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HomeMy WebLinkAbout08/08/2019 - Minutes - Regular Meeting CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING WINDMILL COMMUNITY ROOM, DIAMOND BAR CITY HALL 21810 COPLEY DRIVE, DIAMOND BAR AUGUST 8, 2019 CALL TO ORDER: Vice Chairman Gonzalez called the meeting to order at 6 : 30 p . m . in the Diamond Bar City Hall Windmili Community Room , 21810 Copley Drive , Diamond Bar, California 91765 . PLEDGE OF ALLEGIANCE : Vice-Chair Gonzalez led the Pledge of Allegiance RO�L CALL : Commissioners Surendra Mehta , Andrew Wong , and Vice-Chair Michael Gonzalez Absent: Commissioners Cynthia Quan and Chair Mahendra Garg were excused . Also Present: David Liu , Public Works Director; Christian Malpica, Associate Engineer; Fabian Aoun , Associate Engineer; and , Marcy Hilario , Administrative Coordinator. 1 . APPROVAL OF MINUTES : A. Traffic and Transportation Commission Meeting Minutes of June 13 , 2019 . Due to lack of quorum , approval of the June 13th , 2019 Meeting Minutes was continued to the next regular meeting . II . PUBLIC COMMENTS : None Offered III . ITEMS FROM STAFF : A. TRAFFIC STATISTICS — May and June 2019 : C/Wong asked if the Commission could get a report that compares current and prior year's statistics . PWD/Liu responded that it was possibie ; however, as previously discussed , in order to create more efficiency within the Sheriff's Department and make their reporting efforts simpler, it was decided that they would provide the most recent months statistics only. To that end , the Commission was provided with last year's statistics during orientation earlier this year. AUGUST 8, 2019 PAGE 2 T&T COMMISSION C/Mehta said he noticed that during the last few months there has been increased patrol at stop signs . He sees people not obeying stop signs , especially on the side streets, and he can see why citations have increased . It would be interesting to know if the same types of collisions and their locations are happening and he would like to see locations and codes for violations on the report. PWD/Liu said that when reports are written on accidents that occur in the public right-of-way , they are filed and copies are provided to staff. Staff , reviews pertinent information within the report to ascertain whether follow up actions are needed . C/Mehta moved , C/Wong seconded , to Receive and File the May and June 2019 Tra�c Statistics . Motion carried by the following Roll_Call vote : AYES : COMMISSIONERS : Mehta, Wong , VC/Gonzalez NOES : COMMISSIONERS : None ABSENT: COMMISSIONERS : Quan , ChaidGarg B . ADOPTED FY 2019-2020 CAPITAL IMPROVEMENT PROGRAM (CIP) AE/Aoun provided staff's report noting that during the previous fiscal year, there were a total of 31 projects with a budget of over $ 10 million , with 17 completed projects totaling about $5 . 6 million . Remaining carry-over projects are either in design or under construction and will be carried over to the current fiscal year with an estimated value of approximately $4 . 3 million . There are a total of 25 projects for Fiscai Year 2019-2020 , with a total budget of $8 .6 million ; 11 new projects and 14 carryover projects . Projects are split into five categories including street improvement, traffic management and safety, transportation infrastructure, miscelianeous Public Works improvements , and facilities , parks and recreation improvements . AE/Aoun highlighted projects within each category. Staff continues to pursue funding forthe following unfunded projects: Heritage Park Improvements Construction (approximately $6 million) ; Sunset Crossing Park (approximately $5-6 miilion) , and Diamond Bar Boulevard "Complete Streets" Construction (approximately $6 million) , forwhich the City is currently pursuing a $3 million SGVCOG Measure and Measure M MSP grant. For Fiscal Year 2019-2020 , the City is using approximately $250 , 000 of General Fund Reserves , which is a large decrease from last year's use of General Fund Reserves . Most projects have been funded through Measures , Grants and other sources to protect General Fund monies . PWD/Liu referred to the completed long-term financial forecast. He stated that this is a financial report that looks at the financial stability of the City and all of the possibilities in terms of additional resources or increases in funding revenue streams and looks at everything in play within the City. The report is a AUGUST 8, 2019 PAGE 3 T&T COMMISSION 10-year forward-looking document and specific financial information will be incorporated into a five-year CIP . For the future, the City can continue to make solid financial decisions and continue to make sure that everything the City builds and maintains is based on needs and priorities . VC/Gonzalez moved , C/Mehta seconded , to receive and file the Adopted Fiscal Year 2019-2020 Capital Improvement Program (CIP) . Motion carried by the following Roll Call vote : AYES : COMMISSIONERS : Mehta , Wong , VC/Gonzalez NOES : COMMISSIONERS : None ABSENT: COMMISSIONERS : Quan , Chair/Garg C . MONTHLY UPDATES OF VARIOUS PROJECTS/PROGRAMS : I a) Adaptive Traffic Control Signal System (ATCS) — AE/Malpica — Staff � worked with the vendor to