HomeMy WebLinkAbout05/23/2019 PRC Agenda - Regular Meeting PARKS & RECREATION
COMMISSION
AGENDA
May 23, 2019
6:30 PM
THE WINDMILL ROOM at ',
DIAMOND BAR CITY HALL — 15f FLOOR
21810 Copley Drive
Diamond Bar, California '
Chairperson Tommy Orona
Vice Chairperson Kim Hsieh
Commissioner Benny Liang
Commissioner Aaron Salo
Commissioner Manisha Sulakhe
Written materials distributed to the Parks and Recreation Commission within 72 hours of
the Parks and Recreation Commission meeting are available for public inspection
immediately upon distribution in the City Cierk's office at 21810 Copley Drive, Diamond Bar,
California, during normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in
the Community Services Office, located at 21810 Copley Drive, and are available for pubiic
inspection. If you have questions regarding an agenda item, please call 909.839.7060
during regular business hours.
In an effort to compiy with the requirements of Title II of the Americans with Disabilities Act
of 1990, the City of Diamond Bar requires that any person in need of any type of special
equipment, assistance or accommodation(s) in order to communicate at a City public
meeting must inform the Community Services Department at 909.839.7060 a minimum of 72
hours prior to the scheduled meeting.
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Please refrain from smoking, eating or The City of Diamond Bar uses recycled
drinking in the Windmill Community Room paper and encourages you to do the same
PARKS AND RECREATION COMMISSION MEETWG RULES
Welcome to the meeting of the Diamond Bar Parks and Recreation Commission. Meetings are
open to the public. ,
PUBLIC INPUT
Members of the public may address the Commission on any item of busi�ess on the agenda
during the time the item is taken up by the Commission. In addition, members of the public
may, during the Public Comment period, address the Commission on any item or any matter not
on the agenda and within the Commission's subject matter jurisdiction. Persons wishing to ,
speak should submit a speaker slip to the meeting clerk. Any materiai to be submitted to the
Commission at the meeting should be submitted through the meeting cierk. '
Speakers are limited to five minutes per agenda item, unless determined otherwise. The
Commissioners may adjust this time limit depending on the number of people wishing to speak,
the complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Commission only once on an agenda item, except
during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the Commission. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the Commission
chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for regular Commission meetings are available 72 hours prior to the meeting and are
posted in the City's regular posting Iocations, and on the City's website at
www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the
foyer. The Commission may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
A cordless microphone is available for those persons with mobility impairments who cannot
access the podium in order to make a public comment. Sign language interpretation is available
by providing the City Cierk three business days' notice in advance of a meeting. Piease
telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30
a.m. to 4:30 p.m. on Fridays.
HE�PFUL PHONE NUMBERS
Copies of agendas, rules of the Commission, Cassette tapes of ineetings: (909) 839-7060.
Computer access to agendas: www.diamondbarca.qov
General information: (909) 839-7060.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION '
AGENDA
Thursday, May 23, 2019 ,
THE WINDMILL ROOM AT DIAMOND BAR CITY HALL '
21810 Copley Drive, Diamond Bar ',
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide — '
a Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equaliy
accessible to all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi-cultural community.
� Be open and actively responsive to input from individuals and community
organizations.
o Develop facilities that will accommodate the needs of our active and growing
community. '
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 6:30 P.M.
PLEDGE OF ALLEGIANCE:
ROLL CALI.: Parks and Recreation Commissioners Liang,
Salo, Sulakhe, Vice-Chair Hsieh, and Chairman
Orona
MATTERS FROM THE AUDIENCE:
This time is reserved on each agenda to provide an opportunity for members of the
public to directly address the Commission on items or matters of interest to the public
that are not already scheduled for consideration on this agenda. Those who wish to
speak on Agenda Subjects or Matters from the Audience may complete voluntary
Speaker's Cards at the desk of the Commission Secretary. Speakers are Iimited to five
(5) minutes.
