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HomeMy WebLinkAbout8/2/2005City Counci 01 Agen 1'��irEtilll;~T� n Tuesday, August 2, 2005 6:00 p.m- — Closed Session — CC - 6:30 p•m• - Regular Meeting The Government Center South Coast Air Qualit y Management District! Main Auditorium 21865 Copley Drive Diamond Bar, CA 91765 Mayor Wen Chang Mayor ProTein Debby O'Connor Council Member Carol Herrera Council Member jack Tanaka Council Member Bob Zirbes City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Linda CLowry Copies of staff reports or other written documentation relating to agenda items in the Office of the City Clerk, and are available for public inspection. If e h an agenda item, please contact the City Clerk at (909) 839_7010 during regular re on file You have questions regarding In an effort to com 1 business hours. p y with the requirements of Title N of the Americans with Disabilities Act of 1990 the City of Diamond Bar requires that any person in need of any t ype Of or accommodations} in Older to communicate at a City Public meeting, must infor the City Clerk a minimum of 72 hours prior to the scheduled l equipment,m assistance - , meeting. -7 ✓ —umond Bar uses recycled -- figftl nz the Council Chambers. paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings of the ecast live on Channel 3. You ar Diamond Bar City Council are open to the public and are cabl and participate, a invited to attend PUBLIC INPUT Members of the public may address the Council on any item of business during the time the item is taken up by the Council. In addition, members of thh the agenda during the Public Comment period, address the Council on any consent calendar matter not on the agenda and within the Council' °e public may, wishing to speak should submit a speaker slip to the Cits subject matter jurisdiction. Persons Clerk. item or any to the City Council at the meeting should be submitted throughY the City Clerk.l to be submitted Speakers are limited to five minutes otherwise. The Mayor may adjust this time elimitgenda dependiing on unless Mayor determines to speak, the complexity of the matter, the length of thea °f people wishing relevant consideration. Speakers may address the CouncilgOnlyaonce hour and any other except during public hearings, when the applicant/appellant may be afforded a r agenda Public item, Public comments must be directed to the City Council. Behaviorttal. conduct of the meeting may result in the speaker being removed from the Council is the orderly INFORMATION RELATING TO AGENDAS AND ACTIO cil chambers. NS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to are posted in the City's regular posting locations, on DBTV Channel 3, and on t website at www.ci.diamond-bar.ca.us. A full agenda p the meeting and meeting, in the foyer just outside the Council chambers. The he City's 9 packet is available for review during the any item listed on the agenda. City Council may take action on ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments access the podium in order to make a public comment. Sign language interpretation p ments who cannot available by providing the City Clerk three business days' notice in advance meeting. is . Please telephone (909) 839-7000 between 7:30 a.m. and 5:30 .m of a meeting. Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. p Monday through HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: Computer access to agendas: www.ci.diamond-bar.ca.us g (909) 839-7010 General information: (909) 839-7000 2 CITY OF DIAMOND BAR CITY COUNCIL AGENDA August 2, 2005 Next Resolution No. 2005-48 Next Ordinance No. 10 (2005) CLOSED SESSION: 6:00 p.m., Room CC -8 Public Comments on Closed Session Agenda 01. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION Receipt of Claims under Government Code Section 54956.9 (b): (1) Zurich American Insurance Company (2) Rodriguez (3) Ayad (4) Finkbeiner (5) Murray (6) Saglime (7) Lopez CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Presentation of Colors — Boy Scout Troop 788 INVOCATION: Chaplain Elvin Miranda Jr., L.A. County Fire Department ROLL CALL: Council Members Herrera, Mayor Pro Tem O'Connor, Mayor ChangZ�rbes, APPROVAL OF AGENDA: Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: BUSINESS OF THE MONTH: 1.1 Presentation of City Tile to Delilah Knox Rios, owner of The Law Office of Delilah Knox Rios, Business of the Month August, 2005. CITY MANAGER REPORTS AND RECOMMENDATIONS: AUGUST 2, 2005 PAGE 2 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and giyn it to the Cit Clerk com loletion of this form is volunta ry There is afive-minute maximum time limit when address ill the Cit Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK— August 3, 2005 — 6:30 — 8:00 p.m., Cold Duck (70's -Top 40), Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.2 SPECIAL MEETING OF TRAFFIC AND TRANSPORTATION COMMISSION - August 4, 2005 — 5:30 p.m., Hearing Board Room, AQMD/Government Center, 21865 Copley Dr. 5.3 PLANNING COMMISSION MEETING — August 9, 2005 — 7:00 p.m., Auditorium, AQMD/Government Center, 21865 Copley Dr. 5.4 LAST CONCERT IN THE PARK — August 10, 2005 — 6:30 — 8:00 p.m., Hotel California (A Salute to the Eagles), Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.5 TRAFFIC AND TRANSPORTATION COMMISSION MEETING —August 11, 2005 — 7:00 p.m., Hearing Board Room, AQMD/Government Center, 21865 Copley Dr. 5.6 LAST DAY FOR CANDIDATE FILING — August 12, 2005 — 7:30 a.m. — 5:00 P.M., Last Day to file papers to run for City Council position. 6. CONSENT CALENDAR: 6.1 City Council Minutes: 6.1 .1 Regular Meeting of June 21, 2005 - Approve as submitted. 6.1.2 Study Session of July 5, 2005 — Approve as submitted. 6.1.3 Regular Meeting of July 5, 2005 — Approve as submitted. 6.1.4 Study Session of July 19, 2005 — Approve as submitted. AUGUST 2, 2005 PAGE 3 6.1.5 Regular Meeting of July 19, 2005 -- Approve as submitted. 6.2 Ratification of Check Register — Ratify Check Registers dated July 12, 2005 through July 28, 2005 and Manual Check Register dated June 24, 2005 in the amount of $1,817,476.80. 6.3 Treasurer's Statement - month of June, 2005 Recommended Action: Review and approve. Requested by: Finance Division 6.4 Rejection of Claims: 6.4.1 Filed by Antonio Rodriguez on July 8, 2005. Recommended Action: Reject. 6.4.2 Filed by Zurich American Insurance Company on July 8, 2005. Recommended Action: Reject. 6.4.3 Filed by Erik and Heather Finkbeiner on July 11, 2005. Recommended Action: Reject. 6.4.4 Filed by Mr. and Mrs. Michael Murray on July 11, 2005. Recommended Action: Reject. 6.4.5 Filed by Mr. and Mrs. Thomas Saglime on July 11, 2005. Recommended Action: Reject. 6.4.6 Filed by Firman and Carmen Lopez on July 11, 2005. Recommended Action: Reject. 6.4.7 Filed by Ahdy Ayad on July 11, 2005. Recommended Action: Reject. Requested by: City Clerk AUGUST 2, 2005 PAGE 4 6.5 Authorize Additional $14,000 Payment to Martin and Chapman for Election Services Related to the June 7, 2005 Election and Appropriate Necessary Funds from General Fund Reserves (Continued_ from July 19, 2005). Recommended Action: Approve and appropriate funds. Requested by: City Clerk 6.6 Authorization to Purchase One 2006 Ford F-250 Truck and Two Ford F- 350 Trucks for the Community and Development Services Department and Appropriate $2,338 from General Fund for Additional Costs for Diesel Engines. Recommended Action: Approve. Requested by: Public Works Division 6.7 Acceptance of $10,000 Settlement to Resolve Outstanding Claim for Damage to City Property. Recommended Action: Accept. Requested by: City Manager 6.8 Approval of Legislative Subcommittee Recommendations: (a) S 1294 (McCain/Lautenberg) — "Community Broadband Act of 2005" — Prevents any State from Passing Legislation Prohibiting a Public Agency from Providing Telecommunication/Broadband Technologies to any Public or Private Entity. Recommended Action: Support. (b) SB 760 (Lowenthal) — Imposes a $30 fee on each 20ft. Container Unit Processed in the Ports of LA or Long Beach, with 113 of the Fees Collected Going to the AQMD for Air Quality Improvements, 113 Going to Rail Improvements, and 113 Going to Port Security Improvements. Recommended Action: Support. AUGUST 2, 2005 PAGE 5 (c) AB 1222 (Jones) , SB 459 (Romero), AB 888 (De La Torre) - Series of Bills Sponsored by the AQMD Designed to Improve Air Quality Through Railroad Improvements. AB 1222 Institutes a Remote Sensing Program to Monitor Air Pollution Caused by Locomotives, SB 459 Establishes a Mitigation Fee for Locomotives Based on Hours Operations, and AB 888 Requires Rail Yard Equipment to be Retrofitted to Reduce Emissions. Recommended Action: Support. (d) SB 719 (Romero/Margett) - SB 317 (Margett), Supported by Council Earlier, has been Combined with SB 719 (Romero) to Create this New Co -Authored Bill. The Bill Includes Stiffer Penalties for Drivers that Engage Police in Vehicle Chases as Well as Trainings for Officers to Safely Conduct these Chases, Among Other Related Provisions. Recommended Action: Support. (e) SCA 15 (McClintock), ACA 22 (LaMalfa) - "Homeowner and Property Protection Act." These Identical Bills Prohibit Local Agencies From Using Eminent Domain When it Results in Later Use by a Private Party, Restricting Options for Cities to Redevelop or Improve Blighted Areas. Recommended Action: Oppose. Requested by: Legislative Subcommittee 6.9 Adopt Resolution No. 2005 -XX: Allowing the Wire Transfer of Funds and Setting Limits for Wire Transfers. Recommended Action: Adopt. Requested by: Finance Division 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: CITY OF DIAMOND BAR MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Dave Doyle, Assistant City Manage,` DATE: August 2, 2005 SUBJECT: Revised Minutes for City Council Items Please find attached revised minutes of the following meetings • Regular Meeting of June 21, 2005 (Page 17) — Spelling of Alison Meyers corrected. • Study Session of July 5, 2005 (Page 3) — Clarified it was staff from PBS & JW/Koo & Associates that made comments regarding Caltrans' role in the Grand Avenue freeway overpass construction project. • Study Session of July 19, 2005 — A new complete set of minutes has been distributed. The correction was to the spelling of Rick Shipherd's name from the Industry Hills Swim Club. CC: City Manager City Attorney CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION JULY 19, 2005 STUDY SESSION: Mayor Chang called the Study Session to order at 5:00 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Herrera, Tanaka, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Also Present: Linda Lowry, City Manager; Greg Kovacevich, Asst. City Attorney; David Doyle, Assistant City Manager; James DeStefano, Assistant City Manager; David Liu, Director of Public Works, Bob Rose, Community Services. Director; Linda Magnuson, Finance Director; Ken DesForges, Information Systems Director; Nancy Fong, Planning Manager; Marsha Roa, Communications Manager; Kim Crews, Human Resources Manager; Fred Alamolhoda, Senior Engineer; and Tommye Cribbins, Executive Asst. ► Swim Club Swimming Pool Presentation ► Presentation of Library Task Force recommendations regarding the Diamond Bar Library; and discussion of the next step(s). ► Public Comments on Study Session Items SWIM CLUB SWIMMING POOL PRESENTATION: CM/Lowry stated that this matter is on tonight's agenda because MPT/O'Connor was approached and asked to bring this matter forward to the Council and in accordance with the City's policies and procedures she asked the Mayor to place the matter on the agenda for discussion. CSD/Rose reported that staff had been approached by members of the Industry Hills Aquatics Club asking if the City would be interested in constructing an aquatics facility in D.B. The Club has a relatively short timeline to determine where they will build a facility and have found other cities to be open to the possibility. However, because so many of the members live in D.B. the Club would rather pursue the possibility of such a facility here. CSD/Rose stated that the Swim Club wants to know if D.B. is willing to pursue the matter, and staff is asking for direction from Council as to whether the City should pursue an Aquatics Facility of any type at this time. As part of the closing of their facility, City of Industry has offered a $1.2 million cash contribution and a $1.2 million secured loan, the terms of which would be negotiated, to be used to pay for construction of the facility. He learned that the terms of the loan are flexible in that the dollar amount could be increased, the terms could be lengthened and the interest rate was negotiable. The Swim Club has also been in touch with the cities of Chino Hills and La Mirada. The Club suggested and reviewed Summitridge Park near the baseball field down to the lower JULY 19, 2005 PAGE 2 CC STUDY SESSION grass field including the lower parking lot as a possible D.B. location. The facility would require about 185,000 sq. ft. of land that would include parking for 200 vehicles. The portion of Summitridge Park previously described entails about 150,000 sq. ft. Additional land could be acquired by grading the hillside next to houses on the north. The cost to construct with minor grading excluding civil work and other details to understand what degree of work would be needed is estimated to be $5 to 5.5 million with the City's contribution being about $3.1 million. Coincidentally, the City has about $3.2 million committed to a variety of other projects in the City that could be diverted to pay for this project. Those projects include the Sycamore Canyon Park Phase Ill ADA retrofit; building additional restrooms and storerooms at Pantera Park; improving the athletic complex at Lorbeer Middle School, adding a restroom, concession and storage building leaving a shortfall of over $1 million that would have to be taken from the Park Development Fund that was earmarked for a future Sports Complex. CSD/Rose further stated that the pool would require ongoing maintenance and operations money and that the Aquatics Club provided him' with an estimated revenue and cost breakdown that totaled to about $700,000. However, it would take about three years for the facility to reach the $700,000 limit in revenues because it would be moving from an existing location and program that they expect would take a certain amount of time to re- establish. It would likely take two to three years for the phased -in project to be completed so that it would generate the revenue to support the annual maintenance and operation costs. In addition, there would be long-term capital expenses for replacing boilers, chlorinators, filters, etc. According to the replacement program. the Club provided,it is a five -seven year program to replace $2-3 million in equipment, money that the City would have to save toward the replacement cost. CSD/Rose stated that Aquaduks in Anaheim Hills is interested in expanding into D.B. Aquaduks fully funds and maintains its facility, and Anaheim Hills donated the land and receives a certain amount of use time for their annual programs at no cost. In recent discussions with Aquaduks one of the issues that D.B. would have that the City of Anaheim would not have, is that D.B. might want some kind of high school program that would require a larger sized pool. The smaller sized pool would fit the Summitridge location and would require only 100 parking spaces. C/Herrera asked if the City decided to go with Aquaduks would it mean that the swim club would have no priority requests on the facility? CSD/Rose responded affirmatively. The Industry Hills Aquatic Club needs a 50 -meter (Olympic size) pool. Aquaduks would fund a 25 -meter pool and if a high school program were included they would want to talk with the City about contributing toward the construction as well as some of the maintenance and operation costs. C/Herrera asked if D.B. would have to dedicate the land to Aquaduks. CSD/Rose said that the details of the agreement would be negotiable. Generally, a facility that is involved in a public-private partnership is owned by the City and the private sector partner usually operates the facility for a set period of time, such as 20-30 years. JULY 19, 2005 PAGE 3 CC STUDY SESSION MPT/O'Connor felt that since the City of Industry was willing to donate money to construction of a facility it would be worth looking into. C/Tanaka said that he was approached by Steve Nelson about this opportunity and seeing that it was on the agenda waited until the discussion ensued. C/Zirbes said that when he spoke with D.B.H.S. about a year ago, the money on the table was about $2.5 million instead of $1.2 and $1.2 through a loan. He was concerned that in order to build a pool the City would have to give up its current projects, and it appeared the project would be upside down about $250,000 a year for the first two years with no guarantee that it would make money in the third year. There are several unknowns such as whether or not the two high schools have money to contribute, and he was concerned about whether the City could afford such a project at this point in history. MPT/O'Connor said she wanted to be certain that if Council decided to further pursue this matter that the two high schools, two school districts and all community organizations be encouraged to offer financial assistance. C/Herrera asked how many individuals were members of the Aquatics Club and what were their time demands? And, if Club members put money into the project, would they get first choice of time slots? _ Steve Nelson asked if this discussion could be continued to a later time so that Rick Shipherdcould be present. C/Tanaka asked if alternate sites such as the YMCA were considered. CSD/Rose said that Richard Rick Shipherd wanted to locate the facility at Summitridge Park and did not want to spend time researching other locations. C/Zirbes said that upon reflection, the grading for the Diamond Bar Center at Summitridge turned out to be a major job that increased the initial cost from about $500,000 to several million dollars. He asked if staff knew what was under the baseball field turf? CSD/Rose said he believed that since that portion of the park had been developed since the 1980's it was in good shape. C/Herrera wondered whether during the grading process more shear keys might be required to prevent landslides because additional mitigation could run in the millions of dollars. CSD/Rose said he could not state with any certainty because to date no geotechnical work had been done. JULY 19, 2005 PAGE 4 CC STUDY SESSION ACM/DeStefano said there was no way to know what the subsurface conditions were at this time and subsurface conditions were definitely part of the equation. C/Tanaka said he was also concerned that there was essentially only one access for what could be three major facilities. CSD/Rose said that a road would have to be cut off of Summitridge Drive to provide access to the facilities. Mr. Nelson said he was curious where staff got the figures for equipment replacement. The current facility in Industry is a 50 -meter facility and the boilers were just replaced for $142,000. However, if the City did not have a capitalization fund for equipment replacement it would be headed down a dangerous path. He apologized for the lateness of his colleague, explained that this project was extremely important to the swim club and offered to field questions. Mr. Rick Shipherd arrived. C/Herrera asked if the Swim Club had the expectation that they would have priority on use of the pool. Mr. Shipherd said the most important aspect of the project was assurance that the pool would be self-sustaining. While there is a desire to serve the community, the pool would have to make enough revenue to pay the bills. There is a great deal of flexibility in this offer and the entire spectrum of the community could be served from the smallest toddler to competitive athletes and senior citizens. It is important to have a balance because the $900,000 operating budget would be met only through a diverse and inclusive market. The pool must be in use from 6:00 a.m. to 9:00 p.m. In the course of the agreement time slots for the Swim Club would be included. The high school swim teams generally use the facility in the morning and mid-afternoon and pay nothing. Mr. Shipherd responded to C/Tanaka that the goal is to make it work and all alternatives would be pursued with respect to time slots. The current facility has 24 lanes of water. The proposed break-even facility has 27 lanes of water that provide even more flexibility. In addition, it has variable depths and control of an indoor year-round program. Mr. Rick ' Shipherd responded to C/Herrera that the pool would belong to the City of Diamond Bar. Mr. Nelson responded to CM/Lowry that he was very conservative in his projections. At the high end the capital expenditures at the Palms was $168,000 and in those years the pool showed a very large deficit. In fact, one year the Palms carried a $220,000 deficit. M/Chang said that in consideration of time constraints the Council needed a bottom line proposal for what kind of facility would be needed, how much it would cost to construct, and how much development it would essentially bring to the City. JULY 19, 2005 PAGE 5 CC STUDY SESSION Mr. Rick Shipherd showed Council the proposed plans for a facility at the Summitridge Park location. He said that the project director surveyed the site, checked the hookups, etc. and without "topos" and a site plan he believes the proposed pool, would fit on the site. The proposal is for a three -pool complex — one pool is a 50 meter pool that would accommodate two high school teams on a simultaneous basis. Mr. Rick Shipherd said that the Club teaches swimming lessons and the revenue to support the facility would come from that effort. He said that this plan has been offered -to other cities. The cost at the low end for Chino Hills was $2.8 million because Chino Hills has parking lots, lockers, etc. already in place. The cost to build a facility in La Mirada at the high end was estimated at $4.1 million and La Mirada indicated they wanted to go beyond the proposed $4.1 million with an improved facility. The facility proposed for D.B. is estimated to cost $4.1 million according to their cost estimate. The lot area is 70,000 sq. ft. and the proposed building is 9200 sq. ft. with an additional 800 sq. ft. of storage and team areas/traffic areas. The swim club's proposal is as follows: a $1.2 million cash contribution from City of Industry; $120,000 for a startup fund with matching funds from their partner (the City) for a total two-year startup fund of $240,000. At about 27 months the facility should break even with $900,000 in revenue and $900,000 in costs. The intent is to have everyone pay a fair -share so that the facility is a break-even functioning facility. He guessed that there would be a $200,000 deficit in the startup period and that is why the $240,000 was earmarked for the up -front startup fund. Mr. Rick Shipherd said that even though he was talking with other cities about this project his primary interest was to work with D.B. because the bulk of the membership is from D.B. The club has served 165 D.B. families in the past three and one-half years and the membership wants to be in D.B. and not La Mirada and not Chino Hills. That is the reason he will continue to pursue the matter with D.B. and he promised to be on time to the next meeting. MPT/O'Connor asked Mr. Rick Shipherd to point out Grand Ave. and Summitridge Dr. on the map. Mr. Rick Shipherd pointed out the location of the streets in relationship to the proposed location of the facilities. Mr. Rick Shipherd explained to M/Chang that the project director's background was aquatics, pools and parks. He did the site plans and blueprints for the other two facilities and used the same numbers for the D.B. site. There may be some difference in the D.B. market. For example, the cost to match the facades of the community center building would most likely be more expensive. Industry Hills Aquatics is a gold medal club and the club received a $250,000 discount for the pools and he felt the price of the pools was the best possible price. A four to five year take-out loan was being offered at no interest by the City of Industry. Industry Hills Aquatics would be under contract with D.B. to run the facility under an initial five-year contract for example. Industry Hills Aquatics would prefer a longer-term contract with the City and/or management group to use the facility for the lifetime of the pool, a guaranteed 20 years. Mr. Rick Shipherd responded to M/Chang that the City would own the pool and would be responsible for any deficit between revenue and operating costs. He also stated that JULY 19, 2005 PAGE 6 CC STUDY SESSION the City would be responsible for repaying the loan from the City of Industry. In response to another question, Mr. Rick Shipherd said the facility would require about 220 parking slots to run a normal meet. In the case of larger meets it would be an overflow situation and whether the upper D.B. Center parking lot could be used would be up to the City. The Pacific Palms facility has 102 slots in the lot immediately adjacent to the pool with another 130 slots across the street and there has never been a parking problem. The membership is out of the current facility in eight months and he needs to respond to the teams on July 27 with at least a good faith agreement. Should an insurmountable geotechnical problem arise at Summitridge the project could not move forward. However, at this time he needs to provide an artist rendering/conception to the families to let them know negotiations are proceeding. The club has $650,000 in revenue that it can bring to the table and every month that the program is not up and running the number shrinks and the club starts from a bigger deficit position. He said that the club wants to be in a new facility no later than 15 months from today. PUBLIC COMMENT: Marsha Hawkins asked for a specific number of D.B. families that participate in the swim programs. Mr. Rick Shipherd reiterated that 165 families over the past three years or about 82 per year participate. In addition, about one-third of the 1100 lesson applicants are from D.B. Marsha Hawkins asked how many competing members are from D.B. Mr. Rick Shipherd said that four kids from D.B. have been at major universities on full scholarship that had competed in NCAA and scored in NCAA. One member is a senior and has been a national swimmer for the past three years. The demographic of the team has changed over the past two years and the percentage of D.B. kids is much higher than it used to be. Mr. Nelson said he is a 19 -year resident of D.B. and has been involved with the Masters Program at the Aquatic Center for 23 years. His acids took lessons there and his son is involved in the program. Most of all, this club is prestigious and he likened it to the Huntington Library coming to the Council indicating that it would like to build a better library. Industry Hills Aquatics in the world of swimming is a Huntington Library. This is an outstanding club that has produced Olympic swimmers. This club knows how to run the facility and has the reputation to attract membership. D.B. would provide a wonderful demographic for swim programs and this kind of facility would be beautiful at Summitridge Park. Mike Shay concurred with Mr. Nelson that the idea and the concept is great. The one problem is that this City Council is being asked to make a multi-million dollar decision in eight days. He indicated to Council that this was strictly a business decision and there are many things to determine before the City begins plowing up Summitridge Park to build a pool. In his opinion, hasty business decisions ultimately prove to be bad business decisions. Mr. Rick Shipherd agreed that it was a business decision. Unfortunately, the club was given the gift of $1.2 million on a short string with a short timeframe in which to act. He JULY 19, 2005 PAGE 7 CC STUDY SESSION would prefer that there was more time but felt that it was good business to consider the short and long term contributions. He believed that a lot of kids would flock to these programs. Mike Shay said the math is right but there is more to this project than the math because there are too many unknowns when it comes to the land and adjacent neighborhoods. Mr. Rick Shipherd reiterated that if something comes back to bite the project everyone walks away. Mr. Rick Shipherd responded to Nancy Lyons that the proposal to place a pool on the Chino Hills High School campus included a provision that the high school had first priority of the facility between 8:00 a.m. and 4:00 p.m. The club has second priority for its revenue producing programs and the third priority is competitive events. It is up to the school district to decide when they want to use the facility and it would not be for free, they would be charged market rate. The club wants to incorporate a water polo group because it is a huge revenue source. Mike Spence, D.B.H.S. swim coach, talked about the increasing interest in swim program at the high school and about how hard the team members worked to maintain and improve their competitive status. MPT/O'Connor pointed out that the Parks Master Plan survey that represented 500 "at random" households revealed that a swimming pool was the number one requested item. C/Herrera pointed out that because of the unknown geological determinations the grading requirements could be significant resulting in a substantial increase in the anticipated cost of this project. She would love to have a complex like that proposed by the swim club. D.B. has talked about this for many years. But she felt the City Council needed more time to figure out how to come up with $3 plus million dollars. She was also opposed to taking money from already approved projects. She felt it would be very difficult to make a decision in the time set forth by the swim club. C/Zirbes said that while it was a good proposal there was insufficient information to allow the Council to make an informed decision tonight. Discussion on this matter should have been brought to Council three, four or five months ago to allow time for deliberation. The land issues are important considerations. There is no rendering of the facility