HomeMy WebLinkAbout052119 Agenda - Regular Meeting
City Council Agenda
Tuesday, May 21, 2019
Revised Face Sheet for City Council Meeting
Study Session – 5:30 p.m., Room CC-8
Regular Meeting - 6:30 p.m.
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
CAROL HERRERA
Mayor
STEVE TYE
Mayor Pro-Tem
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
NANCY A. LYONS
Council Member
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file in the Off ice of the City Clerk, and are
available for public inspection. If requested, the agenda will be made available in an alternative format to a person with
disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda
item, please contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar
requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at
a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Have online access? City Council Agendas are now available on the City of Diamond Bar’s web site at
www.diamondbarca.gov
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You
are invited to attend and participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during
the time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council’s subject matter jurisdiction. Persons wishing to speak
should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council
at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Council only once on an agenda item, except during
public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
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Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. A full
agenda packet is available for review during the meeting, in the foyer just outside the Council
chambers. The City Council may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
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Computer access to agendas: www.diamondbarca.gov
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Written materials distributed to the City Council within 72 hours of the City Council meet ing are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON
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ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
May 21, 2019
Next Resolution No. 2019-15
Next Ordinance No. 02(2019)
STUDY SESSION: 5:30 p.m., Room CC-8
FY 19/20 DRAFT OPERATING BUDGET
PUBLIC COMMENTS:
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Garrett Rice, Youth Pastor,
Diamond Canyon Christian Church
ROLL CALL: Chou, Low, Lyons, Mayor Pro Tem
Tye, Mayor Herrera
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificate Plaque to P.L. Bakery Caf é, 2767 S. Diamond
Bar Boulevard.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
MAY 21, 2019 PAGE 2
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular m eeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or matters of interest to the public that are not
already scheduled for consideration on this agenda. Although the City Council
values your comments, pursuant to the Brown Act, the Council generally cannot
take any action on items not listed on the posted agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENTS:
Under the Brown Act, members of the City Council may briefly respond to public
comments but no extended discussion and no action on such matters may take
place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting – May 23, 2019 – 6:30
p.m., Windmill Community Room, 21810 Copley Drive.
5.2 Memorial Day Holiday – May 27, 2019 - City Offices will be closed in
observance of Memorial Day. City Offices will re-open Tuesday, May
28, 2019 at 7:30 a.m.
5.3 Planning Commission Meeting – May 28, 2019 – 6:30 p.m., Windmill
Community Room, 21810 Copley Drive. (Cancelled).
5.4 City Council Meeting – June 4, 2019 – 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in wh ich case, the item will be removed
for separate consideration.
6.1 CITY COUNCIL MEETING MINUTES.
6.1.a Regular Meeting of May 7, 2019.
Recommended Action: Approve.
Requested by: City Clerk
MAY 21, 2019 PAGE 3
6.2 RATIFICATION OF CHECK REGISTER DATED MAY 2, 2019 THROUGH
MAY 15, 2019 TOTALING $863,520.63.
Recommended Action: Ratify.
Requested by: Finance Department
6.3 LANDSCAPE ASSESSMENT DISTRICT NOS. 38, 39 & 41 FOR FISCAL
YEAR 2019-20.
Recommended Action:
1. Adopt Resolution No. 2019-XX (No. 38), declaring the City’s
intention to levy and collect assessments for Landscape Assessment
District No. 38 and directing the City Clerk to advertise the Public Hearing
to be set for the June 18, 2019 regular meeting;
2. Adopt Resolution No. 2019-XX (No. 39) declaring the City’s
intention to levy and collect assessments for Landscape Assessment
District No. 39 and directing the City Clerk to advertise the Public Hearing
to be set for the June 18, 2019 regular meeting; and
3. Adopt Resolution No. 2019-XX (No.41) declaring the City’s
intention to levy and collect assessments for Landscape Assessment
District No. 41 and directing the City Clerk to advertise the Public Hearing
to be set for the June 18, 2019 regular meeting.
Requested by: Public Works Department
7. PUBLIC HEARINGS: NONE.
8. COUNCIL CONSIDERATION:
8.1 PROPOSITION 218 ASSESSMENT BALLOT PROCEEDING
PROCEDURES TO REPLACE EXISTING DISTRICT NOS. 39 AND 41.
Recommended Action: Adopt Resolution No. 2019-XX adopting
Proposition 218 assessment ballot proceeding procedures.
Requested by: Public Works Department
8.2 FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
41-2019 TO REPLACE EXISTING DISTRICT NO. 41.
Recommended Action: Adopt Resolution No. 2019-XX declaring intention
to form Landscape Assessment District No. 41-3019, preliminarily
approving the Engineer’s Report, providing notice of public hearing and
mailing of the ballot.
Requested by: Public Works Department
MAY 21, 2019 PAGE 4
8.3 FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
39-2019 TO REPLACE EXISTING DISTRICT NO. 39
Recommended Action: Adopt Resolution No. 2019-XX declaring intention
to form Landscape Assessment District No. 39-3019, preliminarily
approving the Engineer’s Report, providing notice of public hearing and
mailing of the ballot.
Requested by: Public Works Department
9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda #: 1
Meeting Date: May 21, 2019
CITY COUNCIL STUDY S ESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Dianna Honeywell, Finance Director
TITLE: FY 19/20 DRAFT OPERATING BUDGET
Introduction
Each year, the City prepares an annual Operating Budget and Capital Impr ovement
Program for City Council consideration that implements the Council’s priorities and
Strategic Plan Goals, and provides the financial resources to deliver services to the
community. The preparation of the annual budget is a significant and importan t
undertaking that takes place over the course of more than four months. Below is the
schedule for the preparation of the FY 19/20 City Budget:
• FY 18/19 Mid-Year Budget Review – City Council Completed on 2/19/2019
• 2017 – 2020 Strategic Plan Year 3 Review – City Council Completed on
3/19/2019
• Council Study Session on Draft FY 19/20 Capital Improvement Project
Budget – City Council Completed on 4/16/2019
• Council Study Session on Draft FY 19/20 Operating Budget – 5/21/2019
• Adoption of FY 19/20 City Budget – 6/4/2019
The purpose of this Study Session is to provide the City Council with an opportunity to
review the Draft FY 19/20 Operating Budget, including Special Funds. Based on any
direction received, appropriate revisions and refinements will be made and presented to
the City Council for adoption at the June 4, 2019 City Council meeting.
Budget Overview
The City Manager’s Draft Recommended FY 19/20 Operating Budget continues to be
conservative in revenue and expenditure growth. Using the FY 18/19 m id-year budget
levels as a baseline, the FY 19/20 expenditures were maintained at or below previous
levels to the greatest extent practical. The use of special funds and outside funding
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sources have also been utilized to the maximum extent practical to pr ovide additional
relief to General Fund resources.
The Recommended Budget as currently drafted reflects the following estimated
resources and expenditures:
Estimated Resources $26,845,548
Estimated Expenditures $26,497,599
Estimated Surplus/(Deficit) $347,949
Included within these estimates is the use of $896,527 in Fund Balance Reserves. The
use of General Fund reserves has been significantly curtailed during FY 19/20 in an
effort to preserve those funds for large capital projects or unexpected fi scal
emergencies.
The City has benefited from prudent fiscal practices of the current and previous City
Councils, building sound reserves for times of economic uncertainty. To maintain ample
reserves, it will be important to carefully consider each use of reserves and to prioritize
and balance desired service levels, desired Capital Improvement Projects and the
maintenance of existing facilities.
Revenue Overview – Estimated Resources: $26,497,599
The following are noteworthy revenue items that have been incorporated into the
proposed FY 19/20 Operating Budget:
Property Taxes
o While the local economy continues to show very modest growth, there are signs
that this growth is slowing. Home sales in California were the lowest for a March
in five years and first quarter sales in 2019 were 26.7% lower than the previous
year, a potential indication of a slowing housing market. However, the median
price of a home in Diamond Bar is still 10.3% above the peak prior to the
recession of ten years ago.
o The assessed valuation of parcels in the City increased by 4.63% during FY
18/19. This will result in an overall increase to property tax revenue of 3.4% over
the anticipated FY 18/19 amount of $5.4 million to $5.6 million. It is anticipated
that there will be an increase in the assessed valuation of 3.75% in FY 19/20.
This will result in lower property tax revenue in the following year.
o Property Tax In Lieu of VLF is anticipated to increase 3.7% to $6.5 million during
FY 19/20.
Sales Tax
o Sales tax has already been exhibiting signs of leveling off with 4 th quarter 2018
results showing decreases in the business & industry and building & construction
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sectors. This is a sign of the slowing economy. Because of this, sales tax
revenue is projected to decrease by 2.9% over the expected FY 18/19 results to
$5.02 million. This decrease is due to anticipated decreases in most industry
groups in FY 19/20 over the current fiscal year.
From Other Agencies
o It is proposed that the City sell $250,000 in Proposi tion A funds in exchange for
$175,000 in General Fund funds. This is an estimated exchange rate of $0.70.
Proposition A funds are very restrictive transit funds for which the City has limited
ability to use on current projects. It is proposed that these funds be exchanged
for General Fund funds to be used for Council determined purposes.
Current Service Charges
o With the remainder of the South Pointe housing development permits being
issued early in FY 18/19, it is anticipated that FY 19/20 building a ctivity will return
to pre-development levels which results in significantly lower revenue than the
City has seen during the last few budget cycles. Revenue from all sources of
service charges (which include Building, Planning, Engineering and Recreation
fees) are estimated to be down 15.8% or a total of $433,000.
Expenditures Overview – Estimated Appropriations: $26,497,599
The following are noteworthy appropriation items that have been incorporated into the
proposed FY 19/20 Operating Budget:
• City Administration (City Attorney, City Council, City Manager/City Clerk)
o City Attorney – reduced from FY 18/19 as additional Special Legal Services
required for the Tres Hermanos property transaction are not anticipated in FY
19/20.
o City Manager – reduced in FY 19/20 due to the completion of the Tres Hermanos
property transaction being reflected in this department in FY 18/19.
• Administration & Support (Finance, Human Resources, Health & Safety
Programs, Information Systems, Civic Center, Public Information, Economic
Development)
o Human Resources
• Cost of Living/Benefit Allotment: Each year, the City Council adopts the
Compensation and Benefits Plan for the upcoming fiscal year which
includes employee positions, associated salary ranges and benefits. The
City’s Personnel Rules and Regulations specify that the City Manager may
request that the City Council authorize a Cost of Living Adjustment
(COLA) for employees based on the March -to-March rates of the federal
Consumer Price Index (CPI) for Wage Earners and Clerical Workers in
Los Angeles/Orange Counties. Although the CPI was 2.7% during the
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established 2019 measurement period, the recommendation is for a 2.0%
COLA for all benefitted classifications of employment including all
executive positions such as Department Heads, Assistant City Manager
and the City Manager position. Additionally, the City Manager’s contract
provides that the annual salary shall be maintained at 15% above the
Assistant City Manager. The City Manager’s salary would therefore need
to increase from $219,504 (inclusive of the proposed COLA) to $227,049,
an additional 3.44% or $7,545.
It is also recommended that a $50 per month increase to the Benefit
Allotment be approved for all benefitted classifications of employment
including the executive positions and the members of the City Council to
keep up with health premium rate increases. With the monthly Benefit
Allotment increase, full-time non-exempt staff will receive $1,370 and full-
time exempt staff and City Council Members will rece ive $1,400 to be
used towards health benefits.
The approximate annual cost to implement these actions is $165,163.
• Alternative Retirement System for Part-Time Employees: Part-Time
non-benefited employees are currently enrolled into Social Security while
full-time employees are enrolled in the California Public Employees
Retirement System (CalPERS). Contributions to Social Security are made
by both the employees and employer at the rate of 6.2% each for a total of
12.4% of payroll. In lieu of Social Security, an Alternative Retirement
System (ARS) may be created. It is recommended that an ARS for part -
time employees be established in a form similar to a deferred
compensation 457 plan.
The total required contribution to an ARS is 7.5% and would be fully paid
by the employee. Payments are made on a pre-tax basis (Social Security
is on an after-tax basis). This effectively results in the same take home
pay so the employee is kept whole, even after the increased contribution.
Benefits of an ARS include:
➢ 100% immediate vesting, with no waiting period as required by
Social Security.
➢ Portability - upon separation, the employee can keep the deferred
compensation plan, cash out the contributions, or roll the account
over into another qualified investment plan.
➢ Pre-tax contribution instead of after-tax contribution.
There is a $25 per employee annual administration fee which is proposed
to be paid by the City, for a total approximate annual cost of $1,500. The
proposed Part-Time payroll for FY 19/20 is approximately $792,000. By
moving to an ARS, a net savings of approximately $36,830 (based on an
October 1, 2019 implementation date) could be realized and is
incorporated into the proposed budget for the first year. Annual savings
would increase to approximately $49,100 thereafter. Separate Council
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action will be required to authorize the ARS plan details.
• Minimum Wage: Effective January 1, 2020, California’s minimum wage
will rise to $13 per hour. Adjustments to the Part-Time salary schedule to
comply with state law will have a negligible impact based on the current
makeup of the part-time staff. Moving forward, the Minimum Wage
increases to $14 per hour in 2021 and $15 per hour in 2022 will have
more significant financial implications.
• Benefit Allotment “Opt Out” Alternative: Staff is also exploring
additional benefit alternatives that could be implemented to limit future
expenses. One option being considered is to lower the amount of the
benefit allotment that an employee receives should they choose to “opt
out” of the medical benefits. This is envisioned to apply to new hires and
would result in potential saving prospectively. Separate Council action will
be required to implement this change.
• CalPERS Unfunded Pension Liability: Each year, as part of its required
contributions to CalPERS, the City must make a payment towards the
City’s unfunded pension liability. CalPERS has set the minimum payment
due each year which is based on a 30-year amortization schedule. The
City makes this payment each July and by making a voluntary lump sum
payment (rather than a monthly payment) in order to realize a 3.5%
discount. As presented in the Long-Term Financial Forecast, it is
estimated that if the City pays this liability down over 15 years the savings
would be approximately $1.9 million. During FY 19/20 it is proposed that
the City pay approximately $520,000 as set forth in the 15 -year
amortization schedule vs. the $341,000 it would have paid if using the 30 -
year amortization schedule ($179,000 net difference).
• Personnel: The City Council has made the development and
maintenance of a professional and effective workforce to serve the public
a priority. It is the duty and responsibility of the City Manager to
periodically review departmental operations and staffing structures for
efficient, cost effective, and economical delivery of services to the public
and to conduct long-term organizational and succession planning. Within
a four-month period between November 2018 and February 2019, the
Engineering Division of the Public Works Department accepted the
resignations of an Assistant/Associate Engineer and Senior Civil Engineer,
reducing division staffing levels by 50%. The department also has a
vacant Maintenance Worker/Senior Maintenance Worker position which
has proven difficult to recruit for and retain over the past several years.
With these vacancies, contract services have been engaged to ensure
service expectations are met.
Following a thorough review of the current operational, technical and
staffing needs of the department, the following recommendations are
proposed:
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• Add three new job classifications and fund the positions, as follows:
o Public Works Manager/Assistant City Engineer
This position would replace the vacant Senior Civil Engineer
position and provide management oversight of the three divisions
within the Public Works Department (Engineering, Street
Maintenance, and Parks & Facilities). The position would also
serve as the Assistant City Engineer, providing support for the
Capital Improvement Program, Traffic Engineering/Management
functions, and general departmental administration. The
recommended salary schedule placement is 46E ($106,811.32 -
$143,137.38) as an Exempt Manager with commensurate benefits,
resulting in an annual net salary increase between $5,583 and
$7,481.
o Engineering Technician
This position would replace the vacant Assistant/Associate
Engineer position and would be primarily dedicated to the public
counter assisting with the development review process and other
public inquires to the Engineering Division. This is intended to
improve customer service and provide greater coordination with
planning and building through the development review process.
The recommended salary schedule placement is 17NE ($52,225.63
- $69,987.34) as a non-exempt overtime eligible employee with
commensurate benefits, resulting in an annual net salary decrease
between $27,242 and $36,507.
o Public Works Inspector
The City relies heavily on contract services for public works
inspections of streets and other City infrastructure. By bringing the
work in-house, the City would realize an estimated $250,000 in
annual savings based on the proposed Capital Improvement
Projects and other work within the City’s Rights-of-Way. The
recommended salary schedule placement is 17NE ($52,225.63 -
$69,987.34) as a non-exempt overtime eligible employee with
commensurate benefits. The position would replace the vacant
Maintenance Worker/Senior Maintenance Worker position and
result in a net annual salary increase between $8,290 and $11,100.
o Adjust the Senior Civil Engineer salary schedule and defund the
position.
It is recommended that the salary range for this position be
adjusted 10% downward from 44E to 40E ($90,294.40 -
$121,003.14). This recommendation is based on the City’s labor
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market survey group and is in line with the commensurate job
duties of a Senior Civil Engineer.
• Defund one (1) of the three (3) Assistant/Associate Engineer positions.
• Defund one (1) of the four (4) Maintenance Worker/Senior Maintenance
Worker positions.
In summary, the proposed reorganization maintains the same number of
personnel and reduces reliance on contract services by approximately
$250,000 annually, thereby resulting in an annual net savings of
approximately $263,369 to $267,926. Considering the other personnel
related items, including the COLA/Benefit Allotment and Alternative
Retirement Program for Part-Time Employees, there is an overall annual
net savings of approximately $132,886 to $149,003.
o Economic Development – Amount is down $34,710 based on estimated as -
needed services. Also included is $22,500 allocated for Restaurant Week.
• Public Safety (Law Enforcement, Volunteer Patrol, Fire Protection, Animal
Control, Emergency Preparedness)
o Law Enforcement – The FY 19/20 law enforcement service level authorization is
unchanged from FY 18/19 and includes 17 sworn deputies (including the STAR
deputy) and two non-sworn personnel. The City’s service level authorization is
supplemented by command staff (Captain and Service Area Lieutenant) sworn
personnel assigned to the station (Watch Commanders, Sergeants, Detectives,
administrative staff, etc.), special units (Major Crimes, Narcotics, etc.), facilities,
and equipment that are included in the base cost of contract personn el.
The FY 19/20 law enforcement contract rate increase is 4.91% (rounded to 5.0% in the
budget) and the Liability Trust Fund (LTF) rate applied to each position is 11%. These
increases result in a total law enforcement contract amount of $6,923,660, an increase
of $359,757 from FY 18/19. The FY 19/20 contract amount represents 26.1% of the
General Fund expenditures.
An additional $100,000 is proposed from the Law Enforcement Reserve Fund for as -
needed special assignments and suppression patrols which have proven to be a cost-
effective approach to reducing crime and responding to specific public safety issues
throughout the year.
o Crossing Guards – The City currently provides Crossing Guards at 17
elementary and middle schools. The total budget for crossing guard services is
$186,940 which is a $12,940 increase over the previous year.
• Community Development (Planning, Building & Safety, Neighborhood
Improvement)
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o Building & Safety - Decrease in overall expenses of $158,265 is reflective of the
lower permit activity projected.
• Parks & Recreation (Diamond Bar Center, Recreation)
o Recreation – FY 18/19 saw the formation of the Special Events Sub -Committee
which looked at the City’s existing special events schedule and determined what
mix of events would best represent the wants and needs of the residents of
Diamond Bar. Costs are down 2.7% in the Recreation department primarily due
to changes in the Special Events schedule during FY 19/20. Here is a summary
of the changes:
➢ 4th of July Bash: Due to construction at Diamond Bar High School until at
least 2023, this event is on hiatus. In its place there will be an extra
Concert/Movie in the Park event with a patriotic theme the week of the 4 th of
July.
➢ Winter Snow Fest/Holiday Event: Last year was the first year that the
annual Winter Snow Fest was moved from January to early December with
the rescheduled event incorporating a distinct holiday theme. This change
will remain in place during FY 19/20.
➢ City Birthday Party: In April 2019, the City celebrated 30 years of cityhood
with the April Birthday Party event. In subsequent years, the City will
celebrate with a much smaller, informal gathering with the large -scale
Birthday Party event being held in milestone years like the 35th, 40th, etc.
➢ Breakfast with the Bunny: A Breakfast with the Bunny program replaced the
Easter Egg Hunt this year which resulted in positive family event in a more
controlled environment. This change will remain in place during FY 19/20.
• Public Works (PW Administration, Engineering, Road Maintenance, Parks &
Facilities Maintenance, Landscape Maintenance)
o Engineering – Includes $150,000 for Safe Routes to School Updates consistent
with the Strategic Plan Item. Safe Route to School Grants would be sought to
off-set this expense.
Staff has been working with Metro to identify traffic related services that are currently
paid for with General Fund funds that could be paid for with alternative funds such as
Proposition A or Proposition C funds. Staff has been able to reprogram n early
$300,000 worth of goods and services previously paid for by the General Fund and
move them over to Prop A and C.
Due to the staffing changes previously discussed, the contract services are much lower
for FY 19/20.
o Landscape and Lighting Assessment Districts - As in previous years, the General
Fund has subsidized the Lighting and Landscape Assessment Districts. With
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rising maintenance and utility costs, and a fixed amount of property tax
assessment revenue available, General Fund Reserves are requ ired to fund the
deficit in each District. To balance these budgets, a transfer of $425,939 is
required. This is approximately $129,900 lower than the anticipated subsidy for
FY 18/19. FY 18/19 costs were higher due to a higher than average tree
trimming costs and increased assessment engineer costs related to the ballot
initiative discussed below.
LLAD
District
Proposed
Expenditures
Est. Assessment
Resources
Est. General
Fund Resources
#38 $336,829 $276,330 $60,499
#39 $463,832 $294,764 $169,068
#41 $321,658 $122,157 $199,501
Total $1,122,319 $693,251 $429,068
As the Council is aware, staff is in the process of conducting a Proposition 218 election
to determine if property owners are in favor of increasing the property tax assessments
in District #39 and #41. Meetings were held May 13 and 14 and information has been
mailed to all affected property owners. The results of the election are expected in mid -
July 2019. If successful, the General Fund subsidies could be reduced by as much as
$367,399.
• Use of General Fund Reserves – The following table summarizes the use of
General Fund Reserves for those items mentioned above.
Use of General Fund Reserves $ Amount
Capital Improvement Projects
(carryover)*
$467,459
LLADs $429,068
Total $896,527
*Carryover from FY 18/19
• Special Funds
Special Funds are generally used to set aside General Fund revenue from one year
for a specific purpose over more than one budget cycle. This ensures that the funds
will not go into General Fund reserves at the end of the year and get reprogrammed
for other purposes in future years.
Fund 011 – Community Organization Support Fund
As in previous years, $20,000 will be set aside for the Community Organization
Support Fund which helps local non-profit organizations.
Fund 012 – Law Enforcement Reserve Fund
During FY 19/20 up to $100,000 will be transferred out of the Law Enforcement
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Reserve Fund into the General Fund in order pay for as-needed additional
suppression patrols throughout the City.
Fund 018 – Technology Reserve Fund
Over the last few years the Technology Reserve Fund has accumulated funds in
anticipation of the purchase of new Finance and Recreation systems. Now that
both systems are either done or underway, this fund will be used to collect th e
fees assessed on building permits designated as “permit system replacement”
fees. This is a fee that has been in place for over a year now and will help to
replace the Land Management system.
Fund 020 – Other Post-Employment Benefits Fund
In FY 2014-15 the City Council set aside resources in order to fund the City’s
Other Post-Employment Benefits unfunded liability. At that time approximately
$596,000 was set aside in its own fund. The City’s actuary recommended that
the City contribute its annual Actuarial Required Contribution (ARC) to California
Employer’s Retiree Benefit Trust (CERBT) from this reserve fund. As in past
years, the ARC is estimated to be $88,000 during FY 19/20.
As actuarial assumptions and demographics change, so does the Cit y’s OPEB
liability. At June 30, 2018 the City’s total OPEB liability was $781,925. There
was $240,630 in the CERBT account which means that the City’s net OPEB
liability was $541,295 at the end of last fiscal year. The City continues to make
annual contributions to bring this net liability down each year.
• Special Revenue Funds
The City has several special revenue funds which account for and report proceeds
for specific revenue sources that are restricted for specified purposes. Some
examples of special revenue funds utilized by the City Bar include Measure M Fund,
Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds.
Each of these funds has a specific revenue source and strict guidelines as to how
those resources may be spent. The City uses these restricted resources to pay for
things such as slurry seal projects, transit related programs, park projects and solid
waste reduction programs.
There is one proposed new fund in the FY 19/20 draft budget which is Fund 107 for
revenues anticipated for Measure W. The Safe Clean Water Act (ACW Program),
also known as Measure W, was passed by the voters in November 2018. The
revenue generated from this measure is intended to maximize the ability of local
governments to address local storm water and urban runoff challenges and is to be
used for water quality improvements within the City. It is anticipated that the City will
receive $900,000 annually as part of this program. During FY 19/20 staff has
identified 4 capital improvement projects that these funds are an appropriate funding
source.
1
Packet Pg. 16
• Internal Service Funds (Self-Insurance Fund, Vehicle Maintenance &
Replacement Fund, Equipment Maintenance & Replacement Fund, Building
Facility & Maintenance Fund)
Self-Insurance Fund - CJPIA covers the City’s property, pollution liability, crime, workers
compensation and general liability insurance needs. The premiums for FY 19/20 are
anticipated to be about $31,325 (6.7%) higher than FY 18/19 premiums.
Vehicle Maintenance & Replacement Fund – A total of $150,000 is recommended to be
transferred from the General Fund in FY 18/19 in order to replenish this fund for the
purchase and maintenance of vehicles in both FY 18/19 and FY 19/20.
➢ Includes the purchase of a new truck ($40,000) to replace the 2006 F-250 for
Public Works Department.
➢ Includes the purchase of a portable message board ($25,000) for the Street
Maintenance division.
➢ Includes a new speed radar trailer ($15,000)
Equipment Maintenance & Replacement Fund
➢ Provides $20,000 for a copier replacement at the Diamond Bar Center.
➢ Provides $54,000 for scheduled server replacements.
➢ Includes $589,225 in anticipated costs for the first year of the ERP system
project approved by the City Council on 5/7/2019.
• Debt Service Fund
In order to take advantage of historically low interest rates, the 2002 variable rate
bond to finance the Diamond Bar Center was refinanced into a fixed rate bond
during FY 2011-12. The debt service payment during FY 19/20 will be $857,306.
The outstanding balance at June 30, 2020 will be $8,315,000.
Attachments:
1. 1.a 001-GF Budget Totals
2. 1.b FY 19.20 Operating Budget Study Session
1
Packet Pg. 17
Attachment 1
FY 2017-18 FY 2018-19 FY 2018-19 FY 2019-20 %
Actual Adjusted Projected Proposed Change
ESTIMATED RESOURCES
Property Taxes $5,187,630 $5,396,669 $5,391,500 $5,577,160 3.4%
Other Taxes 7,843,845 7,908,000 8,011,888 8,075,000 0.8%
State Subventions 6,011,177 6,257,924 6,285,505 6,519,465 3.7%
From Other Agencies - 840,000 888,500 175,000 -80.3%
Fines and Forfeitures 459,615 407,500 415,000 430,000 3.6%
Current Services Charges 3,171,171 2,814,094 2,744,991 2,311,810 -15.8%
Use of Money & Property 972,280 1,424,860 1,338,250 1,503,500 12.3%
Cost Reimbursements 176,437 215,777 215,777 127,150 -41.1%
Transfers-In Other Funds 1,099,269 1,027,348 962,348 1,229,936 27.8%
Fd Balance Reserves 2,633,643 5,953,311 5,227,685 896,527 -82.9%
Total Estimated Resources $27,555,067 $32,245,483 $31,481,444 $26,845,548 -14.7%
APPROPRIATIONS
City Council $171,149 $185,227 $187,069 $189,232 1.2%
City Attorney 760,265 741,491 741,491 210,000 -71.7%
City Manager/City Clerk 1,372,818 2,915,555 2,806,605 1,597,556 -43.1%
Finance 770,653 785,428 783,486 841,816 7.4%
Human Resources 328,948 429,150 426,700 449,270 5.3%
Safety Program 7,503 26,500 22,500 19,800 -12.0%
Information Systems 1,147,375 1,256,565 1,235,365 1,256,840 1.7%
Civic Center 468,841 613,383 613,380 647,502 5.6%
Public Information 767,336 704,218 673,618 692,272 2.8%
Economic Development 191,792 298,160 297,414 273,139 -8.2%
Law Enforcement 6,646,313 7,033,503 6,968,203 7,409,850 6.3%
Volunteer Patrol 2,654 4,000 4,000 6,000 50.0%
Fire 11,955 12,500 12,500 12,500 0.0%
Animal Control 173,511 184,671 184,671 196,501 6.4%
Emergency Preparedness 51,391 72,200 60,804 70,050 15.2%
Community Dev./Planning 636,138 663,434 664,000 721,579 8.7%
Building & Safety 820,017 861,772 861,772 703,757 -18.3%
Neighborhood Improvement 282,922 301,404 300,086 307,813 2.6%
Parks & Recreation Admin 2,303 - - -
Diamond Bar Center - Oper.1,128,546 1,429,839 1,424,345 1,440,125 1.1%
Recreation 1,754,205 2,101,287 2,044,395 1,988,439 -2.7%
Public Works - Admin 785,450 703,201 672,843 729,030 8.4%
Engineering 520,978 1,195,977 1,114,080 932,263 -16.3%
Road Maintenance 1,604,667 1,838,948 1,731,792 1,566,328 -9.6%
Park & Facilities Maintenance 2,016,462 1,543,345 1,533,852 1,460,368 -4.8%
Landscape Maintenance 342,613 347,713 347,713 331,885 -4.6%
Transfer-Out Other Funds 2,869,792 5,514,022 4,956,489 2,443,684 -50.7%
Total Appropriations 25,636,597 31,763,493 30,669,173 26,497,599 -13.6%
Excess Resources over Appropriations $1,918,470 $481,990 $812,271 $347,949
Fund Balance Reserves @ Beg of Year 22,468,849 21,753,676 21,753,676 17,338,262
Less Appropriations Carry Over
Less Uses of Fd Bal Reserves (2,633,643) (5,953,311) (5,227,685) (896,527)
Estimated Fd Bal Reserves @ 06/30 21,753,676 16,282,355 17,338,262 16,789,684
Uses of Fund Balance Reserves:
Transfer out - CIP 738,733 2,323,933 1,615,694 467,459
Transfer out - LLADS 234,801 560,912 561,833 429,068
Transfer out - Technology Reserve 100,000 - - -
Special Legal Counsel 493,509 796,491 796,491 -
New Finance System - 840,442 840,442 -
New Recreation System 26,825 -
New Land Management System - 30,000 30,000 -
GF Carryovers from FY 17/18 183,192 183,192 -
Purchase of YMCA Property 735,882 -
Purchase of Tres Hermanos - 1,200,033 1,200,033 -
Economic Development 191,792 - - -
Professional Svcs - Ballot Measure 112,101 18,308 - -
2,633,643 5,953,311 5,227,685 896,527
CITY OF DIAMOND BAR
GENERAL FUND BUDGET
FY 2019-20
1.a
Packet Pg. 18
City of Diamond Bar, California 48 FY 2019/20 Proposed Budget
1.b
Packet Pg. 19
SUMMARY OF ESTIMATED FINANCIAL SOURCES & USES - ALL FUNDS
General Fund Special Funds
Special
Revenue
Funds
Capital
Projects Fund
Debt Service
Fund
Internal
Service Funds
Fiduciary
Funds Total
EST. FUND BAL @ 6/30/2019 17,338,263 1,566,077 12,686,648 10,673 199 3,323,935 329,760 35,255,555
Estimated Revenues
Property Taxes 5,577,160 —1,593,251 ————7,170,411
Other Taxes 8,075,000 —6,341,869 ————14,416,869
State Subventions 6,519,465 ——————6,519,465
From Other Agencies 175,000 —1,636,280 678,328 ———2,489,608
Fines & Forfeitures 430,000 ——————430,000
Current Service Charges 2,311,810 36,000 1,314,000 ————3,661,810
Use Of Money & Property 1,503,500 —74,800 —100 26,500 5,000 1,609,900
Cost Reimbursements 127,150 —91,470 ————218,620
Transfers In 1,229,936 20,000 499,068 7,903,246 860,706 596,451 88,000 11,197,407
Use of Reserves 896,527 440,700 1,456,841 ——1,098,625 —3,892,693
Total Revenue 26,845,548 496,700 13,007,579 8,581,574 860,806 1,721,576 93,000 51,606,783
Expenditures by Function
City Administration 1,996,788 20,000 —————2,016,788
Administration & Support 4,180,639 20,000 68,700 ————4,269,339
Public Safety 7,694,901 —20,000 ————7,714,901
Community Development 1,733,149 268,700 115,271 ————2,117,120
Parks & Recreation 3,428,564 ——————3,428,564
Public Works 5,019,874 —4,237,885 ————9,257,759
Capital Projects ———8,581,574 ——8,581,574
Debt Service ————860,806 ——860,806
Internal Service —————1,721,576 —1,721,576
Transfers Out 2,443,684 188,000 8,565,723 ————11,197,407
Total Expenditures 26,497,599 496,700 13,007,579 8,581,574 860,806 1,721,576 —51,165,834
Use of Reserves 896,527 440,700 1,456,841 ——1,098,625 —3,892,693
EST. FUND BAL @ 6/30/2020 16,789,685 1,125,377 11,229,807 10,673 199 2,225,310 422,760 31,803,811
Net Change In Fund Balance (548,578)(440,700)(1,456,841)——(1,098,625)93,000 (3,451,744)
Percentage of Change (3.2)%(28.1)%(11.5)%—%—%(33.1)%28.2%(9.8)%
CONSOLIDATED FINANCIAL SCHEDULE
City of Diamond Bar, California 49 FY 2019/20 Proposed Budget
1.b
Packet Pg. 20
Resources Uses
Fund #
Fund
Title
FB Reserves
@ 06/30/19 Revenues Transfers In
Total
Resources Expenditures Transfers Out
FB Reserves
@ 06/30/20
% Change in
FB Reserves Explanation of Change in FB Reserves Greater Than 10%
1 General Fund 17,338,263 24,719,085 1,229,936 43,287,284 24,053,914 2,443,684 16,789,686 (3)%
GF Reserves are being used primarily for CIP projects
and subsidy of LLAD's
11 Com Organization Support Fund ——20,000 20,000 20,000 ———%
12 Law Enforcement Reserve Fund 1,013,311 ——1,013,311 —100,000 913,311 (10)%Money to be used for as-needed assignments and
suppression patrols
15 General Plan Revision Fund 292,653 ——292,653 268,700 —23,953 (92)%Money set aside for GP will be expended
18 Technology Reserve Fund 1,500 36,000 —37,500 ——37,500 2400 %Money is being collected for the update of the Land
Management System
20 OPEB Reserve Fund 258,613 ——258,613 20,000 88,000 150,613 (42)%Reserves are being invested into OPEB Trust
107 Measure W —900,000 —900,000 —453,000 447,000 —%
108 Road Maintenance & Rehab (RMRA)1,181,511 952,348 —2,133,859 —1,806,811 327,048 (72)%Reserves are being used for CIP projects
109 Measure M Fund 371,042 825,413 —1,196,455 —1,152,691 43,764 (88)%Reserves are being used for CIP projects
110 Measure R Fund (6,774)726,266 —719,492 —719,492 —(100)%Reserves are being used for CIP projects
111 Gas Tax Fund 72,986 1,498,315 —1,571,301 —1,472,821 98480 35 %The annual allocation is more that expenses this year
112 Prop A - Transit Fund 397,467 1,916,574 —2,314,041 1,903,427 378,102 32,512 (92)%Reserves are being built up for future projects
113 Prop C - Transit Fund 877,333 974,751 —1,852,084 448,468 883,031 520,585 (41)%Reserves are being used for CIP projects
114 MAP-21 Fund 363 ——363 ——363 —%
115 Integrated Waste Mgt Fund 1,278,463 653,470 —1,931,933 589,771 10,000 1,332,162 4 %The annual allocation is more that expenses this year
116 Traffic Mitigation Fund 6,957,013 8,000 —6,965,013 —110,000 6,855,013 (1)%Reserves are being used for CIP projects
117 Sewer Mitigation Fund 66,579 2,000 —68,579 —16,138 52,441 (21)%Reserves are being used for CIP projects
118 Air Quality Improvement Fd 90,545 74,500 —165,045 51,000 16,948 97,097 7 %The annual allocation is more that expenses this year
119 SB821 Trails (TDA)—151,298 —151,298 —109,918 41,380 —%
120 MTA Grants Fund —777,898 —777,898 —777,898 ——%
121 Waste Hauler Fund 469 137,000 —137,469 —134,469 3000 540 %The annual allocation is more that expenses this year
122 Park Fees (Quimby) Fd 107,663 3,500 —111,163 —36,250 74,913 (30)%Reserves are being used for CIP projects
123 Prop A - Safe Neighborhood Pks Fd 41,538 ——41,538 ——41,538 —%
124 Park & Facility Development Fd 48,722 1,000 —49,722 —25,000 24,722 (49)%Reserves are being used for CIP projects
125 Community Dev Block Grant Fd 44,843 275,324 —320,167 115,271 160,000 44,896 —%
126 Citizens Option for Public Sfty Fd 245,942 104,500 —350,442 10,000 118,154 222,288 (10)%Reserves are being used for Law Enforcement purposes
128 CA Law Enforcement Eq Fund 14,534 200 —14,734 10,000 —4,734 (67)%We no longer receive this funding source
131 Street Beautification 392,439 2,000 —394,439 ——394,439 1 %Reserves are being built up for future projects
132 Measure A Neighborhood Parks Act 46,000 231,000 —277,000 —185,000 92,000 100 %Reserves are being built up for future projects
133 CASP (SB1186) Fund 14,165 8,100 —22,265 ——22,265 57 %Reserves are being built up for future projects
134 Tres Hermanos ——70,000 70,000 70,000 ———%
135 PEG Fees Fund 373,302 104,000 —477,302 68,700 —408,602 9 %The annual allocation is more that expenses this year
138 Landscape Maint Dist - 38 —276,330 60,499 336,829 336,829 ———%
139 Landscape Maint Dist - 39 —294,764 169,068 463,832 463,832 ———%
141 Landscape Maint Dist - 41 —122,157 199,501 321,658 321,658 ———%
FUND BALANCE
City of Diamond Bar, California 52 FY 2019/20 Proposed Budget
1.b
Packet Pg. 21
FB Reserves @ Resources Uses
Fund #
Fund
Title
FB Reserves
@ 06/30/18 Revenues Transfers In
Total
Resources Expenditures Transfers Out
FB Reserves
@ 06/30/19
% Change in
FB Reserves Explanation of Change in FB Reserves Greater Than 10%
160 Used Oil Grant 16,486 15,800 —32,286 15,900 —16,386 (1)%
161 Beverage Recycling Grant 54,016 15,162 —69,178 37,000 —32,178 (40)%Reserves are being used for expanded programs
250 Capital Improvement Project Fd 10,673 678,328 7,903,246 8,592,247 8,581,574 —10,673 —%
370 Debt Service Fund 199 100 860,706 861,005 860,806 —199 —%
510 Self Insurance Fund 1,000,000 9,000 487,451 1,496,451 496,451 —1,000,000 —%
520 Vehicle Maint & Replacement Fund 435,333 5,000 —440,333 226,900 —213,433 (51)%No transfer in this FY so expenses are funded w/reserves
530 Equipment Maint & Repl Fd 1,682,495 5,500 109,000 1,796,995 848,225 —948,770 (44)%Reduction in reserves is due to depreciation expense
540 Building Facility & Maint Fund 206,107 7,000 —213,107 150,000 —63,107 (69)%No transfer in this FY so expenses are funded w/reserves
620 OPEB Trust Fund 329,760 5,000 88,000 422,760 ——422,760 28 %Contribution being made from OPEB Reserve Fund
Grand Totals 35,255,554 36,516,683 11,197,407 82,969,644 —39,968,426 11,197,407 31,803,811
FUND BALANCE
City of Diamond Bar, California 53 FY 2019/20 Proposed Budget
1.b
Packet Pg. 22
City of Diamond Bar, California 54 FY 2019/20 Proposed Budget
1.b
Packet Pg. 23
Property Taxes
5,577,160
20.8%
Other Taxes
8,075,000
30.1%
Subventions -State
6,519,465
24.3%
From Other Agencies
175,000
0.7%
Fines &Forfeitures
430,000
1.6%
Current Service Charges
2,311,810
8.6%
Use of Money and Property
1,503,500
5.6%
Cost Reimbursements
127,150
0.5%
Transfers In-Other Funds:
1,229,936
4.6%Fund Balance Reserves
896,527
3.3%
Total Revenue: $26,845,548
FY 2019/20 GENERAL FUND REVENUE
City of Diamond Bar, California 63 FY 2019/20 Proposed Budget
1.b
Packet Pg. 24
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
Property Taxes
30010 Current Secured $4,824,840 $5,043,469 $5,043,000 $5,250,560
30020 Current Unsecured 187,673 188,000 188,000 188,000
30050 Supplemental Roll 138,830 124,700 125,000 132,250
30100 Prior Year Property Tax (8,804)(10,000)(10,000)(10,000)
30200 Misc. Property Taxes ————
30250 Interest Penalties & Delinquencies 15,481 20,000 15,000 16,350
Total Property Taxes $5,158,020 $5,366,169 $5,361,000 $5,577,160
Other Taxes
31010 Sales Tax $4,999,873 $5,098,000 $5,169,000 $5,020,000
31200 Transient Occupancy Tax 1,019,915 1,250,000 1,250,000 1,400,000
31210 Franchise Tax 1,419,605 1,285,000 1,317,888 1,380,000
31250 Property Transfer Tax 404,452 275,000 275,000 275,000
Total Other Taxes $7,843,845 $7,908,000 $8,011,888 $8,075,000
Subventions - State
31340 Homeowners Exemption $29,610 $30,500 $30,500 $30,000
31700 Motor Vehicle in Lieu (VLF)30,039 —27,581 —
31701 VLF - Property Tax in Lieu 5,981,138 6,257,924 6,257,924 6,489,465
Total Subventions - State $6,040,786 $6,288,424 $6,316,005 $6,519,465
From Other Agencies
31900 Intergovernmental Revenue - Other
Cities $—$840,000 $888,500 $175,000
Total From Other Agencies $—$840,000 $888,500 $175,000
Fines & Forfeitures
32150 Vehicle Code Fines $165,501 $185,000 $155,000 $160,000
32200 General Fines 27,569 15,000 10,000 15,000
32210 Municipal Code Fines 5,044 5,000 25,000 30,000
32230 Parking Fines 243,226 185,000 215,000 215,000
32250 Vehicle Impound Fees 6,400 7,500 10,000 10,000
32270 False Alarm Fees 11,875 10,000 ——
Total Fines & Forfeitures $459,614 $407,500 $415,000 $430,000
Current Service Charges
Building Fees:
34110 Building Permits $555,354 $476,219 $476,219 $369,900
34120 Plumbing Permits 147,278 117,873 117,873 48,785
34130 Electrical Permits 69,767 67,752 67,527 53,425
34140 Mechanical Permits 47,113 56,961 56,961 28,225
34200 Permit Issuance Fee 86,745 91,378 91,378 72,065
34250 Inspection Fees 339 8,653 8,653 6,820
34300 Plan Check Fees 528,552 498,939 498,939 470,920
34310 Plan Retention Fee 41,169 55,194 55,194 24,070
34350 SMIP Fees 6,236 5,273 5,273 4,155
34355 Building Standards Admin Fee 2,114 2,087 2,087 1,645
34415 Waste Reduction Fees 2,604 900 900 500
Sub-Total $1,487,272 $1,381,229 $1,381,004 $1,080,510
GENERAL FUND REVENUE OVERVIEW
City of Diamond Bar, California 64 FY 2019/20 Proposed Budget
1.b
Packet Pg. 25
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
Planning Fees:
34430 Current Planning Fees $136,265 $192,000 $125,000 $125,000
34435 Planning Administration Fees ————
34550 Developer Fees ————
34554 Willow Heights Park Improvement Fees ————
34556 South Pointe Developer Fees 500,000 110,000 110,000 —
34560 Business License Fees 27,067 20,000 24,000 27,000
34561 Business License Late Fees 4,092 2,500 2,500 2,500
Sub-Total $667,424 $324,500 $261,500 $154,500
Engineering Fees:
34610 Engineering - Plan Check Fees $23,875 $37,000 $37,000 $37,000
34620 Engineering - Address Change Fee 3,839 2,000 2,000 2,000
34630 Engineering - Encroachment Fees 90,856 90,000 90,000 95,000
34640 Engineering - Inspections Fees 18,403 25,000 25,000 25,000
34650 Soils/Traffic/Misc Engineering Fees 29,491 35,000 35,000 35,000
34660 Traffic Mitigation - Engineering 11,919 ———
34662 Waste Hauler Fees 190,000 195,000 195,000 203,000
34665 Industrial Waste Fees 35,612 40,000 35,000 35,000
Sub-Total $403,994 $424,000 $419,000 $432,000
Recreation Fees:
34720 Community Activities $38,101 $64,550 $65,550 $29,600
34730 Senior Activities 39,715 40,350 40,350 41,500
34740 Athletics 47,789 63,750 63,750 58,200
34760 Fee Programs 241,581 260,715 258,840 259,500
34780 Contract Classes 245,294 255,000 255,000 256,000
34800 Special Event Fees 16,740 ———
Sub-Total $629,220 $684,365 $683,490 $644,800
Total Current Service Charges $3,187,911 $2,814,094 $2,744,994 $2,311,810
Use of Money and Property
Misc Use of Money & Property
36600 Returned Check Charges $485 $460 $150 $150
36630 Sale of Fixed Assets ————
36637 Film Permits 3,153 3,000 3,000 3,000
36660 Donations 1,650 500 1,100 500
36900 Miscellaneous Revenue 27,526 10,000 10,000 10,000
Sub-Total $32,814 $13,960 $14,250 $13,650
Investments
36100 Investment Earnings $398,794 $420,900 $420,900 $485,750
36110 Unrealized Gain/(Loss) on Invests (472,353)———
36120 Gain/Loss On Sale of Investments 4,139 7,500 ——
Sub-Total $(69,420)$428,400 $420,900 $485,750
GENERAL FUND REVENUE OVERVIEW
City of Diamond Bar, California 65 FY 2019/20 Proposed Budget
1.b
Packet Pg. 26
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
Rents & Concessions
36610 Rents & Concessions $154,144 $150,000 $160,000 $160,000
36615 Diamond Bar Center Rental 788,339 725,000 650,000 725,000
36618 Facility Security 38,566 39,000 52,500 52,500
36620 Heritage Park Building Rental 19,165 25,000 20,000 20,000
36622 Pantera Park Building Rental ———5,000
36625 Parks & Fields Rental 19,511 15,000 15,000 10,000
36627 Concert Share Revenue ———24,600
Sub-Total $1,019,724 $954,000 $897,500 $997,100
Taxable Sales
36640 City Store Sales $45 $—$—$—
36650 Sale of Printed Material 963 2,500 1,000 1,000
Sub-Total $1,008 $2,500 $1,000 $1,000
Property Damage
36800 Property Damage - Public Works $20,936 $24,000 $4,500 $5,000
36810 Property Damage - Parks 32 2,000 100 1,000
Sub-Total $20,968 $26,000 $4,600 $6,000
Total Use of Money and Property $1,005,094 $1,424,860 $1,338,250 $1,503,500
Cost Reimbursements
36950 Cost Reimbursements $126,884 $215,777 $215,777 $127,150
Total Cost Reimbursements $126,884 $215,777 $215,777 $127,150
Transfers In-Other Funds:
