HomeMy WebLinkAbout031919 Agenda - Regular Meeting
City Council Agenda
Tuesday, March 19, 2019
Closed Session -5:00 p.m., Room CC-8
Study Session-5:15 p.m., Room CC-8
Regular Meeting 6:30 p.m.
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
CAROL HERRERA
Mayor
STEVE TYE
Mayor Pro-Tem
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
NANCY A. LYONS
Council Member
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are
available for public inspection. If requested, the agenda will be made available in an alternative format to a person with
disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda
item, please contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar
requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at
a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Have online access? City Council Agendas are now available on the City of Diamond Bar’s web site at
www.diamondbarca.gov
Please refrain from smoking, eating or drinking in the Council Chambers. The Cit y of Diamond Bar uses recycled
paper and encourages you to do the same.
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You
are invited to attend and participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during
the time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council’s subject matter jurisdiction. Persons wishing to speak
should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council
at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Council only once on an agenda item, except during
public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3,
Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. A full
agenda packet is available for review during the meeting, in the foyer just outside the Council
chambers. The City Council may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
A cordless microphone is available for those persons with mobility impairments who cannot
access the podium in order to make a public comment. Sign language interpretation is available
by providing the City Clerk three business days’ notice in advance of a meeting. Please
telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30
a.m. to 4:30 p.m. on Fridays.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7010
W ritten materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON
SPECTRUM CABLE CHANNEL 3 AND FRONTIER FiOS TELEVISION
CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET
AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION
TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY
SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT
8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING
ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
March 19, 2019
Next Resolution No. 2019-06
Next Ordinance No. 03(2019)
CLOSED SESSION: 5:00 p.m., Room CC-8 (AQMD)
PUBLIC COMMENTS:
Conference with Legal Counsel pursuant to Government Code
Section 54956.9 –Existing Litigation
San Gabriel Valley Water and Power, LLC v. City of Chino Hills, et
al.
San Bernardino Superior Court – Case No. CIVDS 1904434
STUDY SESSION: 5:15 p.m., Room CC-8 (AQMD)
LONG TERM FINANCIAL FORECAST
2017 – 2020 STRATEGIC PLAN: YEAR 3 UPDATE
PUBLIC COMMENTS:
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Jennifer Sykes, Children’s Minister Director
Diamond Canyon Christian Church
MARCH 19, 2019 PAGE 2
ROLL CALL: Chou, Low, Lyons, Mayor Pro Tem Tye,
Mayor Herrera
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaiming March, 2019 As American Red Cross Month.
1.2 Presentation by the Diamond Bar Girls Softball to the Parks and Recreation
Department.
1.3 Michael Cacciotti, AQMD Board Member to give update on Air Quality
Programs.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the Council on Consent
Calendar items or matters of interest to the public that are not already scheduled for
consideration on this agenda. Although the City Council values your comments,
pursuant to the Brown Act, the Council generally cannot take any action on items not
listed on the posted agenda. Please complete a Speaker's Card and give it to the City
Clerk (completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENTS:
Under the Brown Act, members of the City Council may briefly respond to public
comments but no extended discussion and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 General Plan Advisory Committee Meeting – March 21, 2019 - 6:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.2 Planning Commission Meeting – March 26, 2019 – 6:30 p.m., Windmill
Community Room, 21810 Copley Drive.
5.3 Parks and Recreation Commission Meeting – March 28, 2019 – 6:30 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.4 City Council Meeting – April 2, 2019 – 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
MARCH 19, 2019 PAGE 3
6. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
6.1 CITY COUNCIL MEETING MINUTES.
6.1.a Regular Meeting of March 5, 2019.
Recommended Action: Approve.
Requested by: City Clerk
6.2 TRAFFIC AND TRANSPORTATION COMMISSION MEETING MINUTES.
6.2.a Regular Meeting of November 8, 2018.
6.2.b Regular Meeting of January 10, 2019.
Recommended Action: Receive and file.
Requested by: Public Works Department
6.3 PARKS AND RECREATION COMMISSION MEETING MINUTES.
6.3.a Regular Meeting Minutes of January 24, 2019.
Recommended Action: Receive and file.
Requested by: Parks & Recreation Department
6.4 RATIFICATION OF CHECK REGISTER DATED FEBRUARY 28, 2019
THROUGH MARCH 13, 2019 TOTALING $ 1,220,838.63.
Recommended Action: Ratify.
Requested by: Finance Department
6.5 NOTICE OF COMPLETION FOR THE AREA 6 RESIDENTIAL &
COLLECTOR ROAD REHABILITATION - PROJECT NO. 01418.
Recommended Action: Approve, and authorize the Public Works Director
to file the Notice of Completion.
Requested by: Public Works Department
7. PUBLIC HEARINGS: NONE.
8. COUNCIL CONSIDERATION: NONE.
9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
MARCH 19, 2019 PAGE 4
10. ADJOURNMENT: THIS MEETING WILL BE ADJOURNED IN MEMORY OF
LONGTIME RESIDENT AND FORMER CITY EMPLOYEE ROGER MYER.
Agenda #:
Meeting Date: March 19, 2019
CITY COUNCIL STUDY S ESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Ryan McLean, Assistant City Manager
TITLE: LONG TERM FINANCIAL FORECAST
The City Council Strategic Plan includes the goal “Responsible Stewardship of Public
Resources”. Within this goal is the action item to complete a long-term fiscal
sustainability report with strategies to meet future community needs and associated
maintenance, renovation, and improvement costs. The attached report, which satisfies
the Strategic Plan action item, features a 10-year forecast of the General Fund and a
series of policy and program options for future City Council consideration. The forecast
is based on historical performance and known or expected factors during the forecast
period and assumes current service levels throughout.
It is recommended that the City Council review and provide any additional comments or
direction regarding the Long Term Financial Forecast.
Attachments:
1. a 2019 Long-Term Financial Forecast Report
Packet Pg. 7
City Council Handbook 2018 Long-Term
Financial Forecast 2019
DiamondBarCA.gov
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report I
TABLE OF CONTENTS
INTRODUCTION .............................................................................................................................. 1
FORECAST METHODOLOGY ..................................................................................................... 2
EXECUTIVE SUMMARY .............................................................................................................. 2
Contributing Factors ................................................................................................................. 3
Slow Revenue Growth ............................................................................................................................. 3
Capital Improvement Program (CIP) Funding Gap .......................................................................... 3
Declining Reserve Levels ......................................................................................................................... 3
Increasing Operational and Maintenance Costs (Facilities and Infrastructure) .......................... 4
Subsidized Lighting and Landscape Assessment Districts (LLADs) .................................................. 4
Public Safety .............................................................................................................................................. 4
Pension Costs ............................................................................................................................................. 4
Looking Ahead .......................................................................................................................... 4
ECONOMIC OUTLOOK ............................................................................................................. 5
U.S. and California Economy ................................................................................................... 6
Labor ........................................................................................................................................................... 6
Federal Reserve Policy ............................................................................................................................. 6
Inflation ....................................................................................................................................................... 7
Financial Markets ...................................................................................................................................... 7
Housing ....................................................................................................................................................... 7
REVENUE ASSUMPTIONS ........................................................................................................... 8
Property Taxes ........................................................................................................................... 8
Other Taxes ................................................................................................................................ 9
Sales Taxes .................................................................................................................................................. 9
Franchise Taxes ........................................................................................................................................ 11
Transient Occupancy Taxes (TOT) ....................................................................................................... 12
State Subventions .................................................................................................................... 12
Fines and Forfeitures ............................................................................................................... 12
Service Charges ...................................................................................................................... 12
Use of Money and Property ................................................................................................... 13
Cost Reimbursements ............................................................................................................. 13
From Other Agencies ............................................................................................................. 13
Transfers In From Other Funds ................................................................................................ 14
Gas Tax...................................................................................................................................................... 14
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Measure W (Stormwater Management) ............................................................................................ 14
Measure A (Parks Capital Projects and Maintenance) .................................................................. 14
Citizens Option for Public Safety (COPS) Fund.................................................................................. 14
Law Enforcement Reserve Fund .......................................................................................................... 15
EXPENDITURE ASSUMPTIONS .................................................................................................. 15
Contract Services .................................................................................................................... 16
Personnel Services .................................................................................................................. 17
Salaries & Benefit Allotment .................................................................................................................. 17
Retirement Benefits ................................................................................................................................. 17
Operating Expenditures ......................................................................................................... 19
Professional Services .............................................................................................................. 19
Capital Outlay ......................................................................................................................... 19
Supplies .................................................................................................................................... 19
Operating Transfers Out ......................................................................................................... 20
Debt Service Fund ............................................................................................................... 20
Self-Insurance Fund ............................................................................................................. 20
Lighting and Landscape Assessment Districts 38, 39, and 41 (LLADs) ......................... 20
Equipment Maintenance and Replacement Fund ....................................................... 20
Transfers Out to CIP Fund ....................................................................................................... 20
NEXT STEPS .............................................................................................................................. 21
Budget and Policy .................................................................................................................. 21
Set Defined Budgetary Priorities ........................................................................................................... 21
Create and Adopt a Long-Term Infrastructure/Capital Improvement Plan ............................... 22
Update and Expand the Fund Balance and Reserve Policy ......................................................... 22
Revenues & Expenditures ...................................................................................................... 22
Pursue New Local Revenue Sources ................................................................................................... 22
Reduce General Fund Subsidies .......................................................................................................... 22
Analyze and Adjust Service Levels/Implement New Ways of Doing Business ............................ 23
Managing Pension Costs ........................................................................................................................... 23
Transition to a 15-Year Amortization Plan to Reduce CalPERS Unfunded Liability ..................... 23
Establish an IRS Section 115 Trust .......................................................................................................... 23
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report 1
INTRODUCTION
The City Council adopted 2017-2020 Strategic Plan,
provides a dynamic roadmap to realize the
community’s future and creates a framework to
identify, evaluate, and align City goals and priorities
into one vision – “Celebrating Our Roots, Building a
Thriving Future”. This vision is supported by three
overarching goals, one of which is Responsible
Stewardship of Public Resources. An Action Item has
been established under this goal to prepare a Long-
Term Fiscal Sustainability Report, which this document
is intended to satisfy.
This forecast provides a ten-year view from Fiscal Year
(FY) 2019-20 to FY 2029-30 of the City’s General Fund,
using historical performance and economic
indicators to establish annual revenue and
expenditure estimates. With a forecast, the City
Council is better equipped to make strategic
decisions necessary to adopt a balanced budget,
achieve annual goals, and meet service
expectations.
The forecast is not a line-by-line projection of the
annual municipal budget; instead, it is an analysis of
the primary General Fund operating revenues and
expenditures used to provide core services and
programs. The forecast is an estimate based on
current and known conditions and is subject to
change based on any number of variables, many of
which are state, federal, and even international in
nature and generally outside the control of the City.
The forecast assumes current service and personnel
levels and makes no assumptions on the commitment
of future resources outside expected or known
conditions. Updates and adjustments to forecast
inputs will be made each year as a component of the
annual budget development process. It is important
to emphasize that the long-term outlook is presented
as an illustrative projection only.
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report 2
FORECAST METHODOLOGY
Using fiscal year 2018-19 (mid-year adjusted budget) as a baseline, future year forecasts
are established using historical analysis of actual annual revenues and expenditures,
adjusted to remove one-time factors such as developer fees and property acquisitions.
Growth rates are initially based on the Compounded Annual Growth Rate (CAGR), a
linear growth metric used in this exercise to smooth the cyclical nature of the economy.
The historical CAGR is then adjusted based on trends or conditions known or expected
to occur during the forecast period to establish final forecast assumptions. Adjustments
may be due to changing economic conditions, local development or economic activity,
changes in service levels, and/or one-time revenues or expenditures. In the event that
there is a negative end-of-year balance, or budget deficit, the forecast assumes that
deficit is balanced during the same fiscal year using General Fund reserves.
Because the historical growth rates used in the analysis incorporate periods of economic
recession and growth, the forecast does not predict or include a defined period of
recession.
EXECUTIVE SUMMARY
Diamond Bar was developed as one of the
first residential planned communities in Los
Angeles County and will celebrate 30
years of cityhood in 2019.
City services, programming, and facilities
have grown with the community, and the
proactive decision to operate under the
contract city model has limited pension
liability and payroll growth since
incorporation, providing a stronger
foundation to weather economic
downturns than in many other agencies.
Prudent fiscal decisions over the years built
a reserve fund that at one time reached
$32 million, providing the ability to
construct and operate new public facilities
and offer new and/or expanded services.
Now a mature and mostly built-out city,
Diamond Bar is facing new challenges to
maintain current service levels.
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report 3
As currently forecasted, General Fund expenditures are expected to outpace revenues
through FY 2028-29, with operating expenditures and transfers out growing at an average
of 2.86% annually and operating revenues and transfers in growing at an average of
2.02% annually. Expected operating deficits (including operating transfers out) range
from $1.3 million to $4.1 million annually over the 10-year forecast period.
Expected expenditure growth increases further when factoring in currently unfunded
capital improvement projects (CIP), resulting in forecasted deficits ranging from $2.5
million to $9.6 million. If all unfunded CIP projects proceed, deficits are expected to
reduce the General Fund reserve below the mandatory minimum contingency level of
$4.5 million by FY 2020-21.
The bottom line is that expenditures are projected to outpace revenue in coming years.
Based on this information, it will be important for the City Council to strategically prioritize
expenditures, particularly Capital Improvements and new facilities, and actively seek to
create new and enhance existing revenue resources.
Contributing Factors
Slow Revenue Growth
Diamond Bar was incorporated with the lowest property tax share of
the 88 cities in Los Angeles County. This fundamentally restricts
revenue growth, even in a hot housing market. Limited sales tax
revenue growth potential is compounded by the paradigm shift that
is the online retail marketplace. This, combined with a national
economy that is expected to slow after ten years of sustained
growth, results in slower revenue growth moving forward and limits
the City’s ability to add to the General Fund reserve.
Capital Improvement Program (CIP) Funding Gap
There are currently millions of dollars in unfunded CIP projects
(primarily park development and improvement projects). These
projects currently have no funding source but for General Fund
reserves.
Declining Reserve Levels
The expected value of unfunded CIP projects and rising operational
expenditures results in the rapid depletion of General Fund reserves.
Assuming current CIP projects proceed as scheduled, the General
Fund reserve will reach mandatory minimum levels by the end of FY
2020-21 and be fully exhausted by the end of FY 2021-22.
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report 4
Looking Ahead
By carefully analyzing this financial forecast, the City Council is able to identify future
financial challenges and make strategic decisions that will positively impact the City’s
future financial position. To achieve long-term fiscal sustainability, the City must continue
to take strategic and proactive action based on thorough due diligence.
To that end, a series of policy recommendations will be brought forward for City Council
consideration and action following the introduction of the forecast.
