HomeMy WebLinkAbout2020.04.07 Agenda Packet - Regular MeetingCity Council Agenda
Tuesday, April 7, 2020
6:30 PM
PUBLIC ADVISORY:
Consistent with the latest Governor’s Executive Order to Stay at Home, avoid gatherings and
maintain social distancing, this meeting will be conducted telephonically and Members of the
City Council and staff will be participating via Teleconference. There will be no physical meeting
location.
How to Observe the Meeting:
To maximize public safety while still maintaining transparency and public access, members of
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How to Submit Public Comment:
Members of the public may provide public comment by sending written comments to the City
Clerk by email at cityclerk@DiamondBarCA.gov by 5:30 p.m. on the day of the meeting. Please
indicate in the Subject Line “FOR PUBLIC COMMENT.” Written c omments will be distributed to
the Council Members and noted for the record at the meeting.
Alternatively, public comment may be submitted by calling +1 (786) 535-3211, Access Code
848-258-141 and/or by visiting https://global.gotomeeting.com/join/848258141. Members of
the public will be called upon one at a time during the Public Comment portion of the agenda,
and will be asked to state their name and agenda item they wish to comment on. Spe akers are
limited to five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if
you need special assistance to participate in the Council Meeting, please contact the City Clerk’s
Office (909) 839-7010 within 72 hours of the meeting.
The City of Diamond Bar thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
STEVE TYE
Mayor
NANCY A. LYONS
Mayor Pro Tem
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
JENNIFER "FRED" MAHLKE
Council Member
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are
invited to attend and participate. Copies of staff reports or other written documentation relating
to agenda items are on file and available for public inspection by contacting the Office of the
City Clerk. If requested, the agenda will be made available in an alternative format to a person
with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you
have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010
during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during
the time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to
the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Council only once on an agenda item, except during
public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3,
Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. The
City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7010
Written materials distributed to the City Council within 72 hours of the City Council meeting ar e
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
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THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
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WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
April 07, 2020
Agenda Packet Updated on 4/7/20 to add attachment to Item 3.8.
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
ROLL CALL: Chou, Low, Mahlke, Mayor Pro Tem
Lyons, Mayor Tye
APPROVAL OF AGENDA: Mayor
1. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five-minute
maximum time limit when addressing the City Council. At this time, the
teleconference moderator will ask callers one at a time to give their name and if
there is an agenda item number they wish to speak on before providing their
comment. If you wish to speak on a public hearing item or council consideration
item, you will then be called upon to speak at that point in the agenda.
3. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
APRIL 7, 2020 PAGE 2
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
3.1 CITY COUNCIL MINUTES OF THE MARCH 3, 2020 AND MARCH 19,
2020 MEETINGS.
3.1.a March 3, 2020 Study Session Minutes
3.1.b March 3, 2020 City Council Minutes
3.1.c March 20, 2020 Special City Council Meeting
Recommended Action:
Approve the March 3, 2020 Study Session and Regular City Council
meeting minutes; and the March 19, 2020 Special City Council mee ting
minutes.
Requested by: City Clerk
3.2 CITY COUNCIL RECEIPT OF COMMISSION MINUTES.
3.2.a Traffic and Transportation Commission Minutes of January 9, 2020
3.2.b Planning Commission Minutes of January 28, 2020
Recommended Action:
Receive and file the January 9, 2020 regular meeting minutes of the
Traffic and Transportation Commission and the January 28, 2020 regular
meeting minutes of the Planning Commission.
Requested by: City Clerk
3.3 RATIFICATION OF CHECK REGISTER DATED FEBRUARY 27, 2020
THROUGH MARCH 11, 2020 TOTALING $1,354,116.40.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
3.4 RATIFICATION OF CHECK REGISTER DATED MARCH 12, 2020
THROUGH MARCH 25, 2020 TOTALING $1,435,603.54.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
3.5 TREASURER'S STATEMENT
Recommended Action:
Approve the February 2020 Treasurer’s Statement.
Requested by: Finance Department
APRIL 7, 2020 PAGE 3
3.6 CONSULTING SERVICES AGREEMENT WITH ENVIRONMENTAL
SCIENCE ASSOCIATES (ESA) IN THE AMOUNT OF $228,095 TO
PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE
“CROOKED CREEK SUBDIVISION” PROJECT.
Recommended Action:
Approve, and authorize the Mayor to sign the Consulting Services
Agreement with ESA to prepare the Crooked Creek Subdivision EIR for a
not-to-exceed total of $228,095.
Requested by: Community Development Department
3.7 2019 HOUSING ELEMENT ANNUAL PROGRESS REPORT
Recommended Action:
Approve the report for filing with the State Department of Housing and
Community Development (HCD) and the Governor's Office of Planning
and Research (OPR).
Requested by: Community Development Department
3.8 DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-
STATE AGENCIES (FEMA & CALOES). (Item Updated to Include
Resolution No. 2020-05)
Recommended Action:
Adopt Resolution No. 2020-05 Designating Authorized Agents and
approve Designation of Applicant's Agent Resolution for Non-State
Agencies (CalOES Form 130).
Requested by: City Manager
3.9 CONSIDERATION TO EXECUTE THE SAN GABRIEL VALLEY
REGIONAL HOUSING TRUST JOINT EXERCISE OF POWERS
AGREEMENT.
Recommended Action:
It is recommended that the City Council approve, an d authorize the Mayor
to execute, the San Gabriel Valley Housing Trust Joint Exercise of Powers
Agreement.
Requested by: City Manager
3.10 GENERAL SERVICES AGREEMENT WITH COUNTY OF LOS
ANGELES FOR SPECIFIED COUNTY SERVICES THROUGH JUNE 30,
2025.
Recommended Action:
APRIL 7, 2020 PAGE 4
Approve, and authorize the Mayor to sign, the General Services
Agreement with the County of Los Angeles through June 30, 2025.
Requested by: City Manager
3.11 FUNDING AGREEMENT WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY TO SECURE
MEASURE M FIRST/LAST MILE AND COMPLETE STREETS
PROGRAM GRANT FUNDS IN THE AMOUNT OF $2,985,000 FOR THE
DIAMOND BAR BOULEVARD COMPLETE STREETS PROJECT.
Recommended Action:
Approve, and authorize the Mayor to sign, the Funding Agreement with
the Los Angeles County Metropolitan Transportation Authority (MTA).
Requested by: Public Works Department
3.12 SECOND AMENDMENT TO CITY’S STANDARD SOFTWARE
PURCHASE AND LICENSE AGREEMENT FOR THE INSTALLATION
AND IMPLEMENTATION OF AN ADAPTIVE TRAFFIC CONTROL
SYSTEM (ATCS) WITH SIEMENS MOBILITY, INC.
Recommended Action:
Approve, and authorize the Mayor to sign, the Second Amendment to the
Standard Agreement with Siemens Mobility, Inc. for the Adaptive Traffic
Control System in the amount of $247,072.
Requested by: Public Works Department
3.13 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT
NOS. 38, 39 AND 41
Recommended Action:
Adopt Resolution Nos. 2020-06 (No. 38), 2020-07 (No. 39), and 2020-08
(No. 41) ordering the City Engineer to prepare and to file a report related
to maintenance of improvements in Landscaping Assessment District Nos.
38, 39, and 41 and any assessment thereon for Fiscal Year 2020-21.
Requested by: Public Works Department
3.14 PURCHASE OF TWO (2) 2020 FORD TRUCKS FOR THE PUBLIC
WORKS DEPARTMENT
Recommended Action:
Approve, and authorize the City Manager to issue a Purchase Order in the
amount of $85,888.62 to Fritts Ford for the purchase two (2) Ford trucks.
Requested by: Public Works Department
APRIL 7, 2020 PAGE 5
4. PUBLIC HEARINGS: NONE
5. COUNCIL CONSIDERATION:
5.1 CITY COUNCIL STRATEGIC PLAN 2021-24
Recommended Action:
Adopt the 2021-2024 Strategic Plan.
Requested by: City Manager
5.2 2019 PUBLIC SAFETY REPORT
Recommended Action:
Receive and File Report.
Requested by: City Manager
6. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
7. ADJOURNMENT:
Agenda #: 3.1
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE MARCH 3, 2020 AND MARCH 19,
2020 MEETINGS.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the March 3, 2020 Study Session and Regular City Council meeting minutes;
and the March 19, 2020 Special City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
The minutes of the Study Session and Regular City Council meeting of March 3, 2020,
and the minutes of the March 19, 2020 Special City Council meeting have been
prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.1.a March 3, 2020 Study Session Minutes
2. 3.1.b March 3, 2020 City Council Minutes
3.1
Packet Pg. 8
3. 3.1.c March 20, 2020 Special City Council Meeting
3.1
Packet Pg. 9
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
STUDY SESSION
MARCH 3, 2020
STUDY SESSION: M/Tye called the Study Session to order at 5:45 p.m. in
Room CC-8 of the South Coast Air Quality Management District/Government Center,
21865 Copley Drive, Diamond Bar, CA 91765.
ROLL CALL: Council Members Andrew Chou, Jennifer “Fred”
Mahlke, Ruth Low, Mayor Pro Tem Nancy Lyons, Mayor
Steve Tye
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City Manager;
David DeBerry, City Attorney; David Liu, Public Works Director; Ken Desforges,
Information Systems Director; Anthony Santos, Assistant to the City Manager; Greg
Gubman, Community Development Director; Dianna Honeywell, Finance Director;
Cecilia Arellano, Public Information Coordinator; Amy Haug, Human Resources
Manager; Dannette Allen, Senior Management Analyst; Christy Murphey, Recreation
Superintendent; Kristina Santana, City Clerk
► STRATEGIC PLAN 2021-2024
ACM/McLean stated that the City’s first Strategic Plan adopted by the City Council
three years ago was a transition from a Goals & Objectives process that was
conducted on an annual basis and was the first step in a more global higher-level
focus which set forth the work plan for staff and Council’s vision for that three -year
period. The Strategic Plan adopted by the City Council in 2017 contained more
than 90 items, 95 percent of which have either been completed, are underway, or
in transition to an ongoing process, all of which are part of the many things that are
funded in the budget via departmental work plans and initiatives staff carries out on
a daily basis at the department level.
Staff is proposing a slightly different approach to the Strategic Plan to seek
continuous improvement, recognize changing conditions, people and priorities
overtime and not lock the City in when things could change during a three year
period.
The process of creating a new Strategic Plan began in September and moved
forward with the executive team’s strategic plan retreat in October of 2019.
ACM/McLean explained that three key initiatives for each strategy are included in
the document. Staff will be tracking these priorities and making sure that the
quarterly reports share this information.
The core elements of the Strategic Plan start with the Goals, the very high -level
outcomes and aspirational items. Key Initiatives are the work plan items that
support both Goals and Strategies.
3.1.a
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MARCH 4, 2020 PAGE 2 CC STUDY SESSION
In addition, departments will be tasked with developing meaningful Performance
Measures.
Goals contained within the new plan are the Goals that were contained within the
previous Strategic Plan serving to provide a good foundation for the new p lan:
1. Responsible Stewardship of Public Resources
2. Open, Engaged and Responsive Government
3. Safe, Sustainable and Healthy Community
Strategies:
Strategies are the policy directives established in support of the Goals. Three
Strategies have been identified for each Goal. Strategy 1 is to Secure Long-Term
Financial Sustainability and how it will be done.
Key Initiatives:
Key Initiatives highlight some of the specific work plan items undertaken to achieve
the Goals and Strategies. Additional Initiatives will be developed and implemented
through the City’s annual budget and in conjunction with departmental business
plans to further advance the Vision of the Strategic Plan.
CM/Fox responded to Council questions regarding public input and discussed the
process for engaging all of City staff to contribute to the pla n.
MTP/Lyons said that if the plan says to reduce subsidies in LLD’s 39 and 41,
perhaps when this is finished it will say reduce subsidies by a certain percentage
so that it is actual more measurable. ACM/McLean explained that this would be a
policy decision for the Council to make. CM/Fox said that a certain percentage
reduction could be a reportable performance measure i.e. the City was able to
reduce subsidies by 50 percent or X number of dollars or, the City was able to return
one of the LLD’s to the property owners. So this offers a lot of flexibility rather than
the current structure which requires completion of tasks. It is a to -do list. It may
get checked off as completed, but there is no record of how or why, whereas, the
proposed plan would offer more detail in addition to recording the reduction of
subsidies by saying that not only was the City able to reduce subsidies, it was able
to improve the service, or reduce water or, save here or there or somewhere else.
And that tells a better story on how that strategy was achieved.
C/Chou asked that once the plan was implemented, how often would the Council
be updated on the progress. ACM/McLean reiterated that currently, staff puts out
a quarterly report. In this case, he believes that the first item would be to determine
what measures are being monitored and what an appropriate interval would be.
Currently, it is quarterly which is what staff is proposing to continue going forward.
M/Tye said he did not want to be driven by having to complete a three-month report.
At the end of three years if 95 percent of 90 objectives have been completed, he
thinks it is most important to give good information when it is availa ble rather than
require a report when there may be little or nothing to report. ACM/McLean said
3.1.a
Packet Pg. 11
MARCH 4, 2020 PAGE 3 CC STUDY SESSION
that with a transition to this model there are likely to be more updates. A lot of
things on the current list are very long-term projects and this would provide flexibility
to focus on items in detail as opposed to adding slight changes to 95 different items.
ACM/McLean further stated that part of the reason staff needs time to develop
performance measures is to make sure that those measures are meaningful. He
agrees with M/Tye that he does not believe the City would want to be putting a
measure out every quarter that talks about adding one business with another
business closing. Many items such as the SR57/60 Big Fix are out of the hands of
Diamond Bar, so the performance measures have to be developed that have value.
M/Tye agreed with ACM/McLean.
ACM/McLean concentrated on key Goals and Strategies items in his Power Point
presentation to explain the new format.
C/Low asked if strategies would be revised annually and ACM/McLean responded
that if there is an initiative that is no longer relevant in future years, staff would make
an update to that item.
M/Tye asked if business practices would apply to businesses as well as, residents,
and ACM/McLean said it would apply to both.
ACM/McLean stated that staff is currently working on a cleanup revision to the
records retention policy which will be vetted by Counsel and brought forward to the
City Council for discussion.
C/Low said she could see that based on something about the new rate the Sheriff’s
Department are charging the City next year and because those numbers go in one
direction, it might be that based on costs, and the City might say some charges
were too high and some things should be eliminated. If that happens, it would fall
to one of the staff members to take on and that means this has now moved from
Public Safety to Employee funds which is something the Council and staff should
be aware of. The other point is that residents can be prepared and to M/Tye’s point,
what about the businesses and do they get to be part of this. ACM/McLean
reiterated that anyone who does business in Diamond Bar can participate in the
programs the City provides. All programs are open to the public which includes
businesses. This is an item that the Public Relations Deputy works on. He goes to
different shopping centers and interfaces with business owners and provides them
with additional tips for their particular situation. Diamond Bar’s Public Relations
Deputy is very active in the business community.
M/Tye said the report was outstanding and excellent and he looked forward to the
quarterly reports.
C/Low and MPT/Lyons agreed.
C/Chou said he has worked in the private sector his entire work life and this is the
stuff that companies make millions of dollars consulting on with the final report
changing the entire culture of a company. He does not know how staff does this
kind of work and he is very impressed.
3.1.a
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MARCH 4, 2020 PAGE 4 CC STUDY SESSION
MPT/Lyons said she really liked the way it tied together with things accomplished.
ACM/McLean said the next step would be to schedule this for adoption as the
budget process proceeds similar to how the Goals and Objectives and previous
Strategic Plans were done. The budget process begins next week and will be on
future agendas prior to FY budget adoption.
CM/Fox thanked Council for their support and the team and staff for their
participation.
M/Tye said it excites him that staff was included in this process.
Public Comments: None
ADJOURNMENT: With no further business to come before the City Council,
M/Tye recessed the Study Session at 6:26 p.m. to the Regular Meeting.
Respectfully submitted:
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 17th day of March, 2020.
__________________________
Steve Tye, Mayor
3.1.a
Packet Pg. 13
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE
MARCH 3, 2020
STUDY SESSION: 5:45 p.m., Room CC-8
Strategic Plan 2021-2024
Public Comments: None
CALL TO ORDER: Mayor Tye called the Regular City Council meeting to
order at 6:33 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Tye led the Pledge of Allegiance.
INVOCATION: Rev. Dr. Jeanne Favreau-Sorvillo, Diamond Bar
United Church of Christ, provided the invocation.
ROLL CALL: Council Members Andrew Chou, J Ruth Low, Jennifer
“Fred” Mahlke, Mayor Pro Tem Nancy Lyons, and
Mayor Steve Tye
Staff in attendance: Dan Fox, City Manager; Ryan McLean, Assistant
City Manager; David DeBerry, City Attorney; David Liu, Public Works Director; Ken
Desforges, Information Systems Director; Anthony Santos, Assistant to the City
Manager; Greg Gubman, Community Development Director; Dianna Honeywell,
Finance Director; Cecilia Arellano, Public Information Coordinator; Amy Haug,
Human Resources Manager; Dannette Allen, Senior Management Analyst; Christy
Murphey, Recreation Superintendent; Kristina Santana, City Clerk
APPROVAL OF AGENDA: As presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/Fox reported that the Diamond Bar Boulevard paving project was recently
completed and provided a Public Works video presentation of the project
narrated by Assistant Engineer Fabian Aoun. CM/Fox thanked the community for
their patience during this and other projects designed to improve the City.
M/Tye stated that because trucks went through the area from Lemon Avenue to
Brea Canyon before they were able to get off at Brea Canyon Road, at Brea
Canyon and Golden Springs Drive the pavement is rutted and it is like driving
over a washboard. M/Tye asked if this would be taken care of and CM/Fox
stated that according to PWD/Liu, the area of concern will be removed and
replaced.
3.1.b
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MARCH 4, 2020 PAGE 2 CITY COUNCIL
CM/Fox provided an update on the novel coronavirus. LA County Public Health
officials have indicated that there is only one case in LA County. However, the
number of cases will continue to increase through community contact over time.
Health officials continue to reiterate that the county is at low risk in contacting the
virus. The latest information can be found on the county’s website at
www.publichealth.lacounty.gov or by calling 211. City staff continues to closely
monitor the situation as it relates to public facilities and events and will take
appropriate action should any new information become available.
3. PUBLIC COMMENTS:
Sonja Reed, representing the Diamond Bar Woman’s Club and active duty
military, displayed thank-you cards from the 10 families who received Christmas
baskets from the club in 2019. She encouraged everyone to continue with their
donations to Camp Pendleton and to help extend service to the 29 Palms base
which is in dire need of assistance. To learn about donating, go to
www.diamondbarwomansclub.com and designate the donation for “military”.
Allen Wilson said he had not heard back from the City regarding his questioning
when the $3,000 monthly contract for Legislative Services would expire. He
spoke about Council’s consideration of a sales tax increase.
Pui Ching Ho, Diamond Bar Librarian, spoke about classes and events at the
library and invited everyone to check the library’s website at
www.lacountylibrary.org for additional information.
4. RESPONSE TO PUBLIC COMMENTS: None Offered.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Smart Gardening Workshop – March 4, 2020 – 6:00 to 7:30 p.m.,
Diamond Bar Center, 1600 Grand Avenue.
5.2 Planning Commission Meeting – March 10, 2020 – 6:30 p.m., Windmill
Community Room, 21810 Copley Drive (Canceled)
5.3 Connect with Rec Event – Yappy Hour at the Dog Park – March 12, 2020
– 4:00 to 7:00 p.m., Pantera Dog Park, 738 Pantera Drive.
5.4 Traffic and Transportation Commission Meeting – March 12, 2020 – 6:30
p.m., Windmill Community Room, 21810 Copley Drive.
5.5 Household Hazardous Waste Collection Event – March 14, 2020 – 9:00
a.m. to 3:00 p.m., Gateway Corporate Center, 130 Bridge Gate Drive.
5.6 City Council Meeting – March 17, 2020, 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
3.1.b
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MARCH 4, 2020 PAGE 3 CITY COUNCIL
6. CONSENT CALENDAR: MPT/Lyons moved, C/Chou seconded, to
approve the Consent Calendar with C/Low abstaining on Item 6.1 and pulling
Item 6.5 for further consideration. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MEETING MINUTES:
6.1a REGULAR MEETING OF February 18, 2020 – as presented.
6.2 CITY COUNCIL RECEIPT OF COMMISSION MINUTES:
6.2a PLANNING COMMISSION REGULAR MEETING OF JANUARY
14, 2020.
6.3 RATIFIED CHECK REGISTER DATED FEBRUARY 13, 2020 THROUGH
FEBRUARY 26, 2020 TOTALING $668,192.17.
6.4 APPROVED TREASURER’S STATEMENT OF JANUARY 2020.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.5 APPROVE CONSULTING SERVICES AGREEMENT WITH JHD
PLANNING, LLC TO PREPARE THE CITY’S 2021-2029 (SIXTH CYCLE)
HOUSING ELEMENT UPDATE FOR A NOT-TO-EXCEED AMOUNT OF
$75,364 AND APPROPRIATED $75,364 FROM THE GENERAL FUND
RESERVE BALANCE TO THE GENERAL PLAN UPDATE FUND TO
COVER THE COST OF THE CONTRACT AMENDMENT.
C/Low said this consulting firm prepared the previous Housing Ele ment
and wanted to know the contract completion date and cost of that contract.
CDD/Gubman responded that the last Housing Element cycle commenced
in 2014 and cost slightly under $25,000 with about 194 billable hours
which is not a particularly good comparison to this update because it was
more of a minor true-up. The last significant General Plan Housing
Element update cycle was the 2008 update where the states hit cities hard
with very large RNA allocation numbers. For that update, the contract
amount was slightly over $50,000 with total billable hours of 331.
Compared to the current contract proposal, the consultant’s hourly rate
has increased by 15 percent from $130 per hour to $150 per hour. The
total number of hours budgeted to preparation of the General Plan Update
is about 450 hours, which is comparable to the 330 hours for the 2014
update. This cycle includes significant requirements to commit to produce
housing and at the very least make sites available for more housing
3.1.b
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MARCH 4, 2020 PAGE 4 CITY COUNCIL
production. Diamond Bar is dealing with 18 pieces of new state legislation
surrounding cities’ needs to provide additional housing, most notable of
which is SB330, which includes the Housing Crisis Act of 2019. In this
case, the City will be spending a significantly higher number of hours
doing sites analysis to find opportunities where density can be increased
or where sites can be rezoned to meet the housing production
requirements. In this case, Diamond Bar is applying for an SB2 grant and
so far the City has received a positive recommendation from the State
Housing and Community Development Department and, if approved, that
grant will allow the City to defray up to $60,000 for the cost of this General
Plan Housing Element Update.
C/Low thought this was accomplished through the General Plan Update.
CDD/Gubman explained that the Housing Element is the only General
Plan Element that requires certification by a state agency. Where in the
General Plan Update four focus areas were designated to allow for Mixed
Use Housing, it demonstrated that Diamond Bar could accommodate up to
2300 more housing units. The problem is that State Housing and
Community Development Department is not so easily persuaded that
those numbers that are being designated are sites that could readily be
developed within the Housing Element cycle 2021 through 2029 whereas,
the comprehensive General Plan Update looks at a horizon to the year
2040.
C/Chou asked the timeframe for completion of the Housing Element and
CDD/Gubman responded that it needs to receive state certification by
October 2021.
C/Low moved, C/Mahlke seconded, to approve Consent Calendar Ite m 5.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons,
M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. PUBLIC HEARING(S): NONE
8. COUNCIL CONSIDERATION:
8.1 SECOND AMENMENT TO THE CONSULTING SERVICES
AGREEMENT WITH DYETT & BHATIA URBAN AND REGIONAL
PLANNERS TO PREPARE THE COMPREHENSIVE GENERAL PLAN
UPDATE.
CM/Fox reported that this item was continued from the Council’s January
21st meeting and staff was able to work with the consultant to provide
additional information and detail requested by the Council.
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C/Chou moved, MPT/Lyons seconded, to (A) approve and authorize the
Mayor to sign the Second Amendment to Consulting Services Agreement
with Dyett & Bhatia Urban and Regional Planners increasing the not -to-
exceed contract amount by $42,074; and, (B) appropriate $42,074 from
the General Fund Reserve Balance to the General Plan Revision Fund to
cover the cost of the contract amendment. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Mahlke, MPT/Lyons,
M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou announced that there were about 50 minutes left to vote and for those
who have not yet voted. He congratulated Diamond Bar High School on the
groundbreaking for their new three-story music building which he attended on
February 19th. He attended the Salute to Heroes Prayer Breakfast last week
which was a very nice event and he is pleased that the City takes time to honor
first responders, firefighters and deputies who keep Diamond Bar safe. This
Sunday at 8:30 a.m. he will host a Coffee and Conversation meeting at Bageloo.
Everyone is invited to talk with him about what is going on in the City, voice their
concerns and, check out Bageloo’s new brunch menu.
C/Low thanked staff for their work on Item 8.1. Council had questions and staff
had a very thorough discussion with the consultant and she appreciates the work
staff put into this effort. As always, the Council continues to review expenses in
the spirit of its goal of fiscal responsibility. She welcomed C/Mahlke to the
Council and hoped she enjoyed a great first month. On February 23rd she
attended Boy Scout Troop 737 Blue and Gold Crossover Ceremonies. C/Low
spoke about a fraud alert regarding social security scammers. TIPS: Never
provide your Social Security number or banking information to someone you did
not call. Do not wire money or provide gift cards or cash, and if you receive a
suspicious call, hang up immediately and call the Social Security Administration
at 1(800)772-1213 or report it to the local police.
C/Mahlke reported that in mid-February she attended the California Contract
Cities Association Board of Directors meeting for the first time. She was very
impressed with the group of people that represent over 70 contract cities and
more than 7 million residents. Diamond Bar hosted the event which was a great
way to showcase the City and share some things Diamond Bar does really well
and what staff does really well. March is Colorectal Cancer Awareness Month.
Tonight she is wearing blue which is the ribbon color. This particular cause is
important to her because one of her best friends, Stacey Heisey, is fighting this
fight. For those who join in the 5th Annual Run/Walk she will be rocking blue and
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an A-Team Stacy shirt as she leads a team of walking people on the 5K on
March 15th. Go to www.thedbcf.org to sign up and join in the event which is
being held this year in honor of Joe Ruzicka who was a great Diamond Bar
citizen. This is a great event that brings the community together for a great
cause.
MPT/Lyons said she would be joining C/Mahlke for the Sunday event. She and
C/Mahlke attended the Diamond Bar Fashion Show and Scho larship Benefit
where all of the contestants were very well poised and well spoke and beautiful,
and, no matter who wins that tiara and title on Sunday, that person will represent
our City well. Join her on Sunday at 2:00 p.m. to see all of the contestant s and
winner. While not as fast as any of us would like, the SR57/60 Confluence
project continues to move forward. She chaired the Capital Projects and
Construction Committee meeting last week and the committee is currently
working on obtaining right-of-ways in several areas to accommodate construction
and support vehicles so they will have staging areas in which to park during
construction. Council Members and staff will be traveling to Washington D.C. at
the end of March and will lobby representative s of Congress as well as, the
Senate and the Department of Transportation and the City will keep pushing to
remind them why this funding is so critical to this area. As C/Chou mentioned,
they attended the Salute to Heroes Prayer Breakfast where nine individ uals who
through their brave and caring acts have made such a difference in Diamond Bar
and surrounding communities. While each story was compelling, two stood out
because they were not first responders and they were not acting as
professionals. Dr. Deborah Seng was recognized for becoming a pedestrian and
road safety advocate after losing her seven year old son who was hit while in a
crosswalk. Jacob Payne was recognized as a community hero who ran to aid his
neighbor who was being attacked by two German shepherd dogs. MPT/Lyons
requested that tonight’s meeting be adjourned in memory of Kris Papudesi who
was the owner of Diamond Bar Round Table Pizza and a very generous patron
of community non-profits as well as, one of the first to participate in Restau rant
Week. She will be missed by the community.
M/Tye hoped everyone had voted. Touching on what CM/Fox said relative to the
coronavirus, that people not panic and do what they can to stay safe and healthy.
He heard the health director for the County of Riverside say that the best thing
people can do is wash their hands with soap and water. Tonight’s meeting
started at 5:45 with a Strategic Plan presentation from staff who did a terrific job
looking out for the next three years focusing on what the Co uncil wants to
accomplish and be able to measure. Council is grateful for staff’s hard work in
putting together a document that everyone can understand and that Council can
solidly endorse. The young man that was on the video relative to the Diamond
Bar Boulevard project spoke eloquently. Fabian Aoun is a member of the Public
Works staff who spoke very articulately and with great knowledge. Obviously,
watching his eyes he was not reading from script and what is also very obvious is
that he is very knowledgeable about what he has done as an employee as well
as about his profession. It was a terrific job and these are the types of things one
can look back on and know why this City is in as good a shape as it is because
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these are the types of people who staff the City of Diamond Bar. Thanks to the
whole team and thanks for the presentation and keeping the City updated on the
progress of that project. M/Tye said he hoped to see everyone out on March 15th
in memory of Joe Ruzicka for the 5th Annual Run/Walk. Go to website
www.thedbcf.org and register. The 1K starts at 8:00 a.m. and the 5K starts at
8:30 a.m. and teams can register at a discount. He will be participating with his
A-Team Stacy t-shirt and looks forward to participating with it in a group picture
as well. The passing of Kris Papudesi was a tragedy for her husband and
children and for the community. Tonight’s meeting will be adjourned in her
memory with thoughts and prayers to her family.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
Regular City Council Meeting at 7:24 p.m. in memory of Krishna “Kris” Papudesi,
Owner/Manager of Round Table Pizza.
Respectfully submitted:
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 17th day of March, 2020.
__________________________
Steve Tye, Mayor
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CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
SPECIAL MEETING
MARCH 19, 2020
CALL TO ORDER: Mayor Tye called the Special City Council meeting to
order at 9:02 a.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar,
CA.
Mayor Tye stated that consistent with the governor’s executive order, members of
the public are encouraged to maintain social distancing . As such, the public were
encouraged to submit public comments in writing by yesterday, all of which will be
read into the public record today.
PLEDGE OF ALLEGIANCE: Mayor Tye led the Pledge of Allegiance.
ROLL CALL: Council Members Andrew Chou, Ruth Low, Jennifer
“Fred” Mahlke appeared telephonically; Mayor Pro
Tem Nancy Lyons and Mayor Steve Tye were present
at the dais.
Staff in attendance: Dan Fox, City Manager, David DeBerry, City Attorney,
Anthony Santos, Assistant to the City Manager, Marsha Roa, Public Information
Manager, Kristina Santana, City Clerk
APPROVAL OF AGENDA: As presented.
1. PUBLIC COMMENTS:
The following was read into the record by CC/Santana:
Patricia Mares (resident) statement sent via email: “Hello City Council Members,
I reviewed the agenda items and support social distancing and the city workers
receiving administrative leave during this time; and implementation of COVID-19
testing for everyone who may have been exposed. With everyone practicing
shelter in place, means more trash and greens to be disposed. If the City of DB
goes on lockdown, will Waste Management be an exception to the rule so they
can continue the weekly schedule of waste pickups at curbside? Thank you,
Patricia Mares, Resident of Diamond Bar”
M/Tye acknowledged that the audience for this special meeting consisted of staff
and law enforcement and no further public comments were offered.
2. RESPONSE TO PUBLIC COMMENTS:
CC/Santana indicated she responded to Ms. Mares to let her know that Waste
Management will continue its regular schedule until further notice.
3. COUNCIL CONSIDERATION:
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3.1 CONSIDERATION TO DECLARE A LOCAL EMERGENCY REGARDING
NOVEL CORONAVIRUS (COVID-19).
CM/Fox stated that novel coronavirus has become a global pandemic and
that the Los Angeles County Public Health Officer declared a local health
emergency, the LA County Board of Supervisors has declared a local
emergency, Governor Newsom declared a State of Emergency, and the
President of the United States declared a National Emergency. LA
County Public Health is the public agency that is responsible for
monitoring, responding and reporting COVID-19 issues. There were 190
cases and one death reported in LA County and there are two known
active cases in Diamond Bar with no deaths at this point. Staff expects
these numbers to increase as more testing becomes available and as a
result, the City is encouraging everyone to heed the warnings and
recommendations of public and state health officials to Shelter-in-place, to
minimize daily activities, stay at home and work from home, and continue
to provide sanitary conditions for everyone.
Regarding City operations, last week City Hall, Diamond Bar Center and
Heritage Park were closed to the public and staff began cancelling
community events through the remainder of March . These closures have
now been extended through April 30th. Street sweeping will continue;
however, street sweeping and parking enforcement has been suspended.
City services continue to be available electronically and by phone with
limited staff within the City’s facilities. Staff will be working remotely and
remain available to respond to inquiries and provide services to the
greatest extent possible. Staff is asking everyone to please be patient if
there is some delay in getting back to the public under the circumstances.
Additional closures include the library through March 31st, Pomona Unified
School District through April 6th and Walnut Valley Unified School District
through April 20th. The Governor and the school districts are monitoring
information and recommendations that may affect those closure dates
moving forward. As ordered by LA County, all bars, breweries, wineries,
nightclubs, theaters, gyms and entertainment centers will be closed for an
unspecified period of time. Restaurants are permitted as long as they
provide take-out and delivery service. Grocery stores remain open as well.
The Council is being asked to declare a Local Emergency which is done in
situations of extreme peril, to provide safety of persons in the City and
extends beyond the control, services, personnel and equipment of the
City’s resources. Staff believes this is the current situation which warrants
this declaration. Many cities within LA County have either taken these
steps or will do so before the end of the week. The Local Emergency
provides the City with the ability to procure resources and direct p ersonnel
more quickly. This declaration will be in effect for 60 days unless ended
sooner, which would require the action of the City Council. Activation of
the EOC will be at the lowest level (remote activation) and it will not
necessarily be staffed but it will provide communication with LA County
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Emergency Management, Sheriff’s Department personnel, and other
communities in the area and, potentially sets the City up for the
opportunity to receive cost reimbursement for the City’s extraordinary
costs in dealing with the pandemic.
The City has limited staff at City facilities with the majority of employees
working remotely to continue providing some level of services to the
public. The City has continued to receive and process building permit
applications as well as, respond to inquiries.
Staff is respectfully requesting that the City Council provide authorization
to offer paid administrative leave for those employees who are impacted
by COVID-19. There is pending legislation as well as, legislation at the
federal level that was signed by the President this morning requiring all
agencies and all businesses to pay two weeks of additional sick leave.
Staff believes that we are all in this for the long haul and certainly two
weeks is not enough, but the desire is to keep the City’s employees whole
if they exhaust their leave banks or are adversely affected where they
cannot be in the office or work from home. The alternative would be to
institute furloughs or layoffs.
Staff is working hard to provide updates on the City’s website with a link
on the homepage www.diamondbar.ca.gov and people can call City Hall
at 909-839-7000 with their questions or concerns.
C/Low asked if upon declaration of the emergency the City would expect
to receive the same level of public safety service through the Sheriff’s
Department as well as, continued public landscaping, clearing and water
service.
CM/Fox responded to C/Low that at this point the City is providing those
essential services. The Sheriff assured staff yesterday via a telephone
call that they are continuing to operate at full capacity and enhancing their
patrols around commercial centers to deal with potential grocery store
lines, fast food restaurant traffic, provide more visibility in the community
and to deal with facilities that may be shuttered or closed as well as,
conducting welfare checks for the City’s elderly population. At this point
staff is unaware of any other service provider, utility or otherwise, that has
altered their delivery of services.
C/Low asked if administrative leave was included in the School Crossing
Guard contract or whether the contract needed to be amended.
CM/Fox responded that school crossing guards are not City employees
and therefore would not apply.
C/Mahlke felt the presentation was very thorough and informative and she
did not have any questions.
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MPT/Lyons wanted confirmation that when the City says Heritage Park is
closed that the park and all other parks are open for individual and family
recreation.
CM/Fox responded that the parks and trails are still open, it is the interior
facilities of Heritage Park that are closed.
MPT/Lyons asked CM/Fox to comment on what is happening with the
functions and events that were scheduled for the Diamond Bar Center and
what will happen with individual deposits.
CM/Fox responded that some of the major events that have been
canceled include Breakfast with the Bunny on April 11th, the Arbor Day
event at the AQMD parking lot on April 25 th, the Mayor’s State of the City
address on April 29th as well as, events such as Let’s Talk Public Safety
and Healthy Diamond Bar events throughout the community. Regarding
rentals and private events for the Diamond Bar Center, staff is working
with the affected individuals to reschedule events. If for some reason they
are unable to reschedule, the City is offering a full refund or credit for a
future event.
