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HomeMy WebLinkAbout8/16/2005Gay Council Agenda Tuesday, August 16, 2005 5:00 p.m. — Study Session — CC --S 6:30 p.m. - Reguiar Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive Diamond Bar, CA 91765 Mayor Wen Chang Mayor ProTem Debby O'Connor Council Member Carol Herrera Council Member Jack Tanaka Council Member Bob Zirbes City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Linda C. Lowry Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings of the Diamond Bar City Council are open to the public and are cablecast live on Channel 3. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period, address the Council on any consent calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular potting locations, on DBTV Channel 3, and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7000 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 STUDY SESSION: 0. 10. CALL TO ORDER: CITY OF DIAMOND BAR CITY COUNCIL AGENDA August 16, 2005 Next Resolution No. 2005-49 Next Ordinance No. 10 (2005) 5:00 p.m., Room CC -8 Library Ballot Measure Issues Cable TV Franchise Transfer Negotiation Discussion 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Youth Pastor Mike Malatka, Diamond Canyon Christian Church ROLL CALL: Council Members Herrera, Tanaka, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificates of Recognition to the Girls Softball Team `The Diamonds" qualifying for a spot in the ASA State Tournament in Lancaster. 1.2 Introduction of New City Employees: Public Works: Michelle Chan, Sr. Admin. Asst.; .and Scott Lloyd, Street Maintenance Worker II. Community Services: Andee Tarazon, Community Services Coordinator - Special Events; Krista Berentis, Community Services Coordinator -Athletics; Alison Meyers, Recreation Specialist -Family and Neighborhood Services; Lorry Meyer, Community Services Coordinator -Senior Citizens; and Claude Bradley, Parks and Maintenance Inspector/Technician. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: AUGUST 16, 2005 PAGE 2 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT. Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 FREE BASEBALUSOFTBALL CLINIC — August 20, 2005 — Beginning at 12:30 p.m., Heritage Park, 2900 S. Brea Canyon Rd. 5.2 PLANNING COMMISSION MEETING - August 23, 2005 — 7:00 p.m., Auditorium, AQMD/Government Center, 21865 Copley Dr. 5.3 PARKS AND RECREATION COMMISSION MEETING — August 25, 2005 - 7:00 p.m., Hearing Board Room, AQMD/Government Center, 21865 Copley Dr. 5.4 LABOR DAY HOLIDAY — September 5, 2005 — City Offices will be closed in observance of Labor Day. City Offices will reopen on Tuesday, September 6, 2005. 5.5 CITY COUNCIL MEETING — September 6, 2005 — 6:30 p.m., Auditorium, AQMDIGovernment Center, 21865 Copley Dr. 6. CONSENT CALENDAR: 6.1 City Council Minutes - Regular Meeting of August 2, 2005 — Approve as submitted. 6.2 Parks and Recreation Commission Minutes — Regular Meeting of June 23, 2005 — Receive and File. 6.3 Traffic and Transportation Commission Minutes — Regular Meeting of June 9, 2005 — Receive and File. 6.4 Ratification of Check Registers- Dated July 1, 2005 and August 4 through August 11, 2005 totaling $744,158.30. AUGUST 16, 2005 PAGE 3 6.5 Acceptance of Work Performed by 4 -Con Engineering, Inc. for Construction of Phase II ADA and Other Improvements at Sycamore Canyon Park; Direct the City Clerk to File the Notice of Completion; and, Release the Retention Thirty -Five Days after the Recordation Date. Recommended Action: Accept. Requested by: Community Services 6.6 Approve A Five -Year Contract Extension of Street Sweeping and Debris Composting Services with R.F. Dickson Company Inc., with a 3.6% CPI Rate Increase for the Per Curb Mile Rate, Effective October 1, 2005. Recommended Action: Approve. Requested by: Public Works 6.7 Adopt Resolution No. 2005 -XX Accepting, for Purposes of Review, the FCC Form 394 Submitted by Time Warner Cable, Inc. Relating to a franchise Transfer and Authorizing the City Manager to Deny the Transfer Application Without Prejudice and Agree to Extend the Application Review Period. Recommended Action: Adopt. Requested by: City Manager 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 Appropriation of $14,000 from General Fund Reserves to Fund Improvements at the Diamond Bar Library. Recommended Action: Appropriate. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: City of Diamond Bar, Benefits of a Comituuity Facilities District August 4, 2005 Page 1 MEMORANDUM To: Linda Lowry, David Doyle (City of Diamond Bar) From: Chris Fisher (MuniFinancial) cc: Brian Jewett, Habib Isaac Date: For July 25, 2005 Subject: Benefits of a Community Facilities District OnTuesday September 26, 2005, the City Council of the City of Diamond Bar held a meeting regarding financing the construction and operation of a proposed City library. The cost for the construction is estimated to be $13,500,000 and the annual operation, for the initial year after construction, is estimated at $100,000. City Council reviewed multiple parcel tax rate scenarios, provided by MuniFinancial, which calculated three different bond issue amounts resulting in construction proceeds of $5 million, $7 million, and $10.5 million. Through discussion, the Diamond Bar City Council approved submitting a measure to the electorate of the City. The measure initially was intended to be included on the upcoming November election, but through the open dialogue between the City Council, City Attorney, consultants, and public comment, City Council decided to submit the measure to the voters in April 2006 in order to provide additional time for full support and education on the measure. Since the City decided to push back to the April 2006 special election, there is sufficient time to explore other financing mechanisms to fund the construction and operation of the proposed Diamond Bar Library. It was originally recommended to City staff that a City --wide Community Facilities District ("CFD") be used, due to the distinct and favorable benefits that a CFD has over a parcel tax to fund and secure any bonds to be issued. The primary reason a parcel tax, rather than a CFD, was recommended was to enable a measure to be placed on the upcoming November ballot. With the November timing no longer a consideration, a CFD is again the best option. Benefits of a Community Facilities District A special tax, resulting from the formation of a CFD, produces a higher level of security for the bonds issued by recording a Notice of Special Tax Lien on each Assessor's Parcel subject to the tax within the City. A backup tax rate is also built into the CFD, which provides 110% coverage on the annual debt service of the bonds to cover any shortfalls such as delinquencies. With a parcel tax, there is no explicit authority to pledge the revenues generated by the annual collection of the parcel tax to the coverage of the annual debt service of the bonds. The City's general fund would therefore provide security for any shortfall to cover the annual debt service if a parcel tax is imposed, whereas in a CFD, the land subject to the special tax secures the annual debt service for the bonds. Due to the difference in the way the bonds are secured, a CFD may also provide a lower cost of borrowing. A CFD also provides more flexibility in developing fair and consistent tax rates. There is nota set formula for calculating the number of tax rates, or amount of each tax rate with a CFD, only that the rates derived are equitable. The tax rates may include a rate for Single -Family properties, Multi -Family properties (on a per unit basis), a rate for undeveloped properties for the construction of the Library (excluding the operational cost), and a rate that captures and fairly taxes commercial property. This could generate more taxable properties, units, and acres, which in turn reduces the average tax rates imposed. MunlFinanclal CITY OF DIAMOND BAR PROPOSED COMMUNITY FACILITIES DISTRICT LIBRARY Page I of2 RESPONSWLE PARTY DATE 813!2005 ACTION oiltTASKTO PERFORM Kirk-offhfeeling Muni and City • Discuss Ob'ectives and City Goals and Policies regarding the use of Mello -Roos Act Create List of Parties involved 8/5/2005 City Contacts, Muni Consultants involved, City Attorney, etc Muni • Distribute Timeline Obtain APNs ofpraperties within boundaries ofproposed Conturanity Facilities District (CFD) 8/812005 Create Parcel Database for entire City Muni • Obtain Registered Voter Data from the Registrar of Voters Begin Drafting Boundary Ma City of Diamond Bar Draft Goals and Policies regarding use of Mello -Roos Act Statemen€ declaring Priority of Facilities to be Financed Credit Quality to be required on bond Issues. (Value -to -Lien Ratio, Reserve Fund, Capitalized Interest, 8/812005 Foreclosure Proceedings, Absorption Study, Exceptions) City Attorney • Disclosure Requirements Criteria for Evaluating the Equity of Special Tax Formula • Statement Re ardin Appraisal -.3:1 ratio pursuant to Section 53345.8 of CA. Government Code Draft Rate and Method ofApportionnient 8/15/2005 Define Facilities and Services to be Financed Muni and City Confirm Bond issue Amount • Identify Special Tax Classifications 8122/2a0s Distribution Munk • First Draft of Pro Forma Conference Call 8123!2005 Review and Discuss Pro Forma All ' Discuss any Amendments to Timeline Resolutions for Intent Meeting August 23rd thru Finalize Goals and Policies regarding the use of the Mello -Rams Act Muni 1 City Attorney 1 Bond September 6th Create Resolution of Intention Counsel Create Resolution oflntentian to Incur Bonded ludebtness Create Resolution Aproving Boundary Ma 9!612005 CITY COUNCIL MEETING City • Adopt Goals and Policies regarding the use of the Mello -Roos Act Docrunent Distribution 9/7/2005 Final Draft of RMA Distributed to Project Team Muni Boundary Ma Final Checklist and Delivery ofDocuareats Needed for Intent Meeting 9/912005 Deliver Final RMA to City Muni / City Attorney Deliver Final Boundary Map To City • Deliver Resolutions for Intent Meetin 9/12/2005 JCio, Creates AgendalternforlirtentMeering City INTENT MEETING Adopt Motion by City Council to Fonn CFP 9/20/2005 Adopt Goals and Policies For CFD - (if not already adopted on Sept 6th) City Adopt Resolution oflatention to Establish CFD -(includes approval of boundary map) Adopt Resolution offntention to Incur Bonded Indebiness • Set time and place of Public Hearin 9/23/21105 Prepare Notice ofPublleHearing Muni 9/2612005 Prepare CFD Report for Public Hearing Muni €0/412005 Record Boundary Map Muni 10117/2005 Deliver CFF Report to City Muni 10117/2005 Notices !nailed out to Registered Voters - (No Later than 15 Days Prior to Public llearino - Optional City 10/2112005 City Publishes Notice of Public fleariog- (No Later Bran 7Days prior to Public Hearing) City Page I of2 MuniBinancial CITY OF DIAMOND BAR PROPOSED COMMUNITY FACILITIES DISTRICT LIBRARY ** Council Meetings are an the First and Third Tuesday