HomeMy WebLinkAbout100119 Agenda - Regular Meeting
City Council Agenda
Tuesday, October 1, 2019
Closed Session – 5:30 p.m. – Room CC-8
Study Session – 5:45 p.m. – Room CC-8
Regular Meeting - 6:30 p.m. – Room CC-8
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
CAROL HERRERA
Mayor
STEVE TYE
Mayor Pro-Tem
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
NANCY A. LYONS
Council Member
City Manager Dan Fox • City Attorney David DeBerry • Acting City Clerk Ryan McLean
Copies of staff reports or other written documentation relating to agenda items are on file in t he Office of the City Clerk, and are
available for public inspection. If requested, the agenda will be made available in an alternative format to a person with
disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda
item, please contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar
requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at
a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Have online access? City Council Agendas are now available on the City of Diamond Bar’s web site at
www.diamondbarca.gov
Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled
paper and encourages you to do the same.
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You
are invited to attend and participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during
the time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council’s subject matter jurisdiction. Persons wishing to speak
should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council
at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Council only once on an agenda item, except during
public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3,
Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. A full
agenda packet is available for review during the meeting, in the foyer just outside the Council
chambers. The City Council may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
A cordless microphone is available for those persons with mobility impairments who cann ot
access the podium in order to make a public comment. Sign language interpretation is available
by providing the City Clerk three business days’ notice in advance of a meeting. Please
telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30
a.m. to 4:30 p.m. on Fridays.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7010
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON
SPECTRUM CABLE CHANNEL 3 AND FRONTIER FiOS TELEVISION
CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET
AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION
TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY
SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT
8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING
ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
October 01, 2019
Next Resolution No. 2019-37
Next Ordinance No. 02(2019)
CLOSED SESSION: 5:30 p.m. – Room CC-8
Conference with legal counsel
pursuant to Government Code
Section 54956.9 – Existing Litigation
San Gabriel Valley & Power, LLC v.
Chino Hills et al.
San Bernardino Superior Court Case
No. CIVDS 1904434
PUBLIC COMMENTS
STUDY SESSION: 5:45 p.m. – Room CC-8
Heritage Park Conceptual Plan
Update
PUBLIC COMMENTS
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Father John Palmer, St. Denis
Catholic Church
OCTOBER 1, 2019 PAGE 2
ROLL CALL: Chou, Low, Lyons, Mayor Pro Tem
Tye, Mayor Herrera
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1. PRESENTATION OF CERTIFICATE PLAQUE TO S & J GRAN CAFÉ II
(NEW BUSINESS OF THE MONTH), 21050 GOLDEN SPRINGS DRIVE,
UNIT C – 107 & 108.
1.2 2020 CENSUS UPDATE - ENGAGING OUR COMMUNITIES
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, the Council generally cannot
take any action on items not listed on the posted agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENTS:
Under the Brown Act, members of the City Council may briefly respond to public
comments but no extended discussion and no action on such matters may take
place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Diamond Bar Restaurant Week – October 4, 2019 through October
20, 2019.
5.2 Special Joint Meeting of the City Council and Planning Commission
on the General Plan Update – October 8, 2019, 6:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.3 Traffic & Transportation Commission – October 10, 2019, 6:30 p.m.,
Windmill Community Room, 21810 Copley Drive.
OCTOBER 1, 2019 PAGE 3
6. CONSENT CALENDAR:
All items listed on the Consent Calendar are consider ed by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
6.1 CITY COUNCIL MINUTES OF THE SEPTEMBER 17, 2019 MEETING.
6.1.a Regular Meeting Minutes - September 17, 2019
6.1.b Study Session Minutes - September 17, 2019
Recommended Action: Approve the September 17, 2019 meeting
minutes.
Requested by: City Clerk
6.2 RATIFICATION OF CHECK REGISTER DATED SEPTEMBER 12, 2019
THROUGH SEPTEMBER 25, 2019 TOTALING $1,222,334.92.
Recommended Action: Ratify the Check Register.
Requested by: Finance Department
6.3 TREASURER'S STATEMENT
Recommended Action: Approve the August 2019 Treasurer’s Statement.
Requested by: Finance Department
6.4 FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT WITH
WILLDAN GEOTECHNICAL, LEIGHTON AND ASSOCIATES, AND
NINYO & MOORE FOR ON-CALL GEOTECHNICAL ENGINEERING
SERVICES, EXTENDING THE TERM TO JUNE 30, 2021.
Recommended Action:
A. Approve, and authorize the Mayor to sign, Amendment No. 1 to the
Consulting Services Agreement with Willdan Geotechnical, for a not-to-
exceed annual amount of $60,000;
B. Approve, and authorize the Mayor to sign, Amendment No. 1 to the
Consulting Services Agreement with Leighton and Associates, for a not-to-
exceed annual amount of $20,000; and
C. Approve, and authorize the Mayor to sign, Amendment No. 1 to the
Consulting Services Agreement with Ninyo & Moore, for a not-to-exceed
annual amount of $20,000.
Requested by: Public Works Department
OCTOBER 1, 2019 PAGE 4
6.5 FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT WITH
ITERIS, KIMLEY HORN, FEHR AND PEERS, AND STANTEC FOR ON-
CALL TRAFFIC ENGINEERING SERVICES, EXTENDING THE TERM
TO JUNE 30, 2021.
Recommended Action:
A. Approve, and authorize the Mayor to sign, Amendment No. 1 to the
Consulting Services Agreement with Iteris, for a not-to-exceed annual
amount of $60,000;
B. Approve, and authorize the Mayor to sign, Amendment No. 1 to the
Consulting Services Agreement with Kimley-Horn, for a not-to-exceed
annual amount of $20,000;
C. Approve, and authorize the Mayor to sign, Amendment No. 1 to the
Consulting Services Agreement with Fehr and Peers, for a not-to-exceed
annual amount of $40,000; and
D. Approve, and authorize the Mayor to sign, Amendment No. 1 to the
Consulting Services Agreement with Stantec, for a not-to-exceed annual
amount of $20,000.
Requested by: Public Works Department
7. PUBLIC HEARINGS:
8. COUNCIL CONSIDERATION:
8.1 CITY COUNCIL RECOGNITION POLICY
Recommended Action: Adopt City Council Policy 2019-02, Recognition
Policy and Dissolve the City Council Recognition Subcommittee.
Requested by: City Manager
9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda #: 1
Meeting Date: October 1, 2019
CITY COUNCIL STUD Y SESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Ryan Wright, Parks and Recreation Director
TITLE: HERITAGE PARK CONCEPTUAL PLAN UPDATE
The Parks and Recreation Department has developed conceptual designs for Heritage
Park and the vacant 2.83 acres located on Sunset Crossing across from the YMCA
Early Learning Center. The goal of these conceptual designs is to provide options, with
preliminary cost estimates, that reflect community interest and provide a road map for
future development. Although both locations are unique and include varying
challenges, both parks are crucial to the residents of the surrounding communities.
Funding sources for each site have not been established. These conceptual designs
will assist with grant applications and future budgeting exercises.
Since early 2019, the City has contracted with landscape architect Integrated Consulting
Group, Inc. (ICG). ICG has extensive experience designing and developing park
projects in Diamond Bar and southern California, including Diamond Bar’s Parks and
Recreation Master Plan. ICG provides the technical expertise and support while
providing the City with potential park design and amenity options.
During the City Council Study Session on July 16, 2019, City staff and ICG presented
four potential design options for both Sunset Crossing and Heritage Park. Based on the
direction of the City Council, City staff has continued to focus on Option 2 at Sunset
Crossing which was also stated to be the park with the higher priority. As a reminder,
Option 2 at Sunset Crossing includes tot lots, perimeter walkway path, exercise par
course, basketball court, two pickleball courts, restroom building, ADA accessibility,
trash enclosures, picnic shelters, and open space. The estimated construction cost is
$3,841,000 with annual maintenance estimated at $29,064.
Heritage Park is a unique site due to current slope, grade, and ADA challenges. This
location requires extensive grading efforts to meet necessary ADA accommodations,
while also updating outdated facilities and amenities. On July 16, 2019, City staff and
ICG recommended Option 2 at Heritage Park which includes Community Center
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improvements, upgraded tot lots, basketball court relocation, restr oom relocation,
exercise par course, two pickleball courts, picnic area upgrades, ADA accessibility, and
the removal of baseball field. The estimated construction cost is $4,750,000 with
annual maintenance estimated at $29,064.
During the Heritage Park presentation, City Council had some interest in Options 1, 2,
and 4, although a clear option was not determined. After a thorough discussion
primarily focused on the existing ball field and ADA requirements, City Council directed
City staff to re-evaluate the options at Heritage Park. The City Council consensus
suggested phasing options and additional focus on the existing Community Center to be
brought back for further analysis.
Since the July 16, 2019 City Council Study Session, City staff and ICG h as met with
RCA and PBLA, the project’s engineering and survey sub -contractor. The result of
these discussions resulted in the creation of a fifth option that addresses topography
challenges and meets project goals in a phased approach. By creating three phases,
the City can focus on decreased project costs, gradually meet ADA compliance, and
improve existing amenities over time.
Although the first two phases include specific design plans, the third phase was
deliberately not addressed at this time. City staff believes focus and funds should be
dedicated to the first two phases of the project, while the third phase can be determined
at a later date. Based on City Council’s priority at Sunset Crossing, additional funding
challenges, and potential changes in amenity preferences for the existing baseball field,
it behooves the City to focus on phase three if and when the first two phases are
successful. All design elements in the first two phases do not impact future designs in
phase three, rather would connect seamlessly to the first phases and would allow for
ongoing use of the existing baseball field. Implementation of phase one and two would
result in estimated annual maintenance of $24,912.
The key features of each phase at Heritage Park would include the following:
• Phase 1 (Estimated Cost $2,230,503)
o Community Center renovation including new ADA accessible
restrooms, storage, kitchen renovation, and updating all fixtures and
indoor amenities.
o Relocating the outdoor restroom while meeting ADA requirements.
o Addressing all slope, grade, and drainage issues along the Brea
Canyon Road sidewalk, existing parking lot, and Community Center
entrance.
o Improving walkways around the Community Center and leading to
baseball field.
• Phase 2 (Estimated Cost $1,650,729)
o Improving drainage and replace tot lot equipment for ages 2 -5 and 5-
12
o Improving walkways around the existing picnic area, tot lot, basketball
court, and near baseball field.
o ADA accessible ramps and paths connecting the Community Center to
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tot lot and picnic area.
o Renovating the existing basketball court.
o Replacing and improving some picnic tables, bar-b-ques, trash.
receptacles, and picnic pads to meet ADA compliance.
• Phase 3 (Estimated Cost $1,200,000 to $3,000,000)
o This cost estimate is based on potential amenities and designs from
the original options. Actual cost is to be determined at a later date.
It is recommended that the City Council review the conceptual design for Option 5 with
staff’s analysis in order to provide direction.
Based upon an adopted conceptual design, City staff will continue to seek prospective
grants and other funding opportunities.
Attachments:
1. 1.a 3.3,1 Site Plan Option 5 (PS)
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1.a
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Agenda #: 6.1
Meeting Date: October 1, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE SEPTEMBER 17, 2019 MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the September 17, 2019 meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
The minutes of the Study Session and Regular City Council meeting of September 17,
2019 have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
6.1
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Attachments:
1. 6.1.a Regular Meeting Minutes - September 17, 2019
2. 6.1.b Study Session Minutes - September 17, 2019
6.1
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MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 17, 2019
CLOSED SESSION: 5:30 p.m., Room CC-8
Public Comments: None
► Conference with legal counsel pursuant to
Government Code Section 54956.9 –
Existing Litigation
San Gabriel Water & Power, LLC v.
Chino Hills, et al
San Bernardino Superior Court Case
No. CIVDS 1904434
STUDY SESSION: 5:45 p.m. – Room CC-8
Public Comments: None
Lighting and Landscaping Assessment Districts
No’s 39 & 41 Options
CALL TO ORDER: Mayor Herrera called the Regular City Council
meeting to order at 6:30 p.m. in the South Coast Air Quality Management
District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City
Manager; Dave DeBerry, City Attorney; David Liu, Public Works Director; Ryan
Wright, Parks and Recreation Director; Greg Gubman, Community Development
Director; Ken Desforges, IS Manager; Dianna Honeywell, Finance Director;
Marsha Roa, Public Information Director; Amy Haug, Human Resources and
Risk Management; Anthony Santos, Assistant to the City Manager; and,
Dannette Allen, Senior Management Analyst.
CA/DeBerry said there was nothing to report out of Closed Session.
CM/Fox reported that with respect to tonight’s Study Session and the recent
failure of the Prop 218 ballot proceedings (new assessments for Districts 39 and
41), the City will be looking at various service reductions in those areas to
attempt to prioritize how they can best be maintained within available resources.
6.1.a
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SEPTEMBER 17, 2019 PAGE 2 CITY COUNCIL
More information will be provided to the City Council and the community within
those districts as it becomes available.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Cantor Paul Buch, Temple Beth Israel,
provided the invocation.
ROLL CALL: Council Members Chou, Low, Lyons, Mayor
Pro Tem Tye and Mayor Herrera.
APPROVAL OF AGENDA: As presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Herrera and City Council Members presented a Certificate
Plaque to owner Dr. Nancy Wang of Argo Optometry, 3220 Brea
Canyon Road, New Business of the Month for September 2019.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
3. PUBLIC COMMENTS:
Pui-Ching Ho spoke about programs and events available at the Diamond
Bar Library during September and asked that individuals go to the library
website at https://lacountylibrary.org/diamond-bar-library/ for additional
information. She reminded everyone that October is Read Together
Diamond Bar month.
Marissa Castro-Salvati, Government Relations Manager for Southern
California Edison updated the Council on the year-round wildfire season
stating that the Wildfire Mitigation Plan is in play thanks to advocates who
have helped to pass AB 1054 which was recently signed into law and
gives accountability to utilities. Edison is currently working in Diamond
Bar to make sure that trees are trimmed back sufficiently to help prevent
wildfires. She explained the inspection process and mitigation measures
that include immediate necessary repairs. SoCal Edison continues to
work closely with CM/Fox and his staff to let them know which circuits
might be impacted during a wildfire event. She invited City Council
members and staff to visit the Emergency Operations Center in Irwindale.
C/Low asked for contact information should a resident have concerns
about a tree on their property and Mrs. Castro-Salvati responded that
AtoCM/Santos is very good about letting her know of any customer issues
or concerns including vegetation management and outages. Residents
can provide staff with the address and name of the customer and Edison
6.1.a
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SEPTEMBER 17, 2019 PAGE 3 CITY COUNCIL
will send a Vegetation Management Specialist to the site to assess the
issue for possible remediation.
Peggy Chang, representing the non-profit organization Gracias Music
Foundation, announced that from September 14th to October 17 the group
will be traveling around the world and on September 29th will be
performing Christmas Cantatas at the Terrace Theater in Long Beach.
Additional information is available at www.graciasmusicfoundation.org.
Allen Wilson asked for an update on the reopening of Sycamore Canyon
Park that has been closed for nearly three years. He felt that the
amended contract (Item 8.1), was too generous.
Douglas Barcon said he noticed that the Draft General Plan is partially up
online and consists of scanned items that are not able to be searched. He
was curious about the EIR and the railroad noise west of the SR57 along
north side of Sunset Crossing Road and has been measuring audio levels
of trains from his front yard.
4. RESPONSE TO PUBLIC COMMENTS:
CM/Fox responded to speakers.
Sycamore Canyon is still under construction which will likely continue to
mid to late October for completion followed by a ribbon-cutting ceremony
to commemorate the reopening.
The Draft General Plan and Environmental Impact Report are available
online. The entire EIR is available and due to the size of the EIR, General
Plan, and Climate Action Plan, they are in multiple parts with links to each.
Anyone who needs assistance in accessing these documents can call
staff. This item is not on tonight’s agenda. The first General Plan
workshop with the Planning Commission and City Council is scheduled for
next Wednesday night (September 25th). Noise levels will not be
discussed during the first meeting and will likely be a topic for discussion
during a subsequent meeting which would be the appropriate time to bring
this issue forward.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission meeting – September 24, 2019 – 6:30 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.2 Special Joint Meeting of the City Council and Planning Commission
– September 25, 2019, 6:00 p.m., Windmill Community Room,
21810 Copley Drive.
6.1.a
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SEPTEMBER 17, 2019 PAGE 4 CITY COUNCIL
5.3 Parks & Recreation Commission – September 26, 2019, 6:30 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.4 City Council Meeting – October 1, 2019, 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: MPT/Tye moved, C/Low seconded, to
approve the Consent Calendar as presented with C/Lyons abstaining from
Item 6.1 and pulling Item 6.6 for discussion. C/Chou ask that Item 6.8 be
pulled for clarification. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MEETING MINUTES:
6.1a Regular Meeting of August 20, 2019 – as presented.
6.2 RECEIVED AND FILED PARKS & RECREATION COMMISSION
MEETING MINUTES:
6.2a Regular Meeting of June 20, 2019.
6.2b Regular Meeting of July 25, 2019.
6.3 RATIFIED CHECK REGISTER DATED AUGUST 15, 2019
THROUGH SEPTEMBER 11, 2019 TOTALING $1,654,647.00.
6.4 APPROVED TREASURER’S STATEMENT FOR JULY 2019.
6.5 APPROVED FISCAL YEAR 2019-20 APPROPRIATION
ADJUSTMENTS FOR GENERAL FUND, SPECIAL REVENUE
FUNDS AND CAPITAL PROJECT CARRYOVERS.
A. APPROVED APPROPRIATION FROM GENERAL FUND
RESERVES OF $320,894,97 TO CARRY FORWARD
APPROPRIATIONS FROM FY 2018-19 TO FY 2019-20 FOR
PREVIOUSLY ENCUMBERED GOODS AND SERVICES;
B. APPROVED AN APPROPRIATION FROM VARIOUS SPECIAL
REVENUE FUND RESERVES OF $613,544.88 TO CARRY
FORWARD APPROPRIATIONS FROM FY 2018-19 TO FY
2019-20 FOR PREVIOUSLY ENCUMBERRED GOODS AND
SERVICES;
C. APPROVED APPROPRIATION FROM CAPITAL
6.1.a
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SEPTEMBER 17, 2019 PAGE 5 CITY COUNCIL
IMPROVEMENT PROJECT FUND RESERVES IN THE
AMOUNT OF $1,602,016.07 TO CARRY FORWARD
APPROPRIATIONS FROM FY 2018-19 TO FY 2019-20 FOR
PREVIOUSLY ENCUMBERED GOODS AND SERVICES; AND,
D. CARRIED OVER THE RELATED PURCHASE ORDERS
ENCUMBERED IN FY 2018-19 IN THE AMOUNT OF
$3,424,478.79 TO FY 2019-20.
6.7 APPROVED FIRST AMENDMENT TO THE CONSULTING
SERVICES AGREEMENT WITH INTEGRATED CONSULTING
GROUP, INC. FOR CONSULTING AND CONCEPTUAL DESIGN
SERVICES THROUGH SEPTEMBER 17, 2020.
6.9 AWARDED CONSTRUCTION CONTRACT AGREEMENT TO
COPP CONTRACTING, INC. FOR THE AREA 7 RESIDENTIAL
AND COLLECTOR STREETS PROJECT (NO. 01419) AND
DIAMOND BAR BOULEVARD STREET REHABILITATION FROM
MOUNTAIN LAUREL WAY TO CLEAR CREEK CANYON DRIVE
PROJECT (NO. 23919).
A. ESTABLISHED A PROJECT PAYMENT ACCOUNT
CONTAINING SUFFICIENT FUNDS FROM THE CURRENT
FISCAL YEAR BUDGET TO PAY FOR THE PROJECT;
B. APPROPRIATED $55,221 FROM THE PROP C FUND
BALANCE OF PROJECT NO. 01420 TO THE DIAMOND BAR
BOULEVARD STREET REHABILITATION PROJECT (No.
23919); AND,
C. APPROVED AND AUTHORIZED THE MAYOR TO SIGN A
CONSTRUCTION CONTRACT AGREEMENT WITH COPP
CONTRACTING, INC., IN THE AMOUNT OF $2,309,116,
APPROVING THE BASE BID SCHEDULE, PLUS A
CONTINGENCY AMOUNT OF $115,456, FOR CONTRACT
CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF
$2,424,572.
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
6.6 APPROVE CONSULTING SERVICES AGREEMENT WITH ALTA
PLANNING + DESIGN, INC. FOR THE DEVELOPMENT OF THE
SCHOOL ZONE CIRCULATION IMPROVEMENTS AND SAFE
ROUTES TO SCHOOL PLAN (SRTS).
A. APPROVED BUDGET ADJUSTMENT AND APPROPRIATED
$200,000 OF PROP C FUNDS TO REPLACE $150,000 OF
GENERAL FUNDS FOR THE SCHOOL ZONE CIRCULATION
6.1.a
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SEPTEMBER 17, 2019 PAGE 6 CITY COUNCIL
IMPROVEMENTS AND SAFE ROUTES TO SCHOOL PLAN
(SRTS); AND,
B. APPROVED AND AUTHORIZED THE MAYOR TO SIGN THE
CONSULTING SERVICES AGREEMENT WITH ALTA
PLANNING + DESIGN, INC., IN THE AMOUNT OF $159,546,
PLUS A CONTINGENCY AMOUNT OF $40,000 TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $199,564.
C/Lyons said that after studying the proposed plan, she does not
believe it is good for Diamond Bar. The idea is to get students out
of cars and onto bicycles which sounds good on its face, but
Diamond Bar is a community with many hills and she does not
know how much walking and biking could be done. While the City
could encourage these modes of transportation, she does not know
how likely it would be to happen. In addition, the document speaks
to suggesting improvements that can be made around the schools
to improve traffic patterns and she does not know what is being
done for the schools in the Pomona Unified School District, but
Walnut Valley Unified is already looking at this for some of their
schools and this item seems to be a duplication of effort and the
school districts have control of their property. Page 94 concerns
her because at the bottom of the page there is a very nice graphic
which details results of the program that was done by Alta for nine
counties in the San Francisco Bay area. The two statements that
concern her are that “after this program was over, the average per-
student annual miles biked increased by 2.8 miles which seems to
her not to be cost effective for the amount spent on the program.
The statement that follows is that “the average per-student annual
miles driven in the family car decreased by 6.2 miles”. To her these
are very insignificant amounts of increased biking and decreased
vehicular travel over the course of a year and felt that it would not
make sense for the City to spend $200,000 on this item.
C/Low said she too is concerned about this item and like C/Lyons,
she also does not believe this is good for Diamond Bar. The
increases as pointed out by C/Lyons are so insignificant and the
decrease in mileage is so insignificant, it does not merit the
spending of $200,000 for a plan. And what is even more
concerning to her is that this plan was really not based on a need
that had been voiced to the City and if the school districts are
working on this situation she believes they should take the lead and
move forward. In addition, the plan as proposed does not take into
account the school bus system that is in place in Diamond Bar. It
does not make sense that school busing is in place while trying to
encourage more biking and walking which was not addressed in
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this proposal. To encourage students to walk and bike is not that
feasible because there are a number of students that are coming
from outside of the district. For those reasons, she does not feel
this is a good use of funds for Diamond Bar and perhaps the City
could look at a better way to spend these funds to yield greater
benefits.
C/Chou asked staff to clarify this proposal because he thought it
was about the circulation and traffic patterns around schools and
did not see the part about encouraging kids to bike and walk.