MPT/Lyons said she was somewhat concerned that with respect to Item
3.1.B there was no end date and she would be more comfortable if the
issue were scheduled to be revisited in 30 or 60 days.
M/Tye commented that this issue is fluid and may change hourly and
things discussed now might not happen the way they are envisioned to
happen. Street sweeping fines are being suspended as of March 16th,
and any fines that may have been issued since that time will be dealt with
administratively. He urged everyone to be as diligent as possible. His son
told him yesterday morning that Congress passed and the President
signed, a fiscal program bill. He received an email this morning that said
his check is ready – all he has to do is provide information. So, this points
out that we all need to be cautious. Please, if it sounds too good to be
true, it’s too good to be true. So please be aware of that and practice
diligence and caution. He asked if items A and B could be voted on
separately.
CM/Fox confirmed that the motions should be considered separately. In
addition, staff has presented a revised resolution with updated numbers of
confirmed COVID-19 cases, for Council’s Consideration.
MPT/Lyons moved, C/Chou seconded, to Adopt revised Resolution No.
2020-04 declaring a Local Emergency regarding Novel Coronavirus
(COVID-19). Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Mahlke,
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MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
C/Chou moved, C/Mahlke seconded, to authorize the City Manager to
offer paid administrative leave to City Employees that are adversely
impacted by COVID-19. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Mahlke,
MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
4. COUNCIL MEMBER COMMENTS:
C/Chou reminded everyone to stay at home. This is about to get a lot more
serious before it gets better but we can, as a community, get through it togeth er.
As everyone has heard, they can rest assured that he and his colleagues and
staff will do everything possible to make sure the community pulls through. In the
meantime, he encourages everyone to frequent local restaurants for take -out and
curbside pickup and support local businesses. Once this is over, we can all get
together and celebrate as a community.
C/Low thanked staff for their continuing hard work in preparing this Emergency
Resolution for the City and its employees. She agrees with C/Chou that
everyone needs to keep supporting local businesses and doing everything
possible to help each other and that as a community, we will get through this
together. In addition to supporting local businesses by ordering take -out, she
suggested everyone look out for each other and for local businesses. As the
Mayor pointed out, any time there is a situation there will be some who continue
to do mischief and we can take care of each other by ma king sure that no one is
harmed.
C/Mahlke said she feels this is going to be a big issue but she is so comforted by
how competent staff and the executive team is during this time. Like everybody
else, she thinks there is a lot of uncertainty, but she feels very confident that staff
will make decisions that are the best for Diamond Bar. She and her boys took a
walk yesterday because they are trying to do things that make them happy each
day, especially things that are good for their physical and mental health . They
waved to neighbors and sat in the sunshine and enjoyed the beautiful City and it
was very rewarding. She hopes that as diligent as we are with all of the things
the City needs to do, that everyone stays in touch with things they enjoy,
particularly at this time, because there is a lot of uncertainty and unknowns, and
as we figure out how to weather all of this together, she hope s that everyone can
remember the things that are really important and take care of themselves and
each other and do things that are meaningful.
MPT/Lyons thanked CM/Fox and staff for all of the t hought, creativity and
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strategy they put into the planning of this interruption to the way the City normally
does business. CM/Fox told her yesterday that the City had already issued six
building permits under the new system, which she believes is outstanding. Along
with serving residents, it is important to keep staff safe and she appreciates
everything that is being done for them as well. Yesterday her husband wrote the
following: “Schools may be canceled, travel may be canceled, conferences may
be canceled, events may be canceled, Disneyland may be canceled, but Hope is
not canceled, Encouragement is not canceled and Love is not canceled, so
please keep yourself and your loved ones safe”.
M/Tye said these are scary times. Things are changing very, very rapidly. There
are people in the Walnut Valley Unified School District and the Pomona Unified
School District that need services and meals. Both districts have implemented a
plan called “Grab and Go” which, if one goes to the school, has been set up to
provide breakfast and lunch. The receiving child must accompany their parent to
receive this service and it might provide a good opportunity to get out of the
house. Please check their websites which have a lot of great information and to
verify the times as that can also be fluid. It is during unprecedented times like
this that builds and reveals character. He is asking everyone to not be the
person that cleans out supermarket shelves to hoard products. Please do not be
that person that grabs the third or fourth pack of ground beef when there is an
elderly woman behind you waiting her turn. He loves Supervisor Hahn’s email
sent earlier this week talking about closures and social distancing when she
talked about food and panic shopping saying tha t it is critical that you stay calm
and do not panic shop. There is no shortage of food in Los Angeles County.
Please do not hoard food or supplies, especially if you are not elderly or do not
have a condition that makes you more vulnerable to COVID-19. His favorite part
of Supervisor Hahn’s email said, please - this is important. Cut it out. Don’t be
that person. Let’s buy what we need. Albertson’s, Smart & Final, and Sprouts
will all be open tomorrow and the next day and the next, God willing. I a m asking
you to please exhibit calm, exhibit patience and do something nice for someone.
Check on an elderly neighbor – see if they need something. It could be a meal, it
could be a prescription that they need picked up. It could be something as
simple as a smiling face. Let’s work hard at practicing “random acts of kindness”
as we work through this difficult time. M/Tye said that it is really important that
everyone choose “joy” – he believes that is more important than anything and it is
a choice.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
Special City Council Meeting at 9:31 a.m.
Respectfully submitted:
__________________________
Kristina Santana, City Clerk
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The foregoing minutes are hereby approved this 7th day of April, 2020.
__________________________
Steve Tye, Mayor
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Agenda #: 3.2
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL RECEIPT OF COMMISSION MINUTES.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Receive and file the January 9, 2020 regular meeting minutes of the Traffic and
Transportation Commission and the January 28, 2020 regular meeting minutes of the
Planning Commission.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
It is the practice to provide the City Council with approved Commission meeting
minutes. The Traffic and Transportation Commission minutes of January 9, 2020 and
the Planning Commission minutes of January 28, 2020 have been approved and are
being transmitted to the Council for your information.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.2.a Traffic and Transportation Commission Minutes of January 9, 2020
3.2
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2. 3.2.b Planning Commission Minutes of January 28, 2020
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3.2.a
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3.2.b
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3.2.b
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Agenda #: 3.3
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED FEBRUARY 27, 2020
THROUGH MARCH 11, 2020 TOTALING $1,354,116.40.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $1,354,116.40.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated February 27, 2020 through March
11, 2020 totaling $1,354,116.40 is being presented for ratification. All payments have
been made in compliance with the City’s purchasin g policies and procedures, and have
been reviewed and approved by the appropriate departmental staff . The attached
Affidavit affirms that the check register has been audited and deemed accurate by the
Finance Director.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 3.3.a Check Register Affidavit 3-17-2020
2. 3.3.b Check Register 3-17-2020
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3.3.a
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SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 03/11/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 09:00:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200227 00:00:00.000’ and ’20200311 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132055 03/11/20 4IMPRINT 4IMPRINT INC 1155515 PROMO ITEMS-EARTH DAY 0.00 1,569.2210100 132056 03/11/20 ABCPUBLI ABC PUBLIC RELATIONS 0014095 AD-B/FAST WITH BUNNY 0.00 650.0010100 132057 03/11/20 ALWAYSRE ALWAYS RELIABLE ROOFING 001 REFUND-C/D DEPOSIT 0.00 250.0010100 132058 03/11/20 AMANTDES DESIREE ST. AMANT 001 FACILITY REFUND-S/CYN 0.00 100.0010100 132059 03/11/20 ARCHIVES ARCHIVESOCIAL INC 0014070 ANNL COMP MAINT SVCS 0.00 2,388.0010100 132060 03/11/20 AREAD AREA D CIVIL DEFENSE 0014440 MEMBERSHIP DUES-19/20 0.00 2,853.3010100 132061 03/11/20 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-CITY HALL 0.00 325.0010100 132061 03/11/20 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-LIBRARY 0.00 107.0010100 132061 03/11/20 EVERGREE ROBYN A BECKWITH 0015333 PLANT MAINT-DBC 0.00 200.0010100 132061 03/11/20 EVERGREE ROBYN A BECKWITH 0015556 PLANT MAINT-HERITAGE 0.00 135.00TOTAL CHECK 0.00 767.0010100 132062 03/11/20 BESTLTG BEST LIGHTING PRODUCTS I 0014093 FEB MAINT SVCS-C/HALL 0.00 108.3810100 132062 03/11/20 BESTLTG BEST LIGHTING PRODUCTS I 1385538 FEB MAINT SVCS-DIST38 0.00 158.3610100 132062 03/11/20 BESTLTG BEST LIGHTING PRODUCTS I 0015333 FEB MAINT SVCS-DBC 0.00 191.2610100 132062 03/11/20 BESTLTG BEST LIGHTING PRODUCTS I 0015556 FEB MAINT SVCS-PARKS 0.00 1,297.68TOTAL CHECK 0.00 1,755.6810100 132063 03/11/20 BIGALS BIG AL’S IV INC 001 DAY CAMP EXCURSION 0.00 1,540.0010100 132064 03/11/20 BIGBELLY BIG BELLY SOLAR INC 1155515 EQ-DOUBLE STATIONS 0.00 34,964.4410100 132065 03/11/20 BREAUXKA KATHY BREAUX 0015350 CONTRACT CLASS-WINTER 0.00 165.6010100 132066 03/11/20 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL MAINT SVCS-PNTRA 0.00 527.5010100 132066 03/11/20 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 REPAIRS-PANTERA PK 0.00 387.50TOTAL CHECK 0.00 915.0010100 132067 03/11/20 CNP CALIFORNIA NEWSPAPERS PA 0014095 PRINTING AND MAILING S 0.00 2,742.9810100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 PROF.SVCS-PR 18-34853 0.00 85.0010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 PROF.SVCS-PR2015-966 0.00 87.5010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 18-34853 0.00 40.9510100 132068 03/11/20 PENCOENG CANNON CORPORATION 0015551 PROF.SVCS-INSPECTIONS 0.00 210.0010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 PROF.SVCS-PR 19-2051 0.00 1,985.0010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 PROF.SVCS-PR 19-2051 0.00 1,195.0010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 19-2051 0.00 357.3010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 19-2051 0.00 215.1010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 PROF.SVCS-PR 18-34853 0.00 227.5010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 PROF.SVCS-PR 16-2461 0.00 105.0010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 PROF.SVCS-PR 17-6629 0.00 105.0010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 PROF.SVCS-PR 2017-103 0.00 105.0010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 19-2051 0.00 -357.3010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 19-2051 0.00 -215.1010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 18-34853 0.00 -40.9510100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 16-2461 0.00 -18.903.3.bPacket Pg. 47
SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 03/11/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 09:00:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200227 00:00:00.000’ and ’20200311 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 17-6629 0.00 -18.9010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 2017-103 0.00 -18.9010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR2015-966 0.00 -15.7510100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 18-34853 0.00 -15.3010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 18-34853 0.00 15.3010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR2015-966 0.00 15.7510100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 16-2461 0.00 18.9010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 17-6629 0.00 18.9010100 132068 03/11/20 PENCOENG CANNON CORPORATION 001 ADMIN FEE-PR 2017-103 0.00 18.90TOTAL CHECK 0.00 4,105.0010100 132069 03/11/20 CANTRELL CANTRELL & CANTRELL INC 0015556 STRAW BALES-DOG PARK 0.00 223.3810100 132070 03/11/20 CHEMPROL CHEM PRO LABORATORY INC 0014093 WATER TREATMENT SVCS 0.00 155.0010100 132070 03/11/20 CHEMPROL CHEM PRO LABORATORY INC 0015333 WATER TREATMENT SVCS 0.00 155.00TOTAL CHECK 0.00 310.0010100 132071 03/11/20 CLARYCOR CLARY CORPORATION 0015554 EQ/PARTS-P/WORKS 0.00 598.0810100 132071 03/11/20 CLARYCOR CLARY CORPORATION 0015554 EQ/PARTS-P/WORKS 0.00 640.8110100 132071 03/11/20 CLARYCOR CLARY CORPORATION 0015554 EQ/PARTS-P/WORKS 0.00 882.56TOTAL CHECK 0.00 2,121.4510100 132072 03/11/20 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 86.5110100 132072 03/11/20 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 86.51TOTAL CHECK 0.00 173.0210100 132073 03/11/20 COLLEYFO COLLEY AUTO CARS INC 5205556 VEH MAINT SVCS-P/WKS 0.00 344.7610100 132074 03/11/20 COPPCONT COPP CONTRACTING INC 250 RETENTIONS PAYABLE 0.00 -42,881.5210100 132074 03/11/20 COPPCONT COPP CONTRACTING INC 2505510 CONSTRUCTION-AREA 7 0.00 161,233.8510100 132074 03/11/20 COPPCONT COPP CONTRACTING INC 2505510 CONSTRUCTION-DBB ST 0.00 696,396.47TOTAL CHECK 0.00 814,748.8010100 132075 03/11/20 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL.SVCS-HCH 0.00 20.5010100 132075 03/11/20 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 CITY PROSECUTOR - CODE 0.00 119.35TOTAL CHECK 0.00 139.8510100 132076 03/11/20 DENNISCA CAROL A DENNIS 0015510 PROF.SVCS-T&T COMM 0.00 75.0010100 132076 03/11/20 DENNISCA CAROL A DENNIS 0015510 PROF.SVCS-T&T COMM 0.00 100.00TOTAL CHECK 0.00 175.0010100 132077 03/11/20 DBCFOUND DIAMOND BAR COMMUNITY FO 0114010 ANNL GOLF TOURNAMENT 0.00 200.0010100 132078 03/11/20 DOGGIEWA DOGGIE WALK BAGS INC 1155515 SUPPLIES-PARKS 0.00 1,182.6010100 132079 03/11/20 SPARKLET DS SERVICES OF AMERICA I 0014030 WATER SUPPLIES-C/HALL 0.00 325.7810100 132079 03/11/20 SPARKLET DS SERVICES OF AMERICA I 0015556 EQ RENTAL-S/CYN 0.00 12.0010100 132079 03/11/20 SPARKLET DS SERVICES OF AMERICA I 0015556 WATER SUPPLIES-S/CYN 0.00 62.9410100 132079 03/11/20 SPARKLET DS SERVICES OF AMERICA I 0014030 EQ RENTAL-C/HALL 0.00 3.99TOTAL CHECK 0.00 404.7110100 132080 03/11/20 ECOFERTI ECOFERT INC 0015556 FERTIGATION SVCS-PARK 0.00 1,150.003.3.bPacket Pg. 48
SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 03/11/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 09:00:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200227 00:00:00.000’ and ’20200311 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132081 03/11/20 ECSIMAGI ECS IMAGING INC 0014030 ECS PRIORITY SUPPORT 0.00 1,750.0010100 132082 03/11/20 EMERALD EMERALD LANDSCAPE SERVIC 0014093 ADDL MAINT-C/H FEB 0.00 24.2110100 132082 03/11/20 EMERALD EMERALD LANDSCAPE SERVIC 0014093 MAINT SVCS-CITY HALL 0.00 1,006.00TOTAL CHECK 0.00 1,030.2110100 132083 03/11/20 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2019-165 0.00 22.6810100 132083 03/11/20 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2018-226 0.00 45.3610100 132083 03/11/20 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2019-143 0.00 45.3610100 132083 03/11/20 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2019-138 0.00 45.3610100 132083 03/11/20 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2019-158 0.00 45.3610100 132083 03/11/20 EXPRESSM EXPRESS MAIL CORPORATE A 0015210 E/MAIL-GENERAL 0.00 45.48TOTAL CHECK 0.00 249.6010100 132084 03/11/20 EXTERMIN EXTERMINETICS OF SO CAL 0015556 FIRE ANTS-PETERSON PK 0.00 225.0010100 132085 03/11/20 FEDEX FEDERAL EXPRESS CORPORAT 001 E/MAIL-PL 2019-42 0.00 22.0010100 132085 03/11/20 FEDEX FEDERAL EXPRESS CORPORAT 0014030 EXPRESS MAIL-GENERAL 0.00 35.71TOTAL CHECK 0.00 57.7110100 132086 03/11/20 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-SRST CH 1 0.00 363.3010100 132087 03/11/20 GARGMAHE MAHENDRA GARG 0015510 T & T COMM-11/14&1/09 0.00 90.0010100 132088 03/11/20 GETAIRPO GET AIR TRAMPOLINE PARK 001 DAY CAMP EXCURSION 0.00 75.0010100 132089 03/11/20 GOLIVETE GO LIVE TECHNOLOGY INC 0014070 CONSULTING-CITY VIEW 0.00 783.0010100 132090 03/11/20 GONZMICH MICHAEL A GONZALEZ 0015510 T & T COMM-NOV & JAN 0.00 90.0010100 132091 03/11/20 GOVCONNE GOVCONNECTION INC 0014070 UPS FOR EOC 0.00 848.6310100 132092 03/11/20 WHITECAP HD SUPPLY CONSTRUCTION L 0015556 SUPPLIES-PARKS 0.00 333.7810100 132092 03/11/20 WHITECAP HD SUPPLY CONSTRUCTION L 0015556 SUPPLIES-PARKS 0.00 169.74TOTAL CHECK 0.00 503.5210100 132093 03/11/20 HDLCOMPA HDL COMPANIES 0014050 AUDIT SVCS-3RD QTR 19 0.00 747.6210100 132093 03/11/20 HDLCOMPA HDL COMPANIES 0014050 SALES TAX-1ST QTR 0.00 900.00TOTAL CHECK 0.00 1,647.6210100 132094 03/11/20 HIROSEJE JEFFREY HIROSE 0015350 CONTRACT CLASS-WINTER 0.00 216.0010100 132095 03/11/20 HOLIDAYG HOLIDAY GOO 0015350 B/FAST-EASTER EGGS 0.00 129.7610100 132096 03/11/20 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL SVCS 0.00 15,750.0810100 132097 03/11/20 INFOUSA INFO USA MARKETING INC 0014096 MAILING SVCS-US BUS 0.00 544.1210100 132098 03/11/20 INLAEMPI INLAND EMPIRE MAGAZINE 0015333 ADS- DBC MARCH 0.00 750.0010100 132099 03/11/20 AOS INTEGRUS LLC 0014070 RICOH COPY CHARGES - I 0.00 765.453.3.bPacket Pg. 49
SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 03/11/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 09:00:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200227 00:00:00.000’ and ’20200311 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132100 03/11/20 IROEC IROEC/OCBSA 001 DAY CAMP EXCURSION 0.00 1,040.0010100 132101 03/11/20 GOMERGER J & J’S SPORTS & TROPHIE 0015554 SUPPLIES-P/WORKS 0.00 123.1910100 132101 03/11/20 GOMERGER J & J’S SPORTS & TROPHIE 0015350 SUPPLIES-YOUTH BSKTBL 0.00 1,872.45TOTAL CHECK 0.00 1,995.6410100 132102 03/11/20 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS-MAR 0.00 3,000.0010100 132102 03/11/20 JOEGONSA JOE A. GONSALVES & SON I 0014030 QUARTERLY FILING FEES 0.00 45.00TOTAL CHECK 0.00 3,045.0010100 132103 03/11/20 JONESKEV KEVIN D JONES 0015551 CONTRACT SERVICES - SR 0.00 4,000.0010100 132104 03/11/20 KIMLEYHO KIMLEY HORN AND ASSOCIAT 0015551 T/ENG SVCS-JAN 2020 0.00 642.4810100 132105 03/11/20 LANCESOL LANCE, SOLL & LUNGHARD L 0014050 AUDIT SVCS-TOT AUP 0.00 6,750.0010100 132106 03/11/20 LEWISENG LEWIS ENGRAVING INC. 0015220 SUPPLIES-STAMPS.DATER 0.00 396.6810100 132106 03/11/20 LEWISENG LEWIS ENGRAVING INC. 0014030 ENGRAVING SVCS-TILES 0.00 1,177.47TOTAL CHECK 0.00 1,574.1510100 132107 03/11/20 LASASSOC LOCAL AGENCY ENGINEERING 0015551 CONSULTING SVCS-FEB 0.00 13,561.0510100 132108 03/11/20 LACASSES LOS ANGELES COUNTY ASSES 0014070 SBF ABSTRACT DATA-GIS 0.00 192.0010100 132109 03/11/20 LACPUBWK LOS ANGELES COUNTY PUBLI 0015510 INDUSTRIAL WASTE SVCS 0.00 2,883.3110100 132110 03/11/20 LATIMES LOS ANGELES TIMES 0014030 DIGITAL SUBSCRIPTION 0.00 27.7210100 132111 03/11/20 MANAGEDH MANAGED HEALTH NETWORK 001 MAR 20-EAP PREMIUM 0.00 148.8010100 132112 03/11/20 MANNIRIS IRIS MANN 001 FACILITY REFUND-S/CYN 0.00 100.0010100 132113 03/11/20 MEHTASUR SURENDRA MEHTA 0015510 T & T COMM-NOV & JAN 0.00 90.0010100 132114 03/11/20 MNSENGIN MNS ENGINEERS INC 2505510 DIAMOND BAR BLVD. STRE 0.00 744.6310100 132115 03/11/20 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS-MAR 20 0.00 78.7510100 132116 03/11/20 MOONEYMA MARLENE RAMIREZ MOONEY 0015350 CONTRACT CLASS-WINTER 0.00 421.2010100 132117 03/11/20 NETWPARA NETWORK PARATRANSIT SYST 1125553 DIAMOND RIDE SVCS-JAN 0.00 20,828.7210100 132118 03/11/20 OHCOFCA OCCUPATIONAL HEALTH CENT 0014060 PRE-EMPLYMNT PHYSCL 0.00 239.0010100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0014070 SUPPLIES-INFO SYS 0.00 101.0410100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0014060 SUPPLIES-H/R 0.00 108.0410100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0014010 SUPPLIES-C/CNCL 0.00 111.9210100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0014050 SUPPLIES-FINANCE 0.00 76.0510100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0015333 SUPPLIES-DBC 0.00 98.5310100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0015210 SUPPLIES-PLNG 0.00 38.4110100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0015510 SUPPLIES-P/WORKS 0.00 11.553.3.bPacket Pg. 50
SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 03/11/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 09:00:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200227 00:00:00.000’ and ’20200311 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0015556 SUPPLIES-PKS/FACILITY 0.00 2.9610100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0015350 SUPPLIES-REC 0.00 388.5310100 132119 03/11/20 OFFICESO OFFICE SOLUTIONS 0014030 SUPPLIES-CMGR 0.00 1,332.90TOTAL CHECK 0.00 2,269.9310100 132120 03/11/20 PIRATESD PIRATES DINNER ADVENTURE 001 DAY CAMP EXCURSION 0.00 1,384.0010100 132121 03/11/20 FREDPRYO PRED PRYOR SEMINARS/CARE 0015556 MAINT CONF-P/WKS STFF 0.00 1,137.0010100 132122 03/11/20 PROFLOCK PROFESSIONAL LOCK SYSTEM 0014070 SVCS-DBC 0.00 1,349.2510100 132123 03/11/20 PSI PROTECTION ONE INC 0015333 ALARM SVCS-DBC 0.00 156.9310100 132123 03/11/20 PSI PROTECTION ONE INC 0015556 ALARM SVCS-HERITAGE 0.00 131.06TOTAL CHECK 0.00 287.9910100 132124 03/11/20 PYROCOMM PYRO COMM SYSTEMS INC 0014093 FIRE ALARM TESTING 0.00 585.0010100 132125 03/11/20 QUANCYNT CYNTHIA L QUAN 0015510 T & T COMM-NOV & JAN 0.00 90.0010100 132126 03/11/20 RHROOFIN RH ROOFING 001 DEMO REFUND-PR20-231 0.00 250.0010100 132126 03/11/20 RHROOFIN RH ROOFING 001 DEMO REFUND-PR19-117 0.00 250.00TOTAL CHECK 0.00 500.0010100 132127 03/11/20 S&WROOFI S&W ROOFING CORPORATION 001 DEMO REFUND-PR 20-208 0.00 250.0010100 132128 03/11/20 SGVEP SAN GABRIEL VALLEY ECONO 0014096 ICSC CONFERENCE 0.00 750.0010100 132128 03/11/20 SGVEP SAN GABRIEL VALLEY ECONO 0014096 ANNL RENEWAL FY 20/21 0.00 5,250.00TOTAL CHECK 0.00 6,000.0010100 132129 03/11/20 SATERERI ERIKA SATER 001 RECREATION REFUND 0.00 99.0010100 132130 03/11/20 SHEPPARD SHEPPARD, MULLIN, RICHTE 0014020 LEGAL SVCS-T/HERMANOS 0.00 16,138.2210100 132131 03/11/20 SIEMENS SIEMENS INDUSTRY INC 1135553 TRAFFIC SIGNAL REPAIR 0.00 3,572.4210100 132132 03/11/20 SIGMACOD SIGMA CODING LLC 0015350 CONTRACT CLASS-WINTER 0.00 1,224.0010100 132133 03/11/20 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SERVICE 0.00 1,575.0010100 132134 03/11/20 SIPPELWI WILLIAM SIPPEL 0014411 REPORT FOR REWARD 0.00 500.0010100 132135 03/11/20 SOLANAED EDNA SOLANA 001 FACILITY REFUND-PNTRA 0.00 283.7010100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 257.6710100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 409.1610100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECT SVCS-DBC 0.00 4,741.0910100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 39.5810100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 67.2510100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 114.7610100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-PARKS 0.00 123.1610100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 11.9810100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 11.373.3.bPacket Pg. 51
SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 03/11/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 09:00:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200227 00:00:00.000’ and ’20200311 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 31.4410100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 31.8510100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 LATE FEES 0.00 6.6110100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 84.9210100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 112.9610100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 115.8510100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 1395539 ELECT SVCS-DIST 39 0.00 201.3310100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 201.8510100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 259.9610100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 41.6310100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 41.9110100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 41.9110100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 42.0010100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 46.8610100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 50.0810100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 52.0310100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 55.0610100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 60.2210100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 60.7710100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-PARKS 0.00 60.8210100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 62.4410100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 808.7110100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 2,535.9710100 132136 03/11/20 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-PARKS 0.00 3,350.01TOTAL CHECK 0.00 14,133.2110100 132137 03/11/20 ADELPHIA SPECTRUM BUSINESS 0014070 DATA EQUIP-CITY HALL 0.00 106.4110100 132137 03/11/20 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-CITY HALL 0.00 644.1210100 132137 03/11/20 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-C/HALL 0.00 1,040.00TOTAL CHECK 0.00 1,790.5310100 132138 03/11/20 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS-GIS 0.00 1,628.3210100 132139 03/11/20 THESAUCE THE SAUCE CREATIVE SERVI 0015350 DESIGN & PRINT SERVICE 0.00 169.7310100 132140 03/11/20 WINDMILL THE WINDMILL 0015333 AD-JAN/FEB 0.00 800.0010100 132141 03/11/20 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 CONTRACT CLASS-WINTER 0.00 480.0010100 132142 03/11/20 TYLERTEC TYLER TECHNOLOGIES INC 5304070 IMPLEMENTATION OF FINA 0.00 6,871.6510100 132142 03/11/20 TYLERTEC TYLER TECHNOLOGIES INC 5304070 IMPLEMENTATION OF FINA 0.00 9,380.0410100 132142 03/11/20 TYLERTEC TYLER TECHNOLOGIES INC 0014070 MYCIVIC SUBSCRIPTION 0.00 248.85TOTAL CHECK 0.00 16,500.5410100 132143 03/11/20 URMINC UNITED RECORDS MANAGEMEN 0014070 OFF-SITE STORAGE OF BA 0.00 594.0010100 132144 03/11/20 VERIZONW VERIZON WIRELESS 0014070 CELL CHRGS-PW/CS/CD 0.00 1,508.2010100 132145 03/11/20 VIDIFLOL VIDIFLO LLC 0014095 VIDIFLO ENG SVCS-FEB 0.00 280.0010100 132146 03/11/20 GRAINGER W.W. GRAINGER INC. 0015230 SUPPLIES-CITY HALL 0.00 102.963.3.bPacket Pg. 52
SUNGARD PENTAMATION INC PAGE NUMBER: 7DATE: 03/11/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 09:00:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200227 00:00:00.000’ and ’20200311 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132147 03/11/20 WANGLERA LERAN WANG 0015350 CONTRACT CLASS-WINTER 0.00 787.2010100 132148 03/11/20 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 37.5910100 132148 03/11/20 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 77.0910100 132148 03/11/20 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES-HERITAGE 0.00 146.1510100 132148 03/11/20 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 529.4810100 132148 03/11/20 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 542.7610100 132148 03/11/20 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-C/HALL 0.00 648.31TOTAL CHECK 0.00 1,981.3810100 132149 03/11/20 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE WATERING-FEB 0.00 1,530.0010100 132149 03/11/20 WESTCOAS WEST COAST ARBORISTS INC 1415541 DIST 41 MAINT SVCS 0.00 2,936.0010100 132149 03/11/20 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-FEB 0.00 6,143.50TOTAL CHECK 0.00 10,609.5010100 132150 03/11/20 WONGANDR ANDREW WONG 0015510 T & T COMM-NOV & JAN 0.00 90.0010100 132151 03/11/20 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS INSTRUC 0.00 1,358.4010100 PP05/20A 03/09/20 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 3,943.4010100 PP05/20A 03/09/20 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-CLASSIC 0.00 29,892.5810100 PP05/20A 03/09/20 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 53.01TOTAL CHECK 0.00 33,888.9910100 PP05/20B 03/09/20 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 3/6/20-P/R DEDUCTIONS 0.00 44,568.9410100 PP05/20B 03/09/20 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 3/6/20-LOAN DEDUCTIONS 0.00 3,373.1410100 PP05/20B 03/09/20 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 3/6/20-PTS CONTRIBUTIO 0.00 2,011.77TOTAL CHECK 0.00 49,953.8510100 PP05/20C 03/09/20 TASC TASC 001 P/R DEDUCTIONS-FLEX SP 0.00 1,986.9310100 PP05/20D 03/09/20 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-05/PP 20 0.00 194,254.3410100 PP05/20D 03/09/20 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-05/PP 20 0.00 5,516.6610100 PP05/20D 03/09/20 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-05/PP 20 0.00 2,513.6910100 PP05/20D 03/09/20 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-05/PP 20 0.00 12,225.2210100 PP05/20D 03/09/20 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-05/PP 20 0.00 1,632.3610100 PP05/20D 03/09/20 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-05/PP 20 0.00 956.8210100 PP05/20D 03/09/20 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-05/PP 20 0.00 956.82TOTAL CHECK 0.00 218,055.91TOTAL CASH ACCOUNT 0.00 1,354,116.40TOTAL FUND 0.00 1,354,116.40TOTAL REPORT 0.00 1,354,116.403.3.bPacket Pg. 53
Agenda #: 3.4
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED MARCH 12, 2020
THROUGH MARCH 25, 2020 TOTALING $1,435,603.54.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $1,435,603.54.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated March 12, 2020 through March 25,
2020 totaling $1,435,603.54 is being presented for ratification. All payments have been
made in compliance with the City’s purchasing policies and procedures, and have been
reviewed and approved by the appropriate departmental staff . The attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
3.4
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REVIEWED BY:
Attachments:
1. 3.4.a Check Register Affidavit 4-7-2020
2. 3.4.b Check Register 4-7-2020
3.4
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3.4.a
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SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132152 03/25/20 ABFPRINT ABF PRINTING & MARKETING 1155515 EARTH DAY BANNER 0.00 210.9910100 132153 03/25/20 ABSOSECU ABSOLUTE SECURITY INTERN 0015333 SECURITY GUARD SVCS 0.00 2,587.5010100 132154 03/25/20 AFFORDAB AFFORDABLE GENERATOR SER 0015333 INSPECTION SVCS-DBC 0.00 620.0510100 132154 03/25/20 AFFORDAB AFFORDABLE GENERATOR SER 0014093 INSPECTION SVCS-C/HLL 0.00 1,030.84TOTAL CHECK 0.00 1,650.8910100 132155 03/25/20 AFLAC AFLAC 001 MAR 20-SUPP INS PREM 0.00 2,821.1610100 132156 03/25/20 AIRGASUS AIRGAS INC 0015556 CYLINDER ARGON 0.00 7.4810100 132156 03/25/20 AIRGASUS AIRGAS INC 0015350 SUPPLIES-HELIUM 0.00 87.00TOTAL CHECK 0.00 94.4810100 132157 03/25/20 ARCIMAGI ARC DOCUMENT SOLUTIONS, 0014070 SUPPLIES-I.T. 0.00 5.1510100 132158 03/25/20 BANGLADE BANGLADESHI AMERICAN CHA 001 FACILITY REFUND-DBC 0.00 8,680.5010100 132159 03/25/20 BARLASNA NAILA ASAD BARLAS 0015210 PLNG COMM-FEB 2020 0.00 65.0010100 132160 03/25/20 BIGBELLY BIG BELLY SOLAR INC 1155515 SUPPLIES-BATTERY 0.00 499.1310100 132161 03/25/20 BONTERRA BONTERRA PSOMAS 001 PROF.SVCS-PL 2015-44 0.00 845.0010100 132162 03/25/20 BRIGHTHO BRIGHT HOPE COMMUNITY SE 001 FACILITY REFUND-PARK 0.00 232.3610100 132163 03/25/20 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015333 LANDSCAPE MAINT-DBC 0.00 6,044.0010100 132163 03/25/20 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 LANDSCAPE MAINT-PKS 0.00 29,719.00TOTAL CHECK 0.00 35,763.0010100 132164 03/25/20 BSNSPORT BSN SPORTS CORP 0015350 SUPPLIES-YOUTH SOCCER 0.00 178.7910100 132165 03/25/20 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-HERITAGE PK 0.00 318.0210100 132165 03/25/20 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-PANTERA PK 0.00 49.9710100 132165 03/25/20 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-DBC 0.00 449.2410100 132165 03/25/20 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-CITY HALL 0.00 748.87TOTAL CHECK 0.00 1,566.1010100 132166 03/25/20 CACEO CA ASSOCIATION OF CODE E 0015230 ANNL TRNG-J JONES 0.00 400.0010100 132167 03/25/20 CASQUINO HAZEL CASQUINO 001 FACILITY REFUND-DBC 0.00 6,143.5610100 132168 03/25/20 CDW-G CDW GOVERNMENT 0014070 COMP MAINT-I.T. 0.00 2,925.0010100 132168 03/25/20 CDW-G CDW GOVERNMENT 0014070 COMP EQ-I.T. 0.00 21,028.99TOTAL CHECK 0.00 23,953.9910100 132169 03/25/20 CEMCONST CEM CONSTRUCTION CORPS 250 RETENTIONS PAYABLE 0.00 50,527.3010100 132170 03/25/20 CHUNGVIN VINCENT CHUNG 001 FACILITY REFUND-DBC 0.00 3,940.5010100 132171 03/25/20 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 86.513.4.bPacket Pg. 57
SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132172 03/25/20 CONSTHAR CONSTRUCTION HARDWARE CO 0014093 AUXILLARY HRDWARE-C/H 0.00 1,093.0710100 132173 03/25/20 CRONCAST CROWN CASTLE 001 PERMIT BOND RELEASE 0.00 4,700.0010100 132174 03/25/20 DAYNITEC DAY & NITE COPY CENTER 0015350 PRINT SVCS-RECREATION 0.00 233.2410100 132175 03/25/20 AYALALUC LUCY MARIN DE AYALA 001 FACILITY REFUND-PARK 0.00 151.3510100 132176 03/25/20 DELTADEN DELTA DENTAL 001 APR 20-DENTAL PREM PP 0.00 4,920.4210100 132177 03/25/20 DELTACAR DELTA DENTAL INSURANCE C 001 APR 20-DENTAL PREM HM 0.00 309.4610100 132178 03/25/20 DENNISCA CAROL A DENNIS 0015210 PROF.SVCS-PLNG COMM 0.00 100.0010100 132178 03/25/20 DENNISCA CAROL A DENNIS 0014030 PROF.SVCS-CNCL MTG 0.00 150.00TOTAL CHECK 0.00 250.0010100 132179 03/25/20 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 PROF.SVCS-H/R 0.00 32.0010100 132180 03/25/20 DIANACHO DIANA CHO 1255215 CDBG ADMIN-SR PROG 0.00 41.0010100 132180 03/25/20 DIANACHO DIANA CHO 1255215 CDBG ADMIN-SR PROG 0.00 287.0010100 132180 03/25/20 DIANACHO DIANA CHO 2505510 CDBG ADMIN-CURB RAMPS 0.00 1,025.0010100 132180 03/25/20 DIANACHO DIANA CHO 2505510 CDBG ADMIN-CURB RAMPS 0.00 1,394.00TOTAL CHECK 0.00 2,747.0010100 132181 03/25/20 DILLARDL LARRY DILLARD 001 RECREATION REFUND 0.00 74.0010100 132182 03/25/20 DISCOVER DISCOVERY SCIENCE CENTER 1155515 PROGRAM DELIVERY-FEB 0.00 701.2510100 132183 03/25/20 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL-APR 20 0.00 1,743.0010100 132184 03/25/20 ABARIROB DR ROBIN ABARI 001 FACILITY REFUND-DBC 0.00 500.0010100 132185 03/25/20 DUNNEDWA DUNN EDWARDS CORPORATION 0015333 MAINT SUPPLIES-DBC 0.00 210.9610100 132186 03/25/20 DURANDCE CECILE DURAND 001 RECREATION REFUND 0.00 38.0010100 132187 03/25/20 EMERALD EMERALD LANDSCAPE SERVIC 0014093 ADDL MAINT SVCS-C/HLL 0.00 57.5010100 132188 03/25/20 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2019-179 0.00 45.5010100 132188 03/25/20 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2019-103 0.00 45.5010100 132188 03/25/20 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2019-179 0.00 45.5010100 132188 03/25/20 EXPRESSM EXPRESS MAIL CORPORATE A 0015210 E/MAIL-GENERAL 0.00 46.00TOTAL CHECK 0.00 182.5010100 132189 03/25/20 EXTERIOR EXTERIOR PRODUCTS CORP 0015350 INSTALL-BANNERS 0.00 304.0310100 132190 03/25/20 EXTERMIN EXTERMINETICS OF SO CAL 0015333 PEST CONTROL-DBC 0.00 115.0010100 132190 03/25/20 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PARKS 0.00 120.0010100 132190 03/25/20 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL-C/HLL 0.00 145.00TOTAL CHECK 0.00 380.0010100 132191 03/25/20 FARAGOFR FRANK A FARAGO 0015210 PLNG COMM-FEB 2020 0.00 65.003.4.bPacket Pg. 58
SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132192 03/25/20 FEDEX FEDERAL EXPRESS CORPORAT 0014030 E/MAIL-GENERAL 0.00 12.6110100 132192 03/25/20 FEDEX FEDERAL EXPRESS CORPORAT 001 E/MAIL-PL 2019-77 0.00 21.5110100 132192 03/25/20 FEDEX FEDERAL EXPRESS CORPORAT 0014030 E/MAIL-GENERAL 0.00 21.7410100 132192 03/25/20 FEDEX FEDERAL EXPRESS CORPORAT 0014030 EXPRESS MAIL-GENERAL 0.00 51.30TOTAL CHECK 0.00 107.1610100 132193 03/25/20 FLORESST STEVEN FLORES 001 FACILITY REFUND-DBC 0.00 694.5210100 132194 03/25/20 FRANCOAL ALEJANDRO L FRANCO 0014030 SIGN LANGUAGE SVCS 0.00 575.0010100 132195 03/25/20 FRANMARI MARICELA SANDOVAL FRANCO 001 FACILITY REFUND-DBC 0.00 1,424.3210100 132196 03/25/20 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-ANALOG EMER 0.00 775.0010100 132197 03/25/20 FUENESTE ESTELA FUENTES 001 RECREATION REFUND 0.00 37.0010100 132198 03/25/20 FULLERJE JERROLD FULLER 001 RECREATION REFUND 0.00 43.0010100 132199 03/25/20 FAH FULLERTON ACE HARDWARE 0015554 SUPPLIES-RD MAINT 0.00 638.6810100 132200 03/25/20 FUNEXPRE FUN EXPRESS LLC 0015350 SUPPLIES-BFAST/BUNNY 0.00 641.0710100 132201 03/25/20 FUTUREPR FUTURE PRO, INC. 0015350 SUPPLIES-YOUTH B/BALL 0.00 76.0010100 132202 03/25/20 GASSCARO CAROLE GASS 001 RECREATION REFUND 0.00 41.0010100 132203 03/25/20 GLASDONI GLASDON INC 1155515 USE TAX 0.00 -21.2810100 132203 03/25/20 GLASDONI GLASDON INC 115 USE TAX 0.00 21.2810100 132203 03/25/20 GLASDONI GLASDON INC 1155515 SUPPLIES-LINERS 0.00 276.60TOTAL CHECK 0.00 276.6010100 132204 03/25/20 GOGEORGE GEORGE GO 001 FACILITY REFUND-PARK 0.00 396.7010100 132205 03/25/20 GOMEZYES YESENIA GOMEZ 001 FACILITY REFUND-PARK 0.00 151.3510100 132206 03/25/20 GOWSHUFE SHUGEN GOW 001 RECREATION REFUND 0.00 37.0010100 132207 03/25/20 GRAFFITI GRAFFITI CONTROL SYSTEMS 0015230 GRAFFITI REMOVAL SVCS 0.00 3,025.0010100 132208 03/25/20 GJSINC GUARANTEED JANITORIAL SE 0015556 JANITORIAL SVCS-PARKS 0.00 2,450.0010100 132208 03/25/20 GJSINC GUARANTEED JANITORIAL SE 0015333 JANITORIAL SVCS-DBC 0.00 5,400.0010100 132208 03/25/20 GJSINC GUARANTEED JANITORIAL SE 0014093 JANITORIAL SVCS-C/HLL 0.00 8,724.00TOTAL CHECK 0.00 16,574.0010100 132209 03/25/20 GUOJIAYI JIAYI GUO 001 RECREATION REFUND 0.00 85.0010100 132210 03/25/20 HANDANIE DANIEL HAN 001 FACILITY REFUND-PARK 0.00 100.0010100 132211 03/25/20 HERNASER SERGIO HERNANDEZ 001 FACILITY REFUND-DBC 0.00 730.0010100 132212 03/25/20 HOFFMANS HOFFMAN SOUTHWEST CORP 0015333 MAINT SVCS-DBC 0.00 299.003.4.bPacket Pg. 59
SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132213 03/25/20 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015333 SUPPLIES-DBC 0.00 381.1010100 132213 03/25/20 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015554 SUPPLIES-ROAD MAINT 0.00 426.3410100 132213 03/25/20 HOMEDEPO HOME DEPOT CREDIT SERVIC 0014093 SUPPLIES-C/HLL 0.00 110.7110100 132213 03/25/20 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015556 SUPPLIES-PARKS 0.00 9.88TOTAL CHECK 0.00 928.0310100 132214 03/25/20 HONGDONN DONNA HONG 001 FACILITY REFUND-PARK 0.00 100.0010100 132215 03/25/20 HOWARDSU SUZANNE LESLEE HOWARD 001 RECREATION REFUND 0.00 42.0010100 132216 03/25/20 HUERTAEM EMILIANO HUERTA 001 FACILTIY REFUND-DBC 0.00 50.0010100 132216 03/25/20 HUERTAEM EMILIANO HUERTA 001 FACILITY REFUND-DBC 0.00 500.0010100 132216 03/25/20 HUERTAEM EMILIANO HUERTA 001 FACILITY REFUND-DBC 0.00 687.16TOTAL CHECK 0.00 1,237.1610100 132217 03/25/20 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL SVCS 0.00 15,750.0810100 132218 03/25/20 HWANGAPR APRIL HWANG 001 FACILITY REFUND-DBC 0.00 100.0010100 132219 03/25/20 IVDB INLAND VALLEY DAILY BULL 001 LEGAL ADS-PL 2019-103 0.00 647.4810100 132220 03/25/20 IRELANDD DAVID IRELAND 001 FACILITY REFUND-DBC 0.00 1,050.0010100 132221 03/25/20 ITERIS ITERIS INC 0015551 ENG.SVCS-T/SIGNAL 0.00 15,109.3210100 132222 03/25/20 GOMERGER J & J’S SPORTS & TROPHIE 0015350 SUPPLIES-YOUTH SOCCER 0.00 1,953.7510100 132223 03/25/20 JCLTRAFF JCL TRAFFIC SERVICES 0015554 SUPPLIES-RD MAINT 0.00 464.2810100 132224 03/25/20 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS-APR 0.00 3,000.0010100 132225 03/25/20 JOHNSONK KEITH E JOHNSON 0015350 D.J. SVCS-02/12/20 0.00 350.0010100 132226 03/25/20 JOHNVIVI VIVIAN JOHNSON 001 FACILTIY REFUND-DBC 0.00 1,020.0010100 132227 03/25/20 KOBLYRIC RICHARD KOBLY 001 RECREATION REFUND 0.00 111.0010100 132228 03/25/20 LAMPAFAU FAUSTINO LAMPA 001 FACILITY REFUND-PARK 0.00 151.3510100 132229 03/25/20 LAUCLARE CLARE LAU 001 RECREATION REFUND 0.00 38.0010100 132230 03/25/20 LEEJOON JOON LEE 001 FACILITY REFUND-DBC 0.00 1,100.0010100 132231 03/25/20 LEWISENG LEWIS ENGRAVING INC. 0014030 BADGES/GAVEL-CMGR 0.00 115.5910100 132232 03/25/20 LIBERATI MARYNA LIBERATI 001 RECREATION REFUND 0.00 27.5010100 132233 03/25/20 LINSTEPH STEPHANIE LIN 001 FACILITY REFUND-PARK 0.00 514.6610100 132234 03/25/20 LIUSHUYA SHUYAN LIU 001 RECREATION REFUND 0.00 37.003.4.bPacket Pg. 60
SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132235 03/25/20 LOOMIS LOOMIS 0014050 COURIER SVCS-FEB 20 0.00 668.4810100 132235 03/25/20 LOOMIS LOOMIS 0015333 COURIER SVCS-FEB 20 0.00 668.48TOTAL CHECK 0.00 1,336.9610100 132236 03/25/20 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-JAN 2020 0.00 528.0010100 132236 03/25/20 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-JAN 2020 0.00 132.0010100 132236 03/25/20 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-JAN SR 0.00 63.0010100 132236 03/25/20 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-JAN SR 0.00 63.00TOTAL CHECK 0.00 786.0010100 132237 03/25/20 LACPUBWK LOS ANGELES COUNTY PUBLI 0015556 SUMP PUMP MAINT-FEB 0.00 4,910.4310100 132238 03/25/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 STAR DEPUTY SVCS-JAN 0.00 12,264.0010100 132238 03/25/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 STAR DEPUTY SVCS-FEB 0.00 12,264.0010100 132238 03/25/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS-JAN 0.00 568,393.2910100 132238 03/25/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 HELICOPTER.SVCS-NOV 0.00 110.9910100 132238 03/25/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 HELICOPTER.SVCS-SEPT 0.00 901.8210100 132238 03/25/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPING SVCS-DEC 0.00 955.9410100 132238 03/25/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPING SVCS-JAN 0.00 1,375.6210100 132238 03/25/20 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPING SVCS-DEC 0.00 10,816.44TOTAL CHECK 0.00 607,082.1010100 132239 03/25/20 MANAGEDH MANAGED HEALTH NETWORK 001 APR 20-EAP PREMIUM 0.00 148.8010100 132240 03/25/20 MARTFRAN FRANCES PATRICIA MARTIN 001 RECREATION REFUND 0.00 75.0010100 132241 03/25/20 MCCLUNGT THOMAS MCCLUNG 001 RECREATION REFUND 0.00 38.0010100 132242 03/25/20 MCECORPO MCE CORPORATION 1385538 MAINT SVCS-DIST 38 0.00 1,652.5910100 132242 03/25/20 MCECORPO MCE CORPORATION 0015554 RIGHT OF WAY MAINT 0.00 668.9610100 132242 03/25/20 MCECORPO MCE CORPORATION 0015554 VEGETATION CONTROL 0.00 12,331.4410100 132242 03/25/20 MCECORPO MCE CORPORATION 1385538 MONTHLY MAINT-DIST 38 0.00 5,002.0010100 132242 03/25/20 MCECORPO MCE CORPORATION 1415541 MONTHLY MAINT DIST 41 0.00 5,673.0010100 132242 03/25/20 MCECORPO MCE CORPORATION 1395539 MONTHLY MAINT-DIST 39 0.00 17,373.00TOTAL CHECK 0.00 42,700.9910100 132243 03/25/20 MCGURTYC CHRISTINE MCGURTY 001 RECREATION REFUND 0.00 74.0010100 132244 03/25/20 MBCLLC MICHAEL BALLIET CONSULTI 1155515 CONSULTING SVCS-MARCH 0.00 4,773.7510100 132245 03/25/20 MOKKENNE KENNETH L MOK 0015210 PLNG COMM-FEB 2020 0.00 65.0010100 132246 03/25/20 JIFFYLUB MY FLEET CENTER 5205230 VEH MAINT SVCS-P/WKS 0.00 73.6910100 132247 03/25/20 NEWYORKL NEW YORK LIFE 001 FACILITY REFUND-DBC 0.00 662.7010100 132248 03/25/20 NIAGARAB NIAGARA BOTTLING LLC 001 FACILITY REFUND-DBC 0.00 1,250.0010100 132249 03/25/20 VIEVESJA JAVIER NIEVES 001 FACILITY REFUND-DBC 0.00 1,250.0010100 132250 03/25/20 OHCOFCA OCCUPATIONAL HEALTH CENT 0014060 PRE-EMPLYMNT PHYSCL 0.00 717.003.4.bPacket Pg. 61
SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132251 03/25/20 OCAACC ORANGE COUNTY AFRICAN AM 001 FACILITY REFUND-DBC 0.00 2,413.4510100 132252 03/25/20 PADIMART MARTHA PADILLA 001 RECREATION REFUND 0.00 126.0010100 132253 03/25/20 PAPERREC PAPER RECYCLING & SHREDD 1155515 CITY HALL SHREDDING 0.00 190.0010100 132254 03/25/20 PASSMORE TERRENCE PASSMORE 001 RECREATION REFUND 0.00 76.0010100 132255 03/25/20 PSI PROTECTION ONE INC 0014093 ALARM SVCS-CITY HALL 0.00 32.2310100 132256 03/25/20 PROUDDIG PROUD DIGITAL MEDIA 0014096 PROF.SVCS-SMALL BUS 0.00 340.0010100 132256 03/25/20 PROUDDIG PROUD DIGITAL MEDIA 0014030 PROF.SVCS-S/CYN LCTN 0.00 340.0010100 132256 03/25/20 PROUDDIG PROUD DIGITAL MEDIA 0014096 PROF.SVCS-SMALL BUS 0.00 340.0010100 132256 03/25/20 PROUDDIG PROUD DIGITAL MEDIA 0014096 PROF.SVCS-LOCAL BUS 0.00 340.00TOTAL CHECK 0.00 1,360.0010100 132257 03/25/20 PUBLICST PUBLIC STORAGE #23051 0014030 STORAGE RENTAL-APR 20 0.00 457.0010100 132258 03/25/20 RFDICKSO R F DICKSON COMPANY INC 0015554 ST SWEEPING SVCS-FEB 0.00 11,765.9210100 132259 03/25/20 RAWLINGS WILLIAM AUSTIN RAWLINGS 0015210 PLNG COMM-FEB 2020 0.00 65.0010100 132260 03/25/20 REGIONAL REGIONAL CHAMBER OF COMM 001 FACILITY REFUND-DBC 0.00 500.0010100 132261 03/25/20 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-FEB 20 0.00 3,984.0010100 132261 03/25/20 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-FEB 2020 0.00 15,936.0010100 132261 03/25/20 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-SR FEB 20 0.00 105.0010100 132261 03/25/20 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-FEB 20 0.00 105.0010100 132261 03/25/20 RTSC REGIONAL TAP SERVICE CEN 1125553 3% COMMISSION-FEB 0.00 -596.7010100 132261 03/25/20 RTSC REGIONAL TAP SERVICE CEN 1125553 MEMO CREDIT-FEB 20 0.00 -240.00TOTAL CHECK 0.00 19,293.3010100 132262 03/25/20 RETAILMA RETAIL MARKETING SERVICE 1155515 SHOPPING CART RETRVL 0.00 345.0010100 132263 03/25/20 ROBERTSA ANNETTE WOODSON ROBERTS 001 RECREATION REFUND 0.00 84.0010100 132264 03/25/20 RODREDDI EDDIE RODRIGUEZ 001 FACILITY REFUND-PARK 0.00 100.0010100 132265 03/25/20 RUANNARU NARUMOL RUANGUTAI 001 RECREATION REFUND 0.00 42.0010100 132266 03/25/20 RUBIOKAT KATE RUBIO 001 FACILITY REFUND-DBC 0.00 100.0010100 132267 03/25/20 RUIZSTEV STEVEN RUIZ 001 FACILITY REFUND-DBC 0.00 1,263.0810100 132268 03/25/20 RUNGPIPA JAYNE RUNGPIPAT 001 FACILITY REFUND-PARK 0.00 481.2810100 132269 03/25/20 SANTANTH ANTHONY SANTOS 001 FACILITY REFUND-HERTG 0.00 700.0010100 132269 03/25/20 SANTANTH ANTHONY SANTOS 0015350 CHECK REISSUE FEE 0.00 -25.00TOTAL CHECK 0.00 675.0010100 132270 03/25/20 SCFUELS SC FUELS 5205230 FUEL-CODE ENFORCEMENT 0.00 63.0210100 132270 03/25/20 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 77.473.4.bPacket Pg. 62
SUNGARD PENTAMATION INC PAGE NUMBER: 7DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132270 03/25/20 SCFUELS SC FUELS 5205230 FUEL-CODE ENFORCEMENT 0.00 78.0810100 132270 03/25/20 SCFUELS SC FUELS 5204030 FUEL-CMGR 0.00 36.7410100 132270 03/25/20 SCFUELS SC FUELS 5204030 FUEL-CMGR 0.00 37.9710100 132270 03/25/20 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 579.4410100 132270 03/25/20 SCFUELS SC FUELS 5205556 FUEL-PKS/FACILITIES 0.00 513.0510100 132270 03/25/20 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 408.8210100 132270 03/25/20 SCFUELS SC FUELS 5205556 FUEL-PKS/FACILITIES 0.00 329.9010100 132270 03/25/20 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 339.43TOTAL CHECK 0.00 2,463.9210100 132271 03/25/20 SCHAFERC SCHAFER CONSULTING 5304070 CONSULTING SVCS-ERP 0.00 3,177.5010100 132272 03/25/20 SFFCU SCHOOLS FIRST FEDERAL CR 001 FACILITY REFUND-DBC 0.00 770.2510100 132273 03/25/20 SEESUSAN SUSAN SEE 001 RECREATION REFUND 0.00 75.0010100 132274 03/25/20 SEUISTAC STACHIA LORI ANN SEUI 001 FACILITY REFUND-PARK 0.00 748.3210100 132275 03/25/20 SHAHHARS HARSH SHAH 001 FACILITY REFUND-DBC 0.00 2,158.8010100 132276 03/25/20 SHEPPARD SHEPPARD, MULLIN, RICHTE 0014020 LEGAL SVCS-T/HERMANOS 0.00 3,800.5610100 132277 03/25/20 SJC3CONS SJC 3 CONSULTING INC 1255215 HIP ADMIN SVCS-DEC 19 0.00 840.0010100 132278 03/25/20 SMALLFAR FARRELL SMALL 001 FACILITY REFUND-DBC 0.00 1,550.0010100 132279 03/25/20 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MAINT/LITTER REMOVAL 0.00 2,825.0010100 132280 03/25/20 SOLORIOL LAURA SOLORIO 001 FACILITY REFUND-PARK 0.00 476.1510100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 12.1810100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS-CITY HALL 0.00 8,555.9310100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 36.0910100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 11.2310100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVC-DIST 41 0.00 11.2310100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 11.2310100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 11.6710100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-PARK 0.00 18.0210100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-RD MAINT 0.00 93.7510100 132281 03/25/20 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-RD MAINT 0.00 75.12TOTAL CHECK 0.00 8,836.4510100 132282 03/25/20 SPARKSCH CHRISTY SPARKS 001 FACILITY REFUND-DBC 0.00 2,983.2710100 132283 03/25/20 SPECIALA SPECIAL ANGELS FOUNDATIO 001 FACILITY REFUND-DBC 0.00 1,016.7310100 132284 03/25/20 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-DBC 0.00 119.4310100 132284 03/25/20 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-HERITAGE PK 0.00 264.98TOTAL CHECK 0.00 384.4110100 132285 03/25/20 STANDARD STANDARD INSURANCE COMPA 001 APR 20-STD/LTD INS PR 0.00 2,168.7410100 132285 03/25/20 STANDARD STANDARD INSURANCE COMPA 001 APR 20-SUPP LIFE INS 0.00 849.003.4.bPacket Pg. 63
SUNGARD PENTAMATION INC PAGE NUMBER: 8DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132285 03/25/20 STANDARD STANDARD INSURANCE COMPA 001 APR 20-LIFE INS PREM 0.00 956.25TOTAL CHECK 0.00 3,973.9910100 132286 03/25/20 TASC TASC 0014060 FLEX ADMIN SVCS 0.00 131.0410100 132287 03/25/20 DBHANDCA TEMCAL DEVELOPMENT CORP 5205554 CAR WASH-ROAD MAINT 0.00 96.9510100 132287 03/25/20 DBHANDCA TEMCAL DEVELOPMENT CORP 5204093 CAR WASH-POOL VEH 0.00 298.8610100 132287 03/25/20 DBHANDCA TEMCAL DEVELOPMENT CORP 5205556 CAR WASH-PKS/FACILITI 0.00 212.3710100 132287 03/25/20 DBHANDCA TEMCAL DEVELOPMENT CORP 5205230 CAR WASH-CODE ENFORCE 0.00 89.5510100 132287 03/25/20 DBHANDCA TEMCAL DEVELOPMENT CORP 5204030 CAR WASH-CMGR 0.00 19.99TOTAL CHECK 0.00 717.7210100 132288 03/25/20 SCGAS THE GAS COMPANY 0015333 GAS SVCS-DBC 0.00 1,235.9910100 132288 03/25/20 SCGAS THE GAS COMPANY 0014093 GAS SVCS-CITY HALL 0.00 622.0910100 132288 03/25/20 SCGAS THE GAS COMPANY 0015556 GAS SVCS-HERITAGE 0.00 301.96TOTAL CHECK 0.00 2,160.0410100 132289 03/25/20 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL ADS-PL 2019-103 0.00 587.0010100 132290 03/25/20 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS-DB 4YOUTH 0.00 123.7510100 132290 03/25/20 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS-DB 4YOUTH 0.00 200.0010100 132290 03/25/20 THESAUCE THE SAUCE CREATIVE SERVI 0015350 BANNER DESIGN-B/DAY 0.00 225.0010100 132290 03/25/20 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS-DAY CAMP 0.00 258.8510100 132290 03/25/20 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS-BANNERS 0.00 1,000.00TOTAL CHECK 0.00 1,807.6010100 132291 03/25/20 TAITDAVI THE TAIT GROUP INC 0015551 CONSULTANT SVCS-FEB 0.00 3,083.7410100 132292 03/25/20 JACKSONS TRADITIONAL AUTO SUPPLY 0015556 VEH MAINT-PARKS 0.00 724.2510100 132293 03/25/20 TRANJOSI JOSIE TRAN 001 FACILITY REFUND-PARK 0.00 151.3510100 132294 03/25/20 TCAOFR TRI COUNTIES ASSC OF REA 001 FACILITY REFUND-DBC 0.00 500.0010100 132295 03/25/20 TRIVEDIN NAMRATA TRIVEDI 001 FACILITY REFUND-DBC 0.00 5,294.8610100 132296 03/25/20 TUCKERTI TUCKER TIRE COMPANY INC 5205556 VEH MAINT-P/WORKS 0.00 399.0410100 132297 03/25/20 TYLERTEC TYLER TECHNOLOGIES INC 5304070 IMPLEMENTATION-ERP 0.00 6,813.2610100 132298 03/25/20 ULINEINC ULINE INC 1155515 SUPPLIES-RECYCLE BAGS 0.00 275.4910100 132298 03/25/20 ULINEINC ULINE INC 0014440 SUPPLIES-EMER PREPARE 0.00 62.6110100 132298 03/25/20 ULINEINC ULINE INC 1155515 ANNL HHW ROUNDUP-MAR 0.00 742.9010100 132298 03/25/20 ULINEINC ULINE INC 0014440 SUPPLIES-PREPAREDNESS 0.00 84.9810100 132298 03/25/20 ULINEINC ULINE INC 0015554 SUPPLIES-RD MAINT 0.00 98.50TOTAL CHECK 0.00 1,264.4810100 132299 03/25/20 USBANK US BANK 0014050 CITY CREDIT CARD-FEB 0.00 25,948.1610100 132300 03/25/20 VALDEZMA MARIA CONSUELO VALDEZ 001 RECREATION REFUND 0.00 38.0010100 132301 03/25/20 VALDEZMI MICHELLE VALDEZ 001 RECREATION REFUND 0.00 151.353.4.bPacket Pg. 64
SUNGARD PENTAMATION INC PAGE NUMBER: 9DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132302 03/25/20 VARDHANS SUMERMAL M VARDHAN 001 BOND RELEASE 0.00 40,000.0010100 132303 03/25/20 VERMONTS VERMONT SYSTEMS INC 0015350 ELECTRONIC SIGNS-I.T. 0.00 814.7110100 132304 03/25/20 VILLAJOS JOSE HERNANDEZ VILLALVAZ 001 FACILITY REFUND-PARK 0.00 283.7010100 132305 03/25/20 VSP VISION SERVICE PLAN 001 APR 20-VISION PREMIUM 0.00 2,002.5810100 132306 03/25/20 VLASICHD DENNIS VLASICH 5304070 CONSULTING SVCS-I.T. 0.00 727.7610100 132307 03/25/20 VPEPUBLI VPE PUBLIC RELATIONS 001 FACILITY REFUND-DBC 0.00 1,785.5410100 132308 03/25/20 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS-DIST 39 0.00 4,262.6310100 132308 03/25/20 WVWATER WALNUT VALLEY WATER DIST 0014093 WATER SVCS-CITY HALL 0.00 773.1310100 132308 03/25/20 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 7,788.7510100 132308 03/25/20 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS-PARKS 0.00 13,857.4410100 132308 03/25/20 WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS-DBC 0.00 590.7710100 132308 03/25/20 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS-DIST 41 0.00 9,137.5210100 132308 03/25/20 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS-DIST 41 0.00 32.6010100 132308 03/25/20 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS-PARKS 0.00 1,272.4910100 132308 03/25/20 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 975.34TOTAL CHECK 0.00 38,690.6710100 132309 03/25/20 WANGCAND CANDICE WANG 001 RECREATION REFUND 0.00 158.0010100 132310 03/25/20 WANGKAOR RONGHUA WANGKAO 001 RECREATION REFUND 0.00 43.0010100 132311 03/25/20 WARRENJO JOYCE WARREN 001 RECREATION REFUND 0.00 74.0010100 132312 03/25/20 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 37.5910100 132312 03/25/20 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 450.0110100 132312 03/25/20 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 38.6210100 132312 03/25/20 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 377.34TOTAL CHECK 0.00 903.5610100 132313 03/25/20 WINTERMI MICHAEL WINTER 001 FACILITY REFUND-DBC 0.00 5,868.0010100 132314 03/25/20 WONGLILY LILY WONG 001 RECREATION REFUND 0.00 38.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-COMM DEV 0.00 2,139.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-COUNCIL 0.00 2,737.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-CMGR 0.00 966.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-GARDENA/RW 0.00 344.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 001 LEGAL SVCS-PL 19-165 0.00 345.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 001 LEGAL SVCS-PL 18-226 0.00 345.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 001 LEGAL SVCS-PL 19-138 0.00 230.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-HERMANOS 0.00 230.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-P/WORKS 0.00 184.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 001 LEGAL SVSC-PL 16-143 0.00 207.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 001 LEGAL SVCS-PL 19-158 0.00 299.0010100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-COMM SVCS 0.00 253.003.4.bPacket Pg. 65
SUNGARD PENTAMATION INC PAGE NUMBER: 10DATE: 03/25/2020 CITY OF DIAMOND BAR ACCTPA21TIME: 13:12:15 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20200312 00:00:00.000’ and ’20200325 00:00:00.000’ACCOUNTING PERIOD: 9/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 132315 03/25/20 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-H/R 0.00 46.00TOTAL CHECK 0.00 8,325.0010100 132316 03/25/20 YANEZSON SONIA YANEZ 001 FACILITY REFUND-DBC 0.00 815.0810100 15985946 03/24/20 PERSHEAL PERS HEALTH 001 APR 20-HEALTH INS PREM 0.00 51,030.5510100 15985946 03/24/20 PERSHEAL PERS HEALTH 0204060 APR 20-RETIREE HEALTH 0.00 1,390.0010100 15985946 03/24/20 PERSHEAL PERS HEALTH 0014060 APR 20-HEALTH INS PREM 0.00 152.37TOTAL CHECK 0.00 52,572.9210100 PP06/20A 03/20/20 PERSRET1 PERS RETIREMENT 001 RETIRE CONTRIB-PEPRA 0.00 3,970.0410100 PP06/20A 03/20/20 PERSRET1 PERS RETIREMENT 001 RETIRE CONTRIB-CLASSIC 0.00 29,722.5410100 PP06/20A 03/20/20 PERSRET1 PERS RETIREMENT 001 SURVIVOR BENEFIT 0.00 53.01TOTAL CHECK 0.00 33,745.5910100 PP06/20B 03/20/20 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 3/20/20-P/R DEDUCTIONS 0.00 7,539.4810100 PP06/20B 03/20/20 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 3/20/20-LOAN DEDUCTION 0.00 3,373.1410100 PP06/20B 03/20/20 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 3/20/20-PTS CONTRIBUTI 0.00 2,044.93TOTAL CHECK 0.00 12,957.5510100 PP06/20C 03/20/20 TASC TASC 001 3/20/20-P/R DEDUCTIONS 0.00 1,986.9310100 PP06/20D 03/20/20 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-06/PP 20 0.00 193,871.7210100 PP06/20D 03/20/20 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-06/PP 20 0.00 5,458.2310100 PP06/20D 03/20/20 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-06/PP 20 0.00 2,226.7910100 PP06/20D 03/20/20 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-06/PP 20 0.00 8,874.1310100 PP06/20D 03/20/20 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-06/PP 20 0.00 1,245.4510100 PP06/20D 03/20/20 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-06/PP 20 0.00 724.7110100 PP06/20D 03/20/20 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-06/PP 20 0.00 724.71TOTAL CHECK 0.00 213,125.74TOTAL CASH ACCOUNT 0.00 1,435,603.54TOTAL FUND 0.00 1,435,603.54TOTAL REPORT 0.00 1,435,603.543.4.bPacket Pg. 66
Agenda #: 3.5
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the February 2020 Treasurer’s Statement.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s
Statement to the City Council for review and approval. This statement shows the cash
balances with a breakdown of various investment accounts and the yield to maturity
from investments. This statement also includes an investment portfolio management
report which details the activities of investments. All investments have been made in
accordance with the City’s Investment Policy.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 3.5.a February 2020 Treasurer's Report
2. 3.5.b February 2020 Investment Portfolio
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Agenda #: 3.6
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSULTING SERVICES AGREEMENT WITH ENVIRONMENTAL
SCIENCE ASSOCIATES (ESA) IN THE AMOUNT OF $228,095 TO
PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE
“CROOKED CREEK SUBDIVISION” PROJECT.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve, and authorize the Mayor to sign the Consulting Services Agreement with ESA
to prepare the Crooked Creek Subdivision EIR for a not-to-exceed total of $228,095.
FINANCIAL IMPACT:
None. All costs associated with the preparation of the EIR shall be borne by the
applicant. The applicant will be required to submit the total contract amount to the City
prior to the start of services. Consultant invoices will be paid out of the developer
deposit account. The proposed Consulting Services Agreement authorizes the
Consultant submit invoices to the City for a not-to-exceed amount of $228,095.
BACKGROUND:
Site Characteristics
The project site is a 12.9-acre, irregularly shaped, hillside parcel located between the
southern terminus of Crooked Creek Drive and the southern City limits and east of the
SR-57 Freeway and Brea Canyon Road. The site is surrounded by existing single-family
residential development to the north and east; Brea Canyon flood control channel and
single-family residential to the west; and vacant land to the south, within the Tonner
Canyon portion of unincorporated Los Angeles County. The project site is characterized
by a moderately steep, west-facing slope, approximately 200 feet high, that descends to
a relatively flat area adjacent to the flood control channel. Vegetation on the site
includes non-native grassland, and coast live oak and walnut woodlands. The property
is located within the Low Density Residential Planned Development (RL-PD) zoning
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district, with an underlying General Plan land use designation of Low Density
Residential (RL). See the aerial view of the subject property below.
Entitlement History
On February 20, 2007, a 16-lot residential subdivision (Tentative Tract Map No. 54081)
was approved by the City Council. The project included various retaining walls and a
tree permit to remove and replace protected oak and walnut trees. The Cit y Council
adopted a Mitigated Negative Declaration (MND) and Mitigation Monitoring and
Reporting Program (MMRP) as the environmental documents for the project pursuant to
the California Environmental Quality Act (CEQA).
In 2014, the property was sold to the current ownership, which hired a new design team
to prepare the final map and related subdivision improvement plans. The design team
identified technical errors on the tentative tract map that would have required a redesign
of the map and a reopening of the CEQA process. The developer instead elected to
allow the map to expire, and then submitted a new application on December 11, 2019.
Proposed Project
The new application includes the following entitlement requests:
• Vesting Tentative Tract Map No. 54081 (11-lot residential subdivision on 12.9 acres)
• Conditional Use Permit (to allow retaining walls that exceed the allowable exposed
heights in the Planned Development overlay district)
Site Aerial
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• Tree Permit (to remove and replace oak and walnut trees)
• Development Review (design review for 11 single-family homes)
The proposed project is subject to CEQA, and staff has determined that an EIR is
required. The EIR will provide a detailed analysis of potential environmental impacts
associated with the project, and will include mitigation measures for the project, address
project alternatives, and identify the environmentally superior project alternative.
CONSULTANT SELECTION PROCESS:
On January 9, 2020, the City published a detailed RFP through PlanetBids, inviting
planning and environmental consulting firms to submit proposals to prepare the EIR for
the Crooked Creek Subdivision project. The City received proposals from two firms:
Environmental Science Associates (ESA) and Environment Planning Development
Solutions, Inc. (EPD).
Staff recommends that the City enter into a Consulting Services Agreement with ESA
based on the factors outlined below:
Quality of Proposal – ESA prepared a proposal with a scope of work closely aligned
with the project’s needs, which include an in-depth review of potential impacts to
biological resources and aesthetics.
Cost – Although ESA’s proposed budget was $48,615 higher than EPD’s, the hours
allocated to each task—most notably biological resources and aesthetics—was more
representative of the anticipated workload. ESA’s proposal indicates a more thorough
understanding of the local ecology and potential controversies, which was further
informed by ESA’s attendance (as an observer) at a developer-hosted neighborhood
outreach meeting.
Scope of Work – The scope of work includes all work efforts related to the analysis,
preparation, community outreach and related compliance with CEQA. This will include
the preparation of an initial study, the EIR with necessary technical studies, on -call
consulting on as needed basis, and attendance at public hearings.
Firm Credentials – ESA has experienced and qualified in -house analysts with local
knowledge through past work on development projects within Diamond Bar and
surrounding region. Most recently, ESA prepared the environmental documentation in
support of the City’s Comprehensive General Plan Update EIR, which was certified by
the City Council in December 17, 2019.
Project Manager – Michael Houlihan, AICP, will be the assigned project manager. Mr.
Houlihan has over 30 years of industry experience in directing, managing, and
preparing environmental documents in Southern California. His project experience
includes planned communities, residential/commercial developments, water/wastewater
infrastructure, community land use planning, parks/schools, transportation/circulation
improvements, and energy facilities. In Diamond Bar, Mr. Houlihan managed the EIR for
the Windmill Drive subdivision (Tract 50314) in The Country Estates. Tract 50314 is a
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15-lot subdivision adjacent to Tonner Canyon, and thus shares many environmental
characteristics with the proposed Crooked Creek Subdivision.
