HomeMy WebLinkAbout09/24/2020 - PRC Agenda - Regular Meeting
PARKS & RECREATION
COMMISSION
AGENDA
September 24, 2020
6:30 PM
CONSISTENT WITH THE GOVERNOR’S LATEST EXECUTIVE ORDER TO STAY
AT HOME, AVOID GATHERINGS AND MAINTAIN SOCIAL DISTANCING, THIS
MEETING WILL BE CONDUCTED TELEPHONICALLY AND MEMBERS OF THE
COMMISSION AND STAFF WILL BE PARTICIPATING VIA TELECONFERENCE.
THERE WILL BE NO PHYSICAL MEETING LOCATION.
https://attendee.gotowebinar.com/register/337458120002381068
1-562-247-8422
Commissioner Stan Liu
Commissioner Tommy Orona
Commissioner Aaron Salo
Commissioner Manisha Sulakhe
Commissioner Sandra Ybanez
Written materials distributed to the Parks and Recreation Commission within 72 hours of
the Parks and Recreation Commission meeting are available for public inspection
immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar,
California, during normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in
the Community Services Office, located at 218 10 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060
during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act
of 1990, the City of Diamond Bar requires that any person in need of any type of special
equipment, assistance or accommodation(s) in order to communicate at a City public
meeting must inform the Community Services Department at 909.839.7060 a minimum of 72
hours prior to the scheduled meeting.
Please refrain from smoking, eating or
drinking in the Windmill Community Room
The City of Diamond Bar uses recycled
paper and encourages you to do the same
PARKS AND RECREATION COMMISSION MEETING RULES
Welcome to the meeting of the Diamond Bar Parks and Recreation Commission. Meetings are
open to the public.
PUBLIC INPUT
Members of the public may address the Commission on any item of business on the agenda
during the time the item is taken up by the Commission. In addition, members of the public
may, during the Public Comment period, address the Commission on any item or any matter not
on the agenda and within the Commission’s subject matter jurisdiction. Persons wishing to
speak should submit a speaker slip to the meeting clerk. Any material to be submitted to the
Commission at the meeting should be submitted through the meeting clerk.
Speakers are limited to five minutes per agenda item, unless determined otherwise. The
Commissioners may adjust this time limit depending on the number of people wishing to speak,
the complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Commission only once on an agenda item, except
during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the Commission. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the Commission
chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for regular Commission meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, and on the City’s website at
www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the
foyer. The Commission may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
A cordless microphone is available for those persons with mobility impairments who cannot
access the podium in order to make a public comment. Sign language interpretation is available
by providing the City Clerk three business days’ notice in advance of a meeting. Please
telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30
a.m. to 4:30 p.m. on Fridays.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Commission, Cassette tapes of meetings: (909) 839-7060.
Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7060.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
Thursday, September 24, 2020
Consistent with the Governor’s latest Executive Order to Stay at Home, avoid
gatherings and maintain social distancing, this meeting will be conducted
telephonically and Members of the Commission and staff will be participating via
Teleconference. There will be no physical meeting location.
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide –
❑ Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally
accessible to all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi-cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 6:30 P.M.
PLEDGE OF ALLEGIANCE:
ROLL CALL: Parks and Recreation Commissioners Liu, Salo,
Sulakhe, Ybanez, and Chairman Orona
SELECTION OF CHAIR AND VICE CHAIR
MATTERS FROM THE AUDIENCE:
SEPTEMBER 24, 2020 PAGE 2 PARKS AND RECREATION COMMISSION
This time is reserved on each agenda to provide an opportunity for members of the
public to directly address the Commission on items or matters of interest to the public
that are not already scheduled for consideration on this agenda. Tho se who wish to
speak on Agenda Subjects or Matters from the Audience may complete voluntary
Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five
(5) minutes.
UNTIL FURTHER NOTICE AND CONSISTENT WITH THE GOVERNOR’S LATEST
EXECUTIVE ORDER TO STAY AT HOME, ALL CITY MEETINGS WILL BE
CONDUCTED TELEPHONICALLY.
CALENDAR OF EVENTS:
Tuesday, October 6, 2020 CITY COUNCIL MEETING – 6:30pm
Tuesday, October 13, 2020 PLANNING COMMISSION MEETING –
6:30pm
Tuesday, October 20, 2020 CITY COUNCIL MEETING – 6:30pm
Tuesday, October 27, 2020 PLANNING COMMISSION MEETING –
6:30pm
Tuesday, November 3, 2020 ELECTION DAY
1. CONSENT CALENDAR:
1.1. Approval of Minutes for January 23, 2020
2. INFORMATION ITEMS:
1. September Recreation Program Report
Recommended Action: Receive and file.