of Every Month at 6:30 p.m. Page 2 of 2 RESPONSIBLE PARTY DAIT ACTION ORTASK TO PERVOICNI Resoluelons for Public Hearing Muni / City Attorney I Bond 10!2112005 Resolution on Necessity to Incur Bonded Indchtness Counsel Resolution of Formation - Includes Callin • of Special Election and Settina Election Date 10!2412005 City Creates Agenda Ileal for Public Ifearhrg City PUBLIC HEARING • City adopts Resolution of Formation 111112005 Adopt Resolution calling for Special Tax Election City • Adopt Resolution on Necessity to Incur Bonded Indebtness • Set Election Date City Provides Registrar of Voters within 3 days of Public hearing 1 11412 00 5 Signed Resolution of Formation Muni end City Boundary Map of District Description fBoundzrics; 1118!2005 City Clerk Publishes Resolution to Incur Bonded Lrdebtness Notice for Special Baud Etectloa City Clerk Election Preparation September- Ballot Materials Muni /City Attorney! Band December Impartial Analysis Counsel • Arguments -For and Against Rebuttals APRIL SPECIAL ELECTION DATE Registrar of Voters ELECTION COUNCIL MEETING 4/1$!2006 Adopt Resolution Declaring Election Results City if 213rds approval, 1 st reading of Ordinance Authorizing Elie Lcyx of 5 ecial Taxes 4125!2406 Record Notice of Special Tax Lien Muni 51272005 ISecond Reading of4rdlnauceAathorigingthe Levy ofSpecia!Tares City ** Council Meetings are an the First and Third Tuesday of Every Month at 6:30 p.m. Page 2 of 2 CITY OF DIAMOND BAR MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Dave Doyle, Assistant City Manager DATE: August 16, 2005 SUBJECT: Overview of Library Ballot Issue Discussion For tonight's study session, we will be discussing issues related to the City placing a ballot measure on an upcoming election in either April or June. So that we make should to address all the issues, I thought this summary would be helpful. Financing Mechanism Muni -Financial will be here to discuss their recommendation to create a City-wide Community Facilities District (CFD) to secure the repayment of the bonds. Muni Financial will review what a CFD is, how it works, the timeline and process to set up the District. Based on the timeline requirements for the creation of a CFD, it is important for Council to provide firm direction regarding the date of the election. Rate and Method of Apportionment By creating a CFD, the City can assess each type of unit (dwelling and commercial) rather than a per parcel charge. Muni Financial will review the advantages of this type of assessment structure and how it could potentially lower the individual assessments. Election Date April or June -- Either date will require the City to pay election costs. An April election would be a stand alone City election while a June election would be a consolidated County election. Low Income Exemption Council should provide direction that its intent is to have a low interest income exemption. Council action date Does the City Council want to take action on this matter prior to the November election or will the Council defer any action to place this measure on the ballot until after the November City Council election. STUDY SESSION NO. 1 NO DOCUMENTATION AVAILABLE Study Session #2 Study Session -- Adelphia -- Time Warner Transfer Diamond Bar —Tuesday, August 16, 2005 • Summary of Transfer Application -- Organization Chart showing transaction (see July 25, 2005 letter exhibit) • Identification of Controlling Interest — General Facts Time Warner — (See Form 394 Cover letter and exhibits) • Due Diligence Findings — Issues Summarize timing of letters and replies 1) Many questions left unanswered -- Transaction may not consummate exactly as planned 2) Still not clear who system transferee will look like in the end 3) Many questions regarding local operations not addressed 4) Certain financial details not provided 5) Contingencies exist in documents that have not been provided for inspection and review — additional due diligence is needed. Compliance Audit, Franchise Fee audits and Corrective Actions 1) Local studio and Government access grant 2) Amounts owed from miscoded addresses 3) Customer service call center performance below franchise compliance standard — notice of breach sent 4) Audit underway to determine additional fees owed • Concerns of staff regarding new management and operational changes after transaction closes: 1) Retiering of system — channel changes regarding city channel 2) Programming --changes (new or deleted channels) 3) Changes in local management and staff --system consolidation, ability to handle new call volumes 4) Equipment --hardware upgrade --downgrade 5) Proposed rate schedules changes 6) Changes is system maintenance practices 7) Impacts in Customer Service Legal and Practical Ramifications, Process Issues, and Strategy 1) Retiering of system — channel changes regarding city channel 2) Acceptance of application 3) 120 day deadline for approval — October 14, 2005 4) Deny without prejudice 5) Extend timeline 6) Conditional approval 7) Reimbursement of costs Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 2, 2006 ')RAPI- CLOSED SESSION: 6:00 P.M., Room CC -8 Conference with Legal Counsel — Potential Litigation Receipt of Claims under Government Code Section 54956.9(b): (1) Zurich American Insurance Company (2) Rodriguez (3) Ayad (4) Finkbeiner (5) Murray (6) Saglime (7) Lopez CALL TO ORDER: Mayor Chang called the Regular City Council Meeting tc order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. Mayor Chang reported that the City Council held a Closed Session regarding potential litigation against the City. No reportable action was taken. PLEDGE OF ALLEGIANCE: Boy Scout Troop 788 Presented the Colors and led the Pledge of Allegiance. INVOCATION: Chaplain Elvin Miranda, Jr., Los Angeles County Fire Department gave the Invocation. ROLL CALL: Council Members Herrera, Tanaka, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Staff Present: Linda Lowry, City Manager; Michael Jenkins, City Attorney; David Doyle, Assistant City Manager; James DeStefano, Assistant City Manager; David Liu, Director of Public Works; Ken DesForges, IS Director and Linda Magnuson, Finance Director. APPROVAL OF AGENDA: 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: BUSINESS OF THE MONTH: 1.1 Mayor Chang presented a City Tile to Delilah Knox Rios, owner of The Law Office of Delilah Knox Rios, Business of the Month for August 2005. AUGUST 2, 2005 PAGE 2 CITY COUNCIL 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry stated that last week during the Study Session Council reviewed possible financing options for construction of a new Library. The Council unanimously directed staff to prepare a ballot measure asking the voters whether or not they wish to finance $10.5 million of an estimated $13.5 million construction cost and 50% of the estimated increase in the operating cost, through a new parcel tax, if in fact a new library was constructed. Due to the lack of time to prepare such a measure the item is not on tonight's agenda. Staff intends to bring additional information to the Council in a future study session, and if appropriate, place other action items on the Regular meeting agenda for Council action. 3. PUBLIC COMMENTS: Jerry Hamilton said that last week he witnessed the worst traffic situation he had seen during his many years in D.B. The streets were blocked in both directions at Diamond Bar Blvd. and Grand Ave. At about 3:00 p.m, fire engines left the station and were unable to proceed through the City. Because of this issue he spent the next four days visiting with fire personnel at the station and received feedback that the worst thing that D.B. had done was to install dividers because the trucks are unable to cross into oncoming lanes. He recommended that instead of removing dividers, every main street through D.B. should have a bicycle path wide enough to accommodate emergency vehicles. Further, that anyone misusing the lane should be fined $500. He stated that the Fire personnel he spoke with agreed that he had a good idea. Kathleen Newe, "The Friends of the Library" spoke in favor of building a new library at the lowest possible cost. She was present tonight because she thought that Council would be making a decision and was pleased to learn that staff would take the necessary time to properly formulate the ballot measure. The Friends were also concerned about another special election should the election be held in April. As much as The Friends want a new library it is most important that the measure be placed on the ballot at the appropriate time to insure a favorable outcome. Marsha Hawkins, on behalf of The Friends of the Library, offered support of the library measure the manner Council and staff determine the matter should be placed on the ballot. She stated, however, that the City Council considers including a low- income exemption and that Council considers not placing the burden of a special election on the residents. Clyde Hennessee said that two years ago the City financed construction of the Diamond Bar Center and it is now costing the City money. The goal was to pay off the construction costs in three to five years; however, there has been no effort to pay off the total but instead the City is now encumbered for 15 to 20 years. In the long run the Center will cost the City many more dollars than it cost to build. People are in a hurry to build a library because it will cost more money the longer the City waits. If the City cannot pay off its indebtedness it should not be building a library unless it is built on a pay-as-you-go basis. The taxpayers should not be burdened with another tax. The library could have been built some time back. When something is too costly and is not really relevant to the people and the City, it should be cut whether or not it makes someone look good in the process. He said he was not AUGUST 2, 2005 PAGE 3 CITY COUNCIL opposed to a new library, only to the way it would be built and financed. 4. RESPONSE TO PUBLIC COMMENTS: CM/Lowry explained that the City holds a regular election every November odd calendar years. Elections held at any other time are considered "special" elections. In April the County will most likely not hold an election. Therefore, the City would not be able to consolidate its ballot measure with the County. When cities consolidate with the County the cities save about $20-30,000. However, the cities still pay the County all of the costs attributable to the cities in order to provide an election format. If D.B. held an April election the City would be "on its' own" and it would cost the City about $80,000. Both types of elections are "special" elections. The cost of doing a consolidated election with the County would be similar to the cost of this November's election since it is a consolidated election with the County of Los Angeles. CM/Lowry stated that last week's horrendous traffic problem was a "perfect storm" of traffic conditions resulting from a major freeway accident over which the City had virtually no control. She cautioned the speaker that there are implications including questions of additional liability that come with redesigning City streets and creating new pathways and opportunities inside of medians. 5. SCHEULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK — August 3, 2005 — 6:30 — 8:00 p.m., Cold Duck (70's -Top 40), Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.2 SPECIAL MEETING OF TRAFFIC AND TRANSPORTATION COMMISSION - August 4, 2005 — 5:30 p.m., Hearing Board Room, AQMD/Government Center, 21865 Copley Dr. 5.3 PLANNING COMMISSION MEETING August 9, 2005 -- 7:00 p.m., Auditorium, AQMD/Government Center, 21865 Copley Dr. 5.4 LAST CONCERT IN THE PARK— August 10, 2005 — 6:30 — 8:00 p.m., Hotel California (A Salute to the Eagles), Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.5 TRAFFIC AND TRANSPORTATION COMMISSION MEETING—August 11, 2005 — 7:00 p.m., Hearing Board Room, AQMD/Government Center, 21865 Copley Dr. 5.6 LAST DAY FOR CANDIDATE FILING — August 12, 2005 — 7:30 a.m. — 5:00 p.m., Last Day to file papers to run for City Council position. AUGUST 2, 2005 PAGE 4 CITY COUNCIL 6. CONSENT CALENDAR: C/Zirbes moved, C/Tanaka seconded to approve the Consent Calendar with the exception of Consent Calendar Item 6.8(b) and with C/Zirbes and MPT/O'Connor voting "NO" on Consent Calendar Item 6.5. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang None None 6.1 CITY COUNCIL MINUTES: 6.1.1 Regular Meeting of June 21, 2005 — Approved as amended. 6.1.2 Study Session of July 5, 2005 — Approved as amended. 6.1.3 Regular Meeting of July 5, 2005 — Approved as submitted. 6.1.4 Study Session of July 19, 2005 — Approved as amended. 6.1.5 Regular Meeting of July 19, 2005 — Approved as submitted. 6.2 RATIFIED CHECK REGISTER dated July 12, 2005 through July 28, 2005 and Manual Check Register dated June 24, 2005 in the amount of $1,817,476.80. 6.3 TREASURER'S STATEMENT — Month of June 2005. 6.4 REJECTION OF CLAIMS: 6.4.1 Filed by Antonio Rodriquez on July 8, 2005. 6.4.2 Filed by Zurich American Insurance Company on July 8, 2005. 6.4.3 Filed by Erik and Heather Finkbeiner on July 11, 2005 6.4.4 Filed by Mr. and Mrs. Michael Murray on July 11, 2005. 6.4.5 Filed by Mr. and Mrs. Thomas Saglime on July 11, 2005. 6.4.6 Filed by Firman and Carmen Lopez on July 11, 2005. 6.4.7 Filed by Ahdy Ayad on July 11, 2005. 6.5 AUTHORIZED ADDITIONAL $14,000 PAYMENT TO MARTIN AND CHAPMAN FOR ELECTION SERVICES RELATED TO THE JUNE 7, 2005 ELECTION AND APPROPRIATE NECESSARY FUNDS FROM GENERAL FUND RESERVES (Continued from July 19, 2005). C/Z'irbes and MPT/O'Connor voting No. 6.6 AUTHORIZED PURCHASE OF ONE (1) 2006 FORD F-250 TRUCK AND TWO (2) FORD F-350 TRUCKS FOR THE COMMUNITY AND DEVELOPMENT SERVICES DEPARTMENT AND APPROPRIATED $2,338 FROM GENERAL FUND FOR ADDITIONAL COSTS FOR DIESEL ENGINES. 6.7 ACCEPTED $10,000 SETTLEMENT TO RESOLVE OUTSTANDING CLAIM FOR DAMAGE TO CITY PROPERTY. AUGUST 2, 2005 PAGE 5 CITY COUNCIL 6.8 APPROVED LEGISLATIVE SUBCOMMITTEE RECOMMENDATIONS: (a) Supporting - S 1294 (MCCAIN/LAUTENBERG) — "COMMUNITY BROADBAND ACT OF 2005" — PREVENTS ANY STATE FROM PASSING LEGISLATION PROHIBITING A PUBLIC AGENCY FROM PROVIDING TELECOMMUNICATION/BROADBAND TECHNOLOGIES TO ANY PUBLIC OR PRIVATE ENTITY. (c) Supporting - AB1222 (JONES), SB 459 (ROMERO), AB888 (DE LATORRE) — SERIES OF BILLS SPONSORED BY THE SCAQMD DESIGNED TO IMPROVE AIR QUALITY THROUGH RAILROAD IMPROVEMENTS. AB1222 INSTITUTES A REMOTE SENSING PROGRAM TO MONITOR AIR POLLUTION CAUSED BY LOCOMOTIVES, SB459 ESTABLISHES A MITIGATION FEE FOR LOCOMOTIVES BASED ON HOURS OF OPERATIONS AND AB888 REQUIRES RAIL YARD EQUIPMENT TO BE RETROFITTED TO REDUCE EMISSIONS. (d) Supporting - SB 719 (ROMERO/MARGOT) — SB 317 (MARGETT), SUPPORTED BY COUNCIL EARLIER, HAS BEEN COMBINED WITH SB 719 (ROMERO) TO CREATE THIS NEW CO-AUTHORED BILL. THE BILL INCLUDES STIFFER PENALTIES FOR DRIVERS THAT ENGAGE POLICE IN VEHICLE CHASES AS WELL AS TRAININGS FOR OFFICERS TO SAFELY CONDUCT THESE CHASES AMONG OTHER RELATED PROVISIONS. (e) Opposing - SCA 15 (MCCLINTOCK), ACA 22 (LAMALFA) — "HOMEOWNER AND PROPERTY PROTECTION ACT." THESE IDENTIAL BILLS PROHIBIT LOCAL AGENCIES FROM USING EMINENT DOMAIN WHEN IT RESULTS IN LATER USE BY A PRIVATE PARTY RESTRICTING OPTIONS FOR CITIES TO REDEVELOP OR IMPROVE BLIGHTED AREAS. 6.9 ADOPTED RESOLUTION NO. 2005-48: ALLOWING THE WIRE TRANSFER OF FUNDS AND SETTING LIMITS FOR WIRE TRANSFERS. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.8 APPROVAL OF LEGISLATIVE SUBCOMMITTEE RECOMMENDATIONS (Continued): (b) SB760 (LOWENTHAL) -- IMPOSES A $30 FEE ON EACH 20 FOOT CONTAINER UNIT PROCESSED IN THE PORTS OF LA AND LONG BEACH, WITH 1/3 OF THE FEES COLLECTED GOING TO THE SCAQMD FOR AIR QUALITY IMPROVEMENTS, 1/3 GOING TO RAIL IMPROVEMENTS, AND 113 GOING TO PORT SECURITY IMPROVEMENTS. AUGUST 2, 2005 PAGE 6 CITY COUNCIL M/Chang asked if the recommendation was for 20 -foot containers only and not for the 40 -foot containers. SA/McLean explained that the provision would extend to a 40 -foot container for a fee of $60. M/Chang felt that the subcommittees' recommendation was intended to have a portion of the money allocated for freeway infrastructure improvement. SAA/McLean stated that the subcommittee recommended that the Council include in its letter of support a request to re -allocate some of the funds included in the Bill to highway improvements and that the subcommittee would request that the percentages be adjusted to indicate that a portion of the funds would be used for highway infrastructure improvements. M/Chang felt that the recommendation would be ineffective. C/Herrera said that no funds were allocated for highway improvement. AQMD has their own sources for funding and it was also the position of Alameda Corridor East Construction Authority that some of the funds should be taken from AQMD ($20) and put toward highway improvement. It was merely a suggestion in a letter addressed to the author of the Bill and it was felt that as he received support from various jurisdictions that the language of the Bill might be modified. MPT/O'Connor asked if C/Herrera had spoken with Senator Margett about his "NO" vote. C/Herrera responded that it was a question of "no new taxes." The subcommittee asked Senator Margett to ask the Governor and Sharon Neely to reconsider. It was a Party response on his part. She explained to the Senator how congestion has been heaped on the San Gabriel Valley and how the air quality is compromised especially along the SR 60. The Subcommittee asked him if he would please write a letter on behalf of his Cities to the Governor asking him not to veto the Bill; Senator Margett agreed to do so. MlChang felt that the Southern California infrastructure was not sufficient to accommodate the traffic and transportation needs of the area and that in addition the air quality was suffering from the increased traffic. Since additional fees are being placed on the containers money should be set aside for infrastructure and air quality mitigation. Since August 1 containers are required to pay $80 to improve the facility and handling at the harbor. Almost 10 million containers per year arrive at two south California ports — San Pedro and Long Beach. This Bill imposes an additional amount. He said he did not disagree with solving the problem but he did disagree with the proposal because the Bill did not address the infrastructure problems. AUGUST 2, 2005 PAGE 7 CITY COUNCIL For that reason he could not support the proposal. He recommended instead that the Council send a letter to Mr. Lowenthal outlining the problems the San Gabriel Valley faces, that AQMD is receiving monies from other areas to help with air quality and that the San Gabriel Valley needs money for infrastructure. MPT/O'Connor seconded M/Chang's recommendation. C/Zirbes agreed with M/Chang and wondered what changes M/Chang wanted to make to the letter being sent to Mr. Lowenthal because the letter addresses reallocating money for infrastructure. M/Chang said he did not agree with the burden of $30 and $60 on the containers because it would eventually be passed along to the consumer. C/Zirbes again asked what language M/Chang would like to send to Mr, Lowenthal because he believed everyone agreed that with all of the building going on in Southern California there were no new freeways and roads to handle the extra traffic. How will the cars get to and from the areas east of D.B.? Earlier this evening a resident spoke about the truck accident on the SR 60 and how it locked traffic up in the City. The SR 60 is loaded with trucks and will continue to be loaded with trucks. He agreed that if the Lowenthal bill were to pass funds should be reallocated to infrastructure improvement. C/Herrera offered a substitute motion to table action on SB760 (Lowenthal) and send it back to the City Council Legislative Subcommittee for further work on the letter with M/Chang's input to staff about the proposed language. C/Zirbes seconded the substitute motion. M/Chang reiterated his disagreement with the funding allocations and recommended that the Council not support the bill as proposed. MPT/O'Connor felt M/Chang's goal could be achieved by sending the letter contained in the Council's packet if Council re: SB760 and take out the two sentences in the first paragraph that state "the subcommittee recommended....." and leave in language that indicates D.B. would like to work with Mr. Lowenthal to discuss amending the bill. C/Herrera felt that it would be advisable for the Subcommittee to work on the language of the letter. AUGUST 2, 2005 PAGE 8 CITY COUNCIL FA Motion carried on C/Herrera's substitute motion by the following Roll Call vote: AYES: NOES: ABSENT: PUBLIC HEARINGS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: None COUNCIL CONSIDERATION: None Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang None None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Herrera thanked Congressman Gary Miller for $9.6 million for the Lemon On/Off Ramp Project and $1.2 million for Grand Ave. Beautification. C/Tanaka said that on July 20 he attended the Concert in the Park. He and C/Herrera attended the T.H. Pendergast Museum 100 years of Parole celebration at Region IV Headquarters in D.B. on July 21. On that same evening he attended the San Gabriel Valley Leadership 21 Program presentation sponsored by. the San Gabriel Valley Council of Governments and .fhe San Gabriel Valley Economic Partnership in cooperation with the University of Southern California. On Tuesday, July 26 he and C/Herrera as Legislative Subcommittee members reviewed proposed legislation. That evening the City Council held its Study Session regarding the proposed library. On Wednesday through Friday July 27 through 29 MPT/O'Connor, CM/Lowry and he attended the League of California Cities forum for mayors and council members. On August 1 he and M/Chang attended the 2005 World Summit