Based on staff’s evaluation of the submitted proposals and interviews, it is
recommended that the City Council authorize the Mayor to execute the proposed
contract with ESA to prepare the EIR for a not-to-exceed total of $228,095.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.6.a Consulting Services Agreement
2. 3.6.b Scope of Work and Budget
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1
CONSULTING SERVICES AGREEMENT
ENVIRONMENTAL CONSULTING SERVICES
THIS AGREEMENT (the "Agreement") is made as of April 7, 2020 by and
between the City of Diamond Bar, a municipal corporation ("City") and Environmental
Science Associates, a California corporation ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the services set forth in the attached
Exhibit "A", which is incorporated herein by this reference. As a material inducement to
the City to enter into this Agreement, Consultant represents and warrants that it has
thoroughly investigated the work and fully understands the difficulties and restrictions in
performing the work. Consultant represents that it is fully qualified to perform such
consulting services by virtue of its experience and the training, education and expertise
of its principals and employees.
The Community Development Director, Greg Gubman or his designee
(herein referred to as the “City’s Project Manager”), shall be the person to whom the
Consultant will report for the performance of services hereunder. It is understood that
Consultant shall coordinate its services hereunder with the City’s Project Manager to the
extent required by the City’s Project Manager, and that all performances required
hereunder by Consultant shall be performed to the satisfaction of the City’s Project
Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect April 7, 2020 and
shall continue until the scope of services is completed, unless earlier terminated
pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed two hundred and twenty-eight thousand, ninety-five
dollars ($228,095) without the prior written consent of the City. The above not to
exceed amount shall include all costs, including, but not limited to, all clerical,
administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A.As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
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B.All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
C.City will pay Consultant the amount properly invoiced within 35 days of
receipt, but may withhold 10% of any invoice until all work is completed, which sum
shall be paid within 35 days of completion of the work and receipt of all deliverables.
D.Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. In the event that City is
audited by any Federal, State agency, including the Public Employee Retirement
System, regarding the independent contractor status of Consultant and the audit in any
way fails to sustain the validity of a wholly independent contractor relationship between
City and Consultant, its employees or subconsultants, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such
audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and
hold City harmless from any failure of Consultant to comply with applicable Worker's
Compensation laws.
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D. Consultant shall, at Consultant’s sole cost and expense fully secure and
comply with all federal, state and local governmental permit or licensing requirements,
including but not limited to a business license with the City of Diamond Bar, South
Coast Air Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to
offset against the amount of any fees due to Consultant under this Agreement any
amount due to City from Consultant as a result of Consultant's failure to promptly pay to
City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant’s failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Indemnification. To the maximum extent permitted by Civil Code section
2782.8, Consultant shall indemnify and hold harmless City, its officers, officials,
employees and volunteers ("Indemnitees") from and against all liability, loss, damage,
expense, cost (including without limitation reasonable attorneys' fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee
benefit acts with respect to Consultant’s employees or Consultant’s contractors;
(2) Any and all claims to the extent arising out of Consultant's negligent
performance of work hereunder or its failure to comply with any of its obligations
contained in this Agreement. Should City in its sole discretion find Consultant’s legal
counsel unacceptable, then Consultant shall reimburse the City its costs of defense,
including without limitation reasonable attorneys' fees, expert fees and all other costs
and fees of litigation. The Consultant shall promptly pay its share of any final judgment
rendered against the Indemnitees. Except for the Indemnitees, this Agreement shall not
be construed to extend to any third-party indemnification rights of any kind; and
(3) Any and all claims for loss, injury to or death of persons or damage to
property caused by the negligent professional act or omission in the performance of
professional services pursuant to this Agreement.
(4) The Consultant's obligations to indemnify, defend and hold harmless the City
shall survive termination of this Agreement.
10. Insurance.
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A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non-owned and hired automobiles, with minimum combined single limits
coverage of $1,000,000.00;
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater; and
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined single limit of $1,000,000. If
such insurance is on a claims made basis, Consultant agrees to keep such insurance in
full force and effect for at least five years after termination or date of completion of this
Agreement.
B. The City, its officers, employees, agents, and volunteers shall be covered
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non-renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage and in the event of any of
the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and except for professional liability insurance, shall be
issued by an insurance company which is authorized to do business in the State of
California or which is approved in writing by the City; and shall be placed have a current
A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance,
such coverage shall be issued by companies either licensed or admitted to conduct
business in the State of California so long as such insurers possesses the
aforementioned Best's rating.
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E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
(“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant’s due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I.Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
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shall be and remain the property of City upon payment therefor. City acknowledges that
its alteration of such materials or use for any purpose other than the subject project is at
City’s sole risk and without liability to Consultant. Consultant may, however, make and
retain such copies of said documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the “records”) pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following mailing of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
16. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. Michael E. Houlihan shall serves as Consultant’s project manager for all
such services required under this Agreement and all other services shall be performed
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by personnel qualified to perform such services and under his supervision. Mr.
Houlihan shall not be replaced without the prior written consent of the City. Except as
provided in this Agreement, Consultant reserves the right to determine the assignment
of its own employees to the performance of Consultant's services under this Agreement,
but City reserves the right in its sole discretion to require Consultant to exclude any
employee from performing services on City's premises.
17. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
18. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed and to
diligently prosecute completion of the work as agreed to by and between the Project
Manager and the Consultant.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
20. Reserved.
21. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Consultant’s control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
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exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
22. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
23. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
25. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, each party shall bear its own costs of suit, including all
attorney's fees and costs, including costs of expert witnesses and consultants.
26. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
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Exhibit A – Consultant’s Proposal
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3 | Scope of Work
10 esassoc.com
3 | Scope of Work
Task 1 – Kickoff Meeting
Within one week of receiving the Notice to Proceed, ESA’s Management Team will schedule and conduct an
initial kickoff meeting with the City staff and the applicant team. ESA will prepare a meeting agenda prior to the
meeting, and will disseminate meeting minutes within a week after the kickoff meeting. The purpose of the
meeting will be to:
> Review the agreed upon scope of work for the proposed project and establish team roles and clear lines of
communication between the City, ESA, and the applicant and their consultants.
> Establish procedures for communication, product review and task completion.
> Obtain any additional relevant plans, technical reports, ordinances, and studies.
> Provide a list of data needs to the applicant.
> Establish a mutual understanding of the key issues to be addressed in the EIR, and delve into project-
related issues.
> Discuss the project description and objectives as well as possible project alternatives.
> Identify a project schedule and key milestones, including delivery of and review of technical studies.
ESA understands that prior to the start of the environmental documentation process, we will provide a
memorandum to City staff identifying our software and programs that we propose to use for data collection,
documentation and mapping. We will use these software and programs after City staff confirms compatibility
with the City’s systems. For all document deliverables, ESA will provide print quality PDFs, web ready PDFs,
and/or editable files depending on the deliverable.
Deliverables:
Prepare project kickoff meeting agenda.
Attend project kickoff meeting at City of Diamond Bar.
Prepare project kickoff meeting minutes.
Provide a memorandum on software and programs to be used during the environmental documentation
process.
Task 2 – Project Description
The formulation of a working description for the project and alternatives is critical to a successful EIR process.
ESA will work closely with City staff to prepare a clear and complete Project Description that articulates the
components of the project as well as the project objectives. ESA will assist City staff in determining the
adequacy of the application materials that were submitted by the project applicant in December 2019 to the
City. The adequacy review will be focused on the details of the project. Based on the information provided by
the applicant and the City, ESA will prepare a description that will clearly describe the components of the
project as well as the timing of each of the project phases in a manner that threads through the EIR analysis. It is
important that the Project Description effectively identify project components that will not be fully defined, but
it is intended to provide a range of land use types and/or size options at the time of the EIR publication.
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February 6, 2020 City of Diamond Bar / Crooked Creek Subdivision EIR 11
environmental science associates
Effectively disclosing these parameters is important to the public’s confidence in the analysis, the legal
adequacy of the EIR, and the applicant’s flexibility in its development over time.
The Project Description will include a regional and local setting, project history, project objectives of the City as
well as the applicant, and characteristics of the project features. The description will also include the intended
uses of the EIR (as required by Section 15124(d) of the State CEQA Guidelines), including a list of responsible,
trustee, and other agencies expected to use the EIR in decision making. A list of approvals for which the EIR will
be used will also be provided.
ESA will finalize the draft Project Description within two weeks after the kickoff meeting, assuming all of the
adequate Project Description details are provided at that time.
Deliverable:
Submit one electronic copy of the draft Project Description.
Task 3 – Native American Outreach and Consultation
ESA will assist the City with Native American consultation as required by Assembly Bill (AB) 52 in order to
identify tribal cultural resources (as defined by PRC Section 21074) and in accordance with PRC Sections
21080.3.1, 21080.3.2, and 21082.3. ESA will request a Sacred Lands File search from the California Native
American Heritage Commission in order to solicit information on sensitive or undocumented traditional/cultural
sites within or in the vicinity of the project. ESA will draft initial consultation letters notifying California Native
American Tribes that are traditionally and culturally affiliated with the geographic area of the project site (as
defined in PRC Section 21073) and who have requested in writing to be informed by the City (in accordance with
PRC Section 21080.3.1(b)). The letters will provide an overview of the project, a map depicting the project site
(generated by ESA), and contact information for the primary City contact. The letters will indicate that the Tribe
has 30 days from receipt of the letter to request consultation. ESA assumes that no more than seven Tribes will
require notification, and that the letters will be sent out on City letterhead via certified mail with return receipt
requested (or another acceptable method to track date of receipt).
To assist City staff in conducting a successful AB 52 Consultation, ESA will provide instructions related to the
consultation meeting(s) and documentation of the consultation. We have not included attendance at the
consultation meetings within this scope of work. If the City requests our attendance, a scope and cost augment
can be provided.
Deliverables:
Obtain a Sacred Lands File search from the California Native American Heritage Commission.
Mail tribal consultation letters to up to seven Native American Tribes.
Provide the City with instructions for a successful AB 52 consultation.
Task 4 –Technical Reports
Task 4A – ESA Technical Reports/Evaluations
Air Quality Evaluation
The air quality analysis will assess the potential air quality impacts that may arise from implementation of the
proposed project. The proposed project consists of the construction of 11 single-family homes. The construction
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activities at the project site along with long-term project operation would result in emissions of criteria air
pollutants (such as particulate matter, and ozone precursors), toxic air contaminants (TACs), and odorous
compounds. As the project site is located within the South Coast Air Basin (Basin), which is under the local
jurisdiction of the South Coast Air Quality Management District (SCAQMD), the air quality analysis will be
conducted in accordance with the procedures and methodologies set forth in the SCAQMD’s CEQA Air Quality
Handbook.
The air quality impact assessment will include an evaluation of the proposed project’s conformance with the
most recent air quality management plan for the Basin. The estimated construction and operational regional
emissions for the project will be quantified using the most recent version of the California Emissions Estimator
Model (CalEEMod) and evaluated against the applicable SCAQMD thresholds of significance to determine
whether potential air quality impacts would result. The calculation of the project’s construction emissions will
be based on the amount and types of construction equipment that would be employed at the project site under
each phase of the proposed construction scenario. ESA will work with the City and the Applicant to ensure that
the maximum (worst-case) daily construction emissions under each construction scenario is captured and
presented in the air quality analysis. With regard to operational emissions, the project’s mobile-source
emissions will be estimated based, in part, on data provided in the traffic study that will be prepared for the
project. Overall, the estimated construction and operational regional emissions for the project will be quantified
and evaluated against the applicable SCAQMD thresholds of significance. The analysis will identify appropriate
mitigation measures to minimize the project’s air quality impacts, as necessary.
As recommended by SCAQMD, both the construction and operational impact analyses will include an
assessment of the project’s possible effect on local air quality (including localized carbon monoxide, nitrogen
dioxide, and fine particulate matter) concentrations. The local air quality analysis will be conducted in
accordance with SCAQMD’s localized significance thresholds methodology.
Furthermore, impacts associated with localized carbon monoxide hotspots at nearby study intersections to the
project site will be assessed qualitatively as well. Potential odor emissions associated with the project, which
would occur primarily during temporary construction activities at the site, will also be addressed qualitatively in
the analysis. Appropriate mitigation measures will be identified to reduce the project’s air quality impacts,
where necessary.
ESA will prepare additional assessments of direct impacts from project construction and operation. Diesel
particulate matter, recognized as a carcinogen by the State of California, would emitted directly from
construction equipment exhaust. A construction health risk assessment (HRA) will focus on chronic carcinogenic
and non-carcinogenic risks in accordance with guidelines developed by the California Office of Environmental
Health Hazard Assessment and SCAQMD. Due to the nature of the proposed use, it is not anticipated that project
operations would consist of sources of toxic air contaminants. Therefore, operational health risks would be
discussed qualitatively. If necessary, ESA will identify mitigation measures, including but not limited to
performance standards to be met by the construction team to reduce off-site health risks.
This scope assumes that a separate technical report will not be prepared. Project assumptions and model
outputs will be attached as a part of the EIR appendix materials.
Cultural Resources Survey
ESA will address potential impacts to cultural resources, including historic, archaeological and paleontological
resources, in support of the EIR. The project site is located within an undeveloped area. Surrounding land uses
include single-family residences constructed in the mid-1960s to the west and northwest, single-family
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residences constructed in the early 1980s to the east and northeast, and vacant land to the south. The Brea
Canyon flood control channel is located to the west. A preliminary review of historic maps and aerial
photographs indicates that the project site has always been undeveloped, and that the Brea Canyon channel
was historically a naturally flowing water course prior to channelization in the mid-1960s. Preliminary review of
geologic maps indicates that the project site is underlain by the Monterey Formation, which has a high
sensitivity for paleontological resources beginning at surface.
ESA will conduct a cultural resources assessment that identifies known archaeological and paleontological
resources, as well as the potential for encountering unknown subsurface resources during construction. Since
the single-family residences and Brea Canyon flood control channel to the west and northwest of the project
site were constructed in the mid-1960s and meet the California Office of Historic Preservation’s 45-year age
threshold for consideration as historical resources under CEQA, the assessment will also address the potential
for indirect impacts to adjacent historic resources. ESA’s scope of work includes the following tasks.
Records Search - ESA will conduct a records search at the South Central Coastal Information Center (SCCIC) to
identify previous cultural resources investigations and previously recorded archaeological resources within the
project site and a 0.5-mile radius, and historic architectural resources within a 0.25-mile radius of the project
site. A paleontological records check will be conducted at the Natural History Museum of Los Angeles County
(LACM) to identify the potential for fossil-sensitive formations to be impacted by the project. Geologic and soils
maps, and available geotechnical studies will also be reviewed. ESA assumes that the geotechnical evaluation
that was prepared for the previously approved project on the project site will be provided by the City, that
expedited records search will not be necessary, and that records search fees will not exceed $1,250.
Field Survey - ESA will conduct a field survey of the 12.9-acre project site to identify cultural resources that may
be directly or indirectly impacted by the project. The survey will be conducted by a team of two (one
archaeologist and one paleontologist). All resources identified within the project site during the survey will be
documented and mapped. The adjacent residential streets (Castle Rock Road, Crooked Creek Road, Gold Rush
Drive, and Running Branch Road) will be photographed as part of the survey to assist in the indirect effect
analysis. ESA assumes that no cultural resources will be encountered within the project site as part of the
survey. ESA also assumes that adjacent historic-aged residences and the Brea Canyon flood control channel will
not be documented, and that there will be no direct impacts to these potential resources.
Report Preparation - ESA will prepare a Cultural Resources Assessment Report documenting the methods and
results of the assessment. The report will provide environmental, historic, and cultural contexts for the project
site and vicinity; outline the regulatory framework within which impacts to cultural resources will be analyzed;
present the methods and results of the archival research and survey; and summarize the results of the desktop
geo-archaeological review. The report will also provide an assessment of the archaeological sensitivity of the
project site and the potential to encounter subsurface prehistoric or historic-period archaeological resources
during construction, and will also address the potential for indirect effects to adjacent historic resources. The
report findings will include recommendations for additional work or mitigation measures, if any are deemed
necessary. A copy of the final report will be filed with the SCCIC. The results of the paleontological resources
assessment will be documented in a brief Paleontological Resources Assessment Report. The report will contain
the geological and regulatory context, the methods and results of the research and survey, and will provide
recommendations for additional work or mitigation measures, if any are deemed necessary. The findings of
both reports will be summarized under the cultural resources section of the environmental document.
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Biological Resources Survey
ESA will address potential impacts to biological resources including plant and wildlife species, habitat and
native trees. ESA has conducted a preliminary review of the project’s Biological Resources Assessment prepared
by LSA dated July 2019. While ESA believes the LSA assessment addresses many of the potential biological
resources issues, our recent experience in preparing the biological assessment for the City’s general plan update
EIR compels us to expand the analysis. Following are the tasks that will be performed to adequately address
potential impacts to biological impacts on the project site.
Literature Review – Although the LSA assessment included a review of state and federal data source sites, ESA
will review the most current versions of these to complete an updated methodology. ESA will also review the
Los Angeles County Sensitive Bird Species Working Group list of birds that are considered sensitive at the county
level and e-bird records available on the internet.
Site Inspection – ESA biologists will conduct a general biological survey and habitat assessment of the project
site to identify the biological resources including the presence of sensitive natural communities and/or the
presence of habitats that could support sensitive, endangered, or threatened plant and wildlife species. Any
plant or animal species observed during this survey that are not listed in the LSA assessment will be provided as
an appendix to the EIR.
In addition, the veracity of the vegetation map included in the LSA assessment will be confirmed or the map will
be modified as appropriate. In accordance with industry-accepted standards in California, the EIR discussion
will address vegetation types in terms of their natural community alliances and associations following the
classification system of A Manual of California Vegetation by J.O. Sawyer, T. Keeler-Wolf and J.M. Evens (2009).
It is also highly recommended that a tree survey be conducted for all native trees on the property such that the
EIR may fully disclose impacts to trees protected under the city municipal code and oak and woodlands. This
scope of work includes conducting a tree survey on the project site. A survey of all trees on the property
including those that will be conserved will be conducted.
The LSA assessment included a list of special-status plant species identified as potentially occurring or known to
occur in the project vicinity. The status of these species will be cross-checked with records obtained in the
process of preparing the general plan update EIR biological analysis. In particular, special-status plant species
that bloom in the fall will be reconciled with site conditions.
Greenhouse Gas Assessment
The proposed project will generate GHG emissions during construction and operations that could have an
impact on the environment.
The GHG assessment for the proposed project will evaluate the potential impacts associated with the project’s
generation of GHG emissions during construction and operations. GHG emissions attributable to the project will
be estimated for the following sources: construction, area sources, mobile sources, energy consumption
(electricity and natural gas), water consumption, wastewater generation, and solid waste generation, consistent
with the recommendation by the Governor’s Office of Planning and Research in its Technical Advisory: CEQA and
Climate Change (2008). Construction- and operations-related GHG emissions will be quantified using the most
recent version of the CalEEMod computer model. Since neither the City nor SCAQMD have adopted a threshold
of significance that would be applicable to the project, the GHG assessment will evaluate the project’s emissions
in the context of the state and local setting, and using the proposed SCAQMD thresholds as appropriate for the
project.
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Furthermore, the project’s GHG emissions will also be discussed with respect to the goals and recommended
actions of the state’s Climate Change Scoping Plan and other applicable state regulations as well as the City’s
Climate Action Plan. If it is determined that the project would need to include design features/mitigation
measures to reduce GHG emissions, ESA will work with the City and the Applicant to identify all applicable
measures.
This scope assumes that a separate technical report will not be prepared. Project assumptions and model
outputs will be attached as a part of the EIR appendix materials.
Noise Assessment
Implementation of the proposed project could result in an increase in noise levels within the areas surrounding
the project site during construction as well as during project operations. Additionally, potential vibration
impacts on the immediate surrounding land uses may occur during project construction from the operation of
heavy-duty construction equipment. Nearby sensitive receptors (such as residential use) may be adversely
impacted by increased noise levels from project construction and operations. As part of the project impact
assessment, ESA will evaluate the potential construction and operational noise impacts on the nearby sensitive
uses resulting from the project and develop necessary mitigation measures to minimize the identified noise
impacts on these receptors.
The first step in quantifying the impact a particular project may have on the existing noise environment is
identifying the baseline noise conditions. ESA will conduct up to four short-term ambient noise level
measurements in the project site vicinity using sound level meters that satisfy the American National Standards
Institute (ANSI) for general environmental noise measurement instrumentation.
Construction noise levels at the nearest sensitive receptors will be estimated using the Federal Highway
Administration’s (FHWA) Roadway Construction Noise Model (RCNM) and based on the type of construction
equipment that will potentially be used, the amount of activity that would occur, and the distance that sensitive
receptors are from the project site (information to be provided by the Applicant team). The potential
construction noise impacts of the project will be evaluated against the applicable noise criteria established in
the City of Diamond Bar’s General Plan Noise Element and Municipal Code. Potential vibration impacts
associated with construction activities will also be analyzed using vibration data provided by the Federal Transit
Administration (FTA) for different pieces of construction equipment. If significant noise and vibration impacts on
nearby sensitive land uses are determined, appropriate mitigation measures will be identified to reduce these
impacts.
During operation of the proposed project, increases in noise levels in the project site vicinity would result from
vehicle trips traveling to and from the project site. As such, ESAs noise assessment will conduct traffic noise
modeling using the Federal Highway Administration’s (FHWA) Traffic Noise Model to estimate the future traffic
noise levels on the nearby roadways to the project site to evaluate the noise impact on the existing land uses
located in the project site vicinity. The future project-related traffic noise level increases at existing noise-
sensitive uses fronting the local roadways in the project vicinity will then be reviewed against the applicable City
noise exposure criteria to determine whether significant noise impacts would occur. If required, appropriate
mitigation measures will be identified to reduce these noise impacts.
This scope assumes that a separate technical report will not be prepared. Project assumptions and model
outputs will be attached as a part of the EIR appendix materials.
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Aesthetics Analysis
ESA will prepare an aesthetics evaluation to assess visual impacts. ESA understands that the project applicant
will be providing visual simulations to illustrate the development of the proposed project on the project site.
ESA will discuss the potential of the project to impact scenic resources, scenic vistas, or scenic highways and
whether the proposed project would substantially degrade the existing visual character or quality of the site and
its surroundings. The aesthetics evaluation will include a discussion of the project’s grading, height, bulk,
massing, and architectural style and building materials; changes to the visual unity of the area; and changes to
the views from State Route 57 as well as adjacent local roadways.
This scope assumes that a separate technical report will not be prepared, and the analysis as well as the visual
simulations will be provided with the Administrative Draft EIR.
Deliverables:
Submit one electronic copy of a draft Cultural Resource Survey Report and Tree Survey, submit the
modeling data for air quality, greenhouse gas and noise as well as the aesthetics analysis and visual
simulations with the Administrative Draft EIR.
Task 4B – CEQA Adequacy Review
ESA understands that the project applicant has prepared a biological resources assessment and is currently
preparing a traffic report, geotechnical report, hydrology/hydraulics report, stormwater report, sewer area
study and visual simulations. ESA will review the visual simulations to determine if they adequately depict the
proposed alterations to the existing characteristics of the project site and surrounding area as identified in Task
4A above. Although City staff will provide a technical peer review of each of the applicant’s submitted technical
studies (except for the visual simulations), ESA will provide a CEQA Adequacy review to determine if adequate
supporting documentation is provided to respond to the CEQA Checklist questions related to geology and soils,
hydrology and water quality, stormwater drainage, and sewer.
Deliverable:
Submit one electronic copy of a CEQA Adequacy Review letter.
Task 5 – Project Alternatives
In accordance with CEQA Section 15126.6 of the CEQA Guidelines, ESA will describe a range of reasonable
alternatives to the project which would feasibly attain most of the basic objectives of the project and would
avoid or substantially lessen any of the significant environmental effects of the project. ESA will work closely
with City staff and the applicant in defining a reasonable range of alternatives. This scope of work assumes the
development of three alternatives to the proposed project. These alternatives would include the mandatory no
project development that would assume no development on the site as well as two alternative design scenarios
intended to avoid or substantially lessen any significant environmental effects of the project. A description of
each alternative will be provided to the City for review. The analysis of each of the project alternatives is
included in Task 6C below.
Deliverable:
Submit one electronic copy of a description of each alternative to be evaluated in the EIR.
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Task 6 – Preparation of Draft Environmental Documents
Task 6A – Administrative Draft Initial Study
ESA will prepare an Administrative Draft Initial Study (IS) for the proposed project that is consistent with the
procedural and substantive provisions of CEQA Section 15063. The IS will identify the scope of the analysis that
will be addressed in the EIR. Identification of the scope will assist the public agencies and concerned
individuals/groups to provide meaningful input into the environmental evaluation process. ESA will clearly
identify those environmental issues that will be evaluated in the EIR and those that would be scoped out of the
EIR. The IS will include a qualitative characterization of the site and area baseline conditions. Five hard copies
and one electronic copy of the Administrative Draft IS will be provided to City staff for review.
Deliverable:
Five hard copies and one electronic copy of the Administrative Draft Initial Study
Task 6B – Notice of Preparation/Final Initial Study, Public Scoping Meeting
Notice and Distribution List
ESA will also prepare a Notice of Preparation (NOP) for the proposed project that is consistent with the
procedural and substantive provisions of CEQA Section 15082. Based on comments receive from City staff on the
Administrative Draft Initial Study, ESA will revise the Administrative Draft Initial Study and prepare a Final Initial
Study to be attached to the NOP. The NOP will provide sufficient information describing the project and the
potential environmental effects to enable the responsible agencies, other agencies, and the public to provide
meaningful input into the scoping process. In addition, ESA will include the Public Scoping Meeting Notice
within the NOP. ESA will prepare one electronic copy of each of the following: draft NOP/Public Scoping Meeting
Notice, a draft distribution list for the NOP/Public Scoping Meeting Notice, and a draft Notice of Completion
(NOC)/Environmental Document Transmittal (EDT) for City staff review. After receipt of comments on these
notices, ESA will review them and prepare a final version of the notices. After City approval of the distribution
list, up to 50 hard copies of the NOP/Public Scoping Meeting Notice and 50 CDs of the IS will be reproduced. One
electronic version of the EDT/NOC and distribution list in a PDF format will be provided to City staff. ESA will
distribute 15 of the 50 hard copies of the NOP/Public Scoping Meeting Notice and 15 of the 50 CDs of the IS to
the State Clearinghouse along with one hard copy of the Final NOC/EDT. ESA will provide City staff with up to 5
hard copies and 5 CDs of the NOP/Public Scoping Meeting Notice and IS, respectively, and the remaining 30 hard
copies of the NOP/Public Scoping Meeting Notice and 30 CDs of the IS will be distributed by certified mail with
return receipt to those on the City-approved distribution list.
Deliverables:
Reproduce fifty hard copies of the NOP/Public Scoping Meeting Notice and 50 CDs of the IS.
Deliver 15 hard copies of the NOP/Public Scoping Meeting Notice and 15 CDs of the IS, and one electronic
copy of the NOC/EDT by overnight mail to the State Clearinghouse.
Deliver 5 hard copies of the NOP/Public Scoping Meeting Notice and 5 CDs of the IS, one electronic copy of
the NOC/EDT, and one electronic copy of the distribution list to the City by overnight mail.
Deliver 30 hard copies of the NOP/Public Scoping Meeting Notice and 30 CDs of the IS by certified mail
receipt to the agencies and individuals on the City-approved distribution list.
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Task 6C - Administrative Draft EIR
The objective of this task is to prepare a comprehensive, accurate, and objective EIR for the proposed project
that fully complies with CEQA and the State CEQA Guidelines (both as in place on the date of submittal of this
proposal) and all applicable guidance and procedures established by the City of Diamond Bar for the purpose of
environmental review. The main purpose of the Administrative Draft EIR will be to thoroughly and accurately
analyze the environmental impacts of the proposed project. The document will be as free as possible of jargon
so that the information it contains is accessible to the public. The methodology and criteria used for
determining the impacts of the project will be clearly and explicitly described in each section of the EIR,
including any assumptions, models, or modeling techniques used in the analysis.
The Administrative Draft EIR will include the following sections:
> Table of Contents
> Introduction
> Executive Summary, including a comprehensive summary table of impacts and mitigation measures, areas
of controversy, issues to be resolved, and a summary discussion of the proposed project and its alternatives
> Project Description, including project objectives, purpose and need, project location, project
characteristics, scope of project, project alternatives, and required approvals
> Introduction to the Environmental Analysis
> Environmental Topics (for each issue area evaluated):
Environmental Setting
Regulatory Framework (applicable federal, state, local, plans, policies, and standards)
Thresholds of Significance
Project Environmental Impacts (short-term, long-term, direct, and indirect)
Cumulative Environmental Impacts (short-term, long-term, direct, and indirect)
Mitigation Measures (for potentially significant environmental issues)
Level of Significance After Mitigation
> Alternatives
> Long-Term Implications, including growth-inducing impacts, a summary of project-related and cumulative
significant unavoidable impacts, and significant irreversible environmental changes or commitments of
resources
> List of EIR Preparers
> References
> Appendices
The scope of work for each of the environmental issue areas is further described below and in the following
pages, with an emphasis on unique and/or important components of the environmental analysis.
Introduction
A brief introduction to the EIR will be prepared to describe the purpose of the EIR to the reader. This chapter will
describe the background of the proposed project, purpose, and scope of the EIR; a summary of the
environmental and public review process; and a brief outline of the document’s organization. Cumulative
impacts will be addressed within each of the environmental topics.
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Executive Summary
The Executive Summary will include a brief synopsis of the proposed project and project objectives, necessary
actions by the City of Diamond Bar in order to approve the proposed project or issue discretionary permits,
areas of controversy/issues to be resolved, a description of the intent of the MMRP, and an overview of project
alternatives. This chapter will also summarize (in table format) environmental impacts that would result from
implementation of the proposed project, including the level of significance of impacts prior to the incorporation
of mitigation measures, if applicable; proposed mitigation measures that would avoid or reduce project-related
impacts; and the level of significance of impacts after the incorporation of mitigation measures.
Project Description
The information for this chapter will be obtained from Task 2 – Project Description. It will be prepared
consistent with State CEQA Guidelines Section 15124 and will provide a detailed description of the proposed
project, including its location, site history, and project background; existing site and land use characteristics;
project objectives; anticipated construction schedule and activities; intended uses of the EIR; and project
approval requirements. Additionally, the Project Description will identify the necessary approvals required for
the development of the proposed project.
Cumulative Projects Identification
ESA will describe the reasonably foreseeable projects that have been identified in the technical studies prepared
by the applicant’s consultants (such as the traffic study and hydrology/drainage report). ESA will work closely
with City staff to ensure the EIR is prepared at the appropriate level of detail and pertinent projects are
evaluated. We assume the City will provide information on all reasonably anticipated projects as well as
projected growth to ESA so cumulative projects can be adequately addressed. Potential cumulative impacts will
be discussed for each technical issue.
Effects Found Not to Be Significant
ESA will describe effects found not to be significant, in accordance with State CEQA Guidelines Section 15128, by
listing them with brief explanations of why they are not significant. Based on a review of the proposed project
and conditions on- and off-site, ESA assumes the following environmental issues areas could be justifiably
“scoped out” of the EIR.
Agriculture
Mineral Resources
Population/Housing
These issues will be discussed in the Initial Study and supporting evidence is expected to be provided to identify
that the proposed project would result in no impacts or less than significant impacts associated with these three
issue areas.
Introduction to the Environmental Analysis
This chapter is introduced by describing the scope and format of the environmental analysis, specifying that
each environmental issue area will contain a description of the environmental setting (or existing conditions),
regulatory framework, thresholds of significance used to determine the nature or magnitude of environmental
impacts, analytical methodology, project-related and cumulative impacts, and feasible mitigation measures
that would avoid or minimize significant environmental impacts.
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Environmental Topics
The environmental topics that will be evaluated in the EIR are presented in the order provided in the State CEQA
Guidelines Appendix G.
Aesthetics
An aesthetics analysis with applicant-prepared visual
simulations will be prepared by ESA (previously described
under Task 4) and will serve as the foundation of the
aesthetics/visual information to be included in the EIR. ESA will
include a discussion of the existing conditions, regulatory environment, thresholds of significance that were
used for the evaluation, the impact analysis (both project and cumulative), the recommended mitigation
measures, and the level of significance after mitigation. The visual simulations will be included as figures within
the aesthetics section of the EIR.
Air Quality
An air quality evaluation will be prepared by ESA (previously
described under Task 4) and will serve as the foundation of the
air quality information to be included in the EIR. ESA will include
a discussion of the existing conditions, regulatory environment,
thresholds of significance that were used for the evaluation, the impact analysis (both project and cumulative),
the recommended mitigation measures, and the level of significance after mitigation. The air quality modeling
information will be included as an appendix to the EIR.
Biological Resources
ESA will peer review the Biological Resources Technical Report
previously prepared by LSA, which will serve as the foundation
of the biological resources section of the EIR. ESA will
incorporate the information from the biological resources
report, as well as from our supplemental findings (including the tree survey), into the EIR.
ESA will summarize the existing conditions, regulatory environment, thresholds of significance that were used
for the study, the impact analysis (both project and cumulative), the recommended mitigation measures, and
the level of significance after mitigation. The section will be prepared according to accepted scientific and
technical standards consistent with requirements of the California Environmental Quality Act (CEQA) and all
other pertinent reviewing agencies and organizations. Of note, the mitigation measures will include those
included in the general plan update EIR that are relevant. ESA will incorporate relevant exhibits prepared for the
study into the EIR. The Biological Resources Technical Report will be included as an appendix to the EIR.
Cultural Resources
ESA will prepare the Cultural Resources Technical Report
(previously described under Task 4), which will serve as the
foundation of the cultural resources section of the EIR. ESA will
summarize the existing conditions, regulatory environment,
thresholds of significance that were used for the study, the impact analysis (both project and cumulative), the
recommended mitigation measures, and the level of significance after mitigation. The Cultural Resources
Technical Report will be included as an appendix to the EIR.
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Geology and Soils
According to the RFP, a geotechnical evaluation will be
conducted by the Applicant for the project on the project site.
According to the City, the City’s hired consultants will provide a
technical peer review of the evaluation. ESA assumes that the
evaluation adequately addresses the potential geotechnical
hazards such as fault rupture, seismic ground shaking, landslides, lateral spreading, subsidence, liquefaction,
collapse, and expansive soil. ESA will summarize the existing conditions, regulatory environment, and
thresholds of significance that were used for the previous evaluation. ESA will review the impact analysis (both
project and cumulative), recommended mitigation measures, and level of significance after mitigation to
determine if they are applicable to the proposed project. If the information is not, then a general assessment of
potential impacts and mitigation measures will be provided.
Greenhouse Gas Emissions
The GHG Emissions evaluation prepared by ESA (previously
described under Task 4) will serve as the foundation of the GHG
emissions information to be included in the EIR. ESA will
include a discussion of the existing conditions, regulatory
environment, thresholds of significance that were used for the evaluation, the impact analysis (both project and
cumulative), the recommended mitigation measures, and the level of significance after mitigation. This section
will also include a discussion of the City’s Climate Action Plan. The greenhouse gas emissions modeling
information will be included as an appendix to the EIR.
Hazards and Hazardous Materials/Wildfire
City staff identified that a previous hazardous materials evaluation has been conducted for the project site.
Given that the previous hazardous materials evaluation was prepared more than 10 years ago, ESA will update
the record search. ESA will review reasonably ascertainable records to determine if the project site is included
on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5. Records to be
reviewed include: federal and state regulatory agency lists of hazardous waste generators, including the
“Cortese List”, leaking underground storage tanks (USTs), landfills, military reservations, contaminated surface
waters, and Superfund sites. These lists will also be reviewed to assess whether there were prior investigations
or events and conditions, or institutional or engineering controls on the property and in the immediate vicinity,
relating to spills, discharges, or other activities resulting in contamination or presence of hazardous materials.
ESA will research historical information sources to develop a history of general types of previous uses of the site
and surrounding area. The review may also include discretionary physical setting sources, e.g. for geologic and
hydrogeologic information. This information may provide insight to the significance of offsite sources of
contamination in relation to the site. Where discretionary hydrogeologic information is available and reviewed,
where possible, we will estimate the regional direction of groundwater flow and discuss how this might affect
the potential for identified offsite sources of contamination to impact the site.
ESA will perform a reconnaissance of the site to observe its current use with the unaided eye, and thereby
obtain information indicating the likelihood of identifying evidence of hazardous materials or hazardous
conditions in connection with the project site. The site reconnaissance will inspect the site for evidence of
materials suggesting hazardous materials or waste, discolored soil or water due to chemical spills, stressed
vegetation due to chemical spills and underground storage tanks. Locations with visibly obvious oil staining will
be photographed. The periphery of the site will be viewed from all adjacent public thoroughfares.
