HomeMy WebLinkAbout080619 Agenda - Regular Meeting
City Council Agenda
Tuesday, August 6, 2019
Closed Session – 5:45 p.m., Room CC-8
Regular Meeting – 6:30 p.m.
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
CAROL HERRERA
Mayor
STEVE TYE
Mayor Pro-Tem
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
NANCY A. LYONS
Council Member
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins
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available for public inspection. If requested, the agenda will be made available in an alternative format to a person with
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item, please contact the City Clerk at (909) 839-7010 during regular business hours.
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
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the time the item is taken up by the Council. In addition, members of the public may, during the
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
August 06, 2019
Next Resolution No. 2019-35
Next Ordinance No. 02(2019)
CLOSED SESSION - 5:45 p.m., AQMD - Room CC-8
PUBLIC COMMENT:
PUBLIC EMPLOYEE PERFORMANCE EVALUTION PURSUANT TO
GOVERNMENT CODE SECTION 54957
TITLE: City Manager
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Jeanne Favreau-Sorvillo,
Diamond Bar United Church of Christ
ROLL CALL: Chou, Low, Lyons, Mayor Pro Tem
Tye, Mayor Herrera
APPROVAL OF AGENDA: Mayor
AUGUST 6, 2019 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificates of Recognition to the Diamond Bar Girls
Softball Teams.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting ag enda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, the Council generally cannot
take any action on items not listed on the posted agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENTS:
Under the Brown Act, members of the City Council may briefly respond to public
comments but no extended discussion and no action on such matters may take
place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Traffic and Transportation Commission – August 8, 2019 – 6:30 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.2 Planning Commission Meeting – August 13, 2019 – 6:30 p.m., Windmill
Community Room, 21810 Copley Drive.
5.3 City Council Meeting – August 20, 2019 – 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered b y the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
6.1 CITY COUNCIL MEETING MINUTES.
6.1.a Study Session of July 16, 2019.
6.1.b Regular Meeting of July 16, 2019.
Recommended Action: Approve.
AUGUST 6, 2019 PAGE 3
Requested by: City Clerk
6.2 PLANNING COMMISSION MEETING MINUTES.
6.2.a Regular Meeting of June 11, 2019.
Recommended Action: Receive and file.
Requested by: Community Development Department
6.3 RATIFICATION OF CHECK REGISTER DATED JULY 11, 2019
THROUGH JULY 31, 2019 TOTALING $3,172,185.23.
Recommended Action: Ratify the Check Register.
Requested by: Finance Department
6.4 TREASURER'S STATEMENT FOR JUNE 2019.
Recommended Action: Approve the Treasurer's Statement.
Requested by: Finance Department
6.5 PURCHASE ORDER WITH SCNG PRINTING FOR PRINTING AND
MAILING SERVICES FOR THE CITY NEWSLETTER AND
RECREATION GUIDE THROUGH JUNE 30, 2020.
Recommended Action: Approve and authorize the City Manager to issue a
Purchase Order with SCNG Printing in an amount not to exceed
$47,678.36.
Requested by: City Manager
6.6 NOTICE OF COMPLETION FOR THE CITYWIDE ARTERIAL
THERMOPLASTIC RE-STRIPING PROJECT (SUPERIOR PAVEMENT
MARKINGS, INC.).
Recommended Action: Approve, and authorize the Public Works Director
to sign the Notice of Completion.
Requested by: Public Works Department
6.7 SEWER SYSTEM MANAGEMENT PLAN (SSMP) AS REQUIRED BY
STATE WATER RESOURCES CONTROL BOARD (SWRCB) ORDER
NO. 2006-003.
Recommended Action: Approve and authorize the Director of Public
Works/City Engineer to certify the Updated Sewer System Management
Plan.
Requested by: Public Works Department
AUGUST 6, 2019 PAGE 4
7. PUBLIC HEARINGS:
7.1 FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
39-2019.
Recommended Action: Receive presentation, open Public Hearing,
receive testimony, close Public Hearing, discuss, and take the following
actions:
A. If a majority protest does not exist (i.e. a weighted majority of
ballots cast are in favor of the measure), adopt Resolution No. 2019-XX
(FORMATION) approving the revised Engineer's Report, Confirming the
Diagram and Assessment, and Ordering the levy of the Landscape
Assessment District No. 39-2019 Assessment for Fiscal Year 2019-20; or
B. If a majority protest does exist (i.e. a weighted majority of ballots
cast are in opposed of the measure), adopt Resolution No. 2019 -XX (NO
FORMATION) certifying the Results of the Ballot Proceeding for
Landscape Assessment District No. 39-2019.
Requested by: Public Works Department
8. COUNCIL CONSIDERATION:
8.1 AGREEMENT WITH THE REGIONAL CHAMBER OF COMMERCE-SAN
GABRIEL VALLEY FOR BUSINESS SUPPORT SERVICES THROUGH
FY2019-20.
Recommended Action: Approve and authorize the Mayor to sign the
Agreement with the Regional Chamber of Commerce-San Gabriel Valley.
Requested by: City Manager
8.2 VOLUNTEER RECOGNITION PROGRAM REVISIONS.
Recommended Action: Approve the revisions to the Volunteer Recognition
Program.
Requested by: Parks & Recreation Department
9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda #: 6.1
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MEETING MINUTES.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.1.a Study Session of July 16, 2019.
2. 6.1.b Regular Meeting of July 16, 2019.
6.1
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CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JULY 16, 2019
STUDY SESSION: M/Herrera called the Study Session to order at 5:00
p.m. in Room CC-8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Drive, Diamond Bar, CA 91765.
ROLL CALL: Council Members Chou, Low, Lyons, MPT/Tye,
M/Herrera
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; David
DeBerry, City Attorney; David Liu, Public Works Director; Ryan Wright, Parks and
Recreation Director; Christy Murphey, Recreation Superintendent; Anthony Jordan, Parks
Maintenance Superintendent; Marsha Roa, Public Information Manager; Cecilia Arellano,
Public Information Coordinator; and, Tommye Cribbins, City Clerk.
Also, Present, Jeff Scott with ICG Consultants, and, Ryan Hoak with PBLA Civil Engineer.
► TRANSACTIONS AND USE TAX MEASURE:
ACM/McLean discussed with the City Council the possibility of placing a local tax
measure on the ballot in order to increase revenues similar to the Transit
Occupancy Tax. These monies would stay local and could not be taken by any
other entity, regional, county or state. If Council wishes to proceed with the polling
effort, staff would enlist the services of a professional consultant that would conduct
scientifically valid polling work similar to what was done with the Transit Occupancy
Tax and bring those results back to Council for consideration before making any
decision about moving forward with a ballot measure. The results of that polling
would provide the Council with an indication of the support or opposition to the idea
and would also provide examples of what is important to the community.
M/Herrera asked if the polling would cost under $40,000.
ACM/McLean responded that it would be under $45,000 according to what staff has
been able to determine.
C/Low asked what contiguous cities are doing.
ACM/McLean said he was not aware whether any immediate neighboring cities
have taken any action to put something on the 2020 ballot. There is talk about the
County and Fire placing items on the ballot. In 2018 statewide, there were 58 cities
that put forth these measures, 52 or about 90 percent passed.
CM/Fox explained that if the measure were to pass at the 2020 election, the City
would not realize any revenue until FY 2021-2022. He is hearing from City Manager
groups that many of the cities in the San Gabriel Valley will be considering this for
the November 2020. He also indicated that Arcadia had a special election in June
and it passed.
C/Lyons noted that Glendora’s measure passed as well.
6.1.a
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JULY 16, 2019 PAGE 2 CC STUDY SESSION
M/Herrera asked if the Council would be designating these funds for specific uses .
ACM/McLean said that as a general tax measure, he believes the Council could
designate the use of the funds. Otherwise, it falls under Proposition 218.
CA/DeBerry explained that the Council could make statements about what the City
is planning to spend the money on and while it is not binding, the City should not
be to specific so it does not appear to be a “special” tax.
CM/Fox said that depending on the results, if they were favorable, it would help to
determine what the best message is to put out there to educate the community
about the measure. Many cities have promoted that “it is all ab out keeping the
money local”.
C/Low asked if the tax would apply to all uses or are there exclusions.
ACM/McLean responded that it is the same as any sales tax and that initial
estimates of the amount that would come to the City range from $2.7 to $3 million
based on current taxable sales.
Following discussion, Council unanimously concurred to table the Use Tax
Measure and not to proceed with polling at this time.
► HERITAGE PARK AND SUNSET CROSSING CONCEPTUAL DESIGNS:
PWD/Wright introduced Jeff Scott, consultant with ICG Consultants, and Ryan
Hoak with PBLA, Civil Engineer and presented staff’s report detailing the process
that brought the proposed projects to this point.
Heritage Park
Heritage Park was the First Transamerica Office in the 1950’s and 60’s. The
Community Center was renovated in September 1993 and is in need of further
updating. The park consists of 3.4 acres which was originally a Los Angeles County
park with amenities.
The initial survey resulted in feedback from 300 hundred residents that indicated
that what they would most like to see improved in order were 1) Tot Lot Equipment,
2) Picnic Areas, 3) Community center Improvements; 4) Park Landscaping; 5) Ball
Field; 6) Basketball Court and 7. ADA Accessibility.
When asked to rank the amenities that they would most like to see the City provide
at Heritage Park to meet their needs was: 1) All-inclusive playground, 2) Expand
6.1.a
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JULY 16, 2019 PAGE 3 CC STUDY SESSION
walking trail, 3) Exercise equipment, 4) Splash Pad, 5) Sports Courts, 6) Rock
Climbing and 7) Other.
In response to the survey question “How important is it to you and the members of
your household to have the following amenities at Heritage Park, the respondents
ranked them as follows from very important to somewhat important: 1) Trees and
Landscaping, 2) Community Center, 3) Open Space, 4) Picnic Areas, 5) Walking
Trail, 6) Outdoor Restroom, 7) Tot Lot Playgrounds, 8) Lighted Ballfields, 9) Splash
pad, and 10) Free WiFi.
Key Current Elements for Heritage Park include 1) ADA Accessibility, 2) Los
Angeles County Facilities, 3) Slope and Grade, 4) Multi-Use Community Park, and
5) Protecting Existing Trees.
In consideration all of the aforementioned survey results, PRD/Wright presented
Options 1 through 4 in order of cost estimates for construction and ongoing
maintenance for Council consideration and explained the details of each option.
Heritage Park Online Feedback from May 29 to June 21 results were as follows
beginning with the top choice: Option 4, Option 1, Option 2, and Option 3.
PRD/Wright explained the amenities as well as, construction costs and ongoing
maintenance costs.
MPT/Tye asked what would happen if nothing was done except improving the
baseball field at Heritage Park.
PRD/Wright stated that nothing would happen. However, if the decision was to
begin phasing modernizing the park, ADA would kick in and those issues would
need to be addressed from the parking lot to the picnic shelters to ballfield,
restrooms, etc.
Sunset Crossing Property
This park consists of about 2.83 acres that the City purchased for $727,000 in 2017
from the YMCA and the process for this property was the same as for Heritage
Park.
Survey Results were collected from 232 online surveys and 32 hard cop y surveys
of which 90 percent were Diamond Bar residents. Survey results from the question
“when considering parks and facilities in the community, what do you value the
most?” in order were as follows: 1) All-inclusive Amenities (for all ages), 2) Active
Sports (Fields & Courts), 3) Health & Exercise (Walking Paths & Par Course), 4)
Gathering Areas (Picnic Facilities & Park Benches), 5) Passive Open Space (Lawn
Areas & Hillsides), 6. Green Environments (Trees & Landscaping) and 7) Other.
6.1.a
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JULY 16, 2019 PAGE 4 CC STUDY SESSION
When asked what people believed were the prioritie s for the park the responses
were as follows: 1) Park Benches (95.95%), 2) Park Restroom (95.61%) 3)
Landscaping (95.11%), 4) Open Space (86.10%), 5) Picnic Areas (85.91%), 6)
Walking Trail (74.44%) 7) Tot Lots (73.87%), 8) Splash Water Feature (66.97%), 9)
Exercise Equipment – Par Course (65.14%), 10) Community Garden (53.64%), 11)
Basketball Court (53.39%), 12) Community Building (49.08%), 13) Pickle Ball Court
(44.00%), 14) Free Wi-Fi (42.79%) and 15) Tennis Courts (34.84%).
Key Elements of the park should include: 1) ADA accessibility, 2) “Park Poor”
Neighborhood, 3) YMCA and Pony Baseball, 4) Multi-Use Neighborhood Park and
5) Themed Play Equipment.
On May 16th, 43 residents attended the Sunset Crossing Workshop and indicated
their preferences. Of the four Options presented, 19 preferred Option 1, 20
preferred Option 2, 4 preferred Option 3 and zero preferred Option 4. Individual
online feedback resulted in the following: Option 1 – 97, Option 2 – 46, Option 4 –
16 and Option 3 – 13 (Total 172).
Next Steps:
1) Determine Park Funding Priority
2) Determine Preferred Option or Variation for Heritage Park
3) Determine Preferred Option or Variation for Sunset Crossing
4) Return to City Council in Fall for approval
Following Council discussion, the Council provided the following direction:
Sunset Crossing Park – Option 2 was identified as the preferred option based on
majority consensus.
Heritage Park – Council asked the consultant to do further ADA research and then
return with other possible options for consideration.
Public Comments: None.
ADJOURNMENT: With no further business to come before the City Council,
M/Herrera recessed the Study Session at 6:20 p.m. to the Regular Meeting.
________________________________
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of , 2019.
6.1.a
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JULY 16, 2019 PAGE 5 CC STUDY SESSION
_______________________________
CAROL HERRERA, Mayor
6.1.a
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MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JULY 16, 2019
CLOSED SESSION: 4:45 p.m., Room CC-8
► PUBLIC EMPLOYEE PERFORMANCE
EVALUATION PURSUANT TO GOVERNMENT
CODE SECTION 54957.
TITLE: CITY MANAGER
STUDY SESSION: 5:00 p.m., Room CC-8
► TRANSACTIONS AND USE TAX MEASURE
► HERITAGE PARK AND SUNSET CROSSING
CONCEPTUAL DESIGNS
Recessed to Regular Meeting at 6:20 p.m.
CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City
Manager; David DeBerry, City Attorney; Ken Desforges, IS Director; David Liu, Public
Works Director; Ryan Wright, Parks and Recreation Director; Dianna Honeywell,
Finance Director; Greg Gubman, Community Development Director; Marsha Roa,
Public Information Manager; Amy Haug, Human Resources and Risk Manager, and
Tommye Cribbins, City Clerk.
M/Herrera reported that tonight’s Closed Session was regarding the City Manager’s
annual Evaluation and that no reportable action was taken.
CM/Fox reported that tonight’s Study Session topics included discussion of a potential a
Transaction and Use Tax measure, and that following discussion the Council concurred
to table the matter. The second item was related to conceptual designs for Heritage
and Sunset Crossing Parks. It was Council’s consensus to prioritize conceptual designs
for Sunset Crossing Park and selected a preferred Option 2. With respect to Heritage
Park, staff was instructed to do more research on ADA Accessibility requirements of the
existing facilities and report back to the Council.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: None provided.
ROLL CALL: Council Members Chou, Low, Lyons, Mayor Pro Tem
Tye and Mayor Herrera.
6.1.b
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JULY 16, 2019 PAGE 2 CITY COUNCIL
APPROVAL OF AGENDA: M/Herrera announced that Public Hearing Item 7.1
related to the Landscape Assessment District No. 41-2019 would be moved to the front
of Item No. 5 Schedule of Events.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
3. PUBLIC COMMENTS:
Allen Wilson referred to Consent Calendar Item 6.9 and asked that the Council
provide more information to the public. In addition, it came to his attention that a
YouTube video was uploaded in April 2019 and expressed concern with the
City’s response.
Pui Ching Ho, Librarian, Diamond Bar Library, spoke about events and programs
available at the library during July.
4. RESPONSE TO PUBLIC COMMENTS: None.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park – July 17, 2019 – Yachty by Nature (70’s and 80’s) –
6:30 p.m. to 8:00 p.m. and Movies Under the Stars featuring Incredibles 2
– Immediately following the Concert, Sycamore Canyon Park, 22930
Golden Springs Drive.
5.2 Planning Commission – July 23, 2019 – 6:30 p.m., Windmill Community
Room, 21810 Copley Drive.
5.3 Concerts in the Park – July 24, 2019 – Upstream (Caribbean) – 6:30 p.m.
to 8:00 p.m. and Movies Under the Stars featuring Spider-Man: into the
Spider-Verse (2018) – Immediately following the Concert – Sycamore
Canyon Park, 22930 Golden Springs Drive.
5.4 Parks and Recreation Commission Meeting – July 25, 2019 – 6:30 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.5 Concerts in the Park – July 31, 2019 – Cold Duck – (R&B Variety) – 6:30
p.m. to 8:00 p.m., and Movies Under the Stars” featuring Ralph Breaks the
Internet – immediately following the Concert – Sycamore Canyon Park,
22930 Golden Springs Drive.
5.6 City Council Meeting – August 6, 2019 – 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
7. PUBLIC HEARINGS:
6.1.b
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JULY 16, 2019 PAGE 3 CITY COUNCIL
7.1 FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
41-2019:
CM/Fox stated that tonight’s Public Hearing is the conclusion of the
balloting process that allows property owners in the proposed Assessment
District No. 41-2019 to decide if an increased assessment should be
approved to fund the proposed district and explained the process for the
public hearing.
It was further indicated that all ballots must be received prior to the close
of the Public Comment portion of the meeting and explained the process
to obtain a replacement ballot if necessary.
John Bliss, City Assessment Engineer stated that this is the final step in
the proposed assessment for Diamond Bar District No. 41. He reminded
everyone that the services provided for this particular assessment district .
He noted the two types of properties in the assessment – single family
homes and condominiums. The single-family home rate is $501.09 per
year and the condo rate is $461. Ballots were mailed to 554 parcels along
with information to educate property owners so that they c ould make an
informed decision on whether they want to increase the assessment or
keep it at the current rate. There were a couple of community meetings
that were well-attended and he is satisfied that folks should be able to
make a decision. There were over 180 ballots returned which is a good
return rate for this type of project.
Mr. Bliss stated that there is a typo on staff’s report in the Council packet
on Page 278. The first sentence of the third paragraph should read: “The
continuing operational deficit for the district is an unintended burden on
the City’s General Fund, which is now subsidizing the cost of maintaining
the improvements.” He wanted to clarify that the City’s General Fund is
currently subsidizing those improvements and the point of this ballotin g is
to no longer have that go forward. If the assessment is passed
approximately $281,000 would be added to the district to provide these
services.
M/Herrera opened the Public Hearing for Public Comment.
With no one present to speak on this item, M/Herrera closed Public
Comments.
M/Herrera asked if there were any questions from the City Council
regarding the process to which the response was “no.”
M/Herrera issued the final call for ballots for the proposed Landscape
Assessment and asked if there were any last ballots to be turned in.
Observing no response, M/Herrera called for a motion to close the Public
6.1.b
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JULY 16, 2019 PAGE 4 CITY COUNCIL
Comment portion of the Public Hearing.
MPT/Tye moved, C/Chou seconded, to close the Public Comment portion
of the Public Hearing. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
M/Herrera declared the Public Comment portion of the Public Hearing
closed.
M/Herrera directed the City Clerk as the official tabulator, to begin the
tabulation of the ballots and announced that this Public Hearing would be
continued to later this evening.
M/Herrera then asked the City Manger to continue the meeting with the
Consent Calendar.
6. CONSENT CALENDAR: C/Lyons moved, MPT/Tye seconded, to
approve the Consent Calendar as presented with asking staff to provide a brief
comment regarding Item 6.9 and C/Chou pulling Item 6.7 for separate
consideration. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MEETING MINUTES:
6.1a REGULAR MEETING OF JUNE 18, 2019 – as amended.
6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES:
6.2a REGULAR MEETING OF MAY 14, 2019.
6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MEETING MINUTES:
6.3a REGULAR MEETING OF APRIL 11, 2019.
6.4 RATIFIED CHECK REGISTER DATED JUNE 13, 2019 THROUGH JULY
10, 2019 TOTALING $3,919,314.24.
6.5 APPROVED TREASURER’S STATEMENT FOR MAY 2019.
6.1.b
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6.6 THIRD AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
WITH DIANA CHO AND ASSOCIATES TO PROVIDE COMMUNITY
DEVELOPMENT BLOCK GRANT LABOR AND CONTRACT
COMPLIANCE SERVICES THROUGH JUNE 30, 2020.
6.8 APPROVED SECURITY SERVICES AGREEMENT WITH ABSOLUTE
INTERNATIONAL SECURITY, INC. THROUGH JUNE 30, 2020.
6.9 ADOPTED RESOLUTION NO. 2019-30 ESTABLISHING AN
ALTERNATIVE RETIREMENT SYSTEM IN LIEU OF SOCIAL SECURITY
FOR PART-TIME, TEMPORARY AND SEASONAL EMPLOYEES.
HRRM/Haug explained that the proposed item would reduce City costs
while providing a more attractive retirement savings option to part time
non-benefited employees. The City currently has approximately 60 part
time seasonal employees.
HRRM/Haug went into how this plan would benefit both the part-time
employees and the City. The City would no longer be required to make the
6.2 percent Social Security contribution, resulting in significant annual
savings. There are significant benefits for the employee which includes
slightly higher take-home pay because the contributions made to the
alternative retirement system are made on a pre -tax basis and not an
after-tax basis; the employee is immediately 100 percent vested in their
investment plan; and there is no waiting period as is required by Social
Security. The plan is portable f or the employee and upon separation from
City service, the employee can choose to leave th eir money in the plan,
cash out their contributions, or roll it over into another qualified investment
plan. The City would pay the $25 annual per participant fee. The
transition to an alternative retirement system is expected to result in first-
year savings of $34,680 and annual savings of $46,240 thereafter as well
as, a projected 10-year savings of over $450,000 which would help
provide offsets to the mandatory minimum wage increases as required by
the State of California that the City has been experiencing since 2017 and
will continue to experience for the next couple of years.
HRMR/Haug clarified and confirmed for C/Low the benefits previously
outlined.
C/Lyons felt this was a win-win proposition for the City and employees.
6.10 APPROVED FOURTH AMENDMENT TO THE MAINTENANCE
SERVICES AGREEMENT TO PROVIDE GRAFFITI ABATEMENT
SERVICES THROUGH JUNE 30, 2020.
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6.11 APPROVED STATEWIDE PARK DEVELOPMENT AND COMMUNITY
REVITALIZATION PROGRAM GRANT (PROPOSITION 8)
APPLICATIONS FOR THE FUTURE NEW PARK AT 22555 SUNSET
CROSSING ROAD AND REHABILITATION PROJECT AT HERITAGE
PARK, 2900 S. BREA CANYON ROAD:
A. ADOPTED RESOLUTION NO. 2019-31 APPROVING THE FILING OF
A STATEWIDE PARK DEVELOPMENT AND COMMUNITY
REVITALIZATION PROGRAM GRANT APPLICATION FOR THE
FUTURE PARK AT 22555 SUNSET CROSSING ROAD IN THE
AMOUNT OF $5 MILLION AND AUTHORIZED THE CITY MANAGER
OR HIS DESIGNEE, TO EXECUTE AND SUBMIT ALL DOCUMENTS
NECESSARY TO SUBMIT AN APPLICATION, ACCEPT,
ADMINISTER AND EXPEND THE GRANT FUNDING; AND,
B. ADOPTED RESOLUTION NO. 2019-32 APPROVING THE FILING OF
A STATEWISE PARK DEVELOPMENT AND COMMUNITY
REVITALIZATION PROGRAM GRANT APPLICATION FOR THE
HERITAGE PARK REHABILITATION PROJECT AT 2900 S. BREA
CANYON ROAD IN THE AMOUNT OF $6 MILLION, AND
AUTHORIZED THE CITY MANAGER OR HIS DESIGNEE, TO
EXECUTE AND SUBMIT ALL DOCUMENTS NECESSARY TO
SUBMIT AN APPLICATION, ACCEPT, ADMINISTER AND EXPEND
THE GRANT FUNDING.
6.12 ADOPTED RESOLUTION NO. 2019-33 APPROVING THE DESIGN AND
PLANS FOR THE AREA 7 RESIDENTIAL AND COLLECTOR STREETS
AND DIAMOND BAR BOULEVARD STREET REHABILITATION FROM
MOUNTAIN LAUREL WAY TO CLEAR CREEK CANYON DRIVE
PROJECT.
6.13 APPROVED FIRST AMENDMENT TO THE CITY’S STANDARD
SOFTWARE PURCHASE AND LICENSE AGREEMENT, FOR THE
INSTALLATION AND IMPLEMENTATION OF AN ADAPTIVE TRAFFIC
CONTROL SYSTEM (ATCS) WITH SIEMENS MOBILITY, INC.
6.14 CONSULTING SERVICES AGREEMENT WITH RICHARD FISHER
ASSOCIATES FOR THE DESIGN OF THE CANYON LOOP MULTI-USE
TRAIL PROJECT AS FOLLOWS:
A. APPROPRIATED $12,780 OF THE PARK DEVELOPMENT FUNDS
AND $12,780 OF THE HABITAT CONSERVATION GRANT FOR THE
CANYON LOOP MULTI-USE TRAIL PROJECT DESIGN; and,
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JULY 16, 2019 PAGE 7 CITY COUNCIL
B. APPROVED AND AUTHORIZED THE MAYOR TO SIGN THE
CONSULTING SERVICES AGREEMENT WITH RICHARD FISHER
ASSOCIATES IN THE AMOUNT OF $68,691, PLUS A
CONTINGENCY AMOUNT OF $6,869 TO BE APPROVED BY THE
CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF
$75,560.
ITEMS REMOVED FROM CONSENT CALENDAR:
6.7 APPROVE FOURTH AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH SJC3 CONSULTING, INC. (“SJC3”), TO
ADMINISTER THE CITY’S HOME IMPROVEMENT PROGRAM (HIP)
FOR FY 2019-2020.
C/Chou asked why the program is not more widely advertised and asked
that staff explain more about the program and who is eligible to apply for
HIP.
CM/Fox explained that the Home Improvement Program is available for
qualifying low and moderate-income homeowners and provides up to a
$20,000 interest-free loan to be able to take care of deferred maintenance
and property maintenance issues. The program is funded through the
City’s CDBG (Community Development Block Grant) federal program and
is not repayable until the homeowner either sells the home or refinances
the property. Information is available on the Community Development
Department website. There is a qualifying process because it is limited to
low- and moderate-income households. Anyone interested can contact
City Hall. In addition, flyers are distributed at the senior center and can be
found in a display rack at the City Hall.
C/Chou moved, C/Low seconded, to approve Consent Calendar Item 6.7
as presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. COUNCIL CONSIDERATION: None.
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou said he and his family have been enjoying Concerts in the Park. The
July 3rd concert was fantastic and well-executed and well attended. He would
encourage the Council to continue with this program on an annual basis. He
thanked staff for putting together all of the information for tonight’s Study Session
6.1.b
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JULY 16, 2019 PAGE 8 CITY COUNCIL
to allow the Council to make an informed decision.
C/Low congratulated M/Herrera for an excellent State of the City address last
month. M/Herrera gave a great speech and attendees enjoyed great food and
great decorations. She thanked staff for putting on a nice program, especially
the video which was a highlight of the presentation. On June 22 she welcomed
AIG Financial Services to Diamond Bar who will be bringing about 50 employees
into the community and the City is grateful that they are investing in Diamond
Bar. The Concerts in the Park are great fun. The July 3 rd concert was a nice
alternative to the July 4th celebration. As usual, Parks and Rec staff did a great
job. The volunteers, musicians, community groups, Volunteens, law enforcement
personnel, Volunteer Patrol and the wonderful audiences that participate make
the Concerts a special event and she hopes to see everyone at the park
tomorrow evening.
C/Lyons echoed C/Low’s comments about the State of the City which was a
great job by M/Herrera and City staff. Everything was great and the video was
topnotch. For all who were not there or did not see it, there is a portion of the
video that is Tres Hermanos Ranch. She encouraged everyone to visit the City’s
website, click on City Council and click on State of the City and watch the
YouTube video. It has come to her attention from the Los Angeles County Fair
Committee that they are changing the way in which cities participate in the fair by
discontinuing sponsorship of the Community Hero Rec eption and Parade. Every
year the City Council has honored community he ro’s for Diamond Bar at this
reception and with the parade. Unfortunately, that may not happen this year and
because the City Birthday Party has been moved to every five years. So, if the
City does not make some kind of adjustment the hero’s will be reco gnized every
five years. She felt it was a good idea to have the Special Events Committee
reconvene to discuss this issue to see if a recognition event could be coupled
with another annual event if Council would be open to that.
M/Herrera said the Council will reconvene the Special Event Committee
consisting of M/Herrera and C/Lyons and staff. CM/Fox said he would be happy
to schedule a meeting with the Special Events Committee to discuss this matter.
C/Lyons continued congratulating hometown gal Alex Morgan and the US
Women’s Soccer Team for winning the World Cup and Alex for winning the Silver
Boot. She hopes to see everyone tomorrow evening at Concerts in the Park.
MPT/Tye said Concerts in the Park have been wonderful events. Tomorrow
night’s concert is sponsored by the Diamond Bar Commun ity Foundation which
has done so many things in the community. In Se ptember they will host the
Beerfest and next March the 5th Annual Fun/Run Walk. The Foundation does so
much for the community that is not well publicized. Anyone who is interested in
being involved can call 839-7000 and ask for Anthony Santos, the City’s liaison
to the Diamond Bar Community Foundation.
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JULY 16, 2019 PAGE 9 CITY COUNCIL
M/Herrera thanked staff for putting together the Mayor’s State of the City. The
video was absolutely fabulous and so many people comp limented staff on how
well it was done and how interesting it was and it was muc h, much better than
listening to her read a bunch of pages. The video kept everyone’s attention. It
was an A plus success. The July 3rd Patriotic Concert was a lot of fun. There
were so many kids and moms and dads walking around with painted faces.
Everyone had a great time and there were a lot of booths alon g the back of the
park. Everyone said it was a really great event. Than k you to Parks and Rec
staff for all of the hard work they put into making this a successful event.
RECESS: M/Herrera recessed the Regular Meeting at 7:30 p.m.
RECONVENE: M/Herrera reconvened the meeting at 7:41 p.m.
7. PUBLIC HEARINGS (Continued):
7.1 FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
41-2019:
M/Herrera asked City Clerk Tommye Cribbins to read the results of the
ballot for the record.
CC/Cribbins stated that the ballot results of the new Landscape
Assessment District No. 41-2019 are as follows with the complete results
displayed on the overhead.
As determined by the ballots cast and weighted according to the amount
of assessments for each parcel, 25.30 percent of the property owners cast
ballots in support of the 2019 District and 74.70 percent of the property
owners cast ballots in opposition of the 2019 District.
C/Chou moved, C/Lyons seconded, to Adopt Resolution No. 2019-34
(NO-FORMATION) Certifying the Results of the Ballot Proceeding for
Landscape Assessment District No. 41-2019. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned
the Regular City Council Meeting at 7:44 p.m.
_____________________________________
TOMMYE CRIBBINS, CITY CLERK
6.1.b
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JULY 16, 2019 PAGE 10 CITY COUNCIL
The foregoing minutes are hereby approved this ____ day of , 2019.
CAROL HERRERA, MAYOR
6.1.b
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Agenda #: 6.2
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PLANNING COMMISSION MEETING MINUTES.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Receive and file.
FINANCIAL IMPACT:
None.
BACKGROUND:
It is the practice to provide the City Council with approved Commission meeting
minutes. The Planning Commission minutes of June 11, 2019, have been approved
and are being transmitted to the Council for your information.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.2.a Regular Meeting of June 11, 2019.