that would be placed in front of and in full view of the Diamond Bar Center and Grand Ave. Are the school districts interested in participating in the construction and operating of the facility? The loan guarantee needs to be addressed. Is there additional money available from the City of Industry? Last year they talked about donating $2.5 million and now they're offering $1.2 million with additional money available through a loan. He would prefer Industry donate the original $2.5 million or the entire $5.5 million. JULY 19, 2005 PAGE 8 CC STUDY SESSION He asked for more assurance on the revenue aspects and how it would compare to other programs in the immediate area. Mr. Rick Shipherd said he expected the Council to respond in this matter and said he was hoping that after the Council reconvened it could discuss whether it wanted to keep the matter on the table and would enthusiastically believe it could be done as proposed and move forward with the project after everything checked out to the City's satisfaction. C/Zirbes said he would favor a proposal that would guarantee that half of the cost would be paid by the City of Industry ($2.5 million) with the $2.5 million interest free loan balance being paid off by revenue from the operation of the facility over a period of 10- 15 years. Mr. Rick Shipherd said that he might be able to get more money from the City of Industry but not to the degree expressed by ClZirbes. C/Tanaka said he was excited about the proposal. Unfortunately, it comes at the 11 to hour and he realizes that there are other projects that have been approved and are in the works. There is also consideration of a new library facility and if there was a way to do both or if one could come before the other it would be good for the City. He has the excitement for the project and felt that a $1.2 million gift bore consideration. MPT/O'Connor said the Council would have to consider the impact to the residents on Summitridge because swim meets are not quiet and when a facility is used from 6:00 a.m. to 9:00 p.m. the neighbors might not be amenable to the noise. M/Chang said that upon reflection he would like the Council to have time to consider the proposal. The community has sought a pool for some time and the facility would provide good activities that the Council would support. In addition, the swim club offers to bring a prestigious team to D.B. and also bring in $1.4 million to the City. If the City built a regular swimming pool it would not make such a significant and positive impact to the City. If Mr. Rick Shipherd could give the City more time the Council should give it more thought because of the possibility of the contributions toward building and supporting the center. Mr. Rick Shipherd said it would take about 15 days to prepare a cost analysis, site plan and site maps. MlChang asked if staff could provide a report on the feasibility of Summitridge Park and the possibility of other sites. MPT/O'Connor believed the matter should be discussed with the school districts to see if they were willing to participate. CM/Lowry stated that there was no way that staff could provide anything of value in 24 - hours. In order to provide a responsible answer that would deal with a certain amount of geotechnical issues, site feasibility and appropriateness, access issues and traffic networking (an expensive proposition in and of itself), reach a comfort level with the JULY 19, 2005 PAGE 9 CC STUDY SESSION operating budget projections and burn -in period and capital operating needs, determine accurate construction costs, and determine inflation costs, etc. staff would need a considerable amount of time to do its homework. In short, staff would need several months to provide an adequate report and recommendation to Council. Mr. Rick Shipherd said the contractor told him he could match the Diamond Bar Center facade for $300 per square foot or more. Mr. Rick Shipherd said that if Council indicated to him on Monday that they were willing to move forward to, consider the proposal he would advise the Council at that time if the club were willing to wait for D.B.'s decision. ACM/Doyle told Mr. Rick Shipherd that he would need to spend $50,000-$75,000 to come up with an estimate — soils analysis, traffic engineering, pro -forma, site map, blueprints, geotechnical, etc. ACM/DeStefano said the study would have to determine the impact upon the existing services at Summitridge Park. In fact, from a municipal standpoint there were a number of factors that would have to be taken into consideration before a decision could be reached. Council directed Staff to review the required steps that would need to be taken to evaluate the proposal and make recommendations to the Council. PRESENTATION OF LIBRARY TASK FORCE RECOMMENDATIONS REGARDING THE DIAMOND BAR LIBRARY — DISCUSSION OF THE NEXT. STEPS. ACM/Doyle presented Council with the Task Force conclusions and recommendations reached during last night's meeting. The Task Force made a number of recommendations for capital projects to improve the existing facility and related costs. The County agreed to contribute $25,000 to facilitate the removal -of typing booths and construct a new book display area. Supervisor Knabe indicated that there was a high probability that he could provide $16,000 for new computers leaving the City with a proposed expenditure of $13,914 to complete the recommendations. The Task Force is proposing that the City Council dedicate the funds to buy furniture for a young adults area and complete improvements to the exterior of the building including flowerpots, concrete benches and tables. C/Zirbes recommended that the Council place the matter of contributing $14,000 to improve the current Diamond Bar Library on a future agenda. Council concurred. ACM/Doyle further stated that the Task Force recommended that the City Council place a measure on the ballot to fund the construction of a new library and a separate . measure to fund ongoing operating expenses for the new library. Questions for Council: 1) Does the Council want to place a measure on the ballot to fund construction of a new library — yes or no? JULY 19, 2005 PAGE 10 CC STUDY SESSION 2) If the answer is YES how much will the City be asking voters to contribute? The current estimate to construct the facility today is $13,500,000. The Task Force recommended that the City contribute at least $3 million toward construction of a new facility. If the measure were placed on the ballot to fund $10 million it would result in an $800,000 annual debt service payment or $45 per year per parcel. 3) If the City does not want to place the matter on the ballot but wants to construct the facility does the City want to use cash reserves and what does that do to the reserve funds? 4) Does the City want to place a measure on the ballot for ongoing operating and additional operating expenses and should there be an annual escalation/inflationary increase built into the assessment? At $400,000 per year the annual per -parcel assessment would be $22. 5) And, how does the City want to finance the project. ACM/Doyle reported that the City has a General Fund operating budget of $17 million. In the current fiscal year revenues exceed expenditures by about $678,000. However, the City currently dips into its reserves to fund its capital projects in order to keep up with infrastructure mitigation. The General Fund reserves are estimated to be $18.6 million at the end of the current fiscal year. However, the current budget does not account for $990,000 of VLF repayment due to the City within the next couple of months. He cautioned the Council and community that any reduction in the General Fund reserves would result in a loss of ongoing revenue that the City generates every year in interest income and uses to fund ongoing operations. Today staff discussed alternatives for financing this project that included funding the new library out of the General Fund and paying back the General Fund by imposing a specific tax. However, the tax could at any point in the future either by Council vote or by a vote of the people be overturned leaving a General Fund deficit. A reasonable alternative might be to ask the residents to pay for 50 percent of the construction and ongoing costs. The City currently has $8.8 million dedicated for economic development and at this point there is nothing on the horizon that would require the City to set aside that amount for economic development reserves. Certainly if a golf course project were to move forward some of that set aside would be used to contribute to the project. The Library Task Force was unanimous in its recommendation that the City should place something on the ballot and their specific recommendation was to place something on the November ballot. Whether or not that would provide time to generate sufficient interest and support in the project to pass a measure by a two-thirds vote is questionable. With the proper paperwork the matter could be placed on next June's ballot. CM/Lowry stated that the 50150 concept was for Council to pay 50 percent of the construction cost with 50 percent on a reimbursement parcel tax that would sunset. In addition the City would fund back 50 percent of the operating costs out of its annual revenue. Under this scenario the parcel tax would ultimately be less than $30 a year on a 30 -year bond and another $11 for ongoing expenses. JULY 19, 2005 PAGE 11 CC STUDY SESSION C/Zirbes felt that the community would get behind a 50150 concept. There was a concern about whether November was too soon and the Task Force members and residents present during last night's task force meeting were anxious to move the matter forward to November but it seemed to him that it was a short period of time. MPT/O'Connor pointed out that the City had already spent $200,000 toward the Library and she felt the citizens had a right to vote on whether they wanted the Library and the only way to find out whether the citizens would support the issue would be to put it on the ballot. She was not in favor of raising taxes but felt it was a decision that the residents should vote on. If the City waits to put something on the ballot next June it would result in additional costs to the City. If the proposal were placed on the November ballot there would be economy of scale. C/Herrera suggested the item be placed on the August 2 agenda. She would favor including the item on the November ballot and it would be up to the Friends of the Library to promote the ballot measure. ACM/Doyle reiterated that the City could provide information but could not actively promote or support the measure. Individual Council Members may want to endorse the measure and could also write the "in favor" arguments for the ballot measure. Marsha Hawkins said that although it was a relatively short time between now and November the community had been under the illusion, based on the pad and parking lot as well as the information relayed to the residents and based on the $3 million that the City committed, that the library would be built. Momentum has been building for some time and in particular since the Diamond Bar Center was constructed. She felt that everyone should be full on -board with the program and get it on the ballot. Kathleen Newe felt that CM/Lowry's recommendation for a 50/50 participation and parcel tax was the best suggestion offered to date and that the Friends should get behind the proposal and move forward to get the measure on the November ballot. A resident likened spending $30 per year to getting one coffee at Starbucks and believed that the small amount would not necessarily be looked upon as a "tax." The library is for everyone and has nothing to do with a special interest group and for that reason it should move forward. Nancy Lyons said that the library continues to be used by more and more people and the summer programs turn people away due to lack of space. Mike Shay complimented staff on their effort to reduce the per parcel tax to $30, a huge improvement in favor of the residents. C/Tanaka favored placing the item on the November ballot. JULY 19, 2005 PAGE 12 CC STUDY SESSION C/Zirbes said he was okay with moving the matter forward but was not comfortable with some of the numbers apart from what was discussed last night and he was not comfortable about the City footing half of the building costs. M/Chang agreed that it should be placed on the next Study Session agenda for further discussion. ACM/Doyle said that staff would like to discuss the matter with bond experts before putting together actual numbers. The deadline is August 12 for passing the resolutions that include ballot language to place the matter on the November ballot: C/Zirbes suggested the Council schedule a special meeting for August 8 in case the matter is not resolved at the August 2 meeting. MPT/O'Connor asked if this proposal should be made through the Public Financing Authority? CM/Lowry said it would depend on how the Council wanted to finance the library C/Herrera suggested meeting on July 26 to further discuss the matter. Council and staff concurred to hold a study session on July 26 at 5:00 p.m. M/Chang suggested that the City fund the library and ask the community to help with the construction costs and find another way to fund the ongoing operating costs. He asked staff to carefully research the ongoing costs of $1.2 million because if the private sector wanted to run the facility it would have to raise the money. He would rather not ask the people to provide the ongoing operating costs. He thought the City may be able to run the Library more effectively and keep operating expenses at $1.2m. If the Building and Safety Department were brought in-house the City would realize at least an additional $100,000. He felt certain that with the efforts toward economic development, cooperation from the community and involvement of developers the City could increase its revenue in future years. In short, ask the people to help with the construction cost and find a way for the City or a private entity to cover the ongoing costs. He wanted to keep it simple and smart so that the community would make the decision to move forward. C/Zirbes said he did not know how the operating costs could be lowered but if there was a way the Council should be able to discuss it. If the Council decided to use the $8.5 million set aside for economic development the City would be using borrowed money. However, under this scenario, what income would be lost to the City, how would it begin to impact the budget and the programs already in place? M/Chang said that because the City was getting so little interest on the money (about 3.2%) it might be advisable to spend the money rather than borrow at a higher rate of interest. C/Zirbes said that all related factors should be taken into consideration by staff when making their report to the Council. JULY 19, 2005 PAGE 13 CC STUDY SESSION ADJOURNMENT: With no further business to come before the City Council, M/Chang adjourned the Study Session at 7:06 p.m. Linda C. Lowry, City Clerk The foregoing minutes are hereby approved this day of , 2005. WEN CHANG, Mayor JULY 5, 2005 PAGE 3 CC STUDY SESSION PBS & J/W. Koo & Associates staff, the transportation consultants assigned to the project, confirmed that the project scope would be driven by Caltrans requirements. It was further explained that the Caltrans process was generally a three-step process prior to construction: 1) Project Initiation Document (Project Study Report); Environmental Clearance and 3) Final Design (PS&E). These three steps lead to final Caltrans approval and construction. It was stated that whether D.B. or Industry was the lead agency during construction Caltrans would have jurisdiction over the project. In response to C/Zirbes, PBS & J/W. Koo & Associates staff stated that Industry had a goal to complete the project in two years. PWD/Liu stated that the current SR57/60 HOV Project was scheduled for completion in the summer 2006 and within six months Grand Ave. should be clear. Mr. Ballas explained that Caltrans would incorporate some additional width in the current project but did not agree with Industry that four lanes were needed for the eastbound off -ramp. C/Zirbes asked if any other areas of D.B. had been identified for impact based upon the Industry project. DPW/Liu responded that 23 D.B. intersections were identified. Mr. Ballas stated that when D.B. was ready to make the intersection improvements those intersections would be measured for traffic impacts from the Industry side and that Industry would pay its fair share if D.B. chose to mitigate the intersections. PWD/Liu informed Council that there would be a kickoff meeting this Thursday and Council would continue to be advised on the progress of the project. PWD/Liu said that the project information would be included in the weekly report to Council. M/Chang said D.B. was very concerned about the off -ramp coming into Grand Ave.and that the City would certainly not want to suffer gridlock at the point of the Target project. C/Zirbes felt this' was another good reason to get the signalization program in-house to help move the vehicles more effectively. C/Zirbes said he would be happy to have four lanes each way through D.B. to the eastern border as long as two of the lanes were underground. JUNE 21, 2005 PAGE 17 CITY COUNCIL development and content of the plan using a Power Point presentation. The concept of the Youth Master Plan involves a cultural shift. The plan is a basic document to help guide the community through a collaborative with the school districts and other organizations including the youth to share the vision and to integrate strategies to enhance the lives of the youth. The plan speaks to various models and many if not all models may be combined to help establish the goals. Once the collaborative is established it will determine a youth development model that is designed to connect the youth programs and services throughout the community. The goal is to share information and resources including applying for grants and other types of funding thereby avoiding duplication of programs and facilities. Alison Meyers said that the next key strategy was to engage the community and expand the capacity in resources, a strategy that would allow the collaborative to engage the youth and provide insight to them about what was available for them and for their families throughout the City. The second strategy was to add to the current shared facilities and resources; and the third strategy was to eliminate barriers that include financial barriers, cultural differences, geographic locations, transportation, service inventory and so forth. This plan was designed to ensure that the youth are happy, healthy, productive and involved and that the programs are built based on a youth development model to provide outcome based programming with everyone working together. CSD/Rose explained that staff proposed to make a presentation to the Walnut Valley Unified School District for consideration by July 20 and to go before the Pomona Unified School District by July 26 to get the collaborative together in order to beginning meeting in September and to form a youth action team by January 2006. The Parks and Recreation Commission and staff recommend City Council adoption of the Youth Master Plan. There was no one present who wished to speak on this item. MPT/O'Connor moved, C/Zirbes seconded, to adopt Resolution No. 2005-37: Approving the Youth Master Plan. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None Agenda No. 6.1.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BA���� JUNE 21, 2005 STUDY SESSION: Mayor Chang called the City Council Study Session to order at 5:05 p.m. in Room CC -8 of the SCAQMD/Government Center Building, 21825 Copley Drive, Diamond Bar, CA 91765 IN. Community Facilities District Issues ► In -House Building and Safety Discussion ► 2005-06 Budget Recap ► Public Comments on Study Session Items M/Chang adjourned the Study Session to the Regular Meeting at 6:50 p.m. to the Regular City Council meeting. CALL TO ORDER: Mayor Chang called the regular City Council meeting to order at 7:00 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Jack Tanaka led the Pledge of Allegiance. INVOCATION: Darlene Jones, Outreach Pastor, Diamond Canyon Christian Church gave the Invocation. ROLL CALL: Council Members Herrera, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Staff Present: Linda Lowry, City Manager; Michael Jenkins, City Attorney; David Doyle, Assistant City Manager; James DeStefano, Assistant City Manager; David Liu, Director of Public Works; Ken DesForges, IS Director; Linda Magnuson, Finance Director; Nancy Fong, Planning Manager; Ryan McLean, Senior Management Analyst; and Tommye Cribbins, Executive Asst. APPROVAL OF AGENDA: CM/Lowry asked that the date of the contract under Item 6.12 be changed from 2005 to 2006; Item 6.24, correct the November Municipal Election date from November 1 to November 8, 2005; Item 6.25 included three items that should be moved from Consent Calendar to Council Consideration (Item 8.4). JUNE 21, 2005 PAGE 2 CITY COUNCIL POST ELECTION PROCEDURE: ADOPT RESOLUTION NO. 2005-30: RECITING THE FACT OF THE SPECIAL ELECTION HELD ON JUNE 7,005 AND DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. CM/Lowry reported that the resolution sets forth the numbers that the City certif led last week placing Mack Tanaka as the incoming Council Member to fill the position vacated by former Council Member Bob Huff. It would be appropriate for Council to adopt the resolution and proceed to the swearing in ceremony. MPT/O'Connor moved, C/Zirbes seconded to adopt Resolution No. 2005-30. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Zirbes, MPT/O'Connor, MlChang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ADMINISTRATION OF THE OATH OF OFFICE: Honorable Sam Ohta, Judge of the Los Angeles County Superior Court administered the Oath of Office to Council Member Jack Tanaka. RECESS: MlChang recessed the City Council meeting at 7:15 p.m. RECONVENE: MlChang reconvened the City Council meeting at 7:40 p.m. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: Delilah Knox -Rios, D.B. Chamber of Commerce, congratulated C/Tanaka and welcomed him to the Council. She expressed appreciation to all of the Council Members for their assistance with the business community in D.B and said that the Chamber looks forward to working with all of the Council Members in the future. Steve Tye congratulated Jack Tanaka on a successful campaign and his personal conduct during the campaign. He addressed his negative view of Mayor Chang's and Eileen Ansari's participation in the campaign Marie Buckland congratulated C/Tanaka on his successful campaign and supported Mayor Chang. Joseph Piper, Vice President, D.B. Senior Club, expressed support of fair play and his disregard for earlier comments. JUNE 21, 2005 PAGE 3 CITY COUNCIL 4. RESPONSE TO PUBLIC COMMENTS: M/Chang said he supported Mr. Tanaka in the election but Mr. Tye was a good candidate. He reiterated his campaign contributions to Mr. Tanaka's campaign, past and current, and affirmed his role representing the entire community. 5. SCHEDULE OF FUTURE EVENTS: CM/Lowry added Item 5.6 the July 4th Blast from 6:00 P.M. to 9:00 p.m. at Sycamore Canyon Park to the Schedule of Future Events. 5.1 PARKS AND RECREATION COMMISSION — June '23, 2005 — 7:00 p.m., Hearing Board Room, AQMD/Government Center, 21865 Copley Dr. 5.2 PLANNING COMMISSION MEETING — June 28, 2005 — 7:00 p.m., Auditorium, AQMD/Government Center, 21865 Copley Dr. 5.3 CONCERTS IN THE PARK Soundbytes (60's -90's)— June 29, 2005 — 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.4 CITY COUNCIL MEETING — July 5, 2005 — 6:30 p.m., Auditorium, AQMD/Government Center, 21865 Copley Dr. 5.5 INDUSTRY BUSINESS CENTER TOWN HALL MEETING — July 7, 2005 — 6:30 PM — Neil Armstrong Elementary School, 22750 Beaverhead Dr. 6. CONSENT CALENDAR: C/Tanaka moved, C/Zirbes seconded to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, MlChang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES 6.1.1 Study Session of June 7, 2005 — As Submitted. 6.1.2 Regular Meeting of June 7, 2005 — As Submitted. 6.2 RATIFIED CHECK REGISTER DATED JUNE 16, 2005 in the amount of $502,400.37. 6.3 REJECTED CLAIM FOR DAMAGES: 6.3.1 Filed by Thomas S. Craver on April 8, 2005 6.3.2 Filed by Gabrielle L. Sorer on April 26, 2005 JUNE 21, 2005 PAGE 4 CITY COUNCIL 6.4 TRANSMITTED AUDIT REPORT OF AIR QUALITY IMPROVEMENT FUND (AB2766) FOR FY 2002103. 6.5 APPROVED AMENDMENT NO. 3 TO CONTRACT WITH VALLEY CREST LANDSCAPE MAINTENANCE AT FIVE LOCATIONS FOR FY 2005106 IN THE AMOUNT OF $217,680 WHICH INCLUDED A 3.2% C.P.I INCREASE PLUS A CONTINGENCY AMOUNT OF $50,000 FOR AS -NEEDED WORK. 6.6 APPROVED EXTENSION OF CITYWIDE GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS FOR FY 2005106 IN THE AMOUNT OF $45,000. 6.7 APPROVED EXTENSION OF PROFESSIONAL SERVICES AGREEMENT WITH LDM FOR HOME IMPROVEMENT PROGRAM ADMINISTRATIVE SUPPORT SERVICES IN THE AMOUNT OF $23,800. 6.8 APPROVED EXTENSION OF CONTRACT WITH DIVERSIFIED PARATRANSIT, INC. FOR FY 2005-06 DIAMOND RIDE (DIAL -A - CAB) SERVICE WITH A $.20 RATE INCREASE FOR THE FLAG DROP AND A $.20 RATE INCREASE FOR THE PER MILE METER RATE. 6.9 APPROVED EXTENSION OF VENDOR SERVICES CONTRACT WITH D.H. MAINTENANCE SERVICES TO PROVIDE JANITORIAL AND BUILDING MAINTENANCE SERVICES ATTHE DIAMOND BAR CENTER, HERITAGE PARK COMMUNITY CENTER AND PANTERA PARK ACTIVITY ROOM IN THE AMOUNT NOT TO EXCEED $175,194 FOR FY 2005-06. 6.10 APPROVED PLANS AND SPECIFICATIONS AND AWARDED A CONTRACT FOR THE AREA 1 SLURRY SEAL PROJECT TO DOUG MARTIN CONTRACTING CO., INC. IN THE AMOUNT OF $524,529; AND AUTHORIZED A CONTINGENCY AMOUNT OF $23,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $547,529. 6.11 ADOPTED RESOLUTION NO. 2005-31: AUTHORIZING, APPROPRIATING AND APPROVING THE SALE OF $500,000 OF PROP A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF COMMERCE IN EXCHANGE FOR GENERAL FUNDS. 6.12 AWARDED CONTRACT TO INLAND ROUNDBALL OFFICIALS TO OFFICIATE THE DIAMOND BAR BASKETBALL PROGRAM FROM JULY 1, 2005 THROUGH JUNE 30, 2006 FOR AN AMOUNT NOTTO EXCEED $30,000. JUNE 21, 2005 PAGE 5 CITY COUNCIL 6.13 6.14 6.15 6.16 AWARDED CONSTRUCTION COONRTRACT TO ENVIRONMENTAL N I OON EN AL CONSTRUCTION, INC. OF IMPROVEMENTS AT VARIOUS MEDIANS AND PANTERA PARK PICNIC SHELTERS IN THE AMOUNT $55,082.80$688,552.2FORPLUS TOTAL CONTINGENCY AMOUNT O AUTHORIZATION OF $743,635; PLUS APPROVED APPROPRIATION OF $28,OOF OF AD#40P 12 FUNDS, 1 FUNDS AND $5,000 OF 7,600 OF LLAD #38 FUNDS, $33,160 O GENERAL FUND TREE PLANTING FUNDS TO COMPLETE FUNDING OF THIS PROJECT. AUTHORIZED D&J MUNICIPAL SERVICES TO PERFORM INSPECTION AND PLAN CHECK SERVICES FOR PROJECVARIOUS IN MEDIANS AND PANTERA PAR PICNIC SHELTERS THE NOT -TO -EXCEED AMOUNT OF $15,125. APPROVED TRUGREEN LANDCARE TO COMPLETE AN ADDITIONAL $15,000 OF AS -NEEDED WORK IN 2004-05 FY AND $40,000 OF AS -NEEDED WORK OIN 2005-06 FY AS WORK NECESSARY FORITHE ZED BY CITY STAFF TO COMPETE CITYWIDE LANDSCAPE MAINTENANCE CONTRACT. AWARDED CONTRACT IN THE AMOUNT OF $437,622.55 PLUS 4.8% CONTINGENCY AMOUNT OF $21,006 FOR TOTAL AUTHORIZATION OF $458CON55 TOTION S LEGACY CONSTRUCTION, INC. FOR OF IMPROVEMENTS AT SYCAMORE CANYON PARK TRAIL AND TRAILHEAD, PLUS APPROV ED POP A SOAF SPARKS ACF $50,000 T" 40 FUNDS AND $120, FUNDS TO FULLY FUND THE PROJECT. 6.17 SECOND READING OF ORDICANCE 07(2005): ABYEREFERENCE TITLE 15 OF THE DIAMOND BAR ODE ADOPTING THE CALIFORNIA ELECTRICAL IHCODE CERTAIN4 EDITION AMENDMENTS, APPENDICES TOGETHER ADDITIONS, DELETIONS AND EXEMPTIONS INCLUDING FEES AND PENALTIES. 6.18 APPROVED AMENDMENT NO. TENCONTRACT ANCE SSER CIES EXCEL LANDSCAPE FOR LADSCAP MA N AT NINE LOCATIONS IN LLAD #38 CONTOR FY 2005/06 IN THE INGENCY AMOUNT O AMOUNT OF $29,371.08, PLUS A $5,000 FOR AS -NEEDED WORK. 6.19 AUTHORIZED D&J NIUNICL SERVICES OPERFORM INSPECTION AND PLAN CHECK SERVICES FOR THESYCAMORE CANYON PARK TRAIL AND HEAD PROJECT IN THE NOT - TO -EXCEED AMOUNT OF $12,350. JUNE 21, 2005 PAGE 6 CITY COUNCIL 6.20 APROVED AMENDMENT NO. TO TECT SOERVICES TTITH O EXTEND SCH AND ASSOCIATES FOR AR THE TERM OF AGREEMENT TO DECEMBER 31, 2006. 6.21 AWARDED CONTRACT FOR IL FUMITO TO & STEINLE, TREET NAME SIGNS PROJECT IN THE AMOUNT O $199,655 INC., AND AUTHORIZED A CONTINGENCY AMOUNT OF $20,000 FOR CONTRACT CHANGE ORDERS CITY MANAGER, FOR A TO AUTHORIZATION AMOUNT OF $219,655. 6.22 AUTHORIZED TRANSFER OF FUNDSFROM T THE VEHICLE FY 2004-05 PUBLIC WORKS OPERATING BUDET TO EQUIPMENT REPLACEMENTUNDT FIOSCAL YEAR.RASE OF A PUBLIC WORKS TRUCK IN THE 6.23 APPROVED CONTRACT WITH OPUCOM ($56,645.82).FOMICROSOFT ENTERPRISE LICENSE AGREEMENT 6.24 (a) ADOPTED RESOLUTION NO. 2005-32: CALLING AND GIVING NOTICE OF A GENERAL 2005�FORTHE ELPAL ON TO BE ECTION OF HELD ON TUESDAY, NOVEMBER 8 CERTAIN OFFICERS (3 CITY COUNCIL OFTHE STATE OF CALIFORNIA UIRED BY THE PROVISIONS OF THE LA RELATING TO GENERAL LAW CITIES. (b) ADOPTED RESOLUTION NO. 2005-33: REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2005SECTION ON EO 0130NS 0E TO BE HELD ON THE DATE PURSUANT TO THE ELECTIONS CODE. (c) ADOPTED RESOLUTION NO. 2005-34: ADOPTING REGULATIONS FOR CANDE ASTATEMENTS SUBMITTED ES FOR ELECTIVE ITO CE PERTAINING TO CANDIDA THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2005. 6.25 MOVED TO COUNCIL CONSIDERATION ITEM 8.4. 6.26. (a) ADOPTED RESOLUTION NO. 2005-35: ESTABLISHING SALARY RANGES FOR ALL CLASSES OF EMPLOYMENT EFFECTIVE THE PAY PERIOD NO. 2005-19 �N ITS ENTIRETY.ENCING JULY 1, 005; RRESCINDING RESOLUTION JUNE 21, 2005 PAGE 7 CITY COUNCIL (p) ADOPTED RESOLUTION OATIONS6AND RSETTING ESC ORTH NG PERSONNEL RULES AND REGU RESOLUTION NO. 2004-29 IN ITS ENTIRETY. 