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In addition to determining the presence of hazardous materials on the project site, ESA will also address
hazards such as airport safety hazards and emergency response plans. Based on our review of the California
Department of Forestry and Fire Protection (CalFire) Fire Hazard Severity Zones. CalFire has designated the
project site within a Local Responsibility Area and classified the site as a Very High Fire Hazard Severity Zone. In
accordance with the CEQA Guidelines, a fire hazards evaluation will be required to address the Wildfire
threshold questions. ESA assumes that the Applicant will initiate the preparation of the evaluation, and ESA
would incorporate the documentation within the EIR.
Hydrology and Water Quality
Based on a review of the Flood Insurance Rate Maps for the
project site, ESA understands that a project is designated as an
area determined to be outside the 100-year flood plain. Thus, the
potential for the project site to experience flooding is relatively
low and is not designated as a flood hazard area.
After our CEQA Adequacy review in Task 4 of the Hydrology/Hydraulics Report prepared by the project
applicant’s consultants, ESA will incorporate the information into the EIR. ESA assumes that the report will
include information that addresses all of the potential hydrological and water quality issues addressed in
Section IX, Hydrology and Water Quality, in Appendix G of the State CEQA Guidelines as well as in the California
State Water Resources Control Board’s MS4 Permit. The existing conditions, regulatory environment, thresholds
of significance that were used for the study, impact analysis (both project and cumulative), recommended
mitigation measures, and level of significance after mitigation will be summarized. ESA will incorporate relevant
exhibits prepared for the report into the EIR. The Hydrology/Hydraulics Report and the Low Impact
Development (LID) Plan/Report conforming to NPDES requirements will be included as appendices to the EIR.
Land Use and Planning
ESA understands that the project site is designated as Low
Residential (RL) in the City’s zoning ordinance and has an
underlying General Plan designation of Low Residential (RL).
Although the proposed land use is consistent with the existing
zoning and general plan designations, ESA will review the policies and plans that are applicable to the project
and assess whether the project will conflict with them. The land use section will include an evaluation of the
compatibility of the proposed design features with the adjacent single-family residences.
Noise
The noise evaluation prepared by ESA (previously described
under Task 4) will serve as the foundation of the noise
information to be included in the EIR. ESA will summarize the
existing conditions, regulatory environment, thresholds of
significance that were used for the evaluation, the impact analysis (both project and cumulative), the
recommended mitigation measures, and the level of significance after mitigation. The noise modeling
information will be included as an appendix to the EIR.
Public Services
To determine whether adequate public services could be provided to serve the project site, letters describing
the proposed project will be sent to the service providers. ESA will address potential impacts on fire protection
services (County of Los Angeles Fire Department), police (County of Los Angeles Sheriff’s Department), schools
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(Walnut Valley Unified School District), parks and recreation (City of Diamond Bar Parks and Recreation
Department), and libraries (County of Los Angeles Public Library) by requesting current information on existing
and planned service levels, staffing levels, and response times. The ability of existing public services to meet
demands of the proposed project will be described. If required, any additional capacity, services, or personnel
will be discussed. Further, any unique public service needs due to the proposed use of the site will be discussed.
The impact of the project upon the ability of the service providers to maintain acceptable service levels will be
discussed, anticipated impacts will be assessed, and mitigation measures, if necessary, will be provided.
Recreation
ESA will evaluate the potential effects of the proposed project on
existing and planned recreational facilities in the vicinity of the
proposed project. An analysis of whether the increase in residential
population will result in physical deterioration of existing facilities
or if the project will require the construction of expansion of existing recreational facilities that might have an
adverse effect on the environment will be conducted. Mitigation measures will be provided, if necessary.
Transportation/Traffic
ESA understands that the project applicant’s consultant will be
preparing a traffic study for the proposed project, and City staff
will provide a peer review. ESA will summarize the existing
conditions, regulatory environment, thresholds of significance
that were used for the study, impact analysis (both project and cumulative), recommended mitigation
measures, and level of significance after mitigation. ESA will incorporate relevant exhibits prepared for the
report into the EIR. The Traffic Impact Study will be included as an appendix to the EIR.
Tribal Cultural Resources
Tribal cultural resources will be analyzed in a standalone section
of the EIR in accordance with the recent revisions to Appendix G
(as approved by the Office of Administrative Law on September
27, 2016). The analysis will be based on the results of Assembly
Bill (AB) 52 consultation with tribal representatives who have requested notification of projects within the City
pursuant to PRC 21080.3.1 as described in Task 3 above. Non-confidential documentation obtained during the
consultation will be included in an appendix to the EIR. Confidential information will not be included in the EIR,
but will be provided to the City.
Utilities and Service Systems
ESA will evaluate potential impacts associated with utilities and service systems (water, wastewater, drainage
and landfill facilities as well as water supply) that provide service to the project site as addressed in Section
XVIII, Utilities and Service Systems, in Appendix G of the State CEQA Guidelines. ESA will incorporate the
information from the Applicant-prepared Stormwater Report and Sewer Area Study into this section. Service
demands will be quantified, where possible, and the impact on existing and planned utility systems will be
described. ESA will consult with utility providers. Policies provided in the City’s General Plan and standard City
requirements will be evaluated as to their effect of mitigating or avoiding significant effects. Additional
mitigation measures will be proposed, if needed, to reduce any significant effects.
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Other CEQA Sections
Alternatives. As discussed in Task 5 above, the EIR will include a discussion of alternatives to the proposed
project. The EIR will include an assessment of alternatives in light of CEQA’s mandate to reduce significant
project impacts while meeting the project’s basic objectives. As stated previously, ESA will evaluate up to three
alternatives to the proposed project. The EIR will qualitatively address the environmental impacts that would
result The alternatives will be provided in a sufficient level of detail for comparison with the proposed project.
Each alternative will be evaluated with respect to each key impact category. The advantages and disadvantages
of each alternative and the reasons for rejecting or recommending the alternative will also be discussed, and the
environmentally superior alternative will be identified. During the course of the environmental analysis, minor
variations to the proposed project that could have the effect of reducing or eliminating environmental concerns
may become apparent. These variations will be recommended, where feasible.
Long-Term Implications. The EIR will discuss all significant unavoidable adverse impacts. Potential growth-
inducing and irreversible impacts of the proposed project will also be discussed. Potential sources of growth
inducement and their corresponding impacts, such as removal of obstacles to growth, will be qualitatively
analyzed to the extent that they are applicable.
Energy. Section 21100 (b) of the State CEQA Guidelines requires that an EIR include a detailed statement setting
forth mitigation measures proposed to minimize a project’s significant effects on the environment, including
but not limited to measures to reduce the wasteful, inefficient, and unnecessary consumption of energy.
Appendix F of the State CEQA Guidelines states that, in order to ensure that energy implications are considered
in project decisions, the potential energy implications of a project shall be considered in an EIR, to the extent
relevant and applicable to the project. In accordance with Appendix F of the State CEQA Guidelines, ESA will
provide a summary of the anticipated energy needs at project buildout conditions, impacts, and conservation
measures, and potential electricity and natural gas demand. ESA will also describe policies, design standards,
and mitigation measures that would reduce the wasteful, inefficient, and unnecessary consumption of energy.
List of Report Preparers and References. This section will identify each individual who participated in
preparation of the EIR. In addition, all references used in the EIR will be provided in this section.
Appendices. All technical studies, survey results, data, and public and agency Initial Study/NOP comments will
be included as appendix material to the Draft EIR.
Deliverable:
Submit 5 hard copies and one electronic copy of the Administrative Draft EIR.
Task 6D – Draft EIR, Notice of Completion & Notice of Availability
After receipt of comments on the Administrative Draft EIR from City staff, ESA will prepare the Draft EIR pursuant
to the review comments and submit it to City staff as a “Proof Check” Draft EIR for public circulation approval in
a web-supportable format. In addition, ESA will prepare the Notice of Completion (NOC)/Environmental
Transmittal Form (ETF) and Notice of Availability for City review and approval. After City approval, ESA will
reproduce a total of 15 hard copies of the Executive Summary, five hard copies of the Draft EIR and 40 CDs of the
Draft EIR with appendices. ESA will forward the NOC/ETF to the State Clearinghouse along with 15 hard copies
of the NOA, 15 hard copies of the Executive Summary and 15 of the 40 CDs of the EIR and appendices. ESA will
also forward five hard copies of the NOA, five hard copies of the Draft EIR with five CDs; one on the back of each
copy that includes the Draft EIR with appendices to the City. The remaining 20 of the 40 CDs will be sent by
certified mail or overnight mail along with the NOA to the local agencies and interested persons on the City-
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approved distribution list. If additional NOAs and Draft EIR CDs are required to be distributed, ESA will identify
the additional costs within a brief augment proposal and will distribute them subsequent to City approval.
ESA will prepare the Notice of Availability (NOA) for review and approval by City staff. A final version of the NOA
will be sent to the City in a PDF format and one hard copy of the NOA will accompany each distributed copy of
the Draft EIR as described above. ESA assumes the City will post the NOA and the Draft EIR on the City’s website
as well as publish the NOA in one of the local newspapers such as the San Gabriel Tribune or the Los Angeles
Times. CEQA requires the newspaper publication of the NOA to occur for a minimum of one day. As described
above, ESA will send the City a NOA in PDF format. The NOA can be forwarded by the City for publication in the
newspaper.
Deliverables:
Submit one hard copy of the Proof Check Draft EIR and NOA to the City.
Submit 15 hard copies of the Executive Summary, 15 hard copies of the NOA, and 15 CDs of the entire Draft
EIR to the State Clearinghouse.
Submit five hard copies of the Draft EIR, five hard copies of the NOA and five CDs of the Draft EIR and
Appendices attached to the back cover of the EIR to the City.
Distribute twenty NOAs and twenty CDs of the entire Draft EIR, including the Appendices to those on the
City-Approved Distribution List.
Task 7 – Preparation of Final Environmental Documents
Task 7A – Draft Response to Comments
The objective of this task is to prepare written responses to comments received on the Draft EIR that raise
significant environmental issues and submit them for City staff review after the close of the public comment
period. The responses to comments will be prepared based on the State CEQA Guidelines.
ESA assumes that the City will compile and transmit all written comments on the Draft EIR throughout the
public review period as one unified set of comments following the close of the public review period. ESA will
prepare a matrix of comments, which will include the comment letter, the comment number within the
comment letter, the issue area of the Draft EIR to which it applies, and whether the response will be an
individual response or a topical/master response. ESA assumes that the applicant’s consultants who prepared
the technical reports will be available to assist in responding to comments provided on their specific analysis, if
needed. Responses that are within this proposal’s scope of work and budget consist of explanations,
elaboration, or clarification of the data contained in the Draft EIR with a budgeted effort of up to 40 hours for
ESA technical staff to prepare responses and an additional 8 hours for ESA publication staff to produce the Draft
Response to Comments document.
The Response to Comments document will include all comments letters, responses to those comments, and
standard introductory material. All comments will be numbered (to indicate comment letter and comment
number), and the responses to those comments will be similarly numbered to allow easy correlation. In
addition, where the text of the Draft EIR must be revised, the text will be isolated as “text changes” in the Errata
Section of the Response to Comments document t, indicating deleted text by strikeout and inserted text by
double-underline. The text of the Draft EIR will not be revised. ESA will transmit the Draft Response to
Comments document to City staff for review and comment.
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Deliverable:
Submit one electronic copy of the Draft Response to Comments Document.
Task 7B – Final Response to Comments (Final EIR)
After City staff provides comments on the Administrative Final EIR, ESA will revise the document and prepare
the “Proof Check” Final Response to comments. The revisions will be prepared in conformance with this scope
of work. If additional revisions are required based on factors such as substantive changes to the proposed
project, changes to the alternatives’ project descriptions, or changes in report format, additional funds may be
required. This scope of work includes providing an electronic copy of the “Proof Check” Final Response to
Comments Document, which will show the revisions in track changes that have occurred from the Draft
Response to Comments Document. This will allow City staff to focus on the revisions. After City review and
approval for distribution of the Final Response to Comments (Final) EIR, ESA will reproduce five hard copies and
20 CDs. The hard copies will be provided to the City and the CDs will be distributed to those that have
commented on the Draft EIR. The remaining CDs will be provided to City staff. If additional hard copies or CD are
required, ESA can provide additional copies after City approval of a scope and budget augment.
ESA will also provide a draft version of the Notice of Determination (NOD) to City staff for submittal to the
County Clerk, if the project is approved.
Deliverables:
Submit one electronic copy of the “Proof Check” Final Response to Comments (Final EIR) to City staff.
Reproduce and distribute five hard copies and 20 CDs of the Final Response to Comments (Final EIR).
Submit one electronic copy of the NOD.
Task 7C – Findings of Facts and Overriding Considerations
Pursuant to State CEQA Guidelines Section 15091, the lead agency must adopt findings for each of those
significant effects identified in the EIR. The effects that were determined to be less than significant and no
impacts will not be addressed. Accordingly, ESA will prepare the Findings of Fact necessary to allow for
certification of the EIR. This task assumes one round of review/City comment on the Draft Findings of Fact.
Pursuant to CEQA Guidelines Section 15093, the lead agency is required to adopt a Statement of Overriding
Considerations outlining the economic, legal, social, technological, or other benefits of the project that
outweigh its environmental consequences if the decision makers elect to override significant and unavoidable
adverse impacts and proceed with approval of the project. As such, ESA will prepare the Statement of Overriding
Considerations with input from City staff regarding the benefits of the project. This task assumes one round of
review/City comment on the Draft Statement of Overriding Considerations.
The final version of the Findings of Fact (including the Statement of Overriding Considerations) will be provided
in a digital version including all exhibits and graphics, in a web-supportable format.
Deliverables:
Submit one electronic copy of the Draft Findings of Fact (including the Overriding Considerations).
Submit one electronic copy of the final version of the Findings of Fact (including the Overriding
Considerations).
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Task 7D – Mitigation Monitoring and Reporting Program
Pursuant to CEQA Guidelines Section 15097, ESA will prepare a comprehensive Mitigation Monitoring Reporting
Program (MMRP) in compliance with State CEQA Guidelines Section 15097. The MMRP will contain all mitigation
measures identified in the Draft EIR, as well as any text changes that are identified in the Final EIR, and it will
provide columns for necessary actions, timing, and parties responsible for verification. The Draft MMRP will be
provided during the Draft Response to Comments submittal and the Final MMRP will be provided during the
submittal of the Final Response to Comments (Final EIR). The Final MMRP will be provided in an electronic
version, including all exhibits and graphics, in a web-supportable format.
Deliverables:
Submit one electronic copy of the Draft MMRP.
Submit one electronic copy of the Final MMRP.
Task 8 – Meeting Attendance
ESA’s Project Manager with any necessary supporting staff will attend up to five project meetings with City staff
to discuss the work program and progress, resolve issues, review comments on administrative documents
and/or receive any additional direction from City staff, and up to five public meetings. ESA assumes three of the
five project meetings will be by teleconference and two meetings will be in person. The public meetings could
include one Community Workshop, one Scoping Meeting, and Planning Commission and City Council meetings.
At each of the public meetings, ESA will be present to develop an understanding of the public’s comments and
concerns, answer questions on environmental issues, and make presentations on the EIR, as directed by City
staff. ESA will also prepare PowerPoint presentations regarding the EIR process, meeting handouts, and
meeting materials, if needed. ESA assumes that all project-specific graphics and other project description
materials will be provided by the City and project applicant.
Deliverables:
Attendance at up to five project meetings with City staff.
Attendance at up to seven public meetings (including one Community Workshop, one Scoping Meeting, and
Planning Commission and City Council meetings.
Task 9 – Project Management/Coordination
ESA will manage the preparation of the EIR and maintain frequent communication with City of Diamond Bar
staff and project team members. This task will include up to ten conference calls with City staff to discuss the
project status and issues related to the environmental review process. This task is intended to ensure that the
project is running on time and within budget, and is technically correct and legally defensible. ESA’s Project
Manager will provide management liaison among the project team and City staff for communication of issues,
transmittal of comments, financial management (i.e., invoices), and other project management matters.
Deliverable:
Attend up to ten conference calls with City of Diamond Bar staff.
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Table A-1: Budget Estimate ESA Labor Detail and Expense Summary City of Diamond Bar Crooked Creek Subdivision K. Fairchld M. TanakaL. Maier D. Koutnik S. GeisslerS. Palomera M. Houlihan C. Lockwood B. Allee D.G.Blackwood E. Hsing T. Witwer S. Nelson H. Rous C. Ehringer O. Chan A. Abdelwahed J. DeLaRocha F. Clark A. Garcia H. Winzenried WP Graphics AdminLabor CategorySenior Director III Director III Director II Managing Associate II Managing Associate I Senior Associate III Senior Associate II Senior Associate I Associate II SubtotalProject Technician III Project Technician II Project Technician I SubtotalTotal Hours Labor PriceTask # Task Name/Description300$ 240$ 225$ 190$ 175$ 170$ 160$ 150$ 125$ 120$ 100$ 85$ 1.0 Kickoff Meeting14 103,160$ -$ 15.00 3,160$ 2.0 Project Description310 104,320$ 26840$ 31.00 5,160$ 3.0 Native American Outreach and Consultation6123,270$ 11220$ 20.00 3,490$ 4.0 Technical Reports-$ -$ - -$ 4A ESA Technical Reports/Evaluations-$ -$ - -$ Air Quality Report212 408,760$ -$ 54.00 8,760$ Cultural Resources Survey16 42 8 412,020$ 4821,450$ 84.00 13,470$ Biological Resources Survey10 1 4 10 106,850$ 3360$ 38.00 7,210$ Greenhouse Gas Assessment12 81,820$ -$ 11.00 1,820$ Noise Assessment216327,520$ -$ 50.00 7,520$ Aesthetics Analysis2326,560$ -$ 34.00 6,560$ 4BCEQA Adequacy Review of Applicant's Technical Reports/Evaluations412104,990$ -$ 26.00 4,990$ 5.0 Project Alternatives282,000$ 11220$ 12.00 2,220$ 6.0 Preparation of Draft Environmental Documents-$ -$ - -$ 6A Administrative Draft Initial Study21083,780$ 31460$ 24.00 4,240$ 6BNotice of Preparation/Final Initial Study, Public Scoping Meeting Notice and Distribution List2482,240$ 316970$ 24.00 3,210$ 6C Administrative Draft EIR-$ -$ - -$ Introduction24880$ -$ 6.00 880$ Executive Summary6102,840$ -$ 16.00 2,840$ Aesthetics282,000$ -$ 10.00 2,000$ Air Quality26 164,020$ -$ 24.00 4,020$ Biological Resources 15 2 10 40 2416,280$ -$ 91.00 16,280$ Cultural Resources6642,910$ -$ 16.00 2,910$ Energy4163,160$ -$ 20.00 3,160$ Geology/Soils1244,440$ -$ 25.00 4,440$ Greenhouse Gas Gases6143,240$ -$ 20.00 3,240$ Hazards and Hazardous Materials/Wildfire407,000$ -$ 40.00 7,000$ Hydrology/Water Quality2243,480$ -$ 26.00 3,480$ Land Use/Planning26 164,340$ -$ 24.00 4,340$ Noise 882,520$ -$ 16.00 2,520$ Public Services243,000$ -$ 24.00 3,000$ Recreation162,000$ -$ 16.00 2,000$ Transportation/Traffic1244,800$ -$ 25.00 4,800$ Tribal Cultural Resources621,670$ -$ 8.00 1,670$ Utilities/Service Systems263,250$ -$ 26.00 3,250$ Other CEQA Sections/Compile ADEIR418 14 6 8 1212,090$ 24 124,080$ 98.00 16,170$ 6D Draft EIR, NOC, NOA10 322010,980$ 481,080$ 74.00 12,060$ 7.0 Preparation of Final Environmental Document-$ -$ - -$ 7A Draft Response to Comments10 16 8 67,590$ 44880$ 48.00 8,470$ 7B Final Response to Comments41243,940$ -$ 20.00 3,940$ 7C Findings & Statement of Overriding Considerations412 306,810$ 6720$ 52.00 7,530$ 7D Mitigation Monitoring and Reporting Program541,375$ 1120$ 10.00 1,495$ 8.0 Meeting Attendance842 1615,520$ -$ 66.00 15,520$ 9.0 Project Management/Coordination424 2010,760$ -$ 48.00 10,760$ Total Hours 42 149 34 310 117 44 112 106 252 116652 38 16 1061,272 Total Labor Costs12,600$ 35,760$ 7,650$ 58,900$ 20,475$ 7,480$ 17,920$ 15,900$ 31,500$ 208,185$ 6,240$ 3,800$ 1,360$ 11,400$ 219,585$ Percent of Effort - Labor Hours Only3.3% 11.7% 2.7% 24.4% 9.2% 3.5% 8.8% 8.3% 19.8%91.7%4.1% 3.0% 1.3%8.3%100.0%Percent of Effort - Total Project Cost 5.5% 15.7% 3.4% 25.8% 9.0% 3.3% 7.9% 7.0% 13.8% 2.7% 1.7% 0.6% 96.3% ESA Labor Cost219,585$ ESA Non-Labor ExpensesReimbursable Expenses7,400$ Administrative Fee (15%) 15%1,110$ Subtotal ESA Non-Labor Expenses 8,510$ Subconsultant Costs-$ PROJECT TOTAL228,095$ Employee Names 3.6.bPacket Pg. 110
Agenda #: 3.7
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: 2019 HOUSING ELEMENT ANNUAL PROGRESS REPORT
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the report for filing with the State Department of Housing and Community
Development (HCD) and the Governor's Office of Planning and Research (OPR).
FINANCIAL IMPACT:
None.
BACKGROUND:
Pursuant to Government Code Section 65400, local jurisdictions are required to file a
Housing Element Annual Progress Report (APR) with HCD and OPR by the first of April
each year. The APR (Attachment 1) outlines progress on the implementation of the
adopted 2013-2021 Housing Element. Tables A and A2 list approvals and permits
issued for housing units, categorized by income category. Table B counts those units
toward the City’s Regional Housing Needs Allocation (RHNA) obligation for the 2013-
2021 planning period. Table D outlines progress toward implementation of the City’s
Housing Element programs.
ANALYSIS:
The City’s housing production for 2019 is summarized below:
• Five entitlement requests were approved for new single-family residences;
• Five building permits were issued for new single-family residences;
• Six building permits were issued for new Accessory Dwelling Units (ADUs);
• 21 single-family residences received certificates of occupancy; and
• Two ADUs received certificates of occupancy.
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The 2019 reporting period shows that there was a decrease in the number of building
permits issued for new housing units compared to that of previous years, when the
South Pointe and Willow Heights developments were at peak activity. Future
opportunities for housing production lie primarily with ADUs, development in the mixed -
use districts created under the General Plan update, and the identification of additional
housing opportunity sites as the City embarks on the Sixth Cycle Housing Element
Update.
The 17 housing programs identified in the Housing Element include efforts to remove
constraints to the maintenance, improvement, and development of housing, as listed
under Table D of Attachment 1. All programs are being continued throughout the
reporting period.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.7.a 2019 Annual Progress Report
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Agenda #: 3.8
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-
STATE AGENCIES (FEMA & CALOES).
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Adopt Resolution No. 2020-05 Designating Authorized Agents and approve Designation
of Applicant's Agent Resolution for Non-State Agencies (CalOES Form 130).
FINANCIAL IMPACT:
None.
BACKGROUND:
On March, 19, 2020, the City Council adopted Resolution No. 2020-04 declaring a local
emergency related to COVID-19. California Office of Emergency Services (CalOES)
will be conducting an applicant’s briefing for cities to request Federal funding as a
response to the COVID-19 Presidential Declaration. The application is due by April 17,
2020. The City intends to submit an application to determine what funds, if any, the City
will be eligible to apply for. As a component of the application, the City must submit a
current Designation of Applicants Agent Resolution for Non-State Agencies (CalOES
Form 130) and Council Resolution designating authorized agents.
ANALYSIS:
The City Council last adopted a Designation of Applicants Agent Resolution for Non -
State Agencies (CalOES Form 130) in February 2017 as a result of the 2017 Winter
Storms. It is necessary for the City Council to consider adopting a new Agent
Resolution that will be valid for three years through 2023 (Attachment 1). The proposed
CalOES Form 130 designates the City Manager, Assistant City Manager, and Public
Works Director to submit all necessary documentation to request Federal and State
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funds for all eligible City COVID-19 emergency response, and other future disasters
through April 2023. It is also necessary or the Council to consider and take action on a
separate Council Resolution designating the same agents including the City Manager,
Assistant City Manager, and Public Works Director, that will be valid for any emergency
declarations for a period of three years after Council adoption.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.8.a Resolution No. 2020-05
2. 3.8.b Cal OES 130 - City of Diamond Bar 4-7-2020
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RESOLUTION NO. 2020-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, DESIGNATING AUTHORIZED AGENTS TO ACT ON
THE CITY’S BEHALF FOR DISASTER FINANCIAL ASSISTANCE
WHEREAS, the City Council desires to appoint and authorize agent(s) of the City
to apply and seek reimbursement for disaster-related expenditures under the Federal
Emergency Management Agency (FEMA) and the California Governor’s Office of
Emergency Services (Cal OES) under the California Disaster Assistance Act Programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar as follows:
Section 1. The City Manager, Assistant City Manager, and Public Works
Director are hereby authorized as agent(s) to execute for and on behalf of the named
applicant, City of Diamond Bar, a public entity established under the laws of the State of
California, an application for disaster financial assistance, and to file it with the California
Governor’s Office of Emergency Services for the purpose of obtaining certain federal
financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance
under the California Disaster Assistance Act.
Section 2. The City of Diamond Bar, a public entity established under the laws
of the State of California, hereby authorizes its agent(s) to provide to the California
Governor’s Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required. This is a universal resolution and
is effective for all open and futures disasters up to three (3) years following the date of
approval.
PASSED, APPROVED AND ADOPTED this 7th day of April, 2020.
______________________________
Steve Tye, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was duly passed, approved and adopted by the City Council of
the City of Diamond Bar at the regular meeting held on the 7th day of April, 2020, by the
following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
______________________________
Kristina Santana, City Clerk
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Assistant City Manager
Public Works Director
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No: ____037-19192___________
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
(Governing Body) (Name of Applicant)
THAT City Manager , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the CITY OF DIAMOND BAR , a public entity
(Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the ________CITY OF DIAMOND BAR_________________, a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
This is a disaster specific resolution and is effective for only disaster number(s) ________________________
Passed and approved this 7th day of April , 2020.
STEVE TYE, MAYOR
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, KRISTINA SANTANA , duly appointed and CITY CLERK of
(Na me) (Title)
CITY OF DIAMOND BAR , do hereby certify that the above is a true and correct copy of a
(Na me of Applicant)
Resolution passed and approved by the CITY COUNCIL of the CITY OF DIAMOND BAR
(Governing Body) (Name of Applicant)
on the 7th day of April , 20 20 .
CITY CLERK
(Signature) (Title)
Cal OES 130 (Rev.9/13) Page 1
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STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to
receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years
from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School
District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego,
Sacramento County, Burbank Unified School District, Napa County Office of Education , University Southern California .
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applicant. There are
two way s of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not
their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If “Titles Only” is the chosen method, this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be
listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the
designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the
designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the
Secretary position would sign the document as Secretar y to the Board (not City Manager) to eliminate “Self
Certification.”
Cal OES 130 (Rev.9/13) Page 2
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Agenda #: 3.9
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSIDERATION TO EXECUTE THE SAN GABRIEL VALLEY
REGIONAL HOUSING TRUST JOINT EXERCISE OF POWERS
AGREEMENT.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
It is recommended that the City Council approve, and authorize the Mayor to execute,
the San Gabriel Valley Housing Trust Joint Exercise of Powers Agreement.
FINANCIAL IMPACT:
There is an annual administrative fee based on population for the participating parties
under the Agreement. The fee would be $15,000 for the City of Diamond Bar. Funds
are available within the FY 2019/2020 Budget to cover the first year’s cost. Subsequent
annual costs will be accommodated in the annual budget.
BACKGROUND:
In October 2019, Governor Gavin Newsom signed SB 751 (Rubio), which allows the
cities in the San Gabriel Valley to form the San Gabriel Valley Regional Housing Trust
(Trust) Joint Exercise of Powers Agreement (JPA). All cities within the San Gabriel
Valley, and the County of Los Angeles Supervisorial Districts within the San Gabriel
Valley, are eligible, though not required, to join the Trust.
The purpose of the Trust is to increase the availability of funding for the planning and
development of affordable housing projects serving the homeless and lower income
populations within the San Gabriel Valley. The Trust will be able to receive public and
private financing, and it will also be able to authorize and issue bonds. The Trust will
be governed by elected officials from the San Gabriel Valley who will have the ability to
allocate funding resources to projects and programs most important to the region.
Joining the Trust will provide the City with access to these funding and program
resources.
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The JPA was developed by the San Gabriel Valley Council of Governments and a
working group comprised of staff from approximately 17 cities throughout the San
Gabriel Valley. The JPA was then forward to the City Managers and City Attorneys fo r
additional comment and review. To join the Trust, the City needs to approve and
execute the JPA (Attachment 1) which sets forth the powers of the organization that the
member parties will share.
DISCUSSION:
The JPA sets forth the powers authorized to the Trust in support of its purpose of
funding and financing the planning and construction of affordable housing and housing
for the homeless. The JPA also establishes limitations on the powers of the Trust.
Specifically, the Trust cannot do the following:
• Regulate land use within the parties’ jurisdiction;
• Levy, advocate for, incentivize the levying of an impact fee, charge , or other land
extraction as a condition of approval for the funding for a development project;
• Require inclusionary zoning requirements;
• Fund or otherwise approve an agreement for a housing project that is not
supported by the party;
• Require the parties to this JPA to accept or provide any specific number of
housing units as a prerequisite to joining or remaining a party to the JPA.
The Trust will be responsible for preparing an annual audit and annual financial
statement to describe the funds received and used and how they furthered the purpose
of the Trust.
The City can decide to leave the Trust at the end of any fiscal yea r, with at least 6
months notice. If the City were to leave the Trust and a project was currently being
funded in its jurisdiction, the City would be responsible for an exit fee associated with
the cost the Trust’s completion of the project. Additionally , if the City were to leave and
return to the Trust, the City would be responsible for additional administrative fees upon
its re-entry in the Trust.
Board of Directors
The Trust shall be governed by a nine -member Board of Directors, as established in the
enabling legislation, and includes:
• Seven (7) members from the jurisdictions that are parties to the Agreement; and
• Two (2) members that are experts in housing or homeless policy.
The Trust Board of Directors will be named by the Governing Board of th e San Gabriel
Valley Council of Governments (SGVCOG) for two-year terms. The SGVCOG
Governing Board is anticipated to use a district-based approach to appoint the seven
jurisdictional members. The following districts will be used consistent with other
SGVCOG Committees:
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Northeast District: Azusa, Claremont, Glendora, La Verne, San Dimas
Southeast District: Covina, Diamond Bar, Industry, La Puente, Pomona, Walnut
Central District: Baldwin Park, El Monte, Rosemead, South El Monte, Irwindale,
West Covina
Northwest District: Arcadia, Bradbury, Duarte, La Canada Flintridge, Monrovia, San
Marino, Sierra Madre
Southwest District: Alhambra, Montebello, Monterey Park, San Gabriel, South
Pasadena, Temple City
Two (2) at-large members from a jurisdiction that is a Party to the JPA.
The SGVCOG is currently developing the process by which to appoint members to the
Trust Board of Directors and anticipates conducting the elections at their April meeting.
Annual Administrative Fees
The JPA establishes an annual administrative fee for the participating parties and is
based on population. Based on this schedule, the annual fee would be $15,000 for
Diamond Bar.
Population Administrative Fee
Up to 30,000 $10,000
30,001 – 60,000 $15,000
60,001 – 100,000 $20,000
100,001 – 175,000 $25,000
County (per district) $25,000
Staffing
The Trust will contract with another public agency to provide its core staff functions and
will also procure and hire consultants to provide additional technical support and
expertise for more specialized topics. At this time, the participating cities intend to
contract with SGVCOG for core staffing support. The contract for such staffing will need
to be considered by the new Trust Board of Directors once created.
Next Steps
At this time, 20 cities in the San Gabriel Valley, including Diamond Bar, have expressed
interest to join the Trust. Several of the cities have already either approved the JPA, or
will be considering such approval by their respective Council’s in the coming weeks.
Alhambra (joined) La Canada Flintridge
Arcadia (joined) La Verne (joined)
Azusa Monrovia (agendized)
Baldwin Park (joined) Montebello
Claremont (joined) Pomona (agendized)
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Covina San Gabriel (agendized)
Duarte (joined) South El Monte (joined)
El Monte Temple City
Glendora * West Covina
Irwindale (agendized)
Currently $1.35 million in funding has been allocated to the Trust from the state with the
adoption SB 751. This seed money will be awarded to projects for that serve region’s
extremely low-, very low-, and low-income and homeless populations in the Trust’s
member cities. In addition, it is anticipated that the Trust will apply for additional grant
funding opportunities between $500,000 to $5,000,000 as part of the State’s Local
Housing Trust Fund. The Notice of Funding Availability for these grant funds is
expected to be released later this spring.
The Trust Board of Directors will initially consider a process for awarding the $1.35
million in available funding. Over the first year, the Trust will also undertake a number
of foundational efforts, including development of a housing pipeline, development of
priorities and a strategic plan, and development of a long -term funding strategy.
LEGAL REVIEW:
City Attorney has reviewed and approved the San Gabriel Valley Joint Exercise of
Powers Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.9.a SGVRHT JPA - Diamond Bar
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THE SAN GABRIEL VALLEY REGIONAL HOUSING
TRUST JOINT EXERCISE OF POWERS AGREEMENT
THIS JOINT EXERCISE OF POWERS AGREEMENT (the "Agreement") is
made this 7th day of April 2020 (the "Effective Date"), by and between the public
agencies listed in the attached Exhibit “A” (hereafter, individually, a “Party” and
collectively, the "Parties").
RECITALS
A. The Parties are authorized to take such actions that promote the public health,
safety and welfare of residents.
B. The Parties acknowledge that a shortage of affordable housing exists as a result
of various causes.
C. The Parties are committed to providing additional housing opportunities and
reducing homelessness in a coordinated and comprehensive manner.
D. The Parties acknowledge that an adequate supply of housing will provide social
and economic benefits to residents and taxpayers of each Party.
E. Each Party has the individual power to fund the planning and construction of
affordable housing projects within its jurisdictional boundaries and to carry out all
of the purposes of this Agreement.
F. The Parties find it in their mutual interest to enter into this Agreement to provide
a coordinated response to addressing shortages in workforce housing, affordable
housing, and supportive housing in the San Gabriel Valley.
G. California Government Code sections 6500 et seq. ("Joint Exercise of Powers
Act" or "Act") permits two or more public agencies to create a joint powers
authority for the purposes cited herein, and permits such agencies to exercise
jointly any power that the public agencies could exercise separately.
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H. California Government Code section 6539.6 authorizes the County of Los
Angeles and any of the cities within the jurisdiction of the San Gabriel Valley
Council of Governments to create a joint powers agency known as the San
Gabriel Valley Regional Housing Trust ("SGVRHT"), which may do any of the
following:
1. fund the planning and construction of housing of all types and tenures for
the homeless population and persons and families of extremely low, very
low, and low income, as defined in Section 50093 of the Health and Safety
Code, including, but not limited to, permanent supportive housing;
2. receive public and private financing and funds; and
3. authorize and issue bonds, certificates of participation, or any other debt
instrument repayable from funds and financing received and pledged by
SGVRHT.
I. The Parties are establishing the SGVRHT to promote public-private partnerships,
nonprofit collaborations, and community building to maximize sources of public
and private funds, when available, to efficiently accelerate housing for homeless,
low, very low and extremely low-income individuals and families.
J. This Agreement shall not in any way be interpreted to limit any Party’s authority
over land-use decisions within their respective jurisdictions, including, but not
limited to, whether any project or program supported by SGVRHT is to be
implemented within such Party’s jurisdiction.
NOW, THEREFORE, in consideration of the mutual promises set forth below, the parties
agree as follows:
Section 1. Creation and Purpose.
a) Creation of SGVRHT. Pursuant to the Joint Exercise of Powers Act, including
Section 6539.6 of the Government Code, there is hereby created a public entity
to be known as the "San Gabriel Valley Regional Housing Trust." SGVRHT shall
be a public entity separate and apart from the Parties, and shall administer this
Agreement.