6.2
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6.2.a
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6.2.a
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6.2.a
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Agenda #: 6.3
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED JULY 11, 2019
THROUGH JULY 31, 2019 TOTALING $3,172,185.23.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $3,172,185.23.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated July 11, 2019 through July 31,
2019 totaling $3,172,185.23 is being presented for ratification. All payments have been
made in compliance with the City’s purchasing policies and procedures, and have been
reviewed and approved by the appropriate departmental staff . The attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
6.3
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REVIEWED BY:
Attachments:
1. 6.3.a Check Register Affidavit 8-6-2019
2. 6.3.b Check Register 8-6-2019
6.3
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6.3.a
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SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 129991 07/17/19 ABFPRINT ABF PRINTING & MARKETING 1155515 PRINT SVCS-SMART GRDN 0.00 224.2610100 129992 07/17/19 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-CITY HALL 0.00 325.0010100 129992 07/17/19 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-LIBRARY 0.00 107.00TOTAL CHECK 0.00 432.0010100 129993 07/17/19 GOVPARTN CARTEGRAPH SYSTEMS, INC 0014070 REQUEST PARTNER SVCS 0.00 3,500.0010100 129994 07/17/19 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 173.0110100 129994 07/17/19 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 173.0110100 129994 07/17/19 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 86.51TOTAL CHECK 0.00 432.5310100 129995 07/17/19 CONSTHAR CONSTRUCTION HARDWARE CO 5405333 AUXILLARY HRDWARE-DBC 0.00 3,360.3810100 129996 07/17/19 DAYNITEC DAY & NITE COPY CENTER 0015510 PRINT SVCS-ANNL BDGT 0.00 158.5010100 129997 07/17/19 DFSFLOOR DFS FLOORING LP 0015333 CARPET MAINT SVCS-DBC 0.00 2,200.0010100 129998 07/17/19 DSA DIVISION OF THE STATE AR 133 APR-JUN 19-SB1186 FEE 0.00 233.6010100 129999 07/17/19 DMPR4LLC DMPR 4 LLC 0014030 LATE FEES-JULY 2019 0.00 105.0010100 129999 07/17/19 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL UNITS 0.00 1,775.00TOTAL CHECK 0.00 1,880.0010100 130000 07/17/19 EXTERIOR EXTERIOR PRODUCTS INC 0015350 INSTALL/REMOVE-BANNER 0.00 318.1910100 130000 07/17/19 EXTERIOR EXTERIOR PRODUCTS INC 0015350 BANNERS-CONCERTS 0.00 2,884.2510100 130000 07/17/19 EXTERIOR EXTERIOR PRODUCTS INC 0015556 INSTALL/REMOVE-FLAGS 0.00 5,500.0010100 130000 07/17/19 EXTERIOR EXTERIOR PRODUCTS INC 0015350 INSTALL/REMOVE-BANNER 0.00 7,491.64TOTAL CHECK 0.00 16,194.0810100 130001 07/17/19 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-ANALOG EMERG 0.00 775.0010100 130001 07/17/19 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-ANALOG C/HLL 0.00 346.14TOTAL CHECK 0.00 1,121.1410100 130002 07/17/19 GATESEDU GATES EDUCATION INC 001 DEP REFUND-PL 14-0114 0.00 1,913.0810100 130003 07/17/19 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES-JULY 0.00 1,586.4010100 130004 07/17/19 GOVCONNE GOVCONNECTION INC 5304070 NETWORK MAINT SVC-DBC 0.00 4,931.3510100 130005 07/17/19 GRANICUS GRANICUS INC 0014070 CIVIC STREAMING-AGNDA 0.00 13,549.6810100 130006 07/17/19 GJSINC GUARANTEED JANITORIAL SE 0015556 JANITORAIL SVCS-JUNE 0.00 1,358.9510100 130006 07/17/19 GJSINC GUARANTEED JANITORIAL SE 0015333 JANITORIAL SVCS-JUNE 0.00 3,868.2010100 130006 07/17/19 GJSINC GUARANTEED JANITORIAL SE 0014093 JANITORIAL SVCS-JUNE 0.00 6,874.46TOTAL CHECK 0.00 12,101.6110100 130007 07/17/19 GUTIROBE ROBERT GUTIERREZ 001 FACILITY REFUND-DBC 0.00 363.0010100 130008 07/17/19 HARRISCO HARRIS COMPUTER SYSTEMS 0014070 ANNL SOFTWARE MAINT 0.00 29,885.426.3.bPacket Pg. 30
SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130009 07/17/19 WHITECAP HDS WHITE CAP CONST SUPP 0015556 SUPPLIES-PARKS 0.00 328.4910100 130010 07/17/19 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015350 SUPPLIES-REC 0.00 400.4410100 130010 07/17/19 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015333 SUPPLIES-DBC 0.00 52.7910100 130010 07/17/19 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015350 SUPPLIES-REC 0.00 235.52TOTAL CHECK 0.00 688.7510100 130011 07/17/19 JKCONSTR JK CONSTRUCTION 1255215 CDBG HOME IMPROVENT 0.00 20,000.0010100 130011 07/17/19 JKCONSTR JK CONSTRUCTION 1255215 RETENTIONS PAYABLE 0.00 -1,000.00TOTAL CHECK 0.00 19,000.0010100 130012 07/17/19 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS-JULY 0.00 3,000.0010100 130013 07/17/19 JOHNLHUN JOHN L HUNTER & ASSOC. I 0015510 PROF.SVCS-STORMWATER 0.00 1,343.7510100 130014 07/17/19 JONESKEV KEVIN D JONES 0015551 PROF.SVCS-SR 57/60 0.00 4,000.0010100 130015 07/17/19 FASTSIGN K7 ENTERPRISES 5405556 SIGNS-MAPLE HILL PK 0.00 483.8810100 130016 07/17/19 KNOWBE4 KNOWBE4 INC 0014070 SECURITY TRNG-FY19/20 0.00 2,574.0010100 130017 07/17/19 LANDSEND LANDS’ END INC 0015333 STAFF SHIRTS-DBC 0.00 2,986.6210100 130017 07/17/19 LANDSEND LANDS’ END INC 0015350 STAFF SHIRTS-REC 0.00 4,654.69TOTAL CHECK 0.00 7,641.3110100 130018 07/17/19 LINHUILI HUILING LIN 001 RECREATION REFUND 0.00 84.0010100 130019 07/17/19 LOOMIS LOOMIS 0014050 COURIER SVCS-C/HALL 0.00 635.3810100 130019 07/17/19 LOOMIS LOOMIS 0015333 COURIER SVCS-DBC 0.00 635.38TOTAL CHECK 0.00 1,270.7610100 130020 07/17/19 LACASSES LOS ANGELES COUNTY ASSES 0014070 SBF ABSTRACT DATA-GIS 0.00 64.0010100 130021 07/17/19 LACPUBWK LOS ANGELES COUNTY PUBLI 0015510 SSMP SVCS-MAY 2019 0.00 520.9210100 130022 07/17/19 LATIMES LOS ANGELES TIMES 0014030 SUBSCRIPTION RENEWAL 0.00 122.0110100 130023 07/17/19 POSTNET LW POSTNET INC 1605516 PRINT SVCS-USED OIL 0.00 380.7810100 130024 07/17/19 MCECORPO MCE CORPORATION 0015554 VEGETATION CONTROL-JU 0.00 12,704.9410100 130025 07/17/19 MMASC MMASC 0014030 WINTER FORUM-D ALLEN 0.00 110.0010100 130026 07/17/19 MNSENGIN MNS ENGINEERS INC 2505510 DBB STREETSCAPE DESGN 0.00 962.5010100 130027 07/17/19 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS-JUL 19 0.00 78.7510100 130028 07/17/19 MTCALVAR MT CALVARY LUTHERAN SCHO 0015350 GYM RENTAL-YOUTH SCCR 0.00 4,125.0010100 130029 07/17/19 NELSCARL CARL NELSON 0015350 BAND-CONCERT IN PARK 0.00 1,600.0010100 130030 07/17/19 ONWARDEN ONWARD ENGINEERING 2505510 REHAB-MT LAUREL/C/CRK 0.00 2,210.006.3.bPacket Pg. 31
SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130030 07/17/19 ONWARDEN ONWARD ENGINEERING 2505510 REHAB-AREA 7 RESIDENT 0.00 4,250.00TOTAL CHECK 0.00 6,460.0010100 130031 07/17/19 OPENGOVI OPENGOV INC 0014070 ANNL MAINT SVCS-19/20 0.00 32,450.0010100 130032 07/17/19 PSI PROTECTION ONE INC 0014093 ALARM SVCS-C/HALL 0.00 42.4010100 130033 07/17/19 PUBLICST PUBLIC STORAGE #23051 0014030 STORAGE SVCS-#2108 0.00 457.0010100 130034 07/17/19 RAYCOMDA RAYCOM DATA TECHNOLOGIES 0014030 SCANNING SVCS-FY18/19 0.00 2,884.8110100 130035 07/17/19 REACHSPO REACH SPORTS MARKETING G 0014070 REACH PLAYER LICENSE 0.00 2,500.0010100 130036 07/17/19 REGIONAL REGIONAL CHAMBER OF COMM 0014096 SVC CONTRACT-MAY/JUNE 0.00 2,000.0010100 130037 07/17/19 ROSSCREA ROSS CREATIONS 0015350 SOUND SYS-CONCERTS 0.00 750.0010100 130038 07/17/19 SJC3CONS SJC 3 CONSULTING INC 1255215 HIP ADMIN SVCS-JAN-AP 0.00 6,880.0010100 130039 07/17/19 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MAINT & LITTER REMOVA 0.00 2,575.0010100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 90.0610100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 92.3110100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-LARKSTONE 0.00 128.5910100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 218.1810100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 411.1610100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 11.4110100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-WASHINGTON 0.00 16.4510100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 22.8210100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 2,479.2010100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECT SVCS-DBC 0.00 7,964.9910100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 772.3610100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 167.5710100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 65.9210100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 84.2510100 130040 07/17/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 116.25TOTAL CHECK 0.00 12,641.5210100 130041 07/17/19 SPARKLET SPARKLETTS 0014030 EQ RENTAL-CITY HALL 0.00 3.9910100 130041 07/17/19 SPARKLET SPARKLETTS 0014030 WATER SUPPLIES-C/HALL 0.00 339.72TOTAL CHECK 0.00 343.7110100 130042 07/17/19 SQBOXSOL SQBOX SOLUTIONS LTD 0014070 ANNL MAINT SVCS-19/20 0.00 3,100.0010100 130043 07/17/19 STERICYC STERICYCLE INC 1155515 HHW COLLECTIONS-C/H 0.00 371.8510100 130043 07/17/19 STERICYC STERICYCLE INC 1155515 HHW COLLECTIONS-DBC 0.00 544.28TOTAL CHECK 0.00 916.1310100 130044 07/17/19 TASC TASC 0014060 FLEX ADMIN SVCS 0.00 112.3210100 130045 07/17/19 TAITDAVI THE TAIT GROUP INC 0015551 CONSULTANT SVCS-57/60 0.00 2,000.006.3.bPacket Pg. 32
SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130046 07/17/19 JACKSONS TRADITIONAL AUTO SUPPLY 5205230 VEH MAINT-P/WORKS 0.00 153.5010100 130046 07/17/19 JACKSONS TRADITIONAL AUTO SUPPLY 5205230 VEH MAINT-P/WORKS 0.00 8.0710100 130046 07/17/19 JACKSONS TRADITIONAL AUTO SUPPLY 5205230 MEMO CREDIT-P/WORKS 0.00 -71.12TOTAL CHECK 0.00 90.4510100 130047 07/17/19 ULINEINC ULINE INC 0014440 SUPPLIES-EMER PREP 0.00 472.6410100 130048 07/17/19 URMINC UNITED RECORDS MANAGEMEN 0014070 OFF-SITE STORAGE-I.T. 0.00 594.0010100 130049 07/17/19 VERIZONW VERIZON WIRELESS 0014070 CELL CHRGS-PW/CS/CD 0.00 1,446.5610100 130050 07/17/19 VLASICHD DENNIS VLASICH 5304070 CONSULTING SVCS-I.T. 0.00 562.7610100 130051 07/17/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 692.3110100 130051 07/17/19 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES-PARKS 0.00 48.9210100 130051 07/17/19 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-C/HALL 0.00 23.8210100 130051 07/17/19 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 336.7610100 130051 07/17/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 536.70TOTAL CHECK 0.00 1,638.5110100 130052 07/17/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 19-063 0.00 600.0010100 130052 07/17/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 19-997 0.00 800.0010100 130052 07/17/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 16-257 0.00 1,400.0010100 130052 07/17/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 16-2576 0.00 -252.0010100 130052 07/17/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 2019-997 0.00 -144.0010100 130052 07/17/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 2019-63 0.00 -108.0010100 130052 07/17/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 19-997 0.00 144.0010100 130052 07/17/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 16-257 0.00 252.0010100 130052 07/17/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 19-063 0.00 108.00TOTAL CHECK 0.00 2,800.0010100 130053 07/24/19 AOS ADVANCED OFFICE 0014070 COPY CHARGES-MAY/JUN 0.00 679.3210100 130054 07/24/19 AGGCOMWE AGRICULTURAL COM WGHTS & 1395539 WEED ABATEMENT SVCS 0.00 15.0010100 130054 07/24/19 AGGCOMWE AGRICULTURAL COM WGHTS & 1395539 WEED ABATEMENT SVCS 0.00 28,657.92TOTAL CHECK 0.00 28,672.9210100 130055 07/24/19 AVENTISS AVENTIS SYSTEMS INC 5304070 SERVER REPLACEMENT 0.00 15,982.0810100 130055 07/24/19 AVENTISS AVENTIS SYSTEMS INC 5304070 SERVER STORAGE-C/HALL 0.00 20,705.50TOTAL CHECK 0.00 36,687.5810100 130056 07/24/19 BALDWINC CAROLE BALDWIN 0015350 CONTRACT CLASS-SUMMER 0.00 231.6010100 130057 07/24/19 BESTLTG BEST LIGHTING PRODUCTS 0014093 MAINT SVCS-CITY HALL 0.00 103.6910100 130057 07/24/19 BESTLTG BEST LIGHTING PRODUCTS 1385538 MAINT SVCS-DIST 38 0.00 153.6910100 130057 07/24/19 BESTLTG BEST LIGHTING PRODUCTS 0015333 MAINT SVCS-DBC 0.00 210.6510100 130057 07/24/19 BESTLTG BEST LIGHTING PRODUCTS 0015556 MAINT SVCS-PARKS 0.00 1,060.53TOTAL CHECK 0.00 1,528.5610100 130058 07/24/19 BIOCONTR BIO CONTRACTORS INC 1155515 SMART GARDENING-JULY 0.00 600.0010100 130059 07/24/19 BLACKMAN HAILE BLACKMAN 0015350 BAND-CONCERT IN PARK 0.00 1,400.006.3.bPacket Pg. 33
SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130060 07/24/19 BREAUXKA KATHY BREAUX 0015350 CONTRACT CLASS-SUMMER 0.00 486.0010100 130061 07/24/19 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-HERITAGE 0.00 320.6510100 130061 07/24/19 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-DBC 0.00 453.1010100 130061 07/24/19 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-PANTERA 0.00 50.3410100 130061 07/24/19 BULLSEYE BULLSEYE TELECOM INC 0014070 PH.SVCS-CITY HALL 0.00 701.70TOTAL CHECK 0.00 1,525.7910100 130062 07/24/19 CDTFA CALIFORNIA DEPT OF TAX A 115 APR-JUN USED TAX 0.00 79.1210100 130062 07/24/19 CDTFA CALIFORNIA DEPT OF TAX A 001 APR-JUN 19 SALES TAX 0.00 1,158.4310100 130062 07/24/19 CDTFA CALIFORNIA DEPT OF TAX A 001 APR-JUN 19 SALES TAX 0.00 26.4510100 130062 07/24/19 CDTFA CALIFORNIA DEPT OF TAX A 001 APR-JUN 19 SALES TAX 0.00 37.00TOTAL CHECK 0.00 1,301.0010100 130063 07/24/19 CALPELRA CALPELRA 0014030 H/R TRNG-MCLEAN 0.00 435.0010100 130064 07/24/19 CERTITRA CERTIFIED TRANSPORTATION 1125350 SHUTTLE SVCS-CONCERTS 0.00 573.7910100 130064 07/24/19 CERTITRA CERTIFIED TRANSPORTATION 1125350 SHUTTLE SVCS-CONCERTS 0.00 573.7910100 130064 07/24/19 CERTITRA CERTIFIED TRANSPORTATION 1125350 SHUTTLE SVCS-CONCERTS 0.00 573.7910100 130064 07/24/19 CERTITRA CERTIFIED TRANSPORTATION 1125350 SHUTTLE SVCS-CONCERTS 0.00 573.7910100 130064 07/24/19 CERTITRA CERTIFIED TRANSPORTATION 1125350 SHUTTLE SVCS-CONCERTS 0.00 573.7910100 130064 07/24/19 CERTITRA CERTIFIED TRANSPORTATION 1125350 SHUTTLE SVCS-CONCERTS 0.00 573.79TOTAL CHECK 0.00 3,442.7410100 130065 07/24/19 CERVROOF CERVANTES ROOFING 001 REFUND-C/D DEPOSIT 0.00 250.0010100 130066 07/24/19 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS-JUNE 2019 0.00 411.4510100 130067 07/24/19 DFSFLOOR DFS FLOORING LP 0015333 CARPET MAINT-APR 2019 0.00 350.0010100 130068 07/24/19 DBHANDCA DIAMOND BAR HAND CAR WAS 5205556 CAR WASH-PKS/FACILITI 0.00 158.6310100 130068 07/24/19 DBHANDCA DIAMOND BAR HAND CAR WAS 5204093 CAR WASH-POOL VEH 0.00 287.8710100 130068 07/24/19 DBHANDCA DIAMOND BAR HAND CAR WAS 5205554 CAR WASH-RD MAINT 0.00 16.9910100 130068 07/24/19 DBHANDCA DIAMOND BAR HAND CAR WAS 5205230 CAR WASH-CODE ENFOR 0.00 89.84TOTAL CHECK 0.00 553.3310100 130069 07/24/19 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL-AUG 19 0.00 1,775.0010100 130070 07/24/19 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2018-242 0.00 22.6810100 130070 07/24/19 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2018-242 0.00 22.6810100 130070 07/24/19 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2017-169 0.00 22.8310100 130070 07/24/19 EXPRESSM EXPRESS MAIL CORPORATE A 0015210 EXPRESS MAIL-GENERAL 0.00 22.68TOTAL CHECK 0.00 90.8710100 130071 07/24/19 FEDEX FEDEX 001 E/MAIL-PL 2017-138 0.00 30.4510100 130071 07/24/19 FEDEX FEDEX 001 E/MAIL-PL 2019-103 0.00 31.9210100 130071 07/24/19 FEDEX FEDEX 0014030 E/MAIL-GENERAL 0.00 8.3510100 130071 07/24/19 FEDEX FEDEX 001 E/MAIL-PL 2018-227 0.00 43.50TOTAL CHECK 0.00 114.2210100 130072 07/24/19 FIDUCIAR FIDUCIARY EXPERTS LLC 0014050 CONSULTANT SVCS-457PL 0.00 1,250.006.3.bPacket Pg. 34
SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130073 07/24/19 FRANRAND RANDY FRANCO 001 REFUND-LC 2019-397 0.00 32.0010100 130073 07/24/19 FRANRAND RANDY FRANCO 001 REFUND-ZCL PL 19-397 0.00 77.91TOTAL CHECK 0.00 109.9110100 130074 07/24/19 GOVIS GOVIS LLC 1125553 ANNL SYS MAINT-TRNST 0.00 5,000.0010100 130075 07/24/19 GRAFFITI GRAFFITI CONTROL SYSTEMS 0015230 GRAFFITI REMOVAL SVCS 0.00 3,025.0010100 130076 07/24/19 GUIDONTE GUIDON TECHNOLOGY SOLUTI 5304070 SERVERS-FIN ERP SYS 0.00 62,417.8010100 130077 07/24/19 HARDYHAR HARDY & HARPER INC 0015554 PROF.SVC-SIDEWALK R&R 0.00 73,729.9010100 130077 07/24/19 HARDYHAR HARDY & HARPER INC 0015554 PROF.SVC-SIDEWALK RPR 0.00 6,495.00TOTAL CHECK 0.00 80,224.9010100 130078 07/24/19 HARKINST HARKINS INVESTMENTS LLC 0015350 EXCURSION-DAY CAMP 0.00 1,035.0010100 130079 07/24/19 HINDERLI HINDERLITER DE LLAMAS & 0014096 ECON DEV ACT-APR-JUN 0.00 1,600.0010100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 0015551 CONSULTANT SVCS-MAY 0.00 10,450.0010100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 001 ADMIN FEE-PR 19-800 0.00 125.6410100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 001 PROF.SVCS-PR 19-603 0.00 95.0010100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 001 PROF.SVCS-PR 19-800 0.00 698.0010100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 001 PROF.SVCS-PR 19-644 0.00 95.0010100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 001 ADMIN FEE-PR 19-603 0.00 17.1010100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 001 ADMIN FEE-PR 19-644 0.00 17.1010100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 001 ADMIN FEE-PR 2019-800 0.00 -125.6410100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 001 ADMIN FEE-PR 2019-603 0.00 -17.1010100 130080 07/24/19 HRGREENP HR GREEN PACIFIC INC 001 ADMIN FEE-PR 2019-644 0.00 -17.10TOTAL CHECK 0.00 11,338.0010100 130081 07/24/19 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL SVCS 0.00 15,750.0810100 130081 07/24/19 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL SVCS 0.00 15,750.08TOTAL CHECK 0.00 31,500.1610100 130082 07/24/19 ITERIS ITERIS INC 0015551 CONSULTANT SVCS-JUN 0.00 3,635.0010100 130083 07/24/19 JKCONSTR JK CONSTRUCTION 1255215 RETENTIONS PAYABLE 0.00 1,000.0010100 130083 07/24/19 JKCONSTR JK CONSTRUCTION 1255215 CDBG IMPROVEMNT PROJ 0.00 20,000.0010100 130083 07/24/19 JKCONSTR JK CONSTRUCTION 1255215 RETENTIONS PAYABLE 0.00 -1,000.00TOTAL CHECK 0.00 20,000.0010100 130084 07/24/19 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS-AUG 0.00 3,000.0010100 130085 07/24/19 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 PROF.SVCS-PL 2017-169 0.00 332.5010100 130085 07/24/19 JOHNLHUN JOHN L HUNTER & ASSOC. I 0015510 PROF.SVCS-STORMWATER 0.00 4,589.88TOTAL CHECK 0.00 4,922.3810100 130086 07/24/19 KELLERGE GERALDINE KELLER 0015350 CONTRACT CLASS-SUMMER 0.00 72.0010100 130087 07/24/19 KIMLEYHO KIMLEY HORN AND ASSOCIAT 2505510 T/CONTROL SYS-JUNE 19 0.00 12,197.456.3.bPacket Pg. 35
SUNGARD PENTAMATION INC PAGE NUMBER: 7DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130088 07/24/19 LEAGUE LEAGUE OF CALIFORNIA CIT 0014030 MEMBERSHIP DUES-19/20 0.00 1,412.2510100 130089 07/24/19 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-JUNE 19 0.00 132.0010100 130089 07/24/19 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-SR JUNE 0.00 63.0010100 130089 07/24/19 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-SR JUN 0.00 63.0010100 130089 07/24/19 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-JUNE 2019 0.00 528.00TOTAL CHECK 0.00 786.0010100 130090 07/24/19 LACPUBWK LOS ANGELES COUNTY PUBLI 0015510 INDUSTRIAL WASTE SVCS 0.00 3,671.1510100 130091 07/24/19 MAGICALS MAGICAL STEPS ACADEMY 0015350 CONTRACT CLASS-SUMMER 0.00 1,224.0010100 130092 07/24/19 MEDIEVAL MEDIEVAL TIMES DINNER & 0015350 EXCURSION-DAY CAMP 0.00 2,892.1010100 130093 07/24/19 METROLIN METROLINK 1125553 METROLINK PASSES-SR 0.00 2,467.5010100 130093 07/24/19 METROLIN METROLINK 1125553 CITY SUBSIDY-SR JUN 0.00 2,467.5010100 130093 07/24/19 METROLIN METROLINK 1125553 CITY SUBSIDY-JUNE 19 0.00 9,023.0010100 130093 07/24/19 METROLIN METROLINK 1125553 METROLINK PASSES-JUN 0.00 36,092.00TOTAL CHECK 0.00 50,050.0010100 130094 07/24/19 NETWPARA NETWORK PARATRANSIT SYST 1135553 DIAMOND RIDE SVCS-JUN 0.00 21,422.7710100 130095 07/24/19 NINYOMOO NINYO & MOORE INC 0015551 CONSULTANT SVCS-JUN 0.00 6,611.3810100 130095 07/24/19 NINYOMOO NINYO & MOORE INC 0015551 CONSULTANT SVCS-MAY 0.00 2,649.8710100 130095 07/24/19 NINYOMOO NINYO & MOORE INC 001 ADMIN FEE-PR 15-0966 0.00 -164.5210100 130095 07/24/19 NINYOMOO NINYO & MOORE INC 001 ADMIN FEE-PR 15-0966 0.00 164.5210100 130095 07/24/19 NINYOMOO NINYO & MOORE INC 001 PROF.SVCS-PR15-0966 0.00 914.00TOTAL CHECK 0.00 10,175.2510100 130096 07/24/19 KIDZLOVE NORTH AMERICAN YOUTH ACT 0015350 CONTRACT CLASS-SUMMER 0.00 1,611.6010100 130097 07/24/19 OAKTREE OAK TREE LANES INC 0015350 EXCURSION-DAY CAMP 0.00 874.0010100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0014030 SUPPLIES-CMGR 0.00 673.5910100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0015220 SUPPLIES-BLDG & SFTY 0.00 915.7710100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0014070 SUPPLIES-I.T. 0.00 202.9810100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0015333 SUPPLIES-DBC 0.00 303.5310100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0014050 SUPPLIES-FINANCE 0.00 163.5810100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0014030 SUPPLIES-ELECTIONS 0.00 70.1210100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0015556 SUPPLIES-PK/FACILITIE 0.00 42.0410100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0015510 SUPPLIES-P/WORKS 0.00 151.6410100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0015350 SUPPLIES-RECREATION 0.00 158.3610100 130098 07/24/19 OFFICESO OFFICE SOLUTIONS 0014095 SUPPLIES-P/INFO 0.00 116.96TOTAL CHECK 0.00 2,798.5710100 130099 07/24/19 ONWARDEN ONWARD ENGINEERING 2505510 ST REHAB PROJ-AREA 7 0.00 302.5010100 130100 07/24/19 PAPERREC PAPER RECYCLING & SHREDD 1155515 PAPER RECYCLING-C/H 0.00 55.0010100 130101 07/24/19 PUBLICST PUBLIC STORAGE #23051 1605516 STORAGE RENTAL-# 1266 0.00 130.0010100 130102 07/24/19 RFDICKSO R F DICKSON COMPANY INC 0015554 ST SWEEPING SVCS-JUN 0.00 11,765.926.3.bPacket Pg. 36
SUNGARD PENTAMATION INC PAGE NUMBER: 8DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130103 07/24/19 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-JUNE 2019 0.00 16,243.2010100 130103 07/24/19 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-SR JUNE 19 0.00 187.5010100 130103 07/24/19 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-SR JUN 0.00 187.5010100 130103 07/24/19 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-JUNE 19 0.00 4,060.8010100 130103 07/24/19 RTSC REGIONAL TAP SERVICE CEN 1125553 3% COMMISSION-JUN 0.00 -615.2710100 130103 07/24/19 RTSC REGIONAL TAP SERVICE CEN 1125553 MEMO CREDIT-JUN 19 0.00 -170.00TOTAL CHECK 0.00 19,893.7310100 130104 07/24/19 RETAILMA RETAIL MARKETING SERVICE 1155515 SHOPPING CART RETRIEV 0.00 385.0010100 130105 07/24/19 RKACONSU RKA CONSULTING GROUP 0015220 BLDG & SFTY SVCS-MAY 0.00 46,612.1810100 130106 07/24/19 ROSSCREA ROSS CREATIONS 0015350 SOUND SYS-CONCERTS 0.00 750.0010100 130107 07/24/19 SGVCG SAN GABRIEL VALLEY COUNC 0014030 ANNL MEMBERSHIP DUES 0.00 6,295.5810100 130107 07/24/19 SGVCG SAN GABRIEL VALLEY COUNC 1125553 PROP A & C TRANS FUND 0.00 20,000.00TOTAL CHECK 0.00 26,295.5810100 130108 07/24/19 SHEPPARD SHEPPARD, MULLIN, RICHTE 0014020 LEGAL SVCS-T/HERMANOS 0.00 11,740.2710100 130109 07/24/19 SIEMENS SIEMENS INDUSTRY INC 0015554 T/SIGNAL SVCS-JUNE 19 0.00 2,755.8510100 130109 07/24/19 SIEMENS SIEMENS INDUSTRY INC 0015554 T/SIGNAL MAINT-JUN 0.00 4,554.00TOTAL CHECK 0.00 7,309.8510100 130110 07/24/19 SJC3CONS SJC 3 CONSULTING INC 1255215 HIP ADMIN SVCS-MAY 19 0.00 1,680.0010100 130111 07/24/19 SCAQMD SO COAST AIR QUALITY MGT 0014030 FACILITY LEASE-JULY 0.00 2,377.3610100 130111 07/24/19 SCAQMD SO COAST AIR QUALITY MGT 0014030 FACILITIES LEASE-AUG 0.00 2,377.36TOTAL CHECK 0.00 4,754.7210100 130112 07/24/19 SCAG SOUTHERN CALIFORNIA ASSC 0014030 ASSESSMENT DUES-19/20 0.00 5,946.0010100 130113 07/24/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 12.4110100 130113 07/24/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 13.2410100 130113 07/24/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 36.6010100 130113 07/24/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 350.0110100 130113 07/24/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 494.53TOTAL CHECK 0.00 906.7910100 130114 07/24/19 SPARKLET SPARKLETTS 0014030 EQ RENTAL-CITY HALL 0.00 3.9910100 130114 07/24/19 SPARKLET SPARKLETTS 0014030 WATER SUPPLIES-C/HALL 0.00 322.67TOTAL CHECK 0.00 326.6610100 130115 07/24/19 SCGAS THE GAS COMPANY 0015556 GAS SVCS-HERITAGE 0.00 39.2010100 130115 07/24/19 SCGAS THE GAS COMPANY 0014093 GAS SVCS-CITY HALL 0.00 14.79TOTAL CHECK 0.00 53.9910100 130116 07/24/19 THERAPTO THE RAPTOR SPORTS SCHOOL 0015350 CONTRACT CLASS-SUMMER 0.00 1,692.0010100 130117 07/24/19 TRANCHAR TRANSPORTATION CHARTER S 1125350 TRANS-DAY CAMP 0.00 1,890.006.3.bPacket Pg. 37
SUNGARD PENTAMATION INC PAGE NUMBER: 9DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130118 07/24/19 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 CONTRACT CLASS-SUMMER 0.00 540.0010100 130119 07/24/19 WVWATER WALNUT VALLEY WATER DIST 0014093 WATER SVCS-CITY HALL 0.00 879.4110100 130119 07/24/19 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 1,144.5610100 130119 07/24/19 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS-PARKS 0.00 3,169.6710100 130119 07/24/19 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS-DIST 41 0.00 4,538.9210100 130119 07/24/19 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 6,614.0410100 130119 07/24/19 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS-DIST 39 0.00 6,694.5810100 130119 07/24/19 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS-PARKS 0.00 20,213.8310100 130119 07/24/19 WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS-DBC 0.00 432.4410100 130119 07/24/19 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS-DIST 41 0.00 86.20TOTAL CHECK 0.00 43,773.6510100 130120 07/24/19 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-JUNE 0.00 10,765.0010100 130121 07/24/19 WILDLIFE WILDLIFE CORRIDOR CONSER 0014030 ANNL MEMBERSHIP DUES 0.00 500.0010100 130122 07/24/19 WRIGHTP PAUL WRIGHT 0014030 A/V SVCS-CNCL MTG 0.00 175.0010100 130123 07/24/19 YMCAORAN YMCA OF ORANGE COUNTY 0015350 EXCURSION-DAY CAMP 0.00 118.0010100 130124 07/24/19 YMCAORAN YMCA OF ORANGE COUNTY 0015350 EXCURSION-DAY CAMP 0.00 152.0010100 130125 07/24/19 YOUNGREM YOUNG REMBRANDTS CORP 0015350 CONTRACT CLASS-SUMMER 0.00 831.6010100 130126 07/24/19 ZENGJIE JIE ZENG 001 RECREATION REFUND 0.00 315.0010100 130127 07/31/19 AARP AARP 0015350 AARP MATURE DRIVING 0.00 90.0010100 130128 07/31/19 AFLAC AFLAC 001 JULY 19-SUPP INS PREM 0.00 2,675.7910100 130129 07/31/19 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 196.9910100 130129 07/31/19 AMERICOM AMERICOMP GROUP 0014070 PRINTER MAINT-1ST QTR 0.00 2,479.25TOTAL CHECK 0.00 2,676.2410100 130130 07/31/19 AREVALOL LAUREN AREVALO 001 FACILITY REFUND-DBC 0.00 1,200.0010100 130131 07/31/19 ARZADONC CHRISTOPHER ARZADON 001 FACILITY REFUND-HRTGE 0.00 200.0010100 130132 07/31/19 BIGALS BIG AL’S IV INC 0015350 EXCURSION-DAY CAMP 0.00 1,755.0010100 130133 07/31/19 PLAYWELL TIMOTHY DANA BOWEN 0015350 CONTRACT CLASS-SUMMER 0.00 2,062.8010100 130134 07/31/19 CADINNER CALIFORNIA DINNER ENTERT 0015350 EXCURSION-DAY CAMP 0.00 1,290.7510100 130135 07/31/19 CACOMMER CALIFORNIA RETROFIT INC 0015333 SUPPLIES-DBC 0.00 151.9310100 130135 07/31/19 CACOMMER CALIFORNIA RETROFIT INC 0015333 SUPPLIES-DBC 0.00 151.93TOTAL CHECK 0.00 303.8610100 130136 07/31/19 CARTMART CART MART INC 1185098 CLUB CAR-P/WORKS 0.00 19,819.2810100 130137 07/31/19 CDW-G CDW GOVERNMENT 0014070 COMP MAINT SVCS-I.T. 0.00 7,379.146.3.bPacket Pg. 38
SUNGARD PENTAMATION INC PAGE NUMBER: 10DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130138 07/31/19 CERTITRA CERTIFIED TRANSPORTATION 1125350 SHUTTLE SVCS-CONCERTS 0.00 573.7910100 130138 07/31/19 CERTITRA CERTIFIED TRANSPORTATION 1125350 SHUTTLE SVCS-CONCERTS 0.00 573.79TOTAL CHECK 0.00 1,147.5810100 130139 07/31/19 CHEVRONS CHEVRON STATION 001 FACILITY REFUND DEP 0.00 500.0010100 130140 07/31/19 CCAC CITY CLERKS ASSOC. OF CA 0014030 TRNG-A SANTOS 0.00 200.0010100 130141 07/31/19 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 86.5110100 130142 07/31/19 COLDDUCK COLD DUCK PRODUCTIONS IN 0015350 BAND-CONCERTS IN PARK 0.00 1,800.0010100 130143 07/31/19 LAFCO COUNTY OF LOS ANGELES 0014030 MEMBERSHIP DUES-19/20 0.00 1,044.3810100 130144 07/31/19 DELTADEN DELTA DENTAL 001 AUG 19-DENTAL PREM PP 0.00 4,584.1410100 130145 07/31/19 DELTACAR DELTA DENTAL INSURANCE C 001 AUG 19-DENTAL PREM HM 0.00 364.1010100 130146 07/31/19 EMPIREFL EMPIRE FLOOR COVERING IN 0015556 FLOORING MAINT-PANTER 0.00 4,757.6110100 130147 07/31/19 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES-AUG 0.00 1,586.4010100 130148 07/31/19 GOMERGER GERALD L GOMER 0015350 DAY CAMP SHRITS 0.00 518.5010100 130148 07/31/19 GOMERGER GERALD L GOMER 0015350 DAY CAMP SHIRTS 0.00 2,000.00TOTAL CHECK 0.00 2,518.5010100 130149 07/31/19 GRIFFONE BETTE GRIFFONE 001 FACILITY REFUND-DBC 0.00 771.5010100 130150 07/31/19 HARDYHAR HARDY & HARPER INC 0015554 SANDBLASTING-D/B 0.00 2,046.0010100 130151 07/31/19 IVDB INLAND VALLEY DAILY BULL 001 LEGAL ADS-PL 2018-51 0.00 659.1010100 130152 07/31/19 JOBSAVAI JOBS AVAILABLE 0014060 AD-H/R 0.00 702.0010100 130153 07/31/19 LEIGHTON LEIGHTON & ASSOCIATES, I 001 PROF.SVCS-PR 16-511 0.00 639.0010100 130153 07/31/19 LEIGHTON LEIGHTON & ASSOCIATES, I 001 ADMIN FEE-PR 16-511 0.00 115.0210100 130153 07/31/19 LEIGHTON LEIGHTON & ASSOCIATES, I 001 ADMIN FEE-PR 16-511 0.00 -115.02TOTAL CHECK 0.00 639.0010100 130154 07/31/19 LAEASSOC LOCAL AGENCY ENGINEERING 0015551 CONSULTANT SVCS-P/WK 0.00 17,250.0010100 130155 07/31/19 LACASSES LOS ANGELES COUNTY ASSES 0014070 SBF ABSTRACT DATA-GIS 0.00 64.0010100 130156 07/31/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS-JUN 19 0.00 539,307.1910100 130156 07/31/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPING SVCS-JUNE 0.00 688.4610100 130156 07/31/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 SPCL SVCS-SUP PATROL 0.00 1,554.4010100 130156 07/31/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 SPECIAL EVENT-CONCERT 0.00 2,925.5310100 130156 07/31/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL SVCS 0.00 9,611.0210100 130156 07/31/19 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL SVCS 0.00 9,912.61TOTAL CHECK 0.00 563,999.216.3.bPacket Pg. 39
SUNGARD PENTAMATION INC PAGE NUMBER: 11DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130157 07/31/19 MANAGEDH MANAGED HEALTH NETWORK 001 AUG 19-EAP PREMIUM 0.00 141.6010100 130158 07/31/19 MARTBRIA BRIAN MARTINEZ 0014095 PHOTOGRAPHY-CONCERTS 0.00 249.0010100 130158 07/31/19 MARTBRIA BRIAN MARTINEZ 0014095 PHOTOGRAPHY-CONCERTS 0.00 700.00TOTAL CHECK 0.00 949.0010100 130159 07/31/19 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS-AUG 19 0.00 78.7510100 130160 07/31/19 MOLDEDEN DENISE MOLDE 001 FACILITY REFUND-HRTGE 0.00 200.0010100 130161 07/31/19 MPLC MOTION PICTURE LICENSING 0015350 MOVIE LICENSE-HRTGE 0.00 586.5010100 130162 07/31/19 MYERSAND MYERS AND SONS HI WAY SA 0015554 SUPPLIES-RD MAINT 0.00 1,989.0110100 130163 07/31/19 NRN NATION’S RESTAURANT NEWS 0014030 PUBLICATIONS-CMGR 0.00 49.9510100 130164 07/31/19 NGUYPHUO PHUONG DUC NGUYEN 001 RECREATION REFUND 0.00 84.0010100 130165 07/31/19 OHCOFCA OCCUPATIONAL HEALTH CENT 0014060 PRE-EMPLYMNT PHYSICAL 0.00 239.0010100 130166 07/31/19 ROSSCREA ROSS CREATIONS 0015350 SOUND SYS-CONCERTS 0.00 750.0010100 130167 07/31/19 SIMMONSR RICK LEE SIMMONS 0015556 REPAIR SVCS-HERITAGE 0.00 675.0010100 130168 07/31/19 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS-CITY HALL 0.00 13,642.2510100 130168 07/31/19 SCE SOUTHERN CALIFORNIA EDIS 5205554 FUEL-RD MAINT 0.00 223.1410100 130168 07/31/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-D/CYN PK 0.00 57.6310100 130168 07/31/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 12.4110100 130168 07/31/19 SCE SOUTHERN CALIFORNIA EDIS 5204093 FUEL-POOL VEH 0.00 121.4610100 130168 07/31/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 113.4910100 130168 07/31/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 81.5410100 130168 07/31/19 SCE SOUTHERN CALIFORNIA EDIS 5205556 FUEL-PK/FACILITIES 0.00 878.1210100 130168 07/31/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 344.33TOTAL CHECK 0.00 15,474.3710100 130169 07/31/19 ADELPHIA SPECTRUM BUSINESS 0014070 DATA EQUIP-CITY HALL 0.00 12.4010100 130169 07/31/19 ADELPHIA SPECTRUM BUSINESS 0014070 CABLE SVCS-DBC 0.00 224.9610100 130169 07/31/19 ADELPHIA SPECTRUM BUSINESS 0014070 CABLE SVCS-HERITAGE 0.00 264.9810100 130169 07/31/19 ADELPHIA SPECTRUM BUSINESS 0014070 CABLE SVCS-CITY HALL 0.00 616.9810100 130169 07/31/19 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-C/HALL 0.00 1,040.00TOTAL CHECK 0.00 2,159.3210100 130170 07/31/19 STANDARD STANDARD INSURANCE COMPA 001 AUG 19-STD/LTD INS PR 0.00 1,989.7410100 130170 07/31/19 STANDARD STANDARD INSURANCE COMPA 001 AUG 19-LIFE INS PREM 0.00 927.7810100 130170 07/31/19 STANDARD STANDARD INSURANCE COMPA 001 AUG 19-SUPP LIFE INS 0.00 789.00TOTAL CHECK 0.00 3,706.5210100 130171 07/31/19 SYMPRO SYMPRO 0014070 ANNL MAINT-MAC SPPRT 0.00 5,158.1210100 130172 07/31/19 TAITANDA TAIT AND ASSOCIATES INC 2505510 CONSTRUCTION-C/MNMNT 0.00 1,447.5010100 130173 07/31/19 SCGAS THE GAS COMPANY 0015333 GAS SVCS-DBC 0.00 490.466.3.bPacket Pg. 40
SUNGARD PENTAMATION INC PAGE NUMBER: 12DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 130174 07/31/19 VERMONTS VERMONT SYSTEMS INC 0014070 WEBTRAC ANNL MAINT 0.00 6,210.0010100 130175 07/31/19 VSP VISION SERVICE PLAN 001 AUG 19-VISION PREMIUM 0.00 1,923.3910100 130176 07/31/19 GRAINGER W.W. GRAINGER INC. 0015556 BLDG MAINT-PARKS 0.00 131.0710100 130177 07/31/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 366.6710100 130178 07/31/19 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE WATERING-JULY 19 0.00 2,040.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 19-969 0.00 800.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 19-969 0.00 144.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 19-997 0.00 200.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-25663 0.00 90.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 18-25033 0.00 100.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-520 0.00 108.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 18-25033 0.00 18.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 19-997 0.00 36.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 18-33786 0.00 72.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 18-8963 0.00 72.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-0288 0.00 72.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 19-969 0.00 -144.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PL 17-169 0.00 400.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-520 0.00 -108.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-25663 0.00 -90.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 18-33786 0.00 -72.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-0288 0.00 -72.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 18-8963 0.00 -72.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 19-997 0.00 -36.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 18-25033 0.00 -18.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 17-25663 0.00 500.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 17-520 0.00 600.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 18-8963 0.00 400.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 18-33786 0.00 400.0010100 130179 07/31/19 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 17-0288 0.00 400.00TOTAL CHECK 0.00 3,800.0010100 130180 07/31/19 YMCAORAN YMCA OF ORANGE COUNTY 0015350 EXCURSION-DAY CAMP 0.00 172.0010100 130181 07/31/19 YOONSONG SONG YOON 001 FACILITY REFUND-DBC 0.00 1,830.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014010 CALPERS PREPAYMENT-19/ 0.00 79.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014070 CALPERS PREPAYMENT-19/ 0.00 145.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014093 CALPERS PREPAYMENT-19/ 0.00 60.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015230 CALPERS PREPAYMENT-19/ 0.00 322.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015333 CALPERS PREPAYMENT-19/ 0.00 296.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 CALPERS PREPAYMENT-19/ 0.00 506.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015510 CALPERS PREPAYMENT-19/ 0.00 59.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015551 CALPERS PREPAYMENT-19/ 0.00 59.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015554 CALPERS PREPAYMENT-19/ 0.00 65.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015556 CALPERS PREPAYMENT-19/ 0.00 37.006.3.bPacket Pg. 41
SUNGARD PENTAMATION INC PAGE NUMBER: 13DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1125553 CALPERS PREPAYMENT-19/ 0.00 8.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1135553 CALPERS PREPAYMENT-19/ 0.00 122.0010100 PEPRA1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1155515 CALPERS PREPAYMENT-19/ 0.00 39.00TOTAL CHECK 0.00 1,797.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014010 CALPERS-CLASSIC FY 19/ 0.00 1,347.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014030 CALPERS-CLASSIC FY 19/ 0.00 54,502.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014050 CALPERS-CLASSIC FY 19/ 0.00 30,045.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014060 CALPERS-CLASSIC FY 19/ 0.00 14,758.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014070 CALPERS-CLASSIC FY 19/ 0.00 26,170.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014093 CALPERS-CLASSIC FY 19/ 0.00 4,888.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014095 CALPERS-CLASSIC FY 19/ 0.00 18,054.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014096 CALPERS-CLASSIC FY 19/ 0.00 6,882.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015210 CALPERS-CLASSIC FY 19/ 0.00 32,897.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015220 CALPERS-CLASSIC FY 19/ 0.00 7,546.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015230 CALPERS-CLASSIC FY 19/ 0.00 3,715.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015333 CALPERS-CLASSIC FY 19/ 0.00 15,049.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 CALPERS-CLASSIC FY 19/ 0.00 34,114.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015510 CALPERS-CLASSIC FY 19/ 0.00 19,575.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015551 CALPERS-CLASSIC FY 19/ 0.00 9,178.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015554 CALPERS-CLASSIC FY 19/ 0.00 16,765.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015556 CALPERS-CLASSIC FY 19/ 0.00 14,545.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1125553 CALPERS-CLASSIC FY 19/ 0.00 7,415.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1135553 CALPERS-CLASSIC FY 19/ 0.00 5,685.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1155515 CALPERS-CLASSIC FY 19/ 0.00 14,024.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1385538 CALPERS-CLASSIC FY 19/ 0.00 1,856.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1395539 CALPERS-CLASSIC FY 19/ 0.00 1,054.0010100 CLASSIC 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1415541 CALPERS-CLASSIC FY 19/ 0.00 1,054.00TOTAL CHECK 0.00 341,118.0010100 FY19/20 07/11/19 CAJPIA CALIFORNIA JPIA 5104081 FY 19/20 LIABILITY PRE 0.00 370,159.0010100 FY19/20 07/11/19 CAJPIA CALIFORNIA JPIA 001 FY 19/20 WORKERS COMP 0.00 121,683.0010100 FY19/20 07/11/19 CAJPIA CALIFORNIA JPIA 5104081 FY 18/19-LIABILITY RET 0.00 -52,820.0010100 FY19/20 07/11/19 CAJPIA CALIFORNIA JPIA 001 FY 18/19-WC RETRO ADJ 0.00 -6,390.00TOTAL CHECK 0.00 432,632.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014010 CALPERS ADDL PYMNT-FY9 0.00 698.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014030 CALPERS ADDL PYMNT-FY9 0.00 28,149.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014050 CALPERS ADDL PYMNT-FY9 0.00 15,518.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014060 CALPERS ADDL PYMNT-FY9 0.00 7,622.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014070 CALPERS ADDL PYMNT-FY9 0.00 13,517.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014093 CALPERS ADDL PYMNT-FY9 0.00 2,525.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014095 CALPERS ADDL PYMNT-FY9 0.00 9,325.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0014096 CALPERS ADDL PYMNT-FY9 0.00 3,554.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015210 CALPERS ADDL PYMNT-FY9 0.00 16,991.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015220 CALPERS ADDL PYMNT-FY9 0.00 3,897.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015230 CALPERS ADDL PYMNT-FY9 0.00 1,919.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015333 CALPERS ADDL PYMNT-FY9 0.00 7,772.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 CALPERS ADDL PYMNT-FY9 0.00 17,619.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015510 CALPERS ADDL PYMNT-FY9 0.00 10,110.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015551 CALPERS ADDL PYMNT-FY9 0.00 4,740.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015554 CALPERS ADDL PYMNT-FY9 0.00 8,659.006.3.bPacket Pg. 42
SUNGARD PENTAMATION INC PAGE NUMBER: 14DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 0015556 CALPERS ADDL PYMNT-FY9 0.00 7,512.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1125553 CALPERS ADDL PYMNT-FY9 0.00 3,830.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1135553 CALPERS ADDL PYMNT-FY9 0.00 2,936.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1155515 CALPERS ADDL PYMNT-FY9 0.00 7,243.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1385538 CALPERS ADDL PYMNT-FY9 0.00 958.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1395539 CALPERS ADDL PYMNT-FY9 0.00 544.0010100 CALPERS1 07/25/19 CALPERS CA PUBLIC EMPL RETIREMEN 1415541 CALPERS ADDL PYMNT-FY9 0.00 544.00TOTAL CHECK 0.00 176,182.0010100 FY19/20A 07/11/19 CAJPIA CALIFORNIA JPIA 5104081 FY 19/20 PROPERTY INSU 0.00 40,555.0010100 FY19/20B 07/11/19 CAJPIA CALIFORNIA JPIA 5104081 FY 19/20 POLLUTION L/I 0.00 3,937.0010100 PC072519 07/25/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014010 MTG SUPPLIES 0.00 50.0010100 PC072519 07/25/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 SUPPLIES 0.00 23.3710100 PC072519 07/25/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 MTG SUPPLIES 0.00 152.9810100 PC072519 07/25/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 SUPPLIES 0.00 4.0010100 PC072519 07/25/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 MILEAGE 0.00 15.3110100 PC072519 07/25/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014411 SUPPLIES 0.00 21.5410100 PC072519 07/25/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0015350 SUPPLIES 0.00 7.9810100 PC072519 07/25/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0015551 MTG SUPPLIES 0.00 20.00TOTAL CHECK 0.00 295.1810100 PERSRET1 07/25/19 PERSRET1 PERS RETIREMENT 001 RETIRE CONTRIB-PEPRA 0.00 307.4110100 PERSRET1 07/25/19 PERSRET1 PERS RETIREMENT 001 RETIRE CONTRIB-EE 0.00 248.8610100 PERSRET1 07/25/19 PERSRET1 PERS RETIREMENT 001 SURVIVOR BENEFIT 0.00 10.00TOTAL CHECK 0.00 566.2710100 PP14/15A 07/29/19 PERSHEAL PERS HEALTH 001 AUG 19-HEALTH INS PREM 0.00 51,083.9910100 PP14/15A 07/29/19 PERSHEAL PERS HEALTH 0204060 AUG 19-RETIREE HEALTH 0.00 1,224.0010100 PP14/15A 07/29/19 PERSHEAL PERS HEALTH 0014060 AUG 19-HEALTH INS PREM 0.00 151.83TOTAL CHECK 0.00 52,459.8210100 PP14/194 07/11/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 7/12/19-P/R DEDUCTIONS 0.00 38,842.3810100 PP14/194 07/11/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 7/12/19-LOAN DEDUCTION 0.00 4,509.01TOTAL CHECK 0.00 43,351.3910100 PP14/19A 07/11/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 3,049.8310100 PP14/19A 07/11/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-CLASSIC 0.00 28,958.2110100 PP14/19A 07/11/19 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 50.22TOTAL CHECK 0.00 32,058.2610100 PP14/19C 07/11/19 TASC TASC 001 7/12/19-P/R DEDUCTIONS 0.00 1,703.8610100 PP14/19D 07/11/19 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-14/ PP 19 0.00 195,817.0010100 PP14/19D 07/11/19 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-14/ PP 19 0.00 6,620.7910100 PP14/19D 07/11/19 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-14/ PP 19 0.00 3,536.2410100 PP14/19D 07/11/19 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-14/ PP 19 0.00 12,639.2010100 PP14/19D 07/11/19 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-14/ PP 19 0.00 1,582.7310100 PP14/19D 07/11/19 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-14/ PP 19 0.00 919.9210100 PP14/19D 07/11/19 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-14/ PP 19 0.00 919.92TOTAL CHECK 0.00 222,035.806.3.bPacket Pg. 43
SUNGARD PENTAMATION INC PAGE NUMBER: 15DATE: 07/31/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 11:11:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190711 00:00:00.000’ and ’20190731 00:00:00.000’ACCOUNTING PERIOD: 1/20 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 PP14/19R 07/12/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 4.4510100 PP15/19A 07/25/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 3,094.5210100 PP15/19A 07/25/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-CLASSIC 0.00 29,543.9910100 PP15/19A 07/25/19 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 50.22TOTAL CHECK 0.00 32,688.7310100 PP15/19B 07/25/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 7/26/19-P/R DEDUCTIONS 0.00 7,736.9110100 PP15/19B 07/25/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 7/26/19-LOAN DEDUCTION 0.00 4,506.72TOTAL CHECK 0.00 12,243.6310100 PP15/19C 07/25/19 TASC TASC 001 7/26/19-P/R DEDUCTIONS 0.00 1,703.8610100 PP15/19D 07/25/19 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-15/PP 19 0.00 205,069.6610100 PP15/19D 07/25/19 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-15/PP 19 0.00 3,532.7110100 PP15/19D 07/25/19 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-15/PP 19 0.00 4,546.7710100 PP15/19D 07/25/19 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-15/PP 19 0.00 8,913.2110100 PP15/19D 07/25/19 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-15/PP 19 0.00 1,232.5810100 PP15/19D 07/25/19 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-15/PP 19 0.00 711.5710100 PP15/19D 07/25/19 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-15/PP 19 0.00 711.57TOTAL CHECK 0.00 224,718.07TOTAL CASH ACCOUNT 0.00 3,172,185.23TOTAL FUND 0.00 3,172,185.23TOTAL REPORT 0.00 3,172,185.236.3.bPacket Pg. 44
Agenda #: 6.4
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT FOR JUNE 2019.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the Treasurer's Statement.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s
Statement to the City Council for review and approval. This statement shows the cash
balances with a breakdown of various investment accounts and the yield to maturity
from investments. This statement also includes an investment portfolio management
report which details the activities of investments. All investments have been made in
accordance with the City’s Investment Policy.
PREPARED BY:
6.4
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REVIEWED BY:
Attachments:
1. 6.4.a June 2019 Treasurer's Report
2. 6.4.b June 2019 Investment Portfolio
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6.4.a
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6.4.a
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6.4.b
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6.4.b
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6.4.b
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Agenda #: 6.5
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PURCHASE ORDER WITH SCNG PRINTING FOR PRINTING AND
MAILING SERVICES FOR THE CITY NEWSLETTER AND
RECREATION GUIDE THROUGH JUNE 30, 2020.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve and authorize the City Manager to issue a Purchase Order with SCNG Printing
in an amount not to exceed $47,678.36.
FINANCIAL IMPACT:
For the current fiscal year, a total of $7,390 in payments has been made to the vendor
under the authority of the City Manager as per the City’s purchasing policy. The total
amount of the purchase order for the remainder of the 2019 -20 fiscal year would be
$40,288.36 and a total expenditure authorization of $47,678.3 6. Sufficient funds are
included in the 2019-20 Public Information printing budget to cover the cost of such
services.
BACKGROUND/ANALYSIS:
A key component of the City’s community outreach efforts is a monthly newsletter titled
Diamond Bar Connection. This newsletter serves as the consistent, primary source of
printed communication between the City and its residents and businesses.
Produced in full-color, Diamond Bar Connection is issued as a four-page newsletter
seven times, and new this year it will b e expanded to six-pages twice a year to highlight
special events, programs and seasonal services. The remaining three issues include
the Recreation activities guide in a 32-page brochure format.
Each issue is mailed monthly to approximately 22,500 residential and business
addresses with additional copies printed for placement on information racks in various
City facilities and distribution at City special events.
6.5
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As per the City’s purchasing policy, bids were solicited from twenty (20) local
commercial printers and a total of nine (9) qualified responses were received ranging
from $47,678.36 to $75,921.21. It is recommended that the lowest responsible bidder,
SCNG Printing, be selected as the vendor to provide the printing and mailing services.
PREPARED BY:
REVIEWED BY:
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Agenda #: 6.6
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: NOTICE OF COMPLETION FOR THE CITYWIDE ARTERIAL
THERMOPLASTIC RE-STRIPING PROJECT (SUPERIOR PAVEMENT
MARKINGS, INC.).
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Public Works Director to sign the Notice of Completion.
FINANCIAL IMPACT:
Sufficient funds were included in the Public Work Maintenance and Operations Budget
for FY 2018/2019. The final construction cost of the project is $58,326.80 and is
$3,673.20 under the total authorization amount of $62,000.
BACKGROUND / DISCUSSION:
The City Council approved a Public W orks Agreement to Superior Pavement Markings,
Inc. on April 16, 2019 in the amount of $57,037.60, with a contingency amount of
$4,962.40 for contract change orders, for a total authorization amount of $62,000. The
City issued the Notice to Proceed on May 28, 2019 for the re-striping work along Golden
Springs Drive, Brea Canyon Road, Brea Canyon Cut-Off Road, Lemon Avenue,
Pathfinder Road, and Diamond Bar Boulevard.
Superior Pavement Markings has completed all thermoplastic restriping that consists of:
crosswalks, arrows, bike lane lines and pavement legend markings. City staff have
inspected all work and verified extra road marking quantities being bill for.
The final project cost of the project is $58,326.80 which includes $1,289.20 in extra road
marking quantities. The project was competed $3,673.20 under the total authorization
amount of $62,000.
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PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.6.a Notice of Completion for Superior Pavement Markings
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RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21810 E. COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21810 Copley Drive
Diamond Bar, CA 91765
4. The nature of the interest or estate of the owner is; “In fee”
(If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase,” or “lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on June 10, 2019. The work done was:
Various locations in the City of Diamond Bar arterial streets.