2. September Maintenance Report
Recommended Action: Receive and File
3. OLD BUSINESS: NONE
4. NEW BUSINESS:
1. Commission Meeting Schedule
Recommended Action: Discuss and consider meeting date.
SEPTEMBER 24, 2020 PAGE 3 PARKS AND RECREATION COMMISSION
5. ANNOUNCEMENTS:
Commissioners may briefly respond to public comments, make
announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request
that a matter of business be placed on a future agenda.
6. ADJOURNMENT:
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
JANUARY 23, 2020
CALL TO ORDER:
Chair/Orona called the Parks and Recreation Commission meeting to order at 6:35 p.m.
in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Vice Chair Hsieh led the Pledge of Allegiance.
ROLL CALL: Commissioners Present: Aaron Salo, Manisha Sulakhe (6:42pm), Vice
Chair Kim Hsieh, Chair Tommy Orona.
Absent: Commissioner Benny Liang
Staff Present: Ryan Wright, Parks and Recreation Director; Christy Murphey,
Recreation Superintendent; Anthony Jordan, Maintenance Superintendent; Jake
Velasco, Recreation Specialist; and, Debbie Gonzales, Administrative Coordinator.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: PRD/Wright
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the October 24, 2019 Regular Meeting.
VC/Hsieh moved, C/Salo seconded, to approve the Minutes for the
October 24, 2019 regular Meeting. Motion carried by the following Roll
Call vote:
AYES: COMMISSIONERS: Salo, Sulakhe, VC/Hsieh,
Chair/Orona
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Liang
2. INFORMATIONAL ITEMS:
2.1 JANUARY RECREATION PROGRAM UPDATE: - RS/Murphey
RS/Velasco, new Youth Program Specialist, introduced himself to the
Commission.
2.2 JANUARY 2020 MAINTENANCE REPORT – MS/Jordan
Chair/Orona said he noticed the field at Peterson Park was closed and
asked staff for an explanation.
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JANUARY 23, 2019 PAGE 2 P&R COMMISSION
MS/Jordan responded to Chair/Orona that the field is currently under
renovation. Fields are closed for approximately eight to nine weeks once
a year to scalp and over-seed the fields to give them an opportunity to rest
while growing new turf. The field at Peterson is scheduled to reopen
February 3rd.
C/Hsieh said it appeared that three of the City’s parks have suffered from
increased amounts of graffiti. MS/Jordan responded that the amount of
graffiti he has reported is not very significant. Graffiti happens from time
to time which he thought was noteworthy but fairly insignificant when
compared to other cities. The City contracts with a graffiti removal service
that patrols the city on a bi-weekly basis. If they see any graffiti, they will
take care of it. So too, his staff and contractors are very pro active in
removing graffiti when encountered.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 COMMISSION MEETING SCHEDULE:
PRD/Wright reported that in accordance with the Commission’s
recommendation, the bi-monthly meeting schedule was approved by the
City Council in November 2019. Moving forward, the Commission will
meet every odd month with the next meeting scheduled for March and so
forth.
In February 2020 the City Council provides their recommendations for
appointments to all Commissions and depending on Council’s
recommendation next month, there may be new faces on this
Commission. During the March meeting, the Parks and Recreation
Commission will reorganize.
PRD/Wright thanked the Commissioners for their service.
5. ANNOUNCEMENTS:
C/Sulakhe thanked staff for the good work and said she is excited about the trail
hiking days as well as, all of the hard work that staff puts in to the City’s parks.
She welcomed RS/Velasco.
C/Salo thanked staff for all of the hard work that they do toward putting on all of
the programs. He is especially grateful that the City continues to develop new
programs. He thanked RS/Velasco for coming on board and looks forward to
working with him in the future.
VC/Hsieh thanked staff and her colleagues for their outstanding work. Each
year she has seen many positive changes. She welcomed RS/Velasco to the
“family.” She loves the Healthy Diamond Bar idea and whether or not she
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JANUARY 23, 2019 PAGE 3 P&R COMMISSION
returns to the Commission, she will continue to be involved. She is planning to
visit the community garden as well.
Chair/Orona thanked staff for all of their hard work. He was at the Snow Fest
which was a ton of fun with tons of snow. It was exciting to watch the kids play.
He knows it takes a lot of work to put on such an event for which he is grateful.