39012 Transfer In - Law Enforcement Fund $—$100,000 $35,000 $100,000
39111 Transfer In - Gas Tax Fund 939,088 757,122 757,122 1,001,782
39115 Transfer In - Integrated Waste Mgmt.
Fund 30,000 10,000 10,000 10,000
39123 Transfer In - Prop A Safe Parks Fund 35,000 50,000 50,000 —
39126 Transfer In - COPS Fund 95,180 110,226 110,226 118,154
Total Transfers In-Other Funds $1,099,268 $1,027,348 $962,348 $1,229,936
Fund Balance Reserves
Use of Fund Balance Reserves $2,633,643 $5,748,010 $5,227,685 $896,527
GENERAL FUND TOTAL $27,555,065 $32,040,182 $31,481,447 $26,845,548
GENERAL FUND REVENUE OVERVIEW
City of Diamond Bar, California 66 FY 2019/20 Proposed Budget
1.b
Packet Pg. 27
City of Diamond Bar, California 67 FY 2019/20 Proposed Budget
1.b
Packet Pg. 28
By Department
City Administration
$1,996,788
7.5%
Administration &
Support
$4,177,639
15.8%
Public Safety
$7,694,901
29.0%
Community
Development
$1,733,149
6.5%
Parks &Recreation
$3,428,564
12.9%
Public Works
$5,019,874
18.9%Transfers Out
$2,443,684
9.2%
Total Appropriations: $26,497,598
FY 2019/20 GENERAL FUND APPROPRIATIONS
City of Diamond Bar, California 68 FY 2019/20 Proposed Budget
1.b
Packet Pg. 29
By Category
Personnel Services
$8,469,095
32.0%
Supplies
$444,000
1.7%Operating
Expenditures
$2,655,170
10.0%
Professional
Services
$1,132,745
4.3%
Contract Services
$11,278,404
42.6%
Capital Outlay
$74,500
0.3%
Transfers
$2,443,684
9.2%
Total Appropriations: $26,497,598
FY 2019/20 GENERAL FUND APPROPRIATIONS
City of Diamond Bar, California 69 FY 2019/20 Proposed Budget
1.b
Packet Pg. 30
Personnel Operating Professional Contract Capital
Department Services Supplies Expenditures Services Services Outlay Transfers Total Percentage
Community Administration
City Council $142,432 $250 $45,350 $1,200 $—$—$—$189,232 0.71 %
City Attorney ———210,000 ———210,000 0.79 %
City Manager/Clerk 1,201,681 31,000 188,375 176,500 ———1,597,556 6.03 %
Finance 631,271 3,000 42,450 165,095 ———841,816 3.18 %
Human Resources 398,565 3,000 45,705 2,000 ———449,270 1.70 %
Health & Safety Program —7,300 4,500 8,000 ———19,800 0.07 %
Information Systems 622,140 33,000 486,400 84,300 31,000 ——1,256,840 4.74 %
Civic Center 139,076 44,000 459,926 2,500 —2,000 —647,502 2.44 %
Public Information 391,197 34,250 173,475 88,650 4,700 ——692,272 2.61 %
Economic Development 144,889 —11,250 105,000 12,000 ——273,139 1.03 %
Law Enforcement —6,000 16,000 —7,387,850 ——7,409,850 27.96 %
Community Volunteer Patrol —1,000 5,000 ————6,000 0.02 %
Fire ————7,500 5,000 —12,500 0.05 %
Animal Control ————196,501 ——196,501 0.74 %
Emergency Preparedness —20,000 25,050 25,000 ———70,050 0.26 %
Transfers Out ——————1,547,157 1,547,157 5.84 %
Use of General Fund Reserves ——————896,527 896,527 3.38 %
Community Development
Planning 695,979 2,400 13,200 10,000 ———721,579 2.72 %
Building and Safety 162,257 2,500 2,000 —537,000 ——703,757 2.66 %
Neighborhood Improvement 251,263 1,200 5,050 —50,300 ——307,813 1.16 %
Diamond Bar Center 873,600 36,000 283,435 19,500 205,090 22,500 —1,440,125 5.43 %
Recreation Services 1,363,079 107,400 159,510 7,500 350,950 ——1,988,439 7.50 %
Public Works - Admin 437,290 5,000 29,240 227,500 30,000 ——729,030 2.75 %
Engineering 226,063 —4,250 —701,950 ——932,263 3.52 %
Road Maintenance 405,328 61,000 100,000 —1,000,000 ——1,566,328 5.91 %
Parks & Facilities Maintenance 382,986 45,700 555,004 —431,678 45,000 —1,460,368 5.51 %
Landscape Maintenance ————331,885 ——331,885 1.25 %
GENERAL FUND TOTAL $8,469,095 $444,000 $2,655,170 $1,132,745 $11,278,404 $74,500 $2,443,684 $26,497,598 100.00%
Percentage of Total 31.96%1.68%10.02%4.27%42.56%0.28%9.22%100.00%
FY 2019/20 GENERAL FUND APPROPRIATIONS
City of Diamond Bar, California 70 FY 2019/20 Proposed Budget
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Packet Pg. 31
CITY ADMINISTRATION
City of Diamond Bar, California 71 FY 2019/20 Proposed Budget
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-4010 through 001-4030
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $1,111,496 $1,203,084 $1,204,226 $1,344,113
SUPPLIES 22,059 31,250 31,250 31,250
OPERATING EXPENDITURES 209,157 474,915 365,465 233,725
PROFESSIONAL SERVICES 961,521 927,991 929,191 387,700
DEPARTMENT TOTAL $2,304,233 $3,842,273 $3,735,165 $1,996,788
DEPARTMENT INCLUDES:
4010 City Council $189,232
4020 City Attorney 210,000
4020 City Manager/City Clerk's Office 1,597,556
Total Department Expenditures $1,996,788
City Council
$189,232.1515
9.5%
City Attorney
$210,000
10.5%
City Manager/City
Clerk's Office
$1,597,556
80.0%
1.b
Packet Pg. 32
DEPARTMENT:
City
Administration
DIVISION:City Council
ORGANIZATION #:001-4010
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $44,910 $44,760 $44,760 $44,760
40070 City Paid Benefits 3,528 5,684 5,684 4,101
40080 Classic Member Retirement 5,731 2,828 2,828 3,162
40081 Classic Member - UAL Pmt —1,003 1,003 2,189
40082 PEPRA Member Retirement 49 2,167 2,167 2,024
40083 Worker's Comp. Expense —358 ——
40085 Medicare 3,253 1,327 1,327 695
40087 Social Security 62 —1,500 1,500
40090 Benefit Allotment 77,904 81,000 81,000 84,000
TOTAL PERSONNEL $135,436 $139,127 $140,269 $142,432
SUPPLIES
41200 Operating Supplies $143 $250 $250 $250
TOTAL SUPPLIES $143 $250 $250 $250
OPERATING EXPENDITURES
42112 Photography $50 $1,000 $500 $500
42125 Telephone 2,595 2,700 2,700 2,700
42315 Membership & Dues —500 500 500
42325 Meetings 1,046 1,000 1,000 1,000
42330 Travel-Conferences 12,927 22,650 22,650 22,650
42335 Travel-Mileage & Auto Allow 17,952 18,000 18,000 18,000
TOTAL OPERATING EXP $34,570 $45,850 $45,350 $45,350
PROFESSIONAL SERVICES
44000 Professional Services $1,000 $—$1,200 $1,200
TOTAL PROFESSIONAL
SERVICES $1,000 $—$1,200 $1,200
DIVISION TOTAL $171,149 $185,227 $187,069 $189,232
CITY COUNCIL
City of Diamond Bar, California 73 FY 2019/20 Proposed Budget
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DEPARTMENT:
City
Administration
DIVISION:City Attorney
ORGANIZATION #:001-4020
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PROFESSIONAL SERVICES
44020 Prof Svcs - General Legal $167,784 $155,000 $155,000 $170,000
44021 Prof Svcs - Special Legal 557,037 546,491 546,491 —
44023 Prof Svcs - Sp Lgl Code Enf 35,444 40,000 40,000 40,000
TOTAL PROFESSIONAL SVCS $760,265 $741,491 $741,491 $210,000
DIVISION TOTAL $760,265 $741,491 $741,491 $210,000
CITY ATTORNEY
City of Diamond Bar, California 75 FY 2019/20 Proposed Budget
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Packet Pg. 34
DEPARTMENT:City
Administration
DIVISION:City Manager/
Clerk
ORGANIZATION #:001-4030
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $699,572 $730,223 $730,223 $808,376
40020 Over-Time Wages 323 500 500 500
40030 Part Time Wages 20,957 36,875 36,875 36,666
40070 City Paid Benefits 6,478 7,800 7,800 7,272
40080 Classic Member Retirement 130,074 111,670 111,670 127,924
40081 Classic Member - UAL Pmt —39,594 39,594 82,641
40083 Worker's Comp. Expense 6,487 12,310 12,310 11,000
40084 Short/Long Term Disability 3,428 4,292 4,292 4,668
40085 Medicare 12,459 12,168 12,168 12,313
40087 Social Security 27 2,286 2,286 575
40090 Benefit Allotment 96,256 106,239 106,239 109,746
TOTAL PERSONNEL $976,060 $1,063,957 $1,063,957 $1,201,681
SUPPLIES
41200 Operating Supplies $18,559 $21,500 $21,500 $21,500
41300 Small Tools & Equipment 1,660 2,000 2,000 2,000
41400 Promotional Supplies 1,697 7,500 7,500 7,500
TOTAL SUPPLIES $21,915 $31,000 $31,000 $31,000
OPERATING EXPENDITURES
42110 Printing $5,566 $8,000 $8,000 $8,000
42113 Engraving Services 304 2,500 2,500 2,000
42115 Advertising 5,558 15,000 15,000 10,000
42120 Postage 17,620 25,000 25,000 25,000
42124 Technology 4,200 4,200 4,200 4,200
42125 Telephone 1,335 1,100 1,100 1,100
42130 Rental/Lease of Equipment 46 750 50 50
42140 Rental/Lease of Real Prop 53,159 54,000 54,000 56,000
42200 Equipment Maintenance 2,513 2,800 2,800 500
42315 Membership & Dues 38,122 44,575 44,575 44,835
42320 Publications 10,453 9,750 9,750 1,800
42325 Meetings 11,497 7,000 7,000 7,000
42330 Travel-Conferences 11,345 12,700 12,700 15,200
42335 Travel-Mileage & Auto Allow 11,015 6,440 5,440 4,940
42340 Education & Training 1,662 1,500 500 1,500
42390 Elections 191 233,750 127,500 6,250
TOTAL OPERATING EXP $174,587 $429,065 $320,115 $188,375
PROFESSIONAL SERVICES
44000 Professional Services $200,256 $186,500 $186,500 $176,500
TOTAL PROFESSIONAL SVCS $200,256 $186,500 $186,500 $176,500
MISCELLANEOUS EXPENDITURES
47230 Cont to other Govts $—$1,205,033 $1,205,033 $—
Total Contract Services $—$1,205,033 $1,205,033 $—
DIVISION TOTAL $1,372,818 $2,915,555 $2,806,605 $1,597,556
CITY MANAGER / CITY CLERK
City of Diamond Bar, California 77 FY 2019/20 Proposed Budget
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Packet Pg. 35
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-4050 through 001-4096
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $1,938,858 $2,174,766 $2,174,955 $2,327,138
SUPPLIES 109,174 133,250 127,050 124,550
OPERATING EXPENDITURES 1,037,117 1,198,600 1,152,350 1,220,706
PROFESSIONAL SERVICES 529,946 511,414 506,984 455,545
CONTRACT SERVICES 45,764 62,274 58,024 47,700
CAPITAL OUTLAY 21,557 30,100 30,100 2,000
DEPARTMENT TOTAL $3,682,416 $4,110,404 $4,049,463 $4,177,639
DEPARTMENT INCLUDES:
4050 Finance $841,816
4060 Human Resources & Risk Management 449,270
4065 Health & Safety Program 19,800
4070 Information Systems 1,256,840
4093 Civic Center 647,502
4095 Public Information 692,272
4096 Economic Development 273,139
Total Department Expenditures $4,177,639
Finance
$841,816
20.1%
Human Resources
$449,270
10.7%Health &Safety
Program
$19,800
0.5%
Information Systems
$1,256,840
30.1%
Civic Center
$647,502
15.5%
Public Information
$692,272
16.6%
Economic Development
$273,139
6.5%
ADMINISTRATION & SUPPORT
City of Diamond Bar, California 78 FY 2019/20 Proposed Budget
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Packet Pg. 36
DEPARTMENT:
Administration
& Support
DIVISION:Finance
ORGANIZATION #:001-4050
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $419,369 $415,056 $415,000 $424,430
40020 Over-Time Wages 1,196 2,000 3,000 6,000
40070 City Paid Benefits 4,984 5,142 5,142 4,898
40080 Classic Member Retirement 79,735 64,716 64,716 70,563
40081 Classic Member - UAL Pmt —22,946 22,940 45,558
40083 Worker's Comp. Expense 3,285 3,278 3,278 3,375
40084 Short/Long Term Disability 2,246 2,499 2,499 2,573
40085 Medicare 6,670 6,602 6,602 6,197
40090 Benefit Allotment 66,719 64,994 64,994 67,677
TOTAL PERSONNEL $584,205 $587,233 $588,171 $631,271
SUPPLIES
41200 Operating Supplies $1,819 $2,000 $2,000 $2,000
41300 Small Tools & Equipment —1,000 1,000 1,000
TOTAL SUPPLIES $1,819 $3,000 $3,000 $3,000
OPERATING EXPENDITURES
42110 Printing $5,508 $5,250 $5,250 $6,000
42124 Technology 1,200 1,200 1,200 1,200
42128 Banking Charges 14,107 18,600 18,600 19,000
42200 Equipment Maintenance —1,000 1,000 1,000
42315 Membership & Dues 1,030 1,250 1,250 1,250
42320 Publications —500 500 500
42325 Meetings 300 500 250 500
42330 Travel-Conferences 1,573 4,200 3,500 6,700
42335 Travel-Mileage & Auto Allow 3,248 3,500 3,500 3,500
42340 Education & Training 2,734 2,800 2,800 2,800
TOTAL OPERATING EXP $29,700 $38,800 $37,850 $42,450
PROFESSIONAL SERVICES
44000 Professional Services $77,420 $79,145 $81,765 $84,445
44010 Prof Svcs-Acctg & Auditing 77,509 77,250 72,700 80,650
TOTAL PROFESSIONAL SVCS $154,929 $156,395 $154,465 $165,095
DIVISION TOTAL $770,653 $785,428 $783,486 $841,816
FINANCE
City of Diamond Bar, California 80 FY 2019/20 Proposed Budget
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DEPARTMENT:
Administration
& Support
DIVISION:
Human
Resources &
Risk
Management
ORGANIZATION #:001-4060
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $194,865 $276,577 $276,577 $283,799
40030 Part-Time Salaries 31 ———
40070 City Paid Benefits 1,983 2,574 2,574 1,951
40080 Classic Member Retirement 40,835 43,396 43,396 46,111
40081 Classic Member - UAL Pmt —15,387 15,387 26,378
40083 Worker's Comp. Expense 1,548 1,618 1,618 1,658
40084 Short/Long Term Disability 1,156 1,234 1,234 1,264
40085 Medicare 2,958 4,179 4,179 4,164
40090 Benefit Allotment 30,840 32,040 32,040 33,240
40093 Benefits Administration 4,287 ———
TOTAL PERSONNEL $278,504 $377,005 $377,005 $398,565
SUPPLIES
41200 Operating Supplies $786 $1,500 $1,000 $1,500
41400 Promotional Supplies 1,616 1,500 1,500 1,500
TOTAL SUPPLIES $2,402 $3,000 $2,500 $3,000
OPERATING EXPENDITURES
42110 Printing $33 $1,500 $500 $500
42115 Advertising 987 1,000 1,000 2,000
42124 Technology 1,200 1,200 1,200 1,200
42315 Membership & Dues 4,523 4,855 4,855 5,205
42320 Publications 143 600 500 600
42325 Meetings 2,384 2,500 2,000 2,500
42330 Travel-Conferences 227 2,500 550 2,500
42335 Travel-Mileage/Auto Allow 1,481 1,740 1,740 —
42340 Education & Training 17,793 15,000 16,000 15,000
42341 Employee Tuition Reimb 5,405 3,500 4,100 3,500
42345 Pre-Employment Screening 11,342 8,000 8,000 8,000
42346 Misc Employee Benefits 1,337 1,500 1,500 1,500
42347 Employee Recognition Prgm.1,054 3,250 3,250 3,200
TOTAL OPERATING EXP $47,909 $47,145 $45,195 $45,705
PROFESSIONAL SERVICES
44000 Professional Services $133 $2,000 $2,000 $2,000
TOTAL PROFESSIONAL SVCS $133 $2,000 $2,000 $2,000
DIVISION TOTAL $328,948 $429,150 $426,700 $449,270
HUMAN RESOURCES & RISK MANAGEMENT
City of Diamond Bar, California 82 FY 2019/20 Proposed Budget
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Packet Pg. 38
DEPARTMENT:
Administration
& Support
DIVISION:HR - Safety Prog
ORGANIZATION #:001-4065
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES
41200 Operating Supplies $1,089 $1,000 $1,000 $1,000
41300 Small Tools & Equipment 1,409 10,000 10,000 4,300
41400 Promotional Supplies 1,867 2,000 1,000 2,000
TOTAL SUPPLIES $4,365 $13,000 $12,000 $7,300
OPERATING EXPENDITURES
42315 Membership & Dues $300 $—$—$—
42320 Publications ———500
42325 Meetings 117 1,500 1,500 1,000
42340 Education & Training 2,174 2,500 2,500 2,500
42347 Employee Recognition
Program 548 500 500 500
TOTAL OPERATING EXP $3,139 $4,500 $4,500 $4,500
PROFESSIONAL SERVICES
44000 Professional Services $—$9,000 $6,000 $8,000
TOTAL PROFESSIONAL SVCS $—$9,000 $6,000 $8,000
DIVISION TOTAL $7,503 $26,500 $22,500 $19,800
HEALTH & SAFETY PROGRAM
City of Diamond Bar, California 84 FY 2019/20 Proposed Budget
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DEPARTMENT:
Administration
& Support
DIVISION:Info Systems
ORGANIZATION #:001-4070
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $385,246 $417,868 $417,868 $433,452
40020 Over-Time Wages 1,437 1,500 1,500 1,500
40070 City Paid Benefits 3,551 4,777 4,777 4,067
40080 Classic Member Retirement 67,769 55,860 55,860 61,473
40081 Classic Member - UAL Pmt —19,806 19,806 39,947
40082 PEPRA Member Retirement 72 4,012 4,012 3,765
40083 Worker's Comp. Expense 5,779 4,848 4,848 6,380
40084 Short/Long Term Disability 2,061 2,461 2,461 2,570
40085 Medicare 5,376 6,067 6,067 6,319
40090 Benefit Allotment 57,602 60,417 60,417 62,667
TOTAL PERSONNEL $528,894 $577,616 $577,616 $622,140
SUPPLIES
41200 Operating Supplies $30,145 $32,500 $30,500 $31,000
41300 Small Tools & Equipment 1,834 2,500 1,300 2,000
TOTAL SUPPLIES $31,979 $35,000 $31,800 $33,000
OPERATING EXPENDITURES
42100 Photocopying $12,976 $16,000 $13,000 $16,000
42124 Technology 2,400 2,400 2,400 2,400
42125 Telephone 51,635 64,800 64,800 57,400
42200 Equipment Maintenance —3,500 4,250 3,500
42205 Computer Maintenance 329,204 366,506 351,806 394,200
42315 Membership & Dues 1,695 2,250 2,100 2,200
42320 Publications 216 200 200 200
42325 Meetings 40 1,000 600 600
42330 Travel-Conferences 3,496 4,200 4,200 4,200
42335 Travel-Mileage & Auto Allow 3,894 3,200 3,200 3,200
42340 Education & Training 2,322 3,000 2,500 2,500
TOTAL OPERATING EXP $407,877 $467,056 $449,056 $486,400
PROFESSIONAL SERVICES
44000 Professional Services $64,359 $52,000 $52,000 $51,000
44030 Prof Svcs-Data Processing 75,708 68,293 68,293 33,300
TOTAL PROFESSIONAL SVCS $140,067 $120,293 $120,293 $84,300
CONTRACT SERVICES
45000 Contract Services $17,001 $32,000 $32,000 $31,000
TOTAL CONTRACT SERVICES $17,001 $32,000 $32,000 $31,000
CAPITAL OUTLAY
46230 Computer Equip-Hardware $3,025 $20,300 $20,300 $—
46235 Computer Equip-Software 18,532 4,300 4,300 —
TOTAL CAPITAL OUTLAY $21,557 $24,600 $24,600 $—
DIVISION TOTAL $1,147,375 $1,256,565 $1,235,365 $1,256,840
INFORMATION SYSTEMS
City of Diamond Bar, California 86 FY 2019/20 Proposed Budget
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DEPARTMENT:
Administration
& Support
DIVISION:Civic Center
ORGANIZATION #:001-4093
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $57,959 $84,299 $84,299 $93,112
40020 Over-Time Wages 1,830 2,500 2,500 2,500
40070 City Paid Benefits 742 1,216 1,216 1,015
40080 Classic Member Retirement 9,634 9,668 9,668 11,499
40081 Classic Member - UAL Pmt —3,428 3,425 7,522
40082 PEPRA Member Retirement 27 1,609 1,609 1,572
40083 Worker's Comp. Expense 1,737 2,340 2,340 2,583
40084 Short/Long Term Disability 352 495 495 556
40085 Medicare 870 1,274 1,274 1,397
40090 Benefit Allotment 12,336 16,020 16,020 17,320
TOTAL PERSONNEL $85,487 $122,849 $122,846 $139,076
SUPPLIES
41200 Operating Supplies $27,065 $42,500 $42,500 $42,500
41300 Small Tools & Equipment 1,249 1,500 1,500 1,500
TOTAL SUPPLIES $28,314 $44,000 $44,000 $44,000
OPERATING EXPENDITURES
42125 Telephone $1,481 $—$—$—
42126 Utilities 158,923 212,700 212,700 223,335
42130 Rental/Lease of Equipment 2,145 2,000 2,000 2,000
42210 Maint. of Grounds/Buildings 192,491 202,834 202,834 213,591
42315 Membership & Dues $—$21,000 $21,000 $21,000
TOTAL OPERATING EXP $355,041 $438,534 $438,534 $459,926
PROFESSIONAL SERVICES
44000 Professional Services $—$2,500 $2,500 $2,500
TOTAL PROFESSIONAL SVCS $—$2,500 $2,500 $2,500
CAPITAL OUTLAY
46220 Furniture/Fixtures $—$5,500 $5,500 $2,000
TOTAL CAPITAL OUTLAY $—$5,500 $5,500 $2,000
DIVISION TOTAL $468,841 $613,383 $613,380 $647,502
CIVIC CENTER
City of Diamond Bar, California 88 FY 2019/20 Proposed Budget
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Packet Pg. 41
DEPARTMENT:
Administration
& Support
DIVISION:Public
Information
ORGANIZATION #:001-4095
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $248,266 $255,180 $255,180 $260,325
40020 Overtime Wages 5,351 6,000 6,000 6,000
40070 City Paid Benefits 3,044 3,158 3,158 2,998
40080 Classic Member Retirement 47,019 38,982 38,982 42,405
40081 Classic Member - UAL Pmt —13,822 13,822 27,376
40083 Worker's Comp. Expense 4,909 4,936 4,936 5,070
40084 Short/Long Term Disability 1,460 1,506 1,506 1,546
40085 Medicare 3,977 3,969 3,969 3,801
40090 Benefit Allotment 38,837 40,176 40,176 41,676
TOTAL PERSONNEL $352,863 $367,729 $367,729 $391,197
SUPPLIES
41200 Operating Supplies $5,461 $5,000 $5,000 $5,000
41300 Small Tools & Equipment 3,787 5,750 4,250 4,750
41400 Promotional Supplies 31,047 24,500 24,500 24,500
TOTAL SUPPLIES $40,295 $35,250 $33,750 $34,250
OPERATING EXPENDITURES
42110 Printing $72,733 $95,000 $81,000 $85,000
42112 Photography 4,072 8,500 8,500 8,500
42115 Advertising 43,299 19,500 19,500 10,000
42120 Postage 58,700 58,650 51,000 58,200
42124 Technology 1,200 1,200 1,200 1,200
42315 Membership & Dues 1,455 3,875 2,615 1,835
42320 Publications 19 500 300 500
42325 Meetings 96 150 —150
42330 Travel-Conferences 5,067 4,900 3,550 6,050
42335 Travel-Mileage & Auto Allow 1,440 1,540 1,540 1,540
42340 Education & Training 20 500 260 500
TOTAL OPERATING EXP $188,101 $194,315 $169,465 $173,475
PROFESSIONAL SERVICES
44000 Professional Services $169,502 $88,650 $88,650 $88,650
TOTAL PROFESSIONAL SVCS $169,502 $88,650 $88,650 $88,650
CONTRACT SERVICES
45000 Contract Services $16,574 $18,274 $14,024 $4,700
TOTAL CONTRACT SERVICES $16,574 $18,274 $14,024 $4,700
DIVISION TOTAL $767,336 $704,218 $673,618 $692,272
PUBLIC INFORMATION
City of Diamond Bar, California 90 FY 2019/20 Proposed Budget
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Packet Pg. 42
DEPARTMENT:
Administration
& Support
DIVISION:
Econ
Development
ORGANIZATION #:001-4096
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $83,481 $103,588 $103,588 $100,163
40020 Over Time Wages ——250 —
40070 City Paid Benefits 564 841 841 703
40080 Classic Member Retirement 15,350 15,842 15,842 16,142
40081 Classic Member - UAL Pmt —5,617 5,617 10,435
40083 Worker's Comp. Expense 708 2,006 1,010 1,932
40084 Short/Long Term Disability 312 612 612 589
40085 Medicare 1,215 1,513 1,513 1,461
40090 Benefit Allotment 7,308 12,315 12,315 13,464
TOTAL PERSONNEL $108,937 $142,334 $141,588 $144,889
OPERATING EXPENDITURES
42315 Membership & Dues $5,350 $5,750 $5,750 $5,750
42325 Meetings $—$2,500 $2,000 $2,500
42330 Travel - Conferences $—$3,000 $3,000 $3,000
TOTAL OPERATING EXP $5,350 $11,250 $10,750 $11,250
PROFESSIONAL SERVICES
44000 Professional Services $65,315 $132,576 $133,076 $105,000
TOTAL PROFESSIONAL SVCS $65,315 $132,576 $133,076 $105,000
CONTRACT SERVICES
45000 Contract Services $12,189 $12,000 $12,000 $12,000
TOTAL CONTRACT SERVICES $12,189 $12,000 $12,000 $12,000
DIVISION TOTAL $191,792 $298,160 $297,414 $273,139
ECONOMIC DEVELOPMENT
City of Diamond Bar, California 92 FY 2019/20 Proposed Budget
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Packet Pg. 43
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-4411 through 001-4440
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES $8,300 $25,000 $25,000 $27,000
OPERATING EXPENDITURES 24,754 46,200 44,304 46,050
PROFESSIONAL SERVICES 31,583 29,500 20,000 25,000
CONTRACT SERVICES 6,816,591 7,201,174 7,135,874 7,591,851
CAPITAL OUTLAY 4,596 5,000 5,000 5,000
DEPARTMENT TOTAL $6,885,824 $7,306,874 $7,230,178 $7,694,901
DEPARTMENT INCLUDES:
4411 Law Enforcement $7,409,850
4415 Volunteer Patrol 6,000
4421 Fire Protection 12,500
4431 Animal Control 196,501
4440 Emergency Preparedness 70,050
Total Department Expenditures $7,694,901
Law Enforcement
$7,409,850 96.3%
Volunteer Patrol $6,000
0.1%
Fire Protection $12,500
0.2%
Animal Control $196,501
2.6%
Emergency Preparedness
$70,050 0.9%
PUBLIC SAFETY
City of Diamond Bar, California 93 FY 2019/20 Proposed Budget
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Packet Pg. 44
DEPARTMENT:Public Safety
DIVISION:
Law
Enforcement
ORGANIZATION #:001-4411
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES
41200 Operating Supplies $876 $5,000 $5,000 $5,000
41300 Small Tools & Equipment —1,000 1,000 1,000
TOTAL SUPPLIES $876 $6,000 $6,000 $6,000
OPERATING EXPENDITURES
42200 Equipment Maintenance $366 $1,000 $1,000 $1,000
42325 Meetings 2,112 2,500 2,500 2,500
42361 Criminal Apprehension
Award 500 5,000 5,000 2,500
42363 Public Safety Outreach 6,737 10,000 10,000 10,000
TOTAL OPERATING EXP $9,716 $18,500 $18,500 $16,000
CONTRACT SERVICES
45401 CS-Sheriff Department $6,318,667 $6,563,903 $6,563,903 $6,923,660
45402 CS-Sheriff /Special Events 142,040 241,100 175,800 247,250
45405 CS-Parking Citation Admin 26,995 30,000 30,000 30,000
45410 CS-Crossing Guard Services 148,020 174,000 174,000 186,940
TOTAL CONTRACT SERVICES $6,635,722 $7,009,003 $6,943,703 $7,387,850
DIVISION TOTAL $6,646,313 $7,033,503 $6,968,203 $7,409,850
LAW ENFORCEMENT
City of Diamond Bar, California 95 FY 2019/20 Proposed Budget
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Packet Pg. 45
DEPARTMENT:Public Safety
DIVISION:Volunteer Patrol
ORGANIZATION #:001-4415
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES
41200 Operating Supplies $93 $1,000 $1,000 $1,000
TOTAL SUPPLIES $93 $1,000 $1,000 $1,000
OPERATING EXPENDITURES
42325 Meetings $2,561 $3,000 $3,000 $5,000
TOTAL OPERATING EXP $2,561 $3,000 $3,000 $5,000
DIVISION TOTAL $2,654 $4,000 $4,000 $6,000
VOLUNTEER PATROL
City of Diamond Bar, California 97 FY 2019/20 Proposed Budget
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Packet Pg. 46
DEPARTMENT:Public Safety
DIVISION:Fire Protection
ORGANIZATION #:001-4421
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
CONTRACT SERVICES
45404 Contract Services-Fire Dept $7,359 $7,500 $7,500 $7,500
TOTAL CONTRACT SERVICES $7,359 $7,500 $7,500 $7,500
CAPITAL OUTLAY
46250 Misc Equipment $4,596 $5,000 $5,000 $5,000
TOTAL CAPITAL OUTLAY $4,596 $5,000 $5,000 $5,000
DIVISION TOTAL $11,955 $12,500 $12,500 $12,500
FIRE PROTECTION
City of Diamond Bar, California 99 FY 2019/20 Proposed Budget
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Packet Pg. 47
DEPARTMENT:Public Safety
DIVISION:Animal Control
ORGANIZATION #:001-4431
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
CONTRACT SERVICES
45403 CS - Animal Control $169,938 $177,171 $177,171 $189,001
45406 CS - Wild Animal Control 3,573 7,500 7,500 7,500
TOTAL CONTRACT SERVICES $173,511 $184,671 $184,671 $196,501
DIVISION TOTAL $173,511 $184,671 $184,671 $196,501
ANIMAL CONTROL
City of Diamond Bar, California 101 FY 2019/20 Proposed Budget
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Packet Pg. 48
DEPARTMENT:Public Safety
DIVISION:
Emergency
Prep
ORGANIZATION #:001-4440
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
SUPPLIES
41200 Operating Supplies $7,331 $18,000 $18,000 $20,000
TOTAL SUPPLIES $7,331 $18,000 $18,000 $20,000
OPERATING EXPENDITURES
42125 Telephone $5,341 $8,650 $7,150 $8,700
42126 Utilities 250 4,350 4,350 4,500
42130 Rental/Lease - Equipment 945 1,000 1,000 1,000
42140 Rental/Lease - Real Property 150 150 150 150
42200 Equipment Maintenance 2,684 5,500 5,500 5,500
42315 Membership & Dues 2,866 3,200 2,854 3,200
42340 Education & Training 241 1,850 1,800 2,000
TOTAL OPERATING EXP $12,477 $24,700 $22,804 $25,050
PROFESSIONAL SERVICES
44000 Professional Services $31,583 $29,500 $20,000 $25,000
TOTAL PROFESSIONAL SVCS $31,583 $29,500 $20,000 $25,000
DIVISION TOTAL $51,391 $72,200 $60,804 $70,050
EMERGENCY PREPAREDNESS
City of Diamond Bar, California 103 FY 2019/20 Proposed Budget
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Packet Pg. 49
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-5210 through 001-5230
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $975,576 $1,003,044 $1,007,510 $1,109,499
SUPPLIES 4,622 4,850 6,050 6,100
OPERATING EXPENDITURES 17,719 25,450 18,263 20,250
PROFESSIONAL SERVICES 9,871 8,150 5,600 10,000
CONTRACT SERVICES 731,288 785,116 788,435 587,300
DEPARTMENT TOTAL $1,739,077 $1,826,610 $1,825,858 $1,733,149
DEPARTMENT INCLUDES:
5210 Planning $721,579
5220 Building & Safety 703,757
5230 Neighborhood Improvement 307,813
Total Department Expenditures $1,733,149
Planning
$721,579
41.6%
Building and
Safety
$703,757
40.6%Neighborhood
Improvement
$307,813
17.8%
COMMUNITY DEVELOPMENT
City of Diamond Bar, California 104 FY 2019/20 Proposed Budget
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Packet Pg. 50
DEPARTMENT:
Community
Development
DIVISION:Planning
ORGANIZATION #:001-5210
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $431,813 $445,563 $445,563 $467,690
40020 Over-Time Wages 5,278 5,000 5,000 5,000
40070 City Paid Benefits 5,243 5,400 5,400 5,162
40080 Classic Member Retirement 82,746 69,035 69,035 77,258
40081 Classic Member - UAL Pmt —24,477 24,047 49,882
40083 Worker's Comp. Expense 7,661 7,947 16,343 8,396
40084 Short/Long Term Disability 2,417 2,666 2,666 2,817
40085 Medicare 6,543 6,756 6,756 6,897
40090 Benefit Allotment 68,345 69,840 69,840 72,876
TOTAL PERSONNEL $610,043 $636,684 $644,650 $695,979
SUPPLIES
41200 Operating Supplies $2,093 $1,200 $2,400 $2,400
TOTAL SUPPLIES $2,093 $1,200 $2,400 $2,400
OPERATING EXPENDITURES
42110 Printing $497 $1,000 $500 $500
42115 Advertising 1,796 2,400 500 1,000
42120 Postage 813 1,000 200 200
42124 Technology 1,200 1,200 1,200 1,200
42315 Membership & Dues 1,529 2,000 1,600 1,800
42320 Publications 581 800 800 800
42325 Meetings 1,087 1,000 100 200
42330 Travel-Conferences 3,370 4,000 3,000 4,000
42335 Travel-Mileage & Auto Allow 3,000 3,500 3,200 3,200
42340 Education & Training 258 500 250 300
TOTAL OPERATING EXP $14,130 $17,400 $11,350 $13,200
PROFESSIONAL SERVICES
44000 Professional Services $4,445 $3,000 $600 $3,000
44100 Commission Compensation 3,835 2,150 3,500 4,000
44240 Prof Services - Environmental 1,591 3,000 1,500 3,000
TOTAL PROFESSIONAL SVCS $9,871 $8,150 $5,600 $10,000
DIVISION TOTAL $636,138 $663,434 $664,000 $721,579
PLANNING
City of Diamond Bar, California 106 FY 2019/20 Proposed Budget
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Packet Pg. 51
DEPARTMENT:
Community
Development
DIVISION:
Building &
Safety
ORGANIZATION #:001-5220
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $92,139 $90,129 $90,129 $109,603
40020 Over-Time Wages —200 200 250
40070 City Paid Benefits 866 1,305 1,305 864
40080 Classic Member Retirement 17,758 13,640 13,640 17,727
40081 Classic Member - UAL Pmt —4,836 4,836 11,441
40083 Worker's Comp. Expense 1,032 1,007 1,007 1,171
40084 Short/Long Term Disability 502 527 527 646
40085 Medicare 1,238 1,307 1,307 1,596
40090 Benefit Allotment 17,466 16,686 16,686 18,960
TOTAL PERSONNEL $130,998 $129,637 $129,637 $162,257
SUPPLIES
41200 Operating Supplies $1,662 $2,500 $2,500 $2,500
TOTAL SUPPLIES $1,662 $2,500 $2,500 $2,500
OPERATING EXPENDITURES
42110 Printing $—$500 $500 $500
42128 Banking Charges 550 1,000 1,000 1,000
42340 Education & Training —500 500 500
TOTAL OPERATING EXP $550 $2,000 $2,000 $2,000
CONTRACT SERVICES
45201 CS-Building & Safety $686,806 $727,635 $727,635 $537,000
TOTAL CONTRACT SERVICES $686,806 $727,635 $727,635 $537,000
DIVISION TOTAL $820,017 $861,772 $861,772 $703,757
BUILDING & SAFETY
City of Diamond Bar, California 108 FY 2019/20 Proposed Budget
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Packet Pg. 52
DEPARTMENT:
Community
Development
DIVISION:
Neighborhood
Improvement
ORGANIZATION #:001-5230
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $160,540 $152,602 $152,602 $174,626
40020 Over-Time Wages 5,445 8,500 5,000 5,000
40070 City Paid Benefits 1,814 2,867 2,867 2,727
40080 Classic Member Retirement 28,572 18,089 18,089 8,817
40081 Classic Member - UAL Pmt —6,481 6,481 6,223
40082 PEPRA Member Retirement 71 4,202 4,202 8,390
40083 Worker's Comp. Expense 2,832 3,063 3,063 3,143
40084 Short/Long Term Disability 884 1,024 1,024 1,051
40085 Medicare 2,632 2,617 2,617 2,598
40090 Benefit Allotment 31,746 37,278 37,278 38,688
TOTAL PERSONNEL $234,534 $236,723 $233,223 $251,263
SUPPLIES
41200 Operating Supplies $867 $1,150 $1,150 $1,200
TOTAL SUPPLIES $867 $1,150 $1,150 $1,200
OPERATING EXPENDITURES
42110 Printing $1,387 $2,000 $2,000 $2,000
42315 Membership & Dues 559 600 600 600
42325 Meetings —100 200 200
42330 Travel-Conferences 1,093 3,000 1,363 1,500
42335 Travel-Mileage and Auto —50 50 50
42340 Education & Training —300 700 700
TOTAL OPERATING EXP $3,039 $6,050 $4,913 $5,050
CONTRACT SERVICES
45213 CS-Code Enforcement $9,538 $17,481 $20,800 $8,000
45214 CS - Property Abatement —3,000 3,000 5,000
45520 CS-Graffiti Removal 34,944 37,000 37,000 37,300
TOTAL CONTRACT SERVICES $44,482 $57,481 $60,800 $50,300
DIVISION TOTAL $282,922 $301,404 $300,086 $307,813
NEIGHBORHOOD IMPROVEMENT
City of Diamond Bar, California 110 FY 2019/20 Proposed Budget
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Packet Pg. 53
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-5333 through 001-5350
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $1,790,864 $2,200,639 $2,152,247 $2,236,679
SUPPLIES 158,950 164,850 166,550 143,400
OPERATING EXPENDITURES 375,587 531,592 526,580 442,945
PROFESSIONAL SERVICES 8,769 22,950 22,750 27,000
CONTRACT SERVICES 495,548 583,854 578,854 556,040
CAPITAL OUTLEY 53,032 26,653 21,759 22,500
DEPARTMENT TOTAL $2,882,751 $3,530,538 $3,468,740 $3,428,564
DEPARTMENT INCLUDES:
5333 Diamond Bar Center 1,440,125
5350 Recreation 1,988,439
Total Department Expenditures $3,428,564
Diamond Bar
Center
$1,440,125
42.0%
Recreation
$1,988,439
58.0%
PARKS & RECREATION
City of Diamond Bar, California 111 FY 2019/20 Proposed Budget
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Packet Pg. 54
DEPARTMENT:
Parks &
Recreation
DIVISION:D-Bar Center
ORGANIZATION #:001-5333
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $187,093 $301,096 $301,096 $319,474
40020 Over-Time Wages 4,768 7,000 7,000 6,000
40030 Part-Time Salaries 358,378 393,700 393,700 390,500
40070 City Paid Benefits 3,280 4,946 4,946 3,913
40080 Classic Member Retirement 27,369 29,876 29,876 34,512
40081 Classic Member - UAL Pmt —10,593 10,593 22,767
40082 PEPRA Member Retirement 93 8,650 8,650 7,697
40083 Worker's Comp. Expense 14,837 18,982 18,982 8,141
40084 Short/Long Term Disability 1,140 1,808 1,808 1,928
40085 Medicare 29,987 10,317 10,317 10,482
40087 Social Security 416 24,273 24,273 6,100
40090 Benefit Allotment 46,346 63,126 63,126 62,086
TOTAL PERSONNEL $673,708 $874,367 $874,367 $873,600
SUPPLIES
41200 Operating Supplies $55,251 $35,150 $35,150 $34,000
41300 Small Tools & Equipment 265 2,000 2,000 2,000
TOTAL SUPPLIES $55,517 $37,150 $37,150 $36,000
OPERATING EXPENDITURES
42110 Printing $3,153 $19,950 $19,950 $16,400
42115 Advertising —30,000 30,000 30,000
42124 Technology 600 612 600 1,800
42125 Telephone 4,306 ———
42126 Utilities 88,785 102,500 102,500 107,625
42130 Rental/Lease - Equipment 5,034 8,500 8,500 4,500
42141 Rental/Lease - Exhibit Space 2,198 2,500 2,500 2,500
42200 Equipment Maintenance 14,472 30,725 30,725 34,100
42210 Maint. of Grounds/Buildings 38,486 97,820 97,820 82,510
42330 Travel - Conferences 2,003 500 500 2,500
42335 Travel - Mileage & Auto All —1,500 1,500 1,500
TOTAL OPERATING EXP $159,038 $294,607 $294,595 $283,435
PROFESSIONAL SERVICES
44000 Professional Services $6,519 $20,250 $20,250 $19,500
TOTAL PROFESSIONAL SVCS $6,519 $20,250 $20,250 $19,500
CONTRACT SERVICES
45010 CS-Security $39,194 $50,344 $50,344 $53,000
45300 CS-Parks & Recreation 141,537 125,880 125,880 152,090
TOTAL CONTRACT SERVICES $180,731 $176,224 $176,224 $205,090
DIAMOND BAR CENTER OPERATIONS
City of Diamond Bar, California 113 FY 2019/20 Proposed Budget
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Packet Pg. 55
CAPITAL OUTLAY
46250 Misc Equipment $13,774 $21,759 $21,759 $22,500
46410 Capital Improvements 39,258 4,894 ——
TOTAL CAPITAL OUTLAY $53,032 $26,653 $21,759 $22,500
DIVISION TOTAL $1,128,546 $1,429,251 $1,424,345 $1,440,125
DIAMOND BAR CENTER OPERATIONS
City of Diamond Bar, California 114 FY 2019/20 Proposed Budget
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Packet Pg. 56
DEPARTMENT:
Parks &
Recreation
DIVISION:Recreation
ORGANIZATION #:001-5350
FY 17/18 Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $465,152 $551,950 $551,950 $618,551
40020 Over-Time Wages 16,919 19,600 18,600 10,300
40030 Part-Time Salaries 343,212 425,450 382,100 382,775
40070 City Paid Benefits 8,719 12,227 10,000 9,996
40080 Classic Member Retirement 88,799 69,882 69,882 79,480
40081 Classic Member - UAL Pmt —23,680 21,865 52,061
40082 PEPRA Member Retirement 196 12,421 12,421 13,175
40083 Worker's Comp. Expense 18,363 22,959 22,959 14,782
40084 Short/Long Term Disability 3,415 3,638 3,638 4,039
40085 Medicare 30,385 14,691 14,691 15,500
40087 Social Security 702 22,984 22,984 6,000
40090 Benefit Allotment 141,295 146,790 146,790 156,420
TOTAL PERSONNEL $1,117,156 $1,326,272 $1,277,880 $1,363,079
SUPPLIES
41200 Operating Supplies $98,381 $127,700 $129,400 $107,400
41210 Car Show Supplies 3,000 ———
41300 Small Tools & Equipment 2,052 ———
TOTAL SUPPLIES $103,434 $127,700 $129,400 $107,400
OPERATING EXPENDITURES
42110 Printing $13,309 $24,400 $24,400 $18,400
42115 Advertising ———9,000
42120 Postage Charges 14 ———
42124 Technology Allowance —600 600 1,200
42128 Banking Charges 30,416 24,000 24,000 5,000
42130 Rental/Lease of Equipment 43,712 45,800 45,800 19,600
42140 Rental/Lease of Real Property 38,711 47,000 47,000 47,500
42145 Rental/Lease Rides & Attractions 38,896 29,000 24,000 —
42315 Membership & Dues 2,175 3,635 3,635 3,660
42320 Publications —100 100 100
42325 Meetings 1,800 2,500 2,500 2,000
42330 Travel - Conferences 2,770 8,500 8,500 3,000
42335 Travel - Mileage & Auto Allowance 81 1,500 1,500 1,500
42340 Education & Training 1,378 3,400 3,400 3,000
42410 Admissions-Youth Activities 43,286 46,550 46,550 45,550
TOTAL OPERATING EXP $216,549 $236,985 $231,985 $159,510
PROFESSIONAL SERVICES
44000 Professional Service $—$—$500 $4,800
44100 Commission Compensation $2,250 $2,700 $2,000 $2,700
TOTAL PROFESSIONAL SVCS $2,250 $2,700 $2,500 $7,500
CONTRACT SERVICES
45300 CS-Parks & Recreation $141,840 $209,130 $204,130 $150,950
45305 CS-Concerts in the Park 21,352 ———
45306 CS-City Birthday 1,440 ———
45310 CS-Excursions 10,965 15,500 15,500 17,000
45320 CS-Contract Classes 128,719 158,000 158,000 158,000
45402 CS-Sheriff's Dept Special Events 10,501 25,000 25,000 25,000
TOTAL CONTRACT SERVICES $314,817 $407,630 $402,630 $350,950
DIVISION TOTAL $1,754,205 $2,101,287 $2,044,395 $1,988,439
RECREATION
City of Diamond Bar, California 115 FY 2019/20 Proposed Budget
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Packet Pg. 57
ESTIMATED EXPENDITURES SUMMARY
Organization #: 001-5510 through 001-5558
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES $1,395,474 $1,389,961 $1,411,875 $1,451,667
SUPPLIES 88,375 141,601 124,600 111,700
OPERATING EXPENDITURES 559,351 705,330 667,230 688,494
PROFESSIONAL SERVICES 224,702 222,500 214,500 227,500
CONTRACT SERVICES 2,266,386 2,971,609 2,863,891 2,495,513
CAPITAL OUTLAY 735,882 198,184 118,184 45,000
DEPARTMENT TOTAL $5,270,171 $5,629,185 $5,400,280 $5,019,874
DEPARTMENT INCLUDES:
5510 Public Works Administration $729,030
5551 Engineering 932,263
5554 Road Maintenance 1,566,328
5556 Parks & Facilities Maintenance 1,460,368
5558 Landscape Maintenance 331,885
Total Department Expenditures $5,019,874
PW Administration
$729,030
14.5%
Engineering
$932,263
18.6%
Road Maintenance
$1,566,328
31.2%
Parks &Facilities
Maintenance
$1,460,368
29.1%
Landscape Maintenance
$331,885
6.6%
PUBLIC WORKS
City of Diamond Bar, California 117 FY 2019/20 Proposed Budget
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Packet Pg. 58
DEPARTMENT:Public Works
DIVISION:
Public Works
Administration
ORGANIZATION #:001-5510
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $371,318 $280,320 $280,320 $301,620
40020 Over-Time Wages 156 —500 500
40070 City Paid Benefits 3,853 3,168 3,168 3,077
40080 Classic Member Retirement 65,876 45,520 45,520 45,972
40081 Classic Member - UAL Pmt —16,140 16,140 29,791
40082 PEPRA Member Retirement 32 —1,542 1,542
40083 Worker's Comp. Expense 6,584 5,151 5,151 5,380
40084 Short/Long Term Disability 1,986 1,758 1,758 1,811
40085 Medicare 5,423 4,393 4,393 4,405
40090 Benefit Allotment 52,446 35,451 35,451 43,192
TOTAL PERSONNEL $507,675 $391,901 $393,943 $437,290
SUPPLIES
41200 Operating Supplies $2,993 $4,500 $4,000 $4,500
41300 Small Tools & Equipment —500 100 500
TOTAL SUPPLIES $2,993 $5,000 $4,100 $5,000
OPERATING EXPENDITURES
42110 Printing $4,075 $8,000 $3,500 $4,000
42115 Advertising —30,000 11,000 8,000
42124 Technology 1,800 1,800 1,800 1,800
42126 Utilities 74,406 ———
42315 Membership & Dues 1,164 2,000 2,000 2,000
42320 Publications 1,000 1,500 1,500 1,500
42325 Meetings 1,462 500 500 500
42330 Travel-Conferences 2,918 4,000 4,000 4,000
42335 Travel-Mileage & Auto Allow 3,000 3,000 3,000 4,440
42340 Education & Training 824 3,000 3,000 3,000
TOTAL OPERATING EXP $90,648 $53,800 $30,300 $29,240
PROFESSIONAL SERVICES
44000 Professional Services $800 $1,500 $1,500 $1,500
44100 Commissioner Compensation 2,000 3,000 3,000 3,000
44240 Prof Svcs-Environmental 139,166 218,000 210,000 223,000
TOTAL PROFESSIONAL SVCS $141,966 $222,500 $214,500 $227,500
CONTRACT SERVICES
45000 CS - Contract Services $13,138 $—$—$—
45530 CS - Industrial Waste 29,031 30,000 30,000 30,000
TOTAL CONTRACT SERVICES $42,168 $30,000 $30,000 $30,000
DIVISION TOTAL $785,450 $703,201 $672,843 $729,030
PUBLIC WORKS ADMINISTRATION
City of Diamond Bar, California 118 FY 2019/20 Proposed Budget
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Packet Pg. 59
DEPARTMENT:Public Works
DIVISION:Engineering
ORGANIZATION #:001-5551
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $117,380 $145,278 $145,278 $151,554
40020 Over-time Wages 289 1,500 1,500 1,500
40070 City Paid Benefits 1,422 2,266 2,266 1,861
40080 Classic Member Retirement 19,329 16,776 16,776 21,576
40081 Classic Member - UAL Pmt —10,469 24,489 14,024
40083 Worker's Comp. Expense 2,304 3,557 3,557 3,074
40084 Short/Long Term Disability 712 1,140 1,140 921
40085 Medicare 1,795 2,890 2,890 2,238
40090 Benefit Allotment 20,165 24,984 24,984 27,773
TOTAL PERSONNEL $163,456 $208,860 $225,880 $226,063
OPERATING EXPENDITURES
42315 Membership & Dues $1,003 $2,000 $1,800 $1,800
42325 Meetings 699 750 750 750
42330 Travel-Conferences —500 300 500
42335 Travel-Mileage & Auto Allow 11 500 200 200
42340 Education & Training 597 1,000 500 1,000
TOTAL OPERATING EXP $2,310 $4,750 $3,550 $4,250
CONTRACT SERVICES
45221 CS - Engineering $224,683 $475,380 $442,250 $241,950
45222 CS - Traffic 72,660 373,400 373,400 365,000
45223 CS - Plan Checking 28,680 31,971 20,000 45,000
45224 CS - Soils 8,880 37,650 20,000 20,000
45226 CS - Surveying 3,972 10,000 4,000 10,000
45227 CS - Inspection 16,339 53,967 25,000 20,000
TOTAL CONTRACT SERVICES $355,213 $982,368 $884,650 $701,950
DIVISION TOTAL $520,978 $1,195,978 $1,114,080 $932,263
ENGINEERING
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DEPARTMENT:Public Works
DIVISION:
Road
Maintenance
ORGANIZATION #:001-5554
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $223,341 $274,830 $277,000 $265,993
40020 Over-Time Wages 3,567 3,500 3,500 3,500
40070 City Paid Benefits 3,166 4,385 4,385 3,457
40080 Classic Member Retirement 42,449 38,703 38,703 39,419
40081 Classic Member - UAL Pmt —13,723 13,723 25,540
40082 PEPRA Member Retirement 29 1,823 1,823 1,692
40083 Worker's Comp. Expense 6,250 7,707 7,707 7,316
40084 Short/Long Term Disability 1,324 1,633 1,633 1,584
40085 Medicare 3,389 4,225 4,225 3,939
40090 Benefit Allotment 45,061 57,068 57,843 52,888
TOTAL PERSONNEL $328,577 $407,597 $410,542 $405,328
SUPPLIES
41200 Operating Supplies $2,972 $500 $1,000 $1,000
41250 Road Maintenance Supplies 31,884 81,601 65,000 50,000
41300 Small Tools & Equipment 19,668 10,000 10,000 10,000
TOTAL SUPPLIES $54,524 $92,101 $76,000 $61,000
OPERATING EXPENDITURES
42126 Utilities $—$85,000 $85,000 $90,000
42130 Rental/Lease of Equip $1,937 $4,000 $4,000 $4,000
42200 Equipment Maintenance 717 6,000 2,000 6,000
TOTAL OPERATING EXP $2,674 $95,000 $91,000 $100,000
PROFESSIONAL SERVICES
44520 Prof Svcs - Engineering $82,736 $—$—$—
TOTAL PROFESSIONAL SVCS $82,736 $—$—$—
CONTRACT SERVICES
45501 CS-Street Sweeping $176,489 $180,000 $180,000 $180,000
45502 CS-Road Maintenance 204,511 195,000 185,000 195,000
45504 CS-Sidewalk Insp & Repair 394,862 250,000 250,000 270,000
45506 CS-Striping & Signing —50,000 50,000 50,000
45507 CS-Traffic Signal Maintenance 199,023 279,250 279,250 90,000
45508 CS - Vegetation Control 120,000 130,000 130,000 130,000
45512 CS-Storm Drainage 11,272 30,000 30,000 35,000
45522 CS-Right of Way Maintenance 30,000 50,000 50,000 50,000
TOTAL CONTRACT SERVICES $1,136,157 $1,164,250 $1,154,250 $1,000,000
CAPITAL OUTLAY
46250 Misc Equipment $—$80,000 $—$—
TOTAL CAPITAL OUTLAY $—$80,000 $—$—
DIVISION TOTAL $1,604,667 $1,838,948 $1,731,792 $1,566,328
ROAD MAINTENANCE
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DEPARTMENT:Public Works
DIVISION:
Parks & Facility
Maintenance
ORGANIZATION #:001-5556
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
PERSONNEL SERVICES
40010 Salaries $235,953 $231,250 $231,250 $224,039
40020 Over-Time Wages 11,207 8,000 8,000 8,000
40030 Part-Time Salaries 36,912 36,000 36,000 36,941
40070 City Paid Benefits 3,441 3,529 3,529 2,805
40080 Classic Member Retirement 43,195 30,215 30,125 34,188
40081 Classic Member - UAL Pmt —10,713 10,710 22,122
40082 PEPRA Member Retirement 42 2,536 2,536 964
40083 Worker's Comp. Expense 6,789 5,130 5,130 6,019
40084 Short/Long Term Disability 1,427 1,359 1,359 1,330
40085 Medicare 6,473 4,037 4,037 3,933
40087 Social Security 50 2,232 2,232 575
40090 Benefit Allotment 50,276 46,602 46,602 42,070
TOTAL PERSONNEL $395,767 $381,603 $381,510 $382,986
SUPPLIES
41200 Operating Supplies $28,365 $39,500 $39,500 $40,700
41300 Small Tools & Equipment 2,494 5,000 5,000 5,000
TOTAL SUPPLIES $30,858 $44,500 $44,500 $45,700
OPERATING EXPENDITURES
42125 Telephone $3,203 $—$—$—
42126 Utilities 306,010 351,225 351,225 368,754
42130 Rental/Lease of Equipment 4,102 8,700 8,700 7,500
42210 Maint. of Grounds/Bldgs 149,955 181,005 181,005 172,300
42330 Travel-Conferences 450 10,850 1,450 6,450
TOTAL OPERATING EXP $463,720 $551,780 $542,380 $555,004
CONTRACT SERVICES
45300 CS-Park & Facility Maint $390,234 $447,278 $447,278 $431,678
TOTAL CONTRACT SERVICES $390,234 $447,278 $447,278 $431,678
CAPITAL OUTLAY
46250 Misc Equipment $—$118,184 $118,184 $45,000
46305 Real Estate Acquisition $735,882 $—$—$—
TOTAL CAPITAL OUTLAY $735,882 $118,184 $118,184 $45,000
DIVISION TOTAL $2,016,462 $1,543,345 $1,533,852 $1,460,368
PARKS & FACILITIES MAINTENANCE
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DEPARTMENT:Public Works
DIVISION:
Landscape
Maintenance
ORGANIZATION #:001-5558
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
CONTRACT SERVICES
45500 CS - Public Works $34,643 $50,000 $50,000 $35,000
45503 CS - Parkway Maintenance 26,832 29,196 29,196 30,072
45509 CS - Tree Maintenance 262,935 244,993 244,993 243,289
45510 CS - Tree Watering 18,203 23,524 23,524 23,524
TOTAL CONTRACT SERVICES $342,613 $347,713 $347,713 $331,885
DIVISION TOTAL $342,613 $347,713 $347,713 $331,885
LANDSCAPE MAINTENANCE
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DEPARTMENT:Transfers-Out
DIVISION:Transfers-Out
ORGANIZATION #:001-9915
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
OPERATING TRANSFER OUT
49011 Transfer Out-Com Orgnztn Fd $14,712 $20,000 $20,000 $20,000
49015 Transfer Out - Gen Plan 33,007 ———
49018 Transfer Out - IS Replcmt Fund 100,000 ———
49134 Transfer Out - Tres Hermanos
Fund —55,000 55,000 70,000
49370 Transfer Out-Debt Service Fd 859,059 858,307 858,092 860,706
49510 Transfer Out-Self Ins Fund 460,706 456,628 456,628 487,451
49530 Transfer Out-Equip Replcmt 401,949 368,800 368,800 109,000
TOTAL OPERATING TRANSFERS $1,869,433 $1,758,735 $1,908,520 $1,547,157
USES OF FUND BALANCE RESERVES
49138 Transfer Out-LLAD #38 146,199 111,215 111,738 60,499
49139 Transfer Out-LLAD #39 3,737 277,759 277,957 169,068
49141 Transfer Out-LLAD #41 84,865 171,938 172,138 199,501
49250 Transfer Out-CIP Fund 738,733 2,323,933 1,615,694 467,459
49530 Transfer Out-Equip Replcmt 26,825 870,442 870,442 —
TOTAL USE OF RESERVES $1,000,359 $3,755,287 $3,047,969 $896,527
TOTAL TRANSFERS OUT $2,869,792 $5,514,022 $4,956,489 $2,443,684
TRANSFERS OUT
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City of Diamond Bar, California 129 FY 2019/20 Proposed Budget
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FUND TYPE:General Fund
FUNCTION:
Community
Organization
Support
FUND #011
FUND DESCRIPTION:
This fund was established in FY 97-98 to account for transfers and expenditures related to the City Council's
policy to support various non profit community organizations which are of a benefit to the City. The City
has continued this program to show their ever increasing interest and support of the City's non profit
community organizations.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $—$—$—$—
39001 Transfer-in General Fund 14,712 20,000 20,000 20,000
TOTAL RESOURCES 14,712 20,000 20,000 20,000
OPERATING EXPENDITURES
4010-42355 Contributions - Com Groups $14,712 $20,000 $20,000 $20,000
TOTAL OPERATING EXP $14,712 $20,000 $20,000 $20,000
FUND BALANCE RESERVE
25500 Reserves ————
FUND BALANCE RESERVES ————
TOTAL USES $14,712 $20,000 $20,000 $20,000
COMMUNITY ORGANIZATION SUPPORT FUND
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FUND TYPE:General Fund
FUNCTION:Public Safety
FUND #012
FUND DESCRIPTION:
This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriff's
Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual
savings realized in the law enforcement budget in the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Unrestricted Fund Balance $1,017,944 $1,035,310 $1,035,310 $1,013,310
36100 Investment Earnings 17,366 13,000 13,000 —
TOTAL RESOURCES $1,035,310 $1,048,310 $1,048,310 $1,013,310
TRANSFERS OUT
9915-49001 Transfer Out - General Fund $—$100,000 $35,000 $100,000
TOTAL TRANSFERS OUT $—$100,000 $35,000 $100,000
FUND BALANCE RESERVE
25500 Reserves $1,035,310 $948,310 $1,013,310 $913,310
FUND BALANCE RESERVES $1,035,310 $948,310 $1,013,310 $913,310
TOTAL USES $1,035,310 $1,048,310 $1,048,310 $1,013,310
LAW ENFORCEMENT RESERVE FUND
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FUND TYPE:General Fund
FUNCTION:
General Plan
Update
FUND #015
FUND DESCRIPTION:
This fund was created in FY 14-15 to establish an allocation of resources needed to fund the preparation
of a comprehensive update to the City's General Plan.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Unrestricted Fund Balance $685,638 $411,753 $411,753 $292,653
36100 Investment Earnings 9,476 8,000 8,000 —
39001 Transfer In - General Fund 33,007 ———
TOTAL RESOURCES $728,121 $419,753 $419,753 $292,653
OPERATING SUPPLIES
5210-41200 Operating Supplies $113 $500 $500 $500
5210-41400 Promotional Supplies 2,712 2,500 ——
TOTAL OPERATING SUPPLIES $2,826 $3,000 $500 $500
OPERATING EXPENDITURES
5210-42110 Printing 8,183 10,000 2,000 10,000
5210-42115 Advertising —4,000 —4,000
5210-42120 Postage —4,000 100 500
5210-42325 Meetings 2,590 4,000 200 200
TOTAL OPERATING EXP $10,773 $22,000 $2,300 $14,700
PROFESSIONAL SERVICES
5210-44000 Professional Services $2,685 $3,000 $4,300 $3,500
5210-44220 PS - Planning General Plan 300,085 381,332 120,000 250,000
TOTAL PROFESSIONAL SERVICES $302,770 $384,332 $124,300 $253,500
FUND BALANCE RESERVE
25500 Reserves $411,753 $10,420 $292,653 $23,953
FUND BALANCE RESERVES $411,753 $10,420 $292,653 $23,953
TOTAL USES $728,121 $419,753 $419,753 $292,653
GENERAL PLAN UPDATE FUND
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FUND TYPE:General Fund
FUNCTION:
Technology
Reserve
FUND #018
FUND DESCRIPTION:
This fund was created in FY 15-16 to establish an allocation of resources needed to fund the future
replacement of a variety of hardware and software platforms throughout the City.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Unrestricted Fund Balance $302,906 $391,898 $391,898 $1,500
34305 Permit System Replacemnt ———36,000
36100 Investment Earnings 5,168 3,000 4,500 —
39001 Transfer In - General Fund 100,000 ———
TOTAL RESOURCES $408,074 $394,898 $396,398 $37,500
TRANSFERS OUT
9915-49530 Transfer Out - Maint & Repl $16,176 $394,898 $394,898 $—
TOTAL TRANSFERS OUT $16,176 $394,898 $394,898 $—
FUND BALANCE RESERVE
25500 Reserves $391,898 $—$1,500 $37,500
FUND BALANCE RESERVES $391,898 $—$1,500 $37,500
TOTAL USES $408,074 $394,898 $396,398 $37,500
TECHNOLOGY RESERVE FUND
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FUND TYPE:General Fund
FUNCTION:OPEB Fund
FUND #020
FUND DESCRIPTION:
This fund was created in FY 14-15 to establish an allocation of resources needed to fund the Other Post
Employment Benefits (OPEB) unfunded liability.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Unrestricted Fund Balance $446,625 $355,743 $355,743 $258,613
36100 Investment Earnings 7,419 5,500 5,500 —
36950 Cost Reimbursements ————
TOTAL RESOURCES $454,044 $376,743 $361,243 $258,613
PERSONNEL SERVICES
4060-40086 Post Retirement Benefits $13,710 $15,500 $15,500 $20,000
TOTAL PERSONNEL SERVICES $13,710 $15,500 $15,500 $20,000
TRANSFERS OUT
9915-49620 Contribution To - OPEB Trust $84,591 $86,600 $87,130 $88,000
TOTAL TRANSFERS OUT $84,591 $86,600 $87,130 $88,000
FUND BALANCE RESERVE
25500 Reserves $355,743 $274,643 $258,613 $150,613
FUND BALANCE RESERVES $355,743 $274,643 $258,613 $150,613
TOTAL USES $454,044 $376,743 $361,243 $258,613
OTHER POST EMPLOYMENT BENEFITS (OPEB) RESERVE FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:107
FUND DESCRIPTION:
Approved by the voters on November 6, 2018, the Measure W parcel tax of 2.5 cents a square foot of
"impermeable space", will fund projects that will improve water quality.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $—$—$—$—
31327 Measure W Revenue ———900,000
TOTAL RESOURCES $—$—$—$900,000
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $—$—$—$453,000
TOTAL TRANSFERS OUT $—$—$—$453,000
FUND BALANCE RESERVES
25500 Reserves $—$—$—$447,000
FUND BALANCE RESERVES $—$—$—$447,000
TOTAL USES $—$—$—$900,000
MEASURE W FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:108
FUND DESCRIPTION:
Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 was signed into law in April 2017 in
order to address the significant multi-modal transportation funding shortfalls statewide. SB-1 prioritizes
funding towards maintenance, rehabilitation and safety improvements on state highways, local streets and
roads, and bridges, and to improve the State's trade corridors, transit and active transportation facilities.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $—$335,136 $335,136 $1,181,511
31732 Road Maint Rehab Acct 334,381 911,144 908,875 944,348
36100 Investment Earnings $754 $7,500 $7,500 $8,000
TOTAL RESOURCES $335,136 $1,253,780 $1,251,511 $2,133,859
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $—$1,276,811 $70,000 $1,806,811
TOTAL TRANSFERS OUT —1,276,811 70,000 1,806,811
FUND BALANCE RESERVES
25500 Reserves $335,136 $(23,031)$1,181,511 $327,048
FUND BALANCE RESERVES $335,136 $(23,031)$1,181,511 $327,048
TOTAL USES $335,136 $1,253,780 $1,251,511 $2,133,859
ROAD MAINTEANCE & REHABILITATION FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:109
FUND DESCRIPTION:
Approved by the voters on November 8, 2016, the Measure M half-cent sales tax increase will fund projects
that will improve local streets, repair potholes and improve traffic flow/safety.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $—$217,420 $217,420 $371,042
31323 Measure M Revenue 599,463 787,501 787,501 817,913
36100 Investment Earnings 3,374 7,000 7,000 7,500
TOTAL RESOURCES $602,837 $1,011,921 $1,011,921 $1,196,455
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $385,417 $977,850 $640,879 $1,152,691
TOTAL TRANSFERS OUT $385,417 $977,850 $640,879 $1,152,691
FUND BALANCE RESERVES
25500 Reserves $217,420 $34,071 $371,042 $43,764
FUND BALANCE RESERVES $217,420 $34,071 $371,042 $43,764
TOTAL USES $602,837 $1,011,921 $1,011,921 $1,196,455
MEASURE M FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:110
FUND DESCRIPTION:
The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and
reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal
synchronization; & transit.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $680,953 $63,393 $63,393 $(6,774)
31325 Measure R Revenue 661,492 694,868 694,868 721,766
36100 Investment Earnings 3,155 4,500 4,500 4,500
TOTAL RESOURCES $1,345,600 $762,761 $762,761 $719,492
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $1,282,207 $769,535 $769,535 $719,492
TOTAL TRANSFERS OUT $1,282,207 $769,535 $769,535 $719,492
FUND BALANCE RESERVES
25500 Reserves $63,393 $(6,774)$(6,774)$—
FUND BALANCE RESERVES $63,393 $(6,774)$(6,774)$—
TOTAL USES $1,345,600 $762,761 $762,761 $719,492
MEASURE R FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street
Maintenance/
Construction
FUND #:111
FUND DESCRIPTION:
The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State
law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely
for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that
the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any
remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program.