7. The name of the contractor, if any, for such work of improvement was Superior Pavement Markings, Inc
April 18, 2019
(If no contractor for work of improvement as a whole, insert “none”) (Date of Contract)
8. The property on which said work of improvement was co mpleted is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows Golden Springs Dr, Brea Canyon Rd, Pathfinder Rd, Lemon Ave, Brea Canyon Cut-Off
Rd & Diamond Bar Blvd Between Pathfinder Rd & Crooked Creek DR
9. The street address of said property is “none”
(If no street address has been officially assigned, insert “none”)
CITY OF DIAMOND BAR
Dated:
Verification for Individual Owner
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
(“resident of”, “Manager of,” “A partner of,” “Owner of,” etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20 , at Diamond Bar , California.
(Date of signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of the notice of completion are true)
6.6.a
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DO NOT RECORD
REQUIREMENTS AS TO NOTICE OF COMPLETION
A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement
(to be computed exclusive of the day of completion), as provided in Civil Code Section 3093.
The “owner” who must file for record a notice of completion of a building or other work of improvement means the owner (or
his successor in-interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title.
For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded
to his interest at the date the notice is filed, must file the notice.
If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-
owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other
co-owners must be stated in paragraph 5 of the form.
Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or
transferors.
In paragraphs 3 and 5, the full address called for should include street number, city, county and state.
As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a
whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursu ant to two or
more original contracts, then this form must be modified as follows:
(1) Strike the works “A work of improvement” from paragraph 6 and insert a general statement of the kind of work done or
materials furnished pursuant to such contract (e.g., “The foundations for the improvement”);
(2) Insert the name of the contractor under the particular contract in paragraph 7.
In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name
need be given if there is no general contractor, e.g., on so-called “owner-builder jobs.”
In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy o f title
insurance. If the space provided for description is not sufficient, a rider may be attached.
In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority.
6.6.a
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Agenda #: 6.7
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SEWER SYSTEM MANAGEMENT PLAN (SSMP) AS REQUIRED BY
STATE WATER RESOURCES CONTROL BOARD (SWRCB) ORDER
NO. 2006-003.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve and authorize the Director of Public Works/City Engineer to certify the Updated
Sewer System Management Plan.
FINANCIAL IMPACT:
None. The City’s ongoing maintenance efforts in response to sewer spills are
unchanged as a result of the updated SSMP.
BACKGROUND/DISCUSSION:
On May 2, 2006, the SWRCB adopted Order No. 2006 -003, which established General
Waste Discharge Requirements (WDRs) for all publicly owned or operated sanitary
sewer systems within the State of California. The regulations in the Order were due to
growing concerns about the water quality impacts of sanitary sewer overflows (SSOs),
particularly those that cause beach closures or pose serious health and safety or
nuisance problems. The WDRs require owners and operators of sewer collection
systems to: 1) report sanitary sewer overflows (SSOs) in the California Integrated Water
Quality System (CIWQS), an electronic online reporting system developed by SWRCB,
and 2) develop and implement a SSMP with the goal of reducing sanitary sewer
overflows. In short, the SSMP is a written document that details how a specific sewer
collection system is operated, maintained, repaired, monitored and funded.
The City of Diamond Bar is responsible for ensuring that all components of the SSMP
have been developed and that the maintenance and operational responsibilities are
being addressed pursuant to the document. Since the City is part of the Consolidated
Sewer Maintenance District (CSMD) of the Los Angeles County S ewer Maintenance
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Districts, the maintenance and operational efforts are provided by CSMD staff.
The updated SSMP (Attachment 1) includes the following components: Goals and
Actions, Organizational Structure, Legal Authority, Operation and Maintenance
Program, Design and Performance Provision, Overflow Emergency Response Plan,
Fat/Oil/Grease Control Program, System Evaluation and Capacity Assurance Plan,
Monitoring/Measurement/Modification Program, SSMP Program Audits and
Certification, Communication Plan, and City/County Responsibilities.
On December 2, 2014, the City Council approved the 2014 SSMP. As required by the
SWRCB, the SSMP must be updated and recertified every five (5) years. The updated
plan contains minimal changes and confirms the City’s commitment to controlling and
responding to overflows. The City will remain in compliance with SWRCB Order No.
2006-003 with the City Council approval of the updated SSMP and recertification by the
Director of Public Works/City Engineer.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.7.a 2019 SSMP
6.7
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COUNfY OF LOS ANGELES
DEPARTMENT OF PUBUC WORKS
-ro B!drlh ,_,_ T'IVDuf1l ar.c!M-Cllr*1/ SIM:w'
-I'II:IIJII:I.U,-
June 28,2019
Mr. Daniel Fox
City Manager
City of DlamOf'ld Bar
21810 Copley Drive
Diamond Bar, CA 91765
AtlenUon David G. Uu
Dear Mr . Fox:
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A1HAioiDaA. CAURIIINlA ,_141111
IIAIPI.Y ....... SM 1 ltlRIIlO I'U: -
SEWER SYSTEM MANAGEMENT PLAN 5-YEAR UPDATE AND RECERllACATION
As requestad , enClosed n two copies of the updaled Sewer System Management ~l an
(SSMP) for lhe City of Diamond Bar.
Please note that 1he recenUy completed condition/rtsk assessment of the nine pump
staUons in the City Is rsfarenced on page 20 of 1t118 SSMP. We will be in contact with you
to discuss the finance strategy for 1t118 work.
In accordance wl1tl Section 014 of the Statewide General Wasto DI8Charga Requlremen!B
Permit, you must complete the following steps to flnanze the 5-year SSMP recerttncatlon
pi'OCB88:
1. Present 1he updalsd SSMP to City Council for adoption.
2. Following adoption by your City COuncil, log into the C&llfomla Integrated
Watar Quality System and fill out the Completion Data and Certifier's
lnfonnalion portions of the SSMP Certlftcatio.n form .
3. Print and send the comple18d form to :
Attention Sanitary Sewer Overflow Program Manager
Stale Water RBSOurces Control Board
Division of Water Quality
P.O. Box 100
Sacramento, CA 95812
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Mr. Daniel Fox
June 26, 2019
Page2
4. Upload a copy of the certified SSMP to the Cfty's website and add a
downloadable nnk of the SSMP to the C61Homla. Integrated Water Quality
System.
If you have any questions, please contact Mr. Nlcitolas Agbobu, Sewer Maintenance
Division, at (626) 300-3382 or nagboby@pwJAoounty.gov.
Vary truly yours,
MARK PESTRELLA
Director of Pubfic Works
~~
WILLIAM J. WINTER
Assls1ant Deputy Director
Sewer Maintenance DMston
NA:jg
H:\SIIHOIE\IEW-III\L.EI'nl!8 a ...,_,!_DCCI(
Enc.
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CITY OF DIAMOND BAR
SEWER SYSTEM MANAGEMENT PLAN
2019
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TABLE OF CONTENTS
PAGE
INTRODUCTION....................................................................................................... 1
CHAPTER 1 -GOALS AND ACTIONS
1.1 Goals.............................................................................................. 2
1.2 Actions............................................................................................ 2
CHAPTER 2-DESCRIPTION OF THE ORGANIZATION
2.1 Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2.2 Authorized Representative............................................................. 3
2.3 Organization Chart and Responsibilities......................................... 3
2.3.1 a City of Diamond Bar Organization Chart for Sanitary
Sewer System Management............................................. 4
2.3.1 b Sewer Maintenance Districts Organization Chart.............. 5
2.3.1 c Names and Telephone Numbers from the Organization
Chart................................................................................. 6
2.3.2
2.3.3
2.3.4
2.3.4a
2.3.5
Description of Responsibilities ........................................ ..
City of Diamond Bar Divisions/Departments and Other
Agencies .......................................................................... .
Chain of Communication for Sanitary Sewer Overflow
Reporting ......................................................................... .
Sanitary Sewer Overflow Reporting Procedures Flow
Chart ................................................................................ .
Contact Directory for Sanitary Sewer Overflow
Responding and Reporting ............................................. ..
CHAPTER 3 -LEGAL AUTHORITY
8
9
10
11
12
3.1 Legal Authority . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . . . . . . 13
3.1.1 Legal Authority to Prevent Illicit Discharges into the
Sanitary Sewer System..................................................... 13
3.1.2 Legal Authority to Require that Sewers and Connections
be Properly Designed and Constructed . . . . . . . . . . . . . . . . . . . . . . . .. . .. 14
3.1.3 Legal Authority to Ensure Access for Maintenance,
Inspection, or Repairs....................................................... 14
3.1.4 Legal Authority Limiting the Discharge of Fat, Oil, and
Grease and Other Debris that May Cause Blockage . . . . . . . . 14
3.1.5 Legal Authority to Enforce any Violation of Sewer
Ordinances........................................................................ 15
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CHAPTER 4-OPERATION AND MAINTENANCE PROGRAM
4.1 Preventive Maintenance Program . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . .. . .. 16
4.1.1 Sewer Line and Manhole Inspection................................. 16
4.1.2 Gas Trap Manholes and Siphons...................................... 16
4.1.3 Drop Manholes.................................................................. 16
4.1.4 Sewer Line Cleaning......................................................... 17
4.1.5 Vermin and Rodent Control............................................... 17
4.1.6 Sewage Pump Stations..................................................... 17
4.1.7 Work Schedules................................................................ 17
4.1.8 City of Diamond Bar Sewer Mapping System ................... 17
4.2 Rehabilitation and Replacement Plan............................................. 17
4.2.1 Accumulative Capital Outlay Program of the
Consolidated Sewer Maintenance District . . . . . . .. . . . . . . . . . . . . . . . . 18
4.2.2 Condition Assessment Program........................................ 18
4.3 Equipment Maintenance and Replacement Policy . . . . . . . .. . . . . . . . . . . . . . . . . 19
4.4 Training for Field Operations Personnel and Contractors............... 19
CHAPTER 5-DESIGN AND PERFORMANCE PROVISION
5.1 Design and Construction Standards and Specifications................. 20
5.2 Procedures and Standards for Inspection and Testing of New and
Rehabilitated Collection Sewer Facilities........................................ 20
CHAPTER 6-OVERFLOW EMERGENCY RESPONSE PLAN
6.1 Overflow Response Procedure....................................................... 21
6.1.1 Regulatory Agencies Notification and Time Frame........... 21
6.1.1 a Regulatory Agencies Notification and Time Frame Table . 22
6.1.1 b Agency Telephone Numbers............................................. 23
6.1.2 Procedure to Ensure that Staff and Contractors are
Aware and Appropriately Trained to Follow the
Emergency Response Plan............................................... 24
6.1.3 Procedure to Address Emergency Operations such as
Crowd Control and Other Necessary Response Activities 24
6.1.4 Program to Eliminate or Minimize the Discharge of
Sanitary Sewer Overflows into Surface Water.................. 24
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CHAPTER 7-FAT, OIL, AND GREASE CONTROL PROGRAM
7.1 Public Education Outreach Program . . . . . . . . . . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . .. . .. 25
7.2 Disposal Methods for Fat, Oil, and Grease Generated within the
City of Diamond Bar's Sanitary Sewer System............................... 25
7.3 Legal Authority to Prohibit Discharges to the System and Identify
Measures to Prevent Sanitary Sewer Overflows and Blockages
Caused by Fat, Oil, and Grease..................................................... 25
7.4 Requirement to Install Grease-Removal Devices, Design
Standards for Grease-Removal Devices, Maintenance
Requirements, Best Management Practices Requirements,
Recordkeeping, and Reporting Requirements................................ 25
7.5 Authority to Inspect Grease-Producing Facilities, Enforcement
Authorities, and Evidence of Adequate Staffing to Inspect and
Enforce the Fat, Oil, and Grease Ordinance.................................. 26
7.6 Cleaning Schedule for Identified Fat, Oil, and Grease-Prone
Sewer Segments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
CHAPTER 8-SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN
8.1 System Evaluation and Capacity Assurance Plan.......................... 27
8.2 Adequate Capacity and Correct Design . . . . . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . .. . .. 27
8.3 Capacity Enhancement Plan . . . . . . . . . . . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . .. . . . . . . . . . . . .. . .. 27
CHAPTERS-MONITORING, MEASUREMENT, AND MODIFICATION
PROGRAM
9.1 Monitoring....................................................................................... 28
9.2 Sewer System Management Plan Program Effectiveness
Evaluation....................................................................................... 28
9.3 Program Modification...................................................................... 28
9.4 Sanitary Sewer Overflow Location Mapping and Trends................ 28
CHAPTER 10-SEWER SYSTEM MANAGEMENT PLAN PROGRAM AUDIT
AND CERTIFICATION
10.1 Sewer System Management Plan Program Audit . . . . . . . . .. . . . . . . . . . . . . . . . . 29
10.2 Sewer System Management Plan Certification . . .. . . . . . . . . .. . . . . . . . . . . . .. . .. 29
10.3 Sewer System Management Plan Modification and Recertification 29
CHAPTER 11 -COMMUNICATION AND SEWER SYSTEM MANAGEMENT
PLAN AVAILABILITY
11.1 Communication . . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . . . . . . 30
11.2 Sewer System Management Plan Availability . . . . .. . . . . . . . . .. . . . . . . . . . . . .. . .. 30
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CHAPTER 12-CONSOLIDATED SEWER MAINTENANCE DISTRICT AND
CITY OF DIAMOND BAR RESPONSIBILITIES UNDER THE
STATEWIDE GENERAL WASTE DISCHARGE
REQUIREMENTS
12.1 Consolidated Sewer Maintenance District vs. City of Diamond Bar
Responsibilities.............................................................................. 31
12.2 Los Angeles County Public Works Sewer-Related Services to the
37 Consolidated Sewer Maintenance District Cities . . . . . . . . . . . . . . . . . . . . . . . 32
12.3 Roles of the Consolidated Sewer Maintenance District and Cities
under the Statewide General Waste Discharge Requirements ...... 33
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Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Appendix G
Appendix H
Appendix I
APPENDIX
Waste Discharge Requirements
Location Map of Sewer Maintenance Districts Yards & Pump Stations
Inventory of Sewer Maintenance Districts Equipment
Inventory of City of Diamond Bar Collection Facilities
Condition Assessment Work Schedule
City's Pump Stations Condition Assessment Report
Industrial Waste Contract with the County
Sewer Maintenance Productivity Reports
Sanitary Sewer Overflow Data
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ACO
CADD
CIWQS
CCTV
CMCs
CSMD
Districts
FOG
GIS
1/1
LACPW
LACO TITLE 20
LACO TITLE 28
MMS
RWQCB
SMD
SO&M
SSMP
SSOs
su
SWRCB
WDRs
ABBREVIATIONS/ACRONYMS
Accumulative Capital Outlay Program
Computer Aided Design and Drafting
California Integrated Water Quality System
Closed-Circuit Television
City Municipal Codes
Consolidated Sewer Maintenance District
Sewer Maintenance Districts
Fat, Oil, and Grease
Geographic Information System
Infiltration Inflow
Los Angeles County Public Works
Los Angeles County Code Title 20 -Utilities
Los Angeles County Plumbing Code -Title 28
Maintenance Management System
Regional Water Quality Control Board
Sewer Maintenance Division
Sewer Operation and Maintenance
Sewer System Management Plan
Sanitary Sewer Overflows
Sewage Unit
State Water Resources Control Board
Waste Discharge Requirements
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DEFINITIONS
Geographical Information System (GIS) - A spatial database system that is used
to capture, store, display, and analyze information which includes various layers used
by government officials. Examples of information found on a GIS database include
feature layers for a sewer map: such as sewer pipes, sewer manholes, etc.
These feature layers would include information such as the pipe diameter, pipe
material, pipe condition, and last date cleaned or repaired. Los Angeles County
Public Works' (LACPW) GIS also contains base information such as streets and
parcels.
Infiltration/Inflow (1/1)-Infiltration is generally considered to be extraneous water that
enters the sewer system over longer periods of time such as groundwater seepage
through cracks in the sewer. Inflow is generally considered to be extraneous water that
enters the system as a direct result of a rain event such as through defects in the
sewer. While it is impossible to control alll/1, it is certainly desirable to reduce 1/1 when
cost -effective.
Lateral -The portion of sewer that connects a home or business with the mainline in
the street.
Stoppage - A buildup of debris in the sewer, which stops the flow of wastewater and
allows the water to back up behind the stoppage, sometimes causing an overflow.
Also called blockage.
Blockage-A buildup of debris in the sewer, which stops the flow of wastewater and
allows the water to back up behind the stoppage, sometimes causing an overflow.
Also called a stoppage.
Wastewater Collection System -All pipelines, pump stations, and other facilities
upstream of the headworks of the wastewater treatment plant that transport wastewater
from its source to the wastewater treatment plant.
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CITY OF DIAMOND BAR
SEWER SYSTEM MANAGEMENT PLAN (SSMP)
INTRODUCTION
On May 2, 2006, the State Water Resources Control Board (SWRCB) adopted
Statewide General Waste Discharge Requirements (WDRs) and a Monitoring and
Reporting Program (MRP) for sanitary sewer systems by issuing Order No. 2006-0003
and Order No. 2013-0058EXEC (revised) respectively (Appendix A). The regulations in
the order were in response to growing public concern about the water quality impacts of
sanitary sewer overflows (SSOs), particularly those that cause beach closures,
adversely affect other bodies of water, or pose serious health and safety or nuisance
problems.
Two major components of the WDRs require the following:
(1) The owners/operators of publicly owned sewer collection systems, a mile
long or greater, must apply for coverage under the WDRs.
(2) The owners/operators must develop and implement a Sewer System
Management Plan (SSMP) specific to the sanitary sewer system.
In accordance with the first element of the WDRs, the City of Diamond Bar (City) filed
a Notice of Intent Application form with the SWRCB on October 30, 2006.
The City subsequently received a Username and Password for electronic access to
the California Integrated Water Quality System (CIWQS) database. Within the
database-reporting program, the City completed a "collection system questionnaire"
and must continually file all subsequent updates and all required SSO reporting.
In compliance with the second element, this document was prepared to meet the
objectives contained in the WDRs order. The County of Los Angeles Consolidated
Sewer Maintenance District (CSMD) provides operation and maintenance services for
the City's sewer facilities; therefore, some components of the City's SSMP may be
similar to those of the Sewer Maintenance Districts (Districts). This document is
divided into 12 chapters, which closely align with the respective provisions contained
in the WDRs. Every section or subsection of each chapter addresses one of the key
elements of the SSMP directive.
This document, in conjunction with other existing agency programs referenced herein,
constitute the City's SSMP. By implementing the procedures contained in this SSMP,
the occurrence of SSOs should be minimized to the greatest extent practicable
throughout the City's sanitary sewer collection system.
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CHAPTER 1
GOALS AND ACTIONS
1.1 Goals
The goals of this SSMP are to ensure the following:
1. The City's sanitary sewer collection system is properly operated,
maintained, and managed to reduce the frequency and severity of sanitary
sewer overflows (SSOs) and their potential impacts on public health, safety,
and the environment.
2. When SSOs occur, prompt action is taken to identify, contain, remove the
cause, promptly report the event to appropriate regulatory authorities, and
the public is adequately and timely notified
3. All SSOs, system deficiencies, and remedial actions taken are well
documented.
4. The City's sewer system operators, employees, contractors, responders,
and other agents are adequately trained and equipped to address an
SSO event.
5. The City's sewer system is designed, constructed, and funded to provide
adequate capacity to convey base and peak flows while meeting or
exceeding applicable regulations, laws, and the generally accepted
practices relative to sanitary sewer system operation and maintenance.
1.2 Actions
The actions to be taken to satisfy the SSMP are as follows:
1 . Conduct a planned and scheduled maintenance program that will minimize
the risk and occurrence of SSOs, in support of the SSMP goals.
2. When SSOs do occur, respond to the reported site in a timely manner and
undertake feasible remedial actions to contain the overflow impacts,
including stopping the flow from reaching the storm drain, if possible.
3. Stop the overflow as soon as possible and limit public access to the
overflow area to prevent public contact with any wastewater contamination.
4. Completely recover the overflow and return it to the sewer system and then
clean up the contaminated area.
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5. Gather and compile all pertinent information regarding the overflow event,
investigate as necessary to determine probable cause, document findings,
report to the appropriate regulatory agencies in a timely manner, and file
the completed report.
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CHAPTER2
DESCRIPTION OF THE ORGANIZATION
2.1 Management
The City's Public Works Department manages the sanitary sewer collection
system, which serves a population of approximately 55,500 residents and
consists of about 159 miles of gravity sewer lines and 9 pump stations (plus 1
privately owned pump station). The City's local sewers discharge into the
Sanitation Districts of Los Angeles County facilities for conveyance, treatment,
and disposal.
The City has seven budgeted management positions directly involved in
overseeing the sewer system maintenance responsibilities. The field operation
and maintenance functions are provided by the CSMD, which is managed by
the LACPW. The distribution of the City's personnel and the contracted services
are depicted in the organization chart presented in Section 2.3.1 a of this plan.
These personnel, in collaboration with LACPW personnel, administer the City's
sewer collection system operation, provide engineering evaluation of proposed
and existing sewer facilities, administer preventive maintenance and sewer
construction programs, and oversee the maintenance of sewer collection system
facilities and related records and plans.
2.2 Authorized Representative
The City's Director of Public Works or City Engineer in concert with designated
LACPW staff are the authorized representatives responsible for the execution
of compliance actions required under the WDRs. This includes, but is not
limited to, execution and certification of all reports and correspondence as
required under the Order.
2.3 Organization Chart and Responsibilities
The organization chart showing the structure and relationship of the City and
LACPW administrative, management, and field positions relative to
Sewer Operation and Maintenance (SO&M) is presented in Sections 2.3.1a,
2.3.1 b, and 2.3.1 c, respectively, and the descriptions of responsibilities and
support are presented in Sections 2.3.2 and 2.3.3.
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2.3.1 a City of Diamond Bar Organization Chart for Sanitary Sewer System Management
Street Maintenance
Superintendent
Senior
Maintenance
Worker
City Manager
I
Director of Public
Works/City
Engineer
I
5
Deputy City
Engineer
Associate Engineer f-------1...---l Associate Engineer
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2.3.1 b Sewer Maintenance Division Organization Chart
Board of Supervisors
Director of Public Works
Chief Deputy Director
Assistant Director
Deputy Director
Assistant Deputy Director
Sewer Maintenance Division
Principal Engineer Support Divisions
I Administrative Services Division
I I Building and Safety Division
Senior Civil Engineer Senior Civil Engineer Senior Civil Engineer
Construction Division Field Operations Office Engineering & Budget Field Operations (Gravity System)
!Pumo Stations I Design Division
Sewer Maintenance r Environmental Programs Division Sewer Plan Check Unit Office Engineering Electro-Mechanic {SM) Superintendents
Stormwater Maintenance Division
Staff Supervisor
Mapping & Annexation SM Supervisors Human Resources Division
Unit Electro-Mechanic Information Technology Division
Working Supervisors Public Works {PW) Land Development Division Procurement Unit
Crew Leaders Survey/Mapping and Property Electro-Mechanics Management Division
PW Maintenance Direct Assessment Unit
Assistant Electro-Workers
Mechanics Clerical Support Staff Clerical Support Staff
Helper, Electricals
A CO/Condition
Assessment Unit
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2.3.1c ORGANIZATIONAL CHART WITH NAMES AND
PHONE NUMBERS
DIAMOND BAR
City Manager
Daniel Fox City Manager (909} 839-7011
Director of Public Works
David G. Liu, P.E. Director of Public Works/City Engineer (909} 839-7041
Street Maintenance
Jorge Garcia Street Maintenance Superintendent (909} 839-7046
Jason Fuentes Senior Street Maintenance Worker (909) 839-7039
City Engineers
Vacant Deputy City Engineer (909} 839-7044
Christian Malpica Associate Engineer (909} 839-7042
Fabian Aoun Assistant Engineer (909} 839-7038
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SEWER MAINTENANCE DISTRICTS
Board of Suoervisors East
Hilda L. Solis Supervisor, First District (213) 974-4111 James Prvor SM Suoerintendent (626) 446-5227
Mark Ridley-Supervisor, Second District (213) 974-2222 Thomas
Jim Vives SM Suoervisor (626) 446-5227
Chris Peiia SM Suoervisor (626) 446-5227
Sheila Kuehl Supervisor, Third District 213) 974-3333 East PW Crew Leaders (626) 446-5227
Janice Hahn Supervisor Fourth District (213) 974-4444 East PW Maintenance Workers (626) 446-5227
Kathryn Bal'!ler Supervisor Fifth District (213) 974-5555 East PW Laborers (626) 446-5227
Public Works East Bricklaver (626) 446-5227
Mark Pestrella Director 626 458-4002 East Sr. Eauioment Maintenance Worker (626) 446-5227
VACANT Chief Deputy Director 626 458-4001 Chris Pussman Senior Tvoist-Cierk (626) 446-5227
Shari Afshari Deputy Director 626 458-4008 ZamirZvada Intermediate Clerk (626) 446-5227
Sewer Maintenance Division South
William J. Winter I Assistant Deputy Director I (626) 300-3304 Paul Bradford SM Suoerintendent (323) 233-3330
Martin Moreno I Principal Enaineer I (626) 300-3312 Isaac Leal SM Suoervisor (323) 233-3330
Clerical Suooort Staff Capice Simms SM Suoervisor (323) 233-3330
Violets Roldan I Senior Secretarv IV I (626) 300-3309 South PW Crew Leaders (323) 233-3330
I I South PW Maintenance Workers (323) 233-3330
(Office Enaineerina & Budaetl South PWLaborers (323) 233-3330
Nicholas Aabobu I Senior Civil Enaineer I (626) 300-3382 South Bricklaver (323) 233-3330
Sewer Plan Check Unit South Sr. Eauioment Maintenance Worker (323) 233-3330
Sandra Medina I Associate Civil Enaineer I (626) 300-3363 Soencer Cottrell Intermediate Clerk (323) 233-3330
MaPPina & Annexation Unit Marilvn Lamar Intermediate Tvoist-Cierk (323) 233-3330
Julie Zhu Supervising Geographic Information (626) 300-3366 North
Svstem Technician Tim Bohannon SM Suoerintendent (661) 942-6042
Procurement Deroald Dolittle SM Supervisor (661) 942-6042
Cynthia Phan Financial Specialist Ill 626 300-3322 North PW Maintenance Workers (661) 942-6042
Direct Assessment Unit North PW Laborers (661) 942-6042
Linh La Staff Assistant II 626 300-3340 North Bricklayer (661) 942-6042
Accumulative Capital Outlay/Condition Assessment Unit North Sr. Eauioment Maintenance Worker (661) 942-6042
Alex Villarama Civil Engineer 626 300-337 4 Anita Carver Senior Typist-Clerk (661) 942-6042
(Field Operations-Pump StationS\ Santa Clarita
Jeff Bouse Senior Civil Engineer 626 300-3373 Tim Bohannon SM Superintendent (661) 942-6042
Kari Eskridge Civil Engineer 626 300-3390 Jesse Cisneros SM Supervisor (661) 222-2569
Mark Ramirez Electro-Mechanic Supervisor (626 300-4682 Santa Clarita PW Maintenance Workers (661) 222-2569
Electro-Mechanics Santa Clarita PW Laborers (661) 222-2569
East/Central Suooort Divisions
George Modlin EM Working Supervisor (626) 446-3271 Administrative Services Division
(562) 941-7011 Alma D. Admin Deputy Director (626) 458-4078
East/Central Electro-Mechanics (626) 446-3271 Martinez
East/Central Assistant Electro-Mechanics (562) 941-7011 Buildina and Sefetv Division
North Hassan Asst. Deputy Director (626) 458-6385
Alfredo Duran EM Workina Suoervisor (661) 222-2569 Alameddine
North/West Electro-Mechanics (661) 222-2569 Construction Division
North/West Assistant Electro-Mechanics (661) 942-6042 Steve Bul'!ler Asst. Deputy Director I (626) 458-3100
North/West Heloer Electricals (661) 942-6042 Desian Division
South Hector Bordas I Asst. Deputy Director I (626) 458-7800
VACANT EM Workina Suoervisor (323) 233-2015 Environmental Division
South Electro-Mechanics (323) 233-2015 CobySkye I Asst. Deputy Director I (626) 458-3500
South Assistant Electro-Mechanics (323) 233-2015 Stormwater Maintenance Division
Field Ooerations -Gravitv Svstem VACANT I Asst. Deputy Director I (626) 458-4145
Robert Swartz I Senior Civil Enaineer I f626l 300-3367 Human Resources Division
Gohar T solakvan I Staff Assistant II I f626l 300-3325 Jeff Howard I Division Chief I (626) 458-2100
Field Offices Information Technoloav Division
Central Patrick Anderson I Division Chief I (626) 458-4108
Mike Garcia SM Suoerintendent (562) 941-7011 Land Develooment Division
Juan Alonso SM Supervisor (562 941-7011 Anthony Nvivih I Asst. Deputy Director I (626) 458-4900
Central PW Crew Leaders (562)941-7011 Survey/Maooina & Prooertv Manaaement Division
Central PW Maintenance Workers (562 941-7011 James T Sparks I Asst. Deputy Director I (626) 458-7000
Central PWLaborers (562 941-7011
Central Bricklaver (562)941-7011
Central Sr. EQuipment Maintenance Worker (562 941-7011
Willa Mar Intermediate Tvoist-Cierk (562)941-7011
Susan Carmona Intermediate Typist-Clerk (562 941-7011
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2.3.2 Description of Responsibilities
The description of responsibilities or roles of each position, especially as
related to SSOs, are as follows:
• City Council -Responsible for establishing new and amending existing
ordinances and policies governing the municipal operations and the
operation of the City's sanitary sewer system, including the approvals of
all SO&M contracts and agreements, to protect the community's interest.
• City Manager -Responsible for the overall management and application
of all legal and policy directives that relate to the City's activities,
including the operation and maintenance of the City's sanitary sewer
system.
• Director of Public Works -Directs the accomplishment of statutory and
policy criteria within the scope of the City Council's policy and legal
requirements. Directs its execution and evaluates work accomplished
within his areas of responsibility including the SO&M program.
Also directs the planning, budgeting, design for the construction of new
sewer collection system and rehabilitation of existing sewer collection
system. Facilitates all sewer collection system operation and
maintenance activities through the contract with LACPW as the City's
representative in the CSMD. Responsible for the day-to-day
management and operation oversight of the City's sewer collection
system, including the nine sewer pump stations plus one privately owned
sewer pump station.
Directs engineering and management activities relating to studies,
design, investigations, and the preparation of reports, budget, and
contractual agreements with private firms for technical services projects.
Performs special studies, investigations, and reports concerning sewer
infrastructure.
• Senior Civil Engineer -Performs a wide range of professional and
complex civil engineering work in redesign, construction, management,
and maintenance of public works projects; acts as the City Engineer in
his/her absence; and performs other duties as assigned.
• Associate Engineer -Performs a wide range of professional engineering
work in redesign, construction, management, and maintenance of
Public Works projects.
Assists in the preparation of reports, budgets, and other correspondence
and coordinates and facilitates with City and contract personnel in
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addressing local citizen issues relative to sewer service.
Oversees tracking of sewer spills, training of personnel, and the
implementation of the SSMP.
• Facilities and Maintenance Superintendent -Has oversight of all
contracted maintenance and repair services for the City's facilities,
excluding the relatively new gravity sewer systems operation and
maintenance.
2.3.3 City Divisions/Departments and Other Agencies
Other divisions or departments within the City and specific contracted services
are currently and will continue to be responsible for carrying out some of the
compliance actions called for by the WDRs for the City. The key support units
and their responsibilities are described below:
• Administrative Services Department -Responsible for procuring
equipment and as-needed contract services for emergency sewer repair
projects; printing and mailing of public education outreach program
materials; procuring materials and supplies needed for the day-to-day
operation and maintenance activities; accounting services; and training
of personnel. Also responsible for investigating SSO-related claims and
litigations against the City.
• Building and Safety Division -Responsible for reviewing various building
permit applications, their relationship to public easements and facilities,
and issuing permits for sewer connections. Also, the enforcement of
Plumbing Codes involving proper connection and discharge into the
public sewer system and the property owner's maintenance of their
respective sewer laterals between the structure served and the public
mainline sewer.
• City Code Enforcement Division -Responsible for the enforcement of
Health and Safety Codes regarding waste disposal, such as the
Fat, Oil, and Grease (FOG) Control Program; point source control
inspection of industrial and commercial waste and grease generating
facilities; and investigation of cases of illicit discharge of chemicals,
debris, etc., into the public sewer system. This is undertaken in concert
with the LACPW, Environmental Programs Division, Industrial Waste
Unit.
• Engineering Division Responsible for preparing plans and
specifications for sewer construction and rehabilitation projects,
administration of contracts for accomplishing such projects, and
emergency sewer repair projects. Also, responsible for subdivision or
development project plan checks to ensure compliance with the City's
standards for construction of new sewer collection systems.
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Plan checks sewer capacity studies to size proposed sewer lines and
sets requirements to ensure adequate capacity in existing systems.
Prepares easement documents or identifies and procures access rights
for public sewer facilities located within private properties.
• LACPW -Sewer Maintenance and Environmental Programs Divisions
provide critical services to the City to address the mandates of the
WDRs. Sewer Maintenance Division is responsible for operational
maintenance services of the City's sewer collection system, including
cleaning, closed-circuit television (CCTV) inspection, manhole
inspection, and repairs. Environmental Programs Division is responsible
for implementing the City's industrial waste and FOG Control Programs,
which include permitting, inspection, and enforcement of illicit discharges
to the public sewer system in concert with the City's Code Enforcement
Division.
• County of Los Angeles Fire Department -Responsible for assisting with
protecting the public in the event of an SSO that expands into high-use
public travel ways and/or those that reach storm drains or water courses
and spread the effect of public risk to health and safety impacts.
• County of Los Angeles Sheriff's Department -Responsible for operating
the Emergency Operation Center for the entire City, including handling
after-hour service calls reporting SSOs, pump station malfunction calls,
and forwarding those reports to the LACPW.
2.3.4 Chain of Communication for SSO Reporting
The chain of communication for reporting SSOs from receipt of a complaint or
other reliable information source to reporting to the appropriate regulatory
agencies is presented in Section 2.3.4a. The City's contact directory for
communicating with both internal and external parties involved in responding
and reporting an SSO event is shown in Section 2.3.5. The SSO emergency
response plan will be discussed in greater detail in Chapter 6 of this document.
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2.3.4a SSO Reporting Procedures Flow Chart
Nearest
SMDcrew NO
investigates
Crew Leader
lsitSMD NO
facility?
YES
alifomia Office of Emergency Services 1C
(OE
equ
pole
wa
S) is notified when SSO greater than or
al to 1 ,000 gallons discharged to or
ntially will be discharged to surface
ter.
2S tormwater Maintenance Division (SWMD)
nl notified when the SSO has entered a is o y
storm drain.
3 Environmental Program Division (EPD) is
only notified when SSO of 50,000 gallons or
greater are spilled to surface water.
DPW dispatch receives SSO
calls from the Public or Telemetry
System
~ Superintendent or Supervisor YES on Emergency call list
Standby crew
investigates
Stop SSO and notify appropriate Crew Leader
agency for Clean-up and
Reporting
Crew Leader calls dispatch NO lsitSMD
facility?
SMD Crew
-Call Dept. Of Public Health
-Call OES 1 YES -Call SWMD2
-Call EPD 3
Crew Leader
I
-Stops SSO
-Cleans up
-Prepares report
-Report to radio room (dispatch)
Crew Leader
I
Written Report to:
-RWQCB (upon request)
-SWRCB Web Page
Senior Civil Engineer
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2.3.5 City's Contact Directory for SSO Responding and Reporting
After-Hour or
Responsible Party
City Manager
Director of Public Works
Building Official
Street Maintenance Superintendent
LAC Sheriff Department
LAC Fire Department
LAC Public Works
LAC Health Dept.
LAC Stormwater Maintenance District
Sanitation Districts of LAC
R.W.Q.C.B. (Region 4}
State O.E.S.
Daniel Fox
David G. Liu
Raymond Tao
Jorge Garcia
Diamond Bar/Walnut Station
Diamond Bar Station
24-hour Dispatch
13
Telephone
(909} 839-7011
(909} 839-7041
(909} 839-7021
(909} 839-7046
(909} 595-2264
(909} 861-5995
626-458-4357
213-974-1234
626-445-7630
562-699-7 411
213-576-6600
800-852-7550
After-Hours or
Cell Phone
(909} 239-1700
(909} 287-9995
(626} 922-7914
(760} 94 7-3392
(909} 595-2264
(909} 598-4290
800-675-4357
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3.1 Legal Authority
CHAPTER3
LEGAL AUTHORITY
The City's legal authority to own and operate a sanitary sewer system is derived
from its incorporation as a City. The City in May 2, 1989, granted the County of
Los Angeles the consent and jurisdiction to annex portions of the City sewer
system into the CSMD. By that action, the City has entrusted the management,
operation, and maintenance of its local sanitary sewer system to the CSMD.
The City, however, still maintains ownership of the sewer system.
In compliance with the WDRs, this Chapter highlights the City's legal authority to:
(1) prevent illicit discharges into the sanitary sewer system; (2) require that
sewers and connections be properly designed and constructed; (3) ensure
access for maintenance, inspection, or repairs; (4) limit the discharges of FOG
and other debris that may cause blockage; and (5) enforce any violation of sewer
ordinances or City Municipal Codes (CMCs). The legal authorities for the
specific areas stipulated in the WDRs are covered in various sections of the
CMCs and Chapters 20.20, 20.24, 20.22, 20.32, 20.36, and 20.40 of the
Los Angeles County Code Title 20-Utilities (LACO TITLE 20).
3.1.1 Legal Authority to Prevent Illicit Discharges into the Sanitary Sewer
System
In accordance with the CMCs, Title 15, Section 15.00.710, the City has
adopted the 2016 Edition of the California Plumbing Code (CPC).
Per Title 13, Chapter 13.00, of the CMCs, the City has also adopted the
latest Edition of LACO TITLE 20, which regulates sanitary sewers and
industrial waste in the County as its Sanitary Sewer and
Industrial Waste Use Ordinance. LACO Code, Section 20.36.01 0,
prohibits the illegal dumping of offensive or damaging substances
such as chemicals, debris, etc. Other sections of the LACO Code that
prohibit various forms of illicit discharges are 20.24.020, 20.24.200,
20.32.080, 20.32.650, etc. The City, as one of the CSMD cities, benefits
from the CSMD Infiltration/Inflow (1/1) Control Program.
This program consists of sewer line cleaning and maintenance, which
includes CCTV and other mechanisms to detect 1/1. By ordinance, LACO
Code, Section 20.40.045, the County of Los Angeles Board of
Supervisors has established a financial plan to ensure capital
replacement or rehabilitation of sewer lines prone to 1/1 within the CSMD.
LACO Code, Section 20.24.080, requires that property owners be
responsible for maintenance of their house laterals, including the
elimination of cracks, tree roots, and other debris. These laws combined
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constitute the City's legal authority to prevent illicit discharges into the
sewer system.
3.1.2 Legal Authority to Require that Sewers and Connections be Properly
Designed and Constructed
LACO TITLE 20, Sections 20.32.330 and 20.32.340, as adopted
by the City, requires that the design of new mainline sewers and
pumping plants, respectively, comply with Part 3 of Chapter 20.32 of
LACO TITLE 20. Section 20.32.350 of LACO TITLE 20 requires that the
design of new house laterals also conform to the requirements of Part 3,
Chapter 20.32, of LACO TITLE 20. In accordance with LACO TITLE 20,
Section 20.32.580, the construction of a collection sewer system is
required to conform to all the requirements prescribed by Division 2 of
LACO TITLE 20, Standard Specifications for Public Works Construction
("Green Book"), and Special Provisions and Standard Plans, all on file in
the Director of Public Works'/City Engineer's office. The inspection of new
mainline sewers and pumping plants to ensure proper construction is
covered under Section 20.30.590 of the LACO TITLE 20 and regulated
under the CMCs.
3.1.3 Legal Authority to Ensure Access for Maintenance, Inspection, or
Repairs
LACO TITLE 20, Division 2, as adopted by the City gives the City the legal
right to set requirements to allow unrestricted maintenance access to the
public sewer infrastructure located on private property. In accordance
with Section 20.32.430 of LACO TITLE 20, the access is secured through
the City's enforcement of the requirement for legally recorded sewer
easements around all public sewer appurtenances located in private
properties. Sewer easements are detailed on the sewer construction
plans and are thoroughly reviewed by the City and LACPW for adequacy
in size and accuracy of alignment during the plan check process.
Plan checkers take special care to ensure that maintenance crews will
have sufficient access for the movement of equipment and materials for
routine and emergency repairs or construction work on the system.
3.1.4 Legal Authority Limiting the Discharge of FOG and other Debris that
May Cause Blockage
The City, by adopting CPC and LACO TITLE 20, has the legal authority to
satisfy this element of the WDRs. CPC requires the installation of grease
interceptors at restaurants and other food establishments that generate
grease in the City. Section 714.1 of CPC prohibits the discharge of FOG
and other substances that may, among other things, clog, obstruct, fill, or
necessitate frequent repairs, cleaning out, or flushing of sewer facilities in
the City's sewer system.
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This prohibition is also contained in LACO TITLE 20, Section 20.36.400.
LACO TITLE 20, Section 20.36.560, gives the Director of
Public Works/City Engineer the authority to require the installation of
treatment facilities, including grease interceptors, at any facility that
generates FOG in the amount that will damage or increase the
maintenance costs of the sewer collection system.
3.1.5 Legal Authority to Enforce any Violation of Sewer Ordinances
LACO TITLE 20, Section 20.24.090, gives the Director of
Public Works/City Engineer the legal authority to inspect mainline sewers,
sewage pumping plants, interceptors, etc., as often as deemed necessary,
to ascertain whether such facilities are maintained and operated in
accordance with the provisions of Division 2 of LACO TITLE 20.
Under Section 20.24.1 00 of LACO TITLE 20, the Director of
Public Works/City Engineer is empowered to enforce all the requirements
prescribed in Division 2, Sanitary Sewers and Industrial Waste, and in
accordance with Section 20.24.11 0, may delegate this authority.
LACO TITLE 20, Section 20.24.160, allows criminal penalties for any
violations.
LACO TITLE 20, CPC, standard plans, specifications, and other material
cited in this chapter are filed at the Director of Public Works'/City
Engineer's office.
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CHAPTER4
OPERATION AND MAINTENANCE PROGRAM
4.1 Preventive Maintenance Program
The City is within the CSMD and, therefore, relies on the staff and resources of
the LACPW for the SO&M of its collection sewer system. The CSMD's SO&M
Programs described in detail in the Districts' SSMP are applicable in the City.
The CSMD East Yard (Appendix B) located at 2849 South Myrtle Avenue in the
City of Irwindale provides sewer services to the City. In addition, personnel from
the other four sewer maintenance yards, shown in Appendix B, provide
after-hour services, such as standby, callback, and other sewer emergency
services, to the City. The maintenance equipment utilized within the City is
owned by the CSMD. A complete inventory of the CSMD equipment assigned to
the East Yard is presented in Appendix C.
The City's maintenance programs are funded through levying an annual sewer
service charge of $41.50 per equivalent single-family dwelling unit, otherwise
called a sewage unit (SU). This is included in the $50.50 per SU levied by the
CSMD and collected with the annual tax bills of property owners in the cities that
are within the CSMD. The total annual revenue generated from the City for the
various sewer programs through the $50.50 per SU charge is approximately
$1,014,014. These funds are managed and administered by the LACPW and
reviewed and adjusted annually to ensure sufficient revenues to fund the
maintenance programs.
The following is a summary of the CSMD preventive maintenance activities
implemented by the CSMD within the City:
4.1.1 Sewer Line and Manhole Inspection
The interior and exterior of manholes are inspected semiannually for any
structural defects, sewage flow condition, presence of vermin or rodents,
deleterious industrial waste, odors, and any signs of unusual settlement
around the manhole and along sewer alignments.
4.1.2 Gas Trap Manholes and Siphons
On a monthly basis these facilities are inspected and cleared of any
stoppages or flow restrictions.
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4.1.3 Drop Manholes
These facilities are inspected and cleared of stoppages and flow
restrictions on variable frequencies based on prior inspection records.
4.1.4 Sewer Line Cleaning
Sewer lines are cleaned by hydro jetting or rodding. Frequency of
cleaning is based on inspection records. Sewer lines known to
accumulate grease, garbage grinds, or sand are placed on monthly,
quarterly, or semiannual cleaning schedules and those prone to root
growth are periodically rodded or chemically treated.
4.1.5 Vermin and Rodent Control
Sewers infested by insects are chemically treated. Those infested by
rodents are baited.
4.1.6 Sewage Pump Stations
Majority of the Districts' pump stations are equipped with SCADA/alarm
systems and are inspected at least once a week. Pumps and motors are
lubricated, control mechanisms and valves are checked and adjusted as
necessary, and equipment is repaired or modified as required.
4.1.7 Work Schedules
CSMD work orders within the City are generated and tracked by the
LACPW's Maintenance Management System (MMS). CSMD field crew
activities are recorded in various forms, such as service requests,
cleaning reports, sewer maintenance daily reports, manhole adjustments,
overflow report forms, etc., and maintained in the MMS database.
The reports are made available to the City upon request.
4.1.8 City Sewer Mapping System
The City maintains "as-built" sewer plans of the City's sewer facilities.