Increasing Operational and Maintenance Costs Associated
With Facilities and Infrastructure
Expanded services and facilities have resulted in increased
operational and maintenance costs. As facilities like the Diamond Bar
Center (15 years old in 2019), City Hall/Library (most attended public
library in the County in 2018), expanding park inventory age, and
core infrastructure age, additional investment is required to maintain
expected service levels and program functionality. Moving forward, it
is likely that the City will be forced to prioritize maintenance funding
over new construction, renovation, and/or expansion of existing
facilities.
Subsidized Lighting and Landscape Assessment Districts (LLADs)
At current service levels, LLADs 38, 39, and 41 are expected to
continue to be heavily subsidized by the General Fund throughout
the forecast period, reaching nearly $5 million in the ten-year
forecast period.
Public Safety
The City contracts with the Los Angeles County Sheriff’s Department
to provide law enforcement services. This contract is the single
largest line item in the budget and represents approximately 22.3% of
the operating budget in FY 2018/19. In addition to expected growth
in annual personnel costs, the Liability Trust Fund surcharge is
expected to reach 12% during the forecast period.
Pension Costs
California Public Employees Retirement System (CalPERS) has
lowered the discount rate (assumed rate of return on assets) and
adjusted actuarial assumptions, resulting in increases to annual
retirement benefit costs and the unfunded accrued liability (UAL)
annual payment.
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report 5
These recommendations are described in greater detail in the Next Steps section of this
report, and include, but are not limited to:
• Set Defined Priorities and Budget for Results
• Create and Adopt a Long-Term Infrastructure/Capital Improvement Plan
• Update and Expand the Fund Balance and Reserve Policy
• Pursue New Local Revenue Sources
• Reduce or Eliminate General Fund Subsidies
• Adjust Service Levels and/or Implement New and More Efficient Ways of Doing
Business
• Consider Options to Address Increasing Pension Costs
• Transition to a 15-Year Amortization Plan to Reduce CalPERS Unfunded Liability
• Establish an IRS Section 115 Trust for UAL Payments
These recommendations are not intended to be all inclusive. Each of these
recommendations, and others that may be developed over time, will require separate
analysis, review and consideration by the city council through adoption of policies, the
annual budget process, or stand-alone actions.
ECONOMIC OUTLOOK
Diamond Bar’s finances are closely linked to local, state, national, and international
economic conditions. To account for these impacts, key economic indicators for the
state and nation have been reviewed and incorporated into the assumptions of the
forecast, using the latest information published by economists at the UCLA Anderson
School of Management in the December 2018 Economic Forecast.
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report 6
U.S. and California Economy
After ten consecutive years of national economic expansion, economists are beginning
to question the sustainability of continued growth. According to the UCLA Anderson
Forecast, United States Real Gross Domestic Product (GDP) is expected to fall from 3.1%
in 2018 to 2.1% in 2019 and 1% in 2020, with growth tapering off in most major sectors of
the economy. California economic growth is expected to slow in the next two years but
outperform the rest of the nation.
Labor
The U.S. and California economies are operating at full employment levels
(unemployment at or below 5%), with overall rates the lowest since 2000. While a fully
employed economy generally leads to increased consumer spending, economists see
natural constraints on growth in a fully employed economy because new productivity is
difficult to achieve without increased growth in the labor force.
Federal Reserve Policy
Rising Interest Rates
Following the 2008 financial crisis, the Federal Reserve (Fed) lowered the Federal Funds
Rate to 0-0.25% in an effort to stimulate the economy with new investment. With the
economic recovery complete, the Fed has gradually increased the rates from zero to
2.5%, with the most recent increase in December 2018. It is widely believed that
additional hikes will follow in 2019 in an effort to offset inflation. As borrowing becomes
more expensive, a slowdown in growth is expected.
End of Quantitative Easing
In the aftermath of the Great Recession, the Federal Reserve pursued expansionary
monetary policy known as quantitative easing (QE), pumping trillions of dollars into the
economy via the large-scale purchase of government securities. Today, that policy has
been reversed, and the Fed is now selling tens of billions in securities per month in an
attempt to normalize monetary policy. This has reduced liquidity and will likely impact
business investment in the coming years.
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report 7
Inflation
Wage rates and consumer prices are trending upward. As inflation rises, purchasing
power is decreased. Accordingly, the Anderson Forecast sees a downward trend in
consumer spending growth, tapering off from a peak of 4% in the second quarter of 2018
to an expected 2% in 2020.
The City has historically used the Consumer Price Index (CPI)-Urban Wage Earners and
Clerical Workers for the Los Angeles-Long Beach-Anaheim region during the annual
March to March period as a key metric to track inflation. CPI has spiked since 2015, with
rates expected in the 3% range in 2019 and 2020.
Financial Markets
The Anderson Forecast notes that increasing stock market volatility associated with
overleveraged corporations and trade worries has the potential to trigger then next
recession. A trade standoff with China may have particularly significant impacts on
California, where the logistics industry is one of the fastest growing economic sectors.
Housing
According to HdL, Coren, & Cone, an industry leader in property tax analysis, December
2018 home sales in Southern California were the lowest in 11 years. Slowing sales are a
product of a number of factors, including rising interest rates, stock-market instability, and
priced out potential buyers. The median price paid for all Southern California homes sold
in December was $515,000, down 1.5% from $523,000 in the prior month, and up 1.1%
from $509,500 in December 2017.
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report 8
REVENUE ASSUMPTIONS
Total General Fund operating revenues (before transfers) are expected to grow by an
average of 2.02% annually during the forecast period.
It is expected that the City’s top five revenue sources will be:
• State Subventions (Property Tax in Lieu of Vehicle License Fees/VLF)
• Property Taxes
• Sales Taxes
• Service Charges
• Transient Occupancy Taxes (TOT)
Property Taxes
The Los Angeles County Assessor’s Office is
responsible for determining the valuation of
property with a base tax of one percent of
assessed valuation levied annually. The City’s
1989 incorporation documents stipulate that it
will receive 5.19% of total property tax levies
collected, which happens to be the lowest
rate in the county. The majority of payments
are disbursed by the County to the City in
December and April of each year.
Proposition 13, passed by California voters in
1978, limits annual property tax assessment
growth to two percent, no matter the increase
in assessed valuation. Sales of homes to a new
owner lose Proposition 13 protections and are
reassessed at current values, producing new
revenues.
Diamond Bar housing remains desirable, with a
median home value of $725,000 according to
HdL, Coren, & Cone in November 2018. Since
2009, values have grown more than 40%,
surpassing pre-recession highs, but Zillow
expects more modest growth in 2019. An
extended economic slowdown would likely
reduce this estimate in 2020 and beyond.
For purposes of this forecast, property taxes are expected to grow at historical
averages of 3.04%.
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City of Diamond Bar | 2019 Long-Term Financial Forecast Report 9
Other Taxes
Other tax revenues are expected to grow by an average 2.22% annually during the
forecast period. These include:
Sales Taxes
The Bradley-Burns Uniform Local Sales and Use Tax law was enacted in 1956, imposing an
additional 1.25% tax on the standing 6% state sales tax. The state allocates the Bradley-
Burns tax revenues to local general funds and countywide transportation programs. The
City receives 1% of the 9.5% sales tax levied on retail sales in Los Angeles County in the
form of sales tax revenues. The City receives additional county-collected sales tax
revenues in the form of local return on voter-approved measures such as Measure M
(transportation) and Measure W (stormwater). Local return funds are booked as special
funds, with any transfers to the General Fund noted in the forecast.
Local sales tax revenue growth has plateaued since FY 2015-16 and is expected to
underperform historical averages due to the following factors.
Local Sales and Use Tax
Sales Tax
Collected in
LA County - 9.5%
State County City
6% 2.25% 1%
In addition to the 1% of sales tax, the City also receives a portion of other county-collected funds such as
Measure M (half-cent sales tax for transportation) and Measure W (parcel tax for stormwater)
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Diamond Bar Major Business Sectors
Diamond Bar’s current retail infrastructure is
mainly of 1960s-80s vintage and is set up in an
in-line style to accommodate an anchor
business (usually a grocery store) with
supporting small businesses. Big box stores
are limited, and there are currently no
automobile dealerships or warehouse stores
that produce a high volume of taxable sales.
According to HdL Companies, Diamond Bar
major business sectors are primarily driven by
Business/Industry, Fuel & Service Stations, and
Restaurants/Hotels. Service stations, which
make up 22.3% of major business groups (a
figure approximately three times that of the
county and state), make Diamond Bar
heavily dependent on the sale of fuel. It is
likely that gasoline sales tax revenues will
decline as a growing number of fuel efficient
and electric vehicles hit the road.
The Gateway Corporate Center provides
professional office space and is home to
several corporate headquarters or large
regional offices, including Kaiser, SEMA, and
coming soon, Niagara Water. The Gateway
Corporate Center also presents an
opportunity to attract point-of-sale
businesses that generate sales tax revenues.
Unlike surrounding cities, Diamond Bar did not have an eligible project area during the
redevelopment era, preventing the use of tax increment financing to renovate, improve,
and modernize existing retail infrastructure and underutilized commercial areas. Thus,
new economic development opportunities are mostly limited to redevelopment of
existing commercial centers. Infill development of these centers should result in modest
revenue growth over time, but will be unlikely to result in revenue growth that outpaces
expenditures.
Changing Retail Market/Impact of Online Sales
The City’s sales tax revenues are driven by the retail sector, which is in the midst of a major
shift toward online retailers. Market trends indicate a decline in the number of new “big
box” stores (once a lynchpin of local government economic development efforts) and
a general shrinking of retail square footage footprints as internet-based retail sales take
a larger share of the market. The fundamental shift in consumer spending preferences
will likely reduce local sales tax revenues from brick-and-mortar stores moving forward.
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Tax revenues generated by online sales are processed differently than those from local
retail stores. In general, tax revenues generated by online sales of goods shipped from
an out-of-state location are collected in a county-wide pool and distributed based on
the total share of all sales taxes generated by the agency, no matter the point of
purchase. This means that agencies with large sales tax bases receive a greater share of
the pool, no matter the point of purchase. In the second quarter of 2018, Diamond Bar’s
share of the county-wide pool was 0.3%, making up approximately 14% of total City sales
tax revenues for that period.
Consumer Spending
According to the United States Department of Commerce, December 2018 retail sales
declined at the fastest pace since 2009, a concerning trend for future economic growth.
Franchise Taxes
The City imposes fees on utility and service providers, including electric, gas, solid waste,
and video service companies, for the use of the public right-of-way (note: these are not
utility user taxes). Franchise taxes have been a generally stable source of revenue.
However, recent trends have turned negative, primarily due to declining video service
franchise revenues which account for approximately 35% of total franchise taxes. Video
service providers across the industry are facing a declining subscriber base associated
with the plateau of local development and existing customers choosing internet-based
streaming platforms over cable/fiber services (“cord-cutting”), reducing gross revenues
and quarterly franchise payments to cities for the foreseeable future. Therefore, it is
expected that franchise tax receipts will grow at a rate underperforming historical
averages.
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Transient Occupancy Taxes (TOT)
TOT is the local tax levied on hotel room rentals. In November 2018, the voters passed
Measure Q, which raised the rate from 10% to 14% and increased annual TOT revenue
estimates from $1.05 million to $1.5 million. The forecast assumes $400,000 in new annual
TOT revenue beginning in FY 2021-22 with the proposed opening of the City’s fourth hotel
at the former trailer storage lot on Brea Canyon Road.
Historical analysis shows annual TOT revenue growth of 5% with high variability. With the
increase in available hotel rooms and expected slowdown in consumer spending
associated with a national economic slowdown, TOT is forecasted to grow at a more
modest rate of 2.5%.
State Subventions
This very stable revenue category is mainly comprised of Property Tax in Lieu of Vehicle
License Fees. Given its long-standing reliability and low variance, the forecast assumes
continued annual growth of 3.04%.
Fines and Forfeitures
Revenues in this category are generated primarily by vehicle code and parking fines,
supplemented by municipal code, false alarm, and other fines. Vehicle Code and
parking fines have trended downward the past five years, signaling greater compliance
with regulations. The forecast reflects this revenue trend, with total revenues expected to
fall by 2% annually.
Service Charges
Service charges are imposed on services
benefitting a particular individual or group,
such as recreation programs, facility rentals for
private events, and various development
permits and services provided by the Building
and Safety, Engineering, and Planning
Divisions.
In 2017, the City Council approved a
comprehensive fee study, determining that
such personal choice services should not be
subsidized by the general public.
With service charges and fees set at full cost
recovery levels with an annual inflationary
escalator applied, the forecast assumes a
general annual growth rate matching the
historical average Consumer Price Index (CPI)
of 1.54%.
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In FY 2019-20, a one-time increase of approximately $530,000 is expected to be
generated by Building Fees associated with the Brea Canyon Road Hotel Development.
In the event new development is expected, revenues will be adjusted accordingly.
One-time developer fees that may arise from any future development agreements are
not assumed in the forecast.
Use of Money and Property
This category includes proceeds from
investments and rental revenues for facilities
and property, including the Diamond Bar
Center and wireless sites. Total revenues in this
category are expected to decrease by an
average 0.81% annually, primarily due to a
lack of available investment capital in the last
half of the forecast period.
The historical analysis shows a negative trend
with respect to investment income, primarily
due to a substantial drop in investment
income during the Great Recession.
Investment return rates have recovered in
recent years and expected hikes in the
Federal Reserve Rate should theoretically
continue the growth in the City’s rate of
return. However, the ambitious Capital
Improvement program expected during the
forecast period will significantly reduce
General Fund reserves, limiting cash available
for investment and tempering total return
revenue. As investment capital shrinks, so
does expected investment income.
Cost Reimbursements
Future cost reimbursements are mostly associated with invoiced public safety services
(Calvary Chapel traffic control) and public property damage payments. An annual
escalator of 2.2% is applied to capture expected annual increases to the public safety
contract that will be recovered.
From Other Agencies
In the past, the City has occasionally sold surplus Proposition A funds to other agencies
to acquire unrestricted General Fund dollars at a rate usually between 70 and 75 cents
on the dollar. Because these discretionary sales are not ongoing operational revenues,
they are not included in the forecast.
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Transfers In From Other Funds
For purposes of this forecast, transfers in are limited to consistent funding sources with a
defined, specific use in funding General Fund operations. The City expects to receive
additional funding sources in FY 2019-20 due to new Measure W (stormwater
management) and Measure A (parks capital project and maintenance) funds, with
annual average growth plateauing at 0.30% thereafter.
Gas Tax
After being programmed for eligible CIP projects, a portion of annual state Gas Tax
revenues are transferred in to the General Fund to offset costs associated with Public
Works administration/street maintenance.
Measure W (Stormwater Management)
In 2018, voters passed Measure W, a parcel tax with proceeds used to comply with
Federal Water Quality Act mandates. Local return is expected to be approximately
$900,000 annually, which upon release of program guidelines, is expected to offset
approximately $221,000 in Public Works-Engineering operational costs beginning in FY
2019-20. Funds may also be used to fund future stormwater-related CIP projects.
