HomeMy WebLinkAbout05/23/2019 PRC Minutes CITY OF DIAMOND BAR '
MINUTES OF THE PARKS & RECREATION COMMISSION '
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRNE, DIAMOND BAR, CA 91765 '
MAY 23, 2019 '
CALL TO ORDER: '
Chair/Orona called the Parks and Recreation Commission meeting to order at F:33 p.m.
in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Hsieh led the Pledge of Allegiance. '
ROLL CAL�:
Present: Commissioners Aaron Salo, Vice Chair Kim Hsieh, and Chair Tommy Orona '
Absent: Commissioners Benny Liang and Manisha Sulakhe were excused
Staff Present: Ryan Wright, Parks & Recreation Director; Anthony Jordon, Parks and ',
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Ramiro
Vaiderrama, Recreation Coordinator and Debbie Gonzales, Administrative Coordinator
MATTERS FROM THE AUDIENCE: None '
CALENDAR OF EVENTS: PRp/Wright '
1. CONSENT CALENDAR: - .
1.1 Approval of Minutes for the April 25, 2019 Regular Meeting.
VC/Hsieh moved, Chair/Orona seconded to approve the Minutes of the '
April 25, 2019 regular meeting. Motion carried by the following Roll Cali '
vote:
AYES: COMMISSIONERS: Salo, VC/Hsieh, Chair/Orona
NOES COMMISSIONERS: None '
ABSENT: COMMISSIONERS: Liang, Sulakhe '
2. INFORMATIONAL ITEMS: '
2.1 MAY RECREATION PROGRAM - RS/Murphey '
VC/Hsieh asked if there was time left for enroliment in the Tiny Tot
program and RS/Murphey responded that enrollment starts on June 3�d
; and when there is space availabie, people can sign up at any point in the
session. '
2.1 a Recognition of 2019 Sportsmanship Awards — RC/Valderrama
MAY 23, 2019 PAGE 2 P&R COMMISSION
2.2 MAY 2019 MAINTENANCE REPORT— PMS/Jordan
VC/Hsieh asked wnen staff would be able to replace the sign and doggie
bag dispenser at Pantera Park. PMS/Jordan responded that the signs
that were marking the distance around the walkway were taken down prior
to demolition of the previously existing light standards. Staff has the signs
and the contractor has wrapped up installation of the light poles and has a
few punch list items to take care of this week. StafF is scheduled to
reinstall the signs and doggie walk dispenser next week.
Chair/Orona asked what work is currently being done at Peterson Park
and PMS/Jordan responded that these are activities from the previous
month. There was a domestic wateriine with a break in it and the
contractor was called in to install a new line which was a difficult project
because the City does not have "as-builY' pians of the park which was an
LA County park before the City incorporated which necessitated a lot of
exploratory work to find the lines. A new copper line was installed. At this
time, there is a parking lot project which was a seal-coat project and
striping was completed today. The weather put the project a bit behind
schedule but the work has been completed except for one area that
encompasses two parking stalls where the seal coat refuses to dry. Staff
expected there may have been an additional leak but have determined
that it is ground water in the area causing the problem. Staff is looking
into an aiternative solution to the problem. The Peterson Park parking lot
as well as, the parking lot at Ronald Regan Park should be open
tomorrow.
C/Salo asked if number signs could be placed at the ball parks and
PMS/Jordan said he believes they are numbered on the backstop. C/Salo
said he was wanting something more visible when people arrive at the
parking lot to direct them to ba�lfield 1 or 2.
C/Salo asked if there was no place or plan to put boulders from Sycamore
Canyon Park and PMS/Jordan said that where they are situated is a very
challenging location and it is not easy to just take the boulders and place
them in a given location. If they are going to be repurposed, staff has to
make sure the boulders are buried to at least 33 percent which means a
lot of extra digging and relocating and the more they have to be handled, it
drives the cost up. The least expensive option would be to pay to have
them removed versus paying to have them relocated on the site. The
boulders are at the top at a higher elevation than the upper slope repair.
C/Salo asked if staff planned to put stairs back in at the top of the trail.
PMS/Jordan said that the stairs will be put back in as part of the
reconstruction with the exception of enhanced drains. C/Salo asked if
ramps were being considered to accommodate use. PMS/Jordan said it
was considered but it would have been considered an "improvemenY'
whereas the project is a "repair° project and FEMA would have Iooked at
the project differently. it will be restored back to its original condition with
MAY 23, 2019 PAGE 3 P&R COMMISSION
the enhanced drains to prevent future erosion. This project is under
construction and to make a change like that would not be feasible at this '
time. '
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 SUNSET CROSSING AND HERITAGE PARK CONCEPTUAL P�,4N
UPDATE — PRD/Wright
PRD/Wright spoke about the public workshops hosted by staff on May 14�n
and 16th at Heritage Park and the YMCA for Sunset Crossing Park
respectively, to discuss several options and conceptual plans/amenities ',
that the City and ICG, the City's landscape architect has come up with.
There were about 13 attendees at Heritage Park and about 36 at the '
Sunset Crossing Park meetings. In the coming weeks the conceptual
plans will be posted on the City's website in a fashion similar to what was
done in the workshops.
For the next Commission meeting on June 20t'' the landscape architect '
will be present with staff and there wili be an item on the agenda to ask for '
the Commission's feedback for both locations. Therefore, he asked tnat '
when the Commissioner's receive their packets electronicaily or by hard ',
' ' copy, please spend time to review the conceptual plans for both sites and '
be prepared to go straight to questions and comments during the meeting. '
5. ANNOUNCEMENTS:
VC/Hsieh thanked staff for the reports. She said that the Parks and Recreation
organization is very tight and things are moving to perfection. The improvements
that have been made since she began participating as a Commission have been
remarkable and staff deserves applause for all they are doing.
Chair/Orona asked if the meetings could be more productive by considering
having the meetings every other month instead of monthly. He would like for the
Commission to discuss this option at the June 20th meeting. He thanked staff for
doing such a great job and likes to see what is happening as we proceed into
spring and summer with Concerts in the Park and such events. While it is a lot of
work for the Parks and Recreation Department it is great for the community.
PRD/Wright said that with Commission consensus, staff would research all
options and prepare a report regarding Commission meeting schedules for a
future agenda. Commissioners concurred.
' ADJOURNMENT: With no one objecting and no further business before the Parks and
Recreation Commission, Chair/Orona adjourned the meeting at 7:09 p.m.
MAY 23, 2019 PAGE 4 P&R COMMISSION
The foregoing minutes are hereby approved this �?r, day of �:.?•� , 2019.
Respectfully Submitted,
� � �s� �;
RYAN WRIGHT, SECRETARY
Attest:
..�i�
TOM ORONA, CHAIRPERSON