Data on the plans, such as system location and alignment, pipe material,
size, etc., are stored in the Sewer Maintenance Division (SMD) Computer
Aided Design and Drafting (CADD) System and Geographical Information
System (GIS). Printed system maps are stored in the Mapping and
Annexation Unit of the SMD located at 1000 South Fremont Avenue,
Alhambra, California. These maps are also distributed to the SMD's field
crew, for work scheduling and responding to emergencies, and to cities
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and other agencies. The maps are regularly updated to reflect any
changes in the system. System maps are located online
http://dpw.lacounty.gov/smd/sewernetwork.
SMD also create maps with GIS. This mapping system includes sewer
features such as pipe or manhole location, diameter, material, flow
direction, etc. The system includes map base layers, such as aerial
images, streets, parcels, and storm drain systems also available from
other divisions within LACPW, County departments and other
governmental agencies.
4.2 Rehabilitation and Replacement Plan
The City's sewer collection systems are in the CSMD, and the City participates in
the CSMD's Accumulative Capital Outlay (ACO) Program. As a result, the City
also benefits from the Sewer Condition Assessment Program.
4.2.1 ACO Program of the CSMD
As stated, the City participates in the ACO Program of the CSMD.
Property owners within the CSMD are levied an annual charge of
$5 per SU for sewer collection system rehabilitation and replacements.
The $5 per SU charge is also a component of the total $50.50 per SU
annual sewer service charge collected from property owners districtwide
with the property owners' annual tax bills. The program is managed and
administered by the LACPW.
Under the ACO Program, any portion of the sewer system found to be
structurally deficient through routine inspection, sewer emergency
response, or the Condition Assessment Program is immediately repaired
as an emergency repair project or documented in a prioritized list of future
short-and long-term ACO sewer rehabilitation and replacement projects.
However, the LACPW will refer portions of the system that have sewer
capacity-related problems, such as hydraulic deficiencies, resulting from
over development or change in the zoning, to the City for appropriate
corrective action. There are currently no known capacity-related SSO
problems in the City.
4.2.2 Condition Assessment Program
The existing City collection sewer facilities are listed in Appendix D.
The existing sewer pipes, ranging from 8 to 12 inches in diameter, are
predominantly of vitrified clay pipe material. Naturally, as these sewer
lines age, structural problems, such as cracks, joint separation, root
intrusion, etc., will develop. To ensure that these problems are properly
mitigated, the WDRs require that the City or its agent have a program in
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place to minimize and correct these issues and ensure that the program is
well funded.
As described earlier in this document, the City is within the CSMD and
participates in the CSMD's Condition Assessment Program. Property
owners within the CSMD are assessed an annual fee of $4 per SU for
sewer system condition assessment. This charge is part of the current
annual sewer service charge of $50.50 per SU levied and collected with
the property owners' annual tax bills for the CSMD. This charge is
reviewed and adjusted annually by the LACPW to raise sufficient funds
for the Condition Assessment Program. Under the Condition
Assessment Program, the entire sewer collection system within the City
is inspected by CCTV to assess the condition of the pipes on a ten-year
cycle basis. The CCTV inspection schedule for the City is presented in
Appendix E. The LACPW is responsible for the management and
administration of the funds and program.
The condition/risk assessment of all nine pump stations within the City,
conducted by LEE and RO, Inc., was completed in June 2019. The report
on the assessment (Enclosed) shows that the pump stations have varying
degrees of structural, electrical, capacity and risk level issues.
The needed rehabilitation projects to correct the identified deficiencies will
be done in several separate ACO projects to be scheduled over the next
1 0 to 15 years. The total cost of the projects could be as high as $20
million, depending on the rehabilitation options selected. Progress on the
rehabilitation efforts dependent on when funding becomes available, will
be tracked and documented in the City's future SSMP Audit reports.
4.3 Equipment Maintenance and Replacement Policy
The equipment utilized in the maintenance of the City's sewer facilities is owned
by the CSMD. LACPW has full responsibility for the maintenance and
replacement of equipment. The LACPW Equipment Replacement Policy is
described in Chapter 4.3 of the Districts' SSMP.
4.4 Training for Field Operations Personnel and Contractors
All personnel needed for the operation and maintenance of the City's sewer
system are employed by the LACPW. The training of CSMD personnel is a
function of the LACPW and not the City. The training methodologies utilized by
the LACPW are contained in Chapter 4.4 of the Districts' SSMP. The City does
not have any formalized training for contractors doing work within the City.
However, City sewer construction projects are awarded to competitively selected
contractors with well trained and qualified personnel for any given project.
The designed plans and specifications for City sewer construction projects
contain detailed instructions on the City's permitting requirements, standards,
and policies that must be adhered to by contractors doing work within the City.
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CHAPTERS
DESIGN AND PERFORMANCE PROVISION
5.1 Design and Construction Standards and Specifications
The City requires that all sewers be designed in accordance with LACPW
standards. LACPW has standard plans and specifications for construction of
sanitary sewers and appurtenances to ensure that sewer lines and connections
are properly designed and constructed. LACPW specifications by reference
incorporate the standard plans and specifications for Public Works' construction,
special provisions, and standard drawings. In addition, LACPW has other
publications, such as the Private Contract Sanitary Sewer Procedural Manual,
Guidelines for the Design of Pump Stations, etc., to ensure consistency in
the design of collection systems within unincorporated County areas. The City
requires that these publications also be followed in the design of sewer systems
within the City. To further ensure that sewer facilities are properly designed,
the City requires construction drawings be prepared by licensed engineers.
The construction drawings are thoroughly reviewed by the City and SMDs
engineers prior to approval for construction and inspection of the actual
construction work. SMD review plans to ensure that appropriate maintenance
standards are integrated into the design from a maintenance standpoint only.
5.2 Procedures and Standards for Inspection and Testing New and
Rehabilitated Collection Sewer Facilities
The City provides inspection by outsourcing to qualified consultants for the
inspection of new sewer construction projects. The inspection of sewer
rehabilitation projects under the ACO Program are conducted by LACPW
inspectors. The City requires that as-built plans of the completed projects be
submitted prior to final approval for acceptance of sewer facilities for public use.
In compliance with LACPW policy, the City also requires that all newly
constructed pumping stations be inspected by experienced SMD staff prior to
transferring such facilities to the CSMD for maintenance.
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CHAPTER&
OVERFLOW EMERGENCY RESPONSE PLAN
6.1 Overflow Response Procedure
The City, as a member of the CSMD, relies on the services of the LACPW to
respond to SSOs within the City. Therefore, the Overflow Procedure described
in Chapter 6 of the Districts' SSMP is utilized by the CSMD in the City.
Furthermore, the LACPW 24-hour emergency phone number 1-800-675-HELP
(4357) is readily available to City staff and residents to promptly notify LACPW
staff of SSO events in the City.
However, in the event of an SSO in which a City crew is the first responder, the
City is responsible for containing the release, if possible, and securing the area
until LACPW personnel arrive.
6.1.1 Regulatory Agencies Notification and Timeframe
The CSMD is responsible for reporting SSOs to the appropriate regulatory
agencies for the City. As discussed in Chapter 2, SSOs that occur in the
City are reported to the LACPW by telephone. Upon receipt of such
calls, LACPW Officials follow the notification guidelines contained in
Chapter 6 of the Districts' SSMP, also presented in Sections 6.1.1a and
6.1.1 b of this document.
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6.1.1 a Regulatory Agencies Notification and Time Frame Table
sso
Category Type or Description Agencies to be Notified Type of Notification and Timeframe
Timeframe Written Report/*Online Database
DPH Wrthin 15 minutes after becoming Call and obtain operator number.
Any volume of untreated
aware of the spill.
or partially treated SSO: As soon as possible, but no later
OES (:?! 1,000 gallons) than 2 hours after becoming Call and obtain control number.
• Reach surface water aware of the spill.
and/or drainage SWMD (only if entered into storm As soon as possible, but no later
channel tributary to drain) than 2 hours after becoming NA
surface water aware of the spill.
• Discharge to a storm Conduct Water Quality Sampling within 48 hours of
drain and not fully initial spill.
1 captured and As soon as possible, but no later CIWQS Online Database-Upload water quality
returned to the EPD (:?! 50,000) than 2 hours after becoming results.
sanitary sewer aware of the spill. SSO Technical Report-Submit report within 45
system or not calendar days on conclusion of SSO in which 50,000
captured and gallons or greater are spilled to surface water.
disposed of properly.
Any volume not CIWQS Online Database
recovered from storm As soon as we become aware of Initial Report-ASAP but no later than initial
drain is considered to the SSO, reporting is possible 3 business days after we are made aware of it.
have reached surface SWRCB and can be provided without Final Certified Report-Within 15 calendar days on
water. substantially impeding cleanup or conclusion of the SSO response and remediation.
other measures. Additional Information -Anytime in form of an
attachment.
~ 1 ,000 gallons of DPH Same as above NA
Untreated or partially
treated SSO: SWMD (only if entered into storm Same as above NA drain)
2 Does not reach surface
water, drainage channel
or storm drain unless
discharge to storm drain SWRCB Same as above Same as above
system is fully recovered
and disposed of properly.
All other discharge of DPH Same as above NA
untreated or partially
3 treated resulting from CIWQS Online Database-Within 30 days after the
sewer system failure or SWRCB Same as above end of the calendar month in which the SSO
flow condition. occurred.
Private lateral sewage
DPH Same as above NA discharge (PLSD) caused
PLSD by blockages or other
problems within a SWRCB (optional) NA NA
orivatelv-<~wned lateral
No SSO in a calendar CIWQS Online Database-Certified within 30 days
NA SWRCB NA after the end of the calendar month, certified month statement that no SSO occurred.
NA Collection System SWRCB NA CIWQS Online Database -Update and certify every
Questionnaire 12 months.
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6.1.1 Agency Telephone Numbers
Agency
Department of Public Health
California Office of Emergency
Services
RWQCB (Region 4)
LACPW Stormwater
Maintenance Division
East Area
South Area
West Area
LACPW Environmental
Programs Division
SWRCB
LACPW Emergency
Phone Number
Contacts
(213) 974-1234
(800) 852-7550
(213) 576-6600
(213) 576-6650
(626) 445-7630
(626) 798-6761
(562) 861-0316
(818) 896-0594
(818) 248-3842
(626) 458-4357
Hours of Operation
Answered on a 24-hour, 7 -day basis
Answered on a 24-hour, 7 -day basis
Answered only during normal
working hours
Answered only during normal
working hours
Answered only during normal
working hours
Answered only during normal
working hours
Answered only during normal
working hours
Answered on a 24-hour, 7 -day basis
Online database website address
(800) 675-4357 Answered on a 24-hour, 7-day basis
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6.1.2 Procedure to Ensure that Staff and Contractors are Aware and
Appropriately Trained to Follow the Emergency Response Plan
The procedure to ensure that staff and contractors are aware and
appropriately trained to follow the Emergency Response Plan is mainly the
function of the LACPW. City staff, however, is familiar with the SMD
reporting procedures, which are included in the Districts' SSMP.
6.1.3 Procedure to Address Emergency Operations such as Crowd Control
and Other Necessary Response Activities
The City does not play a significant role in addressing emergency
operations. Emergency operations are performed by LACPW staff or
contractors doing emergency repair SSO-related work for the County or
City. The County of Los Angeles Fire and Sheriff's Departments also play
active roles in the control and protection of the public during emergency
SSO operations.
6.1.4 Program to Eliminate or Minimize the Discharge of SSOs into Surface
Water
One of the main functions performed by the LACPW for the City is to
eliminate or minimize the discharge of SSOs into surface water.
The City's role is limited to ensuring that their collection system has
sufficient capacity for all operating conditions and ensures that LACPW
staff is promptly notified of SSO events when they occur.
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CHAPTER 7
FOG CONTROL PROGRAM
7.1 Public Education Outreach Program
The City currently benefits from the LACPW Public Education
Outreach Program. Under this program, information on proper disposal of FOG
and other SSO prevention measures, such as the installation of backwater
valves, house lateral maintenance, etc., is disseminated by the CSMD to
City residents through publication of Annual Reports, brochures, and
individual notices to property owners. LACPW Sewer Maintenance and Industrial
Waste Management Program personnel also assist in passing useful information
on SSO prevention and FOG onto home and business owners.
Public education materials are posted on http://dpw.lacounty.gov/smd/smd/ and
http://dpw.lacounty.gov/Environmental Programs Division/cleanla.
To complement County efforts, the City will initiate its own Public Education
Outreach Program. This will consist of including SSO-and FOG-related articles
from the LACPW and other sources, such as the City's newsletters and webpage
(www.diamondbarca.gov), and by maintaining continuous communication with
the LACPW, City residents, and other stakeholders on these and other issues.
City personnel also disseminate information to residents during meetings or while
conducting right-of-way lateral work inspections.
7.2 Disposal Methods for FOG Generated within the City's Sanitary Sewer
System
This function is performed by CSMD staff on behalf of the City. The methods
used by the LACPW are contained in the Districts' SSMP.
7.3 Legal Authority to Prohibit Discharges to the System and Identify Measures
to Prevent SSOs and Blockages Caused by FOG
The legal authority to prohibit discharges of FOG into the sewer system is
discussed in Chapter 3 of this document. Requirements for grease interceptors
at food establishments to prevent the discharge of grease to the collection sewer
system and educating the public on proper disposal methods for FOG are also
discussed in this chapter.
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7.4 Requirement to Install Grease-Removal Devices, Design Standards for
Grease-Removal Devices, Maintenance Requirements, Best Management
Practices Requirements, Recordkeeping, and Reporting Requirements
The LACPW, under a separate agreement with the City (Appendix F), is charged
with the responsibility of enforcing the County's Sanitary Sewers and
Industrial Waste Ordinance in the City. The County's Industrial Waste Program
is managed by the LACPW, Environmental Programs Division.
The design standards for grease removal devices and all the requirements
imposed on industrial waste facilities that discharge waste or FOG into the City's
sewer system are similar to those imposed in the unincorporated County and as
presented in Chapter 7.4 of the Districts' SSMP.
7.5 Authority to Inspect Grease-Producing Facilities, Enforcement Authorities,
and Evidence of Adequate Staffing to Inspect and Enforce the FOG
Ordinance
LACO TITLE 20, Section 20.24.090, as adopted by the City, gives the
Director of Public Works/City Engineer the authority to inspect grease-producing
facilities for compliance with permit requirements. There are currently a total of
83 facilities holding Industrial Waste Permits in the City. In accordance with the
aforementioned agreement, the LACPW is responsible for issuing permits and
inspecting facilities for compliance with conditions of their permit. The LACPW in
concert with the Director of Public Works/City Engineer is also responsible for the
enforcement of all industrial waste permits and Code violations in the City.
7.6 Cleaning Schedule for Identified FOG-Prone Sewer Segments
The cleaning schedule for identified FOG-prone sewer segments is performed by
the CSMD for the City. The methods used by CSMD staff are described in the
Districts' SSMP.
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CHAPTERS
SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN
8.1 System Evaluation and Capacity Assurance Plan
The City is responsible for ensuring that the public sewer infrastructure is
correctly designed, adequately sized, and easily maintained. The CSMD also
provides a supporting role in reviewing all proposed sewer plans for new
developments in the City to ensure that they conform to County design standards
and to ensure that requirements for acceptability for maintenance are met.
8.2 Adequate Capacity and Correct Design
The Director of Public Works/City Engineer or hired qualified private company
provides thorough review of all sewer plans for proposed development projects in
the City to ensure that (1) they are properly designed with sufficient capacity for
current and future base, peak, and wet-weather flow demands; and (2) any
impact of proposed project on existing sewer system is mitigated prior to being
approved by the Director of Public Works/City Engineer. During construction, the
projects are continuously inspected by the Director of Public Works/City Engineer
or hired construction inspectors to ensure that sewer facilities are constructed in
accordance with the approved plans and specifications.
8.3 Capacity Enhancement Plan
The Sewer Collection System Capacity Enhancement Program is a combined
effort between the City and the LACPW. The CSMD's programs to optimize the
use of available sewer capacity and prevent SSOs include the CCTV Program to
identify pipe segments needing repairs, 1/1 reduction and tree-root intrusion
control programs, sewer cleaning program, and the ACO Program to effect
repairs or replacement of damaged pipes. These programs are described in
Chapters 3 and 4 of the Districts' SSMP.
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CHAPTER9
MONITORING, MEASUREMENT, AND MODIFICATION PROGRAM
9.1 Monitoring
The City will document all relevant data on SSOs that occurred in the City.
This will include quarterly SSO reports from the LACPW, Annual Reports publish
by the LACPW, Sewer Maintenance Productivity Report (Appendix H) for the
City, and any special reports to regulatory agencies, etc. The data will be
analyzed to evaluate the effectiveness of the City's SSMP.
9.2 SSMP Program Effectiveness Evaluation
The biennial SSMP audit shall be used as one of the tools in assessing the
effectiveness of the City's SSMP. The evaluation of the City's SSMP Program
effectiveness shall be based on such key performance indicators as the total
number of SSOs, SSO response time, reduction in repeated incidents of SSOs at
the same location, total SSOs equal to or greater than 1,000 gallons or reaching
surface waters, reduction in number of SSOs that are caused by sewer
capacity-related problems, and any other effectiveness parameters established
by the SWRCB.
9.3 Program Modification
The City shall continually update or modify the key elements of its SSMP based
on the results of the above-mentioned monitoring and program effectiveness
evaluations. The City shall also make recommendations to the LACPW, as
necessary, on elements of the Districts' SSMP to be adjusted or revised within
City boundaries to better serve its residents.
9.4 SSO Location Mapping and Trends
The annual SSO location map prepared by the LACPW is enclosed in
Appendix H. The cause of each SSO incident is also recorded and shown on
the map sheet. This map is used for establishing SSO patterns, identifying
hot spots, and work assignment scheduling by LACPW field personnel.
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CHAPTER 10
SSMP PROGRAM AUDIT AND CERTIFICATION
10.1 SSMP Program Audit
The City shall conduct an internal audit and prepare a report every
two years. The audit shall focus on evaluating the effectiveness of the SSMP,
City's records, and SMD's compliance actions during the audit period. The most
recent report of the audit must be kept on file in the Director of
Public Works'/City Engineer's office.
10.2 SSMP Certification
The SSMP shall be certified by the Director of Public Works/City Engineer or
authorized representatives to be in compliance with the requirements set forth in
the WDRs and be presented to the City Council for approval at a public meeting.
The City authorized representative must also complete the certification portion in
the online SSO Database Questionnaire (http://ciwgs.waterboards.ca.gov/) by
checking the appropriate milestone box, printing and signing the automated form,
and sending the signed form to:
Attention Sanitary Sewer Overflow Program Manager
State Water Resources Control Board
Division of Water Quality
P.O. Box 100
Sacramento, CA 95812
10.3 SSMP Modification and Recertification
The SSMP must be updated every five years to keep it current. When significant
amendments are made to any portion or portions of the SSMP, it must be
resubmitted to the City Council for approval and recertification.
The recertification shall be in accordance with the certification process described
in Section 10.2.
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CHAPTER 11
COMMUNICATION AND SSMP AVAILABILITY
11.1 Communication
The City shall provide all stakeholders and interested parties, such as the public
and other agencies, with status updates on the development and implementation
of the SSMP and consider comments made by them. The City shall utilize
media, such as letters, newsletters, brochures, notices in newspapers, and the
City's home webpage, for conveying this information.
11.2 SSMP Availability
Copies of the SSMP will be maintained in the Director of Public Works'/City
Engineer's office and posted in the City's home webpage. The document shall
also be made readily available to the RWQCB (Regions 4) upon request and to
the operators of any collection system or treatment facility downstream of the
City's system.
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CHAPTER 12
CSMD AND CITY RESPONSIBILITIES UNDER THE WDRs
12.1 CSMD vs. City Responsibilities
The CSMD and the City, which is a part of the CSMD, will play significant
roles, jointly and separately, toward achieving the goals of the WDRs.
The LACPW shall apply for coverage under the WDRs for facilities it owns.
The City will apply for coverage for its own facilities.
The SMD shall prepare a comprehensive SSMP for the Districts. The City in
coordination with the LACPW will prepare its own SSMP. The City has
previously adopted codes and regulations providing it with legal authority in
conjunction with agreements with the Districts to enforce items stipulated in the
WDRs.
Section 12.2 shows the CSMD cities, including the City, and the SSO-related
services currently provided by the LACPW to each of the cities. It also contains
information on estimated population of the cities. The CSMD shall perform all
functions under the WDRs related to the SO&M Program.
The CSMD shall also be responsible for correcting structural deficiencies under
the ACO Program. The cities will be conducting the capacity study of their
collection systems, if necessary, and correcting identified hydraulic deficiencies.
The matrix on Section 12.3 is a listing of the key elements of the SSMP and the
roles for the CSMD and the City. By completing and signing this matrix, the
City, as owner, and the CSMD, as service provider, mutually agree that it is an
accurate description of what each entity will be responsible for under the
WDRs. Upon approval by both parties, this document becomes a part of the
City's and Districts' SSMP.
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12.2 LACPW Sewer-Related Services to the 37 CSMD Cities
Sewer
Maintenance Building Industrial City
City CSMD ACO Program Agreement and Safety Waste Engineers *Population
Agoura Hills X X X 20,330
Artesia X X X X 16,522
Baldwin Park X X 75,390
Bell Gardens X X X 44,054
Bellflower X X X 76,616
Bradbury X X 1,048
Calabasas X X X 23,058
Carson X X X X X 91,714
Commerce X X X X X 12,823
Cudahy X X X 23,805
Diamond Bar X X X 55,544
Duarte X X X X 21,321
Glendora X X 50,073
Hawaiian Gardens X X X 14,254
Hidden Hills X X 1,856
Industry X X X 219
Irwindale X X X 1,422
La Canada Flintridge X X X X 20,246
La Habra Heights X X 5,325
La Mirada X X X X X 48,527
Lakewood X X X X X 80,048
Lawndale X X X X 32,769
Lomita X X X X X 20,256
Malibu X X 12,645
Palos Verdes Estates X X 13,438
Paramount X X X 54,098
Pico Rivera X X X 62,942
Rancho Palos Verdes X X X 41,643
Rolling Hills X X X 1,860
Rolling Hills Estates X X X X 8,067
Rosemead X X X 53,764
San Dimas X X X 33,371
Santa Clarita X X X 177,641
Santa Fe Springs X X X 16,223
South El Monte X X 20,116
Temple City X X X X X 35,558
Walnut X X X 29,172
West Hollywood X X 34,399
Westlake Village X X X X 8,270
TOTALS: 37 37 2 16 28 6 1,340,427 . . . .. The population data was obtained from the year 2010 Census data. IndiVIdual Cities should venfy the accuracy of the above data. Through the General Serv1ces Agreement, a c1ty can request County resources upon
specific request. The LACPW currently provides at least some degree of service to all 88 cities in the County of Los Angeles
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12.3 ROLES FOR THE CONSOLIDATED SMD AND CITIES UNDER THE WASTE DISCHARGE REQUIREMENTS
A B c D E F G
1 Task WDR Description or Requirement of the WDR Completion Date City of County Comments/Concerns
2 Identifier Reference w/MOU Diamond Bar Consolidated
3 Regional Board 4
4 1 0,000 - 1 00,000 served
5
6 D9 Allocate Adequate Resources X X City for capacity related CIP, County for O&M & AGO
7 D9 Establish proper rate structure X X
8 D9 Establish proper accounting mechanisms X
9 D9 Establish audit procedures X
10
11 B1 Apply for coverage under WDR with SWRCB 11/2/2006 X X City as owner, County as operator
12 G Reporting Program Initiation 1/2/2007 X X
13 B2 SWRCB to issue application instructions 7/2/2006 X X
14 B2 Appoint leoally Authorized Representative X X
15 Submit Completed Application Package X X
16
17 D13 Sewer System Manaoement Plan
18 Complete Development Plan & Schedule 11/2/2007 X
19 Certification 5/2/2009 X County support role only
20 Approval by Governing Board 5/2/2009 X
21 Available at office or on internet 5/2/2009 X
22
23 D13(1) Goal 11/2/2007 X
24 D13(ii) Organization 11/2/2007 X
25 Identification of Authorized representative X X
26 Oroanizational Chart X
27 Contact List X X
28 SSO Reporting Chain of Communication X X
29 D13(iii) Legal Authority 5/2/2009 X X
30 Sewer System Use Ordinance Adoption X X
31 Service AQreement or MOU or other legally binding procedure X X
32
33
34 D13(iv) Operations and Maintenance Program 5/2/2009 X CSMDCity
35 Up-to-dale Mapping Procedures X X
36 Description of routine O&M activities X
37 Preventive Maintenance Program X
38 Rehabilitation and Replacement Program X X
39 Short-term X X
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40 Long-term X X
41 Capital Improvement Plan X X
42 Project Schedules X X
43 Schedule for funding X X
44 Training X X City support role -spill containment and public education outreach
45 Develop traininQ proQram X
46 Staff X
47 Contractors X X
48 EQuipment & Replacement Part Inventory Definition X
49
50 D13(v) Design and Performance Provisions 8/2/2009 X X City for new and capacity related CIP
51 Development of design and construction standards X X City for new and County for rehab projects
52 Development of inspection and testinQ standards X X
53
54 D13(vl) Overflow Emergency Response Plan 5/2/2009 X X
55 Adoption of Proper Notification Procedures X
56 Program for Appropriate Response Procedure X X
57 Procedures for Prompt Notification X
58 Contractor & Staff verification procedure & drills X X
59 Procedures for emergency operations communication X X
60 Reasonable steps program to contain and prevent SSO X X
61
62 D13(vii) FOG Program 5/2/2009 City covered by County I.W. Program
63 Implementation Plan and Schedule for Public Education Outreach ProQram X X
64 Disposal Plan of FOG from the sewer system X
65 Definition of legal authority X X
66 Grease removal device reQuirements X X
67 Inspection Authority X X
68 Inspection authority definition X X
69 Identification of grease problems areas X
70 Development of source control measures X
71 Public Education Outreach Program X X
72 D13(viii) System Evaluation and Capacity Assurance Measures 8/2/2009 X X
73 Evaluations X X
74 Desion Criteria X
75 Capacity Enhancement Measures X X
76 Schedules X X
77 Capital Improvement PrOQram X X
78
79 D13(ix) Monitoring, Measurement and Modification 8/2/2009 X
80 Development and Management of Changed Provisions
81
82 D13(x) SSMP Program Audits 8/2/2009 X X
83 Preparation of Biannual reports (minimum) X X
84
85 D13(xi) Communication Prooram 8/2/2009
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86 Conduct Public Hearings X City's program to complement County
87 Prepare Public Outreach Pieces X X
88 Coordinate with LA San Distr./ L.A. CO. Communication Plans X
89
90 D14 SSMP Approval by Governing Board 5/2/2009 X
91
92 D14 Update SSMP (every 5 years) 5/2/2014 X X County support role
93 Complete the online SSO Database Questionnaire X
94 Certify Compliance X
95 Govern ina Board re-certification & approval X
96
97 G Monitoring and Reporting Requirements 1/2/2007 X X
98 G3 Obtain SSO Database Account (CIWQS) X X
99 G3 Complete Collection System Questionnaire wlin 30 days X
100 G3 Update Collection System Questionnaire annually X
101
102 G3 SSO Recordkeeping 5 years from date X X
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City Authorized Represen1atlve: =-::--:-:-:--------
PrfntName
37
Signature Date
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APPENDIX A
WASTE DISCHARGE REQUIREMENTS
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State Water Resources Control Board Order No. 2006-0003
Statewide General WDR For Wastewater Collection Agencies
Page 1 of20
512106
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006-0003
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
The State Water Resources Control Board, hereinafter referred to as "State
Water Board", finds that:
1. All federal and state agencies, municipalities, counties, districts, and other public
entities that own or operate sanitary sewer systems greater than one mile in
length that collect and/or convey untreated or partially treated wastewater to a
publicly owned treatment facility in the State of California are required to comply
with the terms of this Order. Such entities are hereinafter referred to as
"Enrollees".
2. Sanitary sewer overflows (SSOs) are overflows from sanitary sewer systems of
domestic wastewater, as well as industrial and commercial wastewater,
depending on the pattern of land uses in the area served by the sanitary sewer
system. SSOs often contain high levels of suspended solids, pathogenic
organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil
and grease and other pollutants. SSOs may cause a public nuisance,
particularly when raw untreated wastewater is discharged to areas with high
public exposure, such as streets or surface waters used for drinking, fishing, or
body contact recreation. SSOs may pollute surface or ground waters, threaten
public health, adversely affect aquatic life, and impair the recreational use and
aesthetic enjoyment of surface waters.
3. Sanitary sewer systems experience periodic failures resulting in discharges that
may affect waters of the state. There are many factors (including factors related
to geology, design, construction methods and materials, age of the system,
population growth, and system operation and maintenance), which affect the
likelihood of an SSO. A proactive approach that requires Enrollees to ensure a
system-wide operation, maintenance, and management plan is in place will
reduce the number and frequency of SSOs within the state. This approach will in
turn decrease the risk to human health and the environment caused by SSOs.
4. Major causes of SSOs include: grease blockages, root blockages, sewer line
flood damage, manhole structure failures, vandalism, pump station mechanical
failures, power outages, excessive storm or ground water inflow/infiltration,
debris blockages, sanitary sewer system age and construction material failures,
lack of proper operation and maintenance, insufficient capacity and contractor-
caused damages. Many SSOs are preventable with adequate and appropriate
facilities, source control measures and operation and maintenance of the sanitary
sewer system.
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State Water Resources Control Board Order No. 2006-0003
Statewide General WDR For Wastewater Collection Agencies
SEWER SYSTEM MANAGEMENT PLANS
Page 2 of20
5/2/06
5. To facilitate proper funding and management of sanitary sewer systems, each
Enrollee must develop and implement a system-specific Sewer System
Management Plan (SSMP). To be effective, SSMPs must include provisions to
provide proper and efficient management, operation, and maintenance of
sanitary sewer systems, while taking into consideration risk management and
cost benefit analysis. Additionally, an SSMP must contain a spill response plan
that establishes standard procedures for immediate response to an SSO in a
manner designed to minimize water quality impacts and potential nuisance
conditions.
6. Many local public agencies in California have already developed SSMPs and
implemented measures to reduce SSOs. These entities can build upon their
existing efforts to establish a comprehensive SSMP consistent with this Order.
Others, however, still require technical assistance and, in some cases, funding to
improve sanitary sewer system operation and maintenance in order to reduce
SSOs.
7. SSMP certification by technically qualified and experienced persons can provide
a useful and cost-effective means for ensuring that SSMPs are developed and
implemented appropriately.
8. It is the State Water Board's intent to gather additional information on the causes
and sources of SSOs to augment existing information and to determine the full
extent of SSOs and consequent public health and/or environmental impacts
occurring in the State.
9. Both uniform SSO reporting and a centralized statewide electronic database are
needed to collect information to allow the State Water Board and Regional Water
Quality Control Boards (Regional Water Boards) to effectively analyze the extent
of SSOs statewide and their potential impacts on beneficial uses and public
health. The monitoring and reporting program required by this Order and the
attached Monitoring and Reporting Program No. 2006-0003, are necessary to
assure compliance with these waste discharge requirements (WDRs).
1 O.lnformation regarding SSOs must be provided to Regional Water Boards and
other regulatory agencies in a timely manner and be made available to the public
in a complete, concise, and timely fashion.
11 . Some Regional Water Boards have issued WDRs or WDRs that serve as
National Pollution Discharge Elimination System (NPDES) permits to sanitary
sewer system owners/operators within their jurisdictions. This Order establishes
minimum requirements to prevent SSOs. Although it is the State Water Board's
intent that this Order be the primary regulatory mechanism for sanitary sewer
systems statewide, Regional Water Boards may issue more stringent or more
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State Water Resources Control Board Order No. 2006-0003
Statewide General WDR For Wastewater Collection Agencies
Page 3 of20
5/2/06
prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of
a Regional Water Board's WDRs for a system subject to this Order, the Regional
Water Board shall coordinate its requirements with stated requirements within
this Order, to identify requirements that are more stringent, to remove
requirements that are less stringent than this Order, and to provide consistency
in reporting.
REGULATORY CONSIDERATIONS
12. California Water Code section 13263 provides that the State Water Board may
prescribe general WDRs for a category of discharges if the State Water Board
finds or determines that:
• The discharges are produced by the same or similar operations;
• The discharges involve the same or similar types of waste;
• The discharges require the same or similar treatment standards; and
• The discharges are more appropriately regulated under general discharge
requirements than individual discharge requirements.
This Order establishes requirements for a class of operations, facilities, and
discharges that are similar throughout the state.
13. The issuance of general WDRs to the Enrollees will:
a) Reduce the administrative burden of issuing individual WDRs to each
Enrollee;
b) Provide for a unified statewide approach for the reporting and database
tracking of SSOs;
c) Establish consistent and uniform requirements for SSMP development
and implementation;
d) Provide statewide consistency in reporting; and
e) Facilitate consistent enforcement for violations.
14. The beneficial uses of surface waters that can be impaired by SSOs include, but
are not limited to, aquatic life, drinking water supply, body contact and non-
contact recreation, and aesthetics. The beneficial uses of ground water that can
be impaired include, but are not limited to, drinking water and agricultural supply.
Surface and ground waters throughout the state support these uses to varying
degrees.
15. The implementation of requirements set forth in this Order will ensure the
reasonable protection of past, present, and probable future beneficial uses of
water and the prevention of nuisance. The requirements implement the water
quality control plans (Basin Plans) for each region and take into account the
environmental characteristics of hydrographic units within the state. Additionally,
the State Water Board has considered water quality conditions that could
reasonably be achieved through the coordinated control of all factors that affect
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State Water Resources Control Board Order No. 2006-0003
Statewide General WDR For Wastewater Collection Agencies
Page 4 of20
5/2/06
water quality in the area, costs associated with compliance with these
requirements, the need for developing housing within California, and the need to
develop and use recycled water.
16. The Federal Clean Water Act largely prohibits any discharge of pollutants from a
point source to waters of the United States except as authorized under an
NPDES permit. In general, any point source discharge of sewage effluent to
waters of the United States must comply with technology-based, secondary
treatment standards, at a minimum, and any more stringent requirements
necessary to meet applicable water quality standards and other requirements.
Hence, the unpermitted discharge of wastewater from a sanitary sewer system to
waters of the United States is illegal under the Clean Water Act. In addition,
many Basin Plans adopted by the Regional Water Boards contain discharge
prohibitions that apply to the discharge of untreated or partially treated
wastewater. Finally, the California Water Code generally prohibits the discharge
of waste to land prior to the filing of any required report of waste discharge and
the subsequent issuance of either WDRs or a waiver of WDRs.
17. California Water Code section 13263 requires a water board to, after any
necessary hearing, prescribe requirements as to the nature of any proposed
discharge, existing discharge, or material change in an existing discharge. The
requirements shall, among other things, take into consideration the need to
prevent nuisance.
18. California Water Code section 13050, subdivision (m), defines nuisance as
anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an
obstruction to the free use of property, so as to interfere with the
comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any
considerable number of persons, although the extent of the annoyance or
damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
19. This Order is consistent with State Water Board Resolution No. 68-16 (Statement
of Policy with Respect to Maintaining High Quality of Waters in California) in that
the Order imposes conditions to prevent impacts to water quality, does not allow
the degradation of water quality, will not unreasonably affect beneficial uses of
water, and will not result in water quality less than prescribed in State Water
Board or Regional Water Board plans and policies.
20. The action to adopt this General Order is exempt from the California
Environmental Quality Act (Public Resources Code §21000 et seq.) because it is
an action taken by a regulatory agency to assure the protection of the
environment and the regulatory process involves procedures for protection of the
environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt
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State Water Resources Control Board Order No. 2006-0003
Statewide General WDR For Wastewater Collection Agencies
Page 5 of20
5/2/06
this Order is exempt from CEQA pursuant to Cai.Code Regs., title 14, §15301 to
the extent that it applies to existing sanitary sewer collection systems that
constitute "existing facilities" as that term is used in Section 15301, and §15302,
to the extent that it results in the repair or replacement of existing systems
involving negligible or no expansion of capacity.
21. The Fact Sheet, which is incorporated by reference in the Order, contains
supplemental information that was also considered in establishing these
requirements.
22. The State Water Board has notified all affected public agencies and all known
interested persons of the intent to prescribe general WDRs that require Enrollees
to develop SSMPs and to report all SSOs.
23. The State Water Board conducted a public hearing on February 8, 2006, to
receive oral and written comments on the draft order. The State Water Board
received and considered, at its May 2, 2006, meeting, additional public
comments on substantial changes made to the proposed general WDRs
following the February 8, 2006, public hearing. The State Water Board has
considered all comments pertaining to the proposed general WDRs.
IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the
Enrollees, their agents, successors, and assigns, in order to meet the provisions
contained in Division 7 of the California Water Code and regulations adopted
hereunder, shall comply with the following:
A. DEFINITIONS
1. Sanitary sewer overflow {SSO) -Any overflow, spill, release, discharge or
diversion of untreated or partially treated wastewater from a sanitary sewer
system. SSOs include:
(i) Overflows or releases of untreated or partially treated wastewater that
reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do
not reach waters of the United States; and
(iii) Wastewater backups into buildings and on private property that are
caused by blockages or flow conditions within the publicly owned portion
of a sanitary sewer system.
2. Sanitary sewer system -Any system of pipes, pump stations, sewer lines, or
other conveyances, upstream of a wastewater treatment plant headworks used
to collect and convey wastewater to the publicly owned treatment facility.
Temporary storage and conveyance facilities (such as vaults, temporary piping,
construction trenches, wet wells, impoundments, tanks, etc.) are considered to
be part of the sanitary sewer system, and discharges into these temporary
storage facilities are not considered to be SSOs.
AS
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State Water Resources Control Board Order No. 2006-0003
Statewide General WDR For Wastewater Collection Agencies
Page 6of20
5/2/06
For purposes of this Order, sanitary sewer systems include only those systems
owned by public agencies that are comprised of more than one mile of pipes or
sewer lines.
3. Enrollee -A federal or state agency, municipality, county, district, and other
public entity that owns or operates a sanitary sewer system, as defined in the
general WDRs, and that has submitted a complete and approved application for
coverage under this Order.
4. SSO Reporting System-Online spill reporting system that is hosted,
controlled, and maintained by the State Water Board. The web address for this
site is http://ciwqs.waterboards.ca.gov. This online database is maintained on a
secure site and is controlled by unique usernames and passwords.
5. Untreated or partially treated wastewater-Any volume of waste discharged
from the sanitary sewer system upstream of a wastewater treatment plant
headworks.
6. Satellite collection system-The portion, if any, of a sanitary sewer system
owned or operated by a different public agency than the agency that owns and
operates the wastewater treatment facility to which the sanitary sewer system is
tributary.
7. Nuisance-California Water Code section 13050, subdivision (m), defines
nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an
obstruction to the free use of property, so as to interfere with the
comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any
considerable number of persons, although the extent of the annoyance or
damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
B. APPLICATION REQUIREMENTS
1. Deadlines for Application -All public agencies that currently own or operate
sanitary sewer systems within the State of California must apply for coverage
under the general WDRs within six (6) months of the date of adoption of the
general WDRs. Additionally, public agencies that acquire or assume
responsibility for operating sanitary sewer systems after the date of adoption of
this Order must apply for coverage under the general WDRs at least three (3)
months prior to operation of those facilities.
2. Applications under the general WDRs -In order to apply for coverage pursuant
to the general WDRs, a legally authorized representative for each agency must
submit a complete application package. Within sixty (60) days of adoption of the
general WDRs, State Water Board staff will send specific instructions on how to
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apply for coverage under the general WDRs to all known public agencies that
own sanitary sewer systems. Agencies that do not receive notice may obtain
applications and instructions online on the Water Board's website.
3. Coverage under the general WDRs -Permit coverage will be in effect once a
complete application package has been submitted and approved by the State
Water Board's Division of Water Quality.
C. PROHIBITIONS
1. Any SSO that results in a discharge of untreated or partially treated wastewater
to waters of the United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated wastewater
that creates a nuisance as defined in California Water Code Section 13050(m) is
prohibited.
D. PROVISIONS
1. The Enrollee must comply with all conditions of this Order. Any noncompliance
with this Order constitutes a violation of the California Water Code and is
grounds for enforcement action.
2. It is the intent of the State Water Board that sanitary sewer systems be regulated
in a manner consistent with the general WDRs. Nothing in the general WDRs
shall be:
(i) Interpreted or applied in a manner inconsistent with the Federal Clean
Water Act, or supersede a more specific or more stringent state or
federal requirement in an existing permit, regulation, or
administrative/judicial order or Consent Decree;
(ii) Interpreted or applied to authorize an SSO that is illegal under either the
Clean Water Act, an applicable Basin Plan prohibition or water quality
standard, or the California Water Code;
(iii) Interpreted or applied to prohibit a Regional Water Board from issuing an
individual NPDES permit or WDR, superseding this general WDR, for a
sanitary sewer system, authorized under the Clean Water Act or
California Water Code; or
(iv) Interpreted or applied to supersede any more specific or more stringent
WDRs or enforcement order issued by a Regional Water Board.
3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an
SSO does occur, the Enrollee shall take all feasible steps to contain and mitigate
the impacts of an SSO.
4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent
untreated or partially treated wastewater from discharging from storm drains into
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flood control channels or waters of the United States by blocking the storm
drainage system and by removing the wastewater from the storm drains.
5. All SSOs must be reported in accordance with Section G of the general WDRs.
6. In any enforcement action, the State and/or Regional Water Boards will consider
the appropriate factors under the duly adopted State Water Board Enforcement
Policy. And, consistent with the Enforcement Policy, the State and/or Regional
Water Boards must consider the Enrollee's efforts to contain, control, and
mitigate SSOs when considering the California Water Code Section 13327
factors. In assessing these factors, the State and/or Regional Water Boards will
also consider whether:
(i) The Enrollee has complied with the requirements of this Order, including
requirements for reporting and developing and implementing a SSMP;
(ii) The Enrollee can identify the cause or likely cause of the discharge event;
(iii) There were no feasible alternatives to the discharge, such as temporary
storage or retention of untreated wastewater, reduction of inflow and
infiltration, use of adequate backup equipment, collecting and hauling of
untreated wastewater to a treatment facility, or an increase in the
capacity of the system as necessary to contain the design storm event
identified in the SSMP. It is inappropriate to consider the lack of feasible
alternatives, if the Enrollee does not implement a periodic or continuing
process to identify and correct problems.
(iv)The discharge was exceptional, unintentional, temporary, and caused by
factors beyond the reasonable control of the Enrollee;
(v) The discharge could have been prevented by the exercise of reasonable
control described in a certified SSMP for:
• Proper management, operation and maintenance;
• Adequate treatment facilities, sanitary sewer system facilities,
and/or components with an appropriate design capacity, to
reasonably prevent SSOs (e.g., adequately enlarging treatment or
collection facilities to accommodate growth, infiltration and inflow
(1/1), etc.);
• Preventive maintenance (including cleaning and fats, oils, and
grease (FOG) control);
• Installation of adequate backup equipment; and
• Inflow and infiltration prevention and control to the extent
practicable.
(vi) The sanitary sewer system design capacity is appropriate to reasonably
prevent SSOs.
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(vii) The Enrollee took all reasonable steps to stop and mitigate the impact of
the discharge as soon as possible.
7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps
and necessary remedial actions to 1) control or limit the volume of untreated or
partially treated wastewater discharged, 2) terminate the discharge, and 3)
recover as much of the wastewater discharged as possible for proper disposal,
including any wash down water.
The Enrollee shall implement all remedial actions to the extent they may be
applicable to the discharge and not inconsistent with an emergency response
plan, including the following:
(i) Interception and rerouting of untreated or partially treated wastewater
flows around the wastewater line failure;
(ii) Vacuum truck recovery of sanitary sewer overflows and wash down
water;
(iii) Cleanup of debris at the overflow site;
(iv) System modifications to prevent another SSO at the same location;
(v) Adequate sampling to determine the nature and impact of the release;
and
(vi) Adequate public notification to protect the public from exposure to the
SSO.
8. The Enrollee shall properly, manage, operate, and maintain all parts of the
sanitary sewer system owned or operated by the Enrollee, and shall ensure that
the system operators (including employees, contractors, or other agents) are
adequately trained and possess adequate knowledge, skills, and abilities.
9. The Enrollee shall allocate adequate resources for the operation, maintenance,
and repair of its sanitary sewer system, by establishing a proper rate structure,
accounting mechanisms, and auditing procedures to ensure an adequate
measure of revenues and expenditures. These procedures must be in
compliance with applicable laws and regulations and comply with generally
acceptable accounting practices.
10. The Enrollee shall provide adequate capacity to convey base flows and peak
flows, including flows related to wet weather events. Capacity shall meet or
exceed the design criteria as defined in the Enrollee's System Evaluation and
Capacity Assurance Plan for all parts of the sanitary sewer system owned or
operated by the Enrollee.
11. The Enrollee shall develop and implement a written Sewer System Management
Plan (SSMP) and make it available to the State and/or Regional Water Board
upon request. A copy of this document must be publicly available at the
Enrollee's office and/or available on the Internet. This SSMP must be approved
by the Enrollee's governing board at a public meeting.