Beginning in 2011-12, the State replaced Prop 42 funds with Gas Tax funds.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $2,423 $72,222 $72,222 $72,986
31705 Gas Tax - 2105 309,678 321,585 319,145 319,117
31710 Gas Tax - 2106 190,781 194,703 193,232 193,215
31720 Gas Tax - 2107 403,027 422,357 416,830 416,792
31730 Gas Tax - 2107.5 7,500 7,500 7,500 7,500
31731 HUTA - Prop 42 Replacement 222,229 203,825 210,757 494,893
31734 Loan Repayment 64,874 64,874 64,798 64,798
36100 Interest Revenue 2,033 2,500 2,500 2,000
TOTAL RESOURCES $1,202,546 $1,289,566 $1,286,984 $1,571,301
TRANSFERS OUT
9915-49001 Transfer to General Fund $939,088 $757,122 $757,122 $1,001,782
9915-49250 Transfer to CIP Fund 191,236 532,444 456,876 471,039
TOTAL TRANSFERS OUT $1,130,324 $1,289,566 $1,213,998 $1,472,821
FUND BALANCE RESERVES
25500 Reserves $72,222 $—$72,986 $98,480
FUND BALANCE RESERVES $72,222 $—$72,986 $98,480
TOTAL USES $1,202,546 $1,289,566 $1,286,984 $1,571,301
GAS TAX FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Public
Transportation
FUND #:112
FUND DESCRIPTION:
The City receives Proposition A Transit Tax which is a voter approved sales tax override for public
transportation purposes. This fund has been established to account for these revenues and approved
project expenditures.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $466,006 $1,073,300 $1,073,300 $397,467
31310 Transportation Tax 1,064,747 1,116,939 1,116,939 1,160,074
34850 Transit Subsidy Program Rev 767,659 925,000 707,600 744,000
36100 Interest Revenue 14,331 10,000 10,000 12,500
TOTAL RESOURCES $2,312,743 $3,125,239 $2,907,839 $2,314,041
PERSONNEL SERVICES
5553-40010 Salaries $103,978 $102,819 $102,819 $107,325
5553-40070 City Paid Benefits 1,156 1,722 1,722 1,625
5553-40080 Classic Member Retirement 19,693 15,671 15,671 17,435
5553-40081 Classic Member - UAL Pmt —5,495 5,557 11,257
5553-40082 PEPRA Member Retirement —9 217 204
5553-40083 Workers Comp Expense 1,417 903 903 1,017
5553-40084 Short/Long Term Disability 582 622 622 653
5553-40085 Medicare Expense 1,638 1,723 1,723 1,572
5553-40090 Cafeteria Benefits 17,852 22,468 22,468 23,490
TOTAL PERSONNEL $146,316 $151,432 $151,702 $164,577
OPERATING SUPPLIES
5553-41200 Supplies $1,180 $1,200 $1,200 $1,200
TOTAL OPERATING SUPPLIES $1,180 $1,200 $1,200 $1,200
OPERATING EXPENDITURES
5553-42128 Bank Charges $11,931 $15,000 $15,000 $15,000
5553-42205 Computer Maintenance —2,100 2,100 8,100
5553-42315 Membership & Dues 19,491 20,000 20,000 20,000
TOTAL OPERATING EXP $31,422 $37,100 $37,100 $43,100
CONTRACT SERVICES
5350-45310 CS - Excursions $62,582 $70,250 $70,250 $64,550
5553-45529 CS - Dial-A-Cab Services —100,000 100,000 350,000
5553-45533 Transit Subsidy Program 203,828 231,250 176,900 200,000
5553-45535 Transit Subsidy-Fares 781,022 925,000 707,600 800,000
TOTAL CONTRACT SERVICES $1,047,432 $1,326,500 $1,054,750 $1,414,550
CAPITAL OUTLAY
5553-46230 Computer Equip-Hardware $—$17,000 $17,000 $20,000
5553-46235 Computer Equip-Software —15,000 15,000 10,000
TOTAL CAPITAL OUTLAY $—$32,000 $32,000 $30,000
MISC EXPENDITURES
5553-47230 Sale of Prop A Funds $—$1,200,000 $1,200,000 $250,000
TOTAL MISC EXPENDITURES $—$1,200,000 $1,200,000 $250,000
TRANSFERS OUT
9915-49250 Transfer Out - CIP Fund $13,092 $311,722 $33,620 $378,102
TOTAL TRANSFERS OUT $13,092 $311,722 $33,620 $378,102
FUND BALANCE RESERVES
25500 Reserves $1,073,300 $65,285 $397,467 $32,512
FUND BALANCE RESERVES $1,073,300 $65,285 $397,467 $32,512
TOTAL USES $2,312,743 $3,125,239 $2,907,839 $2,314,041
PROPOSITION A FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street
Maintenance/
Construction
FUND #:113
FUND DESCRIPTION:
The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles
County. These funds must be used for street-related purposes such as construction, rehabilitation,
maintenance or traffic safety. The projects must be transit related improvements. In order to spend these
funds, the City must submit the project to the County for prior approval.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $678,682 $729,278 $729,278 $877,333
31320 Transportation Tax 879,898 926,471 926,471 962,251
36100 Interest Revenue 12,661 10,500 10,500 12,500
TOTAL RESOURCES $1,571,241 $1,666,249 $1,666,249 $1,852,084
PERSONNEL SERVICES
5553-40010 Salaries $79,853 $146,303 $146,303 $125,220
5553-40070 City Paid Benefits 627 1,677 1,677 1,175
5553-40080 Classic Member Retirement 18,103 22,362 22,362 13,375
5553-40081 Classic Member - UAL Pmt —7,925 7,929 8,843
5553-40082 PEPRA Member Retirement —5 108 3,186
5553-40083 Workers Comp Expense 1,290 2,728 2,728 2,384
5553-40084 Short/Long Term Disability 401 872 872 765
5553-40085 Medicare Expense 1,132 2,192 2,192 1,824
5553-40090 Benefit Allotment 9,451 21,969 21,969 20,697
TOTAL PERSONNEL $110,857 $206,033 $206,140 $177,468
OPERATING EXPENDITURES
5553-42205 Computer Maintenance $6,000 $6,000 $6,000 $26,000
TOTAL OPERATING EXP $6,000 $6,000 $6,000 $26,000
CONTRACT SERVICES
5553-45222 CS - Traffic $—$—$—$60,000
5553-45507 CS - Traffic Signal Maintenance ———185,000
5553-45529 Para -Transit Dial a Cab 310,435 250,000 250,000 —
TOTAL CONTRACT SERVICES $310,435 $250,000 $250,000 $245,000
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $414,671 $829,495 $326,776 $883,031
TOTAL TRANSFERS OUT $414,671 $829,495 $326,776 $883,031
FUND BALANCE RESERVES
25500 Reserves $729,278 $374,721 $877,333 $520,584
FUND BALANCE RESERVES $729,278 $374,721 $877,333 $520,584
TOTAL USES $1,571,241 $1,666,249 $1,666,249 $1,852,084
PROPOSITION C FUND
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DEPARTMENT:Special
Revenue
DIVISION:
Waste
Management
FUND #:115
FUND DESCRIPTION:
The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and
revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded
in this fund are the adopted waste hauler fees and funds received from the State for recycling education
and efforts.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $1,170,472 $1,204,605 $1,204,605 $1,278,463
34820 AB939 Admin Fees 552,706 547,000 547,000 562,000
36950 Cost Reimbursement 6,735 —17,000 91,470
TOTAL RESOURCES $1,729,912 $1,751,605 $1,768,605 $1,931,933
PERSONNEL SERVICES
5515-40010 Salaries $284,924 $197,105 $197,105 $214,417
5515-40020 Over-Time Wages 847 2,000 2,000 2,000
5515-40030 Part Time Wages 902 2,000 —1,000
5515-40070 City Paid Benefits 3,246 2,646 2,646 2,414
5515-40080 Classic Member Retirement 54,004 29,617 29,617 32,855
5515-40081 Classic Member - UAL Pmt —10,505 10,509 21,330
5515-40082 PEPRA Member Retirement 4 412 558 1,021
5515-40083 Worker's Comp. Exp.3,933 3,647 3,647 3,811
5515-40084 Short/Long Term Disability 1,554 1,187 1,187 1,282
5515-40085 Medicare 4,401 3,202 3,202 3,148
5515-40090 Benefit Allotment 40,966 34,578 34,578 34,592
TOTAL PERSONNEL $394,782 $286,899 $285,049 $317,871
SUPPLIES
5515-41200 Operating Supplies $15,696 $19,500 $19,500 $20,500
5515-41300 Small Tools & Equipment 8,960 29,294 25,293 16,000
5515-41400 Promotional Supplies 12,035 17,500 17,500 21,500
TOTAL SUPPLIES $36,691 $66,294 $62,293 $58,000
OPERATING EXPENDITURES
5515-42110 Printing $3,749 $15,000 $12,000 $12,000
5515-42115 Advertising 3,100 3,000 3,000 3,000
5515-42120 Postage 3 4,000 4,000 4,000
5515-42315 Membership/Dues 487 700 500 500
5515-42320 Publications 11 200 200 200
5515-42325 Meetings 75 1,000 300 500
5515-42330 Travel-Conferences & Meetings 15 2,000 ——
5515-42340 Education & Training 267 1,000 500 1,000
TOTAL OPERATING EXP $7,707 $26,900 $20,500 $21,200
INTEGRATED WASTE MANAGEMENT FUND
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DEPARTMENT:Special
Revenue
DIVISION:
Waste
Management
FUND #:115
PROFESSIONAL SERVICES
5515-44000 Professional Services $28,104 $71,600 $49,600 $134,600
TOTAL PROFESSIONAL SERVICES $28,104 $71,600 $49,600 $134,600
CONTRACT SERVICES
5515-45500 CS - Professional Services $26,364 $31,500 $31,500 $35,600
TOTAL CONTRACT SERVICES $26,364 $31,500 $31,500 $35,600
CAPITAL OUTLAY
5515-46250 Miscellaneous Equipment $—$30,000 $30,000 $20,000
TOTAL CAPITAL OUTLAY $—$30,000 $30,000 $20,000
INSURANCE EXPENSE
5515-47220 Insurance Expense $1,659 $2,500 $1,200 $2,500
TOTAL INSURANCE EXPENSE $1,659 $2,500 $1,200 $2,500
TRANSFERS OUT
9915-49001 Transfer Out - General Fund $30,000 $10,000 $10,000 $10,000
TOTAL TRANSFERS OUT $30,000 $10,000 $10,000 $10,000
FUND BALANCE RESERVES
25500 Reserves $1,204,605 $1,225,912 $1,278,463 $1,332,162
FUND BALANCE RESERVES $1,204,605 $1,225,912 $1,278,463 $1,332,162
TOTAL USES $1,729,912 $1,751,605 $1,768,605 $1,931,933
INTEGRATED WASTE MANAGEMENT FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:116
FUND DESCRIPTION:
The Traffic Mitigation Fund is used to account for funds which have been received from development
projects and designated by the City Council for traffic mitigation projects.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $1,000,504 $483,646 $483,646 $6,957,013
31331 Federal STPL Revenue 8,417 ———
34660 Traffic Mitigation Fees - Eng 73,214 —6,543,657 —
36100 Investment Earnings 13,744 8,000 8,000 8,000
TOTAL RESOURCES $1,095,880 $491,646 $7,035,303 $6,965,013
TRANSFERS OUT
9915-49133 Transfer to CASP Fund $2,039 $—$—$—
9915-49250 Transfer to CIP Fund 610,195 158,067 78,290 110,000
TOTAL TRANSFERS OUT $612,234 $158,067 $78,290 $110,000
FUND BALANCE RESERVES
25500 Reserves $483,646 $333,579 $6,957,013 $6,855,013
FUND BALANCE RESERVES $483,646 $333,579 $6,957,013 $6,855,013
TOTAL USES $1,095,880 $491,646 $7,035,303 $6,965,013
TRAFFIC MITIGATION FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:117
FUND DESCRIPTION:
This fund was established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City.
The fund will be used to account for funds which have been received from development projects and
designated by the City Council for sewer facility mitigation/improvement projects.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $111,097 $112,992 $112,992 $66,579
36100 Investment Earnings 1,895 2,000 2,000 2,000
TOTAL RESOURCES $112,992 $114,992 $114,992 $68,579
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $—$64,551 $48,413 $16,138
TOTAL TRANSFERS OUT $—$64,551 $48,413 $16,138
FUND BALANCE RESERVES
25500 Reserves $112,992 $50,441 $66,579 $52,441
FUND BALANCE RESERVES $112,992 $50,441 $66,579 $52,441
TOTAL USES $112,992 $114,992 $114,992 $68,579
SEWER MITIGATION FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Air Quality
FUND #:118
FUND DESCRIPTION:
This fund was established in FY91-92 to account for revenues received as a result of AB2766 which authorized
the imposition of an additional motor vehicle registration fee to fund the implementation of air quality
management compliance and provisions of the California Clean Air Act of 1988.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $184,074 $139,290 $139,290 $90,545
31810 Pollution Reduction Fees 73,140 70,000 70,000 73,000
36100 Interest Revenue 1,782 3,000 1,500 1,500
TOTAL RESOURCES $258,995 $212,290 $210,790 $165,045
CAPITAL OUTLAY
5098-46100 Auto Equipment $—$56,000 $54,300 $21,000
5098-46412 Traffic Control Improvement —68,545 8698 30,000
TOTAL CAPITAL OUTLAY $—$124,545 $62,998 $51,000
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $119,705 $74,195 $57,247 $16,948
TOTAL TRANSFERS OUT $119,705 $74,195 $57,247 $16,948
FUND BALANCE RESERVES
25500 Reserves $139,290 $13,550 $90,545 $97,097
FUND BALANCE RESERVES $139,290 $13,550 $90,545 $97,097
TOTAL USES $258,995 $212,290 $210,790 $165,045
AIR QUALITY IMPROVEMENT FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:119
FUND DESCRIPTION:
The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths
via SB821. This fund has been established to account for transactions related to the receipt and expenditure
of these funds.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $—$—$—$—
31880 SB821 Revenue 37,525 157,338 22,419 151,298
TOTAL RESOURCES $37,525 $157,338 $22,419 $151,298
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $37,525 $132,337 $22,419 $109,918
TOTAL TRANSFERS OUT $37,525 $132,337 $22,419 $109,918
FUND BALANCE RESERVES
25500 Reserves $—$25,001 $—$41,380
FUND BALANCE RESERVES $—$25,001 $—$41,380
TOTAL USES $37,525 $157,338 $22,419 $151,298
SB 821 FUND - BIKE AND PEDESTRIAN PATHS (TDA)
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:120
FUND DESCRIPTION:
The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates
discretionary transportation capital funds for regionally significant projects proposed by local jurisdictions,
Caltrans, and other public agencies. The Call is a competitive grant process that is typically held biannually
in odd-numbered years.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Reserve $33 $—$—$—
31332 MTA Grant Revenue 66,277 1,289,418 511,520 777,898
36100 Investment Earnings 54 ———
TOTAL RESOURCES $66,364 $1,289,418 $511,520 $777,898
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $66,364 $1,289,418 $511,520 $777,898
TOTAL TRANSFERS OUT $66,364 $1,289,418 $511,520 $777,898
FUND BALANCE RESERVES
25500 Reserves $—$—$—$—
FUND BALANCE RESERVES $—$—$—$—
TOTAL USES $66,364 $1,289,418 $511,520 $777,898
MTA GRANTS FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street/Paths
Improvements
FUND #:121
FUND DESCRIPTION:
The Waste Hauler Fund was established in FY 2013-14. These funds are received from the City's Waste Hauler
in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized
in the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $88,878 $79,725 $79,725 $469
34662 Solid Waste Impact Fees 124,001 130,000 132,000 136,000
36100 Investment Earnings 924 1,000 2,000 1,000
TOTAL RESOURCES $213,803 $210,725 $213,725 $137,469
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $134,079 $213,256 $213,256 $134,469
TOTAL TRANSFERS OUT $134,079 $213,256 $213,256 $134,469
FUND BALANCE RESERVES
25500 Reserves $79,725 $(2,531)$469 $3,000
FUND BALANCE RESERVES $79,725 $(2,531)$469 $3,000
TOTAL USES $213,803 $210,725 $213,725 $137,469
WASTE HAULER FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Park
Improvement
FUND #:122
FUND DESCRIPTION:
Within the California Subdivision Map Act is a requirement that developers either contribute land or pay
fees to the local municipal government to provide recreational facilities within the development area. This
fund is used to account for the fees received.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $496,567 $258,410 $258,410 $107,663
36100 Interest Revenue 6,028 5,000 5,000 3,500
TOTAL RESOURCES $502,595 $263,410 $263,410 $111,163
TRANSFERS OUT
9915-49250 Transfer Out - CIP $244,186 $237,210 $155,747 $36,250
TOTAL TRANSFERS OUT $244,186 $237,210 $155,747 $36,250
FUND BALANCE RESERVES
25500 Reserves $258,410 $26,200 $107,663 $74,913
FUND BALANCE RESERVES $258,410 $26,200 $107,663 $74,913
TOTAL USES $502,595 $263,410 $263,410 $111,163
PARK FEES FUND (QUIMBY)
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DEPARTMENT:
Special
Revenue
DIVISION:
Park
Improvement
FUND #:123
FUND DESCRIPTION:
The County allocates voter approved funds to the City for the purpose of creating and maintaining an
environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the
implementation of the youth master plan and the construction of improvements at Stardust Park.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $—$738 $738 $41,538
31815 Prop A-Safe Neighborhood
Parks 35,000 50,000 90,000 —
36100 Investment Earnings 738 —800 —
TOTAL RESOURCES $35,738 $50,738 $91,538 $41,538
TRANSFERS OUT
9915-49001 Transfer to General Fund $35,000 $50,000 $50,000 $—
TOTAL TRANSFERS OUT $35,000 $50,000 $50,000 $—
FUND BALANCE RESERVES
25500 Reserves $738 $738 $41,538 $41,538
FUND BALANCE RESERVES $738 $738 $41,538 $41,538
TOTAL USES $35,738 $50,738 $91,538 $41,538
PROP A - SAFE NEIGHBORHOOD PARKS FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Park
Improvement
FUND #:124
FUND DESCRIPTION:
The purpose of this fund is to provide resources for the development and enhancement of the City's parks
and facilities.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $75,804 $68,526 $68,526 $48,722
36100 Interest Revenue 1,262 1,000 1,000 1,000
TOTAL RESOURCES $77,066 $69,526 $69,526 $49,722
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $8,540 $45,804 $20,804 $25,000
TOTAL TRANSFERS OUT $8,540 $45,804 $20,804 $25,000
FUND BALANCE RESERVES
25500 Reserves $68,526 $23,722 $48,722 $24,722
FUND BALANCE RESERVES $68,526 $23,722 $48,722 $24,722
TOTAL USES $77,066 $69,526 $69,526 $49,722
PARK & FACILITY DEVELOPMENT FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Community Dev
FUND #:125
FUND DESCRIPTION:
The City receives an annual CDBG allotment from the federal government via the Community Development
Commission. The purpose of this grant is to fund approved community development programs and projects
benefiting low and moderate income citizens.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
31630 CDBG Revenue-Carry Over $—$(1,319)$(1,319)$44,843
31630 CDBG Revenue 363,842 501,416 501,416 275,324
TOTAL RESOURCES $363,842 $500,097 $500,097 $320,167
PERSONNEL SERVICES
5350-40010 Salaries $14,653 $10,644 $10,935 $25,042
TOTAL PERSONNEL $14,653 $10,644 $10,935 $25,042
SUPPLIES
5215-41200 Operating Supplies $1,751 $2,400 $—$2,400
TOTAL SUPPLIES $1,751 $2,400 $—$2,400
PROFESSIONAL SERVICES
5215-44000 Professional Services $81,792 $117,000 $117,000 $87,829
TOTAL PROFESSIONAL SERVICES $81,792 $117,000 $117,000 $87,829
TRANSFERS OUT
9915-49250 Transfer to CIP Fund $266,965 $343,732 $327,319 $160,000
TOTAL TRANSFERS OUT $266,965 $343,732 $327,319 $160,000
CDBG Carry Over $(1,319)$26,321 $44,843 $44,896
FUND BALANCE RESERVES $(1,319)$26,321 $44,843 $44,896
TOTAL USES $363,842 $500,097 $500,097 $320,167
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Public Safety
FUND #:126
FUND DESCRIPTION:
The purpose of these funds are to enhance the City's public safety budget and to fund special public safety
related projects. There are some remaining funds which will be used to provide some at risk youth counseling,
a contribution to Project Sister, and transfer to the General Fund to fund the City's contracted Law
Enforcement Technician.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $222,456 $221,468 $221,468 $245,942
31855 Public Safety Grant - State 100,000 100,000 150,000 100,000
36100 Interest Revenue 4,091 4,500 4,500 4,500
TOTAL RESOURCES $326,547 $325,968 $375,968 $350,442
PROFESSIONAL SERVICES
4411-44000 Professional Services $4,900 $5,000 $5,000 $5,000
TOTAL PROFESSIONAL SERVICES $4,900 $5,000 $5,000 $5,000
CAPITAL OUTLAY
4411-46250 Misc Equipment $4,999 $15,000 $14,800 $5,000
TOTAL CAPITAL OUTLAY $4,999 $15,000 $14,800 $5,000
TRANSFERS OUT
9915-49001 Transfer Out-General Fund $95,180 $110,226 $110,226 $118,154
TOTAL TRANSFERS OUT $95,180 $110,226 $110,226 $118,154
FUND BALANCE RESERVE
25500 Reserves $221,468 $195,742 $245,942 $222,288
FUND BALANCE RESERVES $221,468 $195,742 $245,942 $222,288
TOTAL USES $326,547 $325,968 $375,968 $350,442
CITIZENS OPTION FOR PUBLIC SAFETY FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Public Safety
FUND #:128
FUND DESCRIPTION:
During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the
State. These funds are to be used to enhance equipment resources available to the City's local law
enforcement agency.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $21,187 $14,284 $14,284 $14,534
36100 Interest Revenue 297 250 250 200
TOTAL RESOURCES $21,484 $14,534 $14,534 $14,734
CAPITAL OUTLAY
4411-46250 Misc Equipment $7,199 $10,000 $—$10,000
TOTAL CAPITAL OUTLAY $7,199 $10,000 $—$10,000
FUND BALANCE RESERVES
25500 Reserves $14,284 $4,534 $14,534 $4,734
FUND BALANCE RESERVES $14,284 $4,534 $14,534 $4,734
TOTAL USES $21,484 $14,534 $14,534 $14,734
CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Street
Beautification
FUND #:131
FUND DESCRIPTION:
This fund was established in FY 17-18 as a result of funds received from development projects to be used
towards the Diamond Bar Complete Streets improvements as well as other identified capital improvement
streetscape or complete streets projects as conditioned by the development projects entitlements.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $—$318,439 $318,439 $392,439
34550 Developer Fees 368,197 70,000 70,000 —
36,100 Investment Earnings 243 —4,000 2,000
TOTAL RESOURCES $368,439 $388,439 $392,439 $394,439
TRANSFERS OUT
9915-49250 Transfer to CIP $50,000 $—$—$—
TOTAL TRANSFERS OUT $50,000 $—$—$—
FUND BALANCE RESERVES
25500 Reserves $318,439 $388,439 $392,439 $394,439
FUND BALANCE RESERVES $318,439 $388,439 $392,439 $394,439
TOTAL USES $368,439 $388,439 $392,439 $394,439
STREET BEAUTIFICATION
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DEPARTMENT:
Special
Revenue
DIVISION:
Park
Improvement
FUND #:132
FUND DESCRIPTION:
Measure A Neighborhood Parks Act was approved by the voters in November 2016 and provides funds
to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe
places to play, community recreation facilities, beaches, rivers, open spaces and water conservation.
Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and
Veteran and youth programs.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $—$—$—$46,000
31341 Category 1 Revenue —190,717 190,717 185,000
31342 M&S Revenue —46,053 46,000 46,000
TOTAL RESOURCES $—$236,770 $236,717 $277,000
TRANSFERS OUT
49250 Transfer Out - CIP Fund $—$190,717 $190,717 $185,000
TOTAL TRANSFERS OUT $—$190,717 $190,717 $185,000
FUND BALANCE RESERVES
25500 Reserves $—$46,053 $46,000 $92,000
FUND BALANCE RESERVES $—$46,053 $46,000 $92,000
TOTAL USES $—$236,770 $236,717 $277,000
MEASURE A NEIGHBORHOOD PARKS ACT
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DEPARTMENT:
Special
Revenue
DIVISION:Disability Access
FUND #:133
FUND DESCRIPTION:
SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license
when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain
90% of the fees collected. The purpose of the fee is to increase disability access and compliance with
construction-related accessibility.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $—$6,065 $6,065 $14,165
34562 Business License - SB1186 3,946 8,000 8,000 8,000
36100 Investment Earnings 80 —100 100
39116 Transfer In - Traffic Impr Fund 2,039 ———
TOTAL RESOURCES $6,065 $14,065 $14,165 $22,265
FUND BALANCE RESERVES
25500 Reserves $6,065 $14,065 $14,165 $22,265
FUND BALANCE RESERVES $6,065 $14,065 $14,165 $22,265
TOTAL USES $6,065 $14,065 $14,165 $22,265
CASP SB1186
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DEPARTMENT:
Special
Revenue
DIVISION:Conservation
FUND #:134
FUND DESCRIPTION:
The Tres Hermanos Conservation Authority Fund was created in 2019 to track the CIty's portion of the
maintenance costs related at the Tres Hermanos property and transfers in from the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $—$—$—$—
39001 Transfer In - General Fund —55,000 55,000 70,000
TOTAL RESOURCES $—$55,000 $55,000 $70,000
OPERATING EXPENDITURES
42210 Maint. of Grounds/Bldgs $—$55,000 $55,000 $70,000
TOTAL OPERATING EXP $—$55,000 $55,000 $70,000
FUND BALANCE RESERVES
25500 Reserves $—$—$—$—
FUND BALANCE RESERVES $—$—$—$—
TOTAL USES $361,661 $403,302 $403,302 $477,302
TRES HERMANOS CONSERVATION AUTHORITY FUND
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DEPARTMENT:
Special
Revenue
DIVISION:
Public
Information
FUND #:135
FUND DESCRIPTION:
Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City
by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may
be used only for capital expenditures related to the City's operations of its PEG channels. Capital
expenditures include equipment, and related labor, software, training and associated warranty costs.
Repairs are not considered capital expenditures.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $252,471 $299,302 $299,302 $373,302
31215 PEG Fees 104,870 100,000 100,000 100,000
36100 Interest Revenue 4,320 4,000 4,000 4,000
TOTAL RESOURCES $361,661 $403,302 $403,302 $477,302
CAPITAL OUTLAY
4095-46250 Miscellaneous Equipment $62,359 $35,000 $30,000 $68,700
TOTAL CAPITAL OUTLAY $62,359 $35,000 $30,000 $68,700
TRANSFERS OUT
9915-49250 Transfer Out - CIP Fund $—$75,000 $—$—
TOTAL TRANSFERS OUT $—$75,000 $—$—
FUND BALANCE RESERVES
25500 Reserves $299,302 $368,302 $373,302 $408,602
FUND BALANCE RESERVES $299,302 $368,302 $373,302 $408,602
TOTAL USES $361,661 $403,302 $403,302 $477,302
PEG FEES FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Landscape
FUND #:138
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This
district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners
benefiting from this district receive a special assessment on their property taxes. This fund accounts for this
district's operations.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $—$—$—$—
30300 Prop Tax-Special Assessment 267,337 274,170 274,170 276,330
39001 Transfer in - General Fund 146,199 111,215 111,738 60,499
TOTAL RESOURCES $413,536 $385,385 $385,908 $336,829
PERSONNEL SERVICES
5538-40010 Salaries $24,524 $26,467 $26,467 $27,028
5538-40020 Over Time Wages 371 300 500 400
5538-40070 City Paid Benefits 300 300 300 286
5538-40080 Classic Member Retirement 4,792 3,981 3,981 4,358
5538-40081 Classic Member - UAL Pmt —1,412 1,410 2,814
5538-40083 Worker's Comp. Exp.729 756 756 782
5538-40084 Short/Long Term Disability 149 154 154 159
5538-40085 Medicare 349 389 389 398
5538-40090 Benefit Allotment 3,882 4,032 4,032 4,182
TOTAL PERSONNEL $35,096 $37,791 $37,989 $40,406
OPERATING EXPENDITURES
5538-42115 Advertising $2,205 $5,000 $5,000 $5,000
5538-42126 Utilities 144,392 168,000 168,000 176,399
5538-42210 Maint. of Grounds/Bldgs 7,698 46,070 46,070 36,500
TOTAL OPERATING EXP $154,295 $219,070 $219,070 $217,899
PROFESSIONAL SERVICES
5538-44000 Professional Services $5,319 $5,500 $5,500 $5,500
TOTAL PROFESSIONAL SERVICES $5,319 $5,500 $5,500 $5,500
CONTACT SERVICES
5538-45500 Contract Services $215,612 $116,524 $116,524 $66,524
5538-45509 Tree Maintenance 3,214 6,500 6,825 6,500
TOTAL CONTRACT SERVICES $218,826 $123,024 $123,349 $73,024
FUND BALANCE RESERVE
25500 Reserves $—$—$—$—
FUND BALANCE RESERVES $—$—$—$—
TOTAL USES $413,536 $385,385 $385,908 $336,829
LANDSCAPE MAINTENANCE - DIST. #38 FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Landscape
FUND #:139
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the
Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special
assessment on their property taxes. This fund accounts for this district's operations.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance $66,810 $—$—$—
30300 Prop Tax-Special Assessment 293,634 294,764 294,764 294,764
39001 Transfer In - General Fund 3,737 253,959 277,957 169,068
TOTAL RESOURCES $364,180 $548,723 $572,721 $463,832
PERSONNEL SERVICES
5539-40010 Salaries $13,822 $14,868 $14,868 $15,265
5539-40020 Over Time Wages 371 300 500 400
5539-40070 City Paid Benefits 180 180 180 172
5539-40080 Classic Member Retirement 2,697 2,249 2,249 2,475
5539-40081 Classic Member - UAL Pmt —797 795 1,598
5539-40083 Worker's Comp. Exp.414 427 427 444
5539-40084 Short/Long Term Disability 84 87 87 90
5539-40085 Medicare 203 221 221 225
5539-40090 Benefit Allotment 2,322 2,412 2,412 2,502
TOTAL PERSONNEL $20,093 $21,541 $21,739 $23,170
OPERATING EXPENDITURES
5539-42115 Advertising $2,205 $5,000 $5,000 $5,000
5539-42126 Utilities 106,522 133,035 133,035 139,686
5539-42210 Maint. of Grounds/Bldgs 21,566 42,871 42,871 34,500
TOTAL OPERATING EXP $130,292 $180,906 $180,906 $179,186
PROFESSIONAL SERVICES
5539-44000 Professional Services $5,319 $5,500 $29,300 $5,500
TOTAL PROFESSIONAL SERVICES $5,319 $5,500 $29,300 $5,500
CONTACT SERVICES
5539-45500 Contract Services $208,476 $208,476 $208,476 $208,476
5539-45509 Tree Maintenance —95,400 95,400 6,500
5539-45519 Weed Abatement —36,900 36,900 41,000
TOTAL CONTRACT SERVICES $208,476 $340,776 $340,776 $255,976
FUND BALANCE RESERVE
25500 Reserves $—$—$—$—
FUND BALANCE RESERVES $—$—$—$—
TOTAL USES $344,087 $527,182 $550,982 $463,832
LANDSCAPE MAINTENANCE - DIST. #39 FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Landscape
FUND #:141
FUND DESCRIPTION:
The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the
Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special
assessment on their property taxes. This fund is to account for the cost of the operations of this special
district.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $—$—$—$—
30300 Prop Tax-Special Assessment 123,130 122,157 122,157 122,157
39001 Transfer in - General Fund 84,865 149,138 172,138 199,501
TOTAL RESOURCES $207,995 $271,295 $294,295 $321,658
PERSONNEL SERVICES
5541-40010 Salaries $11,950 $14,868 $14,868 $15,265
5541-40020 Over Time Wages 148 200 400 400
5541-40070 City Paid Benefits 144 180 180 172
5541-40080 Classic Member Retirement 2,336 2,249 2,249 2,475
5541-40083 Worker's Comp. Exp.362 427 427 444
5541-40084 Short/Long Term Disability 73 87 87 90
5541-40085 Medicare 169 221 221 225
5541-40090 Benefit Allotment 1,865 2,412 2,412 2,502
TOTAL PERSONNEL $17,046 $21,441 $21,641 $23,170
OPERATING EXPENDITURES
5541-42115 Advertising $1,680 $5,000 $5,000 $5,000
5541-42126 Utilities 61,309 71,138 71,138 74,694
5541-42210 Maint. of Grounds/Bldgs —25,000 25,000 20,000
TOTAL OPERATING EXP $62,989 $101,138 $101,138 $99,694
PROFESSIONAL SERVICES
5541-44000 Professional Services $5,319 $9,500 $32,300 $5,500
TOTAL PROFESSIONAL SERVICES $5,319 $9,500 $32,300 $5,500
CONTACT SERVICES
5541-45500 Contract Services $68,430 $68,076 $68,076 $68,076
5541-45509 Tree Maintenance 18,000 ——71,000
5541-45519 CS-Weed/Pest Abatement 36,211 71,140 71,140 54,218
TOTAL CONTRACT SERVICES $122,641 $139,216 $139,216 $193,294
FUND BALANCE RESERVE
25500 Reserves $—$—$—$—
FUND BALANCE RESERVES $—$—$—$—
TOTAL USES $190,949 $249,854 $272,654 $321,658
LANDSCAPE MAINTENANCE - DIST. # 41 FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Grant Fund
FUND #:160
FUND DESCRIPTION:
The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil
Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling
and disposal programs.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $17,292 $16,486 $16,486 $16,486
31870 Used Motor Oil Block Grant 15,496 15,700 15,700 15,800
36100 Interest Revenue 305 300 ——
TOTAL RESOURCES $33,093 $32,486 $32,186 $32,286
SUPPLIES
5516-41200 Operating Supplies $3,484 $3,000 $3,000 $3,000
5516-41300 Small Tools and Equipment 5,819 6,000 6,000 6,000
TOTAL SUPPLIES $9,302 $9,000 $9,000 $9,000
OPERATING EXPENDITURES
5516-42110 Printing $1,200 $1,000 $1,000 $400
5516-42115 Advertising 1,400 900 900 2,000
5516-42120 Postage 2,700 2,000 2,000 1,500
TOTAL OPERATING EXP $5,300 $3,900 $3,900 $3,900
PROFESSIONAL SERVICES
5516-44000 Professional Services $1,460 $2,800 $2,800 $3,000
TOTAL PROFESSIONAL SERVICES $1,460 $2,800 $2,800 $3,000
CONTRACT SERVICES
5516-45500 Contract Services $545 $—$—$—
TOTAL CONTRACT SERVICES $545 $—$—$—
FUND BALANCE RESERVE
25500 Reserves $16,486 $16,786 $16,486 $16,386
FUND BALANCE RESERVES $16,486 $16,786 $16,486 $16,386
TOTAL USES $33,093 $32,486 $32,186 $32,286
USED OIL BLOCK GRANT FUND
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DEPARTMENT:
Special
Revenue
DIVISION:Grant Fund
FUND #:161
FUND DESCRIPTION:
The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program
to provide cities with the opportunity to offer beverage container recycling programs, including aluminum,
glass, plastic and bi-metal.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Approp Fund Balance $54,044 $53,264 $53,264 $54,016
31875 Beverage Container Grant 14,409 14,409 14,562 14,562
36100 Interest Revenue 818 600 600 600
TOTAL RESOURCES $69,271 $68,273 $68,426 $69,178
OPERATING EXPENDITURES
5516-41200 Supplies $9,421 $8,410 $8,410 $—
5516-41300 Small Tools & Equipment ———37,000
5516-42110 Printing 1,200 1,000 1,000 —
5516-42115 Advertising 1,400 3,000 3,000 —
5516-42120 Postage 3,987 1,000 1,000 —
TOTAL OPERATING EXP $16,008 $13,410 $13,410 $37,000
PROFESSIONAL SERVICES
5516-44000 Professional Services $—$1,000 $1,000 $—
TOTAL PROFESSIONAL SERVICES $—$1,000 $1,000 $—
FUND BALANCE RESERVE
25500 Reserves $53,264 $53,863 $54,016 $32,178
FUND BALANCE RESERVES $53,264 $53,863 $54,016 $32,178
TOTAL USES $69,271 $68,273 $68,426 $69,178
BEVERAGE CONTAINER RECYCLING GRANT FUND
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FUND TYPE:Debt Service
FUNCTION:Debt Service
FUND #:370
FUND DESCRIPTION:
This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the
Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any
banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General
Fund. The bonds will mature June 1, 2033. The outstanding principal balance at June 30, 2019 is $8,775,000.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $80 $199 $199 $199
36100 Investment Earnings 250 100 100 100
39001 Transfer from General Fund 859,059 858,307 858,092 860,706
TOTAL RESOURCES $859,390 $858,606 $858,391 $861,005
OTHER EXPENDITURES
5333-42128 Banking Charges $3,285 $3,500 $3,285 $3,500
5333-47050 Bond Principal 420,000 440,000 440,000 460,000
5333-47100 Interest Expense 435,906 414,907 414,907 397,306
TOTAL OTHER EXP $859,191 $858,407 $858,192 $860,806
FUND BALANCE RESERVES
25500 Reserves $199 $199 $199 $199
FUND BALANCE RESERVES $199 $199 $199 $199
TOTAL USES $859,390 $858,606 $858,391 $861,005
DEBT SERVICE FUND
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FUND TYPE:Internal Service
FUNCTION:Self Insurance
FUND #:510
FUND DESCRIPTION:
This fund was established in accordance with Resolution #89-53. The resolution states the City will establish
a self-insurance reserve fund. The purpose of the fund shall be to pay all self-assumed losses and related
costs. Contributions to the fund shall be pro-rata from all other City funds afforded protection under the
program based upon each of the funds exposure to liability.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $921,506 $1,000,000 $1,000,000 $1,000,000
36100 Interest Revenue 8,140 8,500 8,500 9,000
39001 Transfer in - General Fund 460,706 456,628 456,628 487,451
TOTAL RESOURCES $1,390,351 $1,465,128 $1,465,128 $1,496,451
OTHER EXPENDITURES
4081-47200 Insurance Expenditures $31,055 $42,927 $42,927 $46,292
4081-47210 Insurance Deposits 359,296 422,201 422,201 450,159
TOTAL OTHER EXP $390,351 $465,128 $465,128 $496,451
FUND BALANCE RESERVES
25500 Reserves $1,000,000 $1,000,000 $1,000,000 $1,000,000
FUND BALANCE RESERVES $1,000,000 $1,000,000 $1,000,000 $1,000,000
TOTAL USES $1,390,351 $1,465,128 $1,465,128 $1,496,451
SELF INSURANCE FUND
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FUND TYPE:Internal
Service
FUNCTION:
Equip Maint/
Replacement
FUND #:520
FUND DESCRIPTION:
This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's
vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life
expectancy. Beginning with FY 2015/16 the fleet fuel and maintenance costs will also be tracked in this
fund. The necessary funds to cover the costs incurred are transferred from the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserve $652,911 $532,721 $532,721 $435,333
36100 Investment Revenue 7,212 7,500 5,000 5,000
39001 Transfer in - General Fd ——150,000 —
TOTAL RESOURCES $660,123 $540,221 $687,721 $440,333
OPERATING EXPENDITURES
4093-42310 Fuel - Pool Cars $2,971 $6,000 $6,000 $6,000
5333-42310 Fuel - DBC —500 500 500
5350-42310 Fuel - Recreation 223 ———
5230-42310 Fuel - Neighborhood Improvement 1,534 2,400 2,400 2,400
5556-42310 Fuel - Parks & Facilities 17,872 19,500 19,500 19,500
5554-42310 Fuel - Road Maintenance 6,512 8,000 8,000 8,000
4030-42203 Vehicle Maint - City Manager —500 500 500
4093-42203 Vehicle Maint - Pool Cars 6,436 7,000 7,000 7,000
5230-42203 Vehicle Maint - NI 1,173 2,500 2,500 2,500
5310-42203 Vehicle Maint - Parks & Rec Admin 160 ———
5350-42203 Vehicle Maint - Recreation 91 ———
5556-42203 Vehicle Maint - Parks & Facilities 19,027 20,000 20,000 20,000
5554-42203 Vehicle Maint - Road Maint 6,380 8,500 8,500 5,500
4090-42215 Depreciation Expense 65,022 50,000 65,000 75,000
TOTAL OPERATING EXP 127,402 124,900 139,900 146,900
CAPITAL OUTLAY
4090-46100 Auto Equipment $—$87,488 $87,488 $40,000
5554-46250 Miscellaneous Equipment —25,000 25,000 40,000
TOTAL CAPITAL OUTLAY $—$112,488 $112,488 $80,000
FUND BALANCE RESERVES
25500 Reserves $532,721 $302,833 $435,333 $213,433
FUND BALANCE RESERVES $532,721 $302,833 $435,333 $213,433
TOTAL USES $660,123 $540,221 $687,721 $440,333
VEHICLE MAINTENANCE & REPLACEMENT FUND
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FUND TYPE:Internal Service
FUNCTION:Equip Maint/Rpl
FUND #:530
FUND DESCRIPTION:
This fund has been established to assist the City in funding and anticipating various equipment replacement
and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will
be transferred into this fund from the General Fund.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance, Beginning of Year $642,762 $783,755 $783,755 $1,682,495
36100 Investment Revenue 5,238 5,800 5,800 5,500
39001 Transfer in - General Fund 428,774 989,895 1,248,242 109,000
39018 Transfer in - Tech Reserve Fund 16,176 394,898 394,898 —
TOTAL RESOURCES $1,092,950 $2,174,348 $2,432,695 $1,796,995
OPERATING EXPENDITURES
4070-42215 Depreciation - Expense $96,263 $150,000 $150,000 $150,000
TOTAL OPERATING EXP $96,263 $150,000 $150,000 $150,000
CAPITAL OUTLAY
4070-46230 Computer Equip-Hardware $151,748 $368,800 $368,800 $109,000
4070-46235 Computer Equip-Software 50,201 976,694 231,400 589,225
TOTAL CAPITAL OUTLAY $201,949 $1,345,494 $600,200 $698,225
LOSS ON EQUIPMENT DISPOSAL
4070-47170 Loss on Equipment Disposal $10,983 $—$—$—
TOTAL LOSS ON EQUIP DISPOSAL $10,983 $—$—$—
FUND BALANCE RESERVES
25500 Reserves $783,755 $678,854 $1,682,495 $948,770
FUND BALANCE RESERVES $783,755 $678,854 $1,682,495 $948,770
TOTAL USES $1,092,950 $2,174,348 $2,432,695 $1,796,995
EQUIPMENT MAINTENANCE & REPLACEMENT FUND
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FUND TYPE:Internal Service
FUNCTION:
Equip Maint/
Replacement
FUND #:540
FUND DESCRIPTION:
This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of
equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California
Edison from the installation of solar panels at City Hall.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $435,578 $444,107 $444,107 $206,107
36100 Investment Revenue 7,446 7,000 7,000 7,000
36760 Solar Incentive Revenue 1,084 ———
TOTAL RESOURCES $444,107 $451,107 $451,107 $213,107
CAPITAL OUTLAY
4093-46410 Capital Improvements $—$18,000 $18,000 $10,000
5333-46410 Capital Improvements —100,000 100,000 75,000
5556-46410 Capital Improvements —55,000 27,000 65,000
TOTAL CAPITAL OUTLAY $—$173,000 $145,000 $150,000
TRANSFERS OUT
9915-49250 Transfer Out - CIP Fund $—$100,000 $100,000 $—
TOTAL TRANSFERS OUT $—$100,000 $100,000 $—
FUND BALANCE RESERVES
25500 Restricted Fund Balance $—$—$—$—
25500 Reserves 444,107 178,107 206,107 63,107
FUND BALANCE RESERVES $444,107 $178,107 $206,107 $63,107
TOTAL USES $444,107 $451,107 $451,107 $213,107
BUILDING FACILITY & MAINTENANCE FUND
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FUND TYPE:Fiduciary Funds
FUNCTION:OPEB Trust
FUND #:620
FUND DESCRIPTION:
This fund was established in accordance with the GASB Statement 74 (previously GASB 43) for Post
Employment Benefit Plans Other Than Pension Plans.