Measure A (Parks Capital Projects and Maintenance)
In 2016, voters passed Measure A, a parcel tax with proceeds used to fund park
improvements and maintenance in Los Angeles County. Diamond Bar’s total local return
is expected to begin at approximately $229,011 in FY 2019-20.
Citizens Option for Public Safety (COPS) Fund
The City receives approximately $100,000 in federal grant funding under the COPS
program. Historically, this funding has been appropriated to cover law enforcement
contract costs for the Law Enforcement Technician (LET) position. The current cost of the
LET position exceeds the annual grant amount and is offset by COPS fund reserves. The
forecast assumes no growth in grant revenue beyond the $100,000 annual payments. The
fund currently has sufficient reserves to fully absorb annual LASD personnel cost increases
through FY 2022-23.
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Law Enforcement Reserve Fund
The Law Enforcement Reserve Fund was established in FY 2012-13 to bank annual savings
for future law enforcement-related expenditures. The forecast assumes an annual
transfer of $100,000 to fund special operations and suppression patrols until the current
fund balance is fully exhausted.
EXPENDITURE ASSUMPTIONS
Total operating expenditures and transfers out are expected to grow by an average of
2.86% annually during the forecast period. Growth rates increase on an annual basis
when including CIP expenditures.
It is expected that the City’s top five expenditures will be:
Contract
Services
Personnel
Services
Operating
Expenditures
General Fund
Transfers Out
Professional
Services
45.8% 33.3% 8.3% 8.3% 4.2%
Percentage calculations based on anticipated Fiscal Year 2019-20 expenditures.
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Contract Services
Total contract services costs are expected to
grow by an average of 3.27% annually during
the forecast period, driven primarily by
increasing law enforcement services costs.
As a contract city, Diamond Bar retains
outside contractors to perform many essential
city functions, including, but not limited to
public safety services (law enforcement, fire
and animal control), legal services, building
and safety services, specialized engineering
services, library services and components of
park, facility, street and tree maintenance,
among others. As such, contract services
represent the City’s largest ongoing
operational expenditure, making up 45.5% of
the baseline FY 2018-19 General Fund
operating budget. The City does not incur
ongoing payroll costs and retirement liability
for services provided under contract.
The law enforcement contract with the Los
Angeles County Sheriff’s Department (LASD) is
the City’s single-largest contract service,
accounting for 61.2% of total contract services
costs and 22.3% of the General Fund
operating budget in FY 2018-19. The LASD
contract is made up of two annual
adjustment factors; a base personnel cost
adjustment and the Liability Trust Fund (LTF)
amount, which is a variable rate assessed on
the base personnel cost. The LTF is expected
to remain at or above the current 10.5% rate,
adding a premium to annual law
enforcement costs.
Fire services are provided by the Los Angeles County Fire Department, which is funded
via a Fire District parcel tax imposed by the County.
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Personnel Services
Diamond Bar’s contract services model has limited growth in payroll and retirement costs
over the years. According to the State Controller’s Office, Diamond Bar’s 2017 average
annual employee compensation and retirement benefits were significantly less than the
average of California’s 480 cities.
During the forecast period, total personnel costs are expected to grow by an average of
3.06% annually during the forecast period, a figure that is less than that of contract
services. The expected growth is driven mostly by growing retirement benefit costs.
Salaries & Benefit Allotment
Diamond Bar employees are currently unrepresented, so future salary and benefit
allotment adjustments are at the sole discretion of the City Council and not subject to
existing or future collective bargaining agreements as in most cities. Historically, it has
been the practice of the City Council to provide employees a CPI-based cost-of-living
adjustment and a $50 increase to the monthly benefit allotment with the adoption of the
annual budget. The forecast accounts for these assumptions, plus the cost of eligible
merit increases and the ramp-up of part-time wage costs to meet new state minimum
wage mandates.
Retirement Benefits
Diamond Bar employees are members of the California Public Employees Retirement
System (CalPERS). Classic members participate in the 2% at 55 formula, while new
members hired after January 1, 2013 participate in the 2% at 62 formula under the Public
Employee Pension Reform Act (PEPRA). While not expected to have a significant impact
on the City’s retirement benefit costs in the forecast period, costs should decrease over
time as PEPRA members with lower benefits are added to the City’s retirement plan. As
a contract city, Diamond Bar does not incur any liability for law enforcement or fire
personnel retirement costs.
City Employee Compensation
Avg. Annual
Employee
Compensation
Avg. Annual
Employee Retirement
Contribution
Avg. Total Employee
Compensation & Benefits
Diamond Bar $42,800 $10,613 $53,413
CA Cities $67,319 $18,298 $85,617
Difference
-$24,519 (-36.4%) -$7,685 (-42%) -$32,204 (-37.6%)
Source: California State Controller (publicpay.ca.gov) report for 2017, accessed January 2019
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CalPERS Classic and PEPRA Annual Expense & Unfunded Accrued Liability (UAL) Payment
In December 2016, CalPERS released updated actuarial assumptions for retiree life
expectancy and announced it was lowering its discount rate from 7.5% to 7.0% over a
three-year period, resulting in increases to annual pension contributions and payments
to pay down unfunded accrued liability (UAL) balances. The UAL is the amortized dollar
amount needed to fund past service credit earned for members who are active
members, currently receiving benefits, or other members entitled to deferred benefits as
of the valuation date. As of the most recent CalPERS Actuarial Valuation, the Diamond
Bar UAL is estimated to be $5,688,786 on June 30, 2019.
As a CalPERS member agency, the City pays an annual amount based on payroll. The
annual rate is expected to grow from 16.586% of payroll in FY 2019-20 to 17.206% of payroll
for the remainder of the forecast period. This rate increase results in average growth of
3.47% annually during the forecast period.
CalPERS has established a default 30-year UAL payment schedule for all member
agencies. The City currently takes advantage of an annual early payment program,
which reduces payments by 3.5%. UAL costs are expected to grow by an average of
4.69% annually during the forecast period. Under the current payment schedule, the
City’s UAL balance would be paid off in 2046.
CalPERS Comparison
A recent staff survey finds Diamond Bar’s annual expense rate (the percentage of
payroll) and UAL are lower than that of comparative local agencies in the immediate
area. This is due to a number of factors, including Diamond Bar’s status as a recently
incorporated community with a contract city model, small workforce, and contract law
enforcement and fire services. According to CalPERS, Diamond Bar has the highest
funded ratio and lowest UAL payment of the agencies included in the sample below:
CalPERS Comparison
Payroll
19/20
Rate UAL Funded
Ratio
Diamond Bar $4,760,544 16.586% $353,268 78.8%
San Dimas $4,784,355 16.586% $732,626 76.6%
Walnut
$2,653,103 16.586% $467,711 75.3%
Rosemead $3,645,474 18.527% $1,075,132 70.7%
Source: CalPERS Actuarial Report, June 30, 2017 (Miscellaneous Classic Only)
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Operating Expenditures
Total operating expenditures are expected to
grow by an average of 4.57% annually during
the forecast period, driven primarily by
increased maintenance and operational
costs associated with City facilities. Popular
facilities like City Hall/Library and Diamond
Bar Center and new parks like Diamond
Canyon and Larkstone are expected to have
increased expected annual maintenance
and utilities costs to maintain service
expectations as the facilities age. Likewise,
investments in e-government initiatives
improve efficiency and service, but generate
ongoing maintenance costs. Further
expansion of facilities via CIP during the
forecast period will also impact future
expenditures.
Professional Services
Total professional services costs are expected
to grow with CPI . However, professional
services expenditures can be volatile based
on changing needs such as special legal
services or projects and are subject to future
policy direction related to an increase in
service levels.
Capital Outlay
Capital outlay expenditures have been adjusted, removing one-time real estate
purchases. Given the high variability in this category, the adjusted average is used as the
baseline with annual CPI adjustments. Future one-time capital purchases will be added
to the forecast when known or expected.
Supplies
Expenditures for supplies have increased since the acquisition of the City Hall/Library
facility. Given ongoing operational needs associated with the facility (which houses most
visited library in the County system), it is assumed that costs will match the 2.62% average
growth since FY 2012-13.
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Operating Transfers Out
The fund consists of transfers out of the General Fund to special funds charged with
paying for ongoing operational costs. These include the following transfers:
Debt Service Fund
Transfers fund the fixed annual payments on the municipal bond issued to fund the
construction of the Diamond Bar Center. The average annual budgetary impact during
the forecast period is $864,456. As currently financed, the bond remaining bond amount
of $8,775,000 will be fully paid off in FY 2032-33.
Self-Insurance Fund
Transfers fund annual California Joint Powers Insurance Authority (CJPIA) premiums and
are dependent upon a complicated actuarial formula based on the previous five years
of performance. The annual estimate of $376,445 is based on the average contribution
over the past five fiscal years and is subject to change based on claim history.
Lighting and Landscape Assessment Districts 38, 39, and 41 (LLADs)
Transfers to Lighting and Landscape Assessment Districts 38 (citywide), 39
(medians/slopes), and 41 (southwest portion of the city) subsidize assessment revenues.
Since FY 2008-09, the General Fund has subsidized the LLADs in the cumulative amount
of $1,969,834. Total subsidies for the ten-year period are estimated to exceed $4.9 million.
Equipment Maintenance and Replacement Fund
Transfers fund the maintenance and replacement of the City’s equipment, hardware,
and software applications. Recent use has focused on technology infrastructure and
enterprise system replacement, including new Recreation and Finance systems. A
minimum of $350,000 annually is required to maintain existing technology hardware and
software components, which provide the backbone of the City’s customer service.
Transfers Out to CIP Fund
These transfers account for one-time capital projects of which insufficient special funds
are available. Funding is sourced from annual General Fund budgetary surplus (if
available) or from reserves.
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Historically, the City has pursued an ambitious CIP
program, making particularly excellent use of special
funds to complete street maintenance, traffic
mitigation, and other infrastructure projects. With voters
passing Measure M and rejecting a proposed repeal of
SB 1 transportation funds, the City’s current efforts to
maintain and improve traffic and transportation
infrastructure are expected to remain funded without
General Fund subsidy throughout the forecast period.
With special funds largely unavailable for other capital investments, including park and
facility construction, maintenance, and renovation projects, the use of General Fund
reserves is required. The forecast assumes the following projects will be funded using
General Fund Reserves. Cost estimates and projects are subject to change based on City
Council policy direction and/or unforeseen maintenance requirements.
Projects are limited to known projects through FY 2022-23 and do not include
unanticipated new maintenance requirements or newly desired construction projects
that may arise in FY 2023-24 and beyond. Without special funding sources, these CIP
projects will result in additional General Fund reserve requirements, provided such
reserves remain available. Also, the implementation of capital projects that result in new
or expanded facilities will result in corresponding increases to annual maintenance and
operations costs in future budgets.
NEXT STEPS
Proactive decisions are required to maintain the City’s long-term financial sustainability.
The following options are presented to the Council to address current and future
conditions and are not intended to be all inclusive as others may be developed. All
options will require separate analysis, consideration, and approval by the City Council
through policies, the annual budget process, or other standalone actions.
Budget and Policy
Set Defined Budgetary Priorities
Diamond Bar has enjoyed a long period of financial flexibility, buoyed by a large General
Fund reserve. Over the years, that reserve has been utilized to expand services and
facilities, shrinking the reserve while adding to ongoing costs. The forecast indicates that
the continued use of reserves may be unsustainable. Because resources and service
levels are linked, clear priorities and expectations should be established with the
development and approval of the budget process.
Budgetary priorities should be based on approved Strategic Plan goals and priorities and
community input. Once priorities are established, available resources should allocated
to meet those specific ends. This approach ensures that the approved budget meets
community priorities in the most efficient manner, maximizes limited resources, and sets
the framework to measure outcomes effectively.
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Create and Adopt a Long-Term Infrastructure/Capital Improvement Plan
To manage the significant, ongoing costs of capital projects, the Council should review
and adopt a long-term (no less than five-year) Infrastructure and Capital Improvement
Plan. This planning document would be reviewed and approved by the City Council
annually to categorize, prioritize and sequence projects and identify funding sources.
Methods of prioritization may include:
• Protection of public Health & Safety (repair of damage to public property,
mitigation of a hazard, etc.) versus discretionary projects.
• Funding source (available special funds versus use of General Fund reserves).
• Available personnel resources/likelihood of completion in current budget year.
• Delay unfunded/General Fund reserve-funded projects until special funds are
available.
Update and Expand the Fund Balance and Reserve Policy
Set clear and defined policy for revenue management and distribution. Provisions for
consideration may include:
• Raise mandatory minimum reserve level above $4.5 million, which represents
approximately 18% of FY 2018-19 operating expenditures.
• Restrict use of reserves to one-time expenditures only (no ongoing maintenance
or operational costs) unless a fiscal emergency is declared.
• If reserves are used, require a plan to replenish the balance within a defined
period.
• Plan for future recessions by establishing guidelines for when there is a year-end
budgetary surplus or other one-time windfall. Seed maintenance and CIP funds
to build reserves for future projects. Create such funds where they do not yet
exist.
Revenues & Expenditures
Pursue New Local Revenue Sources
State mandates have taken their toll on local agencies over many years and recently
passed county tax measures provide a local return that is a fraction of the community’s
total contribution. Local tax measures offer long-term revenue sources that can fund
specific CIP projects, public safety, and other core services and cannot be siphoned by
the state. Options include a local sales tax, business license tax, and/or parcel tax,
among others.
Reduce General Fund Subsidies
Conduct an audit of significant services and programs currently subsidized with General
Fund dollars and present findings to the City Council for policy direction, including, but
not limited to: LLADs 38, 39, and 41, transit programming, and free facility and field use.
Reduction or elimination of current subsidies provides resources to reduce deficits, fund
CIP projects, or seed prioritized reserve accounts.
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Analyze and Adjust Service
Levels/Implement New Ways of Doing
Business
Regularly assess services and programs for
effectiveness and compliance with city-
wide strategic priorities by analyzing the
scope, cost, and performance measures
associated with each.
Data reveals opportunities for action and
findings of this analysis will allow for strategic
decisions to be made regarding the
allocation of resources, keeping in mind
long-term fiscal impacts. In some cases this
may mean adjusting service level
expectations or finding new ways of doing
business to match changing priorities and
needs using resources in the most strategic
way possible.
Managing Pension Costs
Transition to a 15-Year Amortization Plan to
Reduce CalPERS Unfunded Liability
The City can realize significant savings by
transitioning from the default 30-year
payment period to the alternative 15-year
option. The 15-year option, with the City
taking continued advantage of the 3.5%
early-payment discount, would increase
total UAL expenditures by an average of
$79,242 annually, but set the City on a course
to realize savings of approximately $1.9
million upon UAL payoff in 2033.
Establish an IRS Section 115 Trust
The City can establish an IRS Section 115
Trust, segregating agency funds from
general assets, for the purpose of meeting
future pension contributions and/or liabilities.
By setting aside funds in a 115 trust, the City
can potentially earn a higher rate of return
and those monies can be used to ease
budgetary pressures resulting from increased
employer contribution rates.