He welcomed RS/Velasco. Chair/Orona said it has been a pleasure for him to
serve as Chair of the Commission during the past year. He has learned a lot in
the two years serving which have flown by. He appreciates everything and
thanked PRD/Wright for his kind words. It has been fun working with
PRD/Wright and Chair/Orona said he hoped he would continue working with
him.
ADJOURNMENT: With no one objecting and no further business before the Parks and
Recreation Commission, Chair/Orona adjourned the meeting at 6:56 p.m. to March 26th.
The foregoing minutes are hereby approved this day of , 2020.
Respectfully Submitted,
RYAN WRIGHT, SECRETARY
Attest:
TOMMY ORONA, CHAIRPERSON
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PARKS AND RECREATION COMMISSION
AGENDA REPORT
AGENDA ITEM NUMBER:
2.1
MEETING DATE:
September 24, 2020
TO:
Honorable Chairman and Members of the Parks
and Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
SUBJECT: September Recreation Program Report
RECOMMENDATION: Receive and file.
Virtual Recreation Center
Virtual Recreation Videos
Recreation staff has been producing and filming content for the new
Virtual Recreation Center page on the City’s website. The page
focuses on activities that Diamond Bar residents can do from the
safety of their own home. In June, staff filmed videos on making
healthy snacks, crafts, exercising and Story Time featuring Tiny Tot
teacher Mariela Hidalgo. The page continues to grow in popularity
and has been a creative addition to recreation programing.
Community Recreation Guide
Fall Recreation Guide
The Fall guide was delivered to Diamond Baer residents in early September and was
available on the City’s website September 1. The guide covers activities from
September – November. We continue to adapt program safety procedures to align with
LA County guidelines. The health and safety of our participants is of the upmost
importance.
Contract Classes
CITY OF DIAMOND BAR ~ 21810 COPLEY DRIVE ~ DIAMOND BAR, CA 91765 ~ TEL. (909) 839-7060 ~ FAX (909) 861-3117
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Throughout the month of June, Recreation staff continued to collaborate with Contract
Class Instructors to provide virtual recreation opportunities and class modifications in
anticipation for their return to City facilities. To boost some excitement for classes, staff
worked with Contract Class Instructors to create a collage and social media campaign
to send a heartfelt message to participants. This post encouraged folks to visit the
Virtual Recreation Center and reminded the community of Summer registration dates.
Summer Season of Contract Classes was scheduled to run May 23 through August 29.
However, with further COVID-19 closures and preparations to meet L.A. County
Guidelines, the return of classes was delayed. Tennis Anyone kicked off the return of
Summer Contract Classes on Tuesday, July 14. Program safety protocols we put in
place to allow for distancing and screening measures to ensure the health and
wellbeing of all participants, coaches and staff. Participants and coaches are greeted by
a trained screener who takes their temperature and conducts a verbal health screening
per the City’s approved screening procedures. Passing participants get a sticker
indicating they have cleared and are allowed to join the class on the tennis court.
Classes are limited to two participants and one coach per court. Participants do not
handle any shared equipment or tennis balls and 6 ft. distancing is kept at all times.
Face coverings are to be worn at all times, unless engaged in full active play, at which
time at least 8 ft. distancing is required.
Soon thereafter, additional in person classes returned in August! Line Dancing was
restructured to allow for safe distancing outdoors at Sycamore Canyon Park and
Jazzercise was held outside at Heritage Park. Instructors also introduced live online
courses through Zoom, such as Young Rembrandts Cartoon Drawing, CYSC Cheer,
and Cupcakes and Flowers for the Summer pastry decorating courses. Additional
advertising was published online and on the City’s, social media sites to help boost
enrollment. Summer Recreation Classes wrapped up August 28 with a total of 67
participants enrolled.
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Fall Season of Contract Classes began August 29 and will run through December 18.
There are currently 59 students enrolled in the over 200 available class sections. Some
in person classes being reintroduced this season include; CYSC Cheerleading, Yang
Style Tai Chi, Kidz Love Soccer, B.E.S.T. Sports Multi-Sports, TriFytt Sports, and
Vinyasa Flow Yoga. We look forward to seeing more participation this season.
Senior Programs
Senior Resource Cards
City staff developed an informational card focused on City
and local services that are most relevant to seniors (55+) and
was mailed to Diamond Bar seniors in June. These cards
included program information for city services, meal delivery,
and COVID-19 updates. Although some seniors access City
information online, these cards helped meet the needs of
those without internet access. Chinese translated cards were
also made available.
