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Home My WebLink About09/27/2018 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 SEPTEMER 27, 2018 CALL TO ORDER: Chair/Liang called the Parks and Recreation Commission meeting to order at 7:06 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Orona led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Andrew Chou, Kim Hsieh, Tommy Orona, Vice Chair Manisha Sulakhe, and Chair Benny Liang Staff Present: Ryan Wright, Parks & Recreation Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor; Jordi Ubaldi, Recreation Specialist; Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by PRD/Wright 1. CONSENT CALENDAR: 1.1 Approval of Minutes for August 23, 2018 Regular Meeting. C/Orona moved, VC/Sulakhe seconded to approve the Minutes of the August 23, 2018 Regular Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Chou,Hsieh, Orona, VC/Sulakhe, Chair/Liang NOES COMMISSIONERS: None ABSENT: COMMISSIONERS: None 2. INFORMATIONAL ITEMS: 2.1 SEPTEMBER 2018 RECREATION PROGRAM UPDATE — RS/Murphey C/Hsieh asked if there was a way to promote the activity rooms at Heritage and Pantera room rentals. RS/Murphey responded that staff recently developed a new promotional card for Heritage and Pantera to attract more rentals and looking into renting to more churches to increase revenue for those sites. 2.2 VOLUNTEENS PROGRAM UPDATE: RS/Ubaldi SEPTEMBER 27, 2018 PAGE 2 P&R COMMISSION C/Hsieh said the video was awesome and wanted to know if the YouTube video was .uploaded for the volunteens and RS/Ubaldi said that it is not currently done but he will check with the Public Information Department about doing so. C/Hsieh said she spoke with Volunteens during Concerts in the Park where it was hot and she wondered why the Volunteens were not drinking water. PRD/Wright explained that there is plenty of bottled water available for staff and the Volunteens. C/Hsieh noticed that the Diamond Bar Foundation donated $2,000 to the Concerts in the Park and wondered if staff would send a Thank -you. C/Hsieh asked if first responder coverage was available during events at the park. PRD/Wright explained that Care Ambulance Service contracts with the City of Diamond Bar to provide ambulance services including Concerts in the Park series. C/Hsieh asked if special order items were reusable or one-time use only and PRD/Wright responded that the only item he believes is reusable are the vertical street banners. C/Hsieh asked what the movie rental fee of $4,000 per month includes and PRD/Wright explained that the $4,000 is a one-time license fee that allows the movie to be shown to the public. Public entities cannot rent movies from a Red Box or their own personal collection because of the copyright. 2.3 SEPTEMBER 2018 MAINTENANCE REPORT — PMS/Jordan C/Hsieh asked if there was another type of mirror that could be used instead of the metal mirror and PMS/Jordan said there are two options for mirrors, stainless steel which is being used because it cannot be broken but can be etched upon which over time, diminishes the visibility. The other option is glass which can be carved on and broken. If there is a problem with visibility on the stainless steel, the best option would be to replace it with stainless steel which will serve useful for several years before the appearance starts to degrade. C/Hsieh asked if there had been vandalism of glass mirrors in public restrooms in the past and PMS/Jordan responded "yes." C/Hsieh asked how an individual could donate a (park) bench. PMS/Jordan said that staff would have to locate a place for the bench to go in and will do the utmost to accommodate specific location requests. With respect to plaques, the City is no longer doing plaques because when scrap value goes up for bronze and other metals, plaques and similar items tend to get stolen and instead, the inscription is printed into the bench. SEPTEMBER 27, 2018 PAGE 3 P&R COMMISSION 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Chou asked for an update on Sycamore Canyon Park. A resident told him that the park that is off of Longview and Grand (Longview South) that visitors come to the park and hop over his fence into his pool. PRD/Wright said that City Manager's staff and Sheriffs Department staff met with the resident last week and spoke with him about his concerns regarding folks being in the park after it is closed (30 minutes after sunset). Staff offered to place signage and step up enforcement with the Sheriff's Department after the park is closed. In addition, there are field attendants that routinely check on facilities, ball fields, etc. PRD/Wright said that with respect to Sycamore Canyon Park, there is no thorough update but once there is he will bring it to the Commission. Early this week FEMA was in contact with the City Manager's Office and he is not privy to the details. There continues to be back and forth negotiations and while there has not been positive news to take to the City Council, staff continues to push forward for the full reimbursement for that project to provide a safe and sustainable environment. The intent is to go to Council as soon as staff is able to negotiate a satisfactory outcome. C/Orona hoped that PRDM/right was settling into his new position. He thanked RS/Murphey for the very thorough tour of the Diamond Bar Center. He liked the video for the Volunteens. It is great to have the kids thanked and appreciated in that way. VC/Sulakhe asked if any fixtures had been placed outside of the kitchen at the Diamond Bar Center and PMS/Jordan responded that the retrofit was on the interior only on the existing light fixtures. VC/Sulakhe asked that it be added to a work list to see if lights can be placed outside of the kitchen area/outdoor area. PMS/Jordan reminded VC/Sulakhe that in the past that issue was visited and staff was hoping to include it in a previous project but there were no circuits available. As it happens, due to the capacity of the existing circuits and the lack of having a circuit in that area, it would have been a monumental and expensive task to add lights to the back area. VC/Sulakhe said tonight was a good meeting and she was pleased to see the Volunteens appreciated for their work. C/Hsieh thanked audience in attendance. Chair/Liang requested an October agenda item regarding consideration of the November and December meetings because the November meeting date falls on Thanksgiving. Chair/Liang said the Volunteen video brought back a lot of good memories for him because his son was a Volunteen many, many years ago and because there was no appreciation night for Volunteens at that time, this recognition is progress and he really appreciates the video which is really a good SEPTEMBER 27, 2018 PAGE 4 P&R COMMISSION thing for the teens. His son benefited a lot from the community service. Kudos to all of the staff and thanks for all of the support. Chair/Liang said that if the community wants to donate; instead of a bench, is there a space available on the flag area for them to purchase commemorative tiles/bricks. PRD/Wright suggested that residents who wish to donate should contact the Diamond Bar Community Foundation. The Foundation does a lot for the City including providing scholarships and opportunities for residents to take advantage of programs and classes offered by the City. ADJOURNMENT: Upon motion by C/Hsieh, seconded by C/Orona, and with no one objecting and no further business before the Parks and Recreation Commission, Chair/Liang adjourned the meeting at 7:46 p.m. to October 25th at 6:30 p.m. The foregoing minutes are hereby approved this 25 day of October 2018. Respectfully Submitted, RYAN WRIGOT, SECR" ETARY Attest: C CHAT NY LIANG