HomeMy WebLinkAbout2020.01.07 Agenda Packet - Regular Meeting
City Council Agenda
Tuesday, January 7, 2020
6:30 PM
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
STEVE TYE
Mayor
NANCY A. LYONS
Mayor Pro Tem
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana
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available for public inspection. If requested, the agenda will be made available in an alternative format to a person with
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item, please contact the City Clerk at (909) 839-7010 during regular business hours.
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requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You
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PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during
the time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council’s subject matter jurisdiction. Persons wishing to speak
should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council
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Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Council only once on an agenda item, except during
public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
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agenda packet is available for review during the meeting, in the foyer just outside the Council
chambers. The City Council may take action on any item listed on the agenda.
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available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON
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ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
January 07, 2020
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
ROLL CALL: Chou, Low, Mayor Pro Tem Lyons,
Mayor Tye
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, the Council generally cannot
take any action on items not listed on the posted agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENTS:
JANUARY 7, 2020 PAGE 2
Under the Brown Act, members of the City Council may briefly respond to public
comments but no extended discussion and no action on such matters may take
place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Winter Snow Fest – January 11, 2020 – 8:00 a.m. – 2:00 p.m.,
Pantera Park, 738 Pantera Drive.
5.2 Planning Commission Meeting – January 14, 2020 – 6:30 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.3 City Council Meeting – January 21, 2020, 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
6.1 CITY COUNCIL MINUTES OF THE DECEMBER 17, 2019 MEETING.
6.1.a City Council Minutes of December 17, 2019
Recommended Action:
Approve the December 17, 2019 City Council meeting minutes.
Requested by: City Clerk
6.2 RATIFICATION OF CHECK REGISTER DATED DECEMBER 12, 2019
THROUGH DECEMBER 18, 2019 TOTALING $2,784,538.78.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
6.3 TREASURER'S STATEMENT
Recommended Action:
Approve the November 2019 Treasurer’s Statement.
Requested by: Finance Department
JANUARY 7, 2020 PAGE 3
6.4 FIRST AMENDMENT TO THE WIRELESS SITE LICENSE AGREEMENT
WITH NEW CINGULAR WIRELESS PCS, LLC TO ALLOW FOR THE
CONSTRUCTION AND LOCATION OF AN EMERGENCY GENERATOR
TO SERVE THE EXISTING CELLULAR SITE AT PETERSON PARK
THROUGH JUNE 2036.
Recommended Action:
Authorize the City Manager to execute the First Amendment and
associated documents required for the operation of the New Cingular
Wireless cellular site emergency generator at Peterson Park.
Requested by: City Manager
6.5 AMENDMENT NO. 1 TO THE ADMINISTRATIVE SERVICES
AGREEMENT WITH ICMA-RC FOR 457 DEFERRED COMPENSATION
SERVICES THROUGH JANUARY 2025.
Recommended Action:
Adopt Resolution No. 2020-01 approving and authorizing the City
Manager to sign Amendment No. 1 to the Administrative Services
Agreement with ICMA-RC.
Requested by: City Manager
6.6 PURCHASE OF ONE (1) HEWLETT PACKARD SERVER FROM CDWG.
Recommended Action:
Authorize the City Manager to issue a Purchase Order in the amount not
to exceed $15,735.01 to CDWG for the purchase of one HP Server.
Requested by: Information Systems
7. PUBLIC HEARING:
7.1 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
ALLOCATIONS FOR FISCAL YEAR 2020/2021.
Recommended Action:
A. Open the public hearing to receive public testimony;
B. Close the public hearing; and
C. Adopt Resolution No. 2020-02 approving the Community Development
Block Grant Funding Allocations for Fiscal Year 2020/2021.
Requested by: Community Development Department
8. COUNCIL CONSIDERATION:
JANUARY 7, 2020 PAGE 4
8.1 CITY COUNCIL VACANCY
Recommended Action:
Consider options and take action to commence a process to fill the vacant
Council seat.
Requested by: City Manager
9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda #: 6.1
Meeting Date: January 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE DECEMBER 17, 2019 MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the December 17, 2019 City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
The minutes of the Regular City Council meeting of December 17, 2019 have been
prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.1.a City Council Minutes of December 17, 2019
6.1
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CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
DECEMBER 17, 2019
CALL TO ORDER: Mayor Tye called the Regular City Council meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Tye led the Pledge of Allegiance.
INVOCATION: Shaykh Nomaan Baig, Institute of Knowledge,
provided the Invocation.
ROLL CALL: Council Members Carol Herrera, Ruth Low, Mayor
Pro Tem Nancy Lyons, Mayor Steve Tye
Absent: Council Member Andrew Chou was excused.
Staff in attendance: Dan Fox, City Manager; Ryan McLean, Assistant City
Manager; Ken Desforges, Information Services Director; David Liu, Public Works
Director; David DeBerry, City Attorney; Marsha Roa, Public Information Manager; Amy
Haug, Human Resources Manager; Ryan Wright, Parks and Recreation Director;
Anthony Santos, Assistant to the City Manager; Greg Gubman, Community
Development Director; Grace Lee, Senior Planner, Kristina Santana, City Clerk
Consultants in attendance: ESA Project Consultant Steven Nelson, Dyett &
Bhatia Project Consultant Gina Kotos
APPROVAL OF AGENDA: As presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Assistant Field Deputy Nick Holden, representing Supervisor Janice
Hahn’s office, presented a Scroll to former Mayor Carol Herrera.
1.2 Council Members, Mahendra Garg, Diamond Bar Community Foundation,
Paulette Maskarino, Office of Assemblyman Phillip Chen, and Nick
Holden, office of Los Angeles County Supervisor Janice Hahn recognized
Through My Lens Photo Contest Winners with Certificates provided by
State Senator Ling-Ling Chang.
1.3 Mayor Tye and Council Members presented a Certificate Plaque to New
Business of the Month Basil & Co.’s Owner/Manager Calvin Vuong.
1.4 Laura Rosenthal provided an Energy Upgrade California Presentation and
presented a Proclamation to the City Council.
1.5 M/Tye proclaimed December 17, 2019 as Arbor Day.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
6.1.a
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DECEMBER 17, 2019 PAGE 2 CITY COUNCIL
3. PUBLIC COMMENTS:
Pui-Ching Ho spoke about programs and events taking place at the Diamond Bar
Library and she invited residents to visit the library’s website at
https://lacountylibrary.org/diamond-bar-library/ for additional information. Many
library events are co-sponsored by The Friends of the Library, who also operate
Basically Books inside the library or in the shopping center at 23447 Golden
Springs Drive at Diamond Bar Boulevard. On behalf of the Diamond Bar Library,
Pui-Ching Ho wished everyone a wonderful holiday season.
Sonja Reed and Abbie Howe, Diamond Bar Women’s Club, reported that their
group was able to sponsor ten military families at Camp Pendleton which
included purchasing, wrapping and delivering gifts with the assistance of the
Evangelical Free Church and others. Donations are welcome and continue to be
needed for this ongoing program.
Mary Katherine Madarazo spoke about her concerns that residents were not
notified about the heavy gasoline fumes and volatile organic compound exposure
during the remediation process and construction of the old dairy, which she
believes poses a health risk to her family and the public.
4. RESPONSE TO PUBLIC COMMENTS:
CM/Fox responded to Ms. Madarazo regarding inconvenience due to soil
remediation. He stated that the underground contamination was more severe
than originally anticipated and all of the work is being done in compliance with
standards and permits, and is under the supervision of both the City’s Building
Inspectors and the AQMD. The contractor is responsible for the site and
responsible for reporting any complaints to the AQMD. Staff anticipates that the
situation should improve over the next week or two and b eginning next week, the
contractor will take a break from the excavations due to the holidays. Anyone
wishing to do so can submit comments to the AQMD for response.
MPT/Lyons asked CM/Fox to comment on the developer’s attempts to spray the
area frequently to reduce the odors.
CM/Fox stated that as part of the proce ss when the developer encounters an
area that has contaminated soil, they halt excavation and inject the area with a
bioremediation chemical oxidant which has an odor as well, but is non-toxic and
may contribute to the odor in the area.
C/Low asked if it was possible to provide information about the AQMD contact.
CM/Fox said that the speaker can call the Community Development Department
and there should be signs posted on the property with phone number and contact
information for reporting of any concerns or complaints.
C/Low asked if the AQMD inspector would be the correct person to contact if a
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DECEMBER 17, 2019 PAGE 3 CITY COUNCIL
person felt uncomfortable or was experiencing symptoms and CM/Fox reiterated
that AQMD is the responsible agency that monitors the emissions in the air.
C/Low asked if AQMD prepares a wrap up report when the remediation is
completed and if so, if that report available to the public. CM/Fox responded that
there would be a report of recorded daily activities, which are logged and
recorded and are available for the different agencies as well as, to the public.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Diamond Bar Holiday Ride – continues through January 1, 2020. Riders
must be 18 years of age or older (proof of residency required) and can
schedule a trip within the City for restaurant visits and local shopping for
no charge.
5.2 Planning Commission Meeting – December 24, 2019 – 6:30 p.m.,
Windmill Community Room, 21810 Copley Drive – Canceled.
5.3 Christmas Holiday – City Hall offices closed Tuesday, December 24th and
Wednesday, December 25th in observance of the Christmas Holiday. City
Hall offices reopen on December 26 at 7:30 a.m.
5.4 Parks and Recreation Commission Meeting – December 26, 2019 – 6:30
p.m., Windmill Community Room, 21810 Copley Drive – Canceled.
5.5 New Year Holiday - City Hall offices closed Wednesday January 1, 2020
in observance of the New Year Holiday. City Hall offices reopen on
January 2, 2020 at 7:30 a.m.
5.6 City Council Meeting – January 7, 2020, 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
5.7 Winter Snow Fest – January 11, 2020 – 8:00 a.m. to 2:00 p.m., Pantera
Park, 738 Pantera Drive.
6. CONSENT CALENDAR: C/Herrera moved, MPT/Lyons seconded, to
approve the Consent Calendar as presented. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Low, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Chou
6.1 APPROVED CITY COUNCIL MEETING MINUTES:
6.1a REGULAR MEETING OF DECEMBER 3, 2019 – as presented.
6.2 CITY COUNCIL RECEIPT OF PLANNING COMMISSION MINUTES:
6.1.a
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DECEMBER 17, 2019 PAGE 4 CITY COUNCIL
6.2a SPECIAL MEETING OF OCTOBER 30, 2019.
6.3 RATIFIED CHECK REGISTER DATED NOVEMBER 28, 2019 THROUGH
DECEMBER 11, 2019 TOTALING $652,635.48.
6.4 APPROVED JOINT POWERS AGREEMENT TO PROVIDE FOR INTER-
AGENCY COOPERATION FOR DISASTER MANAGEMENT AREA D
AND DESIGNATING CITY STAFF TO SERVE AS AREA D BOARD
DELEGATES.
7. PUBLIC HEARING(S):
7.1 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
ALLOCATIONS FOR FISCAL YEAR 2020/2021.
CM/Fox stated that it is staff’s recommendation that this item be continued
to the January 7th City Council meeting.
MPT/Lyons moved, C/Herrera seconded, to continue Item 7.1, Community
Development Block Grant (CDBG) Program Allocations for Fiscal Year
2020/2021, to January 7, 2020. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Herrera, Low, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Chou
7.2 DIAMOND BAR GENERAL PLAN 2040 AND CLIMATE ACTION PLAN.
CDD/Gubman presented staff’s report stating that the Diamond Bar
General Plan 2040 is the product of a three and one-half year public
process, the result of which is a comprehensive update to the City’s 1995
General Plan which will guide the City’s land use decisions over the next
20 years. Public engagement played a significant role in developing the
Vision, Guiding Principles, Goals and Policies, around which the General
Plan Update is framed. Between August 2016 and October 2 019 the
public outreach and participation effort included 23 stakeholder interviews,
10 General Plan Advisory Committee meetings, 5 joint C ity
Council/Planning Commission Study Sessions, 2 online surveys, 2
community workshops and information booths set up over 17 separate
events and venues.
CDD/Gubman stated that the Climate Action Plan (CAP) is concurrently
presented for adoption. The CAP provides the docum entation necessary
to demonstrate that the City will be able to reduce its Greenh ouse Gas
Emissions in compliance with state mandates and goals through
implementation of the Goals and Policies set forth in the General Plan
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Update.
CDD/Gubman stated that the Environmental Impact Report (EIR) was
prepared to evaluate the potential impacts of the proposed General Plan
Update and Climate Action Plan. In accordance with the mandates of the
California Environmental Act (CEQA), the EIR is intended to inform
decision-makers and the general public of the potential significant
environmental impacts of the General Plan and Climate Action Plan.
Impacts that cannot be mitigated to levels less than significant are
documented in the EIR. Those impacts are significant and unavoidable
even in business as usual circumstances. In other words, if no General
Plan Update was adopted, these impacts would still result. These
significant and unavoidable impacts are in the categories of Air Quality,
Cultural and Archaeological Resources and Transportation. Additional
discussion of the EIR and the Findings of Fact in the Statement of
Overriding Considerations is provided in staff’s report and associated
resolutions. A Statement of Overriding Considerations is a determination
that the City Council must make, supported by findings that although there
are significant and unavoidable impacts that would result, the benefits of
the General Plan Update outweigh those potential impacts. Those
findings and the Statement of Overriding Considerations is provided as an
exhibit to the Resolution for Certification of the EIR.
A significant feature of the General Plan Update is the introduction of four
focus areas including the Town Center Mixed-Use area which envisions a
traditional downtown environment; the Neighborhood Use District which
promotes the revitalization of north Diamond Bar Boulevard with a
combination of residential and neighborhood-serving commercial uses; the
Transit-Oriented Mixed Use focus area which promotes higher density
housing, offices and commercial uses close to regional transit; and, the
Community Core Overlay which proactively sets forth the City’s vision for
the golf course in the event the County makes a future decision to
discontinue its operation; with mixed-use focused on the southern portion,
approximately 100 acres would be added to the parkland inventory under
the Goals and Policies set forth in the General Plan. The potential
buildout under the General Plan Update is estimated to result in 3750 new
housing units, 7,000 new jobs, and 8,800 new residents, for a total
population of 66,700. Much of this growth would occur in the four focus
areas.
The General Plan Update also expands on the original 1995 General Plan
by adding three new policy topics within its chapters: Economic
Development, Community Character & Placemaking, and Community
Health & Sustainability. These topics were added in chapters of the
General Plan to better reflect the contemporary values of Diamond Bar’s
residents.
CDD/Gubman then summarized the revisions to the General Plan
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document and EIR following their release for public review in September
through the end of October:
Updated Goals and Policies
In response to the direction received at the September 25th, 2019 and
October 8, 2019 study sessions along with other comments received,
several Goals and Policies were revised to read as statements of intent,
rather than regulations. In addition, after reviewing concerns expressed in
the letter from Shute, Mihaly & Weinberger LLP and after consulting with
the City’s Attorney this evening, staff is further recommending revisions t o
15 Goals and Policies that use the word “consider” so that the policy
language clearly leads to implementation. Copies of the proposed
revisions have been provided at the dais and were also placed at the
counter in the lobby outside the auditorium for th e public prior to tonight’s
meeting.
Staff is also proposing one minor mapping revision to the Neighborhood
Mixed-Use boundaries in response to comments at the September 25th
study session regarding the parcel along Diamond Bar Boulevard between
Sunset Crossing Road and the SR60 westbound off ramp. The revision is
based on the site being constrained by topography and ingress/egress
restrictions that would make it unlikely for that site to be developed in
conformance with the Neighborhood Mixed -Use District Goals and
Policies. After reviewing the site conditions, staff concurred with the
commenter’s remarks, and as such, staff recommends that the parcel
south of Sunset Crossing Road be detached from the Neighborhood
Mixed Use District boundaries. This recommendation is reflected in the
final Public Hearing Draft of the General Plan document (incorporated by
reference).
Staff made a revision to the Vegetation Communities map. The Public
Hearing Draft map shows areas that were previously designated as
California Walnut Woodland along the slopes and canyons which are now
shown to be Live Oak Woodland. The woodland mosaic shown within this
terrain is based on the slope orientations, where slopes with
westerly/southerly exposures are depicted as walnut woodlands and
slopes with northerly easterly exposures are depicted as walnut/oak
woodlands. This determination was based on reference sources that
validated the characteristic of Coast Live Oak to prefer the northerly and
easterly exposures. With that change, the areas affected are revised and
the ratio is approximately 64 percent Oak Woodland to 36 percent Walnut
Woodland where it was previously identified as 100 percent Walnut
Woodland.
Staff added to the General Plan document a new map figure 5.5 showing
Wildlife Movement Corridor choke points. These are vulnerable areas
between larger blocks of terrain that if intruded upon or disturbed, could
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have a negative effect on the ability of wildlife to travel back and forth and
traverse through the City to Tonner Canyon and beyond.