PWD/Liu, the bottom line is to increase usage of bicycling and
school-aged pedestrian walking activities, etc. However, the more
important elements for the community of Diamond Bar is to expand
on the comprehensive school area study that in 1998 looked at all
of the onsite and off-site conditions from circulation, to parking,
drop-off and pick-up locations, ingress egress issues and so forth.
The City worked closely with the school districts and school
principals through a collaborative piecemeal effort with resources
provided by the City and the school districts and over the years, the
City has continued to invest in off-site improvements. Going
forward, this program will take a very complete site-specific look at
priorities for improving circulation, etc. and revisit some of those
specific onsite and off-site conditions to determine what constraints
can be mitigated and how that can happen. Staff is aware of the
Walnut Unified School District’s schedule and plans and they are
taking a piecemeal approach as well to the projects identified in the
bond measure as well as, use this as an opportunity for the City to
sit down with partners in both school districts and begin to look at
everything that needs to be addressed. Up to this point the City
has been reacting to specific issues coming from parents and the
residents. More important is that this affords the City an
opportunity to get all stakeholders involved and identify where all of
these improvements should be made and arrive at priorities so that
the respective agencies can begin programming and planning the
necessary resources for making those improvements. It is
important that the City of Diamond Bar have a complete plan
incorporating the site-specific information it will provide for funding
opportunities down the road including applying for different grant
programs, etc. Without an updated and comprehensive study, the
City is relying on data and feedback from one school district only,
and stakeholders from both school districts need to be at the table
to review these specific site conditions. And, this study will
incorporate those specific conditions.
MPT/Tye said he was afraid that when this process reached the
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end of the $200,000, the consultant would tell the City that it has
schools in areas that have lot of constraints which involve things
that are already known. Golden Springs Elementary made it so
that cars are now not parked on El Encino and Ballina and now
pass through the back of the school – they used playground
property to get that accomplished. In his opinion, the districts are
taking appropriate action to take care of their properties. What he
recalls is that the City did site-circulation for Chaparral where there
were restrictions on right and left turns. So, how would this study
change that? He is glad to hear that it is not about increasing
bicycling over a year’s period of 2.6 miles or less of a car ride
because he does not believe that will happen in Diamond Bar. If
you consider Diamond Bar High School where they have
delineators up and people are funneled through from Pathfinder
Road out to Brea Canyon Road, how might that change with a
study by this group?
PWD/Liu agreed that the school district initiated a very site-specific
study for Golden Springs Elementary and ultimately converted the
back area into a parking area to be used by school administration
and by parents for pick up and drop off. During that process, the
City had to invite itself to the table because the school district did
not bring this to the City’s attention. So, staff made sure that the
district coordinated with the City and solicited input from the
residents because in this case, they were not required to work with
the City toward any school-related improvements. What this plan
provides is an opportunity to build communication among all
stakeholders. PWD/Liu said he believes that having all
stakeholders at the table offers the ability to facilitate a complete
review and while everything might not be resolved, it affords the
City the opportunity to get the school district and administrators to
the table and to use the Traffic and Transportation Commission
meetings as a forum for neighborhood residents to be involved.
MPT/Tye felt the City was already using all available resources. It
seemed to him that a telephone call might work to set up a round
table and not necessarily $200,000 to do what the City can do on
its own. And Council Members can work to make these
collaborations happen through their relationships with stakeholders.
MPT/Tye said he was under the impression that Safe Routes to
School plans were required by the state and that this was
something that the City is being required to do without being
forthcoming with the funds to do it.
C/Lyons said she was very concerned about the $200,000 but is
even more concerned about the buy-in by all three players. If that
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cost was split in thirds perhaps everyone would have skin in the
game. She knows from her experience in working with PWD/Liu on
one of the schools how hard the City worked to make something
happen. Schools do not seem to be as interested in fixing the
problems as the City is, and unless they have skin in the game, she
believes it will die and that the districts would respect PWD/Liu a lot
more than they would respect a consultant.
C/Chou said he was inclined to agree with his colleagues. Based
on what he is hearing the basic need is to get the districts to agree
to a plan which is something that as MPT/Tye said, could be done
with a phone call. He is not understanding why it is necessary to
have a consultant do the work when the City would be the entity
that would have to present the findings to the school district, giving
them the option of not agreeing with the report and its findings. It
seems that the report is beneficial to the City in order to convince
the districts they need to proceed with certain work, but it would still
be up to them because it involves school property.
CM/Fox explained that the types of improvements could be on City
property and/or on school property and each respective property
would likely be responsible for making and paying for those
improvements. The types of recommendations the City will get out
a study such as this one will range from how to educate parents
about the appropriate pick up and drop off locations, traffic
circulation, rules of the road for that specific school site and each
one is different. The City gets a lot of calls on a daily basis for
service with respect to traffic enforcement, traffic congestion, etc.
The City could probably do this on its own but it might take a bit
longer and it might be more incremental as staff focused on one
school at a time. The other types of recommendations and
questions are “should we be providing additional signage,
additional lane striping, and more visible crosswalks” as well as, are
there more things the City needs to do with hard improvements
involving curbs and gutters and curb returns to help facilitate better
circulation. Those are the types of things that the grant funding
could help with. Currently, the City provides almost $180,000 in
crossing guard services and the school district has made it very
clear that anything off their property they will not pay for and that
goes for this study as well. So for us to think that we can get the
school district to pitch in money is probably an uphill battle,
especially for some of those improvements that happen in the
public right-of-way. Yes, they are using bond money for some of
the schools to make some improvements and to provide some
additional parking and drop off, but again, these things interact with
the City’s street right-of-way and once those improvements leave
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the school property, the City is expected to resolve those conflicts.
Having a study of this magnitude also gives the City a little bit of
clout if it has to go after grant funding to make some of the more
costly physical improvements and, it provides the City with a
comprehensive look at all of the schools. Obviously, since 1998 a
lot has changed. Schools do not bus as much as they used to and
there are schools of choice in a lot of areas where people are just
letting kids out of cars. The dynamics in and around the City’s
neighborhood schools has totally changed since they were built and
it causes a lot of frustration for parents and neighborhood residents.
The Council could look at it on a more incremental basis and
continue to address small individual items as they come up or take
a more comprehensive approach, if the Council chooses to move in
that direction.
C/Low asked if the City had a professional Traffic Management
consultant on contract and CM/Fox responded yes. They are
mostly focused on the City’s infrastructure with the traffic signal
implementation and Traffic Management Center. C/Low asked if
those folks could be moved to a project if the need were to arise,
and CM/Fox responded that yes, the City has on-call Traffic
Engineering services that could be utilized on a school or on a case
by case basis. In addition, the NTMP process is in place which is
more oriented toward the residential neighborhoods to prevent cut
through traffic with traffic calming devices, speed cushions and so
forth which is not necessarily unique to schools and, the City has a
Traffic and Transportation Commission that could vet concerns that
are brought to the City’s attention.
C/Low said it seemed to her that the City needed to get the buy-in
from the school districts before embarking on a plan because if the
plan were to reveal something the City did not know, it would likely
grow cold.
C/Lyons moved, C/Low seconded, to table Item 6.1. Motion carried
by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons,
MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.8 ADOPT RESOLUTION NO. 2019-37 AMENDING THE CITY’S
CLASSIFICATION PLAN AND FY 2019-20 MUNICIPAL BUDGET
EFFECTIVE SEPTEMBER 28, 2019.
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C/Chou asked staff to speak to the reclassification and its impact to
the Human Resources budget.
HRRM/Haug explained that there are two requests as part of staff’s
report. First is a recommendation to adjust some of the job titles
within the maintenance division of the Public Works Department.
The second recommendation is a reclassification of an existing
Facilities and Assets Maintenance Technician to a Maintenance
Supervisor position. The second request is recommending that the
City make a targeted investment in the City’s succession planning
efforts and as a proactive measure, is designed to reduce the
liability the organization faces whenever a seasoned City staff
member retire. As of July 2019, one third of the City’s employee
population was age 50 or older and eligible for retirement under the
California Public Employee Retirement System and the largest
number of retirement-eligible employees actually resided in the
maintenance division of the Public Works Department. To aid with
the City’s succession planning efforts and cross training efforts,
transformation of a centralized maintenance division is actually only
three years old and the City is looking to broaden the scope of work
and job duties that the maintenance employees are focused on
rather than having them work in specialized capacities and only
working in parks, or streets, or facilities, the City wants to broaden
out the scope. Over the past year the City has had the existing
Facilities and Assets Maintenance Technician take on additional
responsibilities and this individual was more recently named the
Acting Facilities Maintenance Supervisor. Additional duties and
responsibilities have included preparation of the departmental
budget, contract preparation and administration, preparation of
Request for Proposals, Request for Quotes, and project
management for various maintenance functions although his title
was limited to just Facilities Maintenance. In addition, it is planned
that the additional Maintenance Supervisor will assist with the
supervision of full time/part time staff, contractors, manage
contracts for the Lighting and Landscape Districts maintenance,
assist with the management of tree maintenance contracts and
service requests, provide support to street maintenance and
continue to serve as the departmental representative for the
enterprise resource planning program (the new finance system
upgrade) and assume supervisory duties. The cost to implement
this reclassification is negligible because the City is not intending to
backfill the technician position and the supervisory position is not
eligible for overtime whereas, the technician position would have
been eligible for overtime.
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C/Chou moved, C/Lyons seconded, to approve Item 6.6. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons,
MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. PUBLIC HEARING(S):
8. COUNCIL CONSIDERATION:
8.1 AMENDMENT NO. 1 TO EMPLOYMENT AGREEMENT WITH
CITY MANAGER DANIEL FOX.
M/Herrera explained that the City Council went through an
extensive evaluation process with CM/Fox, a process that the City
Council goes through on an annual basis. Council believes
CM/Fox has done a very good job in his position. He stepped into
some very complicated issues during a period of time when the City
was involved in many lawsuits and worked very hard to resolve
some of those issues. For these reasons, the City Council is
recommending that his employment agreement be amended.
CA/DeBerry stated that under state law, it is required that an oral
report be made of any recommended changes in the form of salary
or fringe benefits for a city manager. There are two recommended
changes: 1) The City provides the City Manager with a city vehicle
and pays the expenses except for fuel, and the change to the
contract would be that the City would pay for the City Manager’s
fuel in recognition that he uses the car for many business trips.
This is consistent with the current practice of the City paying for fuel
for the other City vehicles. 2) To provide an additional 40 hours of
Administrative Leave per year. The Administrative Leave is a “use
it or lose it” proposition and cannot be cashed out or be carried over
into the next year.
M/Herrera further explained that previous city managers were given
vacation time and they never wanted to be away from City Hall and
did not take their vacation time. Everyone surely recognizes the
importance of balancing one’s work life with recreation and
relaxation and the need to rejuvenate themselves. Administrative
Leave affords that opportunity.
C/Low moved, MPT/Tye seconded, to approve Amendment No. 1
to the Employment Agreement with City Manager Daniel Fox.
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Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons,
MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou congratulated the Diamond Bar Brahmas for winning the Branding
Iron game. On August 24th he and M/Herrera attended Congressman
Cisneros’s field office opening in Diamond Bar at 20955 Pathfinder Road,
Suite 330. He was glad to see two new restaurants open in the City –
Nectar Juices and the new Mexican restaurant, El Pirata Parada, both of
which will participate in Diamond Bar Restaurant Week. He attended the
LA County Board of Supervisors meeting on September 10th to advocate
on behalf of the City and SGVCOG to release an additional $6 million
carryover funds from previous years, Measure H money to help fund
homelessness initiatives, which the board unanimously approved. He will
hold a Pop Up Office Hour on Saturday, September 21 from 10-12 at
Massage Envy. September 15th to October 15th is National Hispanic
American Heritage month which pays tribute to the generation of Hispanic
Americans who have positively influenced and enriched our nation and
society. He thanked and acknowledged the Hispanic community for all
they do.
C/Low thanked ACM/McLean and Acting City Clerk McLean for a great job
this evening. While he is not Tommye, his work is appreciated. Last
Saturday she attended the Diamond Bar Chinese-American Association’s
Harvest Moon Festival at Diamond Bar High School which was a very fun
event with Congressman Gil Cisneros attending. Moon cakes are
available for purchase at the Chinese Market. She is excited about
Restaurant Week and hopes to not gain too much weight while enjoying
all foods. In walking and driving around town she has noticed fallen tree
branches and she wants residents to understand the trees have suffered
through a very hot summer and are in need of deep watering.
C/Lyons spoke about Restaurant Week stating that as of this afternoon,
27 restaurants are participating. Residents can access information about
the restaurants and their offerings on the website at
www.dbrestaurantweek.com. One of the new restaurants is S&J Grand
Café which she visited last week. They serve very good Mexican-
American food and everyone should try it. They are open for breakfast
and lunch only. You can find the restaurant on Golden Springs Drive at
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the rear of the plaza at Diamond Creek Shopping Center. As Pui-Ching
Ho said, the Diamond Bar Friends of the Library are holding their annual
Read Together Diamond Bar activities in October in support of three
books, each of which are for specific age groups. On Sunday she joined
M/Herrera and MPT/Tye at the Diamond Bar Foundation’s Beer Fest, a
great event with lots of good food and beer. Diamond Bar is taking its
next steps on the General Plan update and there are two Public Hearings
scheduled on November 12th and December 3rd which will provide an
opportunity for public input.
MPT/Tye said he has had it with people complaining on Facebook. On
the other hand, a resident saw something and heard something and
decided to do something and it reminded him of one of his favorite Bible
verses from Philippians 4:8 “Finally, brothers and sisters, whatever is
true, whatever is noble, whatever is right, whatever is pure, whatever is
lovely, whatever is admirable-if anything is excellent or praiseworthy-dwell
on these things.” And he has decided he will dwell on those things. He is
going to dwell on Margaret Liu taking action, getting out with gloves on
and cleaning up a mess. And why her neighbors did not think of that is a
mystery to him, but God bless her for doing that and making a difference
in her community. Maybe if somebody picks up after their dog in the park
instead of walking away, he will make that an issue. Thank you, Margaret,
for taking initiative and not waiting for somebody else to take action.
Sunday was the second annual Beer Fest, a terrific and successful event.
CM/Fox who is very, very modest and his boss Anne were there.
MPT/Tye said the Beach Blond Ale was his favorite and he held his own
against larger breweries. Thanks to all who participated for being there
and making it a unique event. It was a beautiful evening on the lawn at
the Diamond Bar Center with music, games and lots of camaraderie with a
great band and good DJ. A great time was had by all and he looks
forward to the third annual event. MPT/Tye asked that tonight’s meeting
be closed in memory of Chuck Bader who passed away a couple of weeks
ago. He was a wonderful human being and very involved in the
community and with Mt. SAC, and was a former Pomona Councilman, the
youngest ever elected to the Pomona City Council. He served as a state
assemblyman in California and was generally regarded by all who knew
him as a true statesman, someone who could work across the aisle and
who could assess a problem and help get things done. Prayers are with
his wife Roseanne and her family as they adjust to life without him.
M/Herrera said that the Beer Fest on Sunday was a fun event. Many
community members were present and there was great support for the
Diamond Bar Community Foundation which does great charitable work
throughout the City. She enjoyed attending Congressman Cisneros’s
open house and is very flattered that he chose to locate his office in
Diamond Bar. When he greeted all of the participants, he restated that
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getting funding for the SR57/60 would continue to be one of his top
priorities and something he would be working diligently on, which pleases
M/Herrera very much.
ADJOURNMENT: With no further business to conduct, M/Herrera
adjourned the Regular City Council Meeting at 7:50 p.m. in memory of Chuck
Bader.
______________________________________
RYAN MCLEAN, ACTING CITY CLERK
The foregoing minutes are hereby approved this 1st day of October, 2019.
CAROL HERRERA, MAYOR
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CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
SEPTEMBER 17, 2019
STUDY SESSION: M/Herrera called the Study Session to order at 5:55
p.m. in Room CC-8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Drive, Diamond Bar, CA 91765.
ROLL CALL: Council Members Chou, Low, Lyons, MPT/Tye,
M/Herrera
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City Manager;
Dave DeBerry, City Attorney; David Liu, Public Works Director; Ryan Wright, Parks and
Recreation Director; Greg Gubman, Community Development Director; Ken Desforges,
IS Manager; Dianna Honeywell, Finance Director; Marsha Roa, Public Information
Director; Amy Haug, Human Resources and Risk Management, and Anthony Santos,
Assistant to the City Manager.
► LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS 39 & 41 OPTIONS.
CM/Fox acknowledged general disappointment with the outcome of the Prop 218
elections for Districts 39 and 41. As a result, this matter is being revisited while it
is fresh in everyone’s minds on the City’s remaining options to get direction from
the City Council to move forward. In discussing this matter with the City’s
Assessment Engineer, it is not uncommon for these propositions to not pass the
first time around, particularly when dealing with a short timeframe. However, with
the resounding 78 and 74 percent opposed, it is probably something the City will
not be able to overcome with community outreach alone. Tonight’s study session
will focus on options covering both districts generically and a discussion about
District No. 41 options, after which C/Low will recuse herself and the remainder of
the Council will engage in District 39 discussions.
CM/Fox stated that each district is heavily subsidized by the City’s General Fund.
Based on this year’s budget it accounts for a budget deficit of about $175,000 for
District No. 39 and about $150,000 budget deficit for District No. 41.
Options that staff has been able to identify include the following. Option 1)
Reduction of service. Staff would need to explore a variety of ways for reducing
the maintenance levels for such things as watering, areas of slopes, etc. The goal
would be to stay within available resources for each district and rely less on the
General Fund. Option 2) Return the maintenance responsibilities to the individual
property owners. The idea of the assessment district is for those assessments to
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pay for maintenance of private property from which neighborhood residents
receive benefit.
MPT/Tye asked if maintenance responsibilities would be returned to individual
property owners and CM/Fox responded that in some cases, yes. MPT/Tye said
that in case it is not, are there Homeowner’s Associations and CM/Fox responded
that there are Homeowner’s Associations on the books. However, staff does not
know whether these associations are “active” or not, but these responsibilities
would go back to somebody according to the Tax Assessor. As part of that,
whether it be service reductions or looking at dissolving the district, there would
need to be outreach to the community to tell them that this is what the City is doing
next. This is the plan and the City wants to hear from the affected residents.
C/Lyons asked why the City would want to hear from residents who already spoke
loudly about what they thought.
CM/Fox felt it would be helpful to at least understand their thoughts about priorities
and if there were areas in these districts where they felt service could be reduced
which would offer an opportunity to build some consensus within those
neighborhoods so that when those changes occurred, the Council Chamber would
not be full of angry people.
MPT/Tye said he likes the aspect of trying to “nip it in the bud”, but it concerns him
that the plan is to ask people for their input on how to do this because he feels that
what the City might end up with is a horse that looks like a camel that was put
together by committee. CM/Fox agreed this process would have to be managed
and the City would need to be careful about how it was messaged to the residents.
It would be easier if the City were dissolving the district because residents could
be told that the district was going back to them and there might be some things the
City would have to do with utilities or meters and so forth to align it to the affected
parties to give them time to consider how they would manage the district.
MPT/Tye asked if staff knows what $175,000 in District No. 39 would accomplish
and CM/Fox responded that this would be the next step if the Council wanted to
look getting into that level of detail on what the City could do and what it would
potentially look like. Some of that is obviously water and utilities and if things are
not watered they will die, whether native or otherwise. There are weed abatement
and safety requirements and in the case of District No. 39, it contains some City-
owned property and continued maintenance and usability of City assets would
have to be prioritized accordingly.
MPT/Tye wanted to know if maintenance of the pocket parks would fall to the
Homeowner’s Association if the district was returned to them.
CM/Fox responded that the City would own the pocket parks and would be
responsible for maintaining the public property. District No. 39 is unique in this
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respect in that the City actually has public property that it has to maintain that is
partially covered by assessment district revenue.
PWD/Liu responded to CM/Fox that total pocket park maintenance is about
$100,000 a year of the $329,000 collected.
MPT/Tye said that it would be helpful to know how far $250,000 would go in District
No. 39. However, he is not in favor of asking everybody what they want to see
handled or prioritized and again, he does not believe the City should spend another
nickel out of the General Fund.
CM/Fox said that with the other option (3) identified, the City could try another Prop
218 ballot following community outreach. He felt that if staff began hearing where
there was support for either Option 1 or 2 or, if they didn’t really mean it, the City
would benefit from outreach and understanding whether there was buyer’s
remorse. And of course, another option is maintaining the status quo which is not
something the City can afford to do long term because it would continue to rely on
the General Fund to address any operating deficit and at some point it begins to
turn into a gift of public funds where the City is maintaining other people’s
properties.
CM/Fox said that staff is recommending that for District No. 39 the Council
consider looking at service reductions with a priority focused on City-owned
properties and weed abatement requirements and, pursue dissolving District No.
41 which is 100 percent privately owned property with Homeowner Associations.
CM/Fox asked Council to focus on District No. 41.
C/Low asked for the map that shows which parcels in both districts are adjacent to
slope and maintenance properties. She said it would seem to her that if one is a
landowner with properties that abut land that require service, it would be to their
benefit to vote for the assessment because it would cost less in the long run over
the landowner having to do it with his own money. On the other hand, if the
property were not abutting public land, that person would vote against the
proposition because it would reduce their assessment to zero. So, if the City got
rid of the district, more people would have an assessment of zero and there would
be a disproportionate amount of people that would have a very high assessment.
If the districts were kept as is and the engineer looked at just the homes and
properties that need service, could the City legally create a sub-district within the
LLD to be District No. 41A for example, rather than No. 41, or nothing which would
put some folks in both 41 and 41A and use the subsidy/deficit information to move
that into the affected homeowner properties in 41A, for example, to see what that
comes up.
C/Lyons said the argument is that everyone in the neighborhood gets to enjoy the
beauty of the landscaping even if it does not abut their property. C/Low agreed
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that this is the rationale for keeping the district as it is which means that some
people in the district would pay more, but not as much if there was no district at all.
CM/Fox said that staff would have to check with the City’s Assessment Engineer
to see if something like that is possible or has ever been done. What he is hearing
is that everyone maintains their $220 assessment and for the people that actually
have some of those properties that the City maintains, the subsidy would be spread
across those properties which is a smaller subset of assessments. This means
that people would be asked to potentially vote for a higher assessment and C/Low
said “correct” because they would end up with an even higher assessment if the
district were to be dissolved and it would essentially be to their benefit to vote for
that.
CM/Fox said if the district is dissolved, there is no more assessment or if it is HOA
maintained, dues may be increased to an even greater degree. C/Low said
“exactly” – that is the selling point. And by forming a sub district, everyone outside
of that sub district helps those in the sub district by keeping them in the district.
CA/Berry said that part of the Engineer’s Report is to assign benefit to each
property and the assessment is to relate to that benefit. So, if an engineer was
willing to issue a report along those lines, it could be done. It would not necessarily
mean creating a sub-district, the assessments for the interior properties would stay
the same and the assessments for the properties abutting areas that were actually
maintained would go up. The down side is that the higher the assessments go for
the other property owners, the ballots are weighted and if they are thinking that if
they don’t vote for this the district gets dissolved and now the property owner has
to maintain it themselves, so they may vote for it. In essence what will happen is
the voting on the perimeter properties will count heavier than the voting on the
interior. And, if the assessment is not going up on your property, would you vote?
So in C/Low’s hypothetical if it stays the same or goes down would people vote at
all or would it be just the people affected by an increase who would vote? This is
something that would have to be considered.