CITY OF DIAMOND BAR
21810 Copley Drive
Diamond Bar, CA 91765
(909) 839-7010
info@diamondbarca.gov
www.diamondbarca.gov
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Long-Term Financial Forecast
FY 2019-2029
Fiscal Year 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29
Beginning Fund Balance (No CIP)22,739,185 21,436,628 19,318,087 17,423,708 15,060,528 12,543,048 9,483,962 6,476,228 3,072,923 (414,193)
Ending Fund Balance (No CIP)21,436,628 19,318,087 17,423,708 15,060,528 12,543,048 9,483,962 6,476,228 3,072,923 (414,193)(4,545,576)
Beginning Fund Balance (With CIP)16,578,888 6,886,331 3,687,789 (301,589)- - - - - -
Ending Fund Balance (With CIP)6,886,331 3,687,789 (301,589)(3,614,770)- - - - - -
Fiscal Year 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29
Property Taxes 5,529,301 5,697,391 5,870,592 6,049,058 6,232,949 6,422,431 6,617,673 6,818,850 7,026,143 7,239,738
Other Taxes 8,288,845 8,422,860 8,960,110 9,110,660 9,264,826 9,422,683 9,584,308 9,749,778 9,919,173 10,092,574
Subventions - State 6,448,165 6,644,189 6,846,172 7,054,296 7,268,747 7,489,717 7,717,404 7,952,013 8,193,754 8,442,844
Fines & Forfeitures 399,350 391,363 383,536 375,865 368,348 360,981 353,761 346,686 339,752 332,957
Current Service Charges 2,684,151 2,187,325 2,221,010 2,255,213 2,289,944 2,325,209 2,361,017 2,397,377 2,434,296 2,471,784
Use of Money & Property 1,316,411 1,175,270 1,105,235 1,081,308 1,101,570 1,122,217 1,143,255 1,164,692 1,186,535 1,208,794
Cost Reimbursements 220,524 225,376 230,334 235,401 240,580 245,873 251,282 256,810 262,460 268,234
Total GF Revenue 24,886,746 24,743,774 25,616,989 26,161,802 26,766,963 27,389,109 28,028,699 28,686,205 29,362,114 30,056,926
Transfers In - Other Funds 1,661,502 1,676,840 1,692,406 1,708,205 1,701,343 1,709,746 1,722,492 1,735,380 1,748,414 1,705,538
Total GF Revenue & Transfers In 26,548,248 26,420,614 27,309,396 27,870,007 28,468,307 29,098,855 29,751,191 30,421,585 31,110,528 31,762,464
Fiscal Year 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29
Contract Services 11,776,644 12,185,374 12,608,340 13,012,606 13,430,183 13,861,516 14,307,068 14,767,314 15,242,749 15,733,883
Personnel Services 8,541,465 8,886,920 9,199,357 9,463,799 9,733,902 10,012,698 10,298,490 10,591,280 10,891,481 11,199,313
Operating Expenditures 2,902,341 3,208,396 3,168,697 3,484,430 3,404,806 3,730,031 3,660,314 3,995,879 3,936,958 4,283,794
Professional Services 1,194,125 1,212,514 1,231,187 1,250,147 1,269,399 1,288,948 1,308,798 1,328,953 1,349,419 1,370,200
Capital Outlay 276,896 281,160 285,490 289,887 294,351 298,884 303,487 308,160 312,906 317,725
Supplies 513,922 527,387 541,204 555,384 569,935 584,867 600,191 615,916 632,053 648,612
Total GF Operating Expenditures 25,205,393 26,301,751 27,034,275 28,056,253 28,702,577 29,776,945 30,478,347 31,607,503 32,365,566 33,553,528
Fiscal Year 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29
GF Operating Transfers Out 2,645,413 2,237,404 2,169,499 2,176,935 2,283,209 2,380,997 2,280,578 2,217,388 2,232,078 2,340,319
Debt Svc. Fund - DBC Bond Payment 857,306 863,906 859,626 859,406 857,906 861,400 868,200 868,037 874,463 874,313
Self Insurance Fund 442,714 442,714 442,714 442,714 442,714 442,714 442,714 442,714 442,714 442,714
LLADs 38, 39, & 41 505,392 489,706 424,986 431,530 538,176 538,124 522,942 458,733 465,798 572,971
Equipment Maint. & Replace. Fund 750,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000
Community Org. Support Fund 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Total GF Operating Expenditures & GF Op. Transfers Out 27,850,806 28,539,156 29,203,774 30,233,187 30,985,786 32,157,941 32,758,925 33,824,890 34,597,644 35,893,847
GF Transfers Out to CIP Fund 8,390,000 1,080,000 2,095,000 950,000 - - - - - -
Total Operating Expenditures & Transfers Out + CIP 36,240,806 29,619,156 31,298,774 31,183,187 30,985,786 32,157,941 32,758,925 33,824,890 34,597,644 35,893,847
Fiscal Year 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29
GF Operating Surplus/(Deficit)(318,647)(1,557,977)(1,417,286)(1,894,451)(1,935,614)(2,387,835)(2,449,648)(2,921,298)(3,003,452)(3,496,602)
GF Surplus/(Deficit) With Operating Transfers (1,302,557)(2,118,542)(1,894,378)(2,363,181)(2,517,479)(3,059,086)(3,007,734)(3,403,305)(3,487,116)(4,131,383)
GF Surplus/(Deficit) With Operating Transfers + CIP (9,692,557)(3,198,542)(3,989,378)(3,313,181)(2,517,479)(3,059,086)(3,007,734)(3,403,305)(3,487,116)(4,131,383)
FUND BALANCE
GENERAL FUND REVENUE & TRANSFERS IN
GENERAL FUND EXPENDITURES & TRANSFERS OUT
GENERAL FUND OPERATING TRANSFERS OUT
METRICS
a
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Agenda #:
Meeting Date: March 19, 2019
CITY COUNCIL STUDY SESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Daniel Fox, City Manager
TITLE: 2017 – 2020 STRATEGIC PLAN: YEAR 3 UPDATE
BACKGROUND
The 2017-2020 Strategic Plan established a forward-thinking blueprint for Diamond Bar
with One Vision - Three Goals - Six Priorities. The Strategic Plan also created a
framework to identify measureable Action Items consistent with the Vision , Goals, and
Priorities. Action Items are assigned to specific departments and given implementation
timeframes within the three-year horizon. Quarterly updates in completing the Action
Items are provided to the City Council.
The 2017-2020 Strategic Plan was adopted by the City Council on April 4, 2017 and first
incorporated into the Fiscal Year (FY) 2017/18 Budget. The City Council subsequently
approved the “Year 2 Update” on June 5, 2018 as part of the FY 2018/19 Budget.
The 2017-2020 Strategic Plan is extremely ambitious and currently includes a total of 94
Action Items. Over the past year, Staff continued to be extremely focused and has done
an exemplary job in implementing the Strategic Plan. By June 30, 2019, it is anticipated
that 55 of the 94 Action Items will have been completed, with an additional 34 Action
Items in progress, representing 95% of the Strategic Plan.
It was envisioned that the City Council would revie w the Strategic Plan annually. As we
move to the third and final year of the Strategic Plan, and as part of the FY 2019/20
budget process, it is appropriate to review the accomplishments over the past year, and
consider any updates or refinements to the remaining Action Items. Based on this
review, a “Year 3 Update” to the 2017-2020 Strategic Plan will be incorporated into the
FY 2019/20 Budget to help set funding priorities for the upcoming year.
DISCUSSION
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A Draft “Year 3 Update” (Attachment 1) has been prepared for Council consideration
which reflects the following methodology:
Action Items completed in FY 17/18 are highlighted in green.
Action Items completed, or anticipated to be completed, in FY 18/19 are
highlighted in yellow.
Any proposed changes to existing Actions Items and/or timeframe milestones are
highlighted in a redline/strikeout format.
Since this is the third and final year of the Strategic Plan, changes are minor and no
new Action Items are proposed. There is still a lot of work to do and the remaining
Action Items are in progress and/or on-going. Several of the Action Items this coming
year will also require substantial staff resources to complete such as:
Implementation of the new Finance Enterprise Resource Planning (ERP) System
Completion of the Comprehensive General Plan Update
Completion of the concept designs for Heritage Park and the proposed park on
Sunset Crossing Drive, and efforts to secure funding opportunities for
construction.
The 57/60 Confluence Project:
o Phase IIA – Construction of the Grand/Golden Springs Intersection
Improvements
o Phase III – Design of the mainline improvements, bypass connectors and
Grand Avenue freeway bridge
o Advocacy Efforts – On-going federal and state advocacy efforts to secure
project funding
In addition, preparation of the next 2021 -2014 Strategic Plan will also commence during
this next fiscal year.
It is recommended that the City Council review and provide any additional direction
regarding the Strategic Plan Year 3 Update for incorporation into the FY 2019/20
Budget.
Attachments:
1. a Strategic Plan Year 3 Update Draft
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Year 3 UpdateDRAFTaPacket Pg. 37
DRAFTIntroductionThis Strategic Plan is a dynamic roadmap to help realize our community's future and will provide us with the tools to identify and evaluate City goals and align our strategic priorities into our vision - "Celebrating our Roots, Building a Thriving Future."This document is intended to be a concise tool for implementing the strategic priorities of the Diamond Bar City Council. The framework for this Strategic Plan was achieved by defining the City's vision statement and identifying board overarching goals, all of which can be aligned with categorized strategic priorities.Adopted: April 4, 2017Updated: June 5, 2018Updated: __________Year 3 UpdatePage 1aPacket Pg. 38
DRAFTGoals PrioritiesOur vision is supported by three overarching goals.Our goals are aligned with six strategic priorities.Responsible Stewardship of Public ResourcesOpen, Engaged & Responsive GovernmentSafe, Sustainable & Healthy CommunityTogether, the goals and priorities are intended to take initiatives, programs, and projects from vision to action. Specific and measurable departmental objectives will be incorporated in the Strategic Plan and each objective will have a target "Implementation Timeframe". Implementation strategies will be developed based on the City Council's adopted budget and in conjunction with departmental business plans.VisionCelebrating our Roots, Building a Thriving FutureCommunityLivabilityTransparencyAccountabilityMobilityServiceYear 3 UpdatePage 2aPacket Pg. 39
DRAFTAction Items FY 17/18 FY 18/19 FY 19/20 TotalCompleted27 20 855In Progress292334Future Items0055Total292936 94051015202530FY 17/18 FY 18/19 FY 19/20AccomplishmentsThru June 30, 2019CompletedIn ProgressFuture ItemsYear 3 UpdatePage 3aPacket Pg. 40
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceCITY MANAGER'S OFFICE1Develop and consider options to increase the City’s Transient Occupancy Tax (TOT or “hotel room tax”) rate. COMPLETE FY 18/19 Q2 2Complete a long-term fiscal sustainability report with strategies to meet future community needs and associated maintenance, renovation, and improvement costs. COMPLETE FY 18/19 Q33Explore and consider alternative senior transportation models in conjunction with the Diamond Ride Program. COMPLETE FY 18/19 Q4 4Develop quarterly financial reports to monitor budgetary performance. COMPLETE FY 17/18 Q2FINANCE5Refine and update Finance policies to mirror the Government Finance Officers Association (GFOA) recommended best practices.6Create a new Popular Annual Financial Report (PAFR) to compliment the Comprehensive Annual Financial Report (CAFR).7Implement a new budget development tool that will create efficiencies in the budget preparation process. COMPLETE FY 17/18 Q18Create a new municipal budget document to modernize the formal presentation of the budget. COMPLETE FY 17/18 Q1TimeframePrioritiesRESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCESYear 3 UpdatePage 4aPacket Pg. 41
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceTimeframePrioritiesRESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES9Complete the California Municipal Treasurers Investment Policy Certification program to demonstrate due diligence was performed on the City's Investment Policy. COMPLETE FY 17/18 Q3INFORMATION SYSTEMS10Develop a long-term upgrade and replacement plan for the City's software applications. COMPLETE FY 18/19 Q111Select vendor and complete implementation of a new Finance Enterprise Resource Planning (ERP) system.12Select vendor and complete implementation of a new Recreation system. COMPLETE FY 18/19 Q313Select vendor and commence implementation of a new Land Management and Permitting system.14Conduct a review of the City's software applications to maximize efficiency and performance for internal and external users. COMPLETE FY 17/18 Q3 PARKS & RECREATION15 Update the Park, Athletic and Facility Use Policy. COMPLETE FY 17/18 Q2 16 Update the Diamond Bar Center Use Policy. COMPLETE FY 17/18 Q2 PUBLIC WORKS17Return maintenance responsibilities to the five homeowner's associations in Lighting & Landscape Assessment District (LLAD) #41. Year 3 UpdatePage 5aPacket Pg. 42
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceTimeframePrioritiesRESPONSIBLE STEWARDSHIP OF PUBLIC RESOURCES18 Develop a fleet management/maintenance/replacement plan. COMPLETE FY 17/18 Q119Complete an inventory/maintenance/replacement schedule for parks & facility infrastructure. COMPLETE FY 17/18 Q3Year 3 UpdatePage 6aPacket Pg. 43
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceCITY MANAGER'S OFFICE1 Develop a Diamond Bar Day of Service event. COMPLETE FY 18/19 Q4 2 Expand the scope of Mayor's Business Meetings offered to the community. 3Expand Restaurant Week to take place across multiple weekends. COMPLETE FY 17/18 Q2 4Revise City e-newsletters and the Mayor's Corner to enhance the manner in which information is being presented. COMPLETE FY 17/18 Q3 5Complete the "Let's Talk Public Safety" meeting series, with invitations reaching all residential addresses. COMPLETE FY 17/18 Q3 6Develop plans for the next phase of public safety community meetings/events. COMPLETE FY 17/18 Q4 CITY CLERK'S OFFICE7Prepare for, coordinate, and work cooperatively with the Los Angeles County Registrar of Voters on the General Municipal Election to be held on November 6, 2018. COMPLETE FY 18/19 Q28 Complete a comprehensive update to the City's Records Retention Schedule. 9Develop a records management plan that includes measurable goals for digitizing records across all City departments. COMPLETE FY 17/18 Q4TimeframePrioritiesOPEN, ENGAGED AND RESPONSIVE GOVERNMENTYear 3 UpdatePage 7aPacket Pg. 44
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceTimeframePrioritiesOPEN, ENGAGED AND RESPONSIVE GOVERNMENT10Establish and expand online public document database to make commonly requested public documents more accessible (Council & Commission documents, building permits, etc.). COMPLETE FY 17/18 Q4HUMAN RESOURCES AND RISK MANAGEMENT11Implement an employee performance management system that includes a revised evaluation process, form, tracking of employee evaluations, training, and other improvements. COMPLETE FY 18/19 Q312 Roll out an employee health and wellness initiative. COMPLETE FY 17/18 Q213Expand employee training, leadership, and customer service training opportunities. COMPLETE FY 17/18 Q3 14 Develop a City-wide volunteer program. COMPLETE FY 17/18 Q3 15Conduct succession planning efforts to prepare for a transitioning workforce. COMPLETE FY 17/18 Q4INFORMATION SYSTEMS16Develop an updated e-Government Strategic Plan that focuses on public service delivery through technology avenues. 17Develop a new Geographic Information System (GIS) Strategic Plan that will aide in effectively and methodically managing the City's geospatial capabilities and tools. COMPLETE FY 17/18 Q2 PARKS & RECREATIONYear 3 UpdatePage 8aPacket Pg. 45
