The URL can be used to link to this page

Home My WebLink About2020.07.07 - Minutes - Regular Meeting CITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING JULY 7, 2020 CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:30 p.m. Mayor Tye stated that consistent with COVID-19 regulations, all Council Members and staff are participating via teleconference and there is no physical location for public attendance. The Public has been invited to join the meeting online or by phone at the numbers printed on the agenda. PLEDGE OF ALLEGIANCE: Mayor Tye led the Pledge of Allegiance. ROLL CALL: Council Members Andrew Chou, Ruth Low, Jennifer "Fred" Mahlke, Mayor Pro Tem Nancy Lyons, and Mayor Steve Tye Staff participating telephonically: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; David DeBerry, City Attorney; Ryan Wright, Parks and Recreation Manager; Anthony Santos, Assistant to the City Manager; David Liu, Public Works Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Christian Malpica, Associate Engineer; Fabian Aoun, Assistant Engineer; Dianna Honeywell, Director of Finance, Greg Gubman, Director of Community Development; Ken Desforges, Director of Information Services; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; J.R. Ybarra, Media Specialist; Kristina Santana, City Clerk APPROVAL OF AGENDA: As submitted. 1. CITY MANAGER REPORTS AND RECOMMENDATIONS: 57/60 Confluence Project Update — Metro representative Robert Pacheco, gave a presentation. 2. PUBLIC COMMENTS: CC/Santana stated that public comments submitted by email were forwarded to the City Council, and provided a brief summary of each for the record: Juan Reynoso asked the Council to reconsider Consent Calendar �tem No. 3.6. The following public comments were offered via telephone during the Council meeting: Juan Reynoso stated that he was available to answer any questions. Jacob Wolak, Field Representative for Congressman Cisneros updated the City Council on the Congressman's legislative work. JULY 7, 2020 PAGE 2 CITY COUNCIL Vivian Cao, Senator Ling Ling Chang's office updated Council on the Senator's legislative work. 3. CONSENT CALENDAR: MPT/Lyons moved, C/Mahlke seconded, to approve the Consent Calendar as presented with the exception of Item 3.9 pulled b C/Chou and M/T e 3.12 ulled b C/Low and 3.13 ulled b C/Chou. Motion Y Y , p Y , P Y carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 3.1 APPROVED CITY COUNCIL MINUTES: 3.1a JUNE 9, 2020 SPECIAL MEETING 3.1 b JUNE 16, 2020 REGULAR MEETING 3.2 CITY COUNCIL RECEIPT OF PLANNING COMMISSION MINUTES: 3.2a MAY 12, 2020 REGULAR MEETING 3.2b MAY 26, 2020 REGULAR MEETING 3.3 RATIFIED CHECK REGISTER DATED JUNE 4, 2020 THROUGH JUNE 29, 2020 TOTALING $1,718,778.78. 3.4 APPROVED MAY 2020 TREASURER'S STATEMENT. 3.5 APPROVED FOURTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH DIANA CHO AND ASSOCIATES TO PROVIDE COMMUNITY DEVELOPMENT BLOCK GRANT LABOR AND CONTRACT COMPLIANCE SERVICES THROUGH JUNE 30, 2021. 3.6 APPROVED MAINTENANCE SERVICES AGREEMENT WITH WOODS MAINTENANCE SERVICES, INC. (DBA GRAFFITI CONTROL SYSTEMS) TO PROVIDE GRAFFITI ABATEMENT SERVICES THROUGH JUNE 30, 2023. 3.7 ADOPTED UPDATED RESOLUTION NO. 2020-22 EXTENDING THE DECLARED LOCAL EMERGENCY REGARDING NOVEL CORONAVIROS (COVID-19) 3.8 ADOPTED RESOLUTION NO. 2020-23 CALLING AND GIVING NOTICE OF GENERAL MUNICIPAL ELECTION AND CONSOLIDATING THE GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION ON NOVEMBER 3, 2020; AND, ADOPTED RESOLUTION NO. 2020-24 ADOPTING REGULATIONS RELATED TO CANDIDATE STATEMENTS. � JULY 7, 2020 PAGE 3 CITY COUNCIL 3.10 APPROVED AN ADMINISTERING AGENCY-STATE AGREEMENT ACCEPTING $72,000 IN GRANT FUNDS FOR THE PREPARATION OF A LOCAL ROADWAY SAFETY PLAN; ADOPTED RESOLUTION NO. 2020-25 AUTHORIZING THE PUBLIC WORKS DIRECTOR/CITY ENGINEER TO SIGN NECESSARY DOCUMENTS IN ADMINISTERING THE GRANT; AND, ESTABLISHED FUND 162 — LOCAL ROADWAY SAFETY PLAN GRANT FUND. 3.11 ADOPTED RESOLUTION NO. 2020-26 TRANSFERRING AND CONVEYING THE SANITARY SEWER PRIVATE CONTRACT NO. DB2011-01 LOCATED ON LARKSTONE DRIVE (TRACT 63623, SOUTH POINT DEVELOPMENT) IN THE CITY OF DIAMOND BAR TO THE LOS ANGELES COUNTY SEWER MAINTENANCE DISTRICT FOR FUTURE OPERATION, MAINTENANCE, REPAIR AND IMPROVEMENT. 3.14 ADOPTED RESOLUTION NO. 2020-27 (NO. 38) DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE ASSESSMENT DISTRICT NO. 38 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR JULY 21St, 2020 REGULAR CITY COUNCIL MEETING; ADOPTED RESOLUTION NO. 2020-28 (No. 39) DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE ASSESSMENT DISTRICT NO. 39 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 21ST 2020 REGULAR CITY COUNCIL MEETING; AND, ADOPTED RESOLUTION NO. 2020-29 (No. 41) DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE ASSESSMENT DISTRICT NO. 41 AIVD DIRECTED THE CITY CLERK TO ADVERTIZE THE PUBLIC HEARING TO BE SET FOR THE JULY 21ST, 2020 REGULAR CITY COUNCIL MEETING. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 3.9 APPROVE SECOND AMENDMENT TO THE CROSSING GUARD SERVICES AGREEMENT WITH AMERICAN GUARD SERVICES, INC. M/Tye and C/Chou asked when this contract would go into effect with the uncertainty of school re-openings and following CM/Fox's clarification that the agreement would be in place and go into effect on a time and materials basis when schools reopen, M/Tye moved, C/Chou seconded, to approve Consent Calendar Item 3.9. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None � - - - - - -- - - -- _ _ JULY 7, 2020 PAGE 4 CITY COUNCIL 3.12 APPROVE CONSULTANT SERVICES AGREEMENT WITH HUSHMAND ASSOCIATES, INC. FOR THE DESIGN OF DIAMOND BAR CENTER SLOPE STABILIZATION PROJECT. C/Low questioned why the RFP response amounts were so far apart and ' following PWD Liu's clarification that the respondent with the lower dollar amount failed to include four essential tasks necessary to remedy the slope, C/Low moved, MPT/Lyons seconded, to approve Consent Calendar Item 3.12. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 3.13 APPROVE NOTICE OF COMPLETION FOR THE INSTALLATION AND IMPLEMENTATION OF THE ADAPTIVE TRAFFIC CONTROL SYSTEM PROJECT (PROJECT#24616). C/Chou asked if the savings of almost $315,000 would be returned to the General Fund or applied to other projects. Following CM/Fox's response that the 20 percent matching funds (approximately $135,000) would be returned to the Prop A Fund for future programming and the balance of the grant funds would be returned to Metro, C/Chou moved, C/Low seconded, to approve Consent Calendar Item 3.13. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ' 4. PUBLIC HEARING(S): NONE 5. COUNCIL CONSIDERATION: 5.1 SUPPORT LETTERS REGARDING RESPONSIBLE USE OF FORCE POLICY REFORM. CM/Fox asked for Council discussion and direction to staff as deemed appropriate. During the Council discussion, C/Chou expressed support for both letters. C/Low felt it was important for the Council to acknowledge people's thoughts and feelings and support of the state's progressive law enforcement. JULY 7, 2020 PAGE 5 CITY COUNCIL C/Mahlke favored the letter in support of responsible policing and use of force reform and did not believe it was necessary to have a separate letter for AB 1196 only. M/Tye was not in support of either letter. C/Mahlke felt that the letter to Supervisor Hahn expressed that Diamond Bar is supporting the department working in partnership with the City while it makes decisions to implement and evaluate meaningful reform. However, did not agree with the word "initiate" in the letter. MPT/Lyons was not in support of either letter. C/Low said she was persuaded by M/Tye's points and questioned why the letter would go to Supervisor Hahn. C/Low stated that upon reflection, she would favor a letter of support to Sheriff Villanueva as outlined by C/Mahlke. MPT/Lyons offered that the Council could direct a letter of support to the Sheriff as discussed by C/Mahlke with a copy to Supervisor Hahn. M/Tye said he would be okay with MPT/Lyons suggestion if it could be an opportunity to make sure the Sheriff understands how much Diamond Bar appreciates Captain Reyes and his team. Following discussion, C/Chou moved, C/Mahlke seconded, to direct staff to redraft the letter of support to Sheriff Villanueva and copy to Supervisor Hahn based upon Council comments. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Low commented on the 4t" of July weekend, congratulated F45 Training on their grand opening and paid tribute to Jess Carbajal who passed away on June 18th. She invited residents to participate in the first zoom CLASS (Councilwomen Learning and Sharing Sessions) on Wednesday, July 22nd at 7:00 p.m. hosted by C/Low, C/Mahlke and MPT/Lyons. C/Chou thanked C/Low for her tribute and understood that tonight's meeting would also be adjourned in honor of former Diamond Bar Mayor Ron Everett. He congratulated the 64 Diamond Bar Business Grant winners and F45 Training on their grand opening. July 15t" is National Hat Day as well as, the tax deadline JULY 7, 2020 PAGE 6 CITY COUNCIL , date. C/Mahlke thanked staff for their efforts and support during meetings. She looks forward to joining with her fellow Councilwomen to provide education to the community. She commented on the excessive use of illegal fireworks in her neighborhood. She thanked and encouraged wearing masks during challenging hikes and other community events. She thanked her colleagues for their rigorous public safety discussion. MPT/Lyons talked about the CLASS project, thanked CDD/Gubman for implementing Council's vision through the Business Recovery Program and said that plans for Restaurant Week were moving forward. She stated that no State of California projects received federal grant monies this year including the SR57/60 Confluence project, which results in further delay of completion. She paid tribute to resident and former Mayor Ron Everett who recently passed away. M/Tye spoke about Ron Everett and his extensive community involvement. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the Regular City Council Meeting at 8:34 p.m. in Memory of Ron Everett and Jess Carbajal. Respectfully submitted: !'i`�� Kristina Santana, City Clerk The fo e�oing minutes are hereby approved this21st day of July, 2020. � C��- � � Steve Tye, Mayor I � i � -- -- - - --- --- — - - -- - -- - - �