C/Chou asked could the City potentially limit its service to the money collected and
spend more money off site where it is maintaining the assessment, essentially
spending more time on areas that are more visible and spending less time on the
homeowner’s areas. He is concerned that if this went to a vote it would not pass.
C/Low said that what C/Chou is proposing is a reduction of service with a
reallocation, which is why she is suggesting that voting would be limited to those
who actually get the benefit because they would understand what they are voting
for. She believes that most residents have not thought it through to that point of
understanding the options. And if they did understood and they were an affected
homeowner, they would probably vote in favor.
6.1.b
Packet Pg. 31
SEPTEMBER 17, 2019 PAGE 5 CC STUDY SESSION
C/Lyons said that language would have to be put in the ballot and the last time it
was presented, the City was not able to put into the ballot the dire consequences
that would befall the residents were they not to vote yes.
CA/DeBerry said that cities could provide ballot information in a “fact sheet” but
could not advocate one way or the other.
MPT/Tye believed that when people saw the figure there was nothing beyond that
to convince them to vote in favor.
C/Chou said that his concern is that once the district is dissolved the City cannot
collect the parcel tax and a year or two from now the City would be back to asking
for an increase in the parcel tax. CA/DeBerry said that once the district is gone it
cannot be recreated unless property owners voted for it.
C/Lyons asked if the service was reduced to whatever was being collected would
the homeowners come back in two years and say yes, we want you to do more
and we will pay for it? CA/DeBerry said he could not say because the opposition
was so high. If there were a single HOA that offered universal conversation it might
work.
C/Chou felt that if District No. 41 were dissolved it would be a steep learning curve
for the homeowners to get their act together and it might end up costing the City
more to maintain the area. His suggestion would be to keep the district, maintain
the assessment and lower the service level and allocate more assessment
resources only to the areas that are visible with no subsidy from the General Fund.
M/Herrera said she liked C/Chou’s suggestion.
MPT/Tye asked if it would be feasible to adopt a program similar to the street rehab
program by focusing on one area each year.
CM/Fox said if there is consensus for District 41, staff will need to come up with a
plan to figure out what the slopes are and what the costs are and how it can be
balanced out to spend only the assessment resource. As an example, trees do
not get trimmed every year, but every other year.
MPT/Tye asked if either District No. 39 or 41 were using recycled water and if not,
could they? PWD/Liu responded they are not currently using recycled water and
CM/Fox said staff would have to look at the utility costs, etc.
C/Lyons asked what percentage of District 41 is covered by an active HOA and
CM/Fox said only the multi-family condominium project which has a very small
interior slope.
6.1.b
Packet Pg. 32
SEPTEMBER 17, 2019 PAGE 6 CC STUDY SESSION
C/Lyons and MPT/Tye agreed that they did not see a better solution than
preserving the district and staying within the assessment (reallocation of services).
District No. 39.
C/Low excused herself and left the meeting.
C/Lyons said that money needs to be set aside for the five pocket parks as a first
priority and the rest can be considered under the same “reduction of services” plan
within available resources. Council Members concurred.
Public Comments: None
ADJOURNMENT: With no further business to come before the City Council,
M/Herrera recessed the Study Session at 6:25 p.m. to the Regular Meeting.
_____________________________________
_
RYAN MCLEAN, ACTING CITY CLERK
The foregoing minutes are hereby approved this 1st day of October, 2019.
_______________________________
CAROL HERRERA, Mayor
6.1.b
Packet Pg. 33
Agenda #: 6.2
Meeting Date: October 1, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED SEPTEMBER 12, 2019
THROUGH SEPTEMBER 25, 2019 TOTALING $1,222,334.92.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $1,222,334.92.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated September 12, 2019 through
September 25, 2019 totaling $1,222,334.92 is being presented for ratification. All
payments have been made in compliance with the City’s purchasing policies and
procedures, and have been reviewed and approved by the appropriate departmental
staff. The attached Affidavit affirms that the check register has been audited and
deemed accurate by the Finance Director.
PREPARED BY:
6.2
Packet Pg. 34
REVIEWED BY:
Attachments:
1. 6.2.a Check Register Affidavit 10-01-2019
2. 6.2.b Check Register 10-01-2019
6.2
Packet Pg. 35
6.2.a
Packet Pg. 36
SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 09/26/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:38:38 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190912 00:00:00.000’ and ’20190925 00:00:00.000’ACCOUNTING PERIOD: 3/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130531 09/12/19 GWMA GATEWAY WATER MANAGEMENT 0015510 WATERSHED MGMT PROG 0.00 94,444.8510100 130532 09/12/19 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015556 SUPPLIES-PARKS 0.00 84.9110100 130533 09/12/19 LAEASSOC LOCAL AGENCY ENGINEERING 0015551 CONSULTANT SVCS-AUG 0.00 16,200.0010100 130534 09/12/19 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015350 SUPPLIES-HELIUM 0.00 93.0010100 130534 09/12/19 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015556 CYLINDER ARGON 0.00 8.00TOTAL CHECK 0.00 101.0010100 130535 09/12/19 RFDICKSO R F DICKSON COMPANY INC 0015554 ST SWEEPING SVCS-AUG 0.00 17,648.8810100 130536 09/12/19 SPARKLET SPARKLETTS 0014030 EQ RENTAL-CITY HALL 0.00 3.9910100 130536 09/12/19 SPARKLET SPARKLETTS 0014030 WATER SUPPLIES-C/HALL 0.00 357.34TOTAL CHECK 0.00 361.3310100 130537 09/12/19 MARQUEZS STELLA MARQUEZ 0155210 REIMB-G/PLAN SUPPLIES 0.00 127.9710100 130538 09/12/19 SPMINC SUPERIOR PAVEMENT MARKIN 001 RETENTIONS PAYABLE 0.00 2,916.3410100 130539 09/12/19 GRAINGER W.W. GRAINGER INC. 0014093 SUPPLIES-CITY HALL 0.00 29.0210100 130540 09/12/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 47.3110100 130541 09/13/19 CHANMARC MARCELLA CHAN 112 REFUND-TRANSIT PASS 0.00 190.4010100 130542 09/19/19 FRANCHIS FRANCHISE TAX BOARD 001 P/R WITHHOLDING ORDER 0.00 177.5010100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 91.0310100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-T/CONTROL 0.00 10.6410100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-T/CONTROL 0.00 10.6410100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 10.9410100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 11.2810100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 11.5810100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-T/CONTROL 0.00 17.5410100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 32.2010100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 425.1710100 130543 09/19/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 444.03TOTAL CHECK 0.00 1,065.0510100 130544 09/19/19 SCGAS THE GAS COMPANY 0015556 GAS SVCS-HERITAGE 0.00 33.1610100 130544 09/19/19 SCGAS THE GAS COMPANY 0014093 GAS SVCS-CITY HALL 0.00 14.7910100 130544 09/19/19 SCGAS THE GAS COMPANY 0015333 GAS SVCS-DBC 0.00 317.94TOTAL CHECK 0.00 365.8910100 130545 09/19/19 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS-DIST 41 0.00 225.6910100 130545 09/19/19 WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS-DBC 0.00 495.9610100 130545 09/19/19 WVWATER WALNUT VALLEY WATER DIST 0014093 WATER SVCS-CITY HALL 0.00 1,064.0110100 130545 09/19/19 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 1,471.6810100 130545 09/19/19 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS-DIST 39 0.00 13,375.4910100 130545 09/19/19 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 14,586.4010100 130545 09/19/19 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS-PARKS 0.00 34,954.096.2.bPacket Pg. 37
SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 09/26/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:38:38 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190912 00:00:00.000’ and ’20190925 00:00:00.000’ACCOUNTING PERIOD: 3/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNTTOTAL CHECK 0.00 66,173.3210100 130546 09/25/19 4IMPRINT 4IMPRINT INC 1155515 MASCOT JERSEY-VOLUNTN 0.00 318.2210100 130547 09/25/19 88844MOT 88844MOTOR 5205556 VEH MAINT-P/WORKS 0.00 1,668.2810100 130548 09/25/19 AARP AARP 0015350 AARP MATURE DRIVING 0.00 145.0010100 130549 09/25/19 ABCPUBLI ABC PUBLIC RELATIONS 0014096 AD-DB RESTAURANT WK 0.00 4,660.0010100 130550 09/25/19 AFLAC AFLAC 001 SEPT 2019-SUPP INS PR 0.00 2,675.7910100 130551 09/25/19 DRIVERAL ALLIANT INSURANCE SERVIC 0015350 SPL EVENT-HALLOWEEN 0.00 537.0010100 130552 09/25/19 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 1,839.3410100 130552 09/25/19 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 2,013.6310100 130552 09/25/19 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 2,222.77TOTAL CHECK 0.00 6,075.7410100 130553 09/25/19 AYSOREGI AYSO REGION 31 001 FACILITY REFUND-PNTRA 0.00 100.0010100 130554 09/25/19 BECERRAE ERIKA BECERRA 001 FACILITY REFUND-S/CYN 0.00 100.0010100 130555 09/25/19 BESTLTG BEST LIGHTING PRODUCTS 1385538 MONTHLY MAINT-SEPT 0.00 156.7210100 130555 09/25/19 BESTLTG BEST LIGHTING PRODUCTS 0015333 MONTHLY MAINT-SEPT 0.00 156.7210100 130555 09/25/19 BESTLTG BEST LIGHTING PRODUCTS 0014093 MONTHLY MAINT-SEPT 0.00 170.8210100 130555 09/25/19 BESTLTG BEST LIGHTING PRODUCTS 0015556 MONTHLY MAINT-SEPT 0.00 1,191.34TOTAL CHECK 0.00 1,675.6010100 130556 09/25/19 BISHOPJO JOHN E BISHOP 0015350 CONTRACT CLASS-SUMMER 0.00 216.0010100 130557 09/25/19 BREAUXKA KATHY BREAUX 0015350 CONTRACT CLASS-FALL 0.00 135.0010100 130558 09/25/19 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL WORK-REAGAN 0.00 505.1810100 130558 09/25/19 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL WORK-S/CYN 0.00 572.71TOTAL CHECK 0.00 1,077.8910100 130559 09/25/19 BULLSEYE BULLSEYE TELECOM INC 0014070 ANALOG PH LINE-C/HALL 0.00 701.5710100 130559 09/25/19 BULLSEYE BULLSEYE TELECOM INC 0014070 ANALOG PH LINE-HRTGE 0.00 320.6510100 130559 09/25/19 BULLSEYE BULLSEYE TELECOM INC 0014070 ANALOG PH LINE-DBC 0.00 453.1010100 130559 09/25/19 BULLSEYE BULLSEYE TELECOM INC 0014070 ANALOG PH LINE-PANTER 0.00 50.34TOTAL CHECK 0.00 1,525.6610100 130560 09/25/19 BUSTERNE ERNESTO BUSTILLOS 001 FACILITY REFUND-DBC 0.00 2,200.0010100 130561 09/25/19 CAPILLAT TERESITA CAPILLA 001 FACILITY REFUND-DBC 0.00 1,250.0010100 130562 09/25/19 CARLOSAP APRIL CARLOS 001 FACILITY REFUND-S/CYN 0.00 100.0010100 130563 09/25/19 CHANXINT XINTING CHAN 001 RECREATION REFUND 0.00 104.0010100 130564 09/25/19 CHAOEMIL EMILY CHAO 001 FACILITY REFUND-PNTRA 0.00 100.006.2.bPacket Pg. 38
SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 09/26/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:38:38 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190912 00:00:00.000’ and ’20190925 00:00:00.000’ACCOUNTING PERIOD: 3/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130565 09/25/19 CHINYANG YANG YUN CHIN 001 FACILITY REFUND-HRTGE 0.00 100.0010100 130566 09/25/19 CHOISONG SONG CHOI 001 RECREATION REFUND 0.00 180.0010100 130567 09/25/19 CORDOVAJ JULIO CORDOVA 001 FACILITY REFUND-S/CYN 0.00 100.0010100 130568 09/25/19 LACPUBWK COUNTY OF LOS ANGELES PU 0015556 ST LIGHT ASSESSMENTS 0.00 52.0010100 130569 09/25/19 LACPUBWK COUNTY OF LOS ANGELES PU 0015554 CATCH BASIN CLEANOUT 0.00 2,562.8010100 130570 09/25/19 CUASAYMA MARIA KRISTINA CUASAY 001 FACILITY REFUND-REAGA 0.00 100.0010100 130571 09/25/19 DAYNITEC DAY & NITE COPY CENTER 0015350 PRINT-YTH B/BALL PCKT 0.00 197.1010100 130572 09/25/19 DELTADEN DELTA DENTAL 001 OCT 19-DENTAL PREM PP 0.00 4,595.2110100 130573 09/25/19 DELTACAR DELTA DENTAL INSURANCE C 001 OCT 2019-DENTAL PREM 0.00 364.1010100 130574 09/25/19 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 PROF.SVCS-H/R 0.00 192.0010100 130575 09/25/19 DBHANDCA DIAMOND BAR HAND CAR WAS 5205554 CAR WASH-RD MAINT 0.00 88.1410100 130575 09/25/19 DBHANDCA DIAMOND BAR HAND CAR WAS 5205556 CAR WASH-PK/FACILITIE 0.00 156.9310100 130575 09/25/19 DBHANDCA DIAMOND BAR HAND CAR WAS 5204093 CAR WASH-POO VEH 0.00 247.8510100 130575 09/25/19 DBHANDCA DIAMOND BAR HAND CAR WAS 5204030 CAR WASH-CMGR 0.00 25.9910100 130575 09/25/19 DBHANDCA DIAMOND BAR HAND CAR WAS 5205230 CAR WASH-CODE ENFOR 0.00 56.88TOTAL CHECK 0.00 575.7910100 130576 09/25/19 DUNNEDWA DUNN EDWARDS CORPORATION 0015554 ROAD MAINT SUPPLIES 0.00 106.9510100 130577 09/25/19 ESPIEMMA EMMA ESPINOSA 001 FACILITY REFUND-DBC 0.00 1,550.0010100 130578 09/25/19 FEBRIANT FNU FEBRIANTI 001 FACILITY REFUND-DBC 0.00 750.0010100 130579 09/25/19 FERMINBI BILL FERMIN 001 FACILITY REFUND-S/CYN 0.00 100.0010100 130580 09/25/19 FUNGROWI ROWINA FUNG 001 RECREATION REFUND 0.00 44.0010100 130581 09/25/19 GLASDONI GLASDON INC 1155515 ORGANIC RECYCLING BIN 0.00 1,721.2510100 130581 09/25/19 GLASDONI GLASDON INC 115 USE TAX 0.00 -136.2310100 130581 09/25/19 GLASDONI GLASDON INC 1155515 USE TAX 0.00 136.23TOTAL CHECK 0.00 1,721.2510100 130582 09/25/19 GUIANGAR ARNEL GUIANG 001 RECREATION REFUND 0.00 65.0010100 130583 09/25/19 HLCHARTE H & L CHARTER CO INC 1125350 TRANS-SR EXCURSIONS 0.00 880.0010100 130584 09/25/19 HAWANGHO WANGHO HA 001 FACILITY REFUND-DBC 0.00 100.0010100 130585 09/25/19 HALOBRAN HALO BRANDED SOLUTIONS I 0015350 SUPPLIES-HALLOWEEN 0.00 716.8210100 130586 09/25/19 HERNDAIS DAISY HERNANDEZ 001 FACILITY REFUND-S/CYN 0.00 100.006.2.bPacket Pg. 39
SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 09/26/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:38:38 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190912 00:00:00.000’ and ’20190925 00:00:00.000’ACCOUNTING PERIOD: 3/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130587 09/25/19 IKPAEHIC EHICHANYA IKPA 001 FACILITY REFUND-REAGA 0.00 100.0010100 130588 09/25/19 IMPACTCA IMPACT IMAGES INC 0015350 SUPPLIES-CANOPY WGHTS 0.00 1,891.0110100 130589 09/25/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL AD-PL 2019-55 0.00 552.5010100 130589 09/25/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL AD-PL 2019-108 0.00 567.5010100 130589 09/25/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL AD-PL 2019-108 0.00 625.9010100 130589 09/25/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL AD-PL 2019-213 0.00 677.3610100 130589 09/25/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL AD-PL 2019-59 0.00 677.36TOTAL CHECK 0.00 3,100.6210100 130590 09/25/19 INVESTOR INVESTOR WORLD INC 1155515 HHWIE CAL RECYCLE MTG 0.00 1,727.9110100 130591 09/25/19 JAQUEZME MELINA JAQUEZ 001 FACILITY REFUND-PNTRA 0.00 100.0010100 130592 09/25/19 FASTSIGN K7 ENTERPRISES 0014096 BANNERS-DBRW 0.00 2,405.4210100 130593 09/25/19 KIMLINDA LINDA KIM 001 FACILITY REFUND-DBC 0.00 173.0010100 130594 09/25/19 KIMLEYHO KIMLEY HORN AND ASSOCIAT 2505510 T/CONTROL SYS-AUG 19 0.00 3,819.9610100 130595 09/25/19 LAIZIYIN ZIYING LAI 001 RECREATION REFUND 0.00 91.0010100 130596 09/25/19 LEIGHTON LEIGHTON & ASSOCIATES, I 001 ADMIN FEE-PR 10-301 0.00 237.6910100 130596 09/25/19 LEIGHTON LEIGHTON & ASSOCIATES, I 001 PROF.SVCS-PR 10-301 0.00 1,320.5210100 130596 09/25/19 LEIGHTON LEIGHTON & ASSOCIATES, I 001 ADMIN FEE-PR 10-301 0.00 -237.69TOTAL CHECK 0.00 1,320.5210100 130597 09/25/19 LIYA YAN LI 001 RECREATION REFUND 0.00 360.0010100 130598 09/25/19 LIEBERTC LIEBERT CASSIDY WHITMORE 0014020 LEGAL SVCS-H/R 0.00 190.0010100 130599 09/25/19 LIUTING TING LIU 001 RECREATION REFUND 0.00 5.0010100 130600 09/25/19 LOOMIS LOOMIS 0014050 COURIER SVCS-AUG 2019 0.00 635.3810100 130600 09/25/19 LOOMIS LOOMIS 0015333 COURIER SVCS-AUG 2019 0.00 635.38TOTAL CHECK 0.00 1,270.7610100 130601 09/25/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS-JULY 19 0.00 568,276.4910100 130602 09/25/19 LOWES LOWE’S BUSINESS ACCOUNT 0015333 SUPPLIES-PARKS 0.00 6.3010100 130603 09/25/19 LUYING YING LU 001 FACILITY REFUND-S/CYN 0.00 100.0010100 130604 09/25/19 MADRIDLI LINDA MADRID 001 FACILITY REFUND-DBC 0.00 100.0010100 130605 09/25/19 MARINOAN ANDREW MARINO 001 FACILITY REFUND-DBC 0.00 100.0010100 130606 09/25/19 MARTKEVI KEVIN MARTINEZ 001 FACILITY REFUND-REAGA 0.00 100.0010100 130607 09/25/19 MCECORPO MCE CORPORATION 1385538 MONTHLY MAINT SVCS-AU 0.00 5,002.006.2.bPacket Pg. 40
SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 09/26/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:38:38 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190912 00:00:00.000’ and ’20190925 00:00:00.000’ACCOUNTING PERIOD: 3/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130607 09/25/19 MCECORPO MCE CORPORATION 1415541 MONTHLY MAINT SVCS-AU 0.00 5,673.0010100 130607 09/25/19 MCECORPO MCE CORPORATION 1395539 MONTHLY MAINT SVCS-AU 0.00 17,373.00TOTAL CHECK 0.00 28,048.0010100 130608 09/25/19 NGINRICH RICHARD NGIN 001 FACILITY REFUND-DBC 0.00 200.0010100 130608 09/25/19 NGINRICH RICHARD NGIN 001 FACILITY REFUND-DBC 0.00 87.50TOTAL CHECK 0.00 287.5010100 130609 09/25/19 NINYOMOO NINYO & MOORE INC 0015551 CONSULTANT SVCS-JUL 0.00 2,304.0010100 130610 09/25/19 OHCOFCA OCCUPATIONAL HEALTH CENT 0014060 PRE-EMPLYMNT PHYSICAL 0.00 317.0010100 130611 09/25/19 OHCHAEWO CHAEWON OH 001 RECREATION REFUND 0.00 45.0010100 130612 09/25/19 ONWARDEN ONWARD ENGINEERING 2505510 ST REHAB PROJ-AREA 7 0.00 250.0010100 130613 09/25/19 OTISELEV OTIS ELEVATOR COMPANY 0014093 MAINT SVCS-CITY HALL 0.00 728.4010100 130613 09/25/19 OTISELEV OTIS ELEVATOR COMPANY 0014093 MAINT SVCS-CITY HALL 0.00 5,367.60TOTAL CHECK 0.00 6,096.0010100 130614 09/25/19 PARKSAEH SAEHWA PARK 001 RECREATION REFUND 0.00 55.0010100 130615 09/25/19 PATELROH ROHIT PATEL 001 FACILITY REFUND-DBC 0.00 1,450.0010100 130616 09/25/19 PAYNEELI ELIZABETH PAYNE 001 FACILITY REFUND-DBC 0.00 1,450.0010100 130617 09/25/19 PRICEMON MONO PRICE 001 FACILITY REFUND-HRTGE 0.00 383.7110100 130618 09/25/19 PSI PROTECTION ONE INC 0014093 ALARM SVCS-CITY HALL 0.00 69.9910100 130619 09/25/19 PUBLICST PUBLIC STORAGE #23051 0014030 STORAGE RENTAL-OCT 0.00 457.0010100 130620 09/25/19 REYESROB ROBERTO A JR REYES 001 RECREATION REFUND 0.00 150.0010100 130621 09/25/19 SGVCMA SAN GABRIEL VALLEY CMGR 0014030 CMGR MTG-9/18/19 0.00 60.0010100 130622 09/25/19 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 66.9310100 130622 09/25/19 SCFUELS SC FUELS 5205230 FUEL-CODE ENFOR 0.00 75.5810100 130622 09/25/19 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 260.8510100 130622 09/25/19 SCFUELS SC FUELS 5205556 FUEL-PKS/FACILITIES 0.00 935.5310100 130622 09/25/19 SCFUELS SC FUELS 5205230 FUEL-CODE ENFOR 0.00 150.0810100 130622 09/25/19 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 267.7210100 130622 09/25/19 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 96.8110100 130622 09/25/19 SCFUELS SC FUELS 5205556 FUEL-PKS/FACILITIES 0.00 440.85TOTAL CHECK 0.00 2,294.3510100 130623 09/25/19 SIEMENS SIEMENS INDUSTRY INC 1135553 TRAFFIC SIGNAL MAINT 0.00 3,756.6010100 130623 09/25/19 SIEMENS SIEMENS INDUSTRY INC 1135553 TRAFFIC SIGNAL MAINT 0.00 4,554.00TOTAL CHECK 0.00 8,310.6010100 130624 09/25/19 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 1,575.006.2.bPacket Pg. 41
SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 09/26/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:38:38 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190912 00:00:00.000’ and ’20190925 00:00:00.000’ACCOUNTING PERIOD: 3/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130625 09/25/19 SCAQMD SO COAST AIR QUALITY MGT 0014030 AQMD FACILITY LEASE 0.00 2,377.3610100 130626 09/25/19 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MAINT & LITTER REMOVA 0.00 2,575.0010100 130627 09/25/19 SCLD SOUTH COAST LIGHTING & D 0015554 TRAFFIC SIGNAL MAINT 0.00 2,234.5410100 130628 09/25/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 57.6410100 130628 09/25/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 10.9410100 130628 09/25/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 111.60TOTAL CHECK 0.00 180.1810100 130629 09/25/19 ADELPHIA SPECTRUM BUSINESS 0014070 PH. SVCS-HERITAGE 0.00 264.9810100 130630 09/25/19 STAAVSIM SIMA STAAV 001 FACILITY REFUND-S/CYN 0.00 100.0010100 130631 09/25/19 STANDARD STANDARD INSURANCE COMPA 001 OCT 19-SUPP LIFE INS 0.00 789.0010100 130631 09/25/19 STANDARD STANDARD INSURANCE COMPA 001 OCT 19-LIFE INS PREM 0.00 825.7810100 130631 09/25/19 STANDARD STANDARD INSURANCE COMPA 001 OCT 19-STD/LTD INS PR 0.00 1,791.54TOTAL CHECK 0.00 3,406.3210100 130632 09/25/19 STANTECC STANTEC CONSULTING SERVI 0015551 SUNSET CROSSING STRPN 0.00 600.0010100 130633 09/25/19 TAINARGI NARGIS TAI 001 FACILITY REFUND-DBC 0.00 950.0010100 130634 09/25/19 TENNISAN TENNIS ANYONE INC 0015350 CONTRACT CLASS-FALL 0.00 3,733.8010100 130635 09/25/19 THECHURC THE CHURCH IN DIAMOND BA 001 FACILITY REFUND-PTRSN 0.00 100.0010100 130635 09/25/19 THECHURC THE CHURCH IN DIAMOND BA 001 FACILITY REFUND-PNTRA 0.00 100.00TOTAL CHECK 0.00 200.0010100 130636 09/25/19 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS-GIS 0.00 1,350.3110100 130637 09/25/19 THEHOUSE THE HOUSE CLUB INC 001 FACILITY REFUND-DBC 0.00 950.0010100 130638 09/25/19 THERAPTO THE RAPTOR SPORTS SCHOOL 0015350 CONTRACT CLASS-FALL 0.00 939.0010100 130639 09/25/19 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD-ASSESSMNT 39 0.00 575.0010100 130639 09/25/19 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD-NOTICE BIDS 0.00 582.5010100 130639 09/25/19 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD-PL 2019-062 0.00 506.00TOTAL CHECK 0.00 1,663.5010100 130640 09/25/19 TONGZHUM ZHUMING TONG 001 RECREATION REFUND 0.00 75.0010100 130641 09/25/19 TRANDELI DELIA TRAN 001 FACILITY REFUND-DBC 0.00 1,200.0010100 130642 09/25/19 URMINC UNITED RECORDS MANAGEMEN 0014070 STORAGE-BACK-UP TAPES 0.00 594.0010100 130643 09/25/19 UWEHSAM SAM UWEH 001 FACILITY REFUND-REAGA 0.00 100.0010100 130644 09/25/19 VALENEVA EVA VALENZONA 001 FACILITY REFUND-HRTGE 0.00 200.0010100 130645 09/25/19 VIDIFLOL VIDIFLO LLC 0014095 ENG SVCS-P/INFO 0.00 545.006.2.bPacket Pg. 42