CALENDAR OF EVENTS:
MAY 23, 2019 PAGE 2 PARKS AND RECREATION COMMISSION '
Monday, May 27, 2019 GTY OFFICES CLOSED — In observance '
of Memorial Day ,
Tuesday, June 4, 2019 CITY COUNCIL MEETING — 6:30pm — ',
AQMD Main Auditorium — 21865 Copley '
Drive — Diamond Bar '
Saturday, June 8, 2019 FAMILY DAY OF PLAY— 9:00 — 11:OOam '
— Larkstone Park — 20668 �arkstone Drive
— Diamond Bar
Wednesday, June 12, 2019 CONCERTS W THE PARK & MOVIES
UNDER THE STARS — Music by The ',
Answer (Ciassic Rock) — Movie title Small '
Foot — 6:30pm — 8:OOpm — Sycamore
Canyon Park - 22930 Golden Springs
Drive — Diamond Bar
Wednesday, June 19, 2019 CONCERTS IN THE PARK & MOVIES
UNDER THE STARS — Music by
Pickleback Shines (Country) — Movie title
Teen Titans Go! — 630pm — B:OOpm —
Sycamore Canyon Park — 22930 Golden
Springs Drive — Diamond Bar
Thursday, June 20, 2019 PARKS AND RECREATION
COMMISSION MEETING — 6:30pm —
21810 Copley Drive — 1 S�floor—Windmill
Room — Diamond Bar
Wednesday, June 26, 2019 CONCERTS IN THE PARK & MOVIES
UNDER THE STARS — Music by The
Fenians (Irish Music) — Movie title
Goosebumps 2: Haunted Halloween —
6:30pm— 8:OOpm — Sycamore Canyon
Park— 22930 Golden Springs Drive —
Diamond Bar
Wednesday, July 3, 2019 SPECIAL PATRIOTIC CONCERT —
Sycamore Canyon Park — Music by The
Darden Sisters and The Hodads - 6:OOpm
— 8:30pm — Sycamore Canyon Park —
22930 Golden Springs Drive — Diamond
Bar (no movie at this event)
1. CONSENT CALENDAR: '
MAY 23, 2019 PAGE 3 PARKS AND RECREATION COMMISSION '
1.1. Approval of Minutes for April 25, 2019
2. INFORMATION ITEMS: '
1. May Recreation Program Update '
Recommended Action: Receive and file.
2. May 2019 Maintenance Report '
Recommended Action: Receive and File '
3. OLD BUSINESS: NONE '
4. NEW BUSINESS: SUNSET CROSSING AND HERITAGE PARK
CONCEPTUAL PIAN UPDATE '
5. ANNOUNCEMENTS:
Commissioners may briefly respond to public comments, make
announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request
that a matter of business be placed on a future agenda.
6. ADJOURNMENT:
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CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION '
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
APRIL 25, 2019
CALL TO ORDER:
Chair/Orona called the Parks and Recreation Commission meeting to order at 6:34 p.m. '
in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Salo led the Pledge of Allegiance. �
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ROLL CALL: W
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Present: Commissioners Aaron Salo, Vice Chair Kim Hsieh, Chair Tommy Orona � ',
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Commissioner Manisha Sulakhe arrived at 6:38 p.m. W
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Absent: Commissioner Benny Liang was excused a
Staff Present: Ryan Wright, Parks & Recreation Director; Anthony Jordon, Parks and n
Maintenance Superintendent; Jordi Ubaldo, Recreation Specialist and, Debbie N
Gonzales, Administrative Coordinator N '
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MATTERS FROM THE AUDIENCE: None a '
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CALENDAR OF EVENTS: PRD/Wright a
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1. CONSENT CALENDAR: '�
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1.1 Approval of Minutes for the March 28, 2019 Regular Meeting. o
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VC/Hsieh moved, C/Salo seconded to approve the Minutes of the March .� '
28, 2019 regular meeting. Motion carried by the following Roli Call vote: o
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AYES: COMMISSIONERS: Salo, VC/Hsieh, � ,
Chair/Orona �
NOES COMMISSIONERS: None �
ABSENT: COMMISSIONERS: �iang, Sulakhe ci
2. INFORMATIONAL ITEMS:
2.1 APRIL RECREATION PROGRAM — PRD/Wright and Jordi Ubaldo
(DB4Youth Program Update)