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b) Purpose. This Agreement is made pursuant to the Joint Exercise of Powers Act
for the purpose of creating SGVRHT as a public entity separate from the Parties
to: (i) exercise common powers with respect to providing funding for the planning
and construction of housing of all types and tenures for the homeless population
and persons and families of extremely low, very low, and low income, as defined
in Section 50093 of the Health and Safety Code, including, but not limited to,
permanent supportive housing; and (ii) receive pub lic and private financing and
funds. The purpose of this Agreement shall be accomplished and common
powers exercised in the manner set forth in the Agreement. Nothing contained in
this Agreement shall preclude any Party from establishing, maintaining or
providing social programs or services to its respective residents as it deems
proper and necessary.
Section 2. Term and Termination.
a) Term. This Agreement shall become effective, and SGVRHT shall come into
existence, on the Effective Date, which date shall be the date upon which this
Agreement has been approved by four eligible members, and this Agreement
shall thereafter continue in full force and effect until terminated pursuant to
subdivision (b) of this section.
b) Termination. This Agreement may be terminated by agreement of a majority of
the Parties, but shall remain in full force and effect until all bonds or SGVRHT
liabilities have been paid. Upon such liabilities being paid, the assets of SGVRHT
shall be distributed to the Parties in proportion to the contributions of each Party
to SGVRHT and the amounts paid by, each Party in connection with SGVRHT's
activities.
Section 3. Powers and Duties of SGVRHT.
a) General Powers. SGVRHT shall have all the powers common to the Parties to
this Agreement necessary or convenient, specified or implied, to accomplish the
purpose of this Agreement as set forth in Section 1, subject to the restrictions set
forth in Section 3, subdivision (c) below. Said powers shall be exercised in the
manner provided in the Joint Exercise of Powers Act , including without limitation
all powers set forth in Government Code section 6539.6, and, except as expressly
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set forth herein, subject only to such restrictions upon the manner of exercising
such powers as are imposed upon the City of West Covina, a general city.
b) Specific Powers. Without limiting the generality of the powers conferred in
subdivision (a) of this Section 3, SGVRHT is hereby authorized, in its own name,
to do all of the acts necessary or convenient to the accomplishment of the
purposes of this Agreement and the full exercise of the powers conferred in
subdivision (a) of this Section 3, including but not limited to the following:
1. to make and enter into contracts;
2. to contract for staff assistance, including, but not limited to, contracting with
other public agencies;
3. to sue and be sued in its own name;
4. to apply for, accept, receive and disburse grants, loans and other aids from
any Federal, State or local program that is related to the purposes of this
Agreement;
5. to invest any money in the treasury pursuant to Section 6505.5 of the Joint
Exercise of Powers Act that is not required for the immediate necessities
of SGVRHT, as SGVRHT determines is advisable, in the same manner
and upon the same conditions as local agencies, pursuant to Section
53601 of the California Government Code;
6. to apply for letters of credit or other forms of financial guarantees in order
to enter into agreements in connection therewith;
7. to incur and discharge debts, liabilities, and obligations , subject to the
limitations provided in this Agreement and to the extent permitted under
the law;
8. to issue and receive loans;
9. to engage the services of private consultants to render professional,
financial and technical assistance and advice in carrying out the purposes
of this Agreement;
10. to employ and compensate legal counsel, including bond counsel,
determined appropriate by SGVRHT in the accomplishment of the
purposes of this Agreement;
11. to contract for engineering, construction, architectural, accounting,
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environmental, land use, or other services determined necessary or
convenient by SGVRHT in connection with the accomplishment of the
purposes of this Agreement;
12. for the purposes of enforcing affordable housing covenants or holding
security interests for loans, to take title to, and transfer, sell by installment
sale or otherwise, lands, structures, real or personal property, rights,
rights-of-way, franchises, easements, and other interests in real or
personal property which SGVRHT determines are necessary or
convenient in connection with the accomplishment of the purposes of this
Agreement;
13. for the purposes of renting space for SGVRHT to operate, to lease to, and
to lease from, a Party or any other person or entity lands, structures, real
or personal property, rights, rights-of-way, franchises, easements, and
other interests in real or personal property which SGVRHT determines are
necessary or convenient in connection with the accomplishment of the
purposes of this Agreement;
14. to solicit charitable contributions from private sources;
15. to acquire, hold, or dispose of property, contributions, and do nations of
property, funds, services, and other forms of assistance from persons,
firms, corporations, and government entities;
16. to partner with Parties on funding solicitations and other opportunities for
the purposes set forth in this Agreement, including but not limited to jointly
exercising powers with a Party pursuant to the Joint Exercise of Powers
Act;
17. to the extent not herein specifically provided for, to exercise any powers in
the manner and according to methods provided under the laws applicable
to the SGVRHT; and
18. to carry out and enforce all the provisions of this Agreement in compliance
with the Joint Exercise of Powers Act.
c) Limitation on Powers. This Agreement does not authorize SGVRHT do any of the
following:
1. regulate land use within the jurisdiction of any of the Parties;
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2. levy, or advocate or incentivize the levying of, any land use exaction such
as an impact fee, charge, dedication, reservation or tax assessment, as a
condition of approving the funding for or approval of, a development
project;
3. require inclusionary zoning requirements;
4. fund or otherwise approve an agreement for a housing project that is not
supported by the Party within whose jurisdiction the project is proposed to
be located; or
5. require the Parties to this Agreement to accept or provide any specific
number of housing units as a prerequisite to joining or remaining a Party
to this Agreement.
Section 4. Members/Affiliates.
a) Members. The members of SGVRHT shall be the Parties to this Agreement who
have not withdrawn from SGVRHT, and such other entities that may join
SGVRHT after execution of this Agreement. New members may join on the terms
and conditions set forth in Section 10 hereof. Only the County of Los Angeles and
cities within the jurisdiction of the San Gabriel Valley Council of Governments
may become members of SGVRHT.
b) Affiliates. Entities that are eligible to be a party to this Agreement may join the
SGVRHT as an affiliate. Entities that join as an affiliate are not eligible to have a
member of their governing board serve on the Board of Directors or receive
funding for a project within their jurisdiction until such time, if ever, they become
of a Party of SGVRHT. An eligible entity may become an affiliate through written
notice from the executive officer of the entity, but shall not be a Party to this
Agreement.
Section 5. Board of Directors.
a) Selection of Directors. The membership of the Board of Directors of
SGVRHT shall be governed by Government Code section 6539.6 and as it may
be amended. As currently provided therein, SGVRHT shall be
governed by a Board of Directors selected by the San Gabriel Valley Council of
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Governments Governing Board (“SGVCOG Board”) consisting of nine Directors
selected as follows:
1. Seven Directors who are members of the SGVCOG Board that either
represent: (i) a County of Los Angeles board of supervisor district that is
located wholly or partially within the territory of the San Gabriel Valley
Council of Governments, provided the County of Los Angeles is a Party to
this Agreement; or (ii) a city that is a Party to this Agreement.
2. Two Directors that are experts in homeless or housing policy.
3. Alternates for each Director position may be established by the Board of
Directors under bylaws adopted by the Board of Directors; provided that
such alternates meet the requirements established in Government Code
section 6539.6 and as it may be amended.
b) Board Powers. Subject to the limitations of this Agreement and the laws of the
State of California, the powers of SGVRHT shall be vested in and exercised by
and its property controlled and its affairs conducted by the Board of Directors.
c) Director Terms. At its first regular meeting following the Effective Date or at such
other time as it determines, the SGVCOG Board shall select the Directors for the
SGVRHT Board of Directors. Each Director shall serve a term of two years. At
a regular SGVCOG Board meeting preceding the end of the Directors’ terms by
at least 15 days, the SGVCOG Board shall select new Directors or re -select
current Directors for the new terms of office. There is no limit on the number of
terms a Director may serve. In the event of a vacancy on the Board of Directors,
the SGVCOG Board shall appoint a replacement within 60 days of such vacancy
who shall serve out the remainder of term of the Director that he or she has
replaced.
d) Advisory Board. The Board of Directors may appoint advisory boards that may
include such persons as designated by the Board of Directors . The Board of
Directors shall adopt bylaws that govern the appointment of advisory boards
should it determine in its discretion to appoint such advisory boards.
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e) Compensation. Directors shall serve without compensation but may be
reimbursed for any expenses actually incurred in connection with serving as a
Director; provided such expenses have been previously approved by the Board
of Directors and incurred in accordance with any SGVRHT policies or procedures
governing same.
f) Meetings of the Board of Directors.
1. Call, Notice and Conduct of Meetings. All meetings of the Board of
Directors, including without limitation, regular, adjourned regular, special
meetings and adjourned special meetings, shall be called, noticed, held
and conducted in accordance with the provisions of the Ralph M. Brown
Act, Government Code sections 54950 et seq.
2. Regular Meetings. Regular meetings of the Board of Directors shall be
held at such dates and times as the Board of Directors may fix by
resolution; a copy of such resolution shall be furnished to each Party
hereto. If any day so fixed for a regular meeting shall fall upon a legal
holiday, then such regular meeting shall be held on the next succeeding
business day at the same hour, unless otherwise determined by the Board
of Directors. No notice of any regular meeting of the Board of Directors
need be given to the individual Directors.
3. Special Meetings. Special meetings of the Board of Directors shall be held
whenever called by the Chairperson of the Board or by a majority of the
Directors. Notices of all special meetings shall be provided to all Parties.
4. Quorum. A quorum is established if at least five (5) Directors are present
at a meeting, except that less than a quorum may adjourn a meeting to
another time and place or constitute a “committee of the whole” for
purposes of hearing reports or other matters not requiring action by the
Board of Directors. Unless otherwise provided in this Agreement, actions
and decisions of the Board of Directors may be taken by a majority of the
quorum present at any meeting.
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5. Minutes. The Board of Directors shall cause minutes of all regular,
adjourned regular, and special meetings to be kept and present same for
approval by the Board of Directors.
6. Officers. The Board of Directors shall elect a chairperson and a vice
chairperson from among its Directors at the first meeting held in each
calendar year. In the event that the chairperson or vice chairperson so
elected ceases to be a Director, the resulting vacancy shall be filled at the
next regular meeting of the Board of Directors held after such vacancy
occurs or at a special meeting called for that purpose. In the absence or
inability of the chairperson to act, the vice chairperson shall act as
chairperson. The chairperson, or in the chairperson's absence, the vice
chairperson, shall preside at and conduct all Board of Director meetings.
7. Rules and Regulations. The Board of Directors may adopt, from time to
time, by resolution, such rules, regulations and bylaws for the conduct of
its meetings and affairs as the Board determines is necessary or
convenient.
Section 6. Additional Officers and Employees
a) Officers and Contract Staff.
1. SGVRHT may contract for officers and staff with a Party to this Agreement,
the San Gabriel Valley Council of Governments or other independent
contractors, agents, or volunteers as the Board of Directors may deem
necessary to carry out any of SGVRHT's powers, upon such terms and
conditions as the Board may require, including the retaining of professional
and technical assistance, provided that adequate funds are available in
SGVRHT's budget and are appropriated by SGVRHT therefore.
2. None of the officers, agents or staff, if any, directly contracted by SGVRHT
shall be deemed, by reason of their roles or duties or contracted status, to
be employed by any Party.
3. If SGVRHT contracts with a Party to this Agreement to provide SGVRHT
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with administrative services through persons who are employees and /or
officers of the Party, then any retirement liabilities associated with that
Party's employees and/or officers shall not constitute a liability of SGVRHT
or any other Party to this Agreement.
4. All privileges and immunities from liability, exemptions from laws,
ordinances and rules, and benefits that apply to officers, agents or
employees of a member Party shall apply to the same extent when
performing duties for SGVRHT.
b) Treasurer and Auditor/Controller. Pursuant to Government Code Sections 6505.5
and 6505.6, the Board of Directors shall appoint an officer or employee of
SGVRHT, the treasurer of a Party to this Agreement or a certified public
accountant to hold the offices of treasurer and auditor for SGVRHT. Such person
or persons shall possess the powers of and shall perform the treasurer and
auditor functions for SGVRHT required by Sections 6505, 6505.5 and 6505.6 of
the Government Code, including any amendments thereto. Pursuant to
Government Code Section 6505.1, the auditor and treasurer shall have charge of
certain property of SGVRHT. The treasurer and auditor shall ensure that there
shall be strict accountability of all funds and reporting of all receipts and
disbursements of SGVRHT. The treasurer and auditor of SGVRHT shall be
required to file an official bond as required by Government Code section 6505.1
with the Board of Directors in an amount, which shall be established by the Board.
Should the existing bond or bonds of any such officer be extended to cover the
obligations provided herein, said bond shall be the official bond required herein.
The premiums on any such bonds attributable to the coverage required herein
shall be an appropriate expense of SGVRHT.
c) Attorney. The Board of Directors shall have the power to appoint one or more
legal advisors to SGVRHT who shall perform such duties as may be prescribed
by the Board.
Section 7. Financial Provisions
a) Fiscal Year. The Fiscal Year of SGVRHT shall, unless and until changed by the
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Board of Directors, commence on the 1st day of July of each year and shall end
on the 30th day of June of the next succeeding year except that the initial Fiscal
Year of SGVRHT shall commence on the effective date of this Agreement and
end on the immediately following 30th day of June.
b) Budget.
1. General Budget. Within one hundred and twenty days (120) after the first
meeting of the Board of Directors, a general budget for the first fiscal year
shall be adopted by the vote of a majority of the membership of the Board
of Directors.
2. Expenditures for the Approved Budget. The payment of all SGVRHT
obligations is limited to the amount of appropriations allowed in SGVRHT's
approved budget, except as it may be revised with the approval of a
majority of all of the Directors of the Board of Directors.
c) Contributions by the Parties.
1. Administrative Cost Contributions. The Parties agree that they shall make
annual contributions (“Administrative Fee”) towards the budgeted
administrative costs of SGVRHT in accordance with a cost allocation
formula as outlined below:
Population Annual Administrative Fee
Up to 30,000 $10,000
30,001 – 60,000 $15,000
60,001 – 100,000 $20,000
100,001 – 175,000 $25,000
County (per district) $25,000
Affiliate Membership
Population Annual Administrative Fee
Up to 30,000 $2,000
30,001 – 60,000 $3,000
60,001 – 100,000 $4,000
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100,001 – 175,000 $5,000
The Administrative Fee and Affiliate Fee (collectively, “Fees”) shall be
assessed annually. After the first fiscal year, the Fees shall increase
annually in an amount equal to the U.S. Bureau of Labor Statistics
consumer price index for the Los Angeles-Long Beach-Anaheim area for
the 12-month period preceding the year the Fees are assessed. Payment
of the Fees shall be due within 30 days of receipt of an invoice from th e
SGVRHT. The invoice shall indicate how the Fee s were calculated. A
Party's contribution to SGVRHT's administrative costs shall be in the form
of money, unless the Board of Directors approves another form of
contribution such as services, personal property or use of real or personal
property, or other in- kind contributions. The acceptance and valuation of
any such non-monetary contributions may be used to offset in whole or
part a Party’s contribution as determined in the sole and absolute
discretion of the Board of Directors. If a Party has received funding through
the County Measure H Program and allocates that funding to support the
start-up and operations of the SGVRHT, the funding will be credited
towards the Party’s first year Administrative Fee only. Notwithstanding the
above, after the first fiscal year the Board of Directors may establish Fee s
in an amount the Board of Directors deems financially prudent; provided i t
shall roughly be proportional as to each Party in the amounts reflected in
the table above.
2. Program Cost Contributions. In addition to a Party’s annual Administrative
Fee set forth above, the level of, and mechanism for involvement by
SGVRHT or a Party to any particular programs and program budget,
funded, sponsored or operated by SGVRHT, shall be determined and
approved by the Board of Directors.
d) Accounts and Reports.
1. Books and Records. There shall be strict accountability of all SGVRHT
funds and accounts and report of all SGVRHT receipts and disbursements.
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Without limiting the generality of the foregoing, SGVRHT shall establish
and maintain such funds and accounts as may be required by good
government accounting practice. The books and records of SGVRHT shall
be open to inspection at all reasonable times by each Party and its duly
authorized representatives.
2. Annual Audit. The person appointed by the Board of Directors to perform
the auditor function for SGVRHT shall cause an annual independent audit
of the accounts and records of SGVRHT and records to be made by a
certified public accountant or firm of certified public accountants in
accordance with Government Code section 6505. Such audits shall be
delivered to each Party and shall be made available to the public.
3. Annual Financial Report. Pursuant to section 6539.6 of the Government
Code, SGVRHT shall publish an Annual Financial Report that shall
describe the funds received by SGVRHT and the use of such funds by
SGVRHT. The Annual Financial Report shall describe how the funds
received by SGVRHT have furthered the purpose of SGVRHT.
e) Funds. Subject to the applicable provisions of any instrument or agreement which
SGVRHT may enter into, which may provide for a trustee or other fiscal agent to
receive, have custody of and disburse SGVRHT funds, the person appointed by
the Board of Directors to perform the treasurer function fo r SGVRHT shall receive,
have the custody of and disburse SGVRHT funds in accordance with generally
accepted accounting practices, shall make the disbursements required by this
Agreement or to carry out any of the provisions or purposes of this Agreement.
Section 8. Amendments.
Unless otherwise specifically provided herein, this Agreement may not be amended or
modified except by writing and with approval of two-thirds of the governing bodies of all
the Parties and no other amendment or modification shall be of any force and effect
unless approved in accordance with this Agreement.
Section 9. Non-Liability for Obligations of SGVRHT.
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The debts, liabilities and obligations of SGVRHT shall not be considered the debts,
liabilities or obligations of any Party or its respective officers, agents, employees,
representatives or volunteers.
a) Indemnification. The SGVRHT shall defend, indemnify and hold harmless each
Party, its officers, agents, employees, representatives and volunteers (the
“Indemnitees”) from and against any loss, injury, claim, lawsuit, liability, expense,
or damages of any kind or nature (collectively, “Claims”) brought by a third party
which arises out of or in connection with SGVRHT’s administration of this
Agreement, including such third party claims arising out of or in connection with
any Indemnitees acting within their authorized capacity as an officer, agent,
employee, representative or volunteer of SGVRHT. The SGVRHT’s duty to
defend and indemnify under this Section shall not extend to Claims otherwise
arising out of the Indemnitees’ own active negligence, omissions or willful
misconduct, whether in whole or part. The SGVRHT shall finance its obligation
pursuant to this Subsection by establishing a liability reserve fund, and/or by
purchasing commercial insurance, and/or by joining a joint powers insurance
authority (JPIA) as determined by the Board. In the event the SGVRHT’s financial
obligations to indemnify, defend and hold harmless, pursuant to this Subsection,
exceed the liability reserve fund and/or the proceeds from any applicable
insurance and/or JPIA coverage maintained by t he SGVRHT (hereinafter
“Unfunded Liability”), a Party or Parties may meet and confer with SGVHRT in
good faith to negotiate alternative means or mechanisms by which SGVHRT may
fund such Unfunded Liability; however, in no event shall the event of an Unfunde d
Liability relieve, limit or waive SGVHRT’s obligations of indemnity or defense to
each Party as first set forth above in this Section. Nothing herein shall obligate
any Party to indemnify or hold harmless SGVRHT for any Unfunded Liability .
b) Assignment. Each Party shall assign to the SGVRHT its rights, title, and interest
to recover damages from any third party for Claims arising out of this Agreement,
to the extent that the SGVRHT has met its obligations to defend and indemnify
such Party pursuant to this Section.
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c) Survival. SGVRHT’s duty to defend, indemnify and hold harmless shall survive
and continue in full force and effect after withdrawal of any Party from this
Agreement, including as to the withdrawing Party, or termination of this
Agreement for any reason with respect to any Claims that occurred before the
date of such withdrawal or termination.
Section 10. Admission and Withdrawal of Parties.
a) Admission of New Parties. It is recognized that additional eligible entities other
than the Parties, may wish to join SGVRHT after the Effective Date. Such eligible
entities may become a Party to this Agreement upon such terms and conditions
as are established by this Agreement and the Board of Directors. As a condition
precedent to becoming a Party more than six months after the Effective Date, an
eligible entity may thereafter become a Party to this Agreement; provided that (1)
this Agreement is adopted by its governing body and (2) the eligible entity pays,
a late joining fee. The late joining fee shall be calculated by totaling the annual
affiliate fee the eligible entity would have paid under this Agreement had it been
an affiliate in all years prior to becoming a Party, minus any affiliate fees it actually
paid during those years. Notwithstanding the foregoing, an eligible entity’s late
joining fee shall not exceed two times the amount of the applicable annual
administrative fee existing at the time it becomes a Party. Payment shall be due
within 30 days of receipt of an invoice from SGVRHT.
b) Withdrawal from SGVRHT. A Party may withdraw from SGVRHT upon its
governing board's adoption of a resolution stating its intent withdraw from
SGVRHT. The withdrawal of any Party, unless otherwise provided by the Board
of Directors, shall be conditioned as follows:
1. The withdrawal shall be effective at the end of the SGVRHT fiscal year
which is at least six months after the receipt by SGVRHT of a written notice
of the Party’s intent to withdraw, accompanied by a copy of the governing
board resolution stating its intent to withdraw; and
2. Unless otherwise provided by a unanimous vote of the Board of Directors,
withdrawal shall result in the forfeiture of the withdrawing Party's rights and
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claims relating to distribution of property and funds upon termination of
SGVRHT as set forth in Section 2 above. Withdrawn members shall not
be entitled to any reimbursement of Administrative Fees.
Section 11. Notices.
Notices required or permitted hereunder shall be sufficiently given if made in writing and
delivered either personally or by registered or certified mail, postage prepaid, to the
persons and entities listed at the addresses set forth in the attached Exhibit “A”, or to
such other address as may be designated to SGVRHT for formal notice.
Section 12. Miscellaneous.
a) Section Headings. The section headings herein are for convenience only and are
not to be construed as modifying or governing or in any manner affecting the
scope, meaning or intent of the provisions or language of this Agreement.
b) Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be an original, but all together shall constitute
but one and the same Agreement.
c) Laws Governing. This Agreement is made in the State of California under the
Constitution and laws of such State and shall be construed and enforced in
accordance with the laws of California.
d) Severability. Should any part, term, portion or provision of this Agreement, or the
application thereof to any person or circumstance, be held to be illegal or in
conflict with any law of the State of California, or otherwise be rendered
unenforceable or ineffectual, it shall be deemed severable, and the remainder of
this Agreement or the application thereof to other persons or circumstances shall
continue to constitute the agreement the Parties intended to enter into in the first
instance.
e) Successors. This Agreement shall be binding upon and shall inure to the benefit
of the successors of the respective Parties hereto. No party may assign any right
or obligation hereunder without the written consent of a majority of the other
Parties.
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IN WITNESS THEREOF, the Parties hereto have caused this Agreement to be
executed and attested by their duly authorized officers, as follows:
Party: City of Diamond Bar
By:
Steve Tye, Mayor
City of Diamond Bar
Attest:
Kristina Santana, City Clerk
City of Diamond Bar
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EXHIBIT A
Parties to This Agreement and Their Addresses for Notice
Pursuant to Section 11 of This Agreement Are as Follows:
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Agenda #: 3.10
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: GENERAL SERVICES AGREEMENT WITH COUNTY OF LOS
ANGELES FOR SPECIFIED COUNTY SERVICES THROUGH JUNE
30, 2025.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the General Services Agreement with the
County of Los Angeles through June 30, 2025.
FINANCIAL IMPACT:
There is no financial impact associated with the approval of this agreement. The specific
services provided by the County are approved through separate agreements.
BACKGROUND:
Historically, the City has utilized the County of Los Angeles to provide a number of
municipal services. Over the years, many of these services have been absorbed into
City operations. However, a few services such as weed abatement, storm drain
maintenance, and wildlife management (coyote services) continue to be provided by
County under separate agreements with the County when those services can be
provided in a more cost-effective manner under the contract model.
ANALYSIS:
In order for the County of Los Angeles to continue providing the specified contract
services, the City must enter into a General Services Agreement (GSA) every five
years. The GSA under consideration is a five-year agreement that would operate
through June 30, 2025. Once the City has approved the General Services Agreement,
the City may enter into specific agreements with other County Departments as needed.
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LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.10.a LA County General Services Agreement 2020
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Agenda #: 3.11
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FUNDING AGREEMENT WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY TO SECURE
MEASURE M FIRST/LAST MILE AND COMPLETE STREETS
PROGRAM GRANT FUNDS IN THE AMOUNT OF $2,985,000 FOR
THE DIAMOND BAR BOULEVARD COMPLETE STREETS PROJECT.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Funding Agreement with the Los Angeles
County Metropolitan Transportation Authority (MTA).
FINANCIAL IMPACT:
Approval of this funding agreement will secure $2,985,000 of MTA Grant funds (Grant)
to be used towards construction which is currently estimated at approximately
$6,500,000. The City is actively pursuing outside grants and/or funding opportunities to
fully fund the improvements for construction.
BACKGROUND/DISCUSSION:
In June 2017, the Metro Board of Directors adopted the Measure M guidelines,
establishing a process by which subregional funds under Measure M will be
programmed by the subgregional entities, including the San Gabriel Valley Council of
Governments (SGVCOG), through the development of five-year subregional fund
programming plans. SGVCOG staff worked with member agencies to identify and
recommend projects for funding. City staff applied for and the MTA Board of Directors
subsequently approved the Diamond Bar Boulevard Complete Streets Project for grant
funding on May 23, 2019 in the amount of $2,985,000. The Grant funds are
programmed over three (3) fiscal years, FY 19-20, FY 20-21, and FY 21-22.
On February 10, 2020, the City received the attached Funding Agreement from Los
Angeles County MTA approving the grant in the amount of $2,985,000. The City will
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have until June 30, 2022 to obligate the Grant funds.
In 2015, the first comprehensive streetscape enhancement project known as the Grand
Avenue Beautification Project, commenced at the intersections of Grand Ave./Diamond
Bar Blvd., and Grand Ave./Longview Drive. To build on the success of the first project,
Citywide Streetscape Design Guidelines were developed identifying key streetscape
elements for the community, which have been applied in the following projects:
• Diamond Bar Boulevard/Brea Canyon Road intersection enhancements
• Parkway improvements along Brea Canyon Road frontage at Diamond Canyon
Park
• Entry monument above Diamond Canyon Park
• Entry monument signs at Diamond Bar Boulevard/Temple Avenue and Golden
Springs Drive/Calbourne Drive
• Upcoming intersection improvements at Golden Springs Drive/Grand Avenue
The Diamond Bar Blvd. Complete Streets Project further extends the City Council’s
desire to implement the Streetscape elements at major intersections, corridors and
entry points of the City. The project is located along Diamond Bar Blvd. between
Golden Springs Drive and the SR 60 Freeway (see attached vicinity map). Key design
elements of the project will incorporate Complete Streets elements to enhance
pedestrian and bicycle features, Green Streets elements that wil l aid in stormwater
treatment and Streetscape elements that will enhance the overall aesthetic treatment of
the corridor.
The project schedule is tentatively set as follows:
Complete Design July 2020
Start of Construction July 2021
Completion of Construction June 2022
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 3.11.a Funding Agreement - MTA
2. 3.11.b Vicinity Map
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Agenda #: 3.12
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO CITY’S STANDARD SOFTWARE
PURCHASE AND LICENSE AGREEMENT FOR THE INSTALLATION
AND IMPLEMENTATION OF AN ADAPTIVE TRAFFIC CONTROL
SYSTEM (ATCS) WITH SIEMENS MOBILITY, INC.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Second Amendment to the Standard
Agreement with Siemens Mobility, Inc. for the Adaptive Traffic Control Sys tem in the
amount of $247,072.
FINANCIAL IMPACT:
The implementation of the ATCS is part of a multi -year Capital Improvement Project.
Funding for the ATCS is provided from Prop A and Metropolitan Transportation
Authority (MTA) Grant Funds. Approval of Contract Amendment No. 2 will increase the
total authorized contract amount for Siemens Mobility, Inc. from $880,901.1 to
$1,127,973.10. The approved Fiscal Year 2019-2020 CIP budget is adequate for the
additional expenditure, as shown below.
Previous ATCS Related
Projects Procurement Encumbrance/ Balance
FY 16/17 & FY17/18 & FY
18/19 and Expenses
Project #24616 Implementation
Budget
Prop A Funds $360,000 $360,000
Metropolitan Transportation $1,400,000 $1,760,000
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Authority (MTA) Grant
Kimley Horn - Develop a
Procurement/Implementation
Plan and Construction Support,
Including Support, Including
$239,081 $1,520,919
Contingency (FY 16/17)
BlueTOAD Units for Traffic
Data Collection $39,242 $1,481,677
Siemens Industry, Inc -
Installation and Implementation
$666,525 $815,152 Contract for an ATCS
Contingency for Installation and
Implementation (10%) $67,000 $748,152
DDWG Servers $48,311 $699,841
Amendment No. 1 – New Video
Detection Cameras Upgrades
at Key Intersections $177,561 $522,280
Amendment No. 1 – Additional
Detection Modifications $4,063 $518,217
Current Project Balance $518,217
The proposed and new upgrades are as follows:
ATCS Project Proposed Proposed Balance
FY 19/20 Expenditure Expenses
Project #24616
Opening Balance $518,217
Amendment No. 2 – Video Detection Cameras
Upgrades at 7 Intersections $240,268 $277,949
Amendment No. 2 – Three Additional Traffic Signal
Controllers $6,804 $271,145
Anticipated Project Balance After Completion of
Amendment No. 2 $271,145
BACKGROUND/DISCUSSION:
The Split Cycle Offset Optimization Technique (SCOOT) Adaptive System has been
activated at 47 intersections since early January 2020. See attached map. With the
recent detection system modifications, reassignments of the existing video detection
zones, roadway loops sensors, video detection cameras, and module upgrades, the
SCOOT system is now capable of adjusting the signal timing parameters in real time
according to the short-term fluctuation of traffic demands, resulting in improvements of
the efficiency of traffic operations on Diamond Bar arterials.
During the fine-tuning phase of the SCOOT system, in the months of January and
February 2020, staff identified the opportunity to improve the current effectiveness of
the system at seven (7) intersections along Diamond Bar Boulevard, Golden Springs
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Drive, and Grand Avenue. With the available project budget balance, as noted above,
staff is able to carry out the upgrades and replace the old legacy video detection
cameras at the following intersections:
• Diamond Bar Boulevard/Brea Canyon Road
• Diamond Bar Boulevard/Golden Springs Drive
• Diamond Bar Boulevard/Mountain Laurel Way
• Golden Springs Drive/Brea Canyon Road
• Golden Springs Drive/Lavender Drive
• Golden Springs Drive/Racquet Club Drive
• Grand Avenue/Shotgun Lane
The total cost for these upgrades at the above seven (7) intersections is $247,072,
including procurement and installation of the latest video detection cameras and
procurement of three (3) traffic signal controllers to be used as emergency spares . See
attached proposal from Siemens.
Staff worked with Metro regarding these proposed improvements. Metro concurred with
staff’s recommendation, as detector and traffic signal controller upgrades are within the
scope of work of this Project.
Additional time for procurement, installation and configuration/fine -tuning will be
required due to the desired upgrades to the existing detection system. Therefore, the
new completion date will be June 2020.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Second Amendment to the
Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.12.a ADAPTIVE TRAFFIC CONTROL SYSTEM - MAP
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2. 3.12.b SECOND AMENDMENT
3. 3.12.c EXHIBIT A
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SECOND AMENDMENT
TO
CITY’S STANDARD SOFTWARE PURCHASE AND LICENSE AGREEMENT
This Second Amendment to Agreement for City’s Standard Software Purchase and
License Agreement is made and entered into as of March 17, 2020, by and between the
City of Diamond Bar, a municipal corporation (“City”), and Siemens Mobility, Inc., a
California corporation (herein referred to as the “Contractor”) with reference to the
following:
A. The City and the Contractor entered into that certain Adaptive Traffic
Agreement dated as of October 16, 2018, which is incorporated herein by this reference
(the “Original Agreement”); and
B. The City and the Contractor desire to amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope of Services. The Scope of Work, Exhibit "A" to the Original
Agreement, is hereby amended, modified and supplemented to include the work described
in Exhibit "A" attached hereto and incorporated herein by this reference.
3. Compensation. The total not-to-exceed annual compensation set forth in
Section 3 of the Original Agreement was the sum of Six Hundred Sixty-Six Thousand Five
Hundred Twenty-Five Dollars and Zero Cents ($666,525) for Fiscal Year 2018-2019.
Section 3 of the Original Agreement was amended by First Amendment dated July 16,
2019 to provide for an increase of One Hundred Eighty One Thousand Six Hundred Twenty
One Dollars and Zero Cents ($181,621) in Fiscal Year 2019-2020, and by Change Order
No.1 dated August 20, 2019 to provide for an increase of Thirty-Two Thousand Seven
Hundred Fifty-Five Dollars and Ten Cents ($32,755.10), so that the current total no-to-
exceed compensation is Eight Hundred Eighty Eight Thousand Nine Hundred One Dollars
and Ten Cents ($880,901.10) for FY2019-2020.
Section 3 of the Original Agreement is hereby amended by Second Amendment to provide
for an increase of Two Hundred Forty Seven Thousand Seventy Two Dollars and Zero
Cents ($247,072) in Fiscal Year 2019-2020, so that the total no-to-exceed compensation,
as amended by this Second Amendment shall not exceed One Million Ninety One Hundred
Twenty Seven Thousand Nine Hundred Seventy Three Dollars and Ten Cents
($1,127,973.10) for FY2019-2020 without the prior authorization of the City.
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4. Integration. This Second Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Second Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this Second Amendment and the terms and provisions
of the Original Agreement, the terms and provisions of this Second Amendment shall
control.
IN WITNESS hereof, the parties enter into this Second Amendment on the year and
day first above written.
“CONTRACTOR” “CITY”
Siemens Mobility, Inc. (Formerly Siemens Industry, Inc.) CITY OF DIAMOND BAR
2200 W Orangewood Ave, Suite 200
Orange, CA 92868
*By: By:
Printed Name: Steve Tye, Mayor
Title:
*By: ATTEST:
Printed Name:
Title:
Kristina Santana, City Clerk
APPROVED AS TO FORM:
David A. DeBerry, City Attorney
*NOTE: If Contractor is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If
only one corporate officer exists or one corporate officer holds more than one corporate
office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
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1
Siemens Mobility, Inc. 2240 Business Way Tel.: +1 512-837-8300
Intelligent Traffic Systems Riverside, CA 92501 Fax: +1 512-421-6617
Unrestricted www.usa.siemens.com
usa.siemens.com/intelligenttraffic
February 11th, 2020
Diamond Bar SCOOT Adaptive Project
New Video Detection Proposal
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2
Siemens Mobility, Inc. 2240 Business Way Tel.: +1 512-837-8300
Intelligent Traffic Systems Riverside, CA 92501 Fax: +1 512-421-6617
Unrestricted www.usa.siemens.com
Contents
1 Overview ........................................................................................................................ 3
1.1 General .................................................................................................................... 3
1.2 Introduction ............................................................................................................. 3
1.3 Explanation .............................................................................................................. 3
2 Time ............................................................................................................................... 5
2.1 Implementation Time ................................................................................................ 5
3 Material .......................................................................................................................... 5
4 Price ............................................................................................................................... 6
4.1 Proposal ................................................................................................................... 6
4.2 Detailed Price Breakdown .......................................................................................... 7
5 Other ............................................................................................................................ 11
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3
Siemens Mobility, Inc. 2240 Business Way Tel.: +1 512-837-8300
Intelligent Traffic Systems Riverside, CA 92501 Fax: +1 512-421-6617
Unrestricted www.usa.siemens.com
1 Overview
1.1 General
Project: City of Diamond Bar - Adaptive Traffic Control System
Change Proposal # CODB03 (02/11/2020) REV 01
Date: February 11, 2020
To: City of Diamond Bar
Public Works/Engineering Department
Christian Malpica
21810 Copley Drive, Diamond Bar, CA 91765
909.839.7042
cmalpica@diamondbarca.gov
From: Siemens Mobility
Venkatesh Jadhav
venkatesh.jadhav@siemens.com
512-572-5872
1.2 Introduction
As part of City of Diamond Bar – Adaptive Traffic Control System Project, Siemens is pleased to
provide Diamond Bar with a proposal to replace its legacy video detection system at 7 intersections
as listed below:
Golden Springs Drive & Brea Canyon
Golden Springs Drive & Lavender Drive
Golden Springs Drive & Racquet Club Drive
Diamond Bar Boulevard & Brea Canyon Road
Diamond Bar Boulevard & Mountain Laurel Way
Diamond Bar Boulevard & Golden Springs Drive
Grand Avenue & Shotgun Lane
1.3 Explanation
To take full advantage of SCOOT’s powerful optimization capability, it is important that the
detection on each approach of an intersections are performing at an optimum level. However,
during the fine-tuning of the SCOOT’s system, seven (7) intersections along Diamond Bar, Grand
Avenue, and Golden Springs Drive were observed triggering false detection. e.g. The intersection
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of Diamond Bar Boulevard at Mountain Laurel Way during rush hour in morning under foggy
condition couldn’t detect cars and provide appropriate green times as a result of which long
queues were observed as shown in picture below:
The main reason for the contribution of the false detection is the video detection system that are
currently in operation at these intersections. These video detection systems are old legacy system
which do not have the capability of filtering out potential anomalies resulting from rain, snow,
sun glare, shadows, and dirt. Therefore, the existing video detection systems at these intersections
need to be replaced with the latest Vantage Vector as shown in picture below:
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Siemens Mobility, Inc. 2240 Business Way Tel.: +1 512-837-8300
Intelligent Traffic Systems Riverside, CA 92501 Fax: +1 512-421-6617
Unrestricted www.usa.siemens.com
The Vantage Vector is an all-in-one video detection system with a wide range of capabilities: stop
bar detection, advanced zone detection and sensing that enables advanced safety and adaptive
control applications. Siemens has subsequently coordinated with Iteris to make use of the existing
program that Diamond Bar has in place with Iteris and considered the pricing for the 7 video
cameras to be added accordingly. In addition to procurement of the materials, Siemens will
provide services, including but not limited to, detection installation, configuration, setup, and fine-
tuning on the SCOOT system for these intersections. Finally, the work also includes updating the
as-built accordingly to reflect new detection zones, conduit wiring etc.