Information cards were donated, along with City tote bags to Red Dragon Karate and
Tzu Chi Foundation’s drive thru mobile food pantry on Friday, July 30. At the event, a
resident shared her gratitude thanking all involved for all of their efforts to bring forth
such helpful programs during these trying times and referenced the Senior Resource
Card provided by the City (pictured in the photograph).
Senior Resource Bag
During the months of June and July staff focused on collecting donations from local
businesses and organizations for the City’s Senior Resource Bag event. Staff received
oral care kits, work out sheets, stress balls, activity books, hand sanitizer, gloves,
masks, jar openers, snacks, water, and notepads. Also, included in the bag was chip
clips, chap stick, exercise band, craft, City services calendar, City Birthday pin, and
pedometers.
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The City sponsored Senior Resource Bag drive
through event took place at the Diamond Bar Center
on Wednesday, August 19 from 10 a.m. – 12 p.m.
Recreation staff, with the help of City Council, were
able to handout over 230 bags. Staff followed up with
delivering 36 bags to Diamond Bar residents who
were unable to attend the drive through event. An
additional 17 seniors had the opportunity to pick-up
their bags the following week from the Diamond Bar
Center. Staff received multiple calls from seniors
thanking all involved for how smooth and quick the
event ran, and expressing their appreciation to staff
and donors for all of the goodies they received in the
bags. There are currently 150 seniors on the waitlist
that staff accommodated with partial bags. Staff is also looking into additional resources
and receiving more donations to offer another bag event in the future.
Senior Program Survey
Staff continues to provide weekly wellness calls and conducting a phone survey.
Survey Monkey has been utilized to gather more information as to specific needs of
past Diamond Bar Senior Program participants. In addition, staff has surveyed other
organizations and neighboring cities who have gladly shared their successes an d
recommendations for distance programing. Staff will use this information to continue to
offer more resources and wellness programs to meet the needs of Diamond Bar’s aging
residents.
Senior How to Videos
With help from the Public Information Team, staff is working on a “How to” series for
seniors. The videos in this series will focus on how to use Zoom, navigate the City
website, registering for City programs, and the use of social media platforms such as
Facebook. Staff hopes the series will provide technical support to those unfamiliar with
online platforms while encouraging more participation in senior activities, classes, virtual
learning, and leisure opportunities.
Facility Rentals
Diamond Bar Center
A total of 47 events have been canceled betwee n June and August 2020. All Diamond
Bar Center events have now been canceled through the end of December due to
extended City facilities closures to further prevent the spread of COVID-19. This
included the cancellation of all indoor recreation programming and classes, large
special events and facility rentals. Staff continues to contact renters to allow ample time
for renters to make other arrangements. In many cases, renters are opting to move their
reservation to a later date.
While facilities remain closed, rental inquiries continue as people begin to prepare for
their 2021 and 2022 events. The Center is currently taking reservations for January
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2021 through September 2022. Diamond Bar residents may book up to 24 months in
advance, while non-residents may book up to 20 months in advance. Reservations
agreements are made with the understanding that rentals may only proceed when the
County allows for the reopening of group gatherings and with any provided County
guidelines. Even so, all Saturdays are currently booked through the end of December
2021. Staff continue to deliver excellent customer service through paperless electronic
applications and live Zoom appointments. The 30-minute live Zoom appointments
feature an overview of the Diamond Bar Center website, a facility tour through Google
360, and face-to-face interaction while answering the customer’s rental questions.
The Diamond Bar Center Corporate Showcase has been rescheduled to February 17,
2021. The Corporate Showcase is an opportunity for businesses to see the Diamond
Bar Center as a space to host a corporate event, meeting, or conference. Participants
can visit with and sample goods with some of the Center’s regular vendors to assist with
planning of their events. However, due to the unknown climate of COVID-19, staff is
researching and preparing for a virtual option as an alternative to an in -person
showcase.
The Diamond Bar Center was recently featured on an Aisle
Society blog, one of the wedding industry’s largest influencer
networks. Dee Lee Design’s submitted “Romantic Wedding in
Diamond Bar” to SouthernCaliforniaBride.com, highlighting some
of the Diamond Bar Center’s best features. A gold color scheme
remains a consistent theme throughout the Diamond Bar Center
hills and reception area.
Healthy Diamond Bar
Ready Set Roll! - In June, Healthy Diamond Bar challenged participants to play a game
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while getting fit. The challenge used a roll of the dice to determine the participants
workout. The numbers they rolled corresponded with a healthy activity. Participants had
to complete 20 activities in 30 days to earn their monthly check in point.