2.2 APRIL 2019 MAINTENANCE REPORT — PMS/Jordan
C/Salo thanked staff for taking care of the tic-tac-toe and drinking fountain ,
area and complimented staff on the Pantera Park lighting. He noticed that
the lights were on at 4:30pm in the parking lot area at Heritage Park and
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APRIL 25, 2019 PAGE 2 P&R COMMISSION '
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asked if that was normal. PMS/Jordan said it could mean the timer has '
been reset but there may be an issue which he will look into.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 SUNSET CROSSING AND HERITAGE PARK CONCEPTUAL PLAN
UPDATE '
PRD/Wright reported that staff is working with the landscape architect on o ,
the conceptual plan for Heritage park to take to City Council later this W ;
summer to look for potential funding sources. The surveys closed on April a
22°d. Staff received nearly 300 surveys for each park, which is a good U
number of returns. There are two upcoming workshops which will be � '
advertised in the next couple of days, one on May 14th Heritage Park at uWi
6:30 p.m. (focus on the Heritage Park Conceptual Plan) and on May 16�n o
at 6:30 p.m. at the Diamond Bar/Pomona YMCA on Sunset Crossing �
Road to discuss the Sunset Crossing conceptual plan. Meetings will last �'
approximately 1 to 1 Yz hours depending on turnout and input. Staff will N
be available for childcare. The Parks and Recreation Commission will N
have an opportunity at a future meeting to provide input as well as staff. _
The workshops are intended to review, evaluate and learn more about the a '
public process so that the presentation to Council will be as complete as o
possible and include the public input. �
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VC/Sulakhe asked for an email reminder for the public meetings and �
PRD/Wright said that staff would send a reminder. o
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5. ANNOUNCEMENTS: �
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C/Sulakhe was sorry she was late and missed the earlier part of the meeting. It �
was nice to see that D64Youth have been putting in a lot of hours. This is a very ��°-
motivational program and she wished more could join the organization. Thank °
you for aII the work staff does to promote the program and young people. She �
wouid like to see more New Business items. �
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PRD/Wright explained that the agenda is Commission-driven and if there is a
majority interest in certain items they can be considered for future agendas.
VC/Hsieh said she is grateful to staff for the good job they do. While the
meetings are shorter, she loves some of the changes and with the new staff that
has come on board she sees new and fresh ideas being implemented which is
apparent. Thank you for all staff does taking care of the City's beautiful parks
and for ali of the programs and for keeping Commissioners informed as they
come and go.
C/Salo asked if there was an update on Sycamore Canyon Park and
PMS/Jordan responded that the project is just underway and the contractor is
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APRIL 25, 2019 PAGE 3 P&R COMMISSroN
under mobilization. This will be a very challenging project and they will first have
to create a staging ramp on the south part of the slope above the area. To date,
they have been clearing grub in order to get the equipment available. Updates
will be provided to staff at future meetings. '
C/Salo asked if thought had been given to connecting the Sycamore Canyon
Trail to the Steep Canyon Traii across the road. PMS/Jordan said this issue has '
been discussed in the past and he believes that the existing crosswalk at Clear '
Creek Canyon may have been identified as the path. He will research this
further to determine what has actually been discussed and why.