on Love and. Peace at the Diamond Bar Center that was followed by the ringing of the Bell of Peace at Pacific Palms. That evening he attended the Public Safety Committee meeting at the Walnut/D.B. Sheriff's Station. He congratulated Paul Akin on being selected as one of the D.B. representatives. C/Zirbes thanked Assemblyman Bob Huff for his hospitality and ongoing concern for D.B. He also thanked Congressman Miller for providing transportation dollars to D.B. He attended several meetings during the past two weeks. Last night he and C/Herrera attended the Tres Hermanos meeting during which a discussion was held about setting up parameters regarding the raw land between D.B. and Chino Hills and its potential for development. He said he speaks with residents on a regular basis about neighborhood improvement issues. He thanked the Neighborhood Improvement Officers for the wonderful job they do on behalf of the City. He said that staff is always amazing. Last week he moved his office to D.B. and intends to pay his $10 for business registration. AUGUST 2, 2005 PAGE 9 CITY COUNCIL MPT/O'Connor said the City was fortunate to have legislators from the immediate area. She also thanked Congressman Miller for his assistance in getting funds for the City and she thanked Assemblyman Bob Huff for keeping D.B. near and dear to his heart. She spoke about last week's League's conference and shared Brown Act pamphlet information with her colleagues. One item regarding email is that Council Members must be very careful when receiving an email sent to all Council Members that the response is not sent in the form of "reply to all." She asked staff to provide Council with a "cheat sheet" regarding the dos and don'ts with respect to email. She reminded interested parties that three Council seats are up for consideration. As of this morning it appeared that four candidates intended to place their names in nomination. M/Chang said that the Council had been very busy during the past two weeks. Any funding to improve the area traffic is certainly appreciated. He commended C/Tanaka for attending many City events and meetings and felt that it was a good indication that C/Tanaka represented the City well and was concerned for the community. The matter of building a new library will be placed on the ballot at the appropriate time. He commended his fellow Council Members for representing the City and its residents. He invited residents to call their Council Members and offer their input. 10. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the meeting at 7:50 p.m. LINDA C. LOWRY, CITY CLERK The foregoing minutes are hereby approved this day of , 2005. WEN CHANG, MAYOR n Agenda No. 6.2 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER 21865 Copley Drive JUNE 23, 2005 CALL TO ORDER: Chairman Lyons called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAQMD/Government Center Building Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. 1. ROLL CALL: Present: Chairman Nancy Lyons, Vice Chairman Marty Torres and Commissioner Ling -Ling Chang, Dave Grundy and Benny Liang. Staff Present: Bob Rose, Directorof Community Services; Bryan Petroff, Parks and Maintenance Supervisor, Diamond Bar Center; Ryan Wright, Recreation Supervisor, and Marisa Somenzi, Administrative Assistant. PRESENTATION OF 2005 CITY YOUTH SOCCER SPORTSMANSHIP AWARDS -- Presented by RS/Wright. RECESS: Chair/Lyons recessed the meeting at 7:09 p.m. RECONVENE: Chair/Lyons reconvened the meeting at 7:13 p.m. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CALENDAR 1.1 Approval of Minutes of May 26, 2005 Regular Meeting. VC/Torres. moved, C/Chang seconded, to approve the Consent Calendar with corrections. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: VC/Torres, Chair/Lyons NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Grundy, Liang ABSENT: COMMISSIONERS: None JUNE 23, 2005 PAGE 2 P&R COMMISSION 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — RS/Wright Chair/Lyons asked if the City was using Summitridge for the summer baseball program and RS/Wright responded no. The only group that was scheduled for Summitridge Park was Diamond Bar Girls Softball for their annual tournament about two weeks ago. Without restrooms and parking it was difficult to schedule activities. Pop Warner will be using this park for practice on Monday through Thursday at 4:00 p.m. beginning in August. CSD/Rose responded to VC/Torres that there was a plan for restrooms that had been put on hold pending determination of possible changes to the park's configuration. RS/Wright announced that the facilities allocation user group subcommittee would meet next Tuesday evening at 6:30 p.m. at the Diamond Bar Center. 2.2 Diamond Bar Community Foundation Oral Report VC/Torres reported that the Foundation was attempting to attract new board members that had a stake in the City.and were willing to volunteer time to help meet the organization's goals. In addition, the Foundation was focusing on ways to promote itself within the community and also working on fundraising efforts. 2.3 Library Task Force Oral Report — no report offered. 2.4 C.I.P. Program Report — CSD/Rose a. Sycamore Canyon Park ADA Retrofit Phase I I — CSD/Rose reported that construction was moving along with only the picnic shelter remaining that has not yet arrived. The bridge was fixed; there are additional parking spaces, an ADA accessible drinking fountain, new drainage, walkways and picnic tables. Staff is very pleased with the contractor and his work. b. Sycamore Canyon Park ADA Retrofit Phase I I I — CSD/Rose explained that a meeting would be scheduled with Pat Hirsch to look over plans for Phase III so that the construction documents could move forward. RS/Wright offered Monday, July 11 at 7:30 a.m. or in the afternoon. Chair/Lyons and C/Grundy offered they could meet at the park at 7:15 a.m. C. Starshine Park ADA Improvements — CSD/Rose indicated that the Tot Lot was completed and there were two pieces of work not yet completed. Staff was surprised to learn that Walnut Valley Water insisted a new water meter be installed to accommodate the drinking fountain - yet to be completed; and electrical poles for the security lights were on back order. These items are the last items under the JUNE 23, 2005 PAGE 3 P&R COMMISSION control of the contractor. Staff expects the contractor to be completed within the allotted 30 days. If not, the contractor will be in town working on the Sycamore Canyon Park Trail and Trailhead Project and should be able to move from one project to the other without additional cost to the City. d. Sycamore Canyon Park Trail and Trailhead Project — CSD/Rose reported that on Tuesday June 21 the City Council awarded the contract to C.S. Legacy and the project is ready to move forward. e. Pantera Park Picnic Shelters — CSD/Rose was pleased to report that the contract was awarded on Tuesday night and the shelters would finally be going up. f. Parks Report — PMSIPetroff stated that the annual renovation of the Pantera sports fields was underway. Work on the following items was completed on June 17: Scalping, aerification, seeding and top dressing. Also on June 17 a temporaryfence was installed around the perimeter of the fields to restrict foot traffic and protect the new seed until germination. It was reported that there was standing water in the skate park, possibly coming from an irrigation source. Upon inspection, staff found water seeping up into the skate park through seams in the concrete. Staff contacted a geotechnical consultant to inspect the area and help determine the source of the water and find a remedy. Staff will report back to the Commission at a later date. Chair/Lyons said she was concerned about the park walkthrough schedule. AAISomenzi responded that she had confirmed dates and times with everyone except VC/Torres. Chair/Lyons said she did an unscheduled walkthrough at Heritage Park today because she drove by to see how the Day Camp was going. She was happy to report that the park looked good, the playground was very nice and the natural light was good. One of the problems with the park was that it lacked a rustic feel. 3. OLD BUSINESS: Chair/Lyons asked for a monthly status of the Youth Master Plan and CSD/Rose reported that the Plan was adopted by the City Council on Tuesday night. In July staff takes the Plan to the WVUSD and PUSD. The collaborative meetings are scheduled to begin in September. In addition, on Tuesday night the Council approved use of Razors in the Skate Park for a six- month trial period. ClChang was very happy that C/Herrera came to the conclusion that it was important to get the kids off of the street. Prior to C/Herrera`s motion ClChang was very tempted to speak in favor of the issue and she felt it was good that the proposal was for a six-month trial period. C/Grundy asked for an update on the artificial turf proposal for Lorbeer Middle School. CSD/Rose explained that there was no new information. However, the City Council approved funds to build the restroom structure to satisfy a request from JUNE 23, 2005 PAGE 4 P&R COMMISSION PUSD administration. Staff hopes that this gesture will help move this project forward. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: Chair/Lyons announced that this year's book for Read Together D.B. was chosen, an e�cellent book for all ages entitled Wish you Well by David Baldacci. ClLiang reported on his visit to Heritage Park where he found the restrooms to be clean. He attended the Volunteen program recently and found it to be a very well organized program except for one thing —that there are more Volunteens than there is room to accommodate them. Everyone was in one room and it was very crowded. He felt the group should be broken up into smaller groups. ClGrundy said he was happy to be back and missed the last two meetings. He too recently visited Heritage Park. VC/Torres congratulated Jack Tanaka and wishes him and his colleagues well. He said he looked forward to the Council's support of the Commission and the programs that Parks and Recreation offers. Chair/Lyons said that she visited Chino Hills last week and noticed they were sponsoring a summer teen dance for the 71h and $#h graders. She asked if there was any money in the budget for such programs and CSD/Rose said not at this time because the focus was on getting the Youth Master Plan adopted, with programs following. There are grant funds available from the United States Department of Education and Safe Parks Act that could be allocated for teen programs at some point. Chair/Lyons requested for the Commission' to review the list before it is presented to the City Council. ADJOURNMENT: Upon motion by ClChang, seconded by VCITorres and there being no further business before the Parks & Recreation Commission, Chair/Lyons adjourned the meeting at 7:50 p.m. Respectfully Submitted, Isl Bob Rose Bob Rose, Secretary Attest: Isl Nancy Lyons Nancy Lyons, Chairman CITY