The next revision is to the Major Waterways and Tributaries map , which
previously overlooked the inclusion of Brea Canyon Creek starting at
Pathfinder and moving down along Diamond Canyon Park, proceed ing
south and exiting the City at Tonner Canyon where it becomes a natural
unlined channel when it enters the unincorporated Sphere of Influence.
And finally, the General Plan Special Status Species Map is proposed to
be revised to show documented sightings of the gnatcatcher, cactus wren,
golden eagle, red diamond rattlesnake and other species. Staff is
incorporating this recommendation by reference and if the Council
concurs, the final adopted General Plan document will be revised to
incorporate those sightings on the existing Special Status Species Map
provided in the General Plan. This revision was added based on prior
Draft EIR comments authored by Robert Hamilton and this recommended
revision is based on further consultation with the EIR team.
CA/DeBerry stated that his firm received two letters at the 11th hour. One
was a 20 page letter from Shute, Mihaly & Weinberger LLP, which
CDD/Gubman touched on briefly. There was not sufficient time to address
everything contained in the letter; however, one of the objections was to
the City’s use of terms like “encourage” and “promote” as part of its
General Plan Policies. As CDD/Gubman indicated, staff believed there
was a point made with respect to the word “consider” and ac cordingly, he
is proposing changes to that particular phrase.
With respect to the words “promote” and “encourage”, he be lieves the
comment forgets that the General Policy, when it says that the City is to
develop standards and other conditions of development that promote
something, if the City does not do that, it is inconsistent with the General
Plan. Underlying the General Plan are all of the other development
standards including the Zoning Ordinances, conditions of development
and those conditions need to promote whatever the General Plan says it
promotes. Those types of policy statements are not vague, ambiguous or
unenforceable. In his opinion, they are enforceable. However, he
believed the point was well taken with respect to the w ord “consider” and
staff is recommending those changes accordingly. There was also a
comment in the letter that requiring development to reduce impacts to the
extent “feasible” was some large loophole. The CEQA Guidelines use the
word “feasible” for mitigation measures and “feasible” as defined within the
CEQA guidelines means “capable of being accomplished”. As such, he
does not view a mitigation measure or General Plan P olicy which says “to
the extent feasible” as being a large loophole. If it can be accomplished,
then it is to be accomplished. And as he noted, the CEQA Guidelines only
allow cities to rely on mitigation measures which are feasible anyway, so,
the term is very consistent with CEQA.
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CA/DeBerry continued stating there were several contentions that the
analysis for the alternatives to the proposed General Plan was
inadequate, one of which was that Alternative 2 is not a reasonable
alternative because the County owns the golf course (Alternative 2
proposed the Town Center over the golf course) and that the City has no
jurisdiction over that property and there is no reason to believe that the
County would deed the property over to the City. The City does not own
any of the property for which any of the Town Center alternatives are
proposed and there is no indication that those private property owners will
deed their property over to the City. In his opinion, it will not be the case
that they will deed their property to the City. The fact that someone else
may own the property and may not deed it over to the City does not render
that alternative unreasonable. The commenter is wrong. If, in fact, the
county proposed to develop that property for commercial purposes it
would be subject to the jurisdiction of the City. It is only when an agency
like the County or another city is using the property for a county or city
purpose that it is not subject to the jurisdiction of the City’s zoning
ordinance. As is well known, there are many instances of golf course
uses being discontinued and redeveloped, either for commercial or
residential uses. And the fact that only one entity owns that property, if
the County were to determine to abandon the golf course use, would
make it more appropriate for the property to be developed consistent with
the General Plan.
Lastly, there was a discussion about Tres Hermanos and it seems to be
that the commenter is contending that the current designation of high-
density residential in one part of Tres Hermanos and Planning Area in the
other was inconsistent with the deed restriction on the property which
limits its use to Open Space, Public Use and Recreation. And the
suggestion was that the City should re-designate that property Open
Space. Contrary to what the commenter said, the deed restriction was not
placed on the property by the Tres Hermanos Conservation Authority. As
everyone knows, it was placed on that property by the Successor Agency
to the Industry Redevelopment Agency and that property was then
transferred to the City of Industry, and then the Authority took that property
subject to that deed restriction. So, he does not consider that to be a plan,
policy or regulation of the Authority which has not had the opportunity to
develop a plan or policy for the future use of Tres Hermanos. As the
Council is aware, the Authority was formed only about a year ago and
there is pending litigation that is challenging the transfer of that property to
the Authority. So, he believes that the b etter process would be to see how
the legal challenge comes out and then give the Authority the opportunity
to determine what it considers to be appropriate uses within the confines
of the current deed restriction. The suggestion that it be re-designated to
Open Space would only allow one of the uses that is on the deed
restriction – it would not account for Public Uses or other recreational
opportunities. To reverse course at this time and re-designating that
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property Open Space would open up a whole host of issues, specifically
with respect to the Housing Element and other issues, and staff is not
recommending that be done.
M/Tye opened the Public Hearing.
Lee Paulson, Responsible Land Use, said that in spite of comments made
by CA/DeBerry, his group would prefer that the Council see their letter as
the gift they intended it to be. As educators, they see their mission to
educate the Council and the public to the reality and magnitude of legal
liability in which this City will find itself if the Council adopts the General
Plan and EIR before them this evening. Council Members publicly stated
that General Plan language needed to be flexible in order to protect the
City from lawsuits by activist community groups. Responsible Land Use
respectfully suggests that a much better strategy to limit the City’s legal
exposure would be to give the City a new General Plan and EIR which
assiduously respects and follows the spirit and letter of the law, which the
documents before the Council as outlined in the ir letter clearly do not, in
spite of the changes made this evening and in spite of CA/DeBerry’s
comments. The Council has a choice which is not particularly a pleasant
choice for anyone. However, as stewards of the public purse, it is the
Council’s fiduciary duty to use our tax dollars wisely. Responsible Land
Use believes Diamond Bar’s taxpayers dollars will be much better used if
everyone works together to resolve the differences instead of slugging it
out in the legal system. M/Tye and he discussed this topic in depth during
the meeting a few weeks ago and at the time of the discussion, both
agreed on this point. He also mentioned during that time that he
personally has no political aspirations or a desire to be a City Council
member, nor does anyone else on his team. Neither is it their desire to
usurp the Council’s duly elected right to govern this City. Instead, as
educators, his group has seen it as their mission to offer carefully crafted
solutions instead of just criticism. Indeed, to their knowledge, no other
public non-profit has offered this City positive, well-researched solutions
and problem-solving skills the way they have and City staff will attest to
this. As previously mentioned, some have concerns about the language
CA/DeBerry discussed this evening. His group sincerely believes it is
possible, through respectful conversation, to resolve the Council’s
concerns and do it such that the integrity of what the GPAC approved
remains intact. Because Responsible Land Use sees itself as the City’s
ally, they again offer their services to assist in lim iting the City’s legal
exposure with inside knowledge, problem solving skills and resources that
are thoughtfully and personally devoted to profitability and quality. Their
only desire from the beginning is that everyone work together – the GPAC,
City staff, concerned citizens and the City Council to give this City a future
which will still offer its citizens the opportunity to enjoy open space and
country living 20 years from now and do so by still meeting the housing,
transportation, commercial and budgetary needs of this City. The
responsibility as we move into a new era of ch allenge is to create a
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revised General Plan and EIR which embraces best planning practices
and sound conservation based upon the latest science, and do so in a
way that fully complies with the spirit and letter of the law.
Bob Cruz, Public Affairs Manager, Southern California Gas Company, was
present to thank the City Council and commend staff for their openness
and respect in considering feedback about looking at energy
diversification and balanced energy as part of the Climate Action Plan. He
wished everyone a Merry Christmas, Happy Holidays and a Happy New
Year.
Robin Smith, Chair, Diamond Bar/Pomona Valley Sierra Club, has been
tracking the General Plan project and appreciates the Council’s attention
to all matter discussed throughout the process. She also appreciates the
changes that were offered this evening and the comments by staff and
CA/DeBerry and the Council’s consideration thereof. The Diamond Bar
Sierra Club is a locally focused group that is especially interested and
privileged to serve the City of Diamond Bar and this community in
conservation planning and environmental literacy in improving ecological
integrity. Even with the changes she heard put forth this ev ening it will not
improve the present General Plan to make it a coherent and truly
functional document to serve the community for the next 20 years
because nature does not work like that. It is not the kind of thing one cuts
and pastes and stuffs into a corner or pave over and replace things. It is
really no different than the small example of Sycamore Canyon Park
where the City has converted perhaps two acres of natural watershed with
invasive ornamental plantings during the erosion repair. This is an
example of what Mr. Hamilton is attempting to teach and why the edges
are important and these natural communities matter. They are living
ecological systems. Specifically, the Hamilton report has an answer to his
December 10th letter, comments on the final EIR. “We appreciate the
gnatcatcher being mapped. The bird is there and that is definitely
provable”. But the other comments and responses to his letter have not
been answered. The language keeps it flexible for things like Sycamore
Canyon Park where when she spoke with the project manager, he said to
her “this area is not a riparian area” when she showed him a map of the
riparian area. In her opinion, this shows a problem with staff educ ation.
Or, perhaps it was done on purpose. She knows there are people who
care about the quality of this community and that it is very foolish if these
things are allowed to erode bit by bit. She asked the Council to consider
whether their decision tonight will punctuate tone deafness to the public’s
vision and their concerns for quality life, thus making the political role of
the Council irrelevant or, whether the Council’s decision and political will
may demonstrate a revolutionary wisdom which is forward thinking,
modeling the courage to embrace updated innovative land use and
conservation management stewardship. Our children depend on th ese
decisions and she asked the Council to consider wisely.
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Grace Lim-Hays said she had intended to give a lengthy speech this
evening, but based on what she has heard from other speakers, she is
deferring to their speeches.
M/Tye closed the Public Hearing.
CM/Fox stated that he would be happy to respond to any questions of the
Council. Before the Council tonight with the proposed revisions discussed
by CDD/Gubman in his presentation, there are three resolutions – one to
certify the EIR, one to approve the General Plan Update and one to
approve the Climate Action Plan should the Council desire to move
forward this evening.
C/Herrera asked whether the revisions fell under Item C, D or E.
CM/Fox responded to C/Herrera that the language revisions to the
Policies would fall under Resolution 2019-44 (D), as well as incorporation
of the additional information on the biological maps.
CDD/Gubman responded to CM/Fox and stated to the Council that staff
does not believe that revising the EIR is necessary because the EIR
acknowledges the potential for those species to occur in the area because
there is habitat that supports those species. The recommendation to add
the locations of sightings would alert potential builders, developers and the
City where those species have been documented. Staff believes that the
General Plan and the EIR have already acknowledged the potential .
There are detailed mitigation measures that must be followed in any
project that implements the General Plan and staff would concur that this
improves the information and usefulness of that map.
MPT/Lyons said she wanted to be certain that if any or all of the three
resolutions were to be adopted, that it would include the changes outlined
by CDD/Gubman.
CM/Fox responded to MPT/Lyons that assuming the Council makes a
motion on Item D, that motion should include approval of the General Plan
with the additional changes including those to the maps and Policy
language.
C/Low asked CA/DeBerry if he is satisfied that tonight’s proposed
revisions comply with the requirements of the General Plan.
CA/DeBerry responded to C/Low affirmatively and further stated that the
argument was that if the ‘policy just said “consider,” the City could
essentially comply with that policy by simply considering and then perhaps
rejecting whatever the intended policy objectives were. So, the proposed
language is enforceable in that it has the City adopting certain Policies
and ensuring and promoting certain Policies. When it comes time to
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develop zoning standards, development standards, or imposing conditions
of development, those standards have to be consistent with the General
Plan policies and goals, rendering them readily enforceable by the change
in the language.
C/Low said that sometimes when the City enters into contracts they
contain severability clauses and is there such a thing in the General Plan
and land use regulations.
CA/DeBerry responded to C/Low not in the context of severability clause
as it is understood from a legal term which means that if one provision of
the contract is not enforceable the rest of the contract stands. In the
General Plan context, the more appropriate analogy would be tha t some
projects come to the City that may be consistent with certain General Plan
policies, but not consistent with others. If, in fact, the General Plan applies
to that particular project, then it is to be implemented. For example, a
multi-story residential apartment is not consistent with the General Plan
policy of Open Space and Public Parks, but it furthers other General Plan
policies and goals such as, creating either workforce housing or meeting
RHNA numbers and the like.
C/Herrera stated that this has been a three-year process for the City and
staff and the public has had multiple opportunities to make their comments
and thoughts known. She believes this has been a very thorough
process, that staff has been very diligent in listening to the public and
making amendments, and that the City Council has been very diligent in
considering language. Thus, she believes it is now time to adopt this
General Plan.
*Motion by C/Herrera to adopt Item C deferred for Council discussion and
comment:
M/Tye responded to comments he heard in the 11 th hour. With respect to
Mr. Ross’s contention in his conclusion that many Diamond Bar residents
and organizations including Responsible Land Use have been asking the
City to take a slower, more considered approach, he would disagree with
that contention. He does not believe that “many” have come to that
conclusion. He does believe that Responsible Land Use has been unique
in asking for a slower and more considered approach. He loves the
passion, but to say it is “many” obfuscates the truth when it has not been
many. There have, however, been many meetings with many of the same
people and the same group continuing to come and present the same
arguments about why this is a flawed process and a flawed document. In
the next paragraph Mr. Ross says that “scrambling to this approval in the
third week of December as vacations and holiday preparations begin is
the opposite of careful consideration.” M/Tye said that including tonight,
this process has proceeded over 40 months during which there have been
in excess of 50 meetings and if that is not careful considerati on, he does
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not know what is. This process is certainly not hidi ng in the third week of
December. Since April of 1989, on the first and third Tuesday of every
month as long as there is business to be taken care of, the City Council
meets. And here we are. If there is an apology in order he is sorry that
the third Tuesday meeting falls on the 17th of December in 2019, eight
days before Christmas. When there is business to be done, this City gets
its business done. Fifty plus meetings over 40 months is hardly “tone
deafness to the public’s vision and their concerns”. The people he talks to
are grateful that the process has been as exhaustive and as transparent
as possible. And now people want to quibble about the golf course
because the City has no jurisdiction. The City does have jurisdiction. It
was 10 years ago or so when Supervisor Knabe was talking about
swapping the golf course for a new and improved golf course if the City
could come up with the land. And so, at that time, Diamond Bar had an
opportunity to convert the current golf course. It is a landmark in Diamond
Bar and he understands the passion for it. But, when Supervisor Knabe,
on behalf of the county, wants to look at that possibility, it behooves
Diamond Bar to say it had better be prepared for that eventuality because
it could happen. When there are veiled threats to a lawsuit within those 20
pages, it reminds him what he tells his kids or anybody that will listen, that
anybody can sue anybody at any time for any reason. And, if people think
that’s a good strategy, knock yourselves out. He thinks it is a good
strategy to come up with a good product where this City and City Council
has listened again and again and again. And thank you staff , for making
the tweaks and trying to accommodate the public in what he believes is
beyond the 11th hour. He believes that the message is loud and clear that
it isn’t that people want to cooperate or collaborate, it is do it our way, or
else. So going forward, we will see what “or else” means. There were 15
volunteer members of the GPAC that g ave time and energy to do the very,
very best that they could. The City hired a consultant to see it through that
process and he believes the end result is a terrific product. He is not one
of those who thinks that between now and 2045 the world is going to end
because Diamond Bar adopts this General Plan.
*M/Herrera moved, MPT/Lyons seconded, to Adopt Item C, Resolution
No. 2019-43, certifying the Final Environmental Impact Report (SCH No.
2018051066), adopting Findings of Fact and Statement of Overriding
Considerations, and approving the Mitigation Monitoring and Reporting
Program for the Diamond Bar General Plan Update and Climate Action
Plan. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Low, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Chou
M/Herrera moved, C/Low seconded, to adopt Item D, Resolution No.
2019-44, approving the Diamond Bar General Plan 2040, with changes to
the policy language and maps. Motion carried by the following Roll Call
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vote:
AYES: COUNCIL MEMBERS: Herrera, Low, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Chou
M/Herrera moved, MPT/Lyons seconded, to a dopt Item E, Resolution No.
2019-45, approving the Diamond Bar Climate Action Plan 2040. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Low, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Chou
8. COUNCIL CONSIDERATION:
8.1 ANNUAL APPOINTMENT OF COUNCIL MEMBERS TO SERVE ON
LOCAL AND REGIONAL BOARDS, COMMISSIONS AND
COMMITTEES.
C/Herrera moved, MPT/Lyons seconded, to ratify the Mayor’s
appointments, dissolve the Sphere of Influence/Annexation City Council
Standing Committee, and adopt Resolution No. 2019-46 confirming the
appointment of specific representatives to the San Gabriel Valley Council
of Governments as listed above. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Herrera, Low, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Chou
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera said this has been a productive meeting concluding three years of
work on the part of City staff resulting in the adoption of the General Plan. While
there are some who are not pleased with the outcome, she reminded everyone
that the City Council sits at the dais representing 60,000 residents and makes the
best possible decisions for and on behalf of them. She believes the Council has
accomplished that goal. As she stated earlier, the public has had multiple
opportunities to speak and voice their views. Staff has listened and made
modifications throughout the three-year process and it was time to make a final
decision. She commended her colleagues for stepping up and taking that vote.
