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HomeMy WebLinkAbout04/25/2019 PRC Minutes ____ _ _ . . _ _ _ CITY OF DIAMOND BAR ' MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WWDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 25, 2019 CALL TO ORDER: Chair/Orona called the Parks and Recreation Commissio� meeting to order at 6:34 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Salo led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Aaron Salo, Vice Chair Kim Hsieh, Chair Tommy Orona Commissioner Manisha Sulakhe arrived at 6:38 p.rn. Absent: Commissioner Benny Liang was excused Staff Present: Ryan Wright, Parks & Recreation Director; Anthony Jordon, Parks and Maintenance Superintendent; Jordi Ubaldo, Recreation Specialist and, Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: PRD/Wright 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the March 28, 2019 Regular Meeting. VC/Hsieh moved, C/Salo seconded to approve the Minutes of the March 28, 2019 regular meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Salo, VC/Hsieh, Chair/Orona NOES COMMISSIONERS: None ABSENT: COMMISSIONERS: Liang, Sulakhe 2. INFORMATIONAL ITEMS: 2.1 APRIL RECREATION PROGRAM — PRD/Wright and Jordi Ubaldo (DB4Youth Program Update) 2.2 APRIL 2019 MAINTENANCE REPORT — PMS/Jordan C/Salo thanked staff for taking care of the tio-tac-toe and drinking rc�untain area and complimented staff on the Pantera Park lighting. He noticed that the lights were on at 4:30pm in the parking lot area at Meritage Park and APRIL 25, 2019 PAGE 2 P&R COMMISSION asked if that was normal. PMS/Jordan said it could mean the timer has been reset but there may be an issue which he will look into. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 SUNSET CROSSING AND HERITAGE PARK CONCEPTUAL PLAN UPDATE PRD/Wright reported that staff is working with the landscape architect on the conceptual plan for Heritage park to take to City Council later this summer to look for potential funding sources. The surveys closed on April 22"d. Staff received nearly 300 surveys for each park, which is a good number of returns. There are two upcoming workshops which will be advertised in the next couple of days, one on May 14�h Heritage Park at 6:30 p.m. (focus on the Heritage Park Conceptual Plan) and on May 16tn at 6:30 p.m. at the Diamond Bar/Pomona YMCA on Sunset Crossing Road to discuss the Su�set Crossing conceptual plan. Meetings will last approximately 1 to 1 %2 hours depending on turnout and input. Staff will be available for childcare. The Parks and Recreation Commission will have an opportunity at a future meeting to provide input as well as staff. The workshops are intended to review, evaluate and learn more about the public process so that the presentation to Council will be as complete as possible and include the public input. VC/Sulakhe asked for an email reminder for the public meetings and PRDNVright said that staff would send a reminder. 5. ANNOUNCEMENTS: C/Sulakhe was sorry she was late and missed the earlier part of the meeting. It was nice to see that DB4Youth have been putting in a lot of hours. This is a very motivational program and she wished more could join the organization. Thank you for all the work staff does to promote the program and young people. She would like to see more New Business items. PRD/Wright explained that the agenda is Commission-driven and if there is a majority interest in certain items they can be considered for future agendas. VC/Hsieh said she is grateful to staff for the good job they do. While the meetings are shorter, she loves some of the changes and with the new staff that has come on board she sees new and fresh ideas being implemented which is apparent. Thank you for all staff does taking care of the City's beautiful parks and for all of the programs and for keeping Commissioners informed as they come and go. C/Salo asked if there was an update on Sycamore Canyon Park and PMS/Jordan responded that the project is just underway and the contractor is APRIL 25, 2019 PAGE 3 P&R COMMISSION under mobilization. This will be a very challenging project and they will first have to create a staging ramp on the south part of the slope above the area. To date, they have been dearing grub in order to get the equipment available. Updates '' will be provided to staff at future meetings. C/Salo asked if thought had been given to connecting the Sycamore Canyon Trail to the Steep Canyon Trail across the road. PMS/Jordan said this issue has been discussed in the past and he believes that the existing crosswalk at Clear Creek Canyon may have been identified as the path. He will research this further to determine what has actually been discussed and why. C/Salo said he was at the Diamond Bar Center for a couple of functions. The patio is very nice but as summer descends it tends to get hot. People have discussed shading on the west side of the Center and wondered if staff had considered this possibility to make the area more usable. PRDNVright responded that there has been no budget discussion for such an item. Staff will look into the matter, but for the upcoming fiscal year, it is not a budget item. C/Salo said that a resident told him that Pantera Park used to have a mileage marker/signage indicating the number of laps it took to walk/run a mile, similar to what is at Peterson Park. ' PMS/Jordan responded to C/Salo that he was correct and those may have been on the existing light poles which were taken down to install the new light poles and if they were removed as part of that project, it would be in the specifications for the contractor to replace those signs. Chair/Orona said that a few meetings back it was mentioned there would be a specific website for the Diamond Bar Center and wanted to know the status. PRD/Wright responded to Chair/Orona that it is not yet up and running. He will check with the Public Information team to see when that will come live. Chair/Orona thanked PRD/Wright and staff for all they do which he really appreciates and sees the quality of Diamond Bar Parks and Recreation. It is really fun and an honor to be a part of it. He was at the City Birthday Party earlier this month which was a lot of fun and was well executed. He stayed to the end and had a good time. Kudos to staff on that event which is a very big event for the City. He is excited for the spring and summer events as well and it is a fun time to be on the Parks and Recreation Gommission. APRIL 25, 2019 PAGE 4 P&R COMMISSION ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Orona adjourned the meeting at 6:59 p.m. The foregoing minutes are hereby approved this 23 day of May , 2019. Respectfully Submitted, (�� RYAN WRIGHT, SECRETARY Attest: �-" r"'� �- r,'"� `-�-'�_�'- TOMMY ORONA, CHAIRPERSON