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12.1n accordance with the California Business and Professions Code sections 6735,
7835, and 7835.1, all engineering and geologic evaluations and judgments shall
be performed by or under the direction of registered professionals competent and
proficient in the fields pertinent to the required activities. Specific elements of the
SSMP that require professional evaluation and judgments shall be prepared by
or under the direction of appropriately qualified professionals, and shall bear the
professional(s)' signature and stamp.
13. The mandatory elements of the SSMP are specified below. However, if the
Enrollee believes that any element of this section is not appropriate or applicable
to the Enrollee's sanitary sewer system, the SSMP program does not need to
address that element. The Enrollee must justify why that element is not
applicable. The SSMP must be approved by the deadlines listed in the SSMP
Time Schedule below.
Sewer System Management Plan (SSMP)
(i) Goal: The goal of the SSMP is to provide a plan and schedule to properly
manage, operate, and maintain all parts of the sanitary sewer system.
This will help reduce and prevent SSOs, as well as mitigate any SSOs
that do occur.
(ii) Organization: The SSMP must identify:
(a) The name of the responsible or authorized representative as
described in Section J of this Order.
(b) The names and telephone numbers for management,
administrative, and maintenance positions responsible for
implementing specific measures in the SSMP program. The
SSMP must identify lines of authority through an organization chart
or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a
complaint or other information, including the person responsible for
reporting SSOs to the State and Regional Water Board and other
agencies if applicable (such as County Health Officer, County
Environmental Health Agency, Regional Water Board, and/or State
Office of Emergency Services (OES)).
(iii) Legal Authority: Each Enrollee must demonstrate, through sanitary
sewer system use ordinances, service agreements, or other legally
binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system
(examples may include 1/1, stormwater, chemical dumping,
unauthorized debris and cut roots, etc.);
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(b) Require that sewers and connections be properly designed
and constructed;
(c) Ensure access for maintenance, inspection, or repairs for
portions of the lateral owned or maintained by the Public
Agency;
(d) Limit the discharge of fats, oils, and grease and other debris
that may cause blockages, and
(e) Enforce any violation of its sewer ordinances.
(iv) Operation and Maintenance Program. The SSMP must include those
elements listed below that are appropriate and applicable to the
Enrollee's system:
(a) Maintain an up-to-date map of the sanitary sewer system,
showing all gravity line segments and manholes, pumping
facilities, pressure pipes and valves, and applicable stormwater
conveyance facilities;
(b) Describe routine preventive operation and maintenance activities
by staff and contractors, including a system for scheduling regular
maintenance and cleaning of the sanitary sewer system with more
frequent cleaning and maintenance targeted at known problem
areas. The Preventative Maintenance (PM) program should have
a system to document scheduled and conducted activities, such
as work orders;
(c) Develop a rehabilitation and replacement plan to identify and
prioritize system deficiencies and implement short-term and long-
term rehabilitation actions to address each deficiency. The
program should include regular visual and TV inspections of
manholes and sewer pipes, and a system for ranking the
condition of sewer pipes and scheduling rehabilitation.
Rehabilitation and replacement should focus on sewer pipes that
are at risk of collapse or prone to more frequent blockages due to
pipe defects. Finally, the rehabilitation and replacement plan
should include a capital improvement plan that addresses proper
management and protection of the infrastructure assets. The plan
shall include a time schedule for implementing the short-and
long-term plans plus a schedule for developing the funds needed
for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer
system operations and maintenance, and require contractors to
be appropriately trained; and
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(e) Provide equipment and replacement part inventories, including
identification of critical replacement parts.
(v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the
installation of new sanitary sewer systems, pump stations and other
appurtenances; and for the rehabilitation and repair of existing
sanitary sewer systems; and
(b) Procedures and standards for inspecting and testing the installation
of new sewers, pumps, and other appurtenances and for
rehabilitation and repair projects.
(vi) Overflow Emergency Response Plan -Each Enrollee shall develop and
implement an overflow emergency response plan that identifies
measures to protect public health and the environment. At a minimum,
this plan must include the following:
(a) Proper notification procedures so that the primary responders and
regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure an appropriate response to all overflows;
(c) Procedures to ensure prompt notification to appropriate regulatory
agencies and other potentially affected entities (e.g. health
agencies, Regional Water Boards, water suppliers, etc.) of all SSOs
that potentially affect public health or reach the waters of the State
in accordance with the MRP. All SSOs shall be reported in
accordance with this MRP, the California Water Code, other State
Law, and other applicable Regional Water Board WDRs or NPDES
permit requirements. The SSMP should identify the officials who
will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor
personnel are aware of and follow the Emergency Response Plan
and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and
crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain
and prevent the discharge of untreated and partially treated
wastewater to waters of the United States and to minimize or
correct any adverse impact on the environment resulting from the
SSOs, including such accelerated or additional monitoring as may
be necessary to determine the nature and impact of the discharge.
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(vii) FOG Control Program: Each Enrollee shall evaluate its service area to
determine whether a FOG control program is needed. If an Enrollee
determines that a FOG program is not needed, the Enrollee must provide
justification for why it is not needed. If FOG is found to be a problem, the
Enrollee must prepare and implement a FOG source control program to
reduce the amount of these substances discharged to the sanitary sewer
system. This plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education
outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the
sanitary sewer system service area. This may include a list of
acceptable disposal facilities and/or additional facilities needed to
adequately dispose of FOG generated within a sanitary sewer
system service area;
(c) The legal authority to prohibit discharges to the system and
identify measures to prevent SSOs and blockages caused by
FOG;
(d) Requirements to install grease removal devices (such as traps or
interceptors), design standards for the removal devices,
maintenance requirements, BMP requirements, record keeping
and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement
authorities, and whether the Enrollee has sufficient staff to inspect
and enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to
FOG blockages and establishment of a cleaning maintenance
schedule for each section; and
(g) Development and implementation of source control measures for
all sources of FOG discharged to the sanitary sewer system for
each section identified in (f) above.
(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall
prepare and implement a capital improvement plan (CIP) that will
provide hydraulic capacity of key sanitary sewer system elements for
dry weather peak flow conditions, as well as the appropriate design
storm or wet weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the
sanitary sewer system that are experiencing or contributing to an
SSO discharge caused by hydraulic deficiency. The evaluation
must provide estimates of peak flows (including flows from SSOs
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that escape from the system) associated with conditions similar to
those causing overflow events, estimates of the capacity of key
system components, hydraulic deficiencies (including components
of the system with limiting capacity) and the major sources that
contribute to the peak flows associated with overflow events;
(b) Design Criteria: Where design criteria do not exist or are
deficient, undertake the evaluation identified in (a) above to
establish appropriate design criteria; and
(c) Capacity Enhancement Measures: The steps needed to
establish a short-and long-term CIP to address identified
hydraulic deficiencies, including prioritization, alternatives
analysis, and schedules. The CIP may include increases in pipe
size, Ill reduction programs, increases and redundancy in
pumping capacity, and storage facilities. The CIP shall include an
implementation schedule and shall identify sources of funding.
(d) Schedule: The Enrollee shall develop a schedule of completion
dates for all portions of the capital improvement program
developed in (a)-( c) above. This schedule shall be reviewed and
updated consistent with the SSMP review and update
requirements as described in Section D. 14.
(ix) Monitoring, Measurement, and Program Modifications: The Enrollee
shall:
(a) Maintain relevant information that can be used to
establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate,
measure the effectiveness of each element of the
SSMP;
(c) Assess the success of the preventative maintenance
program;
(d) Update program elements, as appropriate, based on
monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including:
frequency, location, and volume.
(x) SSMP Program Audits-As part of the SSMP, the Enrollee shall
conduct periodic internal audits, appropriate to the size of the system
and the number of SSOs. At a minimum, these audits must occur every
two years and a report must be prepared and kept on file. This audit
shall focus on evaluating the effectiveness of the SSMP and the
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Enrollee's compliance with the SSMP requirements identified in this
subsection (D.13), including identification of any deficiencies in the
SSMP and steps to correct them.
(xi) Communication Program -The Enrollee shall communicate on a
regular basis with the public on the development, implementation, and
performance of its SSMP. The communication system shall provide the
public the opportunity to provide input to the Enrollee as the program is
developed and implemented.
The Enrollee shall also create a plan of communication with systems that
are tributary and/or satellite to the Enrollee's sanitary sewer system.
14. Both the SSMP and the Enrollee's program to implement the SSMP must be
certified by the Enrollee to be in compliance with the requirements set forth
above and must be presented to the Enrollee's governing board for approval at a
public meeting. The Enrollee shall certify that the SSMP, and subparts thereof,
are in compliance with the general WDRs within the time frames identified in the
time schedule provided in subsection D.15, below.
In order to complete this certification, the Enrollee's authorized representative
must complete the certification portion in the Online SSO Database
Questionnaire by checking the appropriate milestone box, printing and signing
the automated form, and sending the form to:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
P.O. Box 100
Sacramento, CA 95812
The SSMP must be updated every five (5) years, and must include any
significant program changes. Re-certification by the governing board of the
Enrollee is required in accordance with D.14 when significant updates to the
SSMP are made. To complete the re-certification process, the Enrollee shall
enter the data in the Online SSO Database and mail the form to the State Water
Board, as described above.
15. The Enrollee shall comply with these requirements according to the following
schedule. This time schedule does not supersede existing requirements or time
schedules associated with other permits or regulatory requirements.
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Sewer System Management Plan Time Schedule
Task and Completion Date
Associated Section
Population> Population Population Population <
100,000 between 100,000 between 10,000 2,500
and 10,000 and 2,500
Application for Permit
Coverage 6 months after WDRs Adoption
Section C
Reporting Program 6 months after WDRs Adoption 1
Section G
SSMP Development 9 months after 12 months after 15 months after 18 months after
Plan and Schedule WDRs Adoption 2 WDRs Adoption 2 WDRs WDRs
No specific Section Adoption 2 Adoption 2
Goals and
Organization Structure 12 months after WDRs Adoption 2 18 months after WDRs Adoption 2
Section D 13 (iJ & (iiJ
Overflow Emergency
Response Program
Section D 13 (vi)
Legal Authority
Section D 13 (iii) 24 months after 30 months after 36 months after 39 months after
Operation and WDRs Adoption 2 WDRs Adoption 2 WDRs WDRs
Maintenance Program Adoption 2 Adoption 2
Section D 13 (iv)
Grease Control
Program
Section D 13 (vii)
Design and
Performance
Section D 13 (v)
System Evaluation and
Capacity Assurance 36 months after 39 months after 48 months after 51 months after Plan WDRs Adoption WDRs Adoption WDRs Adoption WDRs Adoption Section D 13 (viii)
Final SSMP,
incorporating all of the
SSMP requirements
Section D 13
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1. In the event that by July 1, 2006 the Executive Director is able to execute a
memorandum of agreement (MOA) with the California Water Environment
Association (CWEA) or discharger representatives outlining a strategy and time
schedule for CWEA or another entity to provide statewide training on the adopted
monitoring program, SSO database electronic reporting, and SSMP development,
consistent with this Order, then the schedule of Reporting Program Section G shall
be replaced with the following schedule:
Reporting Program
Section G
Regional Boards 4, 8, 8 months after WDRs Adoption and 9
Regional Boards 1, 2, 12 months after WDRs Adoption and 3
Regional Boards 5, 6, 16 months after WDRs Adoption and 7
If this MOU is not executed by July 1, 2006, the reporting program time schedule will
remain six (6) months for all regions and agency size categories.
2. In the event that the Executive Director executes the MOA identified in note 1 by
July 1, 2006, then the deadline for this task shall be extended by six (6) months.
The time schedule identified in the MOA must be consistent with the extended time
schedule provided by this note. If the MOA is not executed by July 1, 2006, the six
(6) month time extension will not be granted.
E. WDRs and SSMPAVAILABILITY
1. A copy of the general WDRs and the certified SSMP shall be maintained at
appropriate locations (such as the Enrollee's offices, facilities, and/or Internet
homepage) and shall be available to sanitary sewer system operating and
maintenance personnel at all times.
F. ENTRY AND INSPECTION
1. The Enrollee shall allow the State or Regional Water Boards or their authorized
representative, upon presentation of credentials and other documents as may be
required by law, to:
a. Enter upon the Enrollee's premises where a regulated facility or activity
is located or conducted, or where records are kept under the
conditions of this Order;
b. Have access to and copy, at reasonable times, any records that must
be kept under the conditions of this Order;
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c. Inspect at reasonable times any facilities, equipment (including
monitoring and control equipment), practices, or operations regulated
or required under this Order; and
d. Sample or monitor at reasonable times, for the purposes of assuring
compliance with this Order or as otherwise authorized by the California
Water Code, any substances or parameters at any location.
G. GENERAL MONITORING AND REPORTING REQUIREMENTS
1. The Enrollee shall furnish to the State or Regional Water Board, within a
reasonable time, any information that the State or Regional Water Board may
request to determine whether cause exists for modifying, revoking and reissuing,
or terminating this Order. The Enrollee shall also furnish to the Executive
Director of the State Water Board or Executive Officer of the applicable Regional
Water Board, upon request, copies of records required to be kept by this Order.
2. The Enrollee shall comply with the attached Monitoring and Reporting Program
No. 2006-0003 and future revisions thereto, as specified by the Executive
Director. Monitoring results shall be reported at the intervals specified in
Monitoring and Reporting Program No. 2006-0003. Unless superseded by a
specific enforcement Order for a specific Enrollee, these reporting requirements
are intended to replace other mandatory routine written reports associated with
SSOs.
3. All Enrollees must obtain SSO Database accounts and receive a "Username"
and "Password" by registering through the California Integrated Water Quality
System (CIWQS). These accounts will allow controlled and secure entry into the
SSO Database. Additionally, within 30days of receiving an account and prior to
recording spills into the SSO Database, all Enrollees must complete the
"Collection System Questionnaire", which collects pertinent information regarding
a Enrollee's collection system. The "Collection System Questionnaire" must be
updated at least every 12 months.
4. Pursuant to Health and Safety Code section 5411.5, any person who, without
regard to intent or negligence, causes or permits any untreated wastewater or
other waste to be discharged in or on any waters of the State, or discharged in or
deposited where it is, or probably will be, discharged in or on any surface waters
of the State, as soon as that person has knowledge of the discharge, shall
immediately notify the local health officer of the discharge. Discharges of
untreated or partially treated wastewater to storm drains and drainage channels,
whether man-made or natural or concrete-lined, shall be reported as required
above.
Any SSO greater than 1 ,000 gallons discharged in or on any waters of the State,
or discharged in or deposited where it is, or probably will be, discharged in or on
any surface waters of the State shall also be reported to the Office of Emergency
Services pursuant to California Water Code section 13271.
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H. CHANGE IN OWNERSHIP
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1. This Order is not transferable to any person or party, except after notice to the
Executive Director. The Enrollee shall submit this notice in writing at least 30
days in advance of any proposed transfer. The notice must include a written
agreement between the existing and new Enrollee containing a specific date for
the transfer of this Order's responsibility and coverage between the existing
Enrollee and the new Enrollee. This agreement shall include an
acknowledgement that the existing Enrollee is liable for violations up to the
transfer date and that the new Enrollee is liable from the transfer date forward.
I. INCOMPLETE REPORTS
1. If an Enrollee becomes aware that it failed to submit any relevant facts in any
report required under this Order, the Enrollee shall promptly submit such facts or
information by formally amending the report in the Online SSO Database.
J. REPORT DECLARATION
1. All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the
State or Regional Water Board shall be signed and certified by a person
designated, for a municipality, state, federal or other public agency, as
either a principal executive officer or ranking elected official, or by a duly
authorized representative of that person, as described in paragraph (ii) of
this provision. (For purposes of electronic reporting, an electronic
signature and accompanying certification, which is in compliance with the
Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in
paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having
responsibility for the overall operation of the regulated facility or
activity.
K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS
1. The California Water Code provides various enforcement options, including civil
monetary remedies, for violations of this Order.
2. The California Water Code also provides that any person failing or refusing to
furnish technical or monitoring program reports, as required under this Order, or
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falsifying any information provided in the technical or monitoring reports is
subject to civil monetary penalties.
L. SEVERABILITY
1. The provisions of this Order are severable, and if any provision of this Order, or
the application of any provision of this Order to any circumstance, is held invalid,
the application of such provision to other circumstances, and the remainder of
this Order, shall not be affected thereby.
2. This order does not convey any property rights of any sort or any exclusive
privileges. The requirements prescribed herein do not authorize the commission
of any act causing injury to persons or property, nor protect the Enrollee from
liability under federal, state or local laws, nor create a vested right for the
Enrollee to continue the waste discharge.
CERTIFICATION
The undersigned Clerk to the State Water Board does hereby certify that the foregoing
is a full, true, and correct copy of general WDRs duly and regularly adopted at a
meeting of the State Water Resources Control Board held on May 2, 2006.
AYE: Tam M. Doduc
Gerald D. Secundy
NO: Arthur G. Baggett
ABSENT: None
ABSTAIN: None
Song Her
Clerk to the Board
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STATE OF CALIFORNIA
WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
The State of California, Water Resources Control Board (hereafter State Water Board) finds:
1 . The State Water Board is authorized to prescribe statewide general Waste Discharge
Requirements (WDRs) for categories of discharges that involve the same or similar operations
and the same or similar types of waste pursuant to Water Code section 13263(i).
2. Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional
Water Boards) and the State Water Board (collectively, the Water Boards) to gather Sanitary
Sewer Overflow (SSO) information and make this information available to the public, including but
not limited to, SSO cause, estimated volume, location, date, time, duration, whether or not the
SSO reached or may have reached waters of the state, response and corrective action taken, and
an enrollee's contact information for each SSO event. An enrollee is defined as the public entity
having leg a! authority over the operation and maintenance of, or capital improvements to, a
sanitary sewer system greater than one mile in length.
3. Water Code section 13271, et seq. requires notification to the California Office of Emergency
Services (Cal OES), formerly the California Emergency Management Agency, for certain
unauthorized discharges, including SSOs.
4. On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ, "Statewide Waste
Discharge Requirements for Sanitary Sewer Systems"1 (hereafter SSS WDRs) to comply with
Water Code section 13193 and to establish the framework for the statewide SSO Reduction
Program.
5. Subsection G.2 of the SSS WDRs and the Monitoring and Reporting Program (MRP) provide that
the Executive Director may modify the terms of the MRP at any time.
6. On February 20, 2008, the State Water Board Executive Director adopted a revised MRP for the
SSS WDRs to rectify early notification deficiencies and ensure that first responders are notified in
a timely manner of SSOs discharged into waters of the state.
7. When notified of an SSO that reaches a drainage channel or surface water of the state, Cal OES,
pursuant to Water Code section 13271 (a)(3), forwards the SSO notification information2 to local
government agencies and first responders including local public health officials and the applicable
Regional Water Board. Receipt of notifications for a single SSO event from both the SSO reporter
1 Available for download at:
http://www.waterboards .ca.gov/board decisions/adopted orders/water guality/2006/wgo/wgo2006 0003.pdf
2 Cal OES Hazardous Materials Spill Reports available Online at:
http://w3.calema .ca.gov/operational/malhaz.nsf/$defaultview and http://w3.calema.ca.gov/operational/malhaz.nsf
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and Cal OES is duplicative. To address this, the SSO notification requirements added by the
February 20, 2008 MRP revision are being removed in this MRP revision .
8. In the February 28, 2008 Memorandum of Agreement between the State Water Board and the
California Water and Environment Association (CWEA), the State Water Board committed to re-
designing the CIWQS3 Online SSO Database to allow "event" based SSO reporting versus the
original "location" based reporting. Revisions to this MRP and accompanying changes to the
CIWQS Online SSO Database will implement this change by allowing for multiple SSO
appearance points to be associated with each SSO event caused by a single asset failure.
9. Based on stakeholder input and Water Board staff experience implementing the SSO Reduction
Program, SSO categories have been revised in this MRP. In the prior version of the MRP, SSOs
have been categorized as Category 1 or Category 2. This MRP implements changes to SSO
categories by adding a Category 3 SSO type. This change will improve data management to
further assist Water Board staff with evaluation of high threat and low threat SSOs by placing
them in unique categories (i.e., Category 1 and Category 3, respectively). This change will also
assist enrollees in identifying SSOs that require Cal OES notification .
10. Based on over six years of implementation of the SSS WDRs, the State Water Board concludes
that the February 20, 2008 MRP must be updated to better advance the SSO Reduction Program 4
objectives, assess compliance, and enforce the requirements of the SSS WDRs.
IT IS HEREBY ORDERED THAT:
Pursuant to the authority delegated by Water Code section 13267(f), Resolution 2002-0104, and
Order 2006-0003-DWQ, the MRP for the SSS WDRs (Order 2006-0003-DWQ) is hereby amended
as shown in Attachment A and shall be effective on September 9, 2013.
Date
3 California Integrated Water Quality System (CIWQS) publicly available at
http://www. waterboards .ca .gov/ciwgs/publicreports. shtml
4 Statewide Sanitary Sewer Overflow Reduction Program information is available at:
http://www.waterboards.ca.gov/water issues/proqrams/sso/
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ATTACHMENT A
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and
public notification requirements for Order 2006-0003-DWQ, "Statewide General Waste Discharge
Requirements for Sanitary Sewer Systems" (SSS WDRs). This MRP shall be effective from September
9, 2013 until it is rescinded. The Executive Director may make revisions to this MRP at any time. These
revisions may include a reduction or increase in the monitoring and reporting requirements. All site
specific records and data developed pursuant to the SSS WDRs and this MRP shall be complete,
accurate, and justified by evidence maintained by the enrollee. Failure to comply with this MRP may
subject an enrollee to civil liabilities of up to $5,000 a day per violation pursuant to Water Code section
13350; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney
General for judicial civil enforcement. The State Water Resources Control Board (State Water Board)
reserves the right to take any further enforcement action authorized by law.
A. SUMMARY OF MRP REQUIREMENTS
CATEGORIES
CATEGORY1
CATEGORY2
Table 1 -Spill Categories and Definitions
DEFINITIONS [see Section A on page 5 of Order 2006-0003-DWQ, for Sanitary
Sewer C" ...... lSSOl -.. •
Discharges of untreated or partially treated wastewater of any volume resulting from an
enrollee's sanitary sewer system failure or flow condition that:
•
•
Reach surface water and/or reach a drainage channel tributary to a surface
water; or
Reach a Municipal Separate Storm Sewer System (MS4) and are not fully
captured and returned to the sanitary sewer system or not otherwise captured
and disposed of properly. Any volume of wastewater not recovered from the
MS4 is considered to have reached surface water unless the storm drain system
discharges to a dedicated storm water or groundwater infiltration basin (e.g.,
infiltration pit, percolation pond). =
Discharges of untreated or partially treated wastewater of 1.000 gallons or greater
resulting from an enrollee's sanitary sewer system failure or flow condition that do not
reach surface water, a drainage channel, or a MS4 unless the entire SSO discharged to
1==========1 the storm drain system is fully recovered and disposed of properly. -
CATEGORY3
PRIVATE LATERAL
SEWAGE
DISCHARGE (PLSD)
All other discharges of untreated or partially treated wastewater resulting from an
enrollee's sanitary sewer system failure or flow condition.
Discharges of untreated or partially treated wastewater resulting from blockages or other
problems within a privately owned sewer lateral connected to the enrollee's sanitary
sewer system or from other private sewer assets. PLSDs that the enrollee becomes
aware of may be voluntarily reported to the California Integrated Water Quality System
(CIWQS) Online SSO Database. -
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Table 2 -Notification, Reporting, Monitoring, and Record Keeping Requirements
ELEMENT REQUIREMENT METHOD
r-
• Within two hours of becoming aware of any Call Cal OES at:
NOTIFICATION Category 1 SSO greater than or equal to (800) 852-7550
(see section B of 11000 gallons discharged to surface water or
MRP) Sj2illed in a location where it 12robabl~ will be
discharged to surface water, notify the
California Office of Emergency Services {Cal
OES) and obtain a notification control number.
>---
REPORTING • Category 1 SSO: Submit draft report within three Enter data into the CIWQS Online
(see section C of business days of becoming aware of the SSO and SSO Database
MRP) certify within 15 calendar days of SSO end date. {htt~://ciwgs.waterboards.ca.gov/),
• Category 2 SSO: Submit draft report within 3 certified by enrollee's Legally
business days of becoming aware of the SSO and Responsible Official{s).
certify within 15 calendar days of the SSO end
date.
• Category 3 SSO: Submit certified report within
30 calendar days of the end of month in which
SSO the occurred.
• SSO Technical Report: Submit within 45
calendar days after the end date of any Category
1 SSO in which 50,000 gallons or greater are
spilled to surface waters.
• "No Spill" Certification: Certify that no SSOs
occurred within 30 calendar days of the end of the
month or, if reporting quarterly, the quarter in
which no SSOs occurred.
• Collection System Questionnaire: Update and
certify every 12 months.
WATER • Conduct water quality sampling within 48 hours Water quality results are required
QUALITY after initial SSO notification for Category 1 SSOs to be uploaded into CIWQS for
MONITORING in which 50,000 gallons or greater are spilled to Category 1 SSOs in which 50,000
(see section D of surface waters. gallons or greater are spilled to
MRP) surface waters.
RECORD • SSO event records . Self-maintained records shall be
KEEPING • Records documenting Sanitary Sewer available during inspections or
(see section E of Management Plan {SSMP) implementation and upon request.
MRP) changes/updates to the SSMP.
• Records to document Water Quality Monitoring
for SSOs of 50,000 gallons or greater spilled to
surface waters.
• Collection system telemetry records if relied upon
to document and/or estimate SSO Volume.
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B. NOTIFICATION REQUIREMENTS
Although Regional Water Quality Control Boards (Regional Water Boards) and the State
Water Board (collectively, the Water Boards) staff do not have duties as first responders, this
MRP is an appropriate mechanism to ensure that the agencies that have first responder
duties are notified in a timely manner in order to protect public health and beneficial uses.
1. For any Category 1 SSO greater than or equal to 1 .000 gallons that results in a discharge to a
surface water or spilled in a location where it probably will be discharged to surface water,
either directly or by way of a drainage channel or MS4, the enrollee shall, as soon as
possible, but not later than two (2) hours after (A) the enrollee has knowledge of the
discharge, (B) notification is possible, and (C) notification can be provided without
substantially impeding cleanup or other emergency measures, notify the Cal OES and obtain
a notification control number.
2. To satisfy notification requirements for each applicable SSO, the enrollee shall provide the
information requested by Cal OES before receiving a control number. Spill information
requested by Cal OES may include:
i. Name of person notifying Cal OES and direct return phone number.
ii. Estimated SSO volume discharged (gallons).
iii. If ongoing, estimated SSO discharge rate (gallons per minute).
iv. SSO Incident Description:
a. Brief narrative.
b. On-scene point of contact for additional information (name and cell phone number).
c. Date and time enrollee became aware of the SSO.
d. Name of sanitary sewer system agency causing the SSO.
e. SSO cause (if known).
v. Indication of whether the SSO has been contained.
vi. Indication of whether surface water is impacted.
vii. Name of surface water impacted by the SSO, if applicable.
viii. Indication of whether a drinking water supply is or may be impacted by the SSO.
ix. Any other known SSO impacts.
x. SSO incident location (address, city, state, and zip code).
3. Following the initial notification to Cal OES and until such time that an enrollee certifies the
SSO report in the CIWQS Online SSO Database, the enrollee shall provide updates to Cal
OES regarding substantial changes to the estimated volume of untreated or partially treated
sewage discharged and any substantial change(s) to known impact(s).
4. PLSDs: The enrollee is strongly encouraged to notify Cal OES of discharges greater than or
equal to 1 ,000 gallons of untreated or partially treated wastewater that result or may result in
a discharge to surface water resulting from failures or flow conditions within a privately owned
sewer lateral or from other private sewer asset(s) if the enrollee becomes aware of the PLSD.
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C. REPORTING REQUIREMENTS
1. CIWQS Online SSO Database Account: All enrollees shall obtain a CIWQS Online SSO
Database account and receive a "Username" and "Password" by registering through CIWQS.
These accounts allow controlled and secure entry into the CIWQS Online SSO Database.
2. SSO Mandatory Reporting Information: For reporting purposes, if one SSO event results
in multiple appearance points in a sewer system asset, the enrollee shall complete one SSO
report in the CIWQS Online SSO Database which includes the GPS coordinates for the
location of the SSO appearance point closest to the failure point, blockage or location of the
flow condition that caused the SSO, and provide descriptions of the locations of all other
discharge points associated with the SSO event.
3. SSO Categories
i. Category 1 -Discharges of untreated or partially treated wastewater of any volume
resulting from an enrollee's sanitary sewer system failure or flow condition that:
a. Reach surface water and/or reach a drainage channel tributary to a surface water; or
b. Reach a MS4 and are not fully captured and returned to the sanitary sewer system or
not otherwise captured and disposed of properly. Any volume of wastewater not
recovered from the MS4 is considered to have reached surface water unless the
storm drain system discharges to a dedicated storm water or groundwater infiltration
basin (e.g., infiltration pit, percolation pond).
ii. Category 2 -Discharges of untreated or partially treated wastewater greater than or
equal to 1 .000 gallons resulting from an enrollee's sanitary sewer system failure or flow
condition that does not reach a surface water, a drainage channel, or the MS4 unless the
entire SSO volume discharged to the storm drain system is fully recovered and disposed
of properly.
iii. Category 3 -All other discharges of untreated or partially treated wastewater resulting
from an enrollee's sanitary sewer system failure or flow condition.
4. Sanitary Sewer Overflow Reporting to CIWQS -Timeframes
i. Category 1 and Category 2 SSOs -All SSOs that meet the above criteria for Category 1
or Category 2 SSOs shall be reported to the CIWQS Online SSO Database:
a. Draft reports for Category 1 and Category 2 SSOs shall be submitted to the CIWQS
Online SSO Database within three (3) business days of the enrollee becoming aware
of the SSO. Minimum information that shall be reported in a draft Category 1 SSO
report shall include all information identified in section 8.i.a. below. Minimum
information that shall be reported in a Category 2 SSO draft report shall include all
information identified in section 8.i.c below.
b. A final Category 1 or Category 2 SSO report shall be certified through the CIWQS
Online SSO Database within 15 calendar days of the end date of the SSO. Minimum
information that shall be certified in the final Category 1 SSO report shall include all
information identified in section 8.i.b below. Minimum information that shall be
certified in a final Category 2 SSO report shall include all information identified in
section 8.i.d below.
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ii. Category 3 SSOs -All SSOs that meet the above criteria for Category 3 SSOs shall be
reported to the CIWQS Online SSO Database and certified within 30 calendar days after
the end of the calendar month in which the SSO occurs (e.g., all Category 3 SSOs
occurring in the month of February shall be entered into the database and certified by
March 30). Minimum information that shall be certified in a final Category 3 SSO report
shall include all information identified in section B.i.e below.
iii. "No Spill" Certification -If there are no SSOs during the calendar month, the enrollee
shall either 1) certify, within 30 calendar days after the end of each calendar month, a "No
Spill" certification statement in the CIWQS Online SSO Database certifying that there
were no SSOs for the designated month, or 2) certify, quarterly within 30 calendar days
after the end of each quarter, "No Spill" certification statements in the CIWQS Online SSO
Database certifying that there were no SSOs for each month in the quarter being reported
on. For quarterly reporting, the quarters are Q1 -January/ February/ March, Q2-
April/May/June, Q3 -July/AugusUSeptember, and Q4 -October/November/December.
If there are no SSOs during a calendar month but the enrollee reported a PLSD, the
enrollee shall still certify a "No Spill" certification statement for that month.
iv. Amended SSO Reports-The enrollee may update or add additional information to a
certified SSO report within 120 calendar days after the SSO end date by amending the
report or by adding an attachment to the SSO report in the CIWQS Online SSO Database.
SSO reports certified in the CIWQS Online SSO Database prior to the adoption date of
this MRP may only be amended up to 120 days after the effective date of this MRP. After
120 days, the enrollee may contact the SSO Program Manager to request to amend an
SSO report if the enrollee also submits justification for why the additional information was
not available prior to the end of the 120 days.
5. SSO Technical Report
The enrollee shall submit an SSO Technical Report in the CIWQS Online SSO Database
within 45 calendar days of the SSO end date for any SSO in which 50,000 gallons or greater
are spilled to surface waters. This report, which does not preclude the Water Boards from
requiring more detailed analyses if requested, shall include at a minimum, the following:
i. Causes and Circumstances of the SSO:
a. Complete and detailed explanation of how and when the SSO was discovered.
b. Diagram showing the SSO failure point, appearance point(s), and final destination(s).
c. Detailed description of the methodology employed and available data used to
calculate the volume of the SSO and, if applicable, the SSO volume recovered.
d. Detailed description of the cause(s) of the SSO.
e. Copies of original field crew records used to document the SSO.
f. Historical maintenance records for the failure location.
ii. Enrollee's Response to SSO:
a. Chronological narrative description of all actions taken by enrollee to terminate the
spill.
b. Explanation of how the SSMP Overflow Emergency Response plan was implemented
to respond to and mitigate the SSO.
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c. Final corrective action(s) completed and/or planned to be completed, including a
schedule for actions not yet completed.
iii. Water Quality Monitoring:
a. Description of all water quality sampling activities conducted including analytical
results and evaluation of the results.
b. Detailed location map illustrating all water quality sampling points.
6. PLSDs
Discharges of untreated or partially treated wastewater resulting from blockages or other
problems within a privately owned sewer lateral connected to the enrollee's sanitary sewer
system or from other private sanitary sewer system assets may be voluntarily reported to the
CIWQS Online SSO Database.
i. The enrollee is also encouraged to provide notification to Cal OES per section B above
when a PLSD greater than or equal to 1 ,000 gallons has or may result in a discharge to
surface water. For any PLSD greater than or equal to 1 ,000 gallons regardless of the spill
destination, the enrollee is also encouraged to file a spill report as required by Health and
Safety Code section 5410 et. seq. and Water Code section 13271, or notify the
responsible party that notification and reporting should be completed as specified above
and required by State law.
ii. If a PLSD is recorded in the CIWQS Online SSO Database, the enrollee must identify the
sewage discharge as occurring and caused by a private sanitary sewer system asset and
should identify a responsible party (other than the enrollee), if known. Certification of
PLSD reports by enrollees is not required.
7. CIWQS Online SSO Database Unavailability
In the event that the CIWQS Online SSO Database is not available, the enrollee must fax or
e-mail all required information to the appropriate Regional Water Board office in accordance
with the time schedules identified herein. In such event, the enrollee must also enter all
required information into the CIWQS Online SSO Database when the database becomes
available.
8. Mandatory Information to be Included in CIWQS Online SSO Reporting
All enrollees shall obtain a CIWQS Online SSO Database account and receive a "Username"
and "Password" by registering through CIWQS which can be reached at
CIWQS@waterboards.ca.gov or by calling (866) 792-4977, M-F, 8 A.M. to 5 P.M. These
accounts will allow controlled and secure entry into the CIWQS Online SSO Database.
Additionally, within thirty (30) days of initial enrollment and prior to recording SSOs into the
CIWQS Online SSO Database, all enrollees must complete a Collection System
Questionnaire (Questionnaire). The Questionnaire shall be updated at least once every 12
months.
i. SSO Reports
At a minimum, the following mandatory information shall be reported prior to finalizing and
certifying an SSO report for each category of SSO:
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a. Draft Category 1 SSOs: At a minimum, the following mandatory information shall be
reported for a draft Category 1 SSO report:
1. SSO Contact Information: Name and telephone number of enrollee contact
person who can answer specific questions about the SSO being reported.
2. SSO Location Name.
3. Location of the overflow event (SSO) by entering GPS coordinates. If a single
overflow event results in multiple appearance points, provide GPS coordinates for
the appearance point closest to the failure point and describe each additional
appearance point in the SSO appearance point explanation field.
4. Whether or not the SSO reached surface water, a drainage channel, or entered
and was discharged from a drainage structure.
5. Whether or not the SSO reached a municipal separate storm drain system.
6. Whether or not the total SSO volume that reached a municipal separate storm
drain system was fully recovered.
7. Estimate of the SSO volume, inclusive of all discharge point(s).
8. Estimate of the SSO volume that reached surface water, a drainage channel, or
was not recovered from a storm drain.
9. Estimate of the SSO volume recovered (if applicable).
10. Number of SSO appearance point(s).
11. Description and location of SSO appearance point(s). If a single sanitary sewer
system failure results in multiple SSO appearance points, each appearance point
must be described.
12. SSO start date and time.
13. Date and time the enrollee was notified of, or self-discovered, the SSO.
14. Estimated operator arrival time.
15. For spills greater than or equal to 1 ,000 gallons, the date and time Cal OES was
called.
16. For spills greater than or equal to 1,000 gallons, the Cal OES control number.
b. Certified Category 1 SSOs: At a minimum, the following mandatory information shall
be reported for a certified Category 1 SSO report, in addition to all fields in section
8.i.a:
1. Description of SSO destination(s).
2. SSO end date and time.
3. SSO causes (mainline blockage, roots, etc.).
4. SSO failure point (main, lateral, etc.).
5. Whether or not the spill was associated with a storm event.
6. Description of spill corrective action, including steps planned or taken to reduce,
eliminate, and prevent reoccurrence of the overflow; and a schedule of major
milestones for those steps.
7. Description of spill response activities.
8. Spill response completion date.
9. Whether or not there is an ongoing investigation, the reasons for the investigation
and the expected date of completion.
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10. Whether or not a beach closure occurred or may have occurred as a result of the
sso.
11. Whether or not health warnings were posted as a result of the SSO.
12. Name of beach(es) closed and/or impacted. If no beach was impacted, NA shall
be selected.
13. Name of surface water(s) impacted.
14. If water quality samples were collected, identify parameters the water quality
samples were analyzed for. If no samples were taken, NA shall be selected.
15. If water quality samples were taken, identify which regulatory agencies received
sample results (if applicable). If no samples were taken, NA shall be selected.
16. Description of methodology(ies) and type of data relied upon for estimations of
the SSO volume discharged and recovered.
17. SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will
issue a final SSO identification (I D) number.
c. Draft Category 2 SSOs: At a minimum, the following mandatory information shall be
reported for a draft Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO.
d. Certified Category 2 SSOs: At a minimum, the following mandatory information shall
be reported for a certified Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-9, and 17
in section 8.i.b above for Certified Category 1 SSO.
e. Certified Category 3 SSOs: At a minimum, the following mandatory information shall
be reported for a certified Category 3 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-5, and 17
in section 8.i.b above for Certified Category 1 SSO.
ii. Reporting SSOs to Other Regulatory Agencies
These reporting requirements do not preclude an enrollee from reporting SSOs to other
regulatory agencies pursuant to state law. In addition, these reporting requirements do
not replace other Regional Water Board notification and reporting requirements for SSOs.
iii. Collection System Questionnaire
The required Questionnaire (see subsection G of the SSS WDRs) provides the Water
Boards with site-specific information related to the enrollee's sanitary sewer system. The
enrollee shall complete and certify the Questionnaire at least every 12 months to facilitate
program implementation, compliance assessment, and enforcement response.
iv. SSMP Availability
The enrollee shall provide the publicly available internet web site address to the CIWQS
Online SSO Database where a downloadable copy of the enrollee's approved SSMP,
critical supporting documents referenced in the SSMP, and proof of local governing board
approval of the SSMP is posted. If all of the SSMP documentation listed in this
subsection is not publicly available on the Internet, the enrollee shall comply with the
following procedure:
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a. Submit an electronic copy of the enrollee's approved SSMP, critical supporting
documents referenced in the SSMP, and proof of local governing board approval of
the SSMP to the State Water Board, within 30 days of that approval and within 30
days of any subsequent SSMP re-certifications, to the following mailing address:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
1001 I Street, 151h Floor, Sacramento, CA 95814
D. WATER QUALITY MONITORING REQUIREMENTS:
To comply with subsection D.?(v) of the SSS WDRs, the enrollee shall develop and
implement an SSO Water Quality Monitoring Program to assess impacts from SSOs to
surface waters in which 50,000 gallons or greater are spilled to surface waters. The SSO
Water Quality Monitoring Program, shall, at a minimum:
1. Contain protocols for water quality monitoring.
2. Account for spill travel time in the surface water and scenarios where monitoring may not be
possible (e.g. safety, access restrictions, etc.).
3. Require water quality analyses for ammonia and bacterial indicators to be performed by an
accredited or certified laboratory.
4. Require monitoring instruments and devices used to implement the SSO Water Quality
Monitoring Program to be properly maintained and calibrated, including any records to
document maintenance and calibration, as necessary, to ensure their continued accuracy.
5. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling
for, at a minimum, the following constituents:
i. Ammonia
ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or
Regional Board direction which may include total and fecal coliform, enterococcus, and
e-coli.
E. RECORD KEEPING REQUIREMENTS:
The following records shall be maintained by the enrollee for a minimum of five (5) years and
shall be made available for review by the Water Boards during an onsite inspection or through
an information request:
1. General Records: The enrollee shall maintain records to document compliance with all
provisions of the SSS WDRs and this MRP for each sanitary sewer system owned including
any required records generated by an enrollee's sanitary sewer system contractor(s).
2. SSO Records: The enrollee shall maintain records for each SSO event, including but not
limited to:
i. Complaint records documenting how the enrollee responded to all notifications of possible
or actual SSOs, both during and after business hours, including complaints that do not
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result in SSOs. Each complaint record shall, at a minimum, include the following
information:
a. Date, time, and method of notification.
b. Date and time the complainant or informant first noticed the SSO.
c. Narrative description of the complaint, including any information the caller can
provide regarding whether or not the complainant or informant reporting the potential
SSO knows if the SSO has reached surface waters, drainage channels or storm
drains.
d. Follow-up return contact information for complainant or informant for each complaint
received, if not reported anonymously.
e. Final resolution of the complaint.
ii. Records documenting steps and/or remedial actions undertaken by enrollee, using all
available information, to comply with section D.7 of the SSS WDRs.
iii. Records documenting how all estimate(s) of volume(s) discharged and, if applicable,
volume(s) recovered were calculated.
3. Records documenting all changes made to the SSMP since its last certification indicating
when a subsection(s) of the SSMP was changed and/or updated and who authorized the
change or update. These records shall be attached to the SSMP.
4. Electronic monitoring records relied upon for documenting SSO events and/or estimating the
SSO volume discharged, including, but not limited to records from:
i. Supervisory Control and Data Acquisition (SCADA) systems
ii. Alarm system(s)
iii. Flow monitoring device(s) or other instrument(s) used to estimate wastewater levels, flow
rates and/or volumes.
F. CERTIFICATION
1. All information required to be reported into the CIWQS Online SSO Database shall be
certified by a person designated as described in subsection J of the SSS WDRs. This
designated person is also known as a Legally Responsible Official (LRO). An enrollee may
have more than one LRO.
2. Any designated person (i.e. an LRO) shall be registered with the State Water Board to certify
reports in accordance with the CIWQS protocols for reporting.
3. Data Submitter (DS): Any enrollee employee or contractor may enter draft data into the
CIWQS Online SSO Database on behalf of the enrollee if authorized by the LRO and
registered with the State Water Board. However, only LROs may certify reports in CIWQS.
4. The enrollee shall maintain continuous coverage by an LRO. Any change of a registered
LRO or DS (e.g., retired staff), including deactivation or a change to the LRO's or DS's
contact information, shall be submitted by the enrollee to the State Water Board within 30
days of the change by calling (866) 792-4977 ore-mailing help@ciwqs.waterboards.ca.gov.
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5. A registered designated person (i.e., an LRO) shall certify all required reports under penalty of
perjury laws of the state as stated in the CIWQS Online SSO Database at the time of
certification.
CERTIFICATION
The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true, and correct
copy of an order amended by the Executive Director of the State Water Resources Control Board .
Date J nine Townsend
erk to the Board
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FACT SHEET
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006-0003
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
The State Water Resources Control Board (State Water Board) adopted
Resolution 2004-80 in November 2004, requiring staff to work with a diverse
group of stakeholders (known as the SSO Guidance Committee) to develop a
regulatory mechanism to provide a consistent statewide approach for reducing
Sanitary Sewer Overflows (SSOs). Over the past 14 months, State Water Board
staff in collaboration with the SSO Guidance Committee, developed draft
statewide general waste discharge requirements (WDRs) and a reporting
program. The WDRs and reporting program reflect numerous ideas, opinions,
and comments provided by the SSO Guidance Committee.
The SSO Guidance Committee consists of representatives from the State Water
Board's Office of Chief Counsel, several Regional Water Quality Control Boards
(Regional Water Boards), United States Environmental Protection Agency
(USEPA), Region IX, non-governmental environmental organizations, as well as
publicly-owned sanitary sewer collection system agencies. The draft WDRs,
reporting program, and associated documents result from a collaborative attempt
to create a robust and rigorous program, which will serve as the basis for
consistent and appropriate management and operation of sanitary sewer
systems.
During the collaborative process, several key issues regarding the draft WDRs
were identified. These include:
• Is there a need for statewide collection system requirements?
• Should these systems be regulated under a National Pollutant Discharge
Elimination System (NPDES) permit issued pursuant to the Federal Clean
Water Act or under WDRs issued pursuant to the California Water Code
(the Porter-Cologne Water Quality Control Act or Porter-Cologne)?