FY 17/18
Actual
FY 18/19
Adjusted
FY 18/19
Projected
FY 19/20
Proposed
ESTIMATED RESOURCES
25500 Fund Balance Reserves $149,069 $240,630 $240,630 $329,760
36100 Interest Revenue 6,970 10,000 2,000 5,000
39020 Contrib from OPEB Reserve 84,591 86,600 87,130 88,000
TOTAL RESOURCES $240,630 $337,230 $329,760 $422,760
OTHER EXPENDITURES
4090-40086 OPEB Expenditure $—$—$—$—
TOTAL OTHER EXP $—$—$—$—
FUND BALANCE RESERVES
25500 Reserves $240,630 $337,230 $329,760 $422,760
FUND BALANCE RESERVES $240,630 $337,230 $329,760 $422,760
TOTAL USES $240,630 $337,230 $329,760 $422,760
OTHER POST EMPLOYMENT BENEFITS TRUST
City of Diamond Bar, California 212 FY 2019/20 Proposed Budget
1.b
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Agenda #: 6.1
Meeting Date: May 21, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MEETING MINUTES.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve.
PREPARED BY:
Attachments:
1. 6.1.a Regular Meeting of May 7, 2019.
6.1
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MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MAY 7, 2019
CALL TO ORDER: Mayor Pro Tem Tye called the Regular City Council
meeting to order at 6:30 p.m. in the South Coast Air Quality Management
District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City Manager;
David DeBerry, City Attorney; Ken Desforges, IS Director; Ryan Wright, Parks and
Recreation Director; Dianna Honeywell, Finance Director; Grace Lee, Senior Planner;
Anthony Santos, Assistant to the City Manager; Marsha Roa, Public Information
Director; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City
Clerk.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Tye led the Pledge of Allegiance.
INVOCATION: None provided.
ROLL CALL: Council Members Chou, Low, Lyons, and Mayor Pro
Tem Tye.
Absent: Mayor Herrera was excused.
APPROVAL OF AGENDA: As presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 J. Lopez, Assistant Chief of Forestry from the Los Angeles County Fire
Department, provided a video entitled READY SET GO a video regarding
the need for brush clearance.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
3. PUBLIC COMMENTS:
Greg Agee, LA County Sanitation Districts, provided an update on contract
negotiations and asked that the City’s delegates support the contract.
Felicia Petrie, 1483 Winterwood Lane, asked that the Council delegates support
the union ASME contract.
4. RESPONSE TO PUBLIC COMMENTS: None.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Spring Corporate Showcase – May 9, 2019 – 11:00 a.m. – 1:00 p.m.,
Diamond Bar Center, 1600 S. Grand Avenue.
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5.2 Traffic and Transportation Commission Meeting – May 9, 2019, 2019 –
6:30 p.m., W indmill Community Room, 21810 Copley Drive.
5.3 Planning Commission Meeting – May 14, 2019 – 6:30 p.m., Windmill
Community Room, 21810 Copley Drive.
5.4 Heritage Park Conceptual Design Community Workshop – May 14, 2019 –
6:30 p.m. – 8:00 p.m., Heritage Park, 2900 S Brea Canyon Road.
5.5 Sunset Crossing Conceptual Design Community Workshop – May 16,
2019 – 6:30 p.m., YMCA Early Learning Center, 22600 Sunset Crossing
Road.
5.6 City Council Meeting – May 21, 2019 – 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Lyons moved, C/Low seconded, to approve
the Consent Calendar Items with the exception of Item 6.8 pulled by C/Chou and
Item 6.10 pulled by C/Lyons for further considerat ion. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: M/Herrera
6.1 APPROVED CITY COUNCIL MEETING MINUTES:
6.1a STUDY SESSION OF APRIL 16, 2019 – as presented.
6.1b REGULAR MEETING OF APRIL 16, 2019 – as presented.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES:
6.2a REGULAR MEETING OF JANUARY 22, 2019.
6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MINUTES:
6.3a REGULAR MEETING OF FEBRUARY 14, 2019.
6.4 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES:
6.4a REGULAR MEETING OF MARCH 28, 2019.
6.5 RATIFICATION OF CHECK REGISTER DATED APRIL 11, 2019
THROUGH MAY 1, 2019 TOTALING $2,444,075.09.
6.6 APPROVED TREASURER’S STATEMENT FOR MARCH 2019.
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MAY 07, 2019 PAGE 3 CITY COUNCIL
6.7 APPROVED AND AUTHORIZED THE DIRECTOR OF PUBLIC
WORKS/CITY ENGINEER, TO FILE THE NOTICE OF COMPLETION
FOR THE CITY ENTRY MONUMENT SIGN PROJECT AT DIAMOND
BAR BOULEVARD/TEMPLE AVENUE AND GOLDEN SPRINGS
DRIVE/CALBOURNE DRIVE – PROJECT #26516.
6.9 APPROVED THE MERCHANT PROCESSING AGREEMENT FOR
CREDIT CARD PAYMENT PROCESSING WITH CARDCONNECT.
WITHDRAWN FROM CONSENT CALENDAR:
6.8 PROPOSITION A LOCAL RETURN TRANSIT FUND AGREEMENT WITH
THE CITY OF POMONA.
C/Chou asked if the $727,000 was the City’s portion (25 percent) of the ½
cent sales tax measure.
FD/Honeywell responded affirmatively.
C/Chou stated that this was a Proposition passed by the voters with the
understanding that the actual sales tax dollars being collected w ould be
spent on transit projects through the County and expressed concern that
the proposed exchange would take that money and place it in the City’s
General Fund for other Capital Improvement Projects.
C/Chou stated that Metro Guidelines lists 15 ways the money can be
spent.
C/Chou said that one of the exceptions, Item 14 on the approved uses list,
is that the City can actually accumulate the funds beyond the three -year
allotted period to fund a larger p roject going forward. He believes that on
a practical level, if the City is looking at the Downtown Diamond Bar area
at Diamond Bar Boulevard/Golden Springs Drive, this area would have
need for some creative public transit solution once the area is bu ilt-out, to
alleviate potential congestion. Additionally, with the potential passage of
SB50, there may be some high-density requirements around the transit
center and he believes at some point, the City may be looking at building
some public transit solutions like buses or Park ‘n Ride. On a fiscal level,
the City is proposing to give up $970,000 to Pomona in exchange for
$727,500, at an exchange rate of about 75 cents on the dollar, for a loss
of about $242,500 of Prop A monies. If the City cannot find a project it
would, in his opinion, benefit the residents if the dollars were returned
back to the Dial-a-Ride program or allocated to the paratransit projects to
fully fund those projects going forward.
C/Chou recommended that the Council look at projects that could
potentially use this money, and if there is no current project for the
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$242,000, come up with a project for the downtown Diamond Bar area or
the potential high-density area around the Metro Station area. At a
minimum he believes the City should return the money to the Dial -a-Ride
program from which the City took money a couple of years ago.
C/Chou made a motion for staff to come up with a way to use the entire
amount of the City’s portion and not exchange it for 75 cents on the dollar.
FD/Honeywell explained that during Fiscal Year 2019 budget process staff
did an exhaustive search of projects that the City could fund with Prop A
funds and were able to reprogram the Dial-a-Ride program to be fully
funded by Prop A which was previously funded by Prop C funds.
Additionally, staff looked at all of the City’s outstanding Capital
Improvement Projects that are currently in process, as well as, those that
will be in process as new projects next year. As was reported in the CIP
Study Session, there was very little General Fund money used for Capital
Improvement Projects because the City was able to use Special Revenue
Funds (primarily) for all of those projects. Staff has been doing a be tter
job of programming those Special Revenue Funds and using them first
before using General Fund monies.
CM/Fox stated that this evening’s request is imbedded in the current
Fiscal Year budget. Based on the exchange of Prop A Funds, the City
would be able to fund those Capital Improvements Projects listed in staff’s
report. It clearly is a policy decision on how the Cou ncil wishes to move
forward; however, if the Council decides not to move forward, staff will
need to come back to the Council and reprogram those Capital
Improvement Projects with General Fund reserves to pay for those
projects that are currently underway as part of this year’s budget.
C/Lyons stated that she believes that with the proceeds of this money
going to the General Fund they can be used to repair the City’s roads and
still get used for “transportation” purposes. One of the things people really
like about Diamond Bar is that the City really maintains its roads well, and
that the City does not have potholes and huge cracks but she agrees with
C/Chou that she hates giving up the 25 percent.
C/Low said that C/Chou mentioned these funds can be aggregated over a
three-year period, and asked FD/Honeywell to explain how that works.
FD/Honeywell explained that the City is allocated money each year and
her understanding of the funds is that the City has to spend them within
three years of issuance of the funds. With the Dial-a-Ride program,
Diamond Bar is very generous and more generous than most cities in the
region with a 20 percent subsidy for residents’ passes for the program.
These funds are being utilized to the greatest extent possible and when
there is an excess of funds, it is determined that the best option is to sell
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the excess funds and program them only in Capital Improvement Projects
which has been the City’s practice in the past.
C/Low said that if this year the City’s rebate amount was $1.2 million
aggregated for three years, and there was a project in the next three-year
timeframe that would cost under $4 million that it could fund.
FD/Honeywell said that it is a very specific kind of transportation. Cities
cannot merely pave the streets with Prop A money. It is very specific as to
what cities can do and it has to involve a transit line, building a train
station, etc. which are not things that Diamond Bar necessarily does or
foresees doing.
C/Low asked if she was correct that Diamond Bar woul d not have the
opportunity to spend those dollars in that fashion other than how the City
is currently acting.
FD/Honeywell said that C/Low was correct.
C/Low said that in this case, it would be pointless to hold on to the funds .
C/Chou said that according to Metro guidelines, the Capital Reserve
option is stated as such: “a Capital Reserve Project provides a jurisdiction
the opportunity to accumulate local return funds over and above the three-
year period to finance a large project”. Per your discussion, projects are
limited to construction of bus facilities, bus purchases, transit centers, park
and ride lots, construction of major street improvements or, rail projects
along Metro’s plan and adopted rail corridor. Further, it states that a
Capital Reserve Project constitutes a long-term financial planning
commitment. Again, to his earlier point, he believes with the future
planning for downtown Diamond Bar and the potential for high -density
housing around transit centers (Metro Station), it is hard for him to believe
that a project cannot be found for spending this money. In 2018 $230,000
was exchanged with Manhattan Beach for which Diamond Bar received
$161,000 (a loss of about $69,000) and in 2017 $1.2 million was
exchanged with the City of Industry for which Diamond Bar received
$840,000 (a loss of about $360,000). By combining this year’s exchange,
the City will have given up $671,000 in Prop A funds over a three -year
period.
FD/Honeywell said she understood C/Chou’s point. She believes that in
the current five-year CIP plan, the City has allocated as much Prop A
funds as possible. If there is something beyond that she is not aware of
for which she needs to be setting aside Prop A funds, that would be a
Council direction.
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C/Chou moved to have staff look at this item again to potentially find a
way to spend this excess money over the next three to five -year period or
try to negotiation a better rate of exchange.
C/Lyons said she was not sure either of those option s would be feasible.
She asked the timeline for executing the exchange with Pomona.
FD/Honeywell responded that Pomona has this item agendized for their
May 20 City Council meeting and Diamond Bar has it in the budget to be
completed by June 30th.
MPT/Tye said his understanding is that there is a “use it or lose it”
timeframe which is the end of the current fiscal year (June 30th) for the
money in question.
CM/Fox said he believes this opportunity to exchange it with the City of
Pomona is this fiscal year.
FD/Honeywell agreed.
CM/Fox said that as a part of that, should the Council decide not to
approve the exchange, this year’s fiscal year budget and capital
improvement program with respect to several projects related to parks
would need to be subsidized through General Fund reserves in order to
complete those projects. Council could continue this matter to the next
meeting to see if staff can renegotiate a slightly better rate. This rate is
better than what was put forth several months ago with the City of
Manhattan Beach. To C/Chou’s comments regarding the Capital
Improvement Program, staff could look at that moving forward and with
the General Plan update, if there are those opportunities for the next
budget year, the City could begin banking those funds and look for those
types of projects. Again, they are very limited and they are related to
public transportation. Diamond Bar does not run a bus system, the
Metrolink is not within the City limits and about the only thing the City
could possibly do would be to expand the Diamond Ride program,
Metrolink subsidies for bus passes or build a Park and Ride lot
somewhere on property the City does not currently own.
MPT/Tye said if he heard FD/Honeywell correctly, Diamond Bar is alread y
subsidizing Metro to the maximum amount. These funds cannot be held
on the idea of something that has come forward out of the General Plan
into perpetuity. Such a project has to be ready to go within a time certain.
MPT/Tye said we did not take money from Dial-A-Ride, we tightened up
the restrictions to eliminate the abuse which grew from about $350,000 to
$650,000 with folks using it outside of the parameters of what was
originally designated.
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ACM/McLean said that MPT/Tye was correct that the radius of the
program was adjusted. At one point it stretched to the west side of Los
Angeles and out past the Fontana/Rialto area on the east side. Those
radius areas were brought back down which reduced the mileage and the
costs.
MPT/Tye has always had the sense that it was a use it or lose it
proposition and he would much rather have 75 cents on the dollar than
zero dollars. It is our tax money to use as we see fit once, we make that
exchange with Pomona.
C/Chou reiterated his concerns.
C/Lyons said she believes the thing to do would be to move forward with
the exchange with Pomona, which is certainly better than what Manhattan
Beach offered, and next fiscal year when the General Plan is adopted and
approved, the Council and staff would know with more clarity what might
be possible.
C/Lyons moved to approve the agreement as recommended by staff.
C/Low said she understands C/Chou’s concerns that Diamond Bar doesn’t
want to give up 25 percent. She appreciates the research C/Chou brought
to the Council this evening, but having been in public service and having
done a lot of work on websites, what is on the website does not go into the
nitty gritty and give you the complete facts. There are exceptions and
qualifications and she does not feel that the Council should be making a
policy decision which could result in the City getting zero dollars based
upon language on a general public website with very general terms. What
is before the Council this evening is, in her opinion, a very p rofessional
City staff recommendation from individuals who have done this type of
work for decades. Indeed, she believes staff is looking for a balance
between what the City is getting and what the City is giving up. They are
looking at the total $29 million budget as a whole which is what the
Council and City want. When looking at the matter of the 25 percentage
against a $29 million budget it does not seem to be very much. The staff
report clearly states the projects the City plans to fund and if we do not
fund these projects with the Prop A funds, the money would come out of
the General Fund Reserves which, as everyone has understood and
agreed that the City’s reserves are on the downhill and are not projected
to increase. If these CIP projects were to be funded from the General
Fund, it would probably not be the wisest fiscal choice. In addition, in
looking at the specific project being targeted, it includes the Sycamore
Canyon Park slope erosion which amounts to over $400,000. She does
not believe it would make any sense for the entirety of the City to hold off
on this project even longer for the prospect of a downtown Diamond Bar or
Transit Center. There is really no other way except to hold on to this
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money for the sake of the 25 percent for three years or 30 years until
Diamond Bar actually gets a feasible project. Overall, while she gets the
point, the overall balance is for the 25 percent, the projects to be
completed and the future budget of the City of Diamond Bar under the
uncertainty of what can be done.
C/Chou said he appreciates the feedback from staff and his colleagues.
To clarify, the $1.2 million received was in this fiscal year so if the City
does not spend that amount does it mean that the City would have three
years from today to spend that money?
FD/Honeywell said she would have to do more analysis to determine how
aged each portion of the funds are, but certainly a portion should be falling
off next year.
MPT/Tye said that ideally, when Prop A was passed (Local Return Transit
Fund) it would let the City use the funds that come to the City of Diamond
Bar the way the City deems fit, whether to paint, slurry roads or whatever,
Diamond Bar has to deal with the guidelines and rather than lose it all, it is
better to “lose” the 25 percent but he does not see it as “losing” the 25
percent as much as he sees it gaining the 75 percent because otherwise,
it will all be lost. That is the tradeoff to him – what can we keep and
determine what we will use it for and we will keep the 75 cents on the
dollar. While that is distasteful, it remains better than the alternative.
C/Chou’s motion died for lack of a second.
C/Lyons again moved and C/Low seconded, to approve Consent Calendar
Item 6.8, Proposition A Local Return Transit Fund Agreement with the City
of Pomona. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Low, Lyons, MPT/Tye
NOES: COUNCIL MEMBERS: Chou
ABSENT: COUNCIL MEMBERS: M/Herrera
6.10 AUTHORIZATION TO PURCHASE A NEW FINANCE ENTERPRISE
RESOURCE PLANNING (ERP) SYSTEM, HARDWARE AND RELATED
IMPLEMENTATION SERVICES AS FOLLOWS:
A. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE
AN AGREEMENT WITH TYLER TECHNOLOGIES TO PROVIDE AND
IMPLEMENT A FINANCE ENTERPRISE RESOURCE PLANNING
(ERP) SYSTEM IN THE AMOUNT OF $796,564;
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B. APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE
AN AGREEMENT WITH SCHAFER CONSULTING TO PROVIDE
CONSULTING SERVICES DURING THE IMPLEMENTATION OF
THE ERP SYSTEM IN THE AMOUNT OF $140,000;
C. APPROVE AND AUTHORIZE THE CITY MANAGER TO ISSUE A
PURCHASE ORDER TO OLD AMERICAN, INC., FOR THE
PURCHASE OF FOUR (4) HEWLET PACKARD SERVERS IN THE
AMOUNT OF $62,250.00;
D. APPROVE AND AUTHORIZE A CONTINGENCY AMOUNT OF
$93,656 FOR CONTRACT CHANGE ORDERS, SERVICES, AND
HARDWARE NECESSARY FOR THE SUCCESSFUL
IMPLEMENTATION OF THE ENTERPRISE RESOURCE PLANNING
(ERP) SYSTEM, TO BE USED AT THE DISCRETION OF THE CITY
MANAGER; AND,
E. APPROPRIATE AN ADDITIONAL $249,347 FROM THE GENERAL
FUND RESERVE TO COVER THE ENTIRE FINANCE ENTERPRISE
RESOURCE PLANNING (ERP) SYSTEM PROJECT, INCLUDING
CONTINGENCY.
C/Lyons said she pulled this item for further discussion about why the cost
of this project has increased a quarter of a million dollars from when
Council originally approved it.
ISD/Desforges provided information regarding this item. As the Council is
aware, from both a strategic planning and budget processing, Council and
staff have been preparing for the three major software system
upgrades/replacements for a number of years. The first system was the
most recently completed Parks and Recreation software upgrade which
was completed by PRD/Wright and his team on time and under budget.
The item before the Council tonight is the second soft ware system
replacement and this item achieves a significant milestone in the Council’s
Strategic Plan, the selection of the City’s new financial ERP vendor, Tyler
Technologies in the amount of $796,564. Council has been prudently
preparing for this large capital expense for a number of years and has
already allocated the significant sum of $885,993 toward the required
$1,135,340 funding for this project. Of this approximately $1.1 million,
$93,656 is contingency of which staff hopes to use as little as possible.
However, with a two-year implementation it is still prudent to request
approval of this amount in advance rather than coming back to Council
again and again for each little item that may occur. Additionally, some of
the professional services in the Tyler Contract and all of the professional
services in the Schafer Consulting Contract are billed on a time and
materials basis and these amounts have been carefully calculated through
an extensive scoping process. Yet both may offer opportunities for staff to
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achieve additional cost savings during the year post implementation which
makes him optimistic that staff may yet achieve a sub -$1 million total cost
in the end. The Tyler product selection was approximately a 15-month
process that involved virtually every department in the City.
FD/Honeywell, along with HRRM/Haug and CC/Cribbins, were key
stakeholders and thought leaders during the process, developing over
1,127 desired functional requirements along with the Schafer Consulting
Team. As mentioned in the Council report, the Tyler technologies Munis
System over time will greatly enhance customer service and increase staff
efficiencies in the area of finance, human resources, purchas ing,
cashiering, and contract management, and allow for over-the-counter
credit card processing. As noted in the report, the recommended vendor
solution, Tyler’s on-premises solution, along with all of the implementation
costs, represents a savings of between $1.1 million and $1.5 million over
the next 10 years and is likely to double that amount over the 20-year
anticipated lifespan when compared to other viable alternatives. The Tyler
Munis implementation is anticipated to take 24 months beginning on June
3, 2019. In conclusion, the City’s third software system replacement
project, the Enterprise Land Management system replacement has started
the functional requirements development process.
C/Lyons questioned the cost of the consulting service and asked if that
cost could be reduced.
ISD/Desforges responded that it will be managed by FD/Honeywell who
will be the project manager during the implementation process. However,
the answer is yes, but he does not want to predict how it will work out in
the end. It is a time and materials-based contract and the company is an
excellent service provider for the City. For the City to use its own staff or
directly hire staff to implement the system, the City would not benefit from
their experience. They have implemented this solution numerous times
and that alone will save the City a lot of time and trouble. He believe s it is
worth having them and their experience during implementation. The City
will pay for only what it uses as opposed to creating a long-term
encumbrance if he had to hire a permanent staff member to d o that job. In
addition, the City has traditionally used out-source project managers and it
has proven to be cost-effective.
C/Low asked how ISD/Desforges could be certain that this software had a
20-year lifespan.
ISD/Desforges explained that in finance systems accounting does not
change that much and the key is that Tyler has an evergreen software
upgrade package which is a key point in staff’s report about how valuable
they are on their annual maintenance because unlike other vendors that
charge upgrade fees, etc. there are none on this product. By simply
continuing the annual maintenance for that 20 years, baring them going
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bankrupt, or being bought up which seems unlikely, they will be in
business to follow through on this contract.
C/Low asked if purchase and implementation of this system would allow
the City to retain staffing at the current level as opposed to requiring
additional full time or part time staff to do the function the software is
supposed to do for the City.
ISD/Desforges responded that this was a key part of the discussions st aff
had throughout this process and while he does not want to speak to that
issue in terms of absolutes, staff believes that the software product will
allow FD/Honeywell to reorganize her departmental staff functions by
freeing up some staff tasks that are currently manual and turning those
into automated process will allow her to repurpose staff for functions the
City has a need for. This will at least delay the n eed for additional staff for
some period of time but he cannot say that there will never be a request
for an additional staff person.
C/Low asked where the benefits to customer service will be seen for
residents as a result of implementation of this syste m.
ISD/Desforges said he believed the earliest benefit the residents will see
is in the ability for the City to take credit card processing over the counter
which the City cannot do except for the current online credit card
processing. This will ultimately allow the City to take credit cards for all
sorts of areas, both in the Parks and Rec system, Enterprise Land
Management system when it comes online as well as, miscellaneous and
other types of cash functions that are currently ongoing.
C/Chou moved, C/Lyons seconded, to approve Consent Calendar Item
6.10 as proposed by staff. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: M/Herrera
7. PULIC HEARINGS: NONE.
8. COUNCIL CONSIDERATION: NONE.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou reported that on April 24th as the Delegate to the League of Cities, he
traveled to Sacramento on a day trip to receive a presentation from Senator
Weiner, the author of SB 50 (the housing bill) which he is closely monitor to see
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how that can potentially impact the City and the way it zones. He toured local
businesses with Congressman Cisneros and Congress Member Judy Chu to
learn more about how businesses are run and potentially advocate for more
businesses to come to Diamond Bar. On April 25th he attended the Sheriff
Department’s Volunteer Recognition Dinner. It was amazing to hear about all of
the volunteers who volunteer thousands of hours. They are an amazing group of
people and without them we would not be the 4th or 5th safest City in California.
Thank you to the Volunteers! May is Asian -Pacific American Heritage month
which was passed in 1977 by the US Congress. During this month we come
together to celebrate the vibrant history and widespread contributions that Asian
Americans and Pacific Islanders have made for our nation. As we celebrate this
month let us honor the tireless work of generations of API’s who came before us
and recommit ourselves to advancing the work that still lies ahead.
C/Lyons congratulated City staff for a very successful Breakfast with the Bunny.
A couple of weeks ago she spent an entire day at the Ports of Long Beach in Los
Angeles. She attended with the Capital Projects Construction committee. They
were on a boat and saw everything from the oceanside including the incoming
container ships, container ships being unloaded and containers moving out east
having been loaded on trains and trucks. This is part of goods movement and
the better we understand goods movement, the better it can be explained to
people in Sacramento and Washington, D.C. to make a stronger case for getting
the SR57/60 choke point fixed. One more arrow in Diamond Bar’s quiver of
arrows to get a full picture of why this choke point needs to be un-choked. She
wished Diamond Bar moms a Happy Mother’s Day.
C/Low thanked the Volunteer Patrol for their many hours of service to Diamond
Bar everyday of every year. She congratulated City staff for an excellent 30th
Diamond Bar Birthday held on April 27th. It was a lot of fun, great showing, good
participation by the City as well as, by the residents. It was a great event she
hopes the City will continue, as it appears to be growing every year. Mayor
Herrera was there for Meet the Mayors Day. This is snake season and she
cautioned residents to be aware and watch out for themselves and thei r pets.
Happy Mother’s Day to residents of Diamond Bar as well as, all of those who
have generously and kindly stepped into the “mother” role. All are appreciated
so please take time to express appreciation for the moms in your life.
MPT/Tye said it is estimated that the Volunteers equal about ½ million dollars of
Sheriff’s services and the City greatly appreciates everything they do for
Diamond Bar. Last week he attended his first SCAG General Assembly meeting
as the recently elected delegate to Region 37 during which they welcomed the
new Executive Director, Kome Ajise and Congressman Bill Yawn from Big Bear
who will take over as the incoming President. Last Saturday he had coffee and
donuts with Assemblyman Chen and listened to what he had to say about
Sacramento and he believes Assemblyman Chen is an advocate for Diamond
Bar. On his way to the Diamond Bar Center where that meeting was held, it was
exciting to pass by the top of Sycamore Canyon Park and see the machinery
6.1.a
Packet Pg. 124
MAY 07, 2019 PAGE 13 CITY COUNCIL
ready to move forward with the rehabilitation of the slope. It was January 2017
when Diamond Bar suffered that storm and two plus years later it is finally being
repaired which ties in with what was being discussed this evening about not
giving money away. A lot of people couldn’t figure out why Diamond Bar would
not just pay for it and get it done who now realize that FEMA came through with
almost a million dollars of the repair cost and that it was worth waiting for, no
matter how frustrating. He wished his beautiful wife, his daughter and all
mothers a Happy Mother’s Day.
ADJOURNMENT: With no further business to conduct, MPT/Tye adjourned the
Regular City Council Meeting at 7:37 p.m.
_____________________________________
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this ____ day of , 2019.
STEVE TYE, MAYOR PRO TEM
6.1.a
Packet Pg. 125
Agenda #: 6.2
Meeting Date: May 21, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED MAY 2, 2019
THROUGH MAY 15, 2019 TOTALING $863,520.63.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $863,520.63.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
DISCUSSION:
The attached check register containing checks dated May 2, 2019 through May 15,
2019 for $863,520.63 is being presented for ratification. All payments have been made
in compliance with the City’s purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
6.2
Packet Pg. 126
REVIEWED BY:
Attachments:
1. 6.2.a Check Register Affidavit 5-21-2019
2. 6.2.b Check Register 5-21-2019
6.2
Packet Pg. 127
6.2.a
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3
6.2.b Packet Pg. 138
Agenda #: 6.3
Meeting Date: May 21, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: LANDSCAPE ASSESSMENT DISTRICT NOS. 38, 39 & 41 FOR
FISCAL YEAR 2019-20.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
1. Adopt Resolution No. 2019-XX (No. 38), declaring the City’s intention to levy and
collect assessments for Landscape Assessment District No. 38 and directing the City
Clerk to advertise the Public Hearing to be set for the June 18, 2019 regular meeting;
2. Adopt Resolution No. 2019-XX (No. 39) declaring the City’s intention to levy and
collect assessments for Landscape Assessment District No. 39 and directing the City
Clerk to advertise the Public Hearing to be set for the June 18, 2019 regular meeting;
and
3. Adopt Resolution No. 2019-XX (No.41) declaring the City’s intention to levy and
collect assessments for Landscape Assessment District No. 41 and directing the City
Clerk to advertise the Public Hearing to be set for the June 18, 2019 regular meeting.
FINANCIAL IMPACT:
A General Fund subsidy totaling $423,779 is required to cover the operating costs of the
Districts.
District No. 38
As shown on the attached Engineer’s Report, $276,330 of assessment generated by
this District and $57,948 of the General Fund are proposed to pay for the operation and
maintenance costs budgeted in special fund No. 138.
District No. 39
As shown on the attached Engineer’s Report, the $294,764 of assessment generated
6.3
Packet Pg. 139
by this District and $167,699 of General Funds are proposed to pay for the operation
and maintenance costs budgeted in special fund No. 139.
District No. 41
As shown on the attached Engineer’s Report, $122,157 of assessment generated by
this District and $198,132 of General Funds are proposed to pay for the operation and
maintenance costs budgeted in special fund No. 141.
BACKGROUND/DISCUSSION:
District No. 38
The attached Engineer’s Report for the City’s Landscaping Assessment District Number
38, which is prepared pursuant to provisions of the Landscaping and Ligh ting Act of
1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of
California, includes authority for the report, estimated costs of improvements, a diagram
for the District and the assessments.
The estimated number of parcels within the District is 18,422 parcels. The amount
assessed upon the lands within District Number 38 for Fiscal Year 2018-19 was $15.00
per parcel. The amount to be assessed for Fiscal Year 2019 -20 is to remain at $15.00
per parcel. The assessments will be utilized towards the general maintenance of City’s
medians and parkways.
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to
finance the capital costs or maintenance and operation expenses for sidewalks, streets,
sewers, water, flood control drainage systems or vector control.
District No. 39
The attached Engineer’s Report for the City’s Landscaping Assessment District Number
39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of
1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of
California, includes authority for the report, estimated costs of operation and
maintenance, a diagram for the District and the assessments.
The estimated number of parcels within the District is 1,249 parcels. The amount
assessed upon the lands within District Number 39 for Fiscal Year 2018 -19 was
$236.00 per parcel. The amount to be assessed for Fiscal Year 2019 -20 is proposed to
remain at $236.00 per parcel. The assessments will be utilized towards the general
maintenance of slopes, open space areas and the five (5) mini parks within District 39.
The proposed assessment has been determined to be exempt from th e provisions of
Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a
petition signed by the persons owning all of the parcels subject to the assessment at the
time the assessment is initially imposed.
6.3
Packet Pg. 140
District No. 41
The attached Engineer’s Report for the City’s Landscaping Assessment District Number
41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of
1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of
California, includes authority for the report, estimated costs of improvements, a diagram
for the District and the assessments.
The estimated number of parcels within the District is 554 parcels. The amount
assessed upon the lands within District Number 41 for Fiscal Year 2018-19 was
$220.50 per parcel. The amount to be assessed for Fiscal Year 2019 -20 is to remain at
$220.50 per parcel. The assessments will be utilized towards the general maintenance
of mini parks, slopes, and open space areas within District 41.
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a
petition signed by the persons owning all of the parcels subject to the assessment at the
time the assessment is initially imposed.
Concurrent Processes for Proposed New Districts and Existing Districts (Nos. 39
and 41)
At its April 16, 2019 meeting the Council passed Resolution Nos. 2019 -12 and 2019-13
initiating proceedings for the formation of new landscape maintenance districts intended
to replace the current District Nos. 39 and 41. The goal is to increase the assessment
rates that, for the existing districts, cannot otherwise be increased without the approval
of a majority of property owners in accordance with Proposition 218. The two new
district formations, which include property-owner ballot proceedings, are running
concurrently with the actions recommended in this agenda item for District Nos. 39 and
41 (as well as District No. 38, for which a replacement district is not being pursued).
The annual deadline for submitting the levies to the County Auditor/Controller is August
10, so both processes must run concurrently allowing the Council to continue the
existing assessments should either of the two new districts not succeed. Therefore, if
one or both new formations are successful, the Council will rescind any direction given
for levies for the corresponding existing district.
The existing district assessment continuations are scheduled to be completed at the
June 18, 2019 public hearing but will be held in abeyance until the July 16, 2019 public
hearings for the new district formations pending the outcome of those ballot
proceedings.
LEGAL REVIEW:
City Attorney has reviewed and approved as to form.
PREPARED BY:
6.3
Packet Pg. 141
Attachments:
1. 6.3.a Resolution - LLAD #38
2. 6.3.b LLAD #38 - Engineer's Report
3. 6.3.c Resolution - LLAD #39
4. 6.3.d LLAD #39 - Engineer's Report
5. 6.3.e Resolution - LLAD #41
6. 6.3.f LLAD #41 - Engineer's Report
6.3
Packet Pg. 142
RESOLUTION NO. 2019-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
TO DECLARE THE CITY’S INTENTION TO LEVY AND COLLECT
ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE
CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE
COUNCIL AT THE JUNE 18, 2019 REGULAR MEETING.
WHEREAS, the City of Diamond Bar Assessment District No. 38
(“District”) was created pursuant to Part 2 of Division 15 of the California
Streets and Highways Code (§ 22500, et seq.).
WHEREAS, SCI Consulting Group, the Engineer of Work, has
prepared, filed with the City Clerk and presented to this Council a report
relating to said assessment district pursuant to the provisions of the
California Streets and Highways Code § 22623.
WHEREAS, all legal prerequisites to the adoption of this Resolution
have occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond as follows:
Section 1. The Recitals, as set forth in Part A of this Resolution,
are in all respects true and correct.
Section 2. The above-described report submitted by the Engineer
of Work relating to City of Diamond Bar Assessment District No. 38
is hereby approved as filed.
Section 3. The Council hereby declares its intention to levy and
collect assessments during fiscal year 2019-20 pursuant to Part 2 of
Division 15 of the Streets and Highways Code of the State of
California, known as the “Landscaping and Lighting Act of 1972,
“within that area designated “City of Diamond Bar Assessment
District No. 38,” as shown on Exhibit “A-1” attached hereto and
incorporated herein by reference.
Section 4. A general description of the improvements proposed
for the aforementioned district is as follows:
The installation, maintenance and servicing of landscaping
and any facilities which are appurtenant thereto or which are
necessary or convenient for the maintenance and servicing thereof,
6.3.a
Packet Pg. 143
2
including but not limited to, repair, removal or replacement, grading,
clearing, removal of debris, pruning, fertilization, pest contr ol and
weed control, and the installation or construction of appurtenant
facilities, including curbs, gutters, walls, sidewalks or paving, or
water, irrigation, or electrical facilities. Said installation, maintenance
and servicing of the landscaping and installation, maintenance and
servicing of related work shall be within the area of Assessment
District No. 38 as shown on Exhibit “A-1,” as attached hereto and
incorporated by reference. The location and type of improvement is
shown on Exhibit “A-1.”
Section 5. Reference is hereby made to the Engineer’s Report
relating to the said assessment district hereinabove approved. Said
report is on file with the City Clerk of the City of Diamond Bar and
contains a full and detailed description of the improvements, the
boundaries of the assessment district and contains the proposed
assessments upon assessable lots and parcels of land within City of
Diamond Bar Assessment District No. 38 for fiscal year 2019-20.
Said proposed assessment per lot is the amount of $15.00, the same
amount which was levied in fiscal year 2018-19.
Section 6. This Council hereby fixes 6:45 p.m. on June 18, 2019
in the Auditorium located at the AQMD/Government Center, 21865
Copley Drive, Diamond Bar, California, as the time and place fo r a
hearing before this Council on this question of the levy of the
proposed assessments on assessable lots with City of Diamond Bar
Assessment District No. 38 for fiscal year 2019-20 and hereby gives
notice of said hearing.
Section 7. The City Council hereby determines and declares that
the proposed assessments constitute a continuation of assessments
existing on the effective date of Article XIIID of the California
Constitution, that the assessments are imposed exclusively to
finance the capital costs and maintenance and operation expenses
for streets and sidewalks and that the assessment are exempt from
the requirements of Article XIIID, Section 4 of the California
Constitution.
Section 8. The City Clerk shall:
a) Certify to the adoption of this Resolution; and
b) Cause a true and correct copy of this Resolution to
be published pursuant to California Government
Code § 6061.
6.3.a
Packet Pg. 144
3
PASSED, ADOPTED AND APPROVED this 21st day of May 2019.
Carol Herrera, Mayor
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at the
regular meeting of the City Council of the City of Diamond Bar held on the 21st day
of May 2019, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
6.3.a
Packet Pg. 145
4
Exhibit A-1
6.3.a
Packet Pg. 146
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT
FISCAL YEAR 2019-20
APRIL 2019
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972,
GOVERNMENT CODE AND ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION
ENGINEER OF WORK:
SCIConsultingGroup
4745 MANGELS BOULEVARD
FAIRFIELD, CALIFORNIA 94534
PHONE 707.430.4300
FAX 707.430.4319
WWW.SCI-CG.COM
6.3.b
Packet Pg. 147
(THIS PAGE INTENTIONALLY LEFT BLANK)
6.3.b
Packet Pg. 148
CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE i
CITY OF DIAMOND BAR
CITY COUNCIL
Carol Herrera, Mayor
Steve Tye, Mayor Pro Tem
Andrew Chou, Councilmember
Ruth Low, Councilmember
Nancy Lyons, Councilmember
CITY MANAGER
Dan Fox
PUBLIC WORKS DIRECTOR / CITY ENGINEER
David Liu
CITY ATTORNEY
David DeBerry
ENGINEER OF WORK
Jerry Bradshaw, P.E.
SCI Consulting Group
6.3.b
Packet Pg. 149
CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE ii
(THIS PAGE INTENTIONALLY LEFT BLANK)
6.3.b
Packet Pg. 150
CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE iii
TABLE OF CONTENTS
INTRODUCTION....................................................................................................................... 5
OVERVIEW ...................................................................................................................... 5
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS .............................................. 5
LEGISLATIVE ANALYSIS .................................................................................................... 6
PLANS & SPECIFICATIONS ...................................................................................................... 9
FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET ....................................................... 11
BUDGET FOR FISCAL YEAR 2019-20 ............................................................................... 11
METHOD OF ASSESSMENT APPORTIONMENT .......................................................................... 12
METHOD OF APPORTIONMENT ........................................................................................ 12
DISCUSSION OF BENEFIT ................................................................................................ 12
SPECIAL BENEFIT .......................................................................................................... 13
GENERAL VERSUS SPECIAL BENEFIT .............................................................................. 15
BENEFIT FINDING ........................................................................................................... 16
METHOD OF APPORTIONMENT ........................................................................................ 19
ANNUAL ASSESSMENT CALCULATION .............................................................................. 20
DURATION OF ASSESSMENT ........................................................................................... 20
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY........................................................... 20
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA ............................. 20
ASSESSMENT ...................................................................................................................... 21
ASSESSMENT DIAGRAM ........................................................................................................ 23
ASSESSMENT ROLL ............................................................................................................. 25
6.3.b
Packet Pg. 151
CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE iv
LIST OF TABLES
TABLE 1: FY 2019-20 ESTIMATE OF COSTS ........................................................................... 11
TABLE 2: FY 2019-20 SUMMARY COST ESTIMATE .................................................................. 21
6.3.b
Packet Pg. 152
CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
INTRODUCTION
OVERVIEW
The City of Diamond Bar (the “City”) services and maintains perimeter and median
landscaping, and other improvements (“Improvements”) to various parts of the City. In order
to fund the maintenance and operation (“Services”) of these projects and improvements,
Landscaping Assessment District No. 38 (“District”) was formed in 1984 by the County of
Los Angeles prior to the incorporation of the City of Diamond Bar. Upon incorporation in
1989, the City assumed jurisdiction over the District. This Engineer’s Report ("Report") was
prepared to establish the budget for the Improvements (as described below) that will be
funded by the 2019-20 assessments and other revenue, and to determine the general and
special benefits received from the Improvements by property within the District and the
method of assessment apportionment to lots and parcels. This Report and the assessments
have been made pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division
15 of the California Streets and Highways Code (the "Act") and Article XIIID of the California
Constitution (the “Article”).
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS
The assessments have been continued for over 30 years. In each subsequent year for
which the assessments will be continued, the Diamond Bar City Council (the “Council”) must
direct the preparation of an Engineer’s Report, budgets, and proposed assessments for the
upcoming fiscal year. After the report is completed, the City Council may preliminarily
approve the Engineer’s Report and the continued assessments and establish the date for a
public hearing on the continuation of the assessments. Accordingly, this Engineer’s Report
(the “Report”) was prepared pursuant to the direction of the City Council.
As required by the Act, this Report includes plans and specifications, a diagram or map of
the District, the benefits received by property from the Improvements within the District, and
the method of assessment apportionment to lots and parcels within the District.
If the Council approves this Engineer’s Report and the continuation of the Assessments by
resolution, a notice of public hearing must be published in a local newspaper at least 10
days prior to the date of the public hearing. The resolution preliminarily approving the
Engineer’s Report and establishing the date for a public hearing is typically used for this
notice.
Following the minimum 10-day time period after publishing the notice, a public hearing is
held for the purpose of allowing public testimony about the proposed continuation of the
Assessments. This hearing is currently scheduled for June 18, 2019. At this hearing, the
Council will consider approval of a resolution confirming the continuation of the Assessments
for fiscal year 2019-20. If so confirmed and approved, the Assessments would be submitted
to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal
year 2019-20.
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Beginning in 2015, SCI Consulting Group became the Assessment Engineer for the District.
To maintain an accurate reference and legally defensible record of the District, pertinent
language used in previous engineer’s reports has been retained herein and is cited in italics
as appropriate.
LEGISLATIVE ANALYSIS
PROPOSITION 218
The Right to Vote on Taxes Act was approved by the voters of California on November 6,
1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218
provides for benefit assessments to be levied to fund the cost of providing services and
improvements, as well as maintenance and operation expenses to a public improvement
which benefits the assessed property.
SILICON VALLEY TAXPAYERS ASSOCIATION, INC. V SANTA CLARA COUNTY OPEN SPACE
AUTHORITY (2008) 44 CAL. 4TH 431
In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley
Taxpayers Association, Inc. v. Santa Clara County Open Space Authority (“SVTA”). This
ruling is significant in that the Court clarified how Proposition 218 made changes to the
determination of special benefit. The Court also found that:
Benefit assessments are for special, not general, benefit
The services and/or improvements funded by assessments must be clearly
defined
Special benefits are directly received by and provide a direct advantage to
property in the Improvement District
The assessment paid by property should be proportional to the special
benefits it receives from the Improvements
This Engineer’s Report and the process used to establish the continuation of the
assessments for fiscal year 2019-20 are consistent with the SVTA decision and with the
requirements of Article XIIIC and XIIID of the California Constitution based on the following
factors:
1. The District is drawn to include the entire City; although only parcels deriving special
benefits are included in the assessment rolls. Thus, zones of benefit are not required,
and the assessment revenue derived from real property in the District is expended only
on the Improvements in the District.
2. The Improvements which are constructed and maintained with assessment proceeds in
the District are located in close proximity to the real property subject to the assessment.
The Improvements provide landscaping and other services to the residents of such
assessed property. The proximity of the Improvements to the assessed parcels provides
a special benefit to the parcel being assessed pursuant to the factors outlined by the
Supreme Court in that decision.
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3. Due to their proximity to the assessed parcels, the Improvements financed with
assessment revenues in the District benefit the properties in that District in a manner
different in kind from the benefit that other parcels of real property in the City derive from
such Improvements, and the benefits conferred on such property in the District are more
extensive than a general increase in property values.
4. The assessments paid in the District are proportional to the special benefit that each
parcel within that Assessment District receives from the Improvements because:
a. The specific landscaping Improvements and maintenance and utility
costs thereof in the District are specified in this Report; and
b. Such Improvement and maintenance costs in the District are allocated
among different types of property located within the District, and equally
among those properties which have similar characteristics, such as
single-family residential parcels, multi-family residential parcels,
commercial parcels, industrial parcels, etc.
DAHMS V. DOWNTOWN POMONA PROPERTY (2009) 174 CAL. APP. 4TH 708
In Dahms v. Downtown Pomona Property (“Dahms”) the Court upheld an assessment that
was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and
improvements funded by the assessments were directly provided to property in the
assessment district. The Court also upheld discounts and exemptions from the assessment
for certain properties.
BONANDER V. TOWN OF TIBURON (2009) 180 CAL. APP. 4TH 103
Bonander v. Town of Tiburon (“Bonander”), the 1st District Court of Appeal overturned a
benefit assessment approved by property owners to pay for placing overhead utility lines
underground in an area of the Town of Tiburon. The Court invalidated the assessments
primarily on the grounds that the assessments had been apportioned to assessed property
based on the costs within sub-areas of the assessment district instead of the overall cost of
the improvements and the overall proportional special benefits.
BEUTZ V. COUNTY OF RIVERSIDE (2010) 184 CAL. APP. 4TH 1516
Steven Beutz v. County of Riverside (“Beutz”) the Court overturned an assessment for park
maintenance in Wildomar, California, primarily because the general benefits associated with
improvements and services were not explicitly calculated, quantified and separated from the
special benefits.
GOLDEN HILL NEIGHBORHOOD ASSOCIATION V. CITY OF SAN DIEGO (2011) 199 CAL. APP. 4TH
416
On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden
Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an
assessment for street and landscaping maintenance in the Greater Golden Hill
neighborhood of San Diego, California. The court described two primary reasons for its
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decision. First, like in Beutz, the court found the general benefits associated with services
were not explicitly calculated, quantified and separated from the special benefits. Second,
the court found that the City had failed to record the basis for the assessment on its own
parcels.
COMPLIANCE WITH CURRENT LAW
This Engineer’s Report is consistent with the SVTA decision and with the requirements of
Article XIIIC and XIIID of the California Constitution because the Improvements to be funded
are clearly defined; the benefiting property in the District enjoys close and unique proximity,
access and views to the Improvements; the Improvements serve as an extension of usable
land area for benefiting properties in the District and such special benefits provide a direct
advantage to property in the District that is not enjoyed by the public at large or other
property.
This Engineer’s Report is consistent with Beutz, Dahms and Greater Golden Hill because
the Improvements will directly benefit property in the District and the general benefits have
been explicitly calculated and quantified and excluded from the Assessments. The
Engineer’s Report is consistent with Bonander because the Assessments have been
apportioned based on the overall cost of the Improvements and Services proportional
special benefit to each property, rather than the proportional cost to the District to provide
the Improvements to specific properties.
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PLANS & SPECIFICATIONS
The City maintains landscaping and other improvements in locations within the District’s
boundaries. The work and improvements to be undertaken by Landscaping Assessment
District No. 38, (“District”), and the cost thereof paid from the levy of the annual Assessment
provide special benefit to Assessor Parcels within the District as defined in the Method of
Assessment herein. In addition to the definitions provided by the Landscaping and Lighting
Act of 1972 (the “Act”), the work and improvements are generally described as follows:
MEDIANS
The landscaped islands to be maintained by the District are located as follows:
Diamond Bar Blvd
Grand Ave
Golden Springs Dr – 57 freeway overcrossing to West City Limits
Golden Prados Dr – Golden Springs Dr to Hopi St
Tin Dr – Great Bend Dr to Diamond Bar Blvd
Lemon Ave – Lycoming St to Golden Springs Dr
Sunset Crossing Rd – 57 freeway off-ramp to Prospectors Rd
Prospectors Rd – at Dry Creek Rd; at Palo Cedro Dr; and at Beaverhead Dr
Pathfinder Rd at Brea Canyon Rd (east of 57 freeway)
PARKWAYS
The landscaped parkways to be maintained by the District are located as follows:
Grand Ave – Summit Ridge to Diamond Bar Blvd, north side
Temple Ave – Diamond Bar Blvd to Golden Springs Dr, south side
Golden Springs Dr – Ballena Dr to End of cul-de-sac
Golden Springs Dr – El Encino Dr to Platina Dr
Golden Springs Dr – Rancheria Rd to end of cul-de-sac
Diamond Bar Blvd – Mountain Laurel Way to Maple Hill Rd
Pathfinder Rd – Evergreen Springs Dr to end of cul-de-sac
Brea Canyon Rd – at Gerndal St
Golden Springs Dr – at Adel Ave
Brea Canyon Rd – South of Pathfinder Rd to southerly City Limits, both sides
Sunset Crossing Rd – Big Falls Dr to Chapparal Dr
TURF AREAS
The landscaped turf areas to be maintained by the District are located as follows:
Diamond Bar Blvd – at Gold Rush Dr
Grand Ave (east side) – from south of Rolling Knoll Dr to driveway at the Diamond
Bar Center
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Installation, maintenance and servicing of Improvements, may include, but are not limited
to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems,
lighting, fencing, entry monuments, graffiti removal and repainting, and labor, materials,
supplies, utilities and equipment, as applicable, at each of the locations owned, operated or
maintained by the District.
As applied herein, “Installation” means the construction of Improvements, including, but not
limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping,
irrigation systems, walkways and drainage and lights.
“Maintenance” means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including repair, removal or
replacement of all or any part of any improvement; providing for the life, growth, health, and
beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid
waste, and the cleaning, sandblasting, and painting of walls and other improvements to
remove or cover graffiti.
“Servicing” means the furnishing of electric current, or energy, gas or other illuminating agent
for any public lighting facilities or for the lighting or operation of any other improvements; or
water for the irrigation of any landscaping, the operation of any fountains, or the maintenance
of any other improvements.
Incidental expenses include all of the following: (a) The costs of preparation of the report,
including plans, specifications, estimates, diagram, and assessment; (b) the costs of
printing, advertising, and the giving of published, posted, and mailed notices; (c)
compensation payable to the County for collection of assessments; (d) compensation of any
engineer or attorney employed to render services in proceedings pursuant to this part; (e)
any other expenses incidental to the construction, installation, or maintenance and servicing
of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant
to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections
held for the approval of a new or increased assessment (Streets & Highways Code §22526).
Modifications to the District structure could include, but are not limited to, substantial
changes or expansion of the Improvements provided, substantial changes in the service
provided, modifications or restructuring of the District including annexation or detachment of
specific parcels, revisions in the method of apportionment, or proposed new or increased
assessments.
The assessment proceeds will be exclusively used for Improvements within the District plus
incidental expenses.
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FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET
BUDGET FOR FISCAL YEAR 2019-20
The 1972 Act provides that the total costs for providing the maintenance and servicing of the
District Improvements and facilities can be recovered in the assessment spread including
incidental expenses. The latter can include engineering fees, legal fees, printing, mailing,
postage, publishing and all other costs identified with the District proceedings.
An estimate of District costs for fiscal year 2019-20 for the maintenance and servicing of the
Improvements is provided below.
TABLE 1: FY 2019-20 ESTIMATE OF COSTS
A. The Act requires that proceeds from the assessments must be deposited into a special fund that
has been set up for the revenues and expenditures of the District. Moreover, funds raised by the
assessment shall be used only for the purposes stated within this Report. Any balance remaining at
the end of the Fiscal Year, June 30, must be carried over to the next Fiscal Year. The District may
also establish a reserve fund for contingencies and special projects as well as a capital improvement
fund for accumulating funds for larger capital improvement projects or capital renovation needs. Any
remaining balance would either be placed in the reserve fund or would be used to reduce future
years' assessments.
Expenditure Item
Salaries & Benefits (subsidized by General Fund)37,855$
Operating Expenses
Advertising 5,000$
Utilities 176,399$
Maintenance of Grounds/Buildings 36,500$
Professional Services 5,500$
Contract Services
Trails Maintenance 66,524$
Trees Maintenance 6,500$
Estimated Expenditures 334,278$
Revenue Item
Direct Benefit Assessments 276,330$
General Fund Contribution 57,948$
Estimated Revenues 334,278$
Budget Allocation to Parcels
Total Assessment BudgetA 276,330$
Total Assessable Parcels 18,422$
Assessment per Parcel 15$
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METHOD OF ASSESSMENT APPORTIONMENT
METHOD OF APPORTIONMENT
This section of the Engineer's Report explains the benefits to be derived from the
Improvements and the methodology used to apportion the total assessment to properties
within the District.
The District consists of certain assessor parcels within the boundaries as defined by the
Assessment Diagram referenced in this report and the parcels identified by the Assessor
Parcel Numbers listed with the levy roll. The parcel list includes all privately and publicly
owned parcels as shown. The method used for apportioning the Assessment is based upon
the relative special benefits to be derived by the properties in the District over and above
general benefits conferred on real property or to the public at large. The Assessment is
apportioned to lots and parcels in proportion to the relative special benefit from the
Improvements. The apportionment of special benefit is a two-step process: the first step is
to identify the types of special benefit arising from the Improvements and the second step is
to allocate the Assessments to property based on the estimated relative special benefit for
each type of property.
DISCUSSION OF BENEFIT
In summary, the Assessments can only be levied based on the special benefit to property.
This benefit is received by property over and above any general benefits. With reference to
the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of
1972 states:
"The net amount to be assessed upon lands within an assessment district
may be apportioned by any formula or method which fairly distributes the
net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the
improvements."
Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that
assessments must be based on the special benefit to property and that the value of the
special benefits must exceed the cost of the assessment:
"No assessment shall be imposed on any parcel which exceeds the
reasonable cost of the proportional special benefit conferred on that parcel."
The following benefit categories summarize the types of special benefit to residential,
commercial, industrial and other lots and parcels resulting from the Improvements to be
provided with the assessment proceeds. These types of special benefit are summarized as
follows:
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A. Proximity to Improved Landscaped Areas and Other Public Improvements within the
District.
B. Access to Improved landscaped areas and Other Public Improvements within the
District.
C. Improved Views within the District.
D. Extension of a property’s outdoor areas and green spaces for properties within close
proximity to the Improvements.
In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the
definitions of special benefits to properties from similar improvements in three distinct areas:
Proximity
Expanded or improved access
Views
The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or
improvement that provides a direct advantage to a parcel and that indirect or derivative
advantages resulting from the overall public benefits from a service or improvement are
general benefits. The SVTA v. SCCOSA decision also provides specific guidance that park
improvements are a direct advantage and special benefit to property that is proximate to a
park that is improved by an assessment:
The characterization of a benefit may depend on whether the parcel
receives a direct advantage from the improvement (e.g. proximity to a park)
or receives an indirect, derivative advantage resulting from the overall
public benefits of the improvement (e.g. general enhancement of the
district’s property values).
Proximity, improved access and views, in addition to the other special benefits listed herein
further strengthen the basis of these assessments.
Moreover, the Dahms decision further clarified that certain services and improvements
funded by assessments, that are over and above what otherwise would be provided and that
other property in general and the public do not share or receive are 100% special benefit.
The assessment-funded services upheld by Dahms included streetscape maintenance and
security services.
SPECIAL BENEFIT
The District was formed by a different engineer of record. From the original Engineer’s
Report, the primary special benefits on landscaping are as set forth below:
1. Beautification of the streets which are used by all of the residents in
Diamond Bar.
2. A sense of community pride resulting from well-maintained green
spaces.
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3. The enhancement of the value of property which results from the
foregoing benefits.1
In addition, SCI assessment engineers have identified the following special benefits:
PROXIMITY TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT
Only the specific properties within close proximity to the Improvements are included in the
District. The District has been narrowly drawn to include the properties that receive special
benefits from the Improvements. Therefore, property in the District enjoys unique and
valuable proximity and access to the Improvements that the public at large and property
outside the District do not share.
In absence of the Assessments, the Improvements would not be provided, and the public
improvements funded in the District would be degraded due to insufficient funding for
maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that
are over and above what otherwise would be provided. Improvements that are over and
above what otherwise would be provided do not by themselves translate into special benefits
but when combined with the unique proximity and access enjoyed by parcels in the District,
they provide a direct advantage and special benefit to property in the District.
ACCESS TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT
Since the parcels in the District are nearly the only parcels that enjoy close access to the
Improvements, they directly benefit from the unique close access to improved landscaping
areas and other public improvements that are provided by the Assessments. This is a direct
advantage and special benefit to property in the District.
IMPROVED VIEWS WITHIN THE ASSESSMENT DISTRICTS
The City, by maintaining permanent public improvements funded by the Assessments in the
District, provides improved views to properties in the District. The properties in the District
enjoy close and unique proximity, access and views of the specific Improvements funded in
the District; therefore, the improved and protected views provided by the Assessments are
another direct and tangible advantage that is uniquely conferred upon property in the District.
EXTENSION OF A PROPERTY’S OUTDOOR AREAS AND GREEN SPACES FOR PROPERTIES WITHIN
CLOSE PROXIMITY TO THE IMPROVEMENTS
In large part because it is cost prohibitive to provide large open land areas on property in the
District, the residential, commercial and other benefiting properties in the District do not have
large outdoor areas and green spaces. The Improvements within the District provide
additional outdoor areas that serve as an effective extension of the land area for proximate
properties because the Improvements are uniquely proximate and accessible to property in
close proximity to the Improvements. The Improvements, therefore, provide an important,
1 From the Engineer’s Report, Update of Assessment District No. 38, Fiscal Year 2014-15, City of Diamond
Bar, dated June 3, 2014
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valuable and desirable extension of usable land area for the direct advantage and special
benefit of properties in the District because such properties have uniquely good and close
proximity to the Improvements.
GENERAL VERSUS SPECIAL BENEFIT
Article XIIIC of the California Constitution requires any local agency proposing to increase
or impose a benefit assessment to “separate the general benefits from the special benefits
conferred on a parcel.” The rationale for separating special and general benefits is to ensure
that property owners subject to the benefit assessment are not paying for general benefits.
An assessment can fund special benefits but cannot fund general benefits. Accordingly, a
separate estimate of the special and general benefit is given in this section.
In other words:
There is no widely-accepted or statutory formula for general benefit. General benefits are
benefits from improvements or services that are not special in nature, are not “particular and
distinct” and are not “over and above” benefits received by other properties. SVTA vs.
SCCOSA provides some clarification by indicating that general benefits provide “an indirect,
derivative advantage” and are not necessarily proximate to the improvements.
In this Report, the general benefit is liberally estimated and described, and then budgeted
so that it is funded by sources other than the Assessment.
The starting point for evaluating general and special benefits is the current, baseline level of
service. The Assessment will fund Improvements “over and above” this general, baseline
level and the general benefits estimated in this section are over and above the baseline.
A formula to estimate the general benefit is listed below:
General
Benefit =
Benefit to Real
Property Outside
the Assessment
District
+
Benefit to Real
Property Inside the
Assessment District
that is Indirect and
Derivative
+
Benefit to
the Public
at Large
Special benefit, on the other hand, is defined in the state constitution as “a particular and
distinct benefit over and above general benefits conferred on real property located in the
district or to the public at large.” The SVTA v. SCCOSA decision indicates that a special
benefit is conferred to a property if it “receives a direct advantage from the improvement
(e.g., proximity to a park).” In these Assessments, as noted, properties in the District have
Total
Benefit = General
Benefit + Special
Benefit
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close and unique proximity, views and access to the Improvements and uniquely improved
desirability from the Improvements and other properties and the public at large do not receive
significant benefits because they do not have proximity, access or views of the
Improvements. Therefore, the overwhelming proportion of the benefits conferred to property
is special and is only minimally received by property outside the Districts or the public at
large.
BENEFIT FINDING
QUANTIFICATION OF GENERAL BENEFIT
In this section, the general benefit from landscaping and other types of Improvements is
liberally estimated and described, and then budgeted so that it is funded by sources other
than the Assessment.
BENEFIT TO PROPERTY OUTSIDE THE ASSESSMENT DISTRICTS
Properties within the District receive almost all of the special benefits from the Improvements
because properties in the District enjoy unique close proximity and access to the
Improvements that is not enjoyed by other properties or the public at large. However, certain
properties within the proximity/access radius of the Improvements, but outside of the
boundaries of the District, may receive some benefit from the Improvements. Since this
benefit is conferred to properties outside the District boundaries, it contributes to the overall
general benefit calculation and will not be funded by the Assessments. The general benefit
to property outside of the District is calculated with the parcel and data analysis performed
by SCI Consulting Group.
Since the properties outside the District but with frontage abutting the Improvements cannot
be assessed by the District, this is a form of general benefit to other property. The primary
way that parcels outside the district benefit by the Improvements is from views. Therefore,
parcels that abut the landscape areas and are not separated from the Improvements by a
privacy fence are counted for this general benefit. Since very few of the Improvements lie at
the District boundary near occupied parcels, there are very few parcels in this category. The
general benefit to property outside of the District is calculated as follows.
18 Parcels Outside District
18,422 Parcels In the District
18
18 +18,422 =0.10%
Calculation:
Assumptions:
General Benefit to Property Ouside the District
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BENEFIT TO PROPERTY INSIDE THE ASSESSMENT DISTRICTS THAT IS INDIRECT AND DERIVATIVE
The “indirect and derivative” benefit to property within the District is particularly difficult to
calculate. A solid argument can be presented that all benefit within the District is special,
because the other Improvements are clearly “over and above” and “particular and distinct”
when compared with the baseline level of service and the unique proximity, access and
views of the other Improvements enjoyed by benefiting properties in the District.
Nevertheless, the SVTA vs. SCCOSA decision indicates there may be general benefit
“conferred on real property located in the district” A measure of the general benefits to
property within the Assessment area is the percentage of land area within or directly abutting
the District that is publicly owned and used for regional purposes such as major roads, rail
lines and other regional facilities because such properties used for regional purposes could
provide indirect benefits to the public at large. Approximately 4.43% of the land area in the
District is used for such regional purposes, so this is a measure of the general benefits to
property within the District.
BENEFIT TO THE PUBLIC AT LARGE
The general benefit to the public at large can be estimated by the proportionate amount of
time that the District’s Improvements are used and enjoyed by individuals who are not
residents, employees, customers or property owners in the District. It should be noted that
these Improvements do not attract the public at large in the same way as park improvements
– and they confer far less benefit to the public at large than do similar park improvements.
In essence, the public does not visit an area to enjoy landscaping in the same way as they
may visit a park.
One way to measure the special benefit to the general public is by the vehicle trips through
an area with Improvements by people who are not residents within the District. Of the four
ways benefits are conferred (proximity, access, views, extension of a property’s green
space, and creation of lots), the only benefit that is conferred by way of pass-by vehicle trips
is views, which accounts for 25% of the total benefits. This is further reduced to 10% due
the brevity of the views and because views are less critically important and are enjoyed much
less often to the average non-resident driver than to a resident.
Specific data is not available for the number of vehicle trips by non-residents of the District
past the Improvements, which lie mostly on arterial roadways. A conservative estimate of
vehicle trips by non-residents is 50% of all vehicle trips. Therefore (50% of 10% =) 5.00%
of the benefits from the other Improvements are general benefits to the public at large.
TOTAL GENERAL BENEFITS
Using a sum of these three measures of general benefit, we find that approximately 9.53%
of the benefits conferred by the Improvements may be general in nature and should be
funded by sources other than the assessment.
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Outside the District
Inside the District
Public At Large
Total General Benefit
Landscaping General Benefit Calculation
0.10%
4.43%
5.00%
9.53%
Although this analysis finds that 9.53% of the assessment may provide general benefits from
the Improvements, the Assessment Engineer establishes a requirement for a minimum
contribution from sources other than the assessments of 10%. This minimum contribution
above the measure of general benefits will serve to provide additional coverage for any other
general benefits.
CURRENT GENERAL BENEFIT CONTRIBUTION FROM THE CITY
This general benefit cannot be funded from the Assessments; it must be funded from other
sources such as the City’s General Fund or other non-District funds. These contributions
can also be in the form of in-lieu contributions to the installation and maintenance of the
Improvements such as other City assets that support and protect the Improvements. The
City of Diamond Bar will contribute both monetary and in-lieu resources to ensure that the
general benefits conferred by the proposed Improvements are not funded by the District’s
Assessments.
A summary and quantification of these other contributions from the City is discussed below:
The City of Diamond Bar owns, maintains, rehabilitates and replaces curb and gutter along
the border of the District Improvements. This curb and gutter serves to support, contain,
retain, manage irrigation flow and growth, and provide a boundary for the Improvements.
The contribution from the City towards general benefit from the maintenance, rehabilitation,
and replacement of the curb and gutter is conservatively estimated to be 5%.
The City owns and maintains a storm drainage system along the border of the District
Improvements. This system serves to prevent flooding and associated damage to the
Improvements, and manage urban runoff including local pollutants loading from the
Improvements. The contribution from the City towards general benefit from the maintenance,
and operation of the local storm drainage system is conservatively estimated to be 5%.
The City owns and maintains local public streets along the border of the District
Improvements. These public streets provide access to the Improvements for its enjoyment
as well as efficient maintenance. The contribution from the City towards general benefit from
the maintenance of local public streets is conservatively estimated to be 5%.
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CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 19
The value of the construction of the improvements can be quantified and monetized as an
annuity. Since this construction was performed and paid for by non-assessment funds, this
“annuity” can be used to offset general benefit costs and is conservatively estimated to
contribute 10%.
The total General Benefit is liberally quantified at 10% which is entirely offset by the
conservatively quantified total non-assessment contribution towards general benefit
described above of 25%. Therefore, no additional General Benefit must be funded by the
City.
METHOD OF APPORTIONMENT
The development of an Assessment methodology requires apportioning to determine the
relative special benefit for each property. As the District was formed by a different engineer
of record, the precise language from the most recent Engineer’s Report is included below:
The net amount to be assessed upon lands within the District in accordance with
this report is apportioned by a formula and method which fairly distributes the
amount among all assessable lots or parcels in proportion to the estimated benefits
to be received by each lot or parcel from the Improvements, namely the
maintenance and servicing of public landscaping improvements within such District.
The maintenance and servicing of public landscaping improvements installed and
constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to
enhance their value.
The primary benefits on landscaping are set forth below:
1. Beautification of the streets which are used by all of the residents in
Diamond Bar.
2. A sense of community pride resulting from well-maintained green
spaces.
3. The enhancement of the value of property which results from the
foregoing benefits.
The existing land use information indicates that well over 90 percent of the parcels
within the City of Diamond Bar are residences. Because the special benefits derived
apply equally to all residents and parcels, it has been determined that all assessable
parcels would receive the same net assessment.2
2 From the Engineer’s Report, Update of Assessment District No. 38, Fiscal Year 2014-15, City of Diamond
Bar, dated June 3, 2014
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CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 20
ANNUAL ASSESSMENT CALCULATION
For fiscal year 2019-20 the amount of Assessments for the District is not increased from
prior years. The assessment per parcel is $15.
DURATION OF ASSESSMENT
The District was formed or annexed in previous years. It is proposed that the Assessments
be continued every year after their formation or annexation, so long as the public
Improvements need to be maintained and improved, and the City requires funding from the
Assessments for these Improvements in the District. As noted previously, the Assessment
can continue to be levied annually after the City Council approves an annually updated
Engineer’s Report, budget for the Assessment, Improvements to be provided, and other
specifics of the Assessment. In addition, the City Council must hold an annual public hearing
to continue the Assessment.
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY
Any property owner who feels that the Assessment levied on the subject property is in error
as a result of incorrect information being used to apply the foregoing method of assessment
may file a written appeal with the City of Diamond Bar City Manager or his or her designee.
Any such appeal is limited to correction of an Assessment during the then-current Fiscal
Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her
designee will promptly review the appeal and any information provided by the property
owner. If the City Manager or his or her designee finds that the Assessment should be
modified, the appropriate changes shall be made to the Assessment Roll. If any such
changes are approved after the Assessment Roll has been filed with the County for
collection, the City Manager or his or her designee is authorized to refund to the property
owner the amount of any approved reduction. Any dispute over the decision of the City
Manager or his or her designee shall be referred to the Diamond Bar City Council, and the
decision of the City Council shall be final.
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA
The net available Assessment funds, after incidental, administrative, financing and other
costs shall be expended exclusively for Improvements within the boundaries of the District
or as described herein, and appropriate incidental and administrative costs as defined in the
Plans and Specifications section.
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CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 21
ASSESSMENT
WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare
and file a report presenting an estimate of costs, a Diagram for the District and an
assessment of the estimated costs of the Improvements upon all assessable parcels within
the District;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article
XIIID of the California Constitution, and the order of the City of Diamond Bar City Council,
hereby makes the following Assessment to cover the portion of the estimated cost of the
Improvements, and the costs and expenses incidental thereto to be paid by the District.
The amount to be paid for said Improvements and the expense incidental thereto, to be paid
by the District for the Fiscal Year 2019-20 is generally as follows:
TABLE 2: FY 2019-20 SUMMARY COST ESTIMATE
As required by the Act, an Assessment Diagram of the District is hereto attached and
incorporated herein by reference. The distinctive number of each parcel or lot of land in the
District is its Assessor Parcel Number appearing on the Assessment Roll.
I do hereby assess and apportion the net amount of the cost and expenses of the
Improvements, including the costs and expenses incident thereto, upon the parcels and lots
of land within the District, in accordance with the special benefits to be received by each
parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost
and Method of Assessment in the Report.
The Assessment is made upon the parcels or lots of land within the District in proportion to
the special benefits to be received by the parcels or lots of land, from the Improvements.
Each parcel or lot of land is described in the Assessment Roll by reference to its parcel
number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year
2019-20. For a more particular description of the property, reference is hereby made to the
deeds and maps on file and of record in the office of the County Recorder of the County.
Salaries & Benefits 37,855$
Operating Expenses & Services 296,423$
Total for Services 334,278$
Less General Fund Contribution (57,948)$
Net Amount to Assessments 276,330$
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CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 22
I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the
Assessment Roll, the amount of the assessment for the Fiscal Year 2019-20 for each parcel
or lot of land within the District.
Dated: April 30, 2019
Engineer of Work
By
Jerry Bradshaw, License No. C48845
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CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 23
ASSESSMENT DIAGRAM
The District boundary is conterminous with the City Limits. The parcels to be assessed in
Landscaping Assessment District No. 38 are shown on the Assessment Diagram, which is
on file with the City Clerk of the City of Diamond Bar and includes all those properties
included in the original formation of the District and subsequent annexations. The following
Assessment Diagram is for general location only and is not to be considered the official
boundary map. The lines and dimensions of each lot or parcel within the District are those
lines and dimensions as shown on the maps of the Assessor of the County of Los Angeles,
for Fiscal Year 2019-20, and are incorporated herein by reference, and made a part of this
Diagram and this Report.
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CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 24
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CITY OF DIAMOND BAR
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 25
ASSESSMENT ROLL
An Assessment Roll (a listing of all parcels assessed within the District and the amount of
the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report
and is available for public inspection during normal office hours at the City Hall at 21810
Copley Drive, 2nd floor, Diamond Bar, California 91765.
Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County
Assessor records and these records are, by reference, made part of this Report. These
records shall govern for all details concerning the description of the lots or parcels.
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RESOLUTION NO. 2019-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
TO DECLARE THE CITY’S INTENTION TO LEVY AND COLLECT
ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE
CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE
COUNCIL AT THE JUNE 18, 2019 REGULAR MEETING.
WHEREAS, the City of Diamond Bar Assessment District No. 39
(“District”) was created pursuant to Part 2 of Division 15 of the California
Streets and Highways Code (§ 22500, et seq.).
WHEREAS, SCI Consulting Group, the Engineer of Work, has
prepared, filed with the City Clerk and presented to this Council a report
relating to said assessment district pursuant to the provisions of the
California Streets and Highways Code § 22623.
WHEREAS, all legal prerequisites to the adoption of this Resolution
have occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. The Recitals, as set forth in Part A of this Resolution,
are in all respects true and correct.
Section 2. The above-described report submitted by the Engineer
of Work relating to City of Diamond Bar Assessment District No. 39
is hereby approved as filed.
Section 3. The Council hereby declares its intention to levy and
collect assessments during fiscal year 2019-20 pursuant to Part 2 of
Division 15 of the Streets and Highways Code of the State of
California, known as the “Landscaping and Lighting Act of 1972,
“within that area designated “City of Diamond Bar Assessment
District No. 39,” as shown on Exhibit “A-2” attached hereto and
incorporated herein by reference.
Section 4. A general description of the improvements proposed
for the aforementioned district is as follows:
The maintenance and servicing of landscaping and any
facilities which are appurtenant thereto or which are necessary or
convenient for the maintenance and servicing thereof, includin g but
not limited to, repair, removal or replacement, grading, clearing,
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2
removal of debris, pruning, fertilization, pest control and weed
control, and the installation or construction of appurtenant facilities,
including curbs, gutters, walls, sidewalks or paving, or water,
irrigation, or electrical facilities. Said maintenance and servicing of
the landscaping and installation, maintenance and servicing of
related work shall be within the area of Assessment District No. 39
as shown on Exhibit “A-2” as attached hereto and incorporated by
reference. The location and type of improvement is shown on Exhibit
“A-2.”
Section 5. Reference is hereby made to the Engineer’s Report
relating to the said assessment district hereinabove approved. Said
report is on file with the City Clerk of the City of Diamond Bar and
contains a full and detailed description of the improvements, the
boundaries of the assessment district and contains the proposed
assessments upon assessable lots and parcels of land within City of
Diamond Bar Assessment District No. 39 for fiscal year 2019-20.
Said proposed assessment per lot is the amount of $236.00, the
same amount which was levied in fiscal year 2018-19.
Section 6. This Council hereby fixes 6:45 p.m. on June 18, 2019
in the Auditorium located at the AQMD/Government Center, 21865
Copley Drive, Diamond Bar, California, as the time and place for a
hearing before this Council on this question of the levy of the
proposed assessments on assessable lots with City of Diamond Bar
Assessment District No. 39 for fiscal year 2019-20 and hereby gives
notice of said hearing.
Section 7. The City Council hereby determines and declares that
the proposed assessments constitute a continuation of assessments
existing on the effective date of Article XIIID of the California
Constitution, that the assessments are imposed exclusively to
finance the capital costs and maintenance and operation expenses
for streets and sidewalks and that the assessment are exempt from
the requirements of Article XIIID, Section 4 of the California
Constitution.
Section 8. The City Clerk shall:
a) Certify to the adoption of this Resolution; and
b) Cause a true and correct copy of this Resolution to
be published pursuant to California Government
Code § 6061.
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3
PASSED, ADOPTED AND APPROVED this 21st day of May 2019.
Carol Herrera, Mayor
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at the
regular meeting of the City Council of the City of Diamond Bar held on the 21st day
of May 2019, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
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Exhibit A-2
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT
FISCAL YEAR 2019-20
APRIL 2019
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972,
GOVERNMENT CODE AND ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION
ENGINEER OF WORK:
SCIConsultingGroup
4745 MANGELS BOULEVARD
FAIRFIELD, CALIFORNIA 94534
PHONE 707.430.4300
FAX 707.430.4319
WWW.SCI-CG.COM
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE i
CITY OF DIAMOND BAR
CITY COUNCIL
Carol Herrera, Mayor
Steve Tye, Mayor Pro Tem
Andrew Chou, Councilmember
Ruth Low, Councilmember
Nancy Lyons, Councilmember
CITY MANAGER
Dan Fox
PUBLIC WORKS DIRECTOR / CITY ENGINEER
David Liu
CITY ATTORNEY
David DeBerry
ENGINEER OF WORK
Jerry Bradshaw, P.E.
SCI Consulting Group
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE ii
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE iii
TABLE OF CONTENTS
INTRODUCTION....................................................................................................................... 5
OVERVIEW ...................................................................................................................... 5
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS .............................................. 5
LEGISLATIVE ANALYSIS .................................................................................................... 6
PLANS & SPECIFICATIONS ...................................................................................................... 9
FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET ....................................................... 11
BUDGET FOR FISCAL YEAR 2019-20 ............................................................................... 11
METHOD OF ASSESSMENT APPORTIONMENT .......................................................................... 12
METHOD OF APPORTIONMENT ........................................................................................ 12
DISCUSSION OF BENEFIT ................................................................................................ 12
SPECIAL BENEFIT .......................................................................................................... 13
GENERAL VERSUS SPECIAL BENEFIT .............................................................................. 15
BENEFIT FINDING ........................................................................................................... 17
METHOD OF APPORTIONMENT ........................................................................................ 19
ANNUAL ASSESSMENT CALCULATION .............................................................................. 20
DURATION OF ASSESSMENT ........................................................................................... 20
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY........................................................... 21
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA ............................. 21
ASSESSMENT ...................................................................................................................... 22
ASSESSMENT DIAGRAM ........................................................................................................ 24
ASSESSMENT ROLL ............................................................................................................. 26
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE iv
LIST OF TABLES
TABLE 1: FY 2019-20 ESTIMATE OF COSTS ........................................................................... 11
TABLE 2: FY 2019-20 SUMMARY COST ESTIMATE .................................................................. 22
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 5
INTRODUCTION
OVERVIEW
The City of Diamond Bar (the “City”) services and maintains mini-parks, slopes and open
space areas and other improvements (“Improvements”) in the Diamond Bar Hills area of the
City. In order to fund the maintenance and operation (“Services”) of these projects and
improvements, Landscaping Assessment District No. 39 (“District”) was formed in 1985 by
the County of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon
incorporation in 1989, the City assumed jurisdiction over the District. This Engineer’s Report
("Report") was prepared to establish the budget for the Improvements (as described below)
that will be funded by the 2019-20 assessments and other revenue, and to determine the
general and special benefits received from the Improvements by property within the District
and the method of assessment apportionment to lots and parcels. This Report and the
assessments have been made pursuant to the Landscaping and Lighting Act of 1972, Part
2 of Division 15 of the California Streets and Highways Code (the "Act") and Article XIIID of
the California Constitution (the “Article”).
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS
The assessments have been continued for 30 years. In each subsequent year for which the
assessments will be continued, the Diamond Bar City Council (the “Council”) must direct the
preparation of an Engineer’s Report, budgets, and proposed assessments for the upcoming
fiscal year. After the report is completed, the City Council may preliminarily approve the
Engineer’s Report and the continued assessments and establish the date for a public
hearing on the continuation of the assessments. Accordingly, this Engineer’s Report (the
“Report”) was prepared pursuant to the direction of the City Council.
As required by the Act, this Report includes plans and specifications, a diagram or map of
the District, the benefits received by property from the Improvements within the District, and
the method of assessment apportionment to lots and parcels within the District.
If the Council approves this Engineer’s Report and the continuation of the Assessments by
resolution, a notice of public hearing must be published in a local newspaper at least 10
days prior to the date of the public hearing. The resolution preliminarily approving the
Engineer’s Report and establishing the date for a public hearing is typically used for this
notice.
Following the minimum 10-day time period after publishing the notice, a public hearing is
held for the purpose of allowing public testimony about the proposed continuation of the
Assessments. This hearing is currently scheduled for June 18, 2019. At this hearing, the
Council will consider approval of a resolution confirming the continuation of the Assessments
for fiscal year 2019-20. If so confirmed and approved, the Assessments would be submitted
to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal
year 2019-20.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 6
Beginning in 2015, SCI Consulting Group became the Assessment Engineer for the District.
To maintain an accurate reference and legally defensible record of the District, pertinent
language used in previous engineer’s reports has been retained herein and is cited in italics
as appropriate.
LEGISLATIVE ANALYSIS
PROPOSITION 218
The Right to Vote on Taxes Act was approved by the voters of California on November 6,
1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218
provides for benefit assessments to be levied to fund the cost of providing services and
improvements, as well as maintenance and operation expenses to a public improvement
which benefits the assessed property.
SILICON VALLEY TAXPAYERS ASSOCIATION, INC. V SANTA CLARA COUNTY OPEN SPACE
AUTHORITY (2008) 44 CAL. 4TH 431
In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley
Taxpayers Association, Inc. v. Santa Clara County Open Space Authority (“SVTA”). This
ruling is significant in that the Court clarified how Proposition 218 made changes to the
determination of special benefit. The Court also found that:
Benefit assessments are for special, not general, benefit
The services and/or improvements funded by assessments must be clearly
defined
Special benefits are directly received by and provide a direct advantage to
property in the Improvement District
The assessment paid by property should be proportional to the special
benefits it receives from the Improvements
This Engineer’s Report and the process used to establish the continuation of the
assessments for fiscal year 2019-20 are consistent with the SVTA decision and with the
requirements of Article XIIIC and XIIID of the California Constitution based on the following
factors:
1. The District is drawn to include the entire City; although only parcels deriving special
benefits are included in the assessment rolls. Thus, zones of benefit are not required,
and the assessment revenue derived from real property in the District is expended only
on the Improvements in the District.
2. The Improvements which are constructed and maintained with assessment proceeds in
the District are located in close proximity to the real property subject to the assessment.
The Improvements provide landscaping and other services to the residents of such
assessed property. The proximity of the Improvements to the assessed parcels provides
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 7
a special benefit to the parcel being assessed pursuant to the factors outlined by the
Supreme Court in that decision.
3. Due to their proximity to the assessed parcels, the Improvements financed with
assessment revenues in the District benefit the properties in that District in a manner
different in kind from the benefit that other parcels of real property in the City derive from
such Improvements, and the benefits conferred on such property in the District are more
extensive than a general increase in property values.
4. The assessments paid in the District are proportional to the special benefit that each
parcel within that Assessment District receives from the Improvements because:
a. The specific landscaping Improvements and maintenance and utility costs thereof
in the District are specified in this Report; and
b. Such Improvement and maintenance costs in the District are allocated among
different types of property located within the District, and equally among those
properties which have similar characteristics, such as single-family residential
parcels, multi-family residential parcels, commercial parcels, industrial parcels, etc.
DAHMS V. DOWNTOWN POMONA PROPERTY (2009) 174 CAL. APP. 4TH 708
In Dahms v. Downtown Pomona Property (“Dahms”) the Court upheld an assessment that
was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and
improvements funded by the assessments were directly provided to property in the
assessment district. The Court also upheld discounts and exemptions from the assessment
for certain properties.
BONANDER V. TOWN OF TIBURON (2009) 180 CAL. APP. 4TH 103
Bonander v. Town of Tiburon (“Bonander”), the 1st District Court of Appeal overturned a
benefit assessment approved by property owners to pay for placing overhead utility lines
underground in an area of the Town of Tiburon. The Court invalidated the assessments
primarily on the grounds that the assessments had been apportioned to assessed property
based on the costs within sub-areas of the assessment district instead of the overall cost of
the improvements and the overall proportional special benefits.
BEUTZ V. COUNTY OF RIVERSIDE (2010) 184 CAL. APP. 4TH 1516
Steven Beutz v. County of Riverside (“Beutz”) the Court overturned an assessment for park
maintenance in Wildomar, California, primarily because the general benefits associated with
improvements and services were not explicitly calculated, quantified and separated from the
special benefits.
GOLDEN HILL NEIGHBORHOOD ASSOCIATION V. CITY OF SAN DIEGO (2011) 199 CAL. APP. 4TH
416
On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden
Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 8
assessment for street and landscaping maintenance in the Greater Golden Hill
neighborhood of San Diego, California. The court described two primary reasons for its
decision. First, like in Beutz, the court found the general benefits associated with services
were not explicitly calculated, quantified and separated from the special benefits. Second,
the court found that the City had failed to record the basis for the assessment on its own
parcels.
COMPLIANCE WITH CURRENT LAW
This Engineer’s Report is consistent with the SVTA decision and with the requirements of
Article XIIIC and XIIID of the California Constitution because the Improvements to be funded
are clearly defined; the benefiting property in the District enjoys close and unique proximity,
access and views to the Improvements; the Improvements serve as an extension of usable
land area for benefiting properties in the District and such special benefits provide a direct
advantage to property in the District that is not enjoyed by the public at large or other
property.
This Engineer’s Report is consistent with Beutz, Dahms and Greater Golden Hill because
the Improvements will directly benefit property in the District and the general benefits have
been explicitly calculated and quantified and excluded from the Assessments. The
Engineer’s Report is consistent with Bonander because the Assessments have been
apportioned based on the overall cost of the Improvements and Services proportional
special benefit to each property, rather than the proportional cost to the District to provide
the Improvements to specific properties.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 9
PLANS & SPECIFICATIONS
The City maintains landscaping and other improvements in locations within the District’s
boundaries. The work and improvements to be undertaken by Landscaping Assessment
District No. 39, (“District”), and the cost thereof paid from the levy of the annual Assessment
provide special benefit to Assessor Parcels within the District as defined in the Method of
Assessment herein. In addition to the definitions provided by the Landscaping and Lighting
Act of 1972 (the “Act”), the work and improvements are generally described as mini-parks,
slopes and open space areas within the District. The Assessment Diagram shows the
location and extent of the Improvements to be installed, maintained or serviced by the
proceeds from this Assessment District.
Installation, maintenance and servicing of Improvements, may include, but are not limited
to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems,
sidewalks, parking lots, lighting, fencing, entry monuments, basketball courts, tennis courts,
other recreational facilities, graffiti removal and repainting, and labor, materials, supplies,
utilities and equipment, as applicable, at each of the locations owned, operated or
maintained by the District.
As applied herein, “Installation” means the construction of Improvements, including, but not
limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping,
irrigation systems, walkways and drainage, lights, playground equipment, play courts,
playing fields, recreational facilities and public restrooms.
“Maintenance” means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including repair, removal or
replacement of all or any part of any improvement; providing for the life, growth, health, and
beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid
waste, and the cleaning, sandblasting, and painting of walls and other improvements to
remove or cover graffiti.
“Servicing” means the furnishing of electric current, or energy, gas or other illuminating agent
for any public lighting facilities or for the lighting or operation of any other improvements; or
water for the irrigation of any landscaping, the operation of any fountains, or the maintenance
of any other improvements.
Incidental expenses include all of the following: (a) The costs of preparation of the report,
including plans, specifications, estimates, diagram, and assessment; (b) the costs of
printing, advertising, and the giving of published, posted, and mailed notices; (c)
compensation payable to the County for collection of assessments; (d) compensation of any
engineer or attorney employed to render services in proceedings pursuant to this part; (e)
any other expenses incidental to the construction, installation, or maintenance and servicing
of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 10
to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections
held for the approval of a new or increased assessment (Streets & Highways Code §22526).
Modifications to the District structure could include, but are not limited to, substantial
changes or expansion of the Improvements provided, substantial changes in the service
provided, modifications or restructuring of the District including annexation or detachment of
specific parcels, revisions in the method of apportionment, or proposed new or increased
assessments.
The assessment proceeds will be exclusively used for Improvements within the District plus
incidental expenses.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 11
FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET
BUDGET FOR FISCAL YEAR 2019-20
The 1972 Act provides that the total costs for providing the maintenance and servicing of the
District Improvements and facilities can be recovered in the assessment spread including
incidental expenses. The latter can include engineering fees, legal fees, printing, mailing,
postage, publishing and all other costs identified with the District proceedings.
An estimate of District costs for fiscal year 2019-20 for the maintenance and servicing of the
Improvements is provided below.
TABLE 1: FY 2019-20 ESTIMATE OF COSTS
A. The Act requires that proceeds from the assessments must be deposited into a special
fund that has been set up for the revenues and expenditures of the District. Moreover,
funds raised by the assessment shall be used only for the purposes stated within this
Report. Any balance remaining at the end of the Fiscal Year, June 30, must be carried over
to the next Fiscal Year. The District may also establish a reserve fund for contingencies
and special projects as well as a capital improvement fund for accumulating funds for larger
capital improvement projects or capital renovation needs. Any remaining balance would
either be placed in the reserve fund or would be used to reduce future years' assessments.
Expenditure Item
Salaries & Benefits 21,801$
Operating Expenses
Advertising 5,000$
Utilities 139,686$
Maintenance of Grounds/Buildings 34,500$
Professional Services 5,500$
Contract Services
Trails Maintenance 208,476$
Tree Maintenance 6,500$
Weed/Pest Abatement 41,000$
Estimated Expenditures 462,463$
Revenue Item
Direct Benefit Assessments 294,764$
General Fund Contribution 167,699$
Estimated Revenues 462,463$
Budget Allocation to Parcels
Total Assessment BudgetA 294,764$
Total Assessable Parcels 1,249$
Assessment per Parcel 236$
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 12
METHOD OF ASSESSMENT APPORTIONMENT
METHOD OF APPORTIONMENT
This section of the Engineer's Report explains the benefits to be derived from the
Improvements and the methodology used to apportion the total assessment to properties
within the District.
The District consists of certain assessor parcels within the boundaries as defined by the
Assessment Diagram referenced in this report and the parcels identified by the Assessor
Parcel Numbers listed with the levy roll. The parcel list includes all privately and publicly
owned parcels as shown. The method used for apportioning the Assessment is based upon
the relative special benefits to be derived by the properties in the District over and above
general benefits conferred on real property or to the public at large. The Assessment is
apportioned to lots and parcels in proportion to the relative special benefit from the
Improvements. The apportionment of special benefit is a two-step process: the first step is
to identify the types of special benefit arising from the Improvements and the second step is
to allocate the Assessments to property based on the estimated relative special benefit for
each type of property.
DISCUSSION OF BENEFIT
In summary, the Assessments can only be levied based on the special benefit to property.
This benefit is received by property over and above any general benefits. With reference to
the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of
1972 states:
"The net amount to be assessed upon lands within an assessment district
may be apportioned by any formula or method which fairly distributes the
net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the
improvements."
Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that
assessments must be based on the special benefit to property and that the value of the
special benefits must exceed the cost of the assessment:
"No assessment shall be imposed on any parcel which exceeds the
reasonable cost of the proportional special benefit conferred on that parcel."
The following benefit categories summarize the types of special benefit to residential,
commercial, industrial and other lots and parcels resulting from the Improvements to be
provided with the assessment proceeds. These types of special benefit are summarized as
follows:
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 13
A. Proximity to Improved Landscaped Areas and Other Public Improvements within the
District.
B. Access to Improved landscaped areas and Other Public Improvements within the
District.
C. Improved Views within the District.
D. Extension of a property’s outdoor areas and green spaces for properties within close
proximity to the Improvements.
E. Safety and Security within the District
F. Creation of individual lots for residential and commercial use that, in absence of the
Assessments, would not have been created.
In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the
definitions of special benefits to properties from similar improvements in three distinct areas:
Proximity
Expanded or improved access
Views
The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or
improvement that provides a direct advantage to a parcel and that indirect or derivative
advantages resulting from the overall public benefits from a service or improvement are
general benefits. The SVTA v. SCCOSA decision also provides specific guidance that park
improvements are a direct advantage and special benefit to property that is proximate to a
park that is improved by an assessment:
The characterization of a benefit may depend on whether the parcel
receives a direct advantage from the improvement (e.g. proximity to a park)
or receives an indirect, derivative advantage resulting from the overall
public benefits of the improvement (e.g. general enhancement of the
district’s property values).
Proximity, improved access and views, in addition to the other special benefits listed herein
further strengthen the basis of these assessments.
Moreover, the Dahms decision further clarified that certain services and improvements
funded by assessments, that are over and above what otherwise would be provided and that
other property in general and the public do not share or receive are 100% special benefit.
The assessment-funded services upheld by Dahms included streetscape maintenance and
security services.
SPECIAL BENEFIT
The District was formed by a different engineer of record. From the original Engineer’s
Report, the primary special benefits on landscaping are as set forth below:
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 14
1. Beautification of the streets which are used by all of the residents in
Diamond Bar.
2. A sense of community pride resulting from well-maintained green
spaces.
3. The enhancement of the value of property which results from the
foregoing benefits.
4. The enhancement of the value of property which results from the
foregoing benefits.1
In addition, SCI assessment engineers have identified the following special benefits:
PROXIMITY TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT
Only the specific properties within close proximity to the Improvements are included in the
District. The District has been narrowly drawn to include the properties that receive special
benefits from the Improvements. Therefore, property in the District enjoys unique and
valuable proximity and access to the Improvements that the public at large and property
outside the District do not share.
In absence of the Assessments, the Improvements would not be provided, and the public
improvements funded in the District would be degraded due to insufficient funding for
maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that
are over and above what otherwise would be provided. Improvements that are over and
above what otherwise would be provided do not by themselves translate into special benefits
but when combined with the unique proximity and access enjoyed by parcels in the District,
they provide a direct advantage and special benefit to property in the District.
ACCESS TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT
Since the parcels in the District are nearly the only parcels that enjoy close access to the
Improvements, they directly benefit from the unique close access to improved landscaping
areas and other public improvements that are provided by the Assessments. This is a direct
advantage and special benefit to property in the District.
IMPROVED VIEWS WITHIN THE ASSESSMENT DISTRICT
The City, by maintaining permanent public improvements funded by the Assessments in the
District, provides improved views to properties in the District. The properties in the District
enjoy close and unique proximity, access and views of the specific Improvements funded in
the District; therefore, the improved and protected views provided by the Assessments are
another direct and tangible advantage that is uniquely conferred upon property in the District.
1 From the Engineer’s Report, Update of Assessment District No. 39, Fiscal Year 2014-15, City of Diamond
Bar, dated June 3, 2014
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 15
EXTENSION OF A PROPERTY’S OUTDOOR AREAS AND GREEN SPACES FOR PROPERTIES WITHIN
CLOSE PROXIMITY TO THE IMPROVEMENTS
In large part because it is cost prohibitive to provide large open land areas on property in the
District, the residential, commercial and other benefiting properties in the District do not have
large outdoor areas and green spaces. The Improvements within the District provide
additional outdoor areas that serve as an effective extension of the land area for proximate
properties because the Improvements are uniquely proximate and accessible to property in
close proximity to the Improvements. The Improvements, therefore, provide an important,
valuable and desirable extension of usable land area for the direct advantage and special
benefit of properties in the District because such properties have uniquely good and close
proximity to the Improvements.
SAFETY AND SECURITY WITHIN THE ASSESSMENT DISTRICT
The City, through proper installation, maintenance and servicing of permanent public
improvements funded by the Assessments in the District, provides increased security and
safety by preventing crime and suppressing fire. For parks and recreation Improvements,
proper lighting and well-kept landscapes help to deter crime and vandalism. Other
landscaped area activities such as slope maintenance and brush clearing provide critical fire
suppression.
CREATION OF INDIVIDUAL LOTS FOR RESIDENTIAL AND COMMERCIAL USE THAT, IN ABSENCE OF
THE ASSESSMENTS, WOULD NOT HAVE BEEN CREATED
In most of the District, the original owner/developer(s) of the property within the District
agreed unanimously to the Assessments. The Assessments provide the necessary funding
for public improvements that were required as a condition of development and subdivision
approval. Therefore, such Assessments allowed the original property to be subdivided and
for development of the parcels to occur. As parcels were sold, new owners were informed
of the Assessments through the title reports, and in some cases, through Department of
Real Estate “White Paper” reports that the parcels were subject to assessment. Purchase
of property was also an “agreement” to pay the Assessment. Therefore, in absence of the
Assessments, the lots within most of the District would not have been created. These
parcels, and the improvements that were constructed on the parcels, receive direct
advantage and special benefit from the Assessments.
GENERAL VERSUS SPECIAL BENEFIT
Article XIIIC of the California Constitution requires any local agency proposing to increase
or impose a benefit assessment to “separate the general benefits from the special benefits
conferred on a parcel.” The rationale for separating special and general benefits is to ensure
that property owners subject to the benefit assessment are not paying for general benefits.
An assessment can fund special benefits but cannot fund general benefits. Accordingly, a
separate estimate of the special and general benefit is given in this section.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 16
In other words:
There is no widely-accepted or statutory formula for general benefit. General benefits are
benefits from improvements or services that are not special in nature, are not “particular and
distinct” and are not “over and above” benefits received by other properties. SVTA vs.
SCCOSA provides some clarification by indicating that general benefits provide “an indirect,
derivative advantage” and are not necessarily proximate to the improvements.
In this Report, the general benefit is liberally estimated and described, and then budgeted
so that it is funded by sources other than the Assessment.
The starting point for evaluating general and special benefits is the current, baseline level of
service. The Assessment will fund Improvements “over and above” this general, baseline
level and the general benefits estimated in this section are over and above the baseline.
A formula to estimate the general benefit is listed below:
General
Benefit =
Benefit to Real
Property Outside
the Assessment
District
+
Benefit to Real
Property Inside the
Assessment District
that is Indirect and
Derivative
+
Benefit to
the Public
at Large
Special benefit, on the other hand, is defined in the state constitution as “a particular and
distinct benefit over and above general benefits conferred on real property located in the
district or to the public at large.” The SVTA v. SCCOSA decision indicates that a special
benefit is conferred to a property if it “receives a direct advantage from the improvement
(e.g., proximity to a park).” In these Assessments, as noted, properties in the District have
close and unique proximity, views and access to the Improvements and uniquely improved
desirability from the Improvements and other properties and the public at large do not receive
significant benefits because they do not have proximity, access or views of the
Improvements. Therefore, the overwhelming proportion of the benefits conferred to property
is special and is only minimally received by property outside the Districts or the public at
large.
Total
Benefit = General
Benefit + Special
Benefit
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 17
BENEFIT FINDING
QUANTIFICATION OF GENERAL BENEFIT
In this section, the general benefit from landscaping and other types of Improvements is
liberally estimated and described, and then budgeted so that it is funded by sources other
than the Assessment.
BENEFIT TO PROPERTY OUTSIDE THE ASSESSMENT DISTRICTS
Properties within the District receive almost all of the special benefits from the Improvements
because properties in the District enjoy unique close proximity and access to the
Improvements that is not enjoyed by other properties or the public at large. However, certain
properties within the proximity/access radius of the Improvements, but outside of the
boundaries of the District, may receive some benefit from the Improvements. Since this
benefit is conferred to properties outside the District boundaries, it contributes to the overall
general benefit calculation and will not be funded by the Assessments. The general benefit
to property outside of the District is calculated with the parcel and data analysis performed
by SCI Consulting Group.
Since certain properties outside the District enjoy close proximity and access to the
Improvements cannot be assessed by the District, this is a form of general benefit to other
property. There are eight parcels outside the District that lie within a half mile travel distance
of one of mini-parks within the District. In addition, there are 87 parcels outside the District
that are directly adjacent to areas where brush clearing activity is performed by the District.
The benefits conferred to these properties do not include the Lot Creation benefit factor,
therefore the benefit is reduced by half. The general benefit to property outside of the District
is calculated as follows.
BENEFIT TO PROPERTY INSIDE THE ASSESSMENT DISTRICTS THAT IS INDIRECT AND DERIVATIVE
The “indirect and derivative” benefit to property within the District is particularly difficult to
calculate. A solid argument can be presented that all benefit within the District is special,
because the other Improvements are clearly “over and above” and “particular and distinct”
when compared with the baseline level of service and the unique proximity, access and
views of the other Improvements enjoyed by benefiting properties in the District.
87 Parcels Outside District
1,249 Parcels In the District
50%Benefit Factor
87
87 +1,249 x 50%
Assumptions:
Calculation:
General Benefit to Property Ouside the District
=3.26%
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 18
Nevertheless, the SVTA vs. SCCOSA decision indicates there may be general benefit
“conferred on real property located in the district” A measure of the general benefits to
property within the Assessment area is the percentage of land area within or directly abutting
the District that is publicly owned and used for regional purposes such as regional parks,
major roads, rail lines and other regional facilities because such properties used for regional
purposes could provide indirect benefits to the public at large. Approximately 1.51% of the
land area in the District is used for such regional purposes, so this is a measure of the
general benefits to property within the District.
BENEFIT TO THE PUBLIC AT LARGE
The general benefit to the public at large can be estimated by the proportionate amount of
time that the District’s Improvements are used and enjoyed by individuals who are not
residents, employees, customers or property owners in the District. There are two ways in
which the public at large can enjoy the improvements, with each counting for half of the
general benefit: use of parks, and pass-by trips where landscaped areas can be viewed. In
the case of the mini-parks that serve primarily the neighborhood, City staff estimate that
approximately 10% of the users do not live, work or own property in the District. The general
landscape improvements are typically along slopes and open space areas, out of view of
the general public; no general benefit is conferred for views of landscaping. Finally, the
general benefits conferred to the public at large does not include the benefit of lot creation,
so this benefit is further reduced by half. Therefore, we find that ((50% of 10%) x 50% =)
2.50% of the benefits from the Improvements are general benefits to the public at large.
TOTAL GENERAL BENEFITS
Using a sum of these three measures of general benefit, we find that approximately 7.27%
of the benefits conferred by the Improvements may be general in nature and should be
funded by sources other than the assessment.
Although this analysis finds that 7.27% of the assessment may provide general benefits from
the Improvements, the Assessment Engineer establishes a requirement for a minimum
contribution from sources other than the assessments of 8%. This minimum contribution
above the measure of general benefits will serve to provide additional coverage for any other
general benefits.
Outside the District
Inside the District
Public At Large
Total General Benefit
3.26%
1.51%
2.50%
7.27%
Landscaping General Benefit Calculation
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 19
CURRENT GENERAL BENEFIT CONTRIBUTION FROM THE CITY
This general benefit cannot be funded from the Assessments; it must be funded from other
sources such as the City’s General Fund or other non-District funds. These contributions
can also be in the form of in-lieu contributions to the installation and maintenance of the
Improvements such as other City assets that support and protect the Improvements. The
City of Diamond Bar will contribute both monetary and in-lieu resources to ensure that the
general benefits conferred by the proposed Improvements are not funded by the District’s
Assessments.
A summary and quantification of these other contributions from the City is discussed below:
The City of Diamond Bar owns, maintains, rehabilitates and replaces curb and gutter along
the border of the District Improvements. This curb and gutter serves to support, contain,
retain, manage irrigation flow and growth, and provide a boundary for the Improvements.
The contribution from the City towards general benefit from the maintenance, rehabilitation,
and replacement of the curb and gutter is conservatively estimated to be 5%.
The City owns and maintains a storm drainage system along the border of the District
Improvements. This system serves to prevent flooding and associated damage to the
Improvements, and manage urban runoff including local pollutants loading from the
Improvements. The contribution from the City towards general benefit from the maintenance,
and operation of the local storm drainage system is conservatively estimated to be 5%.
The City owns and maintains local public streets along the border of the District
Improvements. These public streets provide access to the Improvements for its enjoyment
as well as efficient maintenance. The contribution from the City towards general benefit from
the maintenance of local public streets is conservatively estimated to be 5%.
The value of the construction of the improvements can be quantified and monetized as an
annuity. Since this construction was performed and paid for by non-assessment funds, this
“annuity” can be used to offset general benefit costs and is conservatively estimated to
contribute 10%.
The total General Benefit is liberally quantified at 8% which is entirely offset by the
conservatively quantified total non-assessment contribution towards general benefit
described above of 25%. Therefore, no additional General Benefit must be funded by the
City.
METHOD OF APPORTIONMENT
The development of an Assessment methodology requires apportioning to determine the
relative special benefit for each property. As the District was formed by a different engineer
of record, the precise language from the most recent Engineer’s Report is included below:
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 20
The net amount to be assessed upon lands within the District in accordance with
this report is apportioned by a formula and method which fairly distributes the
amount among all assessable lots or parcels in proportion to the estimated benefits
to be received by each lot or parcel from the Improvements, namely the
maintenance and servicing of public landscaping improvements within such District.
The maintenance and servicing of public landscaping improvements installed and
constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to
enhance their value.
The primary benefits on landscaping are as set forth below:
1. Beautification of the streets which are used by all of the residents
in Diamond Bar.
2. Public parks which can be utilized and enjoyed by all residents
within the District.
3. A sense of community pride resulting from well-maintained green
spaces.
4. The enhancement of the value of property which results from the
foregoing benefits.
The existing land use information indicates that all of the parcels within the District
are residences. Because the special benefits derived apply equally to all residents
and parcels, it has been determined that all assessable parcels would receive the
same net assessment.2
ANNUAL ASSESSMENT CALCULATION
For fiscal year 2019-20 the amount of Assessments for the District is not increased from the
prior year. The assessment per parcel is $236.
DURATION OF ASSESSMENT
The District was formed or annexed in previous years. It is proposed that the Assessments
be continued every year after their formation or annexation, so long as the public
Improvements need to be maintained and improved, and the City requires funding from the
Assessments for these Improvements in the District. As noted previously, the Assessment
can continue to be levied annually after the City Council approves an annually updated
Engineer’s Report, budget for the Assessment, Improvements to be provided, and other
specifics of the Assessment. In addition, the City Council must hold an annual public hearing
to continue the Assessment.
2 From the Engineer’s Report, Update of Assessment District No. 39, Fiscal Year 2014-15, City of Diamond
Bar, dated June 3, 2014
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 21
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY
Any property owner who feels that the Assessment levied on the subject property is in error
as a result of incorrect information being used to apply the foregoing method of assessment
may file a written appeal with the City of Diamond Bar City Manager or his or her designee.
Any such appeal is limited to correction of an Assessment during the then-current Fiscal
Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her
designee will promptly review the appeal and any information provided by the property
owner. If the City Manager or his or her designee finds that the Assessment should be
modified, the appropriate changes shall be made to the Assessment Roll. If any such
changes are approved after the Assessment Roll has been filed with the County for
collection, the City Manager or his or her designee is authorized to refund to the property
owner the amount of any approved reduction. Any dispute over the decision of the City
Manager or his or her designee shall be referred to the Diamond Bar City Council, and the
decision of the City Council shall be final.
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA
The net available Assessment funds, after incidental, administrative, financing and other
costs shall be expended exclusively for Improvements within the boundaries of the District
or as described herein, and appropriate incidental and administrative costs as defined in the
Plans and Specifications section.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 22
ASSESSMENT
WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare
and file a report presenting an estimate of costs, a Diagram for the District and an
assessment of the estimated costs of the Improvements upon all assessable parcels within
the District;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article
XIIID of the California Constitution, and the order of the City of Diamond Bar City Council,
hereby makes the following Assessment to cover the portion of the estimated cost of the
Improvements, and the costs and expenses incidental thereto to be paid by the District.
The amount to be paid for said Improvements and the expense incidental thereto, to be paid
by the District for the Fiscal Year 2019-20 is generally as follows:
TABLE 2: FY 2019-20 SUMMARY COST ESTIMATE
As required by the Act, an Assessment Diagram of the District is hereto attached and
incorporated herein by reference. The distinctive number of each parcel or lot of land in the
District is its Assessor Parcel Number appearing on the Assessment Roll.
I do hereby assess and apportion the net amount of the cost and expenses of the
Improvements, including the costs and expenses incident thereto, upon the parcels and lots
of land within the District, in accordance with the special benefits to be received by each
parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost
and Method of Assessment in the Report.