C/Salo said he was at the Diamond Bar Center for a couple of functions. The o
patio is very nice but as summer descends it tends to get hot. Peopie have W
discussed shading on the west side of the Center and wondered if staff had �
considered this possibility to make the area more usable. �
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PRD/Wright responded that there has been no budget discussion for such an Z
item. Staff will look into the matter, but for the upcoming fiscal year, it is not a p
budget item. �
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C/Salo said that a resident told him that Pantera Park used to have a mileage N
marker/sig�age indicating the number of laps it took to walk/run a mile, similar to N
what is at Peterson Park. _
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PMS/Jordan responded to C/Salo that he was correct and those may have been w`o
on the existing Iight poles which were taken down to install the new light poles ; '
and if they were removed as part of that project, it would be in the specifications �
for the contractor to replace those signs. �
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Chair/Orona said that a few meetings back it was mentioned there would be a ;
specific website for the Diamond Bar Center and wanted to know the status. �
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PRD/Wright responded to Chair/Orona that it is not yet up and running. He will �
check with the Public Information team to see when that will come live. °
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Chair/Orona thanked PRD/Wright and staff for all they do which he realiy �
appreciates and sees the quality of Diamond Bar Parks and Recreation. It is E
reaily fun and an honor to be a part of it. He was at the City Birthday Party U
earlier this month which was a lot of fun and was well executed. He stayed to
the end and had a good time. Kudos to staff on that event which is a very big
event for the City. He is excited for the spring and summer events as well and it
is a fun time to be on the Parks and Recreation Commission.
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APRIL 25, 2019 PAGE 4 P&R WMMISStON
ADJOURNMENT: With no one objecting and no further businessbefore the Parks and
Recreation Commission, Chair/Orona adjourned the meeting at 6:59 p.m.
The foregoing minutes are hereby approved this _ day of , 2019. ',
Respectfully Submitted, ',
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RYAN WRIGHT, SECRETARY �
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TOMMY ORONA, CHAIRPERSON �'
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AGENDA REPORT
CITY OF DIAMOND BAR-21810 COPIEY DRIVE-DIAMOND BAR,CA 91765-TEL.(909)839-7060-FAX(909)861-3117
AGENDA ITEM NUMBER: 2.1
MEETING DATE: May 23, 2019 '
TO: Honorable Chairman and Members of the Parks and ,
Recreation Commission
VIA: Ryan Wright, Parks and Recreation Directar
FROM: Christy Murphey, Recreation Superintendent
SUBJECT: May Recreation Program Update
RECOMMENDATION: Receive and file.
Community Recreation Guide
Summer Guide
The Summer Recreation Guide was mailed to residents the first week of April and is ',
available online at www.DiamondBarCA.qov and includes programs held mid-May
through the end of August.
Contract Classes
The Winter/Spring session is coming to an end with classes concluding on May 17.
Registration through the end of April consisted of 686 participants in 233 classes offered.
Fall proposals were sent out to contract class instructors on April 1 with a deadline of
May 1 . There was a lot of interest from new instructors to participate in the program for
the fall. In the month of April, we finalized new instructors for our fall session that will
include dance, fencing, meditation, nutrition, and holiday cookie decorating classes.
Senior Programs
Senior Classes
Mt. San Antonio College partners with the City of Diamond Bar to offer 14 free classes to
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seniors at the Diamond Bar Center and Heritage Park. The ciasses vary from exercise to
fine arts. Most of these classes are filled to capacity.The springs session began on
February 25 and will concluded June 14. '
Senior Seminars '
4/23 Stress and Chronic Conditions-8 participants
Senior Activities and Services '
• Mahjong every Wednesday- 43 per session on average
• Bingo every Tuesday and Friday- 160 per session on average ',
• Complimentary Legal Services 1�' Wednesday of each month -5 appointments
were booked for April
AARP Senior Taxes
The Diamond Bar Center has successfully completed another season of AARP free tax
service for the seniors! This was the fourth year that tax preparers were able to use the '
DBCs Wi-Fi to quickly and efficiently e-File the seniors' tax returns. We also were able to
use a wireless printer, which helped spacing out the volunteers. The team of three
volunteers and a site supervisor provided 12 appointments each Wednesday from '
February 6th through April l Oth from 8:OOam to 1:OOpm. A total of 179 seniors received
free tax assistance through this year's program. Only a handful of appointments were
no-shows and, as usual, a long waitlist was compiled for canceilation vacancies. With
another successful tax season behind us, we are pleased with this year's participation
and look forward to another.
