked if these would be public meetings. Mr. Sulic said the Homeless staff meetings are not public meetings. There is one public meeting every other Thursday of the month but the meetings on Mondays and Wednesdays are not public meetings. While they are not public meetings, he will see if there is a way to include Diamond Bar. M/Tye said he does not take kindly to a state directive that changes the complexion of Diamond Bar and he does not take kindly to the county falling in lock step with that state directive. Everyone is concerned about an exit strategy that doesn’t exist because he sees the county going to the Quality Inn or any other location and saying okay, the pandemic is done, glad everybody survived, time to move out a nd now the ACLU steps in and says hold on. The issues that have not been thought through are myriad and huge for Diamond Bar. He feels that the solution cannot be worse than the problem and he thinks that’s where we are headed. But he knows that we are all in this together and that means we have to come up with solutions, and he advised that Diamond Bar will do what is in the best interest of Diamond Bar. CM/Fox stated that staff has listened carefully and understands the Council’s intent to participate in an exit strategy which staff anticipates being involved with and staff will do its due diligence in keeping Council informed and make sure there is a plan moving forward when this pandemic comes to an end. MPT/Lyons suggested that CM/Fox prepare a letter for the Mayor’s signature to Supervisor Hahn, Mr. Sulic and other involved parties to get the Council’s concerns on the record in writing. 3.1.a Packet Pg. 112 APRIL 24, 2020 PAGE 14 CITY COUNCIL C/Low agreed that would be her recommendation as well. C/Chou said that the City’s government is primarily for the safety and health of Diamond Bar residents. As a part of this greater community, he has heard a lot of comments and assumptions about the homeless population and feels it is not for Council or residents to judge how they came to be homeless, but to be concerned about how this City can deal with this if and when they do come to the City. In dis cussing this, he would appreciate the narrative to criminalize and vilifying the homeless population to be toned down and the focus to be on a solution. M/Tye responded that the state and county are throwing money at an issue before they know what the problem is and his concern is the well- being of the City of Diamond Bar and let’s do what we can where we are. C/Mahlke likes the idea of staff composing a letter which she believes is important and a little bit of what C/Chou said as well, that it is important to focus on solution orientation and in the same way Diamond Bar residents are trying to hold the Council accountable, it is important to hold the county accountable for the way in which they are rolling out this program. She empathizes with the time constraints but is deeply concerned about the county’s ability to run this program as tightly as they are saying they can and of course, with no exit strategy, that is the level of accountability that makes this look less and less like Diamond Bar can control what is happening at the Quality Inn let alone trying to attempt to consistently hold them accountable. She is sure the City will learn more going forward as to the City’s ability to control what happens with the City lim its. She hopes the focus is on the City holding the county accountable for the ways in which they can impact this City with this project as well as, other projects. C/Low said that homelessness is a complicated problem. If it were not so, the problem would have been solved already. Diamond Bar has to be part of the solution and demonstrate compassion while at the same time be focused on the safety and well-being of this community and its residents. Diamond Bar has to hold the county accountable to what they need to do and be part of that solution. She urged the Council to take a proactive role in putting together an exit strategy. She supports the idea of a letter so that this Council is on record about its concerns and want to do what is right for the City as well as for the county. M/Tye said he has issues with there being no exit plan and no screening for criminal records which would be very helpful in determining how much security is needed. He thinks there needs to be a letter written and the Council’s thoughts and concerns need to be memorialized. He is not at all comfortable that negotiations are going on with a facility in Diamond Bar. The letter should go forward in the strongest terms possible. M/Tye said that regarding one public comment, if the Council was currying 3.1.a Packet Pg. 113 APRIL 24, 2020 PAGE 15 CITY COUNCIL favor from the county it would not be having this meeting and would certainly not be taking any action. A couple of people commented about making this a campaign issue. We have to deal with this today and the campaign will take place in September/October/Novem ber and whether or not it becomes a campaign issue has never influenced him one way or the other. M/Tye said he heard from at least one speaker that they only found out about this meeting 30 minutes before the phone call. Anyone who participated in the Tuesday night’s Council meeting on April 21st knows that this meeting was requested that evening and was duly noticed, as required by state law, that this would be taking place. As usual, this City does everything possible to keep the public informed. MPT/Lyons thanked CM/Fox for putting this meeting together so quickly and for getting Ivan Sulic to participate. Whereas someone complained that they were not given enough notice, this was an urgent matter and she hopes whoever was unable to participate can feel free to send emails and/or letters to the City with their thoughts. CM/Fox confirmed to M/Tye that staff had direction from the Council to move forward to craft the letter with and for the Mayor to sign that can be sent out in the next couple of days. M/Tye took liberty to speak on behalf of the entire Council using his favorite Abraham Lincoln quote: “We do the very best we can, the very best we know how and we need to keep on doing so until the e nd. If the end brings us out okay, what’s said against us won’t matter. If the end brings us out wrong, 10,000 angels swearing we were right would do no good”. In closing, this Council needs to keep on doing what we think is right until the end and we will see where it goes from here. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the Special City Council Meeting at 12:13 p.m. Respectfully submitted: __________________________ Kristina Santana, City Clerk The foregoing minutes are hereby approved this 19th day of May, 2020. __________________________ Steve Tye, Mayor 3.1.a Packet Pg. 114 CITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL STUDY SESSION MAY 5, 2020 STUDY SESSION: M/Tye called the Study Session to order at 5:31 p.m. Mayor Tye stated that consistent with COVID-19 regulations, all Council Members and staff are participating via teleconference and there is no physical location for public attendance. The Public has been invited to join the meeting online or by phone at the numbers printed on the agenda. Public Comments: CC/Santana stated there were no public comments submitted by email and no members of the public requested to speak. ROLL CALL: Council Members Andrew Chou, Jennifer “Fred” Mahlke, Ruth Low, Mayor Pro Tem Nancy Lyons, Mayor Steve Tye Staff participating telephonically: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; David DeBerry, City Attorney; Ryan Wright, Parks and Recreation Manager; Anthony Santos, Assistant to the City Manager; David Liu, Director of Public Works; Amy Haug, Human Resources Manager; Dianna Honeywell, Director of Finance, Grace Lee, Senior Planner; May Nakajima, Associate Planner; Greg Gubman, Director of Community Development; Ryan Wright, Director of Parks and Recreation; Ken Desforges, Director of Information Services; Cecilia Arellano, Public Information Coordinator; Marsha Roa, Public Information Manager; J.R. Ybarra, Media Specialist; Kristina Santana, City Clerk ► PERSONNEL RULES AND REGULATIONS: CM/Fox reported that at the Council’s last regular meeting there was an agenda item that contained amendments to the Personnel Rules and Regulations. Following Council discussion, the City Council directed staff to schedule the matter for a study session. HRM/Haug provided a PowerPoint Presentation that summarized the purpose of the Personnel Rules & Regulations, the Municipal Code regarding the City’s organizational structure and the makeup of the City’s workforce. She further indicated that Diamond Bar does not have a union and employees are not represented by an employee association. When amendments are proposed to the personnel rules, staff goes through a considerable vetting and thoughtful process by reviewing it with the Executive Management Team, City Manager or City Attorney to take into consideration the imbalance of power because the employees do not have the ability to negotiate and provide evidence in bargaining as others would in other public agencies for such things as wages, hours , and working conditions. Historically, there has been a great employer/employee relationship in large part because the City Council has been so supportive , 3.1.b Packet Pg. 115 MAY 5, 2020 PAGE 2 CC STUDY SESSION evidenced through the Council’s support over the years in providing Cost of Living adjustments and the recent adoption of the City’s Strategic Plan, which uniquely identified the City’s workforce as a priority. HRM/Haug reviewed a graphic representing payroll data that is submitted to the State Controller’s office, information that is available on the website at www.publicpay.ca.gov. Currently, information is available through calendar year 2018 for all 482 California cities and illustrated that Diamond Bar salaries and benefits are less than the average public sector employee in the state. The difference can be attributed to the fact that Diamond Bar contracts out its Public Safety Service and those salaries plus overtime rates tend to contribute to a higher payroll. She indicated that the Council’s goal is for the compensation plan to be within the median of this labor market. Within this labor market, Diamond Bar is appropriately positioned. MPT/Lyons asked what was included in the $9,403 benefit. HRM/Haug responded it is the average Diamond Bar pays for employee benefits and may include such things as the benefit allotment and contributions toward PERS. MPT/Lyons asked if it included vacation pay. HRM/Haug responded no, vacation pay is included in compensation. MPT/Lyons said that to her, having a paid vacation is a benefit and if the paid vacation was worth a certain amount, it would not be included in benefits. HRM/Haug responded that the accrued vacation time employees take (two weeks per year) is not included in this report because it is salary and is included within the base pay of 2,080 hours. HRM/Haug said that in considering the direction of the City Council with respect to the Personnel Rules and compensation philosophy, salaries and benefits are able to attract high quality candidates and once new hires get to the City, it is the organizational culture that keeps those candidates. HRM/Haug stated that the personnel rules presented are the approved set of rules for the City staff and personnel administration. Personnel