SUNGARD PENTAMATION INC PAGE NUMBER: 7DATE: 09/26/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:38:38 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190912 00:00:00.000’ and ’20190925 00:00:00.000’ACCOUNTING PERIOD: 3/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130645 09/25/19 VIDIFLOL VIDIFLO LLC 1354095 EQ-P/INFO 0.00 2,170.99TOTAL CHECK 0.00 2,715.9910100 130646 09/25/19 VSP VISION SERVICE PLAN 001 VISION PREMIUM-OCT 0.00 1,810.8710100 130647 09/25/19 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES-PARKS 0.00 194.4510100 130647 09/25/19 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 519.7610100 130647 09/25/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 545.7410100 130647 09/25/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 170.4810100 130647 09/25/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 431.80TOTAL CHECK 0.00 1,862.2310100 130648 09/25/19 WEDDING WEDDINGWIRE INC 0015333 ANNL RENEWAL SVCS 0.00 4,200.0010100 130649 09/25/19 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE WATERING SVCS-AU 0.00 1,020.0010100 130649 09/25/19 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-AUG 0.00 4,109.50TOTAL CHECK 0.00 5,129.5010100 130650 09/25/19 WCMEDIA WEST COAST MEDIA 0014096 ADS-RESTAURANT WEEK 0.00 1,000.0010100 130651 09/25/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 17-18590 0.00 400.0010100 130651 09/25/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 18-33827 0.00 400.0010100 130651 09/25/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 17-520 0.00 100.0010100 130651 09/25/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-18590 0.00 72.0010100 130651 09/25/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 18-33827 0.00 72.0010100 130651 09/25/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-18590 0.00 -72.0010100 130651 09/25/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 18-33827 0.00 -72.0010100 130651 09/25/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-520 0.00 -18.0010100 130651 09/25/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-520 0.00 18.00TOTAL CHECK 0.00 900.0010100 130652 09/25/19 WRIGHTP PAUL WRIGHT 0014030 A/V SUPPORT SVCS-SEPT 0.00 200.0010100 130653 09/25/19 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS-SUMMER 0.00 1,104.0010100 130654 09/25/19 YANGJIAN JIANYING YANG 001 RECREATION REFUND 0.00 285.0010100 130655 09/25/19 YOSHISCO SCOTT YOSHIMOTO 001 FACILITY REFUND-DBC 0.00 1,300.0010100 130656 09/25/19 YUSHARON SHARON YU 001 RECREATION REFUND 0.00 95.0010100 15807030 09/25/19 PERSHEAL PERS HEALTH 001 OCT 19-HEALTH INS PREM 0.00 49,011.2810100 15807030 09/25/19 PERSHEAL PERS HEALTH 0204060 OCT 19-RETIREE HEALTH 0.00 1,224.0010100 15807030 09/25/19 PERSHEAL PERS HEALTH 0014060 OCT 19-HEALTH INS PREM 0.00 146.23TOTAL CHECK 0.00 50,381.5110100 PP19/19A 09/19/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 3,169.7310100 PP19/19A 09/19/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-CLASSIC 0.00 28,948.2810100 PP19/19A 09/19/19 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 49.29TOTAL CHECK 0.00 32,167.3010100 PP19/19B 09/19/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 9/20/19-P/R DEDUCTIONS 0.00 7,486.916.2.bPacket Pg. 43
SUNGARD PENTAMATION INC PAGE NUMBER: 8DATE: 09/26/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:38:38 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190912 00:00:00.000’ and ’20190925 00:00:00.000’ACCOUNTING PERIOD: 3/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 PP19/19B 09/19/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 9/20/19-PTS CONTRIBUTI 0.00 1,799.2410100 PP19/19B 09/19/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 9/20/19-LOAN DEDUCTION 0.00 3,610.45TOTAL CHECK 0.00 12,896.6010100 PP19/19C 09/19/19 TASC TASC 001 9/20/19-P/R DEDUCTIONS 0.00 1,703.8610100 PP19/19D 09/19/19 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-19/PP 19 0.00 3,925.5610100 PP19/19D 09/19/19 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-19/PP 19 0.00 2,837.2510100 PP19/19D 09/19/19 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-19/PP 19 0.00 8,777.8610100 PP19/19D 09/19/19 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-19/PP 19 0.00 1,245.9810100 PP19/19D 09/19/19 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-19/PP 19 0.00 724.9710100 PP19/19D 09/19/19 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-19/PP 19 0.00 183,494.1010100 PP19/19D 09/19/19 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-19/PP 19 0.00 724.97TOTAL CHECK 0.00 201,730.6910100 PP19/19E 09/19/19 PERSRET1 PERS RETIREMENT 001 RETIRE CONTRIB-PEPRA 0.00 307.4110100 PP19/19E 09/19/19 PERSRET1 PERS RETIREMENT 001 RETIRE CONTRIB-EE 0.00 248.8610100 PP19/19E 09/19/19 PERSRET1 PERS RETIREMENT 001 SURVIVOR BENEFIT 0.00 10.00TOTAL CHECK 0.00 566.27TOTAL CASH ACCOUNT 0.00 1,222,334.92TOTAL FUND 0.00 1,222,334.92TOTAL REPORT 0.00 1,222,334.926.2.bPacket Pg. 44
Agenda #: 6.3
Meeting Date: October 1, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the August 2019 Treasurer’s Statement.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s
Statement to the City Council for review and approval. This statement shows the cash
balances with a breakdown of various investment accounts and the yield to maturity
from investments. This statement also includes an investment portfolio management
report which details the activities of investments. All investments have been made in
accordance with the City’s Investment Policy.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 6.3.a August 2019 Treasurer's Report
2. 6.3.b August 2019 Investment Portfolio
6.3
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6.3.a
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6.3.a
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6.3.b
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6.3.b
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Agenda #: 6.4
Meeting Date: October 1, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
WITH WILLDAN GEOTECHNICAL, LEIGHTON AND ASSOCIATES,
AND NINYO & MOORE FOR ON-CALL GEOTECHNICAL
ENGINEERING SERVICES, EXTENDING THE TERM TO JUNE 30,
2021.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
A. Approve, and authorize the Mayor to sign, Amendment No. 1 to the Consulting
Services Agreement with Willdan Geotechnical, for a not -to-exceed annual
amount of $60,000;
B. Approve, and authorize the Mayor to sign, Amendment No. 1 to the Consulting
Services Agreement with Leighton and Associates, for a not -to-exceed annual
amount of $20,000; and
C. Approve, and authorize the Mayor to sign, Amendment No. 1 to the Consulting
Services Agreement with Ninyo & Moore, for a not -to-exceed annual amount of
$20,000.
FINANCIAL IMPACT:
The Fiscal Year 2019-2020 Public Works Operating Budget includes $20,000 for
geotechnical engineering services the City may require on an as-needed basis.
Additionally, at this time, staff estimates that a budget amount of $60,000 would be
required for the upcoming review of the Brea Canyon Business Center plans/reports
which will be funded through developer fees.
The majority of the City’s contract geotechnical engineering services are utilized for
private development projects which are funded through developer fees and deposits
paid by the applicant prior to the plan/report review stage. The City occasionally utilizes
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contract geotechnical engineering services for CIP/public construction projects as well
as landslide mitigation projects (i.e., Sycamore Canyon Park Slope Erosion Repair
Project).
BACKGROUND/DISCUSSION:
To supplement the City’s professional capabilities, geotechnical engineering services
have been utilized by the City on an as -needed basis. The City Council entered into a
three (3)-year contract with Willdan, Leighton, and Ninyo & Moore to provide on-call
geotechnical engineering services on October 4, 2016. The term of these agreements
expires on October 18, 2019, with the option to extend by two (2) additional years upon
mutual consent.
In order to provide timely and responsive review of development projects and complete
other as-needed soils/geotechnical engineering services, it is beneficial to maintain and
retain the current three (3) firms for two (2) additional years.
All three (3) firms have the ability to provide geotechnical engineering services for
private development projects as well as City-funded public projects. Willdan is currently
providing geotechnical engineering services for the Brea Canyon Business Center
Project which is in the entitlement plan review stage. Should this project enter the
construction document review stage in this fiscal year, the not-to-exceed amount of
$60,000 would allow for Willdan to provide the geotechnical review services.
Ninyo & Moore provided the initial study and recommendations for the design repairs for
the Sycamore Canyon Park Slope Erosion Repair Project. Ninyo & Moore has been
retained to perform all the testing services during the construction of th is Project to
maintain design consistency throughout the Project. Staff believes that it will be
beneficial to retain Ninyo & Moore thru the comp letion of the repair work to provide any
additional soil testing services if needed.
Leighton and Associates has extensive regional and local experiences as well as the
historic geologic information specific to Diamond Bar. Each consultant has submitted a
letter of intent which indicates their commitment to meet all of the terms and conditions
of the original agreement and expresses their desire to continue providing services to
the City for the two (2)-year extension period. Compensation will be in accordance with
the current hourly rates for each consultant. There are no rate changes for routine
review and inspection services.
LEGAL REVIEW:
The City Attorney has reviewed and approved as to form this First Amendment to the
Consulting Services Agreement.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 6.4.a Amendment No. 1 - Willdan
2. 6.4.b Amendment No. 1 - Leighton
3. 6.4.c Amendment No. 1 - Ninyo & Moore
4. 6.4.d Contract Extension Request - Willdan
5. 6.4.e Contract Extention Request - Leighton
6. 6.4.f Contract Extension Request - Ninyo & Moore
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1441550.1
FIRST AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This First Amendment to Consultant Services Agreement (“First Amendment”) is
made and entered into as of October 1, 2019, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Willdan Engineering, a California Corporation. (herein
referred to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to modify,
amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Term. The Term of the Original Agreement as set forth in Section 2 therein is
from October 18, 2016 to October 18, 2019. This First Amendment extends the Term up to
June 30, 2021 unless earlier terminated pursuant to the provisions in the Original Agreement.
3. Compensation. Section 3 of the Original Agreement is deleted in its entirety
and replaced with the following:
“City agrees to compensate Consultant for each service which Consultant performs to
the satisfaction of the City in compliance with the hourly rate schedule set forth in Exhibit “A”.
Payment will be made only after submission of proper invoices in the form specified by the
City. Total payment to Consultant shall not exceed Sixty Thousand Dollars ($60,000) during
any City fiscal year (July 1 – June 30) without the express written consent of the City. The
above not to exceed amount shall include all costs, including but not limited to, all clerical,
administrative, overhead, telephone, travel and all related expenses.”
4. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall remain
in full force and effect. To the extent that there is any conflict or inconsistency between the
terms and provisions of this First Amendment and the terms and provisions of the Original
Agreement, the terms and provisions of this First Amendment shall control.
6.4.a
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Mohsen Rahimian
Supervising Engineer
6.4.a
Packet Pg. 59
Special Inspection Services
Concrete Inspection ……………………………………………………………………………………………………………………… 100$ per Hour
Post‐Tension Concrete Inspection ………………………………………………………………………………………………… 100$ per Hour
Shotcrete Inspection ………………………………………………………………………………………………………………………100$ per Hour
Masonry Inspection …………………………………………………………………………………………………………………………100$ per Hour
Epoxy Injection & Anchors Inspection …………………………………………………………………………………………… 100$ per Hour
Fireproofing Inspection ……………………………………………………………………………………………………………………100$ per Hour
Welding Inspection …………………………………………………………………………………………………………………………100$ per Hour
Building Inspection …………………………………………………………………………………………………………………………100$ per Hour
Shear Wall / Seismic Hardware Inspection ………………………………………………………………………………………100$ per Hour
Concrete Batch Plant Inspection …………………………………………………………………………………………………… 100$ per Hour
Structural Steel / Welding / Bolting Shop Inspection (Local) ……………………………………………………………100$ per Hour
Structural Steel / Welding / Bolting Shop Inspection (Outside Local Area) ……………………………………………………… per Quote
Fireproofing Inspection ……………………………………………………………………………………………………………………100$ per Hour
Technician Services
Soil / Asphalt Technician …………………………………………………………………………………………………………………100$ per Hour
Asphalt Batch Plant Technician ………………………………………………………………………………………………………100$ per Hour
Material Technician …………………………………………………………………………………………………………………………100$ per Hour
Pachometer Technician ………………………………………………………………………………………………………………… 100$ per Hour
Moisture Testing Technician ……………………………………………………………………………………………………………100$ per Hour
Pull‐out Test on Embedded Bolts, Anchors, Dowels, Splay Wires ……………………………………………………100$ per Hour
Coring and Sizing ……………………………………………………………………………………………………………………………110$ per Hour
Laboratory Technician ……………………………………………………………………………………………………………………80$ per Hour
Field Vehicle Usage (by Soil/Asphalt Technician) ……………………………………………………………………………5$ per Hour
Field Nuclear Gauge Usage (by Soil/Asphalt Technician) …………………………………………………………………50$ per Shift
Non‐Destructive Testing (NDT)
Dye Penetrant Testing ……………………………………………………………………………………………………………………110$ per Hour
Ultrasonic Testing ……………………………………………………………………………………………………………………………110$ per Hour
Magnetic Particle Testing ……………………………………………………………………………………………………………… 110$ per Hour
Radiographic Testing …………………………………………………………………………………………………………………………………………per Quote
Professional Services
Scheduling / Supervision …………………………………………………………………………………………………………………120$ per Hour
Staff Engineer / Geologist ………………………………………………………………………………………………………………130$ per Hour
Sr. Staff Engineer / Geologist ………………………………………………………………………………………………………… 145$ per Hour
Project Engineer / Geologist ……………………………………………………………………………………………………………175$ per Hour
Senior Geotechnical Engineer / Geologist ………………………………………………………………………………………195$ per Hour
Principal Engineer / Geologist …………………………………………………………………………………………………………210$ per Hour
Expert Witness by Principal Engineer / Geologist ……………………………………………………………………………350$ per Hour
Administrative
Clerical ……………………………………………………………………………………………………………………………………………75$ per Hour
Computer Data Entry ………………………………………………………………………………………………………………………75$ per Hour
Word Processing ……………………………………………………………………………………………………………………………60$ per Hour
Computer Time ………………………………………………………………………………………………………………………………15$ per Hour
CAD Operator …………………………………………………………………………………………………………………………………100$ per Hour
FEE SCHEDULE
Geotechnical & Material Inspection & Testing
Effective October 1, 2019
Personnel – Prevailing Wage
City of Diamond Bar
Professional Geotechnical Engineering Services
Staff assignments depend on availability of personnel, site location, and the level of experience that will satisfy the
technical requirements of the project and meet the prevailing standard of professional care. The above schedule is for
straight time. Please refer to "Basis of Charges" for terms and conditions of charges.
Page 1 of 3
6.4.a
Packet Pg. 60
City of Diamond Bar
Professional Geotechnical Engineering Services
Identification and Index Properties
In‐situ Moisture and Density (ASTM D2937) ……………………………………………………………………………………20$ per Test
Grain Size Analysis – Sieve Only (ASTM D422) …………………………………………………………………………………100$ per Test
Grain Size Analysis – Sieve and Hydrometer (ASTM D422) ………………………………………………………………150$ per Test
Percent Passive #200 Sieve (ASTM D1140) ………………………………………………………………………………………50$ per Test
Atterberg Limits – Multi Point (ASTM D4318) …………………………………………………………………………………110$ per Test
Atterberg Limits – One Point (ASTM D4318) ……………………………………………………………………………………75$ per Test
Specific Gravity (ASTM D854) …………………………………………………………………………………………………………75$ per Test
Sand Equivalent (ASTM D2419) ………………………………………………………………………………………………………75$ per Test
Compaction and Bearing Strength
Modified Proctor Compaction – Method A or B (ASTM D1557) ………………………………………………………165$ per Test
Modified Proctor Compaction – Method C (ASTM D1557) ………………………………………………………………175$ per Test
Compaction (CT 216) ………………………………………………………………………………………………………………………180$ per Test
California Bearing Ratio, CBR – 3 Points (ASTM D1883) ………………………………………………………………… 450$ per Test
R‐Value ……………………………………………………………………………………………………………………………………………250$ per Test
Shear Strength
Torvane / Pocket Penetrometer ………………………………………………………………………………………………………15$ per Test
Direct Shear, Consolidated Drained – per Point (ASTM D3080) ………………………………………………………85$ per Test
Direct Shear, Residual – per Point (ASTM D3080) ……………………………………………………………………………120$ per Test
Unconfined Compression (ASTM D2166) …………………………………………………………………………………………120$ per Test
Unconsolidated‐Undrained (UU) ……………………………………………………………………………………………………150$ per Test
Consolidation, Collapse and Swell
Consolidation – 8 Load Increments w/ One Time Rate (ASTM D2435) ……………………………………………160$ per Test
Consolidation – Additional Load Increment (ASTM D2435) ……………………………………………………………25$ per Test
Consolidation – Additional Time Rate per Load Increment (ASTM D2435) ………………………………………50$ per Test
Collapse Test – Single Point ……………………………………………………………………………………………………………50$ per Test
Single Load Swell Test – Ring Sample, Field Moisture (ASTM D4546) ………………………………………………70$ per Test
Single Load Swell Test – Ring Sample, Air Dried (ASTM D4546) ………………………………………………………70$ per Test
Remolded Sample per Specimen ……………………………………………………………………………………………………50$ per Test
Expansion Index (ASTM D4829 / UBC 29‐2) ……………………………………………………………………………………125$ per Test
Laboratory Permeability
Constant Head (ASTM D2434) …………………………………………………………………………………………………………235$ per Test
Falling Head Flexible Wall (ASTM D5084) ……………………………………………………………………………………… 285$ per Test
Triaxial Permeability (EPA 9100) …………………………………………………………………………………………………… 330$ per Test
Chemical Tests
Corrosivity (pH, Resistivity, Sulfates, Chlorides) ………………………………………………………………………………165$ per Test
Organic Contents (ASTM D2974) ……………………………………………………………………………………………………70$ per Test
Asphalt Tests
Extraction / Asphalt (CTM 382) ………………………………………………………………………………………………………200$ per Test
Hveem / Marshall Maximum Density (CTM 304, 308) …………………………………………………………………… 350$ per Test
Wash Gradation (CTM 202) ……………………………………………………………………………………………………………105$ per Test
FEE SCHEDULE
Geotechnical & Material Inspection & Testing
Effective October 1, 2019
Laboratory Testing – Geotechnical
Page 2 of 3
6.4.a
Packet Pg. 61
City of Diamond Bar
Professional Geotechnical Engineering Services
Concrete
6” x 12” Cylinder Compression Test (ASTM C39) …………………………………………………………………………… 20$ per Test
2”, 4” and 6” Diameter Cores Compression Test …………………………………………………………………………… 20$ per Test
3” x 6” Cylinder Lightweight Concrete Compression Test (ASTM C495) ………………………………………… 20$ per Test
Shotcrete / Gunite Lab Coring & Compression Test (ASTM C42) …………………………………………………… 45$ per Test
Unit Weight of Hardened Lightweight Concrete (ASTM C567) …………………………………………………………35$ per Test
Rapid Cure Concrete Cylinders (Boil Method) (ASTM C684) ……………………………………………………………40$ per Test
Masonry
2” x 4” Mortar Cylinder Compression Test (ASTM C780) …………………………………………………………………20$ per Test
2” x 2” Mortar Cube Compression Test (ASTM C109) ………………………………………………………………………20$ per Test
3” x 6” Grout Prism Compression Test (ASTM C1019) …………………………………………………………………… 20$ per Test
CMU Grouted Prism Compression Test, up to 8”x8”x16” (ASTM E447) ……………………………………………135$ per Test
CMU Grouted Prism Compression Test, larger than 8”x8”x16” (ASTM E447) …………………………………160$ per Test
Steel Reinforcement
Tensile or Bend Test, up to #8 (ASTM A370) ……………………………………………………………………………………45$ per Test
Tensile or Bend Test, #9 to #11 (ASTM A370) …………………………………………………………………………………55$ per Test
Tensile or Bend Test, #14 (ASTM A370) ………………………………………………………………………………………… 80$ per Test
Fireproofing
Unit Weight (UBC 7‐6) ……………………………………………………………………………………………………………………35$ per Test
Cohesion / Adhesion (UBC 7‐6) ………………………………………………………………………………………………………45$ per Test
Administrative Services
Sample Pickup from Field ……………………………………………………………………………………………………………… 45$ per Trip
Mix Design Review …………………………………………………………………………………………………………………………200$ per Mix
Lab Test Report ………………………………………………………………………………………………………………………………15$ per Report
Effective October 1, 2019
Laboratory Testing – Material
FEE SCHEDULE
Geotechnical & Material Inspection & Testing
Page 3 of 3
6.4.a
Packet Pg. 62
1441550.1
FIRST AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This First Amendment to Consultant Services Agreement (“First Amendment”) is
made and entered into as of October 1, 2019, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Leighton and Associates, a California Corporation. (herein
referred to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to modify,
amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Term. The Term of the Original Agreement as set forth in Section 2 therein is
from October 18, 2016 to October 18, 2019. This First Amendment extends the Term up to
June 30, 2021 unless earlier terminated pursuant to the provisions in the Original Agreement.