7. PUBLIC HEARINGS: 7.1 ADOPT RESOLUTION NO. 2005-37: ESTABLISHING A FEE FOR BUSINESS REGISTRATION AND BUSINESS REGISTRATION RENEWAL AND AMENDING REGISTRATIONTHE EXISTING FEE SCHEDULE FEES AND REDUCE THo INCLUDE BUSINESS ZONE LEARANCE FEE FOR A USA BUSINESSCONCURRENTLY CLEARANCE, REGISTERING AND OBTAINING (CONTINUED FROM MAY 3, 2005): ACMIDeStefano reported that on May 3 the City Council adopted an ordinance establishing a Business Registration Program that takes effect on July 1, 2005. Also on May 3 the Council discussed whether or not a registration fee should be added. Before Council tonight is a recommendation from staff establishing a Registration Fee of $10 (initial fee) and a $10 annual renewal fee for all business conducted in the City of D.B. Since May 3 staff learned that home based businesses that are required to receive a separate zoning clearance permit from the City might be double -feed through this process. Therefore, within the resolution, staff is recommending that the current aced to $20 to make p fo30 one-time only home r the sed business zoning clearance fee $10 business registration fee. MlChang opened the Public Hearing. Steve Tye was opposed to charging a registration fee and wanted to know what the individual business owner would get in exchange for paying a fee. With no further testimony being offered, MlChang closed the Public Hearing. MPT/O'Connor explained that this was not a tax it was a fee. The City had public safety problems with some of the businesses in D.B. and she felt it was certainly worth 0make every business wash aihoods of were safe. She felt a charge $10 for r. C/Zirbes agreed with MPT/O'Connor that the City wanted to make certain that the businesses were operating within the code. The reality was that whether businesses were charged zero dollars, $10 or $100 dollars those that operate in an unsafe manner would not exist in the system. Most businesses would register and he would prefer to have no fee for home-based businesses. However, he would like to impose a very stiff penalty for those who do not voluntarily register because the City is trying to generate the types of businesses that are in the JUNE 21, 2005 PAGE 8 CITY COUNCIL. community that the City can market. He felt it was right to have a business registration program in order to prevent the storage of chemicals, avoid auto repair shops and body shops and paint booths in residential neighborhoods. He felt it was wrong to charge home- based businesses and he would want to make certain that the resolution contained a tough penalty for those who failed to register. C/Tanaka said his main concern was for public safety..He felt that a nominal fee of $10 would not make tor break a business but oa allow the residents to feel safer and more confident that therewas n a car repair or paint shop operation in their neighborhood. For that reason he favored the resolution. C/Herrera said that when the Council discussed this matter it was important to the Council that businesses be registered. The Council also talked about sales tax leakage of which the City was unaware making it even more important to register businesses. She agreed with C/Zirbes that there should be penalties for those who continue to evade their responsibilities. CM/Lowry said that if discovered, those individuals who failed to register would be guilty of an infraction and susceptible to a $100 citation. M/Chang felt that all of the City Council members agreed there should be business registration for safety purposes. With respect to the nominal charge, people have a tendency to forget. So, from day one the City needs to register the business and charge for registration. A fee should be charged to cover a portion of the administration cost and $10 is a reasonable fee. Council Members all agreed and asked staff to move forward to prepare a resolution and now some Council Members want to change the premise again. He said he did not believe a $10 fee would prevent individuals from coming to D.B. with their businesses. He said the Council should stay with its original decision and Council Members should not change their minds back and forth again. MPT/O'Connor moved, C/Tanaka seconded to adopt Resolution No. 2005-37. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: MPT/O'Connor, NOES: COUNCIL MEMBERS: Zirbes ABSENT: COUNCIL MEMBERS: None JUNE 21, 2005 PAGE 9 CITY COUNCIL 7.2 ADOPT RESOLUTION NO. 2005-38: APPROVING TTM 062482, DEVELOPMENT REVIEW NO. 2005-05 AND TREE PERMIT 2005-03 FOR THE CONSTRUCTN THEISOPECOIFICPLAN SUBF 180 CONDOMINIUMS 0N 14.3 AND 3ZONES; ACRES OF LAND IN TO REMOVE UP TO 20 OAK TREES; AND TO RETAIN 25.5 ACRES OF VACANT LAND INT SPECIFIC PROJEC SI E SPACE. THE IS LOCATED ON THE WEST SIDE OF GRAND AVENUE SOUTH OF GOLDEN SPRINGS DRIVE — APN: 8293-045-04 AND 05. THE PROPOSED DEVELOPMENT INCLUDING THE REMOVAL OF TREES IS CONSISTENT WITH AND IS AN IMPLEMENTATION C TYOF THE COUNCIL OONNDBAR NE 29, 2004FiC PLAN APPROVED BY THE PM/Fong gave a presentation Amendstating ment�Zoneat last Changethe theD Diamond Council approved a General P Bar Village Specific Plan and Development Agreement. The approval included a development concept that consisted of 135,000 sq. ft. of commercial use, a Master Plan for the Calvary Chapel expansion, 200 residential units and the retention of 25 acres of Open Space. Two weeks ago the Planning Commission approved the Target project, the commercial component of the Specific Plan. Brookfield Homes is the residential component of the Specific Plan and proposes 180, 20 less than the original approved concept comprised of 110 Townhouses and 70 Single Family Residences. PM/Fong reported that during the May SePs aboutlthe stabilityission rofghe slope several Montefino residents raidonce and about the removal of trees and staff responded to those concerns. In addition, she and Brookfield representatives met with residents to satisfactorily answer their questions. She said that the Planning Commission recommended City Council approval and that MPT/O'Connor pointed out to her that on Page 11 of the Resolution the tree replacement ratio should read 3:1 rather than 1:3. In response to MPT/O'Connor PM/Fong used the map to show the proposed location of the 110 Townhomes and the 70 single-family residences. PM/Fong confirmed to C/Zirbes that each unit has a two -car garage. He asked for the total number of visitor parking spaces and PM/Fong said the project met the City's standard of 120 guest spaces. PM/Fong also confirmed that the project would have a gated entry with one entry and one exit. This is a long private drive that could stack about 10 cars along both sides of the drive. M/Chang opened the Public Hearing. JUNE 21, 2005 PAGE 10 CITY COUNCIL John . Rowe, 1229 Porte Grande, Board Member of Montefino Townhomes, said he attended the Planning Commission hearing and asked several questions about the slopes, trees and construction. He thanked Brookfield Homes, John O'Brien, Paul McDonald and PM/Fong for meeting with the homeowners on June 9 to answer their concerns. In addition the same group attended a homeowner association meeting and were able to respond to questions posed. He appreciated the number of trees scheduled for removal was less than originally planned and was pleased to learn that they were being removed from the base of the slope and not the top of the slope. John O'Brien, Brookfield Homes, thanked ACM/DeStefano and PM/Fong for their cooperation in moving forward with the Diamond Bar Village residential community and implementation of the previously approved Specific Plan. He thanked the members of the Montefino Association for their concerns and said that Brookfield wanted to be good neighbors and that they were excited to be in the City of D.B. and look forward to offering homeownership opportunities. C/Zirbes said the products were impressive looking and asked when Brookfield intended to commence construction if the project was approved. Mr. O'Brien responded that Brookfield had submitted rough grading and storm drain plans to plan check and were hoping to start construction in August. The target phase release is in the first quarter of 2006 with move -ins occurring April/May 2006 for the single family detached and June/July for the Townhomes. The land development will occur in one large phase with a phased implementation of the single family detached from 10-15 homes per phase and the Townhomes will occur every month during the delivery period. MPT/O'Connor asked if Brookfield had built the Plan 2AA-4 model and was the layout acceptable because she found the powder room somewhat inaccessible. Mr. O'Brien indicated that Brookfield had not previously built that specific floor plan. However, there had been similar floor plans built in other communities. Part of what drives the floor pian is circulation. One goal in placing the entry toward the middle of the home was to provide options upon entry without having to expend valuable flooring space on circulation patterns. There is also treatment 'to the architecture that lends itself to having a home entry directly into the center of the home that is a nice treatment Brookfield believes will be successful. MPT/O'Connor asked if Brookfield had previously built the other floor plans. JUNE 21, 2005 PAGE 11 CITY COUNCIL Mr. O'Brien explained that all of the other floor plans were previously built by Brookfield and that the Townhome product was a modified reuse of a community that was currently under construction in the City of Long Beach. The D.B. Townhome was larger in square footage and still very similar to Long Beach in terms of the layout. Mr. O'Brien responded to C/Herrera that construction of the single- family homes would most likely commence first due to the permitting and processing routine. Townhome construction is more complicated and technical in nature causing a 30 to 45 day lag between the start of the two product types. However, from that point forward the two products should flow consistently. There are 10 Townhomes per building that range from about 1200 to over 2000 square feet. M/Chang congratulated Mr. O'Brien and staff for receiving a commendation from the Montefino Association for being a good neighbor. Mr. O'Brien thanked Lewis Homes for bringing D.B. to this level and said that Brookfield Homes looks forward to being a good neighbor to Target as well. M/Chang closed the Public Hearing. C/Zirbes moved, C/Tanaka seconded to adopt Resolution No. 2005- 38. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None MPT/O'Connor welcomed Brookfield Homes. 8. COUNCIL CONSIDERATION: 8.1 CONSIDER FIRST READING OF ORDINANCE NO. 08(2005): AMENDING RULES FOR PUBLICLY OWNED OR PUBLICLY OPERATED SKATEBOARD FACILITIES. CSD/Rose reported that the Parks and Recreation Commission received a request to allow non -motorized scooters at the skateboard facility at Peterson Park. The current skate park rules disallow the use of scooters. The Commission extensively reviewed this' request and on April 28 voted to recommend to the City Council that the skate park rules be revised to allow non -motorized scooters to use the park. CSD/Rose indicated that staff had determined that scooters cause no more damage to concrete than skateboards and in checking with the JUNE 21, 2005 PAGE 12 CITY COUNCIL JPIA and other cities that operate skate parks, staff found that no claims had been filed as a result of the use of scooters in those skate parks. However, there would be some additional liability to the City by allowing the scooters in the skate park, but due to lack of available data, there is no way to determine the extent of additional liability that the City might incur. CSD/Rose further reported that upon contacting the Consumer Product Safety Commission staff found that nationwide, injuries suffered by individuals riding scooters was equivalent to injuries suffered by individuals riding skateboards. An additional statistic revealed that over 90 percent of fatalities to riders of scooters occurred due to collisions with cars and from attempting to ride their scooter on steep hills. He stated that the most important issue to the City Manager was that scooters do not fall under the SB994 liability exemption that prevents lawsuits from skateboarders who are injured in a city operated skate park. Additionally, the statutory protection the City enjoys from potential litigation was a factor in the City's decision to construct the skate park five years ago. CSD/Rose stated that the Parks and Recreation Commission recommended approval and the City Manager's office recommended that the proposed ordinance not be approved due to the City's increased exposure to liability and that further study be done on this issue. C/Zirbes agreed that it was unlikely that Razors would cause any more damage than the skateboard and there are most likely Razors and bicycles in the park now. However, the liability issue seems to be an issue the City cannot get around. He asked if the City purchase additional insurance to cover potential liability claims. CSD/Rose said he was not aware of insurance the City could purchase. He indicated to C/Zirbes that even though there may have been injuries no one had filed a claim. C/Zirbes asked how many claims the City has had for skateboard injuries in its skate park. CSD/Rose said there had not been any claims filed. CA/Jenkins explained that the City has a substantial amount of insurance and the California JPIA has not advised the City that this would be in their view an "uninsurable" event or an inherently dangerous mix of uses. In his opinion, the amount of insurance the City has would be more than adequate to address the type of injuries that might occur. Therefore, there would likely not be a reason to increase the amount of coverage and the City is covered under the JPIA policy. C/Zirbes said he did not understand the liability issue when there is coverage. JUNE 21, 2005 PAGE 13 CITY COUNCIL CSD/Rose explained that the liability issue is that D.B. is exempt from liability by State Law for skateboarders in a skate park and the City is not exempt by State Law for injuries due to bicycles and scooters. CA/Jenkins further explained that cities in the JPIA that have higher incidents of reported and/or paid claims ultimately suffer consequence in the form of higher premiums. Therefore, if the City created a condition that was likely to generate more claims it could ultimately cost the City in higher premiums if there were injuries as a result of mixing the scooters with skateboards. The question before the Council was whether it perceived that it was an inappropriate mix of activities or whether the Council felt comfortable about young people operating different devices within the same facility at the same time. MPT/O'Connor felt it would be prudent to ask for a revision of SB994 to add scooters. However, it would be next year at the earliest before legislation might be passed to give the City immunity. Under the circumstances she would be very nervous about allowing scooters in the skate park and she would prefer to proceed through legal channels to get the legislation changed to include the scooters rather than assuming the potential liability at the City level. Rick Illig, 23568 Prospect Valley Drive, stated that as CSD/Rose reported, the majority of scooter accidents involve motor vehicles. If the kids are not allowed in a park they ride on the street or in parking lots and it puts them in danger. The reason that the SB994 does not cover scooters was because it was put into effect in 1997. The D.B. skate park was not built until 2000 and scooters were not popular until the summer of 2000. JPIA does not revisit the issue until 2006. The kids need a place other than the streets to ride their scooters. Lora Illig said it was very important for the young people to keep busy doing something positive and they have found something they enjoy in scootering. She felt it was very important that the kids have a safe place to practice and enjoy their sport. Eric Loree showed the Council his scooter. Eric is 14 years of age and is in the 7t" grade. He said that probably 75 percent of his life is scootering — it's what he does best and he loves doing it. Peterson Skate Park is one of the best parks he has ever been to and he has been to a lot of skate parks in California. He would be very disappointed if he and his friends were not allowed to use the skate park after attending six months of meetings and all of the work they had done to get scootering accepted. He hoped the Council would make the right decision. Anita Loree thanked Council for letting the group speak to them this evening. Parents are looking for a safe place for their kids to scooter. JUNE 21, 2005 PAGE 14 CITY COUNCIL Tonight the Council has talked about how it will increase the housing in the community and that will put more kids on the street and what better way to involve them than in a safe environment. These kids have waited patiently for six months and if they have to wait another six months to a year it is, in her opinion, unfair to them. As CSD/Rose mentioned on several occasions a six-month probation period would be very fair and adequate and if the Council was not satisfied with the outcome the matter could be revisited and re-evaluated. M/Chang felt it would be good for the kids to have a safe place to enjoy their sport. He asked if the skate park facility was large enough to allow both skateboarding and scooters. CSD/Rose said that the Parks and Recreation Commission was concerned about how the scooters might be received so staff posted signs on three different occasions and received only one call about the possibility that the scooters would get in the way of the skateboarders. In speaking with representatives from other cities, Corona actively allows scooters and skateboarders to use the same skate park and many cities ignore the fact that scooters are used in their skate parks. In addition, the City has not received any information that both cannot use the same space competitively. M/Chang asked if the City would lose its insurance if it failed to notify the insurer it was allowing scooters. CA/Jenkins said that the City made the inquiry to the JPIA and received no information back suggesting there would be a coverage problem. He felt it would be prudent for the City to advise the JPIA about the change of policy were the Council to allow scooters in the park and if the City received any adverse information from the JPIA staff would report back to the Council accordingly. CA/Jenkins said he would not recommend not advising the JPIA. M/Chang said he would like to create a facility to accommodate the youth and their activities. However, because there was no clear cut policy in effect the Council should ask the JPIA and if the word back was that there was no problem with the insurance policy bring the matter back to the Council for a decision. C/Tanaka asked if the policy included use of safety equipment. CSD/Rose responded that scooters would be required to use the same safety equipment as skateboarders. C/Herrera recommended that the City continue the prohibition of scooters in the skate park until the City was satisfied that it has received all of the pertinent information.to make an informed decision JUNE 21, 2005 PAGE 15 CITY COUNCIL n two weeks. CM/Lowry said she did not believe the JPIA would deny coverage if the policy were changed. It was more likely that the JPIA would say that it had not excluded the coverage from the City's policy. The issue was that if a claim were brought against the City the JPIA would cover the City and the City would pay or negotiate the claim because the claim would not be exempt the City would pay. This exposes the City to a new risk from which it is not exempt and the insurance coverage is a financing mechanism for the City. The City would be covered, but the City would ultimately pay the costs of the damages. The difference was that the skateboarder could not file a claim for damages because the state law prohibits it and the scooter could file a claim for damages because the state does not prohibit it. CA/Jenkins said the primary concern was whether the risk of exposure was unreasonable and whether the City would be creating a dangerous condition to any of the kids using the park. The City does not automatically incur liability just because someone is injured, the City only incurs liability if the park was in a dangerous condition and would only incur liability if there were something wrong with the park that caused the damage or if the park as a result of incompatibility of uses was dangerous. The Council ultimately determines whether the activities are compatible or incompatible based on the Council's personal experience, testimony and observations of how kids function in the park using the scooters and the skateboards. In fact, both types of equipment have the potential to cause injury. In fact, kids are supposed to be wearing protective gear and equipment designed to protect against injury. Keep in mind also that the State's immunity is very limited even for skateboarders because- it only applies to kids of a certain age. Even there the statute is imperfect and has not been changed for reasons he does not understand to be more protective of local agencies, Also keep in mind that the low incident of claims (no claims) is not uncommon and there are many stories about kids who suffer injuries in these parks who do not file claims for the reason that many kids and parents understand that the kids are engaged in activities that could result in a broken arm or some other type of injury and do not feel that it would be someone else's fault. The City bears no liability for kids who injure one another and whether the kids or the parents incur liability depends on the kid's behavior and whether their behavior is wrongful or malicious. C/Zirbes asked if the City would have created a greater potential for incurring liability if the City allowed scooters and a kid on a scooter hit a kid on a skateboard. CA/Jenkins said that was the question of the moment, a question he could not answer because that question depended on whether the JUNE 21, 2005 PAGE 16 CITY COUNCIL Council Members believe the activities were compatible or incompatible. Council Members are often asked to make policy choices that involve conditions or property that may or may not be hazardous. One possibility would be to implement a pilot program for three months to see if there was a problem and make sure that the recreation staff observed the situation and reported back about whether there was an incompatibility or greater risk than exists today. MPT/O'Connor asked if the scooters wore proper safety equipment and she acknowledged that the kids were nodding affirmatively. C/Herrera felt it was important to have kids involved in positive activities and she liked CA/Jenkins' suggestion about a pilot program. C/Herrera moved, MPT/O'Connor seconded to approve Ordinance No. 08(2005) for first reading to expire December 1, 2005 and work with legislators to attempt to amend SB994 to include Razor scooters in skate parks and evaluate the matter immediately thereafter. CA/Jenkins recommended adding Section II to read: "This ordinance shall automatically expire six months from the effective date." C/Herrera and MPT/O'Connor concurred. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8.2 ADOPT RESOLUTION NO. 2005-39: APPROVING THE YOUTH MASTER PLAN. CSD/Rose stated that the Youth Master Plan development process began on September 12, 2003 with the first meeting of the 21 -member steering committee. Since then a tremendous effort was undertaken to collect information and material through research and workshops culminating in the creation of the Youth Master Plan before the Council this evening. The Parks and Recreation Commission conducted an exhaustive review of the plan between November 18, 2004 and April 13, 2005 and on April 13, 2005 the Commission voted unanimously to recommend City Council adoption of the Youth Master Plan. Since its recommendation by the Parks and Recreation Commission copies of the draft Youth Master Plan were distributed to City Council Members and PUSD and WUSD school board members. Staff presented the draft plan to the City Council during its June 7 study session. George Fullerton, Vice Principal, Diamond Ranch High School and Allison Myers, Youth Master Plan consultant explained the JUNE 21, 2005 PAGE 17 CITY COUNCIL development and content of the plan using a Power Point presentation. The concept of the Youth Master Plan involves a cultural shift. The plan is a basic document to help guide the community through a collaborative with the school districts and other organizations including the youth to share the vision and to integrate strategies to enhance the lives of the youth. The pian speaks to various models and many if not all models may be combined to help establish the goals. Once the collaborative is established it will determine a youth development model that is designed to connect the youth programs and services throughout the community. The goal is to share information and resources including applying for grants and other types of funding thereby avoiding duplication of programs and facilities. Allison Myers said that the next key strategy was to engage the community and expand the capacity in resources, a strategy that would allow the collaborative to engage the youth and provide insight to them about what was available for them and for their families throughout the City. The second strategy was to add to the current shared facilities and resources; and the third strategy was to eliminate barriers that include financial barriers, cultural differences, geographic locations, transportation, service inventory and so forth. This plan was designed to ensure that the youth are happy, healthy, productive and involved and that the programs are built based on a youth development model to provide outcome based programming with everyone working together. CSD/Rose explained that staff proposed to make a presentation to the Walnut Valley Unified School District for consideration by July 20 and to go before the Pomona Unified School District by July 26 to get the collaborative together in order to beginning meeting in September and to form a youth action team by January 2006. The Parks and Recreation Commission and staff recommend City Council adoption of the Youth Master Plan. There was no one present who wished to speak on this item. MPT/O'Connor moved, C/Zirbes seconded, to adopt Resolution No. 2005-37: Approving the Youth Master Plan. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None JUNE 21, 2005 PAGE 18 CITY COUNCIL 8.3 NOMINATE A DIAMOND BAR RESIDENT TO FILL A VACANCY ON THE PUBLIC SAFETY COMMITTEE. CM/Lowry stated that recently the Council received a letter of resignation from Mr. Marvin wherein he resigned from the Public Safety Committee. Staff advertised the position and received four letters of interest from D.B. residents. In addition staff engaged in dialogue with the Captain of the D.B./Walnut Sheriff's Station about the process of seating individuals on the Public Safety Committee and realized that staff was mistaken about the manner in which appointments were made in the past. Staff could propose that the Council forward to the Captain the four names that were submitted and deem it appropriate for him to make the selection or the Council could wait until further discussions discern the formulation of the committee and how it works. Out of respect for those who placed their names for consideration staff wanted to provide Council the opportunity to move the names forward to the Captain for review. C/Herrera pointed out that staff's report acknowledged that it was the Captain's committee and that he was the appointing authority. Therefore, the resignation should have gone directly to the Captain rather than being presented to the Council. C/Herrera said she believed that in the past it was a different type of committee and upon termination of that committee a different type of committee was formed with the Captain becoming the appointing and governing authority. C/Herrera moved to provide the Captain with the four names for consideration and for him to report back to the Council. MPT/O'Connor agreed with C/Herrera that it was prudent to pass the names on to the Captain. She wanted to know what the Public Safety Committee was about and whether or not the City should be involved in any fashion. C/Herrera said she accepted MPT/O'Connor's request as an amendment to her motion and MPT/O'Connor seconded the amended motion. C/Zirbes thanked the four people who submitted applications and. Bob Marvin for his service to the committee. He agreed that the Captain should interview and select the candidate that would best serve the needs of the City and the department and in turn the Council could approve the Captain's recommendation. M/Chang thanked the applicants and appreciated their willingness to work for the safety of the City of D.B. In addition, he agreed with his colleagues that, the City needed to determine due process for appointing committee members. JUNE 21, 2005 PAGE 19 CITY COUNCIL AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8.4 (a) ADOPT RESOLUTION NO. 2006-40: APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30, 2006 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENT, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. ACM/Doyle reported that staff was requesting Council to approve three separate resolutions calling for adoption of the operating budget, Fiscal Year appropriations limit and Investment Policy. He said that the City is once again in sound financial shape. The General Fund budget calls for estimated revenues of $17.6 million with appropriations for ongoing every day operations of $16.9 million leaving the City with an excess of about $678,000. Staff is recommending that the $678,000 be re -invested into the City's Capital Improvement Plan. Also included in the budget is a $546,000 allocation out of reserves that has been identified for economic development purposes. The proposed budget includes a 4% Cost of Living increase for staff and a $25 benefit allotment increase for cafeteria benefits. There are minor personnel changes including two positions that are promotions only for current staff members. C/Herrera said she was proud that staff was prudent about the management of the City's money and that the budget was balanced without budget cuts. She thanked staff and the City Council for keeping a tight fist on the City's dollars. MPT/O'Connor informed the audience that the Council had held several study sessions to discuss the budget. Many questions were asked and staff was responsive. She agreed with C/Herrera that it was nice to be in a City where funds were available to provide the services expected and demanded by the residents. M/Chang echoed the sentiments of his colleagues. C/Herrera moved, M/Chang seconded to Adopt Resolution No. 2005- 40. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, MlChang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None JUNE 21, 2005 PAGE 20 CITY COUNCIL (b) ADOPT RESOLUTION NO. 2005-41: SETTING THE PROP 4 (GANN) APPROPRIATIONS LIMIT FOR FY 2005-06 FOR THE CITY IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE. MPT/O'Connor moved, C/Herrera seconded, to Adopt Resolution No. 2005-41. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None (c) ADOPT RESOLUTION NO.. 2005-42: ADOPTING THE STATEMENT OF INVESTMENT (INVESTMENT POLICY). MPT/O'Connor moved, C/Herrera seconded to Adopt Resolution No. 2005-42. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None CM/Lowry requested that Consent Calendar Item 6.23 be corrected to reflect a contract approval with CompuCom for Microsoft License Agreement in the amount of $56,645.82 and that the Council approve the item as corrected. C/Zirbes moved, C/Herrera seconded, to approve the contract with CompuCom for Microsoft Enterprise License Agreement ($56,645.82). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka said he was very happy and excited to join his colleagues on the Council and said he would do the best job he could do for D.B. C/Herrera congratulated C/Tanaka on his win and congratulated the candidates who did not win. It was a close election.with Steve Tye losing by only 84 votes. It was a passionate election with many people working very hard for their candidates. Because the election was so close there are a lot of wounded feelings within the City. Of the ballots cast almost half of them were for another candidate. She felt it was time to reach out into the community JUNE 21, 2005 PAGE 21 CITY COUNCIL and heal the wounds so that this Council and the residents could focus on the business at hand and be the great team that she knows the five Council Members can be. She offered her assistance to C/Tanaka. On tonight's agenda was approval of construction at Sycamore Canyon Park for a trails project. She thanked Gary Neely, the City's Consultant who monitors organizations, one of which is the Rivers and Mountains Conservancy because at Mr. Neely's urging the Conservancy was approached and did provide a grant to the City of D.B. in the amount of $124,000. She thanked Mr. Neely for his effort and acknowledged that he had once again encouraged the City to apply for another grant. She serves as a Board Member on the T.H. Pendergast Parole Museum. On June 30 the museum will sponsor an exhibit in Sacramento celebrating 100 years of service. She thanked Assemblyman Bob Huff and his outstanding staff and especially his Chief of Staff Jenay Gardner Logan for facilitating and obtaining approval for establishing an exhibit in the State Capitol. During the five years she has served on the Board the Parole Museum has attempted to get approval from the Governor's office for an exhibit in Sacramento. When Mr. Huff took over there were no records of work that had been done toward getting the exhibit established. Assemblyman Huff recreated the work product and after obtaining the necessary documents from the Parole Board was successful in getting the matter concluded. The exhibit was designed by Patrick Merrill, Director of the Keith and Janet Kellogg University Gallery at CalPoly Pomona and Arnold Holland, Professor of Graphic Design at the California State University at Fullerton. The unveiling is on the first floor of the Capitol building directly across from the Governor's office. The ceremony will be at 12:00 noon and she encouraged everyone to attend. She again thanked Assemblyman Bob Huff. C/Zirbes welcomed C/Tanaka. The election is over and it was a close race. All of the candidates showed the residents that they care about the community of D.B. It is unfortunate that there was a lot of painting of the Council that it is split 2-2 because if people look at the Council's voting record it is easy to see that the Council works together on approving issues that are important to D.B. and its citizens. The Council Members bring independent experiences to the Council. All three of the candidates should be commended for the job they did in running for Council. He disagreed that the community needed to come together to heal because each Council Member represents the core value of this community and each Council Member has an eye to the future of this City. He thanked tonight's participants. MPT/O'Connor attended the Chamber's very successful economic conference. She thanked the Chamber for a wonderful program,and she thanked the City Manager and Assistant City Manager for their contributions. She commended C/Herrera for her service as President of COG. The organization celebrated 10 years of service and recognized five community members who were influential in the San Gabriel Valley in honor of Jack Phillips who was a City of Industry Council Member who passed away. She understood it was C/Herrera's idea to hold a memorial in honor of Jack JUNE 21, 2005 PAGE 22 CITY COUNCIL Phillips. MPT/O'Connor commended C/Herrera for her thoughtful gesture. Last week MPT/O'Connor flew to Sacramento to speak on behalf of Assemblyman Huff's AJR#7 dealing with the zip code issue in D.B. she did not have to speak because the bill passed unanimously and was sent to the senate floor without further input. Yesterday she, CM/Lowry, ACM/DeStefano and C/Zirbes met with the City of Industry staff, Directors and Mayor to discuss the Industry Business Center proposed for the 500 acre "buffer zone" on the west side of the SR 57. Industry is proposing an industrial, commercial and retail area. A Town Forum is scheduled for Thursday, July 7 at Neil Armstrong School,and the City of Industry agreed to participate in the forum. She hoped that the affected residents would attend. The City of Industry has been very cooperative with D.B. during other projects, and D.B., anticipates that they will cooperate with the City during this project. School is out and drivers should please watch out for the kids who are out on the City's streets. She encouraged residents to attend the City's July 4th celebration. It is a wonderful and safe event. She welcomed C/Tanaka and believed that he was the first Japanese -American to serve on the D.B. Council. M/Chang welcomed C/Tanaka and thanked him for his willingness to serve the community. He joined MPT/O'Connor in inviting everyone to attend the July 4th show and the Concerts in the Park series beginning June 29. He attended the D.B.H.S. graduation ceremonies and congratulated all of the graduates and wished them the best of luck in the next level and challenge of their lives. He spoke about the election process and hoped the community would come together to work together to keep D.B. moving forward. 10. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the meeting at 10:20 p.m. 2005. LINDA C. LOWRY, CITY CLERK The foregoing minutes are hereby approved this day of , WEN CHANG, MAYOR Agenda No. 6.1.2 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION J U LY 5, 2005 r STUDY SESSION: Mayor Chang called the Study Session to order at 5:32 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Herrera, Tanaka, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Also Present: Linda Lowry, City Manager; Michael Jenkins, City Attorney; David Doyle, Assistant City Manager; James DeStefano, Assistant City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Ken DesForges, Information Systems Director; Nancy Fong, Planning Manager; Ann Lungu, Associate Planner; Kim Crews, Senior Management Analyst; Ryan Wright, Recreation Supervisor; Fred Alamolhoda, Senior Engineer; Sharon Gomez, Senior Management Analyst and Tommye Cribbins, Executive Asst. ► Discussion of Development Agreement with Lewis -Diamond Bar, LLC ► Discussion of Grand Avenue Freeway Overpass Improvement Project ► Public Comments on Study Session items DISCUSSION OF GRAND AVENUE FREEWAY OVERPASS IMPROVEMENT PROJECT: PWD/Liu reported that in 2004 in accordance with the California Environmental Quality Act (CEQA) the City of Industry prepared and approved an Environmental Impact Report (EIR) for the Industry Business Center Project (IBC). The project encompasses approximately 600 gross acres consisting of approximately 4.8 million sq. ft. of a mix of commercial office and industrial uses. The site is located adjacent to Grand Ave. generally north of the SR 57/60 immediately north of the D.B. border. The project requires significant new infrastructure improvements and modifications to roadways and the purposes of tonight's study session is to 1) provide Council with an overview of the proposed traffic mitigations along Grand Avenue and 2) provide an opportunity for Council to ask questions of D.B. and industry staff. John Ballas, City Engineer, City of Industry, thanked Council for inviting him to speak about the Grand Ave. and Lemon Ave. Interchange and introduced his project team. At the urging of D.B. to consider using Lemon Ave. to re-route truck traffic, Industry is at long last planning to widen Currier Rd. and connect with the underpass at Brea Canyon. Because of their experience with Caltrans and other projects, Parsons was chosen to design the on/off ramps. The EIR analyzed the existing level of traffic within a six to seven mile radius of the project and determined what would be needed in future years of 2015 and 2025 to accommodate the flow. The project contemplates adding lanes to all on and off ramps on the SR57/60 interchange thereby widening the interchange JULY 5, 2005 PAGE 2 CC STUDY SESSION (through lanes on Grand Ave.). The City of Industry set forth a goal for four lanes in each direction on Grand Ave., widening of the on and off ramps to carry the traffic and to fund the design and work for the entire project that resides within the D.B. jurisdiction. Mr. Ballas asked that the Council accept the improvement and discuss the steps required to move forward with Caltrans as the lead agency. Mr. Ballas responded to C/Herrera that Caltrans must certify the program as if it were their own project because there is a significant amount of money being spent on their roadways and once the project is completed it belongs to Caltrans. MPT/O'Connor asked if the expansion was a direct result of the IBC project. Mr. Ballas said yes, stating that the interchange will have a lot of truck traffic and since there is no truck route in D.B. trucks are not free to go from the new commercial and industrial center across the freeway and through the heart of Grand Ave . MPT/O'Connor asked why Industry proposed to expand Grand Ave. on the golf course side if the intent was to get the trucks and traffic from the freeway to the Industry project. Mr. Ballas said D.B. would not have to expand the lanes on the Grand Ave. golf course side and further elaborated that the traffic report contemplated the number of lanes that would be needed at the Grand Ave. intersection in the future taking into account the IBC and ambient growth. C/Zirbes asked about Industry's proposal to also widen Grand Ave. past the Lewis project. Mr. Ballas said he was aware of the Lewis project and had been discussing the matter with staff. PWD/Liu responded to C/Zirbes that Industry's proposal did not tie in to the proposed changes along Grand Ave. and therefore would not affect the Lewis project. He said that D.B. had informed Industry that the current proposed improvements would be a fixed point because at this stage it would be very difficult to make additional changes. C/Zirbes asked Mr. Ballas if Industry could engineer backward from the Lewis project back to the freeway. He said he could understand having four lanes come off of the freeway from the west. Fewer lanes would prevent D.B. from accommodating that number of lanes through the City so the artery would automatically be choked at the off - ramp. He wondered if it made more sense to leave the two lanes from the freeway to Golden Springs Dr. Mr. Ballas indicated that he was indeed seeking just that type of input from the Council. Industry would like to achieve everything indicated in the Engineer's Report but Industry is also willing to tailor back. At this juncture it seems most likely that Industry would propose holding the street width on Grand Ave. south of Golden Springs Dr. JULY 5, 2005 PAGE 3 , CC STUDY SESSION Wayne? Wade ?? Louie??? confirmed that the project scope would be driven by Caltrans requirements. Melissa ?? explained that the Caltrans process was generally a three-step process prior to construction: 1) Project Initiation Document (Project Study Report); Environmental Clearance and 3) Final Design (PS&E). These three steps lead to final Caltrans approval and construction. Wayne or Wade??? said that whether D.B. or Industry was the lead agency during construction Caltrans would have jurisdiction over the project. In response to C/Zirbes, Mr. (Wayne or Wade) ?? said Industry had a goal to complete the project in two years. PWD/Liu stated that the current SR57/60 HOV Project was scheduled for completion in the summer 2006 and within six months Grand Ave.should be clear. Mr. Ballas explained that Caltrans would incorporate some additional width in the current project but did not agree with Industry that four lanes were needed for the eastbound off -ramp. C/Zirbes asked if any other areas of D.B. had been identified for impact based upon the Industry project. DPW/Liu responded that 23 D.B. intersections were identified. Mr. Ballas stated that when D.B. was ready to make the intersection improvements those intersections would be measured for traffic impacts from the Industry side and that Industry would pay its fair share if D.B. chose to mitigate the intersections. PWD/Liu informed Council that there would be a kickoff meeting this Thursday and Council would continue to be advised on the progress of the project. PWD/Liu said that the project information would be included in the weekly report to Council. M/Chang said D.B. was very concerned about the off -ramp coming into Grand Ave.and that the City would certainly not want to suffer gridlock at the point of the Target project. C/Zirbes felt this was another good reason to get the signalization program in-house to help move the vehicles more effectively. C/Zirbes said he would be happy to have four lanes ,each way through D.B. to the eastern border as long as two of the lanes were underground. JULY 5, 2005 PAGE 4 CC STUDY SESSION DISCUSSION OF DEVELOPMENT AGREEMENT WITH LEWIS-DIAMOND BAR, LLC ACM/DeStefano said that this matter was before the Council during the Study Session to clarify points of the proposed Development Agreement Amendment in advance of tonight's Public Hearing and that this Amendment was the result of a lot of hard work and concurrence between the City and Lewis. Essentially, the Amendment was based on the fact that Target would not be able to commence construction until August 2005 and would not be able to have its grand opening celebration until the first week of October 2006. Lewis asked to memorialize the already agreed upon traffic contribution in the amount of approximately $1.2 million and a guarantee by the City that it would not impose additional impact fees with respect to the impending lot line adjustment for Target and/or a future Parcel Map on the Target project to segregate out the two corner pieces for restaurant and/or retail. Target sought the guarantee because of prior bad acts on the part of other cities. Lewis agreed to expedite the early phases of the residential fee so that the City would generate about $225,000 faster through the proposed amendment. Discussion ensued. C/Zirbes said he was concerned because it was a Letter of Credit from Lewis and Lewis was not the developer and if Target decided to not move forward with their project it would put Lewis on the hook. MPT/O'Connor asked what kind of costs were involved with the lot line adjustment and Parcel Map. ACM/DeStefano said that Target asked that the City not access any additional impact fees, such as more traffic fees and new impact fees. He explained that MPT/O'Connor was correct that Target would still pay all of the normal processing fees. Public Comments on Study Session Items: None Offered. ADJOURNMENT: With no further business to come before the City Council, M/Chang adjourned the Study Session at 6:15 p.m. Linda C. Lowry, City Clerk The foregoing minutes are hereby approved this day of , 2005. WEN CHANG, Mayor Agenda No. 6.1.3 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BA JULY 5, 2005 STUDY SESSION: Mayor Chang called the City Council Study Session to order at 5:32 p.m. in Room CC -8 of the SCAQMD/Government Center Building, 21865 Copley Drive, Diamond Bar, CA 91765 ► Discussion of Development Agreement with Lewis -Diamond Bar, LLC ► Discussion of Grand Avenue Freeway Overpass Improvement Project ► Public Comments on Study Session Items M/Chang adjourned the Study Session at 6:15 p.m. to the Regular City Council meeting. CALL TO ORDER: Mayor Chang called the Regular City Council meeting to order at 6:34 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. Mayor Chang reported that tonight Council received a report on the Development Agreement with Lewis -Diamond Bar, LLC. The Target Project at Grand Ave. and Golden Springs Dr. has scheduled groundbreaking for late August, early September with the grand opening to be held in October 2006. Council was also presented information about the City of Industry's proposal for the Grand Avenue Freeway Overpass Improvement Project to accommodate their Industry Business project. PLEDGE OF ALLEGIANCE: Mayor Pro Tem O'Connor led the Pledge of Allegiance. INVOCATION: Monsignor James Loughnane, St. Denis Catholic Church gave the Invocation. ROLL CALL: Council Members Herrera, Tanaka, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Staff Present: Linda Lowry, City Manager; Michael Jenkins, City Attorney; David Doyle, Assistant City Manager; James DeStefano, Assistant City Manager; David Liu, Director of Public Works; Ken DesForges, IS Director; Linda Magnuson, Finance Director; Nancy Fong, Planning Manager; Ryan McLean, Senior Management Analyst; and Tommye Cribbins, Executive Asst. APPROVAL OF AGENDA: CM/Lowry requested that Consent Calendar Item 6.1.2 be continued to the July 18, 2005 City Council meeting. JULY 5, 2005 PAGE 2 CITY COUNCIL 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:. 1.1 Nancy Lyons and Marsha Hawkins, Friends of the Library, on behalf of the Read Together Diamond Bar Program, presented each Council Member with a copy of "Wish you Well" by David Baldacci and asked the Council Members to participate in the Program during the October reading. The two anchor programs for the event are a pancake breakfast sponsored by the Kiwanis Club and an Appalachian Day on October 8 at Pantera Park and Festival of Authors on October 23 at the library. 1.2 MlChang presented Nancy Lyons, Chairman of the Parks and Recreation Commission a proclamation proclaiming July 2005 as "Parks and Recreation Month." BUSINESS OF THE MONTH: 1.3 ClTanaka presented a Business of the Month tile to Haro Derkrikorian, owner of Speedwurk Motor Sports. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: Eileen Ansari congratulated Jack Tanaka on his election win and praised him. She asked the Council to reexamine the issue of the pocket park at the end of Sunset Crossing Rd. Since the City of Industry seemed to be encroaching on the area because they had recently removed a considerable number of trees on the Industry side. She commented on public figures chewing gum encouraging Council Members to desist chewing gum. Clyde Hennessee appreciated Mrs. Ansari's recommendation regarding a pocket park at the end of Sunset Crossing Rd. and addressed his concern about taxes. He thought the City's $10 fee or tax would turn into a "cash cow" for the City. He mentioned other cities and the Cities go astray with General Funds. Lydia Plunk, The Windmill, thanked the Council and public that made the latest edition and spoke of the August edition and the priorities of publicity. Anyone wantin to contribute PR, the address for The Windmill is P.O. Box 4085, D.B., the email address is the.windmill@verizon.net. 4. RESPONSE TO PUBLIC COMMENTS: None. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK Chico (Latin) — July 6, 2005 — 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.2 INDUSTRY BUSINESS CENTER TOWN HALL MEETING —July 7, 2005 — 6:30 p.m. — Neil Armstrong Elementary School, 22750 Beaverhead Dr. JULY 5, 2005 PAGE 3 CITY COUNCIL 5.3 PLANNING COMMISSION MEETING — July 12, 2005 — 7:00 p.m., Auditorium, AQMD/Government Center, 21865 Copley Dr. 5.4 CONCERTS IN THE PARK Sevilles (50's & 60's) — July 13, 2005 — 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.5 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — July 14, 2005 — 7:00 p.m., Board Hearing Room, AQMDIGovernment Center, 21865 Copley Dr. 5.6 CITY COUNCIL CANDIDATE NOMINATION PERIOD — Monday, July 18, 2005 through Friday, August 12, 2005, 4:30 PM 5.7 CITY COUNCIL MEETING — July 19, 2005 — 6:30 p.m., Auditorium, AQMDIGovernment Center, 21865 Copley Dr. 6. CONSENT CALENDAR: C/Zirbes moved, C/Tanaka seconded to approve the Consent Calendar as presented with the exception of Item 6.1.2 which was continued to the meeting of July 18, 2005. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES 6.1.1 Study Session of June 21, 2005 — As Submitted. 6.1.2 Regular Meeting of June 21, 2005 — Continued to July 18, 2005. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of May 26, 2005. 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES —Regular Meeting of May 26, 2005. 6.4 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.4.1 Regular Meeting of April 14, 2005. 6.4.2 Regular Meeting of May 12, 2005. 6.5 RATIFIED CHECK REGISTER — dated June 30, 2005 in the amount of $998,157.15. JULY 5, 2005 PAGE 4 CITY COUNCIL 6.6 REVIEWED AND APPROVED TREASURER'S STATEMENT — month of May 2005. 6.7 APPROVED LEGISLATIVE SUBCOMMITTEE RECOMMENDATIONS: (a) ACA 4 (PLESCIAIHARMAN) — PROPOSES A CALIFORNIA CONSTITUTIONAL AMENDMENT TO VOTERS IN THE JUNE 2006 ELECTION REMOVING THE LOOPHOLE IN PROPOSITION 42 ALLOWING THE GOVERNOR TO TRANSFER GASOLINE SALES TAX REVENUES FROM THE TRANSPORTATION ACCOUNT TO THE STATE GENERAL FUND — SUPPORT. (b) SB 928 (LOWENTHALLIPERATA) — BILL ENCOMPASSES MANY ASPECTS OF SOLID WASTE MANAGEMENT, INCLUDING WASTE BOARD REORGANIZATION, ELIMINATION TO TIME EXTENSIONS FOR LOCAL AGENCIES THAT HAVE NOT MET DIVERSION RATES, AND IMPLEMENTATION OF AN UNDETERMINED PLACEHOLDER FOR A HIGHER SOLID WASTE DIVERSION RATE, WITHOUT PROVISION FOR TECHNOLOGICAL OR FINANCIAL ASSISTANCE FROM THE STATE — OPPOSE. (c) SB 420 (SIMITIAN) — PROPOSES INCREASE TO STATE MANDATED SOLID WASTE DIVERSION RATE FROM 50% TO 75% BY JANUARY 1, 2015, WITHOUT THE PROVISION OF TECHNOLOGICAL OR FINANCIAL ASSISTANCE FROM THE STATE —OPPOSE. (d) AB 11 (DE LA TORRE) — PROHIBITS GENERAL LAW CITIES FROM UNAUTHORIZED COMPENSATION TO COUNCIL MEMBERS IN EXCESS OF THEIR MONTHLY SALARIES UNLESS AUTHORIZED BY STATE LAW, INCLUDING PAYMENT FOR SERVING ON A COMMISSION, COMMITTEE, OR BOARD CREATED OR OVERSEEN BY THE COUNCIL TRAVELING/NECESSARY EXPENSES AND HEALTH AND RETIREMENT BENEFITS ARE NOT INCLUDED — SUPPORT. 6.8 ACCEPTED WORK PERFORMED BY CS LEGACY FOR CONSTRUCTION OF IMPROVEMENTS AT STARSHINE PARK; DIRECTED THE CITY CLERK TO FILE THE NOTICE OF COMPLETION; AND RELEASE THE RETENTION. 6.9 APPROVED SECOND READING BY TITLE ONLY, WAIVED FULL READING AND ADOPTED ORDINANCE NO. 08(2005): AMENDING SECTION 12.00.420 OF THE DIAMOND BAR MUNICIPAL CODE TO ALLOW NON -MOTORIZED SCOOOTERS TO USE THE SKATE PARK AT PETERSON PARK. 6.10 AWARDED CONTRACT TO WEST COAST ARBORISTS FOR TREE MAINTENANCE SERVICES FOR FY 2005106 IN THE AMOUNT NOT TO EXCEED $150,000. J U LY 5, 2005 PAGE 5 CITY COUNCIL 6.11 APPROVED FY 2005/06 COMMUNITY SUPPORT FUND ALLOCATIONS. 6.12 AUTHORIZED EXPENDITURES IN AN AMOUNT NOT -TO -EXCEED $65,000 FOR FY 2005106 TO GRAPHICS UNITED FOR PRODUCTION OF THE CITY'S NEWSLETTER/RECREATION GUIDE; AND AUTHORIZED A CUMULATIVE EXPENDITURE OF $36,000 FOR FY 2005106 TO THE POSTMASTER FOR THE CiTY'S NEWSLETTER/RECREATION GUIDE POSTAGE. 6.13 AUTHORIZED THE CITY MANAGER TO PURCHASE COMPUTER NETWORK HARDWARE FROM HEWLETT PACKARD FOR AN AMOUNT NOT -TO -EXCEED $46,750. 7. PUBLIC HEARINGS: 7.1 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICTS. (a) ADOPT RESOLUTION NO. 2005-43: LEVYING AN ASSESSMENT ON THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 FOR FY 2005106. (b) ADOPT RESOLUTION NO. 2005-44: LEVYING AN ASSESSMENT ON THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR FY 2005106. (c) ADOPT RESOLUTION NO. 2005-45: LEVYING AN ASSESSMENT ON THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR FY 2005106. SMA/Gomez reported that the three Landscaping Assessment Districts lie within the boundaries of D.B. and within each of the three districts the assessment rates remain the same as the rate applied at time of City incorporation in 1989. The maintenance of the three landscaping assessment districts includes the furnishing of water for irrigation, labor and materials to maintain healthy and cultivated grass, plants and shrubs, and the removal of weeds and debris. Landscape District No. 38 encompasses the landscape maintenance for the medians and parkways along the arterial streets throughout the City. The maintenance and servicing of these public landscape areas provides a benefit to each of the estimated 17,692 parcels with a levy rate of $15 per parcel generating approximately $265,380 in revenue. District No. 39 is 60.67 acres of mini -parks, slopes and open space are maintained to provide special benefit to each of the parcels within the district tending to enhance the property values. The 1,263 parcels within District No. 39 have a levy rate of $130 per parcel generating assessment revenues of approximately $164,190. District No. 41 provides landscaping maintenance of 15.6 acres of slopes and open space. The 541 parcels with a levy rate of $220.50 per parcel would generate assessment revenue of approximately $122,157. SMA/Gomez stated that the Engineer's Reports J U LY 5, 2005 PAGE 6 CITY COUNCIL were prepared in compliance with the requirements of Article IV, Chapter I, Landscaping and Lighting Act of 1972, Part II of Division XV of the Streets and Highways Code of the State of California. Staff recommends that Council open the Public Hearing, receive public testimony and adopt the resolutions to levy the Landscaping Assessments for Districts 38, 39 and 41 for Fiscal Year 2005106. M/Chang opened the Public Hearing. Roy Wilks, 2702 George Lane, Vice President, Woodglen I Homeowners Association, said his association just found out that they own several acres of property in District 41. David Wang, a Woodglen tenant, -was very upset that water spilled from the concrete ditch onto his property and wanted the Association to mitigate the damage because it owns the property. Mr. Wilks felt that since the Association was paying a considerable amount to maintain the property and since it had to remain in a natural state he was concerned about what the Association could do to cure the problem. He felt the City received a considerable amount for merely running a tractor through the area once a year to create a firebreak. He said he was also concerned about liability on the part of the association if the property was not maintained. He asked for a meeting with City officials to determine what the City would do to maintain the property. MlChang closed the Public Hearing. CSD/Rose stated that all of the homes in District No. 41 are assessed the same amount of money. Brushing is required within 100 ft. of the structure and is conducted for the homes adjacent to Fallow Field and the homes in the non -landscaped areas. The remaining funds pay for the planting areas throughout District No. 41 including the slopes along Pathfinder Rd. to Brea Canyon Cutoff beginning at the Water District property proceeding up to Peaceful Hills (excluding the park) continuing up the slope that wraps around to the fire station off of Pathfinder Rd. There is a significant amount of landscaped area on Peaceful Hills down to Canyon Ridge within the Peaceful Hills area as well as property on Canyon Ridge back to a cul-de-sac. In addition, there are several green belts within the district that are also maintained through district funds. Further, the City of D.B. does not have a park tax of any type and wondered if the speaker was referring to a leftover tax that had been imposed by LA County prior to incorporation and whether the tax was being properly collected. Staff provided business cards to the previous speaker. JULY 5, 2005 PAGE 7 CITY COUNCIL M/Chang moved, C/Herrera seconded, to Adopt Resolution No. 2005-43, 2005-44 and 2005-45 as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, MlChang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7.2 FIRST READING BY TITLE ONLY WAIVING FULL READING OF ORDINANCE NO. 09(2005) AMENDMENT NO. 1 TO DEVELOPMENT AGREEMENT NO. 2004-01 BETWEEN THE CITY AND LEWIS-DIAMOND BAR, LLC FOR PROPERTY LOCATED AT THE SOUTHEAST CORNER OF GRAND AVENUE AT GOLDEN SPRINGS DRIVE. ACM/DeStefano reported that about a year ago the City Council approved a Development Agreement for the property at the southeast corner of Grand Ave. at Golden Springs Dr. commonly known as the Calvary Chapel property. The approved agreement included provisions that set forth subsequent approvals by the Planning Commission and City Council for the Brookfield Townhome/Condominium project and the Target project, both of which were scheduled to commence construction late summer of 2005. The Development Agreement included financial terms and a schedule of performance. The purpose of this amendment was to consider changes to the financial components and the schedule of performance and did not involve land use matters. The City and Lewis -Diamond Bar, LLC have worked cooperatively during the past year to implement the approved agreement. Earlier this year it was announced that Target had entered into an agreement with Lewis to build a new store and in the past couple of weeks Brookfield received approvals for its condominium project. Both projects were the direct result of staff's implementation of the Development Agreement, and Lewis's diligence in obtaining the anchor retailer, Target, who the City sought for the key location. Lewis is seeking amendment to three of the provisions contained within the agreement. 