Park Discovery Challenge – In July, Diamond Bar partnered with Agents of Discovery,
an educational mobile gaming platform that uses augmented reality to get youth and
adults active. During the month, participants had to visit either Heritage or Peterson
Park and complete the site challenges using their mobile device. After the challenge
was completed the participant earned their Healthy DB check -in point for the month.
Scavenger Hunt - During the month of August, Healthy DB participants were challenged
with going on a scavenger hunt in Diamond Bar. Participants had to download the
scavenger hunt sheet and go around to different parks in the City a nd find the items.
Once all the items on the sheet were located, participants took a picture of their sheet
and submitted it to receive their Healthy DB check-in point for August.
Youth Programs
Kinder Skills Workshop
Kinder Skills Workshop is a new virtual program for children ages 3-5. This live virtual
workshop is designed to help young learners develop early school skills. Each
workshop series will feature 2 one-hour sessions per week as well as extra activities for
participants to complete on their own. This month staff has been busy working on the
lesson plans for each session and gathering supplies to prepare for the first series
starting in September.
Summer Day Camp
In June L.A. County released opening protocols for operating Day Camps. The month
was spent preparing and organizing to host a revised version of traditional day camp at
the Diamond Bar Center beginning July 6 with COVID-19 safety measures set in place.
Recreation staff focused on individual activities varying from crafts, puzzles, games and
outdoor time that complied with L.A. County requirements. Unfortunately, day camp
was canceled prior to July 6 due to the continued raise in COVID -19 cases and the
growing concern for participant and staff safety.
Rec to Go Bags
In July, residents could purchase Rec to Go
bags! The bags featured three unique themes
and were filled with crafts, activities,
worksheets, and extra surprises! The themes
were Adventure Seekers, STEAM 360, and
Zombie Survival. In addition, all Diamond Bar
residents had their bags delivered with a
personalized message and a chalk game
drawn at their home! Bags were purchased for
$30 and $20 for each additional bag within the
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same household.
During the Month of August, Rec to Go bags continued to be a hit within the community
with the program concluding on August 28. A total of 43 bags were purchased during
the six weeks the bags were available. Overall, staff received positive feedback and lots
of smiles and waves while delivering bags to the community.
DB 4Youth
In light of the pandemic, DB 4Youth transitioned to meeting virtually every last Tuesday
of the month at 5:00 p.m. On Tuesday, June 30, DB 4Youth held their second virtual
meeting with a total of 32 participants in attendance on Zoom. The newly appoi nted
Board officers were announced and introduced to the group. The agenda included
discussions on ideas for activities and events for the 2020 -2021 school year while
incorporating social distancing requirements, the transition to virtual platforms for
volunteer opportunities, and a chat on the status of everyone’s summer plans.
On Tuesday, July 28, DB 4Youth once again held their monthly virtual meeting on
Google Meet with a total of 24 members in attendance. The agenda this month included
the introduction of a potential new program called Tutor Time. Much like Tech Time,
Tutor Time will focus on DB 4Youth members tutoring fellow teens with their subjects in
school. Members also discussed bringing the Tech Time program back on a virtual
platform as well. The new board lead discussions on possible new community projects
for the upcoming year and hosted a virtual Kahoot’s trivia game for its members.
At the August 25, meeting there was a total of 27 members in attendance. The agenda
this month included further discussions on programs such as Tutor Time and Tech
Time, as well as a conversation about our new Teen Talks program coming up in
September. Members interested in participating for volunteer hours were given the
opportunity to start signing up. Lastly, the Board led discussions on other community
projects and hosted a Kahoot’s trivia game.
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Teen Talks
Teen Talks is a new program that will allow Diamond Bar teens to gather in a safe place
and have open conversations pertaining to specific relevant to pics. This program will be
virtual and hosted on the Zoom platform. Each Teen Talk will feature a guest speaker
and guided conversations. There is a series of three Teen Talks scheduled for this year,
September 24, October 22, and November 19. The Septembe r 24 topic is Health
Effects of Tobacco and Vaping.
Youth and Adult Sports
E-sports
In July, registration opened for the new E-sports program featuring the game “Rocket
League”. Members of the community of all ages can participate in the program and can
compete from the comforts of their own home. The E -sports program runs for six weeks
and participants can play as a team or as an individual player in different divisions
based on age and skill level. The hope is to expand the E -sports program to other
games and connect with other local agencies and organizations to create a
Recreational Esports program.