3. Compensation. Section 3 of the Original Agreement is deleted in its entirety
and replaced with the following:
“City agrees to compensate Consultant for each service which Consultant performs to
the satisfaction of the City in compliance with the hourly rate schedule set forth in Exhibit “A”.
Payment will be made only after submission of proper invoices in the form specified by the
City. Total payment to Consultant shall not exceed Twenty Thousand Dollars ($20,000)
during any City fiscal year (July 1 – June 30) without the express written consent of the City.
The above not to exceed amount shall include all costs, including but not limited to, all
clerical, administrative, overhead, telephone, travel and all related expenses.”
4. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall remain
in full force and effect. To the extent that there is any conflict or inconsistency between the
terms and provisions of this First Amendment and the terms and provisions of the Original
Agreement, the terms and provisions of this First Amendment shall control.
6.4.b
Packet Pg. 63
6.4.b
Packet Pg. 64
R1/2018 www.leightongroup.com PAGE 1 of 4
PROFESSIONAL FEE SCHEDULE
CLASSIFICATION $/HR
Technician I 77
Technician II / Special Inspector 89
Senior Technician / Senior Special Inspector 89
Prevailing Wage (field soils / materials tester) *125
Prevailing Wage (Special Inspector) * 131
Prevailing Wage (Source Inspector, NDT and soil remediation O&M)* 135
System Operation & Maintenance (O&M) Specialist 126
Non Destructive Testing (NDT) 135
Deputy Inspector 99
Field / Laboratory Supervisor 131
Source Inspector 122
City of Los Angeles Deputy Building (including Grading) Inspector 140
CLASSIFICATION $/HR
Project Administrator/Word Processor/Dispatcher 72
Information Specialist 99
CAD Operator 113
GIS Specialist 126
GIS Analyst 149
Staff Engineer / Geologist / Scientist 135
Senior Staff Engineer / Geologist / Scientist / ASMR 144
Operations / Laboratory Manager 162
Project Engineer / Geologist / Scientist 162
Senior Project Engineer / Geologist / Scientist / SMR 180
Associate 185
Principal 199
Senior Principal 199
GEOTECHNICAL LABORATORY TESTING
METHOD $/TEST
CLASSIFICATION & INDEX PROPERTIES
Photograph of sample 10
Moisture content (ASTM D2216) 20
Moisture & density (ASTM D2937) ring samples 30
Moisture & density (ASTM D2937) Shelby tube or cutting 40
Atterberg limits (ASTM D4318) 3 points: 150
˗ Single point, non-plastic 85
˗ Atterberg limits (organic ASTM D2487 / D4318) 180
˗ Visual classification as non-plastic (ASTM D2488) 10
Particle size:
˗ Sieve only 1½ inch to #200, (AASHTO T27/ASTM C136/ASTM D6913/CTM 202) 135
˗ Large sieve 6 inch to #200 (AASHTO T27/ASTM C136/ASTM D6913/CTM 202) 175
˗ Hydrometer only (ASTM D422) 110
˗ Sieve + hydrometer (≤3 inch sieve, ASTM D422) 185
˗ Percent passing #200 sieve, wash only (ASTM D1140) 70
Specific gravity and absorption of fine aggregate (AASHTO
T84/ASTM C128/ASTM D854/CTM 207)
125
Specific gravity and absorption of coarse aggregate (AASHTO
T85/ASTM C127/CTM 206)
100
˗ Total porosity - on Shelby tube sample (calculated from
density & specific gravity)
165
˗ Total porosity - on other sample 155
Shrinkage limits (wax method, ASTM D4943) 126
Pinhole dispersion (ASTM D4647) 210
Dispersive characteristics (double hydrometer ASTM D4221) 90
As-received moisture & density (chunk/carved samples) 60
Sand Equivalent (AASHTO T176/ASTM D2419/CTM 217) 105
COMPACTION & PAVEMENT SUBGRADE TESTS
Standard Proctor compaction, (ASTM D698) 4 points:
˗ 4 inch diameter mold (Methods A & B) 160
˗ 6 inch diameter mold (Method C) 215
Modified Proctor compaction (ASTM D1557) 4 points:
˗ 4 inch diameter mold (Methods A & B) 220
˗ 6 inch diameter mold (Method C) 245
Check point (per point) 65
Relative compaction of untreated/treated soils/aggregates (CTM 216) 250
Relative density (0.1 ft mold, ASTM D4253, D4254) 235
METHOD $/TEST
California Bearing Ratio (CBR, ASTM D1883):
˗ 3 point 500
˗ 1 point 185
R-Value (AASHTO T190/ASTM D2844/CTM 301) untreated
soils/aggregates
310
R-Value (AASHTO T190/ASTM D2844/CTM 301) lime or cement
treated soils/aggregates
340
SOIL CHEMISTRY & CORROSIVITY
pH Method A (ASTM D4972 or CTM 643) 45
Electrical resistivity – single point – as received moisture 45
Minimum resistivity 3 moisture content points (ASTM G187/CTM 643) 90
pH + minimum resistivity (CTM 643) 130
Sulfate content - gravimetric (CTM 417 B Part II) 70
Sulfate screen (Hach®) 30
Chloride content (AASHTO T291/CTM 422) 70
Corrosion suite: minimum resistivity, sulfate, chloride, pH (CTM 643) 245
Organic matter content (ASTM D2974) 65
SHEAR STRENGTH
Pocket penetrometer 15
Direct shear (ASTM D3080, mod., 3 points):
˗ Consolidated undrained - 0.05 inch/min (CU) 285
˗ Consolidated drained - <0.05 inch/min (CD) 345
˗ Residual shear EM 1110-2-1906-IXA
(price per each additional pass after shear)
50
Remolding or hand trimming of specimens (3 points) 90
Oriented or block hand trimming (per hour) 65
Single point shear 105
Torsional shear (ASTM D6467 / ASTM D7608) 820
CONSOLIDATION & EXPANSION/SWELL TESTS
Consolidation (ASTM D2435): 195
˗ Each additional time curve 45
˗ Each additional load/unload w/o time reading 40
Expansion Index (EI, ASTM D4829) 130
Swell/collapse – Method A (ASTM D4546-A, up to 10 load/unloads w/o time curves) 290
Single load swell/collapse - Method B (ASTM D4546-B, seat, load & inundate only) 105
* See Prevailing Wages in Terms and Conditions
6.4.b
Packet Pg. 65
Leighton | Fee Schedule
R1/2018 www.leightongroup.com PAGE 2 of 4
METHOD $/TEST
TRIAXIAL TESTS
Unconfined compression strength of cohesive soil
(with stress/strain plot, ASTM D2166)
135
Unconsolidated undrained triaxial compression test on cohesive
soils (USACE Q test, ASTM D2850, per confining stress)
170
Consolidated undrained triaxial compression test for cohesive soils,
(ASTM D4767, CU, USACE R-bar test) with back pressure
saturation & pore water pressure measurement (per confining stress)
375
Consolidated drained triaxial compression test (CD, USACE S test),
with volume change measurement. Price per soil type below EM
1110-2-1906(X):
˗ Sand or silty sand soils (per confining stress) 375
˗ Silt or clayey sand soils (per confining stress) 500
˗ Clay soils (per confining stress) 705
˗ Three-stage triaxial (sand or silty sand soils) 655
˗ Three-stage triaxial (silt or clayey sand soils) 875
˗ Three-stage triaxial (clay soils) 1,235
Remolding of test specimens 65
METHOD $/TEST
HYDRAULIC CONDUCTIVITY TESTS
Triaxial permeability in flexible-wall permeameter with backpressure
saturation at one effective stress (EPA 9100/ASTM D5084,
falling head Method C):
310
˗ Each additional effective stress 120
˗ Hand trimming of soil samples for horizontal K 60
Remolding of test specimens 65
Permeability of granular soils (ASTM D2434) 135
Soil suction (filter paper method, ASTM D5298) 400
SOIL-CEMENT
Moisture-density curve for soil-cement mixtures (ASTM D558) 240
Wet-dry durability of soil-cement mixtures (ASTM D559) ¹ 1,205
Compressive strength of molded soil-cement cylinder (ASTM D1633)¹ 60
Soil-cement remolded specimen (for shear strength, consolidation, etc.) ¹ 235
¹ Compaction (ASTM D558 maximum density) should also be performed –
not included in above price
CONSTRUCTION MATERIALS LABORATORY TESTING
METHOD $/TEST
CONCRETE STRENGTH CHARACTERISTICS
Concrete cylinders compression (ASTM C39) (6” x 12”)25
Concrete cylinders compression (ASTM C39) (4” x 8”)22
Compression, concrete or masonry cores (testing only) ≤6 inch (ASTM C42) 40
Trimming concrete cores (per core) 20
Flexural strength of concrete (simple beam-3rd pt. loading, ASTM C78/CTM 523) 85
Flexural strength of concrete (simple beam-center pt. loading, ASTM C293/CTM 523) 85
Non shrink grout cubes (2 inch, ASTM C109/C1107)25
Drying shrinkage - four readings, up to 90 days, 3 bars (ASTM C157) 400
40 Length of drilled concrete cores (CTM 531)
HOT MIX ASPHALT (HMA)
Resistance of compacted HMA to moisture-induced damage
(AASHTO T283/CTM 371)
2,100
Hamburg Wheel, 4 briquettes (modified) (AASHTO T324)900
Superpave gyratory compaction (AASHTO T312/ASTM D6925)350
Extraction by ignition oven, percent asphalt (AASHTO T308/ASTM
D6307/CTM 382)
150
Ignition oven correction/correlation values (AASHTO T308/ASTM
D6307/CTM 382)
1,350
Extraction by centrifuge, percent asphalt (ASTM D2172)150
Gradation of extracted aggregate (AASHTO T30/ASTM D5444/CTM 202) 135
Stabilometer, S-Value (ASTM D1560/CTM 366)265
Bituminous mixture preparation (AASHTO R30/CTM 304)80
Moisture content of HMA (AASHTO T329/ASTM D6037/CTM 370)60
Bulk specific gravity of compacted HMA, molded specimen or
cores, uncoated (AASHTO T166/ASTM D2726/CTM 308)
50
Bulk specific gravity of compacted HMA, molded specimen or
cores, paraffin-coated (AASHTO T275/ASTM D1188/CTM 308)
55
Maximum density - Hveem (CTM 308)200
Theoretical maximum density and specific gravity of HMA
(AASHTO T209/ASTM D2041/CTM 309)
130
Thickness or height of compacted bituminous paving mixture
specimens (ASTM D3549)
40
Rubberized asphalt (add to above rates) + 25%
METHOD $/TEST
AGGREGATE PROPERTIES
Bulk density and voids in aggregates (AASHTO T19/ASTM C29/ CTM 212) 50
Organic impurities in fine aggregate sand (AASHTO T21/ASTM C40/CTM 213) 60
LA Rattler-smaller coarse aggregate <1.5” (AASHTO T96/ASTM C131/
CTM 211)
200
LA Rattler-larger coarse aggregate 1-3” (AASHTO T96/ASTM C535/CTM 211) 250
Apparent specific gravity of fine aggregate (AASHTO T84/ASTM C128/
CTM 208)
130
Clay lumps, friable particles (AASHTO T112/ASTM C142)175
Durability Index (AASHTO T210/ASTM D3744/CTM 229)200
Moisture content of aggregates by oven drying (AASHTO T255/
ASTM C566/CTM 226)
40
Uncompacted void content of fine aggregate (AASHTO T304/
ASTM C1252/ CTM 234)
130
Percent of crushed particles (AASHTO T335/ASTM D5821/CTM 205) 135
Flat & elongated particles in coarse aggregate (ASTM D4791/CTM 235) 215
Cleanness value of coarse aggregate (CTM 227)210
Soundness, magnesium (AASHTO T104/ASTM C88/CTM 214)225
Soundness, sodium (AASHTO T104/ASTM C88/CTM 214)650
MASONRY
Mortar cylinders (2” by 4”, ASTM C780) 25
Grout prisms (3” by 6”, ASTM C1019) 25
Masonry cores compression, ≤6” diameter (testing only, ASTM C42)40
CMU compression to size 8” x 8” x 16” (3 required, ASTM C140)45
CMU moisture content, absorption & unit weight (6 required, ASTM C140) 40
CMU linear drying shrinkage (ASTM C426)175
CMU grouted prisms (compression test ≤8” x 8” x 16”, ASTM C1314)180
CMU grouted prisms (compression test > 8” x 8” x 16”, ASTM C1314)250
Masonry core-shear, Title 24 (test only) 70
BRICK
Compression (cost for each, 5 required, ASTM C67) 40
6.4.b
Packet Pg. 66
Leighton | Fee Schedule
R1/2018 www.leightongroup.com PAGE 3 of 4
METHOD $/TEST
REINFORCING STEEL
Rebar tensile test up to ≤ No. 10 bars (ASTM A370) 45
Rebar tensile test > No. 10 bars ≤ No. 17, (ASTM A370) 100
Rebar bend test, up to ≤ No. 10 bars (ASTM A370) 45
Rebar bend test > No. 10 bars ≤ No. 17, (ASTM A370) 150
Epoxy coated rebar/dowel film thickness (coating) test (ASTM A775) 45
Epoxy coated rebar/dowel continuity (Holiday) test (ASTM A775) 65
Epoxy coated rebar flexibility/bend test, up to No. 11 (ASTM A775) 45
Tensile strength, ≤100,000 pounds axial load (ASTM A370) 45
Prestressing wire, tension (ASTM A416) 150
Sample preparation (cutting) 50
Resistance Butt-Welded Hoops/Bars, up to No. 10 (CTM 670) 180
Post-Tensioned Bars (ASTM A772) 420
METHOD $/TEST
SPRAY APPLIED FIREPROOFING
Unit weight (density, ASTM E605) 60
BEARING PADS/PLATES AND JOINT SEAL
Elastomeric Bearing Pads (Caltrans SS 51-3) 990
Elastomeric Bearing Pad with Hardness and Compression Tests
(Caltrans SS 51-3)
1230
Type A Joint Seals (Caltrans SS 51-2) 1620
Type B Joint Seals (Caltrans SS 51-2) 1530
Bearing Plates (A536) 720
STREET LIGHTS/SIGNALS
100W HPS Lighting (Caltrans RSS 86) 1296
SAMPLE TRANSPORT $/TRIP
Pick-up & delivery (weekdays, per trip, <50 mile radius from Leighton office) 90
EQUIPMENT, SUPPLIES & MATERIALS
$/UNIT
5 each
0.55 foot
0.35 foot
0.55 foot
130 day
50 day
120 box
10 each
20 each
11 each
50 day
150 day
35 day
11 each
25 each
75 day
12 each
10 each
45 day
65 each
125 day
80 day
400 day
90 day
80 day
90 day
40 roll
135 day
150 day
1/4 inch Grab plates
1/4 inch Tubing (bonded)
1/4 inch Tubing (single)
3/8 inch Tubing, clear vinyl
4-Gas meter (RKI Eagle or similar)/GEM 2000
Air flow meter and purge pump (200 cc/min)
Box of 24 soil drive-sample rings
Brass sample tubes
Caution tape (1000-foot roll)
Combination lock or padlock
Compressed air tank and regulator
Concrete coring machine (≤6-inch-dia)
Consumables (gloves, rope, soap, tape, etc.)
Core sample boxes
Crack monitor
Cutoff saws, reciprocating, electric (Sawzall®)
Disposable bailers
Disposable bladders
Dissolved oxygen meter
DOT 55-gallon containment drum with lid
Double-ring infiltrometer
Dual-stage interface probe
Dynamic Cone Penetrometer
Generator, portable gasoline fueled, 3,500 watts
Global Positioning System/Laser Range Finder
Hand auger set
HDPE safety fence (≤100 feet)
Horiba U-51 water quality meter
Light tower (towable vertical mast)
Magnehelic gauge 15 day
$/UNIT
Manometer 25 day
Mileage (IRS Allowable) 0.545 mile
Moisture test kit (excludes labor to perform test, ASTM E1907) 60 test
Nuclear moisture and density gauge 88 day
Pachometer 25 day
Particulate Monitor 125 day
pH/Conductivity/Temperature meter 55 day
Photo-Ionization Detector (PID) 120 day
Pump, Typhoon 2 or 4 stage 50 day
QED bladder pump w/QED control box 160 day
Resistivity field meter & pins 50 day
Slip / threaded cap, 2-inch or 4-inch diameter, PVC Schedule 40 15 each
Slope inclinometer 200 day
Soil sampling T-handle (Encore) 10 day
Soil sampling tripod 35 day
Stainless steel bailer 40 day
Submersible pump, 10 gpm, high powered Grunfos 2-inch with
controller
160 day
Submersible pump/transfer pump, 10-25 gpm 50 day
Support service truck usage (well installation, etc.) 200 day
Survey/fence stakes 8 each
Tedlar® bags 18 each
Traffic cones (≤25)/barricades (single lane) 50 day
Turbidity meter 70 day
Tyvek® suit (each) 18 each
Vapor sampling box 55 day
Vehicle usage (carrying equipment) 20 hour
VelociCalc 35 day
Visqueen (20 x 100 feet) 100 roll
Water level indicator (electronic well sounder) <300 feet
deep well
60 day
ZIPLEVEL®15 day
Other specialized geotechnical and environmental testing & monitoring equipment are available, and priced per site
6.4.b
Packet Pg. 67
Leighton | Fee Schedule
R1/2018 www.leightongroup.com PAGE 4 of 4
TERMS & CONDITIONS
Expiration: This fee schedule is effective through
December 31, 2018 after which remaining work will be
billed at then-current rates.
Proposal Expiration: Proposals are valid for at least 30
days, subject to change after 30 days; unless otherwise
stated in the attached proposal.
Prevailing Wages: Our fees for prevailing wage work
based upon California prevailing wage laws and wage
determinations.
Overtime: Overtime for field personnel will be charged
at 1.5 times basic hourly rates when exceeding 8 hours
up to 12 hours per 24 hour interval, and 2 times basic
hourly rates when exceeding 12 hours in 24 hours or on
Sunday, and 3 times basic hourly rates on California
official holidays.
Expert Witness Time: Expert witness deposition and
testimony will be charged at 2 times hourly rates listed on
the previous pages, with a minimum charge of four hours
per day.
Minimum Field Hourly Charges: For Field Technicians,
Special Inspectors or any on-site (field) materials testing
services:
4 hours: 4-hour minimum charge up to the first four
hours of work
8 hours: 8-hour minimum charge for over four hours of
work, up to eight hours.
Project time accrued includes portal to portal travel time.
Outside Direct Costs: Heavy equipment, subcontractor
fees and expenses, project-specific permits and/or
licenses, project-specific supplemental insurance, travel,
subsistence, project-specific parking charges, shipping,
reproduction, and other reimbursable expenses will be
invoiced at cost plus 18%, unless billed directly to and
paid by client.
Insurance & Limitation of Liability: These rates are
predicated on standard insurance coverage and a limit of
Leighton’s liability equal to our total fees for a given
project.
Invoicing: Invoices are rendered monthly, payable upon
receipt in United States dollars. A service charge of 1½-
percent per month will be charged for late payment.
Client Disclosures: Client agrees to provide all
information in Client’s possession about actual or
possible presence of buried utilities and hazardous
materials on the project site, prior to fieldwork, and
agrees to reimburse Leighton for all costs related to
unanticipated discovery of utilities and/or hazardous
materials. Client is also responsible for providing safe
and legal access to the project site for all Leighton field
personnel.
Earth Material Samples: Quoted testing unit rates are
for soil and/or rock (earth) samples free of hazardous
materials. Additional costs will accrue beyond these
standard testing unit rates for handling, testing and/or
disposing of soil and/or rock containing hazardous
materials. Hazardous materials will be returned to the
site or the site owner’s designated representative at
additional cost not included in listed unit rates. Standard
turn-around time for geotechnical-laboratory test results
is 10 working days. Samples will be stored for 2 months,
after which they will be discarded. Prior documented
notification is required if samples need to be stored for a
longer time. A monthly storage fee of $10 per bag and
$5 per sleeve or tube will be applied. Quoted unit rates
are only for earth materials sampled in the United States.
There may be additional cost for handling imported
samples.
Construction Material Samples: After all designated
28-day breaks for a given sample set meet specified
compressive or other client-designated strength, all
“hold” cylinders or specimens will be automatically
disposed of, unless specified in writing prior to the 28-day
break. All other construction materials will be disposed
of after completion of testing and reporting
6.4.b
Packet Pg. 68
1441550.1
FIRST AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This First Amendment to Consultant Services Agreement (“First Amendment”) is
made and entered into as of October 1, 2019, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Ninyo & Moore, a California Corporation. (herein referred
to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to modify,
amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Term. The Term of the Original Agreement as set forth in Section 2 therein is
from October 18, 2016 to October 18, 2019. This First Amendment extends the Term up to
June 30, 2021 unless earlier terminated pursuant to the provisions in the Original Agreement.
3. Compensation. Section 3 of the Original Agreement is deleted in its entirety
and replaced with the following:
“City agrees to compensate Consultant for each service which Consultant performs to
the satisfaction of the City in compliance with the hourly rate schedule set forth in Exhibit “A”.
Payment will be made only after submission of proper invoices in the form specified by the
City. Total payment to Consultant shall not exceed Twenty Thousand Dollars ($20,000)
during any City fiscal year (July 1 – June 30) without the express written consent of the City.
The above not to exceed amount shall include all costs, including but not limited to, all
clerical, administrative, overhead, telephone, travel and all related expenses.”
4. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall remain
in full force and effect. To the extent that there is any conflict or inconsistency between the
terms and provisions of this First Amendment and the terms and provisions of the Original
Agreement, the terms and provisions of this First Amendment shall control.