• Should the regulatory mechanism include a prohibition of discharge and, if
so, should the prohibition encompass only SSOs that reach surface
waters, ground water, or should all SSOs be prohibited?
• Should a regulatory mechanism include a permitted discharge, an
affirmative defense, or explicit enforcement discretion?
• Should the regulated facilities include publicly-owned facilities, privately
owned facilities, satellite systems (public and private), and/or private
laterals?
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• Should all SSOs be reported, and if not, what should the reporting
thresholds be; and what should the reporting timeframes be?
• How will existing permits and reporting requirements incorporate these
newWDRs?
• How much will compliance with these new WDRs cost?
The WDRs and Reporting Program considered the comments of all stakeholders
and others who commented on the two drafts circulated to the public. These
documents also incorporate legal requirements and other revisions to improve
the effectiveness and management of the regulatory program. Following is a
discussion of the above issues, comments received on the drafts and an
explanation of how issues were resolved.
The Need
As California's wastewater collection system infrastructure begins to age, the
need to proactively manage this valuable asset becomes increasingly important.
The first step in this process is to have a reliable reporting system for SSOs.
Although there are some data systems to record spills and various spill-reporting
requirements have been developed, inconsistent requirements and enforcement
have led to poor data quality. A few Regional Water Boards have
comprehensively tracked SSOs over the last three to five years, and from this
information we have been able to determine that the majority of collection
systems surveyed have had SSOs within this time period.
Both the San Diego and Santa Ana Regional Water Boards have issued WDRs
over the last several years to begin regulating wastewater collection systems in
an attempt to quantify and reduce SSOs. In fact, 44 out of 46 collection system
agencies regulated by the San Diego Regional Water Board have reported spills
over the last four and a half years, resulting in 1467 reported SSOs. Twenty-five
out of 27 collection system agencies subject to the Santa Ana Regional Water
Board's general WDRs reported SSOs between the years of 1999-2004. During
this time period, 1 012 SSOs were reported.
The 2004 Annual Ocean and Bay Water Quality Report issued by the Orange
County Environmental Health Care Agency shows the number of SSOs
increasing from 245 in 1999 to 399 in 2003. While this number indicates a
concerning trend, the total annual spill volume from these SSOs has actually
decreased dramatically, as has the number of beach closures due to SSOs. It is
likely, therefore, that the rise in number of SSOs reflects better reporting, and not
an actual increase in the number of SSOs.
This information also suggests that the Santa Ana Regional Water Board's
WDRs, which contain sanitary sewer management plan (SSMP) requirements
similar to those in the proposed statewide general WDRs, have been effective in
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not only increasing the number of spills that are reported but also in mitigating
the impacts of SSOs that do occur.
Data supports the conclusion that virtually all collection systems have SSOs and
that implementation of a regulatory measure requiring SSO reporting and
collection system management, along with required measures to limit SSOs, will
greatly benefit California water quality. Implementation of these requirements will
also greatly benefit and prolong the useful life of the sanitary sewer system, one
of California's most valuable infrastructure items.
NPDES vs. WDRs
Porter-Cologne subjects a broader range of waste discharges to regulation than
the Federal Clean Water Act. In general, the Clean Water Act prohibits the
discharge of pollutants from point sources to surface waters of the United States
unless authorized under an NPDES permit. (33 U.S.C. §§1311, 1342). Since not
all SSOs result in a discharge to surface water, however, not all SSOs violate the
Clean Water Act's NPDES permitting requirements. Porter-Cologne, on the
other hand, covers all existing and proposed waste discharges that could affect
the quality of state waters, including both surface waters and groundwater. (Wat.
Code §§13050(e), 13260). Hence, under Porter-Cologne, a greater SSO
universe is potentially subject to regulation under WDRs. In addition, WDRs
under Porter-Cologne can address both protection of water quality as well as the
prevention of public nuisance associated with waste disposal. (/d. §13263).
Some commenters contend that because all collection systems have the
potential to overflow to surface waters the systems should be regulated under an
NPDES permit. A recent decision by the United States Court of Appeals for the
2"d Circuit, however, has called into question the states' and USEPA's ability to
regulate discharges that are only "potential" under an NPDES permit. In
Waterkeeper Alliance v. United States Environmental Protection Agency (2005)
399 F.3d 486, 504-506, the appellate court held that USEPA can only require
permits for animal feedlots with "an actual addition" of pollutants to surface
waters. While this decision may not be widely followed, especially in the area of
SSOs, these are clearly within the jurisdiction of the California Water Code.
USEPA defines a publicly owned treatment works (POTW) as both the
wastewater treatment facility and its associated sanitary sewer system (40 C.F.R.
§403.3(o)1). Historically, only the portion of the sanitary sewer system that is
owned by the same agency that owns the permitted wastewater treatment facility
has been subject to NPDES permit requirements. Satellite sewer collection
systems (i.e. systems not owned or operated by the POTW) have not been
1 The regulation provides that a POTW include sewers, pipes, and other conveyances only if they convey
wastewater to a POTW.
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typically regulated as part of the POTW and, therefore, have not generally been
subject to NPDES permit requirements.
Comments were received that argued every collection system leading to a
POTW that is subject to an NPDES permit should also be permitted based upon
the USEPA definition of POTW. Under this theory, all current POTW NPDES
permits could be expanded to include all satellite sewer collection systems, or
alternatively, the satellite system owners or operators could be permitted
separately. However, this interpretation is not widely accepted and USEPA has
no official guidance to this fact.
There are also many wastewater treatment facilities within California that do not
have discharges to surface water, but instead use percolation ponds, spray
irrigation, wastewater reclamation, or other means to dispose of the treated
effluent. These facilities, and their satellite systems, are not subject to the
NPDES permitting process and could not be subject to a statewide general
NPDES permit. POTWs that fall into this category, though, can be regulated
under Porter-Cologne and do have WDRs.
In light of these factors, the State Water Board has determined that the best
approach is to propose statewide general WDRs at this time.
Prohibition of Discharge
The Clean Water Act prohibits the discharge of wastewater to surface waters
except as authorized under an NPDES permit. POTWs must achieve secondary
treatment, at a minimum, and any more stringent limitations that are necessary to
achieve water quality standards. (33 U.S.C. §1311 (b)(1 )(B) and (C)). Thus, an
SSO that results in the discharge of raw sewage to surface waters is prohibited
under the Clean Water Act.
Additionally, California Water Code section 13263 requires the State Water
Board to, after any necessary hearing, prescribe requirements as to the nature of
any proposed discharge, existing discharge, or material change in an existing
discharge. The requirements shall, among other things, take into consideration
the need to prevent nuisance.
California Water Code section 13050 (m), defines nuisance as anything which
meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or
an obstruction to the free use of property, so as to interfere with the
comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or
any considerable number of persons, although the extent of the
annoyance or damage inflicted upon individuals may be unequal.
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c. Occurs during, or as a result of, the treatment or disposal of
wastes.
Some SSOs do create a nuisance as defined in state law. Therefore, based
upon these statutory requirements, the WDRs include prohibitions in Section C.
of the WDRs. Section C. states:
C. PROHIBITIONS
1. Any SSO that results in a discharge of untreated or partially treated
wastewater to waters of the United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated
wastewater, which creates a nuisance as defined in California Water Code
section 13050(m) is prohibited.
Furthermore, the State Water Board acknowledges the potential for more
stringent water quality standards that may exist pursuant to a Regional Water
Board requirement. Language included in Section 0.2 of the WDRs allows for
these more stringent instances.
D. PROVISIONS
2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a
manner consistent with the general WDRs. Nothing in the general WDRs shall be:
(i) Interpreted or applied in a manner inconsistent with the Federal Clean Water
Act, or supersede a more specific or more stringent state or federal
requirement in an existing permit, regulation, or administrative/judicial order or
Consent Decree;
(ii) Interpreted or applied to authorize an SSO that is illegal under either the Clean
Water Act, an applicable Basin Plan prohibition or water quality standard, or
the California Water Code;
(iii) Interpreted or applied to prohibit a Regional Water Board from issuing an
individual NPDES permit or WDRs, superseding the general WDRs, for a
sanitary sewer system, authorized under the Clean Water Act or California
Water Code; or
(iv) Interpreted or applied to supersede any more specific or more stringent WDRs
or enforcement order issued by a Regional Water Board.
Permitted Discharge, Affirmative Defense, and Enforcement Discretion
Commenters from the discharger community have requested inclusion of an
affirmative defense to an SSO on the grounds that certain SSO events are
unforeseen and unavoidable, such as SSOs due to extreme wet weather events.
An affirmative defense is a mechanism whereby conduct that otherwise violates
WDRs or a permit will be excused, and not subject to an enforcement action,
under certain circumstances. Since many collection system industry experts
believe that not all SSOs may be prevented, given certain circumstances (such
as unforeseen vandalism, extreme wet weather, or other acts of God), many
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collection system owner representatives believe this should formally be
recognized by including an affirmative defense for these unavoidable SSOs.
Previous informal drafts of the general WDRs included affirmative defense
language, which was contingent upon appropriate development and
implementation of sanitary sewer management plan (SSMP) requirements, as
well as a demonstration that the SSO was exceptional and unavoidable. Other
stakeholders, including USEPA and the environmental groups opposed the
concept of an affirmative defense for SSOs. They argued that its inclusion in the
WDRs would undermine the Clean Water Act and inappropriately limit both
Regional Water Board and third party enforcement.
After considering input from all stakeholders, and consulting with USEPA, staff is
not recommending inclusion of an affirmative defense. Rather, the draft WDRs
incorporate the concept of enforcement discretion, and explicitly identify what
factors must be considered during any civil enforcement proceeding. The
enforcement discretion portion of the WDRs is contained within Sections D. 6
and 7, and is consistent with enforcement discretion provisions within the
California Water Code.
Facilities Subject to WDRs
Collection systems consist of pipelines and their appurtenances, which are
intended to transport untreated wastewater to both publicly-owned and private
wastewater treatment facilities. While wastewater treatment facilities are owned
by a wide variety of public and private entities, public agencies (state and federal
agencies, cities, counties, and special districts) own the vast majority of this
infrastructure.
Collection systems that transport wastewater to POTWs could be grouped into
four different categories:
1 . Publicly-owned treatment works -pipelines and appurtenances that are
owned by a public agency that also owns a wastewater treatment facility;
2. Publicly-owned satellites-pipelines and appurtenances that are owned
by a public agency that does not own a wastewater treatment facility; and
3. Private laterals-pipelines and appurtenances that are not owned by a
public agency, but rather discharge into one of the above types of
facilities.
4. Privately owned treatment works-pipelines and appurtenances that are
owned by a private entity, which also owns a wastewater treatment facility
(often a septic tank and leach field).
The WDRs require all public agencies, which own wastewater collection systems
(category 1 and 2 above) to enroll in the WDRs. Privately owned systems
(categories 3 and 4) are not subject to the WDRs; however, a Regional Water
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Board may at its discretion issue WDRs to these facilities on a case-by-case or
region wide basis.
Collection systems discharging into POTWs (categories 1, 2, and 3) represent,
by far, the greatest amount of collection system infrastructure within California.
Since regulating private entities (categories 3 and4) on a statewide basis would
be unmanageable and impractical (because of the extremely large number and
lack of contact information and other associated records), staff believes focusing
on the public sector is the best option for meaningful and consistent outcomes.
The legal authority and reporting provisions contained in the WDR do require
limited oversight of private laterals (category 3) by public entities. Given this
limited responsibility of oversight, public entities are not responsible or liable for
private laterals.
State Water Board staff will notify all known public agencies that own wastewater
collection systems, regarding their obligation to enroll under these WDRs.
However, because of data inaccuracies, State Water Board staff may
inadvertently not contact an agency that should enroll in the WDRs or
erroneously contact a public agency that does not own a collection system. Staff
will make every effort to accurately identify public agencies. In the event that a
public agency is overlooked or omitted, however, it is the agency's responsibility
to contact the State Water Board for information on the application process. An
agency can find the appropriate contact by visiting the State Water Board's SSO
homepage at www.waterboards.ca.gov/sso .
SSO Reporting
SSOs can be distinguished between those that impact water quality and/or
create a nuisance, and those that are indicators of collection system
performance. Additionally, SSO liability is attributed to either private entities
(homeowners, businesses, private communities, etc ... ) or public entities.
Although all types of SSOs are important to track, the reporting time frames and
the type of information that need to be conveyed differ.
The Reporting Program and Online SSO Database clearly distinguish the type of
spill (major or minor) and the type of entity that owns the portion of the collection
system that experienced the SSO (public or private entity). The reason to require
SSO reporting for SSOs that do not necessarily impact public health or the
environment is because these types of SSOs are indicators of collection system
performance and management program effectiveness, and may serve as a sign
of larger and more serious problems that should be addressed. Although these
types of spills are important and must be regulated by collection system owners,
the information that should be tracked and the time required to get them into the
online reporting system are not as stringent.
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Obviously, SSOs that are large in nature, affect public health, or affect the
environment must be reported as soon as practicable and information associated
with both the spill and efforts to mitigate the spill must be detailed. Since the
Online SSO Database is a web based application requiring computer connection
to the internet and is typically not as available as telephone communication
would be, the Online Database will not replace emergency notification, which
may be required by a Regional Water Board, Office of Emergency Services, or a
County Health or Environmental Health Agency.
Incorporating Existing Permits
It is the State Water Board's intent to have one statewide regulatory mechanism
that lays out the foundation for consistent collection system management
requirements and SSO reporting. While there are a significant number of
collection systems that are not actively regulated by the State or Regional Water
Boards, some efforts have been made to regulate these agencies on a facility-by-
facility or region-by-region basis. General WDRs, individual WDRs, NPDES
permits, and enforcement orders that specifically include collections systems are
mechanisms that have been used to regulate collection system overflows.
However, because of these varying levels of regulatory oversight, confusion
exists among collection system owners as to regulatory expectations on a
consistent and uniform basis (especially with reporting spills). Currently, there
are a myriad of different SSO reporting thresholds and a number of different spill
report repositories. Because of the varying levels of reporting thresholds and the
lack of a common database to capture this information, an accurate picture of
SSOs throughout California is unobtainable.
In order to provide a consistent and effective SSO prevention program, as well as
to develop reasonable expectations for collection system management, these
General WDRs should be the primary regulatory mechanism to regulate public
collection systems. The draft WDRs detail requirements associated with SSMP
development and implementation and SSO reporting.
All NPDES permits for POTWs currently include federally required standard
conditions, three of which apply to collection systems. NPDES permits must
clarify that the following three conditions apply to that part of the collection
system that is owned or operated by the POTW owner or operator. These
conditions are:
• Duty to mitigate discharges (40 CFR 122.41 (d))
• Requirement to properly operate and maintain facilities (40 CFR
122.41 (e))
• Requirement to report non-compliance (40 CFR 122.41 (1)(6) and (7))
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Understandably, revising existing regulatory measures will not occur
immediately. However, as time allows and, at a minimum, upon readopting
existing WDRs or WDRs that serve as NPDES permits, the Regional Water
Boards should rescind redundant or inconsistent collection system requirements.
In addition, the Regional Water Boards must ensure that existing NPDES permits
clarify that the three standard permit provisions discussed above apply to the
permittee's collection system.
Although it is the State Water Board's intent that this Order be the primary
regulatory mechanism for sanitary sewer systems statewide, there will be some
instances when Regional Water Boards will need to impose more stringent or
prescriptive requirements. In those cases, more specific or more stringent
WDRs or an NPDES permit issued by a Regional Water Board will supersede
this Order. Finding number 11, in the WDRs states:
11. Some Regional Water Boards have issued WDRs or WDRs that serve as National
Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system
owners/operators within their jurisdictions. This Order establishes minimum requirements
to prevent SSOs. Although it is the State Water Board's intent that this Order be the
primary regulatory mechanism for sanitary sewer systems statewide, Regional Water
Boards may issue more stringent or more prescriptive WDRs for sanitary sewer systems.
Upon issuance or reissuance of a Regional Water Board's WDRs for a system subject to
this Order, the Regional Water Board shall coordinate its requirements with stated
requirements within this Order, to identify requirements that are more stringent, to
remove requirements that are less stringent than this Order, and to provide consistency
in reporting.
Cost of Compliance
While the proposed WDRs contain requirements for systems and programs that
should be in place to effectively manage collection systems, many communities
have not implemented various elements of a good management plan. Some
agencies are doing an excellent job managing their collection systems and will
incur very little additional costs. Other agencies will need to develop and
implement additional programs and will incur greater costs. However, any
additional costs that a public agency may incur in order to comply with these
General WDRs are costs that an agency would necessarily incur to effectively
manage and preserve its infrastructure assets, protect public health and prevent
nuisance conditions. These General WDRs prescribe minimum management
requirements that should be present in all well managed collection system
agencies.
In order to estimate the compliance costs associated with the proposed WDRs,
staff analyzed costs associated with implementing the Santa Ana Regional Water
Board's general WDRs. Twenty-one agencies, which discharge to Orange
County Sanitation District, submitted financial summaries for the last five years,
representing both pre-and post-WDRs adoption. Operation and maintenance
costs, program development costs, as well as capital improvement costs were
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considered and fairly accurately represent what can be expected statewide with
the adoption of the General WDRs.
After extrapolating the sample to yield a statewide cost perspective, the projected
annual cost of implementing the statewide WDRs is approximately $870 million.
This total represents $345.6 million in O&M costs and $524.5 for capital
improvement projects.
While this sum is substantial, presenting the costs on a per capita or per
household basis puts the figure in perspective. Department of Finance estimated
the total population for Californians that may be subject to the WDRs to be 30.3
million persons (1/1/05). Dividing the population by the approximate average
household size of 2.5 yields 12 million households. The average household in
California is assumed to be 2.5 persons. The increased average annual cost (in
order to comply with these WDRs) per person is estimated to be $28.74 and
$71.86 per household (or $5.99 per month per household)
Given these average costs there will be some communities that realize higher
costs on a per household basis and some that realize less cost. Furthermore,
larger communities will probably also realize an economy of scale, which is
dependent upon a community's size. While larger communities may see lower
costs associated with compliance, smaller communities will probably see a
higher cost associated with compliance. Costs for compliance in small
communities may be as high as $40 per month per household.
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APPENDIX B
LOCATION MAP FOR
SEWER MAINTENANCE YARDS AND
PUMP STATIONS
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~ Malibu Mesa WRP 3863 Malibu Country Road Malibu, CA 90265 310-456-1470 Malibu WRP ____ _) 3620 Vista Pacifica Street Malibu, CA 90265 31 0-456-3436 <i@ Lake Hughes WRP 17201 Elizabeth Lake Road Lake Hughes, CA 93532 661-724-9087 South Yard _____.......... \.-~.....-1129 East 59th Street ., Los Angeles, CA 90001 1 323-233-3330 \..?--"' Lawndale Sub Yard 4055 W Marine Avenue Lawndale, CA 90260 310-679-2550 North Yard 45712 North Division Street Lancaster, CA 93534 661-942-6042 Jit.. I Central Yard 12015 Shoemaker Avenue Santa Fe Springs, CA 90670 562-941-7011 County of Los Angeles Department of Public Works Sewer Maintenance Districts Sewer Maintenance Facilities Legend A SMD_Maintenance_ Yards @ SMD Water Reclamation Plants • SMD Pump Stations c::::J County Supervisorial Districts L_~_j Cities Sewer Maintenance Service Area By Yard: D North Yard -South Yard -EastYard -Central Yard 0 1.753.5 A 7 10.5 14 Miles 6.7.aPacket Pg. 155
APPENDIX C
INVENTORY OF SEWER MAINTENANCE
DISTRICTS EQUIPMENT
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County of Los Angeles DeRS Report ID: FA-0-ASSETS-1.005 Department of Public Works Page: 26 of 57 DPW eCAPS Reporting System (DeRS) ASSETS BY DIVISION: 49400 Sewer Maintenance Division-Administration CUSTODIAN: PWJVIVES CUSTODIAN NAME: Jim Vives TAG ASSET DESC MODEL NUMBER SR NUMBER LOC DESC CUSTODIAN END USER NET BOOK NUMBER NAME VALUE 03-315 E0024039 AUTO 4 DR SEDAN COMPACT TOYOTA PRIUS HYBRID JTDKN3DU5C1508472 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 03/13/2012 9,402.92 2012{TOYOTA PRIUS HYBRID Ave 91701 (SM East Yard) 03-320 E0025809 AUTO 4 DR SEDAN COMPACT TOYOTA PRIUS JTDKN3DU9C1511780 S400 Sta Fe Springs -12015 9421 E Jim Vives N/ A 09/12/2012 11,330.62 2012{TOYOTA PRIUS HYBRID Shoemaker 90670 (SM ar Yd) ---06-267 1063303 TRUCK CHEV/06 C-1500 REG CHEVROLET 1500 1GCEC14V76Z130211 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives 01/01/2006 0.00 CAB PICKUP Ave 91701 (SM East Yard) ----06-396 E0026153 TRUCK 2012/FORD F-150 EXT FORD F-150 1FTEX1CM9CFB87178 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/ A 10/17/2012 9,841.91 CAB PICK UP 4X2 Ave 91701 (SM East Yard) ----08-030 E0029234 TRUCK 2014/FORD F-250 REG FORD F250 1FTBF2A67EEA16602 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 11/13/2013 16,221.61 CAB 4X2 PICKUP Ave 91701 (SM East Yard) 08-947 1058995F TRUCK CHEV/03 PU 2500 2 WHL CHEVROLET 2500 1GCHC24U33E177541 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 12/01/2002 0.00 DRIVE Ave 91701 (SM East Yard) ------09-388 E0019896 TRUCK 2011/FORD F-350 REG FORD F-350 1FDBF3A6XBEA30961 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 10/04/2010 6,753.45 CAB 4X2 W/40" SERVICE BODY Ave 91701 (SM East Yard) ----09-389 E0019897 TRUCK 2011/FORD F-350 REG FORD F-350 1FDBF3A61BEA30962 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 10/04/2010 6,753.45 CAB 4X2 W/40" SERVICE BODY Ave 91701 (SM East Yard) 126-007 E0016987 TRUCK2008/CHEV C7500 HYDRO GMC CHEV C7500 1GBP7C1A48F407044 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 04/26/2010 73,081.30 JETTERW/FOAMER (ORI.TAG Ave 91701 (SM East Yard) #21-289) -126C-002 E0025805 TRUCK2012/FREIGHTUNER FREIGHTLINER BUSINESS CLASS M2 1FVAC5DX8CHBS0285 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 07/12/2012 234,061.94 M2112 REG CAB CNG (ORI.TAG Ave 91701 (SM East Yard) #21C-008) ---128-001 E0007550 TRUCK FORD/06 F350 REG CAB FORD F350 XL SUPER DUTY 1FDWF36Y46EC86403 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives 04/01/2008 4,832.31 SWR/UTLTY Ave 91701 (SM East Yard) BDY(ORI.TAG#13-414) ----128-011 E0002936 TRUCK CHEV/06 RODDER CHEVY C5500 1GBG5C1G46F404717 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives 08/01/2006 11,721.73 CONVENTIONAL Ave 91701 (SM East Yard) CAB(ORI.TAG#21-265) 128-017 E0029635 TRUCK 2013/FORD F-650 FORD F650 3FRNF6HP3DV023765 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 02/05/2014 151,199.77 W/MODEL877 Ave 91701 (SM East Yard) RODDER(ORI.TAG#21-316) I I I 128-020 E0041914 TRUCK RODDER 2016/FORD I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives 10/11/2016 -14,156.77 F650 REG CAB Ave 91701 (SM East Yard) -C1 6.7.aPacket Pg. 158
County of Los Angeles DeRS Report ID: FA-0-ASSETS-1.005 Department of Public Works Page: 27 of 57 DPW eCAPS Reporting System (DeRS) ASSETS BY DIVISION: 49400 Sewer Maintenance Division-Administration CUSTODIAN: PWJVIVES CUSTODIAN NAME: Jim Vives TAG ASSET DESC MANUFACTURER MODEL NUMBER SR NUMBER LOC DESC CUSTODIAN END USER NET BOOK NUMBER NAME VALUE 129-002 TRUCK FORD/08 F-350 SEWER FORD F-350 1FDVVF36Y08EC06985 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/ A 06/01/2008 6,055.55 INSPECTION (ORI.TAG#13-423) Ave 91701 (SM East Yard) 129-003 E0008906 TRUCK FORD/08 F-350 SEWER FORD F-350 1FDVVF36Y68EC06988 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/ A 06/01/2008 6,055.55 INSPECTION (ORI.TAG#13-424) Ave 91701 (SM East Yard) ----129-004 E0008907 TRUCK FORD/08 F-350 SEWER FORD F-350 1FDVVF36Y28EC06986 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/ A 06/01/2008 6,055.55 INSPECTION (ORI.TAG#13-425) Ave 91701 (SM East Yard) -----13-309 1058791BX TRUCK FORD/2001 STAKEBED FORD F-450 1FDXF46S21ED79855 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 10/01/2001 0.00 W/LIFTGATE Ave 91701 (SM East Yard) 13-397 E0005085 TRUCK GMC/07 C5500 UTIL/DMP GMC C5500 1GDE5C1G87F416739 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives 08/01/2007 5,150.47 W/A-BOARD Ave 91701 (SM East Yard) ----13-443 E0012131 TRUCK FORD/06, MASONRY FORD F-550 1FDAF56Y16EC61299 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 02/26/2009 15,885.98 W/I564227 & 2 ATTACHMENTS Ave 91701 (SM East Yard) ---13-458 E0019903 TRUCK 2011/FORD F-550 XL T FORD F-550 1FDUF5GY2BEA59674 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 10/05/2010 16,369.89 REG CAB FLATBED W/LIFTGATE Ave 91701 (SM East Yard) ----13-499 E0030244 VAN STEP 2014/FORD E-450 FORD E-450 1FDXE4FS1EDA11665 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 04/16/2014 84,691.28 SEWER TV CAMERA Ave 91701 (SM East Yard) W/I564983,I564984 .. 21C-010 E0027575 TRUCK 2012/INTL 7300 REG CAB INTERNATIONAL 7300 1HTZZSDRX0451259 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 04/10/2013 145,487.17 CONSTRUCTION SERVICE BODY Ave 91701 (SM East Yard) 4X2 .. -----28-101 1059019 TRUCK INTL/03 VAC/JET SYS INTERNATIONAL 7600 I B10 1HTWYATT63J062003 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 03/01/2003 0.00 AQUTECH Ave 91701 (SM East Yard) ----28C-002 E0025630 TRUCK 2012/FREIGHTLINER FREIGHTLINER BCM2 1FVHC7DX8CHBR9631 5400 Sta Fe Springs -12015 9421 E Jim Vives N/A 07/30/2012 270,004.79 CNG VACTOR GAP VAX MC1109 Shoemaker 90670 (SM Ctr Yd) -28C-005 E0028810 TRUCK 2013/FREIGHTLINER FREIGHTLINER 114SD 1FVHG3DX5DHFG2395 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 08/22/2013 335,160.85 114SD CNG GAP VAX MC1109 Ave 91701 (SM East Yard) --28C-010 E0038729 TRUCK TRACTOR FREIGHTLINER CASCADIA 113C 1FUJGBD98GLHP4585 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives 03/21/2016 189,738.08 2016/FREIGHTLINER CASCADIA Ave 91701 (SM East Yard) 113C REG CAB CNG ----41-151 E0022182 COMPRESSOR TRAILER MTD DOOSAN P185WJD 4FVCABDA9BU422940 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 06/09/2011 12,669.73 2011/DOOSAN INGERSOLL RAND INTERNATIONAL Ave 91701 (SM East Yard) P185 WJD USA I ----69-052 1050120 LOADER CASE 580SK JJG0163740 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 03/01/1993 0.00 C2 6.7.aPacket Pg. 159
County of Los Angeles DeRS Report ID: FA-0-ASSETS-1.005 Department of Public Works Page: 28 of 57 DPW eCAPS Reporting System (DeRS) ASSETS BY DIVISION: 49400 Sewer Maintenance Division-Administration CUSTODIAN: PWJVIVES CUSTODIAN NAME: Jim Vives TAG ASSET DESC MANUFACTURER MODEL NUMBER SR NUMBER LOC DESC CUSTODIAN END USER NET BOOK NUMBER NAME VALUE Ave 91701 (SM East Yard) 88-686 1033422BX PUMP TRASH PEABOY 6" PEABODY 6TCCDD 78354G888318080 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 11/01/1988 605.43 BARNES Ave 91701 (SM East Yard) -----98-080 1050713 FORKLIFT HYSTER 4000 LB HYSTER H45XM D177B011943P I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 06/01/1993 0.00 Ave 91701 (SM East Yard) -------I DAB037 01 P0006573 ARROWBOARD BEMIS BEMIS 93028204 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 04/01/1993 3,572.25 W/KOHLER Ave 91701 (SM East Yard) DBW070 01 P0006575 BLOWER SUPER VAC P244C SUPER VA P244C 914021 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 08/01/1991 2,197.58 PORT Ave 91701 (SM East Yard) -----DTU986 01 1054104 TRAILER 97 ZIEMAN I 5TH ZIEMAN 2715 1ZCE35A25VZP19490 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 10/01/1997 0.00 WHEEL Ave 91701 (SM East Yard) -----DTW310 01 1056594 VAC PRESS TANK THOMPSON THOMPSON WTN-120-8000 1T9TA382111405369 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 03/01/2001 0.00 TRLRMTD TW-310 TANK Ave 91701 (SM East Yard) I378228 01 P0006833 JACK-HEIN/WERNER TON I M-Xl0-10 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 05/01/1983 1,062.66 Ave 91701 (SM East Yard) ---I430055 01 P0006993 CONC SAW-TARGET PACII 805 84926 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 01/01/1985 1,148.20 Ave 91701 (SM East Yard) ---I465321 01 P0007159 CLEAN/WASH ALKOTA SM068 ALKOTA 4212T 150754 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 10/01/1991 3,301.63 Ave 91701 (SM East Yard) I543872 01 P0007738 DYNA HOST TRIPOD SYS PACIFIC SAFETY 506213 H0204 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 04/01/1992 2,085.84 F/CONFINED SPACE E Ave 91701 (SM East Yard) ---I543874 01 P0007739 DYNA HOST TRIPOD SYS PACIFIC SAFETY 506213 H0223 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 04/01/1992 2,085.84 F/CONFINED SPACE E Ave 91701 (SM East Yard) -----I543875 01 P0007740 DYNA HOST TRIPOD SYS PACIFIC SAFETY 506213 H0206 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 04/01/1992 2,085.84 F/CONFINED SPACE E Ave 91701 (SM East Yard) I543876 01 P0007741 SELF RETRACTABEL LIFELINE I 911652 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 04/01/1992 2,085.84 Ave 91701 (SM East Yard) ---I543877 01 P0007742 SELF RETRACTABLE LIFELINE 911654 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 04/01/1992 2,085.84 Ave 91701 (SM East Yard) --I543878 01 P0007743 SELF RETRACTABLE LIFELINE 911622 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives WEATHERSBEE, RA 04/01/1992 2,085.84 Ave 91701 (SM East Yard) --I547621 01 P0007794 SELF RETRACTABLE LIFELINE 911627 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 04/01/1992 2,085.83 Ave 91701 (SM East Yard) -C3 6.7.aPacket Pg. 160
County of Los Angeles DeRS Report ID: FA-0-ASSETS-1.005 Department of Public Works Page: 29 of 57 DPW eCAPS Reporting System (DeRS) ASSETS BY DIVISION: 49400 Sewer Maintenance Division-Administration CUSTODIAN: PWJVIVES CUSTODIAN NAME: Jim Vives TAG ASSET DESC MANUFACTURER MODEL NUMBER SR NUMBER LOC DESC CUSTODIAN END USER NET BOOK NUMBER NAME VALUE I547673 01 DUSTER ROACH KOHLER KOHLER ~ 2200905703 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 05/01/1992 3,891.59 Ave 91701 (SM East Yard) I557901 01 P0007836 RETRACTABLE UFELINE I 921964/ V21964M I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 11/01/1992 1,617.75 Ave 91701 (SM East Yard) ------I I562246 01 1051143 SHORING BOX TRENCH & STRUTS I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 01/01/1994 0.00 PANELS Ave 91701 (SM East Yard) ---I562330 01 P0007911 WINCH ASSEMBLY REMOTE I W/1000 2221 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 02/01/1994 4,735.94 POWERWN Ave 91701 (SM East Yard) I562489 01 P0007942 WINCH ASSEMBLY CUES CUES I 2284 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 01/01/1995 4,800.44 W/D13236 Ave 91701 (SM East Yard) --------I562492 01 1051549B CAMERA CVR 460 CUES CUES CVR460 4677 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 01/01/1995 0.00 W/D13236 Ave 91701 (SM East Yard) --I563219 01 1054193B CUTTER ROOT LUMBERJACK LUMBERJACK I I I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 03/01/1999 915.56 Ave 91701 (SM East Yard) -----I563453 01 1058921A CAMERA TV CUES PAN& TILT W/ CUES NITEOWL PAN& TILT 1053001500402 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 06/01/2002 0.00 13-236 Ave 91701 (SM East Yard) -------I563455 01 1058921B CAMERA TRANSPORTER CUES CUES MC400 REVD 4524 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 06/01/2002 0.00 W/13-236 Ave 91701 (SM East Yard) ---I563560 01 1059107 MILLING CUTTER LAIMER LAIMER UNICON TYPEV FL9497 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives BRADFORD, PAUL 05/01/2003 534.64 UNICON BUEHLER Ave 91701 (SM East Yard) --I564096 01 E0008114 TRUCK REEL SYSTEM BADGER ARIES EN2000 07092508 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 03/01/2008 1,764.76 W/13-411 Ave 91701 (SM East Yard) ---I564097 01 E0008115 PTZ CAMERA SYSTEM W/13-411 ARIES PE2710 07082801 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 03/01/2008 0.00 Ave 91701 (SM East Yard) -----I564098 01 E0008116 TRACTOR BADGER W/13-411 ARIES BADGER 07092401 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 03/01/2008 0.00 Ave 91701 (SM East Yard) -----I564099 01 E0008117 REEL SYSTEM PATHFINDER ARIES PR3300 07100105 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 03/01/2008 1,740.09 W/13-411 Ave 91701 (SM East Yard) I564100 01 E0008118 GENERATOR ONAN 7.0KW FUEL ONAN 7HGJAD-2141C J070115380 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 03/01/2008 8,805.39 INJECTED W/13-411 Ave 91701 (SM East Yard) -----I564121 01 E0008119 PATHFINDER ZOOM CAMERA ARIES PE3300 07100801 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 03/01/2008 0.00 SYSTEM W/13-411 Ave 91701 (SM East Yard) ---I564122 01 E0008120 PATHFINDER TRACTOR SYSTEM ARIES TR3300 07092402 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/A 03/01/2008 0.00 -C4 6.7.aPacket Pg. 161
County of Los Angeles DeRS Report ID: FA-0-ASSETS-1.005 Department of Public Works Page: 30 of 57 DPW eCAPS Reporting System (DeRS) ASSETS BY DIVISION: 49400 Sewer Maintenance Division-Administration CUSTODIAN: PWJVIVES CUSTODIAN NAME: Jim Vives TAG ASSET DESC MANUFACTURER MODEL NUMBER SR NUMBER LOC DESC CUSTODIAN END USER NET BOOK NUMBER NAME VALUE W/13-411 ~ Ave 91701 (SM East Yard) I564123 01 E0008121 REMOTE LIFT ASSY. TR3200 ARIES TR3200 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/ A 03/01/2008 0.00 W/13-411 Ave 91701 (SM East Yard) --I564227 01 E0012132 HOIST TIGER 3215E TRUCK MTD SERVICE TIGER 3215E 108715E I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives N/ A 02/26/2009 5,552.90 W/13-443 TRUCKSINrL Ave 91701 (SM East Yard) --I564978 01 E0030249 CAMERA CUES ASSY M/C OZ3 CUES MZ300-2D 13110101 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives W/13-499 04/16/2014 19,373.60 SND LED LSR W/13-499 Ave 91701 (SM East Yard) I564979 01 E0030250 CAMERA CUES ASSY M/C OZ3 CUES MZ300-2D 13110104 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives W/13-499 04/16/2014 19,373.60 SND LED LSR W/13-499 Ave 91701 (SM East Yard) -----I564980 01 E0030251 TRANSPORTER CUES BRASS CPR CUES WM350 14021201 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives 13-499 04/16/2014 11,821.90 WM350 W/13-499 Ave 91701 (SM East Yard) ----I564981 01 E0030252 TRANSPORTER CUES WTR CUES TX361 13111803 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives W/13-499 04/16/2014 8,237.23 WHEELED TX361 W/13-499 Ave 91701 (SM East Yard) I564982 01 E0030253 LIFT ASSY POWER CPR CUES CUES WM330 14013004 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives 13-499 04/16/2014 4,632.96 WM330 W/13-499 Ave 91701 (SM East Yard) ----I564983 01 E0030245 COMPUTER CUES PCU ASSY K2 CUES PCU 14010806 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives EAST YARD SEWER 04/16/2014 5,689.11 SUMMIT TRK MTD W/13-499 Ave 91701 (SM East Yard) ----I564984 01 E0030246 COMPUTER CUES CCU TRK MTD CUES ccu 13121903 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives EAST YARD SEWER 04/16/2014 5,441.77 L.X800 K2 SUMMIT W/13-499 Ave 91701 (SM East Yard) I564985 01 E0030247 COMPUTER CUES WINDOWS 7 CUES GXP WS502234 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives W/13-499 04/16/2014 13,584.78 GXP TRK MTD W/13-499 Ave 91701 (SM East Yard) --~ -I564986 01 E0030248 GENERATOR CUMMINS ONAN ONAN 7HGJAD-2139J 1130568938 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives W/13-499 04/16/2014 5,899.56 M#7HGJAD-2139J W/13-499 Ave 91701 (SM East Yard) ---I565311 01 E0005630 CAMERA INSPECTION SYSTEM PELICAN/RIGID 1520 208-07588 I603 Irwindale -2849 S. Myrtle 9424 E Jim Vives 08/01/2007 0.00 SEWER PORTABLE Ave 91701 (SM East Yard) PW15351 P0009671 BREATHG APPARATUS SCOTT TC13F401 99100110 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 03/01/1999 1,145.73 SCBAS Ave 91701 (SM East Yard) -----PW15352 P0009672 BREATHG APPARATUS SCOTT TC13F401 99100111 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 03/01/1999 1,145.73 SCBAS Ave 91701 (SM East Yard) -----PW15353 P0009673 BREATHG APPARATUS SCOTT TC13F401 99100112 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 03/01/1999 1,145.73 SCBAS Ave 91701 (SM East Yard) -------PW20812 P0013302 GENERATOR ONAN 93 PRO ONAN PRO 6000E 1310044 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 05/01/2002 1.00 6000E I GP726 Ave 91701 (SM East Yard) -C5 6.7.aPacket Pg. 162
County of Los Angeles DeRS Report ID: FA-0-ASSETS-1.005 Department of Public Works Page: 31 of 57 DPW eCAPS Reporting System (DeRS) ASSETS BY DIVISION: 49400 Sewer Maintenance Division-Administration CUSTODIAN: PWJVIVES CUSTODIAN NAME: Jim Vives TAG ASSET DESC MANUFACTURER MODEL NUMBER SR NUMBER LOC DESC CUSTODIAN END USER NET BOOK NUMBER NAME VALUE PW26171 MONITOR 19" SAMSUNG 910MP SAMSUNG 910MP MZ19HCHY700852N I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 08/01/2005 405.13 FLAT PANEL Ave 91701 (SM East Yard) PW29149 P0028756 MONITOR DELL 1907FP DELL 1907FP ULTRASHARP CNOFP18271618738GCF5 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives N/ A 05/01/2007 242.83 ULTRASHARP Ave 91701 (SM East Yard) -----PW29288 P0028937 CAMERA DIGITAL CASIO EXZ700 CASIO EXZ700 EXILIM 7MP 80013821AD I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD PAUL 06/01/2007 319.34 EXILIM 7MP Ave 91701 (SM East Yard) ---PW29545 P0029217 CAMERA CASIO DIGITAL CASIO EXZ1050 EXILIM 30002887AV I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 08/01/2007 319.36 EXZ1050 EXILIM DIGTL Ave 91701 (SM East Yard) PW29760 P0029693 FLOW METER HACH SIGMA 910 HACH CO SIGMA 910 PORT 070800061193 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives N/ A 09/01/2007 4,113.83 PORT Ave 91701 (SM East Yard) ----PW29928 P0029588 MONITOR DELL UL TRASHARP DELL ULTRASHARP 1908FP CNODY8404663375M3RFU I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 09/01/2007 268.86 1908FP Ave 91701 (SM East Yard) ----PW30886 P0030964 CONTROLLER CAMERA PTZ IN ARIES RC2005 7102203 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 1,191.83 TAG# 13-411 Ave 91701 (SM East Yard) ----PW30887 P0030965 PRINTER HP DESKJET 5650 IN HP 5650 MY73F140XP I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 300.00 TAG# 13-411 Ave 91701 (SM East Yard) ------PW30888 P0030966 RECORDER SONY DVD RACK SONY RDR-VX555 6070072 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 1,357.46 MTD IN TAG#13-411 Ave 91701 (SM East Yard) ------PW30889 P0030967 AOPEN MINI PC MP915-X IN AOPEN MP915-X 64400139JED1 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 3,724.63 TAG# 13-411 Ave 91701 (SM East Yard) -------PW30891 P0030977 PATHFINDER ZOOM ARIES PR3300 70782905 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 1,191.83 CONTROLLER IN TAG#l3-411 Ave 91701 (SM East Yard) ----I PW31017 P0030969 MONITOR LCD TRIVIEW 15" IN TRIVIEW TLM-1503 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 455.51 TAG# 13-411 Ave 91701 (SM East Yard) ----PW31018 P0030970 MONITOR LCD TRIVIEW 15" IN TRIVIEW TLM-1503 10713315002 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 455.51 TAG# 13-411 Ave 91701 (SM East Yard) ----PW31019 P0030971 MONITOR LCD TRIVIEW 15" IN TRIVIEW TLM-1503 M7T2CM4G070400062M I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 455.51 TAG# 13-411 Ave 91701 (SM East Yard) PW31023 P0030972 CONTROLLER 3 SPEED TR3200 ARIES 846661 910607 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 512.78 IN TAG# 13-411 Ave 91701 (SM East Yard) ---PW31024 P0030973 CONTROLLER FOR TR3300 IN ARIES 846662 751007 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 829.10 TAG# 13-411 Ave 91701 (SM East Yard) --PW31025 P0030974 PCU ASSY 12P HV RACK MTD IN ARIES I I I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 4,624.09 -C6 6.7.aPacket Pg. 163
County of Los Angeles DeRS Report ID: FA-0-ASSETS-1.005 Department of Public Works Page: 32 of 57 DPW eCAPS Reporting System (DeRS) ASSETS BY DIVISION: 49400 Sewer Maintenance Division-Administration CUSTODIAN: PWJVIVES CUSTODIAN NAME: Jim Vives TAG I FA I ASSET DESC I MANUFACTURER MODEL NUMBER SR NUMBER I L~ I LOC DESC I SLOC I ~~E I CUSTODIAN I END USER I ACQ DATE I NET BOOK NUMBER NUMBER NAME VALUE TAG# 13-411 Ave 91701 (SM East Yard) PW31027 P0030975 CONTROL TRACK M/C TR3200 IN ARIES I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 2,310.02 TAG# 13-411 Ave 91701 (SM East Yard) PW31028 P0030976 ARIES COMPUTER RACK MTD IN ARIES I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 03/01/2008 3,375.24 TAG# 13-411 Ave 91701 (SM East Yard) --PW31908 P0033082 GENERATOR POWER MAX POWER MAX XP10000E I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 02/26/2009 1,623.75 XP10000E W/13-443 Ave 91701 (SM East Yard) PW31909 P0033081 MIXER CEMENT MUL TIQUIP MUL TIQUIP INC MC-64 B2751042 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives 02/26/2009 2,814.50 W/13-443 Ave 91701 (SM East Yard) ----PW32770 P0032501 HP L2445W LCD DISPLAY HP L2445W LCD DISPLAY 3CQ9190W3W I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives N/ A 09/29/2009 285.24 Ave 91701 (SM East Yard) --- -----PW33927 P0034067 MONITOR HP LA2205WG HP LA2205WG 3CQ0262WKM I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD, PAUL 08/31/2010 192.06 Ave 91701 (SM East Yard) PW34469 P0034434 MONITOR HP LP2405WG HP LP2405WG CN40390J9V I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives BRADFORD PAUL 11/09/2010 271.08 Ave 91701 (SM East Yard) ---------PW36399 P0037728 HP LA2306X MONITOR HP LA2306X 3CQ2190H9D I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives N/A 06/20/2012 179.00 Ave 91701 (SM East Yard) ----PW36469 P0037788 HP COMPAQ 6200 PRO MT HP COMPAQ 6200 PRO MXL2242PFR I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives N/A 06/27/2012 659.31 COMPUTER MT Ave 91701 (SM East Yard) PW37922 P0040589 HP LA2306X MONITOR HP LA2306X 3CQ3140F96 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives N/A 08/26/2013 204.04 Ave 91701 (SM East Yard) ----PW38092 P0040744 HP ELITE 6300 PRO COMPUTER HP ELITE 6300 PRO MXL3320943 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives CHRISTOPHER PUSSMAN 08/20/2013 808.78 Ave 91701 (SM East Yard) --PW38419 P0041258 HP ELITE 6300 PRO COMPUTER HP ELITE 6300 PRO MXL3341SQ1 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives JESSE GARCIA 10/21/2013 577.01 Ave 91701 (SM East Yard) PW38466 P0041305 HP ELITE 6300 PRO COMPUTER HP ELITE 6300 PRO MXL3341SNX I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives CHRISTOPHER PENA 10/21/2013 577.01 Ave 91701 (SM East Yard) ----PW38965 P0041931 PROTOTEK LF 2000 DIGITAL PROTOTEK LF2000 122368 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives VNES,JIM 04/16/2014 1,956.55 LOCATOR W/13-499 Ave 91701 (SM East Yard) ---PW38966 P0041932 TOSHIBA DVD VIDEO RECORDER TOSHIBA DR430 D31C1983KU6301 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives W/13-499 04/16/2014 661.63 DR430KU W/13-499 Ave 91701 (SM East Yard) ----PW38967 P0041933 VIEWSONIC VT2405 LED-2M VIEWSONIC VT2405 LED T8B132200895 I603 Irwindale -2849 S. Myrtle 9424 p Jim Vives W/13-499 04/16/2014 715.03 MONITOR W/13-499 Ave 91701 (SM East Yard) C7 6.7.aPacket Pg. 164
Agenda #: 7.1
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
39-2019.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Receive presentation, open Public Hearing, receive testimony, close Public Hearing,
discuss, and take the following actions:
A. If a majority protest does not exist (i.e. a weighted majority of ballots cast are in favor
of the measure), adopt Resolution No. 2019-XX (FORMATION) approving the
revised Engineer's Report, Confirming the Diagram and Assessment, and Ordering
the levy of the Landscape Assessment District No. 39-2019 Assessment for Fiscal
Year 2019-20; or
B. If a majority protest does exist (i.e. a weighted majority of ballots cast are in opposed
of the measure), adopt Resolution No. 2019-XX (NO FORMATION) certifying the
Results of the Ballot Proceeding for Landscape Assessment District No. 39 -2019.