OF DIAMOND BAR Agenda No. 6.3 MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION REGULAR MEETING OF JUNE 9, 2005 CALL TO ORDER: Chair Pincher called the meeting to order at 7:06 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Shah led the Pledge of Allegiance. ROLL CALL: Present: Chair Pincher, Vice Chair Torng and Commissioners Morris and Shah. Commissioner Virginkar was excused. Also Present: David Liu, Director of Public Works; Fred Alamolhoda, Senior Engineer; Sharon Gomez, Senior Management Analyst; Kimberly Molina, Assistant Engineer and Debbie Gonzales, Administrative Assistant. I. APPROVAL OF MINUTES A. Minutes of Regular Meeting of April 14, 2005 -- Approved as presented with C/Morris and VC/Torng abstaining. B. Minutes of Regular Meeting of May 12, 2005 — Approved as presented with C/Shah and Chair/Pincher abstaining. IL PUBLIC COMMENTS: None Offered. III. CONSENT CALENDAR: None IV. ITEMS FROM STAFF: A. Traffic Enforcement Update — Received and filed on the following items: 1. Citations: May 2005 2. Collisions: May 2005 V. OLD BUSINESS: A. Neighborhood Traffic Management Program Progress Report - Received and Filed. PWD/Liu reported that to date staff had conducted twelve (12) community workshops within the five residential districts. Residents' primary concerns include speeding motorists as well as traffic volume and school related issues and they felt those items needed immediate action. Staff is also seeking input on how to move forward with the school traffic related issues as to whether it should be a focus or an element of the program. Staff pians June 9, 2005 PAGE 2 T&T COMMISSION to bring recommendations to the Commission in July that staff believes will serve as mitigation tools based on input from the residents, the consultant and staff. He noted that the proposed Capital Improvement Program sets aside $25,000 per district for improvements within each of the five districts. The next step for the Commission is to discuss the proposals with staff prior to going back out to the community with possible pilot programs. C/Shah felt that money could be moved from one district to another depending on the severity of the need for mitigation. C/Morris agreed with C/Shah and said he felt the School Safety Study should be included in the report for budgetary purposes to deal with such issues as morning cut -through traffic. He felt strongly that it would be fiscally prudent to deal with the issues at Prospectors Road and Golden Springs Drive and at Sunset Crossing Road and the off -ramp from the SR -57 by including center median improvements to discourage freeway traffic from making right turns from the SR -57 freeway. VC/Torng agreed with C/Morris. He hoped that the consultant had conducted his own research rather than relying on input from the residents because he viewed this project as one that should improve the City's overall calming by incorporating a global rather than a local view. Instead of separating the project into districts the City should take this opportunity to at least provide a grand scale proposal and budget the necessary funds for future mitigation. VI. NEW BUSINESS: None VII. STATUS OF PREVIOUS ACTION ITEMS: None VIII. ITEMS FROM COMMISSIONERS: C/Shah congratulated staff on the right tum on red extinguishable sign installation at the Diamond Bar Center. He believed that the design was very appropriate to the field condition. He asked for an update on the City of Industry's plan to widen Grand Avenue and asked if the City planned to install cameras for purposes of monitoring traffic. He said he noticed too many vehicles turning left from Grand Avenue onto southbound Diamond Bar Boulevard in the early hours of the day. He also said he found it difficult to make a right turn from southbound Diamond Bar Boulevard onto westbound Grand Avenue because people make U-turns and it creates a conflict when pedestrians are trying to cross Diamond Bar Boulevard. He wondered if it would be possible to consider a protected right turn in order to avoid the conflict. C/Shah asked if Caltrans indicated they would be widening the Grand Avenue overpass of the SR 57/60 interchange. PWD/Liu said that there is further analysis prepared and impacts must be taken into consideration before any work can June 9, 2005 PAGE 3 T&T COMMISSION proceed. The City of Industry will pay for the cost of the consultant to develop the plans and for the environmental documents for the project. C/Morris informed staff that the French drain on Golden Springs Drive east of Rancheria Road at the edge of the Northminster Presbyterian Church property is covered with algae and needs to be cleaned. He said that one of his meetings at his school in Phillips Ranch was canceled because residents were at the Pomona City Council to discuss a potential low cost housing development in the Elephant Hill area between the Humane Society and Temple Avenue and should such a development occur the homeowners/residents would look to Diamond Bar for services. C/Morris said he would plan to attend the July Commission meeting and would be on vacation and away during the August 2005 .meeting. Chair/Pincher said she agreed with C/Morris about Sunset Crossing Road. It is a gateway to the community and not a cut -through. Also, it seems that some residential areas are more impacted by school traffic than others on a daily basis so in her opinion, the school issue should be included in the study. She thanked staff for the excellent report and looked forward to learning about the Neighborhood Traffic Management Program recommendations. VC/Torng said he received a complaint from a resident who felt that it took too long to turn from Mt. Laurel Way onto Diamond Bar Boulevard. VC/Torng said he noticed that a left turn signal was included on the Capital Improvement Project list and felt that might solve the problem. He said he would report back to his friend. He noticed that there is a lot of U-turn and left turn activities at Pathfinder Road and Brea Canyon Road. He suggested that because of the SR57/60 improvements it was placing undo burden on the area. Some individuals have suggested two left turn lanes to avoid the yield for the left turn on green. PWD/Liu responded to VC/Torng that staff has been studying the Pathfinder Road and Brea Canyon Road intersection and that the initial request was to add a second right turn from westbound Pathfinder Road to northbound Brea Canyon Road. When the study is completed there may be a change from protected permissive to left turn green arrow at the intersection for eastbound Pathfinder Road to northbound Brea Canyon Road. Chair/Pincher spoke about the Caltrans on-ramp to the southbound SR57. When stopped in the left -turn pocket traveling west on Pathfinder Road waiting to turn onto the on-ramp, the arrow turns green and if you are lucky there are no cars coming from eastbound Pathfinder Road and flying onto the on-ramp. When initiating a left turn onto the on-ramp it puts the vehicle immediately into the carpool only lane. If there are a lot of vehicles traveling from southbound Brea Canyon Road to eastbound Pathfinder Road and drivers from westbound Pathfinder road turn left onto the on-ramp there is no way to move over to be legal. In her opinion, there should be two regular traffic lanes rather than one regular traffic lane and one carpool lane. June 9, 2005 PAGE 4 T&T COMMISSION Chair/Pincher felt that the on-ramp was very short and the competition from the drivers coming off of Brea Canyon Road onto the on-ramp off of Pathfinder Road were gaining momentum and did not want to merge. Once on the freeway one has to accelerate very carefully due to the pitch and curve of the freeway. C/Morris said that the SR60 on-ramp going eastbound at Diamond Bar Boulevard also has a carpool lane and he believes the carpool lanes are relatively useless. He felt that carpool lanes on on -ramps could serve a purpose but to have them just for the sake of having them puts drivers at risk when they are the only person in their vehicle because they become "stuck" in the carpool lane and risk citations. He suggested that the issue should be re-evaluated by Caltrans. PWD/Liu explained that the City had attempted for many years to work with Caltrans on the issues brought forward by the Commissioners. He said that almost all on -ramps have the same issues. One way to get Caltrans to respond might be to ask them to make changes based on the current construction activities. C/Morris suggested that the elected officials at the state level might be able to assist with these issues. Another Caltrans issue was the striping on Phillips Ranch Road from the underpass to Diamond Ranch Road. Chair/Pincher said she was concerned about jaywalking at Diamond Bar High School on Brahma Blvd and wondered why there was no crosswalk. SE/Alamolhoda said that during the project design, due to the timing of the three signals along Pathfinder Road, it was determined it would not be installed so as not to conflict with the traffic flow. Last year the Sheriff's Department ticketed a number of jaywalkers and the problem stopped and staff will ask the Sheriff's Department to again monitor the area when school commences in the fall. IX. INFORMATIONAL ITEMS: A. Proposed FY 2005/06 Capital Improvement Program PWD/Liu referred the Commissioners to the list that includes street improvement projects, traffic control improvements, parks and recreation improvements and miscellaneous expenditures for a total of approximately $8.4 million. The funding sources include General Fund, Prop C and federal and park funds. This year staff included decision packages totaling approximately $569,000 that requires City Council approval. Included are landscape improvement projects for Prospectors Road and Sunset Crossing Road Parkway improvements and Prospectors Road from Sunset Crossing Road to Golden Springs Drive. June 9, 2005 PAGE 5 T&T COMMISSION B. Caltrans 57/60 Freeway Construction Project SE/Alamolhoda reported that last week Caltrans cleaned up a considerable amount of graffiti. There were no major project changes to report since the May meeting except that Edison had completed relocation and installation of a new facility at the location of the new on-ramp to SR60 at Brea Canyon Road. The project continues to move forward ahead of schedule. Chair/Pincher felt it would be beneficial to place someone in the construction area at night to catch the graffiti perpetrators. SE/Alamolhoda responded that the Sheriff's Department was looking into the matter and that they believed it was the work of a Rowland Heights gang. C/Shah said it was very difficult to catch individuals in the act. C/Morris said that some jurisdictions offer rewards and that it has spawned a mini bounty hunting opportunity. Individuals get pictures of the perpetrators, get license numbers, etc. so that they can claim the reward when the offenders are arrested and restitution is sought. C/Shah said the