The Assessment is made upon the parcels or lots of land within the District in proportion to
the special benefits to be received by the parcels or lots of land, from the Improvements.
Each parcel or lot of land is described in the Assessment Roll by reference to its parcel
number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year
2019-20. For a more particular description of the property, reference is hereby made to the
deeds and maps on file and of record in the office of the County Recorder of the County.
Salaries & Benefits 21,801$
Operating Expenses & Services 440,662$
Total for Services 462,463$
Less General Fund Contribution (167,699)$
Net Amount to Assessments 294,764$
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 23
I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the
Assessment Roll, the amount of the assessment for the Fiscal Year 2019-20 for each parcel
or lot of land within the District.
Dated: April 30, 2019
Engineer of Work
By
Jerry Bradshaw, License No. C48845
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 24
ASSESSMENT DIAGRAM
The District boundary and the parcels to be assessed in Landscaping Assessment District
No. 39 are shown on the Assessment Diagram, which is on file with the City Clerk of the City
of Diamond Bar and includes all those properties included in the original formation of the
District and subsequent annexations. The following Assessment Diagram is for general
location only and is not to be considered the official boundary map. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions as shown on the maps
of the Assessor of the County of Los Angeles, for Fiscal Year 2019-20, and are incorporated
herein by reference, and made a part of this Diagram and this Report.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 25
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 26
ASSESSMENT ROLL
An Assessment Roll (a listing of all parcels assessed within the District and the amount of
the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report
and is available for public inspection during normal office hours at the City Hall at 21810
Copley Drive, 2nd floor, Diamond Bar, California 91765.
Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County
Assessor records and these records are, by reference, made part of this Report. These
records shall govern for all details concerning the description of the lots or parcels.
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RESOLUTION NO. 2019-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
TO DECLARE THE CITY’S INTENTION TO LEVY AND COLLECT
ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE
CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE
COUNCIL AT THE JUNE 18, 2019 REGULAR MEETING.
WHEREAS, the City of Diamond Bar Assessment District No. 41
(“District”) was created pursuant to Part 2 of Division 15 of the California
Streets and Highways Code (§ 22500, et seq.).
WHEREAS, SCI Consulting Group, the Engineer of Work, has
prepared, filed with the City Clerk and presented to this Council a report
relating to said assessment district pursuant to the provisions of the
California Streets and Highways Code § 22623.
WHEREAS, all legal prerequisites to the adoption of this Resolution
have occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar does hereby:
Section 1. The Recitals, as set forth in Part A of this Resolution,
are in all respects true and correct.
Section 2. The above-described report submitted by the Engineer
of Work relating to City of Diamond Bar Assessment District No. 41
is hereby approved as filed.
Section 3. The Council hereby declares its intention to levy and
collect assessments during fiscal year 2019-20 pursuant to Part 2 of
Division 15 of the Streets and Highways Code of the State of
California, known as the “Landscaping and Lighting Act of 1972,
“within that area designated “City of Diamond Bar Assessment
District No. 41,” as shown on Exhibit “A-3” attached hereto and
incorporated herein by reference.
Section 4. A general description of the improvements proposed
for the aforementioned district is as follows:
The maintenance and servicing of landscaping and any
facilities which are appurtenant thereto or which are necessary or
convenient for the maintenance and servicing thereof, including but
not limited to, repair, removal or replacement, grading, clearing,
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removal of debris, pruning, fertilization, pest control and weed
control, and the installation or construction of appurtenant facilities,
including curbs, gutters, walls, sidewalks or paving, or water,
irrigation, or electrical facilities. Said maintenance and servicing of
the landscaping and installation, maintenance and servicing of
related work shall be within the area of Assessment District No. 41
as shown on Exhibit “A-3” as attached hereto and incorporated by
reference. The location and type of improvement is shown on Exhibit
“A-3.”
Section 5. Reference is hereby made to the Engineer’s Report
relating to the said assessment district hereinabove approved. Said
report is on file with the City Clerk of the City of Diamond Bar and
contains a full and detailed description of the improvements, the
boundaries of the assessment district and contains the proposed
assessments upon assessable lots and parcels of land within City of
Diamond Bar Assessment District No. 41 for fiscal year 2019-20.
Said proposed assessment per lot is the amount of $220.50, the
same amount which was levied in fiscal year 2018-19.
Section 6. This Council hereby fixes 6:45 p.m. on June 18, 2019
in the Auditorium located at the AQMD/Government Center, 21865
Copley Drive, Diamond Bar, California, as the time and place for a
hearing before this Council on this question of the levy of the
proposed assessments on assessable lots with City of Diamond Bar
Assessment District No. 41 for fiscal year 2019-20 and hereby gives
notice of said hearing.
Section 7. The City Council hereby determines and declares that
the proposed assessments constitute a continuation of assessments
existing on the effective date of Article XIIID of the California
Constitution, that the assessments are imposed exclusively to
finance the capital costs and maintenance and operation expenses
for streets and sidewalks and that the assessment are exempt from
the requirements of Article XIIID, Section 4 of the California
Constitution.
Section 8. The City Clerk shall:
a) Certify to the adoption of this Resolution; and
b) Cause a true and correct copy of this Resolution to
be published pursuant to California Government
Code § 6061.
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PASSED, ADOPTED AND APPROVED this 21st day of May 2019.
Carol Herrera, Mayor
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at the
regular meeting of the City Council of the City of Diamond Bar held on the 21st day
of May 2019, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
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Exhibit A-3
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT
FISCAL YEAR 2019-20
APRIL 2019
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972,
GOVERNMENT CODE AND ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION
ENGINEER OF WORK:
SCIConsultingGroup
4745 MANGELS BOULEVARD
FAIRFIELD, CALIFORNIA 94534
PHONE 707.430.4300
FAX 707.430.4319
WWW.SCI-CG.COM
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE i
CITY OF DIAMOND BAR
CITY COUNCIL
Carol Herrera, Mayor
Steve Tye, Mayor Pro Tem
Andrew Chou, Councilmember
Ruth Low, Councilmember
Nancy Lyons, Councilmember
CITY MANAGER
Dan Fox
PUBLIC WORKS DIRECTOR / CITY ENGINEER
David Liu
CITY ATTORNEY
David DeBerry
ENGINEER OF WORK
Jerry Bradshaw, P.E.
SCI Consulting Group
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE iii
TABLE OF CONTENTS
INTRODUCTION....................................................................................................................... 5
OVERVIEW ...................................................................................................................... 5
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS .............................................. 5
LEGISLATIVE ANALYSIS .................................................................................................... 6
PLANS & SPECIFICATIONS ...................................................................................................... 9
FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET ....................................................... 11
BUDGET FOR FISCAL YEAR 2019-20 ............................................................................... 11
METHOD OF ASSESSMENT APPORTIONMENT .......................................................................... 12
METHOD OF APPORTIONMENT ........................................................................................ 12
DISCUSSION OF BENEFIT ................................................................................................ 12
SPECIAL BENEFIT .......................................................................................................... 13
GENERAL VERSUS SPECIAL BENEFIT .............................................................................. 15
BENEFIT FINDING ........................................................................................................... 17
METHOD OF APPORTIONMENT ........................................................................................ 19
ANNUAL ASSESSMENT CALCULATION .............................................................................. 20
DURATION OF ASSESSMENT ........................................................................................... 20
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY........................................................... 21
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA ............................. 21
ASSESSMENT ...................................................................................................................... 22
ASSESSMENT DIAGRAM ........................................................................................................ 24
ASSESSMENT ROLL ............................................................................................................. 26
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
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LIST OF TABLES
TABLE 1: FY 2019-20 ESTIMATE OF COSTS ........................................................................... 11
TABLE 2: FY 2019-20 SUMMARY COST ESTIMATE .................................................................. 22
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
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INTRODUCTION
OVERVIEW
The City of Diamond Bar (the “City”) services and maintains mini-parks, slopes and open
space areas and other improvements (“Improvements”) in the Diamond Bar High Country
area of the City. In order to fund the maintenance and operation (“Services”) of these projects
and improvements, Landscaping Assessment District No. 41 (“District”) was formed in 1985
by the County of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon
incorporation in 1989, the City assumed jurisdiction over the District. This Engineer’s Report
("Report") was prepared to establish the budget for the Improvements (as described below)
that will be funded by the 2019-20 assessments and other revenue, and to determine the
general and special benefits received from the Improvements by property within the District
and the method of assessment apportionment to lots and parcels. This Report and the
assessments have been made pursuant to the Landscaping and Lighting Act of 1972, Part
2 of Division 15 of the California Streets and Highways Code (the "Act") and Article XIIID of
the California Constitution (the “Article”).
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS
The assessments have been continued for 30 years. In each subsequent year for which the
assessments will be continued, the Diamond Bar City Council (the “Council”) must direct the
preparation of an Engineer’s Report, budgets, and proposed assessments for the upcoming
fiscal year. After the report is completed, the City Council may preliminarily approve the
Engineer’s Report and the continued assessments and establish the date for a public
hearing on the continuation of the assessments. Accordingly, this Engineer’s Report (the
“Report”) was prepared pursuant to the direction of the City Council.
As required by the Act, this Report includes plans and specifications, a diagram or map of
the District, the benefits received by property from the Improvements within the District, and
the method of assessment apportionment to lots and parcels within the District.
If the Council approves this Engineer’s Report and the continuation of the Assessments by
resolution, a notice of public hearing must be published in a local newspaper at least 10
days prior to the date of the public hearing. The resolution preliminarily approving the
Engineer’s Report and establishing the date for a public hearing is typically used for this
notice.
Following the minimum 10-day time period after publishing the notice, a public hearing is
held for the purpose of allowing public testimony about the proposed continuation of the
Assessments. This hearing is currently scheduled for June 18, 2019. At this hearing, the
Council will consider approval of a resolution confirming the continuation of the Assessments
for fiscal year 2019-20. If so confirmed and approved, the Assessments would be submitted
to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal
year 2019-20.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
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Beginning in 2015, SCI Consulting Group became the Assessment Engineer for the District.
To maintain an accurate reference and legally defensible record of the District, pertinent
language used in previous engineer’s reports has been retained herein and is cited in italics
as appropriate.
LEGISLATIVE ANALYSIS
PROPOSITION 218
The Right to Vote on Taxes Act was approved by the voters of California on November 6,
1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218
provides for benefit assessments to be levied to fund the cost of providing services and
improvements, as well as maintenance and operation expenses to a public improvement
which benefits the assessed property.
SILICON VALLEY TAXPAYERS ASSOCIATION, INC. V SANTA CLARA COUNTY OPEN SPACE
AUTHORITY (2008) 44 CAL. 4TH 431
In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley
Taxpayers Association, Inc. v. Santa Clara County Open Space Authority (“SVTA”). This
ruling is significant in that the Court clarified how Proposition 218 made changes to the
determination of special benefit. The Court also found that:
Benefit assessments are for special, not general, benefit
The services and/or improvements funded by assessments must be clearly
defined
Special benefits are directly received by and provide a direct advantage to
property in the Improvement District
The assessment paid by property should be proportional to the special
benefits it receives from the Improvements
This Engineer’s Report and the process used to establish the continuation of the
assessments for fiscal year 2019-20 are consistent with the SVTA decision and with the
requirements of Article XIIIC and XIIID of the California Constitution based on the following
factors:
1. The District is drawn to include the entire City; although only parcels deriving special
benefits are included in the assessment rolls. Thus, zones of benefit are not required,
and the assessment revenue derived from real property in the District is expended only
on the Improvements in the District.
2. The Improvements which are constructed and maintained with assessment proceeds in
the District are located in close proximity to the real property subject to the assessment.
The Improvements provide landscaping and other services to the residents of such
assessed property. The proximity of the Improvements to the assessed parcels provides
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a special benefit to the parcel being assessed pursuant to the factors outlined by the
Supreme Court in that decision.
3. Due to their proximity to the assessed parcels, the Improvements financed with
assessment revenues in the District benefit the properties in that District in a manner
different in kind from the benefit that other parcels of real property in the City derive from
such Improvements, and the benefits conferred on such property in the District are more
extensive than a general increase in property values.
4. The assessments paid in the District are proportional to the special benefit that each
parcel within that Assessment District receives from the Improvements because:
a. The specific landscaping Improvements and maintenance and utility costs thereof
in the District are specified in this Report; and
b. Such Improvement and maintenance costs in the District are allocated among
different types of property located within the District, and equally among those
properties which have similar characteristics, such as single-family residential
parcels, multi-family residential parcels, commercial parcels, industrial parcels, etc.
DAHMS V. DOWNTOWN POMONA PROPERTY (2009) 174 CAL. APP. 4TH 708
In Dahms v. Downtown Pomona Property (“Dahms”) the Court upheld an assessment that
was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and
improvements funded by the assessments were directly provided to property in the
assessment district. The Court also upheld discounts and exemptions from the assessment
for certain properties.
BONANDER V. TOWN OF TIBURON (2009) 180 CAL. APP. 4TH 103
Bonander v. Town of Tiburon (“Bonander”), the 1st District Court of Appeal overturned a
benefit assessment approved by property owners to pay for placing overhead utility lines
underground in an area of the Town of Tiburon. The Court invalidated the assessments
primarily on the grounds that the assessments had been apportioned to assessed property
based on the costs within sub-areas of the assessment district instead of the overall cost of
the improvements and the overall proportional special benefits.
BEUTZ V. COUNTY OF RIVERSIDE (2010) 184 CAL. APP. 4TH 1516
Steven Beutz v. County of Riverside (“Beutz”) the Court overturned an assessment for park
maintenance in Wildomar, California, primarily because the general benefits associated with
improvements and services were not explicitly calculated, quantified and separated from the
special benefits.
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LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
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GOLDEN HILL NEIGHBORHOOD ASSOCIATION V. CITY OF SAN DIEGO (2011) 199 CAL. APP. 4TH
416
On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden
Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an
assessment for street and landscaping maintenance in the Greater Golden Hill
neighborhood of San Diego, California. The court described two primary reasons for its
decision. First, like in Beutz, the court found the general benefits associated with services
were not explicitly calculated, quantified and separated from the special benefits. Second,
the court found that the City had failed to record the basis for the assessment on its own
parcels.
COMPLIANCE WITH CURRENT LAW
This Engineer’s Report is consistent with the SVTA decision and with the requirements of
Article XIIIC and XIIID of the California Constitution because the Improvements to be funded
are clearly defined; the benefiting property in the District enjoys close and unique proximity,
access and views to the Improvements; the Improvements serve as an extension of usable
land area for benefiting properties in the District and such special benefits provide a direct
advantage to property in the District that is not enjoyed by the public at large or other
property.
This Engineer’s Report is consistent with Beutz, Dahms and Greater Golden Hill because
the Improvements will directly benefit property in the District and the general benefits have
been explicitly calculated and quantified and excluded from the Assessments. The
Engineer’s Report is consistent with Bonander because the Assessments have been
apportioned based on the overall cost of the Improvements and Services proportional
special benefit to each property, rather than the proportional cost to the District to provide
the Improvements to specific properties.
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LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
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PLANS & SPECIFICATIONS
The City maintains landscaping and other improvements in locations within the District’s
boundaries. The work and improvements to be undertaken by Landscaping Assessment
District No. 41, (“District”), and the cost thereof paid from the levy of the annual Assessment
provide special benefit to Assessor Parcels within the District as defined in the Method of
Assessment herein. In addition to the definitions provided by the Landscaping and Lighting
Act of 1972 (the “Act”), the work and improvements are generally described as mini-parks,
slopes and open space areas within the District. The Assessment Diagram shows the
location and extent of the Improvements to be installed, maintained or serviced by the
proceeds from this Assessment District.
Installation, maintenance and servicing of Improvements, may include, but are not limited
to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems,
sidewalks, lighting, fencing, graffiti removal and repainting, and labor, materials, supplies,
utilities and equipment, as applicable, at each of the locations owned, operated or
maintained by the District.
As applied herein, “Installation” means the construction of Improvements, including, but not
limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping,
irrigation systems, walkways and drainage, lights, playground equipment, play courts,
playing fields, recreational facilities and public restrooms.
“Maintenance” means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including repair, removal or
replacement of all or any part of any improvement; providing for the life, growth, health, and
beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid
waste, and the cleaning, sandblasting, and painting of walls and other improvements to
remove or cover graffiti.
“Servicing” means the furnishing of electric current, or energy, gas or other illuminating agent
for any public lighting facilities or for the lighting or operation of any other improvements; or
water for the irrigation of any landscaping, the operation of any fountains, or the maintenance
of any other improvements.
Incidental expenses include all of the following: (a) The costs of preparation of the report,
including plans, specifications, estimates, diagram, and assessment; (b) the costs of
printing, advertising, and the giving of published, posted, and mailed notices; (c)
compensation payable to the County for collection of assessments; (d) compensation of any
engineer or attorney employed to render services in proceedings pursuant to this part; (e)
any other expenses incidental to the construction, installation, or maintenance and servicing
of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant
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LANDSCAPING ASSESSMENT DISTRICT NO. 41
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to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections
held for the approval of a new or increased assessment (Streets & Highways Code §22526).
Modifications to the District structure could include, but are not limited to, substantial
changes or expansion of the Improvements provided, substantial changes in the service
provided, modifications or restructuring of the District including annexation or detachment of
specific parcels, revisions in the method of apportionment, or proposed new or increased
assessments.
The assessment proceeds will be exclusively used for Improvements within the District plus
incidental expenses.
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LANDSCAPING ASSESSMENT DISTRICT NO. 41
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FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET
BUDGET FOR FISCAL YEAR 2019-20
The 1972 Act provides that the total costs for providing the maintenance and servicing of the
District Improvements and facilities can be recovered in the assessment spread including
incidental expenses. The latter can include engineering fees, legal fees, printing, mailing,
postage, publishing and all other costs identified with the District proceedings.
An estimate of District costs for fiscal year 2019-20 for the maintenance and servicing of the
Improvements is provided below.
TABLE 1: FY 2019-20 ESTIMATE OF COSTS
A. The Act requires that proceeds from the assessments must be deposited into a special fund
that has been set up for the revenues and expenditures of the District. Moreover, funds raised
by the assessment shall be used only for the purposes stated within this Report. Any balance
remaining at the end of the Fiscal Year, June 30, must be carried over to the next Fiscal Year.
The District may also establish a reserve fund for contingencies and special projects as well as
a capital improvement fund for accumulating funds for larger capital improvement projects or
capital renovation needs. Any remaining balance would either be placed in the reserve fund or
would be used to reduce future years' assessments.
Expenditure Item
Salaries & Benefits 21,801$
Operating Expenses
Advertising 5,000$
Utilities 74,694$
Maintenance of Grounds/Buildings 20,000$
Professional Services 5,500$
Contract Services
Trails Maintenance 68,076$
Tree Maintenance 71,000$
Weed/Pest Abatement 54,218$
Estimated Expenditures 320,289$
Revenue Item
Direct Benefit Assessments 122,157$
General Fund Contribution 198,132$
Estimated Revenues 320,289$
Budget Allocation to Parcels
Total Assessment BudgetA 122,157$
Total Assessable Parcels 554$
Assessment per Parcel 220.50$
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METHOD OF ASSESSMENT APPORTIONMENT
METHOD OF APPORTIONMENT
This section of the Engineer's Report explains the benefits to be derived from the
Improvements and the methodology used to apportion the total assessment to properties
within the District.
The District consists of certain assessor parcels within the boundaries as defined by the
Assessment Diagram referenced in this report and the parcels identified by the Assessor
Parcel Numbers listed with the levy roll. The parcel list includes all privately and publicly
owned parcels as shown. The method used for apportioning the Assessment is based upon
the relative special benefits to be derived by the properties in the District over and above
general benefits conferred on real property or to the public at large. The Assessment is
apportioned to lots and parcels in proportion to the relative special benefit from the
Improvements. The apportionment of special benefit is a two-step process: the first step is
to identify the types of special benefit arising from the Improvements and the second step is
to allocate the Assessments to property based on the estimated relative special benefit for
each type of property.
DISCUSSION OF BENEFIT
In summary, the Assessments can only be levied based on the special benefit to property.
This benefit is received by property over and above any general benefits. With reference to
the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of
1972 states:
"The net amount to be assessed upon lands within an assessment district
may be apportioned by any formula or method which fairly distributes the
net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the
improvements."
Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that
assessments must be based on the special benefit to property and that the value of the
special benefits must exceed the cost of the assessment:
"No assessment shall be imposed on any parcel which exceeds the
reasonable cost of the proportional special benefit conferred on that parcel."
The following benefit categories summarize the types of special benefit to residential,
commercial, industrial and other lots and parcels resulting from the Improvements to be
provided with the assessment proceeds. These types of special benefit are summarized as
follows:
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LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
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A. Proximity to Improved Landscaped Areas and Other Public Improvements within the
District.
B. Access to Improved landscaped areas and Other Public Improvements within the
District.
C. Improved Views within the District.
D. Extension of a property’s outdoor areas and green spaces for properties within close
proximity to the Improvements.
E. Safety and Security within the District
F. Creation of individual lots for residential and commercial use that, in absence of the
Assessments, would not have been created.
In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the
definitions of special benefits to properties from similar improvements in three distinct areas:
Proximity
Expanded or improved access
Views
The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or
improvement that provides a direct advantage to a parcel and that indirect or derivative
advantages resulting from the overall public benefits from a service or improvement are
general benefits. The SVTA v. SCCOSA decision also provides specific guidance that park
improvements are a direct advantage and special benefit to property that is proximate to a
park that is improved by an assessment:
The characterization of a benefit may depend on whether the parcel
receives a direct advantage from the improvement (e.g. proximity to a park)
or receives an indirect, derivative advantage resulting from the overall
public benefits of the improvement (e.g. general enhancement of the
district’s property values).
Proximity, improved access and views, in addition to the other special benefits listed herein
further strengthen the basis of these assessments.
Moreover, the Dahms decision further clarified that certain services and improvements
funded by assessments, that are over and above what otherwise would be provided and that
other property in general and the public do not share or receive are 100% special benefit.
The assessment-funded services upheld by Dahms included streetscape maintenance and
security services.
SPECIAL BENEFIT
The District was formed by a different engineer of record. From the original Engineer’s
Report, the primary special benefits on landscaping are as set forth below:
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LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
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1. Beautification of the streets which are used by all the residents in Diamond
Bar.
2. A sense of community pride resulting from well-maintained green spaces.
3. The enhancement of the value of property which results from the foregoing
benefits.
4. The enhancement of the value of property which results from the foregoing
benefits.1
In addition, SCI assessment engineers have identified the following special benefits:
PROXIMITY TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT
Only the specific properties within close proximity to the Improvements are included in the
District. The District has been narrowly drawn to include the properties that receive special
benefits from the Improvements. Therefore, property in the District enjoys unique and
valuable proximity and access to the Improvements that the public at large and property
outside the District do not share.
In absence of the Assessments, the Improvements would not be provided, and the public
improvements funded in the District would be degraded due to insufficient funding for
maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that
are over and above what otherwise would be provided. Improvements that are over and
above what otherwise would be provided do not by themselves translate into special benefits
but when combined with the unique proximity and access enjoyed by parcels in the District,
they provide a direct advantage and special benefit to property in the District.
ACCESS TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT
Since the parcels in the District are nearly the only parcels that enjoy close access to the
Improvements, they directly benefit from the unique close access to improved landscaping
areas and other public improvements that are provided by the Assessments. This is a direct
advantage and special benefit to property in the District.
IMPROVED VIEWS WITHIN THE ASSESSMENT DISTRICT
The City, by maintaining permanent public improvements funded by the Assessments in the
District, provides improved views to properties in the District. The properties in the District
enjoy close and unique proximity, access and views of the specific Improvements funded in
the District; therefore, the improved and protected views provided by the Assessments are
another direct and tangible advantage that is uniquely conferred upon property in the District.
1 From the Engineer’s Report, Update of Assessment District No. 41, Fiscal Year 2014-15, City of Diamond
Bar, dated June 3, 2014
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EXTENSION OF A PROPERTY’S OUTDOOR AREAS AND GREEN SPACES FOR PROPERTIES WITHIN
CLOSE PROXIMITY TO THE IMPROVEMENTS
In large part because it is cost prohibitive to provide large open land areas on property in the
District, the residential, commercial and other benefiting properties in the District do not have
large outdoor areas and green spaces. The Improvements within the District provide
additional outdoor areas that serve as an effective extension of the land area for proximate
properties because the Improvements are uniquely proximate and accessible to property in
close proximity to the Improvements. The Improvements, therefore, provide an important,
valuable and desirable extension of usable land area for the direct advantage and special
benefit of properties in the District because such properties have uniquely good and close
proximity to the Improvements.
SAFETY AND SECURITY WITHIN THE ASSESSMENT DISTRICT
The City, through proper installation, maintenance and servicing of permanent public
improvements funded by the Assessments in the District, provides increased security and
safety by preventing crime and suppressing fire. For parks and recreation Improvements,
proper lighting and well-kept landscapes help to deter crime and vandalism. Other
landscaped area activities such as slope maintenance and brush clearing provide critical fire
suppression.
CREATION OF INDIVIDUAL LOTS FOR RESIDENTIAL AND COMMERCIAL USE THAT, IN ABSENCE OF
THE ASSESSMENTS, WOULD NOT HAVE BEEN CREATED
In most of the District, the original owner/developer(s) of the property within the District
agreed unanimously to the Assessments. The Assessments provide the necessary funding
for public improvements that were required as a condition of development and subdivision
approval. Therefore, such Assessments allowed the original property to be subdivided and
for development of the parcels to occur. As parcels were sold, new owners were informed
of the Assessments through the title reports, and in some cases, through Department of
Real Estate “White Paper” reports that the parcels were subject to assessment. Purchase
of property was also an “agreement” to pay the Assessment. Therefore, in absence of the
Assessments, the lots within most of the District would not have been created. These
parcels, and the improvements that were constructed on the parcels, receive direct
advantage and special benefit from the Assessments.
GENERAL VERSUS SPECIAL BENEFIT
Article XIIIC of the California Constitution requires any local agency proposing to increase
or impose a benefit assessment to “separate the general benefits from the special benefits
conferred on a parcel.” The rationale for separating special and general benefits is to ensure
that property owners subject to the benefit assessment are not paying for general benefits.
An assessment can fund special benefits but cannot fund general benefits. Accordingly, a
separate estimate of the special and general benefit is given in this section.
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LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 16
In other words:
There is no widely-accepted or statutory formula for general benefit. General benefits are
benefits from improvements or services that are not special in nature, are not “particular and
distinct” and are not “over and above” benefits received by other properties. SVTA vs.
SCCOSA provides some clarification by indicating that general benefits provide “an indirect,
derivative advantage” and are not necessarily proximate to the improvements.
In this Report, the general benefit is liberally estimated and described, and then budgeted
so that it is funded by sources other than the Assessment.
The starting point for evaluating general and special benefits is the current, baseline level of
service. The Assessment will fund Improvements “over and above” this general, baseline
level and the general benefits estimated in this section are over and above the baseline.
A formula to estimate the general benefit is listed below:
General
Benefit =
Benefit to Real
Property Outside
the Assessment
District
+
Benefit to Real
Property Inside the
Assessment District
that is Indirect and
Derivative
+
Benefit to
the Public
at Large
Special benefit, on the other hand, is defined in the state constitution as “a particular and
distinct benefit over and above general benefits conferred on real property located in the
district or to the public at large.” The SVTA v. SCCOSA decision indicates that a special
benefit is conferred to a property if it “receives a direct advantage from the improvement
(e.g., proximity to a park).” In these Assessments, as noted, properties in the District have
close and unique proximity, views and access to the Improvements and uniquely improved
desirability from the Improvements and other properties and the public at large do not receive
significant benefits because they do not have proximity, access or views of the
Improvements. Therefore, the overwhelming proportion of the benefits conferred to property
is special and is only minimally received by property outside the Districts or the public at
large.
Total
Benefit = General
Benefit + Special
Benefit
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 17
BENEFIT FINDING
QUANTIFICATION OF GENERAL BENEFIT
In this section, the general benefit from landscaping and other types of Improvements is
liberally estimated and described, and then budgeted so that it is funded by sources other
than the Assessment.
BENEFIT TO PROPERTY OUTSIDE THE ASSESSMENT DISTRICTS
Properties within the District receive almost all of the special benefits from the Improvements
because properties in the District enjoy unique close proximity and access to the
Improvements that is not enjoyed by other properties or the public at large. However, certain
properties within the proximity/access radius of the Improvements, but outside of the
boundaries of the District, may receive some benefit from the Improvements. Since this
benefit is conferred to properties outside the District boundaries, it contributes to the overall
general benefit calculation and will not be funded by the Assessments. The general benefit
to property outside of the District is calculated with the parcel and data analysis performed
by SCI Consulting Group.
Since certain properties outside the District enjoy close proximity and access to the
Improvements cannot be assessed by the District, this is a form of general benefit to other
property. There are 23 parcels outside the District that are directly adjacent to areas where
slopes are maintained by the District. The benefits conferred to these properties do not
include the Lot Creation benefit factor, therefore the benefit is reduced by half. The general
benefit to property outside of the District is calculated as follows.
23 Parcels Outside District
554 Parcels In the District
50%Benefit Factor
23
23 +554
Assumptions:
Calculation:
General Benefit to Property Ouside the District
x 50%=1.99%
BENEFIT TO PROPERTY INSIDE THE ASSESSMENT DISTRICTS THAT IS INDIRECT AND DERIVATIVE
The “indirect and derivative” benefit to property within the District is particularly difficult to
calculate. A solid argument can be presented that all benefit within the District is special,
because the other Improvements are clearly “over and above” and “particular and distinct”
when compared with the baseline level of service and the unique proximity, access and
views of the other Improvements enjoyed by benefiting properties in the District.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 18
Nevertheless, the SVTA vs. SCCOSA decision indicates there may be general benefit
“conferred on real property located in the district” A measure of the general benefits to
property within the Assessment area is the percentage of land area within or directly abutting
the District that is publicly owned and used for regional purposes such as regional parks,
major roads, rail lines and other regional facilities because such properties used for regional
purposes could provide indirect benefits to the public at large. The District boundaries are
narrowly drawn to include only the residential areas within the neighborhood, and there are
no regional facilities within the District. Therefore, the indirect and derivative general benefits
to property within the District are zero.
BENEFIT TO THE PUBLIC AT LARGE
The general benefit to the public at large can be estimated by the proportionate amount of
time that the District’s Improvements are used and enjoyed by individuals who are not
residents, employees, customers or property owners in the District. It should be noted that
these Improvements do not attract the public at large in the same was as park improvements,
and they confer far less benefit to the public at large than do similar park improvements. In
essence, the public does not visit an area to enjoy slope improvements in the same way as
they may visit a park.
However, certain slopes maintained by the District may provide some enhancement to views
enjoyed by the public as they drive past. Approximately 25% of the slopes and linear green
areas maintained by the District lie along arterial roadways that carry a high percentage of
traffic not associated with people who are not residents or property owners within the District.
While there are not statistics available as to what percentage of pass-by vehicle trips are by
non-residents or non-property owners, a liberal factor of 90% is assumed. Finally, of all the
types of benefits conferred by the Improvements, passersby only benefit from views, which
are estimated at 10% of the total benefits. Therefore, we find that ((90% of 25%) x 10% =)
2.25% of the benefits from the Improvements are general benefits to the public at large.
TOTAL GENERAL BENEFITS
Using a sum of these three measures of general benefit, we find that approximately of the
benefits conferred by the Improvements may be general in nature and should be funded by
sources other than the assessment.
Outside the District
Inside the District
Public At Large
Total General Benefit
Landscaping General Benefit Calculation
1.99%
0.00%
2.25%
4.24%
Although this analysis finds that 4.24% of the assessment may provide general benefits from
the Improvements, the Assessment Engineer establishes a requirement for a minimum
contribution from sources other than the assessments of 5%. This minimum contribution
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 19
above the measure of general benefits will serve to provide additional coverage for any other
general benefits.
CURRENT GENERAL BENEFIT CONTRIBUTION FROM THE CITY
This general benefit cannot be funded from the Assessments; it must be funded from other
sources such as the City’s General Fund or other non-District funds. These contributions
can also be in the form of in-lieu contributions to the installation and maintenance of the
Improvements such as other City assets that support and protect the Improvements. The
City of Diamond Bar will contribute both monetary and in-lieu resources to ensure that the
general benefits conferred by the proposed Improvements are not funded by the District’s
Assessments.
A summary and quantification of these other contributions from the City is discussed below:
The City of Diamond Bar owns, maintains, rehabilitates and replaces curb and gutter along
the border of the District Improvements. This curb and gutter serves to support, contain,
retain, manage irrigation flow and growth, and provide a boundary for the Improvements.
The contribution from the City towards general benefit from the maintenance, rehabilitation,
and replacement of the curb and gutter is conservatively estimated to be 5%.
The City owns and maintains a storm drainage system along the border of the District
Improvements. This system serves to prevent flooding and associated damage to the
Improvements, and manage urban runoff including local pollutants loading from the
Improvements. The contribution from the City towards general benefit from the maintenance,
and operation of the local storm drainage system is conservatively estimated to be 5%.
The City owns and maintains local public streets along the border of the District
Improvements. These public streets provide access to the Improvements for its enjoyment
as well as efficient maintenance. The contribution from the City towards general benefit from
the maintenance of local public streets is conservatively estimated to be 5%.
The value of the construction of the improvements can be quantified and monetized as an
annuity. Since this construction was performed and paid for by non-assessment funds, this
“annuity” can be used to offset general benefit costs and is conservatively estimated to
contribute 10%.
The total General Benefit is liberally quantified at 8% which is entirely offset by the
conservatively quantified total non-assessment contribution towards general benefit
described above of 25%. Therefore, no additional General Benefit must be funded by the
City.
METHOD OF APPORTIONMENT
The development of an Assessment methodology requires apportioning to determine the
relative special benefit for each property. As the District was formed by a different engineer
of record, the precise language from the most recent Engineer’s Report is included below:
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 20
The net amount to be assessed upon lands within the District in accordance with
this report is apportioned by a formula and method which fairly distributes the
amount among all assessable lots or parcels in proportion to the estimated benefits
to be received by each lot or parcel from the Improvements, namely the
maintenance and servicing of public landscaping improvements within such District.
The maintenance and servicing of public landscaping improvements installed and
constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to
enhance their value.
The primary benefits on landscaping are as set forth below:
1. Beautification of the streets which are used by all the residents in
Diamond Bar.
2. Public parks which can be utilized and enjoyed by all residents
within the District.
3. A sense of community pride resulting from well-maintained green
spaces.
4. The enhancement of the value of property which results from the
foregoing benefits.
The existing land use information indicates that all of the parcels within the District
are residences. Because the special benefits derived apply equally to all residents
and parcels, it has been determined that all assessable parcels would receive the
same net assessment.2
ANNUAL ASSESSMENT CALCULATION
For fiscal year 2019-20 the amount of Assessments for the District is not increased from
prior years. The assessment per parcel is $220.50.
DURATION OF ASSESSMENT
The District was formed or annexed in previous years. It is proposed that the Assessments
be continued every year after their formation or annexation, so long as the public
Improvements need to be maintained and improved, and the City requires funding from the
Assessments for these Improvements in the District. As noted previously, the Assessment
can continue to be levied annually after the City Council approves an annually updated
Engineer’s Report, budget for the Assessment, Improvements to be provided, and other
specifics of the Assessment. In addition, the City Council must hold an annual public hearing
to continue the Assessment.
2 From the Engineer’s Report, Update of Assessment District No. 41, Fiscal Year 2014-15, City of Diamond
Bar, dated June 3, 2014
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 21
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY
Any property owner who feels that the Assessment levied on the subject property is in error
as a result of incorrect information being used to apply the foregoing method of assessment
may file a written appeal with the City of Diamond Bar City Manager or his or her designee.
Any such appeal is limited to correction of an Assessment during the then-current Fiscal
Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her
designee will promptly review the appeal and any information provided by the property
owner. If the City Manager or his or her designee finds that the Assessment should be
modified, the appropriate changes shall be made to the Assessment Roll. If any such
changes are approved after the Assessment Roll has been filed with the County for
collection, the City Manager or his or her designee is authorized to refund to the property
owner the amount of any approved reduction. Any dispute over the decision of the City
Manager or his or her designee shall be referred to the Diamond Bar City Council, and the
decision of the City Council shall be final.
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA
The net available Assessment funds, after incidental, administrative, financing and other
costs shall be expended exclusively for Improvements within the boundaries of the District
or as described herein, and appropriate incidental and administrative costs as defined in the
Plans and Specifications section.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 22
ASSESSMENT
WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare
and file a report presenting an estimate of costs, a Diagram for the District and an
assessment of the estimated costs of the Improvements upon all assessable parcels within
the District;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article
XIIID of the California Constitution, and the order of the City of Diamond Bar City Council,
hereby makes the following Assessment to cover the portion of the estimated cost of the
Improvements, and the costs and expenses incidental thereto to be paid by the District.
The amount to be paid for said Improvements and the expense incidental thereto, to be paid
by the District for the Fiscal Year 2019-20 is generally as follows:
TABLE 2: FY 2019-20 SUMMARY COST ESTIMATE
As required by the Act, an Assessment Diagram of the District is hereto attached and
incorporated herein by reference. The distinctive number of each parcel or lot of land in the
District is its Assessor Parcel Number appearing on the Assessment Roll.
I do hereby assess and apportion the net amount of the cost and expenses of the
Improvements, including the costs and expenses incident thereto, upon the parcels and lots
of land within the District, in accordance with the special benefits to be received by each
parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost
and Method of Assessment in the Report.
The Assessment is made upon the parcels or lots of land within the District in proportion to
the special benefits to be received by the parcels or lots of land, from the Improvements.
Each parcel or lot of land is described in the Assessment Roll by reference to its parcel
number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year
2019-20. For a more particular description of the property, reference is hereby made to the
deeds and maps on file and of record in the office of the County Recorder of the County.
Salaries & Benefits 21,801$
Operating Expenses & Services 298,488$
Total for Services 320,289$
Less General Fund Contribution (198,132)$
Net Amount to Assessments 122,157$
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 23
I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the
Assessment Roll, the amount of the assessment for the Fiscal Year 2019-20 for each parcel
or lot of land within the District.
Dated: April 30, 2019
Engineer of Work
By
Jerry Bradshaw, License No. C48845
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 24
ASSESSMENT DIAGRAM
The District boundary and the parcels to be assessed in Landscaping Assessment District
No. 39 are shown on the Assessment Diagram, which is on file with the City Clerk of the City
of Diamond Bar and includes all those properties included in the original formation of the
District and subsequent annexations. The following Assessment Diagram is for general
location only and is not to be considered the official boundary map. The lines and dimensions
of each lot or parcel within the District are those lines and dimensions as shown on the maps
of the Assessor of the County of Los Angeles, for Fiscal Year 2019-20, and are incorporated
herein by reference, and made a part of this Diagram and this Report.
6.3.f
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 25
6.3.f
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 26
ASSESSMENT ROLL
An Assessment Roll (a listing of all parcels assessed within the District and the amount of
the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report
and is available for public inspection during normal office hours at the City Hall at 21810
Copley Drive, 2nd floor, Diamond Bar, California 91765.
Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County
Assessor records and these records are, by reference, made part of this Report. These
records shall govern for all details concerning the description of the lots or parcels.
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Agenda #: 8.1
Meeting Date: May 21, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PROPOSITION 218 ASSESSMENT BALLOT PROCEEDING
PROCEDURES TO REPLACE EXISTING DISTRICT NOS. 39 AND 41
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Adopt Resolution No. 2019-XX adopting Proposition 218 assessment ballot proceeding
procedures.
FINANCIAL IMPACT:
This action carries no financial impact.
BACKGROUND:
The City Council has initiated two concurrent assessment district ballot proceedings to
replace existing District Nos. 39 and 41. Proposition 218, adopted by California voters
in 1996, imposes certain procedural and substantive requirements related to
assessments, and allows municipalities to adopt specific ballot proc edures. The
Resolution would establish and memorialize the specific procedures for this process.
LEGAL REVIEW:
City Attorney has reviewed and approved as to form.
PREPARED BY:
8.1
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Attachments:
1. 8.1.a Resolution - Prop 218 Procedures
8.1
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RESOLUTION NO. 2019-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ADOPTING PROPOSITION 218 ASSESSMENT BALLOT PROCEEDING
PROCEDURES
WHEREAS, the City of Diamond Bar has adopted Resolution Nos.
2019-12 and 2019-13 initiating proceedings for two new landscape
assessment districts (Nos. 39-2019 and 41-2019).
WHEREAS, Proposition 218 was adopted on November 6, 1996
adding Articles XIIIC and XIIID to the California Constitution, which impose
certain procedural and substantive requirements relating to assessments
(as defined).
WHEREAS, the City believes it to be in the best interests of the City
and its property owners to confirm and memorialize the City’s procedures
and guidelines regarding implementation of the provisions of Proposition
218 and pertinent statutes relating to assessments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. The above Recitals are in all respects true and correct.
Section 2. Statement of Legislative Intent: In adopting this
resolution, it is the City Council’s intent to adopt assessment ballot
proceedings, which are consistent and in compliance with Articles
XIIIC and XIIID of the California Constitution and with Government
Code §§ 53750 through 53754. It is not the intent of the City Council
to vary in any way from the requirements of either the California
Constitution or the laws of the State of California. If there is any
inconsistency of each between a provision of this resolution and state
law, state law will govern.
Section 3. Definition of Assessment: Proposition 218 defines
“assessment” as “any levy or charge by an agency upon real property
that is based upon the special benefit conferred upon the real
property by a public improvement or services, that is imposed to pay
the capital cost of the public improvement, the maintenance and
operation expenses of the public improvement or the cost of the
service being provided.” “Assessment” includes, but is not limited to,
“special assessment,” “benefit assessment,” “maintenance
assessment,” and “special assessment tax.”
8.1.a
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Section 4. Assessment Ballot Proceeding: The following
procedures shall be used in an assessment ballot proceeding that
follows the requirements of California Constitution, Article XIIID, § 4:
A. Amount of Assessment: Only special benefits are
assessable. The amount of assessment shall be each identified
parcel’s proportionate share of the cost of the landscape
maintenance services based upon that parcel’s special benefit from
the services provided. The amount shall be proportional to, and no
greater than, the special benefits conferred on the property.
B. Engineer’s Report: The City Council shall direct the filing of
an engineer’s report that shall comply with the applicable state
statute(s) authorizing the assessment and with California
Constitution, Article XIIID, § 4. The engineer’s report shall explain
the special benefits conferred by the improvements and/or services
funded by the assessments. The engineer’s report shall also provide
the evidence upon which the City Council may find that a special
benefit exists. If the improvement or service confers a general
benefit, the engineer’s report shall describe the general benefit and
an alternative funding source for any general benefits. The
engineer’s report shall be prepared by a registered professional
engineer certified by the State of California, (“Assessment
Engineer”). The cost of preparing the engineer’s report shall be
included as a cost of the assessment.
C. Notice: The following guidelines shall apply to giving notice
of an assessment:
(1). The record owner(s) of each parcel to be assessed shall be
determined from the last equalized property tax roll. If the property
tax roll indicates more than one owner, each owner shall receive
notice. Only property owners shall receive notice;
(2). The notice shall be sent at least forty-five (45) days prior to
the date set for the public hearing on the assessment;
(3). The notice provided by this section shall contain the following
information:
(a). The total amount to be assessed for the entire
assessment district;
(b). The amount to be assessed to the owner’s particular
parcel;
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(c). The duration of the payments;
(d). The reason for the assessment;
(e). The basis upon which the amount of the proposed
assessment was calculated;
(f). The date, time and location of the public hearing on the
proposed assessment;
(g). A summary of the procedures for the completion, return
and tabulation of the assessment ballots;
(h). A disclosure statement that the existence of a majority
protest will result in the assessment not being imposed; and
(i). A ballot to be completed by the owner, as further
described in paragraph IV, D of this resolution.
(4). The notice provided by this section and in accordance with
California Code §§ 53753(b) and (c) shall supersede and be in lieu
of any other statutes requiring notice to levy or increase an
assessment, including but not limited to the notice required by the
state statute authorizing the assessment and California Government
Code § 54954.6;
(5). Failure of any person to receive notice shall not invalidate the
proceedings;
(6). The cost of providing notice shall be included as a cost of the
assessment.
D. Assessment Ballot: The following guidelines shall apply to the
assessment ballot:
(1). The ballot required by Article XIIID, § 4(d), of the California
Constitution shall be mailed to all property owners of record subject
to the proposed assessment at least forty-five (45) days prior to the
date of the public hearing on the proposed assessment. Said ballot
shall comply with the requirements of California Government Code
§§ 53753(b) and (c). The ballot shall be designed in such a way that,
once sealed, its contents are concealed.
(2). All ballots must be returned either by mail or by hand delivery;
not later than the date for return of ballots stated on the notice and
ballot described in this section. Mailed ballots must be returned to
8.1.a
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City of Diamond Bar, City Clerk, P.O. Box 5679, Diamond Bar, CA
91765, or, if delivered at the time and location of the public hearing,
to be held at the SCAQMD Auditorium, located at 21865 Copley
Drive, Diamond Bar, CA, and handed to the City Clerk. Ballots must
be returned either by mail or by hand delivery prior to the conclusion
of the public input portion of the public hearing. The City Clerk shall
tabulate the ballots (“Tabulator”) at a time and location which will be
accessible to the public.
(3). Each ballot must be signed under penalty of perjury. In the
event that more than one (1) of the record owners of a parcel submits
an assessment ballot, the amount of the proposed assessment to be
imposed upon the parcel shall be allocated to each ballot submitted
in proportion to the respective record ownership interests or, if the
ownership interests are not shown on the record, as established to
the satisfaction of the City Council or Assessment Engineer by
documentation provided by the record owners. If two (2) or more
persons own a parcel subject to the assessment, any one (1) owner
may cast an assessment ballot for all owners.
(4). If a parcel has multiple owners, any owner m ay request a
proportional assessment ballot. If the ownership interest of the
owner is not shown on the last equalized secured property tax
assessment roll, such request must include evidence, satisfactory to
the City, of the owner's proportional rights in the parcel. The
Assessment Engineer will provide the proportional ballot to the
owner at the address shown on the assessment roll. Any request for
a ballot to be mailed to another location must include evidence,
satisfactory to the City, of the identity of the person requesting the
ballot. Each proportional ballot will be marked to identify it as a
proportional ballot and to indicate the owner’s proportional rights in
the parcel. The Assessment Engineer shall keep a record of each
proportional ballot provided to an owner.
(5). The City will only accept official ballots mailed or otherwise
provided to owners by the Assessment Engineer.
(6). If an assessment ballot is lost, withdrawn, destroyed or never
received, the Assessment Engineer will mail or otherwise provide a
replacement ballot to the owner upon receipt of a request delivered
to the City or the Assessment Engineer. The replacement ballot will
be marked to identify it as a replacement ballot or a replacement
proportional ballot. Any request for a replacement or replacement
proportional ballot to be mailed to another location must include
evidence, satisfactory to the City or the Assessment Engineer, of the
identity of the person requesting the ballot. The same procedure
8.1.a
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applies to replacement ballots or replacement proportional ballots,
which are lost, withdrawn, destroyed, or never received.
(7). If an assessment ballot is returned by the United States Post
Office as undeliverable, the Assessment Engineer may mail a
redelivered ballot to the current property owner, if updated ownership
or owner mailing address can be determined. The redelivered ballot
will be marked to identify it as a redelivered ballot.
(8). An assessment ballot proceeding is not an election or voting
for purposes of Article II of the California Constitution or of the
Elections Code.
(9). An assessment ballot is a disclosable “public record” as that
phrase is defined by California Government Code § 6252 during and
after tabulation of the ballots.
(10). The California Government Code requires that assessment
ballots be signed by property owners. However, property owner
names and corresponding votes will remain strictly confidential,
except as necessary to count the votes or as disclosure is required
by California law.
(11). To complete an assessment ballot, the owner of the parcel or
his or her authorized representative must (1) mark the appropriate
box (or circle) supporting or opposing the proposed assessment, and
(2) sign, under penalty of perjury, the statement on the ballot that the
person completing the ballot is the owner of the parcel or the owner’s
authorized representative. Only one (1) box (or circle) may be
stamped or marked on each ballot. All incomplete or improperly
marked ballots shall be disqualified from balloting. The Tabulator will
retain all such invalid ballots.
(12). After returning an assessment ballot to the City, or the Tabulat or
on behalf of the City, the person who signed the ballot may withdraw
the ballot by submitting a written statement to the City directing the
City to withdraw the ballot. Such statement must be received by the
City or the Tabulator prior to the close of the public input portion of
the public hearing on the proposed assessment. When ballots for
the assessment are tabulated, the Tabulator will segregate
withdrawn ballots from all other returned ballots. The Tabulator will
retain all withdrawn ballots and will indicate on the face of such
withdrawn ballots that they have been withdrawn.
(13). In order to change the contents of a ballot that has been
submitted, the person who has signed that ballot may (1) request that
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such ballot be withdrawn, (2) request that a replacement ballot be
issued, and (3) return the replacement ballot fully completed. Each
of these steps must be completed according to the procedures set
forth above.
E. Tabulating Ballots: The following guidelines shall apply to
tabulating assessment ballots:
(1). Assessment ballots shall remain sealed until tabulation
commences.
(2). The City Clerk shall oversee and direct the tabulation of the
assessment ballots. The Tabulator shall follow the rules and
procedures of the laws of the State of California, this Resolution and
any other rules and procedures of the City Council. If the Tabulator
needs clarification, then he or she shall inquire of the City Council,
which is the final arbiter. All ballots shall be accepted as valid except
those in the following categories:
(a). A photocopy of a ballot, a letter or other form of a ballot
that is not an official ballot provided by the City or the Assessment
Engineer on behalf of the City;
(b). An unsigned ballot, or ballot signed by an unauthorized
individual;
(c). A ballot which lacks an identifiable mark in the box for
a “yes” or “no” vote or with more than one (1) box marked, will not be
counted;
(d). A ballot which appears tampered with or otherwise
invalid based upon its appearance or method of delivery or other
circumstances;
(e). A ballot for which the barcode representing the parcel
number is damaged or obstructed, unless the parcel number or
property ownership information is legible and allows the Tabulator to
clearly determine the property(s) identified on the ballot.
(f). A ballot received after the close of the balloting time
period.
(3). The Tabulator’s decision, after consultation with the City
Council’s legal counsel, that a ballot is invalid shall be final and ma y
not be appealed to the City Council.
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(4). If more than one (1) of the record owners of a parcel submits an
assessment ballot, the amount of the proposed assessment to be
imposed upon the parcel shall be allocated to each ballot in
proportion to the respective record ownership interests, as shown on
the record or as established to the City’s satisfaction by
documentation provided by the record owners.
(5). In the event of a dispute regarding whether the signer of a ballot
is the owner of the parcel to which the ballot applies, the City Council
will make such determination from the official County Assessor
records and any evidence of ownership submitted to the City Council
prior to the conclusion of the public hearing. The City Council shall
be under no duty to obtain or consider any other evidence as to
ownership of property and its determination of ownership will be final
and conclusive.
(6). In the event of a dispute regarding whether the signer of a ballot
is an authorized representative of the owner of the parcel, the City
Council may rely on the statement on the ballot signed under penalty
of perjury that the person completing the ballot is the owner’s
authorized representative and any evidence submitted to the City
Council prior to the conclusion of the public hearing. The City
Council will be under no duty to obtain or consider any other
evidence as to whether the signer of the ballot is an authorized
representative of the owner and its determination will be final and
conclusive.
(7). A property owner who has submitted an assessment ballot may
withdraw the ballot and submit a new or changed ballot up until the
conclusion of the public input portion of the public hearing on the
assessment. Assessment ballots may be withdrawn and newer
changed ballots submitted up until the conclusion of the public input
portion of the public hearing on the assessment.
(8). A property owner’s failure to receive an assessment ballot
shall not invalidate the proceedings conducted under this section and
California Constitution Article XIIID, § 4.
(9). The City shall retain all ballots for a period of two (2) years
from the date of the public hearing.
F. Public Hearing.
(1). At the public hearing, the City Council shall hear and consider
all public testimony, objections and protests regarding the proposed
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assessment and accept ballots until the close of the public input
portion of the public hearing.
(2). Reasonable time limits may be imposed on both the length of
the entire hearing and the length of each speaker’s testimony.
(3). At the conclusion of the public input portion of the hearing,
but prior to the conclusion of the public hearing, the Tabulato r shall
begin tabulation of the ballots at the direction of the City Council,
including those received during the public hearing.
(4). If it is not possible to tabulate the ballots on the day of the
public hearing, or if additional time is necessary for public testimony,
the City Council may continue the public hearing from time to time in
order to receive additional testimony, information, or to finish
tabulating the ballots.
(5). If, according to the final tabulation of the ballots, ballots
submitted against the assessment exceed the ballots submitted in
favor of the assessment, weighted according to the proportional
financial obligation of the affected property, a “majority protest” exists
and the City Council shall not impose the assessment.
Section 5. The City Clerk shall:
a) Certify to the adoption of this Resolution; and
b) Cause a true and correct copy of this Resolution to
be published pursuant to California Government
Code § 6061.
PASSED, ADOPTED AND APPROVED this 21st day of May 2019.