FINANCIAL SUMMARY:
As shown in the attached revised Engineer’s Report, costs are annualized at $504,255
(FY 19/20). Revenues from the current assessment rate of $236.00 per parcel are
$294,764, causing the City’s General Fund to subsidize this District in the amount of
$209,491. This shortfall is projected to increase in coming years. If approved, the new
assessments ranging from $358.34 to $387.39 per parcel would generate revenues of
$469,651, which would be supplemented by $34,604 of General Fund for the requisite
general benefit portion of the Assessment District.
BACKGROUND:
Assessment District No. 39 was created in 1985 upon the request of developers
Bramalea Limited, Inc., and M. J. Brock and Sons, Inc. to pay for the maintenance and
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upkeep of certain landscape and recreation features in the neighborhood. At that t ime
before the 1989 incorporation of the City of Diamond Bar, the County of Los Angeles
formed the District and provided maintenance and administration. Upon incorporation in
1989, the City of Diamond Bar took responsibility for maintaining its improvement s and
setting and collecting the annual assessments. The City contracted with the County to
perform the actual maintenance for a period of time after that. The District was
structured to be self-supporting, and, up to the adoption of Proposition 218 in 1 996, the
County, then the City, had authority to set assessments at levels sufficient to raise the
required revenues in subsequent years.
In 1996 California voters approved Proposition 218, which changed the legal
requirements for increasing assessments such as these. From that year forward any
increase in assessments required the approval of a weighted majority of the property
owners within the District by way of a mailed ballot procedure. For a few years, cost
increases were modest and fiscal reserves were sufficient to fund maintenance
activities and thus, there was no need to seek an increase in the assessments. Once
the reserves were depleted, the City’s General Fund was utilized to cover the shortfalls
in the District.
The continuing operational deficit for the District is an unintended burden on the City’s
General Fund. The most straightforward remedy is to increase assessments for the
District to levels adequate to cover costs. Other options include scaling back landscape
services to fit within available revenues or dissolving the District and ceasing all
services. In the former case, it is anticipated that residents in the area would see
noticeable declines in the health and appearance of the landscaped areas. In the latter
case, several complications would arise including identifying who would inherit the
maintenance responsibilities (abutting property owners, homeowners’ associations, or
the City) and to what level they would perform that work.
In a study session on March 19, 2019, the City Council considered the details of these
options for the District and decided to pursue the option of having the District’s property
owners determine whether the assessment should be increased to fund current levels of
service through a ballot proceeding.
On April 16, 2019 the City Council adopted Resolution 2019 -12 initiating Proposition
218 proceedings and approved a contract amendment with the City’s assessment firm,
SCI Consulting Group, to draft an Engineer’s Report and assist the City in the
Proposition 218 procedures and neighborhood outreach.
On May 21, 2019 the City Council adopted Resolution No. 2019 -20 preliminarily
approving the draft Engineer’s Report and setting July 16, 2019 as the date for a public
hearing and authorizing the mailing of assessment ballots. The Engineer’s report
estimated the annualized cost to perform the required services to be $504,255 in FY
19/20 dollars. The proposed District No. 39-2019 is essentially the same as the existing
District No. 39 (same boundaries and services), but the methodology for determining
the assessment rates is slightly different than was used in the original 1985 District.
The primary differences are that the General Benefit must be quantified in more specific
terms, and additional scrutiny must be given to differing levels of benefit for the various
properties in the District.
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The District is made up primarily of single-family homes, so there are no practical
differences in how they accrue benefits from the District’s improvements. However, the
improvements are not spread throughout the District evenly, so the Engineer has
determined that three benefit zones are appropriate, each with different assessment
rates.
• Zone A lies south of Grand Avenue and has the greatest concentration of
improvements such as a mini park, landscape slopes and brush-clearing areas.
This zone has the highest assessment rate of $387.39 for FY 19/20.
• Zone B lies north of Grand Avenue and south of Pantera Elementary School and
has a similar concentration of mini parks, but less quantities of landscaped
slopes and brush-clearing areas. This zone has a slightly lower assessment rate
of $377.70.
• Zone C lies at the north end of the District and has no nearby mini parks and no
landscaped slope areas, although there are several brush-clearing areas. This
has the lowest assessment rate of $358.34.
At the May 21 Council meeting it was determined that the Pantera Elementary School
should not be assessed by virtue of being included in the General Benefit calculation.
As a result, the Engineer’s Report has been revised to reflect that adjustment. The
revised Engineer’s Report (dated July 23, 2019) is not changed in any other way
including the assessment amounts for all other properties, the boundaries, scope of
services, general benefit, and zones of benefit.
Subsequent to the mailing of the Notices and Ballots, an error was found on the ballots
for Zones A and C; the assessment amounts were switched due to a clerical error. In
order to correct the error and to comply with a 45-day notice requirement, the City
Council directed staff at their June 18, 2019 meeting (Resolution No. 2019 -29) to mail
replacement ballots to all property owners in those two Zones, and to reschedule the
Public Hearing to August 6, 2019.
PUBLIC HEARING AND BALLOT TABULATION
The public hearing scheduled for tonight is the final step in the three-step process
complying with the Landscape and Lighting Act, C alifornia Streets and Highways Code
Sections 22500 et seq., Section 53750 - 53754 of the Government Code, and Article
XIIID of the California Constitution, added by Proposition 218. The purpose of this public
hearing is to give all interested parties the opportunity to hear, and have heard,
comments regarding the proposed assessments and assessment bal lot proceeding and
for the City Council to accept any additional ballots. In addition, the balloting period
officially closes at the conclusion of the public input portion of the hearing. Following the
close of the public input portion of the public hearing, staff recommends that the Council
continue the public hearing until the end of the tonight’s meeting to allow sufficient time
for the tabulation of the ballots received, and direct the City Clerk, as the tabulator, to
tabulate all valid ballots that were received prior to the close of the public input portion
of the public hearing. It is expected that that the tabulation will be completed prior to the
end of the City Council meeting to allow the City Council to receive the results and take
any appropriate final actions on the proposed assessment at the end of the meeting.
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This new District is structured to replace the existing District No. 39. Since the results of
the ballot proceeding will not be known until after the tabulation, two draft resolutions
are attached – one for each potential outcome. If the tabulation results in a majority in
favor of the proposed assessment, staff recommends the City Council adopt Resolution
2019-XX (FORMATION) approving, among other things, the formation of Landscape
Assessment District No. 39-2019 and ordering the levy of the proposed assessment on
the parcels identified within said District. In addition, Resolution No. 2019 -28 approved
on June 18, 2019 ordering the levies for Landscape Assessment District No. 39 for
fiscal year 2019-20, will be rescinded in favor of the increased levies.
If a majority protest exists, i.e., the majority of the ballots cast are against the proposed
assessment, then the proposed assessment may not be imposed, and the City Council
should adopt Resolution No. 2019-XX (NO-FORMATION), certifying the results of the
majority protest. Should a majority protest exist, the assessments levied will remain at
the levels identified in Resolution No. 2019-28, adopted by the City Council on June 18,
2019.
LEGAL REVIEW:
The City Attorney has reviewed and approved as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 7.1.a Resolution No. 2019-XX - (FORMATION) #39-2019
2. 7.1.b Resolution No. 2019-XX - (NO FORMATION) #39-2019
3. 7.1.c Revised Engineer's Report - 39-2019 (July 2019)
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RESOLUTION NO. 2019-XX
(FORMATION)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE REVISED ENGINEER’S REPORT,
CONFIRMING THE DIAGRAM AND BOUNDARY MAP DEPICTING
PARCELS SUBJECT TO THE ASSESSMENT, AND ORDERING THE
LEVY ON PARCELS WITHIN LANDSCAPE ASSESSMENT DISTRICT
NO. 39-2019 FOR FISCAL YEAR 2019-20
WHEREAS, in 1985 a landscape maintenance district was formed by the County
of Los Angeles pursuant to the Landscape and Lighting Act of 1972 (Part 2 of Division
15 of the California Streets and Highways Code commencing with § 22500 thereof)
(“Act”) for the purpose of financing the cost of installation, maintenance and servicing of
parcels within said landscape maintenance district (“1985 District”) a nd within what is
now the City of Diamond Bar;
WHEREAS, by Resolution No. 2019-12, approved on April 16, 2019, the City
Council ordered the initiation of proceedings for the formation of a landscape
maintenance district pursuant to the Act and Article XIIID of the California Constitution
(added in 1996 by Proposition 218) to be known as the Landscape Assessment District
No. 39-2019 (“2019 District”) of the City of Diamond Bar to rescind and supersede the
1985 District, for the purpose of financing the cost of installation, maintenance and
servicing of parcels within the 2019 District, as detailed in the Engineer’s Report
prepared by SCI Consulting Group;
WHEREAS, the City Council has adopted a resolution approving and filing an
Engineer’s Report which includes: (1) a description of the Improvements to be installed,
maintained and serviced (“Improvements”) with funds from the a ssessment proceeds;
(2) an estimate of the annual cost of the Improvements described in the Engineer’s
Report; (3) a description of the assessable parcels of land within the 2019 District and
proposed to be subject to the new assessment; (4) a description of th e proportionate
special and general benefits conferred on property by the proposed assessment; (5) a
diagram and boundary map for the 2019 District, and (6) the amount to be assessed
upon various types of assessable land within the 2019 District to fund the cost of the
Improvements. The Engineer’s Report is incorporated herein by this reference ;
WHEREAS, the City Council adopted Resolution No. 2019-20 on May 21, 2019,
declaring its intent to form the 2019 District, to levy assessments, preliminarily
approving the Engineer’s Report, providing notice of a public hearing and the mailing of
the 2019 District assessment ballots. The annual assessment rates for various types of
real property within the proposed assessment, the total number of parcels to be
assessed, and the total amount of annual assessment revenue is contained within said
Engineer’s Report;
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2
WHEREAS, the City Council adopted Resolution No. 2019-18 on May 21, 2019,
adopting ballot and notice procedures to conform to Conform with Proposition 218 and
subsequent amendments thereto;
WHEREAS, the Engineer’s Report has been revised (dated July 23, 2019) as
discussed at the May 21, 2019 City Council Meeting to reflect that the Pantera School
site is not assessed because it is considered to be part of the general benefit
calculation, while all other aspects remain unchanged from the May 2019 Engineer’s
Report including boundaries, scope of services, general benefit, zones of benefit and
assessment rates;
WHEREAS, the City Council adopted Resolution No. 2019-20 on May 21, 2019,
setting the public hearing date for July 16, 2019, at 6:45 p.m. at the SCAQMD
auditorium, and then subsequently adopted Resolution No. 2019-29 on June 18, 2019
that ordered replacement ballots be mailed to each record owner of assessable parcels
of real property located within Zones A and C of the 2019 District because of the
misprinting of the assessment amounts on the original ballots for those two Zones, and
changed the date of the public hearing to August 6, 2019 thereby providing a new 45-
day written mailed notice period;
WHEREAS, the City Council has provided a 45-day written mailed notice to each
record owner of assessable parcels of real property located within the 2019 District
boundaries as set forth in the 2019 District diagram and boundary map and notice of a
public hearing which was to be held at a regular meeting of the City Council on August
6, 2019, at 6:45 p.m. at the SCAQMD auditorium, located at 21865 Copley Drive,
Diamond Bar, CA, on the issue of whether the 2019 District should be formed and
assessments levied and collected as proposed in the revised Engineer’s Report for
Fiscal Year 2019-20 and future Fiscal Years;
WHEREAS, the form of written mailed public notice of the public hearing
contained the following information: (a) the total amount of assessments proposed to be
levied within the 2019 District for Fiscal Year 2019-20; (b) the assessment chargeable
to each owner’s parcel; (c) the duration of the proposed assessment; (d) the reason for
the proposed assessment; (e) the basis upon which the amount of the proposed
assessment was calculated; (f) the date, time and place of the public hearing as
specified in this Resolution; and (g) a summary of the voting procedures and the effect
of a majority protest. The written mailed public notice also included a ballot by which
each property owner could indicate its support or opposition to the proposed
assessment. The ballot stated that it must be returned before the conclusion of the
public hearing on August 6, 2019, in order to be valid and counted, and that all
assessment ballots received by the City Clerk (the “Tabulator”), would be tabulated after
the conclusion of the public input portion of the public hearing on August 6, 2019, by the
Tabulator;
WHEREAS, pursuant to the provisions of California Constitution Article XIIID, an
opportunity to vote on the proposed assessment has been afforded, and the
7.1.a
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3
assessment ballots mailed to owners of assessable real property within 2019 District
have been received and tabulated, with assessment ballots weighted according to the
proportional financial obligation of each affected parcel; and
WHEREAS, the City Council adopted Resolution No. 2019-28 on June 18, 2019,
levying assessments for the 1985 District with the understanding that it would be
rescinded if the ballot proceeding for the 2019 District was successful.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. The above Recitals are in all respects true and correct.
Section 2. The tabulation of the assessment ballots submitted by the property
owners is complete and certified by the Tabulator, and the votes cast are as follows :
Total Number of Valid Ballots Processed:
Total Assessment Amount of Valid Ballots: $
Total Number of “Yes” Votes Processed:
Total Assessment Amount of “Yes” Votes Processed: $
Percentage of “Yes” votes, unweighted: %
Total Percentage of “Yes” Ballots, weighted: %
Total Number of “No” Votes Processed:
Total Assessment Amount of “No” Votes Processed: $
Percentage of “No” votes, unweighted: %
Total Percentage of “No” Ballots, weighted: %
Total Number of “Invalid” Votes Processed
Total Assessment Amount of “Invalid” Votes Processed: $
Section 3. _________assessment ballots were returned and received prior to
the close of the public hearing on August 6, 2019. This represents a ______% ballot
return rate on the 1,239 ballots mailed. Of the assessment ballots returned, ________
assessment ballots were declared invalid in that they were either not marked with a
“Yes” or “No”, were marked with both a “Yes” and a “No”, were not signed, or the
property ownership and barcode information was illegible .”
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Section 4. As determined by ballots cast, as weighted according to the amount
of assessment for each parcel, ______________% of the property owners cast ballots
in support of the 2019 District. Since a majority protest, as defined by Article XIIID of
the California Constitution, did not exist, this City Council is authorized to order the levy
of assessment prepared by and made a part of the revised Engineer's Report for the
2019 District to pay the costs and expenses thereof.
Section 5. The revised Engineer’s Report for the 2019 District, together with
the diagram of the 2019 District contained therein, and the proposed assessment roll for
Fiscal Year 2019-20 are hereby confirmed and approved.
Section 6. Based on the oral and documentary evidence, including the revised
Engineer’s Report, offered and received at the public hearing, the City Council
expressly finds and determines that: (a) each of the several assessed lots and parcels
of land within the 2019 District will be specially benefited by the Improvements (as
described in the revised Engineer’s Report) in at least the amount of the assessment
apportioned against such lots and parcels of land, respectively; and (b) that there is
substantial evidence to support said finding and determination as to special benefit to
property with the 2019 District from the Improvements to be financed with assessment
proceeds.
Section 7. The 2019 District is hereby formed, and assessments consistent
with the revised Engineer’s Report are hereby levied, pursuant to the Act as set below.
Section 8. Assessments for Fiscal Year 2019-20 shall be levied at the rate of
three hundred eighty-seven dollars and thirty-nine cents ($387.39) per single family
residence in Zone A, three hundred seventy-seven dollars and seventy cents ($377.70)
per single family residence in Zone B, and three hundred fifty-eight dollars and thirty-
four cents ($358.34) per single family residence in Zone C as specified in the revised
Engineer’s Report for Fiscal Year 2019-20 with estimated total annual assessment
revenues as set forth in the revised Engineer’s Report.
Section 9. The 2019 District Improvements to be financed with assessment
proceeds described in the revised Engineer’s Report are hereby ordered.
Section 10. The authorized maximum assessment to be levied in future Fiscal
Years shall be increased by an amount up to the change in the Los Angeles-Riverside-
Orange County area Consumer Price Index, but not exceeding three percent (3%)
annually, which adjustment shall be based on actual costs, including any reasonable
reserves, supported by an Engineer’s Report prepared in accordance with Article XIIID
of the California Constitution.
Section 11. The assessment is in compliance with the provisions of the Act, and
the City Council has complied with all laws pertaining to the levy of an annual
assessment pursuant to the Act. The assessment is levied for the purpose of paying the
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costs and expenses of the Improvements described in the revised Engineer’s Report for
fiscal year 2019-20.
Section 12. The City of Diamond Bar City Council hereby certifies that the
assessments to be placed on the 201 9-20 property tax bills meet the requirements of
Proposition 218 that added Article XIIID to the California Constitution.
Section 13. The assessments are levied without regard to property valuation.
Section 14. Immediately upon the adoption of this resolution, but in no event
later than the second Monday in Au gust following such adoption, the City Clerk is
directed to file a certified copy of the 2019 District diagram and assessments and a
certified copy of this Resolution with the Auditor/Tax Collector of the County of Los
Angeles (“County Tax Collector”). Upon such filing, the County Tax Collector shall enter
on the County tax roll opposite each lot or parcel of land the amount of assessment
thereupon as shown in the 2019 District assessments. The assessments shall be
collected at the same time and in the same manner as County taxes are collected and
all laws providing for the collection and enforcement of County taxes shall apply to the
collection and enforcement of the assessments. After collection by the County Tax
Collector, the net amount of the assessments, after deduction of any compensation due
the County for collection, shall be paid to the City of Diamond Bar Landscape
Assessment District No 39-2019.
Section 15. The monies representing assessments collected from the 2019
District shall be deposited in a separate fund established under the distinctive
designation of the Landscape Assessment District No. 39-2019. Funds collected from
Landscape Assessment District No. 39-2019 Such funds shall be expended only for the
special benefit of parcels within the 2019 District.
Section 16. Any 2019 District assessment upon any parcel, may be corrected,
cancelled or a refund granted as appropriate, by order of the City Council upon a
determination from the Engineer that the assessment should be revised to be consistent
with the method of assessment established in the revised Engineer’s Report. Any such
corrections, cancellations or refunds shall be limited to the Fiscal Year 2019-20 tax rolls.
Section 17. Resolution No. 2019-28 is hereby rescinded and the assessments
for the 1985 District shall not be levied on the 2019-20 tax rolls.
Section 18. The City Clerk shall:
a) Certify to the adoption of this Resolution; and
b) Cause a true and correct copy of this Resolution to be published pursuant
to California Government Code § 6061.
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PASSED, ADOPTED AND APPROVED this 6th day of August 2019.
Carol Herrera, Mayor
ATTEST:
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at the
regular meeting of the City Council of the City of Diamond Bar held on the 6th
day of August 2019, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
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EXHIBIT A
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RESOLUTION NO. 2019-XX
(NO FORMATION)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR CERTIFYING THE RESULTS OF THE BALLOT PROCEEDING FOR
LANDSCAPE ASSESSMENT DISTRICT NO. 39-2019
WHEREAS, in 1985 a landscape maintenance district was formed by the County
of Los Angeles pursuant to the Landscape and Lighting Act of 1972 (Part 2 of Division 15
of the California Streets and Highways Code commencing with § 22500 thereof) (“Act”)
for the purpose of financing the cost of installation, maintenance and servicing of parcels
within said landscape maintenance district (“1985 District”) and within what is now the
City of Diamond Bar;
WHEREAS, by Resolution No. 2019-12, approved on April 16, 2019, the City
Council ordered the initiation of proceedings for the formation of a landscape
maintenance district pursuant to the Act and Article XIIID of the California Constitution
(added in 1996 by Proposition 218) to be known as the Landscape Assessment District
No. 39-2019 (“2019 District”) of the City of Diamond Bar to rescind and supersede the
1985 District, for the purpose of financing the cost of installation, maintenance and
servicing of parcels within the 2019 District, as detailed in the Engineer’s Report prepared
by SCI Consulting Group;
WHEREAS, the City Council has adopted a resolution approving and filing an
Engineer’s Report which includes: (1) a description of the Improvements to be installed,
maintained and serviced (“Improvements”) with f unds from the assessment proceeds; (2)
an estimate of the annual cost of the Improvements described in the Engineer’s Report;
(3) a description of the assessable parcels of land within the 2019 District and proposed
to be subject to the new assessment; (4) a description of the proportionate special and
general benefits conferred on property by the proposed assessment; (5) a diagram and
boundary map for the 2019 District, and (6) the amount to be assessed upon various
types of assessable land within the 2019 District to fund the cost of the Improvements.
The Engineer’s Report is incorporated herein by this reference ;
WHEREAS, the City Council adopted Resolution No. 2019-20 on May 21, 2019,
declaring its intention to levy assessments, preliminarily approving the Engineer’s Report,
providing notice of a public hearing and the mailing of the 2019 District assessment
ballots. The annual assessment rates for various types of real property within the
proposed assessment, the total number of parcels to be assessed, and the total amount
of annual assessment revenue is contained within said Engineer’s Report;
WHEREAS, the City Council adopted Resolution No. 2019-18 on May 21, 2019,
adopting ballot and notice procedures to conform to Conform with Proposition 218 and
subsequent amendments thereto;
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WHEREAS, the Engineer’s Report has been revised (dated July 23, 2019) as
discussed at the May 21, 2019 City Council Meeting to reflect that the Pantera School
site is not assessed because it is considered to be part of the general benefit calculation,
while all other aspects remain unchanged from the May 2019 Engineer’s Report including
boundaries, scope of services, general benefit, zones of benefit and assessment rates;
WHEREAS, the City Council adopted Resolution No. 2019-20 on May 21, 2019,
setting the public hearing date for July 16, 2019, at 6:45 p.m. at the SCAQMD auditorium,
and then subsequently adopted Resolution No. 2019-29 on June 18, 2019 that ordered
replacement ballots be mailed to each record owner of assessable parcels of real property
located within Zones A and C of the 2019 District because of the misprinting of the
assessment amounts on the original ballots for those two Zones, and changed the date
of the public hearing to August 6, 2019 thereby providing a new 45-day written mailed
notice period;
WHEREAS, the City Council has provided a 45-day written mailed notice to each
record owner of assessable parcels of real property located within the 2019 District
boundaries as set forth in the 2019 District diagram and boundary map and notice of a
public hearing which was to be held at a regular meeting of the City Council on August 6,
2019, at 6:45 p.m. at the SCAQMD auditorium, located at 21865 Copley Drive, Diamond
Bar, CA, on the issue of whether the 2019 District should be formed and assessments
levied and collected as proposed in the revised Engineer’s Report for Fiscal Year 2019-
20 and future Fiscal Years;
WHEREAS, the form of written mailed public notice of the public hearing contained
the following information: (a) the total amount of assessments proposed to be levied
within the 2019 District for Fiscal Year 2019-20; (b) the assessment chargeable to each
owner’s parcel; (c) the duration of the proposed assessment; (d) the reason for the
proposed assessment; (e) the basis upon which the amount of the proposed assessment
was calculated; (f) the date, time and place of the public hearing as specified in this
Resolution; and (g) a summary of the voting procedures and the effect of a majority
protest. The written mailed public notice also included a ballot by which each property
owner could indicate its support or opposition to the proposed assessment. The ballot
stated that it must be returned before the conclusion of the public hearing on August 6,
2019, in order to be valid and counted, and that all assessment ballots received by the
City Clerk (the “Tabulator”), would be tabulated after the conclusion of the public i nput
portion of the public hearing on August 6, 2019, by the Tabulator;
WHEREAS, pursuant to the provisions of California Constitution Article XIIID, an
opportunity to vote on the proposed assessment has been afforded, and the assessment
ballots mailed to owners of assessable real property within 2019 District have been
received and tabulated, with assessment ballots weighted according to the proportional
financial obligation of each affected parcel; and
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WHEREAS, the City Council adopted Resolution No. 2019-28 on June 18, 2019,
levying assessments for the 1985 District with the understanding that it would be
rescinded if the ballot proceeding for the 2019 District was successful.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar as follows:
Section 1. The above Recitals are in all respects true and correct.
Section 2. The tabulation of the assessment ballots submitted by the property
owners is complete and certified by the Tabulator, and the votes cast are as follows:
Total Number of Valid Ballots Processed:
Total Assessment Amount of Valid Ballots: $
Total Number of “Yes” Votes Processed:
Total Assessment Amount of “Yes” Votes Processed: $
Percentage of “Yes” votes, unweighted: %
Total Percentage of “Yes” Ballots, weighted: %
Total Number of “No” Votes Processed:
Total Assessment Amount of “No” Votes Processed: $
Percentage of “No” votes, unweighted: %
Total Percentage of “No” Ballots, weighted: %
Total Number of “Invalid” Votes Processed
Total Assessment Amount of “Invalid” Votes Processed: $
Section 3. _________assessment ballots were returned and received prior to
the close of the public hearing on August 6, 2019. This represents a ______% ballot
return rate on the 1,239 ballots mailed. Of the assessment ballots returned, ________
assessment ballots were declared invalid in that they were either not marked with a “Yes”
or “No”, were marked with both a “Yes” and a “No”, were not signed, or the property
ownership and barcode information was illegible.”
Section 4. As determined by ballots cast, as weighted according to the amount
of assessment for each parcel, ______________% of the property owners cast ballots in
support of the Assessment District and _________% of the property owners cast ballots
against the Assessment District. Since a majority protest, as defined by Article XIIID of
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the California Constitution, exists, the measure fails and the 2019 Assessment District
cannot be formed or its proposed assessments levied.
Section 5. The 2019 District is not formed, and the 1985 District shall remain in
place and Resolution 2019-28 shall remain in force and effect.
Section 6. The results of this ballot proceeding are hereby certified by the City
Council of the City of Diamond Bar.
Section 7. The City Clerk shall:
a) Certify to the adoption of this Resolution; and
b) Cause a true and correct copy of this Resolution to be published pursuant
to California Government Code § 6061.
PASSED, ADOPTED AND APPROVED this 6th day of August 2019.
Carol Herrera, Mayor
ATTEST:
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at the
regular meeting of the City Council of the City of Diamond Bar held on the 6th day
of August 2019, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
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EXHIBIT A
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT - REVISED, FISCAL YEAR 2019-20
PAGE i
CITY OF DIAMOND BAR
CITY COUNCIL
Carol Herrera, Mayor
Steve Tye, Mayor Pro Tem
Andrew Chou, Councilmember
Ruth Low, Councilmember
Nancy Lyons, Councilmember
CITY MANAGER
Dan Fox
PUBLIC WORKS DIRECTOR / CITY ENGINEER
David Liu
CITY ATTORNEY
David DeBerry
ENGINEER OF WORK
Jerry Bradshaw, P.E.
SCI Consulting Group
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LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT - REVISED, FISCAL YEAR 2019-20
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT - REVISED, FISCAL YEAR 2019-20
PAGE iii
TABLE OF CONTENTS
INTRODUCTION....................................................................................................................... 1
OVERVIEW ...................................................................................................................... 1
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS .............................................. 1
LEGISLATIVE ANALYSIS .................................................................................................... 2
PLANS & SPECIFICATIONS ...................................................................................................... 4
FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET ......................................................... 6
BUDGET FOR FISCAL YEAR 2019-20 ................................................................................. 6
METHOD OF ASSESSMENT APPORTIONMENT ............................................................................ 8
METHOD OF APPORTIONMENT .......................................................................................... 8
DISCUSSION OF BENEFIT .................................................................................................. 8
SPECIAL BENEFIT ............................................................................................................ 9
GENERAL VERSUS SPECIAL BENEFIT .............................................................................. 11
BENEFIT FINDING ........................................................................................................... 12
ZONES OF BENEFIT ........................................................................................................ 14
METHOD OF APPORTIONMENT ........................................................................................ 17
RESIDENTIAL PROPERTIES ............................................................................................. 17
VACANT/UNDEVELOPED PROPERTIES .............................................................................. 17
OTHER PROPERTY TYPES .............................................................................................. 18
ANNUAL COST INDEXING ................................................................................................ 18
DURATION OF ASSESSMENT ........................................................................................... 18
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY........................................................... 18
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA ............................. 19
ASSESSMENT ...................................................................................................................... 20
ASSESSMENT DIAGRAM ........................................................................................................ 22
ASSESSMENT ROLL ............................................................................................................. 24
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ENGINEER’S REPORT - REVISED, FISCAL YEAR 2019-20
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LIST OF TABLES
TABLE 1: FY 2019-20 ESTIMATE OF COSTS ............................................................................. 6
TABLE 2: ASSESSMENT RATE DETERMINATION ......................................................................... 7
TABLE 3: FY 2019-20 SUMMARY COST ESTIMATE .................................................................. 20
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 1
INTRODUCTION
OVERVIEW
The City of Diamond Bar (the “City”) services and maintains mini-parks, slopes and open
space areas and other improvements (“Improvements”) in the Diamond Bar Hills area of the
City. In order to fund the maintenance and operation (“Services”) of these projects and
improvements, Landscaping Assessment District No. 39 was formed in 1985 by the County
of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon incorporation in
1989, the City assumed jurisdiction over the District. Since the passage of Proposition 218,
the assessments for this existing District cannot be increased beyond the previously
approved amount of $236.00 per parcel. This assessment amount does not generate
sufficient revenue to fund the District’s improvements and services, and the annual shortfalls
have been funded by the City’s General Fund.
The City Council has directed that a new assessment be proposed and voted on by property
owners within the District in accordance with Proposition 218 (Article XIIIC and D or the
California Constitution). Their intent is to replace the existing District No. 39 with a new
District No. 39-2019 that would adhere to the existing boundary and include the same
improvements and services. If approved, the existing District No. 39 will be dissolved.
This Engineer’s Report ("Report") was prepared to establish the budget for the
Improvements (as described below) that will be funded by the proposed assessments and
other revenue, and to determine the general and special benefits received from the
Improvements by property within the District and the method of assessment apportionment
to lots and parcels. This Report and the assessments have been made pursuant to the
Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and
Highways Code (the "Act") and Article XIIID of the California Constitution (the “Article”).
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS
As required by the Act, this Report includes plans and specifications, a diagram or map of
the District, the benefits received by property from the Improvements within the District, and
the method of assessment apportionment to lots and parcels within the District.
If the Council approves this Engineer’s Report and the proposed Assessments by resolution,
a ballot and notice will be mailed to each property owner as identified in the most recent
equalized tax roll prepared by the Los Angeles County Assessor’s office. The resolution
preliminarily approving the Engineer’s Report and mailed notice will include the date for a
public hearing at which time all ballots must be received to be counted in accordance with
Government Code Section 53753. The notice and ballots must be mailed at least 45 days
prior to the public hearing.
At the appointed time and place, a public hearing is held for the purpose of allowing public
testimony about the proposed Assessments. This hearing is currently scheduled for July
16, 2019. At this hearing, the Council will hear public testimony and tabulate all ballots
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LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
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turned in before the close of the public comment period of the public hearing. If it is
determined that the assessment ballots submitted in opposition to the proposed
Assessments do not exceed the assessment ballots submitted in favor of the Assessments
(each ballot is weighted by the proportional financial obligation of the property for which the
ballot is submitted) the Council may take action to approve the levying of Assessments for
Fiscal Year 2019-20. If so confirmed and approved, the Assessments would be submitted
to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal
year 2019-20.
LEGISLATIVE ANALYSIS
PROPOSITION 218
The Right to Vote on Taxes Act was approved by the voters of California on November 6,
1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218
provides for benefit assessments to be levied to fund the cost of providing services and
improvements, as well as maintenance and operation expenses to a public improvement
which benefits the assessed property.
SILICON VALLEY TAXPAYERS ASSOCIATION, INC. V SANTA CLARA COUNTY OPEN SPACE
AUTHORITY (2008) 44 CAL. 4TH 431
In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley
Taxpayers Association, Inc. v. Santa Clara County Open Space Authority (“SVTA”). This
ruling is significant in that the Court clarified how Proposition 218 made changes to the
determination of special benefit. The Court also found that:
➢ Benefit assessments are for special, not general, benefit
➢ The services and/or improvements funded by assessments must be clearly
defined
➢ Special benefits are directly received by and provide a direct adv antage to
property in the Improvement District
➢ The assessment paid by property should be proportional to the special
benefits it receives from the Improvements
DAHMS V. DOWNTOWN POMONA PROPERTY (2009) 174 CAL. APP. 4TH 708
In Dahms v. Downtown Pomona Property (“Dahms”) the Court upheld an assessment that
was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and
improvements funded by the assessments were directly provided to property in the
assessment district. The Court also upheld discounts and exemptions from the assessment
for certain properties.
BONANDER V. TOWN OF TIBURON (2009) 180 CAL. APP. 4TH 103
Bonander v. Town of Tiburon (“Bonander”), the 1st District Court of Appeal overturned a
benefit assessment approved by property owners to pay for placing overhead utility lines
underground in an area of the Town of Tiburon. The Court invalidated the assessments
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primarily on the grounds that the assessments had been apportioned to assessed property
based on the costs within sub-areas of the assessment district instead of the overall cost of
the improvements and the overall proportional special benefits.
BEUTZ V. COUNTY OF RIVERSIDE (2010) 184 CAL. APP. 4TH 1516
Steven Beutz v. County of Riverside (“Beutz”) the Court overturned an assessment for park
maintenance in Wildomar, California, primarily because the general benefits associated with
improvements and services were not explicitly calculated, quantified and separated from the
special benefits.
GOLDEN HILL NEIGHBORHOOD ASSOCIATION V. CITY OF SAN DIEGO (2011) 199 CAL. APP. 4TH
416
On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden
Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an
assessment for street and landscaping maintenance in the Greater Golden Hill
neighborhood of San Diego, California. The court described two primary reasons for its
decision. First, like in Beutz, the court found the general benefits associated with services
were not explicitly calculated, quantified and separated from the special benefit s. Second,
the court found that the City had failed to record the basis for the assessment on its own
parcels.
COMPLIANCE WITH CURRENT LAW
This Engineer’s Report is consistent with the SVTA decision and with the requirements of
Article XIIIC and XIIID of the California Constitution because the Improvements to be funded
are clearly defined; the benefiting property in the District enjoys close and unique proximity,
access and views to the Improvements; the Improvements serve as an extension of usable
land area for benefiting properties in the District and such special benefits provide a direct
advantage to property in the District that is not enjoyed by the public at large or other
property.
This Engineer’s Report is consistent with Beutz, Dahms and Greater Golden Hill because
the Improvements will directly benefit property in the District and the general benefits have
been explicitly calculated and quantified and excluded from the Assessments. The
Engineer’s Report is consistent with Bonander because the Assessments have been
apportioned based on the overall cost of the Improvements and Services proportional
special benefit to each property, rather than the proportional cost to the District to provide
the Improvements to specific properties.
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PLANS & SPECIFICATIONS
The City maintains landscaping and other improvements in locations within the District’s
boundaries. The work and improvements to be undertaken by Landscaping Assessment
District No. 39-2019, (“District”), and the cost thereof paid from the levy of the annual
Assessment provide special benefit to Assessor Parcels within the District as defined in the
Method of Assessment herein. In addition to the definitions provided by the Landscaping
and Lighting Act of 1972 (the “Act”), the work and improvements are generally described as
mini-parks, slopes and open space areas within the District. The Assessment Diagram
shows the location and extent of the Improvements to be installed, maintained or serviced
by the proceeds from this Assessment District.
Installation, maintenance and servicing of Improvements, may include, but are not limited
to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems,
sidewalks, parking lots, lighting, fencing, entry monuments, basketball courts, tennis courts,
other recreational facilities, graffiti removal and repainting, and labor, materials, supplies,
utilities and equipment, as applicable, at each of the locations owned, operated or
maintained by the District.
As applied herein, “Installation” means the construction of Improvements, including, but not
limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping,
irrigation systems, walkways and drainage, lights, playground equipment, play courts,
playing fields, recreational facilities and public restrooms.
“Maintenance” means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including repair, removal or
replacement of all or any part of any improvement; providing for the life, growth, health, and
beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid
waste, and the cleaning, sandblasting, and painting of walls and other improvements to
remove or cover graffiti.
“Servicing” means the furnishing of electric current, or energy, gas or other illuminating agent
for any public lighting facilities or for the lighting or operation of any other improvements; or
water for the irrigation of any landscaping, the operation of any fountains, or the maintenance
of any other improvements.
Incidental expenses include all of the following: (a) The costs of preparation of the report,
including plans, specifications, estimates, diagram, and assessment; (b) the costs of
printing, advertising, and the giving of published, posted, and mailed notices; (c)
compensation payable to the County for collection of assessments; (d) compensation of any
engineer or attorney employed to render services in proceedings pursuant to this part; (e)
any other expenses incidental to the construction, installation, or maintenance and servicing
of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant
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to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections
held for the approval of a new or increased assessment (Streets & Highways Code §22526).
Modifications to the District structure could include, but are not limited to, substantial
changes or expansion of the Improvements provided, substantial changes in the service
provided, modifications or restructuring of the District including annexation or detachment of
specific parcels, revisions in the method of apportionment, or proposed new or increased
assessments.
The assessment proceeds will be exclusively used for Improvements within the District plus
incidental expenses.
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FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET
BUDGET FOR FISCAL YEAR 2019-20
The 1972 Act provides that the total costs for providing the maintenance and servicing of the
District Improvements and facilities can be recovered in the assessment spread including
incidental expenses. The latter can include engineering fees, legal fees, printing, mailing,
postage, publishing and all other costs identified with the District proceedings.
An estimate of District costs for fiscal year 2019-20 for the maintenance and servicing of the
Improvements is provided below.
TABLE 1: FY 2019-20 ESTIMATE OF COSTS
Expenditure Item Amount
Salaries & Benefits 21,801$
Operating Expenses
Advertising 5,000
Utilities 139,686
Maintenance of Grounds/Buildings 34,500
Professional Services 5,500
Contract Services
Landscape Maintenance 208,476
Tree Maintenance 24,280
Weed/Pest Abatement 41,000
Capital Improvements -
Estimated Expenditures 480,243$
Contingencies/Reserves 5%24,012
Estimated Expenditures 504,255$
Revenue Item Amount
Direct Benefit Assessments 469,651$
Carryover from Fund Balance 0
General Fund Contribution 1 7.37%34,604
Estimated Revenues 2 504,255$
1. Funding from non-assessment sources must equal at least 6.62% of the total District budget to pay for General Benefits
as outlined later in this Report.
2. The Act requires that proceeds from the assessments must be deposited into a special fund that has been set up for
the revenues and expenditures of the District. Moreover, funds raised by the assessment shall be used only for the
purposes stated within this Report. Any balance remaining at the end of the Fiscal Year, June 30, must be carried over
to the next Fiscal Year. The District may also establish a reserve fund for contingencies and special projects as well as
a capital improvement fund for accumulating funds for larger capital improvement projects or capital renovation needs.
Any remaining balance would either be placed in the reserve fund or would be used to reduce future years' assessments.
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Table 2 below shows how the assessment rates are determined including the estimated
number of single-family equivalents (“SFE”) and how the costs of improvements are
allocated to parcels in the various benefit zones as defined later in this Report.
TABLE 2: ASSESSMENT RATE DETERMINATION
Single-Family Equivalents Parcels SFE factor SFEs
Zone A 176 100.0%176.00
Zone B 969 97.5%944.78
Zone C 99 92.5%91.58
Total 1244 1,212.35
Budget Allocation to Parcels Amount
Total Assessment Budget 469,651$
Total SFEs 1,212.35
Assessment per SFE 3 387.39$
Zone A Assessment Rate 387.39$
Zone B Assessment Rate 377.70$
Zone C Assessment Rate 358.34$
3. The rate shown here is for a single-family home or its equivalent. For the definition of the term SFE and
rates for other types of property, see the section titled, “Method of Assessment Apportionment” and the sections
following it in this report.
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METHOD OF ASSESSMENT APPORTIONMENT
METHOD OF APPORTIONMENT
This section of the Engineer's Report explains the benefits to be derived from the
Improvements and the methodology used to apportion the total assessment to properties
within the District.
The District consists of certain assessor parcels within the boundaries as defined by the
Assessment Diagram referenced in this report and the parcels identified by the Assessor
Parcel Numbers listed with the levy roll. The parcel list includes all private ly and publicly
owned parcels as shown. The method used for apportioning the Assessment is based upon
the relative special benefits to be derived by the properties in the District over and above
general benefits conferred on real property or to the public at large. The Assessment is
apportioned to lots and parcels in proportion to the relative special benefit from the
Improvements. The apportionment of special benefit is a two -step process: the first step is
to identify the types of special benefit arising from the Improvements and the second step is
to allocate the Assessments to property based on the estimated relative special benefit for
each type of property.
DISCUSSION OF BENEFIT
In summary, the Assessments can only be levied based on the special benefit to property.
This benefit is received by property over and above any general benefits. With reference to
the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of
1972 states:
"The net amount to be assessed upon lands within an assessment district
may be apportioned by any formula or method which fairly distributes the
net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the
improvements."
Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that
assessments must be based on the special benefit to property and that the value of the
special benefits must exceed the cost of the assessment:
"No assessment shall be imposed on any parcel which exceeds the
reasonable cost of the proportional special benefit conferred on that parcel."
The following benefit categories summarize the types of special benefit to residential,
commercial, industrial and other lots and parcels resulting from the Improvements to be
provided with the assessment proceeds. These types of special benefit are summarized as
follows:
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A. Proximity and access to Improved Landscaped Areas and Other Public
Improvements within the District.
B. Improved Views within the District.
C. Extension of a property’s outdoor areas and green spaces for properties within close
proximity to the Improvements.
D. Safety and Security within the District
E. Creation of individual lots for residential use that, in a bsence of the Assessments,
would not have been created.
In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the
definitions of special benefits to properties from similar improvements in three distinct areas:
➢ Proximity
➢ Expanded or improved access
➢ Views
The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or
improvement that provides a direct advantage to a parcel and that indirect or derivative
advantages resulting from the overall public bene fits from a service or improvement are
general benefits. The SVTA v. SCCOSA decision also provides specific guidance that park
improvements are a direct advantage and special benefit to property that is proximate to a
park that is improved by an assessment:
The characterization of a benefit may depend on whether the parcel
receives a direct advantage from the improvement (e.g. proximity to a park)
or receives an indirect, derivative advantage resulting from the overall
public benefits of the improvement (e.g. general enhancement of the
district’s property values).
Proximity, improved access and views, in addition to the other special benefits listed herein
further strengthen the basis of these assessments.
Moreover, the Dahms decision further clarified that certain services and improvements
funded by assessments, that are over and above what otherwise would be provided and that
other property in general and the public do not share or receive are 100% special benefit.
The assessment-funded services upheld by Dahms included streetscape maintenance and
security services.
SPECIAL BENEFIT
SCI assessment engineers have identified the following special benefits:
PROXIMITY AND ACCESS TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT
Only the specific properties within close proximity to the Improvements are included in the
District. The District has been narrowly drawn to include the properties that receive special
benefits from the Improvements. Therefore, property in the District enjoys unique and
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valuable proximity and access to the Improvements that the public at large and property
outside the District do not share.