Rules take the long-view that provides a really strong framework to handle current and future personnel issues/situations that may arise throughout the lifecycle of an employee tenure. At the next Council meeting, FD/Honeywell and CM/Fox will talk about the operating budget for the next fiscal year which is the proper place to consider cost -saving measures or temporarily suspend funding for discretionary programs. HRM/Haug discussed items that were raised at the previous Council meeting including Merit Step Advancement which addresses when and how frequently a City employee receives merit increases/step increases. This recommended change is to clarify that this policy applies only to benefit full time employees and not part time temporary employees. This policy has been in effect for about 15 years and also clarifies the 12-month probationary period during which new hires 3.1.b Packet Pg. 116 MAY 5, 2020 PAGE 3 CC STUDY SESSION can receive a merit increase at month 6 and month 12 upon satisfactory performance. If an employee is not performing satisfactorily, they would not be eligible for a merit increase. Thereafter, merit increases are provided annually as long as the employee maintains satisfactory performance until the employee reaches the top step. M/Tye said that if step three is equivalent to step one, would that indicate Diamond Bar does not hire anybody at step one or two? HRM/Haug responded that those decisions are made on a case-by-case basis depending on experience. Many hires start at step one and some are brought on mid-way. HRM/Haug spoke about Performance Pay and trying to align the current policy with the adopted Strategic Plan wherein the Council identified a strategic priority in the City’s human capital and focus on efforts to create and sustain a high -performing workforce. Currently, the policy as written, results in a quasi-longevity pay program which means that employees have to have been with the City at the top step for more than a year before being considered as providing exceptional performance. The “one year at top step” requirement was removed because it is important to the City that everyone within the organization have an opportunity to be incentivized by this program and be provided an equal opportunity to be a recipient of the performance pay. For the past four years, the City has budgeted $90,000 a year for the program but not used it. Diamond Bar has been working diligently on its Performance Management Program to make sure evaluations are being completed in a way that is objective, fair and meaningful, while providing valuable feedback so that employees can excel within their job duties. MPT/Lyons asked if HRM/Haug said the City has been funding the Performance Management item at $90,000 a year but never actually paid it out. HRM/Haug responded “yes”. MPT/Lyons said she is thinking this is not a one-time bonus, but an addition to base salary. HRM/Haug responded no, it would be a one-time incentive. HRM/Haug said that another item identified at the last meeting was criminal background checks/California Department of Justice live scans. The City submits applicant’s fingerprints electronically which are used to run the person’s criminal history background and the City gets a report back with either no results found or a list of the convictions. This section was updated to reflect state law that changed last year wherein the State of California prohibits employers from asking about criminal history or obtaining criminal background reports until after a conditional job offer of employment has been extended. If the City gets a live scan hit or notice of criminal conviction, it requires the City to do an individual assessment or job nexus analysis where the City looks at the nature of the offense, when it occurred, how much time has passed since that conviction, and what are the specific job duties that this employee would be performing for the City and how all of these things would interact. The Government Code Section requires that cities go through these 3.1.b Packet Pg. 117 MAY 5, 2020 PAGE 4 CC STUDY SESSION steps to determine whether the offense was disqualifying. In addit ion, the City is enrolled in “subsequent arrest notifications” so that once someone is live scanned by the City of Diamond Bar, whether it is a volunteer, contract class instructor or employee, they are enrolled and while volunteering or working with the City, should they be arrested, Diamond Bar gets a report upon which staff would address the matter. HRM/Haug indicated the final section that was discussed last Council meeting was regarding holidays and that recommendation came as a result of operational and staffing challenges the City has from time to time that primarily occur during demanding summer months with a lot of programming and a large special event normally attended by thousands including, Concerts in the Park, Day Camp and sports activities. The current practice is that if an employee works on an actual holiday, that individual is able to observe their holiday at another time within the same pay period which leaves little time for scheduling. The intent of the amendment is to allow, as a convenience to the City, the employee to take a day off at a future date, on a mutually agreed upon convenient time. The language previously suggested by MPT/Lyons to convert the holiday to a floating holidy rather than having the option to cash-out has been included in the recommended revisions. C/Mahlke commented that HRM/Haug’s presentation was great and reminded her, as one of the more recent hires who received a presentation from HRM/Haug during her orientation, her presentation contained similar information and was just as informative and well-structured as tonight’s presentation, which she greatly appreciated. C/Mahlke questioned the use of “their” versus his/her and wondered if it might be time to update the language of the entire document to use the more inclusive pronouns of they or their for both single and multiple employees. HRM/Haug said C/Mahlke’s point is well-taken and would be an easy fix and appropriate to consider if that is Council’s direction. C/Low thanked HRM/Haug for a good presentation. She has many questions. She indicated that Slide six which refers to Compensation and Benefits graph was not helpful. C/Low said that she is very supportive of staff and she believes that in all of the years she has sat on Council she has voted in favor of each and every recommendation to provide COLA’s for employees as well as, each and every rules changes that have come before the Council. However, the Council also has a Strategic Goal for Financial Responsibility. The job of Council Members is to balance the various strategies and because there are a lot of things going on and because there are a lot of questions and because, as C/Mahlke indicated, it has already been four years since there has been a total look of this document. She asked M/Tye to create a subcommittee of two Council Members to work with staff to get all of the questions answered and update what needs to be done to do right by the Council and staff in relationship to all of the goals. 3.1.b Packet Pg. 118 MAY 5, 2020 PAGE 5 CC STUDY SESSION M/Tye said he is not understanding why that would be necessary and asked what input C/Low would envision coming from the Council that has not already been provided by staff. C/Low said it is troubling to her that she is hearing that vacation days and holidays plus sick leave and administrative leave plus additional days that can be granted are not reflected on the graph. M/Tye said that question was asked earlier and the difference is, while it is certainly considered a benefit of employment, it is not considered a retirement and/or health contribution benefit or compensation. C/Low said in that case, it should be lumped in with the salary or there should be a separate graph of the value of those benefits. M/Tye said he did not necessarily disagree with C/Low’s premise but did not see how a subcommittee would serve any useful purpose. C/Low said she sensed during the presentation that there was some misunderstanding of where the Council is coming from and the subcommittee would be able to work on that issue. C/Chou said that after listening to C/Mahlke and C/Low provide their input, at the last Council meeting it was brought up as an idea to go through a study session about which he was hesitant because he felt that something as specific and detailed as a Human Resources Policy should be written by staff specializing in this particular area. This is a very specialized field that has many sides that are unknown to most lay persons. He understands the concerns about different benefits and how they are approved and lumped, but out of the entire budget, the City spends about $6.2 million a year on personnel which, for a city the size of Diamond Bar is fairly reasonable. And as HRM/Haug mentioned earlier, the employees are not unionized and he feels that the money spent is very reasonable. After going through this presentation, he feels that the document and its contents are very strong and he feels that staff did an excellent job in putting this together. He does not feel comfortable about what kind of additional input the Council members as lay people, can provide to staff. M/Tye said he believes the items C/Low referred to are included in the $42,195 that is annual compensation. CM/Fox suggested that the Council not put too much weight on this slide. This slide is, as HRM/Haug mentioned, something that is statistically calculated and submitted by every agency in the State of California and the State Controller defines what information goes into what box. This was a result of the Bell scandal for transparency in government compensation. This was put in the report as a broad reference that Diamond Bar tries to keep living within its means and that the Council’s Policy is to be at the median of compensation within this particular labor market. MPT/Lyons said she understood what CM/Fox explained. The reason the slide is giving her heartburn is because it does not paint a very good picture of Diamond Bar and its attractiveness to potential hires. She believes the City is very generous in giving out days off along with the 9/80 schedule, etc. and she would like to see something that shows where Diamond Bar is in relationship to cities similar to Diamond Bar. Are we generous, are we miserly, and are we competitive? 