conduct a city-wide detection survey and brought additional recommendations and upgrades to the system to take advantage of full functionality of the new Adaptive Traffic Control Signal System . Recommendations were taken to the City Council's July 16ih meeting for approval and staff is moving forward with the vendor to procure the equipment for construction and installation in August. Completion is scheduled for the end of this calendar year. b) Copley Drive/Golden Springs Drive Intersection Improvement — AE/Malpica — Staff continues to work with the consultant to complete the beautification enhancement design and expects to have a draft proposal in the next few months . This project may be bundled with another project that comes before the City to include slurry seal and striping to save money overall . c) Lemon Avenue Interchange Project — AE/Malpica — As part of the close-out of this project, staff has been working with the consultant, contractor, and other municipalities to inspect and conclude punch list items . These include landscaping , striping , two signals , and slurry seal . Following documentation of completion of these housekeeping items , the project wili be deemed completed . d ) Grand Avenue/Golden Springs Drive Intersection Improvements — AE/Malpica — The City of Industry received proposals on June 20th and is scheduled to award the contract on August 22"d , with construction to commence in September 2019 . e) Diamond Bar Boulevard Complete Streets Corridor — AE/Aoun — The consultant continues to work on the design plan with staff and continues to pursue additional funding . The City of Diamond Bar has been approved for the $3 million Measure M Grant and is currently AUGUST 8 , 2019 PAGE 4 T&T COMMISSION working with METRO to get the funding agreement established and executed in order to receive the construction budget. fl TR63623 — South Pointe Residential DevelopmenULarkstone Park — AE/Aoun — This is the last phase of the project. There are 14 homes to be finalized , most of which are constructed with interior and minor items to be concluded for the entire site . The City is conducting site inspections of the entire community, which include homes , streets , utilities , and general construction site upkeep and cleanliness . Staff is I working closely with the developers to finalize the entire project. g) Diamond Ranch 5hopping Center (Sprouts/Chipotle/Coffee Bean/Ross/The Habit) and McDonald's Redevelopment — AE/Aoun - The Phenix Salon , ne� to Sprouts , opened in July. There are no updates at this time as to who will occupy the empty tenant space next to Ross . C/Mehta asked about the scope of the Phenix Salon business. AE/Aoun responded that, to his knowledge, it is a hair salon and he believes they are pursuing permits to include spa features. VC/Gonzalez moved , C/Wong seconded , to receive and file the updates on Various Projects/Programs . Motion carried by the following Roll Call vote : AYES : COMMISSIONERS : Mehta , Wong , VC/Gonzalez NOES : COMMISSIONERS : None ABSENT: COMMISSIONERS : Quan , Chair/Garg Iv. NEW BUSINESS : None V. STATUS OF PREVIOUS ACTION ITEMS : C/Mehta stating that the issue of entering The Country Estates via the Grand Avenue entry has not been solved . The shrubs are impeding the line-of-sight for drivers proceeding west and attempting to make a left turn into the gated community. AE/Malpica responded that staff has trimmed the shrub back and will look for another possible solution . The shrub can be trimmed only so much without causing it to die , according to the Arborist. VI . ITEMS FROM COMMISSIONERS : None VII . SCHEDULE OF FUTURE CITY EVENTS : As noted in the Agenda PWD/Liu stated that the September 3�d City Council meeting has been canceled . AUGUST 8, 2019 PAGE 5 T&T COMMISSION He went on to share that the Parks and Recreation Department is considering holding quarterly commission meetings , rather than monthly meetings . Our Traffic and Transportation Commission , similar to the Parks and Recreation Commission , is an advisory committee to the City CounciL The P &R Commission is requesting staff to consider a more workable schedule to avoid routine monthly items . They will consider this option at their August 22"d meeting . PWD/Liu indicated that he will report back to the Traffic and Transportation Commission in September with further recommendations . C/Mehta felt it wouid be a good idea and be much more efficient witn respect to staff's time and effort to hold commission meetings quarterly. He realizes the same items are covered over and over. On another note , PWD/Liu reported that staff is currentiy working on a potential Neighborhood Traffic Management Program (NTMP) Project in the area of Pantera Elementary School . Residents will be invited to attend our September 12th meeting to voice their concerns and staff will introduce the program . ADJOURNMENT : There being no further business to come before the Traffic and Transportation Commission , Vice Chair G�nzalez adjoumed the meeting at 7 : 25 p . m . The foregoing minutes are hereby approved this `�� "� day of uC'����`� ., , 2019 . Respectfull ' ted , David G . iu , Secretary Attest: � �s� �_-- ' -__ tai� on �ce a�p on '