She congratulated the award recipients of the Through My L ens photo contest.
The photos were very interesting and cute and the highlight for her was the baby.
She wished everyone a Merry Christmas and a Happy New Year and asked
everyone to be safe.
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C/Low thanked staff, the GPAC, the audience and people at hom e who followed
the General Plan. Staff went above and beyond listening to residents and the
community with all of the meetings and extra hours dedicated to the document
and its revisions, the minutia, etc. She commended CDD/Gubman for his
leadership in this process. GPAC members devoted many hours of their time to
this process as well as, members of the public who offered their input, all of
which was received and much of which was included in the document. Diamond
Bar wants to be forward thinking, wants its open space and wants the City to
work, and, Diamond Bar wants traffic to move. Diamond Bar does not want
blight. Diamond Bar wants to look nice and Diamond Bar knows that for that to
happen, it needs good, sensible and smart development , which starts with the
General Plan as its guiding document. It comes with smart regulations and smart
people who implement the vision and it comes with an involved community –
together we check and balance each other. Someone in the audience has
commented to her that we have more in common than we have in differences
which she truly believes, and she believes that the General Plan reflects that
view. This General Plan is tailored to Diamond Bar – it is not an off-the-shelf,
shoved into Diamond Bar to make it work, it is tailored specifically to this
community and this provides an opportunity to proceed with development that will
make Diamond Bar better. She thanked everyone for their participation and said
she believes that the community has been well-served by this process. To her
colleagues, it had been a pleasure working with them this past year. She
believes the Council did a lot in 2019 and made a lot of good decisions.
Ultimately, the Council did right for Diamond Bar. She thanked staff for their
work and said it had been a pleasure working with everyone during 2019. Happy
Holidays to everyone. Merry Christmas, Happy Hanukkah and be safe. See
everyone in 2020. And thank you to everyone for their support and friendship
through 2019.
MPT/Lyons thanked staff for all of the hard work that went into the General Plan
and the Climate Action Plan and the EIR. Many including CDD/Gubman, SP/Lee
and CM/Fox worked many, many days, nights and weekends on these
documents. It was a massive undertaking and she appr eciates their hard work.
She congratulated photo winners. It is always fun to see Diamond Bar creativity
and to see some of those photos on calendars. On a somber note, Diamond Bar
lost one of its really good citizens this week, Joe Ruzicka. Many know that Joe
served on the Three Valleys Water Board and he was also known for his
community activism. He served on Diamond Bar commissions and was a very
generous man with non-profits, always contributing to the Diamond Bar
Foundation and Friends of the Library and allowing his home to be used for
fundraisers. On every front he was generous with the residents of Diamond Bar.
MPT/Lyons asked that tonight’s meeting be closed in his memory. She wished
everyone a very Merry Christmas, Happy Hanukkah and a wonderful New Year.
May everyone’s holiday season be filled with joy and hope!
M/Tye congratulated staff for a yeoman’s effort in getting the General Plan
adopted. It was a labor of love and it is a good product. He is very proud that it
is done. We lost Joe Ruzicka a week ago, actually on M/Tye’s birthday. They
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DECEMBER 17, 2019 PAGE 16 CITY COUNCIL
were in Rotary together and M/Tye used to give Joe a merciless time. Joe said
he would get even but never found the right venue but now it appears he has
with his passing on M/Tye’s birthday. He was a great guy. He bought his home
in Diamond Bar in 1975, he is a past president of Diamond Bar Little League,
past president of Walnut Valley Rotary, past member of the Parks and
Recreation Commission and Planning Commission and he transitioned to the
water industry about which he would often say he did not realize how much he
would enjoy being a part of the water industry. He was a great ambassador for
Diamond Bar serving on the Three Valleys Water Board as a Trustee and on
LAFCO. Joe would reluctantly take on anything. He will be missed. Services
will be held sometime in the next couple of weeks and Diamond Bar will have an
opportunity to honor him and appreciate his life at St. Denis Church. Merry
Christmas, Happy Hanukkah, Happy Kwanzaa and Happy whatever one
celebrates. Everyone please have a safe and happy New Year in 2020.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
Regular City Council Meeting at 8:27 p.m. in memory of Joseph “Joe” Thomas Ruzicka.
Respectfully submitted:
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 7th day of January, 2020.
__________________________
Steve Tye, Mayor
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Agenda #: 6.2
Meeting Date: January 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED DECEMBER 12, 2019
THROUGH DECEMBER 18, 2019 TOTALING $2,784,538.78.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $2,784,538.78.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated December 12, 2019 through
December 18, 2019 totaling $2,784,538.78 is being presented for ratification. All
payments have been made in compliance with the City’s purchasing policies and
procedures, and have been reviewed and approved by the appropriate departmental
staff. The attached Affidavit affirms that the check register has been audited and
deemed accurate by the Finance Director.
PREPARED BY:
6.2
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REVIEWED BY:
Attachments:
1. 6.2.a Check Register Affidavit 1-7-2020
2. 6.2.b Check Register 1-7-2020
6.2
Packet Pg. 25
6.2.a
Packet Pg. 26
SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131305 12/13/19 FRANCHIS FRANCHISE TAX BOARD 001 P/R WITHHOLDING ORDER 0.00 177.5010100 131306 12/18/19 AARP AARP 0015350 AARP MATURE DRIVING 0.00 110.0010100 131307 12/18/19 ABCPUBLI ABC PUBLIC RELATIONS 1155515 AD-AYD COLLECTION 0.00 650.0010100 131307 12/18/19 ABCPUBLI ABC PUBLIC RELATIONS 1155515 AD-USED OIL EVENT 0.00 650.00TOTAL CHECK 0.00 1,300.0010100 131308 12/18/19 ABSOSECU ABSOLUTE SECURITY INTERN 0015350 SECURITY GUARD SVCS 0.00 137.5010100 131308 12/18/19 ABSOSECU ABSOLUTE SECURITY INTERN 0015333 SECURITY GUARD SVCS 0.00 3,493.75TOTAL CHECK 0.00 3,631.2510100 131309 12/18/19 AFFORDAB AFFORDABLE GENERATOR SER 0015333 MAINT SVCS-GENERATOR 0.00 713.0010100 131310 12/18/19 AGGCOMWE AGRICULTURAL COM WGHTS & 0014431 COYOTE CONTROL SVCS 0.00 157.6210100 131311 12/18/19 AIRRESOU AIR RESOURCES BOARD-PERP 0014093 REG-PORTABLE EQ 0.00 65.0010100 131312 12/18/19 AIRGASUS AIRGAS INC 0015556 CYLINDER ARGON 0.00 7.7410100 131312 12/18/19 AIRGASUS AIRGAS INC 0015350 SUPPLIES-HELIUM 0.00 90.00TOTAL CHECK 0.00 97.7410100 131313 12/18/19 ALLEYANN ANNA ALLEY 001 RECREATION REFUND 0.00 28.0010100 131314 12/18/19 AGIACADE ANCOM GROUP INC 0015350 CONTRACT CLASS-FALL 0.00 276.0010100 131315 12/18/19 ANGULOAN ANGELINA ANGULO 001 FACILITY REFUND-S/CYN 0.00 100.0010100 131316 12/18/19 BALDWINC CAROLE L BALDWIN 0015350 CONTRACT CLASS-FALL 0.00 240.6010100 131317 12/18/19 BANKERSA BANKERS ADVERTISING COMP 115 USE TAX 0.00 -52.5110100 131317 12/18/19 BANKERSA BANKERS ADVERTISING COMP 1155515 PROMO ITEMS-T-SHIRTS 0.00 586.0810100 131317 12/18/19 BANKERSA BANKERS ADVERTISING COMP 1155515 USE TAX 0.00 52.51TOTAL CHECK 0.00 586.0810100 131318 12/18/19 BEARSTAT BEARSTATE AIR CONDITIONI 0015333 REG MAINT SVCS-DBC 0.00 623.0010100 131319 12/18/19 EVERGREE ROBYN A BECKWITH 0014093 POINTSETTIAS-DEC 2019 0.00 219.0010100 131319 12/18/19 EVERGREE ROBYN A BECKWITH 0015333 PLANT MAINT-DEC 2019 0.00 148.5510100 131319 12/18/19 EVERGREE ROBYN A BECKWITH 0015556 PLANT MAINT-DEC 2019 0.00 48.55TOTAL CHECK 0.00 416.1010100 131320 12/18/19 BESTLTG BEST LIGHTING PRODUCTS I 0014093 MAINT SVCS-CITY HALL 0.00 145.8010100 131320 12/18/19 BESTLTG BEST LIGHTING PRODUCTS I 1385538 MAINT SVCS-DIST 38 0.00 156.7010100 131320 12/18/19 BESTLTG BEST LIGHTING PRODUCTS I 0015333 MAINT SVCS-DBC 0.00 314.6610100 131320 12/18/19 BESTLTG BEST LIGHTING PRODUCTS I 0015556 MAINT SVCS-PARKS 0.00 1,057.33TOTAL CHECK 0.00 1,674.4910100 131321 12/18/19 BISHOPJO JOHN E BISHOP 0015350 CONTRACT CLASS-FALL 0.00 96.0010100 131322 12/18/19 ENCORETE BLOOMINGBAY INC 0014415 P/SAFETY APPRCTN DNNR 0.00 881.666.2.bPacket Pg. 27
SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131323 12/18/19 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 MAINT SVCS-PARK 0.00 994.3510100 131324 12/18/19 CDW-G CDW GOVERNMENT 0014070 CONTRACT ANNL SUPPORT 0.00 40,572.6010100 131325 12/18/19 CEMCONST CEM CONSTRUCTION CORPS 250 RETENTIONS PAYABLE 0.00 -13,120.5010100 131325 12/18/19 CEMCONST CEM CONSTRUCTION CORPS 2505556 CONSTRUCTION-S/CYN 0.00 262,410.00TOTAL CHECK 0.00 249,289.5010100 131326 12/18/19 CHEMPROL CHEM PRO LABORATORY INC 0014093 WATER TREATMENT SVCS 0.00 155.0010100 131326 12/18/19 CHEMPROL CHEM PRO LABORATORY INC 0015333 WATER TREATMENT SVCS 0.00 155.00TOTAL CHECK 0.00 310.0010100 131327 12/18/19 CHICAGOT CHICAGO TITLE 1255215 TITLE REPORT-1731 K/C 0.00 65.0010100 131328 12/18/19 CHUELIZA ELIZABETH CHIU 0014095 PHOTO CONTEST 0.00 50.0010100 131329 12/18/19 CHUNGWAN WANSEO CHUNG 0015350 CONTRACT CLASS-FALL 0.00 234.0010100 131330 12/18/19 REINBERG CNC PRINTWERKS 1155515 PRINT SVCS-CITY ENVLP 0.00 825.8510100 131330 12/18/19 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 86.5110100 131330 12/18/19 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 86.51TOTAL CHECK 0.00 998.8710100 131331 12/18/19 COPPCONT COPP CONTRACTING INC 2505510 CONSTRUCTION-AREA 7 0.00 482,787.7810100 131331 12/18/19 COPPCONT COPP CONTRACTING INC 250 RETENTIONS PAYABLE 0.00 -24,139.3910100 131331 12/18/19 COPPCONT COPP CONTRACTING INC 2505510 CONSTRUCTION-AREA 7 0.00 623,941.2810100 131331 12/18/19 COPPCONT COPP CONTRACTING INC 250 RETENTIONS PAYABLE 0.00 -31,197.06TOTAL CHECK 0.00 1,051,392.6110100 131332 12/18/19 LACPUBWK COUNTY OF LOS ANGELES DE 0015556 SEWER SVCS-PARKS 0.00 252.5010100 131333 12/18/19 CPRS13 CPRS DISTRICT 13 0015350 HOLIDAY CHEER-REC 0.00 315.0010100 131334 12/18/19 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS-HEALTH CLB 0.00 3,404.3010100 131334 12/18/19 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS-OCT 2019 0.00 4,098.96TOTAL CHECK 0.00 7,503.2610100 131335 12/18/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 2505510 PROF.SVCS-GRAND/G/SPR 0.00 481.8610100 131335 12/18/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2015-528 0.00 780.0010100 131335 12/18/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2018-222 0.00 603.2710100 131335 12/18/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2017-138 0.00 615.0010100 131335 12/18/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2018-051 0.00 149.5010100 131335 12/18/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2017-169 0.00 23.7810100 131335 12/18/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2016-216 0.00 11.7710100 131335 12/18/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2018-051 0.00 11.7710100 131335 12/18/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2018-092 0.00 82.27TOTAL CHECK 0.00 2,759.2210100 131336 12/18/19 PTMDOCUM DELUXE SMALL BUSINESS SA 0014050 PRINT SVCS-W-2 FORMS 0.00 75.9710100 131337 12/18/19 DENNISCA CAROL A DENNIS 0014030 PROF.SVCS-CNCL MTG 0.00 375.006.2.bPacket Pg. 28
SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131338 12/18/19 DBCFOUND DIAMOND BAR COMMUNITY FO 001 FACILITY REFUND-DBC 0.00 1,250.0010100 131339 12/18/19 DBWOMANS DIAMOND BAR WOMAN’S CLUB 0114010 ANNL CASINO NIGHT 0.00 1,000.0010100 131340 12/18/19 DOGGIEWA DOGGIE WALK BAGS INC 1155515 SUPPLIES-DOGGIE BAGS 0.00 886.9610100 131341 12/18/19 LUUDUCDU DUC DUY LUU 001 REFUND-C/D DEPOSIT 0.00 250.0010100 131342 12/18/19 DUNNSFEN DUNN’S FENCE COMPANY 0015556 TEMP FENCE-PETERSON 0.00 2,370.0010100 131343 12/18/19 ECOFERTI ECOFERT INC 0015556 FERTIGATION SVCS-LRBR 0.00 310.0010100 131343 12/18/19 ECOFERTI ECOFERT INC 0015556 FERTIGATION SVCS-PNTR 0.00 840.00TOTAL CHECK 0.00 1,150.0010100 131344 12/18/19 EMERALD EMERALD LANDSCAPE SERVIC 0014093 ADDL MAINT SVCS-C/H 0.00 1,210.0010100 131345 12/18/19 EXTERIOR EXTERIOR PRODUCTS CORP 0015350 ARMED FORCES BANNERS 0.00 5,500.0010100 131346 12/18/19 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PANTERA 0.00 30.0010100 131346 12/18/19 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-HERITAGE 0.00 40.0010100 131346 12/18/19 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PETERSON 0.00 50.0010100 131346 12/18/19 EXTERMIN EXTERMINETICS OF SO CAL 0015333 RODENT SVCS-DBC 0.00 115.0010100 131346 12/18/19 EXTERMIN EXTERMINETICS OF SO CAL 0014093 RODENT SVCS-C/HALL 0.00 145.0010100 131346 12/18/19 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PETERSON 0.00 225.00TOTAL CHECK 0.00 605.0010100 131347 12/18/19 FEDEX FEDERAL EXPRESS CORPORAT 0014030 E/MAIL-GENERAL 0.00 38.0610100 131348 12/18/19 FERGKADE KADENE D FERGUSON 001 REFUND-C/D DEPOSIT 0.00 250.0010100 131349 12/18/19 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 SUPPLIES-SAND BAGS 0.00 432.5310100 131349 12/18/19 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 SUPPLIES-SAND BAGS 0.00 574.8810100 131349 12/18/19 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 SUPPLIES-SAND BAGS 0.00 641.67TOTAL CHECK 0.00 1,649.0810100 131350 12/18/19 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-ANALOG EMERG 0.00 775.0010100 131350 12/18/19 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-SRST CH 1 0.00 358.06TOTAL CHECK 0.00 1,133.0610100 131351 12/18/19 FUNEXPRE FUN EXPRESS LLC 0015350 SUPPLIES-TINY TOTS 0.00 392.2910100 131351 12/18/19 FUNEXPRE FUN EXPRESS LLC 0015350 SUPPLIES-WINTER S/FST 0.00 1,440.71TOTAL CHECK 0.00 1,833.0010100 131352 12/18/19 GATEWAYC GATEWAY CORP CENTER ASSO 0014093 ASSOCIATION DUES-JAN 0.00 1,586.4010100 131353 12/18/19 GLASDONI GLASDON INC 1155515 ORGANIC RECYCLING BIN 0.00 521.8510100 131353 12/18/19 GLASDONI GLASDON INC 1155515 USE TAX 0.00 42.5610100 131353 12/18/19 GLASDONI GLASDON INC 115 USE TAX 0.00 -42.56TOTAL CHECK 0.00 521.8510100 131354 12/18/19 GOMERGER GERALD L GOMER 0015350 SUPPLIES-YOUTH B/BALL 0.00 286.4510100 131354 12/18/19 GOMERGER GERALD L GOMER 0015350 SUPPLIES-YOUTH B/BALL 0.00 468.116.2.bPacket Pg. 29
SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131354 12/18/19 GOMERGER GERALD L GOMER 0015350 SUPPLIES-YOUTH B/BALL 0.00 4,296.78TOTAL CHECK 0.00 5,051.3410100 131355 12/18/19 GOVCONNE GOVCONNECTION INC 0014070 SUPPLIES-I.T. 0.00 111.6410100 131355 12/18/19 GOVCONNE GOVCONNECTION INC 0014070 SUPPLIES-I.T. 0.00 546.41TOTAL CHECK 0.00 658.0510100 131356 12/18/19 GRANICUS GRANICUS INC 0014070 ANL SUPPORT SVCS 2020 0.00 13,549.6810100 131357 12/18/19 GJSINC GUARANTEED JANITORIAL SE 0015556 JANITORIAL SVCS-PNTRA 0.00 2,450.0010100 131357 12/18/19 GJSINC GUARANTEED JANITORIAL SE 0015333 JANITORIAL SVCS-DBC 0.00 5,400.0010100 131357 12/18/19 GJSINC GUARANTEED JANITORIAL SE 0014093 JANITORIAL SVCS-C/H/L 0.00 8,724.00TOTAL CHECK 0.00 16,574.0010100 131358 12/18/19 HLCHARTE H & L CHARTER CO INC 1125350 SONY PICTURE TOUR 0.00 990.0010100 131358 12/18/19 HLCHARTE H & L CHARTER CO INC 1125350 SR EXCURSION-12/4 0.00 935.00TOTAL CHECK 0.00 1,925.0010100 131359 12/18/19 HAGEWYAT WYATT HAGE 0014411 REPORT FOR REWARD 0.00 500.0010100 131360 12/18/19 HARDYHAR HARDY & HARPER INC 0015554 ROAD MAINT REPAIRS-DB 0.00 7,498.8010100 131361 12/18/19 HDLCOMPA HDL COMPANIES 0014050 CONTRACT SVCS-SALES T 0.00 900.0010100 131361 12/18/19 HDLCOMPA HDL COMPANIES 0014050 AUDIT SVCS-SALES TAX 0.00 1,741.55TOTAL CHECK 0.00 2,641.5510100 131362 12/18/19 WHITECAP HDS WHITE CAP CONST SUPP 0015556 SUPPLIES-PARKS 0.00 722.4210100 131363 12/18/19 DISPLAYA SHIRLEY HELMER 0014010 SUPPLIES-DECALS 0.00 47.0310100 131364 12/18/19 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015554 SUPPLIES-RD MAINT 0.00 57.2610100 131364 12/18/19 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015556 SUPPLIES-PARKS 0.00 58.71TOTAL CHECK 0.00 115.9710100 131365 12/18/19 HUMANA HUMANA 001 FACILITY REFUND-DBC 0.00 100.0010100 131366 12/18/19 HHPC HUNTINGTON HARBOR PHILHA 0015350 EXCURSION-HARBOUR CRU 0.00 759.0010100 131367 12/18/19 IMEGCORP IMEG CORP 2505556 CONSULTANT SVCS-S/CYN 0.00 3,024.0010100 131368 12/18/19 IMTIAZSH SHABANA IMTIAZ 001 FACILITY REFUND-DBC 0.00 750.0010100 131369 12/18/19 INLAEMPI INLAND EMPIRE MAGAZINE 0015333 AD-DBC DEC 2019 0.00 995.0010100 131370 12/18/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL ADS-PL 17-169 0.00 957.9010100 131370 12/18/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL AD-PL 19-017 0.00 576.1010100 131370 12/18/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL ADS-PL 2017-169 0.00 957.9010100 131370 12/18/19 IVDB INLAND VALLEY DAILY BULL 0155210 LEGAL ADS-GENERAL PLN 0.00 1,240.1010100 131370 12/18/19 IVDB INLAND VALLEY DAILY BULL 0155210 LEGAL ADS-GENERAL PLN 0.00 1,240.1010100 131370 12/18/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL ADS-PL 2019-042 0.00 687.3210100 131370 12/18/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL ADS-PL 2019-122 0.00 697.2810100 131370 12/18/19 IVDB INLAND VALLEY DAILY BULL 0014030 LEGAL ADS-P/HEARING 0.00 547.886.2.bPacket Pg. 30
SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131370 12/18/19 IVDB INLAND VALLEY DAILY BULL 0014030 LEGAL ADS-P/HEARING 0.00 567.80TOTAL CHECK 0.00 7,472.3810100 131371 12/18/19 JAMESEVE JAMES EVENT PRODUCTION I 0015350 CANCELLATION FEE-S/FS 0.00 1,550.0010100 131372 12/18/19 JINXAVIE XAVIER JIN 001 FACILITY REFUND-DBC 0.00 100.0010100 131373 12/18/19 JOHNSONK KEITH E JOHNSON 0015350 D.J.-HOLIDAY DANCE 0.00 350.0010100 131374 12/18/19 JONESKEV KEVIN D JONES 0015551 CONSULTANT SVCS-57/60 0.00 4,000.0010100 131375 12/18/19 KELLERGE GERALDINE KELLER 0015350 CONTRACT CLASS-FALL 0.00 144.0010100 131376 12/18/19 KLEINGAB GABRIELA L KLEIN 0015350 CONTRACT CLASS-SUMMER 0.00 1,042.8010100 131377 12/18/19 KWINLLC LA FENCING ACADEMY OF PO 0015350 CONTRACT CLASS-FALL 0.00 90.0010100 131378 12/18/19 LANDSEND LANDS’ END INC 0015350 RECREATION/DBC STAFF P 0.00 403.4010100 131379 12/18/19 LEWISENG LEWIS ENGRAVING INC. 0014030 NAME BADGE 0.00 16.4510100 131380 12/18/19 LIWENCHI WEN CHI LI 001 FACILITY REFUND-PNTRA 0.00 125.6710100 131381 12/18/19 LLORENSR ROBERT LLORENS 001 FACILITY REFUND-DBC 0.00 1,000.0010100 131382 12/18/19 LOPEZALF ALFA LOPEZ 0014030 REIMB-MMASC CONF 0.00 208.2010100 131383 12/18/19 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-OCT 19 0.00 176.0010100 131383 12/18/19 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-OCT 19 0.00 704.0010100 131383 12/18/19 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES SR-OCT 0.00 63.0010100 131383 12/18/19 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSID SR-OCT 0.00 63.00TOTAL CHECK 0.00 1,006.0010100 131384 12/18/19 LACPUBWK LOS ANGELES COUNTY PUBLI 0015510 INDUSTRIAL WASTE SVCS 0.00 2,676.3610100 131384 12/18/19 LACPUBWK LOS ANGELES COUNTY PUBLI 0015510 INDUSTRIAL WASTE SVCS 0.00 3,617.1810100 131384 12/18/19 LACPUBWK LOS ANGELES COUNTY PUBLI 0015556 SUMP PUMP MAINT-SEPT 0.00 3,411.89TOTAL CHECK 0.00 9,705.4310100 131385 12/18/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPER SVCS-OCT 0.00 699.4710100 131385 12/18/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 BURG SUPPRESSION-SEPT 0.00 2,128.5410100 131385 12/18/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL-OCT 0.00 10,244.2010100 131385 12/18/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 STAR DEPUTY SVCS-OCT 0.00 12,264.0010100 131385 12/18/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS-OCT 0.00 568,977.32TOTAL CHECK 0.00 594,313.5310100 131386 12/18/19 LSQUARE LSQUARE LLC 001 REFUND-PL 2017-187 0.00 1,756.3010100 131387 12/18/19 MAGICALS MAGICAL STEPS ACADEMY 0015350 CONTRACT CLASS-FALL 0.00 102.0010100 131388 12/18/19 MATTIERI RICK RAYMOND MATTIE 0014095 PROF.SVCS-S/CYN/VET D 0.00 700.0010100 131389 12/18/19 MEDIJEAN JEANNETTE MEDINA 001 FACILITY REFUND-DBC 0.00 1,450.006.2.bPacket Pg. 31
SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131390 12/18/19 MERCURYD MERCURY DISPOSAL SYSTEMS 1155515 RECYCLING-KENS HARDWR 0.00 1,113.4110100 131391 12/18/19 METCALFJ JUSTIN METCALF 001 FACILITY REFUND-DBC 0.00 700.0010100 131392 12/18/19 METROLIN METROLINK 1125553 METROLINK PASSES-SR 0.00 2,121.0010100 131392 12/18/19 METROLIN METROLINK 1125553 CITY SUBSIDY-SR 0.00 2,121.0010100 131392 12/18/19 METROLIN METROLINK 1125553 METROLINK PASSES-SR 0.00 2,199.7510100 131392 12/18/19 METROLIN METROLINK 1125553 CITY SUBSIDY-SR 0.00 2,199.7510100 131392 12/18/19 METROLIN METROLINK 1125553 CITY SUBSIDY-NOV 0.00 7,495.6010100 131392 12/18/19 METROLIN METROLINK 1125553 CITY SUBSIDY-OCT 0.00 8,334.2010100 131392 12/18/19 METROLIN METROLINK 1125553 METROLINK PASSES-NOV 0.00 29,982.4010100 131392 12/18/19 METROLIN METROLINK 1125553 METROLINK PASSES-OCT 0.00 33,336.80TOTAL CHECK 0.00 87,790.5010100 131393 12/18/19 MIRANDAG GLEN ANTHONY MIRANDA 001 REFUND-C/D DEPOSIT 0.00 250.0010100 131394 12/18/19 MONTESSO MONTESSORI SCH OF DIAMON 001 FACILITY REFUND-DBC 0.00 16.8110100 131395 12/18/19 MOONEYMA MARLENE RAMIREZ MOONEY 0015350 CONTRACT CLASS-FALL 0.00 216.0010100 131396 12/18/19 NEXTECH NEXTECH SYSTEMS INC 0015554 ADAPTIVE T/CONTROL SY 0.00 5,475.0010100 131397 12/18/19 OHCOFCA OCCUPATIONAL HEALTH CENT 0014060 PRE-EMPLYMNT PHYSICAL 0.00 239.0010100 131398 12/18/19 ONYXPAVI ONYX PAVING COMPANY INC 001 RETENTIONS PAYABLE 0.00 -2,750.0010100 131398 12/18/19 ONYXPAVI ONYX PAVING COMPANY INC 0015551 NTMP-CASTLE ROCK RD 0.00 25,000.0010100 131398 12/18/19 ONYXPAVI ONYX PAVING COMPANY INC 1185098 NTMP-CASTLE ROCK RD 0.00 30,000.00TOTAL CHECK 0.00 52,250.0010100 131399 12/18/19 PALLOTTA BONNIE PALLOTTA 001 RECREATION REFUND 0.00 90.0010100 131400 12/18/19 PAPERREC PAPER RECYCLING & SHREDD 1155515 SHREDDING DAY-C/HALL 0.00 55.0010100 131401 12/18/19 PSI PROTECTION ONE INC 0015556 ALARM SVCS-HERITAGE 0.00 131.0610100 131401 12/18/19 PSI PROTECTION ONE INC 0015333 ALARM SVCS-DBC 0.00 156.93TOTAL CHECK 0.00 287.9910100 131402 12/18/19 PUBLICST PUBLIC STORAGE #23051 1605516 ENVIRONMENTAL SVCS 0.00 150.0010100 131403 12/18/19 PYROCOMM PYRO COMM SYSTEMS INC 0014093 INSPECTION SVCS-C/HAL 0.00 1,350.0010100 131403 12/18/19 PYROCOMM PYRO COMM SYSTEMS INC 0014093 REPLACE ALARM PANEL 0.00 3,550.00TOTAL CHECK 0.00 4,900.0010100 131404 12/18/19 RFDICKSO R F DICKSON COMPANY INC 0015554 ST SWEEPING SVCS-NOV 0.00 11,765.9210100 131405 12/18/19 RAYCOMDA RAYCOM DATA TECHNOLOGIES 0014030 SCANNING SVCS-B/SFTY 0.00 1,610.7410100 131405 12/18/19 RAYCOMDA RAYCOM DATA TECHNOLOGIES 0014030 SCANNING SVCS-B/SFTY 0.00 7,543.06TOTAL CHECK 0.00 9,153.8010100 131406 12/18/19 REGIONAL REGIONAL CHAMBER OF COMM 0014096 SVCS CONTRACT-JUL-DEC 0.00 6,000.006.2.bPacket Pg. 32
SUNGARD PENTAMATION INC PAGE NUMBER: 7DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS PASSES-NOV 0.00 16,048.0010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-OCT 0.00 19,622.4010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-NOV 0.00 4,012.0010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-OCT 0.00 4,905.6010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS PASSES-SR 0.00 165.0010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-SR 0.00 165.0010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-SR 0.00 165.0010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-SR 0.00 165.0010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 COMMISSION-OCT 0.00 -734.4610100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 COMMISSION-NOV 0.00 -610.5010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 REFUND-OCT 0.00 -376.0010100 131407 12/18/19 RTSC REGIONAL TAP SERVICE CEN 1125553 REFUND-NOV 0.00 -40.00TOTAL CHECK 0.00 43,487.0410100 131408 12/18/19 AGSINC RTS FINANCIAL SERVICE IN 0014411 CROSSING GUARD SVCS 0.00 23,860.0010100 131409 12/18/19 SGCC SAN GABRIEL CONSERVATION 1155515 ACE HARDWARE DEBRIS 0.00 120.0010100 131410 12/18/19 SGVEAC SAN GABRIEL VALLEY EAC 001 FACILITY REFUND-DBC 0.00 350.0010100 131410 12/18/19 SGVEAC SAN GABRIEL VALLEY EAC 001 FACILITY REFUND-DBC 0.00 600.00TOTAL CHECK 0.00 950.0010100 131411 12/18/19 SCFUELS SC FUELS 5205556 FUEL-PKS/FACILITIES 0.00 597.4310100 131411 12/18/19 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 404.4510100 131411 12/18/19 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 100.3810100 131411 12/18/19 SCFUELS SC FUELS 5205230 FUEL-CODE ENFOR 0.00 151.22TOTAL CHECK 0.00 1,253.4810100 131412 12/18/19 SCHNCIND CINDI SCHNEIDER 001 FACILITY REFUND-DBC 0.00 100.0010100 131413 12/18/19 SHUMCRYS CRYSTAL SHUM 0015350 CONTRACT CLASS-FALL 0.00 126.0010100 131414 12/18/19 SIEMENS SIEMENS INDUSTRY INC 1135553 T/SIGNAL-DBB/SUNSET X 0.00 900.0010100 131414 12/18/19 SIEMENS SIEMENS INDUSTRY INC 1135553 T/SIGNAL-MISSION/TMPL 0.00 4,507.0010100 131414 12/18/19 SIEMENS SIEMENS INDUSTRY INC 1135553 T/SIGNAL MAINT-OCT 19 0.00 4,554.0010100 131414 12/18/19 SIEMENS SIEMENS INDUSTRY INC 1135553 T/SIGNAL DAMAGED-DBB 0.00 7,274.4010100 131414 12/18/19 SIEMENS SIEMENS INDUSTRY INC 1135553 T/SIGNAL CALLOUTS-OCT 0.00 16,692.09TOTAL CHECK 0.00 33,927.4910100 131415 12/18/19 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 6,875.0010100 131416 12/18/19 SCSANDBA SO CAL SANDBAGS INC 0015556 SUPPLIES-SANDBAGS 0.00 952.2510100 131417 12/18/19 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MAINT/LITTER REMOVAL 0.00 2,575.0010100 131418 12/18/19 SWANA SOLID WASTE ASSC OF N/AM 1155515 MEMBERSHIP DUES 0.00 298.0010100 131418 12/18/19 SWANA SOLID WASTE ASSC OF N/AM 1155515 ENERGY TECH DIV 0.00 45.00TOTAL CHECK 0.00 343.0010100 131419 12/18/19 SCMS SOUTH COAST MEDIA SERVIC 0014096 AD-DBRW 2019 0.00 600.0010100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 405.486.2.bPacket Pg. 33
SUNGARD PENTAMATION INC PAGE NUMBER: 8DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 215.1910100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 228.3810100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 101.3710100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 119.9410100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 184.8910100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1395539 ELECT SVCS-DIST 39 0.00 188.7810100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 10.6510100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 11.3310100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-T/CONTROL 0.00 19.1910100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 20.7710100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 23.5710100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 91.0310100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 98.1110100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-T/CONTROL 0.00 59.4410100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 84.0110100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 88.8210100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1395539 LATE FEES 0.00 0.0110100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 LATE FEES 0.00 0.0110100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 LATE FEES 0.00 0.0710100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 LATE FEES 0.00 0.0810100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 LATE FEES 0.00 0.1410100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 1415541 LATE FEES 0.00 0.1610100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 LATE FEES 0.00 0.1910100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015333 LATE FEES 0.00 0.4810100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECT SVCS-DBC 0.00 5,073.0110100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-PARKS 0.00 3,184.9610100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 752.6610100 131421 12/18/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 2,440.86TOTAL CHECK 0.00 13,403.5810100 131422 12/18/19 SPARKLET SPARKLETTS 0014030 EQ RENTAL-C/HALL 0.00 3.9910100 131422 12/18/19 SPARKLET SPARKLETTS 0015556 EQ RENTAL-S/CYN PK 0.00 12.0010100 131422 12/18/19 SPARKLET SPARKLETTS 0014030 WATER SUPPLIES-C/HALL 0.00 164.57TOTAL CHECK 0.00 180.5610100 131423 12/18/19 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-C/HALL 0.00 106.3910100 131423 12/18/19 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-DBC 0.00 114.0910100 131423 12/18/19 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-HERITAGE 0.00 264.9810100 131423 12/18/19 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-C/HALL 0.00 644.10TOTAL CHECK 0.00 1,129.5610100 131424 12/18/19 STRALEYT TERRY STRALEY 001 RECREATION REFUND 0.00 45.0010100 131425 12/18/19 SUNSHINE SUNSHINE ROOFING 001 REFUND-C/D DEPOSIT 0.00 250.0010100 131426 12/18/19 SURPLUST SURPLUS TWO WAY RADIOS 0015333 DBC REPLACEMENT RADIO 0.00 800.6610100 131427 12/18/19 RAYSWAPN RAY SWAPNA 001 RECREATION REFUND 0.00 205.0010100 131428 12/18/19 TAGAWAJE JEANNE TAGAWA 001 FACILITY REFUND-HRTGE 0.00 200.0010100 131429 12/18/19 TAICHIZE TAI CHI ZEN INSTITUTE 001 FACILITY REFUND-DBC 0.00 750.006.2.bPacket Pg. 34