3.1.b Packet Pg. 119 MAY 5, 2020 PAGE 6 CC STUDY SESSION M/Tye said Diamond Bar is higher than some and not as high as others. This slide shows that someone on average somewhere of the 482 cities is averaging $70,000 and Diamond Bar is not there. The City has a terrific staff he believes is exceptional. He believes Diamond Bar is very competitive and very fortunate to have the staff that it has, and he believes longevity speaks to how attractive Diamond Bar is. C/Low agreed that Diamond Bar’s compensation package is very attractive evidenced by the longevity of employees. She feels this particular graph does not reflect that and that it should be removed. The original rationale was to reward people who were doing work at a level where there was no other way to compensate them. Someone who is not at the top step but who is at the mid step and doing well has an opportunity to be rewarded. We can reward them by giving them a merit increase that is earned every year after they have completed their review. We have promotions – not just merit, but step increases. We can give them a better title and the City Manager can grant them additional leave time. She does not think that an employee who is not at the top step is similarly situated with an employee at the top step, which is what this program is for. And there are alternate ways to reward an employee who is not at the top step and who does a great job and we call that “promotion”. Thirty-five percent of the employees are not at the top step currently, but if we wait a couple of years, based upon the City’s employee longevity numbers, we are likely to get close to 80-90 percent of employees being eligible. She does not believe it is time to do an adjustment because she has not been convinced that the original rationale is no longer valid. M/Tye said that whether one is at step one or step seven, if the employee has done an exceptional job, that employee would be recognized for it and he does not see that as one does an exceptional job in the second month of the year and their recognition comes 10 months later when that employee gets a merit increase that he was going to get anyway, exceptional or otherwise. This does not trouble him, whether it is the slide, or whether Diamond Bar looks cheap – this does not trouble him at all. He believes it is just information for evaluation and he does not see it as black and white. The fact that this has never been used is not a reason not to have it in the tool chest of the City Manager. MPT/Lyons said it might be helpful to explain why there should be a change from only those at the top step to anybody. M/Tye said he has listened for an hour and thought HRM/Haug did a good job explaining that. HRM/Haug reiterated the following key points of management wanting to align the personnel rules, regulations and policies with the City Council’s Strategic Plan. One of the Strategic Policies was to create and sustain a high performing organization and what we wanted to do, should the time come that funding would be available for it, is to incentivize all employees and motivate and engage them to all want to strive for excellent performance. The reality is, this is not an incentive that will be available to everybody because not everybody receives an “exceeds standards” evaluation. It is a smaller percentage of the workforce that is exceptional. Staff wanted to remove the barrier of longevity so that those that are newer within the organization would not be discouraged by this particular policy. This is something that has been budgeted for the past couple of years and staff felt that the management program was not in a place to support a policy like this. This is a great 3.1.b Packet Pg. 120 MAY 5, 2020 PAGE 7 CC STUDY SESSION policy to have available in the tool chest, but discretion must be used and the City has to be in the right financial situation to support this particular program because it is discretionary and it is not a part of base pay. This document has served the City well in the past and it will continue to serve the City well going forward. She is recommending a solid foundation of policies and when budget discussions begin, the Council and staff can look at cost saving measures i.e. this performance pay program. ADJOURNMENT: With no further business to come before the City Council, M/Tye recessed the Study Session at 6:32 p.m. to the Regular Meeting. Respectfully submitted: __________________________ Kristina Santana, City Clerk The foregoing minutes are hereby approved this 19th day of May, 2020. __________________________ Steve Tye, Mayor 3.1.b Packet Pg. 121 CITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING MAY 5, 2020 STUDY SESSION: 5:31 p.m. Personnel Rules and Regulations Public Comments: None Study Session Adjourned at 6:32 p.m. CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:41 p.m. Mayor Tye stated that consistent with COVID-19 regulations, all Council Members and staff are participating via teleconference and there is no physical location for public attendance. The Public has been invited to join the meeting online or by phone at the numbers printed on the agenda. PLEDGE OF ALLEGIANCE: Mayor Tye led the Pledge of Allegiance. ROLL CALL: Council Members Andrew Chou, Ruth Low, Jennifer “Fred” Mahlke, Mayor Pro Tem Nancy Lyons, and Mayor Steve Tye Staff participating telephonically: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; David DeBerry, City Attorney; Ryan Wright, Parks and Recreation Manager; Anthony Santos, Assistant to the City Manager; David Liu, Director of Public Works; Amy Haug, Human Resources Manager; Dianna Honeywell, Director of Finance, Grace Lee, Senior Planner; May Nakajima, Associate Planner; Greg Gubman, Director of Community Development; Ryan Wright, Director of Parks and Recreation; Ken Desforges, Director of Information Services; Cecilia Arellano, Public Information Coordinator; Marsha Roa, Public Information Manager; J.R. Ybarra, Media Specialist; Kristina Santana, City Clerk APPROVAL OF AGENDA: As presented. 1. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Fox commented on the Mask and Glove Giveaway held at Sprouts Market on Saturday morning where the City Council distributed about 3,500 donated masks and gloves. The event was well attended by residents. Donations were gratefully accepted from the Chinese-American Donation Center and PY International. He thanked Sprouts for their hospitality everyone for staying home, staying healthy and staying safe. 2. PUBLIC COMMENTS: 3.1.c Packet Pg. 122 May 5, 2020 PAGE 2 CITY COUNCIL CC/Santana stated there were no public comments submitted by email and no members of the public requested to speak. 3. CONSENT CALENDAR: MPT/Lyons moved, C/Low seconded, to approve the Consent Calendar with the exception of Item 3.6 pulled by MPT/Lyons. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 3.1 APPROVED CITY COUNCIL MINUTES: 3.1a REGULAR MEETING OF APRIL 21, 2020. 3.2 RATIFIED CHECK REGISTER DATED APRIL 9, 2020 THROUGH APRIL 22, 2020 TOTALING $670,453.54. 3.3 APPROVED TREASURER’S STATEMENT FOR THE MONTH OF MARCH 2020. 3.4 APPROVED CONSULTING SERVICES AGREEMENT WITH DE NOVO PLANNING GROUP IN THE AMOUNT OF $49,550 TO PREPARE AN INITIAL STUDY/MITIGATED NEGATIVE DECLARATION FOR THE “ENNABE RESIDENCE” PROJECT. 3.5 ADOPTED RESOLUTION NO. 2020-11 APPROVING A THREE YEAR COOPERATION AGREEMENT WITH THE LOS ANGELES COUNTY DEVELOPMENT AUTHORITY TO PARTICIPATE IN THE LOS ANGELES URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR FISCAL YEARS 2021/22 THROUGH 2023/24 EFFECTIVE JULY 1, 2021. 3.7 APPROVED PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL FOR PREPARATION OF CANYON LOOP TRAIL ENVIRONMENTAL STUDY AND CEQA DOCUMENTS. 3.8 APPROVED NOTICE OF COMPLETION FOR THE AREA 7 RESIDENTIAL AND COLLECTOR STREEETS AND DIAMOND BAR BOULEVARD STREET REHABILITATION FROM MOUNTAIN LAUREL WAY TO CLEAR CREEK CANYON DRIVE PROJECTS – PROJECT NO.’S 01419 AND 23919. 3.9 APPROVED PROFESSIONAL SERVICES AGREEMENT WITH SCI CONSULTING GROUP TO PROVIDE ANNUAL ASSESSMENT ENGINEERING SERVICES FOR THE CITY’S THREE LANDSCAPE MAINTENANCE DISTRICT NO’S 38, 39 AND 41 FROM JULY 1, 2020 THROUGH JUNE 30, 2023. 3.1.c Packet Pg. 123 May 5, 2020 PAGE 3 CITY COUNCIL MATTERS WITHDRAWN FROM CONSENT CALENDAR: 3.6 ADOPT RESOLUTION NO. 2020-12 EXTENDING THE DECLARED LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID- 19). MPT/Lyons asked for clarification about how this declaration will work. CM/Fox explained that the Declaration of Local Emergency is separate and distinct from the local health orders from Los Angeles County related to Stay-at-Home and the governor’s orders to stay at home. The City’s Declaration for State of Emergency has to do with the City’s ability to continue to seek reimbursement for related costs through FEMA and CalOES. MPT/Lyons moved, C/Mahlke seconded, to Adopt Resolution No. 2020-12 extending the Declared Local Emergency regarding Novel Coronavirus (COVID-19). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 4. PUBLIC HEARING(S): NONE 5. COUNCIL CONSIDERATION: NONE 6. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Mahlke said that on Monday morning she listened in on the Rowland Heights Project Roomkey meeting and there was no additional information shared beyond what the Council learned during the City Council’s April 24, 2020 Special Meeting. There was an acknowledgement by David Howard (County Staff) that any impacted cities should have been informed about any negotiations with private hotel owners and that going forward notifications will include notifying any impacted city of any serious negotiations with any local hotels of any walkthroughs or opening dates. Last week she spoke at Career Day at Golden Springs Elementary School to the teachers who have been dedicated to finding ways to engage, empower and encourage students while participating in distant learning. She had a great time creating the video and watching video comments which was a nice break from her usual work. As we continue through this unprecedented time she hopes that everyone will continue to think of “we” and not just “me” and consider how to best serve our communities and proceed with the same level of care and compassion that we have seen in abundance in our beautiful City as we have been negotiating how we want to weather this storm. 3.1.c Packet Pg. 124 May 5, 2020 PAGE 4 CITY COUNCIL C/Low stated that last week she also listened in on the Rowland Heights Project Roomkey and there was no new information shared that was not shared at the City Council’s April 24, 2020 Special Council meeting. If anyone needs additional information on Project Roomkey they can listen to the April 24th meeting and/or go to the Board of Supervisors website. She congratulated the Honorable Lisa R. Washington who served as the City’s Traffic and Transportation Commissioner a couple of years back. On April 28th she became Judge Washington. C/Low wished her Council colleagues C/Mahlke and MPT/Lyons a Happy Mothers’ Day and listeners and community members a Happy Mothers’ Day to mothers and those serving as moms in the lives of their kids and other special people. C/Chou said he too participated in the Project Roomkey calls and echoed what C/Mahlke and C/Low said. It was also great to hear that LA County is taking this project seriously and doing what they can to cooperate and establish a coalition among cities, private sectors, and non-profit sectors to make sure that this program is successful. He has been in touch with staff members at Supervisor Hahn’s office and suggested to them that there is more widespread testing available and that LA County should consider testing residents before they move into the sites, which he believes would create greater peace of mind for general residents living in those areas. He enjoyed passing out masks and gloves on Saturday and felt it was a great gesture from the City. He appreciates the organizations that donated the materials to the City and he would like to see another similar project in the near future because he knows resid ents really, really appreciated it. Given that Diamond Bar is one of the most diverse cities in the country, he believes it is fitting to recognize May as the Asian and Pacific Islander Heritage Month and to recognize the contributions and influence of Asian Americans and Pacific Islander Americans to the h istory, culture and achievements of the United States. MPT/Lyons said it was great to give away the mask and