6.4.c
Packet Pg. 69
6.4.cPacket Pg. 70
Ninyo & Moore | City of Diamond Bar, Diamond Bar, California | 209874000 | September 6, 2019
Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist ............................................... $ 178
Senior Engineer/Geologist/Environmental Scientist ................................................................................................. $ 168
Senior Project Engineer/Geologist/Environmental Scientist ..................................................................................... $ 163
Project Engineer/Geologist/Environmental Scientist ................................................................................................ $ 156
Senior Staff Engineer/Geologist/Environmental Scientist......................................................................................... $ 142
Staff Engineer/Geologist/Environmental Scientist .................................................................................................... $ 126
GIS Analyst ................................................................................................................................................................ $ 116
Technical Illustrator/CAD Operator ........................................................................................................................... $ 92
Field Staff
Field Operations Manager ......................................................................................................................................... $ 112
Supervisory Technician ............................................................................................................................................. $ 105
Nondestructive Examination Technician (UT, MT, LP)............................................................................................. $ 105
Concrete/Asphalt Batch Plant Inspector ................................................................................................................... $ 105
Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) .............................................. $ 105
Senior Technician ...................................................................................................................................................... $ 99
Field/Laboratory Technician ...................................................................................................................................... $ 99
Administrative Staff
Information Specialist ................................................................................................................................................ $ 78
Geotechnical/Environmental/Laboratory Assistant ................................................................................................... $ 76
Data Processor .......................................................................................................................................................... $ 68
Other Charges
Concrete Coring Equipment (includes technician) ............................................................................................. $ 160/hr
PID/FID Usage .................................................................................................................................................... $ 140/day
Anchor Load Test Equipment (includes technician) ........................................................................................... $ 97/hr
Hand Auger Equipment ....................................................................................................................................... $ 65/day
Inclinometer Usage ............................................................................................................................................. $ 40/hr
Vapor Emission Kit .............................................................................................................................................. $ 40/kit
Level D Personal Protective Equipment (per person per day) ........................................................................... $ 30/p/d
Rebar Locator (Pachometer) .............................................................................................................................. $ 30/hr
Nuclear Density Gauge ....................................................................................................................................... $ 15/hr
Field Vehicle ........................................................................................................................................................ $ 12/hr
Direct Expenses .................................................................................................................................... Cost plus 15 %
Laboratory Testing, geophysical equipment, and other special equipment provided upon request.
Notes
For field and laboratory technicians and special inspectors, overtime rates at 1.5 times the regular rates will be charged for
work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular
rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.
Field technician and special inspection hours are charged at a 4-hour minimum, and 8-hour minimum for hours exceeding
4 hours.
Invoices are payable upon receipt. A service charge of 1.0 percent per month may be charged on accounts not paid within
30 days.
The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.
6.4.c
Packet Pg. 71
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6.4.d
Packet Pg. 72
Special Inspection Services
Concrete Inspection ……………………………………………………………………………………………………………………… 100$ per Hour
Post‐Tension Concrete Inspection ………………………………………………………………………………………………… 100$ per Hour
Shotcrete Inspection ………………………………………………………………………………………………………………………100$ per Hour
Masonry Inspection …………………………………………………………………………………………………………………………100$ per Hour
Epoxy Injection & Anchors Inspection …………………………………………………………………………………………… 100$ per Hour
Fireproofing Inspection ……………………………………………………………………………………………………………………100$ per Hour
Welding Inspection …………………………………………………………………………………………………………………………100$ per Hour
Building Inspection …………………………………………………………………………………………………………………………100$ per Hour
Shear Wall / Seismic Hardware Inspection ………………………………………………………………………………………100$ per Hour
Concrete Batch Plant Inspection …………………………………………………………………………………………………… 100$ per Hour
Structural Steel / Welding / Bolting Shop Inspection (Local) ……………………………………………………………100$ per Hour
Structural Steel / Welding / Bolting Shop Inspection (Outside Local Area) ……………………………………………………… per Quote
Fireproofing Inspection ……………………………………………………………………………………………………………………100$ per Hour
Technician Services
Soil / Asphalt Technician …………………………………………………………………………………………………………………100$ per Hour
Asphalt Batch Plant Technician ………………………………………………………………………………………………………100$ per Hour
Material Technician …………………………………………………………………………………………………………………………100$ per Hour
Pachometer Technician ………………………………………………………………………………………………………………… 100$ per Hour
Moisture Testing Technician ……………………………………………………………………………………………………………100$ per Hour
Pull‐out Test on Embedded Bolts, Anchors, Dowels, Splay Wires ……………………………………………………100$ per Hour
Coring and Sizing ……………………………………………………………………………………………………………………………110$ per Hour
Laboratory Technician ……………………………………………………………………………………………………………………80$ per Hour
Field Vehicle Usage (by Soil/Asphalt Technician) ……………………………………………………………………………5$ per Hour
Field Nuclear Gauge Usage (by Soil/Asphalt Technician) …………………………………………………………………50$ per Shift
Non‐Destructive Testing (NDT)
Dye Penetrant Testing ……………………………………………………………………………………………………………………110$ per Hour
Ultrasonic Testing ……………………………………………………………………………………………………………………………110$ per Hour
Magnetic Particle Testing ……………………………………………………………………………………………………………… 110$ per Hour
Radiographic Testing …………………………………………………………………………………………………………………………………………per Quote
Professional Services
Scheduling / Supervision …………………………………………………………………………………………………………………120$ per Hour
Staff Engineer / Geologist ………………………………………………………………………………………………………………130$ per Hour
Sr. Staff Engineer / Geologist ………………………………………………………………………………………………………… 145$ per Hour
Project Engineer / Geologist ……………………………………………………………………………………………………………175$ per Hour
Senior Geotechnical Engineer / Geologist ………………………………………………………………………………………195$ per Hour
Principal Engineer / Geologist …………………………………………………………………………………………………………210$ per Hour
Expert Witness by Principal Engineer / Geologist ……………………………………………………………………………350$ per Hour
Administrative
Clerical ……………………………………………………………………………………………………………………………………………75$ per Hour
Computer Data Entry ………………………………………………………………………………………………………………………75$ per Hour
Word Processing ……………………………………………………………………………………………………………………………60$ per Hour
Computer Time ………………………………………………………………………………………………………………………………15$ per Hour
CAD Operator …………………………………………………………………………………………………………………………………100$ per Hour
FEE SCHEDULE
Geotechnical & Material Inspection & Testing
Effective October 1, 2019
Personnel – Prevailing Wage
City of Diamond Bar
Professional Geotechnical Engineering Services
Staff assignments depend on availability of personnel, site location, and the level of experience that will satisfy the
technical requirements of the project and meet the prevailing standard of professional care. The above schedule is for
straight time. Please refer to "Basis of Charges" for terms and conditions of charges.
Page 1 of 3
6.4.d
Packet Pg. 73
City of Diamond Bar
Professional Geotechnical Engineering Services
Identification and Index Properties
In‐situ Moisture and Density (ASTM D2937) ……………………………………………………………………………………20$ per Test
Grain Size Analysis – Sieve Only (ASTM D422) …………………………………………………………………………………100$ per Test
Grain Size Analysis – Sieve and Hydrometer (ASTM D422) ………………………………………………………………150$ per Test
Percent Passive #200 Sieve (ASTM D1140) ………………………………………………………………………………………50$ per Test
Atterberg Limits – Multi Point (ASTM D4318) …………………………………………………………………………………110$ per Test
Atterberg Limits – One Point (ASTM D4318) ……………………………………………………………………………………75$ per Test
Specific Gravity (ASTM D854) …………………………………………………………………………………………………………75$ per Test
Sand Equivalent (ASTM D2419) ………………………………………………………………………………………………………75$ per Test
Compaction and Bearing Strength
Modified Proctor Compaction – Method A or B (ASTM D1557) ………………………………………………………165$ per Test
Modified Proctor Compaction – Method C (ASTM D1557) ………………………………………………………………175$ per Test
Compaction (CT 216) ………………………………………………………………………………………………………………………180$ per Test
California Bearing Ratio, CBR – 3 Points (ASTM D1883) ………………………………………………………………… 450$ per Test
R‐Value ……………………………………………………………………………………………………………………………………………250$ per Test
Shear Strength
Torvane / Pocket Penetrometer ………………………………………………………………………………………………………15$ per Test
Direct Shear, Consolidated Drained – per Point (ASTM D3080) ………………………………………………………85$ per Test
Direct Shear, Residual – per Point (ASTM D3080) ……………………………………………………………………………120$ per Test
Unconfined Compression (ASTM D2166) …………………………………………………………………………………………120$ per Test
Unconsolidated‐Undrained (UU) ……………………………………………………………………………………………………150$ per Test
Consolidation, Collapse and Swell
Consolidation – 8 Load Increments w/ One Time Rate (ASTM D2435) ……………………………………………160$ per Test
Consolidation – Additional Load Increment (ASTM D2435) ……………………………………………………………25$ per Test
Consolidation – Additional Time Rate per Load Increment (ASTM D2435) ………………………………………50$ per Test
Collapse Test – Single Point ……………………………………………………………………………………………………………50$ per Test
Single Load Swell Test – Ring Sample, Field Moisture (ASTM D4546) ………………………………………………70$ per Test
Single Load Swell Test – Ring Sample, Air Dried (ASTM D4546) ………………………………………………………70$ per Test
Remolded Sample per Specimen ……………………………………………………………………………………………………50$ per Test
Expansion Index (ASTM D4829 / UBC 29‐2) ……………………………………………………………………………………125$ per Test
Laboratory Permeability
Constant Head (ASTM D2434) …………………………………………………………………………………………………………235$ per Test
Falling Head Flexible Wall (ASTM D5084) ……………………………………………………………………………………… 285$ per Test
Triaxial Permeability (EPA 9100) …………………………………………………………………………………………………… 330$ per Test
Chemical Tests
Corrosivity (pH, Resistivity, Sulfates, Chlorides) ………………………………………………………………………………165$ per Test
Organic Contents (ASTM D2974) ……………………………………………………………………………………………………70$ per Test
Asphalt Tests
Extraction / Asphalt (CTM 382) ………………………………………………………………………………………………………200$ per Test
Hveem / Marshall Maximum Density (CTM 304, 308) …………………………………………………………………… 350$ per Test
Wash Gradation (CTM 202) ……………………………………………………………………………………………………………105$ per Test
FEE SCHEDULE
Geotechnical & Material Inspection & Testing
Effective October 1, 2019
Laboratory Testing – Geotechnical
Page 2 of 3
6.4.d
Packet Pg. 74
City of Diamond Bar
Professional Geotechnical Engineering Services
Concrete
6” x 12” Cylinder Compression Test (ASTM C39) …………………………………………………………………………… 20$ per Test
2”, 4” and 6” Diameter Cores Compression Test …………………………………………………………………………… 20$ per Test
3” x 6” Cylinder Lightweight Concrete Compression Test (ASTM C495) ………………………………………… 20$ per Test
Shotcrete / Gunite Lab Coring & Compression Test (ASTM C42) …………………………………………………… 45$ per Test
Unit Weight of Hardened Lightweight Concrete (ASTM C567) …………………………………………………………35$ per Test
Rapid Cure Concrete Cylinders (Boil Method) (ASTM C684) ……………………………………………………………40$ per Test
Masonry
2” x 4” Mortar Cylinder Compression Test (ASTM C780) …………………………………………………………………20$ per Test
2” x 2” Mortar Cube Compression Test (ASTM C109) ………………………………………………………………………20$ per Test
3” x 6” Grout Prism Compression Test (ASTM C1019) …………………………………………………………………… 20$ per Test
CMU Grouted Prism Compression Test, up to 8”x8”x16” (ASTM E447) ……………………………………………135$ per Test
CMU Grouted Prism Compression Test, larger than 8”x8”x16” (ASTM E447) …………………………………160$ per Test
Steel Reinforcement
Tensile or Bend Test, up to #8 (ASTM A370) ……………………………………………………………………………………45$ per Test
Tensile or Bend Test, #9 to #11 (ASTM A370) …………………………………………………………………………………55$ per Test
Tensile or Bend Test, #14 (ASTM A370) ………………………………………………………………………………………… 80$ per Test
Fireproofing
Unit Weight (UBC 7‐6) ……………………………………………………………………………………………………………………35$ per Test
Cohesion / Adhesion (UBC 7‐6) ………………………………………………………………………………………………………45$ per Test
Administrative Services
Sample Pickup from Field ……………………………………………………………………………………………………………… 45$ per Trip
Mix Design Review …………………………………………………………………………………………………………………………200$ per Mix
Lab Test Report ………………………………………………………………………………………………………………………………15$ per Report
Effective October 1, 2019
Laboratory Testing – Material
FEE SCHEDULE
Geotechnical & Material Inspection & Testing
Page 3 of 3
6.4.d
Packet Pg. 75
BASIS OF CHARGES – PREVAILING WAGE
REGULAR WORK HOURS: First 8 hours Monday through Friday.
TIME AND ONE HALF: After 8 hours and up to 12 hours Monday through Friday, and first 12 hours Saturday.
DOUBLE TIME: After 12 hours Monday through Saturday, and all hours worked Sunday and holidays including New
Year’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, the day after Thanksgiving
Day, Christmas Day, and the first Saturday following the first Friday in the months of June and December.
SHIFT DIFFERENTIAL: Swing Shift: +10% for first 8 hours worked. Graveyard Shift: +15% for first 8 hours worked.
MINIMUM HOURLY CHARGES: Special Inspector / Field Technician (Field Time Only)
A. Cancellation of inspections not canceled by 4:00 p.m. on preceding day: 2 hours
B. One-half working day or less: 4 hours
C. Over one-half working day: 8 hours
CANCELLATIONS: No charge if made before 4:00 p.m. of the preceding day. See Minimum Charge.
CYLINDER HOLDS: All hold cylinders will be disposed of after the 28-day break meets the required strength, unless
specified in writing by the client prior to the 28-day break. Long term or large amounts of hold cylinders may be subject to
storage fees.
OUTSIDE SERVICES: Outside services requested by client performed by others and direct costs expended on the
client's behalf are charged at cost plus 15%. These expenses include equipment rental, parking, subsistence,
photographs, co-insurance endorsement, blueprinting, reproduction, messenger services, printing, etc. A sub-consultant
management fee of 15% will be added to the direct cost of all sub-consultant services to provide for the cost of
administration, consultation, and coordination.
MILEAGE CHARGES: If applicable, mileage for inspection / technician between 40 miles and 100 miles from Willdan’s
nearest office will be charged per effective federal rate or per agreed rate for vehicle usage. Any mileage over 100 is per
quote basis.
REPORT CHAGRES AND SECRETARY TIME: See fee schedule. A maximum of 5 copies will be issued for each
report. Reissuing of reports is per quote basis.
REPORTING: All reports will be considered confidential information and be distributed to the client and those designated
by Chapter 17 of CBC, Chapter 4 of CAC, and/or authorized in writing by client.
PAYMENT TERMS: Payment will be due on receipt of invoice. Interest will be added to accounts 30 days in arrears for
each month of delinquency; the maximum rate allowed by law will be added to the unpaid balance until paid in full. Any
Attorney's fees or other costs incurred in collecting any delinquent accounts will be added to the amounts due and shall
be paid by the party invoiced.
PARKING: When not furnished for the inspector/technician, parking charges will be reimbursed by the client.
SUBSISTENCE: When applicable, subsistence will be charged to the client / project by quotation.
INSURANCE: Willdan’s employees carry all insurance required by law. Any additional cost for special insurance
required by the client, including increased policy limits, adding additional insured parties, and waivers of subrogation will
be billed at cost plus 20 percent.
LICENSES & PERMITS: Any additional cost for special licenses or permits for a project will be billed at cost.
PREVAILING WAGE: The hourly rates provided are in compliance with prevailing wage requirements. As the rates for
California Prevailing Wage increase, our hourly rates will increase accordingly.
6.4.d
Packet Pg. 76
September 3, 2019
Project No, 10313.000
To: City of Diamond Bar
Public Works Department
21810 Copley Drive
Diamond Bar, California 91765
Attention: Mr. Fabian P. Aoun, P.E., Associate Engineer
Subject: Contract Extension to Provide On-Call Geotechnical Services to the City of
Diamond Bar, California
In response to your request, Leighton and Associates, Inc. (Leighton) is pleased to
present this request to extend our existing contract with the City of Diamond Bar. We
are open to an extension of one or several years. Leighton has been providing
geotechnical (soils and geology) consultation to the City continuously since October
1991. We appreciate the opportunity to continue our long professional relationship with
the City of Diamond Bar.
If you have any questions regarding our services, please call us at your convenience.
Respectfully submitted,
LEIGHTON AND ASSOCIATES, INC.
Philip A. Buchiarelli
Principal Geologist
PB/rsm
Distribution: (1) Addressee
6.4.e
Packet Pg. 77
475 Goddard, Suite 200 | Irvine, California 92618 | p. 949.753.7070 | www.ninyoandmoore.com
September 6, 2019
Project No. 209874000
Mr. Fabian Aoun
City of Diamond Bar
21810 Copley Drive
Diamond Bar, California 91765
Subject: Request for Contract Extension
Agreement for Professional Soils and Geotechnical Engineering Services
City of Diamond Bar
Diamond Bar, California
Reference: City of Diamond Bar, 2016, Consulting Services Agreement between the City of
Diamond Bar and Ninyo & Moore, dated October 4.
Dear Mr. Aoun:
As you are aware, our referenced contract for on-call services with the City of Diamond Bar (City)
will expire in October 2019. We respectfully request that the City extend our contract for two years
in accordance with the terms of the contract.
During the past three years, Ninyo & Moore has maintained our rates even though there have been
mandatory increases in rates subject to the State of California Prevailing Wages (PW) Requirements.
As you may know, the State of California, Department of Industrial Relations (DIR) determines the
PW rates each year. Since the inception of our contract with the DIR has increased the PW rates
as follows:
Effective Date Mandatory PW Rate Increase
July 1, 2017 $2.30
July 1, 2018 $2.30
September 1, 2019 $2.45
We have included an updated Schedule of Fees for this contract extension for the City’s
consideration. For your reference we have included the PW rate determinations for the subject years
that reflect the stated increases.
We appreciate your consideration to extend our agreement and provide geotechnical services to the
City of Diamond Bar.
Respectfully submitted,
NINYO & MOORE
Michael L. Putt, PG, CEG
Principal Geologist
Kurt S. Yoshii, PE, GE
Principal Engineer
MLP/KSY/mlc
Attachments: Schedule of Fees
Prevailing Wage Determinations
Distribution: (1) Addressee (via e-mail)
6.4.f
Packet Pg. 78
Ninyo & Moore | City of Diamond Bar, Diamond Bar, California | 209874000 | September 6, 2019
Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist ............................................... $ 178
Senior Engineer/Geologist/Environmental Scientist ................................................................................................. $ 168
Senior Project Engineer/Geologist/Environmental Scientist ..................................................................................... $ 163
Project Engineer/Geologist/Environmental Scientist ................................................................................................ $ 156
Senior Staff Engineer/Geologist/Environmental Scientist......................................................................................... $ 142
Staff Engineer/Geologist/Environmental Scientist .................................................................................................... $ 126
GIS Analyst ................................................................................................................................................................ $ 116
Technical Illustrator/CAD Operator ........................................................................................................................... $ 92
Field Staff
Field Operations Manager ......................................................................................................................................... $ 112
Supervisory Technician ............................................................................................................................................. $ 105
Nondestructive Examination Technician (UT, MT, LP)............................................................................................. $ 105
Concrete/Asphalt Batch Plant Inspector ................................................................................................................... $ 105
Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) .............................................. $ 105
Senior Technician ...................................................................................................................................................... $ 99
Field/Laboratory Technician ...................................................................................................................................... $ 99
Administrative Staff
Information Specialist ................................................................................................................................................ $ 78
Geotechnical/Environmental/Laboratory Assistant ................................................................................................... $ 76
Data Processor .......................................................................................................................................................... $ 68
Other Charges
Concrete Coring Equipment (includes technician) ............................................................................................. $ 160/hr
PID/FID Usage .................................................................................................................................................... $ 140/day
Anchor Load Test Equipment (includes technician) ........................................................................................... $ 97/hr
Hand Auger Equipment ....................................................................................................................................... $ 65/day
Inclinometer Usage ............................................................................................................................................. $ 40/hr
Vapor Emission Kit .............................................................................................................................................. $ 40/kit
Level D Personal Protective Equipment (per person per day) ........................................................................... $ 30/p/d
Rebar Locator (Pachometer) .............................................................................................................................. $ 30/hr
Nuclear Density Gauge ....................................................................................................................................... $ 15/hr
Field Vehicle ........................................................................................................................................................ $ 12/hr
Direct Expenses .................................................................................................................................... Cost plus 15 %
Laboratory Testing, geophysical equipment, and other special equipment provided upon request.
Notes
For field and laboratory technicians and special inspectors, overtime rates at 1.5 times the regular rates will be charged for
work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular
rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.
Field technician and special inspection hours are charged at a 4-hour minimum, and 8-hour minimum for hours exceeding
4 hours.
Invoices are payable upon receipt. A service charge of 1.0 percent per month may be charged on accounts not paid within
30 days.
The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.
6.4.f
Packet Pg. 79
1 1/2X 1 1/2X 2X
Classification Groups
Group 1 $42.63 $11.45 $9.65 $3.45 $0.95 $0.39 8 $68.52 $89.835 $89.835 $111.15
Group 2 $44.41 $11.45 $9.65 $3.45 $0.95 $0.39 8 $70.30 $92.505 $92.505 $114.71
Group 3 $46.41 $11.45 $9.65 $3.45 $0.95 $0.39 8 $72.30 $95.505 $95.505 $118.71
a Includes an amount withheld for supplemental dues.
b Rate applies to the first 4 overtime hours. All other daily overtime is paid at the Sunday rate.
c Rate applies to the first 12 hours worked. All other time is paid at the Sunday rate.
Field Asphaltic Concrete (Soils and Materials Tester)
Field Earthwork (Grading Excavation and Filling)
Roof Inspector
Water Proofer
Daily
(b)
Saturday
(c)
Sunday/
Holiday
RECOGNIZED HOLIDAYS: Holidays upon which the general prevailing hourly wage rate for Holiday work shall be paid, shall be all holidays in the collective bargaining
agreement, applicable to the particular craft, classification, or type of worker employed on the project, which is on file with the Director of Industrial Relations. If the prevailing
rate is not based on a collectively bargained rate, the holidays upon which the prevailing rate shall be paid shall be as provided in Section 6700 of the Government Code. You
may obtain the holiday provisions for the current determinations on the Internet at http://www.dir.ca.gov/OPRL/PWD. Holiday provisions for current or superseded
determinations may be obtained by contacting the Office of the Director – Research Unit at (415) 703-4774.
TTRAVEL AND/OR SUBSISTENCE PAYMENT: In accordance with Labor Code Sections 1773.1 and 1773.9, contractors shall make travel and/or subsistence payments to
each worker to execute the work. You may obtain the travel and/or subsistence provisions for the current determinations on the Internet at http://www.dir.ca.gov/OPRL/PWD.
Travel and/or subsistence requirements for current or superseded determinations may be obtained by contacting the Office of the Director – Research Unit at (415) 703-4774.
CLASSIFICATIONS:
Field Soils and Materials Tester
EXPIRATION DATE OF DETERMINATION: June 30, 2017** The rate to be paid for work performed after this date has been determined. If work will extend past this
date, the new rate must be paid and should be incorporated in contracts entered into now. Contact the Office of the Director - Research Unit for specific rates at (415) 703-4774.
CLASSIFICATION
(Journeyperson)
Basic Hourly
Rate
Health and
Welfare
Pension Vacation/
Holiday (a)
Training Other
Payments
Hours Total
Hourly Rate
GENERAL PREVAILING WAGE DETERMINATION MADE BY THE DIRECTOR OF INDUSTRIAL RELATIONS
PURSUANT TO CALIFORNIA LABOR CODE PART 7, CHAPTER 1, ARTICLE 2, SECTIONS 1770, 1773 AND 1773.1
FOR COMMERCIAL BUILDING, HIGHWAY, HEAVY CONSTRUCTION AND DREDGING PROJECTS
CRAFT: #BUILDING/CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATERIAL TESTER
DETERMINATION: SC-23-63-2-2016-2D
Employer Payments Straight – Time Overtime Hourly Rate
LOCALITY: All localities within Imperial, Inyo, Kern, Los Angeles, Mono, Orange, Riverside, San Bernardino, San Luis Obispo, Santa Barbara, and Ventura counties.