In absence of the Assessments, the Improvements would not be provided , and the public
improvements funded in the District would be degraded due to insufficient funding for
maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that
are over and above what otherwise would be provided. Improvements that are over and
above what otherwise would be provided do not by themselves translate into special benefits
but when combined with the unique proximity and access enjoyed by parcels in the District,
they provide a direct advantage and special benefit to property in the District.
IMPROVED VIEWS WITHIN THE ASSESSMENT DISTRICT
The City, by maintaining permanent public improvements funded by the Assessments in the
District, provides improved views to properties in the District. The properties in the District
enjoy close and unique proximity, access and views of the specific Improvements funded in
the District; therefore, the improved and protected views provided by the Assessments are
another direct and tangible advantage that is uniquely conferred upon property in the District.
EXTENSION OF A PROPERTY’S OUTDOOR AREAS AND GREEN SPACES FOR PROPERTIES WITHIN
CLOSE PROXIMITY TO THE IMPROVEMENTS
In large part because it is cost prohibitive to provide large open land areas on property in the
District, the residential, commercial and other benefiting properties in the District do not have
large outdoor areas and green spaces. The Improvements within the District provide
additional outdoor areas that serve as an effective extension of the land area for proximate
properties because the Improvements are uniquely proximate and accessible to property in
close proximity to the Improvements. The Improvements, therefore, provide an important,
valuable and desirable extension of usable land area for the direct advantage and special
benefit of properties in the District because such properties have uniquely good and close
proximity to the Improvements.
SAFETY AND SECURITY WITHIN THE ASSESSMENT DISTRICT
The City, through proper installation, maintenance and servicing of public and private
improvements funded by the Assessments in the District, provides i ncreased security and
safety by preventing crime and suppressing fire. For parks and recreation Improvements,
proper lighting and well-kept landscapes help to deter crime and vandalism. Ot her
landscaped area activities such as slope maintenance and brush clearing provide critical fire
suppression.
CREATION OF INDIVIDUAL LOTS FOR RESIDENTIAL USE THAT, IN ABSENCE OF THE ASSESSMENTS,
WOULD NOT HAVE BEEN CREATED
In the District, the original owner/developer(s) of the property within the District agreed
unanimously to the Assessments. The Assessments provide the necessary funding for
improvements that were required as a condition of development and subdivision approval.
Therefore, such Assessments allowed the original property to be subdivided and for
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development of the parcels to occur. As parcels were sold, new owners were informed of
the Assessments through the title reports, and in some cases, through Department of Real
Estate “White Paper” reports that the parcels were subject to assessment. Purchase of
property was also an “agreement” to pay the Assessment. Therefore, in absence of the
Assessments, the lots within most of the District would not have been created. These
parcels, and the improvements that were constructed on the parcels, receive direct
advantage and special benefit from the Assessments.
SUMMARY OF RELATIVE WEIGHT OF BENEFIT FACTORS
A solid argument could be made that the Creation of Individual Lots benefit comprises 100 %
of the benefit because the Improvements were incorporated into the original planning and
design of the subdivision, and thus were deemed to be necessary and required for the
development of the lot. Without those Improvements and associated benefit, the lots would
not have been created in the first place. Nevertheless, four other definitive benefits accruing
to the parcels within the District are identified, and an allowance should be made within the
overall relative importance of benefits. The relative benefit level of the five identified benefits
used in this Report is shown below.
Benefit Category
Proximity & Access 10%
Views 10%
Outdoor Area Extension 10%
Safety & Security 10%
Creation of Lots 60%
TOTAL Benefit 100%
Relative Weight
GENERAL VERSUS SPECIAL BENEFIT
Article XIIIC of the California Constitution requires any local agency proposing to increase
or impose a benefit assessment to “separate the general benefits from the special benefits
conferred on a parcel.” The rationale for separating special and general benefits is to ensure
that property owners subject to the benefit assessment are not paying for general benefits.
An assessment can fund special benefits but cannot fund general benefits. Accordingly, a
separate estimate of the special and general benefit is given in this section.
In other words:
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There is no widely accepted or statutory formula for general benefit. General benefits are
benefits from improvements or services that are not special in nature, are not “particular and
distinct” and are not “over and above” benefits received by other properties. SVTA vs.
SCCOSA provides some clarification by indicating that general benefits provide “an indirect,
derivative advantage” and are not necessarily proximate to the improvements.
In this Report, the general benefit is liberally estimated and described, and then budgeted
so that it is funded by sources other than the Assessment.
The starting point for evaluating general and special benefits is the current, baseline level of
service. The Assessment will fund Improvements “over and above” this general, baseline
level and the general benefits estimated in this section are over and above the baseline.
A formula to estimate the general benefit is listed below:
Special benefit, on the other hand, is defined in the state constitution as “a partic ular and
distinct benefit over and above general benefits conferred on real property located in the
district or to the public at large.” The SVTA v. SCCOSA decision indicates that a special
benefit is conferred to a property if it “receives a direct advant age from the improvement
(e.g., proximity to a park).” In these Assessments, as noted, properties in the District have
close and unique proximity, views and access to the Improvements and uniquely improved
desirability from the Improvements and other properties and the public at large do not receive
significant benefits because they do not have proximity, access or views of the
Improvements. Therefore, the overwhelming proportion of the benefits conferred to property
is special and is only minimally received by property outside the Districts or the public at
large.
BENEFIT FINDING
QUANTIFICATION OF GENERAL BENEFIT
In this section, the general benefit from landscaping and other types of Improvements is
liberally estimated and described, and then budgeted so that it is funded by sources other
than the Assessment.
BENEFIT TO PROPERTY OUTSIDE THE ASSESSMENT DISTRICTS
Properties within the District receive almost all of the special benefits from the Improvements
because properties in the District enjoy unique close proximity and access to the
Improvements that is not enjoyed by other properties or the public at large. However, certain
properties within the proximity/access radius of the Improvements, but outside of the
boundaries of the District, may receive some benefit from the Improvements. Since this
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benefit is conferred to properties outside the District boundaries, it contributes to the overall
general benefit calculation and will not be funded by the Assessments. The general benefit
to property outside of the District is calculated with the parcel and data analysis performed
by SCI Consulting Group.
Since certain properties outside the District enjoy close proximity and access to the
Improvements cannot be assessed by the District, this is a form of general benefit to other
property. There are eight parcels outside the District that lie within a half mile travel distance
of one of mini parks within the District. In addition, there are 79 parcels outside the District
that are directly adjacent to areas where brush clearing activity is performed by the District.
The benefits conferred to these properties do not include the Lot Creation benefit factor,
therefore the benefit is reduced by 60%. The general benefit to property outside of the
District is calculated as follows.
87 Parcels Outside District
1,245 Parcels In the District
40%Benefit Factor
87
87 +1,245 x 40%
Assumptions:
Calculation:
General Benefit to Property Ouside the District
=2.61%
BENEFIT TO PROPERTY INSIDE THE ASSESSMENT DISTRICTS THAT IS INDIRECT AND DERIVATIVE
The “indirect and derivative” benefit to property within the District is particularly difficult to
calculate. A solid argument can be presented that all benefit within the District is special,
because the other Improvements are clearly “over and above” and “particular and distinct”
when compared with the baseline level of service and the unique proximity, access and
views of the other Improvements enjoyed by benefiting properties in the District.
Nevertheless, the SVTA vs. SCCOSA decision indicates there m ay be general benefit
“conferred on real property located in the district” A measure of the general benefits to
property within the Assessment area is the percentage of land area within or directly abutting
the District that is publicly owned and used for regional purposes such as regional parks,
major roads, rail lines and other regional facilities because such properties used for regional
purposes could provide indirect benefits to the public at large. Approximately 1.51% of the
land area in the District is used for such regional purposes, so this is a measure of the
general benefits to property within the District.
BENEFIT TO THE PUBLIC AT LARGE
The general benefit to the public at large can be estimated by the proportionate amount of
time that the District’s Improvements are used and enjoyed by individuals who are not
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residents, employees, customers or property owners in the District. There are two ways in
which the public at large can enjoy the improvements, with each counting for half of the
general benefit: use of parks, and pass-by trips where landscaped areas can be viewed. In
the case of the mini parks that serve primarily the neighborhood, City staff estimate that
approximately 10% of the users do not live, work or own property in the District. The general
landscape improvements are typically along slopes and open space areas, out of view of
the general public; no general benefit is conferred for views of landscaping. Finally, the
general benefits conferred to the public at large does not inclu de the benefit of lot creation,
so this benefit is further reduced by half. Therefore, we find that ((50% of 10%) x 50% =)
2.50% of the benefits from the Improvements are general benefits to the public at large.
TOTAL GENERAL BENEFITS
Using a sum of these three measures of general benefit, we find that approximately 6.62%
of the benefits conferred by the Improvements may be general in nature and should be
funded by sources other than the assessment.
Outside the District
Inside the District
Public At Large
Total General Benefit
2.61%
1.51%
2.50%
6.62%
Landscaping General Benefit Calculation
ZONES OF BENEFIT
The boundaries of the District were developed in conjunction and concurrent with the
planning and design of the subdivisions and Improvements, and thus include only the
properties in the City of Diamond Bar that are proximate to the Improvements and that would
materially benefit from the Improvements. Certain other properties surrounding the District
were not part of the designed association between the Improvements and the assessed
areas and are generally less proximate to the Improvements. In other words, the boundaries
of the District have been narrowly drawn to include only properties that will specially benefit
from the Improvements and would receive a declining level of service if the Assessments
were not approved.
The SVTA decision indicates:
In a well-drawn district — limited to only parcels receiving special benefits
from the improvement — every parcel within that district receives a shared
special benefit. Under section 2, subdivision (i), these benefits can be
construed as being general benefits since they are not “particular and
distinct” and are not “over and above” the benefits received by other
properties “located in the district.”
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We do not believe that the voters intended to invalidate an assessment
district that is narrowly drawn to include only properties directly benefiting
from an improvement. Indeed, the ballot materials reflect otherwise. Thus,
if an assessment district is narrowly drawn, the fact that a benefit is
conferred throughout the district does not make it general rather than
special. In that circumstance, the characterization of a benefit may depend
on whether the parcel receives a direct advantage from the improvement
(e.g., proximity to park) or receives an indirect, derivative advantage
resulting from the overall public benefits of the improvement (e.g., general
enhancement of the district’s property values).
In the District, the benefit that each parcel receives from the Improvements is direct, and the
boundaries are narrowly drawn to include only parcels that benefit from the Assessment.
However, proximity to the improvements varies somewhat within the District. In order to most
conservatively assure that Assessments are proportional to the relative benefits in the
District, three zones have been created:
A. In the area south of Grand Avenue the concentration of landscaped areas (brush
and slopes) as well as mini parks is the greatest.
B. In the area north of Grand Avenue but south of Pantera Park there is less
concentration of landscaped slopes and brush -cleared areas, but still a high
concentration of mini parks.
C. In the area around and north of Pantera Park there is less concentration of
landscaped slopes and brush-cleared areas and no mini parks within a half mile.
Based on the varying characteristics of these three distinct z ones, each of the five benefit
categories have been assigned a benefit factor to estimate the overall relative benefit. Using
Zone A as the benchmark (100%), the other two zones derive less benefit due to the
proximity of relatively fewer improvements. This estimation is summarized below.
Benefit Category Weight
Factor Benefit Factor Benefit Factor Benefit
Proximity & Access 10%100%10.0%75%7.5%75%7.5%
Views 10%100%10.0%100%10.0%75%7.5%
Outdoor Area Ext.10%100%10.0%100%10.0%75%7.5%
Safety & Security 10%100%10.0%100%10.0%100%10.0%
Creation of Lots 60%100%60.0%100%60.0%100%60.0%
Relative Benefit 100%98%93%
Zone A Zone B Zone C
A map of these zones is shown on the following page.
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METHOD OF APPORTIONMENT
As previously discussed, the proposed Assessments will provide comprehensive
Improvements that will clearly confer special benefits to properties in the proposed District.
The allocation of special benefits to property is partially based on the type of pro perty and
the size of property. These benefits can also partially be measured by the occupants on
property in the District because such parcel population density is a measure of the relative
benefit a parcel receives from the Improvements. It should be not ed that many other types
of “traditional” assessments also use parcel population densities to apportion the
Assessments. For example, the assessments for sewer systems, roads and water systems
are typically allocated based on the population density of the parcels assessed. Therefore,
the apportionment of benefit is reasonably based on the type of parcel, the size of parcels
and the population density of parcels.
The next step in apportioning Assessments is to determine the relative special benefit for
each property. This process involves determining the relative benefit received by each
property in relation to a single-family home, or, in other words, on the basis of Single-Family
Equivalents (SFE). This SFE methodology is commonly used to distribute Assessments in
proportion to estimated special benefit and is generally recognized as providing the basis
for a fair and appropriate distribution of Assessments. For the purposes of this Engineer’s
Report, all properties are assigned an SFE value, which is each property’s relative benefit
in relation to a single-family home on one parcel. In this case, the "benchmark" property is
the single-family detached dwelling which is one Single Family Equivalent or one SFE.
RESIDENTIAL PROPERTIES
In the District, there is only one type of residential property present: the single-family home.
Other types of residential property, such as multifamily, apartments and condominiums, are
not present. Furthermore, the prope rty in the District is fully developed, has been stable
since its original development in the late 1980s, and is zoned such that a change in that
dominate land use is not expected in the future. As a result, there is no need for a detailed
analysis of population densities to determine relative benefit for other types of residential
properties. Each single-family residential property is assigned one SFE.
VACANT/UNDEVELOPED PROPERTIES
While there are currently no vacant or undeveloped properties in the Distr ict, the following
discussion is included in the event that properties become vacant in the future.
The benefit to undeveloped properties is determined to be proportional to the corresponding
benefits for similar type developed properties, but at a lower rate due to the lack of
improvements on the property. A measure of the benefits accruing to the underlying land is
the average value of land in relation to Improvements for developed property. An analysis
of the assessed valuation data from the City of Diamond Bar found that approximately 45%
of the assessed value of improved properties is classified as the land value. It is reasonable
to assume, therefore, that approximately 45% of the benefits are related to the underlying
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land and 55% are related to the improvements and the day-to-day use of the property. Using
this ratio, the SFE factor for vacant/undeveloped parcels is 0.45 per parcel.
OTHER PROPERTY TYPES
Notwithstanding the foregoing discussion, there are four other types of property uses to be
considered: School, municipal park, water utility, and open space. These are discussed
below.
School Property: Pantera Elementary School lies within the District and may derive some
benefit from the Improvements. However, all benefits that may be derived from the
improvements are included in the General Benefits calculation noted earlier. Therefore, the
school accrues no further special benefit and is not assessed a fee .
Municipal Park: Pantera Park lies partly within the District. However, all benefits that may
be derived from the improvements are included in the General Benefits calculation noted
earlier. Therefore, the park accrues no further special benefit and is not assessed a fee.
Water Utility: The Walnut Valley Water District owns a pa rcel with two water tanks used to
supply water for domestic use and fire protection. This property has no people stationed on-
site and derives no benefit in any category. Therefore, it is not assessed a fee.
Open Space: The open space parcels that lie within the District are part of the improvements
(views, safety & security, etc.) Therefore, these parcels are not assessed a fee.
ANNUAL COST INDEXING
The assessment shall be subject to an adjustment up to a cap of 3% annually, which
adjustment shall be based upon actual costs, including any reasonable reserves, supported
by an Engineer’s Report prepared in accordance with Article XIIID of the California
Constitution. If the Engineer’s Report does not support an increase or supports a reduction
in the assessment, then the assessment shall not be increased or shall be lowered as
applicable.
DURATION OF ASSESSMENT
It is proposed that the Assessments, if approved by property owners, will be continued every
year after their formation, so long as the public Improvements need to be maintained and
improved, and the City requires funding from the Assessments for these Improvements in
the District. As noted previously, the Assessment can continue to be levied annually after
the City Council approves an annually updated Engineer’s Report, budget for the
Assessment, Improvements to be provided, and other specifics of the Assessment. In
addition, the City Council must hold an annual public hearin g to continue the Assessment.
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY
Any property owner who feels that the Assessment levied on the subject property is in error
as a result of incorrect information being used to apply the foregoing method of assessment
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may file a written appeal with the City of Diamond Bar City Manager or his or her designee.
Any such appeal is limited to correction of an Assessment during the then-current Fiscal
Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her
designee will promptly review the appeal and any information provided by the property
owner. If the City Manager or his or her designee finds that the Assessment should be
modified, the appropriate changes shall be made to the Assessment Roll. If any such
changes are approved after the Assessment Roll has been filed with the County for
collection, the City Manager or his or her designee is authorized to refund to the property
owner the amount of any approved reduction. Any dispute over the decision of the City
Manager or his or her designee shall be referred to the Diamond Bar City Council, and the
decision of the City Council shall be final.
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA
The net available Assessment funds, after incidental, administrative, financing and other
costs shall be expended exclusively for Improvements within the boundaries of the District
or as described herein, and appropriate incidental and administrative costs as defined in the
Plans and Specifications section.
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ASSESSMENT
WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare
and file a report presenting an estimate of costs, a Diagram for the District and an
assessment of the estimated costs of the Improvements upon all assessable parcels within
the District;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article
XIIID of the California Constitution, and the order of the City of Diamond Bar City Council,
hereby makes the following Assessment to cover the portion of the estimated cost of the
Improvements, and the costs and expenses incidental thereto to be paid by the District.
The amount to be paid for said Improvements and the expense incidental thereto, to be paid
by the District for the Fiscal Year 2019-20 is generally as follows:
TABLE 3: FY 2019-20 SUMMARY COST ESTIMATE
Salaries & Benefits 21,801$
Operating Expenses & Services 458,442
Capital Expenses / Reserves 24,012
Total for Services 504,255$
Less General Fund Contribution (34,604)
Less Carryover 0
Net Amount to Assessments 469,651$
As required by the Act, an Assessment Diagram of the District is hereto attached and
incorporated herein by reference. The distinctive number of each parcel or lot of land in the
District is its Assessor Parcel Number appearing on the Assessment Roll.
I do hereby assess and apportion the net amount of the cost and expenses of the
Improvements, including the costs and expenses incident thereto, upon the parcels and lots
of land within the District, in accordance with the special benefits to be received b y each
parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost
and Method of Assessment in the Report.
The Assessment is made upon the parcels or lots of land within the District in proportion to
the special benefits to be received by the parcels or lots of land, from the Improvements.
Each parcel or lot of land is described in the Assessment Roll by reference to its parcel
number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT - REVISED, FISCAL YEAR 2019-20
PAGE 21
2019-20. For a more particular description of the property, reference is hereby made to the
deeds and maps on file and of record in the office of the County Recorder of the County.
I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the
Assessment Roll, the amount of the assessment for the Fiscal Year 2019-20 for each parcel
or lot of land within the District.
Dated: July 23, 2019
Engineer of Work
By
Jerry Bradshaw, License No. C48845
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT - REVISED, FISCAL YEAR 2019-20
PAGE 22
ASSESSMENT DIAGRAM
The District boundary and the parcels to be assessed in Landscaping Assessment District
No. 39-2019 are shown on the Assessment Diagram, which is on file with the City Clerk of
the City of Diamond Bar and includes all those properties included in the original formation
of the District and subsequent annexations. The following Assessment Diagram is for
general location only and is not to be considered the official boundary map. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions as shown
on the maps of the Assessor of the County of Los Angeles, for Fiscal Year 2019-20, and are
incorporated herein by reference, and made a part of this Diagram and this Report.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT - REVISED, FISCAL YEAR 2019-20
PAGE 23
7.1.c
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT - REVISED, FISCAL YEAR 2019-20
PAGE 24
ASSESSMENT ROLL
An Assessment Roll (a listing of all parcels assessed within the District and the amount of
the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report
and is available for public inspection during normal office hours at the City Hall at 21810
Copley Drive, 2nd floor, Diamond Bar, California 91765.
Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County
Assessor records and these records are, by reference, made part of this Report. These
records shall govern for all details concerning the description of the lots or parcels.
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Agenda #: 8.1
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AGREEMENT WITH THE REGIONAL CHAMBER OF COMMERCE-
SAN GABRIEL VALLEY FOR BUSINESS SUPPORT SERVICES
THROUGH FY2019-20.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve and authorize the Mayor to sign the Agreement with the Regional Chamber of
Commerce-San Gabriel Valley.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement is for Fiscal Year 2019 -20 would be
$12,000. Sufficient funds are included in the FY 2019-20 Economic Development Fund
budget to cover the costs of such services.
BACKGROUND/DISCUSSION:
The Regional Chamber of Commerce—San Gabriel Valley (Chamber) continues to
serve the Diamond Bar business community. Under the existing agreement with the
City, the Chamber continues to provide the following services:
• Free small business development workshops, including partnerships with
Pasadena City College and La Verne Small Business Development Center.
• Local advertising opportunities on the Chamber website.
• Ribbon cuttings at new Diamond Bar businesses.
• Promotion of the City’s annual Restaurant Week, including recruitment and
posting of information on the Chamber website.
• Submittal of an annual report to the City (Attachment 3).
The Chamber proposes to provide similar services to the City and business community
during FY 2019-20 (Attachment 2). The Annual Report demonstrates the Chamber’s
commitment to providing business outreach and retention services, ribbon cutting
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ceremonies to new businesses, and continued participation in the City’s annual
Restaurant Week.
Expanding on the success of the first annual event, the 201 9 Diamond Bar Restaurant
Week (DBRW) is a collaboration between the Chamber and City to h ighlight the cuisine
of many of Diamond Bar’s dining establishments from Friday, October 4 through
Sunday, October 20, 2019. Restaurant Week is a component of the City and Chamber’s
continued efforts to promote economic development and synergy within the D iamond
Bar business community.
The City has historically utilized the services of the Chamber as a component of its
overall economic development strategy. Therefore, it is recommended that the City
Council continue its association with the Chamber and app rove, and authorize the City
Manager to sign, the Agreement in an amount not to exceed $12,000 for FY 2019-20.
LEGAL REVIEW:
The City Attorney has reviewed and approved the agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 8.1.a Regional Chamber of Commerce SGV-Agreement FY2019-20
2. 8.1.b Exhibit A FY2019-20
3. 8.1.c 2018-2019 End of the Year Report
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CONSULTING SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of August 6 , 2019 by and
between the City of Diamond Bar, a municipal corporation ("City") and _ Regional
Chamber of Commerce—San Gabriel Valley, a California nonprofit benefit corporation
("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the services set forth in the attach ed
Exhibit "A", which is incorporated herein by this reference. As a material inducement to
the City to enter into this Agreement, Consultant represents and warrants that it has
thoroughly investigated the work and fully understands the difficulties and r estrictions in
performing the work. Consultant represents that it is fully qualified to perform such
consulting services by virtue of its experience and the training, education and expertise
of its principals and employees.
_City Manager Dan Fox herein referred to as the “City’s Project Manager”), shall
be the person to whom the Consultant will report for the performance of services
hereunder. It is understood that Consultant shall coordinate its services hereunder with
the City’s Project Manager to the extent required by the City’s Project Manager, and that
all performances required hereunder by Consultant shall be performed to the satisfaction
of the City’s Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect _July 1_, 2019, and
shall continue until June 30, 2020 unless earlier terminated pursuant to the provisions
herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed Twelve Thousand dollars ($12,000) without the prior written
consent of the City. The above not to exceed amount shall include all costs, including,
but not limited to, all clerical, administrative, overhead, telephone, travel and all related
expenses.
4. Payment.
A. Consultant shall submit to City an invoice monthly for the services
completed, authorized expenses and authorized extra work actually performed or
incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
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C. City will pay Consultant the amount properly invoiced within 35 days of
receipt, but may withhold 30% of any invoice until all work is completed, which sum shall
be paid within 35 days of completion of the work and receipt of all deliverables .
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the
scope or complexity of work, or for any other reason, shall be made unless and until such
extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement. The
amendment shall set forth the changes of work, extension of time , if any, and adjustment
of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this Agreement
shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent, except as
specifically provided herein. Neither City nor any of its agents shall have control over the
conduct of Consultant or any of Consultant's employees, except as set forth in this
Agreement. Consultant shall not, at any time, or in any manner, represent that it or any
of its agents or employees are in any manner employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any and
all taxes, assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. In the event that City is
audited by any Federal or State agency regarding the independent contractor status of
Consultant and the audit in any way fails to sustain the validity of a wholly independent
contractor relationship between City and Consultant, then Consultant agrees to reimburse
City for all costs, including accounting and attorney's fees, arising out of such audit and
any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with applicable
Worker's Compensation laws.
D. Consultant shall, at Consultant’s sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
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requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality
Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the
right to offset against the amount of any fees due to Consultant under this Agreement any
amount due to City from Consultant as a result of Consultant's failure to promptly pay to
City any reimbursement or indemnification required by this Agreement or for any amount
or penalty levied against the City for Consultant’s failure to comply with this Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under similar
conditions and represents that it and any subcontractors it may engage, possess any and
all licenses which are required to perform the work contemplated by this Agreement and
shall maintain all appropriate licenses during the performance of the work.
9. Indemnification.
Consultant shall indemnify, defend with counsel approved by City, and hold
harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and
against all liability, loss, damage, expense, cost (including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation) of every nature
arising out of or in connection with:
(1) Any and all claims under Workers’ Compensation Act and other employee
benefit acts with respect to Consultant’s employees or Consultant’s contractor’s
employees arising out of Consultant’s work under this Agreement; and
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement, regardless
of City’s passive negligence, but excepting such loss or damage which is caused by the
sole active negligence or willful misconduct of the C ity. Should City in its sole discretion
find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its
costs of defense, including without limitation reasonable attorneys' fees, expert fees and
all other costs and fees of litigation. The Consultant shall promptly pay any final judgment
rendered against the Indemnitees. It is expressly understood and agreed that the
foregoing provisions are intended to be as broad and inclus ive as is permitted by the law
of the State of California and will survive termination of this Agreement. Except for the
Indemnitees, this Agreement shall not be construed to extend to any third party
indemnification rights of any kind.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
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(1) a policy or policies of broad-form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined
single limit coverage against any injury, death, loss or damage as a result of wrongful or
negligent acts by Consultant, its officers, employees, agents, and independent
contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non-owned and hired automobiles, with minimum combined single limits
coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as
additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to c omprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that any
insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be
non-renewed, canceled, reduced, or otherwise modified (except through the addition of
additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will
not cancel, reduce or otherwise modify the insurance coverage and in the event of any of
the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuan t
to the terms of this Agreement and shall be issued by an insurance company which is
authorized to do business in the State of California or which is approved in writing by the
City; and shall be placed have a current A.M. Best's rating of no less than A -, VII.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this Agreement
shall allow City, as additional insured, to satisfy the self -insured retention (“SIR”) and/or
deductible of the policy in lieu of the Consultant (as the named insured) should Consultant
fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall
be subject to the approval of the City. Consultant understands and agrees that
satisfaction of this requirement is an express condition precedent to the effectiveness of
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this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible
constitutes a material breach of this Agreement. Should City pay the SIR or deductible
on Consultant’s due to such failure in order to secure defense and indemnification as an
additional insured under the policy, City may include such amounts as damages in any
action against Consultant for breach of this Agreement in addition to any other damages
incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Consultant fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor to
the City for review and approval. All insurance for subcontractors shall be subject to all
of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by City.
City shall grant such authorization if disclosure is required by law. All City data shall be
returned to City upon the termination of this Agreement. Consultant's covenant under
this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the “records”) pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
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shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
13. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed by
it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
14. Termination. The City may terminate this Agreement with or without cause
upon fifteen (15) days' written notice to Consultant. The effective date of termination shall
be upon the date specified in the notice of termination, or, in the event no date is specified,
upon the fifteenth (15th) day following delivery of the notice. In the event of such
termination, City agrees to pay Consultant for services satisfactorily rendered prior to the
effective date of termination. Immediately upon receiving written notice of termination,
Consultant shall discontinue performing services, unless the notice provides otherwise,
except those services reasonably necessary to effectuate the termination. The City shall
be not liable for any claim of lost profits.
15. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the s ervices under this
Agreement. All of the services required under this Agreement will be performed by
Consultant or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services. Except as provided in this Agreemen t, Consultant
reserves the right to determine the assignment of its own employees to the performance
of Consultant's services under this Agreement, but City reserves the right in its sole
discretion to require Consultant to exclude any employee from performing services on
City's premises.
16. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
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this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard to
race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or
mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
17. Time of Completion. Reserved.
18. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of Consultant's
work.
19. Delays and Extensions of Time. Reserved.
20. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without the
prior written consent of City, and any attempt by Consultant to so assign this Agreement
or any rights, duties, or obligations arising hereunder shall be void and of no effect.
21. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
22. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall the
making by City of any payment to Consultant constitute or be construed as a waiver by
City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
23. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
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24. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by the
parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize
their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual good
faith efforts to resolve the same any dispute or controversy as provided herein, shall be
a condition precedent to the institution of any action or proceeding, whether at law or in
equity with respect to any such dispute or controversy.
25. Notices. Any notices, bills, invoices, or reports required by this Agreement
shall be deemed received on (a) the day of delivery if d elivered by hand during regular
business hours or by facsimile before or during regular business hours; or (b) on the third
business day following deposit in the United States mail, postage prepaid, to the
addresses heretofore set forth in the Agreement, or to such other addresses as the parties
may, from time to time, designate in writing pursuant to the provisions of this section.
“CONSULTANT” “CITY”
Regional Chamber of Commerce—SGV City of Diamond Bar
1722 Desire Avenue, Suite 207 21810 Copley Drive
Rowland Heights, CA 91748 Diamond Bar, CA 91765-4178
Attn.: Executive Director Attn.: _Dan Fox, City Manager_
Phone: (626) 810-8476 Phone: (909) 839-7010
E-Mail: info@regionalchambersgv.com E-mail:citymanager@diamondbarca.gov
26. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
27. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
28. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement between
Consultant and City. This Agreement supersedes all prior oral or written negotiations,
representations or agreements. This Agreement may not be amended, nor any provision
or breach hereof waived, except in a writing signed by the parties which expressly refers
to this Agreement. Amendments on behalf of the City will only be valid if signed by a
person duly authorized to do so under the City's Purchasing Ordinance.
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IN WITNESS of this Agreement, the parties have executed this Agreement
as of the date first written above.
"Consultant" "City"
Regional Chamber of Commerce – CITY OF DIAMOND BAR
San Gabriel Valley
By: ______ By: ____
Printed Name: Gil Anthony Duarte Carol Herrera, Mayor
Title: CEO
By: ATTEST:
Printed Name:
Title:
City Clerk
Approved as to form:
By:____
City Attorney
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1
EXHIBIT “A”
FY 2019-2020 CONSULTING SERVICES CONTRACT
REGIONAL CHAMBER OF COMMERCE OF THE SAN GABRIEL VALLEY
SCOPE OF SERVICES
July 1, 2019 through June 30, 2020
A. Administrative Support: Monthly support for services to the City for promotion of City services,
informational distribution and efforts to enhance the development of programs for the public
benefit. Included in these programs are: Small Business Seminars, Business Expo, City
Birthday Party, Business visitations and community outreach.
B. City shall have a liaison position on the Chamber of Commerce Board of Directors. This
position shall be appointed by the Mayor and shall either be a City Council Member including
the Mayor or a City staff member. This position shall be a non -voting member of the Board for
as long as the contract remains in effect.
C. City shall be provided, at no cost, the following: Second Tier Banner Advertising on the
Chamber website for as long as the contract remains in effect; and two complimentary passes
to each Breakfast and Luncheon event for as long as the contract remains in effect.
D. Chamber shall continue development of the “Diamond Bar Business to Business” program to
encourage Diamond Bar businesses to purchase items from other businesses in Diamond Bar.
At a minimum the program should contain the following elements: marketing information about
existing businesses in Diamond Bar that can provide services to other businesses; and/or
educational information about how sales tax dollars benefit the community. This progr am must
be available to all businesses in Diamond Bar not just members of the Chamber of Commerce.
There may be some difference in level of service for the program between Chamber and non -
Chamber businesses. Chamber shall provide the City with quarterly reports indentifying all
Diamond Bar Chamber and non-Chamber member businesses participating in the program .
Upon request, the City will provide a list of active City businesses to the Chamber twice a year
in order to support and enhance economic growth within the City of Diamond.
E. In a continued effort to promote businesses in Diamond Bar to the community and surrounding
region, the Chamber shall conduct a minimum of three (3) grand opening ribbon cutting events
in Diamond Bar.
F. The Chamber shall conduct at least five (5) meetings/workshops to promote small business
development, which may include one-on-one meetings with licensed business counselors, or
partnerships with other agencies. The meetings/workshops will be open to the public, widely
advertised, and of no charge to participants. The meetings/workshops should provide
participants with information about writing a business plan, Small Business Administration
financing, and developing a marketing plan.
G. The Chamber, through its members and contacts in the commercial real estate business, shall
use its best efforts to be knowledgeable of all available commercial and office space in the
City. To the extent possible, this commercial space availability shall be provided to the City
Manager on a monthly basis.
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2
H. The Chamber, through its Professional Development Network, will conduct quarterly training
and educational opportunities in Diamond Bar for Diamond Bar businesses. These
opportunities shall be available for Chamber and non-Chamber members. Within thirty (30)
days following these meetings, the Chamber shall cause a written report to be developed and
submitted to the City identifying each concern/issue raised by the business community and the
individual or business which raised the issue.
I. The Chamber will work collaboratively with the City to promote the annual Diamond Bar
Restaurant Week (DBRW) in Diamond Bar, which will take place October xx, 2019. The
Chamber will promote DBRW via membership and networking events and may assist with
administrative functions associated with DBRW including processing of application and
distribution of marketing materials. The restaurant participation fees shall be retained by the
Chamber.
J. Communications: Executive Director and City Manager and/or their designee will meet no
less than quarterly to discuss issues impacting the business community including any
information on specific businesses leaving the City, ideas to promote business retention and
expansion in the City and opportunities to promote Diamond Bar and Diamond Bar
businesses.
8.1.b
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1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
2018-2019 YEAR-END REPORT
FOR THE CITY OF DIAMOND BAR
The Regional Chamber of Commerce-San Gabriel Valley (RCCSGV) is proud to have been a
provider of another year of services on behalf of the City of Diamond Bar. As our current 2018 -
2019 Service Contract comes to an end, I would like to provide you with an update on the
work we have done over the past year.
In addition to the services in the contract, the RCCSGV is always striving to be a “Voice for
Business” in the City of Diamond Bar, the Regional Chamber continues to support local non-
profits, Diamond Bar Day at the Fair in its’ last year, and the Miss Diamond Bar Scholarship
Pageant and is the sponsor of the MVP Award & Scholarship. We also look forward to the
upcoming year to collaborate with the City of Diamond Bar on how to recognized community
members at an event.
The Regional Chamber of Commerce—San Gabriel Valley was once again proud to partner
with the City of Diamond Bar in 2018 for Diamond Bar Restaurant Week. The event
showcased Diamond Bar as a premier dining destination offering diners a wide variety of
culinary experiences. Participating restaurants offered a special prix-fixe menu with breakfast,
lunch and dinner specials available. Twenty-One Diamond Bar restaurants and Regional
Chamber Members participated and the Regional Chamber held events during Diamond Bar
Restaurant Week at a local restaurant to show support.
The RCCSGV has taken thousands of phone calls this past year in regards to the City of
Diamond Bar. These phone calls have been about businesses, business referrals, city events,
city services, and chamber events in Diamond Bar. We gladly help the callers or redirect them
to the right place to get their answers, either to the city’s website or by giving out the correct
departments’ phone number at the city.
The Regional Chamber looks forward to continuing it ’s support of the local economic
development of the business community of our region, which includes the City of Diamond
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Diamond Bar Birthday Celebration Business Expo, Business visitations, and community outreach
The 30th Annual City of Diamond Bar Birthday Celebration Business Expo was once again one of our
most popular events. We had 30 businesses participate this year. The regional chamber continued with
the city staff’s recommendations from prior years when it was restructured how the business expo is
operated. Costs remained lower for Diamond Bar businesses, location of the business expo was
moved, and set up was aligned with the rest of the celebration. The Diamond Bar businesses enjoyed
having their presence at this event. We are honored that the City of Diamond Bar continues to give
the Regional Chamber the opportunity to serve the businesses at the Birthday Party and look forward
to working with the City of Diamond Bar on how to continue showcasing the business community now
that the Birthday Celebration will be every five years.
The RCCSGV’s Ambassador Committee and staff have made in-person visits the past year to businesses
thanking them for doing business in the Diamond Bar area. We will continue this process annually,
touching base with the businesses to get an idea of what is going on in the business communities we
serve, including Diamond Bar.
Regional Chamber Staff has been attending various events in the City of Diamond Bar including State of
the City, Diamond Bar Friends of the Library Wine Soiree, Miss Diamond Bar Scholarship Pageant, and
Diamond Bar Community Foundation Gala. RCCSGV believes that the chamber should play a more
significant role in the community and help build a stronger Diamond Bar community.
City liaison to the Board of Directors and Government Affairs Committee
The Regional Chamber continues to invite and welcome the city’s representative to participate and be
active as a member of the Board of Directors. This representative serves as an Ex-Officio member of
the Board. The City of Diamond Bar also provides a representative to serve on the Government Affairs
Committee. This representative provides a monthly update on issues and events in the City of
Diamond Bar.
Complimentary passes to Regional Chamber events
Diamond Bar Councilmembers and staff continue to be invited to participate in the regional chamber’s
events for free, as guests of the Regional Chamber.
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
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Diamond Bar Business to Business Program
The Regional Chamber continues to find opportunities to promote business growth in Diamond bar.
The Regional Chamber’s website continues to have a “Business to Business” section located on it. Also,
the Chamber’s Ambassador Committee continues to support businesses by sending out “Thank You”
postcards to Diamond Bar businesses. These postcards have upcoming events, or pertinent
information that target small businesses in the City of Diamond Bar. The postcards also have a personal
touch like a special note and signatures of our Ambassadors. We send these out monthly.
The Regional Chamber has a very active lobby area with information about local attractions and
businesses in the City of Diamond Bar. We have a Diamond Bar Only area along with space for
businesses to leave any marketing material that they have. The Regional Chamber typically has about
10-15 people a week that visit our office and they are exposed to this information. This year we
partnered with the Diamond Bar City to produce the Diamond Bar Business Showcase. We hope to
partner to make this a Bi-Annual event at the Center.
Ribbon cuttings in the City of Diamond Bar
The Regional Chamber of Commerce-San Gabriel Valley conducts Ribbon Cutting Ceremonies as a free
service to new Diamond Bar Businesses. Ceremonies are performed as a part of an open house, grand
opening, or grand re-opening. We bring the camera, official scissors and, of course, the ribbon! We
work with city staff to have city representatives present at all Ribbon Cuttings. We also connect the
businesses to local legislative offices who typically provide businesses with a certificate to
commemorate the event. This past year, the regional chamber welcomed 33 new members, of which
approximately 33% were Diamond Bar Businesses, an increase from previous years.
Partnerships to help promote small business development and one-on-one counseling with licensed
business counselors
The Regional Chamber has established partnerships with the Pasadena City College SBDC, University of
La Verne SBDC, SCORE, Minority Business Development Agency, U.S. Small Business Administration,
PACE Business Development Center, County of Los Angeles Office of Consumer & Business Affairs, and
many other agencies. We partner with these agencies to offer small business seminars and one-on-
one consulting with a Small Business Development Counselor for local businesses. Representatives
from the various partners utilize the chamber office to meet with small business owners to provide
services. All of the above mentioned organizations have partnered up with the Regional Chamber to
establish a better relationship for businesses in the Diamond Bar area and the areas we serve.
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
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Asian Business Seminar
The Regional Chamber once again held our annual Asian Business Seminar in June 2019. The Asian
Business Seminar is a FREE event that targets the Asian Business Community in Diamond Bar and
surrounding areas to provide resources to our business community. This year presentations were
provided by: U.S. Department of Labor, Small Business Majority, Southern California Edison, Los
Angeles County Fire Department, STC Management, and California Employment Development
Department. We had almost 200 attendees throughout the day.
Chamber Events for Professional Development and Business Development
The Regional Chamber continues to provide monthly programs and seminars that help business
development.
• HR Seminar Series is provided by one of the top HR Law Firms in the state. Each HR Seminar Series
has a new topic that is pertinent to the workforce today, such as new health care laws, minimum
wage laws, overtime laws, etc.
• NET 60 Networking Luncheon supports local restaurant chamber members. Businesses come and
enjoy what local venues have to offer while making valuable connections with other members of
the Regional Chamber.
• Coffee Talk is an early morning interactive networking event to connect businesses.
• Networking Mixers are held at chamber members locations to highlight the member’s business
while providing an opportunity for businesses to connect. These events are an excellent
opportunity for businesses to help grow their business.
These meetings/events are open to all Diamond Bar businesses, regardless if they are members of the
Regional Chamber or not.
Communications
The RCCSGV chamber’s mission is to be transparent to the City of Diamond Bar. The regional chamber
meets monthly with city staff to be sure that we are providing a service that is valuable to the
businesses in the City of Diamond Bar.
Report Submitted by:
Anthony Duarte, CEO
Regional Chamber of Commerce-San Gabriel Valley
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
8.1.c
Packet Pg. 227
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
2019-2020 BOARD OF DIRECTORS
Amber Solano
AALRR
Marissa Castro-Salvati
Southern California Edison
David Malkin
Kiwanis Club of Hacienda Heights
Reyna Del Haro
Kaiser Permanente
Mark Podolski
Pacific Palms Resort
Jorge Marquez
San Gabriel Basin
Water Quality Authority
Nef Cortez
ReMax Universal Realty
Lee Salas
Massage Envy Diamond Bar
Jane Wibowo
First Way Insurance
Dan Arrighi
San Gabriel Valley Water Company
Bruce Lazenby
Rose Hills Memorial Park & Mortuary
Jillian Reiff
Valley Vista Services
Ken Liebman
American Medical Response
Luis Cetina
Metropolitan Water District of
Southern Calironia
Joseph Raquel
Foothill Transit
President/Chairperson of the Board
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Packet Pg. 228
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
8.1.c
Packet Pg. 229
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
8.1.c
Packet Pg. 230
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
8.1.c
Packet Pg. 231
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
8.1.c
Packet Pg. 232
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
8.1.c
Packet Pg. 233
1722 Desire Avenue, Suite 207, Rowland Heights, California 91748
O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com
The Regional Chamber of Commerce – San Gabriel Valley shall be a premier organization providing
advocacy, education, and networking resources for a better business and community environment.
Anthony Duarte
Chief Executive Officer
EXECUTIVE COMMITTEE
Bruce Lazenby
Rose Hills Memorial Park
Chairman
2018-2019
Joseph Raquel
Foothill Transit
President-elect
2019-2020
Dan Arrighi
San Gabriel Valley
Water Company
Chief Financial Officer
Jillian Reiff
Valley Vista Services
Vice President
Membership
Development
Luis Cetina
Metropolitan Water
District
Vice President
Business Advocacy
David Malkin
Kiwanis Club of
Hacienda Heights
Vice President
Economic
Development
Ken Liebman
American Medical
Response
Immediate
Past Chairman
of the Board
www.DBRestaurantWeek.com
Diamond Bar Restaurant Week is a 17 day dining event that showcases
an assortment of eateries, restaurants, and places to go for customers
to enjoy a favorite entrée, beverage, or dessert. Participating
restaurants offer special lunch and dinner menus introducing diners to
the diversity of culinary experiences throughout the City of Diamond
Bar. We had 21 participating restaurants in 2018.
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Packet Pg. 234
Agenda #: 8.2
Meeting Date: August 6, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: VOLUNTEER RECOGNITION PROGRAM REVISIONS.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the revisions to the Volunteer Recognition Program.
FINANCIAL IMPACT:
None.
BACKGROUND/ANALYIS:
The City of Diamond Bar has previously provided two opportunities for the community to
recognize volunteers. The Outstanding Volunteer Awards were presented every year at
the City Birthday Party on stage during main announcements and cake cutting. There
were two categories: Youth (Age 17 and under) or Adult (Age 18 and over). The
Community Hero Award was presented every year at Diamond Bar Day at the Fair. This
award was advertised as part of Diamond Bar Day at the Fair and was monitored by
Fairplex staff. There were three categories: Youth (Age 17 and under), Adult, and
Senior. Both of these opportunities for volunteer recognition no longer exist due to the
City Birthday moving to a celebration every five years for milestone birthdays and the
Fairplex discontinuing the Community Days at the Fair. The Fairplex is refocusing
around building year-round partnerships and learning opportunities.
The Special Events Subcommittee met to discuss options on how to continue
recognizing volunteers and how to increase participation in the awards program. The
Committee has recommended that the Outstanding Volunteer Awards program be move
to the Winter Snow Fest event as a way for the City to continue to recognize the
volunteer efforts of community members. The Winter Snow Fest was selected to due to
the large size of the event, existing stage and set-up, and the diverse crowd that
attends. In addition, it was recommended that an additional category be added to the
program to recognize volunteer groups. Non-profit organizations, service clubs, scout
8.2
Packet Pg. 235
and youth groups, etc. helping the Diamond Bar Community would be included in this
category.
With the concurrence of the Council, staff will make the neces sary program revisions
and begin marketing efforts for the nomination process in preparation for the Winter
Snow Fest event which will be held in December 2019.
PREPARED BY:
REVIEWED BY:
8.2
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