glove packages on Saturday and it was so nice to see faces and recognize some of the residen ts. Thank you to staff for setting up the event for Council. Last Friday, she and M/Tye participated in distributing yard signs to the homes of eighth grade Chaparral Middle School students which was a great surprise to the eighth graders who will be missing out on their promotion ceremony. As C/Mahlke mentioned, getting outside our homes was tons of fun . Diamond Bar celebrated its 31st Anniversary with a chalk contest and the winning ent ries are posted on the social media pages. She thanked the Recreati on staff for coming up with fun social distancing ideas to keep everyone in the spirit. For some, times are tough right now and she quoted Warren Buffet, “It never pays to bet against America. We come through things, but it is not always a smooth ride”. And folks know it is not a smooth ride right now, but we will get through it. M/Tye said he was encouraged that public resistance and outc ry about Project Roomkey is having an effect. He believes we are safer today because we addressed this with LAHSA and Supervisor Hahn’s Deputy for Homelessness. A 3.1.c Packet Pg. 125 May 5, 2020 PAGE 5 CITY COUNCIL Covina hotel has opted out of Project Roomkey because details on the numbers kept changing. Congratulations to Covina and West Covina for standing up and saying this is not acceptable in their community. He recognized National Teacher Appreciation Week. It was a delight to be part of the Mask and Glove Giveaway for folks in Diamond Bar who needed them and who came out and took part in the event. He thanked staff for putting everything together and just as important, he appreciates that the entire Council participated in helping neighbors and residents. He thanked Stephen Liu, CEO of the Chinese- American Donation Center and Quing Jiang, President, QY International for their generosity and for making it possible to provide so many people with gloves and masks that will help them stay safe during this difficult time. Stay safe, stay health and we will get through this together – together we are better. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the Regular City Council Meeting at 7:04 p.m. Respectfully submitted: __________________________ Kristina Santana, City Clerk The foregoing minutes are hereby approved this 19th day of May, 2020. __________________________ Steve Tye, Mayor 3.1.c Packet Pg. 126 Agenda #: 3.2 Meeting Date: May 19, 2020 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED APRIL 23, 2020 THROUGH MAY 6, 2020 TOTALING $1,285,438.32. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Ratify the Check Register. FINANCIAL IMPACT: Expenditure of $1,285,438.32. BACKGROUND/DISCUSSION: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. The attached check register containing checks dated April 23, 2020 through May 6, 2020 totaling $1,285,438.32 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies a nd procedures, and have been reviewed and approved by the appropriate departmental staff . The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 3.2 Packet Pg. 127 REVIEWED BY: Attachments: 1. 3.2.a Check Register Affidavit 5-19-2020 2. 3.2.b Check Register 5-19-2020 3.2 Packet Pg. 128 3.2.a Packet Pg. 129 SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 05/06/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 12:22:31 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200423 00:00:00.000’ and ’20200506 00:00:00.000’ACCOUNTING PERIOD: 11/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132537 05/06/20 AFLAC AFLAC 001 APR 20-SUPP INS PREM 0.00 2,821.1610100 132538 05/06/20 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 394.1610100 132538 05/06/20 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 755.43TOTAL CHECK 0.00 1,149.5910100 132539 05/06/20 BESTLTG BEST LIGHTING PRODUCTS I 0015333 MAINT SVCS-DBC 0.00 154.4110100 132539 05/06/20 BESTLTG BEST LIGHTING PRODUCTS I 1385538 MAINT SVCS-DIST 38 0.00 154.4410100 132539 05/06/20 BESTLTG BEST LIGHTING PRODUCTS I 0014093 MAINT SVCS-C/HALL 0.00 300.7110100 132539 05/06/20 BESTLTG BEST LIGHTING PRODUCTS I 0015556 MAINT SVCS-PARKS 0.00 954.41TOTAL CHECK 0.00 1,563.9710100 132540 05/06/20 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-PANTERA PK 0.00 49.6410100 132540 05/06/20 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-HERITAGE PK 0.00 316.4010100 132540 05/06/20 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-DBC 0.00 446.8010100 132540 05/06/20 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-CITY HALL 0.00 746.16TOTAL CHECK 0.00 1,559.0010100 132541 05/06/20 CARDCONN CARDCONNECT 0015350 C/CARD MACHINE RENTAL 0.00 375.0010100 132542 05/06/20 COLEEILE EILEEN COLE 001 FACILITY REFUND 0.00 6,103.0010100 132543 05/06/20 DAVIDEVA DAVID EVANS AND ASSOCIAT 2505510 CONSULTANT SVCS-MAR 0.00 2,607.9910100 132544 05/06/20 DELTADEN DELTA DENTAL 001 MAY 20-DNTL PREM PPO 0.00 4,920.4210100 132545 05/06/20 DELTACAR DELTA DENTAL INSURANCE C 001 MAY 20-DNTL PREM HMO 0.00 309.4610100 132546 05/06/20 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 PROF.SVCS-H/R 0.00 224.0010100 132547 05/06/20 DOGGIEWA DOGGIE WALK BAGS INC 1155515 SUPPLIES-DOGGIE BAGS 0.00 1,330.4310100 132548 05/06/20 SPARKLET DS SERVICES OF AMERICA I 0014030 EQ RENTAL-C/HALL 0.00 3.9910100 132548 05/06/20 SPARKLET DS SERVICES OF AMERICA I 0015556 EQ RENTAL-S/CYN PK 0.00 3.9910100 132548 05/06/20 SPARKLET DS SERVICES OF AMERICA I 0015556 WATER SUPPLIES-PARKS 0.00 62.9410100 132548 05/06/20 SPARKLET DS SERVICES OF AMERICA I 0014030 WATER SUPPLIES-C/HALL 0.00 408.10TOTAL CHECK 0.00 479.0210100 132549 05/06/20 ECSIMAGI ECS IMAGING INC 0014030 ECS IMAGING SCANNER 0.00 1,054.7810100 132550 05/06/20 EMERALD EMERALD LANDSCAPE SERVIC 0014093 MONTHLY MAINT SVCS 0.00 1,006.0010100 132551 05/06/20 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PANTERA 0.00 30.0010100 132551 05/06/20 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-HERITAGE 0.00 40.0010100 132551 05/06/20 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PETERSON 0.00 50.0010100 132551 05/06/20 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL-C/HALL 0.00 145.00TOTAL CHECK 0.00 265.0010100 132552 05/06/20 FEDEX FEDERAL EXPRESS CORPORAT 0014030 E/MAIL-GENERAL 0.00 15.1510100 132552 05/06/20 FEDEX FEDERAL EXPRESS CORPORAT 0014030 EXPRESS MAIL-GENERAL 0.00 20.74TOTAL CHECK 0.00 35.893.2.bPacket Pg. 130 SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 05/06/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 12:22:31 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200423 00:00:00.000’ and ’20200506 00:00:00.000’ACCOUNTING PERIOD: 11/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132553 05/06/20 FIDUCIAR FIDUCIARY EXPERTS LLC 0014050 CONSULTANT SVCS-457PL 0.00 2,000.0010100 132554 05/06/20 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-SRST CH 1 0.00 775.0010100 132555 05/06/20 GOVCONNE GOVCONNECTION INC 0014070 HEAD SET REPLACEMENT 0.00 191.6310100 132555 05/06/20 GOVCONNE GOVCONNECTION INC 0014070 EQ-HEAD SET 0.00 191.6310100 132555 05/06/20 GOVCONNE GOVCONNECTION INC 0014070 EQ-HEAD SET 0.00 191.63TOTAL CHECK 0.00 574.8910100 132556 05/06/20 GJSINC GUARANTEED JANITORIAL SE 0015556 JANITORIAL SVCS-APR 0.00 2,450.0010100 132556 05/06/20 GJSINC GUARANTEED JANITORIAL SE 0015333 JANITORIAL SVCS-APR 0.00 5,400.0010100 132556 05/06/20 GJSINC GUARANTEED JANITORIAL SE 0014093 JANITORIAL SVCS-APR 0.00 8,724.00TOTAL CHECK 0.00 16,574.0010100 132557 05/06/20 HDLCOREN HDL COREN & CONE 0014050 PROPERTY TAX-APR-JUN 0.00 3,347.6410100 132558 05/06/20 HINDERLI HINDERLITER DE LLAMAS & 0014096 ECON DEV ACTIVITIES 0.00 5,500.0010100 132559 05/06/20 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL SVCS 0.00 15,750.0810100 132560 05/06/20 IMEGCORP IMEG CORP 2505556 INSPECTION SVCS-S/CYN 0.00 12,211.0010100 132561 05/06/20 INLAEMPI INLAND EMPIRE MAGAZINE 0015333 AD-DBC APR 2020 0.00 750.0010100 132562 05/06/20 ITERIS ITERIS INC 0015551 ON-CALL TRAFFIC ENG 0.00 4,949.0010100 132563 05/06/20 JCLTRAFF JCL TRAFFIC SERVICES 0015554 SUPPLIES-RD MAINT 0.00 267.7310100 132564 05/06/20 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS-MAY 0.00 3,000.0010100 132565 05/06/20 FASTSIGN K7 ENTERPRISES 0254095 SIGNS-COVID-19 0.00 191.5810100 132565 05/06/20 FASTSIGN K7 ENTERPRISES 0254095 SIGNS-COVID-19 DBC 0.00 431.46TOTAL CHECK 0.00 623.0410100 132566 05/06/20 LEEAMY AMY LEE 001 FACILITY REFUND 0.00 662.4310100 132567 05/06/20 LEWISENG LEWIS ENGRAVING INC. 0014030 NAME BADGE-H GHAFARI 0.00 16.4910100 132568 05/06/20 LACASSES LOS ANGELES COUNTY ASSES 0014070 SBF ABSTRACT DATA-GIS 0.00 64.0010100 132569 05/06/20 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-MAR 2020 0.00 195.0010100 132569 05/06/20 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-MAR 2020 0.00 591.00TOTAL CHECK 0.00 786.0010100 132570 05/06/20 LACPUBWK LOS ANGELES COUNTY PUBLI 0015556 SUMP PUMP MAINT-MAR 0.00 2,825.9610100 132570 05/06/20 LACPUBWK LOS ANGELES COUNTY PUBLI 2505510 SEWER SYS EVALUATION 0.00 64,551.0010100 132570 05/06/20 LACPUBWK LOS ANGELES COUNTY PUBLI 0014050 CHECK FEES 0.00 33.00TOTAL CHECK 0.00 67,409.9610100 132571 05/06/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS-MAR 20 0.00 568,393.2910100 132571 05/06/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPING SVCS-FEB 0.00 326.4210100 132571 05/06/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 HELICOPTER SVCS-FEB 0.00 346.853.2.bPacket Pg. 131 SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 05/06/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 12:22:31 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200423 00:00:00.000’ and ’20200506 00:00:00.000’ACCOUNTING PERIOD: 11/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132571 05/06/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL SVCS 0.00 10,239.52TOTAL CHECK 0.00 579,306.0810100 132572 05/06/20 LATIMES LOS ANGELES TIMES 0014030 DIGITAL SUBSCRIPTION 0.00 36.6510100 132573 05/06/20 MAGNUSIN MAGNUS INTERNATIONAL 0254095 TRANSLATION SVCS 0.00 125.0010100 132574 05/06/20 MANAGEDH MANAGED HEALTH NETWORK 001 MAY 20-EAP PREMIUM 0.00 148.8010100 132575 05/06/20 MTC METROPOLITAN TRANSPORTAT 0014070 ANNL SUBSCRIPTION 0.00 1,500.0010100 132576 05/06/20 MBCLLC MICHAEL BALLIET CONSULTI 1155515 CONSULTING SVCS-APR 0.00 5,238.7510100 132577 05/06/20 MINNISCL CLARK MINNIS 001 RECREATION REFUND 0.00 76.0010100 132578 05/06/20 MITYLITE MITY LITE INC 0015333 REPLACEMENT GLIDES 0.00 200.9810100 132579 05/06/20 MNSENGIN MNS ENGINEERS INC 2505510 DBB STREETSCAPE DESGN 0.00 35,961.5510100 132580 05/06/20 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS-MAY 0.00 78.7510100 132581 05/06/20 JIFFYLUB MY FLEET CENTER 5205554 VEH MAINT SVCS-R/MNT 0.00 87.5910100 132582 05/06/20 NETWPARA NETWORK PARATRANSIT SYST 1125553 DIAMOND RIDE SVCS-MAR 0.00 13,578.7110100 132583 05/06/20 OHCOFCA OCCUPATIONAL HEALTH CENT 0014060 PRE-EMPLYMNT PHYSICAL 0.00 239.0010100 132583 05/06/20 OHCOFCA OCCUPATIONAL HEALTH CENT 0014060 PRE-EMPLYMNT PHYSICAL 0.00 239.00TOTAL CHECK 0.00 478.0010100 132584 05/06/20 OFFICESO OFFICE SOLUTIONS 0015333 SUPPLIES-DBC 0.00 71.2110100 132584 05/06/20 OFFICESO OFFICE SOLUTIONS 0254030 SUPPLIES-COVID-19 0.00 224.1110100 132584 05/06/20 OFFICESO OFFICE SOLUTIONS 0014030 SUPPLIES-CMGR 0.00 545.96TOTAL CHECK 0.00 841.2810100 132585 05/06/20 OGLEBRUC BRUCE OGLE 001 RECREATION REFUND 0.00 76.0010100 132586 05/06/20 PANDYASU SUREN PANDYA 001 FACILITY