1) The City Traffic Fee —within the previous development agreement there was a discussion about a City traffic fee that would pay for the direct traffic impacts of the proposed improvements and the indirect traffic impacts that would be required in the future with Lewis's contribution left to staff to negotiate. Negotiations concluded early this year with Lewis agreeing to contribute to the City approximately $1.2 million for the residential and commercial components of the development. Lewis is asking to memorialize the agreement of the contribution into the Development Agreement and staff recommends that Council concur with the request. 2) A Commercial Fee - this fee would be required should Lewis not commence construction in a timely fashion as called out in the agreement. The current agreement calls for commencement of construction in June 2005 and completion of construction in April 2006 for the anchor. ACM/DeStefano pointed out that the agreement for commencement and completion of construction was spelled out prior to knowing who the anchor would be and JULY .5, 2005 PAGE 8 CITY COUNCIL prior to the City being aware of what the corporate (Target) requirements would be. Lewis is recommending with staff's concurrence that those dates be changed to indicate a commencement of construction for no later than September 2005 and completion of construction no later than October 2006. These dates were confirmed by Target. 3) On behalf of Target Lewis is asking for an addition to the agreement to indicate that the City would agree to not impose any additional development exactions upon Target as Target is presently processing a Lot Line Adjustment and may process a Parcel Map in the future. Staff concurs with the recommendation because the necessary development impact fees for the entire project were set forth in last year's Development Agreement as well as subsequent approvals. In exchange for the proposed changes staff received commitment from Lewis that the commercial anchor (Target) would be delivered to the City the first week of October 2006; and, that a residential fee described in the agreement and imposed last year would be guaranteed to come to the City of D.B. in the full amount based upon the original assumption of 200 dwelling units. On June 28 the Planning Commission voted unanimously to recommend City Council adoption of Ordinance No. 09(2005) Amendment No. 1 to Development Agreement No. 2004-01 between the City and Lewis -Diamond Bar, LLC for property located at the Southeast Corner of Grand Ave. at Golden Spring Dr. Staff concurs. In response to C/Herrera, ACM/DeStefano confirmed that the City would receive $2 million upon completion of the 180 residences as well as approximately $1.2 million for traffic impact fees and additional dollars for parks and recreation (approximately $400,000 in Quimby fees) and for the development processing of the project. In short, millions of dollars are forthcoming to the City upon completion of the residential and commercial components of the project. The total income to the City is expected to be about $3.7 million. Further, the project would provide additional utility fees to the County and school fees that would be paid to the School District. M/Chang opened the Public Hearing. Darren McLeve, Vice President, Residential Development, Lewis Companies, expressed his appreciation to the City Council and especially to staff and ACM/DeStefano. for their efforts toward approving the Specific Plan and Development Agreement for the project. During the past year many things have happened including the approval of 180 -unit condominium development, an approved Target store, and work has commenced on the road improvements. Ralph and Goldie Lewis early on instilled a commitment to always do what Lewis said it would do, and that commitment stands today. Because of the good reputation of Lewis Companies, Target was convinced that D.B. would be a good place to do business, and with staff's help Target became convinced that D.B. was a City where projects can get approved and move through the process. Since that had not always been the case for Target, they requested an amendment that seeks a commitment from the City that no additional fees would be imposed after project approval. He JULY 5, 2005 PAGE 9 CITY COUNCIL a again thanked staff for their efforts and looked forward to the remarkable improvements that would take place over the next year. Lewis respectfully requested Council approval of the First Reading. M/Chang closed the Public Hearing. C/Herrera moved, MPT/O'Connor seconded to approve First Reading by Title Only waiving Full Reading of Ordinance No. 09(2005) Amendment No. 1 to Development Agreement No. 2004-01. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None MPT/O'Connor said she had enjoyed working with the members of the Lewis Companies and felt they were working toward meeting the needs of the City. She concurred with Mr. McLeve's praise of staff. COUNCIL CONSIDERATION: 8.1 CITY COUNCIL COMMITTEE APPOINTMENTS: M/Chang read the list of City Council Appointments. ORGANIZATION DELEGATE ALTERNATE California Contract Cities Association Foothill Transit Board Four -Corners Transportation Policy Group Greater L.A. County Vector Control District Joint Powers Insurance Authority L.A. County Sanitation District No. 21 L.A. County City Selection Committee League of CA Cities — L.A. County Division San Gabriel Valley Council of Governments San Gabriel Valley Economic Partnership Southern California Assn. Of Governments (SCAG) Tres Hermanos Conservation Authority Wildlife Corridor Conservation Authority (WCCA) Wildlife Corridor Advisory Committee O'Connor Chang Herrera Zirbes Chang Herrera MacBride O'Connor Zirbes Chang O'Connor Chang Tanaka Tanaka Chang Herrera Tanaka Chang Staff Tanaka Zirbes Zirbes/Herrera O'Connor Tanaka Chang Davis/Herrick CITY COUNCIL STANDING COMMITTEES D.B. Community Foundation Zirbes JULY 5, 2005 PAGE 10 CITY COUNCIL AD HOC COMMITTEES City Council Goals/City Manager Evaluation Chang O'Connor Economic Development Chang Zirbes Industry Business Center Subcommittee O'Connor Zirbes Legislative Herrera Tanaka Library Task Force Committee Zirbes Chang Neighborhood Improvement Zirbes Chang CITY COUNCIL LIAISON Chamber of Commerce Zirbes O'Connor PUSD/City O'Connor Tanaka Senior Citizen O'Connor Tanaka Sphere of Influence/Annexation Herrera Zirbes WVUSD/City Herrera Chang There was no one present who wished to speak on this item. C/Zirbes moved, C/Herrera seconded Appointments as presented by M/Chang. vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: to ratify the City Council Committee Motion carried by the following Roll Call Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang None None 8.2 APPOINT PLANNING COMMISSIONER TO REPLACE NEWLY ELECTED COUNCIL MEMBER JACK TANAKA. M/Chang nominated Tony. Torng to replace Jack Tanaka as Planning Commissioner. Tony Torng said he greatly appreciated the opportunity to serve the City as a Planning Commissioner and felt his engineering background and his service on the Traffic and Transportation Commission would serve him well if appointed. C/Herrera moved, MPT/O'Connor seconded, to ratify M/Chang's appointment of Tony Torng as Planning Commissioner. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None JULY 5, 2005 PAGE 11 CITY COUNCIL 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Zirbes commended staff for arguably the best fireworks show put on by a local community in the San Gabriel Valley and enjoyed by some 10,000 individuals. Staff does the City proud. He reminded interested residents that on Thursday the Industry Business Park Town Hall meeting would take place at Armstrong Elementary School. He asked staff to provide before and after photos of the work done at Starshine Park so that the community could get a sense about what the City was doing to improve the area. He wished everyone a great July. C/Herrera reported that on June 29 she had the great pleasure of attending the San Gabriel Valley Council of Governments (COG) Brown Act workshop. The workshop was surprisingly well attended by about 100 individuals. Many school districts are having problems with the Brown Act. She said that she gave the opening speech and was sorry that she had not taken a tally of how many school districts, cities and water districts were represented. Basically, there can only be a closed session regarding personnel if the Council has direct evaluation over the individual employee. The attorneys and Mr. McKee differed in their interpretations. There was so much interest and lively conversation for two hours that COG agreed to sponsor another workshop in the Fall. The attorneys said that representatives from various jurisdictions should be sure to bring their City Managers. She hoped that CA/Jenkins could participate on the panel during the next workshop. She echoed compliments to CSD/Rose and his staff. The City Council plans fun things for the residents and one of the most appreciated events is the 4th of July celebration with more people in attendance each year. It is a lot of work coordinating such a popular event. The fireworks were phenomenal and thanks to CSD/Rose and his staff for making it such a special event and thanks to the City Council for agreeing to fund the event. On Thursday June 30 she attended the Jerry Ortiz funeral. Five thousand people were present in the Lady of the Angels Cathedral for Cardinal Roger Mahoney's presentation of the Mass and the Eulogy. It was a very moving experience and especially moving was the Cardinal's statement that when Jerry Ortiz died the following quote flashed on the police car monitors: Blessed are the Peacemakers. They shall be called sons and daughters of God. And that is what our peace officers are — peacemakers. They make the ultimate sacrifice — police and firefighters — to give the residents peace, to make the community better. And we thank them. C/Tanaka said he had been very busy settling into City Hall, and he thanked staff for helping him make the transition. He attended the first Concerts in the Park, music by Sound Bites, an excellent program. Yesterday's 4'h of July Blast was a great concert enjoyed by thousands of D.B. residents and residents of other communities. He, too, attended the very moving services for Jerry Ortiz, and the Cardinal's words were very touching. MPT/O'Connor reiterated C/Zirbes' comments about the Industry Business Center Town Forum on Thursday. The meeting is intended to get information to the residents in the area and she encouraged residents to participate and bring their questions. She was unable to attend the 4th of July celebration last night because she was attending the marriage of her niece in the Bay area. She and her family JULY 5, 2005 PAGE 12 CITY COUNCIL were able to watch fireworks from many cities and towns as they left the northern California area at about 9:00 p.m. MlChang agreed with his colleagues that the 4'h of July celebration was a fantastic event for the entire region. He felt that at least 30 percent of the attendees had come to D.B. from surrounding cities and of course, all were welcomed. Compliments go to staff, the real heroes behind the scene. He thanked the many volunteers who helped with the event and also thanked the Sheriff's Department and Fire Department for making certain it was a safe event. He asked staff to solve the women's restroom queuing problem, improve the sound system for individual speakers and the band during the fireworks and find a way to deliver the music up to the street during the fireworks. Also, there was some hesitation between volleys and he asked if those silent periods could be avoided. Overall, it was a wonderful event. He asked everyone to please do their part to eliminate weeds from their hillside property to help avoid accidental brush fires. He and his family traveled to Japan where they attended the World Exposition so that his youngest son could gain a better understanding of the global village. The United States is about 28 times the size of Japan and the population of the United States is only about 2.2 times greater than the population of Japan. In spite of the dense population the cities are clean and parks are plentiful with well-maintained older trees and while D.B. does an excellent job of maintaining its City and parks it could take a lesson from Japan. He also shared other experiences from his trip. 10. ADJOURNMENT: With no further business to conduct, MlChang adjourned the meeting at 8:22 p.m. in memory of Sheriff's Deputy and Diamond Bar resident Jerry Ortiz. LINDA C. LOWRY, CITY CLERK The foregoing minutes are hereby approved this day of WEN CHANG, MAYOR CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION JULY 19, 2005 Agenda No. 6.1.4 DR44� STUDY SESSION: Mayor Chang called the Study Session to order at 5:00 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Herrera, Tanaka, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Also Present: Linda Lowry, City Manager; Greg Kovacevich, Asst. City Attorney; David Doyle, Assistant City Manager; James DeStefano, Assistant City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Ken DesForges, Information Systems Director; Nancy Fong, Planning Manager; Marsha Roa, Communications Manager; Kim Crews, Human Resources Manager; Fred Alamolhoda, Senior Engineer; and Tommye Cribbins, Executive Asst. ► Swim Club Swimming Pool Presentation ► Presentation of Library Task Force recommendations regarding the Diamond Bar Library; and discussion of the next step(s). ► Public Comments on Study Session Items SWIM CLUB SWIMMING POOL PRESENTATION: CM/Lowry stated that this matter is on tonight's agenda because MPT/O'Connor was approached and asked to bring this matter forward to the Council and in accordance with the City's policies and procedures she asked the Mayor to place the matter on the agenda for discussion. CSD/Rose reported that staff had been approached by members of the Industry Hills Aquatics Club asking if the City would be interested in constructing an aquatics facility in D.B. The Club has a relatively short timeline to determine where they will build a facility and have found other cities to be open to the possibility. However, because so many of the members live in D.B. the Club would rather pursue the possibility of such a facility here. CSD/Rose stated that the Swim Club wants to know if D.B. is willing to pursue the matter, and staff is asking for direction from Council as to whether the City should pursue an Aquatics Facility of any type at this time. As part of the closing of their facility, City of Industry has offered a $1.2 million cash contribution and a $1.2 million secured loan, the terms of which would be negotiated, to be used to pay for construction of the facility. He learned that the terms of the loan are flexible in that the dollar amount could be increased, the terms could be lengthened and the interest rate was negotiable. The Swim Club has also been in touch with the cities of Chino Hills and La Mirada. The Club suggested and reviewed Summitridge Park near the baseball field down to the lower JULY 19, 2005 PAGE 2 CC STUDY SESSION grass field including the lower parking lot as a possible D.B. location. The facility would require about 185,000 sq. ft. of land that would include parking for 200 vehicles. The portion of Summitridge Park previously described entails about 150,000 sq. ft. Additional land could be acquired by grading the hillside next to houses on the north. The cost to construct with minor grading excluding civil work and other details to understand what degree of work would be needed is estimated to be $5 to 5.5 million with the City's contribution being about $3.1 million. Coincidentally, the City has about $3.2 million committed to a variety of other projects in the City that could be diverted to pay for this project. Those projects include the Sycamore Canyon Park Phase III ADA retrofit; building additional restrooms and storerooms at Pantera Park; improving the athletic complex at Lorbeer Middle School, adding a restroom, concession and storage building leaving a shortfall of over $1 million that would have to be taken from the Park Development Fund that was earmarked for a future Sports Complex. CSD/Rose further stated that the pool would require ongoing maintenance and operations money and that the Aquatics Club provided him with an estimated revenue and cost breakdown that totaled to about $700,000. However, it would take about three years for the facility to reach the $700,000 limit in revenues because it would be moving from an existing location and program that they expect would take a certain amount of time to re- establish. It would likely take two to three years for the phased -in project to be completed so that it would generate the revenue to support the annual maintenance and operation costs. In addition, there would be long-term capital expenses for replacing boilers, chlorinators, filters, etc. According to the replacement program the Club provided,it is a five -seven year program to replace $2-3 million in equipment, money that the City would have to save toward the replacement cost. CSD/Rose stated that Aquaduks in Anaheim Hills is interested in expanding into D.B. Aquaduks fully funds and maintains its facility,and Anaheim Hills donated the land and receives a certain amount of use time for their annual programs at no cost. In recent discussions with Aquaduks one of the issues that D.B. would have that the City of Anaheim would not have,is that D.B. might want some kind of high school program that would require a larger sized pool. The smaller sized pool would fit the Summitridge location and would require only 100 parking spaces. C/Herrera asked if the City decided to go with Aquaduks would it mean that the swim club would have no priority requests on the facility? CSD/Rose responded affirmatively. The Industry Hills Aquatic Club needs a 50 -meter (Olympic size) pool. Aquaduks would fund a 25 -meter pool and if a high school program were included they would want to talk with the City about contributing toward the construction as well as some of the maintenance and operation costs. C/Herrera asked if D.B. would have to dedicate the land to Aquaduks. CSD/Rose said that the details of the agreement would be negotiable. Generally, a facility that is involved in a public-private partnership is owned by the City and the private sector partner usually operates the facility for a set period of time, such as 20-30 years. JULY 19, 2005 PAGE 3 CC STUDY SESSION MPT/O'Connor felt that since the City of Industry was willing to donate money to construction of a facility it would be worth looking into. C/Tanaka said that he was approached by Steve Nelson about this opportunity and seeing that it was on the agenda waited until the discussion ensued. C/Zirbes said that when he spoke with D.B.H.S. about a year ago, the money on the table was about $2.5 million instead of $1.2 and $1.2 through a loan. He was concerned that in order to build a pool the City would have to give up its current projects, and it appeared the project would be upside down about $250,000 a year for the first two years with no guarantee that it would make money in the third year. There are several unknowns such as whether or not the two high schools have money to contribute, and he was concerned about whether the City could afford such a project at this point in history. MPT/O'Connor said she wanted to be certain that if Council decided to further pursue this matter that the two high schools, two school districts and all community organizations be encouraged to offer financial assistance. C/Herrera asked how many individuals were members of the Aquatics Club and what were their time demands? And, if Club members put money into the project, would they get first choice of time slots? Steve Nelson asked if this discussion could be continued to a later time so that Rick Shephard could be present. C/Tanaka asked if alternate sites such as the YMCA were considered. CSD/Rose said that Richard Shepard wanted to locate the facility at Summitridge Park and did not want to spend time researching other locations. C/Zirbes said that upon reflection, the grading for the Diamond Bar Center at Summitridge turned out to be a major job that increased the initial cost from about $500,000 to several million dollars. He asked if staff knew what was under the baseball field turf? CSD/Rose said he believed that since that portion of the park had been developed since the 1980's it was in good shape. C/Herrera wondered whether during the grading process more shear keys might be required to prevent landslides because additional mitigation could run in the millions of dollars. CSD/Rose said he could not state with any certainty because to date no geotechnical work had been done. JULY 19, 2005 PAGE 4 CC STUDY SESSION ACM/DeStefano said there was no way to know what the subsurface conditions were at this time and subsurface conditions were definitely part of the equation. C/Tanaka said he was also concerned that there was essentially only one access for what could be three major facilities. CSD/Rose said that a road would have to be cut off of Summitridge Drive to provide access to the facilities. Mr. Nelson said he was curious where staff got the figures for equipment replacement. The current facility in Industry is a 50 -meter facility and the boilers were just replaced for $142,000. However, if the City did not have a capitalization fund for equipment replacement it would be headed down a dangerous path. He apologized for the lateness of his colleague, explained that this project was extremely important to the swim club and offered to field questions. Mr. Shepard arrived. C/Herrera asked if the Swim Club had the expectation that they would have priority on use of the pool. Mr. Shephard said the most important aspect of the project was assurance that the pool would be self-sustaining. While there is a desire to serve the community, the pool would have to make enough revenue to pay the bills. There is a great deal of flexibility in this offer and the entire spectrum of the community could be served from the smallest toddler to competitive athletes and senior citizens. It is important to have a balance because the $900,000 operating budget would be met only through a diverse and inclusive market. The pool must be in use from 6:00 a.m. to 9:00 p.m. In the course of the agreement time slots for the Swim Club would be included. The high school swim teams generally use the facility in the morning. and mid-afternoon and pay nothing. Mr. Shephard responded to C/Tanaka that the goal is to make it work and all alternatives would be pursued with respect to time slots. The current facility has 24 lanes of water. The proposed break-even facility has 27 lanes of water that provide even more flexibility. In addition, it has variable depths and control of an indoor year- round program. Mr. Shepard responded to C/Herrera that the pool would belong to the City of Diamond Bar. Mr. Nelson responded to CM/Lowry that he was very conservative in his projections. At the high end the capital expenditures at the Palms was $168,000 and in those years the pool showed a very large deficit. In fact, one year the Palms carried a $220,000 deficit. M/Chang said that in consideration of time constraints the Council needed a bottom line proposal for what kind of facility would be needed, how much it would cost to construct, and how much development it would essentially bring to the City. JULY 19, 2005 PAGE 5 CC STUDY SESSION Mr. Shepard showed Council the proposed plans for a facility at the Summitridge Park location. He said that the project director surveyed the site, checked the hookups, etc. and without "topos" and a site plan he believes the proposed pool, would fit on the site. The proposal is for a three -pool complex — one pool is a 50 meter pool that would accommodate two high school teams on a simultaneous basis. Mr. Shepard said that the Club teaches swimming lessons and the revenue to support the facility would come from that effort. He said that this plan has been offered to other cities. The cost at the low end for Chino Hills was $2.8 million because Chino Hills has parking lots, lockers, etc. already in place. The cost to build a facility in La Mirada at the high end was estimated at $4.1 million and La Mirada indicated they wanted to go beyond the proposed $4.1 million with an improved facility. The facility proposed for D.B. is estimated to cost $4.1 million according to their cost estimate. The lot area is 70,000 sq. ft. and the proposed building is 9200 sq. ft. with an additional 800 sq. ft. of storage and team areas/traffic areas. The swim club's proposal is as follows: a $1.2 million cash contribution from City of Industry; $120,000 for a startup fund with matching funds from their partner (the City) for a total two-year startup fund of $240,000. At about 27 months the facility should break even with $900,000 in revenue and $900,000 in costs. The intent is to have everyone pay a fair -share so that the facility is a break-even functioning facility. He guessed that there would be a $200,000 deficit in the startup period and that is why the $240,000 was earmarked for the up -front startup fund. Mr. Shepard said that even though he was talking with other cities about this project his primary interest was to work with D.B. because the bulk of the membership is from D.B. The club has served 165 D.B. families in the past three and one-half years and the membership wants to be in D.B. and not La Mirada and not Chino Hills. That is the reason he will continue to pursue the matter with D.B. and he promised to be on time to the next meeting. MPT/O'Connor asked Mr. Shepard to point out Grand Ave. and Summitridge Dr. on the. map. Mr. Shepard pointed out the location of the streets in relationship to the proposed location of the facilities. Mr. Shepard explained to M/Chang that the project director's background was aquatics, pools and parks. He did the site plans and blueprints for the other two facilities and used the same numbers for the D.B. site. There may be some difference in the D.B. market. For example, the cost to match the facades of the community center building would most likely be more expensive. Industry Hills Aquatics is a gold medal club and the club received a $250,000 discount for the pools and he felt the price of the pools was the best possible price. A four to five year take-out loan was being offered at no interest by the City of Industry. Industry Hills Aquatics would be under contract with D.B. to run the facility under an initial five-year contract for example. Industry Hills Aquatics would prefer a longer-term contract with the City and/or management group to use the facility for the lifetime of the pool, a guaranteed 20 years. Mr. Shepard responded to M/Chang that the City would own the pool and would be responsible for any deficit between revenue and operating costs. He also stated that the City would be responsible for repaying the loan from the City of Industry. In response to JULY 19, 2005 PAGE 6 CC STUDY SESSION another question, Mr. Shepard said the facility would require about 220 parking slots to run a normal meet. In the case of larger meets it would be an overflow situation and whether the upper D.B. Center parking lot could be used would be up to the City. The Pacific Palms facility has 102 slots in the lot immediately adjacent to the pool with another 130 slots across the street and there has never been a parking problem. The membership is out of the current facility in eight months and he needs to respond to the teams on July 27 with at least a good faith agreement. Should an insurmountable geotechnical problem arise at Summitridge the project could not move forward. However, at this time he needs to provide an artist rend ering/conception to the families to let them know negotiations are proceeding. The club has $650,000 in revenue that it can bring to the table and every month that the program is not up and running the number shrinks and the club starts from a bigger deficit position. He said that the club wants to be in a new facility no later than 15 months from today. PUBLIC COMMENT: Marsha Hawkins asked for a specific number of D.B. families that participate in the swim programs. Mr. Shepard reiterated that 165 families over the past three years or about 82 per year participate. In addition, about one-third of the 1100 lesson applicants are from D.B. Marsha Hawkins asked how many competing members are from D.B. Mr. Shepard said that four kids from D.B. have been at major universities on full scholarship that had competed in NCAA and scored in NCAA. One member is a senior and has been a national swimmer for the past three years. The demographic of the team has changed over the past two years and the percentage of D.B. kids is much higher than it used to be. Mr. Nelson said he is a 19 -year resident of D.B. and has been involved with the Masters Program at the Aquatic Center for 23 years. His kids took lessons there and his son is involved in the program. Most of all, this club is prestigious and he likened it to the Huntington Library coming to the Council indicating that it would like to build a better library. Industry Hills Aquatics in the world of swimming is a Huntington Library. This is an outstanding club that has produced Olympic swimmers. This club knows how to run the facility and has the reputation to attract membership. D.B. would provide a wonderful demographic for swim programs and this kind of facility would be beautiful at Summitridge Park. Mike Shay concurred with Mr. Nelson that the idea and the concept is great. The one problem is that this City Council is being asked to make a multi-million dollar decision in eight days. He indicated to Council that this was strictly a business decision and there are many things to determine before the City begins plowing up Summitridge Park to build a pool. In his opinion, hasty business decisions ultimately prove to be bad business decisions. Mr. Shepard agreed that it was a business decision. Unfortunately, the