2 Time
2.1 Implementation Time
Additional time for the implementation of the works and completion of the project is required due
to necessary change to the existing infrastructure as shown in table below:
Item Description Responsible Party Timeline
1 Change Order Review and Approval City of Diamond Bar Feb 12, 2020 – Feb 21, 2020
2 Video Detection System/Siemens
Controller/Design/Procurement* Siemens/Iteris Feb 24, 2020 – Mar 13, 2020
3 Video Detection System Installation Siemens/Iteris/City of
Diamond Bar Mar 16, 2020 – Mar 20, 2020
4 SCOOT Detection
Configuration/Fine-Tuning Siemens/Iteris Mar 16, 2020 – Apr 3, 2020
*A lead time of 15 has been considered for video equipment.
3 Material
The proposed Iteris video solution includes:
Vantage Vector Sensor Unit
Pole Mount Bracket Hardware
VantageNext Dual Video Processor
VantageNext CCU Unit
Vantage Edge2 Extension Module - 2 Channel
17in. Color LCD Monitor Drawer
1000 Ft. CAT5E Cable
Turn on Support during normal business hours M-F 8:00am-5:00pm
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Siemens Mobility, Inc. 2240 Business Way Tel.: +1 512-837-8300
Intelligent Traffic Systems Riverside, CA 92501 Fax: +1 512-421-6617
Unrestricted www.usa.siemens.com
4 Price
4.1 Proposal
The change request for the detection system including other services as detailed in section 4.2
below is shown in the table below.
ITEM QTY PRICE
New Video Detection System (Equipment) 1 $ 209,168.00
Video Detection Configuration/Fine-Tuning/As-Built Design/Update at 7 Intersections (Labor) 1 $ 31,100.00
New Controllers (Equipment) 3 $ 6,804.00
GRAND TOTAL $ 247,072.00
Further to information provided previously please note the following.
The applicable 9% Sales Tax was and is considered in our pricing.
Compared to previous offers Siemens provides an additional 8% project discount on
video detection by Iteris.
For consistency in its offer Siemens has further discounted individual sites as per Section
4.2
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Siemens Mobility, Inc. 2240 Business Way Tel.: +1 512-837-8300
Intelligent Traffic Systems Riverside, CA 92501 Fax: +1 512-421-6617
Unrestricted www.usa.siemens.com
4.2 Detailed Price Breakdown
ITEM MATERIAL/SERVICES/DESCRIPTION QTY Units Total
Replace Video Detection at 7 Intersections
1 Golden Springs Drive & Brea Canyon $34,812
4 Video/Radar Cameras (Replacement)
Installation and configuration of new Video Detection Package 30 hrs. $6,200
Video Detection Package 1 $31,100
Vantage Vector Sensor Unit 4
Pole Mount Bracket Hardware 4
VantageNext Dual Video Processor 2
VantageNext CCU Unit 1
Vantage Edge2 Extension Module - 2 Channel 10
17in. Color LCD Monitor Drawer 1
1000 Ft. CAT5E Cable 2
Turn on Support during normal business hours M-F 8:00am-5:00pm 1
Siemens Project Discount (Material Only) 8% ($2,488)
Add New Detection Zones
1. Video/Radar detection - draw new N/B advance Loops (400'-450’ from stop bar)
2. Video/Radar detection - draw new S/B advance Loops (400'-450’ from stop bar)
3. Video/Radar detection - draw new E/B advance Loops (400'-450’ from stop bar)
4. Video/Radar detection - draw new W/B advance Loops (400'-450’ from stop bar)
5. Video/Radar detection - draw new N/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
6. Video/Radar detection - draw new S/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
7. Video/Radar detection - draw new E/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
8. Video/Radar detection - draw new W/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
9. Video/Radar detection - draw new S/B, N/B, E/B, & W/B Right Turn Filter Loop (In front of the stop bar)
10. Video detection - draw new N/B, S/B, E/B, & W/B Exit Loops (50'-75’ from crosswalk)
2 Golden Springs Drive & Lavender Drive $26,528
3 Video/Radar Cameras (Replacement)
Installation and configuration of new Video Detection Package 24 hrs. $5,000
Video Detection Package 1 $23,400
Vantage Vector Sensor Unit 3
Pole Mount Bracket Hardware 3
VantageNext Dual Video Processor 2
VantageNext CCU Unit 1
Vantage Edge2 Extension Module - 2 Channel 3
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Siemens Mobility, Inc. 2240 Business Way Tel.: +1 512-837-8300
Intelligent Traffic Systems Riverside, CA 92501 Fax: +1 512-421-6617
Unrestricted www.usa.siemens.com
ITEM MATERIAL/SERVICES/DESCRIPTION QTY Units Total
17in. Color LCD Monitor Drawer 0
1000 Ft. CAT5E Cable 1
Turn on Support during normal business hours M-F 8:00am-5:00pm 1
Siemens Project Discount (Material Only) 8% ($1,872)
Add New Detection Zones
1. Video/Radar detection - draw new N/B advance Loops (150'-200’ from stop bar)
2. Video/Radar detection - draw new E/B advance Loops (400’-450' from stop bar)
3. Video/Radar detection - draw new W/B advance Loops (400'-450’ from stop bar)
4. Video/Radar detection - draw new N/B Left Turn advance Loops (100' - 150’ from stop bar to the back of the turn lane)
5. Video/Radar detection - draw new E/B Left Turn advance Loops (100' - 150’ from stop bar to the back of the turn lane)
6. Video/Radar detection - draw new W/B Left Turn advance Loops (100' - 150’ from stop bar to the back of the turn lane)
7. Video/Radar detection - draw new N/B, E/B, & W/B Right Turn Filter Loop (In front of the stop bar)
8. Video detection - draw new N/B, E/B, & W/B Exit Loops (50’-75' from crosswalk)
3 Golden Springs Drive & Racquet Club Drive $28,092
3 Video/Radar Cameras (Replacement)
Installation and configuration of new Video Detection Package 24 hrs. $5,000
Video Detection Package 1 $25,100
Vantage Vector Sensor Unit 3
Pole Mount Bracket Hardware 3
VantageNext Dual Video Processor 2
VantageNext CCU Unit 1
Vantage Edge2 Extension Module - 2 Channel 4
17in. Color LCD Monitor Drawer 1
1000 Ft. CAT5E Cable 1
Turn on Support during normal business hours M-F 8:00am-5:00pm 1
Siemens Project Discount (Material Only) 8% ($2,008)
Add New Detection Zones
1. Video/Radar detection - draw new N/B advance Loops (150'-200’ from stop bar)
2. Video/Radar detection - draw new E/B advance Loops (400’-450' from stop bar)
3. Video/Radar detection - draw new W/B advance Loops (400'-450’ from stop bar)
4. Video/Radar detection - draw new N/B Left Turn advance Loops (100' - 150’ from stop bar to the back of the turn lane)
5. Video/Radar detection - draw new E/B Left Turn advance Loops (100' - 150’ from stop bar to the back of the turn lane)
6. Video/Radar detection - draw new W/B Left Turn advance Loops (100' - 150’ from stop bar to the back of the turn lane)
7. Video/Radar detection - draw new N/B, E/B, & W/B Right Turn Filter Loop (In front of the stop bar)
8. Video detection - draw new N/B, E/B, & W/B Exit Loops (50’-75' from crosswalk)
4 Diamond Bar Boulevard & Brea Canyon Road $33,860
4 Video/Radar Cameras (Replacement)
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Siemens Mobility, Inc. 2240 Business Way Tel.: +1 512-837-8300
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Unrestricted www.usa.siemens.com
ITEM MATERIAL/SERVICES/DESCRIPTION QTY Units Total
Installation and configuration of new Video Detection Package 28 hrs. $5,800
Video Detection Package 1 $30,500
Vantage Vector Sensor Unit 4
Pole Mount Bracket Hardware 4
VantageNext Dual Video Processor 2
VantageNext CCU Unit 1
Vantage Edge2 Extension Module - 2 Channel 8
17in. Color LCD Monitor Drawer 1
1000 Ft. CAT5E Cable 2
Turn on Support during normal business hours M-F 8:00am-5:00pm 1
Siemens Project Discount (Material Only) 8% ($2,440)
Add New Detection Zones
1. Video/Radar detection - draw new N/B advance Loops (400'-450’ from stop bar)
2. Video/Radar detection - draw new S/B advance Loops (400'-450’ from stop bar)
3. Video/Radar detection - draw new E/B advance Loops (400'-450’ from stop bar)
4. Video/Radar detection - draw new W/B advance Loops (400'-450’ from stop bar)
5. Video/Radar detection - draw new N/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
6. Video/Radar detection - draw new S/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
7. Video/Radar detection - draw new E/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
8. Video/Radar detection - draw new W/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
9. Video/Radar detection - draw new S/B, N/B, E/B, & W/B Right Turn Filter Loop (In front of the stop bar)
10. Video detection - draw new N/B, S/B, E/B, & W/B Exit Loops (50'-75’ from crosswalk)
5 Diamond Bar Boulevard & Mountain Laurel Way $21,100
3 Video/Radar Cameras (Replacement)
Installation and configuration of new Video Detection Package 24 hrs. $5,000
Video Detection Package 1 $17,500
Vantage Vector Sensor Unit 3
Pole Mount Bracket Hardware 3
VantageNext Dual Video Processor 1
VantageNext CCU Unit 0
Vantage Edge2 Extension Module - 2 Channel 6
17in. Color LCD Monitor Drawer 0
1000 Ft. CAT5E Cable 1
Turn on Support during normal business hours M-F 8:00am-5:00pm 1
Siemens Project Discount (Material Only) 8% ($1,400)
Add New Detection Zones
1. Video/Radar detection - draw new N/B advance Loops (250'-300’ from stop bar)
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Siemens Mobility, Inc. 2240 Business Way Tel.: +1 512-837-8300
Intelligent Traffic Systems Riverside, CA 92501 Fax: +1 512-421-6617
Unrestricted www.usa.siemens.com
ITEM MATERIAL/SERVICES/DESCRIPTION QTY Units Total
2. Video/Radar detection - draw new E/B advance Loops (400’-450' from stop bar)
3. Video/Radar detection - draw new W/B advance Loops (400’-450' from stop bar)
4. Video/Radar detection - draw new N/B Left Turn advance Loops (100’ from stop bar)
5. Video/Radar detection - draw new E/B Left Turn advance Loops (100’ from stop bar)
6. Video/Radar detection - draw new W/B Left Turn advance Loops (100’ from stop bar)
7. Video/Radar detection - draw new N/B, E/B, & W/B Right Turn Filter Loop (In front of the stop bar)
8. Video detection - draw new N/B, E/B, & W/B Exit Loops (50’ - 75' from crosswalk)
6 Diamond Bar Boulevard & Golden Springs Drive $32,112
4 Video/Radar Cameras (Replacement)
Installation and configuration of new Video Detection Package 28 hrs. $5,800
Video Detection Package 1 $28,600
Vantage Vector Sensor Unit 4
Pole Mount Bracket Hardware 4
VantageNext Dual Video Processor 2
VantageNext CCU Unit 1
Vantage Edge2 Extension Module - 2 Channel 2
17in. Color LCD Monitor Drawer 1
1000 Ft. CAT5E Cable 2
Turn on Support during normal business hours M-F 8:00am-5:00pm 1
Siemens Project Discount (Material Only) 8% ($2,288)
Add New Detection Zones
1. Video/Radar detection - draw new N/B advance Loops (400'-450’ from stop bar)
2. Video/Radar detection - draw new S/B advance Loops (400'-450’ from stop bar)
3. Video/Radar detection - draw new E/B advance Loops (400'-450’ from stop bar)
4. Video/Radar detection - draw new W/B advance Loops (400'-450’ from stop bar)
5. Video/Radar detection - draw new N/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
6. Video/Radar detection - draw new S/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
7. Video/Radar detection - draw new E/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
8. Video/Radar detection - draw new W/B Left Turn advance Loops (50’- 150' from stop bar to back of turn lane)
9. Video/Radar detection - draw new S/B, N/B, E/B, & W/B Right Turn Filter Loop (In front of the stop bar)
10. Video detection - draw new N/B, S/B, E/B, & W/B Exit Loops (50'-75’ from crosswalk)
7 Grand Avenue & Shotgun Lane $32,664
4 Video/Radar Cameras (Replacement)
Installation and configuration of new Video Detection Package 30 hrs. $5,800
Video Detection Package 1 $29,200
Vantage Vector Sensor Unit 4
Pole Mount Bracket Hardware 4
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Unrestricted www.usa.siemens.com
ITEM MATERIAL/SERVICES/DESCRIPTION QTY Units Total
VantageNext Dual Video Processor 2
VantageNext CCU Unit 1
Vantage Edge2 Extension Module - 2 Channel 4
17in. Color LCD Monitor Drawer 1
1000 Ft. CAT5E Cable 2
Turn on Support during normal business hours M-F 8:00am-5:00pm 1
Siemens Project Discount (Material Only) 8% ($2,336)
Add New Detection Zones
1. Video/Radar detection - draw new N/B advance Loops (100’-200' from stop bar)
2. Video/Radar detection - draw new S/B advance Loops (100’-200' from stop bar)
3. Video/Radar detection - draw new E/B advance Loops (400'-450’ from stop bar)
4. Video/Radar detection - draw new W/B advance Loops (400'-450’ from stop bar)
5. Video/Radar detection - draw new N/B Left Turn advance Loops (50'-150’ from stop bar to end of turn lane)
6. Video/Radar detection - draw new S/B Left Turn advance Loops (50'-150’ from stop bar to end of turn lane)
7. Video/Radar detection - draw new E/B Left Turn advance Loops (50'-150’ from stop bar to end of turn lane)
8. Video/Radar detection - draw new W/B Left Turn advance Loops (50'-150’ from stop bar to end of turn lane)
9. Video/Radar detection - draw new S/B, N/B, E/B, & W/B Right Turn Filter Loop (In front of the stop bar)
10. Video detection - draw new N/B, S/B, E/B, & W/B Exit Loops (50’-75' from crosswalk)
Sub-Total (Video Detection Material & Installation) $209,168.00
Video Detection Configuration/Fine-Tuning/As-Built Design Update (Total - 7 Intersections)
1 Video Detection Configuration/Fine-Tuning/As-Built Design/Update at 7 Intersections 1 $ 31,100.00
Sub-Total (Video Detection Configuration/Fine-Tuning/As-Built Design Update) $ 31,100.00
Siemens 2070E/ LX ATC Controller (Total - 3 Intersections)
1 Siemens 2070E/ LX ATC Controllers 3 $6,804.00
Sub-Total (Siemens Controllers) $6,804.00
Total $247,072.00
5 Other
The price is provided on the basis of that all cabinets at all locations can accommodate the operations as intended and that the facilities will allow for the CAT5E to be installed using the method of “slipping” in existing
conduits with existing cables in place.
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Agenda #: 3.13
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT
NOS. 38, 39 AND 41
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Adopt Resolution Nos. 2020-06 (No. 38), 2020-07 (No. 39), and 2020-08 (No. 41)
ordering the City Engineer to prepare and to file a report related to maintenance of
improvements in Landscaping Assessment District Nos. 38, 39, and 41 and any
assessment thereon for Fiscal Year 2020-21.
FINANCIAL IMPACT:
No funds are currently necessary. Sufficient funds will be included in the operating
budget for each fiscal year, starting with FY 2020 -21. The contract amount for this
three-year contract totals $52,208.
BACKGROUND:
As part of these assessment districts update, the City must undergo a three -step
process. First, the City initiates the process by adopting resolutions ordering the City
Engineer to prepare and file an engineer’s report for each district, the action being
recommended in this agenda item. Second, the report is finalized and presented to the
City Council who, in turn, adopts resolutions of intention that are set for a Public
Hearing. Lastly, a Public Hearing is held at a City Council meeting where al l three
assessment districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of improvements will be pursuant to the provisions of
the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and
Highways Code of the State of California and applicable provisions of Proposition 218,
Article 10 XII D of the California Constitution.
LLAD #38 – The City has an annual program for the maintenance of landscaped
3.13
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medians, as well as parkway improvements, and intends to continue said program by
special assessments upon lands within the City. Funds must be provided to enable
District No. 38 to continue its operation during the 2020-2021 Fiscal Year. Of the City’s
three Districts, District No. 38 encompasses the whole City and is illustrated on Exhibit
“A-1” Map.
LLAD #39 – The City has an annual program for the maintenance of landscaping, as
well as open space improvements, and intends to continue said program by special
assessments upon lands within the District. Funds must be provided to enable District
No. 39 to continue its operation during the 2020-2021 Fiscal Year. Of the City’s three
Districts, District No. 39 encompasses a specific part of the City as illustrated on Exhibit
“A-2” Map.
LLAD #41 – The City has an annual program for the maintenance of landscaping, as
well as open space improvements, and intends to continue said program by special
assessments upon lands within the District. Funds must be provided to enable District
No. 41 to continue its operation during the 2020-2021 Fiscal Year. Of the City’s three
Districts, District 41 encompasses the southwesterly part of the City as illustrated on
Exhibit “A-3” Map.
As the Council is aware, Prop 218 votes were held in July and August 2019 asking if
property owners within Districts 39 and 41 would support an increase in assessments.
Those votes failed by significant margins. The assessments have not been raised in
over 30 years and each of the Districts have been operating at an annual deficit since
about 2005. The FY 19/20 Budget includes a General Fund subsidy for all three
Districts in the amount of approximately $430,000. The anticipated subsidy for next FY
20/21 is currently estimated at $600,00 at current service levels.
On September 17, 2019, the City Council held a Study Session to discuss alternatives
and provided direction to reduce service levels and operate Districts 39 and 41 within
available resources, with a priority on City-owned assets and weed abatement for public
safety. Staff explored various options and determined that weed abatement and
maintenance of the City owned parks (within District 39) were about the only consistent
activities that could be supported by the current assessments. Various combinations of
watering and ornamental landscape maintenance would likely prove futile as watering
alone could not be supported without some form of subsidy from the General Fund.
Absent watering, all ornamental landscaping would eventually die. Tree trimming on
regular maintenance schedules would also not be able to be accommodated within the
available resources.
As we move into FY 20/21, Staff is working with different landscape vendors to further
develop potential options to reduce the General Fund subsidies to the extent possible.
However, given the timing and the need to establish the assessment levies and the
operating budget each year, it can be anticipated that there will still be a need for some
form of General Fund subsidy to operate the Landscape Assessment Districts. Staff can
also work with the Council’s LLAD Subcommittee (Council Members Chou and Mahlke)
to further develop options moving forward for Council consideration.
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LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolutions.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.13.a EXHIBIT A-1 - #38
2. 3.13.b EXHIBIT A-2 - #39
3. 3.13.c EXHIBIT A-3 - #41
4. 3.13.d Initiate #38 - Resolution No. 2020-06
5. 3.13.e Initiate #39 - Resolution No. 2020-07
6. 3.13.f Initiate #41 - Resolution No. 2020-08
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RESOLUTION NO. 2020-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE
AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC
IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT
DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL
YEAR 2020-21
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 38 (“District”) was
created pursuant to Part 2 of Division 15 of the California Streets and Highways
Code (§§ 22500, et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council shall
adopt a resolution generally describing any proposed new improvements or
substantial changes in existing improvements in such a district and ordering the
City Engineer to prepare and file a report related to annual maintenance and
assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 38.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects true
and correct.
2. The City Engineer hereby is ordered and directed to prepare an annual report
as specified in California Streets and Highways Code § 22565, et seq., with
respect to City of Diamond Bar Assessment District No. 38 for Fiscal Year
2020-21.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 7th day of April, 2020.
______________________________
Steve Tye, Mayor
3.13.d
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Resolution No. 2020-06
2
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was duly passed, approved and adopted by the City Council of
the City of Diamond Bar at the regular meeting held on the 7th day of April, 2020, by the
following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
______________________________
Kristina Santana, City Clerk
3.13.d
Packet Pg. 217
RESOLUTION NO. 2020-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE
AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC
IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT
DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL
YEAR 2020-21
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 39 (“District”) was
created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council shall
adopt a resolution generally describing any proposed new improvements or substantial
changes in existing improvements in such a district and ordering the City Engineer to
prepare and file a report related to annual maintenance and assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 39.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects true
and correct.
2. The City Engineer hereby is ordered and directed to prepare an annual
report as specified in California Streets and Highways Code § 22565, et
seq., with respect to City of Diamond Bar Assessment Dist rict No. 39 for
Fiscal Year 2020-21.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 7th day of April, 2020.
______________________________
Steve Tye, Mayor
ATTEST:
3.13.e
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Resolution No. 2020-07
2
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was duly passed, approved and adopted by the City Council of
the City of Diamond Bar at the regular meeting held on the 7th day of April, 2020, by the
following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
______________________________
Kristina Santana, City Clerk
3.13.e
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RESOLUTION NO. 2020-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE
AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC
IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT
DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FISCAL
YEAR 2020-21
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 41 (“District”)
was created pursuant to Part 2 of Division 15 of the California Streets and
Highways Code (§§ 22500, et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council
shall adopt a resolution generally describing any proposed new
improvements or substantial changes in existing improvements in such a
district and ordering the City Engineer to prepare and file a report related to
annual maintenance and assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 41.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects true
and correct.
2. The City Engineer hereby is ordered and directed to prepare an annual
report as specified in California Streets and Highways Code § 22565, et
seq., with respect to City of Diamond Bar Assessment District No. 41 for
Fiscal Year 2020-21.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 7th day of April, 2020.
______________________________
Steve Tye, Mayor
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Resolution No. 2020-08
2
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was duly passed, approved and adopted by the City Council of
the City of Diamond Bar at the regular meeting held on the 7th day of April, 2020, by the
following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
______________________________
Kristina Santana, City Clerk
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Agenda #: 3.14
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE OF TWO (2) 2020 FORD TRUCKS FOR THE PUBLIC
WORKS DEPARTMENT
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the City Manager to issue a Purchase Order in the amount of
$85,888.62 to Fritts Ford for the purchase two (2) Ford trucks.
FINANCIAL IMPACT:
Adequate funding is available in the FY19/20 Vehicle Maintenance and Replacement
Fund, for the scheduled purchase of two (2) new Ford trucks in the amount of
$85,888.62. Below is a cost breakdown for this purchase.
• 2020 Ford F-250 XL SuperCab $36,989.90
• 2020 Ford F-450 Chassis Cab XL SuperCab $48,898.72
BACKGROUND/DISCUSSION:
Currently the City has two (2) 2006 Ford F-350 trucks that are being operated by the
Public Works Department. These vehicles have reached the end of their useful life, and
as such, funding for their replacement was included in the FY19/20 budget. The
acquisition of the two (2) new trucks will allow for the older (2006) trucks to be removed
from service and scheduled for surplus.
On February 20, 2020, the Public Works Department released a request for quote
(RFQ) for the purchase of two (2) 2020 Ford trucks, through the City’s online bidding
platform (PlanetBids), with a due date of March 5, 2020. Upon closure of the RFQ, two
quotes had been received. Staff reviewed both quotes and determined Fritts Ford to be
the lowest responsible bidder, with a quote of $85,888.62 for the purchase of two (2)
trucks. The other bidder only submitted a quote for one (1) of the vehicles/trucks and
was deemed non-responsive as they did not fully meet the City’s specifications.
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PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.14.a Fritts Ford Bid and Spec's
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Agenda #: 5.1
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL STRATEGIC PLAN 2021-24
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt the 2021-2024 Strategic Plan.
FINANCIAL IMPACT:
There is no financial impact resulting from this item.
BACKGROUND:
In April 2017, the City Council adopted its first three -year Strategic Plan as a new
approach to establishing goals and priorities for the community. The 2017 -2020
Strategic Plan included more than 90 action items and as the City approaches the end
of Fiscal Year 2019/2020, over 95% of the action items have been completed or are
substantially underway.
ANALYSIS:
With the pending completion of the 2017-2020 Strategic Plan, an extensive staff
engagement and participation process was conducted to develop a unified and updated
plan for City Council consideration. The updated plan was presented to the City Council
for review at the March 3, 2020 Study Session, and staff was directed to bring the Plan
forward for adoption at an upcoming Regular Meeting. As proposed, the 2021-2024
Diamond Bar Strategic Plan (Attachment 1) remains an aspirational guide to reaching
the City Council’s desired outcomes for the community and builds upon past success.
The proposed plan carries forward the original Vision Statement of “Celebrating Our
Roots, Building a Thriving Future” and establishes the following Core Values:
• Community & Livability
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• Transparency & Accountability
• Service & Professionalism
To meet these guidelines, the plan sets Goals, Strategies, and Key Initiatives.
Goals are the high-level aspirations that we seek to achieve that advance the Vision
and Core Values. The three overarching Goals established by this Strategic Plan are
also carried forward from the previous plan and include:
1. Responsible Stewardship of Public Resources
2. Open, Engaged and Responsive Government
3. Safe, Sustainable and Healthy Community
Strategies are the general policy directives established in support of the Go als. There
are three (3) Strategies for each Goal for a total of nine (9) Strategies.
Key Initiatives highlight some of the specific work plan items proposed to achieve the
Goals and Strategies. The Key Initiatives included in the document are but a few of the
many work plan items set forth by the City Council in the annual budget.
In addition, departments will be tasked with developing meaningful Performance
Measures to track achievement, maintain accountability and encourage continuous
improvement.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.1.a City Council Strategic Plan 2021-2024
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1
STRATEGIC PLAN
2021-2024
DiamondBarCa.gov
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In April 2017, the City Council adopted its first three-year Strategic Plan as a new approach to
establishing goals and priorities for the community. The 2017-2020 Strategic Plan was extremely
ambitious and included over 94 measurable action items consistent with the identified Vision,
Goals and Polices. By the end of Fiscal Year 2019/2020, over 95% of the action items were
completed or well underway, representing a significant and exceptional work effort.
It is now appropriate to establish priorities for the next three-year period. Building on past
successes, the 2021-2024 Diamond Bar Strategic Plan continues to be an aspirational road map
that guides the organization to realizing its core values and priorities. The Strategic Plan sets high-
level policy Goals and Strategies in support of the Vision and Core Values. The Key Initiatives
identified, along with other initiatives that will be developed and undertaken through the City’s
annual budget and in conjunction with departmental business plans, will help turn the vision into
reality. Performance Measures will be developed and utilized to demonstrate achievement,
accountability and continuous improvement.
ABOUT
Celebrating our Roots,
Building a Thriving Future
VISION
CORE VALUES
Community & Livability
We strive to improve the quality of life for
everyone that lives or works in Diamond Bar.
Transpar
This is
We believe in …
We operate openly to foster public trust and
accountability.
We endeavor to deliver exceptional service and
work to creatively solve problems.
Transparency & Accountability
Service & Professionalism
Adopted:
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STRATEGIES
Strategies are the policy directives established in support of the Goals.
Three Strategies have been identified for each Goal.
KEY INITIATIVES
Key Initiatives highlight some of the specific work plan items undertaken to
achieve the Goals and Strategies. Additional Initiatives will be developed and
implemented through the City’s annual budget and in conjunction with
departmental business plans to further advance the Vision of the Strategic Plan.
PERFORMANCE MEASURES
Performance Measures are quantifiable metrics used to demonstrate progress, achievement,
success and accountability. Performance Measures will be developed and periodically
reported on throughout the term of the Strategic Plan.
GOALS
Goals are the high-level aspirations that we seek to achieve that advance the
Vision and Core Values. The three overarching Goals established by this
Strategic Plan are:
1. Responsible Stewardship of Public Resources
2. Open, Engaged and Responsive Government
3. Safe, Sustainable and Healthy Community
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RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES
STRATEGY 1
Secure Long-Term Financial
Sustainability
Manage the City’s financial
resources with strategic planning,
effective project management,
accurate budgeting and reporting,
and performance metrics. Pursue
economic growth, diversification of
the sales tax base, business
recruitment and retention, job
development, and expanded
consumer choice in ways that
creates community and identity.
KEY INITIATIVES
1. RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES
1.1.1 Place a sales tax measure on
the November 2020 ballot for
voter consideration.
1.1.2 Reduce subsidies in Lighting
and Landscaping Assessment
Districts (LLADs) 39 and 41.
1.1.3 Develop a formal business
attraction and retention
program.
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RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES
STRATEGY 2
Maintain and Improve Public
Infrastructure, Parks, and
Facilities
Invest in well-maintained
infrastructure, public rights-of-way,
parks, and facilities that are clean,
safe, and reliable. As funding
opportunities become available,
consider construction of new or
renovations of existing facilities to
meet the needs of a diverse
community.
KEY INITIATIVES
1. RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES
1.2.1 Prioritize investment in capital
improvements and new
facilities through the a 5-Year
Capital Improvement
Program.
1.2.2 Utilize the Pavement
Management System to
prioritize maintenance on
residential and arterial streets.
1.2.3 Focus on adding to
maintenance reserve
accounts to keep up with
rising maintenance costs.
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RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES
STRATEGY 3
Leverage Technology to
Improve Business Processes
Use technology to create, enable,
or transform business processes that
reduce risk and enable continuous
process improvement to provide
more efficient and economical
delivery of services.
KEY INITIATIVES
1. RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES
1.3.1 Implement a new land
management system.
1.3.2 Maintain secure and reliable
network infrastructure.
1.3.3 Utilize enterprise software
programs across departments
to improve service,
performance, and
convenience.
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RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES 2. OPEN, ENGAGED AND RESPONSIVE GOVERNMENT
STRATEGY 1
Enhance Community
Engagement & Communication
In all facets of governance, operate
openly. Encourage engagement
and communication with residents
and businesses by making
participation easy and accessible.
Use traditional media and new
technologies to foster trust and
accountability.
2.1.1 Conduct a resident
satisfaction survey and use the
data as a baseline to identify
success and make service
and program improvements
where necessary.
2.1.2 Expand the variety of public
meetings and workshops to
encourage public awareness,
engagement, and
participation in City services
and programs.
2.1.3 Develop interactive website
resources and dashboards to
encourage resident
engagement in various City
programs and issues, including
but not limited to municipal
finance, public safety,
development projects, and
volunteer opportunities.
KEY INITIATIVES
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RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES 2. OPEN, ENGAGED AND RESPONSIVE GOVERNMENT
STRATEGY 2
Provide Excellent
Customer Service
Implement initiatives that provide a
positive experience for internal and
external customers. Identify key
business process improvements that
result in more timely, courteous,
efficient, accurate, and convenient
service. Seek solutions and options
to creatively solve problems and
resolve issues.
2.2.1 Audit business practices to
identify innovative and more
convenient ways to provide
service to the public.
2.2.2 Increase traffic to the online
customer service request
system. Establish baseline
performance and develop
ways to reduce customer
response times where possible.
2.2.3 Launch an organizational digital
records initiative with the goal
of imaging all permanent
historical records within 10
years.
KEY INITIATIVES
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RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES 2. OPEN, ENGAGED AND RESPONSIVE GOVERNMENT
STRATEGY 3
Create and Sustain a High-
Performing Organization
Implement initiatives that increase
employee productivity, build
positive/respectful/value-based
organizational culture that attracts,
retains, motivates, and empowers
employees, encourage creativity,
etc. Invest in employees and provide
them with the skills necessary to be
innovative and flexible problem-
solvers for the community.
2.3.1 Develop an employee
mission and values
statement that represents
an organizational culture
that is supportive of
community core values.
2.3.2 Establish a formal employee
onboarding program to
help new hires understand
their role, the City’s
organizational culture,
technical aspects of the
workplace, and customer
service expectations.
2.3.3 Develop formal programs to
recognize employee and
organizational success and
encourage continuous
improvement.
KEY INITIATIVES
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RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES
STRATEGY 1
Enhance Public Safety
In partnership with the Los Angeles
County Sheriff’s and Fire
Departments, residents, and
business owners, develop and
implement community-oriented
crime prevention, emergency
response and preparedness, and
safety programs, services, and
strategies.
3.1.1 Develop new and
expanded emergency
preparedness resources for
residents and businesses to
enhance resiliency in the
event of a natural disaster or
public emergency.
3.1.2 Develop enhanced staff
preparedness exercises to
simulate responses to a
variety of emergency
situations.
3.1.3 Develop a block captain
education program to
enhance Neighborhood
Watch programs.
KEY INITIATIVES
3. SAFE, SUSTAINABLE AND HEALTHY COMMUNITY
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RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES
STRATEGY 2
Improve Mobility
Using infrastructure enhancements,
technological improvements, and
local, state, regional, and federal
partnerships, develop and implement
solutions that reduce traffic
congestion, enhance driver,
pedestrian, and bicycle safety, and
encourage use of alternative
methods of transportation.
3.2.1 Secure funding necessary to
construct the SR 57/60
Confluence project.
3.2.2 Improve the transportation
infrastructure network through
Complete Streets approach.
3.2.3 Engage the Traffic
Management System to
optimize efficiency during
peak travel time.
KEY INITIATIVES
3. SAFE, SUSTAINABLE AND HEALTHY COMMUNITY
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RESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES
STRATEGY 3
Offer high-quality cultural arts and
enrichment, recreational, and social
programs, services, parks and
facilities, and partnerships that serve
the needs of the community.
Promote programs and services that
encourage clean and safe
neighborhoods. Pursue initiatives
and policy that protect limited
natural resources, promote air
quality, reduce greenhouse gas
emissions, preserve open spaces,
and promote sustainable practices
in the community.
3.3.1 Consistent with the Diamond
Bar General Plan 2040, update
the Development Code and
Housing Element.
3.3.2 Develop a property owner
education program to improve
property maintenance and
encourage code compliance.
3.3.3 In accordance with the
Diamond Bar Climate Action
Plan 2040, improve energy
efficiency, resource
conservation, and
environmental sustainability in
City facilities and operations.
KEY INITIATIVES
3. SAFE, SUSTAINABLE AND HEALTHY COMMUNITY
Enhance Quality of Life &
Support Environmental Health
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City of Diamond Bar | 21810 Copley Drive | Diamond Bar, CA 91765
(909) 839-7000 | info@diamondbarca.gov | DiamondBarCA.gov
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Agenda #: 5.2
Meeting Date: April 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: 2019 PUBLIC SAFETY REPORT
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Receive and File Report.
FINANCIAL IMPACT:
None.
BACKGROUND:
Since incorporation, Diamond Bar has partnered with the Los Angeles County Fire
Department for fire and emergency medical response services and the Los Angeles
County Sheriff’s Department for law enforcement services. The Public Safety Annual
Report (Attachment 1) provides the City Council and community with a detailed
overview of programming and statistics for each agency in calendar year 2019. The
analysis below is a very brief summary of the report’s contents.
ANALYSIS:
Los Angeles County Fire Department
In 2019, Diamond Bar fire stations responded to more than 3,000 calls, including 59
fires and 2,534 rescue/emergency medical services calls. In addition to these core
services, the Department provided a number of key fire prevention programs and
training and education/engagement opportunities, including:
• Annual Tonner Canyon Wildland Fire Training Exercise (SOLAR)
• Annual Brush Clearance Inspection Program
• Community Emergency Response Team (CERT)
• Ready, Set, Go!