REFUND 0.00 1,175.0010100 132587 05/06/20 PSI PROTECTION ONE INC 0014093 ALARM SVCS-CITY HALL 0.00 32.2310100 132588 05/06/20 QUADIENT QUADIENT FINANCE USA INC 0014070 EQ MAINT-POSTAGE MCH 0.00 1,246.7710100 132589 05/06/20 REUELGRE GREGORY C REUEL 0014096 CONSULTANT SVCS-APR 0.00 1,500.0010100 132590 05/06/20 ROWLANDU ROWLAND UNIFIED SCHOOL D 001 FACILITY REFUND 0.00 641.8810100 132591 05/06/20 SCFUELS SC FUELS 5204030 FUEL-CMGR 0.00 29.0610100 132591 05/06/20 SCFUELS SC FUELS 5205230 FUEL-CODE ENFOR 0.00 65.2410100 132591 05/06/20 SCFUELS SC FUELS 5205556 FUEL-PKS/FACILITIES 0.00 500.0710100 132591 05/06/20 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 561.52TOTAL CHECK 0.00 1,155.893.2.bPacket Pg. 132 SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 05/06/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 12:22:31 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200423 00:00:00.000’ and ’20200506 00:00:00.000’ACCOUNTING PERIOD: 11/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132592 05/06/20 SCHAFERC SCHAFER CONSULTING 5304070 CONSULTING SVCS-ERP 0.00 7,091.2510100 132593 05/06/20 SHEPPARD SHEPPARD, MULLIN, RICHTE 0014020 LEGAL SVCS-T/HERMANOS 0.00 3,254.0010100 132594 05/06/20 SHIINTER SHI INTERNATIONAL CORP 5304070 HP LASER JET PRINTER 0.00 4,690.4910100 132595 05/06/20 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MAINT & LITTER REMOVA 0.00 1,926.1410100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-T/CONTROL 0.00 49.1110100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 120.0410100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 1395539 ELECT SVCS-DIST 39 0.00 214.1610100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 289.6110100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-PARKS 0.00 1,399.6910100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS-C/HALL 0.00 7,310.7810100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 11.0010100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 53.0610100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 113.5210100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 188.1010100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 190.3910100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 229.8510100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 355.0310100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 384.6610100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 531.6910100 132596 05/06/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 2,330.93TOTAL CHECK 0.00 13,771.6210100 132597 05/06/20 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-DBC 0.00 119.4310100 132597 05/06/20 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-HERITAGE PK 0.00 264.98TOTAL CHECK 0.00 384.4110100 132598 05/06/20 STANDARD STANDARD INSURANCE COMPA 001 MAY 20-SUPP LIFE INS 0.00 849.0010100 132598 05/06/20 STANDARD STANDARD INSURANCE COMPA 001 MAY 20-LIFE INS PREM 0.00 956.2510100 132598 05/06/20 STANDARD STANDARD INSURANCE COMPA 001 MAY 20-STD/LTD INS PR 0.00 2,168.74TOTAL CHECK 0.00 3,973.9910100 132599 05/06/20 STANTECC STANTEC CONSULTING SERVI 0015551 ENG TRAFFIC STUDY 0.00 207.0010100 132599 05/06/20 STANTECC STANTEC CONSULTING SERVI 0015551 STRIPING/SIGNS IMPRVM 0.00 5,200.00TOTAL CHECK 0.00 5,407.0010100 132600 05/06/20 TASC TASC 0014060 FLEX ADMIN SVCS 0.00 131.0410100 132601 05/06/20 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS-GIS 0.00 714.8710100 132601 05/06/20 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS-GIS 0.00 1,350.31TOTAL CHECK 0.00 2,065.1810100 132602 05/06/20 SCGAS THE GAS COMPANY 0015333 GAS SVCS-DBC 0.00 771.7910100 132603 05/06/20 THESAUCE THE SAUCE CREATIVE SERVI 0015350 EASTER EGG DESIGN 0.00 301.1310100 132603 05/06/20 THESAUCE THE SAUCE CREATIVE SERVI 0015350 CITY B/DAY DESIGN/SET 0.00 410.62TOTAL CHECK 0.00 711.7510100 132604 05/06/20 WINDMILL THE WINDMILL 0254095 AD-COVID-19 MAR/APR 0.00 800.003.2.bPacket Pg. 133 SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 05/06/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 12:22:31 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200423 00:00:00.000’ and ’20200506 00:00:00.000’ACCOUNTING PERIOD: 11/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132605 05/06/20 TRANE TRANE SERVICE GROUP INC 0015333 HVAC MAINT-DBC 0.00 635.0010100 132605 05/06/20 TRANE TRANE SERVICE GROUP INC 0015556 HVAC MAINT-HERITAGE 0.00 2,279.0010100 132605 05/06/20 TRANE TRANE SERVICE GROUP INC 0014093 HVAC MAINT-CITY HALL 0.00 3,791.0010100 132605 05/06/20 TRANE TRANE SERVICE GROUP INC 0015333 HVAC MAINT-DBC 0.00 3,820.00TOTAL CHECK 0.00 10,525.0010100 132606 05/06/20 TRESHERM TRES HERMANOS CONSERVATI 1345556 MAINT COAST M/SHARE 0.00 16,875.2010100 132607 05/06/20 TRIFYTTS TRIFYTT SPORTS LLC 0015350 CONTRACT CLASS-WINTER 0.00 712.8010100 132608 05/06/20 TYLERTEC TYLER TECHNOLOGIES INC 5304070 IMPLEMENTATION-ERP 0.00 6,300.0010100 132608 05/06/20 TYLERTEC TYLER TECHNOLOGIES INC 5304070 IMPLEMENTATION-ERP 0.00 9,800.0010100 132608 05/06/20 TYLERTEC TYLER TECHNOLOGIES INC 5304070 IMPLEMENTATION-ERP 0.00 4,200.00TOTAL CHECK 0.00 20,300.0010100 132609 05/06/20 URMINC UNITED RECORDS MANAGEMEN 0014070 OFF-SITE STORAGE-I.T 0.00 594.0010100 132609 05/06/20 URMINC UNITED RECORDS MANAGEMEN 0014070 OFF-SITE STORAGE-I.T 0.00 594.00TOTAL CHECK 0.00 1,188.0010100 132610 05/06/20 USPSBULK UNITED STATES POSTAL SER 0014095 BULK MAIL RENEWAL 0.00 240.0010100 132611 05/06/20 USBANK US BANK 0014050 CITY CREDIT CARD-APR 0.00 18,495.1210100 132612 05/06/20 VERIZONW VERIZON WIRELESS 0014070 CELL CHRGS-PW,CS,CD 0.00 1,694.9110100 132613 05/06/20 VSP VISION SERVICE PLAN 001 MAY 20-VISION PREMIUM 0.00 2,002.5810100 132614 05/06/20 GRAINGER W.W. GRAINGER INC. 0015554 SUPPLIES-RD MAINT 0.00 16.2510100 132614 05/06/20 GRAINGER W.W. GRAINGER INC. 0015333 SUPPLIES-DBC 0.00 138.17TOTAL CHECK 0.00 154.4210100 132615 05/06/20 WVUSD WALNUT VALLEY UNIFIED SC 0015350 GYM RENTAL-BSKTBALL 0.00 945.0010100 132615 05/06/20 WVUSD WALNUT VALLEY UNIFIED SC 0015350 GYM RENTAL-BSKTBALL 0.00 1,512.0010100 132615 05/06/20 WVUSD WALNUT VALLEY UNIFIED SC 0015350 GYM RENTAL-BSKTBALL 0.00 2,824.5010100 132615 05/06/20 WVUSD WALNUT VALLEY UNIFIED SC 0015350 GYM RENTAL-BSKTBALL 0.00 3,616.20TOTAL CHECK 0.00 8,897.7010100 132616 05/06/20 WANGCAND CANDICE WANG 001 RECREATION REFUND 0.00 162.0010100 132617 05/06/20 WARRENJO JOYCE WARREN 001 RECREATION REFUND 0.00 76.0010100 132618 05/06/20 WCMEDIA WEST COAST MEDIA INC 0015333 AD-DBC MAR/APR 2020 0.00 500.0010100 132618 05/06/20 WCMEDIA WEST COAST MEDIA INC 0015333 AD-DBC MAR/APR 0.00 500.00TOTAL CHECK 0.00 1,000.0010100 132619 05/06/20 ZHOUWEI WEI ZHOU 001 RECREATION REFUND 0.00 201.0010100 16014850 05/06/20 PERSHEAL PERS HEALTH 001 MAY 20-HEALTH INS PREM 0.00 51,030.5510100 16014850 05/06/20 PERSHEAL PERS HEALTH 0204060 MAY 20-RETIREE HEALTH 0.00 834.0010100 16014850 05/06/20 PERSHEAL PERS HEALTH 0014060 MAY 20-HEALTH INS PREM 0.00 145.23TOTAL CHECK 0.00 52,009.783.2.bPacket Pg. 134 SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 05/06/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 12:22:31 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200423 00:00:00.000’ and ’20200506 00:00:00.000’ACCOUNTING PERIOD: 11/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 PP09/20A 05/01/20 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 3,983.8210100 PP09/20A 05/01/20 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-CLASSIC 0.00 29,250.3710100 PP09/20A 05/01/20 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 52.08TOTAL CHECK 0.00 33,286.2710100 PP09/20B 05/01/20 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/1/20-P/R DEDUCTIONS 0.00 44,304.9410100 PP09/20B 05/01/20 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/1/20-LOAN DEDUCTIONS 0.00 3,373.1410100 PP09/20B 05/01/20 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/1/20-PTS CONTRIBUTIO 0.00 2,102.12TOTAL CHECK 0.00 49,780.2010100 PP09/20C 05/01/20 TASC TASC 001 5/01-P/R DEDUCTIONS 0.00 1,745.6010100 PP09/20D 05/01/20 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-09/PP 20 0.00 3,664.1610100 PP09/20D 05/01/20 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-09/PP 20 0.00 175,652.5810100 PP09/20D 05/01/20 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-09/PP 20 0.00 2,532.7410100 PP09/20D 05/01/20 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-09/PP 20 0.00 10,072.0510100 PP09/20D 05/01/20 PAYROLL PAYROLL TRANSFER 025 P/R TRANSFER-09/PP 20 0.00 21,093.5110100 PP09/20D 05/01/20 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-09/PP 20 0.00 1,632.4010100 PP09/20D 05/01/20 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-09/PP 20 0.00 956.8810100 PP09/20D 05/01/20 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-09/PP 20 0.00 956.88TOTAL CHECK 0.00 216,561.20TOTAL CASH ACCOUNT 0.00 1,285,438.32TOTAL FUND 0.00 1,285,438.32TOTAL REPORT 0.00 1,285,438.323.2.bPacket Pg. 135 Agenda #: 3.3 Meeting Date: May 19, 2020 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CONSIDERATION TO JOIN THE LEAGUE OF CALIFORNIA CITIES COALITION TO SUPPORT LOCAL RECOVERY: VIBRANT CITIES. STRONG ECONOMIES. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: A. Authorize the City to join the League of California Cities Coalition to Support Local Recovery: Vibrant Cities. Strong Economies; and B. Authorize the Mayor to sign the letter of support. FINANCIAL IMPACT: There are no financial impact to join the Coalition. BACKGROUND/ANALYSIS: The City of Diamond Bar is a member of the League of California Cities, which is an association of California cities that work together to combine resources to better influence policy decisions that affect cities. As a result of the COVID-19 pandemic causing significant economic hardships for public agencies and the communities they serve, the League, along with local governments and businesses have formed a new campaign called “Support Local Recovery: Vibrant Cities. Strong Economies.” in an effort to kick start economic recovery in local communities. The League’s Coalition to Support Local Recovery’s sole goal is to request direct aid to provide funding to cities to support critical local services, as well as a portion of the state’s CARES Act funding to help cities address COVID-19 related expenditures. The coalition is also calling on the federal government to provide $500 billion in direct and flexible funding to local governments nationwide to support essential services, including police, fire, public works, permitting, and planning. These efforts follow and are a complement to Governor Newsom’s efforts with several western states to coordinate 3.3 Packet Pg. 136 response and economic recovery efforts. With the economic uncertainty caused by the COVID -19 pandemic, it is vital that municipalities explore all funding opportunities. Should the Council desire to join the Coalition to Support Local Recovery, it is requested that the Council approve the action by motion and authorize the Mayor to sign the draft transmittal letter to Governor Newsom and the League of California Cities indicating the City’s intent to join and participate in the Coalition. Staff will monitor and provide periodic updates to the City Council on Coalition efforts. PREPARED BY: REVIEWED BY: Attachments: 1. 