SUNGARD PENTAMATION INC PAGE NUMBER: 9DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131430 12/18/19 TAMSIUKI SIU KI TAM 0015350 CONTRACT CLASS-FALL 0.00 705.6010100 131431 12/18/19 TASC TASC 0014060 FLEX ADMIN SVCS 0.00 107.6410100 131432 12/18/19 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS-GIS 0.00 635.4410100 131432 12/18/19 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS-GIS 0.00 1,350.3110100 131432 12/18/19 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS-GIS 0.00 3,097.77TOTAL CHECK 0.00 5,083.5210100 131433 12/18/19 SCGAS THE GAS COMPANY 0014093 GAS SVCS-CITY HALL 0.00 336.9010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL ADS-PL 19-017 0.00 522.5010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 0015350 LEGAL ADS-PLNG COMM 0.00 560.0010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL ADS-PL 17-169 0.00 867.5010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 0155210 LEGAL ADS-GENERAL PLN 0.00 1,122.5010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 0155210 LEGAL ADS-GENERAL PLN 0.00 1,122.5010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 0014030 LEGAL ADS-P/HEARING 0.00 497.0010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 0014030 LEGAL ADS-P/HEARING 0.00 515.0010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL ADS-PL 2017-139 0.00 867.5010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL ADS-PL 2019-122 0.00 623.0010100 131434 12/18/19 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL ADS-PL 2019-042 0.00 632.00TOTAL CHECK 0.00 7,329.5010100 131435 12/18/19 THESAUCE THE SAUCE CREATIVE SERVI 0015350 POSTCARDS-WINTER FEST 0.00 401.8310100 131435 12/18/19 THESAUCE THE SAUCE CREATIVE SERVI 0015350 POSTCARDS-WINTER FEST 0.00 716.08TOTAL CHECK 0.00 1,117.9110100 131436 12/18/19 TAITDAVI THE TAIT GROUP INC 0015551 CONSULTING SVCS-NOV 0.00 2,500.0010100 131437 12/18/19 HASLERIN TOTAL FUNDS BY HASLER 0014030 POSTAGE-CITY HALL 0.00 5,000.0010100 131437 12/18/19 HASLERIN TOTAL FUNDS BY HASLER 0014030 PROTECTION FEE 0.00 10.00TOTAL CHECK 0.00 5,010.0010100 131438 12/18/19 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 CONTRACT CLASS-FALL 0.00 135.0010100 131439 12/18/19 TYLERTEC TYLER TECHNOLOGIES INC 5304070 IMPLEMENTATION-ERP 0.00 248.8510100 131439 12/18/19 TYLERTEC TYLER TECHNOLOGIES INC 5304070 IMPLEMENTATION-ERP 0.00 3,500.0010100 131439 12/18/19 TYLERTEC TYLER TECHNOLOGIES INC 5304070 IMPLEMENTATION-ERP 0.00 5,333.48TOTAL CHECK 0.00 9,082.3310100 131440 12/18/19 UNIPACSH UNIPAC SHIPPING 001 FACILITY REFUND-DBC 0.00 75.0010100 131441 12/18/19 UPS UNITED PARCEL SERVICE 0015554 EXPRESS MAIL-P/WORKS 0.00 46.1510100 131442 12/18/19 URMINC UNITED RECORDS MANAGEMEN 0014070 STORAGE-BACK-UP TAPES 0.00 594.0010100 131443 12/18/19 VLASICHD DENNIS VLASICH 5304070 CONSULTING SVC-OCT/NV 0.00 850.5210100 131444 12/18/19 GRAINGER W.W. GRAINGER INC. 0015333 SUPPLIES-DBC 0.00 175.8510100 131445 12/18/19 WVUSD WALNUT VALLEY UNIFIED SC 0015350 GYM RENTAL-SEPT-NOV 0.00 945.006.2.bPacket Pg. 35
SUNGARD PENTAMATION INC PAGE NUMBER: 10DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 131446 12/18/19 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES-HERITAGE 0.00 48.9210100 131446 12/18/19 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 334.6310100 131446 12/18/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 540.7010100 131446 12/18/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 643.19TOTAL CHECK 0.00 1,567.4410100 131447 12/18/19 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE WATERING-NOV 0.00 510.0010100 131447 12/18/19 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE WATERING-NOV 0.00 1,020.0010100 131447 12/18/19 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-NOV 0.00 3,628.0010100 131447 12/18/19 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-NOV 0.00 16,600.50TOTAL CHECK 0.00 21,758.5010100 131448 12/18/19 WINDWOOD WINDWOOD TOWNSHIP CONDO 001 BOND RELEASE-PR 19-15 0.00 2,500.0010100 131449 12/18/19 WONGLILY LILY WONG 001 RECREATION REFUND 0.00 45.0010100 131450 12/18/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-COMM SVCS 0.00 46.0010100 131450 12/18/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-H/R 0.00 46.0010100 131450 12/18/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-GARDENA/RW 0.00 344.0010100 131450 12/18/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 001 LEGAL SVCS-MILLENNIUM 0.00 470.7410100 131450 12/18/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-COMM DEV 0.00 3,128.0010100 131450 12/18/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-COUNCIL 0.00 3,151.0010100 131450 12/18/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-CMGR 0.00 4,346.9410100 131450 12/18/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 001 LEGAL SVCS-PL 17-169 0.00 2,323.00TOTAL CHECK 0.00 13,855.6810100 131451 12/18/19 XAVIERS XAVIERS FLORIST INC 0014030 CITY COUNCIL REORG 0.00 267.0510100 131452 12/18/19 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS-FALL 0.00 1,424.4010100 PP25/19A 12/13/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 3,508.1310100 PP25/19A 12/13/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-CLASSIC 0.00 29,738.7710100 PP25/19A 12/13/19 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 52.08TOTAL CHECK 0.00 33,298.9810100 PP25/19B 12/13/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 12/13/19-P/R DEDUCTION 0.00 48,212.5410100 PP25/19B 12/13/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 12/13/19-LOAN DEDUCTIO 0.00 3,585.0110100 PP25/19B 12/13/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 12/13/19-PTS CONTRIB 0.00 1,616.28TOTAL CHECK 0.00 53,413.8310100 PP25/19C 12/13/19 TASC TASC 001 P/R DEDUCTIONS-FLEX SP 0.00 1,703.8610100 PP25/19D 12/13/19 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER 25/PP 19 0.00 214,852.4410100 PP25/19D 12/13/19 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER 25/PP 19 0.00 5,455.2410100 PP25/19D 12/13/19 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER 25/PP 19 0.00 2,681.5010100 PP25/19D 12/13/19 PAYROLL PAYROLL TRANSFER 125 P/R TRANSFER 25/PP 19 0.00 13,428.2610100 PP25/19D 12/13/19 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER 25/PP 19 0.00 1,637.4210100 PP25/19D 12/13/19 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER 25/PP 19 0.00 961.9410100 PP25/19D 12/13/19 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER 25/PP 19 0.00 961.94TOTAL CHECK 0.00 239,978.746.2.bPacket Pg. 36
SUNGARD PENTAMATION INC PAGE NUMBER: 11DATE: 12/20/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 09:34:03 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20191212 00:00:00.000’ and ’20191218 00:00:00.000’ACCOUNTING PERIOD: 6/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNTTOTAL CASH ACCOUNT 0.00 2,784,538.78TOTAL FUND 0.00 2,784,538.78TOTAL REPORT 0.00 2,784,538.786.2.bPacket Pg. 37
Agenda #: 6.3
Meeting Date: January 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the November 2019 Treasurer’s Statement.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s
Statement to the City Council for review and approval. This statement shows the cash
balances with a breakdown of various investment accounts and the yield to maturity
from investments. This statement also includes an investment portfolio management
report which details the activities of investments. All investments have been made in
accordance with the City’s Investment Policy.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 6.3.a November 2019 Treasurer's Report
2. 6.3.b November 2019 Investment Portflolio Report
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Agenda #: 6.4
Meeting Date: January 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE WIRELESS SITE LICENSE
AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC TO
ALLOW FOR THE CONSTRUCTION AND LOCATION OF AN
EMERGENCY GENERATOR TO SERVE THE EXISTING CELLULAR
SITE AT PETERSON PARK THROUGH JUNE 2036.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Authorize the City Manager to execute the First Amendment and associated documents
required for the operation of the New Cingular Wireless cellular site emergency
generator at Peterson Park.
FINANCIAL IMPACT:
The City currently receives approximately $30,000 in annual lease payments for the
New Cingular cellular site at Peterson Park, which will be increased by $400 per month
in new revenues as compensation for the installation of an emergency generator and
protective enclosure. The new total annual lease payments of approximately $35,000
per year are subject to annual Consumer Price Index (CPI) adjustments.
BACKGROUND:
This item was continued from the December 3, 2019 City Council meeting to provide
additional information on market rates and comparable site leases in the region . The
City of Diamond Bar entered into a wireless site lease agreement in 1997 with Los
Angeles Cellular Network for the operation of a cellular site at 24142 Sylvan Glen Road
(Peterson Park). In June 2006, a new agreement was entered into between the City
and New Cingular Wireless, the new operator of the cellular site at Peterson Park . Over
time, the cellular site has become a vital component of the cellular network in the area,
and due to emergency response needs it is been requested by the operator to consider
the installation of an emergency generator for cellular site power backup needs.
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ANALYSIS:
Subsequent to the December 3, 2019 City Council meeting, City staff and City
Attorney’s Office performed additional research to determine if the proposal offered by
the applicant is within the fair market value range. There are many considerations that
go into lease rates for cellular sites, and depend on several factors such as the
importance of the site to the network, property values and associated lease rates, as
well as market conditions when the lease was negotiated. Within that context, each
municipality cellular leases will vary based on those characteristics.
The City was able to retrieve cellular lease data from eight municipal sites across five
nearby cities, including Chino Hills, La Habra, Montclair, and Tustin. The lease revenue
ranged from a low of $1,300 per month in La Habra to a high of $3,400 in Tustin, with
an average of $2,524 per month. The City currently has five leases that range from
$2,230 to $2,500, with an average of $2,315 per month. Should the amendment be
approved, the City’s lease revenue for the Peterson site would increase from $2,500 to
$2,900 per month, which is above the average of surveyed cities.
There are two components being considered by the City of Diamond Bar: 1)
Amendment #1 covers the modification of the site lease agreement with New Cingular
Wireless to add an additional 660 square feet of lease space between two existing
facilities at Peterson Park for the operation of an emergency generator and protective
enclosure; and 2) City administrative review of the emergency generator plans by
Building & Safety, Parks, Planning, and Public Works. Amendment #1 is before the
Council for consideration, concurrent with the administrative review by staff for the
issuance of permits for the construction of the emergency generator and associated
enclosure.
It is not anticipated that the additional lease space provided to New Cingular Wireless
will impact the field use by associated user groups. The emergency generator will
provide additional backup power necessary to ensure the operation of the vital cellular
tower in the event of a power outage.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 6.4.a First Amendment to Wireless Site License Agreement
2. 6.4.b Planning Approved Plans 10-30-19
3. 6.4.c License Agreement Executed
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Agenda #: 6.5
Meeting Date: January 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AMENDMENT NO. 1 TO THE ADMINISTRATIVE SERVICES
AGREEMENT WITH ICMA-RC FOR 457 DEFERRED COMPENSATION
SERVICES THROUGH JANUARY 2025.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt Resolution No. 2020-01 approving and authorizing the City Manager to sign
Amendment No. 1 to the Administrative Services Agreement with ICMA -RC.
FINANCIAL IMPACT:
None. All contributions made to the 457 Deferred Compensation Plan and associated
fees are paid for by plan participants and not by the City.
BACKGROUND/DISCUSSION:
The City of Diamond Bar has provided a voluntary 457 deferred compensation plan for
its employees and City Council Members for over 20 years. Plan participants voluntarily
contribute to the plan on a pre-tax basis towards their retirement savings account. The
City has used one vendor, ICMA-RC, as their 457-plan record keeper for the entire life of
the plan. During the last four years the investment landscape has changed and created
opportunities for cities to take advantage of a more competitive market for investment
diversification, additional investment options and reduced fees for plan participants.
Since 2013, the City’s Deferred Compensation Plan Committee has been working with
Fiduciary Experts, LLC to put best practices in place for the monitoring and oversight of
the 457 deferred compensation plan. In December 2015, the City Council approved a
new Administrative Services Agreement with ICMA-RC to improve the plan and reduce
fees for participants. Since 2013, the total plan assets have grown which has now
transformed the City’s standing from a small to mid-sized account. Ahead of the
expiration of the five-year agreement with ICMA-RC, the City’s Deferred Compensation
Plan Committee gave direction to Fiduciary Experts, LLC to reach out to ICMA -RC and
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assist the City in renegotiating more favorable contract terms for plan participants. The
City’s consultant was able to negotiate a 50% reduction in administrative fees for the
plan participants. The administrative fees to plan participants will be reduced from 33
basis points to 17.5 basis points.
Due to the City’s long-standing relationship with ICMA-RC, as a reliable business
partner, and the competitiveness of the proposed Administrative Services Agreement, it
is recommended that the City Council adopt Resolution No. 2020-01 and authorize the
City Manager to sign and execute all necessary paperwork to extend the cont ract with
ICMA-RC for 457 Deferred Compensation Plan Services.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.5.a Resolution No. 2020-01 Authorizing the City Manager to Amend
Agreement with ICMA-RC for 457 Deferred Compensation Plan Services
2. 6.5.b Administrative Services Agreement with ICMA-RC
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RESOLUTION NO. 2020-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN ADMINSTRATIVE SERVICES AGREEMENT WITH ICMA-RC
FOR 457 DEFERRED COMPENSATION PLAN SERVICES
WHEREAS, the City Council of the City of Diamond Bar provides a voluntary 457
deferred compensation plan for its employees and City Council members; and
WHEREAS, the City of Diamond Bar has a fiduciary responsibility to the 457 plan
participants to ensure quality of investment funds and that plan costs are reasonable; and
WHEREAS, the City’s Deferred Compensation Plan Committee negotiated new
terms of the plan which resulted in cost savings and investment option improvements.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond
Bar, does hereby authorize the City Manager to execute all documents related to the
Administrative Services Agreement with ICMA-RC set forth in Attachment #2 of the
agenda report.
PASSED, APPROVED AND ADOPTED this 7th day of January, 2020.
__________________________
Steve Tye, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was duly and regularly passed, approved and adopted by the
City Council of the City of Diamond Bar, California, at its regular meeting held on the 7th
day of January, 2020, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
6.5.a
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1 of 13
ADMINISTRATIVE SERVICES AGREEMENT
Between
ICMA Retirement Corporation
and
City of Diamond Bar
Type: 401
Account #: 109412
Type: 457
Account #: 303248
6.5.b
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Plan 109412, 303248
ADMINISTRATIVE SERVICES AGREEMENT
This Administrative Services Agreement (“Agreement”), made as of the day
of , 20____ between the International City Management Association Retirement
Corporation (“ICMA-RC”), a nonprofit corporation organized and existing under the
laws of the State of Delaware, and the City of Diamond Bar (“Employer”), a city
organized and existing under the laws of the State of California with an office at 21810
Copley Drive, Diamond Bar, California 91765.