In August, staff refocused on promotional materials and updated social media
advertising for the program in hopes of encouraging registration. Registration is open
and continues for the scheduled seasons starting in September and November, both
seasons will run for six weeks including one week for playoffs.
Special Events
Forts for the 4th – This patriotic contest was a fun way to celebrate Independence Day
with the whole family. Participants had to use creativity, teamwork, and imagination to
build their homemade fort. They were allowed to use any materials to build and
decorate their fort which allowed for unique entries. The contest concluded on Sunday,
July 5th, and received several submissions from Diamond Bar residents. Winners
received an electronic Target gift card and had their entries displayed on the City’s
social media pages.
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PARKS AND RECREATION COMMISSION
AGENDA REPORT
AGENDA ITEM NUMBER:
2.2
MEETING DATE:
September 24, 2020
TO:
Honorable Chairman and Members of the Parks
and Recreation Commission
FROM: Anthony Jordan, Parks & Maintenance
Superintendent
SUBJECT: September Maintenance Report
RECOMMENDATION: Receive and File
During the previous months, the Public Works Maintenance staff has been working on
various tasks throughout the City. The following is a brief recap of key maintenance
items completed:
Diamond Bar Center
• Installed new cash register drawer at front counter.
• Installed/set up concrete slab for new memorial bench at trailhead.
• Installed Plexiglas COVID-19 counter shields.
• Adjusted/cleaned all door locks in building.
• Checked electric mortise body lock for proper operation.
• Unclogged lower women’s restroom toilet (2X).
• Installed two (2) new six inch can lights.
• Installed new lighting ballast in GVBR. Replaced two (2) additional ballasts.
• Replaced roll up shade mechanism.
• Installed 16 new heavy-duty casters on portable bars.
• Installed new locking pin on bar.
CITY OF DIAMOND BAR ~ 21810 COPLEY DRIVE ~ DIAMOND BAR, CA 91765 ~ TEL. (909) 839-7060 ~ FAX (909) 861-3117
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• Replaced broken lock on freezer door.
• Re-lamped 8 light fixtures.
• Replaced one (1) lighting tombstone.
• Repaired broken walkie talkie.
• Repaired broken door frame.
• Repaired damage walkway edging.
• Reset walkway lighting controller.
• Refinished oak room floor.
• Refinished stage floor.
• Installed new big belly trash cans at trailhead.
• Painted guard rail along patio wall.
• Replaced chain on Summitridge rhino gates.
• Replaced chain on overflow parking lot gate.
• Removed broken lights from around stream and wedding oval.
• Installed two (2) new HVAC damper actuators.
• Repaired broken electrical box.
• Repaired broken lodge pole fence and rail along trail.
• Removed/relocated rattle snake from stairway.
• Patched tire on Ford Escape pool vehicle.
Diamond Canyon Park
• Made repairs to DG border on walking trail.
• Performed irrigation PMI (BV).
• Performed park/playground inspections.
Grandview Trail
• Backfilled erosion in trail head near gazebo.
Heritage Park
• Inspected for fly infestation in women’s exterior restroom.
• Cleared clogged drinking fountain drain line.
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Larkstone Park
• Installed three (3) new lodge poles and rails.
• Removed paint from men’s restroom door.
• Installed new soap dispenser in men’s restroom.
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• Performed irrigation PMI (BV).
• Treated park for weed control (BV).
• Performed park/playground inspections.
Longview North Park
• Performed park/playground inspections.
Longview South Park
• Performed park/playground inspections.
Lorbeer Middle School
• Assisted with Musco sports lighting bulb replacement project.
• Treated for weed control.
• Performed irrigation PMI (BV).
• Performed gopher control (APM).
Maple Hill Park
• Removed makeshift ball stop (2X).
• Removed tension spring on pickleball entrance door placed by unknown party.
• Installed door latch on pickle ball gate.
• Replaced p-trap in men’s restroom sink.
• Installed new ballast in women’s restroom.
• Treated for gopher control (BV/APM).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Pantera Park
• Installed new tennis net top caps.
• Cleared clogged drinking fountain bubbler near dog park.
• Completed parking lot light pole painting project.
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• Replaced three (3) fence posts along path to pavilion near dog park.
• Installed new latch cover on snack bar door.
• Hung batting cage mats.
• Repaired damaged electrical outlets in batting cages.
• Installed new home plate.
• Replaced lodge pole.