3.3.a City of Diamond Bar Support Local Recovery Letter 5 -19-2020 3.3 Packet Pg. 137 City of Diamond Bar 21810 Copley Drive | Diamond Bar, CA 91765-4178 (909) 839-7000 www.DiamondBarCA.gov Steve Tye Mayor Nancy A. Lyons Mayor Pro Tem Andrew Chou Council Member Ruth M. Low Council Member Jennifer “Fred” Mahlke Council Member May 19, 2020 Honorable Gavin Newsom Governor State of California State Capitol Sacramento, CA 95814 VIA E-mail: ExternalAffairs@gov.ca.gov Dear Governor Newsom: The City of Diamond Bar thanks you for your leadership and efforts to protect and support Californians during this unprecedented public health crisis. Cities remain on the front-line helping residents stay safe and in their homes, delivering emergency services, and supporting local businesses and community organizations. However, as emergency costs continue to grow, city revenues to fund local services are plummeting and projecting a nearly $7 billion general revenue shortfall over the next two fiscal years. Since the beginning of the COVID-19 crisis, the City of Diamond Bar has stepped up to protect and serve our community, and has instituted public facility closures, cancellation of recreation programming and special events that vital to our community. In order to continue to be a full partner with the state in saving lives and protecting our communities, we need your help to recover from this crisis. The City of Diamond Bar has joined the Support Local Recovery coalition and are calling on you to immediately support the following actions: • Provide $7 billion in direct and flexible state funding to support critical local services and allocate CARES Act funding for all cities for COVID-19-related expenditures. • Advocate to secure $500 billion in direct and flexible funding from the federal government for all cities nationwide to support critical local services. The City of Diamond Bar appreciates your leadership during these uncertain times, and sincerely requests your consideration of our request. If you have any questions please reach out to City Manager Daniel Fox at 909.839.7010 or dfox@diamondbarca.gov. Sincerely, Steve Tye Mayor, City of Diamond Bar Cc: Senator Ling-Ling Chang, 29th District, Fax (916) 651-4929 Assembly Member Phillip Chen, 55th District, Fax (916) 319-2155 City Council Bismarck Obando, League of CA Cities, SupportLocalRecovery@cacities.org 3.3.a Packet Pg. 138 Agenda #: 3.4 Meeting Date: May 19, 2020 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH LANCE, SOLL & LUNGHARD, LLP CPA'S FOR AUDIT SERVICES THROUGH THE COMPLETION AND AUDIT OF THE FINANCIAL REPORTS FOR FISCAL YEAR ENDING JUNE 30, 2020. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve, and authorize the Mayor to sign the First Amendment to the Consultant Services Agreement with Lance, Soll & Lunghard, LLPCPA's for auditing services in a not-to-exceed amount of $35,255. FINANCIAL IMPACT: This First Amendment would amend the Agreement to add $35,255 to the not to exceed amount to perform the FY 20/21 audit. Sufficient funds will be included in the FY 20/21 Finance Department budget to cover the cost of such services. BACKGROUND/ANALYSIS: The City is required to engage the services of an outside, independent audit firm to audit the books and records of the City at the close of each fiscal year. This i s required in order to provide the public and its constituents a comprehensive financial report that presents complete, accurate and understandable information about the City’s financial condition. Lance, Soll & Lunghard LLP, CPA’s has provided audit services under the current contract for the last five years. It was the intention of staff to issue a Request For Proposals during the current fiscal year for FY 20/21 audit services. However, with the onset of the COVID-19 health crisis, it seems prudent to extend the current contract for one additional year. Over the years, Lance, Soll & Lunghard LLP has provided exceptional service to the City, and has worked well with the City Council Audit 3.4 Packet Pg. 139 Subcommittee and City Staff. It is therefore recommended that the City Council extend the existing contract for professional audit services for FY 20/21 to Lance, Soll & Lunghard, LLP, CPA’s in the amount of $35,255. LEGAL REVIEW: The City Attorney has reviewed and approved the amended agreement as to form. PREPARED BY: REVIEWED BY: Attachments: 1. 3.4.a LSL CPA'S - Exhibit A 2. 3.4.b LSL CPA'S - First Amendment May 2020 3.4 Packet Pg. 140 March 17, 2020 Dianna Honeywell Finance Director City of Diamond Bar Dear Ms. Honeywell: As you are aware, our contract with the City of Diamond Bar for auditing services expired with the fiscal year ending June 30, 2019. Over the years, we have provided the City with auditing and accounting services which included:  Performed a financial audit of the basic financial statements of the City of Diamond Bar which was included in a Comprehensive Annual Financial Report (CAFR) and complies with all the latest GASB pronouncements.  Performed (if required) a single audit of your federal grants.  Prepare annual state controller report We have made it an absolute priority to provide the City of Diamond Bar with the best service available and we would like to continue to provide this level of service to the City. Since LSL specializes in the audits of cities and has an extensive government services staff, we provide for staff rotation on your engagement so that the City will always receive a fresh look at its system and records. This coupled with the knowledge base we have gained from working with the City over the years, provides for optimal audit services. We would like to propose a one year extension to our original agreement to provide continuous and undisrupted auditing services to the City. As a part of our services, LSL CPAs will continue to provide extensive Governmental Accounting Standards Board (GASB) assistance to the City throughout the year. Please see the attached Appendix A for our proposed fees for the next year. The services to be performed, fee structure and billing methods would remain unchanged from our original agreement. Again, LSL CPAs looks forward to continue to provide quality services to the City of Diamond Bar. Please sign below to acknowledge your acceptance of this agreement and return to my attention. Should you or any other representative of the City have additional questions regarding this agreement, please do not hesitate to contact Debbie Harper, Partner at (714) 672-0022. Very truly yours, ________________________________________ Signature __________ Date 3.4.a Packet Pg. 141 FEES 2019-2020 City Audit including GASB 68 & 75 $27,750 State Controller Report for the City 3,385 Single Audit (if required) 4,120 Total $35,255 CITY OF DIAMOND BAR LSL CPAs – Quote for Audit Services Appendix A 3.4.a Packet Pg. 142 1450826.1 FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT This First Amendment to Consultant Services Agreement (“First Amendment”) is made and entered into as of May 19, 2020, by and between the City of Diamond Bar, a municipal corporation ( “City”), and Lance, Soll & Lunghard, LLP CPA’s, a California limited liability company (herein referred to as the “Consultant”) with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of April 7, 2015, which is incorporated herein by this reference (the “Original Agreement”); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions thereof. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit "A" attached hereto and incorporated herein by this reference. 3. Term. The Term of the Original Agreement as set forth in Section 2 therein is from April 7, 2015 to the completion and audit of the financial reports for the Fiscal Year ending June 30, 2019. This First Amendment extends the Term up to and including the completion and audit of the financial reports for Fiscal Year ending June 30, 2020. 4. Compensation. The total not-to-exceed compensation set forth in Section 3 of the Original Agreement was the sum of one hundred sixty-four thousand six hundred and thirty-five dollars ($164,635). Section 3 of the Original Agreement is hereby amended to provide for an increase of thirty five thousand two hundred and fifty five dollars ($35,255) so that the total not-to-exceed compensation, as amended by this First Amendment shall not exceed one hundred ninety nine thousand eight hundred and ninety dollars ($199,890) without the prior authorization of the City. 5. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original 3.4.b Packet Pg. 143 1450826.1 Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control. IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. “CONSULTANT” “CITY” Lance, Soll & Lunghard, LLP CPA’s CITY OF DIAMOND BAR *By: By: Printed Name: Debbie Harper Steve Tye, Mayor Title: Partner *By: ATTEST: Printed Name: Title: Kristina Santana, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney 3.4.b Packet Pg. 144 1450826.1 EXHIBIT “A” ADDITIONAL SCOPE OF SERVICES [Behind this page.] 3.4.b Packet Pg. 145 Agenda #: 3.5 Meeting Date: May 19, 2020 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH SIMPSON ADVERTISING FOR SPECIALITY DESIGN SERVICES FOR THE PRODUCTION OF THE CITY NEWSLETTER, RECREATION GUIDE AND MISCELLANEOUS PROJECTS THROUGH JUNE 30, 2020. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve and authorize Mayor to sign the First Amendment to Consultant Services Agreement with Simpson Advertising, Inc. FINANCIAL IMPACT: The amended total not-to-exceed amount of the Agreement for FY 19/20 would increase by $8,000 to $52,850. Sufficient funds are included in the Public Information Division budget to cover the cost of such services. BACKGROUND: In July 2019 the City entered into an agreement with Simpson Advertising, Inc. for the provision of specialty design services for the production of the City newsletter and recreation activities guide in the amount of $30,350 and an additional $14,500 for miscellaneous outreach materials for a not to exceed amount of $44,850 annually. As a result of a few additional projects, including the Emergency Alert outreach materials and COVID-19 related informational marketing that consist of advertisement, employee protocol poster and production and mailing of information postcard , staff is seeking approval for an additional $8,000 to complete the projects this fiscal year. In addition to the newsletter and recreation guide, examples of miscellaneous projects Simpson assists with includes the annual calendar and services guide, Diamond Bar Center and Corporate Showcase advertising materials and Through My Lens photo 3.5 Packet Pg. 146 contest gallery artwork. Since 2004, the City has utilized Simpson Advertising to assist with the production of various communication and marketing projects and has consistently produced professional, high-quality work with a quick turnaround and at very competitive rates. LEGAL REVIEW: The City Attorney has reviewed and approved the amended agreement as to form. PREPARED BY: REVIEWED BY: Attachments: 1. 3.5.a First Amendment - Simpson Advertising 2. 3.5.b Contract - Simpson Advertising, Inc. - July 01, 2019 3.5 Packet Pg. 147 1450826.1 FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT This First Amendment to Consultant Services Agreement (“First Amendment”) is made and entered into as of May 19, 2020, by and between the City of Diamond Bar, a municipal corporation (“City”), and Simpson Advertising Inc., a California Corporation (herein referred to as the “Consultant”) with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of July 1, 2019, which is incorporated herein by this reference (the “Original Agreement”); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions thereof. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit "B" attached hereto and incorporated herein by this reference. 3. Term. The Term of the Original Agreement as set forth in Section 2 therein is from July 1, 2019 to June 30, 2020. 4. Compensation. The total not-to-exceed compensation set forth in Section 3 of the Original Agreement was the sum of forty-four thousand, eight hundred and fifty dollars ($44,850). Section 3 of the Original Agreement is hereby amended to provide for an increase of eight thousand dollars ($8,000) so that the total not-to-exceed compensation, as amended by this First Amendment shall not exceed fifty-two thousand, eight hundred and fifty dollars ($52,850) without the prior authorization of the City. 5. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, th e Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of 3.5.a Packet Pg. 148 1450826.1 the Original Agreement, the terms and provisions of this First Amendment shall control. IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. “CONSULTANT” “CITY” Simpson Advertising, Inc. CITY OF DIAMOND BAR *By: By: Printed Name: Mayor Steve Tye Title: *By: ATTEST: Printed Name: Title: Kristina Santana, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney *NOTE: If Consultant is a corporation, the City requires the following signature(s): -- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretar y or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 3.5.a Packet Pg. 149 1450826.1 EXHIBIT “B” ADDITIONAL SCOPE OF SERVICES [Behind this page.] 3.5.a Packet Pg. 150 April 27, 2020 EXHIBIT B -FIRST AMENDMENT FOR FY 2019-2020 Marsha Roa City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Dear Marsha, We appreciate the opportunity to submit a graphic design proposal to assist the City of Diamond Bar in various community outreach campaigns. This proposal also includes estimated costs to print and mail (postage not included) an Emergency Alert postcard city-wide to both residents and businesses. Emergency Alert Outreach Campaign Flyer - 3.5” x 8.5”, 2-sided .....................................................................................................................$ 325.00* Postcard - 9” x 6”, 2-sided with mailer ...........................................................................................$ 650.00* Postcard printing - size 9” x 6”, 4/4 process with bleeds on 100# matte cover Quantity of 33,000 postcards ........................................................................................................$ 2,190.00* Postcard mail processing - approximately 32,785 postal patron postcards mailed city-wide, Includes delivery to USPS and overs to City Hall .............................$ 870.00* (Postage not included - to be paid directly from City of Diamond Bar’s permit) Outdoor Vinyl Banner - 9” x 3” ..........................................................................................................$ 395.00* Vertical Stretch fabric banner - 24” x 78” .....................................................................................$ 395.00* Print Advertisement - Half page, 7.75” x 5.5” .............................................................................$ 325.00* Social Media Advertisement- 1080px x 1080px .....................................................................$ 225.00* Emergency Outreach Campaign Estimated Total without postage .........$ 5,375.00* Property Maintenance Standards Brochure, tri-fold, (in progress, draft sent 3/25/20) ................................................................$ 695.00* Municipal Code Violation Reminder Flyer, half-sheet (in progress, draft sent 3/25/20) ..................................................................$ 575.00* Total Budget .........................................................................................$ 6,645.00* *Plus sales tax where applicable and delivery cost of extra Emergency Alert Outreach postcards to Diamond Bar City Hall. Other Miscellaneous Projects on Hold Slope Maintenance Brochure, tri-fold (waiting for edits) Online Records Template (waiting for content) Through My Lens Photo Collage and Panel (waiting to go to fabrication & install) Thank you for choosing Simpson Advertising for your graphic design, and direct mail needs. We appreciate your business. Kind Regards, Debbie Baker 3.5.a Packet Pg. 151 CONSULTANT SERVICES AGREEMENT Non -Design Professionals] THIS AGREEMENT (the "Agreement") is made as of July 1, 2019 by and between the City of Diamond Bar, a municipal corporation ("City") and Simpson Advertising, Inc., a California Corporation ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the graphic design services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Marsha Roa, Public Information Manager, (herein referred to as the "City's Project Manager"), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect July 1, 2019 and shall continue until June 30, 2020 ("Term"), unless earlier terminated pursuant to the provisions herein. The City shall have the option to extend this Agreement for three additional one-year terms , subject to the same terms and conditions contained herein, by giving Consultant written notice of the exercise of this option at least thirty (30) days prior to the expiration of the initial Term. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed forty-four thousand, eight hundred and fifty dollars 44,850) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 1 Professional Services - Non Design 1292531.1 3.5.b Packet Pg. 152 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed and any extra work performed. C. City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 35 days of receipt. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. 2 Professional Services - Non Design 1292531.1 3.5.b Packet Pg. 153 by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 3) The Consultant's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: 1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; 2) property damage insurance with a minimum limit of $500,000.00 per occurrence; 3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and 4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. Professional Services - Non Design 1292511. i 3.5.b Packet Pg. 154 E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement 5 Professional Services -- Non Design 1292531,1 3.5.b Packet Pg. 155 shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 14. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement_ Consultant's covenant under this section shall survive the termination of this Agreement. 15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as otherwise authorized by the City's Project 6 Professional Services - Non Design 1292531.1 3.5.b Packet Pg. 156 Manager, Jeff Simpson and Debra Baker shall be the person(s) who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. 17. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Time of Completion. Consultant agrees to commence the work provided for in this Agreement agreed to by and between the Project Manager and the Consultant. 19. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 20. Reserved. 21. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that 7 Professional Services - Non Design 1292531.1 3.5.b Packet Pg. 157 exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 24. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Reserved. 26. Reserved. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by email or facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. CONSULTANT" Simpson Advertising, Inc. P. O. Box 2464 Santa Fe Springs, CA 90670 Attn.: Debra Baler Phone: (562) 949-9750 ext. 2 E -Mail: debbie@simpsonadvertisinginc.com CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Marsha Roa Phone: (909) 8397055 E-mail: mroa@diamondbarca.gov 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this -Agreement shall be in Los Angeles County. Professional Services - Non Design 1292531.1 3.5.b Packet Pg. 158 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. Consultant" Simpson Advertising, Inc. By: Ji Printedne: a rey D. Simpson Title: President By: ' Printe e: Debra Baker Title: Corporate Secretary_ Approd as to form: Y. Davin eBerry, City,Attorney City" CITY OF DIAMOND BAR By: .,,. Dan Fox, Clty ° anager AT, ST: Tommye ribbins, r' ity Clerk ll 1 X111V, NOTE: If Consultant is a corporation, the City requires the following signature(s): 1) the Chairman of the Board, the President or a !lice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 9 Professional Services - Non Design 1292531.1 3.5.b Packet Pg. 159 Exhibit A - 2019-20 REQUEST FOR BIDS - GRAPHIC DESIGN SERVICES THE CITY OF DIAMOND BAR • DB CONNECTION PUBLICATIONS July 10, 2019 Marsha Roa City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Dear Ms. Marsha Roa, We appreciate the opportunity to submit a graphic design services proposal for Diamond Bar's DB Connection publications and miscellaneous projects. Our creative talents and dependable service, coupled with over 40 years of experience in working with municipalities (15 years with the City Diamond Bar), make us a perfect fit for Diamond Bar's graphic design services needs. We are very pleased to submit our proposal and look forward to working with the City of Diamond Bar. SCOPE OF SERVICES Project Description The City of Diamond Bar's monthly newsletter, DB Connection, is to be delivered to residents and businesses as: a 4 -page publication seven (7) times per year, and a 6 -page publication two (2) times per year a 32 -page publication three (3) times per yearto include the recreation activities guide. City staff will provide vendor with content in a Word document and some photos/graphic files electronically. Vendor may be asked to secure additional stock images to complete project as agreed to by City staff. Vendor shall provide to City graphic design and layout of newsletter and/or recreation guide with same format and design of current publications and as follows: two (2) proofs, a draft and a second draft with corrections as provided by City staff. once approved, packaged files are to be sent to printer electronically. Staff will coordinate production schedule with vendor upon award of contract. 3.5.b Packet Pg. 160 GRAPHIC DESIGN SPECIFICATIONS Newsletter (DB Connection) -- Seven times per year 4 -Page newsletter size of 16.75"x 10.875"folded and trimmed to finished size of 8.375"x 10.875' 4/4 process with bleeds on 80# gloss book. Newsletter (DB Connection) -Two times per year 6 -Page newsletter size of 25.125"x 10.875"folded and trimmed to finished size of 8.375"x 10.875', 4/4 process with bleeds on 80# gloss book. Recreation Guide --Three times per year 32 -Page self -cover Recreation Guide size of 16.75"x 10.875, finished size of 8.375"x 10.875", saddle stitched on 10.875" side, 4/4 process with bleeds on 70# gloss book white. GRAPHIC DESIGN FEES Simpson Advertising is pleased to provide graphic design costs for DB Connection publications. Costs include up to 3 rounds of client revisions, PDF proofs for client review and edits, a final PDP for website posting, and electronic transfer of files to a print vendor upon client approval to go to print. Fees also include the research and purchase of up to 5 stock images per issue. 