HomeMy WebLinkAbout08/28/06 Minutes - Special Meeting
TRES HERMANOS CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING
MINUTES OF ADJOURNED REGULAR
MEETING OF AUGUST 28, 2006
1. CALL TO ORDER: Chairman Norton-Perry called the Tres Hermanos
Conservation Authority Board of Directors meeting to order at 5:30 p.m. in the
Chino Hills City Hall Council Chambers, 2001 Grand Avenue, Chino Hills, CA.
ROLL CALL: Gwenn Norton-Perry, Chairman (CH); Bob
Zirbes, Vice Chairman (D.B.); Curt Hagman (CH) and Carol Herrera (D.B.).
Also present were: James DeStefano, DB City Manager and
Helene Smockle, Legal Counsel.
PLEDGE OF ALLEGIANCE: Vice Chairman Zirbes led the Pledge of
Allegiance.
2, PUBLIC COMMENTS:
Marianne Napoles, reporter with the Chino Champion asked about bylaws
changes and why D.B. appeared to have a more permanent role.
CM/DeStefano explained that the changes approved by the Board were intended
to correct errors and solidify the responsibilities to permanently assigned
secretary duties to the City of D.B., and treasurer’s responsibility to Chino Hills
and that the Chairperson would rotate bi-annually.
3. CONSENT CALENDAR:
VC/Zirbes moved, M/Herrera seconded, to approve the Consent Calendar.
Without objection, the motion was so ordered.
3.1 APPROVED MINUTES OF JULY 31, 2006 – As presented.
4. PUBLIC HEARINGS: None
5. OLD BUSINESS:
5.1 DISCUSSION OF PROPOSED REQUEST FOR PROPOSAL (RFP).
CM/DeStefano presented a proposed Request for Proposal prepared by
staff in accordance with the Board’s direction.
CM/DeStefano responded to M/Herrera that the City of Industry is holding
firm on its position that for them an RFP would be premature at this time.
If the Board wished to proceed, Industry would not object but that their
involvement would not be warranted at this time. Staff included language
requesting that respondents submit the proposal with costs broken out for
AUGUST 28, 2006 PAGE 2 THCA
the associated tasks so that the Board would be able to determine which
of the items it would move forward with at the present time. During the six
to eight week process of obtaining RFP’s for consideration staff would
continue to work with the property owners.
In response to Chair/Norton-Perry, CM/DeStefano suggested the proposal
be submitted to the Executive Director (Douglas LaBelle, Chino Hills) with
an agreement that within two business days of receipt D.B. would receive
a copy, for example.
Chair/Norton-Perry pointed out that the document should refer to the
Authority as recipient and not a city or cities. She also pointed out
additional housekeeping items within the document.
M/Herrera said she would not be in favor of a closed bid process and
asked that the acreage under consideration be clarified in the document.
Chair/Norton-Perry said the first page was missing a map and asked that
surrounding uses also be clarified.
Due to the number of proposed changes M/Herrera asked to review a
revised copy of the RPF prior to it being sent out.
General discussion of the document ensued. The Authority agreed to
review the revised RFP document at the next meeting.
Legal Counsel Smockle reported that reservoirs must be covered or
serviced by a filtration plant prior to the water entering a potable system
and there are no exemptions. Reservoirs can be used for recreation,
irrigation, emergency firefighting and so forth.
6. NEW BUSINESS: None
7. AUTHORITY MEMBER COMMENTS: None Offered.
8. ADJOURNMENT: There being no further business to conduct, Chairman
Norton-Perry adjourned the meeting at 6:20 p.m. to September 25, 2006.
_____________________________________
Tommye Cribbins, Authority Secretary
ATTEST:
GWEN NORTON-PERRY, Chairman