Carol Herrera, Mayor
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I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at the
regular meeting of the City Council of the City of Diamond Bar held on the 21st day
of May 2019, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
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Agenda #: 8.2
Meeting Date: May 21, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
41-2019 TO REPLACE EXISTING DISTRICT NO. 41.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Adopt Resolution No. 2019-XX declaring intention to form Landscape Assessment
District No. 41-3019, preliminarily approving the Engineer’s Report, providing notice of
public hearing and mailing of the ballot.
FINANCIAL SUMMARY:
Assessment District No. 41 was formed in 1985 (prior to incorporation of the City of
Diamond Bar), and assessment rates have not increased since that time. However,
costs to maintain the landscaping in the district has increased significantly over the past
three decades resulting in an operating deficit in the district since FY 11/12. Annually,
the operating deficits have been subsidized by the City’s General Fund. Forming a new
district with self-supporting assessments will relieve the General Fund of this burden.
As shown in the attached Engineer’s Report, costs are annualized at $281,703 (FY
19/20). Revenues from the current assessment rate of $220.50 per parcel are
$127,157, causing the City’s General Fund to subsidize this District in the amount of
$154,546. This shortfall is projected to increase in coming years. If approved by the
property owners, the new assessments ranging from $461.00 to $501.09 per parcel
would generate revenues of $271,389, which would be supplemented by $10,314 of
General Fund for the requisite general benefit portion of the new Assessment District.
BACKGROUND/DISCUSSION:
Assessment District No. 41 was created in 1985 upon the request of developer William
Lyon Company to pay for the maintenance and upkeep of certain landscape and open
space areas in the neighborhood. At that time before the 1989 incorporation of the City
of Diamond Bar, the County of Los Angeles formed the District and provided
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maintenance and administration. Upon incorporation in 1989, the City of Diamond Bar
took possession of the District (the improvements as well as the annual assessment
responsibilities), although the County was contracted to perform the actual maintenance
for a period of time after that. Assessment Districts were structured to be self-
supporting, and the County, then the City, had full authority to set assessments at levels
sufficient to raise the required revenues in subsequent years.
In 1996 California voters approved Proposition 218, which changed the legal
requirements of increasing assessments such as these. From that year forward any
increase in assessments would need to be approved by a vote of the property owners
within the District. This new requirement effectively froze assessment levels for most
assessments across the State, including District No. 41. For a few years, cost
increases were modest and fiscal reserves were sufficient to fund maintenance
activities. Once the reserves were depleted, the City’s General Fund was utilized to
cover the shortfalls in the District.
The continuing operational deficit for the District is an unintended burden on the City’s
General Fund. The most straightforward remedy is to increase assessments for the
District to levels adequate to cover costs. Other options include scaling back landscape
services to fit within available revenues or dissolving the District and ceasing all
services. In the former case, it is anticipated that residents in the area would see
noticeable declines in the health and appearance of the landscaped areas. In the latter
case, several complications would arise including identifying who would inherit the
maintenance responsibilities (abutting property owners, homeowners’ associations, or
the City) and to what level they would perform that work.
In a study session on March 19, the City Council considered the details of these options
for the District and decided to pursue the option of increasing assessments to fund
current levels of service through a ballot proceeding.
On April 16, 2019, the City Council adopted Resolution 2019-13 initiating Proposition
218 proceedings and approved a contract amendment with the City’s assessment firm,
SCI Consulting Group, to draft an Engineer’s Report and assist the City in the
Proposition 218 procedures and neighborhood outreach.
ENGINEER’S REPORT AND ASSESSMENT RATES:
The draft Engineer’s Report is now complete and filed with the City for approval. The
Report has estimated the annualized cost to perform the required services to be
$281,703 in FY 19/20 dollars. The proposed District No. 41-2019 is essentially the
same as the existing District No. 41 (same boundaries and services), but the
methodology for determining the assessment rates is slightly different than was used in
the original 1985 District. The primary differences are that t he General Benefit must be
quantified in more specific terms, and additional scrutiny must be given to differing
levels of benefit for the various types of properties in the District.
District No. 41-2019 is made up two types of homes: single-family and condominium
homes. Based on occupancy differences applied to various categories of benefits, the
Assessment Engineer has determined that condominiums should pay 92% of the rate of
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single-family homes. The resultant assessment rates are $501.09 and $461.00,
respectively.
One other significant difference brought about by Proposition 218 is that public -owned
properties are no longer exempt from assessments unless it can be demonstrated that
they receive no benefit from the improvements. In District No. 41 -2019 there is one
public-owned property: the Walnut Valley Water District tank site. The Engineer’s
Report determined that this site, as well as the privately-owned open space, receive no
benefit from the improvements and will not be assessed.
The final item stemming from Proposition 218 is General Benefit, which is the amount of
benefit received by properties outside the District or by the public at large and is
typically expressed in terms of a percentage of overall benefit. For District No. 41 -2019,
the Engineer’s Report determined the General Benefit to be 3.84%. Proposition 218
does not allow that portion of costs to be included in the assessments, and it must be
paid from other sources. The most common source payment for City -managed districts
like this is the General Fund. In summary, the Report identifies $10,314 in General
Benefit to be paid by the City’s General Fund for FY 19/20.
Procedure
The task of increasing the assessment levels requires a ballot proceeding where the
property owners would need to approve the increase. The procedure is laid out in
Division 15, Part 2 of the California Streets and Highways Code as well as Section
53750 - 53754 of the Government Code (Proposition 218). It requires three steps: (1)
adopt a resolution to initiate the proceedings and direct preparation of the Engineer’s
Report (completed on April 16, 2019), (2) adopt a resolution approving an Engineer’s
Report (which establishes assessment rates) and setting the date for a public hearing
(tonight’s action), and (3) conducting the public hearing at which time ballots will be
tabulated and the outcome of the balloting proceeding will be known. The ballots, along
with a formal notice, will be mailed to each property owner after the second resolution is
adopted and at least 45 days prior to the public hearing. The ballots can be returned
any time up to the close of the hearing. The dates for the key steps are as follows (with
Council actions in bold):
Key Task
Dates
Resolution 1 – Initiate Process; Award SCI
Contract
(completed April 16)
Mail Notice of Neighborhood Meetings (completed May 1)
Conduct Two Neighborhood Meetings (completed May 13)
Resolution 2 – Approve ER, set hearing date,
authorize ballots
May 21 (tonight)
Mail ballot packets May 31
Respond to inquiries, ballot requests June 3 – July 16
Resolution 3 – Conduct hearing, tabulate
ballots, order levies (if approved)
July 16
In accordance with the statutes, these proceedings are voted on by property owners
(instead of registered voters). In addition, votes are weighted by the amount of the
proposed assessment. For example, a property owner being assessed $501.09 has
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slightly more voting power as an owner being assessed $461.00.
This new assessment district is being structured to replace the existing district No. 41.
Since the results of the ballot proceeding will not be known until July 16, the annual
renewal processes for the existing district will continue so that it can be assessed in the
event that the new district is not approved by the p roperty owners.
Community Outreach
In addition to the required procedures, the City held two community meetings for the
District to inform affected property owners of the issues and proposed actions and to
listen to their feedback. The meetings were held on Monday, May 13, 2019 (one at 6:30
and a second one at 7:30 pm) at Heritage Park. Letters were sent to all property owners
informing them of the proposed actions and inviting them to the meetings.
Approximately 40-50 residents were in attendance. The presentation portion of the
agenda included District Background and Overview, Types of Landscape Maintenance
Work, District Funding Needs and Options, and Mail-in Ballot Process. In addition, City
staff and the Consultant answered questions during the Q&A session.
LEGAL REVIEW:
City Attorney has reviewed and approved as to form.
PREPARED BY:
Attachments:
1. 8.2.a Resolution No. 2019-XX for District No. 41-2019
2. 8.2.b Exhibit A - Boundary and Work Areas of District No. 41-2019
3. 8.2.c Engineer's Report for District No. 41-2019
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RESOLUTION NO. 2019-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DECLARING INTENTION TO FORM LANDSCAPE ASSESSMENT
DISTRICT NO. 41-2019 AND LEVY ASSESSMENTS, PRELIMINARILY
APPROVING THE ENGINEER’S REPORT, PROVIDING NOTICE OF
PUBLIC HEARING AND THE MAILING OF THE ASSESSMENT BALLOT
WHEREAS, by Resolution No. 2019-13, approved on April 16, 2019,
the City Council ordered the initiation of proceedings for the formation of
Landscape Assessment District No. 41-2019 pursuant to the Landscaping
and Lighting Act of 1972 (Part 2 of Division 15 of the California Streets and
Highways Code (commencing with § 22500 thereof) (“Act”).
WHEREAS, Proposition 218 was adopted on November 6, 1996
adding Articles XIIIC and XIIID to the California Constitution, which impose
certain procedural and substantive requirements relating to assessments
(as defined).
WHEREAS, an Engineer’s Report (“Report”) has been prepared by
SCI Consulting Group, registered, professional engineers (“Assessment
Engineer”), and submitted to the City Council, in which an assessment is
proposed to fund the cost of the installation, maintenance and servicing of
improvements within the District boundaries as described in § 3 below. The
proposed landscaping maintenance assessment shall be described as
“Landscape Assessment District No. 41-2019” of the City of Diamond Bar
(hereinafter the “Assessment District”).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. The above Recitals are in all respects true and correct.
Section 2. Reference to Initiation. In accordance with direction
from the City Council, SCI Consulting Group, (“Engineer of Work”),
prepared an Engineer’s Report (“Report”) pursuant to the Act and
Article XIIID of the California Constitution. The Report has been
prepared, filed with the City Clerk, reviewed and duly considered by
the City Council and is hereby deemed sufficient and preliminarily
approved. The Report shall stand as the Engineer’s Report for all
subsequent proceedings under and pursuant to this Resolution.
Section 3. Description of the Improvements: The purpose of the
Assessment District shall be for the installation, maintenance and
servicing of improvements. Within the District, the existing and
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proposed improvements (“Improvements”) are generally described
as the installation, maintenance and servicing of public and private
areas and facilities, including but not limited to, landscaping,
sprinkler systems, landscape corridors, ground cover, shrubs and
trees, street frontages, drainage systems, lighting, fencing, graffiti
removal and repainting, and labor, materials, supplies, utilities and
equipment, as applicable, for property owned and/or maintained by
the City. Installation means the construction of landscape
improvements, including, but not limited to, land preparation, such as
grading, leveling, cutting and filling, sod, landscaping, irrigation
systems, sidewalks and drainage, and lights. Maintenance means
the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of said improvements,
including (a) repair, removal, or replacement of all or part of any
improvement; (b) providing for the life, growth, health and beauty of
landscaping, including cultivation, irrigation, trimming, spraying,
fertilizing, or treating for disease or injury; (c) the removal of
trimmings, rubbish, debris, and other solid waste; and (d) the
cleaning, sandblasting, and painting of walls and other
improvements to remove or cover graffiti. Servicing means the
furnishing of (a) electric current or energy, gas, or other illuminating
agent for any public lighting facilities or for the lighting or operation
of any other improvements, and (b) water for the irrigation of any
landscaping, the operation of any fountains, or the maintenance of
any other improvements.”
Section 4. Reference to Engineer’s Report: The Report is hereby
incorporated by reference. Reference is hereby made to the Report
for a full and detailed description of the Improvements, the
boundaries of the Assessment District and the proposed
assessments upon assessable lots and parcels of land within the
Assessment District. Reference is also hereby made to the Report
for an estimate of the costs of the Improvements proposed to be
financed from the proceeds of the proposed assessment.
Section 5. Report of the Assessment Engineer: The Report is
available for public review at the City of Diamond Bar City Hall,
located at 21810 Copley Drive, Diamond Bar, CA. The Engineer’s
Report includes:
A. A description of the Improvements to be funded with
assessment proceeds, services and incidental costs; and
B. An estimate of the annual cost of such Improvements; and
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C. A description of the assessable parcels of land within the
District and proposed to be subject to the assessment; and
D. A description of the proportionate special and general benefits
conferred on property by the proposed assessment; and
E. A description of the boundaries of the proposed Assessment
District; and
F. A specification of the amount to be assessed upon various
types of assessable land to fund the cost of the Improvements; and
G. The proposed method and formula of assessing the costs and
expenses of the Improvements to the properties which will specially
benefit from the Improvements; and
Section 6. Description of Assessment District: The Assessment
District consists of the lots and parcels shown on the boundary map
of the Assessment District on file with the City Clerk, and reference
is hereby made to such map for further particulars.
Section 7. Proposed Assessment Rate: It is the intention of this
City Council to levy and collect assessments within the Assessment
District. The estimated Fiscal Year 2019-20 cost of providing the
Improvements is $281,703. Said estimated cost results in a
proposed Single-Family Equivalent (“SFE”) assessment rate of FIVE
HUNDRED ONE DOLLARS AND NINE CENTS ($501.09) and a
proposed condominium assessment rate of FOUR HUNDRED
SIXTY-ONE DOLLARS AND NO CENTS ($461.00) for fiscal year
2019-20. It is the further intention of the City to have the assessment
collected on the tax roll in the same manner, by the same persons,
and at the same time as, together with and not separately from, its
general taxes.
Section 8. Public Hearing: NOTICE IS HEREBY GIVEN THAT
THE PUBLIC HEARING ON THE PROPOSED ASSESSMENT
SHALL BE HELD BEFORE THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR IN THE SCAQMD AUDITORIUM, LOCATED AT
21865 COPLEY DRIVE, DIAMOND BAR, CA ON TUESDAY, JULY
16, 2019 AT THE HOUR OF 6:45 P.M., OR AS SOON
THEREAFTER AS THE MATTER MAY BE HEARD, FOR THE
PURPOSE OF THIS CITY COUNCIL’S DETERMINATION OF
WHETHER THE PUBLIC INTEREST, CONVENIENCE AND
NECESSITY REQUIRE THE IMPROVEMENTS AND THIS CITY
COUNCIL’S FINAL ACTION UPON THE REPORT AND THE
ASSESSMENTS THEREIN. All interested persons shall be afforded
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the opportunity to hear and be heard. Any interested person may file
a written protest with the City Clerk, or, having previously filed a
protest, may file a written withdrawal of that protest, prior to the
conclusion of the public input portion of the public hearing. A written
protest shall state all grounds of objection. A protest by a property
owner shall contain a description sufficient to identify the property
owned by the signer thereof. The City Council shall consider all oral
statements and all written protests made or filed by any interested
person4:
Section 9. Notice and Ballot: The City Clerk hereby is authorized
and directed to cause Notice of the hearing ordered under Section 8
hereof to be given in accordance with law by United States Mail, and
such Notice shall be deemed to have been given when so deposited
in the United States Mail. The envelope or cover of the mailing shall
include the name of the City. The mailed Notice shall be given to all
property owners of assessable parcels within the Assessment
District by such mailing by name to those persons whose names and
addresses appear on the last equalized secured property tax
assessment roll of Los Angeles County, or in the case of any public
entity, the representative of such public entity at the address thereof
known to the City Clerk. The Notice shall include, but not be limited
to, the total amount of assessment proposed to be levied in the
Assessment District for fiscal year 2019-20, the assessment
proposed for the owner’s particular parcel(s) and the duration thereof
and the reason for the assessment. Each Notice shall also contain
the proposed assessment and the basis upon which the amount of
the assessment was calculated. Each Notice shall also contain an
assessment ballot, a summary of the procedures applicable to the
completion, return and tabulation of assessment ballots, the date,
time, and location of the public hearing and a statement that the
existence of a majority protest will result in the assessment not being
imposed. The Notice herein provided shall be mailed not less than
forty-five (45) days before the date of the public hearing.
Section 10. Additional Information: To obtain additional
information about the proposed assessments, the Assessment
District or the proposed Improvements contact: David Liu, Public
Works Director/City Engineer, 21810 Copley Drive, Diamond Bar,
CA 91765, telephone number (909) 839-7000. The Engineer’s
Report and other written material about the Assessment District may
also be reviewed at the Office of the City Clerk during regular
business hours.
Section 11. Annual Assessments: The assessments are proposed
to be levied annually. If the proposed assessments are approved
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and confirmed by the City Council, the assessments will increase in
future years by an amount up to the change in the Los Angeles -
Riverside-Orange County area Consumer Price Index, but not
exceeding three percent (3%), without a further vote or balloting
process. In each subsequent year in which the assessments will be
levied, an updated Engineer’s Report, including a proposed budget
and assessment rate, shall be prepared. The updated Engineer’s
Report shall be considered by the City Coun cil at a noticed public
hearing. The updated Engineer’s Report shall serve as the basis for
the continuation of the assessments.
Section 12. The City Clerk shall:
a) Certify to the adoption of this Resolution; and
b) Cause a true and correct copy of this Resolution to
be published pursuant to California Government
Code § 6061.
PASSED, ADOPTED AND APPROVED this 21st day of May 2019.
Carol Herrera, Mayor
City of Diamond Bar
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at the
regular meeting of the City Council of the City of Diamond Bar held on the 21st day
of May 2019, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
8.2.a
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EXHIBIT A
8.2.a
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EXHIBIT A
8.2.b
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8.2.c
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8.2.c
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE i
CITY OF DIAMOND BAR
CITY COUNCIL
Carol Herrera, Mayor
Steve Tye, Mayor Pro Tem
Andrew Chou, Councilmember
Ruth Low, Councilmember
Nancy Lyons, Councilmember
CITY MANAGER
Dan Fox
PUBLIC WORKS DIRECTOR / CITY ENGINEER
David Liu
CITY ATTORNEY
David DeBerry
ENGINEER OF WORK
Jerry Bradshaw, P.E.
SCI Consulting Group
8.2.c
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE ii
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE iii
TABLE OF CONTENTS
INTRODUCTION....................................................................................................................... 1
OVERVIEW ...................................................................................................................... 1
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS .............................................. 1
LEGISLATIVE ANALYSIS .................................................................................................... 2
PLANS & SPECIFICATIONS ...................................................................................................... 4
FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET ......................................................... 6
BUDGET FOR FISCAL YEAR 2019-20 ................................................................................. 6
METHOD OF ASSESSMENT APPORTIONMENT ............................................................................ 8
METHOD OF APPORTIONMENT .......................................................................................... 8
DISCUSSION OF BENEFIT .................................................................................................. 8
SPECIAL BENEFIT ............................................................................................................ 9
GENERAL VERSUS SPECIAL BENEFIT .............................................................................. 11
BENEFIT FINDING ........................................................................................................... 12
METHOD OF APPORTIONMENT ........................................................................................ 14
RESIDENTIAL PROPERTIES ............................................................................................. 15
VACANT/UNDEVELOPED PROPERTIES .............................................................................. 16
OTHER PROPERTY TYPES .............................................................................................. 16
ANNUAL ASSESSMENT CALCULATION .............................................................................. 16
DURATION OF ASSESSMENT ........................................................................................... 16
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY........................................................... 17
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA ............................. 17
ASSESSMENT ...................................................................................................................... 18
ASSESSMENT DIAGRAM ........................................................................................................ 21
ASSESSMENT ROLL ............................................................................................................. 22
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE iv
LIST OF TABLES
TABLE 1: FY 2019-20 ESTIMATE OF COSTS ............................................................................. 6
TABLE 2: ASSESSMENT RATE DETERMINATION ......................................................................... 7
TABLE 2: FY 2019-20 SUMMARY COST ESTIMATE .................................................................. 18
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 1
INTRODUCTION
OVERVIEW
The City of Diamond Bar (the “City”) services and maintains turf areas, slopes and open
space areas and other improvements (“Improvements”) in the Diamond Bar Hills area of the
City. In order to fund the maintenance and operation (“Services”) of these projects and
improvements, Landscaping Assessment District No. 41 was formed in 1985 by the County
of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon incorporation in
1989, the City assumed jurisdiction over the District. Since the passage of Proposition 218,
the assessments for this existing District cannot be increased beyond the previously
approved amount of $280.00 per parcel. This assessment amount does not generate
sufficient revenue to fund the District’s improvements and services, and the annual shortfalls
have been funded by the City’s General Fund.
The City Council has directed that a new assessment be proposed and voted on by property
owners within the District in accordance with Proposition 218 (Article XIIIC and D or the
California Constitution). Their intent is to replace the existing District No. 41 with a new
District No. 41-2019 that would adhere to the existing boundary and include the same
improvements and services. If approved, the existing District No. 41 will be dissolved.
This Engineer’s Report ("Report") was prepared to establish the budget for the
Improvements (as described below) that will be funded by the proposed assessments and
other revenue, and to determine the general and special benefits received from the
Improvements by property within the District and the method of assessment apportionment
to lots and parcels. This Report and the assessments have been made pursuant to the
Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and
Highways Code (the "Act") and Article XIIID of the California Constitution (the “Article”).
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS
As required by the Act, this Report includes plans and specifications, a diagram or map of
the District, the benefits received by property from the Improvements within the District, and
the method of assessment apportionment to lots and parcels within the District.
If the Council approves this Engineer’s Report and the proposed Assessments by resolution,
a ballot and notice will be mailed to each property owner as identified in the most recent
equalized tax roll prepared by the Los Angeles County Assessor’s office. The resolution
preliminarily approving the Engineer’s Report and mailed notice will include the date for a
public hearing at which time all ballots must be received to be counted in accordance with
Government Code Section 53753. The notice and ballots must be mailed at least 45 days
prior to the public hearing.
At the appointed time and place, a public hearing is held for the purpose of allowing public
testimony about the proposed Assessments. This hearing is currently scheduled for July
16, 2019. At this hearing, the Council will hear public testimony and tabulate all ballots
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turned in before the close of the public comment period of the public hearing. If it is
determined that the assessment ballots submitted in opposition to the proposed
Assessments do not exceed the assessment ballots submitted in favor of t he Assessments
(each ballot is weighted by the proportional financial obligation of the property for which the
ballot is submitted) the Council may take action to approve the levying of Assessments for
Fiscal Year 2019-20. If so confirmed and approved, the Assessments would be submitted
to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal
year 2019-20.
LEGISLATIVE ANALYSIS
PROPOSITION 218
The Right to Vote on Taxes Act was approved by the voters of California on November 6,
1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218
provides for benefit assessments to be levied to fund the cost of providing services and
improvements, as well as maintenance and operation expenses to a public improvement
which benefits the assessed property.
SILICON VALLEY TAXPAYERS ASSOCIATION, INC. V SANTA CLARA COUNTY OPEN SPACE
AUTHORITY (2008) 44 CAL. 4TH 431
In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley
Taxpayers Association, Inc. v. Santa Clara County Open Space Authority (“SVTA”). This
ruling is significant in that the Court clarified how Proposition 218 made changes to the
determination of special benefit. The Court also found that:
➢ Benefit assessments are for special, not general, benefit
➢ The services and/or improvements funded by assessments must be clearly
defined
➢ Special benefits are directly received by and provide a direct advantage to
property in the Improvement District
➢ The assessment paid by property should be proportional to the special
benefits it receives from the Improvements
DAHMS V. DOWNTOWN POMONA PROPERTY (2009) 174 CAL. APP. 4TH 708
In Dahms v. Downtown Pomona Property (“Dahms”) the Court upheld an assessment that
was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and
improvements funded by the assessments were directly provided to property in the
assessment district. The Court also upheld discounts and exemptions from the assessment
for certain properties.
BONANDER V. TOWN OF TIBURON (2009) 180 CAL. APP. 4TH 103
Bonander v. Town of Tiburon (“Bonander”), the 1st District Court of Appeal overturned a
benefit assessment approved by property owners to pay for placing overhead utility lines
underground in an area of the Town of Tiburon. The Court invalidated the assessments
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primarily on the grounds that the assessments had been apportioned to assessed property
based on the costs within sub-areas of the assessment district instead of the overall cost of
the improvements and the overall proportional special benefits.
BEUTZ V. COUNTY OF RIVERSIDE (2010) 184 CAL. APP. 4TH 1516
Steven Beutz v. County of Riverside (“Beutz”) the Court overturned an assessment for park
maintenance in Wildomar, California, primarily because the general benefits associated with
improvements and services were not explicitly calculated, quantified and separated from the
special benefits.
GOLDEN HILL NEIGHBORHOOD ASSOCIATION V. CITY OF SAN DIEGO (2011) 199 CAL. APP. 4TH
416
On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden
Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an
assessment for street and landscaping maintenance in the Greater Golden Hill
neighborhood of San Diego, California. The court described two primary reasons for its
decision. First, like in Beutz, the court found the general benefits associated with services
were not explicitly calculated, quantified and separated from the special benefits. Second,
the court found that the City had failed to record the basis for the assessment on its own
parcels.
COMPLIANCE WITH CURRENT LAW
This Engineer’s Report is consistent with the SVTA decision and with the requirements of
Article XIIIC and XIIID of the California Constitution because the Improvements to be funded
are clearly defined; the benefiting property in the District enjoys close and unique proximity,
access and views to the Improvements; the Improvements serve as an extension of usable
land area for benefiting properties in the District and such special benefits provide a direct
advantage to property in the District that is not enjoyed by the public at large or other
property.
This Engineer’s Report is consistent with Beutz, Dahms and Greater Golden Hill because
the Improvements will directly benefit property in the District and the general benefits have
been explicitly calculated and quantified and excluded from the A ssessments. The
Engineer’s Report is consistent with Bonander because the Assessments have been
apportioned based on the overall cost of the Improvements and Services proportional
special benefit to each property, rather than the proportional cost to the District to provide
the Improvements to specific properties.
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PLANS & SPECIFICATIONS
The City maintains landscaping and other improvements in locations within the District’s
boundaries. The work and improvements to be undertaken by Landscaping Assessment
District No. 41-2019, (“District”), and the cost thereof paid from the levy of the annual
Assessment provide special benefit to Assessor Parcels within the District as defined in the
Method of Assessment herein. In addition to the definitions provided by the Landscaping
and Lighting Act of 1972 (the “Act”), the work and improvements are generally described as
mini-parks, slopes and open space areas within the District. The Assessment Diagram
shows the location and extent of the Improvements to be installed, maintained or serviced
by the proceeds from this Assessment District.
Installation, maintenance and servicing of Improvements, may include, but are not limited
to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems,
sidewalks, lighting, fencing, graffiti removal and repainting, and labor, materials, supplies,
utilities and equipment, as applicable, at each of the loc ations owned, operated or
maintained by the District.
As applied herein, “Installation” means the construction of Improvements, including, but not
limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping,
irrigation systems, walkways and drainage, lights, playground equipment, play courts,
playing fields, recreational facilities and public restrooms.
“Maintenance” means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including repair, removal or
replacement of all or any part of any improvement; providing for the life, growth, health, and
beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid
waste, and the cleaning, sandblasting, and painting of walls and other improvements to
remove or cover graffiti.
“Servicing” means the furnishing of electric current, or energy, gas or other illuminating agent
for any public lighting facilities or for the lighting or operation of any other improvements; or
water for the irrigation of any landscaping, the operation of any fountains, or the maintenance
of any other improvements.
Incidental expenses include all of the following: (a) The costs of preparation of the report,
including plans, specifications, estimates, diagram, and assessment; (b) the costs of
printing, advertising, and the giving of published, posted, and mailed no tices; (c)
compensation payable to the County for collection of assessments; (d) compensation of any
engineer or attorney employed to render services in proceedings pursuant to this part; (e)
any other expenses incidental to the construction, installation, or maintenance and servicing
of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant
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to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections
held for the approval of a new or increased assessment (Streets & Highways Code §22526).
Modifications to the District structure could include, but are not limited to, substantial
changes or expansion of the Improvements provided, substantial changes in the service
provided, modifications or restructuring of the District including annexation or detachment of
specific parcels, revisions in the method of apportionment, or proposed new or increased
assessments.
The assessment proceeds will be exclusively used for Improvements within the District plus
incidental expenses.
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FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET
BUDGET FOR FISCAL YEAR 2019-20
The 1972 Act provides that the total costs for providing the maintenance and servicing of the
District Improvements and facilities can be recovered in the assessment spread including
incidental expenses. The latter can include engineering fees, legal fees, printing, mailing,
postage, publishing and all other costs identified with the District proceedings.
An estimate of District costs for fiscal year 2019-20 for the maintenance and servicing of the
Improvements is provided below.
TABLE 1: FY 2019-20 ESTIMATE OF COSTS
Expenditure Item Amount
Salaries & Benefits 21,801$
Operating Expenses
Advertising 5,000
Utilities 74,694
Maintenance of Grounds/Buildings 20,000
Professional Services 5,500
Contract Services
Landscape Maintenance 68,076
Tree Maintenance 19,000
Weed/Pest Abatement 54,218
Capital Improvements 0
Estimated Expenditures 268,289$
Contingencies/Reserves 5%13,414
Total Budget 281,703$
Revenue Item Amount
Direct Benefit Assessments 271,389$
Carryover from Prior Year $0
General Fund Contribution 3.84%10,314
Estimated Revenues 1 281,703$
1. The Act requires that proceeds from the assessments must be deposited into a special fund
that has been set up for the revenues and expenditures of the District. Moreover, funds raised
by the assessment shall be used only for the purposes stated within this Report. Any balance
remaining at the end of the Fiscal Year, June 30, must be carried over to the next Fiscal Year.
The District may also establish a reserve fund for contingencies and special projects as well as
a capital improvement fund for accumulating funds for larger capital improvement projects or
capital renovation needs. Any remaining balance would either be placed in the reserve fund or
would be used to reduce future years' assessments.
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Table 2 below shows how the assessment rates are determined including the estimated
number of single-family equivalents (“SFE”) and how the costs of improvements are
allocated to parcels as defined later in this Report.
TABLE 2: ASSESSMENT RATE DETERMINATION
Single-Family Equivalents Parcels SFE factor SFEs
Single Family Parcels 399 100%399.00
Condominium Parcels 155 92%142.60
Total 554 541.60
Budget Allocation to Parcels
Total Amount Assessed 271,389$
Total SFEs `541.60
Assessment per SFE 2 501.09$
Single-Family Assessment 501.09$
Condominium Assessment 461.00$
2. The rate shown here is for a single-family home or its equivalent. For the definition of the term SFE and
rates for other types of property, see the section titled, “Method of Assessment Apportionment” and the
sections following it in this report.
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METHOD OF ASSESSMENT APPORTIONMENT
METHOD OF APPORTIONMENT
This section of the Engineer's Report explains the benefits to be derived from the
Improvements and the methodology used to apportion the total assessment to properties
within the District.
The District consists of certain assessor parcels within the boundaries as defined by the
Assessment Diagram referenced in this report and the parcels identified by the Assessor
Parcel Numbers listed with the levy roll. The parcel list includes all privately and publicly
owned parcels as shown. The method used for apportioning the Assessment is based upon
the relative special benefits to be derived by the properties in the District over and above
general benefits conferred on real property or to the public at large. The Assessment is
apportioned to lots and parcels in proportion to the relative special benefit from t he
Improvements. The apportionment of special benefit is a two -step process: the first step is
to identify the types of special benefit arising from the Improvements and the second step is
to allocate the Assessments to property based on the estimated relative special benefit for
each type of property.
DISCUSSION OF BENEFIT
In summary, the Assessments can only be levied based on the special benefit to property.
This benefit is received by property over and above any general benefits. With reference to
the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of
1972 states:
"The net amount to be assessed upon lands within an assessment district
may be apportioned by any formula or method which fairly distributes the
net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the
improvements."
Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that
assessments must be based on the special benefit to property and that the value of the
special benefits must exceed the cost of the assessment:
"No assessment shall be imposed on any parcel which exceeds the
reasonable cost of the proportional special benefit conferred on that parcel."
The following benefit categories summarize the types of special benefit to residential,
commercial, industrial and other lots and parcels resulting from the Improvements to be
provided with the assessment proceeds. These types of special benefit are summarized as
follows:
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A. Proximity to Improved Landscaped Areas and Other Public Improvements within the
District.
B. Improved Views within the District.
C. Extension of a property’s outdoor areas and green spaces for properties within close
proximity to the Improvements.
D. Safety and Security within the District
E. Creation of individual lots for residential and commercial use that, in absence of the
Assessments, would not have been created.
In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the
definitions of special benefits to properties from similar improvements in three distinct areas:
➢ Proximity
➢ Expanded or improved access
➢ Views
The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or
improvement that provides a direct advantage to a parcel and that indirect or derivative
advantages resulting from the overall public benefits from a service or improvement are
general benefits. The SVTA v. SCCOSA decision also provides specific guida nce that park
improvements are a direct advantage and special benefit to property that is proximate to a
park that is improved by an assessment:
The characterization of a benefit may depend on whether the parcel
receives a direct advantage from the improvement (e.g. proximity to a park)
or receives an indirect, derivative advantage resulting from the overall
public benefits of the improvement (e.g. general enhancement of the
district’s property values).
Proximity, improved access and views, in addition to the other special benefits listed herein
further strengthen the basis of these assessments.
Moreover, the Dahms decision further clarified that certain services and improvements
funded by assessments, that are over and above what otherwise would be provi ded and that
other property in general and the public do not share or receive are 100% special benefit.
The assessment-funded services upheld by Dahms included streetscape maintenance and
security services.
SPECIAL BENEFIT
SCI assessment engineers have identified the following special benefits:
PROXIMITY AND ACCESS TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT
Only the specific properties within close proximity to the Improvements are included in the
District. The District has been narrowly drawn to include the properties that receive special
benefits from the Improvements. Therefore, property in the District enjoys unique and
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valuable proximity and access to the Improvements that the public at large and property
outside the District do not share.
In absence of the Assessments, the Improvements would not be provided , and the public
improvements funded in the District would be degraded due to insufficient funding for
maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that
are over and above what otherwise would be provided. Improvements that are over and
above what otherwise would be provided do not by themselves translate into special benefits
but when combined with the unique proximity and access enjoyed by parcels in the District,
they provide a direct advantage and special benefit to property in the District.
IMPROVED VIEWS WITHIN THE ASSESSMENT DISTRICT
The City, by maintaining permanent public improvements funded by the Assessments in the
District, provides improved views to properties in the District. The properties in the District
enjoy close and unique proximity, access and views of the specific Improvements funded in
the District; therefore, the improved and protected views provided by the Assessments are
another direct and tangible advantage that is uniquely conferred upon property in the District.
EXTENSION OF A PROPERTY’S OUTDOOR AREAS AND GREEN SPACES FOR PROPERTIES WITHIN
CLOSE PROXIMITY TO THE IMPROVEMENTS
In large part because it is cost prohibitive to provide large open land areas on property in the
District, the residential, commercial and other benefiting properties in the District do not have
large outdoor areas and green spaces. The Improvements within the District provide
additional outdoor areas that serve as an effective extension of the land area for proximate
properties because the Improvements are uniquely proximate and accessible to property in
close proximity to the Improvements. The Improvements, therefore, provide an important,
valuable and desirable extension of usable land area for the direct advantage and special
benefit of properties in the District because such properties have uniquely good and close
proximity to the Improvements.
SAFETY AND SECURITY WITHIN THE ASSESSMENT DISTRICT
The City, through proper installation, maintenance and servicing of public and private
improvements funded by the Assessments in the District, provides i ncreased security and
safety by preventing crime and suppressing fire. For parks and recreation Improvements,
proper lighting and well-kept landscapes help to deter crime and vandalism. Other
landscaped area activities such as slope maintenance and brush clearing provide critical fire
suppression.
CREATION OF INDIVIDUAL LOTS FOR RESIDENTIAL USE THAT, IN ABSENCE OF THE ASSESSMENTS,
WOULD NOT HAVE BEEN CREATED
In the District, the original owner/developer(s) of the property within the District agreed
unanimously to the Assessments. The Assessments provide the necessary funding for
improvements that were required as a condition of development and subdivision approval.
Therefore, such Assessments allowed the original property to be subdivided and for
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development of the parcels to occur. As parcels were sold, new owners were informed of
the Assessments through the title reports, and in some cases, through Department of Real
Estate “White Paper” reports that the parcels were subject to assessment. Purchase of
property was also an “agreement” to pay the Assessment. Therefore, in absence of the
Assessments, the lots within most of the District would not have been created. These
parcels, and the improvements that were constructed on the parcels, receive direct
advantage and special benefit from the Assessments.
SUMMARY OF RELATIVE WEIGHT OF BENEFIT FACTORS
A solid argument could be made that the Creation of Individual Lots benefit comprises 100%
of the benefit because the Improvements were incorporated into the original planning and
design of the subdivision, and thus were deemed to be necessary and required for the
development of the lot. Without those Improvements and associated benefit, the lots would
not have been created in the first place. Nevertheless, four other definitive benefits accruing
to the parcels within the District are identified, and an allowance should be made within the
overall relative importance of benefits. The relative benefit level of the five identified benefits
used in this Report is shown below.
Benefit Category
Proximity & Access 10%
Views 10%
Outdoor Area Extension 10%
Safety & Security 10%
Creation of Lots 60%
TOTAL Benefit 100%
Relative Weight
GENERAL VERSUS SPECIAL BENEFIT
Article XIIIC of the California Constitution requires any local agency proposing to increase
or impose a benefit assessment to “separate the general benefits from the special benefits
conferred on a parcel.” The rationale for separating special and general benefits is to ensure
that property owners subject to the benefit assessment are not paying for general benefits.
An assessment can fund special benefits but cannot fund general benefits. Accordingly, a
separate estimate of the special and general benefit is given in this section.
In other words:
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There is no widely-accepted or statutory formula for general benefit. General benefits are
benefits from improvements or services that are not special in nature, are not “particular and
distinct” and are not “over and above” benefits received by other properties. SVTA vs.
SCCOSA provides some clarification by indicating that general benefits provide “an indirect,
derivative advantage” and are not necessarily proximate to the improvements.
In this Report, the general benefit is liberally estimated and described, and then budgeted
so that it is funded by sources other than the Assessment.
The starting point for evaluating general and special benefits is the current, baseline level of
service. The Assessment will fund Improvements “over and above” this general, baseline
level and the general benefits estimated in this section are over and above the baseline.
A formula to estimate the general benefit is listed below:
Special benefit, on the other hand, is defined in the state constitution as “a particular and
distinct benefit over and above general benefits conferred on real property located in the
district or to the public at large.” The SVTA v. SCCOSA decision indicates that a special
benefit is conferred to a property if it “receives a direct advantage from the improvement
(e.g., proximity to a park).” In these Assessments, as noted, properties in the District have
close and unique proximity, views and access to the Improvements and uniquely improved
desirability from the Improvements and other properties and the public at large do not receive
significant benefits because they do not have proximity, access or views of the
Improvements. Therefore, the overwhelming proportion of the benefits conferred to property
is special and is only minimally received by property outside the Districts or the public at
large.
BENEFIT FINDING
QUANTIFICATION OF GENERAL BENEFIT
In this section, the general benefit from landscaping and other types of Improvements is
liberally estimated and described, and then budgeted so that it is funded by sources other
than the Assessment.
BENEFIT TO PROPERTY OUTSIDE THE ASSESSMENT DISTRICTS
Properties within the District receive almost all of the special benefits from the Improvements
because properties in the District enjoy unique close proximity and access to the
Improvements that is not enjoyed by other properties or the public at large. However, certain
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properties within the proximity/access radius of the Improvements, but outside of the
boundaries of the District, may receive some benefit from the Improvements. Since this
benefit is conferred to properties outside the District boundaries, it contributes to the overall
general benefit calculation and will not be funded by the Assessments. The general benefit
to property outside of the District is calculated with the parcel and data analysis performed
by SCI Consulting Group.
Since certain properties outside the District enjoy close proximity and access to the
Improvements cannot be assessed by the District, this is a form of general benefit to other
property. There are 23 parcels outside the District that are directly adjacent to areas where
slopes are maintained by the District. The benefits conferred to these properties do not
include the Lot Creation benefit factor, therefore the benefit is reduced by 60%. The general
benefit to property outside of the District is calculated as follows.
23 Parcels Outside District
554 Parcels In the District
40%Benefit Factor
23
23 +554
Assumptions:
Calculation:
General Benefit to Property Ouside the District
x 40%=1.59%
BENEFIT TO PROPERTY INSIDE THE ASSESSMENT DISTRICTS THAT IS INDIRECT AND DERIVATIVE
The “indirect and derivative” benefit to property within the District is particularly difficult to
calculate. A solid argument can be presented that all benefit within the District is special,
because the other Improvements are clearly “over and above” and “particular and distinct”
when compared with the baseline level of service and the unique proximity, access and
views of the other Improvements enjoyed by benefiting properties in the District.
Nevertheless, the SVTA vs. SCCOSA decision indicates there m ay be general benefit
“conferred on real property located in the district” A measure of the general benefits to
property within the Assessment area is the percentage of land area within or directly abutting
the District that is publicly owned and used for regional purposes such as regional parks,
major roads, rail lines and other regional facilities because such properties used for regional
purposes could provide indirect benefits to the public at large. The District boundaries are
narrowly drawn to include only the residential areas within the neighborhood, and there are
no regional facilities within the District. Therefore, the indirect and derivative general benefits
to property within the District are zero.
BENEFIT TO THE PUBLIC AT LARGE
The general benefit to the public at large can be estimated by the proportionate amount of
time that the District’s Improvements are used and enjoyed by individuals who are not
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residents, employees, customers or property owners in the District. It should be noted that
these Improvements do not attract the public at large in the same was as park improvements ,
and they confer far less benefit to the public at large than do similar park improvements. In
essence, the public does not visit an area to enjoy slope improvements in the same way as
they may visit a park.
However, certain slopes maintained by the District may provide some enhancement to views
enjoyed by the public as they drive past. Approximately 25% of the slopes and linear green
areas maintained by the District lie along arterial roadways that carry a high percentage of
traffic not associated with people who are not residents or property owners within the District.
While there are not statistics available as to what percentage of pass-by vehicle trips are by
non-residents or non-property owners, a liberal factor of 90% is assumed. Finally, of all the
types of benefits conferred by the Improvements, passersby only benefit from views, which
are estimated at 10% of the total benefits. Therefore, we find that ((90% of 25%) x 10% =)
2.25% of the benefits from the Improvements are general benefits to the public at large.
TOTAL GENERAL BENEFITS
Using a sum of these three measures of general benefit, we find that approximately 3.84%
of the benefits conferred by the Improvements may be general in nature and should be
funded by sources other than the assessment.
Outside the District
Inside the District
Public At Large
Total General Benefit
Landscaping General Benefit Calculation
1.59%
0.00%
2.25%
3.84%
METHOD OF APPORTIONMENT
As previously discussed, the proposed Assessments will provide comprehensive
Improvements that will clearly confer special benefits to properties in the proposed District.
The allocation of special benefits to property is partially based on the type of pro perty and
the size of property. These benefits can also partially be measured by the occupants on
property in the District because such parcel population density is a measure of the relative
benefit a parcel receives from the Improvements. It should be not ed that many other types
of “traditional” assessments also use parcel population densities to apportion the
Assessments. For example, the assessments for sewer systems, roads and water systems
are typically allocated based on the population density of the parcels assessed. Therefore,
the apportionment of benefit is reasonably based on the type of parcel, the size of parcels
and the population density of parcels.
The next step in apportioning Assessments is to determine the relative special benefit for
each property. This process involves determining the relative benefit received by each
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property in relation to a single-family home, or, in other words, on the basis of Single-Family
Equivalents (SFE). This SFE methodology is commonly used to distribute Assessments in
proportion to estimated special benefit and is generally recognized as providing the basis
for a fair and appropriate distribution of Assessments. For the purposes of this Engineer’s
Report, all properties are designated a SFE value, which is each property’s relative benefit
in relation to a single family home on one parcel. In this case, the "benchmark" property is
the single-family detached dwelling which is one Single Family Equivalent or one SFE.
RESIDENTIAL PROPERTIES
Certain residential properties in the District that contain a single residential dwelling unit are
assigned one Single Family Equivalent or 1.0 SFE. Detached or attached houses and zero-
lot line houses are included in this category of single -family residential property. If there is
more than one single family detached dwelling on a parcel, it will be charged one SFE per
single family detached dwelling.
Another residential property type in the District is the condominium. These properties benefit
from the Improvements in proportion to the average number of people who reside in multi -
family residential units versus the average number of people who reside in a single -family
home (Population Density Factor, or PDF). Using the total population of each property type
in the City from recent Census data and dividing it by the total number of such households
reveals that approximately 3.42 persons occupy each single-family residence, whereas an
average of 2.48 persons occupy each condominium. The ratio of 2.48 people (condominium)
to 3.42 people (single-family) results in a PDF of 0.73 for condominiums.
The PDF of 0.73 for condominiums is applied to certain benefit categories, whereas other
benefit categories are applicable to condominiums in full measure. The calculation of the
overall SFE factors are summarized below.
Benefit Category
PDF SFE Factor PDF SFE Factor
Proximity & Access 10%100%10.0%73%7.3%
Views 10%100%10.0%73%7.3%
Outdoor Area Extension 10%100%10.0%73%7.3%
Safety & Security 10%100%10.0%100%10.0%
Creation of Lots 60%100%60.0%100%60.0%
TOTAL Benefit 100%100%92%
SFR CondoWeight
There are no other multi-family property types (e.g., duplex, triples, fourplex, apartments) in
the District, and none are foreseen in the near future. Therefore, no SFR-based assessment
rate is calculated.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 16
VACANT/UNDEVELOPED PROPERTIES
While there are currently no vacant or undeveloped properties in the District, the following
discussion is included in the event that properties become vacant in the future.
The benefit to undeveloped properties is determined to be proportional to the corresponding
benefits for similar type developed properties, but at a lower rate due to the lack of
improvements on the property. A measure of the benefits accruing to the underlying land is
the average value of land in relation to Improvements for developed property. An analysis
of the assessed valuation data from the City of Diamond Bar found that approximately 45%
of the assessed value of improved properties is classified as the land value. It is reasonable
to assume, therefore, that approximately 45% of the benefits are related to the underlying
land and 55% are related to the improvements and the day-to-day use of the property. Using
this ratio, the SFE factor for vacant/undeveloped parcels is 0.45 per parcel.
OTHER PROPERTY TYPES
Notwithstanding the foregoing discussion, there are two other types of property uses to be
considered: Water utility, and open space. These are discussed below.
Water Utility: The Walnut Valley Water District owns a parcel with two water tanks used to
supply water for domestic use and fire protection. This property has no people stationed on -
site and derives no benefit in any category. Therefore, it is not assessed a fee.
Open Space: The open space parcels that lie within the District are part of the improvements
(views, safety & security, etc.) Therefore, these parcels are not assessed a fee.
The property in the District is fully developed, has been stable since its original development
in the late 1980s, and is zoned such that a change in the predominately residential land use
is not expected in the future. As a result, there is no analysis of type, size and population
densities for other uses such as commercial, industrial and institutional properties.
ANNUAL ASSESSMENT CALCULATION
The assessment shall be subject to an adjustment up to a cap of 3% annually, which
adjustment shall be based upon actual costs, including any reasonable reserves, supported
by an Engineer’s Report prepared in accordance with Article XIIID of the California
Constitution. If the Engineer’s Report does not support an increase or supports a redu ction
in the assessment, then the assessment shall not be increased or shall be lowered as
applicable.
DURATION OF ASSESSMENT
The District was formed or annexed in previous years. It is proposed that the Assessments
be continued every year after their formation or annexation, so long as the public
Improvements need to be maintained and improved, and the City requires funding from the
Assessments for these Improvements in the District. As noted previously, the Assessment
can continue to be levied annually after the City Council approves an annually updated
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 17
Engineer’s Report, budget for the Assessment, Improvements to be provided, and other
specifics of the Assessment. In addition, the City Council must hold an annual public hearing
to continue the Assessment.
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY
Any property owner who feels that the Assessment levied on the subject property is in error
as a result of incorrect information being used to apply the foregoing method of assessment
may file a written appeal with the City of Diamond Bar City Manager or his or her designee.
Any such appeal is limited to correction of an Assessment during the then-current Fiscal
Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her
designee will promptly review the appeal and any information provided by the property
owner. If the City Manager or his or her designee finds that the Assessment should be
modified, the appropriate changes shall be made to the Assessment Roll. If any such
changes are approved after the Assessment Roll has been filed with the County for
collection, the City Manager or his or her designee is authorized to refund to the property
owner the amount of any approved reduction. Any dispute over the decision of the City
Manager or his or her designee shall be referred to the Diamond Bar City Council, and the
decision of the City Council shall be final.
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA
The net available Assessment funds, after incidental, administrative, financing and other
costs shall be expended exclusively for Improvements within the boundaries of the District
or as described herein, and appropriate incidental and administrative costs as defined in the
Plans and Specifications section.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 18
ASSESSMENT
WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare
and file a report presenting an estimate of costs, a Diagram for the District and an
assessment of the estimated costs of the Improvements upon all assessable parcels within
the District;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article
XIIID of the California Constitution, and the order of the City of Diamond Bar City Council,
hereby makes the following Assessment to cover the portion of the estimated cost of the
Improvements, and the costs and expenses incidental thereto to be paid by the District.
The amount to be paid for said Improvements and the expense incidental thereto, to be paid
by the District for the Fiscal Year 2019-20 is generally as follows:
TABLE 3: FY 2019-20 SUMMARY COST ESTIMATE
Salaries & Benefits 21,801$
Operating Expenses & Services 246,488
Capital Expenses/Reserves 13,414
Total for Services 281,703$
Less General Fund Contribution (10,314)
Net Amount to Assessments 271,389$
As required by the Act, an Assessment Diagram of the District is hereto attached and
incorporated herein by reference. The distinctive number of each parcel or lot of land in the
District is its Assessor Parcel Number appearing on the Assessment Roll.
I do hereby assess and apportion the net amount of the cost and expenses of the
Improvements, including the costs and expenses incident thereto, upon the parcels and lots
of land within the District, in accordance with the special benefits to be received b y each
parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost
and Method of Assessment in the Report.
The Assessment is made upon the parcels or lots of land within the District in proportion to
the special benefits to be received by the parcels or lots of land, from the Improvements.
Each parcel or lot of land is described in the Assessment Roll by reference to its parcel
number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 19
2019-20. For a more particular description of the property, reference is hereby made to the
deeds and maps on file and of record in the office of the County Recorder of the County.
I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the
Assessment Roll, the amount of the assessment for the Fiscal Year 2019-20 for each parcel
or lot of land within the District.
Dated: May 15, 2019
Engineer of Work
By
Jerry Bradshaw, License No. C48845
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 20
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 21
ASSESSMENT DIAGRAM
The District boundary and the parcels to be assessed in Landscaping Assessment District
No. 41-2019 are shown on the Assessment Diagram, which is on file with the City Clerk of
the City of Diamond Bar and includes all those properties included in the original formation
of the District and subsequent annexations. The following Assessment Diagram is for
general location only and is not to be considered the official boundary map. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions as shown
on the maps of the Assessor of the County of Los Angeles, for Fiscal Year 2019-20, and are
incorporated herein by reference, and made a part of this Diagram and this Report.
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 22
ASSESSMENT ROLL
An Assessment Roll (a listing of all parcels assessed within the District and the amount of
the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report
and is available for public inspection during normal office hours at the City Hall at 21810
Copley Drive, 2nd floor, Diamond Bar, California 91765.
Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County
Assessor records and these records are, by reference, made part of this Report. These
records shall govern for all details concerning the description of the lots or parcels.
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Agenda #: 8.3
Meeting Date: May 21, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FORMATION OF NEW LANDSCAPING ASSESSMENT DISTRICT NO.
39-2019 TO REPLACE EXISTING DISTRICT NO. 39
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Adopt Resolution No. 2019-XX declaring intention to form Landscape Assessment
District No. 39-3019, preliminarily approving the Engineer’s Report, providing notice of
public hearing and mailing of the ballot.
FINANCIAL SUMMARY:
Assessment District No. 39 was formed in 1985 (prior to incorporation of the City of
Diamond Bar), and assessment rates have not increased since that time. However,
costs to maintain the landscaping in the district has increased significantly over the past
three decades resulting in an operating deficit in the district since FY 08/09. Annually,
the operating deficits have been subsidized by the City’s General Fund. Forming a new
district with self-supporting assessments will relieve the General Fund of this burden.
As shown in the attached Engineer’s Report, costs are annualized at $504,255 (FY
19/20). Revenues from the current assessment rate of $236.00 per parcel are
$294,764, causing the City’s General Fund to subsidize this District in the amount of
$209,491. This shortfall is projected to increase in coming years. If approved by the
property owners, the new assessments ranging from $358.34 to $387.39 per parcel
would generate revenues of $470,859, which would be supplemented by $33,396 of
General Fund for the requisite general benefit portion of the Assessment District.
BACKGROUND/DISCUSSION:
Assessment District No. 39 was created in 1985 upon the request of developers
Bramalea Limited, Inc, and M. J. Brock and Sons, Inc. to pay for the maintenance and
upkeep of certain landscape/open space areas and recreation features in the
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neighborhood. At that time before the 1989 incorporation of the City of Diamond Bar,
the County of Los Angeles formed the District and provided maintenance and
administration. Upon incorporation in 1989, the City of Diamond Bar took possession of
the District (the improvements as well as the annual assessment responsibilities),
although the County was contracted to perform the actual maintenance for a period of
time after that. Assessment Districts were structured to be self -supporting, and the
County, then the City, had full authority to set assessments at levels sufficient to raise
the required revenues in subsequent years.
In 1996 California voters approved Proposition 218, which chang ed the legal
requirements of increasing assessments such as these. From that year forward any
increase in assessments would need to be approved by a vote of the property owners
within the District. This new requirement effectively froze assessment levels for most
assessments across the State, including District No. 39. For a few years, cost
increases were modest and fiscal reserves were sufficient to fund maintenance
activities. Once the reserves were depleted, the City’s General Fund was utilized to
cover the shortfalls in the District.