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceTimeframePrioritiesOPEN, ENGAGED AND RESPONSIVE GOVERNMENT18In conjunction with the new Recreation software system, expand and streamline online registration capabilities and increase overall online registrations. COMPLETE FY 18/19 Q3 19Develop a marketing plan to attract and increase weekday corporate/non-profit rentals. COMPLETE FY 18/19 Q4 20Conduct quarterly electronic customer service/satisfaction surveys of facility rental customers, and contract class participants. COMPLETE FY 17/18 Q3 21Conduct customer service/satisfaction surveys at the end of each youth and adult sports program. COMPLETE FY 17/18 Q3 PUBLIC INFORMATION22 Centralize access to public records via an online transparency portal. COMPLETE FY 18/19 Q123Develop a master calendar for each department (city-wide) for events, programs, and projects to assist with community engagement and outreach. COMPLETE FY 18/19 Q3 24Establish a program where the City can solicit and gather regular input and feedback of community members regarding general programs, services and initiatives through online polls, print and electronic surveys, and phone or in-person interviews. COMPLETE FY 18/19 Q3 25Upgrade audio/visual systems in the City Hall Windmill Room and at the Diamond Bar Center to provide broadcast capabilities on DBTV.26 Complete updates to the City's Parks and Trails Maps. Year 3 UpdatePage 9aPacket Pg. 46
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceTimeframePrioritiesOPEN, ENGAGED AND RESPONSIVE GOVERNMENT27 Develop an online-based business directory and resource program. 28 Create a mobile history display to be used at City events. COMPLETE FY 17/18 Q129Develop a City-wide communications strategic plan and branding guide to ensure consistent messaging across all departments. COMPLETE FY 17/18 Q230 Launch and market a redesigned City website. COMPLETE FY 17/18 Q331Leverage technological tools such as subscription-based text messaging and email or electronic newsletters in order to widen the reach of communication efforts and drive more visitors to the City website. COMPLETE FY 17/18 Q3 32Expand and improve the City's online presence by participating in various social media platforms and messaging in popular multimedia methods. COMPLETE FY 17/18 Q3 Year 3 UpdatePage 10aPacket Pg. 47
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceCITY MANAGER'S OFFICE1Attract and retain quality small businesses and national/regional credit tenants that diversify and increase the City's sales tax base. 2Work with the City's waste haulers to expand organics recycling programs to ensure compliance with AB 1826 mandates. COMPLETE FY 18/19 Q23Maintain and enhance the City’s emergency response readiness/preparedness through staff training/exercises/simulations, policy development and public education. COMPLETE FY 18/19 Q2 4 Complete an update to the City's Hazard Mitigation Plan.5 Develop Public Art program alternatives for Council consideration. 6Encourage participation in Neighborhood/Business Watch groups and enhance communication to groups already in place. COMPLETE FY 17/18 Q3 7Offer new and enhance existing programs to encourage and increase community recycling. COMPLETE FY 17/18 Q4 COMMUNITY DEVELOPMENT8 Secure a development agreement for a new hotel project.9 Implement a system that allows for the electronic submission of permits.10Development and implement Neighborhood Improvement strategies that seek to improve property maintenance standards throughout the residential communities and commercial centers. TimeframePrioritiesSAFE, SUSTAINABLE AND HEALTHY COMMUNITYYear 3 UpdatePage 11aPacket Pg. 48
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceTimeframePrioritiesSAFE, SUSTAINABLE AND HEALTHY COMMUNITY11 Update the City's Development Code and Design Guidelines. Update and Adopt the City's General Plan - Creating a Vision and Blueprint for Development through 204012 Prepare an administrative/public draft of the General Plan for review via community workshops.13 Prepare final draft of the General Plan and Environmental Impact Report for public review. 14 Adopt the City's updated General Plan. 15 Draft recommended preferred plan and identify key goals. COMPLETE FY 17/18 Q3PARKS & RECREATION16 Develop a parks facility inventory and maintenance plan. COMPLETE FY 18/19 Q1 17Implement a "Healthy/Active Diamond Bar" program to encourage community health through an active lifestyle. COMPLETE FY 18/19 Q1 18 Collaborate with PUSD & WVUSD to update existing Joint Use Agreements. 19 Complete the design process and develop funding alternatives for renovations to Heritage Park.20Complete the design process and develop funding alternatives for the new YMCA/Sunset Crossing Park.21 Develop uniform design guidelines for City park features.Year 3 UpdatePage 12aPacket Pg. 49
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceTimeframePrioritiesSAFE, SUSTAINABLE AND HEALTHY COMMUNITY22Working with Walnut Valley Unified School District and Pomona Unified School District, expand access to athletic facilities, including gymnasiums and fields. COMPLETE FY 17/18 Q2 23 Complete construction of Larkstone Park and open facility to the public. COMPLETE FY 17/18 Q4PUBLIC WORKS24 Develop a strategy for addressing the sewer system ownership issue. 25Develop a City Active Transportation Program to be implemented in coordination with surrounding jurisdictions. 26Update the Safe Routes to School Program and explore options to help relieve school related traffic.27Develop plans to incorporate the design features of the City-wide Streetscape Design Guidelines at other arterial intersections and City entry points.28Secure funding partners/sponsors to fund a "Quiet Zone" on the MetroLink train line at Lemon Avenue.29 Evaluate alternative methods of transportation to enhance mobility throughout the City. 57/60 Confluence Project30Complete construction of the westbound SR-60 on-ramp from Grand Avenue (Phase I). COMPLETE FY 18/19 Q1 31Complete construction of the westbound SR-60 off-ramp and auxiliary lane to Grand Avenue (Phase IIB). COMPLETE FY 18/19 Q2 Year 3 UpdatePage 13aPacket Pg. 50
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceTimeframePrioritiesSAFE, SUSTAINABLE AND HEALTHY COMMUNITY32Complete design and begin construction of local improvements and streetscape enhancements at Grand/Golden Springs Intersection and Diamond Bar Golf Course frontage (Phase IIA). 33Complete local improvements at Grand/Golden Springs Intersection and Diamond Bar Golf Course frontage (Phase IIA). 34Continue advocacy efforts to accelerate construction funding for the 57/60 mainline improvements, bypass connections, and Grand Avenue bridge widening project (Phase III). 35Complete design engineering work for the 57/60 freeway mainline improvements, bypass connectors, and Grand Avenue bridge widening project (Phase III). 36Complete construction of the 57/60 freeway mainline improvements, bypass connectors, and Grand Avenue bridge widening project (Phase III). 57/60 "Big Fix" Project37 Complete feasibility study to determine the preferred and most effective options.38 Continue federal advocacy efforts necessary to secure funding. Traffic Congestion Mitigation Strategies - City Arterial Streets39 Complete the adaptive traffic management system. 40 Adopt and implement a Complete Streets Policy on arterial roadways.41Advocate for regional transportation solutions that are equitable in the distribution of goods movement traffic. COMPLETE FY 18/19 Q1 Year 3 UpdatePage 14aPacket Pg. 51
DRAFTFY 17/18FY 18/19FY 19/20+CommunityLivabilityTransparencyAccountabilityMobilityServiceTimeframePrioritiesSAFE, SUSTAINABLE AND HEALTHY COMMUNITY42Actively oppose proposals that include a freight corridor on SR-60 or the San Jose Creek wash. COMPLETE FY 18/19 Q1 43Actively promote the Neighborhood Traffic Management Program (NTMP). COMPLETE FY 17/18 Q144Advocate for regional transportation solutions that are equitable in the distribution of goods movement traffic. COMPLETE FY 17/18 Q4 45Actively oppose proposals that include a freight corridor on SR-60 or the San Jose Creek wash. COMPLETE FY 17/18 Q4 Year 3 UpdatePage 15aPacket Pg. 52
Agenda #: 6.1
Meeting Date: March 19, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MEETING MINUTES.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve.
PREPARED BY:
Attachments:
1. 6.1.a Regular Meeting of March 5, 2019.
6.1
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MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 5, 2019
CALL TO ORDER: Mayor Herrera called the Regular City Council
meeting to order at 6:30 p.m. in the South Coast Air Quality Management
District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Shaykh Nomaan Baig, Institute of Knowledge,
provided the invocation.
ROLL CALL: Council Members Chou, Low, Lyons, Mayor Pro Tem
Tye, and Mayor Herrera
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant
City Manager; David DeBerry, City Attorney; Ken Desforges, IS Director; David Liu,
Public Works Director; Ryan Wright, Parks and Recreation Director; Dianna Honeywell,
Finance Director; Greg Gubman, Community Development Director; Anthony Santos,
Assistant to the City Manager; Dannette Allen, Management Analyst; Cecilia Arellano,
Public Information Coordinator, and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Mayor Herrera and City Council Members presented a City Tile and a
Certificate of Recognition from State Senator Ling-Ling Chang to outgoing
Planning Commissioner Raymond W. Wolfe.
1.2 Mayor Herrera and City Council Members presented a City Tile and a
Certificate of Recognition from State Senator Ling-Ling Chang to Outgoing
Traffic and Transportation Commissioner Lisa Washington.
1.3 M/Herrera and City Council Members presented a Certifi cate Plaque to
General Manager Valentin Alvarez on behalf of The Habit Grill, 257 S.
Diamond Bar Boulevard, as New Business of the Month for March 2019.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
3. PUBLIC COMMENTS:
Daniel Luevanos spoke about One Legacy and asked that the City Council
proclaim April as “Donate Life” month. Donate Life’s 17th Annual Run/Walk will
take place on April 19th on the campus of Cal State Fullerton.
Pui-Ching Ho, Diamond Bar Library, announced upcoming events for March
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MARCH 5, 2019 PAGE 2 CITY COUNCIL
2019.
4. RESPONSE TO PUBLIC COMMENTS: None
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting – March 12, 2019 – 6:30 p.m., Windmill
Community Room, 21810 Copley Drive (Canceled).
5.2 Traffic and Transportation Commission Meeting – March 14, 2019 – 6:30
p.m., Windmill Community Room, 21810 Copley Drive (Canceled).
5.3 City Council Meeting – March 19, 2019 – 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Lyons moved, C/Chou seconded, to approve
the Consent Calendar as presented with the exception of Item 6.5 pulled by
C/Low. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MEETING MINUTES:
6.1a REGULAR MEETING OF FEBRUARY 19, 2019 – As Presented
6.2 RATIFICATION OF CHECK REGISTER DATED FEBRUARY 14, 2019
THROUGH FEBRUARY 27, 2019 TOTALING $1,982,419.95.
6.3 APPROVED TREASURER’S STATEMENT FOR JANUARY 2019.
6.4 APPROVED MAINTENANCE SERVICES AGREEMENT WITH THE San
Gabriel VALLEY CONSERVATION CORPS (SGVCC) TO MAINTAIN
TRAILS AND PERFORM BRUSH CLEARANCE THROUGH JUNE 30,
2019 FOR A FOUR (4) MONTH TERM, FOR A NOT-TO-EXCEED
AMOUNT OF $50,000.
6.6 CONSIDERATION FOR THE CITY OF DIAMOND BAR TO BE EXEMPT
FROM THE REQUIREMENTS OF THE CONGESTION MANAGEMENT
PROGRAM.
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
6.5 FIRST AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH WEST COAST ARBORISTS, INC. FOR TREE CARE AND
MAINTENANCE THROUGH JUNE 30, 2021.
C/Low stated that she pulled the item to get clarification on what the City
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MARCH 5, 2019 PAGE 3 CITY COUNCIL
had previously been budgeted for and why there is an increase being
requested. She asked whether the current contract covers treating the
trees, which she believes would be included in the maintenance portion of
the contract.
PWD/Liu responded that the current ongoing regular maintenance
activities of the program does not include treatment of the trees or this
type of work. The unit price is $1 95 per tree for the work being done on
an as-needed basis.
C/Low said she understood the need for treating the trees but did not
understand why “maintenance” would not include supplying pest control.
PWD/Liu explained that regular contract maintenance includes everything
from tree trimming to maintenance to insure that the trees are not causing
issues related to safety in the parks and throughout the City arterials and
residential areas.
C/Low asked if the $195 per tree included the materials to treat the trees.
PWD/Liu responded affirmatively.
CM/Fox explained that this particular maintenance contract is not the
same type of contract that the City has with the landscape vendors that
maintain the park where they provide complete service. This particular
contract with West Coast Arborists is a time and materials contract and
not a monthly retainer. The West Coast Arborists contract has a pre-bid
list of what it costs for individual services such as tree trimming, removal
of a tree, and special call outs in case of emergency (a tree falling in the
street during the night). The contract offers a line-item budget on an as-
needed basis. The budget amount of $350,000 is based on staff’s
experience such as how much tree trimming, water, care, etc. t hroughout
the City generally needs to be done. Due to weather conditions this year,
the staff has found it necessary to bring this matter to the Council. Based
upon what is remaining for this fiscal year and the work effort that is being
put forward, staff anticipates using the majority of that money.
C/Lyons asked if she was correct that it was possible the entire $350,000
would not be spent in some years and that the excess could be carried
over to the next year.
CM/Low responded that C/Lyons was correct.
C/Low moved, C/Lyons seconded, to approve First Amendment to
Maintenance Services Agreement with West Coast Arborists, Inc. for Tree
Care and Maintenance Services through June 30, 2021 and increase the
not-to-exceed amount from $350,813 to $370,813 in Fiscal Year 2018-
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MARCH 5, 2019 PAGE 4 CITY COUNCIL
2019. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. PULIC HEARINGS: NONE.
8. COUNCIL CONSIDERATION: NONE.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou reported that on February 21st along with other Council Members
attended the Salute to Heroes Breakfast honoring first responders and vet s that
save pets. On the 23rd, the Diamond Bar Fast Pitch Girls’ Softball had their 50 th
season opening. The following week he attended The Habit Grill Ribbon Cutting,
coffee with the Cop and the League of Cities meeting where the attendees
received an update on SB50, the Housing Mandate. This morning he and
C/Lyons were honored and privileged to do a walkthrough of the beautiful Tres
Hermanos Ranch. He did not realize what a beautiful piece of property was until
he visited. He thanked his colleagues a nd staff for pushing forward so that
Diamond Bar has a seat at the table and everyone is committed to preserving
Tres Hermanos Ranch.
C/Low said it was great being at Pantera Park with her colleagues at the
Diamond Bar Girls’ Softball Celebration. The City of Diamond Bar has placed a
survey on the City’s website www.diamondbar.ca.gov/parksurvey where
members of the public can voice their opinions about the Heritage Park rehab
project and the new Sunset Crossing Park. The Diamond Bar Foundation will
host its Run/Walk in a couple of weeks.