RECITALS
Employer acts as public plan sponsor of a retirement plan (“Plan”), and in that
capacity, has responsibility to obtain administrative services and investment alternatives
for the Plan;
VantageTrust is a group trust established and maintained in accordance with New
Hampshire Revised Statutes Annotated section 391:1 and Internal Revenue Service
Revenue Ruling 81-100, 1981-1 C.B. 326, which provides for the commingled
investment of retirement funds;
ICMA-RC, or its wholly owned subsidiary, acts as investment adviser to
VantageTrust Company, LLC, the Trustee of VantageTrust;
ICMA-RC has designed, and VantageTrust offers, a series of separate funds (the
“Funds”) for the investment of plan assets as referenced in VantageTrust’s principal
disclosure documents, the VantageTrust Disclosure Memorandum and the Funds’ Fact
Sheets (together, “VT Disclosures”); and
ICMA-RC provides a range of services to public employers for the operation of
employee retirement plans including, but not limited to, communications concerning
investment alternatives, account maintenance, account recordkeeping, investment and tax
reporting, transaction processing, and benefit disbursement.
6.5.b
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Plan 109412, 303248
AGREEMENTS
1. Appointment of ICMA-RC
Employer hereby appoints ICMA-RC as Administrator of the Plan to perform all
nondiscretionary functions necessary for the administration of the Plan. The functions to
be performed by ICMA-RC shall be those set forth in Exhibit A to this Agreement.
2. Adoption of Trust
Employer has adopted the Declaration of Trust of VantageTrust Company and agrees to
the commingled investment of assets of the Plan within VantageTrust. Employer agrees
that the investment, management, and distribution of amounts deposited in VantageTrust
shall be subject to the Declaration of Trust, as it may be amended from time to time and
shall also be subject to terms and conditions set forth in disclosure documents (such as
the VT Disclosures or Employer Bulletins) as those terms and conditions may be adjusted
from time to time.
3. Exclusivity Agreement
Employer agrees that for the initial or succeeding term of this Agreement specified in
Section 11, so long as ICMA-RC continues to perform in all material respects the
services to be performed by it under this Agreement, Employer shall not obtain plan
administration from anyone other than ICMA-RC. Employer acknowledges that ICMA-
RC has agreed to the compensation to be paid to ICMA-RC under this Agreement in the
expectation that ICMA-RC will be able to offset costs allocable to performing this
Agreement with revenues arising from Employer's exclusive use of ICMA-RC at the
rates provided herein throughout the initial or succeeding term.
4. Employer Duty to Furnish Information
Employer agrees to furnish to ICMA-RC on a timely basis such information as is
necessary for ICMA-RC to carry out its responsibilities as Administrator of the Plan,
including information needed to allocate individual participant accounts to Funds in
VantageTrust, and information as to the employment status of participants, and
participant ages, addresses, and other identifying information (including tax identification
numbers). Employer also agrees that it will notify ICMA-RC in a timely manner
regarding changes in staff as it relates to various roles. Such notification is to be
completed through the online EZLink employer contact options. ICMA-RC shall be
entitled to rely upon the accuracy of any information that is furnished to it by a
responsible official of the Employer or any information relating to an individual
participant or beneficiary that is furnished by such participant or beneficiary, and ICMA-
RC shall not be responsible for any error arising from its reliance on such information.
ICMA-RC will provide reports, statements and account information to the Employer
through EZLink, the online plan administrative tool.
6.5.b
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Plan 109412, 303248
Employer is required to send in contributions through EZLink, the online plan
administration tool provided by ICMA-RC. Alternative electronic methods may be
allowed but must be approved by ICMA-RC for use. Contributions may not be sent
through paper submittal documents.
To the extent Employer selects third-party funds that do not have fund profile
information provided to ICMA-RC through our electronic data feeds from external
sources (such as Morningstar) or third-party fund providers, the Employer is responsible
for providing to ICMA-RC timely fund investment updates for disclosure to Plan
participants. Such updates may be provided to ICMA-RC through the Employer’s
investment consultant or other designated representative.
5. ICMA-RC Representations and Warranties
ICMA-RC represents and warrants to Employer that:
(a) ICMA-RC is a non-profit corporation with full power and authority to
enter into this Agreement and to perform its obligations under this
Agreement. The ability of ICMA-RC, or its wholly owned subsidiary, to
serve as investment adviser to VantageTrust Company is dependent upon
the continued willingness of VantageTrust Company for ICMA-RC, or its
wholly owned subsidiary, to serve in that capacity.
(b) ICMA-RC is an investment adviser registered as such with the U.S.
Securities and Exchange Commission under the Investment Advisers Act
of 1940, as amended.
(c)(i) ICMA-RC shall maintain and administer the Plan in accordance with the
requirements for eligible deferred compensation plans under Section 457
of the Internal Revenue Code and other applicable federal law; provided,
however, that ICMA-RC shall not be responsible for the eligible status of
the Plan in the event that the Employer directs ICMA-RC to administer the
Plan or disburse assets in a manner inconsistent with the requirements of
Section 457 or otherwise causes the Plan not to be carried out in
accordance with its terms. Further, in the event that the Employer uses its
own customized plan document, ICMA-RC shall not be responsible for
the eligible status of the Plan to the extent affected by terms in the
Employer’s plan document that differ from those in ICMA-RC’s standard
plan document. ICMA-RC shall not be responsible for monitoring state or
local law applicable to retirement plans or for administering the Plan in
compliance with local or state requirements regarding plan administration
unless Employer notifies ICMA-RC of any such local or state
requirements.
(c)(ii) ICMA-RC shall maintain and administer the Plan in accordance with the
requirements for plans which satisfy the qualification requirements of
Section 401 of the Internal Revenue Code and other applicable federal
6.5.b
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Plan 109412, 303248
law; provided, however, ICMA-RC shall not be responsible for the
qualified status of the Plan in the event that the Employer directs ICMA-
RC to administer the Plan or disburse assets in a manner inconsistent with
the requirements of Section 401 or otherwise causes the Plan not to be
carried out in accordance with its terms; provided, further, that if the plan
document used by the Employer contains terms that differ from the terms
of ICMA-RC's standardized plan document, ICMA-RC shall not be
responsible for the qualified status of the Plan to the extent affected by the
differing terms in the Employer's plan document. ICMA-RC shall not be
responsible for monitoring state or local law applicable to retirement plans
or for administering the Plan in compliance with local or state
requirements regarding plan administration unless Employer notifies
ICMA-RC of any such local or state requirements.
6. Employer Representations and Warranties
Employer represents and warrants to ICMA-RC that:
(a) Employer is organized in the form and manner recited in the opening
paragraph of this Agreement with full power and authority to enter into
and perform its obligations under this Agreement and to act for the Plan
and participants in the manner contemplated in this Agreement. Execution,
delivery, and performance of this Agreement will not conflict with any
law, rule, regulation or contract by which the Employer is bound or to
which it is a party.
(b) Employer understands and agrees that ICMA-RC’s sole function under
this Agreement is to act as recordkeeper and to provide administrative,
investment or other services at the direction of Plan participants, the
Employer, its agents or designees in accordance with the terms of this
Agreement. Under the terms of this Agreement, ICMA-RC does not
render investment advice, is neither the “Plan Administrator” nor “Plan
Sponsor” as those terms are defined under applicable federal, state, or
local law, and does not provide legal, tax or accounting advice with
respect to the creation, adoption or operation of the Plan and its related
trust. ICMA-RC does not perform any service under this Agreement that
might cause ICMA-RC to be treated as a “fiduciary” of the Plan under
applicable law, except, and only, to the extent that ICMA-RC provides
investment advisory services to individual participants enrolled in Guided
Pathways Advisory Services.
(c) Employer acknowledges and agrees that ICMA-RC does not assume any
responsibility with respect to the selection or retention of the Plan’s
investment options. Employer shall have exclusive responsibility for the
Plan’s investment options, including the selection of the applicable mutual
fund share class. Where applicable, Employer understands that the VT
Retirement Income Advantage Fund is an investment option for the Plan
6.5.b
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Plan 109412, 303248
and that the fund invests in a separate account available through a group
variable annuity contract. By entering into this Agreement, Employer
acknowledges that it has received the Important Considerations document
and the VT Disclosures and that it has read the information therein
concerning the VT Retirement Income Advantage Fund.
(d) Employer acknowledges that certain such services to be performed by
ICMA-RC under this Agreement may be performed by an affiliate or
agent of ICMA-RC pursuant to one or more other contractual
arrangements or relationships, and that ICMA-RC reserves the right to
change vendors with which it has contracted to provide services in
connection with this Agreement without prior notice to Employer.
(e) Employer acknowledges that it has received ICMA-RC’s Fee Disclosure
Statement, prepared in substantial conformance with ERISA regulations
regarding the disclosure of fees to plan sponsors.
(f) Employer approves the use of its Plan in ICMA-RC external media,
publications and materials. Examples include press releases
announcements and inclusion of the general plan information in request
for proposal responses.
7. Participation in Certain Proceedings
The Employer hereby authorizes ICMA-RC to act as agent, to appear on its behalf, and to
join the Employer as a necessary party in all legal proceedings involving the garnishment
of benefits or the transfer of benefits pursuant to the divorce or separation of participants
in the Plan. Unless Employer notifies ICMA-RC otherwise, Employer consents to the
disbursement by ICMA-RC of benefits that have been garnished or transferred to a
former spouse, current spouse, or child pursuant to a domestic relations order or child
support order.
8. Compensation and Payment
(a) Participant Fees. Plan participant accounts shall be assessed an
asset-based fee to cover the costs of record-keeping and other services
provided by ICMA-RC, and other costs associated with the Plans as
directed by the Employer. The Employer shall work with ICMA-RC
to determine the appropriate amount of the gross asset-based fee to be
charged to participant accounts, which may be increased or decreased
from time to time at the direction of the Employer. At the inception of
this contract the participant fee shall be 0.175%.
(b) Revenue Requirement. ICMA-RC shall receive total annual
aggregate revenue of 0.175% of Plan assets under ICMA-RC’s
administration for providing recordkeeping and other services to the
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Plan 109412, 303248
Plans. Such revenue shall be deducted by ICMA-RC from amounts
collected through the application of the asset-based fee described in
section 8(a) prior to allocation of any participant level asset-based
fees to the Administrative Allowance Account described is section
8(c) below.
(c) Administrative Allowance Account. Amounts collected through the
application of the asset-based fee described in section 8(a) above in
excess of the Revenue Requirement specified in subsection 8(b)
above, if any, shall be held in an Administrative Allowance Account
(that is maintained as a Plan asset by ICMA-RC). Employer
understands that the Plan administrative allowance is to be used only
to pay for reasonable plan administrative expenses of the Plan or
allocated to Plan participants at the instruction of the Employer.
(d) Revenue Received From Investment Options. Neither ICMA-RC
nor the Employer shall retain recordkeeping revenue received directly
from investment options made available under the Plan. ICMA-RC
shall be compensated from fees collected from participant accounts
through the application of the asset-based fee described in section 8(a)
above. In the event that any Plan investment options do generate
revenue from plan investments, ICMA-RC shall, as directed by the
Employer, credit any and all revenue back to those participant
accounts invested in the option in question.
(e) Compensation for Management Services to VantageTrust,
Compensation for Advisory and other Services to the VT III
Vantagepoint Funds and Payments from Third-Party Mutual
Funds. Employer acknowledges that, in addition to amounts
payable under this Agreement, ICMA-RC receives fees from
VantageTrust for investment advisory services and plan and
participant services furnished to VantageTrust. Employer further
acknowledges that ICMA-RC, including certain of its wholly
owned subsidiaries, receives compensation for advisory and other
services furnished to the VT III Vantagepoint Funds, which serve
as the underlying portfolios of a number of Funds offered through
VantageTrust. For a VantageTrust Fund that invests substantially
all of its assets in a third-party mutual fund not affiliated with
ICMA-RC, ICMA-RC or its wholly owned subsidiary receives
payments from the third-party mutual fund families or their service
providers in the form of 12b-1 fees, service fees, compensation for
sub-accounting and other services provided based on assets in the
underlying third-party mutual fund. These fees are described in
the VT Disclosures and ICMA-RC’s fee disclosure statement. In
addition, to the extent that third party mutual funds are included in
the investment line-up for the Plan, ICMA-RC receives
administrative fees from its third party mutual fund settlement and
clearing agent for providing administrative and other services
6.5.b
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Plan 109412, 303248
based on assets invested in third party mutual funds; such
administrative fees come from payments made by third party
mutual funds to the settlement and clearing agent.
(f) Redemption Fees. Redemption fees imposed by outside mutual
funds in which Plan assets are invested are collected and paid to
the mutual fund by ICMA-RC. ICMA-RC remits 100% of
redemption fees back to the specific mutual fund to which
redemption fees apply. These redemption fees and the individual
mutual fund’s policy with respect to redemption fees are specified
in the prospectus for the individual mutual fund and referenced in
the VT Disclosures.
(g) Payment Procedures. All payments to ICMA-RC pursuant to this
Section 8 shall be made from Plan assets held by VantageTrust or
received from third-party mutual funds or their service providers in
connection with Plan assets invested in such third-party mutual
funds, to the extent not paid by the Employer. The amount of Plan
assets administered by ICMA-RC shall be adjusted as required to
reflect any such payments as are made from the Plan. In the event
that the Employer agrees to pay amounts owed pursuant to this
Section 8 directly, any amounts unpaid and outstanding after 30
days of invoice to the Employer shall be withdrawn from Plan
assets.
The compensation and payment set forth in this Section 8 are contingent upon the
Employer’s use of ICMA-RC’s EZLink system for contribution processing and
submitting contribution funds by ACH or wire transfer on a consistent basis over the
term of this Agreement.
The compensation and payment set forth in this Section 8 are contingent upon the
Employer’s use of ICMA-RC’s EZLink system for contribution processing and
submitting contribution funds by ACH or wire transfer on a consistent basis over the
term of this Agreement. The compensation in this Section 8 is also based on the
assets of the Plan being invested in R10 shares of VantageTrust.
The compensation and payment in this Section 8 will take effect in the calendar
quarter following receipt at a Delivery Address (defined below the signature line) of
one fully executed copy of this Administrative Services Agreement based upon the
following schedule:
• Agreement received by February 20 – Effective April
• Agreement received by May 20 – Effective July
• Agreement received by August 20 – Effective October
• Agreement received by December 20 – Effective February
6.5.b
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Plan 109412, 303248
9. Contribution Remittance
Employer understands that amounts invested in the Plan are to be remitted directly to
Vantagepoint Transfer Agents in accordance with instructions provided to Employer by
ICMA-RC and are not to be remitted to ICMA-RC. In the event that any check or wire
transfer is incorrectly labeled or transferred to ICMA-RC, ICMA-RC may return it to
Employer with proper instructions.
10. Indemnification
ICMA-RC shall not be responsible for any acts or omissions of any person with respect
to the Plan or its related trust, other than ICMA-RC in connection with the administration
or operation of the Plan. Employer shall indemnify ICMA-RC against, and hold ICMA-
RC harmless from, any and all loss, damage, penalty, liability, cost, and expense,
including without limitation, reasonable attorney’s fees, that may be incurred by, imposed
upon, or asserted against ICMA-RC by reason of any claim, regulatory proceeding, or
litigation arising from any act done or omitted to be done by any individual or person
with respect to the Plan or its related trust, excepting only any and all loss, damage,
penalty, liability, cost or expense resulting from ICMA-RC’s negligence, bad faith, or
willful misconduct.
11. Term
This Agreement shall be in effect and commence on the date all parties have signed and
executed this Agreement (“Inception Date”). The term of this Agreement will commence
on the Inception Date and extend 5 years from that date. This Agreement will be renewed
automatically for each succeeding year unless written notice of termination is provided by
either party to the other no less than 60 days before the end of such Agreement year. The
Employer understands and acknowledges that, in the event the Employer terminates this
Agreement (or replaces the Vantagepoint PLUS Fund, offered by VantageTrust, as an
investment option in its investment line-up), ICMA-RC retains full discretion to release
Plan assets invested in the Vantagepoint PLUS Fund in an orderly manner over a period of
up to 12 months from the date ICMA-RC receives written notification from the Employer
that it has made a final and binding selection of a replacement for ICMA-RC as
administrator of the Plan (or a replacement investment option for the Vantagepoint PLUS
Fund).
12. Amendments and Adjustments
(a) This Agreement may be amended by written instrument signed by the parties.
(b) ICMA-RC may modify this agreement by providing 60 days’ advance written
notice to the Employer prior to the effective date of such proposed modification.
Such modification shall become effective unless, within the 60-day notice period,
the Employer notifies ICMA-RC in writing that it objects to such modification.
6.5.b
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Plan 109412, 303248
(c) The parties agree that enhancements may be made to administrative services
under this Agreement. The Employer will be notified of enhancements through
the Employer Bulletin, quarterly statements, electronic messages or special
mailings. Likewise, if there are any reductions in fees, these will be announced
through the Employer Bulletin, quarterly statement, electronic messages or
special mailing.
13. Notices
Unless otherwise provided in this Agreement, all notices required to be delivered under
this Agreement shall be in writing and shall be delivered, mailed, e-mailed or faxed to the
location of the relevant party set forth below or to such other address or to the attention of
such other persons as such party may hereafter specify by notice to the other party.