• Installed new plumbing and electrical system for the installation of a new tankless
hot water heater.
• Re-lamped eight (8) light fixtures.
• Installed two (2) new baby changing tables.
• Welded new bollards for storage room.
• Treated for weed control (BV).
• Performed irrigation PMI (BV).
• Performed gopher control (APM).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Paul C. Grow
• Unclogged men’s restroom urinal.
• Removed debris from toilet paper lock.
• Treated for weed control (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Peterson Park
• Repaired skate park gate.
• Reset lights in restrooms (motion sensors were not working correctly).
• Installed new faucet cartridge in women’s restroom sink.
• Hung fence mats in dugout.
• Replaced valve, supply line and barbed fitting on drinking fountain.
• Installed new home plate.
• Repaired broken gate latch.
• Installed three (3) new steel pickets on skate park fence.
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• Treated for broadleaf weeds (BV).
• Performed irrigation PMI (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Ronald Reagan Park
• Cleared slow draining urinal and sink in men’s restroom.
• Cleared clogged sink in women’s restroom and replaced p-trap.
• Reinstalled drinking fountain actuator button.
• Installed new GFCI outlet on tennis court.
• Installed new soap dispenser in women’s restroom.
• Removed old and installed all new site furnishings throughout park.
• Performed park/playground inspections.
• Treated for rodent control (BV/APM).
• Performed irrigation PMI (BV).
• Performed monthly exterior lighting maintenance (Best).
Silvertip Park
• Repaired broken drinking fountain.
• Installed new supply line to doggy drinking fountain.
• Unclogged drinking fountain.
• Performed park/playground inspections.
Stardust Mini-Park
• Exposed damaged waterline under back flow pad (MCE repair).
• Exposed broken sprinkler (MCE repair).
• Performed park/playground inspections.
Starshine Park
• Performed park/playground inspections.
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• Performed monthly exterior lighting maintenance (Best).
Steep Canyon Trailhead
• Installed two (2) new rails and adjusted three (3) leaning lodge poles along trail.
• Repaired bench on trail.
• Drove down rebar anchors for landscape tie steps.
• Reset Big belly trash can controls.
Summitridge Park
• Installed new big belly trash cans.
• Treated for weed control (BV).
• Performed irrigation PMI (BV).
• Performed park inspections.
Sunset Crossing Park Site
• Installed new no trespassing signs along fence lines.
Sycamore Canyon Park
• Pressure washed exterior office sidewalks.
• Removed carpet from waterfall lookout deck.
• Installed two (2) new rails along trail fence.
• Removed downed section and replaced/repaired loose and damaged lodgepole
posts and rails.
• Replaced supply line on dog bowl at trail head.
• Installed new big belly trash cans.
• Removed trash/debris from homeless encampment along the creek.
• Welded debris grates back in place along v-ditches at trailhead.
• Removed graffiti from men’s restroom.
• Performed irrigation PMI (BV).
• Treated for gopher control (BV/APM).
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• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Washington Park
• Performed irrigation PMI (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Be st).
City Hall/Library
• Installed Plexiglas COVID-19 counter shields.
• Pressure washed entrances and walks along building perimeter.
• Unloaded new traffic signal backup batteries for engineering staff.
• Adjusted urinal in upper men’s restroom.
• Replaced batteries in automatic air fresheners in women’s and men’s restrooms.
• Framed and hung drywall for City Clerk’s new office space. Installed new
electrical and new LED panel lights.
• Provided three (3) delineators, sign placement, and one table for the Library’s
6/5/20 curbside re-opening.
• Re-lamped 39 light fixtures.
• Replaced 3 lighting ballasts.
• Replaced 1 lighting tombstone.
• Installed two (2) new cash register drawers at the front counter.
• Installed new keyboard tray for Engineering staff.
• Installed new window motor and regulator in Ford escape pool vehicle.
• Installed new locks on electrical boxes.
• Cleaned monument sign and bollards. Sprayed for spiders and insects.
• Performed monthly emergency generator test and regularly scheduled
maintenance.
• Performed monthly carpet cleaning in City Hall and Library spaces (DFS).
• Performed monthly exterior lighting maintenance (Best).
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• Performed quarterly upholstery cleaning (DFS).
Citywide
• Replaced bracket for SNS at El Vado.
• 22402 Robin Oaks Terrace- trimmed back tree from street sweeping sign.
• Grand and Lavender- replaced “K” marker and post in center median.
• Gateway Center Drive- replaced “signal ahead sign” and “no right turn on red”
sign.