club was given the gift of $1.2 million on a short string with a short timeframe in which to act. He would prefer that there was more time but felt that it was good business to consider the short JULY 19, 2005 PAGE 7 CC STUDY SESSION and long term contributions. He believed that a lot of kids would flock to these programs. Mike Shay said the math is right but there is more to this project than the math because there are too many unknowns when it comes to the land and adjacent neighborhoods. Mr. Shepard reiterated that if something comes back to bite the project everyone walks away. Mr. Shepard responded to Nancy Lyons that the proposal to place a pool on the Chino Hills High School campus included a provision that the high school had first priority of the facility between 8:00 a.m. and 4:00 p.m. The club has second priority for its revenue producing programs and the third priority is competitive events. It is up to the school district to decide when they want to use the facility and it would not be for free, they would be charged market rate. The club wants to incorporate a water polo group because it is a huge revenue source. Mike Spence, D.B.H.S. swim coach, talked about the increasing interest in swim program at the high school and about how hard the team members worked to maintain and improve their competitive status. MPT/O'Connor pointed out that the Parks Master Plan survey that represented 500 "at random" households revealed that a swimming pool was the number one requested item. C/Herrera pointed out that because of the unknown geological determinations the grading requirements could be significant resulting in a substantial. increase in the anticipated cost of this project. She would love to have a complex like that proposed by the swim club. D.B. has talked about this for many years. But she felt the City Council needed more time to figure out how to come up with $3 plus million dollars. She was also opposed to taking money from already approved projects. She felt it would be very difficult to make a decision in the time set forth by the swim club. C/Zirbes said that while it was a good proposal there was insufficient information to allow the Council to make an informed decision tonight. Discussion on this matter should have been brought to Council three, four or five months ago to allow time for deliberation. The land issues are important considerations. There is no rendering of the facility that would be placed in front of and in full view of the Diamond Bar Center and Grand Ave. Are the school districts interested in participating in the construction and operating of the facility? The loan guarantee needs to be addressed. Is there additional money available from the City of Industry? Last year they talked about donating $2.5 million and now they're offering $1.2 million with additional money available through a loan. He would prefer Industry donate the original $2.5 million or the entire $5.5 million. He asked for more assurance on the revenue aspects and how it would compare to other programs in the immediate area. JULY 19, 2005 PAGE 8 CC STUDY SESSION Mr. Shepard said he expected the Council to respond in this matter and said he was hoping that after the Council reconvened it could discuss whether it wanted to keep the matter on the table and would enthusiastically believe it could be done as proposed and move forward with the project after everything checked out to the City's satisfaction. C/Zirbes said he would favor a proposal that would guarantee that half of the cost would be paid by the City of Industry ($2.5 million) with the $2.5 million interest free loan balance being paid off by revenue from the operation of the facility over a period of 10- 15 years. Mr. Shepard said that he might be able to get more money from the City of Industry but not to the degree expressed by C/Zirbes. C/Tanaka said he was excited about the proposal. Unfortunately, it comes at the 11th hour and he realizes that there are other projects that have been approved and are in the works. There is also consideration of a new library facility and if there was a way to do both or if one could come before the other it would be good for the City. He has the excitement for the project and felt that a $1.2 million gift bore consideration. MPT/O'Connor said the Council would have to consider the impact to the residents on Summitridge because swim meets are not quiet and when a facility is used from 6:00 a.m. to 9:00 p.m. the neighbors might not be amenable to the noise. M/Chang said that upon reflection he would like the Council to have time to consider the proposal. The community has sought a pool for some time and the facility would provide good activities that the Council would support. In addition, the swim club offers to bring a prestigious team to D.B. and also bring in $1.4 million to the City. If the City built a regular swimming pool it would not make such a significant and positive impact to the City. If Mr. Shepard could give the City more time the Council should give it more thought because of the possibility of the contributions toward building and supporting the center. Mr. Shepard said it would take about 15 days to prepare a cost analysis, site plan and site maps. M/Chang asked if staff could provide a report on the feasibility of Summitridge Park and the possibility of other sites. MPT/O'Connor believed the matter should be discussed with the school districts to see if they were willing to participate. CM/Lowry stated that there was no way that staff could provide anything of value in 24 - hours. In order to provide a responsible answer that would deal with a certain amount of geotechnical issues, site feasibility and appropriateness, access issues and traffic networking (an expensive proposition in and of itself), reach a comfort level with the operating budget projections and burn -in period and capital operating needs, determine accurate construction costs, and determine inflation costs, etc. staff would need a considerable amount of time to do its homework. In short, staff would need several months to provide an adequate report and recommendation to Council. JULY 19, 2005 PAGE 9 CC STUDY SESSION Mr. Shepard said the contractor told him he could match the Diamond Bar Center fagade for $300 per square foot or more. Mr. Shepard said that if Council indicated to him on Monday that they were willing to move forward to consider the proposal he would advise the Council at that time if the club were willing to wait for D.B.'s decision. ACM/Doyle told Mr. Shepard that he would need to spend $50,000-$75,000 to come up with an estimate — soils analysis, traffic engineering, pro -forma, site map, blueprints, geotechnical, etc. ACM/DeStefano said the study would have to determine the impact upon the existing services at Summitridge Park. In fact, from a municipal standpoint there were a number of factors that would have to be taken into consideration before a decision could be reached. Council directed Staff to review the required steps that would need to be taken to evaluate the proposal and make recommendations to the Council. PRESENTATION OF LIBRARY TASK FORCE RECOMMENDATIONS REGARDING THE DIAMOND BAR LIBRARY — DISCUSSION OF THE NEXT STEPS. ACM/Doyle presented Council with the Task Force conclusions and recommendations reached during last night's meeting. The Task Force made a number of recommendations for capital projects to improve the existing facility and related costs. The County agreed to contribute $25,000 to facilitate the removal of typing booths and construct a new book display area. Supervisor Knabe indicated that there was a high probability that he could provide $16,000 for new computers leaving the City with a proposed expenditure of $13,914 to complete the recommendations. The Task Force is proposing that the City Council dedicate the funds to buy furniture for a young adults area and complete improvements to the exterior of the building including flowerpots, concrete benches and tables. C/Zirbes recommended that the Council place ,.the matter of contributing $14,000 to improve the current Diamond Bar Library on a future agenda. Council concurred. ACM/Doyle further stated that the Task Force recommended that the City Council place a measure on the ballot to fund the construction of a new library and a separate measure to fund ongoing operating expenses for the new library. Questions for Council: 1) Does the Council want to place a measure on the ballot to fund construction of a new library — yes or no? 2) If the answer is YES how much will the City be asking voters to contribute? The current estimate to construct the facility today is $13,500,000. The Task Force recommended that the City contribute at least $3 million toward construction of a JULY 19, 2005 PAGE 10 CC STUDY SESSION new facility. If the measure were placed on the ballot to fund $10 million it would result in an $800,000 annual debt service payment or $45 per year per parcel. 3) If the City does not want to place the matter on the ballot but wants to construct the facility does the City want to use cash reserves and what does that do to the reserve funds? 4) Does the City want to place a measure on the ballot for ongoing operating and additional operating expenses and should there be an annual escalation/inflationary increase built into the assessment? At $400,000 per year the annual per -parcel assessment would be $22. 5) And, how does the City want to finance the project. ACM/Doyle reported that the City has a General Fund operating budget of $17 million. In the current fiscal year revenues exceed expenditures by about $678,000. However, the City currently dips into its reserves to fund its capital projects in order to keep up with infrastructure mitigation. The General Fund reserves are estimated to be $18.6 million at the end of the current fiscal year. However, the current budget does not account for $990,000 of VLF repayment due to the City within the next couple of months. He cautioned the Council and community that any reduction in the General Fund reserves would result in a loss of ongoing revenue that the City generates every year in interest income and uses to fund ongoing operations. Today staff discussed alternatives for financing this project that included funding the new library out of the General Fund and paying back the General Fund by imposing a. specific tax. However, the tax could at any point in the future either by Council vote or. by a vote of the people be overturned leaving a General Fund deficit. A reasonable alternative might be to ask the residents to pay for 50 percent of the construction and ongoing costs. The City currently has $8.8 million dedicated for economic development and at this point there is nothing on the horizon that would require the City to set aside that amount for economic development reserves. Certainly if a golf course project were to move forward some of that set aside would be used to contribute to the project. The Library Task Force was unanimous in its recommendation that the City should place something on the ballot and their specific recommendation was to place something on the November ballot. Whether or not that would provide time to generate sufficient interest and support in the project to pass a measure by a two-thirds vote is questionable. With the proper paperwork the matter could be placed on next June's ballot. CM/Lowry stated that the 50/50 concept was for Council to pay 50 percent of the construction cost with 50 percent on a reimbursement parcel tax that would sunset. In addition the City would fund back 50 percent of the operating costs out of its annual revenue. Under this scenario the parcel tax would ultimately be less than $30 a year on a 30 -year bond and another $11 for ongoing expenses. C/Zirbes felt that the community would get behind a 50/50 concept. There was a concern about whether November was too soon and the Task Force members and JULY 19, 2005 PAGE 11 CC STUDY SESSION residents present during last night's task force meeting were anxious to move the matter forward to November but it seemed to him that it was a short period of time. MPT/O'Connor pointed out that the City had already spent $200,000 toward the Library and she felt the citizens had a right to vote on whether they wanted the Library and the only way to find out whether the citizens would support the issue would be to put it on the ballot. She was not in favor of raising taxes but felt it was a decision that the residents should vote on. If the City waits to put something on the ballot next June it would result in additional costs to the City. If the proposal were placed on the November ballot there would be economy of scale. C/Herrera suggested the item be placed on the August 2 agenda. She would favor including the item on the November ballot and it would be up to the Friends of the Library to promote the ballot measure. ACM/Doyle reiterated that the City could provide information but could not actively promote or support the measure. Individual Council Members may want to endorse the measure and could also write the "in favor" arguments for the ballot measure. Marsha Hawkins said that although it was a relatively short time between now and November the community had been under the illusion, based on the pad and parking lot as well as the information relayed to the residents and based on the $3 million that the City committed, that the library would be built. Momentum has been building for some time and in particular since the Diamond Bar Center was constructed. She felt that everyone should be full on -board with the program and get it on the ballot. Kathleen Newe felt that CM/Lowry's recommendation for a 50150 participation and parcel tax was the best suggestion offered to date and that the Friends should get behind the proposal and move forward to get the measure on the November ballot. A resident likened spending $30 per year to getting one coffee at Starbucks and believed that the small amount would not necessarily be looked upon as a "tax." The library is for everyone and has nothing to do with a special interest group and for that reason it should move forward. Nancy Lyons said that the library continues to be used by more and more people and the summer programs turn people away due to lack of space. Mike Shay complimented staff on their effort to reduce the per parcel tax to $30, a huge improvement in favor of the residents. C/Tanaka favored placing the item on the November ballot. C/Zirbes said he was okay with moving the matter forward but was not comfortable with some of the numbers apart from what was discussed last night and he was not comfortable about the City footing half of the building costs. JULY 19, 2005 PAGE 12 CC STUDY SESSION M/Chang agreed that it should be placed on the next Study Session agenda for further discussion. ACM/Doyle said that staff would like to discuss the matter with bond experts before putting together actual numbers. The deadline is August 12 for passing the resolutions that include ballot language to place the matter on the November ballot. C/Zirbes suggested the Council schedule a special meeting for August 8 in case the matter is not resolved at the August 2 meeting. MPT/O'Connor asked if this proposal should be made through the Public Financing Authority? CM/Lowry said it would depend on how the Council wanted to finance the library. C/Herrera suggested meeting on July 26 to further discuss the matter. Council and staff concurred to hold a study session on July 26 at 5:00 p.m. MlChang suggested that the City fund the library and ask the community to help with the construction costs and find another way to fund the ongoing operating costs. He asked staff to carefully research the ongoing costs of $1.2 million because if the private sector wanted to run' the facility it would have to raise the money. He would rather not ask the people to provide the ongoing operating costs. He thought the City may be able to run the Library more effectively and keep operating expenses at $1.2m. If the Building and Safety Department were brought in-house the City would realize at least an additional $100,000. He felt certain that with the efforts toward economic development, cooperation from the community and involvement of developers the City could increase its revenue in future years. In short, ask the people to help with the construction cost and find a way for the City or a private entity to cover the ongoing costs. He wanted to keep it simple and smart so that the community would make the decision to move forward. C/Zirbes said he did not know how the operating costs could be lowered but if there was a way the Council should be able to discuss it. If the Council decided to use the $8.5 million set aside for economic development the City would be using borrowed money. However, under this scenario, what income would be lost to the City, how would it begin to impact the budget and the programs already in place? M/Chang said that because the City was getting so little interest on the money (about 3.2%) it might be advisable to spend the money rather than borrow at a higher rate of interest. C/Zirbes said that all related factors should be taken into consideration by staff when making their report to the Council. JULY 19, 2005 PAGE 13 CC STUDY SESSION ADJOURNMENT: With no further business to come before the City Council, M/Chang adjourned the Study Session at 7:06 p.m. Linda C. Lowry, City Clerk The foregoing minutes are hereby approved this day of , 2005. WEN CHANG, Mayor Agenda No. 6.1.5 MINUTES OF THE CITY COUNCIL DRAF1 REGULAR MEETING OF THE CITY OF DIAMOND BAR JULY 19, 2005 STUDY SESSION: Mayor Chang called the City Council Study Session to order at 5:00 p.m. in Room CC -8 of the SCAQMD/Government Center Building, 21825 Copley Drive, Diamond Bar, CA 91765 ► Swim Club Swimming Pool Presentation ► Presentation of Library Task Force recommendations for the Diamond Bar Library - Discussion of the next steps in the process. ► Public Comments on Study Session Items M/Chang adjourned the Study Session to the Regular Meeting at 7:06 p.m. CALL TO ORDER: Mayor Chang called the Regular City Council meeting to order at 7:15 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. Mayor Chang reported that tonight Council received a report from the Industry Hills Swim Club on the possibility of a swimming pool in D.B. Council also received a presentation from the Library Task Force on their recommendations for the existing library and a new library. The Task Force recommended upgrades to the current facility and that the matter of a new Library facility be placed on the November ballot. Any concerned residents are invited to participate in a Special City Council Study Session on July 26 at 5:00 p.m, in The Government Center/SCAQMD during which the City Council will continue its discussion regarding a new library. PLEDGE OF ALLEGIANCE: Mayor Chang led the Pledge of Allegiance. INVOCATION: Ahmad H. Sakr, Ph.D., Islamic Education Center gave the invocation. ROLL CALL: Council Members Herrera, Tanaka, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Council Member Herrera left the City Council meeting at 7:45 p.m. Staff Present: Linda Lowry, City Manager; Greg Kovacevich, Asst. City Attorney; David Doyle, Assistant City Manager; James DeStefano, Assistant City Manager; David Liu, Director of Public Works; Ken DesForges, IS Director; Nancy Fong, Planning Manager; Kim Crews, Human Resource Manager; Ryan McLean, Senior Management Analyst and Tommye Cribbins, Executive Asst. APPROVAL OF AGENDA: CM/Lowry requested that Consent Calendar Item 6.11 be corrected to indicate the first reference to a fiscal year as FY 2004-05 instead of FY 2005- 06. The second reference to fiscal year is correct. JULY 19, 2005 PAGE 2 CITY COUNCIL 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 C/Herrera presented a Proclamation to Jeff Fargot, Regional Parole Administrator and Paul Toma, T.H. Pendergass Parole Museum Chairman, proclaiming 100 years of Parole. 1.2 Presentation regarding Starshine Park ADA Retrofit and Improvement Project was given by CSD/Rose. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry reported that the City expects to receive in excess of $900,000 in payback of State borrowed VLF funds this fiscal year. Since the sum was not included in this year's budget, the Fund Balance should be $900,000 more than originally anticipated. 3. PUBLIC COMMENTS: Mike Shay, 32 year resident, spoke about the. proposal to build a new state-of-the-art D.B. Library, consideration of which has involved many issues and challenges. The Task Force concluded that a new facility was simply the right thing to do for the City for the following reasons: The current Library is completely outdated, the new Library would advance the cultural image of the City and stimulate increased property values, meet the advanced educational needs of the City's youth and if done properly, would bring additional revenue to the City. While the Task Force worked very hard on issues and answers, ther community members have spoken to members of the community at large regarding a new Llibrary, and the general consensus within the community is that a new Library would be a tremendous addition to D.B. He reminded residents that when the Diamond Bar Center survey was conducted a few years ago,the second most popular priority was a new Library. Earlier this evening the City Council concurred unanimously to place the construction of a new Library on the November election ballot so that the people could speak to this issue. He felt that people would speak loud and clear in support of a new Library. He hoped that on behalf of the youth, educators and the community in general, each of the Council Members would stand tall and together on this issue for the good of the community. Kathleen Newe, Friends of the Library, commended the Task Force on their efforts toward bringing this matter to the fore and placing the issue on the November ballot. She appreciated that the Council and staff had worked to make the City fiscally sound so that a new Library was possible. She hoped that every citizen would participate and learn what it meant to have a new Library in D.B. Betts Griffone, Friends of the Library, said that the Friends appreciated the City Council Members and their concurrence in supporting a ballot measure for a new Library. During the Study Session reference was made that the Friends of the Library is a "special interest" group, and she said she believed the Friends was not a special interest group and that libraries were for everyone. Marsha Hawkins, President, Friends of the Library and Task Force Member spoke on behalf of a new Library and cited statistics that supported the value of libraries to youth in their pursuit of learning and excellence. She reminded the Council that J U LY 19, 2005 . PAGE 3 CITY COUNCIL when the current library was built in 1979,it was already below the Los Angeles County specs for a population of 20,000. "The only better Library for D.B. is a new Library," she said. Marie Buckland asked what was happening at the Country Hills Towne Center. Several people have told her it has become a hangout for undesirables and wondered if the developer would be improving the property. 4. RESPONSE TO PUBLIC COMMENTS: ACM/DeStefano responded to a speaker that staff continues to work with MCC Capitaol, the owner of the Country Hills Towne Center and that the owner is finalizing plans at City Hall for presentation to the Planning Commission in a Public Hearing that will be scheduled as soon as the City receives the revised traffic studies for the project. The owner intends to re - skin the entire center with contemporary architecture, add new lighting, landscaping and signage as well as a two or three story medically oriented office building at the southerly portion of the center. Likewise, the owner intends to fill the vacant spaces with goods and services for the neighborhood, City and Valley. With respect to the speaker's comments about the center being a hangout for undesirables, he said that staff would discuss the matter with the Sheriff's Department first thing tomorrow. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Candidate Filing Period — Monday, July 18, 2005 to August 12, 2005 for the November 8, 2005 City Council Election. 5.2 CONCERTS 1N THE PARK Byran Lyon Jones (Country) — July 20, 2005 -- 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.3 PLANNING COMMISSION MEETING- July 26,2005-7:00 p.m., Auditorium, AQMD/Government Center, 21865 Copley Dr. 5.4 CONCERTS IN THE PARK Over -Reactors (80's) — 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.5 SPECIAL STUDY SESSION — July 26, 2005 — 5:00 p.m., Room CC -8 AQMD/Government Center, 21865 Copley Dr. 5.5 PARKS AND RECREATION COMMISSION MEETING —7:00 p.m., Hearing Board Room, AQMDIGovernment Center, 21865 Copley Dr. 5.6 PUBLIC SAFETY COMMITTEE — August 1, 2005 — 7:00 p.m., Diamond Bar/Walnut Sheriff Station, 21695 E. Valley Blvd., Walnut 5.7 CITY COUNCIL MEETING — August 2, 2005 — 6:30 p.m., Auditorium, AQMD/Government Center, 21865 Copley Dr. JULY 19, 2005 PAGE 4 CITY COUNCIL 6. CONSENT CALENDAR: C/Zirbes moved, C/Tanaka seconded to approve the Consent Calendar as presented with the exception of Item 6.9 with MPT/O'Connor abstaining from Item 6.2. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES:. COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera 6.1 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.1.1 Study Session of June 14, 2005 6.1.2 Regular Meeting of June 14, 2005 6.2 RATIFIED CHECK REGISTER — dated July 7, 2005 in the amount of $343,057.63. 6.3 APPROVED SECOND READING BY TITLE ONLY, WAVED FULL READING AND ADOPTED ORDINANCE NO. 09(2005) AMENDMENT NO.1 TO DEVELOPMENT AGREEMENT NO. 2004-01 BETWEEN THE CITY AND LEWIS-DIAMOND BAR, LLC FOR THE DIAMOND BAR VILLAGE PROJECT (LOCATED AT THE SOUTHEAST CORNER OF GRAND AVENUE AT GOLDEN SPRINGS DRIVE). 6.4 APPROVED TWO-YEAR CONTRACT EXTENSION OF CROSSING GUARD SERVICES WITH INTERNATIONAL SERVICES, INC. FOR FY 2005-06 AND 2006-07 WITH A 4.2% (42 CENTS) CPI HOURLY RATE INCREASE. 6.5 ADOPTED RESOLUTION NO. 2005-46: CONFIRMING APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTSH — C/Tanaka, Alternate. 6.6 RATIFIED SALARY INCREASE INCLUDED IN THE FY 2005-06 BUDGET FOR THE CITY MANAGER IN THE AMOUNT OF 4% COST OF LIVING ADJUSTMEMT (COLA) AS WELL AS A 2% ANNUAL SALARY INCREASE. 6.7 APPROVED COST OF LIVING ADJUSTMENT (4%) TO THE HOURLY RATES FOR CITY ATTORNEY SERVICES. 6.8 APPROVED RECLASSIFCATION OF THE ADMINISTRATIVE ASSISTANT POSITION IN THE PUBLIC WORKS DEPARTMENT TO SENIOR ADMINISTRATIVE ASSISTANT. 6.10 APPROVED AMENDMENT NO. 5 TO EXTEND LICENSE AGREEMENT WITH COCA-COLA FOR PLACEMENT OF BEVERAGE SERVING MACHINES IN CITY PARKS FROM AUGUST 1, 2005 THROUGH JULY 31, 2006. JULY 19, 2005 PAGE 5 CITY COUNCIL 6.11 AUTHORIZED DH MAINTENANCE, THE CITY'S BUILDING MAINTENANCE CONTRACTOR, TO COMPLETE AN ADDITIONAL $16,500 OF AS -NEEDED WORK IN FY 2004-05 AND $17,000 OF AS NEEDED WORK IN FY 2005-06. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.9 AUTHORIZE ADDITIONAL $14,000 PAYMENT TO MARTIN AND CHAPMAN FOR ELECTION SERVICES RELATED TO THE JUNE 7, 2005 ELECTION AND APPROPRIATE NECESSARY FUNDS FROM GENERAL FUND RESERVES — (Continued to August 2, 2005). MPT/O'Connor advised her colleagues that she would be voting "no" on this item because she was not comfortable with staff's responses to her questions. ACM/Doyle responded to M/Chang that the total cost for election services was $54,000. Staff originally estimated $65,000 based on 22,000 registered voters and the City is required to provide election materials for all individuals whether they voted or not. C/Zirbes asked if the original contract indicated there would be an additional charge for services beyond the estimated 22,000. ACM/Doyle responded that Martin and Chapman provided a cost estimate based on the number of registered voters and when the number of voters was increased the price increased in accordance with the contract terms of a certain amount per registered voter. MPT/O'Connor said she asked staff this question earlier. In the eight years she has served on the City Council, she has always known that the number of registered voters was between 28,000 and 29,000, and her question was why the City was given an estimate based on 22,000 registered voters. As a result, she was not willing to support the increase because of the lack of homework on the part of Martin and Chapman. In addition, there are always extra ballots after election night because of absentee and provisional ballots that are dropped at the voting places. For this company to charge the City more, when they had full knowledge that there would be more ballots, does not make sense to her and she is not willing to pay the bill. If this company is truly an excellent election service company, they should know how to run an election. She asked for details about what the election would cost and believed she had also asked for a copy of the original contract that she did not receive. For these reasons she could not in good conscience pay any additional to Martin and Chapman and felt the company should "eat" the additional cost. JULY 19, 2005 PAGE 6 CITY COUNCIL 7 C/Zirbes recommended continuing the matter to the August 2 meeting allowing Council time to review the contract with Martin and Associates and request legal advice from Counsel regarding the contract and additional billing. PUBLIC HEARINGS: 7.1 ADOPT RESOLUTION NO. 2005-47: A RESOLUTION FINDING THE CITY OF DIAMOND BAR IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. ACM/DeStefano reported that D.B. participates in the County's Congestion Management Program, and as a result, each year through a Public Hearing process, is required to report its findings in terms of the types of programs the City has initiated or continued that reduce the number of trips on public streets and to advise the Council of the types of programs that increase the number of trips that occur on City streets. The Los Angeles County Metropolitan Transportation Authority has been working with this program for the past several years and they are presently involved in modifying the program. It is likely that this is the last year that staff will be reporting to the City Council in this fashion since it is expected that new rules and policies will be implemented for use next year that would preclude this type of reporting. This year D.B. constructed only 18 new Single Family Homes and therefore had minimal debits established by adding additional trips on the City's roadways. D.B. continues its programs for trip reduction that include the City's website, Dial -a -Ride and other transit programs, street improvements, maintenance expansion, signal enhancements, etc.; and the City remains well above what other cities in the Los Angeles County area have achieved. The City is in full compliance with the Congestion Management Program. Staff therefore recommends City Council adoption of Resolution No. 2005-47 upon conclusion of its Public Hearing. M/Chang opened the Public Hearing. With no one present who wished to speak on this item, M/Chang closed the Public Hearing. C/Tanaka moved, C/Herrera seconded, to Adopt Resolution No. 2005-47. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera JULY 19, 2005 PAGE 7 CITY COUNCIL 8. COUNCIL CONSIDERATION: 8.1 APPOINTMENT OF A TRAFFIC AND TRANSPORTATION COMMISSIONER TO REPLACE NEWLY APPOINTED PLANNING COMMISSIONER TONY TORNG. M/Chang asked for Council concurrence to appoint Mike Shay as a Traffic and Transportation Commissioner. Mike Shay introduced himself and spoke about his 32 years as a community member. He currently serves as Vice President of Investor Relations with the San Gabriel Valley Economic Partnership and the focus of the partnership is regional transportation. He felt he could serve the community well as aTraffic and Transportation Commissioner and was grateful to the Council for their consideration. MPT/O'Connor moved, C/Tanaka seconded, to concur with the appointment of Mike Shay to the Traffic and Transportation Commission, Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Tanaka, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera 9. COUNCIL SUBCOMMITTEE REPORTSICOUNCIL MEMBER COMMENTS: C/Tanaka reported that on Tuesday, July 12 he attended the D.B. Chamber Mixer following the golf tournament; on July 13 he attended his first WCCA meeting, a very spirited group involved in regional issues that are pertinent to D.B.; on July 14 he attended the Pomona Valley YMCA fundraiser; on July 16 he attended the D.B. Rotary Club installation and celebration of 100 years in community service; and yesterday he attended the Library Task Force meeting. He commended the Library Task Force members on their diligence and agreed with their recommendations and direction. C/Zirbes stated that two weeks ago he and MPT/O'Connor attended a Town Hall meeting at Armstrong Elementary School during which more than 100 residents heard about the City of Industry development. He was pleased that so many residents participated in the meeting. The Library Task Force has been meeting for more than a year and he, too, was proud of the work the members had done to date. He felt that the reality of a new library was much closer with Council's actions this evening. He thanked M/Chang for participating in the meetings. Last Saturday he refereed at the D.B. H.S. "six on six" soccer tournament. He congratulated Dan Nolan on the occasion of his daughter's wedding held at the Diamond Bar Center. He congratulated Mike Shay on his appointment to the Traffic and Transportation Commission and said he believed Mr. Shay would do a fine job representing the JULY 19, 2005 PAGE 8 CITY COUNCIL community. He spoke about Ed Lindeman and his untimely passing. MPT/O'Connor spoke about the Industry Business Center Town Forum held recently. More than 120 residents attended and about 20 spoke about their frustration at not being able to get answers about the project. The actual impact of the project remains unknown until the grading plan is established. Mike Kissell, Planning Director, City of Industry, attended the meeting and answered questions. D.B. will hold additional meetings as information becomes available. She worked on the Industry East Subcommittee, and the Committee was able to have very good mitigation discussions with the City of Industry and with Majestic Realty, the developer for both projects. Washington Street was not opened, and D.B. has advised the City of industry that in accordance with the City's General Plan, Sunset Crossing Rd. would not be opened. She was very excited that Council agreed to place the Library issue on the November ballot because it was time to let the citizens decide whether or not to build a new library. The City was unsuccessful in its attempt to obtain grant funds and at the same time had spent more than $200,000 on the project.. It was time to move forward to see what the community wants. MPT/O'Connor reported to the Friends of the Library that she had finished reading David Baldacci's "Wish you Well." MPT/O'Connor asked that tonight's meeting also be adjourned in memory of Finance Director Linda Magnuson's sister Brenda Montague. M/Chang spoke about the popularity of the Concerts in the Park series and invited residents to join in the festivities tomorrow evening at 6:30 at Sycamore Canyon Park. On July 8, as Mayor, he received a group of young children from D.B. Chinese School. C/Tanaka joined him to help control the situation while he talked to the children about how City Council meetings are conducted. M/Chang reported that during the presentation the children were very well behaved. M/Chang stated that during their fundraising event the YMCA recognized the City and thanked the City for its contributions to the organization. He too attended the D.B. Chamber Mixer and said that the City supports the Chamber because supporting the Chamber is supporting the economy of D.B. He commended MPT/O'Connor, C/Zirbes and staff on the successful Industry Town Hall meeting. He commended C/Zirbes, Chairman, and all of the Task Force Members who contributed their time and input toward findings ways to improve the existing Library and build a new Library. 10. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the meeting at 8:25 p.m. in memory of Ed Lindeman and in memory of Brenda Montague, sister of Finance Director Linda Magnuson. LINDA C. LOWRY, CITY CLERK JULY 19, 2005 PAGE 9 CITY COUNCIL The foregoing minutes are hereby approved this day of , 2005. WEN CHANG, MAYOR z1geft"U tr 6--2 Meeting Date August 2, 2005 ►�, TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Ratification of Check Register dated July 12, 2005 through July 28,2005 and Manual Check Register — dated June 24,2005 RECOMMENDATION: Ratify Check Registers dated July 12, 2005 through July 28, 2005 and June 24,2005 totaling $1,817,476.80. FINANCIAL IMPACT: Expenditure of $1,827,330.33 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached lists of accounts payable bills, in the form of two check registers are being presented to the City Council for ratification. The check register for the period of July 12, 2005 through July 28, 2005 in the amount of $1,795,253.28 has been created from the new financial management system. The second register in the amount of $22,223.52, dated June 24, 2005 is a listing of manual checks recorded in the former finance system. These checks have not been previously presented to the City Council for ratification. All payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check registers have been audited and deem accurate by the Finance Director. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Finance i ctor F\,hq Ass ista City nager Attachments: Affidavit and Check Registers — 07/12/05 through 07/28/05 and 06124/05 CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of two check registers including checks dated July 12, 2005 through July 28, 2005 and June 24, 2005 have been audited and are certified as accurate. Payments have been allowed from the following funds in these amounts: Fund # Description Amount 001 General Fund $1,037,807.70 011 Community Organization Support Fund 600.00 112 Prop A - Transit Fund 514,916.49 115 Integrated Waste Management Fund 17,674.88 118 AB2766 - AQMD Fund 8,922.03 125 CDBG Fund 28,381.00 138 LLAD #38 Fund 22,729.97 139 LLAD #39 Fund 22,483.62 141 LLAD #41 Fund 23,679.68 250 Capital Improvement Project Fund 110,720.82 510 Self Insurance Fund 29,560.61 $1,817,476.80 Signed: Linda G. Magnuson Finance Director City of Diamond Bar Manual Check Register 06/24/05 Check # Payable To Description Account # Amount 63981 Zoological Society of San Diego Day Camp Excursion 001-5350-42410 1,361.25 Total Check 1,361.25 63982 PERS Health July Health Ins Premium 001-21105 20,219.44 Admin Fee - July 001-4090-40086 96.80 Admin Fee - July 001-4060-40093 92.24 Total Check 20,408.48 63983 Wells Fargo Card Services CCCA Conf - City Council 001-4010-42330. 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O W Co F3 co CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Preliminary Treasurer's Statement — June, 2005 RECOMMENDATION: Approve the June 2005, Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.3 Meeting Date: Aug. 2, 2005 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the preliminary cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Susan Full, Senior Accountant DepartrrYerW Head Attachments: Treasurer's Statement CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT June 30, 2005 (Preliminary as of 07126105) SUMMARY OF CASH: B Gt... DEMAND DEPOSITS: EN t? G ($737,507.61) BAANCE_s.. RECEIp,_TS, UI58URaEMEI�TS IN QUT: .... .BALANCE . '' GENERAL FUND $26,121,900.12 $653,460.97 $1,368,611.07 $25,406,750.02 LIBRARY SERVICES FUND 0.00 ($725,801.81) INVESTMENTS: 0.00 COMMUNITY ORG SUPPORT FD (12,072.74) LOCAL AGENCY INVESTMENT FD 2,234.00 (14,306.74) GAS TAX FUND 780,418.22 987,646.20 US TREASURY Money Market Account 968,064:42 TRANSIT TX (PROP A) FD 1,466,852.84 118,597.45 138,555.50 1,446,894.79 TRANSIT TX (PROP C) FD 1,137,050.77 65,243.45 396, 726.87 1,202,294.22 ISTEA Fund 0.00 0.00 INTEGRATED WASTE MGT FD 585,230.96 12,566.00 66,655.63 531,141.33 AB2928-TR CONGESTION RELIEF FD 0.00 0.00 AIR QUALITY IMPRVMNT FD 137,959.30 22,194.58 115,764.72 PARK& FACILITIES DEVEL. FD 1,900,857.02 1,900,857.02 COM DEV BLOCK GRANT FD (3,601.08) 11,568.00 11,053.33 (3,086.41) CITIZENS OPT -PUBLIC SAFETY FD 236,067.18 87.78 235,979.40 NARCOTICS ASSET SEIZURE FD 317,625.66 317,625.66 CA LAW ENFORCEMENT EQUIP PRG 71,885.21 71,885.21 LANDSCAPE DIST #38 FD 506,109.12 36,851.06 467,258.06 LANDSCAPE DIST #39 FD 285,806.70 26,320.73 259,485.97 LANDSCAPE DIST #41 FD 414,971.71 15,596.55 399,375.16 GRAND AV CONST FUND 58,719.50 58,719.50 CAP IMPROVEMENT PRJ FD (755,113.05) 126,595.44 (881,708.49) SELF INSURANCE FUND 1,325,843.72 1,325,843.72 EQUIPMENT REPLACEMENT FUND 197,050.68 197,050.68 COMPUTER REPLACEMENT FUND (4,061.55) (4,061.55) PUBLIC FINANCING AUTHORITY FUN 424,738.02 717.47 28 728.62 396,726.87 TOTALS $35,194,238.31 $1,049,799.54 $1,845,464.29 $0.00 $34,398,553.56 SUMMARY OF CASH: DEMAND DEPOSITS: GENERALACCOUNT ($737,507.61) PAYROLL ACCOUNT 10,955.80 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($725,801.81) INVESTMENTS: US TREASURY Money Market Acct. $406,524.05 LOCAL AGENCY INVESTMENT FD 34 321,104.45 34,727,628.50 CASH WITH FISCAL AGENT: US TREASURY Money Market Account $245,762.94 LOCAL AGENCY INVESTMENT FD 150,963.93 (Bond Proceeds Account) 396, 726.87 TOTAL CASH $34,398,553.56 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts setup. The regular account's funds are available for withdrawal within 24 hours. The LAIF Bond Proceeds account's withdrawals require 30 days notice. As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent, Union Bank of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in a pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis. L.A.I.F - Effective Yield - June 2005 Wells Fargo Money Mkt -Effective Yield - June 2005 Union Bank Money Mkt - Effective Yield - June 2005 2.967% 2.323% 2.740% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. 6-4 Linda C. Lowry, Treasurer Agenda # 6.4 • 1 Meeting Date: August 2, 2005 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Rejection of Claim — Filed by Antonio Rodriguez — July 8, 2005. RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed by Antonio Rodriguez. FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The claim for damage is for a sum still not determined. Should the claim be successful, it will be paid by the JPIA. BACKGROUND: On July 8, 2005, Antonio Rodriguez filed a Claim for Damages with the City alleging that he was injured while working in the City of Diamond Bar and therefore the City is responsible. Carl Warren & Co., the City's claims administrator, determined that the claim appears to be one of questionable liability and has recommended denial. Upon action by the City Council, appropriate notice shall be sent to the claimant and Carl Warren & Co. PREPARED BY: Tommye Cribbins, Executive Asst. REVIEWED BY: . on Asst. City Manager Agenda # 6 4 , 2 Meeting Date: August 2, 2005 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: - Linda C. Lowry, City Manager TITLE: Rejection of Claim — Filed by Zurich American Insurance Company — July 8, 2005. RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed by Zurich Insurance Company. FINANCIAL IMPACT: There 'is no financial implication associated with rejecting this claim. The claim for damage is for a sum still not determined. Should the claim be successful, it will be paid by the JPIA. BACKGROUND: On July 8, 2005, Zurich American Insurance Co. filed a Claim for Damages with the City alleging that their insured, Antonio Rodriguez, was injured while working in the City of Diamond Bar and therefore the City is responsible. Carl Warren & Co., the City's claims administrator, determined that the claim appears to be one of questionable liability and has recommended denial. Upon action by the City Council, appropriate notice shall be sent to the claimant and Carl Warren & Co. PREPARED BY: Tommye Cribbin , Executive Asst. REVIEWED BY: Agenda # 6 .4 . 3 Meeting Date: August 2, 2005 CITY COUNCIL = AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Rejection of Claim — Filed by Erik and Heather Finkbeiner — July 11, 2005. RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed by Erik and Heather Finkbeiner. FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The claim for damage is for a sum still not determined. Should the claim be successful, it will be paid by the JPIA. BACKGROUND: On July 11, 2005, Erik and Heather Finkbeiner filed a Claim for Damages with the City alleging that on January 11 and 12, 2005 their property was severely damaged leaving it uninhabitable. Carl Warren & Co., the City's claims administrator, determined that the claim appears to be one of questionable liability and has recommended denial. Upon action by the City Council, appropriate notice shall be sent to the claimants and Carl Warren & Co. PREPARED BY: Tommye Cr�bbins, Executive Asst. REVIEWED BY: Asst. City Manager Agenda # 6.4 .4 Meeting Ddte: August 2, 2005 CITY COUNCIL ' y AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Rejection of Claim - Filed by Mr. and Mrs. Michael Murray — July 11, 2005. RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed by Mr. and Mrs. Michael Murray. FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The claim for damage is for a sum still not determined. Should the claim be successful, it will be paid by the JPIA. BACKGROUND: On July 11, 2005, Mr. and Mrs. Michael Murray filed a Claim for Damages with the City alleging that on January 11 and 12, 2005 their property was severely damaged leaving it uninhabitable. Carl Warren & Co., the City's claims administrator, determined that the claim appears to be one of questionable liability and has recommended denial. Upon action by the City Council, appropriate notice shall be sent to the claimants and Carl Warren & Co. PREPARED BY: �Cr TommYibbins, Executive Asst. REVIEWED BY: Asst. City M ager Agenda # 6.4 .5 Meeting Date: August 2, 2005 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Rejection of Claim — Filed by Mr. and Mrs. Thomas Saglime — July 11, 2005. RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed by Mr. and Mrs. Thomas Saglime. FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The claim for damage is for a sum still not determined. Should the claim be successful, it will be paid by the JPIA. BACKGROUND: On July 11, 2005, Mr. and Mrs. Thomas Saglime filed a Claim for Damages with the City alleging that on January 11 and 12, 2005 their property was severely damaged leaving it uninhabitable. Carl Warren & Co., the City's claims administrator, determined that the claim appears to be one of questionable .liability and has recommended denial. Upon action by the City Council, appropriate notice shall be sent to the claimants and Carl Warren & Co. mm eACribbins Executive Asst. PREPARED BY. To y , REVIEWED BY: Asst. City Manager Agenda # 6 . a, .. 6 Meeting Date: August 2, 2005 CITY COUNCIL ,r 'AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Rejection of Claim — Filed by Firman and Carmen Lopez — July 11, 2005. RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed by Firman and Carmen Lopez. FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The claim for damage is for a sum still not determined. Should the claim be successful, it will be paid by the JPIA. BACKGROUND: On July 11, 2005, Firman and Carmen Lopez filed a Claim for Damages with the City alleging that on January 11 and 12, 2005 their property was severely damaged leaving it uninhabitable. Carl Warren & Co., the City's claims administrator, determined that the claim appears to be one of questionable liability and has recommended denial. Upon action by the City Council, appropriate notice shall be sent to the claimants and Carl Warren & Co. PREPARED BY: Tommy Cribbins, Executive Asst. REVIEWED BY: Asst. City an ge COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # 6.4. 7 Meeting Date: August 2, 2005 AGENDA REPORT TITLE: Rejection of Claim — Filed by Ahdy Ayad — July 11, 2005. RECOMMENDATION: Carl Warren & Co., the City's claims administrator; recommends the City Council reject the claim filed by Ahdy Ayad. FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The claim for damage is for a sum still not determined. Should the claim be successful, it will be paid by the JPIA. BACKGROUND: On July 11, 2005, Ahdy Ayad filed a Claim for Damages with the City alleging that on January 11 and 12, 2005 his property was severely damaged leaving it uninhabitable. Carl Warren & Co., the City's claims administrator, determined that the claim appears to be one of questionable liability and has recommended denial. Upon action by the City Council, appropriate notice shall be sent to the claimant and Carl Warren & Co. F PREPARED BY: Tommye ribbins, Executive Asst. REVIEWED BY: fm Asst. City Manager CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # 6.5 Meeting Date: August 2, 2005 AGENDA REPORT TITLE: Authorize Additional $14,000 Payment to Martin and Chapman for election services related to the June 7, 2005 Election and Appropriate Necessary Funds from Genera Fund Reserves RECOMMENDATION: It is recommended that the City Council authorize additional payment of $14,000 to Martin and Chapman Company for election services and supplies associated with the June 7, 2005 special election and appropriate the necessary funds from General Fund reserves. FINANCIAL IMPACT: During FY 2004-05 the City Council appropriated $65,000 from General Fund reserves to pay for the costs associated with the June 7, 2005 special election. City staff estimated the following costs associated with the election: Martin & Chapman $40,000 Elections Consultant $15,000 Postage & Misc. costs .$10,000 Total $65,000 To date, the City has expended approximately $25,000 of the $65,000 budgeted for the special election. BACKGROUND: This was originally presented for Council consideration on July 19t". However, the Council requested additional information regarding the increased charges at that time. Staff has since provided the Council with a detailed explanation of the increased charges and it is appropriate for Council to again consider the item. DISCUSSION: In January 2005, the City Council authorized the City Manager to enter into an agreement with Martin and Chapman to provide election services for the June 7t" special election in the amount of $40,000. Recently the City received its final bill from Martin and Chapman in the amount of approximately $54,000. The reasons for the increased cost are explained below. Martin and Chapman had provided a cost estimate of $40,000 for their services. This original estimate was based on 22,000 active registered voters and 10 consolidated precincts. In addition it was estimated that Martin and Chapman staff would only be required to be onsite on election night. At the time of the June 7, 2005 special election there were significantly more active registered voters than the 22,000 estimated. Also, there were a number of inactive voters not accounted for in the original estimate. The City had to be prepared with election materials for these inactive registered voters should they decide to participate in the election. The number of sample ballots and official ballot supplies jumped from the 22,000 estimated to approximately 37,000. This resulted in increased costs for materials provided by Martin and Chapman such as sample ballot material, election day material, postage, mailing labels, etc. Also, it was not feasible to consolidate down to 10 precincts. The City was able to consolidate to 15 precincts for the June 7th special election. However, the five additional precincts from the estimated 10 resulted in increased costs. Finally, the cost estimate provided by Martin and Chapman anticipated their staff being onsite only once, the night of June 7'h. However, with two candidates being separated by 35 votes on election night, Martin and Chapman staff was required to return to Diamond Bar on Friday, June 10th to count the remaining absentee and provisional ballots. This resulted in additional costs to the City. As a result of these issues, the City incurred additional expenses related to the June 7th special election. These additional expenses require the City Council to authorize additional payment to Martin and Chapman and appropriate the necessary funds from General Fund reserves. PREPARED BY: R'n Dave Doyle, Dep y i Manager CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # _ 5 , b Meeting Date: August 2, 2005 AGENDA REPORT TITLE: AUTHORIZATION TO PURCHASE ONE 2006 FORD F-250 TRUCK AND TWO FORD F-350 TRUCKS FOR THE COMMUNITY AND DEVELOPMENT SERVICES DEPARTMENT AND TO APPROPRIATE $2,338.00 FROM GENERAL FUND FOR ADDITIONAL COSTS FOR DIESEL ENGINES RECOMMENDATION: Authorize. FINANCIAL IMPACT: For the Community Services Division, the cost for the Ford F-250 diesel truck is $25,447 including sales tax and $34,856 including sales tax for the Ford F-350 diesel truck. The cost for the F-350 truck for the Public Works Division is $32,035 including sales tax. The FY 2005-06 Municipal Budget was approved by the City Council on June 7, 2005. The purchase of the trucks was budgeted in the amount of $90,000 as part of the Vehicle Replacement Fund. Due to the additional costs for diesel engines, $2,338 needs to be appropriated from General Fund to the Vehicle Replacement Fund. BACKGROU NDIDISCUSSION: Two trucks in the Community Services Division will be retiring: 1989 Chevrolet pick-up and 1991 Chevrolet S-10. The new F-250 and F-350 trucks will be used by the Parks Maintenance Tech nicianllnspector and the' Parks and Maintenance Supervisor, respectively. The second F-350 will be utilized by the Public Works Street Maintenance Worker II. Both of the F-350 trucks have a Harbor truck body with bins for storage of equipment and materials. Pursuant to the City's Purchasing Ordinance, it is necessary for the City to secure the lowest purchase price for materials, supplies, and capital equipment. Staff sent a Request for Proposals to six automobile dealers to provide price quotes. The vendors included: Carmenita Ford, Claremont Ford, Fairway Ford, Chino Hills Ford, Peck Road Ford, and McCoy Ford. In response, the following bids were received: * The price difference for the F -350's is due to diesel vs. unleaded gas fuel driven engines. The lowest bidder for the Community Services trucks was Carmenita Ford with a proposal in the amount of $25,447 including tax for the F-250 truck and $34,856 including tax for the F-350 truck. The lowest bidder for the Public Works F-350 truck was Claremont Ford with a proposal amount of $32,035 including tax. PREPARED BY: Sharon Gomez, Senior Management Analyst REVIEWED BY: Davidt. Li irector of Public Works J Attachments: Carmenita Ford Bid for F-250 Carmenita Ford Bid for F-350 Claremont Ford Bid for F-350 N no, Assistant City Manager Jun -29-05 02:28pm From-Carmenita Truck Center jRMEMMA4 �° RtvCK CTEjNTCR HINO re..�rr; � � puamrum 562-404-0806 T-207 P-002/003 F-861 New Truc'cs • Used Trucks 7fuck Rentals • Truck Leasing 13443 E Freeway Drive Santa Fe Springs, CA 90670 (562)921-1411 • (714) 523-3020 Fax-. (562) 404-4990 Date (V _ 1i�' _ r �� ( 4 r2 —Phone , Purchaser —'�4 r T Address y C ty r a,*r .� 'tic. J Stats C' 11' 411r 7 }� 51 Quantity - Mal[¢ t� ModelI- Z I U K 1 SIC Malo! Year IU # Sloek * PO # Irwa hemnw Ordcr :nap you, fublacr to &It terms. eeadiliOnb and agreemeul Xhulned herein, and The AD13MONAL PROVISIONS, printed o¢ rbc revere nide hen nr, rhe folluwidir `yG• SpedEvatio ul Wheelbase Ic GVW 1-7. 'nb rront Axle Front Suspeasina 5lccrino r�r..ra r , I � _ Rcar Axle Rear Suapeasi0nZ-2E N Ault Ratio T- • __:13 Brakes c. ,<JI `0L5 L Brake Equipmeyjl Frame— Engine rame—Engine (, L_ hp at rpm Engine Brake Engine Equipment Radiator_ L1-- C) _ AltcmnMr =12--) f"SV F4a�i Batteries !+? 12 � �1lftausl� 1-tGr��_.Y.� hila! Tholt Ia] _ Fuel Tank a l- ! Electdeal_ iz Hca(& _ Cab Type S '� Cab IQquip nent� RHdi&d L_b= --. - _ Mirrors�'cit�� t2 a.- t/ Fltmt Q (_ Driver's Stat l �ac7t!G _ Passenger icai 1&e r -- Body Data GaugerGange ' Gaugrs- Tire Make Front Tires EYour MI Rear Tires Rear 'Wheels Painti, j i t5 -,1V% -474C 0 C� Ciel r,l v�,ic .H4,-4 Warranty Info a�l r�t-+� l-ry;..Frc, e_y Ff�tCGYfl;Y ra�� L„�-�-- Terms of Payments Q Open account for days 0 Cash on delivery of truck a Draft of delivery • If full paymcrrt Is not recolved as iudlcared, !air FOR will W plyd dt ncc rare of 1 1(2% per month or porrien [hereof. NC]lE: t]¢]cros a Uurae u Included in ills ageemeal ror public ILhdiiy or Fmpery Pkzm gm Is.ummm, paymem ref much ooMcmde i• DO' prvridcd by rbu mgmeraenL NCMCE: No peso¢ is requled as a caedillvu preeedeal in fluaclup the punkin or all astvmnblin all any Ihtgranm he margodamd of purthtted fl m iik a pafpwlar IMM49M arpnl or broker. NOocn r¢ tie Bu r (11 Do Rot fig¢ 0311 agmamant Wforo you and it or if It conraina any hrank mpaas m be Gard in (2) You am eeblhd to a r�mplcrcly 6l(mdAh copy of tli. �a Pceme¢r (3) Under the law yOrl hnre-tlo Nei p pay of i¢ ldvrneu tbn Cull smOeAt dmf and under mrr.W pvndlPom to cloth a parbfl rchnd of the ima¢re chfrrc. (4} it y¢u derault it The padarmmnu of your a Nei under ilio agn smear the vchick may be repossessed and you may le fuljen m torr and liaCiliry for d e unpaid todebtedaen eviilen"A by thio ajfeepe¢t NOM FUIJ. PAYMPXr Is Mgmmd ON DELIVECY uuleaa Prlaf ■mn4emean arc apprmed. Trade II] N0. Make Year Madel Allowance Payoff 'IhmetidScilitlg Price , i-) ucG riocumeut Fee 45.66 L,ales Tax % I tr CA Tire Fee 1Worranly G Not Licenso Fee 4 Delivered Price NOTE: This order is subject to the written acceptano: of a Cash Deposit manager of Carmenita Truck Center, and to the approval of the r -ash Delivery financing agency, If applicable. IvHdc In Total Down Payment tlnputd Balance — Acc�by Date cVnOuue to he Financed Finance Charge contract Valance cfc Sales Engineer T payments @ $ and _ payments @ S_w� I agree that this order, indudiug ApAi7TONAL PRO'IISIGNS pdaml on reverse aide hereof, which I read and to which I agree, 0011811 tae the oartra agreement rclaung to sale of said property. I acknowledge receipt of an nxiiv , enraplecoly rrllcd-:113 copy of this order. Purebawr x Date %VHIT[, - F.I. YRLLLOW - riff!— PINK - Ctaeromer GOLDENROD - Finance Jun -29-05 02:20Pm Frum-Carmanita Truck Cutttsr 582-404-0806 T -20T PA03/003 F-861 CARM�NIaIA n,ew�Trucks • Used Trucks • Truck Rentals • Truck Leasing i NIf CENTER 13443 E, Freeway Drive Santa Fe Springs, CA 94670 HiNO (562) 9Fax1 (562) 4o4-4990 3.3020 sreFL+H[] � I�11Nm� Date � zll I b —I — Purchaser ' I'G{17b r t Purchaser GG "+Rwr+r,Pa� Yi , ___�__ Address ?bZ- CnPL�s fir-- �Clty ui f _State_�zip- Quantity _Make FoE:t Madel _f=- 356 Cl6 �PC✓ Model Year iD # _ Stock # _ _ PO # _!,_ — tiw hamby anter Tom you, Hbjert W ell tetma, camdit amm mad agreemcrt cennlmad beau" and We ADDITIONAL PROVISION$ Pdared oil the nevem sidc he m4 the fallowfa6 SpeciFicadans Wheelbase I le S CrV W t CJ Front Axle Front Suspension Rear Axle Rear Suapenslon "e Axle Ratio 7 3 Brakes drake Equipment Engine /r... h 710 , =V2.'i" hp atlrpm engine Brake Engine Equipment _ Traw E U t r7 Radiator_._ (-k,t-) _ — Alternator 1 U Batteries_ � Z-•�r7 [ I - Exhaust _ t-fr:d -z- Fuel TNUIt RHS__ Fuel Thrill Electrieal f2 3_e1E_ Cab 'type Cab Equipment A/C P Irr LO — RadioActf &4 _ Mjrrore� '•P � `.CLP, 1�I �Ct� gum 4' -C-- C ,T^ Driver's Scat �-lUj tl/`LG Passenger Seat Body Data Gauge -:75VO Gaul r . Gauge G=auge Tire Make FYo' Tires_.... _. L r�`t_1L5 LGA j Front Wheels Rear 'tyres Rear Wheels_-_-_—` Paint _ Misc C 0 se I T lF Warranty Info_. lav �r__J '.t .Ae-1 [' txo.