Senior Special Events
April 1 l, 2019 - Mad Hatter Tea
Staff received requests to offer a tea time event during the hours of 1 1 am-3pm to open
the event up to a new crowd. Unfortunately, the new hours did not generate the
attendance expected and thus was cancelled due to low enrollment. Staff will '
continve to offer the popular dinner time dances throughout the year. '
Senior Excursions
April 25, 2019 - Lake Arrowhead
A bus of 45 seniors traveled to Lake Arrowhead and enjoyed a narrated cruise around
the lake. After their morning cruise everyone had free time for lunch and shopping on
their own before returning to Diamond Bar.
facility Rentals
During the month of April, the Diamond Bar Center was host to 29 different events
which included a wide variety of seminars, weddings, and nonprofit events.
April Facilitv Rentals
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Location Room Rentals Revenue
Diamond Bar Grand View Ballroom 21 $ 49,537.00 '
Center
Pine Room 1 $ 706,00 '
Sycamore Room 2 $ 1,862.00
Oak Room 2 $ 823.50 ',
Maple Room 3 $ 688.00
Total 29 $ 53,676.50 '
Heritage Park Community Center 4 $ 1,575.00
Pantera Park Activity Room 3 $ 315.00
Picnic Shelters Heritage Park 3 $ 750.00
Maple Hill Park 1 $ 50.00
Pantera Park 3 $ 150.00
Peterson Park 4 $ 300.00
Ronald Reagan Park 4 $ 200.00
Sycamore Canyon Park 8 $ 500.00
Total 23 $ 7,350.00 ,
Total 59 $ 56,856.50 ,
Youth Programs
Ti�Tots
The spring session will conclude on May 31 . There were 14 participants enrolled in the
three to four-year-old class offered Tuesday & Thursday, and 19 participants enrolled in
the four to five-year-old class offered Monday, Wednesday, and Friday.
The summer session will start on June 3. There are six participants enrolled in the three to
four-year-old class offered Tuesday & Thursday, and 13 participants enrolled in the four
to five-year-old class offered Monday, Wednesday, and Friday.The summer session will
run for 10 weeks and condude on August 9. There will be no class on July 4.
DB 4Youth
During the month of April, DB 4Youth assisted with several City programs and events. On
Saturday, April 13, 25 DB 4Youth members assisted with the City's 30'" Birthday Party,
they assisted with volunteer check-in, operating carnival games and helping in the
prize, and Healthy Diamond Bar booth.
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On Saturday, April 20, four members assisted at the Healthy Diamond Bar— Recreation
Open House, members assisted with check-in, t-shirt distribution, healthy trail mix bar, ',
and promoted DB 4Youth at their own booth. Also, on, Wednesday, April 24, Tech Time '
was offered for the fifth time. Five volunteers assisted ten seniors with technology ',
questions about personal devices such as cell phones and tablets. This program
continues to grow in popularity. '
Lastly, on Tuesday, April 30, DB 4Youth held their regular monthly meeting at the
Diamond Bar Center with 30 members in attendance. The agenda included a recap on '
City's 30'h Birthday Party, Healthy Diamond Bar, Tech Time, Earth Day Celebration and
as well as information on May volunteer opportunities such as the Senior Dance, j
Healthy Diamond Bar- Yoga in the Park, and May Tech Time. A total of three seniors will '
be graduating from High School and leaving DB 4Youfh. These members will be '
recognized at the next monthly meeting for their commitment to the program and
enjoy a small celebration with the group.
Volunteens
The Volunteen program opened the online application process on February 4, through
the City's website. The application deadiine came to a conclusion on April 21 and a "
total of 73 teens applied. Group interviews have been scheduled for the month of
May.