C/Lyons was happy to report that Meals on Wheels is back in service in Diamond
Bar. The Diamond Bar Girls Softball 50th Anniversary Celebration was a ton of
fun and the guest speaker was Stephanie LaRosa. She was an outstanding
athlete who went through college on a softball scholarship and spoke to the girls
about the meaning of girls’ sports. She too went to Tres Hermanos Ranch today
and it was magnificent. Going up on the Diamond Bar (north) side they had great
views. They could see Diamond Ranch High School, snow, etc. Along with
MPT/Tye, she congratulated Diamond Ranch High School on their extraordinary
Girls Basketball season.
MPT/Tye congratulated Diamond Ranch High School Girls’ Division IIIA Girls
Basketball Title Championship for 2019. Congratulations to Athletic Director Lisa
Cheney and Head Coach Kennedy Lindsey and Assistant Coaches Christina
Johnson, Cristopher Hendrix and Chelsea Barnes. It was great to be out with the
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MARCH 5, 2019 PAGE 5 CITY COUNCIL
Diamond Bar Girls Softball. He often thinks about the variety of sports that keep
bringing people back to Diamond Bar and keep bringing attention to Diamond
Bar. Stephanie LaRosa did a good job talking to the girls about w hat softball
meant in her life and the opportunities it afforded her. People may not remember
Keith Van Horn or Jim Edmunds from Diamond Bar High School, but everybody
certainly keeps an eye on Alex Morgan and it is very, very exciting to see what
sports provides the kids of Diamond Bar. The Tres Hermanos tour was
unbelievable. It is incredible to see that jewel that sits between Diamond Bar and
Chino Hills. He is very grateful to have had that opportunity and thanked Sam
Pedroza from the City of Industry for putting the tour together and sharing his
knowledge about that property and what we have to look forward to going
forward.
M/Herrera said that not only did it take a lot of time and effort on the part of a
number of personnel to achieve the succes s of acquiring Tres Hermanos, it took
hundreds of thousands of dollars spent by the City of Diamond Bar and the City
of Chino Hills and it was well worth it. She congratulated and thanked outgoing
Planning Commissioner Ray Wolfe and outgoing Traffic and Transportation
Commissioner Lisa Washington for their service to the City and wish them well.
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned
the Regular City Council Meeting at 7:12 p.m.
___________________________________
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this ____ day of , 2019.
CAROL HERRERA, MAYOR
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Agenda #: 6.2
Meeting Date: March 19, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TRAFFIC AND TRANSPORTATION COMMISSION MEETING
MINUTES.
RECOMMENDATION:
Receive and file.
PREPARED BY:
Attachments:
1. 6.2.a Regular Meeting of November 8, 2018.
2. 6.2.b Regular Meeting of January 10, 2019.
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Agenda #: 6.3
Meeting Date: March 19, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PARKS AND RECREATION COMMISSION MEETING MINUTES.
RECOMMENDATION:
Receive and file.
PREPARED BY:
Attachments:
1. 6.3.a Regular Meeting Minutes of January 24, 2019.
6.3
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Agenda #: 6.4
Meeting Date: March 19, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED FEBRUARY 28, 2019
THROUGH MARCH 13, 2019 TOTALING $ 1,220,838.63.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 1,220,838.63.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meetin g.
DISCUSSION:
The attached check register containing checks dated February 28, 2019 through March
13, 2019 for $ 1,220,838,63 is being presented for ratification. All payments have been
made in compliance with the City’s purchasing policies and procedur es. Payments
have been reviewed and approved by the appropriate departmental staff and the
attached Affidavit affirms that the check register has been audited and deemed accurate
by the Finance Director.
PREPARED BY:
6.4
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REVIEWED BY:
Attachments:
1. 6.4.a Check Register Affidavit 3-19-2019
2. 6.4.b Check Register 3-19-2019
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SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128569 03/06/19 SHOCHU CHU SHO 001 RECREATION REFUND 0.00 99.0010100 128570 03/06/19 ABCPUBLI ABC PUBLIC RELATIONS 1155515 AD-H/HOLD HAZARDOUS 0.00 700.0010100 128571 03/06/19 DANNETTE DANNETTE ALLEN 0014060 TUITION REIMB-FY18/19 0.00 1,500.0010100 128572 03/06/19 BEDAZZLE BE DAZZLE MY EVENTS 0015333 EQ RENTALS-BRIDAL SHW 0.00 4,212.0010100 128573 03/06/19 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-CITY HALL 0.00 325.0010100 128573 03/06/19 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-LIBRARY 0.00 107.0010100 128573 03/06/19 EVERGREE ROBYN A BECKWITH 0014093 PLANT REPLACE-C/HALL 0.00 87.60TOTAL CHECK 0.00 519.6010100 128574 03/06/19 BESTLTG BEST LIGHTING PRODUCTS 0014093 MAINT SVCS-C/HALL 0.00 100.0010100 128574 03/06/19 BESTLTG BEST LIGHTING PRODUCTS 1385538 MAINT SVCS-DIST 38 0.00 150.0010100 128574 03/06/19 BESTLTG BEST LIGHTING PRODUCTS 0015333 MAINT SVCS-DBC 0.00 168.4010100 128574 03/06/19 BESTLTG BEST LIGHTING PRODUCTS 0015556 MAINT SVCS-PARKS 0.00 1,310.91TOTAL CHECK 0.00 1,729.3110100 128575 03/06/19 BOSSLITH BOSS LITHO INC 0014095 PRINT/MAIL-DBCONN 0.00 2,748.0010100 128576 03/06/19 BRAYSTAC STACY BRAY 001 RECREATION REFUND 0.00 50.0010100 128577 03/06/19 BREAUXKA KATHY BREAUX 0015350 CONTRACT CLASS-WINTER 0.00 405.0010100 128578 03/06/19 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL IRRIGATION REPAI 0.00 3,139.4910100 128579 03/06/19 BSNSPORT BSN SPORTS CORP 0015350 SUPPLIES-RECREATION 0.00 1,166.0310100 128580 03/06/19 CPPU CAL POLY POMONA FOUNDATI 0014060 SPRING CAREER FAIR 19 0.00 300.0010100 128581 03/06/19 CHARTER CHARTER OAK GYMNASTICS, 0015350 CONTRACT CLASS-WINTER 0.00 633.6010100 128582 03/06/19 CHEMPROL CHEM PRO LABORATORY INC 0014093 WATER TREATMENT SVCS 0.00 155.0010100 128582 03/06/19 CHEMPROL CHEM PRO LABORATORY INC 0015333 WATER TREATMENT SVCS 0.00 155.00TOTAL CHECK 0.00 310.0010100 128583 03/06/19 CHEUNGJO JONATHAN CHEUNG 001 RECREATION REFUND 0.00 105.0010100 128584 03/06/19 CVT CHINO VALLEY TOUR 1125350 TRANS-SR EXCURSION 0.00 800.0010100 128585 03/06/19 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 175.2010100 128585 03/06/19 REINBERG CNC PRINTWERKS 0014030 PRINT SVCS-BUS CARDS 0.00 350.40TOTAL CHECK 0.00 525.6010100 128586 03/06/19 CPRS13 CPRS DISTRICT 13 0015350 REC MTG-REC STAFF 0.00 40.0010100 128587 03/06/19 CROWDERS SUSAN CROWDER 001 RECREATION REFUND 0.00 20.0010100 128588 03/06/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 2505510 LANDSCAPE ARCHITECTUR 0.00 597.0010100 128589 03/06/19 DENNISCA CAROL A DENNIS 0015350 P & R COMM-FEB 2019 0.00 75.006.4.bPacket Pg. 79
SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128590 03/06/19 DBESC DIAMOND BAR EVERGREEN SE 1255215 LIABILITY INS REIMB 0.00 766.0010100 128591 03/06/19 DBHS DIAMOND BAR HIGH SCHOOL- 0114010 6TH ANNL GALA FY18/19 0.00 300.0010100 128592 03/06/19 DOGGIEWA DOGGIE WALK BAGS INC 1155515 SUPPLIES-DOGGIE BAGS 0.00 1,119.1010100 128593 03/06/19 EMERALD EMERALD LANDSCAPE SERVIC 0014093 LANDSCAPE MAINT-FEB 0.00 980.0010100 128594 03/06/19 GATEWAYC GATEWAY CORPORATE CENTER 0014093 CAPITAL CONTRIBUTION 0.00 -173.4210100 128594 03/06/19 GATEWAYC GATEWAY CORPORATE CENTER 0014093 CAPITAL CONTRIBUTION 0.00 -173.4210100 128594 03/06/19 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES-FEB 0.00 35.2110100 128594 03/06/19 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES-JAN 0.00 35.2110100 128594 03/06/19 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES-MAR 0.00 1,586.40TOTAL CHECK 0.00 1,309.9810100 128595 03/06/19 GOMERGER GERALD L GOMER 0015350 CITY B/DAY T-SHIRTS 0.00 1,174.9410100 128596 03/06/19 HAMIHOWA HOWARD HAMILTON 001 RECREATION REFUND 0.00 44.0010100 128597 03/06/19 HANDAN DAN HAN 001 RECREATION REFUND 0.00 52.0010100 128598 03/06/19 HOLIDAYG HOLIDAY GOO 0015350 B/FAST WITH BUNNY-APR 0.00 118.5010100 128599 03/06/19 HSIEHKIM KIM HSIEH 0015350 P & R COMM-JAN 2019 0.00 45.0010100 128600 03/06/19 HUANGMEG MEGAN HUANG 001 RECREATION REFUND 0.00 30.0010100 128601 03/06/19 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS-MAR 0.00 3,000.0010100 128601 03/06/19 JOEGONSA JOE A. GONSALVES & SON I 0014030 QUARTERLY FILING 0.00 45.00TOTAL CHECK 0.00 3,045.0010100 128602 03/06/19 KIRNSALL SALLY KIRN 001 RECREATION REFUND 0.00 18.0010100 128603 03/06/19 KNRBUILD KNR BUILDERS 001 REFUND-C/D DEPOSIT 0.00 550.0010100 128604 03/06/19 KOVACKSY YVETTE KOVACKS 001 RECREATION REFUND 0.00 40.0010100 128605 03/06/19 LIEBESHE SHERI LIEBE 0015350 CONTRACT CLASS-FALL 0.00 489.0010100 128606 03/06/19 LINANNE ANNE LIN 001 RECREATION REFUND 0.00 65.0010100 128607 03/06/19 LOWES LOWE’S BUSINESS ACCOUNT 0015333 SUPPLIES-DBC 0.00 82.1810100 128607 03/06/19 LOWES LOWE’S BUSINESS ACCOUNT 0015333 SUPPLIES-DBC 0.00 86.3010100 128607 03/06/19 LOWES LOWE’S BUSINESS ACCOUNT 0015333 LATE FEES 0.00 3.23TOTAL CHECK 0.00 171.7110100 128608 03/06/19 MADRIDGI GILDA MADRID 001 RECREATION REFUND 0.00 16.0010100 128609 03/06/19 MERCURYD MERCURY DISPOSAL SYSTEMS 1155515 RECYCLING-BULBS/BTTRS 0.00 991.4410100 128610 03/06/19 MITYLITE MITY LITE INC 0015333 REPLACEMENT TABLES-DB 0.00 7,328.026.4.bPacket Pg. 80
SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128610 03/06/19 MITYLITE MITY LITE INC 0015333 REPLACEMENT TABLES-DB 0.00 1,097.70TOTAL CHECK 0.00 8,425.7210100 128611 03/06/19 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS-MAR 19 0.00 78.7510100 128612 03/06/19 MOONEYMA MARLENE RAMIREZ MOONEY 0015350 CONTRACT CLASS-WINTER 0.00 475.2010100 128613 03/06/19 NAEEMAMI AMINA NAEEM 001 FACILITY REFUND-HRTGE 0.00 200.0010100 128614 03/06/19 NATIVIDA JO NATIVIDAD 001 RECREATION REFUND 0.00 30.0010100 128615 03/06/19 NETWPARA NETWORK PARATRANSIT SYST 1135553 DIAMOND RIDE-JAN 2019 0.00 24,064.8210100 128616 03/06/19 OFFICESO OFFICE SOLUTIONS 0014030 SUPPLIES-CMGR 0.00 1,205.8110100 128616 03/06/19 OFFICESO OFFICE SOLUTIONS 0015350 SUPPLIES-RECREATION 0.00 466.9710100 128616 03/06/19 OFFICESO OFFICE SOLUTIONS 0015510 SUPPLIES-P/WORKS 0.00 251.1510100 128616 03/06/19 OFFICESO OFFICE SOLUTIONS 0015210 SUPPLIES-PLNG/BLDG 0.00 79.8310100 128616 03/06/19 OFFICESO OFFICE SOLUTIONS 0014065 SUPPLIES-SAFETY PROG 0.00 95.3210100 128616 03/06/19 OFFICESO OFFICE SOLUTIONS 0015333 SUPPLIES-DBC 0.00 117.0010100 128616 03/06/19 OFFICESO OFFICE SOLUTIONS 0014050 SUPPLIES-FINANCE 0.00 23.19TOTAL CHECK 0.00 2,239.2710100 128617 03/06/19 ORORATHO THOMAS M ORONA 0015350 P & R COMM-JAN 2019 0.00 45.0010100 128618 03/06/19 PARKNINA NINA PARK 001 RECREATION REFUND 0.00 60.0010100 128619 03/06/19 PERTUSAT CHARLENE PERTUSATI 001 RECREATION REFUND 0.00 20.0010100 128620 03/06/19 PIMENTEL CYNTHIA PIMENTEL 001 RECREATION REFUND 0.00 68.0010100 128621 03/06/19 QUINNREN QUINN RENTAL SERVICES 0015556 EQ RENTAL-PETERSON 0.00 455.6110100 128622 03/06/19 RIVERAGI GILBERT RIVERA 001 RECREATION REFUND 0.00 84.0010100 128623 03/06/19 ROGERSAM AMBER ROGERS 0015350 CONTRACT OFFICIALS 0.00 640.0010100 128623 03/06/19 ROGERSAM AMBER ROGERS 0015350 CONTRACT OFFICIALS 0.00 640.0010100 128623 03/06/19 ROGERSAM AMBER ROGERS 0015350 CONTRACT OFFICIALS 0.00 640.00TOTAL CHECK 0.00 1,920.0010100 128624 03/06/19 SAMPABRA SAMPA BRAZILIAN JIU JITS 0015350 CONTRACT CLASS-WINTER 0.00 427.2010100 128625 03/06/19 SGVEP SAN GABRIEL VALLEY ECONO 0014096 ANNL RENEWAL FY 19/20 0.00 5,250.0010100 128626 03/06/19 SCFUELS SC FUELS 5205230 FUEL-CODE ENFOR 0.00 133.5710100 128626 03/06/19 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 179.0310100 128626 03/06/19 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 64.0610100 128626 03/06/19 SCFUELS SC FUELS 5205556 FUEL-PKS/FACILITIES 0.00 814.47TOTAL CHECK 0.00 1,191.1310100 128627 03/06/19 SCCAEPA SCCAEPA 001 FACILITY REFUND-DBC 0.00 100.0010100 128628 03/06/19 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL REPAIR 0.00 1,365.906.4.bPacket Pg. 81
SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128628 03/06/19 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL REPAIR 0.00 3,600.0010100 128628 03/06/19 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL MAINT 0.00 4,554.0010100 128628 03/06/19 SIEMENS SIEMENS INDUSTRY INC 0015554 T/SIGNAL CALL-OUTS 0.00 10,570.9110100 128628 03/06/19 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL REPAIR 0.00 17,118.80TOTAL CHECK 0.00 37,209.6110100 128629 03/06/19 SINGBALW BALWINDER SINGH 001 FACILITY REFUND-DBC 0.00 1,250.0010100 128630 03/06/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 2,523.4210100 128630 03/06/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 96.0510100 128630 03/06/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 111.1810100 128630 03/06/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 125.22TOTAL CHECK 0.00 2,855.8710100 128631 03/06/19 SPARKLET SPARKLETTS 0014030 WATER SUPPLIES-C/HALL 0.00 250.1310100 128631 03/06/19 SPARKLET SPARKLETTS 0014030 EQ RENTAL-C/HALL 0.00 3.99TOTAL CHECK 0.00 254.1210100 128632 03/06/19 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-C/HALL 0.00 84.7010100 128632 03/06/19 ADELPHIA SPECTRUM BUSINESS 0014070 CABLE SVCS-CITY HALL 0.00 584.60TOTAL CHECK 0.00 669.3010100 128633 03/06/19 STANTECC STANTEC CONSULTING SERVI 0015551 ON-CALL TRAFFIC MAINT 0.00 1,228.7510100 128634 03/06/19 SULAKHEM MANISHA SULAKHE 0015350 P & R COMM-JAN 2019 0.00 45.0010100 128635 03/06/19 TAITANDA TAIT AND ASSOCIATES INC 2505510 CITY MONUMENT SIGNS 0.00 455.8510100 128636 03/06/19 TERRYBER TERRYBERRY 0014060 SERVICE PINS-H/R 0.00 1,406.8810100 128637 03/06/19 THESAUCE THE SAUCE CREATIVE SERVI 0015350 POSTCARDS-DAY CAMP 0.00 403.5010100 128638 03/06/19 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 CONTRACT CLASS-WINTER 0.00 360.0010100 128639 03/06/19 USDOEAWG US DEPARTMENT OF EDUCATI 001 P/R WITHHOLDING ORDER 0.00 244.6510100 128640 03/06/19 VERIZONW VERIZON WIRELESS 0014070 CELL CHRGS-PW,CS,CD 0.00 1,557.4110100 128641 03/06/19 VILLASAN SANDRA VILLA 001 FACILITY REFUND-DBC 0.00 1,450.0010100 128642 03/06/19 WANGCHA CHANGSANG WANG 001 RECREATION REFUND 0.00 65.0010100 128643 03/06/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 335.8410100 128643 03/06/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 736.91TOTAL CHECK 0.00 1,072.7510100 128644 03/06/19 WICKMANI IRMA WICKMAN 001 RECREATION REFUND 0.00 65.0010100 128645 03/06/19 WILKSDIA DIANE WILKS 001 RECREATION REFUND 0.00 130.0010100 128646 03/06/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-COMM SVCS 0.00 133.2010100 128646 03/06/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-C/GARDENA 0.00 135.506.4.bPacket Pg. 82
SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128646 03/06/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-CMGR 0.00 1,620.6010100 128646 03/06/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-GENERAL 0.00 954.6010100 128646 03/06/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-P/WORKS 0.00 954.6010100 128646 03/06/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-COUNCIL 0.00 799.2010100 128646 03/06/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-MILLENNIUM 0.00 9,495.8010100 128646 03/06/19 WOODRUFF WOODRUFF SPRADLIN & SMAR 0014020 LEGAL SVCS-T/HERMANOS 0.00 18,343.90TOTAL CHECK 0.00 32,437.4010100 128647 03/06/19 WRIGHTP PAUL WRIGHT 0014030 A/V SVCS-CNCL MTG FEB 0.00 300.0010100 128648 03/06/19 WUPEGGY PEGGY WU 001 RECREATION REFUND 0.00 65.0010100 128649 03/06/19 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS-WINTER 0.00 1,488.0010100 128650 03/13/19 ABFPRINT ABF PRINTING & MARKETING 1155515 POSTCARDS-EARTHDAY 0.00 40.0010100 128650 03/13/19 ABFPRINT ABF PRINTING & MARKETING 1155515 POSTCARDS-EARTHDAY 0.00 70.0010100 128650 03/13/19 ABFPRINT ABF PRINTING & MARKETING 1155515 POSTCARDS-EARTHDAY 0.00 326.76TOTAL CHECK 0.00 436.7610100 128651 03/13/19 ALBANOVA VALERIE ALBANO 001 FACILITY REFUND-S/CYN 0.00 100.0010100 128652 03/13/19 ALVANORM NORMA ALVAREZ 001 RECREATION REFUND 0.00 65.0010100 128653 03/13/19 AGSINC AMERICAN GUARD SERVICES 0014411 CROSSING GUARD SVCS 0.00 16,984.5010100 128654 03/13/19 AREAD AREA D 0014440 MEMBERSHIP DUES-18/19 0.00 2,853.3010100 128655 03/13/19 EVERGREE ROBYN A BECKWITH 0015333 PLANT MAINT-DBC 0.00 200.0010100 128655 03/13/19 EVERGREE ROBYN A BECKWITH 0015556 PLANT MAINT-PARKS 0.00 135.00TOTAL CHECK 0.00 335.0010100 128656 03/13/19 BIGALS BIG AL’S IV INC 001 SUMMER DAY CAMP-8/7 0.00 585.0010100 128657 03/13/19 BREAUXKA KATHY BREAUX 0015350 CONTRACT CLASS-WINTER 0.00 405.0010100 128658 03/13/19 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015333 LANDSCAPE SVCS-DBC 0.00 5,645.4710100 128658 03/13/19 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 LANDSCAPE SVCS-PARKS 0.00 30,117.53TOTAL CHECK 0.00 35,763.0010100 128659 03/13/19 BURKARDL LUCRECIA BURKARD 001 FACILITY REFUND-S/CYN 0.00 100.0010100 128660 03/13/19 CALSTATE CAL STATE FULLERTON ROTC 001 FACILITY REFUND-DBC 0.00 113.0010100 128660 03/13/19 CALSTATE CAL STATE FULLERTON ROTC 001 FACILITY REFUND-DBC 0.00 750.00TOTAL CHECK 0.00 863.0010100 128661 03/13/19 CHENRUEY RUEY SHYA CHEN 001 RECREATION REFUND 0.00 90.0010100 128662 03/13/19 CIVICLLC CIVIC LLC 0014095 MAINT SVCS-SMARTPHONE 0.00 237.0010100 128663 03/13/19 CIVICPLU CIVICPLUS INC 0014095 ANNUAL MAINT SVCS 0.00 3,000.0010100 128663 03/13/19 CIVICPLU CIVICPLUS INC 0014070 ANNUAL MAINT SVCS 0.00 13,333.36TOTAL CHECK 0.00 16,333.366.4.bPacket Pg. 83
SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128664 03/13/19 COLLEYFO COLLEY FORD 5205556 VEH MAINT-P/WORKS 0.00 412.0410100 128664 03/13/19 COLLEYFO COLLEY FORD 5205556 VEH MAINT-P/WORKS 0.00 25.62TOTAL CHECK 0.00 437.6610100 128665 03/13/19 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS-JAN 2019 0.00 1,579.6010100 128666 03/13/19 DAVIDEVA DAVID EVANS AND ASSOCIAT 2505510 LANDSCAPE ARCHITEC SV 0.00 1,563.0010100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2017-65 0.00 547.5010100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2017-167 0.00 375.0010100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2016-105 0.00 2,855.1210100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2019-154 0.00 997.0010100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2019-217 0.00 1,049.2710100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2015-405 0.00 11.2610100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2015-34 0.00 11.2610100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2014-609 0.00 11.2610100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2017-167 0.00 17.0010100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 0015350 PRINT SVCS-DAY CAMP 0.00 246.3810100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 001 PROF.SVCS-PL 2015-528 0.00 47.5010100 128667 03/13/19 DAYNITEC DAY & NITE COPY CENTER 0014095 PRINT SVCS-P/INFO 0.00 164.25TOTAL CHECK 0.00 6,332.8010100 128668 03/13/19 DENNISCA CAROL A DENNIS 0014030 PROF.SVCS-CNCL MTG 0.00 75.0010100 128669 03/13/19 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 PROF.SVCS-H/R 0.00 192.0010100 128670 03/13/19 DFSFLOOR DFS FLOORING LP 0014093 CARPET MAINT-C/HALL 0.00 550.0010100 128670 03/13/19 DFSFLOOR DFS FLOORING LP 0014093 UPHOLSTERY MAINT-LBRY 0.00 635.0010100 128670 03/13/19 DFSFLOOR DFS FLOORING LP 0014093 UPHOLSTERY MAINT-C/H 0.00 790.00TOTAL CHECK 0.00 1,975.0010100 128671 03/13/19 DBCFOUND DIAMOND BAR COMMUNITY FO 0114010 ANNL GOLF TOURNAMENT 0.00 200.0010100 128672 03/13/19 DISCOVER DISCOVERY SCIENCE CENTER 1155515 CONTRACT SVCS-FEB 19 0.00 3,220.0010100 128673 03/13/19 DKS DKS ASSOCIATES 0015551 ENG SVCS-NOV 2018 0.00 9,912.5010100 128674 03/13/19 ECOFERTI ECOFERT INC 0015556 FERTIGATION SVCS-FEB 0.00 310.0010100 128675 03/13/19 FEDEX FEDEX 001 EXPRESS MAIL-PL16-163 0.00 30.2410100 128675 03/13/19 FEDEX FEDEX 001 EXPRESS MAIL-PL17-52 0.00 42.9910100 128675 03/13/19 FEDEX FEDEX 001 EXPRESS MAIL-PL 18-20 0.00 43.1010100 128675 03/13/19 FEDEX FEDEX 001 EXPRESS MAIL-PL16-154 0.00 31.6210100 128675 03/13/19 FEDEX FEDEX 001 EXPRESS MAIL-PL18-227 0.00 31.6210100 128675 03/13/19 FEDEX FEDEX 001 EXPRESS MAIL-PL17-126 0.00 32.44TOTAL CHECK 0.00 212.0110100 128676 03/13/19 GETAIRPO GET AIR POMONA 0015350 SUMMER DAY CAMP-6/5 0.00 75.0010100 128677 03/13/19 GLOWZONE GLOWZONE HUNTINGTON BEAC 001 SUMMER DAY CAMP-7/9 0.00 100.006.4.bPacket Pg. 84
SUNGARD PENTAMATION INC PAGE NUMBER: 7DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128678 03/13/19 GOMERGER GERALD L GOMER 0015350 DB4 YOUTH T-SHIRTS 0.00 1,222.0210100 128679 03/13/19 GJSINC GUARANTEED JANITORIAL SE 0015556 JANITORIAL SVCS-PARKS 0.00 1,358.9510100 128679 03/13/19 GJSINC GUARANTEED JANITORIAL SE 0015333 JANITORIAL SVCS-DBC 0.00 3,868.2010100 128679 03/13/19 GJSINC GUARANTEED JANITORIAL SE 0014093 JANITORIAL SVCS-C/H 0.00 6,874.46TOTAL CHECK 0.00 12,101.6110100 128680 03/13/19 HALVERSO LAURA HALVERSON 001 FACILITY REFUND-DBC 0.00 500.0010100 128681 03/13/19 HARDYHAR HARDY & HARPER INC 2505510 CONSTRUCTION-AREA 6 0.00 272,902.5010100 128681 03/13/19 HARDYHAR HARDY & HARPER INC 0015554 DEBRIS CLEANUP-MOONLK 0.00 2,346.0010100 128681 03/13/19 HARDYHAR HARDY & HARPER INC 250 RETENTIONS PAYABLE 0.00 -13,645.13TOTAL CHECK 0.00 261,603.3710100 128682 03/13/19 HASTERTD DONNA HASTERT 001 RECREATION REFUND 0.00 142.0010100 128683 03/13/19 HUWEIDON WEIDONG HU 001 RECREATION REFUND 0.00 92.0010100 128684 03/13/19 HUIMARY MARY HUI 001 FACILITY REFUND-S/CYN 0.00 100.0010100 128684 03/13/19 HUIMARY MARY HUI 001 FACILITY REFUND-S/CYN 0.00 50.00TOTAL CHECK 0.00 150.0010100 128685 03/13/19 IMEGCORP IMEG CORP 2505310 CONSULTANT SVCS-S/CYN 0.00 596.8910100 128685 03/13/19 IMEGCORP IMEG CORP 2505310 CONSULTANT SVCS-S/CYN 0.00 1,070.48TOTAL CHECK 0.00 1,667.3710100 128686 03/13/19 INLAEMPI INLAND EMPIRE MAGAZINE 0014095 AD-MAR 2019 ISSUES 0.00 995.0010100 128687 03/13/19 IVDB INLAND VALLEY DAILY BULL 0014030 LEGAL AD-P/NOTICES 0.00 362.2810100 128688 03/13/19 ITERIS ITERIS INC 2505510 T/SIGNAL INFRASTRCTR 0.00 36,167.8910100 128689 03/13/19 JCLTRAFF JCL TRAFFIC SERVICES 0015554 EQ RENTAL-5K RUN 0.00 696.0010100 128690 03/13/19 KIMLEYHO KIMLEY HORN AND ASSOCIAT 2505510 T/CONTROL SYS-FEB 19 0.00 2,187.5810100 128690 03/13/19 KIMLEYHO KIMLEY HORN AND ASSOCIAT 2505510 T/CONTROL SYS-JAN 19 0.00 5,509.99TOTAL CHECK 0.00 7,697.5710100 128691 03/13/19 KNOWLES KNOWLES SECURITY INC 0015333 SECURITY GUARD SVCS 0.00 5,422.5010100 128692 03/13/19 LAEASSOC LAE ASSOCIATES INC 0015551 CONSULTING SVCS-FEB 0.00 16,200.0010100 128693 03/13/19 LEECHIKO CHI KOWN LEE 001 RECREATION REFUND 0.00 125.0010100 128694 03/13/19 LEEGINA GINA LEE 001 FACILITY REFUND-PNTRA 0.00 50.0010100 128694 03/13/19 LEEGINA GINA LEE 001 FACILITY REFUND-PNTRA 0.00 100.00TOTAL CHECK 0.00 150.0010100 128695 03/13/19 LENNARHO LENNAR HOMES 001 DEP REFUND-W/HEIGHTS 0.00 47,570.0010100 128696 03/13/19 LEWISENG LEWIS ENGRAVING INC. 0014030 CITY TILES-COMM 0.00 59.136.4.bPacket Pg. 85
SUNGARD PENTAMATION INC PAGE NUMBER: 8DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128697 03/13/19 LINARESA ARTURO LINARES 001 FACILITY REFUND-S/CYN 0.00 100.0010100 128697 03/13/19 LINARESA ARTURO LINARES 001 FACILITY REFUND-S/CYN 0.00 100.00TOTAL CHECK 0.00 200.0010100 128698 03/13/19 MARCELLO EVELYN MARCELLO 001 FACILITY REFUND-PTRSN 0.00 100.0010100 128699 03/13/19 MARTWEND WENDY MARTINEZ 001 FACILITY REFUND-DBC 0.00 350.0010100 128699 03/13/19 MARTWEND WENDY MARTINEZ 001 FACILITY REFUND-DBC 0.00 1,200.00TOTAL CHECK 0.00 1,550.0010100 128700 03/13/19 MATTIERI RICK RAYMOND MATTIE 0014095 DRONE FOOTAGE 0.00 450.0010100 128701 03/13/19 MCECORPO MCE CORPORATION 1385538 LANDSCAPE MAINT SVCS 0.00 5,002.0010100 128701 03/13/19 MCECORPO MCE CORPORATION 1415541 LANDSCAPE MAINT SVCS 0.00 5,673.0010100 128701 03/13/19 MCECORPO MCE CORPORATION 1395539 LANDSCAPE MAINT SVCS 0.00 17,373.00TOTAL CHECK 0.00 28,048.0010100 128702 03/13/19 MBCLLC MICHAEL BALLIET CONSULTI 1155515 CONSULTING SVCS-MAR 0.00 6,982.5010100 128703 03/13/19 MIRACLER MIRACLE RECREATION EQUIP 0015556 TOT SEATS-PARKS 0.00 433.3910100 128704 03/13/19 MNSENGIN MNS ENGINEERS INC 2505510 DESIGN SVCS-DBB ST 0.00 12,320.4910100 128705 03/13/19 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015350 SUPPLIES-HELIUM 0.00 93.0010100 128705 03/13/19 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015556 CYLINDER ARGON 0.00 8.00TOTAL CHECK 0.00 101.0010100 128706 03/13/19 OHCOFCA OCCUPATIONAL HEALTH CENT 0014060 PRE-EMPLYMNT PHYSICAL 0.00 239.0010100 128707 03/13/19 PAPERREC PAPER RECYCLING & SHREDD 1155515 RECYCLING-DBC/C/HALL 0.00 55.0010100 128708 03/13/19 PSI PROTECTION ONE INC 0015556 ALARM SVCS-HERITAGE 0.00 131.0610100 128708 03/13/19 PSI PROTECTION ONE INC 0015333 ALARM SVCS-DBC 0.00 146.67TOTAL CHECK 0.00 277.7310100 128709 03/13/19 PTMGENER PTM GENERAL ENGINEERING 250 RETENTIONS PAYABLE 0.00 7,336.2810100 128710 03/13/19 PUBLICST PUBLIC STORAGE #23051 1605516 SOTRAGE UNIT-#1266 0.00 130.0010100 128711 03/13/19 PYROCOMM PYRO COMM SYSTEMS INC 0015333 FIRE ALARM TESTING 0.00 585.0010100 128712 03/13/19 RAHIMANK KARLA RAHIMAN 001 RECREATION REFUND 0.00 43.0010100 128713 03/13/19 REINKIER RYAN REINKE 001 FACILITY REFUND-DBC 0.00 100.0010100 128714 03/13/19 RETAILMA RETAIL MARKETING SERVICE 1155515 SHOPPING CART RETRVL 0.00 370.0010100 128715 03/13/19 REUELGRE GREGORY C REUEL 0014096 ANNL DEMOGRPHCS-APP/R 0.00 600.0010100 128716 03/13/19 RIGELPRO RIGEL PRODUCTS AND SERVI 0015554 EQ RENTAL-RD MAINT 0.00 350.2310100 128717 03/13/19 RKACONSU RKA CONSULTING GROUP 0015220 BLDG & SFTY SVCS-JAN 0.00 48,471.276.4.bPacket Pg. 86