�ai' iZAr✓, a1.04A,l r().sT+J�i�,�',_ Tereis of Payments p Lipner account for __ days tj Cash on delivery of (ruck Draft of delivery • If furl payarear is not recaived as Indreafed, interest will be puud at rhe rate or J I/Z% per Month or paorlion Merest. NUR: Unless ■ ebarp u iaulvdad in thit IF68111 Pt Far pub&- WWII of Property Dominic laamnnra payment for sacb ,averpge im not ptwWcd by Ibis agree maaL NO17t R, No person is mgeimd as a eohdition precedael w amacbtj the purcb+ss of +a Automobile dint guy inaunece he ampptiatad or p tuJam ed dueuib a particular ioswa ee agent or bi*ktr. Notice to the Hoyer (13 Do not ilgp this agmomaal before yea road it rr if it contaim aa,! bholt +pAre+ to be Glted is (2) Veo em entitled to a wdpktely head- copy or tbh aueemant (3} Uodor the taw yuu have toe tubi to pay oil in advaa z the NO arneum due mud under ornila eandiaou+ to abtmin a partial rotund of the rmans0 eMeg[. ((I you de6ah a the pwfoneanea of your ob ptiou ander this ipeetpant the wbic a +may be ropoaaeased mad you mmy be aubiect to suis and liibillry for the unpaid LLbtedaers avWonud by true agreement. NOTR: KILL PAY?AnWr L mqi Lied ON DP.LIVIRY rake ptiar atMAgemeom ate +wand. 4 �, Trade ID No. Make _ Year Model Allowance Payoff _ Net Transact on tielling Price . I u4',' `� rrAj Document Fee 45,00 inles Tax 7 W- 13^ CA Tlrc Pee ,eL.2 PET Warranty -- License Fee 0011vered Price : This order is subject to the wrillcn acceptance of a Cash Deposit E.2srr of Carmenita Truck Center, and to the appmva of the Cash Delivery ncing agency, it applicable. trade In pled by Date Sales Engineer ]btal Down Payment Unpaid Balance Amount to be Financed _ .Finance Charge _ Con[racl balance ,_ payments @ S� and — paymcam @ S_ I agree that this order, including A14DMONAL PROVISIONS pdot&J on reverse sidc hereof, which I read and to %Vwch I agreo, consdodtea the tsntirc agreement rely ng to sale of asid property. I scinowledge receipt of an exact, completely filled-in capy of Ibis order. j Purchaser X Dale WF TF, - File YFIO-OW - f fftia Pima - Customer GOLDENROD - Finance 106115/2005 15:11 9096701516 CLMNT FORD FLEET PAGE 02/03 June 15, 2005 Re: 2005 F350 XL, Super Duty 4X2 Dual Rear Wheel To: City of Diamond Bax Public Works Division 21825 Colley Dr Diamond Bar, Cts, 91.765 lett: Jorge Garcia Mr. Garcia, the following prices is based on ineeting or exceeding .all specifications regarding this bid for the 2005 Ford. F350 with Harbor's 12ft contractors body. Selling price $29593.70 Sales tax (5.25%) $ 2441,48 Total $$32035.1$ .If you have any further questions or concerns please contact ine L . �jo� 0 kwth Dennis Gary Fleet Manager, Claremont Ford 601 AUTO CENTIR DR,, CURT-MONT, CA 41711 ("9) 625-8908 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # 6, 7 Meeting Date: August 2, 2005 AGENDA REPORT TITLE: ACCEPTANCE OF $10,000 SETTLEMENT TO RESOLVE OUTSTANDING CLAIM FOR DAMAGE TO CITY PROPERTY RECOMMENDATION: It is recommended that the City Council accept the $10,000 settlement and release Jin Kyung Park from further liability. FISCAL IMPACT: By accepting the payment, the City would waive $4,120.72 of damages caused by the accident. Since the City paid for the repairs at the time of the accident out of the Road Maintenance Account, there will be no need to appropriate funds today. BACKGROUND 1 DISCUSSION: On June 18, 2003 Jin Kyung Park was involved in a single -car accident that resulted in damage to two (2) City traffic signal control boxes near the intersection Golden Springs Drive and Carpio Drive. The Diamond Bar Sheriff's Department was on -scene, and took a report of the incident that documents the damage. Following the accident, the Public Works Department contracted Signal Maintenance, Inc., and a temporary cabinet was installed June 18, 2003. A permanent replacement was later installed by the company. Total costs for repairs and equipment totaled $14,120.72. To recoup the costs of the accident, the City filed a claim with Mr. Park's insurance company, Insurlink Financial & Insurance Services. After an extended period of time without a response, staff sent a final notice. At this time, Insurlink reported that the policy held by Mr. Park at the time of the accident covered damage up to $10,000. It was also reported that Mr. Park was living in the United States on a student visa and was without the assets to make any form of payment beyond the $10,000 covered by his policy. Rather than attempt to use expensive and lengthy legal action that may not lead to any significant reimbursement, we have been advised by City Attorney Jenkins to accept the $10,000 payout covered in the insurance policy and relieve Mr. Park from any further liability. Prepared by: Ryan clean, Senior Management Analyst Attachments: aol David Doyle, Assistant y Manager 1. Insurlink Insurance "Release In Full Settlement and Compromise (Property Damage Only)" UNITRIN SPECIALTY LINES INsuRANCE June 16, 2005 CITY OF DIAMOND BAR ATTN: DEBBIE GONZALES 21825 COPLEY DR DIAMOND BAR CA 91765 RE: Our Insured: Our Claim Number: Your File Number: Date of Loss: Dear Miss Gonzales: Jin Kyung Park 933911 OAA 103-04698-2923-4 0 4dW rz �� 3 0 cn C CD r� The Undersigned has taken over the handling of this file. I am enclosing a Property Damage release and a declarations page showing that our insured only carries $10,000 in coverage for this loss. My understanding is that you wish to have a contribution from our insured for the amount over the $10,000. I have spoken with him at length (through his cousin as an interpreter) and have been advised to my satisfaction that he has no other assets. He is a student here on a Visa. He owns no property and is going to school full time. Please sign the enclosed release if this settlement is acceptable. If you have any questions, please contact my office. Sincerely, Financ i Inde mpany i B Russell J Litigation Examiner (866) 244-8583 21650 Oxnard StreeA Suite 1800, Woodland Hills, California 91367 • PO Box 10360, Van Nuys, California 91410-0360 800.777.4342 6 818.313.8500 • Fax 818.340.4012 • www.unitrinspecialtylines.com Release In Full Settlement and Compromise (Property Damage Only) Claim Number: 933911 For your protection, California Insurance Code § 1871.2 requires the following to appear on this form: Any person who knowingly presents false or fraudulent claim for the payment of a loss is guilty of a crime and maybe subject to fines and confinement in State prison. For the sole consideration of ten thousand and 001100 dollars ($10,000.00), the receipt of which is hereby acknowledged, the undersigned does hereby and forever release Jin Kyung Park et. al. and discharge and each and all of its agents, heirs, executors, administrators and all other persons, firms, corporations, associations or partnerships of and from any and all claims, rights, demands and/or causes of action which the undersigned may have against any or more of the aforementioned persons and firms for property damage as a result of an event which occurred on or about the day 18th of June, 2003. It is understood and agreed that the payment hereinabove acknowledged is in compromise of a doubtful and disputed claim, and that said payment is not to be construed as an admission of liability on the part of the persons and firms hereby released. The undersigned further declares and represents that no promise, inducement or agreement not herein expressed has been made to the undersigned, and that this release contains the entire agreement between parties hereto, and that the terms of this release are contractual and not a mere recital. The undersigned further agrees that all rights under §1542 of the Civil Code of California are hereby expressly waived and understands that said §1542 of the Civil Code of the State of California provides as follows: "A general release does not extend claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by hire must have materially affected his settlement with the debtor." I understand that no payment or consideration other than the above has been promised me or will be paid to me. Page 2 (Release in Full Settlement & Compromise -- Property Damage Only) Claim Number: 933911 Read before signing: Witness my hand this day of , at (Claimant signature) Address: CL -092 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # 6_Ra,b,c.d,e Meeting Date: August 2, 2005 AGENDA REPORT TITLE: APPROVAL OF LEGISLATIVE SUBCOMMITTEE RECOMMENDATIONS RECOMMENDATION: The Legislative Subcommittee recommends that the City Council approve the proposed responses to the legislative items identified below. FISCAL IMPACT: There is no fiscal impact to the City based on the approval of these actions. BACKGROUND 1 DISCUSSION: The Legislative Subcommittee meets with staff on a regular basis to discuss and analyze proposed legislation and its effects on the City. Following their meeting July 26, 2005, the subcommittee has recommended action be taken on the following pieces of legislation: S 1294 (McCain/Lautenberg) - Known as the "Community Broadband Act of 2005", this bill prevents any state from passing legislation prohibiting a public agency from providing telecommunicationlbroadband technologies to any public or private entity. Recommended Action: Support The attached letter of support will be sent to Senators McCain and Lautenberg, Joe A. Gonsalves & Son, and the National League of Cities. • SB 760 (Lowenthal) — Imposes a $30 fee on each 20 ft. container unit processed in the Ports of LA or Long Beach, with 113 of the fees collected going to the AQMD for air quality improvements, 113 going to rail improvements, and 113 going to port security improvements. Recommended Action: Support, with the suggestion that the fees currently going to the AQMD be reallocated for transportation infrastructure improvements. The attached letter of opposition will be sent to Senator Alan Lowenthal, Joe A. Gonsalves & Son, the San Gabriel Valley Council of Governments, and the League of California Cities. AB 9222 (Jones), SB 459 (Romero), AB 888 (De La Torre) — A series of bills sponsored by the AQMD designed to improve air quality through railroad improvements. AB 1222 institutes a remote sensing program to monitor air pollution caused by locomotives, SB 459 establishes a mitigation fee for locomotives based on hours of operation, and AB 888 requires rail yard equipment to be retrofitted to reduce emissions. Recommended Action: Support The attached letter of opposition will be sent to Assemblyman Dave Jones, Senator Gloria Romero, Assemblyman Hector De LaTorre, the League of California Cities, and Joe A. Gonsalves & Son, and the San Gabriel Valley Council of Governments. • SB 719 (Romero/Margett) — SB 317 (Margett), which was supported by the Council earlier this year, has been combined with SB 719 (Romero) to create this new co-authored bill. The bill includes stiffer penalties for drivers that engage police in vehicle chases as well as trainings for officers to safely conduct these chases, among other related provisions. Recommended Action: Support The attached letter of support will be sent to Senators Romero and Margett, Joe A. Gonsalves & Son, and the League of California Cities. • SCA 15 (McClintock), ACA 22 (LaMalfa) - Known as the "Homeowner and Property Protection Act", these identical bills prohibit local agencies from using eminent domain when it results in later use by a private party, restricting options for cities to redevelop or improve blighted areas. Recommended Action: Oppose The attached letter of opposition will be sent to Senator McClintock, Assemblyman LaMalfa, Assemblyman Huff, Joe A. Gonsalves & Son, and the League of California Cities. Please find additional information regarding the above issues on the attached June Legislative Subcommittee Watch List. Prepared by: Rya clean, Senior Management Analyst David Doyle, sistant ' Manager Attachments: 1. Letter of support for S 1294 (McCain/Lautenberg) to Senators McCain and Lautenberg, Joe A. Gonsalves, and the National League of Cities. 2. Letter of support for SB 760 (Lowenthal) to Senator Lowenthal, Joe A. Gonsalves & Son, the San Gabriel Valley Council of Governments, and the League of California Cities. 3. Letters of support for AB 1222 (Jones), SB 459 (Romero), AB 888 (De La Torre) to Assemblyman Jones, Senator Romero, and Assemblyman De La Torre, Joe A. Gonsalves and Son, the San Gabriel Valley Council of Governments, the South Coast Air Quality Management District, and the League of California Cities. 4. Letter of support for SB 719 (Romero/Margett) to Senators Romero and Margett, Joe A. Gonsalves & Son, and the League of California Cities. 5. Letters of opposition to SCA 15 (McClintock) and ACA 22 (LaMalfa) to Senator McClintock, Assemblyman LaMalfa, Assemblyman Huff, Joe A. Gonsalves & Son, and the League of California Cities. July 28, 2005 The Honorable Senator John McCain 241 Russell Senate Office Building Washington, D.C. 20510 The Honorable Senator Frank Lautenberg 324 Hart Senate Office Building Washington, D.C. 20510 RE: City of Diamond Bar, California Support for S. 1294, "The Community Broadband Act of 2005" Dear Senators McCain & Lautenberg: Recently, the City of Diamond Bar, California City Council Legislative Subcommittee met to review your proposed bill, S. 1294, in regards to community broadband services. The subcommittee recommended to the full City Council that they support S. 1294. Subsequently, on August 2, 2005, the City of Diamond Bar, California City Council voted to support S. 1294. Our community strives to provide the best service options for our residents. Due to the topography of our City, portions the community are unable to receive high speed DSL internet service. To remedy this problem, we have begun a principal investigation into the possibility of building and operating a municipally owned wireless mesh network that would extend across the city limits. We believe that a City network can provide high-speed broadband capabilities to those currently without service and to all Diamond Bar residents at a significantly lower cost. Currently, there are several proposals at the state and federal level that aim to prohibit municipally owned and operated broadband networks. We believe that cities should maintain their right to offer these services to their residents, particularly when services can be improved and costs lowered. Your bill, S. 1294, would preserve and protect the rights of cities to pursue these beneficial opportunities. Thank you for your leadership on this important matter. The City of Diamond Bar, California is proud to support S. 1294. Sincerely, Wen P. Chang Mayor, City of Diamond Bar, California CC: City Council/CM/ACM's Joe A. Gonsalves & Son National League of Cities July 28, 2005 The Honorable Senator Alan Lowenthal California State Capitol State Capitol, Room 3048 Sacramento, CA 95814 RE: City of Diamond Bar Support for SB 760 Dear Senator Lowenthal: Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed bill, SB 760, in regards the imposition of fees on containers processed in the Ports of Los Angeles and Long Beach. The subcommittee recommended to the full City Council that they support SB 760, with some amendments to the current language. Subsequently, on August 2, 2005, the Diamond Bar City Council voted to support SB 760. The City of Diamond Bar is committed to improving California's goods movement system SB 760 is a positive step forward in the quest to make the improvements to the goods movement system that are necessary to maintain the economy and quality of life in California. As written, SB 760 would impose a $30 fee on each 20 foot container unit processed at the local ports, with one-third of the fee being designated for rail improvement projects, one-third being designated for port security improvements, and one-third designated for the AQMD to improve air quality. The City of Diamond Bar would like to work with you to discuss amending the legislation to dedicate a portion of the fees collected under SB 760 to highway infrastructure improvements. At this time, we believe that the AQMD and Ports have other methods of generating revenue that could be used to fund portions of the proposed air quality and security improvements, and that the fees collected under your bill would make the most impact on local communities if used to improve highways and roads. While the full funding of Proposition 42 in this year's budget is a great start, additional transportation funding sources must be considered to complete the many important improvements that are needed in our state. We will continue to work with you to improve the state's transportation infrastructure, goods movement system, and quality of life standards. We appreciate your leadership on this important matter. Sincerely, Wen P. Chang Mayor CC: City Council/CM/ACM's Joe A. Gonsalves & Son California League of Cities San Gabriel Valley Council of Governments July 28, 2005 The Honorable Assemblyman Dave Jones California State Capitol P.O. Box 942849 Sacramento, CA 94249-0009 RE: City of Diamond Bar Support for AB 1222 Dear Assemblyman Jones: Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed bill, AB 1222, in regards air quality. The subcommittee recommended to the full City Council that they support AB 1222. Subsequently, on August 2, 2005, the Diamond Bar City Council voted to support AB 1222. As a community located in the heart of the Southern California goods movement system, the City of Diamond Bar is faced with the related challenges, particularly when it comes to air quality. With a major truck route and two railroad lines nearby, we are often overwhelmed by the polluting emissions of these vehicles. It is an important priority of our City Council to see these conditions improve in the near future, thereby enhancing the quality of life of our residents. AB 1222 takes a positive step towards improving our region's air quality by establishing the Remote Sensing Pilot Program, which would monitor air pollutants emitted by locomotives. This program will use remote sensors that measure the levels of emissions released by locomotives, and whether the tested locomotives meet federal certification standards. The results will then be presented in a report to the State Legislature by the end of 2006 for their review. We are also pleased to see the cooperation. of the South Coast Air Quality Management District and the railroad operators in the funding of this program. Thank you for your leadership on this important matter. The City of Diamond Bar proudly supports AB 1222. Sincerely, Wen P. Chang Mayor CC: City Council/CM/ACM's Joe A. Gonsalves & Son California League of Cities San Gabriel Valley Council of Governments Southern California Air Quality Management District July 28, 2005 The Honorable Senator Gloria Romero California State Capital, Room 313 Sacramento, CA 95814 RE: City of Diamond Bar Support for SB 459 Dear Senator Romero: Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed bill, SB 459, in regards to air quality and locomotives. The subcommittee recommended to the full City Council that they support SB 459. Subsequently, on August 2, 2005, the Diamond Bar City Council voted to support SB 459. As a community located in the heart of the Southern California goods movement system, the City of Diamond Bar is faced with the related challenges, particularly when it comes to air quality. With a major truck route and two railroad lines nearby, we are often overwhelmed by the polluting emissions of these vehicles. It is an important priority of our City Council to see these conditions improve in the near future, thereby enhancing the quality of life of our residents. SB 459 takes a positive step towards improving our region's air quality by instituting a fee on specified railroad companies that operate in the South Coast Air Quality Management District's jurisdiction. This fee would then be used to mitigate the impact of air contaminants emitted by locomotives and reduce public health risks related to these emissions. We believe that the programs created by this fee will benefit the health and quality of life for residents throughout the Southern California region. Thank you for your leadership on this important matter. The City of Diamond Bar is proud to support SB 459. Sincerely, Wen P. Chang Mayor CC: City Council/CM/ACM's Southern California Air Quality Management District Joe A. Gonsalves & Son California League of Cities San Gabriel Valley Council of Governments July 28, 2005 The Honorable Assemblyman Hector De La Torre California State Capital P.O. Box 942849 Sacramento, CA 94249-0050 RE: City of Diamond Bar Support for AB 888 Dear Assemblyman De La Torre: Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed bill, AB 888, in regards to air quality and rail yard equipment. The subcommittee recommended to the full City Council that they support AB 888. Subsequently, on August 2, 2005, the Diamond Bar City Council voted to support AB 888. As a community located in the heart of the Southern California goods movement system, the City of Diamond Bar is faced with the related challenges, particularly when it comes to air quality. With a major truck route and two railroad lines nearby, we are often overwhelmed by the polluting emissions of these vehicles. It is an important priority of our City Council to see these conditions improve in the near future, thereby enhancing the quality of life of our residents. AB 888 takes a positive step towards improving our region's air quality by adopting regulations requiring rail yard equipment operating in the jurisdiction of the South Coast Air Quality Management District to be retrofitted with controls or new technologies designed to reduce harmful emissions. We strongly believe that this program will benefit the health and quality of life for residents throughout the Southern California region. Thank you for your leadership on this important matter. The City of Diamond Bar is proud to support AB 888. Sincerely, Wen P. Chang Mayor CC: City Council/CM/ACM's Southern California Air Quality Management District Joe A. Gonsalves & Son California League of Cities San Gabriel Valley Council of Governments July 28, 2005 The Honorable Senator Gloria Romero California State Capitol, Room 313 Sacramento, CA 95814 The Honorable Senator Bob Margett California State Capitol, Room 3082 Sacramento, CA 95814 RE: City of Diamond Bar, California Support for SB 719 Dear Senators Romero & Margett: Recently, the City of Diamond Bar, California City Council Legislative Subcommittee met to review your proposed bill, SB 719, in regards to police pursuits. The subcommittee recommended to the full City Council that they support SB 719. Subsequently, on August 2, 2005, the City of Diamond Bar, California City Council voted to support SB 719. Those who choose operate a vehicle in an attempt to evade a peace officer endanger the safety and lives of both peace officers and private citizens. The City of Diamond Bar is committed to the safety of all of our citizens and peace officers. It is our strong belief that SB 719 will play a positive role in maintaining safe communities throughout our state by creating awareness programs for private drivers and training programs for police officers, while revising the state's policies for safe conduct of motor vehicle pursuits. The bill would also institute stiffer penalties for those engaging police officers in a vehicular pursuit, including increased incarceration periods. Thank you for your continued leadership on this important matter. The City of Diamond Bar is proud to support SB 719. Sincerely, Wen P. Chang Mayor CC: City Council/CMIACM's Joe A. Gonsalves & Son California League of Cities July 28, 2005 The Honorable Senator Tom McClintock State Capitol, Room 3070 Sacramento, CA 95814 RE: City of Diamond Bar Opposition to SCA 15 Dear Senator McClintock: Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed state constitutional amendment, SCA 15, in regards to eminent domain rights. The subcommittee recommended to the full City Council that they oppose SCA 15. Subsequently, on August 2, 2005, the Diamond Bar City Council voted to oppose SCA 15. Introduced in the wake of the recent Supreme Court ruling the case of Kelo vs. New London in Connecticut, SCA 15, along with ACA 22 (LaMalfa) would prohibit local governments from using eminent domain if the resulting use was by a private party. However, the state of California already has very strong laws on the books protecting the rights of home and property owners that restrict the use of eminent domain. Currently, cities or redevelopment agencies may only use eminent domain in rare circumstances when there is a clearly defined case of blight under state law. California law already prevents cities from using eminent domain to take land that may be more valuable for other uses. After the federal government, redevelopment is the largest source of affordable housing projects in California, and has revitalized many communities economically and aesthetically. Redevelopment projects, few of which have no alternative but to use eminent domain, are the leading source of affordable housing in the state, provide hundreds of thousands of jobs to working Californians, and help to build a strong economy. With housing costs skyrocketing, the state's economy in recovery, and many Californians out of work it is imperative that cities retain these powers to better their communities should the need arise. For these reasons, the City of Diamond Bar is opposed to SCA 15. Sincerely, Wen P. Chang Mayor CC: City Council/CM/ACM's Joe A. Gonsalves & Son California League of Cities San Gabriel Valley Council of Governments July 28, 2005 The Honorable Assemblyman Doug LaMalfa State Capitol, Room 4177 P.O. Box 942849 Sacramento, CA 94249-0002 RE: City of Diamond Bar Opposition to ACA 22 Dear Assemblyman LaMalfa: Recently, the Diamond Bar City Council Legislative Subcommittee met to review your proposed state constitutional amendment, ACA 22, in regards to eminent domain rights. The "subcommittee recommended to the full City Council that they oppose ACA 22. Subsequently, on August 2, 2005, the Diamond Bar City Council voted to oppose ACA 22. Introduced in the wake of the recent Supreme Court ruling the case of Kelo vs. New London in Connecticut, ACA 22, along with SCA 15 (McClintock) would prohibit local governments from using eminent domain if the resulting use was by a private party. However, the state of California already has very strong laws on the books protecting the rights of home and property owners that restrict the use of eminent domain. Currently, cities or redevelopment agencies may only use eminent domain in rare circumstances when there is a clearly defined case of blight under state law. California law already prevents cities from using eminent domain to take land that may be more valuable for other uses. After the federal government, redevelopment is the largest source of affordable housing projects in California, and has revitalized many communities economically and aesthetically. Redevelopment projects, few of which have no alternative but to use eminent domain, are the leading source of affordable housing in the state, provide hundreds of thousands of jobs to working Californians, and help to build a strong economy. With housing costs skyrocketing, the state's economy in recovery, and many Californians out of work it is imperative that cities retain these powers to better their communities should the need arise. For these reasons, the City of Diamond Bar is opposed to ACA 22. Sincerely, Wen P. Chang Mayor CC: City Council/CM/ACM's Joe A. Gonsalves & Son California League of Cities San Gabriel Valley Council of Governments COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # 6.9 Meeting Date: August 2, 2005 AGENDA REPORT TITLE: Approval of Resolution Allowing the Wire Transfer of Funds and Setting Limits for Wire Transfers. RECOMMENDATION: It is recommended that the City Council approve the attached Resolution allowing the wire transfer of funds and setting the limit for wire transfers. FINANCIAL IMPACT: None BACKGROUND: The City of Diamond Bar occasionally has. a need to transfer funds via wire transfer for debt service payments and investments. The attached resolution authorizes staff to conduct there business activities in accordance with the City's adopted Investment Policy. DISCUSSION: The City issued debt for the first time in December 2003. It is now time to start repaying that debt and associated interest. In order to accomplish this, the bond trustee requires that the City transfer the funds in a timely manner via a wire transfer. These payments are required per the bond covenant on a monthly basis. In addition, the City is looking to diversify its investments currently held in the Local Agency Investment Fund. To accomplish this, it is necessary to move the funds to be invested via wire transfer. It should be noted that any diversification of investments will be made in accordance with the City's adopted Investment Policy. The Resolution has set forth designated management staff to make wire transfers on behalf of the City. These positions include the City Manager, Assistant City Manager — Administration, and the Finance Director. All wire transfers require the approval of two of the designated management staff. The attached Resolution has been reviewed by the City Attorney. PREPARED BY: Linda G. Magnuson REVIEWED BY: Departm nt Head Attachments: Resolution Deputy City M-Snager Resolution No. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ALLOWING THE WIRE TRANSFER OF FUNDS AND SETTING LIMITS FOR WIRE TRANSFERS. WHEREAS, the City of Diamond Bar periodically has a need to make wire transfers of funds from the City's bank account for debt service payments and investments; WHEREAS, the City Council of the City of Diamond Bar wishes to set limits and authorize designated management staff to make wire transfers from the City's bank account; NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby authorize the City Manager, Assistant City Manager - Administration or Finance Director with secondary approval from one of the other authorized designated management staff to wire funds from the City's bank account in amounts not to exceed $1,000,000 cumulatively for any one business day for the purpose of making debt service payments or making investments as prescribed in the City's approved Investment Policy; PASSED, ADOPTED AND APPROVED this day of , 2005. 1, LINDA C. LOWRY, City Manager of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on day of , 2005, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Linda C. Lowry, City Clerk City of Diamond Bar VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: ADDRESS: PHONE: ORGANIZATION: � ,�- AGENDA #/SUBJECT: _ I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above, Signature/ VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL, TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CIT` Y CLERK FROM: b DATE: I� ADDRESS: �� G II,( :�I PHQN� i ORGANIZATION: AGENDA #/SUBJECT: c rT I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. f. Tghefure