ISSUE DATE: August 22, 2016
Truss-Type Joint Construction
10E
Building / Construction Inspector
Licensed Grading Inspector
Pre-Tension Concrete
Post-Tension Concrete
Structural Steel and Welding Inspector
Reinforcing Steel
Reinforced Concrete
GROUP I GROUP II Group III
Nondestructive Testing (NDT)
Glue-Lam and truss Joints
AWS-CWI Welding Inspector
Shear Wall and Floor System used as diaphragms
Structural masonry
Spray-Applied Fireproofing
Concrete batch Plant
# Indicates an apprenticeable craft. The current apprentice wage rates are available on the Internet @ http://www.dir.ca.gov/OPRL/PWAppWage/PWAppWageStart.asp. To
obtain any apprentice wage rates as of July 1, 2008 and prior to September 27, 2012, please contact the Division of Apprenticeship Standards or refer to the Division of
Apprenticeship Standards' website at http://www.dir.ca.gov/das/das.html.
6.4.f
Packet Pg. 80
1 1/2X 1 1/2X 2X
Classification Groups
Group 1 $44.78 $11.45 $9.65 $3.55 $1.00 $0.39 8 $70.82 $93.210 $93.210 $115.60
Group 2 $46.56 $11.45 $9.65 $3.55 $1.00 $0.39 8 $72.60 $95.880 $95.880 $119.16
Group 3 $48.56 $11.45 $9.65 $3.55 $1.00 $0.39 8 $74.60 $98.880 $98.880 $123.16
a Includes an amount withheld for supplemental dues.
b Rate applies to the first 4 overtime hours. All other daily overtime is paid at the Sunday rate.
c Rate applies to the first 12 hours worked. All other time is paid at the Sunday rate.
Field Asphaltic Concrete (Soils and Materials Tester)
Field Earthwork (Grading Excavation and Filling)
Roof Inspector
Water Proofer
Daily
(b)
Saturday
(c)
Sunday/
Holiday
RECOGNIZED HOLIDAYS: Holidays upon which the general prevailing hourly wage rate for Holiday work shall be paid, shall be all holidays in the collective bargaining
agreement, applicable to the particular craft, classification, or type of worker employed on the project, which is on file with the Director of Industrial Relations. If the prevailing
rate is not based on a collectively bargained rate, the holidays upon which the prevailing rate shall be paid shall be as provided in Section 6700 of the Government Code. You
may obtain the holiday provisions for the current determinations on the Internet at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Holiday provisions for current or
superseded determinations may be obtained by contacting the Office of the Director – Research Unit at (415) 703-4774.
TTRAVEL AND/OR SUBSISTENCE PAYMENT: In accordance with Labor Code Sections 1773.1 and 1773.9, contractors shall make travel and/or subsistence payments to
each worker to execute the work. You may obtain the travel and/or subsistence provisions for the current determinations on the Internet at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Travel and/or subsistence requirements for current or superseded determinations may be obtained by contacting the
Office of the Director – Research Unit at (415) 703-4774.
CLASSIFICATIONS:
Field Soils and Materials Tester
EXPIRATION DATE OF DETERMINATION: June 30, 2018** The rate to be paid for work performed after this date has been determined. If work will extend past this
date, the new rate must be paid and should be incorporated in contracts entered into now. Contact the Office of the Director - Research Unit for specific rates at (415) 703-4774.
CLASSIFICATION
(Journeyperson)
Basic Hourly
Rate
Health and
Welfare
Pension Vacation/
Holiday (a)
Training Other
Payments
Hours Total
Hourly Rate
GENERAL PREVAILING WAGE DETERMINATION MADE BY THE DIRECTOR OF INDUSTRIAL RELATIONS
PURSUANT TO CALIFORNIA LABOR CODE PART 7, CHAPTER 1, ARTICLE 2, SECTIONS 1770, 1773 AND 1773.1
FOR COMMERCIAL BUILDING, HIGHWAY, HEAVY CONSTRUCTION AND DREDGING PROJECTS
CRAFT: #BUILDING/CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATERIAL TESTER
DETERMINATION: SC-23-63-2-2017-1D
Employer Payments Straight – Time Overtime Hourly Rate
LOCALITY: All localities within Imperial, Inyo, Kern, Los Angeles, Mono, Orange, Riverside, San Bernardino, San Luis Obispo, Santa Barbara, and Ventura counties.
ISSUE DATE: August 22, 2017
Truss-Type Joint Construction
10E
Building / Construction Inspector
Licensed Grading Inspector
Pre-Tension Concrete
Post-Tension Concrete
Structural Steel and Welding Inspector
Reinforcing Steel
Reinforced Concrete
GROUP I GROUP II Group III
Nondestructive Testing (NDT)
Glue-Lam and truss Joints
AWS-CWI Welding Inspector
Shear Wall and Floor System used as diaphragms
Structural masonry
Spray-Applied Fireproofing
Concrete batch Plant
# Indicates an apprenticeable craft. The current apprentice wage rates are available on the Internet @ http://www.dir.ca.gov/OPRL/PWAppWage/PWAppWageStart.asp. To
obtain any apprentice wage rates as of July 1, 2008 and prior to September 27, 2012, please contact the Division of Apprenticeship Standards or refer to the Division of
Apprenticeship Standards' website at http://www.dir.ca.gov/das/das.html.
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Packet Pg. 81
1 1/2X 1 1/2X 2X
Classification Groups
Group 1 $46.08 $11.45 $10.65 $3.55 $1.00 $0.39 8 $73.12 $96.160 $96.160 $119.20
Group 2 $47.86 $11.45 $10.65 $3.55 $1.00 $0.39 8 $74.90 $98.830 $98.830 $122.76
Group 3 $49.86 $11.45 $10.65 $3.55 $1.00 $0.39 8 $76.90 $101.830 $101.830 $126.76
a Includes an amount withheld for supplemental dues.
b Rate applies to the first 4 overtime hours. All other daily overtime is paid at the Sunday rate.
c Rate applies to the first 12 hours worked. All other time is paid at the Sunday rate.
d Includes an amount for Annuity
Group III
Nondestructive Testing (NDT)
Field Asphaltic Concrete (Soils and Materials Tester)
Field Earthwork (Grading Excavation and Filling)
Roof Inspector
Water Proofer
Glue-Lam and truss Joints
Daily
(b)
Saturday
(c)
Sunday/
Holiday
RECOGNIZED HOLIDAYS: Holidays upon which the general prevailing hourly wage rate for Holiday work shall be paid, shall be all holidays in the collective bargaining
agreement, applicable to the particular craft, classification, or type of worker employed on the project, which is on file with the Director of Industrial Relations. If the prevailing
rate is not based on a collectively bargained rate, the holidays upon which the prevailing rate shall be paid shall be as provided in Section 6700 of the Government Code. You
may obtain the holiday provisions for the current determinations on the Internet at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Holiday provisions for current or
superseded determinations may be obtained by contacting the Office of the Director – Research Unit at (415) 703-4774.
TTRAVEL AND/OR SUBSISTENCE PAYMENT: In accordance with Labor Code Sections 1773.1 and 1773.9, contractors shall make travel and/or subsistence payments to
each worker to execute the work. You may obtain the travel and/or subsistence provisions for the current determinations on the Internet at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Travel and/or subsistence requirements for current or superseded determinations may be obtained by contacting the
Office of the Director – Research Unit at (415) 703-4774.
CLASSIFICATIONS:
Field Soils and Materials Tester
GROUP I GROUP II
EXPIRATION DATE OF DETERMINATION: June 30, 2019* Effective until superseded by a new determination issued by the Director of Industrial Relations. Contact the
Office of the Director – Research Unit at (415) 703-4774 for the new rates after ten days after the expiration date if no subsequent determination is issued.
CLASSIFICATION
(Journeyperson)
Basic Hourly
Rate
Health and
Welfare
Pension (d) Vacation/
Holiday (a)
Training Other
Payments
Hours Total
Hourly Rate
GENERAL PREVAILING WAGE DETERMINATION MADE BY THE DIRECTOR OF INDUSTRIAL RELATIONS
PURSUANT TO CALIFORNIA LABOR CODE PART 7, CHAPTER 1, ARTICLE 2, SECTIONS 1770, 1773 AND 1773.1
FOR COMMERCIAL BUILDING, HIGHWAY, HEAVY CONSTRUCTION AND DREDGING PROJECTS
CRAFT: #BUILDING/CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATERIAL TESTER
DETERMINATION: SC-23-63-2-2018-1D
Employer Payments Straight – Time Overtime Hourly Rate
LOCALITY: All localities within Imperial, Inyo, Kern, Los Angeles, Mono, Orange, Riverside, San Bernardino, San Luis Obispo, Santa Barbara, and Ventura counties.
ISSUE DATE: August 22, 2018
Truss-Type Joint Construction
10E
Licensed Grading Inspector
Pre-Tension Concrete
Post-Tension Concrete
Structural Steel and Welding Inspector
Reinforcing Steel
Reinforced Concrete
AWS-CWI Welding Inspector
Shear Wall and Floor System used as diaphragms
Structural masonry
Spray-Applied Fireproofing
Concrete batch Plant
Building / Construction Inspector
# Indicates an apprenticeable craft. The current apprentice wage rates are available on the Internet @ http://www.dir.ca.gov/OPRL/PWAppWage/PWAppWageStart.asp. To
obtain any apprentice wage rates as of July 1, 2008 and prior to September 27, 2012, please contact the Division of Apprenticeship Standards or refer to the Division of
Apprenticeship Standards' website at http://www.dir.ca.gov/das/das.html.
6.4.f
Packet Pg. 82
1 1/2X 1 1/2X 2X
Classification Groups
Group 1 $47.83 $11.60 $11.15 $3.55 $1.05 $0.39 8 $75.57 $99.485 $99.485 $123.40
Group 2 $49.61 $11.60 $11.15 $3.55 $1.05 $0.39 8 $77.35 $102.155 $102.155 $126.96
Group 3 $51.61 $11.60 $11.15 $3.55 $1.05 $0.39 8 $79.35 $105.155 $105.155 $130.96
a Includes an amount withheld for supplemental dues.
b Rate applies to the first 4 overtime hours. All other daily overtime is paid at the Sunday rate.
c Rate applies to the first 12 hours worked. All other time is paid at the Sunday rate.
d Includes an amount for Annuity
Group III
Nondestructive Testing (NDT)
Field Asphaltic Concrete (Soils and Materials Tester)
Field Earthwork (Grading Excavation and Filling)
Roof Inspector
Water Proofer
Glue-Lam and truss Joints
Daily
(b)
Saturday
(c)
Sunday/
Holiday
RECOGNIZED HOLIDAYS: Holidays upon which the general prevailing hourly wage rate for Holiday work shall be paid, shall be all holidays in the collective bargaining
agreement, applicable to the particular craft, classification, or type of worker employed on the project, which is on file with the Director of Industrial Relations. If the prevailing
rate is not based on a collectively bargained rate, the holidays upon which the prevailing rate shall be paid shall be as provided in Section 6700 of the Government Code. You
may obtain the holiday provisions for the current determinations on the Internet at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Holiday provisions for current or
superseded determinations may be obtained by contacting the Office of the Director – Research Unit at (415) 703-4774.
TTRAVEL AND/OR SUBSISTENCE PAYMENT: In accordance with Labor Code Sections 1773.1 and 1773.9, contractors shall make travel and/or subsistence payments to
each worker to execute the work. You may obtain the travel and/or subsistence provisions for the current determinations on the Internet at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Travel and/or subsistence requirements for current or superseded determinations may be obtained by contacting the
Office of the Director – Research Unit at (415) 703-4774.
CLASSIFICATIONS:
Field Soils and Materials Tester
GROUP I GROUP II
EXPIRATION DATE OF DETERMINATION: June 30, 2020** The rate to be paid for work performed after this date has been determined. If work will extend past this date,
the new rate must be paid and should be incorporated in contracts entered into now. Contact the Office of the Director – Research Unit for specific rates at (415) 703-4774.
CLASSIFICATION
(Journeyperson)
Basic Hourly
Rate
Health and
Welfare
Pension (d)Vacation/
Holiday (a)
Training Other
Payments
Hours Total
Hourly Rate
GENERAL PREVAILING WAGE DETERMINATION MADE BY THE DIRECTOR OF INDUSTRIAL RELATIONS
PURSUANT TO CALIFORNIA LABOR CODE PART 7, CHAPTER 1, ARTICLE 2, SECTIONS 1770, 1773 AND 1773.1
FOR COMMERCIAL BUILDING, HIGHWAY, HEAVY CONSTRUCTION AND DREDGING PROJECTS
CRAFT: #BUILDING/CONSTRUCTION INSPECTOR AND FIELD SOILS AND MATERIAL TESTER
DETERMINATION: SC-23-63-2-2019-1D
Employer Payments Straight – Time Overtime Hourly Rate
LOCALITY: All localities within Imperial, Inyo, Kern, Los Angeles, Mono, Orange, Riverside, San Bernardino, San Luis Obispo, Santa Barbara, and Ventura counties.
ISSUE DATE: August 22, 2019
Truss-Type Joint Construction
10E
Licensed Grading Inspector
Pre-Tension Concrete
Post-Tension Concrete
Structural Steel and Welding Inspector
Reinforcing Steel
Reinforced Concrete
AWS-CWI Welding Inspector
Shear Wall and Floor System used as diaphragms
Structural masonry
Spray-Applied Fireproofing
Concrete batch Plant
Building / Construction Inspector
# Indicates an apprenticeable craft. The current apprentice wage rates are available on the Internet @ http://www.dir.ca.gov/OPRL/PWAppWage/PWAppWageStart.asp. To
obtain any apprentice wage rates as of July 1, 2008 and prior to September 27, 2012, please contact the Division of Apprenticeship Standards or refer to the Division of
Apprenticeship Standards' website at http://www.dir.ca.gov/das/das.html.
6.4.f
Packet Pg. 83
Agenda #: 6.5
Meeting Date: October 1, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
WITH ITERIS, KIMLEY HORN, FEHR AND PEERS, AND STANTEC
FOR ON-CALL TRAFFIC ENGINEERING SERVICES, EXTENDING
THE TERM TO JUNE 30, 2021.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
A. Approve, and authorize the Mayor to sign, Amendment No. 1 to the Consulting
Services Agreement with Iteris, for a not-to-exceed annual amount of $60,000;
B. Approve, and authorize the Mayor to sign, Amendment No. 1 to the Consulting
Services Agreement with Kimley-Horn, for a not-to-exceed annual amount of
$20,000;
C. Approve, and authorize the Mayor to sign, Amendment No. 1 to the Consulting
Services Agreement with Fehr and Peers, for a not-to-exceed annual amount of
$40,000; and
D. Approve, and authorize the Mayor to sign, Amendment No. 1 to the Consulting
Services Agreement with Stantec, for a not-to-exceed annual amount of $20,000.
FINANCIAL IMPACT:
The Fiscal Year 2019-2020 Public Works Operating Budget is adequate for a variety of
traffic and transportation tasks/projects. Periodically the City’s traffic consultants are
utilized for private development projects which are funded through developer fees and
deposits paid by the applicant prior to the plan/report review stage.
Iteris is the City’s traffic signal timing consultant; performs troubleshooting of the city-
wide ITS system (City’s communication network) and provides technical timing support
to the Adaptive Traffic Control System (ATCS). Based on this year’s work plan, it is
estimated that a not-to-exceed amount of $60,000 will be sufficient for its continued
6.5
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effort/support.
Kimley-Horn is the current lead design traffic consultant for the development and
implementation of the ATCS (currently under implementation); therefore, it is beneficial
to retain Kimley Horn for technical and operational support during and after the
deployment of the ATCS. Separately, staff estimates a not-to-exceed amount of
$20,000 for on-call services will be sufficient for other traffic engineering/transportation
services such as signing and striping plans, transit planning and design, and grant
writing/administration support.
Stantec is currently providing traffic eng ineering services for the Brea Canyon Business
Center/Hotel Development Project which is in the entitlement plan review stage. Should
this project enter the construction document review sta ge in this fiscal year, Stantec will
provide the traffic study review services. The review fees will be paid through a
developer fees and deposits. Separately, staff estimates that a not-to-exceed amount of
$20,000 will be sufficient for other services the City may require.
Fehr and Peers has been providing traffic engineering and professional transportation
services in developing freeway improvements strategies for the SR57/60 Confluence
Project. Staff estimates that a not-to-exceed amount of $40,000 will be sufficient in this
current fiscal year.
BACKGROUND/DISCUSSION:
To augment the City’s professional capabilities, traffic and transportation engineering
services have been utilized by the City. The City Council entered into a three (3) year
contract with Iteris, Kimley-Horn, Stantec, and Fehr and Peers to provide on-call traffic
engineering services on October 4, 2016. The term of these agreements expires on
October 18, 2019, with the option to extend by two (2) additional years upon mutual
consent.
Due to the specialized services within the traffic and transport ation engineering field, it
is beneficial to maintain and retain these four (4) consulting firms to meet and address
multiple goals in the City’s Strategic Plan for two (2) additional years.
Each consultant has submitted a letter of intent which indicates their commitment to
meet all of the terms and conditions of the original agreement and expresses their
desire to continue providing services to the City for the two (2) year extension period.
Compensation will be in accordance with the updated hourly rate schedule from each
consultant.
LEGAL REVIEW:
The City Attorney has reviewed and approved as to form this First Amendment to the
Consulting Services Agreement.
PREPARED BY:
6.5
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REVIEWED BY:
Attachments:
1. 6.5.a Amendment No. 1 with Exhibit A - ITERIS
2. 6.5.b Amendment No. 1 with Exhibit A - KIMLEY HORN
3. 6.5.c Amendmend No. 1 with Exhibit A - FEHR AND PEERS
4. 6.5.d Amendment No. 1 with Exhibit A - STANTEC
6.5
Packet Pg. 86
AMENDMENT NO. 1
TO
CONSULTANT SERVICES AGREEMENT
This Amendment No. 1 to Consultant Services Agreement (“Amendment No. 1”) is
made and entered into as of October 1, 2019, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Iteris, a California Corporation. (herein referred to as the
“Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to modify,
amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Term. The Term of the Original Agreement as set forth in Section 2 therein is
from October 18, 2016 to October 18, 2019. This First Amendment extends the Term up to
June 30, 2021 unless earlier terminated pursuant to the provisions in the Original Agreement.
3. Compensation. Section 3 of the Original Agreement is deleted in its entirety
and replaced with the following:
“City agrees to compensate Consultant for each service which Consultant performs to
the satisfaction of the City in compliance with the hourly rate schedule set forth in Exhibit “A”.
Payment will be made only after submission of proper invoices in the form specified by the
City. Total payment to Consultant shall not exceed Sixty Thousand Dollars ($60,000) during
any City fiscal year (July 1 – June 30) without the express written consent of the City. The
above not to exceed amount shall include all costs, including but not limited to, all clerical,
administrative, overhead, telephone, travel and all related expenses.”
4. Integration. This Amendment No. 1 and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Amendment No. 1 amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall remain
in full force and effect. To the extent that there is any conflict or inconsistency between the
terms and provisions of this Amendment No. 1 and the terms and provisions of the Original
Agreement, the terms and provisions of this Amendment No. 1 shall control.
6.5.a
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6.5.a
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1
September 23, 2019
Mr. Christian Malpica
City of Diamond Bar
21810 Copley Drive, 2nd Floor
Diamond Bar, CA 91765
RE: Request for Contract Extension – On-call Traffic Engineering Services
Dear Christian,
Iteris, Inc. (Iteris) has been pleased to provide on-call traffic engineering services to the City of Diamond
Bar (City). According to the “Consulting Services Agreement” dated October 4, 2016, our contract is going
to expire on October 19, 2019. Therefore, I am writing to request for additional two (2) years contract
extension through end of City’s Fiscal Year 20/21 or June 30, 2021, so we can continue to provide quality
traffic engineering services to the City.
Our scope of work is to provide traffic engineering services to the City on an as-needed basis, including
but are not limited to, the following:
• Assist during the procurement and implementation of the Adaptive Traffic Signal System
• Monitor and fine-tune traffic signal timing citywide
• Respond to City’s request to check signal timing
• Perform troubleshooting of Citywide ITS system (e.g. communications, CCTV, etc.)
• Perform plan checking of traffic engineering plans prepared by others
• Review traffic impact or parking studies prepared by others
Our estimated annual not-to-exceed fee to provide the services described above is $60,000.
The following are the standard rates that will be in effect for the remainder of this two-year contract
extension for assigned key staff and general staff categories.-20
17 Rates
Staff Rates
Key Staff Billing Rates (Oct 20 2019
thru Oct 19 2020)
Billing Rates (Oct 20 2020
thru June 30 2021)
Gabriel Murillo $295 $305
Bernard Li $305 $315
Naree Kim $207 $215
Paul Clabough $164 $169
6.5.a
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2
Category Title Max Billing Rate
Category Title Max Billing Rate
A1 Admin $115
E1 Assistant Engineer I $100
E2 Assistant Engineer II $125
E3 Associate Engineer I $145
E4 Associate Engineer II $175
E5 Engineer $185
E6 Senior Engineer I $195
E7 Senior Engineer II $245
V1 Associate VP I $215
V2 Associate VP II $260
V3 Associate VP III $290
V4 VP/Senior VP $340
Standard Terms and Conditions
• Billings will be monthly at the individual Categories and Maximum Rates for the persons actually
performing the work during the performance period and are subject to annual adjustments.
• Expenses will be billed at cost plus 10 percent for services and handling. Expenses include
project-related costs, such as subcontractor services, traffic counts, postage/delivery service,
reproduction, transportation, and subsistence.
If this request is approved, please send me an official approval letter or Contract Amendment for our
records.
Thank you very much for the opportunity to serve the City on various traffic engineering tasks. Please feel
free to call me at 949-270-9633 or Gabriel Murillo at 949-270-9582 should you have any questions.
Sincerely,
Iteris, Inc.
Bernard K. Li, PE, PTOE
Vice President
Transportation Systems
6.5.a
Packet Pg. 90
AMENDMENT NO. 1
TO
CONSULTANT SERVICES AGREEMENT
This Amendment No. 1 to Consultant Services Agreement (“Amendment No. 1”) is
made and entered into as of October 1, 2019, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Kimley Horn, a California Corporation. (herein referred to
as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to modify,
amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Term. The Term of the Original Agreement as set forth in Section 2 therein is
from October 18, 2016 to October 18, 2019. This First Amendment extends the Term up to
June 30, 2021 unless earlier terminated pursuant to the provisions in the Original Agreement.
3. Compensation. Section 3 of the Original Agreement is deleted in its entirety
and replaced with the following:
“City agrees to compensate Consultant for each service which Consultant performs to the
satisfaction of the City in compliance with the hourly rate schedule set forth in Exhibit “A”.
Payment will be made only after submission of proper invoices in the form specified by the
City. Total payment to Consultant shall not exceed Twenty Thousand Dollars ($20,000)
during any City fiscal year (July 1 – June 30) without the express written consent of the City.
The above not to exceed amount shall include all costs, including but not limited to, all
clerical, administrative, overhead, telephone, travel and all related expenses.”
4. Integration. This Amendment No. 1 and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Amendment No. 1 amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall remain
in full force and effect. To the extent that there is any conflict or inconsistency between the
terms and provisions of this Amendment No. 1 and the terms and provisions of the Original
Agreement, the terms and provisions of this Amendment No. 1 shall control.