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• Hands-Only CPR
• Explorer Program (Post 19)
Los Angeles County Sheriff’s Department
In 2019, the Sheriff’s Department fielded 10,818 calls for service in Diamond Bar. Total
Part 1 Crime was reduced by 1.7% when compared with 2018 and down 11.05% over
the past two years. Part 1 Property Crime was reduced by 3.3%, with residential
burglaries down by more than 37%. Part 1 Violent Crime increased by 24.1% as a result
of 14 additional incidents during the year. This increase was associated with a spike in
domestic assaults.
The Sheriff’s Department continues to partner with the City on a number of
supplemental initiatives, including:
• Special operations, including burglary suppression patrols and undercover
operations.
• Let’s Talk Public Safety Public Education and Engagement Program, which
includes, but is not limited to:
o Neighborhood Watch
o Neighborhood Meeting Series
o RING Security Camera Discount Program
o Coffee with a Cop
o Safety Speaks Blog/Public Safety Tip Sheets
o Report for Reward Program
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.2.a Public Safety Annual Report - 2019
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www.diamondbarca.gov
PUBLIC SAFETY
Annual Report
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CITY OF DIAMOND BAR 2019 PUBLIC SAFETY REPORT II
2019 Public Safety Report
Table of Contents
INTRODUCTION --------------------------------------------------------------------------- 1
LOS ANGELES COUNTY FIRE DEPARTMENT ---------------------------------------------------- 2
Fire Stations --------------------------------------------------------------------------------- 2
East County Administrative Office (ECAO) ------------------------------------------------ 2
Personnel ------------------------------------------------------------------------------------ 3
Fire Department Statistics ---------------------------------------------------------------- 3
Fire Prevention and Preparedness Programs ------------------------------------------- 4
Annual Tonner Canyon Wildland Fire Training (SOLAR) -------------------------------------- 4
Annual Brush Clearance Inspection Program --------------------------------------------------- 4
Community Emergency Response Team (CERT) ----------------------------------------------- 5
Ready, Set, Go! -------------------------------------------------------------------------------------------- 6
Hands-Only CPR ------------------------------------------------------------------------------------------- 6
Safe Surrender---------------------------------------------------------------------------------------------- 6
Explorer Program (Post 19) ----------------------------------------------------------------------------- 7
LOS ANGELES COUNTY SHERIFF’S DEPARTMENT -------------------------------------------- 8
Contract Law Enforcement Program ------------------------------------------------------ 8
Diamond Bar/Walnut Station --------------------------------------------------------------- 8
Expenditures ------------------------------------------------------------------------------ 9
Law Enforcement Deployment and Volunteers --------------------------------------- 10
Personnel--------------------------------------------------------------------------------------------------- 10
Volunteers on Patrol ------------------------------------------------------------------------------------ 11
Crime Statistics Analysis ---------------------------------------------------------------- 11
Part I Crimes Defined ---------------------------------------------------------------------------------- 11
Calls for Service ------------------------------------------------------------------------------------------ 12
Response Times ------------------------------------------------------------------------------------------ 12
Arrests ------------------------------------------------------------------------------------------------------- 12
2019 Part 1 Crime Statistics Summary -------------------------------------------------- 12
One-Year Comparison (2019 vs. 2018) ------------------------------------------------ 13
Historical Comparison------------------------------------------------------------------- 14
Part I Crime – Historical Comparison ------------------------------------------------- 15
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Early City History Comparison -------------------------------------------------------- 16
Five Year Comparison (2015-2019) ---------------------------------------------------- 18
Local Agency Comparison – Crime Rate Per 10,000 Population --------------------- 18
Traffic Statistics--------------------------------------------------------------------------- 20
Crime Prevention, Outreach and Advocacy ------------------------------------------ 21
Special Operations ---------------------------------------------------------------------- 21
Taking Back Our Communities Coalition ---------------------------------------------- 22
Let’s Talk Public Safety Program -------------------------------------------------------- 22
Neighborhood Watch --------------------------------------------------------------------------------- 23
RING Security Camera Discount Program ------------------------------------------------------ 23
Coffee with a Cop -------------------------------------------------------------------------------------- 24
Safety Speak Blog --------------------------------------------------------------------------------------- 24
Public Safety Tip Sheets ------------------------------------------------------------------------------- 24
School Safety Enhancements ----------------------------------------------------------------------- 24
Clergy Outreach ---------------------------------------------------------------------------------------- 25
Success Through Awareness & Resistance (STAR) Program ------------------------------ 25
Report for Reward -------------------------------------------------------------------------------------- 25
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CITY OF DIAMOND BAR 2019 PUBLIC SAFETY REPORT 1
Since incorporation, the City
Council has made public safety
its top priority, maintaining a fully
funded contract law
enforcement program with the
Los Angeles County Sheriff’s
Department. This commitment
has resulted in Diamond Bar’s
standing as one of the safest
communities in the San Gabriel
Valley.
This report will provide
background on the City’s law
enforcement and fire protection
programs and an analysis of
2019 crime statistics.
CITY OF DIAMOND BAR
21810 Copley Drive
Diamond Bar, CA 91765
(909) 839-7010
info@diamondbarca.gov
www.diamondbarca.gov
Source: City of Diamond Bar,
Los Angeles County Sheriff’s
Department, Los Angeles
County Fire Department
LAW ENFORCEMENT AND CRIME PREVENTION
FIRE SAFETY AND PREVENTION SERVICES
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LOS ANGELES COUNTY FIRE DEPARTMENT
The City is served by the Los Angeles County Fire Department under the Consolidated
Fire Protection District. The District, which is funded through annual property tax
assessment levied by Los Angeles County, provides fire protection and prevention and
emergency medical services to City residents and business owners. The District serves 59
of the County’s 88 cities.
Fire Stations
• Station 119
20480 East Pathfinder Road
Engine 119
Squad 119
• Station 120 (Battalion HQ)
1051 South Grand Avenue
Engine 120
Patrol 120
Water Tender 120
• Station 121
346 Armitos Place
Engine 121
East County Administrative Office (ECAO)
With the renovation of the former Diamond Bar Library site completed, the City is now
home to the Los Angeles County Fire Department East County Administrative Office
(ECAO). ECAO brings many key department personnel to Diamond Bar, including the
Assistant Fire Chief, Community Services Liaison, Division Secretary, Nurse Educator, Fire
Prevention Captain, three Fire Prevention Inspectors, and a plan checker. The proximity
to these officials will further enhance service to Diamond Bar residents and businesses.
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Personnel
Assistant Fire Chief Jim Robinson oversees three Diamond Bar fire stations, which are
staffed with the following positions:
Fire Department Statistics
Total Fire Dept. Incidents – One Year Comparison
Category 2019 2018
Fire Incidents 59 66
Rescue/EMS 2,534 2,501
Overpressure/Rupture/Explosion
/Overheat 3 3
Hazardous Condition 7 24
Service Call 81 96
Special Incident 12 10
Good Intent Call 260 296
False Alarm Call 210 261
Total Fire Loss in Dollars – One Year Comparison
Category 2019 2018
Total Property Loss $628,050 $1,027,452
Structure $147,000 $874,500
Mobile Property $301,050 $135,400
All Other $180,000 $17,552
Total Content Loss $70,050 $256,570
Structure $50,500 $237,020
Mobile Property $9,550 $15,050
All Other $10,000 $4,500
Position Number of Personnel
Battalion Chiefs 3
Firefighters 36
Community Services Liaison 1
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Fire Prevention and Preparedness Programs
Annual Tonner Canyon Wildland Fire
Training (SOLAR)
In May, the annual SOLAR Training Exercise
takes place in neighboring Tonner Canyon.
The name SOLAR is an acronym for the
counties that surround the area - San
Bernardino, Orange, Los Angeles and
Riverside, and for agencies serving these
areas.
The annual exercise is a result of the 2008
Freeway Complex Fire, allowing multiple
agencies to prepare and train within a
mutual threat area, practice
communication using the same radio
frequency, work under a unified
command, and build relationships.
Now in its tenth year, the Tonner Canyon
Exercise also offers the City an opportunity
to open its EOC and exercise as if a major
incident were taking place. The Fire
Department extends invitations to council
members and City staff to observe.
Annual Brush Clearance Inspection Program
The Brush Clearance Program is a joint effort between the Fire Department, the County
of Los Angeles Department of Agricultural Commissioner/Weights and Measures, and
the Weed Abatement Division.
The Fire Department’s Brush Clearance Unit (BCU) enforces the Fire Code as it relates to
brush clearance on improved parcels. The BCU works closely with all county fire stations,
coordinating inspections, providing training for fire station personnel and to support
station compliance efforts.
On May 1 of each year, Diamond Bar Fire Stations begin annual brush clearance
(defensible space) inspections, focusing on designated brush areas and high fire
severity zones within the City. Required clearance of native vegetation and properly
maintained ornamental vegetation is the first line of defense against wildfire.
Conscientious efforts on behalf of the property owner to comply with Fire Department
requirements will greatly reduce the chances of fire spreading onto property. In 2019,
3,068 inspections were conducted in Diamond Bar.
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Diamond Bar Stations look forward to working with homeowners to ensure the risk of fire
hazard is reduced on their property. The Fire Department’s website
(www.fire.lacounty.gov) offers additional information and resources regarding annual
brush inspections.
Community Emergency Response Team (CERT)
Following a major disaster, fire and rescue
resources may be unable to immediately
respond to all those in need. In such a
crisis, it will be neighbors assisting neighbors
until emergency response personnel can
arrive. Community Emergency Response
Team (CERT) training provides residents
with the skills and tools necessary to take
care of themselves, their families,
neighbors, and coworkers in the event of a
disaster.
The Fire Department offers free, FEMA-
approved 20-hour CERT training to the
communities served. Classes are taught by
firefighters who educate residents on
hazards that may impact their area, and
basic disaster response skills such as fire
safety, light search and rescue, team
organization, and disaster medical
operations. Upon completion of the
course, CERT members are better
prepared to assist those in their home,
neighborhood or workplace following an
event when professional responders are
not immediately available to help. It is important to note that CERT volunteers do not
work for the Los Angeles County Fire Department. Thirty-five participants completed
Diamond Bar-based CERT training in 2019.
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Ready, Set, Go!
Los Angeles County is one of the most
beautiful places to live, but for those
living in “wildland urban interface areas,”
it does not come without risks. Drought
and insect infestation has made fire
season year-round and increased the
ever-growing number of wildfires.
The Fire Department, along with
partnering agencies, stand ready to
quickly respond to contain wildfires,
utilizing firefighting resources from the air
and ground to help protect residents and
property from wildfire. The Ready! Set!
Go! Program was created to provide
residents with critical information on
creating defensible space around the
home, retrofitting the home with fire-
resistant materials, and preparing
residents to safely evacuate well ahead
of a wildfire.
Local fire stations encourage Diamond Bar residents living in brush areas and high fire
severity zones to be ready and prepared by taking time to review the Ready! Set! Go!
Program. To download a copy of the Ready! Set! Go! brochure, residents are
encouraged to visit fire.lacounty.gov.
Hands-Only CPR
Hands-Only CPR is different from conventional “mouth-to-mouth” CPR and is designed
to teach people basic CPR skills to aid a family member, friend, or other person in need.
If provided immediately after sudden cardiac arrest, Hands Only CPR (using chest
compression only) can double or triple a victim’s chance of survival until emergency
responders arrive.
The Fire Department offers Hands Only CPR training to residents during community
events and public safety presentations. In addition, Diamond Bar Fire Stations conduct
free training during the annual “Sidewalk CPR Day”. “Sidewalk CPR Day” is held during
the first week of June and takes place at various sites across the county. For the past
two years, Chili’s Diamond Bar has served as a local “Sidewalk CPR Day” location.
Safe Surrender
The Safely Surrendered Baby Law was created in response to the increasing number of
newborn infant deaths due to abandonment in unsafe locations, and signed
permanently into state law in January 2006.
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The law's intent is to save lives of newborn infants at risk of abandonment by
encouraging parents or persons with lawful custody to safely surrender the infant within
72 hours of birth to any fire station or hospital, with no questions asked. Station 120 has
been a Safe Surrender site in recent years.
Explorer Program (Post 19)
The Fire Department Explorer Program is a
joint venture with “Learning for Life”
designed for young adults 15-20 years of
age interested in learning about a career in
fire service. The Explorer Program is
overseen by firefighters who are Explorer
Advisors, and participation in the program is
available throughout Los Angeles County.
After meeting the program’s entrance
requirements, Explorers have the
opportunity to qualify for a 12-day training
academy held on six consecutive
weekends. During the academy, Explorers
are trained on firefighting skills, hose lay
evolutions, ladder techniques, salvage
operations, wildland firefighting procedures,
proper use of firefighting tools and
equipment, breathing apparatus use, and
other related subjects.
Upon graduation from the academy,
Explorers are qualified to ride along on an
engine, truck or paramedic squad and
respond to actual fire and medical emergencies.
During ride-alongs, Explorers use the training they received to assist Department
personnel at emergency incidents and participate in other station activities and duties.
In addition to attending weekly meetings, Explorers are involved in various community
service activities such as staffing booths during city functions, safety fairs, and
demonstrations for public education events. Because of the Explorer Program, many
have continued on to pursue a career in the fire service. Explorer Post 19 represents and
serves the City of Diamond Bar.
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LOS ANGELES COUNTY SHERIFF’S DEPARTMENT
Contract Law Enforcement
Program
Diamond Bar’s law enforcement services
are provided by the Los Angeles County
Sheriff’s Department under the Municipal
Law Enforcement Service Agreement
(MLESA) with the County of Los Angeles.
The “contract law” model was pioneered
by the County and dates back to 1954,
when Lakewood became the first City to
partner with the Sheriff’s Department.
Using this initial agreement as a template,
42 of the County’s 88 cities followed suit
and joined the Contract Law
Enforcement Program. The Contract Law
Enforcement Program allows cities like
Diamond Bar to develop a customized
policing program that accounts for
unique community characteristics and
priorities at a cost-effective rate when
compared to a municipal department.
The contract law model provides
Diamond Bar with access to the full resources of the nation’s largest Sheriff’s
Department, from Aero Bureau and SWAT to narcotics and major crimes task forces.
Diamond Bar/Walnut Station
The Diamond Bar law enforcement team is housed out of the Diamond Bar/Walnut
Station, located at 21695 Valley Blvd. in Walnut and can be reached by phone at (909)
595-2264.
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Expenditures
The City’s contract law expenses
comprised of the per-unit cost for each
deputy plus a percentage-based fee
known as the Liability Trust Fund (LTF). The
LTF is a County-controlled surcharge
applied to fund liability-related issues
resulting from the delivery of law
enforcement services to contract cities.
The LTF in FY 2019-20 is 11%. All contract
cities pay the same rate.
The City’s base contract law personnel
cost for FY 2019-20 is $6,135,151 plus LTF of
$674,887. In addition to these personnel
costs, the City purchases a block of 420
lessons by the STAR Deputy at an annual
cost of $110,376, bringing the City’s annual
base personnel cost to $6,920,414. This
total represents approximately 26.1% of
the FY 2019-20 General Fund budget, a
rate significantly lower than those required
to operate an in-house police department
and its associated facility, equipment, liability and personnel/retirement costs.
Since FY 2015-16, contract law personnel costs have increased by an average 5.2%
annually. Annual increases are due to a number of factors, including labor contract
increases, rising LTF rates and the fact that previously vacant positions/retirements were
refilled at full-time rates.
Fiscal Year Base Personnel Cost + STAR + LTF LTF Rate
2019-20 $6,920,414 11%
2018-19 $6,564,731 10.5%
2017-18 $6,318,667 10%
2016-17 $6,022,660 9.5%
2015-16 $5,650,840 6%
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FY 2020-21 base personnel costs rates are expected to increase by 5.5% and the LTF is
expected to reach 11.5%. At these rates, the expected FY 2020-21 contract law personnel
costs will exceed $7 million.
Law Enforcement Deployment and Volunteers
Personnel
Captain Al Reyes has led Diamond Bar/Walnut Station personnel since 2016. Lieutenant
Steve Tousey is currently Diamond Bar’s Service Area Lieutenant, providing direct day-
to-day coordination with staff on law enforcement and crime prevention matters.
The City’s FY 2019-20 contract law personnel deployment is as follows:
The City’s contract law rates are all-inclusive, meaning that the City is not charged for
the full complement of command, detective, and administrative staff such as the
Captain, Service Area Lieutenant, Detective Bureau, and other support personnel,
facilities, equipment, or emergency deployments in response to an emergency or
disaster.
The City’s patrol deputies are assigned to one of three shifts, with personnel levels
ranging from three to eight deputies per shift. Personnel levels are adjusted by the
Captain and Service Area Lieutenant based on trends and operations and may be
supplemented on any shift by additional personnel, including the Special Assignment
Team.
The Special Assignment Team (made up of 40-Hour Deputy, No Relief positions) is a
community policing program designed to provide maximum flexibility and
responsiveness.
Position Number of Personnel
40-Hour Deputy 1
56-Hour Deputy 10
40-Hour Deputy, No Relief (Special Assignment Team) 5
STAR Deputy 1
Law Enforcement Technician, with Vehicle 1
Community Services Assistant, with Vehicle 1
Total Contract Personnel: 19
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In addition to conducting suppression patrols, traffic enforcement, and special
investigations targeting specific crime trends, Special Assignment Team deputies work
directly with residents, businesses, and schools to provide a consistent customer service
presence from law enforcement. They also provide additional specialized traffic
enforcement, lead Neighborhood Watch, represent the Department at public
meetings and events, and handle community relations.
Volunteers on Patrol
Diamond Bar Volunteers on Patrol (VOPs) play a
key role in the City’s public safety program.
These dedicated residents of all ages provide
significant assistance to the Station and
Diamond Bar community. VOPs perform non-
hazardous duties such as residential vacation
checks, park safety checks, traffic control
operations, and directed patrol assignments. The
City Council honors Diamond Bar Volunteers on
Patrol at an annual holiday appreciation dinner.
A total of 24 VOPs serve Diamond Bar, with 15
providing patrol services and nine handling
other tasks, including station customer service. In
2019, the VOPs provided 8,894 hours of service to
the community. Using the LASD hourly volunteer
rate of $25.43 per hour, the VOPs provided
$226,174 in value to Diamond Bar.
Crime Statistics Analysis
The following analysis is based on statistics provided by LASD for the 2019 calendar year.
Part I Crimes Defined
Part I crimes are reported in two categories: Violent and Property crimes.
Violent Crimes include:
• Homicide
• Rape
• Aggravated Assault
• Robbery
Property Crimes include:
• Burglary
• Larceny theft
• Grand Theft Auto
• Arson
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These standardized classifications are reported to the FBI and are collectively known as
“index” crimes because the crimes are considered serious, tend to be reported more
reliably than others, and are reported directly to the local police versus another
agency.
Calls for Service
Calls for Service – One Year Comparison
Category 2019 2018 Difference % Change Historical
Avg.
Total Calls For Svc. 10,818 11,410 -592 -5.2% 11,849.85
Emergency 575 556 19 3.4% 285.93
Priority 1,624 1,813 -189 -10.4% 1,964.07
Routine 8,619 9,041 -422 -4.7% 9,599.85
Response Times
Response Times – One Year Comparison
Category 2019 2018 Difference % Change Historical
Avg.
Emergency 4.5 4.2 0.3 7.1% 4.7
Priority 8.6 9.5 -0.9 -9.5% 7.98
Routine 26.2 24.3 1.9 7.8% 23.32
Arrests
Total Arrests – One Year Comparison
Category 2019 2018 Difference % Change Hist. Avg.
Total Arrests 664 569 95 16.7% 611.91
2019 Part 1 Crime Statistics Summary
Total Part 1 Crime was down 1.7% in 2019, the second consecutive year of declining
crime rates. When compared to 30 years of performance, 2019 Total Part I Crimes were
the 11th lowest in the City’s history, a ranking driven by the 11th lowest Part I Property
Crime totals. Part I Violent Crime totals remain low, ranking 10th lowest in the City’s
history.
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Safehome.org ranked Diamond Bar as the 8th safest city
in California and 44th safest city in the United States,
based on a population of 50,000 or greater.
Safehome.org is a home security company that
publishes an annual list of safest cities based on a
methodology that factors in annual FBI Uniform Crime
Reporting data, crime trends, law enforcement
personnel allocations, and community demographic
metrics. The Safehome.org report is available at
www.safehome.org/safest-cities.
SafeWise.com, another home security website, ranked Diamond Bar as the 14th safest
city in California using a formula based on the attitudes and concerns of residents
about violent and property crime and environmental and workplace safety. The
SafeWise.com report is available at www.safewise.com/blog/safest-cities-california/.
One-Year Comparison (2019 vs. 2018)
Total Violent Crimes increased by 24.1% from 2018, due to an increase of 23
aggravated assault incidents. A review of these incidents finds the vast majority to be
domestic versus random in nature.
Total property crimes were reduced by 3.3%, with decreases in the burglary, grand theft
auto, and arson categories. Of particular note is a 37.2% reduction in residential
burglaries. Burglary and larceny incidents accounted for 89.7% of all Part I Crime in
Diamond Bar in 2019.
Part I Crime – One Year Comparison
Category 2019 2018 Difference % Change
Total Pt. 1 Crime 982 999 -17 -1.7%
Pt. 1 Rate/10,000 170.45 173.92 -3.47 -2%
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Part I Violent Crime – One Year Comparison
Category 2019 2018 Difference % Change
Total Violent Crimes 72 58 14 24.1%
Violent Rate/10,000 12.5 10.13 2.37 23.4%
Homicide 1 2 -1 -50%
Rape 4 7 -3 -42.9%
Robbery 25 30 -5 -16.7%
Aggravated Assault 42 19 23 121.1%
Part I Property Crime – One Year Comparison
Category 2019 2018 Difference % Change
Total Property Crimes 910 941 -31 -3.3%
Property Rate/10,000 157.95 164.40 -6.45 -3.9%
Burglary 282 360 -78 -21.7%
Residential 152 242 -90 -37.2%
Commercial/Other 130 118 12 10.2%
Larceny 574 521 53 10.2%
From Vehicle 217 203 14 6.9%
Grand Theft Auto 52 55 -3 -5.5%
Arson 2 5 -3 -60%
Historical Comparison
To look beyond the small sample size in a year-to-year comparison, it is helpful to
compare current data with performance over a longer horizon. In 2019, Total Part I
Crimes and Total Part I Violent Crimes were 16.2% and 46.4% lower than the 30-year
historical averages. Total Part I Property Crimes were down by 12.3% when compared
to historical averages.
However, the City’s historic averages outpace historical medians across all categories,
indicating that the historical average is influenced by the higher-crime totals in the
City’s early years following incorporation. Thus, the historical median may provide a
more balanced and accurate comparison.
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In 2019, Total Part I Crime came in 2.5% under the historical median, Total Part I Violent
Crime came in 33% under the historical median, and Total Part I Property Crime came in
3.1% under the historical median.
Part I Crime – Historical Comparison
Category 2019 Hist. Avg. %
Difference
Hist.
Median
%
Difference
Total Pt. 1 Crime 982 1171.93 -16.2% 1007.5 -2.5%
Pt. 1 Rate/10,000 170.45 205.43 -17% 174.93 -2.6%
Total Violent Crimes 72 134.4 -46.4% 107.5 -33%
Violent Rate/10,000 12.5 23.57 -47% 18.34 -31.8%
Homicide 1 1.2 -16.7% 1 0%
Rape 4 5.33 -25% 5 -20%
Robbery 25 44.2 -43.4% 39 -35.9%
Aggravated Assault 42 83.67 -49.8% 58.5 -28.2%
Total Property Crimes 910 1037.53 -12.3% 939.5 -3.1%
Property Rate/10,000 157.95 181.86 -13.1% 164.1 -3.7%
Burglary 282 310.67 -9.2% 296.5 -4.9%
Larceny 574 560 2.5% 523 9.8%
GTA 52 161.87 -67.9% 125 -58.4%
Arson 2 5.77 -65.3% 4.5 -55.6%
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The following charts plot the historic Part 1 Crime trends dating back to 1990 (the first full
year of data available for Diamond Bar). While it is a popular belief that current crime
rates are higher than those in the early years of cityhood, the data indicates the
opposite. 2019 Total Part 1Crime is 37% less than 1990-1999 averages, Total Violent Crime
is 70% less than 1990-1999 averages, and Part 1 Property Crime is 31% less than 1990-
1999 averages. The following charts demonstrate trends in each category throughout
the City’s history.
Early City History Comparison
Category 1990-99 Average 2019 Difference
Total Pt. 1 Crime 1,558 982 -37%
Total Violent Crimes 240.1 72 -70%
Total Property Crimes 1,317.9 910 -31%
0
200
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1400
1600
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2000
199019911992199319941995199619971998199920002001200220032004200520062007200820092010201120122013201420152016201720182019REPORTED P1 CRIMESYEAR
Diamond Bar Total Part 1 Crime Statistics *
1990-Present
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0
50
100
150
200
250
300
350
199019911992199319941995199619971998199920002001200220032004200520062007200820092010201120122013201420152016201720182019REPORTED VIOLENT CRIMESYEAR
Diamond Bar Total Part 1 Violent Crime Statistics *
1990-Present
0
200
400
600
800
1000
1200
1400
1600
1800
199019911992199319941995199619971998199920002001200220032004200520062007200820092010201120122013201420152016201720182019REPORTED PROPERTY CRIMESYEAR
Diamond Bar Total Part 1 Property Crime Statistics *
1990-Present
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Five Year Comparison (2015-2019)
To provide a more recent sample that is less subject to the impacts of the early years of
the City’s history, a five-year snapshot comparison is also included in this analysis.
Part I Crime – 5-Year Historical Comparison
Category 2019 5-Year
Avg.
%
Difference
5-Year
Med.
%
Difference
Total Pt. 1 Crime 982 991 -0.9% 999 -1.7%
Pt. 1 Rate/10,000 170.45 173.92 -2% 173.4 -1.7%
Total Violent Crimes 72 62.2 15.8% 58 24.1%
Violent Rate/10,000 12.5 10.86 15.1% 10.16 23%
Homicide 1 1.2 -16.7% 1 0%
Rape 4 4.8 -16.7% 4 0%
Robbery 25 26 -3.8% 25 0%
Aggravated Assault 42 30.2 39.1% 27 55.6%
Total Property Crimes 910 928.8 -2% 938 -3%
Property Rate/10,000 157.95 162.12 -2.6% 163.33 -3.3%
Burglary 282 333.6 -15.5% 360 -21.7%
Larceny 574 522.8 9.8% 521 10.2%
GTA 52 69.2 -24.9% 70 -25.7%
Arson 1 3.2 -68.8% 3 -66.7%
Local Agency Comparison – Crime Rate Per 10,000 Population
Directly comparing the performance of one city versus another is difficult, often lacking
nuance and context. Cities experience crime trends based on the features and
characteristics unique to that community, and these can vary greatly even among
neighbors.
For example, some cities may experience lower volumes of property crime but higher
violent crime rates and cities with major commercial/retail centers and/or tourist
economies may experience a greater volume of property crime than those without.
While such comparisons are inherently imperfect, the most effective way to compare
local agency performance is not via raw totals but on a per capita basis. To do so, one
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can use a metric that calculates the number of crimes reported per 10,000 in
population. A comparison of Diamond Bar to other East Division LASD contract cities is
included below, sorted by Crime Rate Per 10,000 Population, high to low.
Note: Unincorporated Rowland Heights is not a contract city but is included here as a
reference due to its status as an immediate neighbor to Diamond Bar.
East Patrol Division Local Agency Comparison –
Crime Rate Per 10,000 Population
City 2019 2018 Difference % Change
Industry 54502.16 46323.64 8178.52 17.66%
South El Monte 287.79 358.20 -70.41 -19.66%
San Dimas 263.89 242.77 21.12 8.7%
Rowland
Heights 205.15 196.78 8.37 4.25%
Rosemead 202.82 266.10 -63.28 -23.78%
Diamond Bar 170.45 173.92 -3.47 -2%
Duarte 163.97 212.57 -48.6 -22.86%
La Canada
Flintridge 163.24 165.65 -2.41 -1.45%
La Puente 149.06 164.09 -15.03 -9.16%
La Habra
Heights 148.32 120.86 27.46 22.72%
Walnut 138.87 166.06 -27.19 -16.37%
Bradbury 115.67 157.73 -42.06 -26.67%
Temple City 108.75 148.02 -39.27 -26.53%
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Traffic Statistics
Diamond Bar is located in Southern
California, a region with a population of
nearly 24 million, and is immediately
adjacent to one of the most congested
freeway interchanges in the nation,
presenting serious and unique traffic
enforcement challenges. Arterial streets
face a high volume of cut-through traffic.
School zones are impacted by a
significant amount of out-of-district
commuters during pick-up and drop-off
periods. Large-scale residential
development projects currently under
construction in the Inland Empire will likely
result in additional commuter traffic on
the freeways in the coming years.
The City’s efforts to improve and expand
traffic management infrastructure (signal
synchronization, traffic management
system, Neighborhood Traffic
Management System, etc.) is the first line of defense against traffic congestion.
Ongoing enforcement efforts by the City’s law enforcement team work to ensure that
drivers travel safely, reducing collisions and travel delays.
In addition to routine, daily enforcement by the dedicated traffic enforcement car,
patrol deputies on all shifts provide enforcement. Supplemental enforcement is
provided by the Special Assignment Team on an as-needed basis, particularly in busy
school zones. Deputies and City staff have also been working closely with school
administrators to develop improvements to existing school circulation plans.
Captain Reyes and his team have implemented strategies to target unsafe driving,
resulting in a 40% increase in traffic citations issued in 2019, during which total collisions
dropped by 12.4%.
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The following chart includes traffic collision and citation information for the past two
annual reporting periods.
Traffic Statistics
Category 2019 2018 Difference % Change
Total Collisions 479 547 -68 -12.4%
Injury 129 114 15 13.2%
Fatal 1 1 0 0%
DUI Collisions 22 13 9 6.9%
Total Citations 3,228 2,305 923 40%
Hazardous (Moving
Violations) 2,843 1,878 965 51.4%
Non-Hazardous 385 427 -42 -9.8%
Parking 5,914 5,376 538 10%
Crime Prevention, Outreach and Advocacy
In addition to daily patrols, the City uses a diverse array of supplemental techniques to
prevent and reduce crime and develop partnerships in the community. fexplorer
Special Operations
In addition to the funding of regular law enforcement personnel, the annual municipal
budget includes appropriations for as-needed special operations outside the scope of
daily patrols. Multiple special operations were conducted in 2019, focusing on burglary
suppression and DUI enforcement. Suppression operations included expanded patrol
units, undercover personnel and vehicles, and targeted surveillance, with allocated
resources fully dedicated for the specific task.
Supplemental burglary suppression efforts were conducted in 2019. An operation
conducted in May and June of 2019 resulted in a 26.9% reduction in vehicle burglaries
when compared to the previous period. In addition, 13 misdemeanor arrests were
made as a result of the operation.
Supplemental undercover operations are funded with additional City Council budget
appropriations outside annual personnel contract costs.
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Taking Back Our Communities Coalition
The City remains an active participant in the Taking
Back Our Communities Coalition, with Council
Members Low and Lyons serving as delegates. The
Coalition was established in the wake of changes to
criminal law in California as a result of AB 109 and
Propositions 47 and 57. The Taking Back Our
Communities Coalition aims to:
• Raise public awareness of why crime is increasing in
California.
• Advocate for legislative changes to improve law
enforcement's ability to respond to crime.
• Provide a consistent message surrounding the facts and impacts of AB 109,
Proposition 47, and Proposition 57.
A summary of AB 109 and Propositions 47 and 57 is included below for reference.
In 2011, the legislature passed and Governor Brown signed Assembly Bill 109 (AB 109),
known as the Public Safety Realignment bill, resulting in the transfer of responsibility of
newly-convicted low-level offenders from state prisons to local county jails. County
officials report that this transfer of responsibility has resulted in overcrowding of local jail
facilities, forcing the implementation of alternatives to incarceration.
In 2014, California voters passed Proposition 47, known as the Criminal Sentences.
Misdemeanor Penalties. Initiative Statute. This measure required misdemeanor
sentencing for many formerly felony crimes, including larceny and burglary, provided
the value of the stolen goods was less than $950, and the personal use of illegal drugs.
In 2016, California voters passed Proposition 57, known as the Public Safety and
Rehabilitation Act. This measure expedites parole consideration for nonviolent offenders
and provides incentive-based sentence-reduction opportunities to inmates based on
good behavior and prison rehabilitative program participation and completion. This has
reduced incarceration time for many property crime violations.
Let’s Talk Public Safety Program
Created by the City in partnership with the Los Angeles County Sheriff’s Department
and Los Angeles County Fire Department, the Let’s Talk Public Safety (LTPS) program is
aimed at engaging with the community and raising awareness about everything
public-safety related, from emergency preparedness to crime prevention. LTPS is
ongoing and includes many of the following program components.
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Neighborhood Watch
The Diamond Bar Neighborhood Watch
program is a partnership between the City’s
Public Safety Team and the community. Led by
Community Relations Deputy Aaron Scheller,
Diamond Bar Neighborhood Watch groups
actively participate in preventing criminal
activity before it starts and assist law
enforcement in developing solutions to local
issues. Participants are called upon to reach out
to their neighbors to organize groups united to
prevent crime. Established groups become the
additional “eyes and ears” necessary to keep
their neighborhoods safe.
Neighborhood leaders, or “Block Captains”,
serve as the primary liaison between the
neighborhood and law enforcement, distributing
information and coordinating meetings. For
security reasons, the identities and locations of
Block Captains are not revealed to the public.
Neighborhoods with active groups feature City-
provided Neighborhood Watch signage.
Neighborhood Watch groups generally meet in the evenings or on weekends in a small
group setting, usually hosted by the neighborhood Block Captain. The meetings feature
an interactive presentation with the audio/visual capabilities of the City’s portable
Neighborhood Watch trailer. Topics of discussion include, but are not limited to crime
prevention and burglary suppression, home safety and security, emergency
preparedness, reporting suspicious activity.
Neighborhood Watch participation continues to grow, with more than 100 groups now
participating. A Neighborhood Watch Startup Guide is available on the City’s website.
RING Security Camera Discount Program
The City formed a partnership with RING to increase security camera coverage of
residential properties in Diamond Bar. The program provided residents with a $50
discount on a variety of security cameras and doorbells. At the conclusion of the
program, more than 170 discounts were redeemed by Diamond Bar residents.
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Coffee with a Cop
“Coffee with a Cop” meetings are held twice a month, with one meeting held in the
morning and one in the evening to accommodate the schedules of residents. Each
meeting offers informal, conversational dialogue with residents and deputies with crime
prevention tips and Q&A opportunities. Coffee with a Cop events provide additional
public safety engagement opportunities to the community.
Safety Speak Blog
The Safety Speaks blog is a monthly message posted to the City website authored by
Deputy Aaron Scheller. Using a friendly, conversational tone, Safety Speak provides
readers with crime prevention information, with topics ranging from how to prevent
package theft to hardening the home to discourage would-be burglars. The blog also
features an “Ask a Deputy” feature, which provides a forum for residents to receive
answers to specific questions not otherwise covered in a blog post.
Public Safety Tip Sheets
The City website also features a library
of branded LTPS public safety tip
sheets, providing easy-to-understand
information on a variety of topics that
include:
• Beware of Print and Online
Classifieds Scams
• Preventing Theft Of And From
Vehicles
• Preventing Theft While Visiting the
Gym
• See Your Home From The Eyes Of
A Burglar
• Six Steps For a Safer Summer
Vacation
• Small Business Safety and Security
School Safety Enhancements
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Diamond Bar deputies remain engaged with local schools in both districts, providing on-
campus presence, active incident training to administrators, teachers, and students,
and traffic enforcement.
Clergy Outreach
Sheriff’s deputies have expanded engagement efforts to local faith-based communities
by scheduling meetings with faith leaders and congregations throughout Diamond Bar.
Success Through Awareness & Resistance (STAR) Program
The City-funded STAR program provides drug, gang, and violence prevention
education to fourth through sixth grade students in Diamond Bar schools. Lessons cover
proven techniques to avoid drug use and gang membership and overcome peer
pressure, as well as information on internet safety, bullying prevention, and other
important topics. In 2019, instructors provided more than 400 lessons to Diamond Bar
students.
Report for Reward
The Report for Reward program continues, encouraging residents to come forward with
information that leads to the arrest of burglary and larceny suspects. Under the
program, residents are eligible for a reward of up to $500 for information that leads to
the arrest of burglary suspects. Since implementation in 2014, fifteen individuals have
received a reward for their assistance in identifying and reporting burglary suspects in
Diamond Bar.
5.2.a
Packet Pg. 281