ICMA-RC: Legal Department, ICMA Retirement Corporation, 777 North
Capitol Street, N.E., Suite 600, Washington, D.C., 20002-4240
Facsimile; (202) 962-4601
Employer: at the office set forth in the first paragraph hereof, or to any
other address, facsimile number or e-mail address designated by the
Employer to receive the same by written notice similarly given.
Each such notice, request or other communication shall be effective: (i) if given by
facsimile, when transmitted to the applicable facsimile number and there is appropriate
confirmation of receipt; (ii) if given by mail or e-mail, upon transmission to the designated
address with no indication that such address is invalid or incorrect; or (iii) if given by any
other means, when actually delivered at the aforesaid address.
14. Complete Agreement
This Agreement shall constitute the complete and full understanding and sole agreement
between ICMA-RC and Employer relating to the object of this Agreement and correctly
sets forth the complete rights, duties and obligations of each party to the other as of its
date. This Agreement supersedes all written and oral agreements, communications or
negotiations among the parties. Any prior agreements, promises, negotiations or
representations, verbal or otherwise, not expressly set forth in this Agreement are of no
force and effect.
15. Titles
The headings of Sections of this Agreement and the headings for each of the attached
schedules are for convenience only and do not define or limit the contents thereof.
16. Incorporation of Exhibits
All Exhibits (and any subsequent amendments thereto), attached hereto, and referenced
herein, are hereby incorporated within this Agreement as if set forth fully herein.
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Plan 109412, 303248
17. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the
State of California, applicable to contracts made in that jurisdiction without reference to
its conflicts of laws provisions.
In Witness Whereof, the parties hereto certify that they have read and understand this
Agreement and all Schedules attached hereto and have caused this Agreement to be
executed by their duly authorized officers as of the Inception Date first above written.
CITY OF DIAMOND BAR
By _____________________________
Signature/Date
By _____________________________
Name and Title (Please Print)
INTERNATIONAL CITY MANAGEMENT
ASSOCIATION RETIREMENT CORPORATION
By _____________________________
Erica McFarquhar
Assistant Secretary
Please return an executed copy of the Agreement to a Delivery Address, either:
(a) Electronically to PlanAdoptionServices@icmarc.org, or
(b) In paper form to ICMA-RC
ATTN: PLAN ADOPTION SERVICES
777 North Capitol Street NE
Suite 600
Washington DC 20002-4240
6.5.b
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Plan 109412, 303248
Exhibit A
Administrative Services
The administrative services to be performed by ICMA-RC under this Agreement shall be
as follows:
(a) Participant enrollment services, including providing a welcome package and
enrollment kit containing instructions and notices necessary to implement the
Plan’s administration. Employees will enroll online or through a paper
form. Employer can also enroll employees through EZLink.
(b) Establishment of participant accounts for each employee participating in the Plan for
whom ICMA-RC receives appropriate enrollment instructions. ICMA-RC is not
responsible for determining if such Plan participants are eligible under the terms of
the Plan.
(c) Allocation in accordance with participant directions received in good order of
individual participant accounts to investment funds offered under the Plan.
(d) Maintenance of individual accounts for participants reflecting amounts deferred,
income, gain or loss credited, and amounts distributed as benefits.
(e) Maintenance of records for all participants for whom participant accounts have been
established. These files shall include enrollment instructions (provided to ICMA-
RC through Account Access or EZLink), beneficiary designation instructions and all
other documents concerning each participant's account.
(f) Provision of periodic reports to the Employer through EZLink. Participants will
have access to account information through Investor Services, Voice Response
System, Account Access, and Text Access, and through quarterly statements that
can be delivered electronically through Account Access or by postal service.
(g) Communication to participants of information regarding their rights and elections
under the Plan.
(h) Making available Investor Services Representatives through a toll-free telephone
number from 8:30 a.m. to 9:00 p.m. Eastern Time, Monday through Friday
(excluding holidays and days on which the securities markets or ICMA-RC are
closed for business (including emergency closings)), to assist participants.
(i) Making available access to ICMA-RC’s web site, to allow participants to access
certain account information and initiate certain plan transactions at any time.
Account access is normally available 24 hours a day, seven days a week except
during scheduled maintenance periods designed to ensure high-
quality performance. The scheduled maintenance window is outlined at
https://accountaccess.icmarc.org.
(j) Maintaining the security and confidentiality of client information through a
system of controls including but not limited to, as appropriate: restricting plan and
participant information only to those who need it to provide services, software
6.5.b
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Plan 109412, 303248
and hardware security, access controls, data back-up and storage procedures, non-
disclosure agreements, security incident response procedures, and audit reviews.
(k) Making available access to ICMA-RC’s plan sponsor EZLink web site to allow
plan sponsors to access certain plan information and initiate plan transactions
such as enrolling participants and managing contributions at any time. EZLink is
normally available 24 hours a day, seven days a week except during scheduled
maintenance periods designed to ensure high-quality performance. The scheduled
maintenance window is outlined at https://ezlink.icmarc.org.
(l) Distribution of benefits as agent for the Employer in accordance with terms of the
Plan. Participants who have separated from service can request distributions
through Account Access or via form.
(m) Upon approval by the Employer that a domestic relations order is an acceptable
qualified domestic relations order under the terms of the Plan, ICMA-RC will
establish a separate account record for the alternate payee and provide for the
investment and distribution of assets held thereunder.
(n) Loans may be made available on the terms specified in the Loan Guidelines, if loans
are adopted by the Employer. Participants can request loans through Account
Access.
(o) Guided Pathways Advisory Services – ICMA-RC’s participant advice service,
“Fund Advice”, and asset allocation service, “Asset Class Guidance” may be
made available through a third-party vendor on the terms specified on ICMA-
RC’s website.
(p) ICMA-RC will determine appropriate delivery method (electronic and/or print)
for plan sponsor/participant communications and education based on a number of
factors (audience, effectiveness, etc.).
6.5.b
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Agenda #: 6.6
Meeting Date: January 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE OF ONE (1) HEWLETT PACKARD SERVER FROM
CDWG.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Authorize the City Manager to issue a Purchase Order in the amount not to exceed
$15,735.01 to CDWG for the purchase of one HP Server.
FINANCIAL IMPACT:
There are sufficient appropriated funds in the FY19 -20 budget for this expenditure.
BACKGROUND:
The daily operations of the City rely on the use of computers, specialized networks, and
associated hardware and software to create, process, and store digital information and
communicate with the public. To ensure the City’s essential information systems
infrastructure remains in place, it is proposed that one (1) server be replaced. This
server has outlived its useful life and has been scheduled for replacement.
DISCUSSION
As required by the purchasing ordinance, the City solicited bids for a new HP server as
well as a five-year warranty plan. Three vendors submitted bids, including:
Bidder Bid Amount
CDWG $15,735.01
Hypertec USA Inc. $18,779.01
Aventis Systems $19,383.69
Upon review of these bids, staff has determined that CDWG is the most responsible
bidder, meeting all technical requirements with the lowest price. While this particular
6.6
Packet Pg. 122
purchase falls under the City Manager’s spending authority, the City has made separate
year-to-date purchases with this vendor that cumulatively exceed the $45,000 threshold
when combined with the recommendation in this report. Therefore, this purchase must
be approved by the City Council.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.6.a CDWG Quote
6.6
Packet Pg. 123
Page 1 of 3
QUOTE CONFIRMATION
DEAR ALFREDO ESTEVEZ,
Thank you for considering CDWG for your computing needs. The details of your quote are below. Click
here to convert your quote to an order.
QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL
LCBB941 11/29/2019 HPE SERVER 8736638 $15,735.01
QUOTE DETAILS
ITEM QTY CDW#UNIT PRICE EXT.PRICE
HPE ProLiant DL380 Gen10 - rack-mountable - no CPU - 0 GB 1 4723429 $1,088.22 $1,088.22
Mfg. Part#: 868703-B21
UNSPSC: 43211501
Contract: MARKET
Intel Xeon Gold 5215 / 2.5 GHz processor 1 5607302 $1,121.55 $1,121.55
Mfg. Part#: P02496-L21
UNSPSC: 43201503
Contract: MARKET
HPE SmartMemory - DDR4 - 16 GB - DIMM 288-pin -
registered
4 5529821 $269.47 $1,077.88
Mfg. Part#: P00922-B21
UNSPSC: 32101602
Contract: MARKET
HPE - storage drive cage - SATA 6Gb/s / SAS 12Gb/s / PCIe 1 4729423 $64.50 $64.50
Mfg. Part#: 826708-B21
UNSPSC: 43201609
Contract: MARKET
HPE 300GB 12G SAS 15K SFF SC Digitally Signed HDD 8 4621310 $274.96 $2,199.68
Mfg. Part#: 870753-B21
UNSPSC: 43201803
Contract: MARKET
HPE DVD–RW (–R DL) / DVD-RAM drive - Serial ATA - internal 1 3559656 $64.50 $64.50
Mfg. Part#: 726537-B21
UNSPSC: 43201818
Contract: MARKET
HPE 96W Smart Storage - battery - Li-Ion 1 4917109 $69.98 $69.98
Mfg. Part#: P01366-B21
UNSPSC: 26111711
Contract: MARKET
HPE Smart Array P408I-A SR Gen10 - storage controller
(RAID) - SATA 6Gb/s /
1 4723432 $284.97 $284.97
Mfg. Part#: 804331-B21
UNSPSC: 43201557
Contract: MARKET
HPE High Performance Fan Kit system fan kit 1 4739991 $119.49 $119.49
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QUOTE DETAILS (CONT.)
Mfg. Part#: 867810-B21
UNSPSC: 40101604
Contract: MARKET
HPE - power supply - hot-plug / redundant - 800 Watt - 908
VA
1 4723434 $179.98 $179.98
Mfg. Part#: 865414-B21
UNSPSC: 39121004
Contract: MARKET
HPE Integrated Lights-Out Advanced - license + 3 Years 24x7
Support - 1 ser
1 4447141 $260.53 $260.53
Mfg. Part#: BD505A
UNSPSC: 43232804
Electronic distribution - NO MEDIA
Contract: MARKET
HPE cable management arm - 2U 1 3339635 $32.49 $32.49
Mfg. Part#: 733664-B21
UNSPSC: 39131709
Contract: MARKET
HPE Small Form Factor Easy Install Rail Kit rack rail kit - 2U 1 3428550 $49.99 $49.99
Mfg. Part#: 733660-B21
UNSPSC: 24102001
Contract: MARKET
HPE Foundation Care Call-To-Repair Service - technical
support - for HPE In
1 5795915 $50.43 $50.43
Mfg. Part#: H7J36A5#R2M
Electronic distribution - NO MEDIA
Contract: MARKET
HPE Foundation Care Call-To-Repair Service - extended
service agreement - 5
1 4784242 $8,467.25 $8,467.25
Mfg. Part#: H7J36A5#WAH
UNSPSC: 81112305
Electronic distribution - NO MEDIA
Contract: MARKET
PURCHASER BILLING INFO SUBTOTAL $15,131.44
Billing Address:
CITY OF DIAMOND BAR
ACCOUNTS PAYABLE
21810 COPLEY DR
DIAMOND BAR, CA 91765-4460
Phone: (909) 860-2489
Payment Terms: Net 30 Days-Govt State/Local
SHIPPING $0.00
SALES TAX $603.57
GRAND TOTAL $15,735.01
DELIVER TO Please remit payments to:
Shipping Address:
CITY OF DIAMOND BAR
ALFREDO ESTEVEZ
21810 COPLEY DR
DIAMOND BAR, CA 91765-4460
Phone: (909) 860-2489
Shipping Method: DROP SHIP-GROUND
CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Need Assistance? CDWG SALES CONTACT INFORMATION
Jon Cacioppo |(877) 603-6330 |joncac@cdwg.com
This quote is subject to CDW’s Terms and Conditions of Sales and Service Projects at
http://www.cdwg.com/content/terms-conditions/product-sales.aspx
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For more information, contact a CDW account manager
' 2019 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239
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Agenda #: 7.1
Meeting Date: January 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
ALLOCATIONS FOR FISCAL YEAR 2020/2021.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Open the public hearing to receive public testimony;
B. Close the public hearing; and
C. Adopt Resolution No. 2020-02 approving the Community Development Block Grant
Funding Allocations for Fiscal Year 2020/2021.
FISCAL IMPACT:
Fiscal Year 2020/2021 funding for the Community Development Block Grant (CDBG)
Program is estimated at $318,157, and is received from the Federal Government on a
reimbursement basis. Approval of the 2020/2021 CDBG funding allocations will be
incorporated into the Fiscal Year 2020/2021 City Budget. The CDBG Program does not
impact the City's General Fund budget.
BACKGROUND:
By way of a Cooperative Agreement, the City of Diamond Bar is one of 48 participating
cities served by the Los Angeles County Development Authority (LACDA)1 CDBG
Program. The CDBG Program was established through the Housing and Community
Development Act of 1974. The primary goals of the CDBG program are to provide for
the development of viable urban communities by providing decent housing and a
suitable living environment and expanding economic opportunities, principally for
persons of low and moderate income. Eligible CDBG projects are those that meet one
of the following national objectives for the program:
1 Formerly named the Los Angeles County Community Development Commission, or LACDC.
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• Benefiting low- and moderate-income persons;
• Addressing slums or blight; or
• Meeting a particular urgent community development need.
The projects must also fall within one of the eligible activity categories, which include
acquisition of real property for an eligible use; acquisition, con struction, and
rehabilitation of public facilities; demolition and clearance of deteriorated buildings;
community service for low and moderate income households; removal of barriers that
restrict the mobility for elderly or disabled persons; or special economic development
activities.
Funds may be used for a variety of community development activities, such as public
services, ADA retrofit and improvements for parks, public works projects, and home
improvement programs. The funds may only be used within l ow and moderate-income
census tracts (of which the City has none) and/or to benefit low and moderate -income
persons and/or presumed eligible persons (elderly or disabled).
Diamond Bar’s preliminary funding allocation for Fiscal Year 2020/21 is $227,204.2 In
addition to the annual allocation, $90,953 will be available from the following sources:
• $66,653 from the accumulated balance of unexpended CDBG carryover funds.
• $24,300 from Home Improvement Program deferred loan repayments .
LACDA anticipates notification of the final allocation during the first quarter of 2020.
The CDBG Program has experienced funding adjustments in prior years, so the City
should be prepared to accommodate a federal funding adjustment that could affect
LACDC’s final allocations. In the event that the final allocation is higher or lower than
this report’s estimate by 25% or less, the draft resolution provides authorization for the
City Manager to administratively adjust the individual program allocations. Should the
final allocation vary by more than 25%, City Council approval of any program allocation
changes would be required.
The City’s approved projects and budget must be submitted to the LACDA by February
1, 2020. The City of Diamond Bar’s projects and budget will ultimately become part of
the Los Angeles County’s CDBG program application to the U.S. Department of
Housing and Urban Development (HUD).
Distribution of Funds
The City’s allocation of CDBG funds is subject to the following distribution limits:
• 20% of new allocations to support community service programs for eligible persons.
• 80% of new allocations toward public works and housing projects that directly benefit
eligible persons (e.g., ADA improvements for sidewalks and parks, and deferred
2 LACDA Grants Management Unit (GMU) Bulletin No. 19-0011, November 26, 2019.
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loans for home improvements).
• Unallocated funds, including deferred loan repayments and carryovers from the prior
fiscal year may be used to fund eligible public works and housing projects.
The cost of project administration and contract compliance services are charged on a
project-based model which allows the City use CDBG funds to pay for costs associated
with meeting the regulatory requirements on a per project basis. CDBG project
administration is being implemented by City staff with assistance from the City’s
consultant, Diana Cho and Associates. Project management for the CDBG -funded
Home Improvement Program is performed by SJC3 Consulting on behalf of the City.
DISCUSSION:
The recommended project funding is based on the applications submitted and the
estimated availability of funds. The City provides support to the projects that receive
funding with technical assistance and monitoring to ensure compliance. The City is
responsible for overseeing the operations of all the subrecipient supported activities,
including compliance with all applicable federal requirements and for monitoring the
achievement of performance goals.
Current FISCAL YEAR CDBG Projects and Allocations ($291,843)
As part of its budget submittal to the LACDA, the City must describe the programs that
are currently being implemented and how those programs are meeting the goals and
objectives established by the City. The programs funded for the current fiscal year are
summarized below:
o Senior Programming ($31,843) – These programs include information and referral,
physical mobility classes, seminars, arts and crafts, game days, senior excursions,
and special events. General Insurance has been purchased for the senior groups
utilizing the Heritage Park Community Center and Diamond Bar Center. More than
500 seniors participate in the various programs and activities offered by the City.
o Home Improvement Program (HIP) ($100,000) – The HIP offers deferred loans to
eligible low- and moderate-income homeowners of single-family detached housing
for necessary home improvements, as well as repairs to mitigate building and safety
code deficiencies and/or violations. The City’s HIP policies (last updated in July
2016) provides interest-free, deferred loans of up to $20,000 to eligible households.