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kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040
August 28, 2019
Mr. Christian Malpica
City of Diamond Bar Department of Public Works
21810 Copley Drive
Diamond Bar, CA 91761-4177
RE: Professional On-Call Traffic and Transportation Engineering Services
Dear Mr. Malpica:
Kimley-Horn appreciates the opportunity to work with the City of Diamond Bar as an extension of City
staff, and we are extremely interested in continuing to work with the City on future assignments as a part
of this On-Call Traffic and Transportation Engineering Services contract. We remain committed to
providing you with unmatched service, responsiveness, and essential local knowledge for the successful
delivery of your projects. Our team can continue to provide the full range of services requested by the City,
and offers the following advantages:
Local Presence. Sri Chakravarthy, P.E., T.E., will serve as Project Manager working from our Downtown Los
Angeles office, just a short drive from the City of Diamond Bar. Sri draws on extensive on-call experience
with the cities of Agoura Hills, Malibu, City of Industry, Rancho Cucamonga, and OCTA to manage our full-
service team and to provide efficient, cost-effective services to the City. As part of these and other
contracts, Sri is experienced in providing City Traffic Engineering Services, including presentations to city
councils and local commissions.
Full-Service Capabilities. As an on-call consultant to local agencies throughout the region, Kimley-Horn has
completed projects ranging from planning and intersection signal design to system-wide signal re-timing
projects and TMC management. Drawing on our extensive in-house resources, and supported by key
subconsultants for data collection services, we can provide an experienced team to meet the needs of
any project assignment from the City
Should you have any questions regarding our team, please contact Project Manager Sri Chakravarthy at
(213) 261-4037 or by e-mail at sri.chakravarthy@kimley-horn.com.
We look forward to continuing to work with the City of Diamond Bar.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Sri Chakravarthy, P.E., T.E. Robert D. Blume, P.E.
Project Manager Vice President
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City of Diamond Bar | TROC96026.16
Firm Profile
Kimley-Horn is a full-service engineering, planning, and
environmental consulting firm providing a comprehensive
range of services to public and private clients throughout
the United States. Founded in 1967, our company has
grown from a small group of traffic engineers and
transportation planners to a multidisciplinary firm of more
than 4,200 in 93 offices nationwide.
Our 12 California offices, including local offices in Downtown Los Angeles and Orange, have more than
450 engineers, planners, designers, and technicians— affording us the depth of resources necessary to
staff and execute virtually any assignment in response to the City’s needs for this on-call contract. We
provide our clients with the local knowledge and responsiveness of a small organization, backed by the
depth of resources only a national firm could offer.
As a recognized nationwide leader in engineering consulting services, Kimley-Horn’s professionals
understand the complexities of on- call assignments and develop solutions unique to each community we
serve. We have an extensive history of completing on-call projects successfully, on time, and within
budget. Kimley-Horn will commit the necessary resources to help support the success of each project
assignment requested by the City. We will do this through proactive project management and continuous
contact between City of Diamond Bar staff and our key team members. We have the tools that tell us
exactly how and when to implement these resources.
Combining national experience with a local sensibility, Kimley-Horn’s professionals provide
comprehensive solutions to the planning, analysis, and design of public and private spaces. We work
extensively with our internal partners, agency staff, and clients to create the appropriate technical
approach for the specific task order and to provide a clear and concise scope of work.
Some of our principal practice areas include:
• Traffic Engineering, Traffic Operations, and
Transportation Planning
• Traffic Signal Design and Upgrades
• Traffic Impact Analysis
• Traffic Calming Studies
• Traffic Control Plans
• Signing and Striping Design
• Review of Traffic Control Devices
• Signal Timing
• Street Circulation Planning and Design
• Street Lighting and Photometric Analysis
• Intelligent Transportation Systems (ITS)
Planning and Design
• Fiber Optic Interconnect
• Civil Engineering
• Roadway and Streetscape Design
• Active Transportation Planning and Design
• Smart Cities / Smart Computing Technologies
• Parking Studies and Implementation
• Transit Planning and Design
• Plan Check Services
• Master Planning
• Public Involvement and Community Outreach
• Safe Routes to School Programs
• Pedestrian Facilities and Design
• Bicycle Planning and Design
• Environmental Support Services, including
CEQA and NEPA
• Peer Review and Plan Review
• Grant Writing and Administration
• Staff Augmentation
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City of Diamond Bar | TROC96026.16
Subconsultants
We anticipate the use of independent traffic count firms to collect daily or peak-hour traffic data for
traffic assessment tasks and traffic studies. We will coordinate with the following subconsultants for
traffic data collection as needed.
National Data & Surveying Services
Founded in 1989, National Data & Surveying Services (NDS) was established to deliver accurate and cost-
effective solutions for traffic, transit and GIS/GPS data collection. NDS has an outstanding team of 70
professional full-time employees and is the largest and most experienced traffic data collection firm on
the west coast.
AimTD – Aim Traffic Data
AimTD LLC provides traffic data collection to several municipalities including the County of Orange Public
Works Department and the Cities of Tustin, Mission Viejo, Rancho Cucamonga, San Luis Obispo, and
Santa Monica. AimTD has the experience and resources to perform all traffic data collection tasks within
the required time frame, professionally and accurately. They are known for reliable and cost-effective
services, delivered with a high level of customer support. Their services include intersection turning
movement counts, average daily traffic (ADT) counts, parking occupancy studies, and radar speed
surveys.
Counts Unlimited, Inc.
Counts Unlimited was founded in 1990 and specializes in traffic data collection, including: turning
movement traffic counts, ADT counts, entering volume counts, classification counts, speed counts, radar
speed surveys, parking lot studies (inventory, occupancy, utilization, and turnover), signal warrants, GPS
travel time studies, vehicle occupancy counts, origin/destination studies, and video documentation
counts.
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City of Diamond Bar | TROC96026.16
Project Team
We have updated our team structure to reflect additional staff capabilities and resources, and to provide
a team that continues to be committed to working with the City of Diamond Bar.
Sri Chakravarthy, P.E., T.E, will serve as the City’s primary point of contact for future assignments. He will
be responsible for allocating Kimley-Horn resources to meet the requirements of each project, attending
meetings with City Staff, providing City Traffic Engineering Services, and ensuring timely performance of
the Kimley-Horn team.
All the members of this team are experienced in providing on-call engineering services and are
immediately available to work with the City.
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City of Diamond Bar | TROC96026.16
Kimley-Horn Hourly Rates
Classification Billing Rate per Hour*
Support Staff .................................................. $100 - $110
Sr. Support ...................................................... $120 - $140
Analyst ............................................................. $120 - $135
Professional I ................................................... $145 - $165
Professional II ................................................. $170 - $195
Sr. Professional I ............................................. $210 - $235
Sr. Professional II ............................................ $225 - $260
Principal-in-Charge ......................................... $260 - $290
Services will be provided through June 30, 2021.
*Rates will be escalated yearly on the contract anniversary by 5%.
Annual fee shall not exceed $20,000.
6.5.b
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AMENDMENT NO. 1
TO
CONSULTANT SERVICES AGREEMENT
This Amendment No. 1 to Consultant Services Agreement (“Amendment No. 1”) is
made and entered into as of October 1, 2019, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Fehr and Peers, a California Corporation. (herein referred
to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to modify,
amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Term. The Term of the Original Agreement as set forth in Section 2 therein is
from October 18, 2016 to October 18, 2019. This First Amendment extends the Term up to
June 30, 2021 unless earlier terminated pursuant to the provisions in the Original Agreement.
3. Compensation. Section 3 of the Original Agreement is deleted in its entirety
and replaced with the following:
“City agrees to compensate Consultant for each service which Consultant performs to the
satisfaction of the City in compliance with the hourly rate schedule set forth in Exhibit “A”.
Payment will be made only after submission of proper invoices in the form specified by the
City. Total payment to Consultant shall not exceed Forty Thousand Dollars ($40,000) during
any City fiscal year (July 1 – June 30) without the express written consent of the City. The
above not to exceed amount shall include all costs, including but not limited to, all clerical,
administrative, overhead, telephone, travel and all related expenses.”
4. Integration. This Amendment No. 1 and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Amendment No. 1 amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall remain
in full force and effect. To the extent that there is any conflict or inconsistency between the
terms and provisions of this Amendment No. 1 and the terms and provisions of the Original
Agreement, the terms and provisions of this Amendment No. 1 shall control.
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AMENDMENT NO. 1
TO
CONSULTANT SERVICES AGREEMENT
This Amendment No. 1 to Consultant Services Agreement (“Amendment No. 1”) is
made and entered into as of October 1, 2019, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Stantec, a California Corporation. (herein referred to as
the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to modify,
amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Term of Agreement. This Amendment shall take effect October 1,
2019, and shall continue until June 30, 2021 unless earlier terminated pursuant to the
provisions in the Original Agreement.
3. Compensation. Section 3 of the Original Agreement is deleted in its entirety
and replaced with the following:
“City agrees to compensate Consultant for each service which Consultant performs to
the satisfaction of the City in compliance with the hourly rate schedule set forth in Exhibit “A”.
Payment will be made only after submission of proper invoices in the form specified by the
City. Total payment to Consultant shall not exceed Twenty Thousand Dollars ($20,000)
during any City fiscal year (July 1 – June 30) without the express written consent of the City.
The above not to exceed amount shall include all costs, including but not limited to, all
clerical, administrative, overhead, telephone, travel and all related expenses.”
4. Integration. This Amendment No. 1 and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Amendment No. 1 amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall remain
in full force and effect. To the extent that there is any conflict or inconsistency between the
terms and provisions of this Amendment No. 1 and the terms and provisions of the Original
Agreement, the terms and provisions of this Amendment No. 1 shall control.
6.5.d
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Stantec Consulting Services Inc.
38 Technology Drive, Irvine CA 92618-5312
September 23, 2019
File: 204282009
Attention: Christian Malpica
Associate Engineer
City of Diamond Bar
Public Works/Engineering Department
21810 Copley Drive
Diamond Bar, CA 91765
Dear Mr. Malpica,
Reference: CONTRACT EXTENSION – ON-CALL TRAFFIC AND TRANSORTATION ENGINEERING
SERVICES
Thank you for providing the opportunity to continue to assist the City of Diamond Bar with Traffic and
Transportation Engineering Services. We appreciate the opportunity to extend our current on-call contract
for another two years.
Examples of the types of services we are prepared to undertake for the City include the following:
• Geometric and traffic design;
• Traffic signal timing and system upgrades;
• Operations support for traffic management center and planned adaptive control system;
• Traffic analysis and impact studies;
• Project management and construction support;
• Public meetings and presentations to city council; and
• Active transportation planning and design.
These services will be provided for a not-to-exceed amount of $20,000 unless further authorized by the
City. Thank you for your consideration and we look forward to continuing our services by providing the
same staffing resources you’ve come to know and trust. Attached are our standard billing rates for 2019,
which typically escalate each year by approximately two percent. If you have any questions or require
additional information, please do not hesitate to contact Daryl or Keith using the contact information noted
on the following page.
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September 23, 2019
Christian Malpica Page
2 of 2
Reference: CONTRACT EXTENSION – ON-CALL TRAFFIC AND TRANSORTATION ENGINEERING SERVICES
Sincerely,
Stantec Consulting Services Inc.
Daryl Zerfass PE, PTP Keith Rutherfurd PE
Principal, Transportation Planning & Traffic Engineering Senior Associate
Phone: 949 923 6058 Phone: 949 923 6952
Daryl.Zerfass@stantec.com Keith.Rutherfurd@stantec.com
Attachment: Schedule of Billing Rates – 2019
c. file
wc v:\2073\active\2073013440\management\0_framework\0_proposal\pro_2-yr_extension_v2_20190923.docx
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V:\901050\master\doc\RATE TABLES\2019 Rate Tables\Table 2 2019 Rate w Crew Rates.doc
SCHEDULE OF BILLING RATES – 2019
Billing
Level
Hourly
Rate Description
3
4
5
$92
$102
$116
Junior Level position
Independently carries out assignments of limited scope using standard procedures, methods and
techniques
Assists senior staff in carrying out more advanced procedures
Completed work is reviewed for feasibility and soundness of judgment
Graduate from an appropriate post-secondary program or equivalent
Generally, one to three years’ experience
6
7
8
$121
$126
$137
Fully Qualified Professional Position
Carries out assignments requiring general familiarity within a broad field of the respective profession
Makes decisions by using a combination of standard methods and techniques
Actively participates in planning to ensure the achievement of objectives
Works independently to interpret information and resolve difficulties
Graduate from an appropriate post-secondary program, with credentials or equivalent
Generally, three to six years’ experience
9
10
11
$142
$147
$158
First Level Supervisor or first complete Level of Specialization
Provides applied professional knowledge and initiative in planning and coordinating work programs
Adapts established guidelines as necessary to address unusual issues
Decisions accepted as technically accurate, however may on occasion be reviewed for soundness of
judgment
Graduate from an appropriate post-secondary program, with credentials or equivalent
Generally, five to nine years’ experience
12
13
14
$166
$175
$185
Highly Specialized Technical Professional or Supervisor of groups of professionals
Provides multi-discipline knowledge to deliver innovative solutions in related field of expertise
Participates in short and long range planning to ensure the achievement of objectives
Makes responsible decisions on all matters, including policy recommendations, work methods, and
financial controls associated with large expenditures
Reviews and evaluates technical work
Graduate from an appropriate post-secondary program, with credentials or equivalent
Generally, ten to fifteen years’ experience with extensive, broad experience
15
16
17
$196
$216
$224
Senior Level Consultant or Management
Recognized as an authority in a specific field with qualifications of significant value
Provides multi-discipline knowledge to deliver innovative solutions in related field of expertise
Independently conceives programs and problems for investigation
Participates in discussions to ensure the achievement of program and/or project objectives
Makes responsible decisions on expenditures, including large sums or implementation of major
programs and/or projects
Graduate from an appropriate post-secondary program, with credentials or equivalent
Generally, more than twelve years’ experience with extensive experience
18
19
20
21
$232
$240
$250
$265
Senior Level Management under review by Vice President or higher
Recognized as an authority in a specific field with qualifications of significant value
Responsible for long range planning within a specific area of practice or region
Makes decisions which are far reaching and limited only by objectives and policies of the organization
Plans/approves projects requiring significant human resources or capital investment
Graduate from an appropriate post-secondary program, with credentials or equivalent
Generally, fifteen years’ experience with extensive professional and management experience
Survey Crews
Crew Size
1-Person
2-Person
3-Person
Regular Rate
$185
$265
$365
Overtime Rate
$215
$370
$490
T-2 2019
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Agenda #: 8.1
Meeting Date: October 1, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL RECOGNITION POLICY
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
A. Adopt City Council Policy 2019-02, Recognition Policy; and
B. Dissolve the City Council Recognition Subcommittee.
FINANCIAL IMPACT:
None.
BACKGROUND:
City Council Policy C-3, Presentation of Certificates, Plaques, and City Tiles Policy, was
initially approved in April 1990, setting guidelines for the award of all City Council
recognition (Attachment 2). The policy has not been revised since adoption. On
February 5, 2019, the City Council established the Recognition Policy Subcommittee.
The Subcommittee, which consists of Mayor Herrera and Council Member Lyons, met
on three occasions to review and has recommended revisions to the existing Policy as
necessary.
ANALYSIS:
Based on the Recognition Policy Subcommittee’s review, a new City Council
Recognition Policy 2019-02 is proposed (Attachment 1). The proposed Recognition
Policy remains essentially the same. However, it has been entirely reformatted based
on latest Policy templates, and is intended to replace in its entirety City Council Policy
C-3 that was adopted in April 1990. The Policy language has been updated for clarity
and based on current practices. Key provisions of the Policy include:
• All forms of recognition continue to be issued at the discretion of the Mayor.
8.1
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• Recognition is issued on behalf of the entire City Council, not individual memb ers
or groups of members.
• Commissions may not issue City recognition.
• Recognition may only be issued to individuals, organizations, or businesses with
a clear nexus to Diamond Bar.
• Establishment of defined conditions for the issuance of Certificates, Certificate
Plaques, Proclamations, City Tiles, and Keys to the City, with the caveat that the
Mayor retains discretion in matters not otherwise defined.
• Authorization of the City Manager to develop and implement an administrative
process to receive, manage, and track recognition requests.
The Subcommittee recommends that the City Council adopt the revised Recognition
Policy as presented. With the adoption of the Policy, it is also recommended that the
Subcommittee be dissolved as it has fulfilled the intended purpose.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 8.1.a Draft City Council Policy 2019-02, Recognition Policy
2. 8.1.b City Council Policy C-3, Presentation of Certificates, Plaques, City Tiles;
4/17/1990
8.1
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City Council Policy
Number: 2019-02 Reviewed: As-Needed
Effective Date: (M/D/Y) Revised Date(s): (M/D/Y)
City Council Policy 2019-02 Effective Date: Page 1 of 3
Recognition Policy
1. Purpose
1.1 To establish formal procedures for the issuance of City Council recognition.
2. Policy
2.1 The Diamond Bar City Council actively seeks to recognize noteworthy
contributions and achievements of individuals and organizations that
benefit the community by setting clear standards for such recognition.
3. Procedure
3.1 General Provisions
3.1.1 All forms of Recognition are issued at the discretion of the Mayor on
behalf of the entire City Council. Recognition is not issued on behalf
of an individual or group of Council Members.
3.1.2 Commissions may not issue any official recognition on behalf of the
City and Commissioners may not issue any official recognition in their
capacity as Commissioners.
3.1.3 Recognition may be issued only to individuals, organizations or
businesses that have a clear nexus to Diamond Bar.
3.1.4 Recognition will not be issued for campaigns or events contrary to
city policy, matters of politics, or for personal ideological or religious
beliefs.
3.1.5 The City Manager is authorized to implement an administrative
process to manage and track requests for recognition by the City
Council.
3.2 Certificates
3.2.1 Certificates are official documents of the City Council bearing the
signatures of the entire City Council.
3.2.2 Certificates may be awarded to recognize events and
achievements including, but not limited to:
8.1.a
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City Council Policy 2019-02 Effective Date: Page 2 of 3
3.2.2.1 Special events such as conferences, conventions, seminars,
and professional celebrations.
3.2.2.2 Milestones, achievements and celebrations.
3.2.2.3 Academic achievements (individual, group or team).
3.2.2.4 Athletic achievements (individual, group or team).
3.2.2.5 Acts of volunteerism or service.
3.2.2.6 Business grand openings and ribbon cuttings.
3.2.2.7 Any other event or achievement which, at the Mayor’s
discretion, merits a certificate.
3.3 Certificate Plaques
3.3.1 Certificate Plaques may be awarded to recognize events and
achievements with greater significance, including, but not limited to:
3.3.1.1 New Business of the Month.
3.3.1.2 Significant acts of volunteerism or service, including
Volunteer of the Year.
3.3.1.3 Individual or organization achievement or service by board
members or executive officers.
3.3.1.4 Honorable retirement of a City employee with more than
five years of service in Diamond Bar.
3.3.1.5 Any other event or achievement which, at the Mayor’s
discretion, merits a Certificate Plaque.
3.4 Proclamations
3.4.1 Proclamations are official documents of the City Council prepared
to commemorate or create awareness of a special occasion, event,
or issue. Proclamations are often presented at City Council meetings.
3.4.2 Proclamations do not constitute endorsement by the City.
3.5 City Tiles
3.5.1 City Tiles may be awarded to recognize the most significant events
and achievements, including, but not limited to:
8.1.a
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City Council Policy 2019-02 Effective Date: Page 3 of 3
3.5.1.1 Honorable completion of office by an elected official or
appointed City commissioner.
3.5.1.2 Legislators representing Diamond Bar.
3.5.1.3 Recognition of dignitaries.
3.5.1.4 Business of the month.
3.5.1.5 Miss Diamond Bar.
3.5.1.6 Honorable retirement of a City employee with more than ten
years of service in Diamond Bar.
3.5.1.7 Any other event or achievement which, at the Mayor’s
discretion, merits a City Tile.
3.6 Key to the City
3.6.1 The Key to the City is the City’s most prestigious honor and should be
issued with great discretion.
3.6.2 The Key to the City may be issued to recognize the following:
3.6.2.1 Achievements or acts that reflect positively on the City on a
state or national level.
3.6.2.2 Honorable retirement of City employee after a minimum of
twenty years of exemplary service.
4. References
4.1 This Policy supersedes City Council Policy C-3, Presentation of Certificates,
Plaques and City Tiles by City Council dated April 17, 1990.
8.1.a
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POLICY AND PROCEDURE------------------------------------------------------------------------------------------ NO. C-3
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number: C-3
Authority: City Council Minute Order
Effective: April 17, 1990
Revised:
CITY COUNCIL AGENDA PREPARATION
1. Purpose
To avoid confusion/conflicts in recognizing individuals/businesses for outstanding
achievements or honors attained by said individuals/businesses.
2. Provisions
When an individual/business is to be honored by the City, the following
guidelines will be followed in determining whether such honor merits a certificate,
plaque or City Tile. The guidelines are flexible inasmuch as the Mayor has the
discretion of awarding a different recognition than that indicated by the
guidelines. A City Tile is considered a very prestigious and honored award and,
as such, shall not be given out as often as certificates or plaques are awarded.
In establishing this policy, the following guidelines are provided for council/staff to
be used in determining the appropriate recognition to be presented:
a) City Certificate, reduced to 8 ½ x 11 size, shall be awarded in the following
instances:
- Spelling bee winners;
- Awards to school classes or student teams for completion of special
projects
- Any group or team achievement
- Attainment of Eagle Scout;
- Attainment of No. One in CIF – high school sports;
- Attainment of No. One in Region – league sports;
- Formation of leagues or volunteer committees/commissions for the
purpose of serving the community as a whole;
Any other achievement which, in the Mayor’s discretion, merits a
certificate.
PRESENTATION OF CERTIFICATES, PLAQUES AND
CITY TILES BY CITY COUNCIL
8.1.b
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POLICY AND PROCEDURE------------------------------------------------------------------------------------------ NO. C-3
Certificates encased in wooden frames shall be available to enhance standard 8½
x11 certificates at Council’s direction. Framed certificates may also be issued in lieu
of engraved plaques as indicated in Section 2b).
b) Engraved Plaques shall be awarded in the following instances:
- An individual retiring after providing service to the community as a whole;
- A citizen achieving something outstanding;
- New charity-type business opening within the City and operating or
achieving something significant in aiding the community as a whole;
- Volunteer of the year;
- Chamber of Commerce President;
- Newly-incorporated cities;
- Any other achievement which, in the Mayor’s discretion, merits a Plaque.
c) City Tiles shall be awarded in the following instances:
- Citizen of the year;
- Employee of the year – City personnel
- Officer and/or Firefighter of the year;
- Miss Diamond Bar;
- Honorable retirement of City employee after a minimum of five years’
service to the City;
- Recognition of visiting dignitaries;
- Recognition of Sister City representatives/dignitaries;
- Honorable completion of office by a Council Member;
- Legislators representing Diamond Bar
- Any other achievement which, in the Mayor’s discretion, merits a City Tile.
8.1.b
Packet Pg. 114
TO:
FROM:
ADDRESS:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
CITY CLERK
ORGANIZATION:
—= 1 _ DATE: .-H
AGENDA#!SUBJECT: f to
Optional)
PHONE:
(Optional)
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
gnature
This document is a public record subject to disclosure under the Public Records Act.
TO:
FROM:
ADDRESS:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
CITY CLERK
ORGANIZATION:
AGENDA#IS U BJ ECT:
DATE:—)O./'-(9
PHONE: Lo? `566 _05`�
(Optional) 1 ' (.Optional)
OtCIA
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
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