• Assisted DB/Walnut Sheriffs with traffic control during 6/4/20 protest event.
Delivered water barricades and cones.
• Cleaned signal poles and removed litter at Grand & DB litter from protest.
• Repaired damaged deco light at bus shelter @ Grand & DB (Southwest corner)
• Inspected for down tree at 1365 Winterwood per Code Enforcement.
• 23078 Aspen Knoll- installed new “no U-turn” sign.
• Re-staked tree in median on Diamond Bar @ Silver Hawk.
• Inspected for bee’s on Brea Canyon @ Fountain Springs.
• Removed carport canopy on Diamond Bar @ Morning Canyon.
• Repaired 15 pot holes N/B Golden Springs.
• Repaired 4 pot holes E/B Grand.
• Cleaned catch drain at Ambushers and Pasado.
• Cleaned algae from gutter at 1304 Willow Bud.
• Replace 2 bots dots/12’ skip line/1 reflector/31’ of 6” thermal plastic bike lane on
Diamond Bar Blvd.
• Cut down tree on Diamond Bar Blvd. S/O Silver Hawk.
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• Performed weed removal in cracks on asphalt at 21071 Lycoming.
• Re-staked tree at 3207 Bent Twig.
• Pressure washed algae and calcium build up in gutters on Flapjack.
• Pressure washed crosswalk at Washington and Lincoln.
• Down tree removal at 300 S. Prospectors.
• Repaired damaged curb face at 22218 Croll Ct.
• Inspected tree at 1302 Maple Hill for street light interference.
• Repaired 24 pot holes on W/B Grand Ave. from Lavender to the 60 fwy.
• Made adjustments to comply with ADA at bus shelter Diamond Bar @ Grand.
• 21556 Barbi Ln.- repaired pot hole @ manhole cover.
• 24271 Seagreen removed tree hanger from City tree.
• Shut off valve for leaking backflow device on Diamond Bar Blvd. @ Soltaire.
• Repaired 15 pot holes on Pathfinder Rd.
• Repaired 7 pot holes on Diamond Bar.
• Removed road work ahead sign at 21217 Cold Springs.
• Removed 3 road work ahead signs on Brea Canyon and Cold Springs.
• Repaired 19 pot holes on Golden Springs.
• 305 S. Del Sol- re-staked tree in parkway.
• Diamond Bar @ Gold Rush- performed lane closure for downed tree.
• Inspected tree at 3503 Castlerock.
• Cleaned debris from gutter slot at Lost River & Castlerock.
• Installed 52 delineators on Grand @ Cleghorn.
• Rototill playground sand, clean barbeque pits, clean gazebos and prep softball
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fields as needed (BV).
• Clean v-ditches at all City parks as needed.
• Washed, fueled and serviced City vehicles.
• Inspected fire extinguishers and first aid kits at all City facilities.
• Re-stocked pet bags throughout the City. Serviced trash cans at trailheads.
• Performed monthly exterior lighting maintenance along Brea Canyon Rd.
walkway (Best).
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PARKS AND RECREATION COMMISSION
AGENDA REPORT
AGENDA ITEM NUMBER:
4.1
MEETING DATE:
September 24, 2020
TO:
Honorable Chairman and Members of the Parks
and Recreation Commission
FROM: Ryan Wright, Parks and Recreation Director
SUBJECT: November Parks & Recreation Commission
Meeting
RECOMMENDATION: It is recommended the Parks and Recreation
Commission consider November 26, 2020
meeting options and provide direction to staff.
Traditionally, the Parks and Recreation Commission discusses t he November and
December meeting schedule on an annual basis due to the Thanksgiving and
Christmas holidays. This year, the November Parks and Recreation Commission
meeting falls on Thanksgiving, which is Thursday, November 26, 2020. The Parks and
Recreation Commission no longer meets in December.
Based on the Thanksgiving holiday and the lack of anticipated agenda items, staff
recommends the following options, in recommended order, for Commission
consideration:
A. Similar to previous years, cancel the November Commission meeting and
reconvene on January 28, 2021.
B. Reschedule the Thursday, November 26, 2020 meeting for Thursday, November
19, 2020.
At this time, it has not been determined if future meetings will be held virtually or in
person. It is recommended the Parks and Recreation Commission consider the options
above and provide direction to staff.
CITY OF DIAMOND BAR ~ 21810 COPLEY DRIVE ~ DIAMOND BAR, CA 91765 ~ TEL. (909) 839-7060 ~ FAX (909) 861-3117
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