only way to stop graffiti was to clean it up as quickly as possible. C. Neighborhood Traffic Management Program (NTMP) SMA/Gomez updated the Commission on the last four neighborhood meetings. Consultant Joe Faulter proposed parking lanes, speed cushions and raised medians along Gold Rush Drive, Fountain Springs Road, Cold Spring Lane and a portion of Crooked Creek Drive. These areas were reviewed with traffic speed and volume counts and the consultant reviewed and surveyed the streets and monitored the traffic in every district at various times of the day. Due to limited funds one or two streets will be chosen for mitigation in each of the five districts. Staff will take the Commission on a virtual tour of the five areas in July 2005. Chair/Pincher recalled that the residents were in favor of stop signs at Prospectors Road and Sunset Crossing Road and there was a discussion about traffic problems and a suggestion that a median be installed to slow the traffic. As she recalled those in attendance at the Commission meeting were very much in favor of the installation. X. SCHEDULE OF FUTURE CITY EVENTS -- as adgendized. XII. FUTURE AGENDA ITEMS: None June 9, 2005 PAGE 5 T&T COMMISSION ADJOURNMENT: With no further business to come before the Traffic and Transportation Commission, Chair/Pincher adjourned the meeting at 8:28 p.m. Respectfully, s/ David G. Liu David G. Liu, Secretary Attest: Chair Liana Pincher M CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # 6.4 Meeting Date: August 16, 2005 AGENDA REPORT TITLE: Ratification of Check Registers dated July 1,2005 and August 4, 2005 through August 11,2005 RECOMMENDATION: Ratify Check Registers dated July 1, 2005 and August 4, 2005 through August 11, 2005 and totaling $744,158.30. FINANCIAL IMPACT: Expenditure of $744,158.30 in City funds. BACKGROUND: The City. has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached lists of accounts payable bills, in the form of two check registers are being presented to the City Council for ratification. It was discovered that the checks issued on July 1, 2005 as a mini check run in the amount of $17,031.78 has not been presented to the City Council for ratification. These checks were specially issued due to the change in the fiscal year and financial management system. They were primarily for the Fourth of July Blast and day camp programs. The other register containing checks dated August 4, 2005 through August 11, 2005 amounting to $727,126.52 is also being presented to the City Council for ratification. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Financo Orector kfl-),P Assistan City Manager Attachments: Affidavit and Check Registers -- 07/01/05 and 08/04/05 through 08/11/05 CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of two check registers including checks dated July 1, 2005 and August 4, 2005 through August 11, 2005 have been audited and are certified as accurate. Payments have been allowed from the following funds in these amounts: Fund # Description Amount 001 General Fund $487,473.84 112 Prop A - Transit Fund 41,269.82 118 AB2766 - AQMD Fund 6,470.01 125 CDBG Fund 12,220.00 126 COPS Fund 332.16 138 LLAD #38 Fund 622.26 139 LLAD #39 Fund 355.18 141 LLAD #41 Fund 199.24 250 Capital Improvement Project Fund 195,215.79 $744,158.30 Signed: Linda G. Magna o Finance Director ri O W O O O O O O O 0 0 0 CO co 00 H N O O O O O O Ln Ln O n n n O dL d1 O O O V1 m O O N N O r -I ri r-1 N O to 0) 0 Lp m 0 0 Lo to M MM LD rq CD �p rl M 14 Ln Lf) N N O O O Ri r -I 0 N 1 t- t- r rTl r -I H r -I r -I (rC�i Ri Pr W E- +C7U 0 r-) O O O O O 0 0 0 O 000 0 O O O O O O O O O O 000 O O O aUO O O O O O O O O O 0 0 0 O O O W 134 �i z o w% L) w w o o -J. 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O O 0 0 0 CD 0 00000 O O 00000000000 C) C) O O O O O 0 O Ei T a, Ul E, r -I r -I r 4 H ri r-1 Ea ri r-1 r-1 ri r-1 ri r -I ri H r -I ri ri E4 ri r -I P ri r -i r-1 ri -1ri ri PE L ry' H W U 4 O O 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 O O O O O O 0 O o m Q pm A V Ei r--1 ri r -I .-1 H H ri -A-A r -I r -i H H H r-1 r-1 ri r -I Ei r -I ri Ei ri -4 r 1 r-1 H H ri Ei H M Ln M ri 0 N H E+ Lo 0 ri r--1 00 O W A'. Q LO N ri Ln Q 1D N H p; n W N n N Cn a H W H 0U o a pq W 0 A W caca A Q H Cn H pq W A Z� A D U) H G4 A H 1 q 1 1 1 fia p.' I OW I I }A U] I E-1 H I H 0 - I U W o I P4 0 1 U fx o � 0 U o 0 O I M I n I CD I Lr) l C7 o I 'z O 1 N N 1 E-1 - 1 A 1 N I O s� I U '+5 qq U • W f� U] I H G �O H J-1 N W z C7 OH H ❑ I Z Ln CZ) oui H1W o W .. FHM EA Ua I iJ C4 Wa P. oo o ff Q W o N H U P4E-1 G4 rQ Ej0�w a0 U v] p E4 UW1 N M L2 M O N H E+ N 0 ,--I r -I OO CD W A CITY. COUNCIL - Xjgq TO; Honorable Mayor and Members of the.City Council VIA: Linda C. Lowry, City Manag r Agenda # 6.5 Meeting Date: 8116105 AGENDA REPORT TITLE: ACCEPTANCE OF WORK PERFORMED BY 4 -CON ENGINEERING, INC. FOR THE CONSTRUCTION OF PHASE II ADA AND OTHER IMPROVEMENTS AT SYCAMORE CANYON PARK; DIRECTION TO THE CITY CLERK TO FILE THE PROPER NOTICE OF COMPLETION AND TO RELEASE THE RETENTION THIRTY-FIVE DAYS AFTER THE RECORDATION DATE. RECOMMENDATION: Accept the work performed by 4 -Con Engineering; direct the City Clerk to file the Notice of Completion; and authorize the release of the retention. FINANCIAL IMPACT: Project Costs: Construction Contractor $202,178.28 Construction Inspection & Plan Check 11,500.00 Duplication of Plans and Specifications 268.00 TOTAL $213,946.28 Project Budget: $215,185.00 BACKGROUND: The City Council awarded a contract to 4 -Con Engineering on April 19, 2005 to construct phase II ADA and other improvements at Sycamore Canyon Park. The work was completed on August 10, 2005 and is now ready to be accepted. DISCUSSION: The contract amount awarded to 4 -Con Engineering is $184,924.50, plus a contingency amount of $18,492.50, for a total authorization of $203,417. Change Orders #1 and #2 were processed to add $17,253.78 to the contract due to the following unanticipated conditions: 1. Additional 4" galvanized pipe under the new parking spaces for improved drainage. $1,598.11 2. Additional improvements to pedestrian bridge due to rotting timbers. $5,135.67 3. Two additional picnic tables, barbecues and trash receptacles $5,100.00 4. Additional 58 tons of asphalt paving (added quantity to unit price) $4,350.00 5. Additional Aggregate Base material (added quantity to unit price) $1,070.00 TOTAL Change Orders #1 and #2 $17,253.78 With a total construction contract authorization amount of $203,417 and a total actual construction cost of $202,178.28, the project was constructed within the City Council's authorization amount. The improvements constructed at Sycamore Canyon Park are: ♦ Eight additional parking spaces. ♦ ADA accessible picnic shelter. ♦ ADA accessible picnic tables and barbecues. ♦ Repairs to existing wood pedestrian bridge. ♦ Improved drainage from access road to creek. ♦ ADA accessible walkway between existing two wood bridges. ♦ ADA accessible drinking fountain at ball field. The total cost to complete the project, including construction, plans and specifications, plan check, and construction inspection is $213,946.28. With a total budget of $215,185, there are surplus Prop 40 grant funds totaling $1,238.72. These funds were appropriated by the City Council to the Sycamore Canyon Park Trail and Trailhead project on June 21, 2005. REVIEW Bob Ro§e Director of Community Services Attachments: Notice of Completion Assistant City Manager RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21625 COPLEY DRIVE DIAMOND BAR CA 91765 ATTENTION: CITY CLERIC NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar — 3. The full address of the owner is 21825 Copley Drive Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is; "In fee" (If other [ham W. strike "in fee' and insert, for example,'purchaser under contract arpurchase;' mr "lessee') 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on August 10, 2005. The work done was: Improvements at Sycamore Canyon Park: Eight additional parkinV spaces, ADA accessible picnic shelter, ADA accessible picnic tables and barbecues Repairs to existing wood pedestrian bride Improved drainage from access road to creek ADA accessible walkway between existing two wood bridges, and accessible drinking fountain. 7. The name of the contractor, if any, for such work of improvement was _ 4 -Con Engineering, Inc. (Irno contrauor for work of improvement as a whole, inserl'itone') (Date of Conlracl) S. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows 5 camore Can on Park 22930 Golden S tin s Drive Diamond Bar CA 91765 9. The street address of said property is 22930 Golden Springs Drive Diamond Bar, CA 91765 (If no street address has been officially assigned, inserl "none') Dated: August 16 2005 Verification for Individual Owner Signature of owneror corporale officer of owner named in paragraph 2 orlds agent VERIFICATION I, the undersigned, say: I am the City Manager the declarant of the foregoing ("resident DP', "Manager of," "A panner of," "Owner of," e[tJ notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on August 16 12005 , at Diamond Sar California. (Dale of signalure) (City where signed) (Personal signature of the individual who is swearing that the contents of the notice of completion are true) Agenda # 6.6 Meeting Date: August 16, 2005 CITY COUNCIL �,,, AGENDA REPORT �1IRYUri. .