SUNGARD PENTAMATION INC PAGE NUMBER: 9DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128718 03/13/19 ROGERSAM AMBER ROGERS 0015350 OFFICIAL SVCS-BSKTBLL 0.00 640.0010100 128719 03/13/19 ROSSCREA ROSS CREATIONS 0015350 SOUND SYS DEP-C/B/DAY 0.00 400.0010100 128719 03/13/19 ROSSCREA ROSS CREATIONS 0015350 DEP-SOUND SYS CONCERT 0.00 750.00TOTAL CHECK 0.00 1,150.0010100 128720 03/13/19 SSWORLDW S & S WORLDWIDE INC 0015350 SUPPLIES-CITY B/DAY 0.00 225.5210100 128721 03/13/19 SCCAEPA SCCAEPA 001 FACILITY REFUND-DBC 0.00 350.0010100 128722 03/13/19 SHARPSEA SHARP SEATING 0015350 DEP-ROSE PARADE TCKTS 0.00 699.0010100 128723 03/13/19 SHEPPARD SHEPPARD, MULLIN, RICHTE 0014020 LEGAL SVCS-T/HERMANOS 0.00 53,582.0910100 128724 03/13/19 SIEMENS SIEMENS INDUSTRY INC 0015554 T/SIGNAL MAINT-JAN 19 0.00 6,409.0010100 128724 03/13/19 SIEMENS SIEMENS INDUSTRY INC 0015554 T/SIGNAL MAINT-JAN 19 0.00 7,042.87TOTAL CHECK 0.00 13,451.8710100 128725 03/13/19 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 LITTER REMOVAL MAINT 0.00 2,575.0010100 128726 03/13/19 SOLCITYS SOLCITY SOLAR INC 001 REFUND-C/D DEPOSIT 0.00 250.0010100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 T/CONTROL SVCS-# 38 0.00 520.8510100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 1395539 T/CONTROL SVCS-# 39 0.00 437.5810100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 1415541 T/CONTROL SVCS-# 41 0.00 224.4610100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 51.9010100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 0015556 T/CONTROL SVCS-PKS 0.00 2,822.1810100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 81.1510100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 564.9710100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECT SVCS-DBC 0.00 7,842.7710100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 854.6510100 128727 03/13/19 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 327.81TOTAL CHECK 0.00 13,728.3210100 128728 03/13/19 SPARKLET SPARKLETTS 0015556 EQ RENTAL-S/CYN 0.00 24.0010100 128728 03/13/19 SPARKLET SPARKLETTS 0015556 SUPPLIES-WATER 0.00 31.4710100 128728 03/13/19 SPARKLET SPARKLETTS 0015556 ENERGY SURCHARGE 0.00 5.07TOTAL CHECK 0.00 60.5410100 128729 03/13/19 STERICYC STERICYCLE INC 1155515 WASTE PICK UP-C/HALL 0.00 1,051.0610100 128730 03/13/19 TANAKAWA WANDA TANAKA 001 FACILITY REFUND-HRTGE 0.00 100.0010100 128731 03/13/19 THEPOMON THE POMONA CHAMBER OF CO 0014010 LEGISLATIVE LUNCHEON 0.00 60.0010100 128732 03/13/19 SGVT THE SAN GABRIEL VALLEY N 0014030 LEGAL AD-P/NOTICE 0.00 574.0010100 128733 03/13/19 THESAUCE THE SAUCE CREATIVE SERVI 0015350 SHIRTS-CITY B/DAY 0.00 74.4610100 128734 03/13/19 THESTANE THE STANLEY LOUIS COMPAN 0015333 MAINT SVCS-DBC 0.00 155.006.4.bPacket Pg. 87
SUNGARD PENTAMATION INC PAGE NUMBER: 10DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 128735 03/13/19 THREEVAL THREE VALLEYS MUNICIPAL 0014010 MTG-COUNCIL 0.00 20.0010100 128736 03/13/19 TRESHERM TRES HERMANOS CONSERVATI 1345556 T/HERMANOS MAINT COST 0.00 54,795.5810100 128737 03/13/19 TZANGJER JERRY TZANG 001 FACILITY REFUND-S/CYN 0.00 100.0010100 128738 03/13/19 USPSBULK UNITED STATES POSTAL SER 0014095 BULK MAIL-PERMIT 3339 0.00 9,000.0010100 128739 03/13/19 USBANK US BANK 0014050 CITY CREDIT CARD-FEB 0.00 17,671.0210100 128740 03/13/19 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 42.1010100 128740 03/13/19 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 279.3010100 128740 03/13/19 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 584.16TOTAL CHECK 0.00 905.5610100 128741 03/13/19 WOODSTIF TIFFANY WOODS 001 FACILITY REFUND-REAGA 0.00 100.0010100 128742 03/13/19 WWD WORLD WIDE DREAMBUILDERS 001 FACILITY REFUND-DBC 0.00 750.0010100 128743 03/13/19 YOHNIREN IRENE YOHN 001 FACILITY REFUND-REAGA 0.00 100.0010100 128743 03/13/19 YOHNIREN IRENE YOHN 001 FACILITY REFUND-REAGA 0.00 50.00TOTAL CHECK 0.00 150.0010100 PP05/19 03/06/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 3/8/19-P/R DEDUCTIONS 0.00 37,193.3310100 PP05/19 03/06/19 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 3/8/19-LOAN DEDUCTIONS 0.00 4,572.80TOTAL CHECK 0.00 41,766.1310100 05/19 PP 03/06/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 3,030.9710100 05/19 PP 03/06/19 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE 0.00 27,583.9610100 05/19 PP 03/06/19 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 51.15TOTAL CHECK 0.00 30,666.0810100 19-PP 05 03/06/19 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-05/PP 19 0.00 182,376.7910100 19-PP 05 03/06/19 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-05/PP 19 0.00 5,255.5410100 19-PP 05 03/06/19 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-05/PP 19 0.00 4,078.2810100 19-PP 05 03/06/19 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-05/PP 19 0.00 14,949.8510100 19-PP 05 03/06/19 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-05/PP 19 0.00 1,547.1710100 19-PP 05 03/06/19 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-05/PP 19 0.00 889.4710100 19-PP 05 03/06/19 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-05/PP 19 0.00 889.47TOTAL CHECK 0.00 209,986.5710100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0015350 SUPPLIES 0.00 15.0810100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014010 PARKING 0.00 42.0010100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 SUPPLIES 0.00 35.8510100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 MILEAGE 0.00 14.5010100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 MILEAGE 0.00 55.9010100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 SUPPLIES 0.00 0.5010100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 MILEAGE 0.00 4.4710100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014096 SUPPLIES 0.00 10.9510100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0015551 MEETING 0.00 20.0010100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 1155515 SUPPLIES 0.00 29.5010100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014010 MEETING 0.00 22.446.4.bPacket Pg. 88
SUNGARD PENTAMATION INC PAGE NUMBER: 11DATE: 03/13/2019 CITY OF DIAMOND BAR ACCTPA21TIME: 10:57:02 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20190228 00:00:00.000’ and ’20190313 00:00:00.000’ACCOUNTING PERIOD: 9/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 PC022819 02/28/19 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 SUPPLIES 0.00 17.65TOTAL CHECK 0.00 268.8410100 PP 05/19 03/06/19 TASC TASC 001 P/R DEDUCTIONS-FLEX SP 0.00 1,780.78TOTAL CASH ACCOUNT 0.00 1,220,838.63TOTAL FUND 0.00 1,220,838.63TOTAL REPORT 0.00 1,220,838.636.4.bPacket Pg. 89
Agenda #: 6.5
Meeting Date: March 19, 2019
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: NOTICE OF COMPLETION FOR THE AREA 6 RESIDENTIAL &
COLLECTOR ROAD REHABILITATION - PROJECT NO. 01418.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Public Works Director to file the Notice of Completion.
FINANCIAL IMPACT:
Funding is included in the FY 18/19 Capital Improvement Program for this Project. The
final construction cost of the Project is $1,562,019 which is $87,981 under the total
authorization amount of $1,650,000 (Construction Contract: $1,551,000, Contingency:
$99,000).
BACKGROUND:
The Project included the rehabilitation of approximately 12 centerline miles of residential
& collector roadways with slurry seal or grind and overlay application, and localized
sidewalk repairs.
The City Council awarded a construction contract to Hardy & Harper, Inc. on August 7,
2018 in an amount not to exceed $1,551,000, plus a contingency amount of $99,000 for
a total authorization amount of $1,650,000. The City authorized the Notice to Proceed
for construction on October 15, 2018.
Hardy & Harper, Inc. completed all required work on January 17, 2019. There was one
Change Order associated with this Project. The Change Order was approved in the
amount of $11,019 for sidewalk replacement/drainage curb/traffic loop
replacement/additional striping, bringing the final construction cost of the Project to
$1,562,019.
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PREPARED BY:
Attachments:
1. 6.5.a Notice of Completion 2.20.2019
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RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21810 COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21810 Copley Drive
Diamond Bar, CA 91765
4. The nature of the interest or estate of the owner is; “In fee”
(If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase,” or “lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on January 17, 2019. The work done was:
Area 6 Residential & Collector Road Rehabilitation Project, City Project No. 01418
7. The name of the contractor, if any, for such work of improvement was Hardy & Harper, Inc.
August 17, 2018
(If no contractor for work of improvement as a whole, insert “none”) (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows. Area 6 Residential & Collector Roads in the City of Diamond Bar
.
9. The street address of said property is “none”
(If no street address has been officially assigned, insert “none”)
CITY OF DIAMOND BAR
Dated:
Verification for Individual Owner
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
(“resident of”, “Manager of,” “A partner of,” “Owner of,” etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20 , at Diamond Bar , California.
(Date of signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of the notice of completion are true)
DO NOT RECORD
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REQUIREMENTS AS TO NOTICE OF COMPLETION
A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement
(to be computed exclusive of the day of completion), as provided in Civil Code Section 3093.
The “owner” who must file for record a notice of completion of a building or other work of improvement means the owner (or his
successor in-interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For
example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his
interest at the date the notice is filed, must file the notice.
If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-
owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other co-
owners must be stated in paragraph 5 of the form.
Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or
transferors.
In paragraphs 3 and 5, the full address called for should include street number, city, county and state.
As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a
whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or
more original contracts, then this form must be modified as follows:
(1) Strike the works “A work of improvement” from paragraph 6 and insert a general statement of the kind of work done or
materials furnished pursuant to such contract (e.g., “The foundations for the improvement”);
(2) Insert the name of the contractor under the particular contract in paragraph 7.
In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name need
be given if there is no general contractor, e.g., on so-called “owner-builder jobs.”
In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title
insurance. If the space provided for description is not sufficient, a rider may be attached.
In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority.
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