Volunteens are a great benefit to the Parks & Recreation Department and help with
summer programs such as Tiny Tots, Summer Day Camp, Concerts and Movies in the '
Park, and senior programing. This program is driven for teens ages 13-17 that are looking
for leadership opportunities and work experience. At the end of the program, teens will
receive a certificate for their hours and a fun social celebration.
Youth and Adult Sporfs
Youth Basketbail
A program evaluation is attached. '
Youth Soccer
Youth soccer has been in play for four weeks and comments from participants have
been very positive focusing on how much they enjoy the program and look forward to
playing more soccer. Teams have had three weeks of games and picture day. Picture
day took place on Saturday, April 13, there were no games on picture day so that
parficipants and their families could enjoy the City Birthday Party. In addition to
officiating, staff has been assisting coaches with drills for practices, and substations
during the games.
Youth Soccer is an eight-week program that offers chiidren ages 3-8 an opportunity to
play this fun, fast-paced sport in an instructional and recreational atmosphere. Games
are played in the Mt. Calvary Lutheran School gymnasium on Saturdays between 8
a.m. and 3 p.m., beginning on March 30 and concluding on May 25.
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Table Tennis
The Table Tennis program continues play at Heritage Park on Sunday (average of 5
participants) from 5- 8pm and Thursday (average of 6 participants) evening from 6:30-
9:30pm. There are three table tennis tables for any drop-in users. All ages are welcome '
to come join.
Special Events
Breakfast with the Bunnv
A program evaluation is attached. '
Attachments:
1. Youth Basketball Program Evaluation 2019
2. Breakfast with the Bunny Program Evaluation 2019
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Program Evaluation and Financial Summary
Program Title: Youth Basketball Program
Date: May 14, 2019 '
Evaluation Prepared by: Ramiro Valderrama, Recreation Specialist
EVENT OVERVIEW ;;
The Youth Basketball Program is a 9-week, 8 game season that started January 19 and Q '
concluded March 9, 2019. This program is designed to teach the skills and fundamentals �
of basketball to children ages 4-13 in a fun, safe, and recreational environment. The R '
program was divided into five divisions 4-5, 6-7, 8-9, 10-1 l, and 12-13 years old. Practices o
were held in three different locations: Soufh Pointe Middle School, Chaparral Middle a
School and Mt. Calvary Lutheran School. Games were held on Saturdays at the three a
locations as well. The 4-5, 6-7, and 12-13 year-old games were held at Chaparral Middle '�
School. The 8-9 year old games were held at Mt. Calvary Lutheran School and the 10-1 1 �
year-old games were held at South Pointe Middle School. This year the program had a �
total of 334 participants that were divided into 34 teams. ,�
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FINANCIAL IMPACT r'
The Youth Basketball Program generated $33,686 in revenue and had $49,021 in N
expenditures. The three largest cost centers were facility rentals (Walnut Unified School a
District and Mt. Calvary Lutheran School) at $15,239, supplies (basketballs, uniforms, �
medals, etc.) at $9,761, and personnel services at $15,784. �
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STAFF OBSERVATIONS �
Each year following the season, staff conducts a self-evaluation to identify areas in o
which the program can be further improved. This year, staff noted the following: a
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City Staff Recommendations Y
l. Increase participant fee: resident $110 and non-residents $115. �
2. Utilize one contract official for the 6-7, 8-9, and 10-11 year-old divisions. m
3. Hold coaches meeting and training on the same day, �
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Program Evaluation and Financial Summary ',
Program Title: Breakfast with the Bunny ',
Date: May 14, 2019 '
Evaluation Prepared by: Andee Williams, Recreation Supervisor
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EVENT OVERVIEW o.
