HomeMy WebLinkAbout2020.08.18 - Minutes - Regular MeetingCITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
AUGUST 18, 2020
CLOSED SESSION: 5:30 p.m.
Public Comments on Closed Session Agenda — No
comments were submitted.
Government Code Section 54957
Public Employee — City Manager
Performance Evaluation
Closed Session Adjourned at 6:12 p.m.
CALL TO ORDER:
order at 6:38 p.m.
Mayor Tye called the Regular City Council meeting to
Mayor Tye stated that consistent with COVID-19 regulations, all Council Members and
staff are participating via teleconference and there is no physical location for public
attendance. The Public has been invited to join the meeting online or by phone at the
numbers printed on the agenda.
M/Tye stated that there were no reportable actions taken during tonight's Closed Session.
PLEDGE OF ALLEGIANCE: Mayor Tye led the Pledge of Allegiance.
ROLL CALL: Council Members Andrew Chou, Ruth Low, Jennifer
"Fred" Mahlke, Mayor Pro Tern Nancy Lyons, and
Mayor Steve Tye
Staff participating telephonically: Dan Fox, City Manager; David DeBerry, City
Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the
City Manager; Ryan Wright, Parks and Recreation Manager; David Liu, Public Works
Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Fabian Aoun,
Assistant Engineer; Greg Gubman, Community Development Director; Dianna
Honeywell, Director of Finance, Amy Haug, Human Resources and Risk Manager;
Ken Desforges, Director of Information Services; Marsha Roa, Public Information
Manager; Cecilia Arellano, Public Information Coordinator; Kristina Santana, City Clerk
APPROVAL OF AGENDA: As submitted.
1. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2. PUBLIC COMMENTS:
CC/Santana read the following comments which were submittec
forwarded to each Council Member:
Zachary Gonzalez, Jr., Romy Reyes, Westcoast Components,
None
by email and
Dana Duggan,
AUGUST 18, 2020 PAGE 2 CITY COUNCIL
Christine Hartung, and Tricia Cannon asked that the City extend City-wide street
sweeping citation suspension during the pandemic.
Malik Tariq Mahmood commented on racism and social justice.
RESPONSE TO PUBLIC COMMENT:
PWD/Liu provided information about street sweeping citation suspension and
reinstatement.
The Council concurred on placing an item on the next meeting agenda to
reconsider extending City-wide street sweeping citation suspension. Mayor Tye
asked staff to provide possible alternatives to the current policy to accommodate
the public and the street sweeping contractor during the pandemic.
3. CONSENT CALENDAR: C/Low moved, MPT/Lyons seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
3.1 APPROVED CITY COUNCIL MINUTES:
3.1a AUGUST 4,2020 REGULAR MEETING.
3.2 RATIFIED CHECK REGISTER DATED JULY 25, 2020 THROUGH
AUGUST 12, 2020 TOTALING $2,336,778.14.
3.3 APPROVED TREASURER'S STATEMENT FOR THE MONTH OF JUNE
2020.
3.4 APPROVED SECOND AMENDMENT TO THE MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE LOS ANGELES GATEWAY
WATER MANAGEMENT AUTHORITY FOR THE IMPLEMENTATION OF
THE WATERSHED MANAGEMENT PROGRAM AND COORDINATED
INTEGRATED MONITORING PROGRAM FOR THE LOWER SAN
GABRIEL RIVER WATERSHED GROUP THROUGH DECEMBER 31,
2025.
3.5 APPROVED COOPERATIVE AGREEMENT WITH THE STATE OF
CALIFRONIA FOR TRAFFIC DETOUR SERVICES PROVIDED BY THE
CITY OF DIAMOND BAR DURING THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION PAVEMENT REHABILITATION PROJECT ON
STATE ROUTE 57.
4. PUBLIC HEARING(S): NONE
AUGUST 18, 2020 PAGE 3 CITY COUNCIL
5. COUNCIL CONSIDERATION:
5.1 CARES ACT FUNDING ALLOCATIONS:
CM/Fox provided the presentation.
MPT/Lyons asked if there were extra costs assigned to Category 6,
Workers' Comp/Unemployment Insurance, due to COVID-19. CM/Fox
responded that it is directly related to the financial impacts of COVID.
MPT/Lyons said she thought unemployment insurance premiums were
experience -based and CM/Fox said MPT/Lyons was correct, most of that
amount is related to the part time employees who were furloughed after the
mandatory additional leave the Feds required exhausted since the City
canceled all of its special events and programs. HRM/Haug confirmed that
the increases to unemployment insurance and additional costs were for the
part time employees and are directly related to the COVID-19 pandemic.
C/Low asked how Category 4, Comply with Public Health Measures, works.
CM/Fox responded that when this pandemic started the Federal
Government required all employers to provide additional leave banks, paid
administrative leave, sick leave, and childcare leave, to take care of family
members, etc. with respect to COVID in addition to anything for which
personal leave banks were not to be used. With the unemployment
insurance, most of the City's part time employees as well as full time staff,
used admin leave until the City was up to speed with telecommuting options
and as people were either sick or had childcare needs, they have been
drawing down on the leave banks that were required for the City to provide.
The leave banks are a direct cost to the City and to date, the City has
incurred about $96,000 in direct costs and there will likely be another
$40,000, primarily related to childcare needs, moving forward through
December 30, 2020.
C/Low said she understood that employees do not have to be ill from COVID
in order to utilize childcare needs and CM/Fox stated that C/Low was
correct. C/Low asked what happens when the hours are used up and
CM/Fox responded that in that event, employees would have to begin using
their personal leave banks.
C/Low asked if the $137,000 was required to be provided by the City and
CM/Fox responded yes, that these. calculations were based on the City's
exposure.
Following discussion, C/Mahlke moved, C/Chou seconded, to recognize
CARES Act revenue in the amount of $706,310 to the COVID-19 Recovery
Fund; appropriate CARES Act expenditures from the COVID-19 Recovery
Fund based on the categories listed; and, authorize the City Manager to
make any necessary adjustments to the final allocations based on actual
expenditures, with any remaining available funds to be allocated to the
Substantially Dedicated Payroll Expenses category. Motion carried by the
AUGUST 18, 2020 PAGE 4 CITY COUNCIL
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons,
M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou encouraged residents to complete their census forms. He congratulated
DBHS graduate Jason Wright, who was named as the new team president of the
Washington Football Team, the first black and the youngest NFL team president
in nearly 100 years. He mentioned the Mama Bear for Change Sweepstakes.
C/Low congratulated Jason Wright, provided an update on COVID-19 statistics,
and reminded everyone that it is fire and snake season. She invited the community
to participate with the Council women on Wednesday, August 28th for the "Kids,
Classrooms and COVID" session.
C/Mahlke encouraged residents to complete their census forms. She wished a
hearty congratulations to Jason Wright, acknowledged the 100th anniversary of the
ratification of the 19th Amendment, and reminded everyone to vote and as school
commences, give space and grace to everyone as they forge ahead to stay
connected and stay safe.
MPT/Lyons reported that she and C/Mahlke participated in the Diamond Bar
Women's Club YouTube video celebrating women's right to vote and reminded
everyone to vote in the upcoming election. She encouraged the community to
participate in the "Kids, Classrooms and COVID" session, and congratulated Jason
Wright on his NFL appointment.
M/Tye offered kudos to Jason Wright and acknowledged other Diamond Bar
graduates who have attained athletic and academic accomplishments.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
Regular City Council Meeting at 7:19 p.m.
Respectfully submitted:
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 1st day of September, 2020.
W"r I
Steve Tye, Ma or