Loans become payable when the homes are sold or refinanced. As of the
publication of this report, two (2) approved rehabilitation projects are in the bidding
phase, one (1) project application has been approved, and a fourth application is
currently under review.
o Area 1 Residential Neighborhood ADA Curb Ramp Improvements Project
($160,000) – Area 1 extends from the City limits northwest of the 57/60 confluence,
and is generally bounded by Grand Avenue and Diamond Bar Boulevard, as
illustrated below. This CIP project provides ADA accessibility to existing sidewalks
through the construction of forty (40) ADA compliance curb ramps at various
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locations where no curb ramps or substandard curb ramps exist.
Proposed CDBG Projects and Allocations for FY 2020/21
Federal regulations require CDBG funds to be allocated and expended within three (3)
years. In addition, the LACDA strongly encourages participant cities to earmark all
monies as soon as feasible.
As stated in the Background section of this report, the CDBG funding estimate for FY
2019/20 is $275,324. The breakdown for the estimated funds is as follows:
New annual allocation $227,204
Prior year unallocated/reprogrammed funds 66,653
HIP loan repayments 24,300
Total estimated CDBG funds for FY 2020/21 $318,157
Program Selection Process
On October 14, 2019, the City posted a notice on the City website to inform
organizations that it was accepting applications for program funding through November
15, 2019. Applications from the City and from the City’s five active senior clubs were
received during the application period to support the following programs and projects for
the next fiscal year:
1. Senior Programs
2. Home Improvement Program
3. Area 2 Residential Neighborhood Curb Ramps
Funds requested from these three applications total $309,471, which is $8,686 less than
the estimated available funds. The recommended distribution of CDBG monies to
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utilize the entire funding estimate is detailed below.
Public Services
The public service funding cap is $45,440, or 20% of the estimated new CDBG annual
allocation for FY 2020/21.
The only application submitted for funding from this allocation was submitted by the
Diamond Bar Parks and Recreation Department to support senior programming, and
has requested $37,471 (see Attachment 2). The amount requested is $7,969 less than
the estimated amount available within this category.
The City’s Senior Programs are funded through the Parks and Recreation Department
budget. The City Council has traditionally authorized a portion of the annual CDBG
funding to be allocated to the Senior Programs budget.
As in prior years, the Senior Programs application proposes to accommodate several of
the activities and supplies as requested by the Diamond Bar Senior Citizens Club,
Diamond Bar Evergreen Senior Association, Sunshine Seniors Association, Diamond
Age Senior Club, and Super Diamond Age Senior Club. The application also requests
reimbursement for a portion of the City’s Senior Program Coordinator’s hours spent
administering the programs, as well as for supplies purchased to host events at the
Diamond Bar Center.
Since no other proposals in the Public Services category were received, it is
recommended that the entire FY 2020/21 funding estimate of $45,440 be allocated to
Senior Programs. This amount will cover supplies and liability insurance, as well as
CDBG project administration consultant costs and a portion of the Recreation Specialist
salary.
Public Works and Housing
The allocation for Public Works and Housing projects includes $181,763 from the FY
2020/21 allocation (i.e., 80% of $227,204) and $90,953 in unallocated CDBG funds
accumulated from project savings and loan repayments, for a total of $272,716.
Staff received two applications for funding from this category, which are included in
Attachment 2:
1. The Diamond Bar Public Works Department requests $172,000 for the Area 2
Residential Neighborhood ADA Curb Ramps Improvement Project.
2. The Diamond Bar Community Development Department requests $100,000 for the
Home Improvement Program.
The total funding requested from these two applications is $272,000, which is $716
below the estimated funding available in this category. Staff recommends that CDBG
monies be appropriated for both the Area 2 ADA improvements, and for t he continued
administration of the Home Improvement Program. The recommended distribution of
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the estimated funds is discussed below
o Area 2 Residential Neighborhood ADA Curb Ramp Improvements Project
Area 2 is bounded by Grand Avenue, Diamond Bar Bouleva rd, Pathfinder Road, the
57 Freeway and the 57/60 Confluence. The purpose of this CIP project is provide
ADA accessibility to existing sidewalks through the construction of ADA-compliant
curb ramps at various locations where no curb ramps or substandard curb ramps
exist.
The application requests funding to construct and/or upgrade approximately twenty -
two (22) curb ramps to comply with the latest ADA requirements, as well as CDBG
administration costs.
o Home Improvement Program
As stated, the HIP provides deferred zero-interest loans of up to $20,000 to eligible
low and moderate-income homeowners for necessary home improvements as well
as repairs to mitigate building and safety code deficiencies and/or violations. The
proposed allocation includes program administration funds for the HIP consultant.
Because estimated CDBG monies will fully cover the amounts requested in the Area 2
and HIP applications, staff recommends that they be fully funded, with the surplus
($716) applied to the Home Improvement Program.
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SUMMARY OF RECOMMENDATIONS:
Total funding available for CDBG programs during the upcoming fiscal year is estimated
to be $275,324. The funding requests received total $296,880, or $21,556 above the
estimated allocation. Staff recommends the following distribution of funds, the total of
which is equal to the estimated allocation:
FISCAL YEAR 2020/21 CDBG PROGRAM ALLOCATION RECOMMENDATIONS
PUBLIC SERVICES
Senior Programs $45,440
Public Services Subtotal $45,440
PUBLIC WORKS & HOUSING
Area 2 ADA Curb Ramp Improvements $172,000
Home Improvement Program 100,716
Public Works & Housing Subtotal $272,716
Total CDBG Funding Recommendation for FY 2019/20 $318,156
ESTIMATED FY 2019/20 FUNDS AVAILABLE $318,157
PREPARED BY:
REVIEWED BY:
Attachments:
1. 7.1.a Resolution No. 2020-02
2. 7.1.b FY 2020/21 CDBG program applications
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RESOLUTION NO. 2020-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, APPROVING THE CITY’S COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR
2020/2021.
WHEREAS, On August 22, 1974, the President of the United States signed into
law the Housing and Community Development Act of 1974 (Act); and
WHEREAS, the primary goals of Title 1 of the Act are the development of viable
urban communities by providing decent housing and a suitable living environment, and
expanding economic opportunities, principally for persons of low and moderate income;
and
WHEREAS, the City of Diamond Bar has received notification of the availability of
$227,204 in Fiscal Year 2020/2021 Federal Community Development Block Grant
(CDBG) funds to further the attainment of these goals; and
WHEREAS, the City has $90,953 in unallocated CDBG funds accumulated from
project savings and deferred loan repayments; and
WHEREAS, the combined total of $318,157 in CDBG funds is available to use for
FY 2020/2021 projects; and
WHEREAS, applications have been submitted from community organizations and
City Departments for the utilization of these funds; and
WHEREAS, the City has published information regarding eligible activities under
the Act and met with all interested groups and conducted a public hearing to solicit
comments and suggestions from the community for the utilization of these funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar as follows:
Section 1. The funding allocation for the 2020/2021 Program year shall be:
PUBLIC SERVICE $45,440
Senior Programming $45,440
PUBLIC WORKS AND HOUSING $272,716
Home Improvement Program (HIP) $102,716
Area 2 Residential Neighborhood ADA
Curb Ramps Improvements Project $172,000
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Resolution No. 2020-02
2
Section 2. The City Manager is authorized and directed to submit the City’s final
Planning Summary for Fiscal Year 2020/2021 to the County of Los Angeles, reflecting the
funding allocations set forth herein. Should the City’s final allocation increase or decrease
by twenty-five percent (25%) or less from the figures contained herein, including proceeds
from HIP loan repayments, the City Manager is authorized to administratively adjust (i.e.,
increase or decrease) the revised funds to eligible activities as necessary. Should the
final allocation differ by more than 25%, adjustments to fund allo cations shall be subject
to City Council review and approval.
Section 3. The City Manager is authorized to execute the contractual and related
documents to be prepared by the County of Los Angeles that are required for the
implementation of the projects/programs set forth herein.
Section 4. This Resolution shall take effect from and after the date of its passage
and adoption.
PASSED, APPROVED, AND ADOPTED this 7th day of January, 2020.
__________________________
Steve Tye, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, California, do hereby
certify that the foregoing Resolution was duly and regularly passed, approved and
adopted by the City Council of the City of Diamond Bar, California at its regular meeting
held on the 7th day of January, 2020, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
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CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2020-2021 PROGRAM YEAR
Funding is contingent upon the project's eligibility under the 1974 Housing and Community
Development Act as amended and City Council approval. This application must be completed, and
supplemental information regarding the organization and proposed project may be attached. The
minimum funding request is $10,000 per project.
APPLICATION DEADLINE: Friday, November 15, 2019 3:00 p.m.
APPLICATION SUMMARY
Organization: City of Diamond Bar
Project Name: Area 2
Residential
Neighborhood
ADA Curb
Ramps
Improvements
Project
Amount Requested:
Location of Project: Various locations
Funds would be used to: The proposed project would utilize CDBG funds for project design and
construction phases of new/upgraded handicapped accessible sidewalk curb
ramps at various locations within the Area 2 residential neighborhood as shown
in the attached Exhibit “A”. New/upgraded curb ramps are constructed to meet
current standards of the Americans with Disabilities Act (ADA). Twenty two (22)
ADA curb ramps in the Area 2 residential neighborhood at various locations will
be constructed in order to provide handicapped access and a safer environment
to area residents visiting the Maple Hill Family YMCA including the elderly,
disabled pedestrians, and students attending the three nearby schools – Maple
Hill Elementary School, Chaparral Middle School, and Diamond Bar High School.
GENERAL INFORMATION
Organization Address: 21810 Copley Drive
City:
Diamond Bar
Telephone/Fax Number: 909-839-7038 E-mail Address: faoun@diamondbarca.gov
Contact Person/Title: Fabian P. Aoun, Associate Engineer
Officials authorized to represent organization and expend funds:
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Name: David Liu Title: Public Works Director/City Engineer
Name: Title:
Federal I.D Number/Non-Profit Status: 95-4210629
This application is proposing a new x existing Project. (Check).
Has the project received past funding from the City of Diamond
Bar?
No
If yes, please identify the year/amount and source of funding:
GOALS AND OBJECTIVE OF PROJECT
Provide a detailed description of the proposed project by describing precisely what is to be
accomplished with the requested funds.
-The proposed project would utilize CDBG funds for project design and construction phases of
new/upgraded handicapped accessible sidewalk curb ramps at various locations within the Area 2
residential neighborhood as shown in the attached Exhibit “A”. New/upgraded curb ramps are
constructed to meet current standards of the Americans with Disabilities Act (ADA). Twenty two (22)
ADA curb ramps in the Area 2 residential neighborhood at various locations will be constructed in order
to provide handicapped access and a safer environment to area residents visiting the Maple Hill Family
YMCA including the elderly, disabled pedestrians, and students attending the three nearby schools –
Maple Hill Elementary School, Chaparral Middle School, and Diamond Bar High School.
Describe the specific purpose of the project; identify the problems the project is intended to solve,
and the age group of those to be served.
-As recommended in the ADA Self Evaluation, this project is part of the effort to upgrade all non-ADA-
compliant curb ramps citywide. The project would provide for the construction of curb ramps where
no curb ramps currently exist and the reconstruction of curb ramps that are too steep, deteriorated,
not wide enough or create other accessibility barriers for severely disabled adults and/or elderly that
use wheelchairs, canes, walkers or crutches.
Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate).
-The project target area is located within Area 2 Residential Neighborhood as shown in the attached
Exhibit “A”.
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Exhibit "A"
CDBG Curb Ramp Locations
FY 2020-2021
DEPARTMENT OF PUBLIC WORKS
AREA 2
Legend
New ADA curb ramp
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EXHIBIT "B"
CITY OF DIAMOND BAR
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
2020-2021 PROGRAM YEAR
PRELIMINARY COST ESTIMATE FOR 2020-2021 CDBG PROGRAM CURB RAMP INSTALLATION
ITEM NO. DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
1 NEW ADA CURB RAMPS 22 EACH $5,300 $116,600
ESTIMATED DESIGN COST $25,000
ESTIMATED CONTSTRUCTION ADMINISTRATION COST $14,160
SUBTOTAL (CONSTRUCTION, DESIGN & CONSTRUCTION ADMINISTRATION COST) $155,760
CONTINGENCY (10% OF SUBTOTAL) $15,576
TOTAL $171,336
SAY $172,000
EXHIBIT B_Cost Estimate
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Agenda #: 8.1
Meeting Date: January 7, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL VACANCY
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Consider options and take action to commence a process to fill the vacant Council seat.
FINANCIAL IMPACT:
There is no fiscal impact associated with filling the vacancy by appointment for the
remainder of the term. However, should the Council choose to fill the vacancy by a
special election, the City would incur election-related costs of approximately $150,000.
BACKGROUND:
On December 20, 2019, Council Member Carol Herrera announced her retirement,
leaving a vacant seat on the Diamond Bar City Council. The City Council must now
consider alternatives for filling the vacancy for the remainder of former Council Member
Herrera’s term, which expires in November 2020.
ANALYSIS:
Pursuant to Government Code section 36512 and Diamond Bar Municipal Code Section
2.04.30, the City Council must, within 60 days of the vacancy, proceed with one of the
three following options:
1. Fill the vacancy by appointment for the remainder of the term.
By majority vote, the Council may appoint an individual to fill the vacant seat for
the remainder of former Council Member Herrera’s term. While there is no
statute requiring that the City Council advertise the vacancy or interview
interested parties, the City Council has chosen to use an application and
interview process to fill past vacancies, most recently in 2015. If the Council
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chooses to interview candidates, the interviews and subsequent discussions
would be public subject to the Brown Act.
If it is the City Council’s desire to interview candidates for appointment, the
following timeline is recommended:
• January 7, 2020 Council Meeting – Council announces vacancy, intent to
appoint and term of appointment (for remainder of unexpired term or until
special election). Council also directs staff to post a Notice of Council
Vacancy and make City application materials (Attachment 1) available to
the public.
• January 20, 2020 at 5:30 pm – Deadline for candidate applications to be
submitted to City.
• Week of January 27, 2020, City Council holds a Special Meeting to
conduct interviews with candidates, followed by Council deliberation and
discussion. The Council may choose by majority vote to make an
appointment at that meeting, or at a subsequently scheduled regular or
special meeting.
• February 4, 2020 Council Meeting - New Council Member is sworn in and
seated.
2. Call a special election to fill the vacancy for the remainder of the term.
The special election must be held on the next regularly scheduled election not
less than 114 days from the call of the election. The next scheduled Los Angeles
consolidated election is the Presidential Prima ry election scheduled for March 3,
2020. Because March 3, 2020 consolidated election falls within the 114 -day
period, the City would need to conduct a standalone special election. Costs to
run a standalone election would likely exceed $150,000.
If a special election is called, the City Council may choose to conduct business
with four members or make an appointment in an interim capacity until a special
election is complete (Diamond Bar Municipal Code Section 2.04.30).
The candidate chosen at the special election would only serve out the remainder
of former Council Member Herrera’s term.
3. Call a special election and appoint someone to fill the vacancy until the date of
the special election.
The provisions described in Section 2 apply to this scenario, e xcept in this case,
the Council’s appointee would serve until the results of the election are
determined. The winner of the election would then serve out the remainder of
former Council Member Herrera’s term.
LEGAL REVIEW:
The City Attorney has reviewed this report for conformance with the California
Government Code and Diamond Bar Municipal Code.
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PREPARED BY:
REVIEWED BY:
Attachments:
1. 8.1.a City Council Application
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City of Diamond Bar
Application for Appointment
to the City Council
Applicant Name _______________________________________________________
Address ______________________________________________________________________________________
Phone _Email ________________________________________________
Occupation _______________________________________________________
Requirements - All applicants must be 18 years of age, be United States citizens, and reside and be
registered to vote in the city of Diamond Bar at the time of submitting this application.
Application Statement - Attach your responses to the questions below on a separate sheet.
Applicants are encouraged to also submit a letter of interest, resume, or personal statement.
1. Describe your involvement in the community (may include participation in
community organizations, local volunteer groups, etc.).
2. Have you ever served as a Council Member or member of any City Board or
Commission? If so, please describe.
3. Describe the specific experiences, qualities, and skills that make you the most
qualified City Council candidate.
4. In your view, what is the role of the City Council and local government?
5. In your view, what are the three most critical issues facing the City of Diamond Bar
today?
Deadline - Applications must be received by the City Clerk’s Office no later than 5:30 p.m. on Monday,
January 20, 2020. Applications received after the deadline will not be considered. Emails, postmarks,
and faxed copies will not be accepted.
Submit completed application and attachments to:
City of Diamond Bar
Attn: Kristina Santana, City Clerk
21810 Copley Drive, Diamond Bar, CA 91765
Questions - Contact the City Clerk’s Office at (909) 839-7010 or cityclerk@diamondbarca.gov.
Upon submission, I confirm that all statements in this application are true and correct to the best of my
knowledge. I understand that this document is a public record subject to disclosure under the Public
Information Act.
_______________________________________ ____________________________
Applicant Signature Date
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