�4 TO: Honorable Mayor and Members of the City Council VIA; Linda C. Lowry, City Mana rc 6 TITLE: APPROVE A FIVE-YEAR CONTRACT EXTENSION OF STREET SWEEPING AND DEBRIS COMPOSTING SERVICES WITH R.F. DICKSON COMPANY INC., WITH A 3.6% CPI RATE INCREASE FOR THE PER CURB MILE RATE, EFFECTIVE OCTOBER 1, 2005 RECOMMENDATION: Approve. FISCAL IMPACT: For Fiscal Year 2005-2006, the City budgeted $165,000.00 for street sweeping services and $55,000.00 for street sweeping debris composting services. The City currently pays $12.35 per curb mile and anticipates an expenditure of approximately $220,000.00 for street sweeping and debris composting services. This estimate includes two months of weekly sweeping and debris composting during the heavier winter months of December 2005 and January 2006. R.F. Dickson Company, Inc. has submitted a letter requesting a contract extension (Exhibit "B") and an increase of 3.6% CPI adjustment or $.45 to the current per curb mile rate. If the contract extension is approved, the new per curb mile rate would be $12.80. In May 2003, the League of California Cities conducted a street sweeping survey, the average per curb mile rate for street sweeping at that time was $18.88 (Attachment "D"). Over the course of five (5) years, R.F. Dickson Company, Inc. has made only two requests for a CPI rate increase. BACKGROUND/DISCUSSION: The City's contract with its current street sweeping and debris composting services provider, R.F. Dickson Company, Inc., will expire on September 30, 2005. Section Two of the contract allows the City Council to extend the contract for an additional five (5) years. Street sweeping and debris composting services have been provided to the City of Diamond Bar on a regular and timely basis for the past five years. Two trucks are utilized to sweep one in five areas daily (Monday through Friday) on a bi-weekly basis. Each of the five areas is divided into two zones with a morning and afternoon sweep time (see Attachments "B" and "C"). Performance has been monitored by City staff and Los Angeles County Sheriff personnel and has been determined to be prompt and efficient for the needs of the City. Dickson has always responded positively to the needs of the City. For example, in an effort to meet the needs of parents with school aged children who drop off and pick up their children in the morning and afternoon hours, Dickson will sweep in front of the elementary and middle school areas between 6:00 a.m. and 7:00 a.m., and then return to the locations later in the day to sweep the remainder of these areas. Special consideration was also taken into account for a certain number of commercial and multi- family areas within the City and a modified sweeping schedule was compiled by City staff in order to accommodate their needs. Dickson accepted the City's request to sweep those areas on alternate days and times. Furthermore, to ensure a thorough job of street sweeping, Dickson works closely with our Sheriff's Department CSO's who patrol in front of the street sweeper issuing citations to vehicles impeding the performance of the street sweeper. Periodically, a City tree will become overgrown impeding the performance of the street sweeper. When this happens, the driver will notify dispatch and a service request for tree trimming is forwarded to the City. Street sweeping and debris composting services for the City have been provided as an effective method of street cleaning and serve as a preventative measure to keep out pollutants from entering the oceans via the City's sewer and storm drain systems. Furthermore, street sweeping and debris composting services improve the aesthetics of neighborhood streets by reducing trash and debris that collect along City streets. RECOMMENDATION: Taking into consideration that Dickson has proven to be a reliable service that delivers satisfactory street sweeping and composting services, staff is recommending the renewal of its contract with R.F. Dickson Company, Inc. for an additional five (5) years with a CPI rate increase of 3.6%, effective October 1, 2005. PREPARED BY: Debbie Gonzales, Senior Administrative Assistant REVIEWED BY: David 6 -."'L i u Director of Public Works Date Prepared: August 8, 2005 James DeStPfano Assistant City Manager Attachments. Attachment "A" - Contract Extension to the Agreement for Street Sweeping Services Exhibit "B" — Request for Contract Extension Attachment "B" — 2005 Street Sweeping Schedule Attachment "C" — City of Diamond Bar Residential Street Sweeping Days & Times Attachment "D" -- League of California Cities Street Sweeping Survey 2 AMENDMENT NO. 2 TO THE AGREEMENT FOR STREET SWEEPING AND DEBRIS COMPOSTING SERVICES This Amendment No. 2 to the City's Contract Agreement is made and entered into this 16th day of August, 2005 by and between the CITY OF DIAMOND BAR, a municipal corporation (hereinafter referred to as "City") and R.F. DICKSON COMPANY, INC., (hereinafter referred to as "CONTRACTOR"). A. Recitals: (i) The.CITY has heretofore entered into an agreement with R.F. Dickson Company, Inc. to provide Street Sweeping and Debris Composting Services. A true and correct copy of which is attached hereto as Exhibit "A". (ii) CONTRACTOR has requested a five-year extension proposal ("PROJECT" hereinafter), a full, true and correct copy of. which attached hereto as Exhibit "B" to extend said services for a period of five (5) years. NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR: B. Amendment to Agreement: Section 1: Section 2 of the agreement is hereby amended to read as follows: 2. Term of Agreement. The term of this Agreement shall commence October 1, 2005 and shall be extended through October 1, 2010". Section 2: Section 3 of the agreement is hereby amended to read as follows: 3. Compensation. CITY agrees to compensate Contractor for each service, which CONTRACTOR performs to the satisfaction of City in compliance with the schedule set forth in Exhibits "A" and "B". Payments will be made only after submission of proper monthly invoices in the form specified by City. Each party to this Supplemental Agreement acknowledges that no representation by any party which is not embodies herein nor any other agreement, statement, or promise not contained in this Supplemental Agreement shall be valid and binding. Any modification of this Supplemental Agreement shall be effective only if it is in writing signed by the parties. 3 AUG -09-2005 TIDE 10;43 AM RF DICKSON 5828695943 P. 02 88/0912065 07:93 969-851-3117 CIT'/ OF DIAMOND BAR PACE 03 IN WITNESS WHEREOF, the parties heroto have executed this Suppieniental Agreement as of the day and year first :3et forth &Qve• ATTEST: By: Linda C, Lowry, Glty Clerk ARF►ROVED A9 TO FORM. CITY OF DIAMOND BAR By. Won Chang, Mayor "CONTRACTOR", R.F. Dickson Company, Inc. BY: - City Attorney _ Scott Dick$on, Vice -President 4 EXHIBIT "B" Our Siodubon To Beach Polluflo)" July 27, 2005 Mr. David G. Lui, P.E. Director of Public Works City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 Dear David, We are quickly approaching the anniversary of the first 5 years of our sweeping contract with the City. At this time we are respectfully requesting as provided in the contract, with your approval, the 5 year extension of this agreement. At renewal time of any street sweeping contract, the AQMD fleet rule 1186.1 needs to be reviewed to see if alternative fueled sweepers are required. If memory serves me correctly, the City operates less than 15 vehicles in your City owned fleet, thus you would not have to comply with this rule, unless it was your desire. If you do want this type of equipment in your City, the cost would be an additional $2.50 per curb mile. As part of our agreement, we are requesting a 3.6% CPI adjustment to our contract, to help offset the increases we have incurred over this past year. David, we have enjoyed our relationship with you and City family over these past S years, and look forward with you and your City Council approval, at least another 5 years together. Sincerely, Steve Dickson President R.F. Dickson Go. Inc. CanlraclSweeping 12524 Clark Ave- 562-923-5441 Service and parts Downey. CA 90242 800-573-3222 Fax 562-369-5943 O 7' g n m c E U Rim QC S j< 6� N U- T C � � N C C O D m Q � m C E mR aOnU-Q l4 _- N -a O � C � U OOp al N JS c :cm°1 �0to E m o N C O j U E C IS O C O d0 o 0) a ui F� 0 m cq -'D C m c ii 7 Q _ C .A W 0. W tll E O U N a -00 0 � m N C O � O � (D Y C m m C N 00)) c� a O N 1 O NIf O en N m n •� L6 6-0 W a oc LU Z U T a m Q a It r- 0 'O a) 7 N O ILD ab+ 1! 1 d In a UI!] N 'a 010 E) N !Il C " N r1. 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O G7 C O r �i O 4+ m fh ATTACIMfff '1191' 2005 Street Sweeping Schedule City of Diamond Sar 21825 Copley Drive - Diamond Bar, California 91765 909,839.7000.909.861.3117fax www.cityofdramondbar.com - — - - For more informavon,contaa the City's Public Warks Division at 909.839.7040. Street Sweeping will not take place an the following holidays: H=Halida s Monday,July4pndependenceDay) &Thursday,November24(ThanksgivingDay)SweeOftgwill take plareone daylateithan usual, Pleasenote:This calendardoes not reptesentall City observed holidays.only those pertaining lothe stmetsweeping schedule are indicated. January'* February March April S M T WTH F S S M T WTH F 5 S M T WTH F S S M T WTH F 5 1 ® 5 ® 5 0 2 2 ®8 6 7 8 9 10 11 12 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9®15 13®19 1319 10®16 16 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 17 18 19 20 21 22 23 23 29 271D 27 24 30 30 May June July August S M T WTH F S S M T WTH F 5 S M T WTH F S S M T WTH F 5 1 2 3 4 5 6 7 1 2 3 4 1 2 ® 6 8 X14 5 ®1i 3 ®® 7 8 9 1011 12 13 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 1420 22 28 19 25 17 23 21 22 23 24 25 26 27 29 30 31 26 27 28 29 30 25 26 27 28 29 30 28® 31 September October November December* S M T WTH F S S M T WTH F S S M T WTH F S S M T WTH r 5 3 1 1 2 3 4 5 1 2 3 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6®12 4®10 1117 915 13 14 15 16 17 18 19 11®17 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20®H ® 18 24 25 23 29 27 28 29 30 25 31 3031 s ''ping��e uingN eman4hs ur❑ecem6erand January ATTA[`-1114ENT "Cr' City of Diamond Bar Residential street Sweeping (except private streets) Days & Times Mon - Zone 1 �.. Tue - Zone 2 Iced - Zone Thu - Zone 4 Fri - Zone r- 9 I ATTACIDIENT "D" LEAGUE OF CALIFORNIA CITIES STREET SWEEPING SURVEY Cost per Curb Mile gat Contractor Inside Bakersfield $24.88 Brentwood $9.62 Burlingame $12.90 Campbell $18.36 Chico $17.74 Concord' $13.0$ Corona $20.22 Dublin $21.91 EI Cerrito $25.50 Emoryvllle $41.72 Encinitas $11.45 Fairfield $16.58 Fountain Valley $20.00 Hanford $14.30 Huntington Beach $18.45 $18.46 "6()-50 Kingsburg $14.95 La Canada Fiintridge $12.00 Manhattan Beach $15.08 Montclair $21,88 Orange $14.91 Palm Desert $21.61 Palmdale $15.00 Pittsburg $16.42 Pleasanton $19.14 Redwood City $24.53 San Bruno $18.00 San Jose $32.50 Santa Rosa $20.00 Sebastopol $19.12 Sunnyvale $23.49 Thousand Oaks $30.36 Victorviile $14.a6 Vista $12.62 Average $18.88 $19.29 5/2003 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # 6.7 Meeting Date: August 16, 2005 AGENDA REPORT TITLE: ADOPT RESOLUTION NO. 2005 -XX OF THE DIAMOND BAR CITY COUNCIL ACCEPTING, FOR PURPOSES OF REVIEW, FCC FORM 394 SUBMITTED BY TIME WARNER CABLE, INC. RELATING TO A FRANCHISE TRANSFER AND AUTHORIZING THE CITY MANAGER AUTHORIZATION TO DENY THE TRANSFER APPLICATION WITHOUT PREJUDICE AND AGREE TO EXTEND THE APPLICATION REVIEW PERIOD RECOMMENDATION: Adopt. FISCAL IMPACT: There is no fiscal impact to the City based on the approval of this action. BACKGROUND 1 DISCUSSION: Adelphia Communications, the City's cable franchisee, is currently progressing through bankruptcy proceedings. Recently, Time Warner Cable, Inc. and Comcast Corp. entered into an Asset Purchase Agreement with Adelphia for the majority of their cable system operations throughout the country. Upon final approval of these complicated transactions, the affected Adelphia systems will be removed from bankruptcy proceedings and the operation of the systems will be divided between Time Warner Cable and Comcast Communications. Currently, the City's cable television franchise is held in a partnership between Adelphia Communications, which holds a 75% stake, and Comcast Corporation, which owns 25%. Adelphia and Comcast Cable Holdings, LLC, an indirect subsidiary of Comcast Corporation, have entered into an Asset Purchase Agreement in which Comcast would acquire Adelphia's full interest in the partnership, giving them a 100% stake. On