On Saturday, April 20 the City hosted the inaugural Breakfast with the Bunny event. � '
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There was one seating session at 10:30 a.m. with 160 participants. For$10 participants �
received a pancake breakfast provided by Paco's Tacos which included two o '
pancakes, two eggs and two sausages. Participants also received a professional 4x6 a '
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photo with the Easter bunny and a digital copy. The event featured five mini games, o
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two craft's, sandy candy station and an activity coloring page for every seat. �
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Over 20 youth volunteers assisted with the event. Miss Diamond Bar and DBHS and �
Community Leos assisted by helping operate the games, distribute food and drinks, pick �
up place settings and pass out candy and eggs. "
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FINANCIAL IMPACT �
Breakfast with the Bunny generated $785.00 in revenue and had $6,708.34 in ro
expenditures. The three largest cost centers were Supplies (breakfast, decorations, �
games and crafts) at $3,069.03, Contract Services (banners, signage and special event W
insurance.) at $1,264.14, and Printing at $1031.16. �
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STAFP OBSERVATIONS °
After each event, staff conducts a self-evaluation to identify areas in which the event �,
can be further improved. This year, staff noted the foliowing: 3
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City Staff Recommendations M '
1. Add additional four tables to accommodate 24 extra participants. .c
2. Purchase three additional games. 3 '
3. Evaluate other local restaurants/caterers to provide breakfast. �
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AGENDA REPORT
CITY OF DIAMOND BAR-21810 COPLEY DRNE-DIAMOND BAR,CA 91765-TEL.(909)839-7060-FAX(909j 861-3117
AGENDA ITEM NUMBER: 2.2 '
MEETING DATE: May 23, 2019 ',
T0: Honorable Chairman and Members of the Parks and
Recreation Commission
VIA: Ryan Wright, Parks and Recreation Director
FROM: Anthony Jordan, Parks & Maintenance
Superintendent
SUBJECT: May 2019 Maintenance Report
RECOMMENDATION: Receive and File
During the previous month, the Public Works Maintenance staff has been working on various
tasks throughout the City. The foliowing is a brief recap of key maintenance items completed:
Diamond Bar Center
• Installed ten (10) LED retrofit kits in the DBC hallways.
• Repaired broken door latch.
• Unclogged wash out sink.
• Cleared drainage clog in lower women's restroom.
• Performed battery maintenance on the carpet cleaner. Tested all systems.
• Re-lamped four (4) light fixtures.
• Installed one (1) new lighting bailast and three (3) new emergency lighting ballasts.
Packet Pg. 17 `
2.2 '
• Adjusted door closers
• Moved special event traiier to the lower parking lot. ;
• Performed weekly test on wheelchair lift. '
• Performed monthly emergency generator test and regularly scheduled maintenance. ,
• Performed monthly exterior lighting maintenance (Best).
Diamond Canvon Park
• Performed irrigation PMI (BV).
• Performed park/playground inspections.
Heritase Park
• Installed new ballfield light switch.
• Reset security light time clocks.
• Unclogged drinking fountain.
• Cleared clogged sewage line.
• Removed large dead tree limb (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Larkstone Park
• Performed irrigation PMI (BV). ,
• Treated park for weed control (BV).
• Performed park/playground inspections.
lon�view North Park
• Performed park/playground inspections.
Lon�view South Park
• Performed park/playground inspections. ,
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'2.2 '
Lorbeer Middle School
• Removed damaged sections of sports field benches.
• Replaced broken irrigation heads and adjusted nozzies (BV�. '
• Performed irrigation PMI (BV).
• Performed gopher control (APM).
Maple Hiil Park
• Reset security light time clocks.
• Removed small dead tree (BV).
• Treated for gopher control (BV/APM). ',
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Pantera Park
• Assisted with the setup and operation of the City eirthday Party event. Pressure washed
walkways after the event. '
• Painted basketball court light poles and bicycle rack,
• Painted trash enclosure doors.
• Unclogged floor drain in the snack bar.
• Installed LED retrofit kits in the park activity room.
• Replaced batteries in the scissor lift
• Cleaned plumbing alley and installed new shelving units.
• Pressure washed and painted park restrooms.
• C�eared clogged men's room sinl<drain.
• Cleared clogged sewage line in women's restroom.
• Removed obsolete storage container from the batting cages. Moved contents to the
plumbing alley.
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2.2 '
• Reset security light time ciocks.