The continuing operational deficit for the District is an unintended burden on the City’s
General Fund. The most straightforward remedy is to increase assessments for the
District to levels adequate to cover costs. Ot her options include scaling back landscape
services to fit within available revenues or dissolving the District and ceasing all
services. In the former case, it is anticipated that residents in the area would see
noticeable declines in the health and appearance of the landscaped areas. In the latter
case, several complications would arise including identifying who would inherit the
maintenance responsibilities (abutting property owners, homeowners’ associations, or
the City) and to what level they would perform that work.
In a study session on March 19, the City Council considered the details of these options
and decided to pursue the option of increasing assessments to fund current levels of
service through a ballot proceeding.
On April 16, 2019, the City Council adopted Resolution 2019-12 initiating Proposition
218 proceedings and approved a contract amendment with the City’s assessment firm,
SCI Consulting Group, to draft an Engineer’s Report and assist the City in the
Proposition 218 procedures and neighborhood outreach.
ENGINEER’S REPORT AND ASSESSMENT RATES:
The draft Engineer’s Report is now complete and filed with the City for approval. The
Report has estimated the annualized cost to perform the required services to be
$504,255 in FY 19/20 dollars. The proposed District No. 39-2019 is essentially the
same as the existing District No. 39 (same boundaries and services), but the
methodology for determining the assessment rates is slightly different than was used in
the original 1985 District. The primary differences are that the General Benefit must be
quantified in more specific terms, and additional scrutiny must be given to differing
levels of benefit for the various types of properties in the District.
District No. 39-2019 is made up primarily of single-family homes, so there are no
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practical differences in how they accrue benefits from the District’s improvements.
However, the improvements are not spread throughout the District evenly, so the
Assessment Engineer has determined that three benefit zones are appropriate, each
with different assessment rates. See Exhibit “B”.
• Zone A lies south of Grand Avenue and has the greatest concentration of
improvements such as a mini park, landscape slopes and brush -clearing areas.
This zone has the highest assessment rate of $387.39 for FY 19/20.
• Zone B lies north of Grand Avenue and south of Pantera Elementary School and
has a similar concentration of mini parks, but less quantities of landscaped
slopes and brush-clearing areas. This zone has a slightly lower assessment rate
of $377.70.
• Zone C lies at the north end of the District and has no nearby mini parks and no
landscaped slope areas, although there are several brush -clearing areas. This
has the lowest assessment rate of $358.34.
One other significant difference brought about by Proposition 218 is that public -owned
properties are no longer exempt from assessments unless it can be demonstrated that
they receive no benefit from the improvements. In District No. 39 -2019 there are several
public-owned properties: Pantera Elementary School, Walnut Valley Water District tank
site, Pantera Park, and City-owned open space. The Engineer’s Report determined that
the only property that receives any benefit from the District improvements is the school.
The annual rate is proposed to be $1,207.65.
The final item stemming from Proposition 218 is General Benefit, which is the amount of
benefit received by properties outside the District or by the public at large and is
typically expressed in terms of a percentage of overall benefit. For District No. 39-2019,
the Engineer’s Report determined the General Benefit to be 6.62%. Proposition 218
does not allow that portion of costs to be included in the assessments, and it must be
paid from other sources. The most common source payment for City-managed districts
like this is the General Fund. In summary, the Report identifies $33,396 in General
Benefit to be paid by the City’s General Fund for FY 19/20.
Procedure
The task of increasing the assessment levels requires a ballot proceeding where the
property owners would need to approve the increase. The procedure is laid out in
Division 15, Part 2 of the California Streets and Highways Code as well as Section
53750 - 53754 of the Government Code (Proposition 218). It requires three steps: (1)
adopt a resolution to initiate the proceedings and direct preparation of the Engineer’s
Report (completed on April 16, 2019), (2) adopt a resolution approving an Engineer’s
Report (which establishes assessment rates) and setting the date for a public hearing
(tonight’s action), and (3) conducting the public hearing at which time ballots will be
tabulated and the outcome of the balloting proceeding will be known. The ballots, along
with a formal notice, will be mailed to each property owner after the second resolution is
adopted and at least 45 days prior to the public hearing. The ballots can be returned
any time up to the close of the hearing. The dates for the key steps are as follows (with
Council actions in bold):
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Key Task
Dates
Resolution 1 – Initiate Process; Award SCI
Contract
(completed April 16)
Mail Notice of Neighborhood Meetings (completed May 1)
Conduct Two Neighborhood Meetings (completed May 14)
Resolution 2 – Approve ER, set hearing date,
authorize ballots
May 21 (tonight)
Mail ballot packets May 31
Respond to inquiries, ballot requests June 3 – July 16
Resolution 3 – Conduct hearing, tabulate
ballots, order levies (if approved)
July 16
In accordance with the statutes, these proceedings are voted on by property owners
(instead of registered voters). In addition, votes are weighted by the amount of the
proposed assessment. For example, a property owner being assess ed $387.39 has
slightly more voting power as an owner being assessed $358.34.
This new assessment district is being structured to replace the existing district No. 39.
Since the results of the ballot proceeding will not be known until July 16, the annual
renewal processes for the existing district will continue so that it can be assessed in the
event that the new district is not approved by the property owners.
Community Outreach
In addition to the required procedures, the City held two community meetings for the
District to inform affected property owners of the issues and proposed actions and to
listen to their feedback. The meetings were held on Tuesday, May 14, 2019 (one at 6:30
pm and a second one at 7:30 pm) at the Diamond Bar Center. Letters were sent to all
property owners informing them of the proposed actions and inviting them to t he
meetings. Approximately 150 residents were in attendance. The presentation portion of
the agenda included District Background and Overview, Types of Landscape
Maintenance Work, District Funding Needs and Options, and Mail -in Ballot Process. In
addition, City staff and the Consultant answered questions during the Q&A session.
LEGAL REVIEW:
City Attorney has reviewed and approved as to form.
PREPARED BY:
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Attachments:
1. 8.3.a Resolution No. 2019-XX for District No. 39-2019
2. 8.3.b Engineer's Report for District 39-2019
3. 8.3.c Exhibit A - Boundary and Work Areas of District No. 39-2019
4. 8.3.d Exhibit B - Zones of Benefits for District No. 39-2019
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RESOLUTION NO. 2019-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DECLARING INTENTION TO FORM LANDSCAPE ASSESSMENT
DISTRICT NO. 39-2019 AND LEVY ASSESSMENTS, PRELIMINARILY
APPROVING THE ENGINEER’S REPORT, PROVIDING NOTICE OF
PUBLIC HEARING AND THE MAILING OF THE ASSESSMENT BALLOT
WHEREAS, by Resolution No. 2019-12, approved on April 16, 2019,
the City Council ordered the initiation of proceedings for the formation of
Landscape Assessment District No. 39-2019 pursuant to the Landscaping
and Lighting Act of 1972 (Part 2 of Division 15 of the California Streets and
Highways Code (commencing with § 22500 thereof) (“Act”).
WHEREAS, Proposition 218 was adopted on November 6, 1996
adding Articles XIIIC and XIIID to the California Constitution, which impose
certain procedural and substantive requirements relating to assessments
(as defined).
WHEREAS, an Engineer’s Report (“Report”) has been prepared by
SCI Consulting Group, registered, professional engineers (“Assessment
Engineer”), and submitted to the City Council, in which an assessment is
proposed to fund the cost of the installation, maintenance and servicing of
improvements within the District boundaries as described in § 3 below. The
proposed landscaping maintenance assessment shall be described as
“Landscape Assessment District No. 39-2019” of the City of Diamond Bar
(hereinafter the “Assessment District”).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. The above Recitals are in all respects true and correct.
Section 2. Reference to Initiation. In accordance with direction
from the City Council, SCI Consulting Group, (“Engineer of Work”),
prepared an Engineer’s Report (“Report”) pursuant to the Act and
Article XIIID of the California Constitution. The Report has been
prepared, filed with the City Clerk, reviewed and duly considered by
the City Council and is hereby deemed sufficient and preliminarily
approved. The Report shall stand as the Engineer’s Report for all
subsequent proceedings under and pursuant to this Resol ution.
Section 3. Description of the Improvements: The purpose of the
Assessment District shall be for the installation, maintenance and
servicing of improvements. Within the District, the existing and
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proposed improvements (“Improvements”) are generally described
as the installation, maintenance and servicing of public and private
areas and facilities, including but not limited to, landscaping,
sprinkler systems, landscape corridors, ground cover, shrubs and
trees, street frontages, drainage systems, lighting, fencing, graffiti
removal and repainting, and labor, materials, supplies, utilities and
equipment, as applicable, for property owned and/or maintained by
the City. Installation means the construction of landscape
improvements, including, but not limited to, land preparation, such as
grading, leveling, cutting and filling, sod, landscaping, irrigation
systems, sidewalks and drainage, and lights. Maintenance means
the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of said improvements,
including (a) repair, removal, or replacement of all or part of any
improvement; (b) providing for the life, growth, health and beauty of
landscaping, including cultivation, irrigation, trimming, spraying,
fertilizing, or treating for disease or injury; (c) the removal of
trimmings, rubbish, debris, and other solid waste; and (d) the
cleaning, sandblasting, and painting of walls and other
improvements to remove or cover graffiti. Servicing means the
furnishing of (a) electric current or energy, gas, or other illuminating
agent for any public lighting facilities or for the lighting or operation
of any other improvements, and (b) water for the irrigation of any
landscaping, the operation of any fountains, or the mainten ance of
any other improvements.”
Section 4. Reference to Engineer’s Report: The Report is hereby
incorporated by reference. Reference is hereby made to the Report
for a full and detailed description of the Improvements, the
boundaries of the Assessment District and the proposed
assessments upon assessable lots and parcels of land within the
Assessment District. Reference is also hereby made to the Report
for an estimate of the costs of the Improvements proposed to be
financed from the proceeds of the proposed assessment.
Section 5. Report of the Assessment Engineer: The Report is
available for public review at the City of Diamond Bar City Hall,
located at 21810 Copley Drive, Diamond Bar, CA. The Engineer’s
Report includes:
A. A description of the Improvements to be funded with
assessment proceeds, services and incidental costs; and
B. An estimate of the annual cost of such Improvements; and
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C. A description of the assessable parcels of land within the
District and proposed to be subject to the assessment; and
D. A description of the proportionate special and general benefits
conferred on property by the proposed assessment; and
E. A description of the boundaries of the proposed Assessment
District; and
F. A specification of the amount to be assessed upon various
types of assessable land to fund the cost of the Improvements; and
G. The proposed method and formula of assessing the costs and
expenses of the Improvements to the properties which will specially
benefit from the Improvements; and
Section 6. Description of Assessment District: The Assessment
District consists of the lots and parcels shown on the boundary map
of the Assessment District on file with the City Clerk, and reference
is hereby made to such map for further particulars.
Section 7. Proposed Assessment Rate: It is the intention of this
City Council to levy and collect assessments within the Assessment
District. The estimated Fiscal Year 2019-20 cost of providing the
Improvements is $504,255. Said estimated cost results in a
proposed Single-Family Equivalent (“SFE”) assessment rate of
THREE HUNDRED EIGHTY-SEVEN DOLLARS AND THIRTY-NINE
CENTS ($387.39) in Zone A, THREE HUNDRED SEVENTY-SEVEN
DOLLARS AND SEVENTY CENTS ($377.70) in Zone B, and
THREE HUNDRED FIFTY-EIGHT DOLLARS AND THIRTY-FOUR
CENTS ($358.34) in Zone C for fiscal year 2019-20. It is the further
intention of the City to have the assessment collected on the tax roll
in the same manner, by the same persons, and at the same time as,
together with and not separately from, its general ta xes.
Section 8. Public Hearing: NOTICE IS HEREBY GIVEN THAT
THE PUBLIC HEARING ON THE PROPOSED ASSESSMENT
SHALL BE HELD BEFORE THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR IN THE SCAQMD AUDITORIUM, LOCATED AT
21865 COPLEY DRIVE, DIAMOND BAR, CA ON TUESDAY, JULY
16, 2019 AT THE HOUR OF 6:45 P.M., OR AS SOON
THEREAFTER AS THE MATTER MAY BE HEARD, FOR THE
PURPOSE OF THIS CITY COUNCIL’S DETERMINATION OF
WHETHER THE PUBLIC INTEREST, CONVENIENCE AND
NECESSITY REQUIRE THE IMPROVEMENTS AND THIS CITY
COUNCIL’S FINAL ACTION UPON THE REPORT AND THE
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ASSESSMENTS THEREIN. All interested persons shall be afforded
the opportunity to hear and be heard. Any interested person may file
a written protest with the City Clerk, or, having previously filed a
protest, may file a written withdrawal of that protest, prior to the
conclusion of the public input portion of the public hearing. A written
protest shall state all grounds of objection. A protest by a property
owner shall contain a description sufficient to identify the property
owned by the signer thereof. The City Council shall consider all oral
statements and all written protests made or filed by any interested
person4:
Section 9. Notice and Ballot: The City Clerk hereby is authorized
and directed to cause Notice of the hearing ordered under Section 8
hereof to be given in accordance with law by United States Mail, and
such Notice shall be deemed to have been given when so deposited
in the United States Mail. The envelope or cover of the mailing shall
include the name of the City. The mailed Notice shall be given to all
property owners of assessable parcels within the Assessment
District by such mailing by name to those persons whose names and
addresses appear on the last equalized secured property tax
assessment roll of Los Angeles County, or in the case of any public
entity, the representative of such public entity at the address thereof
known to the City Clerk. The Notice shall include, but not be limited
to, the total amount of assessment proposed to be levied in the
Assessment District for fiscal year 2019-20, the assessment
proposed for the owner’s particular parcel(s) and the duration thereof
and the reason for the assessment. Each Notice shall also contain
the proposed assessment and the basis upon which the amount of
the assessment was calculated. Each Notice shall also contain an
assessment ballot, a summary of the procedures applicable to the
completion, return and tabulation of assessment ballots, the date,
time, and location of the public hearing and a statement that the
existence of a majority protest will result in the assessment not being
imposed. The Notice herein provided shall be mailed not less than
forty-five (45) days before the date of the public hearing.
Section 10. Additional Information: To obtain additional
information about the proposed assessments, the Assessment
District or the proposed Improvements contact: David Liu, Public
Works Director/City Engineer, 21810 Copley Drive, Diamond Bar,
CA 91765, telephone number (909) 839-7000. The Engineer’s
Report and other written material about the Assessment District may
also be reviewed at the Office of the City Clerk during regular
business hours.
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Section 11. Annual Assessments: The assessments are proposed
to be levied annually. If the proposed assessments are approved
and confirmed by the City Council, the assessments will increase in
future years by an amount up to the change in the Los Angeles -
Riverside-Orange County area Consumer Price Index, but not
exceeding three percent (3%), without a further vote or balloting
process. In each subsequent year in which the assessments will be
levied, an updated Engineer’s Report, including a proposed budget
and assessment rate, shall be prepared. The updated Engineer’s
Report shall be considered by the City Council at a noticed public
hearing. The updated Engineer’s Report shall serve as the basis for
the continuation of the assessments.
Section 12. The City Clerk shall:
a) Certify to the adoption of this Resolution; and
b) Cause a true and correct copy of this Resolution to
be published pursuant to California Government
Code § 6061.
PASSED, ADOPTED AND APPROVED this 21st day of May 2019.
Carol Herrera, Mayor
City of Diamond Bar
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, approved and adopted at the
regular meeting of the City Council of the City of Diamond Bar held on the 21st day
of May 2019, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
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CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
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CITY OF DIAMOND BAR
CITY COUNCIL
Carol Herrera, Mayor
Steve Tye, Mayor Pro Tem
Andrew Chou, Councilmember
Ruth Low, Councilmember
Nancy Lyons, Councilmember
CITY MANAGER
Dan Fox
PUBLIC WORKS DIRECTOR / CITY ENGINEER
David Liu
CITY ATTORNEY
David DeBerry
ENGINEER OF WORK
Jerry Bradshaw, P.E.
SCI Consulting Group
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TABLE OF CONTENTS
INTRODUCTION....................................................................................................................... 1
OVERVIEW ...................................................................................................................... 1
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS .............................................. 1
LEGISLATIVE ANALYSIS .................................................................................................... 2
PLANS & SPECIFICATIONS ...................................................................................................... 4
FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET ......................................................... 6
BUDGET FOR FISCAL YEAR 2019-20 ................................................................................. 6
METHOD OF ASSESSMENT APPORTIONMENT ............................................................................ 8
METHOD OF APPORTIONMENT .......................................................................................... 8
DISCUSSION OF BENEFIT .................................................................................................. 8
SPECIAL BENEFIT ............................................................................................................ 9
GENERAL VERSUS SPECIAL BENEFIT .............................................................................. 11
BENEFIT FINDING ........................................................................................................... 12
ZONES OF BENEFIT ........................................................................................................ 14
METHOD OF APPORTIONMENT ........................................................................................ 17
RESIDENTIAL PROPERTIES ............................................................................................. 17
VACANT/UNDEVELOPED PROPERTIES .............................................................................. 17
OTHER PROPERTY TYPES .............................................................................................. 18
ANNUAL COST INDEXING ................................................................................................ 18
DURATION OF ASSESSMENT ........................................................................................... 19
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY........................................................... 19
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA ............................. 19
ASSESSMENT ...................................................................................................................... 20
ASSESSMENT DIAGRAM ........................................................................................................ 22
ASSESSMENT ROLL ............................................................................................................. 24
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LIST OF TABLES
TABLE 1: FY 2019-20 ESTIMATE OF COSTS ............................................................................. 6
TABLE 2: ASSESSMENT RATE DETERMINATION ......................................................................... 7
TABLE 3: FY 2019-20 SUMMARY COST ESTIMATE .................................................................. 20
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INTRODUCTION
OVERVIEW
The City of Diamond Bar (the “City”) services and maintains mini-parks, slopes and open
space areas and other improvements (“Improvements”) in the Diamond Bar Hills area of the
City. In order to fund the maintenance and operation (“Services”) of these projects and
improvements, Landscaping Assessment District No. 39 was formed in 1985 by the County
of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon incorporation in
1989, the City assumed jurisdiction over the District. Since the passage of Proposition 218,
the assessments for this existing District cannot be increased beyond the previously
approved amount of $236.00 per parcel. This assessment amount does not generate
sufficient revenue to fund the District’s improvements and services, and the annual shortfalls
have been funded by the City’s General Fund.
The City Council has directed that a new assessment be proposed and voted on by property
owners within the District in accordance with Proposition 218 (Article XIIIC and D or the
California Constitution). Their intent is to replace the existing District No. 39 with a new
District No. 39-2019 that would adhere to the existing boundary and include the same
improvements and services. If approved, the existing District No. 39 will be dissolved.
This Engineer’s Report ("Report") was prepared to establish the budget for the
Improvements (as described below) that will be funded by the proposed assessments and
other revenue, and to determine the general and special benefits received from the
Improvements by property within the District and the method of assessment apportionment
to lots and parcels. This Report and the assessments have been made pursuant to the
Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and
Highways Code (the "Act") and Article XIIID of the California Constitution (the “Article”).
ENGINEER’S REPORT AND CONTINUATION OF ASSESSMENTS
As required by the Act, this Report includes plans and specifications, a diagram or map of
the District, the benefits received by property from the Improvements within the District, and
the method of assessment apportionment to lots and parcels within the District.
If the Council approves this Engineer’s Report and the proposed Assessments by resolution,
a ballot and notice will be mailed to each property owner as identified in the most recent
equalized tax roll prepared by the Los Angeles County Assessor’s office. The resolution
preliminarily approving the Engineer’s Report and mailed notice will include the date for a
public hearing at which time all ballots must be received to be counted in accordance with
Government Code Section 53753. The notice and ballots must be mailed at least 45 days
prior to the public hearing.
At the appointed time and place, a public hearing is held for the purpose of allowing public
testimony about the proposed Assessments. This hearing is currently scheduled for July
16, 2019. At this hearing, the Council will hear public testimony and tabulate all ballots
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turned in before the close of the public comment period of the public hearing. If it is
determined that the assessment ballots submitted in opposition to the proposed
Assessments do not exceed the assessment ballots submitted in favor of the Assessments
(each ballot is weighted by the proportional financial obligation of the property for which the
ballot is submitted) the Council may take action to approve the levying of Assessments for
Fiscal Year 2019-20. If so confirmed and approved, the Assessments would be submitted
to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal
year 2019-20.
LEGISLATIVE ANALYSIS
PROPOSITION 218
The Right to Vote on Taxes Act was approved by the voters of California on November 6,
1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218
provides for benefit assessments to be levied to fund the cost of providing services and
improvements, as well as maintenance and operation expenses to a public improvement
which benefits the assessed property.
SILICON VALLEY TAXPAYERS ASSOCIATION, INC. V SANTA CLARA COUNTY OPEN SPACE
AUTHORITY (2008) 44 CAL. 4TH 431
In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley
Taxpayers Association, Inc. v. Santa Clara County Open Space Authority (“SVTA”). This
ruling is significant in that the Court clarified how Proposition 218 made changes to the
determination of special benefit. The Court also found that:
➢ Benefit assessments are for special, not general, benefit
➢ The services and/or improvements funded by assessments must be clearly
defined
➢ Special benefits are directly received by and provide a direct advantage to
property in the Improvement District
➢ The assessment paid by property should be proportional to the special
benefits it receives from the Improvements
DAHMS V. DOWNTOWN POMONA PROPERTY (2009) 174 CAL. APP. 4TH 708
In Dahms v. Downtown Pomona Property (“Dahms”) the Court upheld an assessment that
was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and
improvements funded by the assessments were directly provided to property in the
assessment district. The Court also upheld discounts and exemptions from the assessment
for certain properties.
BONANDER V. TOWN OF TIBURON (2009) 180 CAL. APP. 4TH 103
Bonander v. Town of Tiburon (“Bonander”), the 1st District Court of Appeal overturned a
benefit assessment approved by property owners to pay for placing overhead utility lines
underground in an area of the Town of Tiburon. The Court invalidated the assessments
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primarily on the grounds that the assessments had been apportioned to assessed property
based on the costs within sub-areas of the assessment district instead of the overall cost of
the improvements and the overall proportional special benefits.
BEUTZ V. COUNTY OF RIVERSIDE (2010) 184 CAL. APP. 4TH 1516
Steven Beutz v. County of Riverside (“Beutz”) the Court overturned an assessment for park
maintenance in Wildomar, California, primarily because the general benefits associated with
improvements and services were not explicitly calculated, quantified and separated from the
special benefits.
GOLDEN HILL NEIGHBORHOOD ASSOCIATION V. CITY OF SAN DIEGO (2011) 199 CAL. APP. 4TH
416
On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden
Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an
assessment for street and landscaping maintenance in the Greater Golden Hill
neighborhood of San Diego, California. The court described two primary reasons for its
decision. First, like in Beutz, the court found the general benefits associated with services
were not explicitly calculated, quantified and separated from the special benefits. Second,
the court found that the City had failed to record the basis for the assessment on its own
parcels.
COMPLIANCE WITH CURRENT LAW
This Engineer’s Report is consistent with the SVTA decision and with the requirements of
Article XIIIC and XIIID of the California Constitution because the Improvements to be funded
are clearly defined; the benefiting property in the District enjoys close and unique proximity,
access and views to the Improvements; the Improvements serve as an extension of usable
land area for benefiting properties in the District and such special benefits provide a direct
advantage to property in the District that is not enjoyed by the public at large or other
property.
This Engineer’s Report is consistent with Beutz, Dahms and Greater Golden Hill because
the Improvements will directly benefit property in the District and the general benefits have
been explicitly calculated and quantified and excluded from th e Assessments. The
Engineer’s Report is consistent with Bonander because the Assessments have been
apportioned based on the overall cost of the Improvements and Services proportional
special benefit to each property, rather than the proportional cost to the District to provide
the Improvements to specific properties.
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PLANS & SPECIFICATIONS
The City maintains landscaping and other improvements in locations within the District’s
boundaries. The work and improvements to be undertaken by Landscaping Assessment
District No. 39-2019, (“District”), and the cost thereof paid from the levy of the annual
Assessment provide special benefit to Assessor Parcels within the District as defined in the
Method of Assessment herein. In addition to the definitions provided by the Landscaping
and Lighting Act of 1972 (the “Act”), the work and improvements are generally described as
mini-parks, slopes and open space areas within the District. The Assessment Diagram
shows the location and extent of the Improvements to be installed, maintained or serviced
by the proceeds from this Assessment District.
Installation, maintenance and servicing of Improvements, may include, but are not limited
to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems,
sidewalks, parking lots, lighting, fencing, entry monuments, basketball courts, tennis courts,
other recreational facilities, graffiti removal and repainting, and labor, materia ls, supplies,
utilities and equipment, as applicable, at each of the locations owned, operated or
maintained by the District.
As applied herein, “Installation” means the construction of Improvements, including, but not
limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping,
irrigation systems, walkways and drainage, lights, playground equipment, play courts,
playing fields, recreational facilities and public restrooms.
“Maintenance” means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including repair, removal or
replacement of all or any part of any improvement; providing for the life, growth, health, and
beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or
treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid
waste, and the cleaning, sandblasting, and painting of walls and other improvements to
remove or cover graffiti.
“Servicing” means the furnishing of electric current, or energy, gas or other illuminating agent
for any public lighting facilities or for the lighting or operation of any other improvements; or
water for the irrigation of any landscaping, the operation of any fountains, or the maintenance
of any other improvements.
Incidental expenses include all of the following: (a) The costs of preparation of the report,
including plans, specifications, estimates, diagram, and assessment; (b) the costs of
printing, advertising, and the giving of published, posted, and mailed notic es; (c)
compensation payable to the County for collection of assessments; (d) compensation of any
engineer or attorney employed to render services in proceedings pursuant to this part; (e)
any other expenses incidental to the construction, installation, or maintenance and servicing
of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant
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to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections
held for the approval of a new or increased assessment (Streets & Highways Code §22526).
Modifications to the District structure could include, but are not limited to, substantial
changes or expansion of the Improvements provided, substantial changes in the service
provided, modifications or restructuring of the District including annexation or detachment of
specific parcels, revisions in the method of apportionment, or proposed new or increased
assessments.
The assessment proceeds will be exclusively used for Improvements within the District plus
incidental expenses.
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FISCAL YEAR 2019-20 ESTIMATE OF COST AND BUDGET
BUDGET FOR FISCAL YEAR 2019-20
The 1972 Act provides that the total costs for providing the maintenance and servicing of the
District Improvements and facilities can be recovered in the assessment spread including
incidental expenses. The latter can include engineering fees, legal fees, printing, mailing,
postage, publishing and all other costs identified with the District proceedings.
An estimate of District costs for fiscal year 2019-20 for the maintenance and servicing of the
Improvements is provided below.
TABLE 1: FY 2019-20 ESTIMATE OF COSTS
Expenditure Item Amount
Salaries & Benefits 21,801$
Operating Expenses
Advertising 5,000
Utilities 139,686
Maintenance of Grounds/Buildings 34,500
Professional Services 5,500
Contract Services
Landscape Maintenance 208,476
Tree Maintenance 24,280
Weed/Pest Abatement 41,000
Capital Improvements -
Estimated Expenditures 480,243$
Contingencies/Reserves 5%24,012
Estimated Expenditures 504,255$
Revenue Item Amount
Direct Benefit Assessments 470,859$
Carryover from Fund Balance 0
General Fund Contribution 6.62%33,396
Estimated Revenues 1 504,255$
1. The Act requires that proceeds from the assessments must be deposited into a special
fund that has been set up for the revenues and expenditures of the District. Moreover,
funds raised by the assessment shall be used only for the purposes stated within this
Report. Any balance remaining at the end of the Fiscal Year, June 30, must be carried over
to the next Fiscal Year. The District may also establish a reserve fund for contingencies
and special projects as well as a capital improvement fund for accumulating funds for larger
capital improvement projects or capital renovation needs. Any remaining balance would
either be placed in the reserve fund or would be used to reduce future years' assessments.
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Table 2 below shows how the assessment rates are determined including the estimated
number of single-family equivalents (“SFE”) and how the costs of improvements are
allocated to parcels in the various benefit zones as defined later in this Report.
TABLE 2: ASSESSMENT RATE DETERMINATION
Single-Family Equivalents Parcels SFE factor SFEs
Zone A 176 100%176.00
Zone B 969 98%944.78
Zone C 99 93%91.58
Elementary School 1 --3.12
Total 1245 1,215.47
Budget Allocation to Parcels Amount
Total Assessment Budget 470,859$
Total SFEs 1,215.47
Assessment per SFE 2 387.39$
Zone A Assessment Rate 387.39$
Zone B Assessment Rate 377.70$
Zone C Assessment Rate 358.34$
Elementary School Assessment Rate 1,207.65$
2. The rate shown here is for a single-family home or its equivalent. For the definition of the term SFE and
rates for other types of property, see the section titled, “Method of Assessment Apportionment” and the
sections following it in this report.
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METHOD OF ASSESSMENT APPORTIONMENT
METHOD OF APPORTIONMENT
This section of the Engineer's Report explains the benefits to be derived from the
Improvements and the methodology used to apportion the total assessment to properties
within the District.
The District consists of certain assessor parcels within the boundaries as defined by the
Assessment Diagram referenced in this report and the parcels identified by the Assessor
Parcel Numbers listed with the levy roll. The parcel list includes all private ly and publicly
owned parcels as shown. The method used for apportioning the Assessment is based upon
the relative special benefits to be derived by the properties in the District over and above
general benefits conferred on real property or to the public at large. The Assessment is
apportioned to lots and parcels in proportion to the relative special benefit from the
Improvements. The apportionment of special benefit is a two -step process: the first step is
to identify the types of special benefit arising from the Improvements and the second step is
to allocate the Assessments to property based on the estimated relative special benefit for
each type of property.
DISCUSSION OF BENEFIT
In summary, the Assessments can only be levied based on the special benefit to property.
This benefit is received by property over and above any general benefits. With reference to
the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of
1972 states:
"The net amount to be assessed upon lands within an assessment district
may be apportioned by any formula or method which fairly distributes the
net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the
improvements."
Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that
assessments must be based on the special benefit to property and that the value of the
special benefits must exceed the cost of the assessment:
"No assessment shall be imposed on any parcel which exceeds the
reasonable cost of the proportional special benefit conferred on that parcel."
The following benefit categories summarize the types of special benefit to residential,
commercial, industrial and other lots and parcels resulting from the Improvements to be
provided with the assessment proceeds. These types of special benefit are summarized as
follows:
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A. Proximity and access to Improved Landscaped Areas and Other Public
Improvements within the District.
B. Improved Views within the District.
C. Extension of a property’s outdoor areas and green spaces for properties within close
proximity to the Improvements.
D. Safety and Security within the District
E. Creation of individual lots for residential use that, in a bsence of the Assessments,
would not have been created.
In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the
definitions of special benefits to properties from similar improvements in three distinct areas:
➢ Proximity
➢ Expanded or improved access
➢ Views
The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or
improvement that provides a direct advantage to a parcel and that indirect or derivative
advantages resulting from the overall public bene fits from a service or improvement are
general benefits. The SVTA v. SCCOSA decision also provides specific guidance that park
improvements are a direct advantage and special benefit to property that is proximate to a
park that is improved by an assessment:
The characterization of a benefit may depend on whether the parcel
receives a direct advantage from the improvement (e.g. proximity to a park)
or receives an indirect, derivative advantage resulting from the overall
public benefits of the improvement (e.g. general enhancement of the
district’s property values).
Proximity, improved access and views, in addition to the other special benefits listed herein
further strengthen the basis of these assessments.
Moreover, the Dahms decision further clarified that certain services and improvements
funded by assessments, that are over and above what otherwise would be provided and that
other property in general and the public do not share or receive are 100% special benefit.
The assessment-funded services upheld by Dahms included streetscape maintenance and
security services.
SPECIAL BENEFIT
SCI assessment engineers have identified the following special benefits:
PROXIMITY AND ACCESS TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT
Only the specific properties within close proximity to the Improvements are included in the
District. The District has been narrowly drawn to include the properties that receive special
benefits from the Improvements. Therefore, property in the District enjoys unique and
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valuable proximity and access to the Improvements that the public at large and property
outside the District do not share.
In absence of the Assessments, the Improvements would not be provided , and the public
improvements funded in the District would be degraded due to insufficient funding for
maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that
are over and above what otherwise would be provided. Improvements that are over and
above what otherwise would be provided do not by themselves translate into special benefits
but when combined with the unique proximity and access enjoyed by parcels in the District,
they provide a direct advantage and special benefit to property in the District.
IMPROVED VIEWS WITHIN THE ASSESSMENT DISTRICT
The City, by maintaining permanent public improvements funded by the Assessments in the
District, provides improved views to properties in the District. The properties in the District
enjoy close and unique proximity, access and views of the specific Improvements funded in
the District; therefore, the improved and protected views provided by the Assessments are
another direct and tangible advantage that is uniquely conferred upon property in the District.
EXTENSION OF A PROPERTY’S OUTDOOR AREAS AND GREEN SPACES FOR PROPERTIES WITHIN
CLOSE PROXIMITY TO THE IMPROVEMENTS
In large part because it is cost prohibitive to provide large open land areas on property in the
District, the residential, commercial and other benefiting properties in the District do not have
large outdoor areas and green spaces. The Improvements within the District provide
additional outdoor areas that serve as an effective extension of the land area for proximate
properties because the Improvements are uniquely p roximate and accessible to property in
close proximity to the Improvements. The Improvements, therefore, provide an important,
valuable and desirable extension of usable land area for the direct advantage and special
benefit of properties in the District because such properties have uniquely good and close
proximity to the Improvements.
SAFETY AND SECURITY WITHIN THE ASSESSMENT DISTRICT
The City, through proper installation, maintenance and servicing of public and private
improvements funded by the Assessments in the District, provides i ncreased security and
safety by preventing crime and suppressing fire. For parks and recreation Improvements,
proper lighting and well-kept landscapes help to deter crime and vandalism. Other
landscaped area activities such as slope maintenance and brush clearing provide critical fire
suppression.
CREATION OF INDIVIDUAL LOTS FOR RESIDENTIAL USE THAT, IN ABSENCE OF THE ASSESSMENTS,
WOULD NOT HAVE BEEN CREATED
In the District, the original owner/developer(s) of the property within the District agreed
unanimously to the Assessments. The Assessments provide the necessary funding for
improvements that were required as a condition of development and subdivision approval.
Therefore, such Assessments allowed the original property to be subdivided and for
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development of the parcels to occur. As parcels were sold, new owners were informed of
the Assessments through the title reports, and in some cases, through Department of Real
Estate “White Paper” reports that the parcels were subject to assessment. Purchase of
property was also an “agreement” to pay the Assessment. Therefore, in absence of the
Assessments, the lots within most of the District would not have been created. These
parcels, and the improvements that were constructed on the parcels, receive direct
advantage and special benefit from the Assessments.
SUMMARY OF RELATIVE WEIGHT OF BENEFIT FACTORS
A solid argument could be made that the Creation of Individual Lots benefit comprises 100%
of the benefit because the Improvements were incorporated into the original planning and
design of the subdivision, and thus were deemed to be necessary and required for the
development of the lot. Without those Improvements and associated benefit, the lots would
not have been created in the first place. Nevertheless, four other definitive benefits accruing
to the parcels within the District are identified, and an allowance shou ld be made within the
overall relative importance of benefits. The relative benefit level of the five identified benefits
used in this Report is shown below.
Benefit Category
Proximity & Access 10%
Views 10%
Outdoor Area Extension 10%
Safety & Security 10%
Creation of Lots 60%
TOTAL Benefit 100%
Relative Weight
GENERAL VERSUS SPECIAL BENEFIT
Article XIIIC of the California Constitution requires any local agency proposing to increase
or impose a benefit assessment to “separate the general benefits from the special benefits
conferred on a parcel.” The rationale for separating special and general benefits is to ensure
that property owners subject to the benefit assessment are not paying for general benefits.
An assessment can fund special benefits but cannot fund general benefits. Accordingly, a
separate estimate of the special and general benefit is given in this section.
In other words:
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There is no widely accepted or statutory formula for general benefit. General benefits are
benefits from improvements or services that are not special in nature, are not “particular and
distinct” and are not “over and above” benefits received by other properties. SVTA vs.
SCCOSA provides some clarification by indicating that general benefits provide “an indirect,
derivative advantage” and are not necessarily proximate to the improvements.
In this Report, the general benefit is liberally estimated and described, and then budgeted
so that it is funded by sources other than the Assessment.
The starting point for evaluating general and special benefits is the current, baseline level of
service. The Assessment will fund Improvements “over and above” this general, baseline
level and the general benefits estimated in this section are over and above the baseline.
A formula to estimate the general benefit is listed below:
Special benefit, on the other hand, is defined in the state constitution as “a particular and
distinct benefit over and above general benefits conferred on real property located in the
district or to the public at large.” The SVTA v. SCCOSA decision indicates that a special
benefit is conferred to a property if it “receives a direct advantage from the improvement
(e.g., proximity to a park).” In these Assessments, as noted, properties in the District have
close and unique proximity, views and access to the Improvements and uniquely improved
desirability from the Improvements and other properties and the public at large do not receive
significant benefits because they do not have proximity, access or views of the
Improvements. Therefore, the overwhelming proportion of the benefits conferred to property
is special and is only minimally received by property outside the Districts or the public at
large.
BENEFIT FINDING
QUANTIFICATION OF GENERAL BENEFIT
In this section, the general benefit from landscaping and other types of Improvements is
liberally estimated and described, and then budgeted so that it is funded by sources other
than the Assessment.
BENEFIT TO PROPERTY OUTSIDE THE ASSESSMENT DISTRICTS
Properties within the District receive almost all of the special benefits from the Improvements
because properties in the District enjoy unique close proximity and access to the
Improvements that is not enjoyed by other properties or the public at large. However, certain
properties within the proximity/access radius of the Improvements, but outside of the
boundaries of the District, may receive some benefit from the Improvements. Since this
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benefit is conferred to properties outside the District boundaries, it contributes to the overall
general benefit calculation and will not be funded by the Assessments. The general benefit
to property outside of the District is calculated with the parcel and data analysis performed
by SCI Consulting Group.
Since certain properties outside the District enjoy close proximity and access to the
Improvements cannot be assessed by the District, this is a form of general benefit to other
property. There are eight parcels outside the District that lie within a half mile travel distance
of one of mini parks within the District. In addition, there are 79 parcels outside the District
that are directly adjacent to areas where brush clearing activity is performed by the District.
The benefits conferred to these properties do not include the Lot Creation benefit factor,
therefore the benefit is reduced by 60%. The general benefit to property outside of the
District is calculated as follows.
87 Parcels Outside District
1,245 Parcels In the District
40%Benefit Factor
87
87 +1,245 x 40%
Assumptions:
Calculation:
General Benefit to Property Ouside the District
=2.61%
BENEFIT TO PROPERTY INSIDE THE ASSESSMENT DISTRICTS THAT IS INDIRECT AND DERIVATIVE
The “indirect and derivative” benefit to property within the District is particularly difficult to
calculate. A solid argument can be presented that all benefit within the District is special,
because the other Improvements are clearly “over and above” and “particular and distinct”
when compared with the baseline level of service and the unique proximity, access and
views of the other Improvements enjoyed by benefiting properties in the District.
Nevertheless, the SVTA vs. SCCOSA decision indicates there may be general benefit
“conferred on real property located in the district” A measure of the general benefits to
property within the Assessment area is the percentage of land area within or directly abutting
the District that is publicly owned and used for regional purposes such as regional parks,
major roads, rail lines and other regional facilities because such properties used for regional
purposes could provide indirect benefits to the public at large. Approximately 1.51% of the
land area in the District is used for such regional purposes, so this is a measure of the
general benefits to property within the District.
BENEFIT TO THE PUBLIC AT LARGE
The general benefit to the public at large can be estimated by the proportionate amount of
time that the District’s Improvements are used and enjoyed by individuals who a re not
8.3.b
Packet Pg. 318
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 14
residents, employees, customers or property owners in the District. There are two ways in
which the public at large can enjoy the improvements, with each counting for half of the
general benefit: use of parks, and pass-by trips where landscaped areas can be viewed. In
the case of the mini parks that serve primarily the neighborhood, City staff estimate that
approximately 10% of the users do not live, work or own property in the District. The general
landscape improvements are typically along slopes and open space areas, out of view of
the general public; no general benefit is conferred for views of landscaping. Finally, the
general benefits conferred to the public at large does not include the benefit of lot creation,
so this benefit is further reduced by half. Therefore, we find that ((50% of 10%) x 50% =)
2.50% of the benefits from the Improvements are general benefits to the public at large.
TOTAL GENERAL BENEFITS
Using a sum of these three measures of general benefit, we find that approximately 6.62%
of the benefits conferred by the Improvements may be general in nature and should be
funded by sources other than the assessment.
Outside the District
Inside the District
Public At Large
Total General Benefit
2.61%
1.51%
2.50%
6.62%
Landscaping General Benefit Calculation
ZONES OF BENEFIT
The boundaries of the District were developed in conjunction and concurrent with the
planning and design of the subdivisions and Improvements, and thus include only the
properties in the City of Diamond Bar that are proximate to the Improvements and that would
materially benefit from the Improvements. Certain other properties surrounding the District
were not part of the designed association between the Improvements and the assessed
areas and are generally less proximate to the Improvements. In other words, the boundaries
of the District have been narrowly drawn to include only properties that will specially benefit
from the Improvements and would receive a declining level of service if the Assessm ents
were not approved.
The SVTA decision indicates:
In a well-drawn district — limited to only parcels receiving special benefits
from the improvement — every parcel within that district receives a shared
special benefit. Under section 2, subdivision (i), these benefits can be
construed as being general benefits since they are not “particular and
distinct” and are not “over and above” the benefits received by other
properties “located in the district.”
8.3.b
Packet Pg. 319
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 15
We do not believe that the voters intended to invalidate an assessment
district that is narrowly drawn to include only properties directly benefiting
from an improvement. Indeed, the ballot materials reflect otherwise. Thus,
if an assessment district is narrowly drawn, the fact that a benefit is
conferred throughout the district does not make it general rather than
special. In that circumstance, the characterization of a benefit may depend
on whether the parcel receives a direct advantage from the improvement
(e.g., proximity to park) or receives an indirect, derivative advantage
resulting from the overall public benefits of the improvement (e.g., general
enhancement of the district’s property values).
In the District, the benefit that each parcel receives from the Improvements is direct, and the
boundaries are narrowly drawn to include only parcels that benefit from the Assessment.
However, proximity to the improvements varies somewhat within the District. In order to most
conservatively assure that Assessments are proportional to the relative benefits in the
District, three zones have been created:
A. In the area south of Grand Avenue the concentration of landscaped areas (brush
and slopes) as well as mini parks is the greatest.
B. In the area north of Grand Avenue but south of Pantera Park there is less
concentration of landscaped slopes and brush -cleared areas, but still a high
concentration of mini parks.
C. In the area around and north of Pantera Park there is less concentration of
landscaped slopes and brush-cleared areas and no mini parks within a half mile.
Based on the varying characteristics of these three distinct zones , each of the five benefit
categories have been assigned a benefit factor to estimate the overall relative benefit. Using
Zone A as the benchmark (100%), the other two zones derive less benefit due to the
proximity of relatively fewer improvements. This estimation is summarized below.
Benefit Category Weight
Factor Benefit Factor Benefit Factor Benefit
Proximity & Access 10%100%10.0%75%7.5%75%7.5%
Views 10%100%10.0%100%10.0%75%7.5%
Outdoor Area Ext.10%100%10.0%100%10.0%75%7.5%
Safety & Security 10%100%10.0%100%10.0%100%10.0%
Creation of Lots 60%100%60.0%100%60.0%100%60.0%
Relative Benefit 100%98%93%
Zone A Zone B Zone C
A map of these zones is shown on the following page.
8.3.b
Packet Pg. 320
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 16
8.3.b
Packet Pg. 321
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 17
METHOD OF APPORTIONMENT
As previously discussed, the proposed Assessments will provide comprehensive
Improvements that will clearly confer special benefits to properties in the proposed District.
The allocation of special benefits to property is partially based on the type of property and
the size of property. These benefits can also partially be measured by the occupants on
property in the District because such parcel population density is a measure of the relative
benefit a parcel receives from the Improvements. It should be noted that man y other types
of “traditional” assessments also use parcel population densities to apportion the
Assessments. For example, the assessments for sewer systems, roads and water systems
are typically allocated based on the population density of the parcels assessed. Therefore,
the apportionment of benefit is reasonably based on the type of parcel, the size of parcels
and the population density of parcels.
The next step in apportioning Assessments is to determine the relative special benefit for
each property. This process involves determining the relative benefit received by each
property in relation to a single-family home, or, in other words, on the basis of Single-Family
Equivalents (SFE). This SFE methodology is commonly used to distribute Assessments in
proportion to estimated special benefit and is generally recognized as providing the basis
for a fair and appropriate distribution of Assessments. For the purposes of this Engineer’s
Report, all properties are assigned an SFE value, which is each property’s relative benefit
in relation to a single-family home on one parcel. In this case, the "benchmark" property is
the single-family detached dwelling which is one Single Family Equivalent or one SFE.
RESIDENTIAL PROPERTIES
In the District, there is only one type of residential property present: the single-family home.
Other types of residential property, such as multifamily, apartments and condominiums, are
not present. Furthermore, the prope rty in the District is fully developed, has been stable
since its original development in the late 1980s, and is zoned such that a change in that
dominate land use is not expected in the future. As a result, there is no need for a detailed
analysis of population densities to determine relative benefit for other types of residential
properties. Each single-family residential property is assigned one SFE.
VACANT/UNDEVELOPED PROPERTIES
While there are currently no vacant or undeveloped properties in the District, the following
discussion is included in the event that properties become vacant in the future.
The benefit to undeveloped properties is determined to be proportional to the corresponding
benefits for similar type developed properties, but at a lower rate due to the lack of
improvements on the property. A measure of the benefits accruing to the underlying land is
the average value of land in relation to Improvements for develop ed property. An analysis
of the assessed valuation data from the City of Diamond Bar found that approximately 45%
of the assessed value of improved properties is classified as the land value. It is reasonable
to assume, therefore, that approximately 45% of the benefits are related to the underlying
8.3.b
Packet Pg. 322
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 18
land and 55% are related to the improvements and the day-to-day use of the property. Using
this ratio, the SFE factor for vacant/undeveloped parcels is 0.45 per parcel.
OTHER PROPERTY TYPES
Notwithstanding the foregoing discussion, there are four other types of property uses to be
considered: School, municipal park, water utility, and open space. These are discussed
below.
School Property: Pantera Elementary School lies within the District and may derive some
benefit from the Improvements. To determine the SFE for the school parcel, its benefits are
compared to that of a single-family residence (one SFE). Considering the five benefit
categories, it is determined that the School would derive no benefit from pr oximity, views,
extension of outside areas, or creation of lots. The only benefit it would derive would be in
the category of safety and security, which accounts for 10% of the benefit. Further, the daily
population of the School is estimated to be approx imately 400 while the population of a
single-family home would be 3.42 according to the most recent census data. However, while
a single-family home benefits from the
improvements at all times, the school benefits
only during occupied hours. A single-family
home accrues 8,760 hours in a year, while the
school accrues 2,335 hours. The calculation at
the right shows the product of those quantities
for both the school and a single-family
residence with the result being 3.12 SFE for
the school parcel.
Municipal Park: Pantera Park lies partly within the District. However, all benefits that may
be derived from the improvements are included in the General Benefits calculation noted
earlier. Therefore, the park accrues no further special benefit and is not assessed a fee.
Water Utility: The Walnut Valley Water District owns a parcel with two water tanks used to
supply water for domestic use and fire protection. This property has no people stationed on-
site and derives no benefit in any category. Therefore, it is not assessed a fee.
Open Space: The open space parcels that lie within the District are part of the improvements
(views, safety & security, etc.) Therefore, these parcels are not assessed a fee.
ANNUAL COST INDEXING
The assessment shall be subject to an adjustment up to a cap of 3% annually, which
adjustment shall be based upon actual costs, including any reasonable reserves, supported
by an Engineer’s Report prepared in accordance with Article XIIID of the California
Constitution. If the Engineer’s Report does not support an increase or supports a redu ction
in the assessment, then the assessment shall not be increased or shall be lowered as
applicable.
SFR School
Benefit 100%10%
Population 3.42 400
Hours / year 8,760 2,335
Product 29,959 93,395
SFE 1 3.12
8.3.b
Packet Pg. 323
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 19
DURATION OF ASSESSMENT
It is proposed that the Assessments, if approved by property owners, will be continued every
year after their formation, so long as the public Improvements need to be maintained and
improved, and the City requires funding from the Assessments for these Improvements in
the District. As noted previously, the Assessment can continue to be levied annually after
the City Council approves an annually updated Engineer’s Report, budget for the
Assessment, Improvements to be provided, and other specifics of the Assessment. In
addition, the City Council must hold an annual public hearin g to continue the Assessment.
APPEALS OF ASSESSMENTS LEVIED TO PROPERTY
Any property owner who feels that the Assessment levied on the subject property is in error
as a result of incorrect information being used to apply the foregoing method of assessment
may file a written appeal with the City of Diamond Bar City Manager or his or her designee.
Any such appeal is limited to correction of an Assessment during the then-current Fiscal
Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her
designee will promptly review the appeal and any information provided by the property
owner. If the City Manager or his or her designee finds that the Assessment should be
modified, the appropriate changes shall be made to the Assessment Roll. If any such
changes are approved after the Assessment Roll has been filed with the County for
collection, the City Manager or his or her designee is authorized to refund to the property
owner the amount of any approved reduction. Any dispute over the decision of the City
Manager or his or her designee shall be referred to the Diamond Bar City Council, and the
decision of the City Council shall be final.
ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA
The net available Assessment funds, after incidental, administrative, financing and other
costs shall be expended exclusively for Improvements within the boundaries of the District
or as described herein, and appropriate incidental and administrative costs as defined in the
Plans and Specifications section.
8.3.b
Packet Pg. 324
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 20
ASSESSMENT
WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare
and file a report presenting an estimate of costs, a Diagram for the District and an
assessment of the estimated costs of the Improvements upon all assessable parcels within
the District;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article
XIIID of the California Constitution, and the order of the City of Diamond Bar City Council,
hereby makes the following Assessment to cover the portion of the estimated cost of the
Improvements, and the costs and expenses incidental thereto to be paid by the District.
The amount to be paid for said Improvements and the expense incidental thereto, to be paid
by the District for the Fiscal Year 2019-20 is generally as follows:
TABLE 3: FY 2019-20 SUMMARY COST ESTIMATE
Salaries & Benefits 21,801$
Operating Expenses & Services 458,442
Capital Expenses / Reserves 24,012
Total for Services 504,255$
Less General Fund Contribution (33,396)
Less Carryover 0
Net Amount to Assessments 470,859$
As required by the Act, an Assessment Diagram of the District is hereto attached and
incorporated herein by reference. The distinctive number of each parcel or lot of land in the
District is its Assessor Parcel Number appearing on the Assessment Roll.
I do hereby assess and apportion the net amount of the cost and expenses of the
Improvements, including the costs and expenses incident thereto, upon the parcels and lots
of land within the District, in accordance with the special benefits to be received by each
parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost
and Method of Assessment in the Report.
The Assessment is made upon the parcels or lots of land within the District in proportion to
the special benefits to be received by the parcels or lots of land, from the Improvements.
Each parcel or lot of land is described in the Assessment Roll by reference to its parcel
number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year
8.3.b
Packet Pg. 325
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 21
2019-20. For a more particular description of the property, reference is hereby made to the
deeds and maps on file and of record in the office of the County Recorder of the County.
I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the
Assessment Roll, the amount of the assessment for the Fiscal Year 2019-20 for each parcel
or lot of land within the District.
Dated: May 15, 2019
Engineer of Work
By
Jerry Bradshaw, License No. C48845
8.3.b
Packet Pg. 326
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 22
ASSESSMENT DIAGRAM
The District boundary and the parcels to be assessed in Landscaping Assessment District
No. 39-2019 are shown on the Assessment Diagram, which is on file with the City Clerk of
the City of Diamond Bar and includes all those properties included in the original formation
of the District and subsequent annexations. The following Assessment Diagram is for
general location only and is not to be considered the official boundary map. The lines and
dimensions of each lot or parcel within the District are those lines and dimensions as shown
on the maps of the Assessor of the County of Los Angeles, for Fiscal Year 2019-20, and are
incorporated herein by reference, and made a part of this Diagram and this Report.
8.3.b
Packet Pg. 327
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 23
8.3.b
Packet Pg. 328
CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39-2019
ENGINEER’S REPORT, FISCAL YEAR 2019-20
PAGE 24
ASSESSMENT ROLL
An Assessment Roll (a listing of all parcels assessed within the District and the amount of
the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report
and is available for public inspection during normal office hours at the City Hall at 21810
Copley Drive, 2nd floor, Diamond Bar, California 91765.
Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County
Assessor records and these records are, by reference, made part of this Report. These
records shall govern for all details concerning the description of the lots or parcels.
8.3.b
Packet Pg. 329
EXHIBIT A
8.3.c
Packet Pg. 330
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8.3.d
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