June 14, 2005, The City received a FCC Form 394 from Time Warner Cable, Inc. requesting that the City approve transfer of the cable television franchise from Adelphia to CAC Exchange 1, LLC, an indirect subsidiary of Comcast. Then, pursuant to an exchange agreement between Comcast, Time Warner Cable, and the related entities, control of the franchise would again change hands from CAC Exchange I, LLC to an indirect subsidiary of Time Warner Cable. Ultimately, the City's cable television franchise would be assigned to, and do business as Time Warner Cable. According to FCC regulations governing franchise transfers, the City has 120 days from the date of submission of the FCC Form 394 to either approve or deny the transfer application. Should the City take no action within this 120 day period, the transfer will be deemed accepted and approved by the FCC. The current 120 day window is set to expire October 14, 2005. There is one other option available other than approval or denial of the application. The City may choose to seek an extension of the review period of the transfer application and all related appendices, reports, and materials. An extension of the 120 day review period requires the mutual consent of both the City and the applicant (Time Warner Cable). The City has enlisted the support of consultant John Risk, a cable and communications expert, to assist throughout the transfer proceedings. City staff and Mr. Risk have been reviewing the application materials since receiving them on June 14, 2005. Due to the sheer size and scope of the application, additional time beyond the original 120 day review period is required to complete a proper due -diligence review. At this time, the City Council has neither approved nor denied the proposed franchise transfer. The attached resolution authorizes the City Manager to deny the transfer application and agree to extend the 120 day review period without additional action by the City Council. This resolution does not empower the City Manager to accept or approve the transfer application. Any approval must be granted by the City Council. The resolution will encourage Time Warner Cable Inc. to agree to extend the review period deadline. Once an extension is agreed upon, staff will return to the Council with a formal recommendation relative to the franchise transfer application based on a fully completed review of the application. Prepared by: Yu4w Ryan WLean, Senior Management Analyst Attachments: 1. Draft Resolution No. 2005 -XX no, Assistant City Manager RESOLUTION NO. 2005- A RESOLUTION OF THE DIAMOND BAR CITY COUNCIL ACCEPTING, FOR PURPOSES OF REVIEW, THE FCC FORM 394 SUBMITTED BY TIME WARNER CABLE, INC. RELATING TO A FRANCHISE TRANSFER AND AUTHORIZING THE CITY MANAGER TO DENY THE TRANSFER APPLICATION WITHOUT PREJUDICE AND AGREE TO EXTEND THE APPLICATION REVIEW PERIOD A. RECITALS. WHEREAS, the City of Diamond Bar (the "City") has entered into an agreement granting a nonexclusive franchise to Adelphia Communications Corp. (the "Operator") to operate a cable television system in the City and setting forth conditions accompanying the granting of the franchise (the "Franchise"); and WHEREAS, the Operator filed an FCC Form 394, dated June 10, 2005, seeking approval of a transfer of the Franchise to CAC Exchange I, LLC. (the "New Franchisee"); and WHEREAS, the City has not, at the time of the adoption of this resolution, approved or denied the request to transfer the Franchise to the CAC Exchange I, LLC, and reserves its rights as outlined in the Franchise Agreement and other applicable Federal, State and local laws; and WHEREAS, pursuant to the Franchise Ordinance and the Franchise Agreement between the City and the Operator, neither the Franchise nor control of the Operator may be changed, transferred or assigned without the consent of the City Council; and WHEREAS, this proposed merger will result in a change in control of the Operator and requires the City's consent; and WHEREAS, the City Council of the City now desires to acknowledge receipt of said FCC Form 394 and prescribe procedures for its review and consideration by the City. B. RESOLUTION. NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The FCC Form 394, dated June 10, 2005 is hereby deemed accepted for the purposes of review, analysis, and consideration. Said review shall not constitute a waiver of the City's rights to determine compliance with the existing Cable Franchise and to take appropriate action therewith. SECTION 2. Since receipt of the FCC Form 394 on June 14, 2005, the City Manager, Assistant City Manager, City Attorney, City Staff, and outside consultants designated by the City, and their designees have been reviewing and analyzing the FCC Form 394 and have requested additional information deemed necessary to properly analyze and make recommendations upon the FCC Form 394. SECTION 3. The City Manager or her designee is hereby authorized, without further action by this Council, to reject the FCC Form 394 without prejudice, and the approvals requested therein, without further action of this City Council for the following reasons and upon the following bases: A. Failure or refusal to file a proper or complete FCC Form 394 with all information required therein. B. Failure or refusal to provide all documents and information requested by City Staff, Special Counsel, and outside consultants retained by the City. C. Failure or refusal to reasonably cooperate with City Staff, City Attorney, Special Counsel and outside consultants retained by the City in undertaking due diligence investigations including, but not limited to, physical inspections of the cable television system and inspection of records relating thereto. D. Failure or refusal to demonstrate compliance with the Cable Television Consumer Protection and Competition Act of 1992 (the "1992 Cable Act"), any and all implementing regulations of the Federal Communications Commission, or any other applicable local, state or federal law. E. Refusal of any assignee or transferee to accept, without condition of reservation, the terms and conditions of the existing Franchise or to require as a condition of consent or approval the amendment, modification, extension or alteration of the terms and conditions of the Franchise. F. An announced or actual change in control of the Transferee, or any limited or general partner thereof, which occurred subsequent to the date of the FCC Form 394. SECTION 4. The City Manager or her designee, without further action by this Council, shall be empowered to seek Operator's consent to a sufficient extension of the 120 day deadline for approval of the proposed transfer so that the City may complete its due diligence review of the franchise transfer application material submitted by Operator. SECTION 5. Any decision made by the City Manager pursuant to the authority granted in this Resolution shall be deemed a decision of the City Council for the purposes of Section 617 of the 1992 Cable Act and the implementing regulations of the Federal Communications Commission. PASSED, APPROVED AND ADOPTED THIS 16th DAY OF AUGUST 2005. Wen P. Chang, Mayor I, Linda C. Lowry, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on 19th day of July, 2005, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Linda C. Lowry, City Clerk City of Diamond Bar CITY COUNCIL Agenda # 8.1 Meeting Date: August 6 2005 AGENDA REPORT TO: Honorable Mayor and Members of he City Council VIA: Linda C. Lowry, City Manager V TITLE: Appropriation of $14,000 from General Fund Reserves to fund improvements at the Diamond Bar Library. Recommendation: It is recommended that the City Council appropriate $14,000 from General Fund Reserves for improvements at the Diamond Bar Library. Budget/Financial Impact: The cost estimates for the Library Task Force's recommendation to improve the Diamond Bar Library were not received until the completion of the FY 2005-06 budget. Therefore, no funds are appropriated in the current budget for these improvements. Background: In 2004 the City created a Library Task Force. The purpose of the Task Force was to: 1. Review Current status of the City's application for funding 2. Develop Action plan if grant funding is awarded 3. Develop Alternative financing plan if grant funding request fails 4. Identify Short Term/Interim capital improvements to the existing facility The short term/interim capital improvements were presented to the City Council at a study session on ,July 19'". These recommendations include the following: • Tear out existing glass "typing booths" and create a new book display area including signage ($25,000) • Install four (4) additional computer work stations @ $4600 each ($18,400). Computers fully loaded with printers, software and hardware security is $3100. We would add $1500 for a table and chair of good quality. The $3100 is a set price, the furniture would depend on what is selected. Sometimes the furniture solution is less than $1500 • Develop a Young Adult area- $10,000 -We would involve some of the young adults in picking out furniture and display material. • PLANTS — ($1,500) plus maintenance o Installation of two (2) 32 inch low flower bowl — self watering system. Approximately 3 ft perennial with annual color plants around the bottom. o Maintenance - $100 per month includes weekly visits to fill watering system, fertilizing, trimming. Replace annual color plants at additional costs. • BENCHES AND TABLES ($2400) o Concrete Bench - o Table with seat benches The County Library is willing to contribute $25,000 towards the improvements and Supervisor Knabe has committed $18,400 for the purchase of the computers. This would leave $14,000 of unfunded projects to complete all of the Task Force recommendations. At the July 19th study session, the City Council directed staff to place an item on a future agenda to appropriate $14,000 to fund the remaining improvements to the Diamond Bar Library. It is requested that the Council provide direction on the timing of the improvements. The Task Force recommended that the improvements be done after the election for the library construction and operating cost bond. At that time it was envisioned the election would be held in November. The City Council recently provided direction to staff that it would like the election to be held in April 2006. With the election date delay, the City may consider moving forward with the improvements as soon as possible. On the other hand, making improvements to the current facility could have an effect on the ballot measure if completed before the election. PREPARED BY: Assistant City anager 10) 7 — 3 x (D CD sz h a am C o_ (D '~ V) CD V) V) w CD n � D D C D a] cr _ D cD --I- CD --rCD 3 i•. CD a, U) CD C CD 3 CD O C c CD CD CD C) 3 D rn Z s O C z n F cn -� C p � Z m n C D rn Z s O C z n F cQ" CD :3 — X 0 0 CLOL �OL (D--% CD CD o CD C Z3 0 0 C � (D ZT m 3 MJ CD w CD A) C (D CD O C Z) 3' CD CD c 0 0 o 71 0 m x O o m z D {n c 0 W z m c� C 0