14-4 4 -Page DB Connection Newsletter: Per Issue 7 Issues Sales Tax Total (7 Issues & Sales Tax) 1,575.00 $11,025.00 N/A* $ 11,025.00 Mi 6 -Page DB Connection Newsletter: Per Issue 2 Issues Sales Tax Total (2 Issues & Sales Tax) 2,275.00 $ 4,550.00 N/A* $ 4,550.00 M 32 -Page DB Connection Newsletter and Recreation Activities Guide: Per Issue 3 Issues Sales Tax Total (3 Issues & Sales Tax) 4,925.00 $ 14,775.00 N/A* $ 14,775.00 Graphic Services Grand Total $ 30,350.00* ADDITIONAL GRAPHIC DESIGN FEES Client edits beyond three rounds: Cost per Issue per hour $ 75.00 Hourly rates for miscellaneous graphic design projects: Design per hour $ 120.00 Production per hour $ 100.00 Piles are not subject to State sales tax when transmitted electronically. Thanks again for the opportunity to submit a graphic design services proposal for DB Connection publications and miscellaneous projects. We look forward to working with you. Best regards, Jeff Simpson, President 562) 949-9780 • Jeff@Simpsonadvertisinginc.com Debbie Baker, Corporate Secretary 562) 949-9780 • Cell (562) 400-4635 • Debbie@Simpsonadvertisinginc.com 3.5.b Packet Pg. 161 Agenda #: 4.1 Meeting Date: May 19, 2020 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF A COST REPORT AND ESTABLISHMENT OF A SPECIAL ASSESSMENT AND LIEN TO RECOVER NUISANCE ABATEMENT COSTS RELATED TO THE PROPERTY LOCATED AT 21128 SUNWOOD DRIVE (APN: 8719-011-019). STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: A. Open the public hearing to receive any testimony from the property owner or their representative; B. Close the public hearing; and C. Adopt Resolution No. 2020-13 approving the Cost Report and establishing a special assessment and lien in the amount of $7,473.80 on the property located at 21128 Sunwood Drive (APN: 8719-011-019). FINANCIAL IMPACT: The City has incurred nuisance abatement and administrative costs in the amount of $7,473.80. Recordation of a lien/special assessment with the County Assessor’s Office will enable the City to fully recover these costs. BACKGROUND: The Neighborhood Improvement Division works with property owners to ensu re compliance with the City’s Property Maintenance Standards, as set forth under Diamond Bar Municipal Code (DBMC) Chapter 22.34. When voluntary compliance is not achieved, the City will invoke appropriate enforcement measures to gain compliance. When a neglected property becomes a public nuisance, and abatement action is the most expedient means of eliminating the nuisance, the City will obtain an abatement warrant, perform the abatement, and then seek restitution by placing a lien on the property. 4.1 Packet Pg. 162 City documentation of property maintenance violations at 21128 Sunwood Drive began on April 24, 2018, when Neighborhood Improvement staff found the residential property to be in violation of the landscaping maintenance standards set forth under Section 22.34.30 of the Municipal Code. Observations included weeds, rank growth and other overgrown, dead or deceased vegetation throughout the front, side and rear yards, and an abandoned/inoperative vehicle. After an initial period of voluntary compliance with the City’s notice to correct the violations, a pattern of neglect emerged, and administrative citations were ultimately ineffective. On October 7, 2019, the City obtained an abatement warrant (Warrant No. 831) from the Los Angeles Superior Court/Pomona Branch enabling the City or its agents to perform nuisance abatement at the property. City staff and contractors entered the property on October 9, 2019 to perform the work authorized by the Superior Court, which included cutting the grass, bushes, removal of weeds, trimming and removal of dead trees, and removal of the abandoned/inoperable vehicle. Before and after photos taken on the day of the abatement are provided in Attachment 3. On May 7, 2020, the City issued a written notice to the property owner s tating that the City Council will conduct a public hearing on May 19, 2020 (via teleconference pursuant to state and county orders to shelter in place due to COVID -19) to consider placing a lien/special assessment in the amount of $7,47 3.80 to recover full abatement costs as itemized in the attached Cost Report (Attachment 2) and summarized below: • Abatement labor costs incurred by MCE Landscaping Services – $722.20 • Hours of staff time – $2,254.24 • City Prosecutor billable hours – $3,805.40 • Postage, dumpster rental, padlock for rear yard gate – $ 691.96 DISCUSSION: This hearing before the City Council provides the property owner or their representative the opportunity to present written or oral protests or objections to the proposed special assessment. Notice of the public hearing was posted on the property and sent to the owner via Certified and First Class Mail. All other attempts to contact persons affiliated with the property were met without response. Notice of the hearing did not require advertisement in local newspapers as the Report of Abatement Costs and Notice of Public Hearing posted on the property and mailed to the owner on record fully satisfy the notification requirements set forth under Section 22.34.070 of the Diamond Bar Municipal Code. Pursuant to Diamond Bar Municipal Code Section 22.34.070 and Government Code Section 38773.5, the City Council has the authority to assess a lien/special assessment on property where the City incurred costs to abate a public nuisance. Staff recommends that the City Council consider this report, open the public hearing, receive public comment, close the public hearing and consider adoption of the Resolution and Cost Report for recovery of nuisance abatement costs in the amount of $7,47 3.80. Upon 4.1 Packet Pg. 163 approval, the appropriate documentation will be certified and filed with the County of Los Angeles as required. Staff will continue to monitor the subject property and perform follow-up abatements as needed until the property has been sold for unpaid delinquent assessments or the property owner’s agents maintain the premises in accordance with the City’s property maintenance standards. LEGAL REVIEW: The City Attorney has reviewed and approved the Resolution as to form. PREPARED BY: REVIEWED BY: Attachments: 1. 4.1.a City Council Resolution No. 2020-13 2. 4.1.b Exhibit "A" - Summary of Abatement Costs for 21128 Sunwood Drive 3. 4.1.c Before & After Photos 4.1 Packet Pg. 164 RESOLUTION NO. 2020-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CONFIRMING A COST REPORT FOR NUISANCE ABATEMENT COSTS CONCERNING 21128 SUNWOOD DRIVE, DIAMOND BAR, CA [APN: 8719-011-019] AND ESTABLISHING A SPECIAL ASSESSMENT AND LIEN THEREOF WHEREAS, the Diamond Bar Community Development Department (hereafter the “Department”), pursuant to the procedures set forth in Section 22.34.070 of the Diamond Bar Municipal Code (hereafter, "Code"), caused the abatement of public nuisance conditions at 21128 Sunwood Drive, Diamond Bar, CA 91789 (hereafter the “Subject Property”) on October 9, 2019 with an Abatement Warrant from the Los Angeles Superior Court [Warrant No. 831]. WHEREAS, on May 4, 2020, the Department duly served Greg G. Gardner, the record owner of the Subject Property, with a Cost Report (containing an account of abatement costs totaling $7,473.80) and a Notice of City Council Hearing on Assessment on May 19, 2020 at 6:45 p.m. In accordance with County and State orders to shelter in place, avoid gatherings and maintain social distancing due to COVID -19, said notice informed Mr. Gardner that the hearing would be conducted via teleconference with no physical location, and provided instructions for participating in the teleconference remotely. Said notice also informed Mr. Gardner, and other interested persons, of the right to present a written or oral protest to the Cost Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. Having considered the Cost Report and any oral and written protests or objections thereto, the City Council hereby confirms the Cost Report totaling $7,473.80 in abatement costs. Section 2. Greg G. Gardner is liable for the confirmed abatement costs of $7,473.80 pursuant to Section 22.34.070 (g) of the Code. The confirmed abatement costs of $7,473.80 also constitute a special assessment and lien against the Subject Property described below pursuant to Section 22.34.070 (j)(3) of the Code. Pursuant to Government Code Section 38773.5(c) “the property may be sold after three years by the tax collector for unpaid delinquent assessments.” Street Address: 21128 Sunwood Drive, Diamond Bar, CA 91789 L.A. County Assessor Parcel Number: 8719-011-019 Legal Description: Lot 17 of Tract No. 30637, as per Map recorded in Book 869 of maps, pages 42 to 44 inclusive, in the office of the Los Angeles County Recorder. 4.1.a Packet Pg. 165 Resolution No. 2020-13 2 Section 3. A certified copy of the Cost Report shall be attached to this Resolution as Exhibit “A” and constitute a part hereof. Section 4. A certified copy of the Resolution shall be mailed via certified mail to the property owner. Section 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 19th day of May, 2020. _____________________________ Steve Tye, Mayor ATTEST: I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the foregoing resolution was duly passed, approved and adopted by the City Council of the City of Diamond Bar at a regular meeting held on the 19th day of May, 2020, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ________________________________ Kristina Santana, City Clerk 4.1.a Packet Pg. 166 EXHIBIT "A" CITY OF DIAMOND BAR ABATEMENT COST REPORT Property Address: 21128 Sunwood Drive, Diamond Bar, CA 91789 APN: 8719-011-019 FLAT FEE COSTS ABATEMENT CONTRACTOR MCE Landscape Services Inc.: Labor for Weed & Debris Removal 722.20$ Postage 37.50$ Waste Management 40 Yard Dumpster 620.99$ Ken's Ace Hardware - Brace and Bit Set 33.47$ HOURLY RATE COSTS Hourly Rate:Total Hrs Cost: SENIOR NEIGHBORHOOD IMPROVEMENT OFFICER $ 46.11 15 691.65$ Inspections: Visiting location; taking photos; issuing courtesy notices;posting court documents; and abatement monitoring Paperwork: Letters to owner; correspondence with City Prosecutor; current file upkeep (both paper and CityView computer log entries) Court appearance: Abatement warrant and return NEIGHBORHOOD IMPROVEMENT OFFICER $ 41.75 7 292.25$ Inspections: Postings, Court time, abatement, follow up inspections PARKS AND MAINTENANCE SUPERINTENDENT $ 80.05 8 640.40$ Inspections: Initial inspection of property, abatement, follow up inspection Office time: Contacting multiple companies for abatement quotes MAINTENANCE SUPERVISOR $ 62.99 3 188.97$ Inspections: Initial inspection of property, abatement, secure front door and 2 side gates. Office time: Contacting multiple companies for abatement quotes COMMUNITY DEVELOPMENT DIRECTOR $ 121.99 2 243.98$ Review case file; communications with Neighborhood Improvement Officer and City Prosecutor; review and approve correspondence; attendance at City Council meeting SENIOR ADMINISTRATIVE COORDINATOR $ 56.99 1 56.99$ Preparation of the Cost Report and Public Hearing Notice; Preparation of the City Council Report CITY CLERK $ 70.00 2 140.00$ Preparation of correspondence and certification of documents to be filed with the County to record the special assessment CITY PROSECUTOR $ 179.50 21.2 3,805.40$ Firm: Dapeer, Rosenblit & Litvak, LLP 7,473.80$ TOTAL ABATEMENT COSTS: 4.1.b Packet Pg. 167 21128 SUNWOOD DRIVE NUISANCE ABATEMENT PERFORMED ON OCTOBER 9, 2019 BEFORE AFTER SHEET 1 4.1.c Packet Pg. 168 BEFORE AFTER 21128 SUNWOOD DRIVE NUISANCE ABATEMENT PERFORMED ON OCTOBER 9, 2019 2 4.1.c Packet Pg. 169