• Assisted with diagnoses and repair of construction damaged irrigatipn components (BV). '
• Treated park turf for broadleaf weed control (BV). '
• Performed irrigation PMI (BV), ,
• Performed gopher control (APM).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (eest). '
Paul C. Grow
• Treated for weed control (BV). '
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Peterson Park
• Removed two obsolete metal storage bins from the softball fieids.
• Replaced broken irrigation heads and adjusted nozzles (BV).
• Treated park turf for broadleaf weed control (BV).
• Performed irrigation PMI (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Ronald ReaRan Park
• Diagnosed tennis court lighting problem. Installed new Agastat timing relay for lighting
system.
• Repaired damaged irrigation mainline (BV).
• Repiaced broken irrigation heads and adjusted nozzles (BV).
• Performed park/playground inspections.
'Packet Pg. 20 <
,;2.2 '
• Cleaned v-ditches.
• Treated for rodent control (BV/APM).
• Performed irrigation PMI (BV).
• Performed monthly exterior lighting maintenance (Best). '
Silvertip Park '
• Performed park/playground inspections. '
Stardust Mini-Park
• Performed park/playground inspections.
Starshine Park
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (eest).
Summitridge Park
• Removed obsolete storage bin from the softball field.
• Replaced broken irrigation heads and adjusted nozzles (BV).
• Treated for weed control (BV).
• Performed irrigation PMI (BV).
• Performed park inspections.
Svcamore Canvon Park
• Slope Repair Project- Clearing and grubbing activities continue on the slope repair
project.To date, much of the vegetation within the grading limits has been removed. In
order for construction equipment to access the site, the contractor had to cut ramps
into the existing slopes. With the ramps completed, they were able to remove the cut
vegetation and begin demolition of the hardscape elements such as the terrace drains
and stairways. While grading for the valley drain to be instailed along the Mesa Trail
stairs, several boulders were encountered that required removal to make way for
grading. There is now a surplus of boulders onsite that will need to be either removed or
repurposed onsite. City staff will be discussing our options with the contractor. (Photos
at the end of this report)
Packet Pg.21
2.2 '
• Installed time lapse cameras for slope repair project. '
• Installed construction signs ',
• Changed oil in pressure washer and serviced equipment. '
• Performed irrigation PMI (BV). ',
• Treated for gopher control (BVAPM).
• Performed park/playgroundinspections. j
• Performed monthly exterior lighting maintenance (eest). '
Washin�ton Park ,
• Performed irrigation PMI (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
CitV Hall/LibrarY
• Prepared RFP and contract documents for City Hali light pole and awning painting
project (CG).
• Prepared scope of work for DBC HVAC compressor project (AT).
• Prepared RFP for DBC door painting project (AT).
• Cleared clogged drain in janitors' closet.
• Attended storm water training (various staff).
• Re-lamped nine (9)fixtures in the City Hall spaces.
• Re-lamped two (2) fixtures in the Library spaces.
• Cleaned monument sign and bollards. Sprayed for spiders and insects.
• Performed monthly emergency generator test and regularly scheduled maintenance. '
• Performed monthly carpet cleaning in City Hall and Library spaces (DFS�.
• Performed monthly exterior lighting maintenance (Best).
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• Performed quarterly upholstery cleaning (DFS).
Citvwide
• Removed downed tree from the street at Golden Springs Drive at Racquet Club.
• Removed downed tree from car accident at Diamond Bar 81. and erea Canyon Rd. '
• Repaired two (2) pot holes at Diamond Bar and Temple.
• Rototill playground sand, clean barbeque pits, clean gazebos and prep softba�l fields as
needed (BV).
• Clean v-ditches at all City parks as needed. '
• Washed, fueled and serviced City vehicles.
• Inspected fire extinguishers and first aid kits at all City facilities.
• Re-stocked pet bags throughout the City. Serviced trash cans at trailheads.
• Performed monthly exterior lighting maintenance along Brea Canyon Rd.walkway
(Best).
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